HomeMy WebLinkAbout2020-11-23 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
November 23, 2020 _ 7:00 pm
The Corcoran City Council met on November 23, 2020, in Corcoran, Minnesota. Pursuant to Minnesota
Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely
through electronic means using the audio and video conferencing platform Zoom.
Mayor Thomas was present at City Hall and present via telephonic or other electronic means were
Councilor Bottema, Councilor Lother, Council Nichols, and Councilor Schultz.
Also present were City Administrator Martens and Administrative Services Director Beise. Public Works
Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic
means.
1. Pledge of Allegiance
Mayor Thomas invited all in
attendance to rise and join in the Pledge of Allegiance.
2. Call to Order /Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
3. Agenda Approval
City Administrator Martens noted Public Comment Opportunities throughout the agenda.
MOTION: made by Lother, seconded by Bottema to approve the agenda as presented.
Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion carried 5:0)
Oath of Office —Jeremy Nichols
City Administrator Martens outlined the the Oath of Office process. Jeremy Nichols read the Oath of
Office for City Council and City Administrator Martens acknowledged Mr. Nichols was duly sworn in.
Commission Representatives
Mayor Thomas noted Planning Commission Chair Jacobs and Parks and Trails Commissioner
Hoffmann were present.
-(Public_ Comment Opportunity_)__
Mayor Thomas invited residents to communicate telephonically during the Open Forum discussion for
items not included on the agenda. Administrative Services Director Beise explained the instructions to
participate in the meeting via the Zoom video format and reviewed instructions for participation in the
meeting through telephone or computer. No residents participated in the Public Comment Opportunity,
7. Presentations/Recognitions
No presentations or recognitions were heard.
8. Consent Agenda
a. Draft Minutes of November 12, 2020 Council/Charter Commission Work Session
b. Draft Minutes of November 12, 2020 Council Meeting
c. Financial Claims
d. City Administrator Performance Evaluation Distribution
e. Authorization of Collection of a Deferred Special Assessment
f. Downtown Stormwater Improvement Quote
g. CIP Purchase — City Camera System Base Receiver
Council requested item 8b. and 8e. be pulled for clarification and minor comment.
MOTION: made by Bottema, seconded by Lother to approve the consent agenda items 8a.,8c., 8d.,
8f., and 8g., as presented.
Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion carried 5:0)
Regarding item 8b. Draft Minutes of November 12, 2020, Council clarified the Motion made on Item
9b. should include within the Motion a bullet point c. Due immediately upon sale of property. Council
noted addition of content will avoid any future confusion regarding when deferment payment is due.
Staff noted content will be added to Motion.
MOTION: made by Nichols, seconded by Schultz to approve item 8b. Draft Minutes of November 12,
2020 Council Meeting with addition Of bullet point, c. Due immediately upon sale Of property, to Motion
r, Nichols, and
in Item 9b., as discussed.
Voting Aye by Roll Call Vote: Thomas, Lothe
Schultz
Abstain: Bottema
(Motion carried 4:0:1)
Regarding item 8e. Authorization of Collection of a Deferred Special Assessment Council asked for
clarification of property tax defermenfi by resident to 2021 property taxes. City Administrator Martens
outlined the discussion with the property owner and property owner decided the deferred assessment
option to property taxes was acceptable. City Administrator
created to record the deferred special assessment.
MOTION: made by Schultz, seconded by Lother to approve it 8e. as presented
Voting Ave by Roll Call Vote: Thomas Lother Nichols and Schultz Abstain: Bottema
(Motion carried 4:0:1)
9. Planning Business (Public Comm
7 7 9
ent Opportunity)
Martens noted Resolution 2020-86 was
Mayor Thomas invited residents to communicate telephonically during the Public Comment
Opportunity. Administrative Services Director Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer.
Karen Lymangood, 8105 County Road 116, addressed Council summarizing stormwater drainage
system issues surrounding Rush Creek Reserve. Ms. Lymangood noted she is working with M/I
Homes regarding the issue and her property. Ms. Lymangood's concern is once the Final PUD
Development Plan and Final Plat for Rush Creek Reserve is approved, how will the stormwater
drainage system issues be addressed and enforced by City with M/I Homes. Council noted staff will
address the stormwater drainage system within the presentation of the plat during Council discussion
of Item 9a.
David Foy, 8115 County Road 116, addressed Council outlining flooding concerns within the proposed
development area, which have been voiced in previous planning commission and council meetings,
and is concerned about the M/I Homes development adding additional issues to the area. Mr. Foy
- - --.__._----reviewed-attempts-to-clean up -the -ditch and -if a -ditch -is--created-within-the area,- the -ditches -will ill in -if - - --------
they are not maintained. Mr. Foy proposed the ditching within the development going from north of the
property to the creek without bends but following the common border and should be able to be mowed
and maintained by the City Engineer, and the proposed ditch should not be platted in case a future
owner may want to move the ditch.
Greg Hoglund, 19220 Hackamore Road, addressed stormwater drainage system and water issues in
other areas of Corcoran. Mr. Hoglund asked Council to thoroughly review stormwater drainage and
water issues. Mr. Hoglund opined on existing Council and future actions.
Karen Lymangood, 8105 County Road 116, asked for Council to enforce restrictions for storm water
damage and holding ponds within the proposed development of Rush Creek Reserve.
a. Final PUD Development Plan and Final Plat for Rush Creek Reserve
City Planner Lindahl reviewed past Council actions, preliminary approvals granted, and noted the west
7.5 acres of the 103-acre site are being retained by owner and the east portion will be acquired by St.
Thomas Church. City Planner Lindahl reviewed the plat increases the total lots available on the 103-
acre site from 246 to 255, and includes flexibility on townhome minimum garage size and architectural
standards. City Planner Lindahl indicated the Planning Commission recommended garage doors to be
limited 65 percent max coverage, which eliminates the 3-car garage options and is reflected within
Resolution 2020-87. City Planner Lindahl reviewed garage frontage flexibility and code limits regarding
single family and twin homes, noting twin homes were not part of the original PUD. City Planner
Lindahl noted the request for flexibility from material standards and staff recommends improvements
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to the side and rear elevations of the townhomes to include shake architecture continuation on the rear
and side elevations. Regarding connections to County Road 10, City Planner Lindahl reviewed trail
crossing and turn lane req
uirements with the City designing, bidding and managing improvements, at
the developer's cost. City Planner Lindahl
noted all wetland impacts and banking must be approved
by LGU; indicated no floodplain impacts are proposed; and noted stormwater plans must be revised to
comply with Engineer's memo and comply with local, watershed and state requirements. City Planner
Lindahl referenced condition 40 with developer's requirement to work specifically with residents north
of property to address existing drainage problems being experienced. City Planner Lindahl reviewed
park dedicafiion and a County Road 10 trail crossing design completed by City
Hennepin County. Council inquired about internet activity and what is available
in conjunction with
in the area and if
services could connect to other developments. City Administrator Martens noted new infrastructure is
implemented and installed as development moves forward and does not extend beyond project
development. Public Works Director Mattson reviewed demand is great and developer will bring
primary amenities ar
.... _...........
require install joint t
utilities to the site suc
h as power, gas, and communications, and City will
rench underground, is a private transaction coord
inated between the developer
and provider, but City dictates how it is implemented, where it goes so there is management of the
right of way in the future. Council asked if Council could work directly with an internet provider to
enhance the internet capability within a location. City Administrator Martens indicated Council could
work in tandem with City Administrator and work with provider. Council and staff discussed the
limitation of the garage frontages specifically relating to one model within the villa category. City
Planner Lindahl clarified the 3-car garage limitation affects the Magnolia villa model, but the limitation
affects all of the single-family homes and deferred to M/1 Homes for clarification.
John Rask, M/1 Homes, noted conversations have been ongoing with property owners and watershed
regarding drainage into the creek and M/1 Homes is open to a feasible solution. Mr. Rask stated M/1
Homes continues to work with the watershed, property owners, and City. Mr. Rask responded to
comments made in public comment opportunity regarding developers and significant water issues, and
noted M/1 Homes has been responsible in managing water drainage issues with other homeowners in
Corcoran and has left property in better state upon project completion. Mr. Rask noted dialing back the
rate at which stormwater leaves property is possible because of stormwater improvements and
wetland restorations to maintain more water on the development site. Mr. Rask noted the mix of
different homes available within the Rush Creek Reserve development, and include one -level living,
two-story single-family homes, and maintenance free living. Council inquired about different layout
-- -- ---options--in-townhome--un-its-and--garage-sizes.--Mr:-Rask-noted all-Jotgarages are -standard two---- --- -----
car garages at a minimum. Council inquired about Mr. Rask's relationship with Housing First
Minnesota and the Minnesota's Builder's Association. Mr. Rask noted he was president in 2019 and
will no longer be affiliated with either entity in 2021. Council and staff discussed the elimination of the
3-car garages on the single-family homes. Council asked how many homes were negatively impacted
by the limitation. Mr. Rask indicated 46 lots would be restricted from the 3-car garage limitation, and it
diminishes the two-story homes option for a buyer. Mr. Rask and Council discussed the garage.
forward projecting units, mix of materials, and percentage of garage face per City Ordinance and
visually how overall percentage of face shall not compromise more than 50 percent of street level
frontage, and PUD allowances and flexibility. Council questioned townhome elevation features should
require two or more features and will discuss further at Resolution discussion. Public Works Director
Mattson reviewed prior feasibility study and offsite stormwwater management and noted existing
problem on the north side and has been maintained and is in current approval. Many agencies
involved that may or may not be permeable, and applicant has investigated and is working through
alternatives with landowners and the City. As City's review process other alternatives will be reviewed,
and additional a condition states that an assessment will be completed on the south fork of Rush
Creek. City can commit to condition of approval that evaluate and a letter of credit has been required
from applicant in the amount of $150,000 and escrowed balances to ensure evaluation is thorough.
City noted watershed will review rate of discharge and is located on the property line, and watershed
does not look beyond, however City will be looking beyond property line for water issues. Council
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discussed the watershed process. Council inquired about the maintenance of the drainage and
wetland areas. Public Works Director Mattson indicated typically the development HOA is responsible
for drainage across property and is not formally tied to a development agreement. Council inquired
about an HOA agreement to clean up and maintain drainage ditches and holding ponds and penalties
for not adhering to the agreement. City Planner Lindahl noted if ifi happens in development process,
y has mechanisms in place to address and coordinate, if it is 20 years into the future it would
Cit
become a private property dispute. City Planner Lindahl noted the City acquires a drainage and utility
easement over fihe improvement Of property, and as part of that there is stormwater maintenance
agreement that states developer will maintain those stormwater ponds and within agreements it does
provide rights for the city if the developer falls to maintain stormwater improvements, to place
developer on notice, the City can correct issue, and then bill developer. Council and staff discussed
easements along property lines, watershed processes, City of Corcoran processes, and approval
processes. Public Works Director Mattson noted conditions warp set in 2014 for the development and
specifically address the properties to the north pe
r the feasibility study completed in 2014. Council
inquired about garage minimum size standards and ma
intaining a minimum 440 square feet for the
garage on the townhomes. City Planner Lindahl noted the garage size depends on the townhome
model and without flexibility with garage sizes, the current townhome model will not work with the lot
sizes and developer will need to redesign. Council and staff discussed outside, overnight parking of
vehicles or storage on driveways, HOA responsibilities, and contemplated the size of townhome
garages.
MOTION: made by Bottema, seconded by Nichols to approve Resolution 2020-87 approving Final
PUD Development Plan with 10c. PUD flexibility is provided to allow the face of the garage to exceed
55 percent of the ground floor, street facing linear building frontage and allow up to 77 percent for
detached single-family homes as long as the garage coverage does not exceed 40 percent of the
streets total building frontage, and 1 Of. the City would consider the addition of two or more of the
following to address the spirit of the ordinance.
Council noted for clarification, M/1 Homes requirement to comply with all local, watershed and state
stormwater drainage regulations which protects the adjacent landowners.
MOTION RESCINDED: made by Bottema, seconded by Nichols, rescinding Motion approving
Resolution 2020-87.
MOTION: made by Bottema, seconded by Nichols, to postpone Council action on Resolution 2020-87
until watershed approval is completed.
City-P--tanner-Lindahl-noted-the--cur-rent-planning application -expires on December---11--reviewed--the-------------
legal requirements regarding planning applications and noted a 60 day review timeline on final plat,
but City Code ties them together and states both have to be
the PUD final plan has a 120-day review,
approved together. City Planner Lindahl noted if the deadline is missed without modifications to the
plan it would be approved by default with no conditions.
Voting Aye by Roll Call Vote: Nay: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion failed 0:5)
MOTION: made by Schultz, seconded by Lother to approve Resolution 2020-87 Final PUD
Development Plan as presented with modifications to item 10c. PUD flexibility is provided to allow the
face of the garage to exceed 55 percent of the ground floor street facing linear building frontage and
allow up to 77 percent for detached single-family homes as long as the garage coverage does not
exceed 40 percent of the streets total building frontage, and item 1 Of. the City would consider the
addition of two or more of the following to address the spirit of the ordinance.
Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion carried 5:0)
MOTION: made by Schultz, seconded by Lother to approve Resolution 2020-88 Approving Final Plat
and Development Contract for "Rush Creek Reserve" by M/1 Homes of Minneapolis/St. Paul LLC (PID
23-119-2342-0004) (City File 20-030).
Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion carried 5:0)
n
A
b. Ravinia 15th Addition
City Planner Lindahl reviewed applicant r
equest of final PUD plan Tor 44 single-family homes, is
consistent with the original Ravinia approvals except
for the removal of a cukde-sac resulting in
addition of one lot, and the removal of the landscape median. City Planner Lindahl noted Corcoran
Public Works supports the removal of the landscape median to alleviate plowing problems. City
Planner Lindahl reviewed Ravinia phases approved to date, noted an additional 11.61 acres was
added in phases 8 and 11, and total units in Ravinia increased from 426 t0 485.
MOTION: made by Bottema, seconded by Schultz to approve Resolution 2020-89 Approving Final
PUD Plan for the Ravinia 15th Addition.
Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion carried 5:0)
485.
MOTION: made by Nichols, seconded by Schultz to approve Resolution 2020-90 Approving Final Plat
for the Ravinia 15th Addition.
Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion carried 5:0)
c. Preliminary Plat for Tessmer and Weber Properties
City Planner Lindahl outlined the applicant request for approval of a preliminary plat to create three
ots and one outlot from two existing lots. City Planner Lindahl referenced a large wetland existing on
he southern portion of the property. City Planner Lindahl noted the parcel accesses off Tessmer Road
with no access off County Road 19 however the County asked for additional right of way on County
:Road 19. City Planner Lindahl noted there are a total of eight development rights with four remaini
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rights, and owner must clarify where the City assigns the building rights. Council and staff discussed
total building rights and division for each property owner with the Tessmer and Weber properties. City
Planner Lindahl explained how platting two properties together, forming one large property
redistributes the building rights on the newly platted parcel.
MOTION: made by Schultz, seconded by Bottema to approve Resolution 2020-91 Approving
Preliminary Plat for Tessmer and Weber Properties.
Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion carried 5:0)
d. Minor Subdivision for St. Therese at 8200 County Road 116
City Planner Lindahl noted the property is owned by the City. City Planner Lindahl reviewed the
- -----------applicant=request of -approval -of minor--subdivision-to create -three -parcels; P-arcel-A-will-be=purchased----- -- by St. Therese; Parcels B and C will be retained by the City. City Planner Lindahl reviewed applicant
next steps will likely include submittal of a PUD and Preliminary Plat, and submittal of a final PUD and
Final Plat. Council and staff discussed timing of project.
MOTION: made by Bottema, seconded by Schultz to adopt Resolution 2020-92 Approving the Minor
Subdivision with conditions in the draft resolution for 8200 County Road 116 for St. Therese.
Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion carried 5:0)
10. Unfinished Business (Public Comment Opportunity)
Mayor Thomas invited residents to communicate telephonically during the Public Comment
Opportunity. Administrative Services Director Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No residents participated in the Public Comment Opportunity.
a. City Hall Remodel
City Administrator Martens reviewed updates to the City Hall Remodel and requests to approve
various items. City Administrator Martens noted there are no changes in budget projected at this time.
MOTION: made by Bottema, seconded by Schultz to approve expenditures as presented.
Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz
(Motion carried 5:0)
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11. New Business
No new business
12. Staff Reports
was heard.
a. Active Corcoran Planning Applications
Active planning applications received.
b. Pandemic Response Update
City Administrator Martens presented a brief overview of COVID impacts and numbers to date. City
Administrator Martens noted the altered working schedules of staff as City Hall remains open,
continuing social distance while working at the office, remote working, and staff impacted by
quarantines either through family members or public schools.
MOTION: made by Nichols, seconded by Lother to authorize City Administrator Martens to make
adjustments to City Hall hours up to and including full closure if required and report back to Council in
a timely manner of events or actions.
Voting Aye by Roll Call Vote: Thomas, Bottema9 Lother, Nichols, and Schultz
(Motion carried 5:0)
13. 2020 City Council Schedule
City Administrator Martens reviewed Council items scheduled and r
14. Adjournment
MOTION: made by Lother, seconded by Bottema to adjourn.
emaining for 2020.
Voting Ave by Roll Call Vote: Thomas, Bottema, Lother, Nichols and Schultz
(Motion carried 5:0)
Meeting adjourned at 9:35 pm.
Michelle Friedrich —Deputy Clerk
C