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Home My WebLink About2020-10-22 Council MinutesCITY OF CORCORAN City Council Meeting Minutes October 22, 2020 - 7:00 pm The Corcoran City Council met On October 22, 20207 in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Present Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Bottema, Councilor Lother, and Councilor Schultz. Also present were City Administrator Martens and Administrative Services Director Beise. Public Works Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic means. '1. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 2. Call to Order/ Roll Call Mayor Thomas called the meeting to order at 7:02 pm. 3. Agenda Approval City Administrator Martens added Item 10a. Deferred Special Assessments, and 10b. Special City Council Meeting to New Business. iLo Votng Aye by Roll Call Vote: Thomas, Anderson, Bottema, MOTION: made by Bottema, seconded by Schultz to approve (Motion carried 5:0) 4. Commission Representatives the agenda as modified. Cher, an d Sch u Itz Mayor Thomas noted Planning Commissioner Shoulak, and Parks and Trails Commissioner Dugan were excused from the meeting. 5. Open Forum (Public Comment Opportunity) Mayor Thomas invited reside nts to communicate telephonically during the Open Forum discussion for items not on the agenda. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. De Sicora, 6410 Elm Street, addressed concerns with an Environmental Assessment Worksheet report, Lennar Homes, pre -sold status on townhomes in the new Lennar Homes Tavera development, and the removal of the tagline "A Hidden Gem Waiting to be Discovered" on the website. Greg Hoglund, 19220 Hackamore Road, addressed the Council regarding a recent work session, future zoning of churches and schools, and the recent Eagle Brook Church application denial by Council. 6. Presentations/Recognitions 7. Consent Agenda a. Draft Minutes of September 24, 2020 Council Meeting b. Draft Minutes of October 8, 2020 Council Meeting c. Financial Claims d. Recycling Agreement Amendment e. Police Sergeant Job Description Council asked item 7d. be removed for further discussion. MOTION: made by Schultz, seconded by Lother to approve the consent agenda items 7a., 7b., 7c., and 7e. as presented. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) Council discussed recycling agreement and the recycling grant with Hennepin County. MOTION: made by Schultz, seconded by Anderson to approve item 7d. Recycling Agreement Amendment as presented. Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz Abstaining: BOttema (Motion carried 4:01 :) Council thanked Election Judges for serving the citizens of Corcoran in the November 3 General Election. Council discussed mandatory participation in the recycling program. Planning Business No planning busines Unfinished Business Public Comment Opportunity Mayor Thomas invited residents to communicate telephonically during unfinished business. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the Public Comment Opportunity. a. City Hall Remodel Project —Card Reader and Change Order Approvals City Administrator reques t, and change order approval processes d necessity of approv Martens outlined the remodel project phases with dates, outlined the card reader wring the City Hall remodel. Council discussed the ing project tasks and change order amounts occurring in between Council meetings. MOTION: made by Schultz, seconded by Anderson to authorize City Administrator Martens to approve change orders for the remodel project, under $10,000 individually, and not to exceed 10 percent of the total construction project. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) MOTION: made by Anderson, seconded by Schultz to authorize staff to purchase the IPS Card Reader System in the amount of $45,903.41. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) b. Authorize Feasibility Study -- Bridge Replacement Project Public Works Director Mattson presented details on the Bridge Replacement Project discussed at an earlier Council meeting and noted the inspection by Hennepin County of a deteriorated culvert crossing warranted a critical -findings report be submitted to the Minnesota Department of Transportation. Public Works Director Mattson outlined the action steps plan and process regarding the bridge replacement project and the location of each bridge. Public Works Director Mattson indicated the necessity to prepare an analysis of the bridges on Schutte, Cain and Trail Haven roads, with a feasibility study for preliminary designs, and then pursue funding assistance through the State Bridge Program, Municipal State Aid program, and local participation if necessary. Public Works Director Mattson noted bridge crossings are considered critical infrastructure to the City's transportation and stormwater drainage systems. MOTION: made by Lother, seconded by Schultz to approve the feasibility study for bridge replacements for Schutte, Cain and Trail Haven roads in the amount of $27,000. Council and staff discussed signs located at bridges, load weights and load weight signs. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) 10. New Business a. Deferred Special Assessments Administrative Services Director Beise outlined the three deferred assessment properties approaching the 30-year timeline limit, the amount of the assessments, and options available to property owners regarding the assessment payments. Council discussed working with property owners to determine a payment timeline over a 10-year period, to reflect interest rate with bonding rate, and include a caveat that if property is sold, assessment is due in full. Council and staff 2 discussed the interest rate and bonding rate percentages over the 10-year period, and City assessment policies. MOTION: made by Schultz, seconded by Anderson to authorize staff to enter into an agreement with property owners to pay the deferred assessment over a 10-year period, with an interest rate of the last bond interest rate plus 1 percent, with the deferred assessment to be paid in full in the event the property is sold. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) b. Special Council Meeting City Administrator Martens noted the Special Council staff non-public health and medical data which must meeting. Meeting would be a closed session to discuss be discussed in closed session and is a timely Mayor Thomas scheduled a Special Council Meeting on Thursday, October 29 at 4:30 pm to discuss staff non-public health and medical data. 11. Staff Reports a. Active Corcoran Planning Applications; Council received report. b. Pandemic Response Update Director of Public Safety Gottschalk updated Council on the current COVID 128,000 cases and the state is now in the third wave of the pandemic. Local businesses continue to be successful. City Administrator Martens noted the CARES Funding deadline is approaching and staff is working hard to complete the report; the planner position began, and elections are in full force with absentee direct balloting. 12. 2020 City Council Schedule City Administrator Martens outlined the upcoming Council schedule on November 12, 2020. 13. Adjournment MOTION: made by Anderson, seconded by Bottema to adjourn. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, (Motion carried 5:0) Meeting adjourned at 7:51_ pm. Michelle Friedrich —Deputy Clerk 3 and Schultz