HomeMy WebLinkAbout2020-10-08 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
October 8, 2020 = 7:00 pm
The Corcoran City Council met on October 8, 2020, in Corcoran,
Statute Section 13D.021 and due to the COVID-19 pandemic, th
remotely through electronic means using the audio and video co
Minnesota. Pursuant to Minnesota
e City Council meeting was held
nferencing platform Zoom.
Present Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor
Anderson, Councilor Bottema, Councilor Lother, and Councilor Schultz.
Also present were City Administrator Martens and Administrative Services Director Beise. Public Works
Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic
means.
1. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
2. Call to Order I Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
3. Agenda Approval
City Administrator Martens added Item 10d. Wetland Delineation to New Business.
MOTION: made by Anderson, seconded by Lother to approve the agenda as modified.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz
(Motion carried 5:0)
Commission Representatives
Mayor Thomas noted Planning Commissioner Wu, and Parks and Trails Commissioner Strehler
were present through telephonic or other electronic means.
5. Open Forum (Public Comment Opportunity)
Mayor Thomas invited residents to communicate telephonically during the Open Forum discussion
for items not on the agenda. Administrative Services Director Beise explained the instructions to
participate in the meeting via the Zoom video format and reviewed instructions for participation in the
meeting through telephone or computer.
Greg Hoglund, 19220 Hackamore Road, addressed a September 10 Council meeting regarding the
warming house and maintenance building at the City Park. Mr. Hoglund supported the roof and
building repairs on the warming house and maintenance building. Mr. Hoglund addressed the park
funds created from the new homes in Corcoran and would like Council to consider directing park
funds to a community building, similar to the Medina warming house and event center.
Mr. Hoglund opined the warming house building is a visible symbol to the community of park
priorities.
6. Presentations/Recognitions
7. Consent Agenda
a. Resolution 2020-77 Appointing Election Judges for the 2020 Election Cycle
b. Financial Claims
c. Resolution Authorizing Amendments to Exhibit A to Resolution 2020-03
— 66th Avenue/Gleason Parkway Extension Corridor Improvements
d. Resolution 2020-79 Sponsoring the Northwest Trails Association to Acquire State of
Minnesota DNR Funding (2020-2021 Season)
Council asked item 7c.be removed for further discussion.
MOTION: made by Schultz, seconded by Bottema to approve the consent agenda items 7a., 7b.,
and 7d. as presented
Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz
(Motion carried 5:0)
Council asked for clarification on revisions on item 7c. Public Works Director Mattson responded and
explained the amended Resolution includes permanent and temporary easement refinements to the
trunk sewer pipe alignment north and along the 66th Avenue/Gleason Parkway extension corridor.
Public Works Director noted the refinements include review of surveys, wetland delineations, geo-
technical soil bore samplings to ensure a valid design route.
MOTION: made by Schultz, seconded by Anderson to approve item 7c. Resolution Authorizing
Amendments to Exhibit A to Resolution 2020-03 — 66th Avenue/Gleason Parkway Extension
Corridor Improvements
Voting Aye by Roll Call
(Motion carried 4:1)
8. Planning Business
9. Unfinished Business
as presenfied .
Vote: Thomas, Anderson, Lother, and Schultz
Abstaining: Bottema
a. Awarding the Sale of General Obligation Capital Improvement Plan Refunding Bonds —
Series 2020E
Tammy Omdahl, Northland Securities, outlined the General Obligation Capital Improvement Plan
Refunding Bonds, Series 2020B, and actions taken to date by Council. Ms. Omdahl reviewed the
refunding opportunity affords the City an estimated interest savings of $391,278.90 and includes a
re -affirmed bond rating of Aa3 by Moody. Ms. Omdahl noted bids were taken by underwriters, with
low bid by Piper Sandler with a final savings result of $412,000 or about 7 percent. Ms. Omdahl
noted an annual savings of approximately $25,000 per year.
MOTION: made by Schultz, seconded by Lother to adopt Resolution 2020-78 Awarding the Sale of
the General Obligation Improvement Plan Refunding Bonds, Series 2020B.
Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz Abstaining: Bottema
(Motion carried 4:1)
10. New Business (Public Comment Opportunity)
Mayor Thomas invited residents fi0 communicate telephonically during the Public Comment
Opportunity for items 10b., 10c., and 10 d., with public comment on Item 10a., immediately prior to
Council discussion for that item. Administrative Services Director Beise explained the instructions to
participate in the meeting via the Zoom video format and reviewed instructions for participation in the
meeting through telephone or computer. No residents participated in the Public Comment
Opportunity.
a. MS4 Stormwater Pollution Prevention Program (SWPPP) Annual Public Input Opportunity
Public Works Director Mattson reviewed Corcoran's MS4 Stormwater Pollution Prevention Program
(SWPPP); explained the permit allows the City to discharge stormwater and develop and implement
a SWPPP. Public Works Director Mattson reviewed the national Clean Water Act and the criteria for
the SWPPP program, the components of the program, and the responsibilities by each entity to
correctly discharge stormwater within communities, developments and municipalities. Public Works
Director Mattson reviewed the minimum control measures of SWPPP such as the City's quarterly
newsletter, public input, illicit discharge detection and elimination, construction site stormwater runoff
control with is MPCA regulated, stormwater development rules and municipal operation
housekeeping. Public Works Director Mattson reviewed the new MS4 permit timelines and how the
timeline will impact the City and an implementation schedule. Public Works Director Mattson
indicated general public comments will be received during the meeting tonight, through email
communication or by calling into Public Works Director Mattson. Administrative Services Director
Beise explained the instructions to participate in the public comment via the Zoom video format and
reviewed instructions for participation through telephone or computer. No residents participated in
the Public Comment Opportunity for Item 10a. Council and staff reviewed the connection with the
watershed district, and how the SWPPP and watershed district may have some overlap, but the
permits are separate. Council and staff discussed planning for staff time in the 2020 budget to
dedicate to the SWPPP. Council and staff discussed how public input will be received as the
SWPPP planning begins in 2021. Council inquired who is impacted by stormwater discharge and
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would need to stay informed of the SWPPP permit. Public Works Director Mattson indicated
everyone is impacted by stormwater discharge. Public Works Director Mattson noted permits are
historically issued every 5 years and follow a compliance -based approach. Council thanked Public
Works Director Mattson for his work on the SWPPP program.
b. Joint City Council and Charter Commission Meeting
City Administrator Martens outlined the Charter Commission meeting schedule, and the possibility of
Council participating in a joint future meeting, and any Charter changes would be effective in the
2022 election cycle. Council discussed when Council seats officially become open, special elections,
and the necessity for review of wards within the City in consideration of equal representation for the
City. Council discussed the importance of including the Council in discussions rather than a solo
recommendation by the Charter Commission. Mayor Thomas scheduled a joint work session
meeting on November 12 at 5:30 pm with the Charter Commission and Council. City Administrator
Martens noted this work session is a study and public comment will not be available, but email
communications with suggestions or questions are always welcome by staff and Council.
c. Police Sergeant Promotional Process and Police Officer Hiring Process
Director of Public Safety Gottschalk reviewed the police sergeant promotional process and police
officer hiring process. Council and staff reviewed the staff vision for the City of Corcoran and if the
two positions are in line with the staffing plan. Director of Public Safety Gottschalk note the sergeant
position is a new position in 2021 and is included in the 2021 budget effective January 1, and the
police officer position will be to fill a current, vacant police officer position. Council inquired if current
nnlic:e nfficers are included within the 130lice seraeant search scope. Director of Public Safety
Gottschalk responded the current search will start with an internal search, and if a promotion occurs
from within the agency, the selected candidate would operate as a patrol and police sergeant until
the vacant is filled.
MOTION: made by Bottema, seconded by Schultz to direct staff to hold an internal police sergeant
promotional process and police officer hiring process simultaneously, and allowing the Director of
Public Safety to appoint the preferred candidate to the police sergeant position effective January 1,
2021, and to allowing the Director of Public Safety to establish a candidate list for the police officer
vacancies.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz
(Motion carried 5:0)
d. Wetland Delineation
Public Works Director Mattson updated Council on Bridge (Culvert) Replacements and Wetland
Delineation inspections. Public Works Director Mattson indicated during the inspection process,
Hennepin County inspectors identified significant deterioration to the culvert located on Trail Haven
Road. Public Works Director Mattson reviewed actions by staff in coordinating with state and other
agencies to formulate a plan to replace the culvert, and the processes involved in the replacement.
Public Works Director Mattson noted staff will pursue funding assistance through the State Bridge
Program and MSA. Public Works Director Mattson outlined the recommendation to include Cain and
Schutte Roads with the Trail Haven Road feasibility study with preliminary designs for the bridge
sites as they are warranted and may qualify for funding assistance. Public Works Director Mattson
noted once approved, wetland delineations are typically valid for 5 years. Public Works Director
Mattson reviewed staff costs to complete wetland delineations and associated surveys for Trail
Haven, Cain and Schutte Road bridge sites would not exceed $3,000.00. Public Works Director
Mattson noted the Trail Haven Road wetland delineation bridge site will need to be completed in
2021. Council and staff discussed the process for determining the need for bridge or culvert
replacements, how the bridge or culverts are evaluated and who evaluates them, and bridge and
culvert replacement status regarding state rules.
MOTION: made by Lother, seconded by Schultz to authorize staff to complete wetland delineations
and associated survey work for the Trail Haven Road, Cain Road, and Schutte Road bridge sites in
the amount not to exceed $3,000.00.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz
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(Motion carried 5:0)
11. Staff Reports
a. Pandemic Response update
Director of Public Safety Gottschalk updated Council on the current COVID 106,000 cases with
29,000 in Hennepin County. Director of Public Safety Gottschalk noted local agencies are seeing an
increase in COVID related illnesses. Director of Public Safety Gottschalk noted transferring EOC to a
virtual status in November when the City Hall remodel begins, and City Hall continues to adapt at
new COVID modified working conditions. City Administrator Martens noted CARES Funding is
November 15, highlighted the AB elections process, and disinfection process surrounding elections
due to the pandemic. Administrative Services Director Beise noted the increase in drop off ballots by
the community.
12. 2020 City Council Schedule
City Administrator Martens outli
residential district standards on
the bridge and culvert project.
13. Adjournment
ned
the upcoming Council schedule including the work session on
October 22 prior to the Council meeting, the City Hall remodel, and
MOTION: made by Bottema, seconded by Anderson to adjourn.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz
(Motion carried 5:0)
Meeting adjo
urned at $:07 pm.
Michelle Friedrich e Deputy Clerk
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