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2020-11-12 Council Agenda Packet
Corcoran City Council Agenda November 12, 2020 - 7:00pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions a.Police Officer Oath – Clayton Decker 7.Consent Agenda a.Draft Minutes of October 22, 2020 Council Work Session* b.Draft Minutes of October 22, 2020 Council Meeting* c.Draft Minutes of October 29, 2020 Special Council Meeting* d.Financial Claims* e.Utility Installation and Service Agreement – 19233 81st Place North* f.Purchase Agreement Outlot A, Hunters Place – PID 12-119-23-22-0008* g.Resolution Authorizing Special Assessment* 8.Planning Business 9.Unfinished Business – Public Comment Opportunity a.CARES Act Expenditures* b.Deferred Special Assessments* 10.New Business – Public Comment Opportunity a.2021 Benefits Summary* b.Charter Commission Resignation – Dorothy Theis* c.2020 Election Canvassing* 11.Staff Reports a.Pandemic Response Update 12.2020 City Council Schedule* 13.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.ci.corcoran.mn.us. Meeting Held Via Telephone/Other Electronic Means Call-in Instructions Call: +1 312 626 6799 US Enter Meeting ID: 863 4148 8151 Press *9 to speak during the Public Comment Sections in the meeting. Video Instructions Click this link: https://us02web.zoom.us/j/86341488151 OR visit www.zoom.us and enter Meeting ID: 863 4148 8151 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. For more information on options to provide public comment visit: www.corcoranmn.gov Due to the COVID-19 health pandemic, the City Council’s regular meeting place is not available and is not open to the public. Pursuant to Minnesota Statute 13D.021 the one or more members of the City Council may participate by telephone or other electronic means. STAFF REPORT Agenda Item 4. Council Meeting: November 12, 2020 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the November 12th Council meeting are as follows: •Planning Commission: Jeff Dickman •Parks and Trails Commission: Val Nybo Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN City Council Work Session Minutes October 22, 2020 – 6:00 pm The Corcoran City Council met on October 22, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Present Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Bottema, Councilor Lother, and Councilor Schultz. Also present were City Administrator Martens and Administrative Services Director Beise. City Planner Lindahl was present via telephonic or other electronic means. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 6:00 pm. 2.Consideration of an Ordinance Amendment to Address Non -Residential Users in the Residential Zoning District City Planner Lindahl outlined the options available for ordinance amendments. Council discussed possible ordinance amendments and timeline for the ordinance amendments. Per consensus, Council directed staff to bring forward amendment options at a future City Council meeting. 6.Unscheduled Items No unscheduled items were heard. 7.Adjournment MOTION: made by Schultz, seconded by Dejewski to adjourn. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) Meeting adjourned at 3:51 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7a. CITY OF CORCORAN City Council Meeting Minutes October 22, 2020 - 7:00 pm The Corcoran City Council met on October 22, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Present Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Bottema, Councilor Lother, and Councilor Schultz. Also present were City Administrator Martens and Administrative Services Director Beise. Public Works Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic means. 1.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 2.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:02 pm. 3.Agenda Approval City Administrator Martens added Item 10a. Deferred Special Assessments, and 10b. Special City Council Meeting to New Business. MOTION: made by Bottema, seconded by Schultz to approve the agenda as modified. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz (Motion carried 5:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Shoulak, and Parks and Trails Commissioner Dugan were excused from the meeting. 5.Open Forum (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Open Forum discussion for items not on the agenda. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. De Sicora, 6410 Elm Street, addressed concerns with an Environmental Assessment Worksheet report, Lennar Homes, pre-sold status on townhomes in the new Lennar Homes Tavera development, and the removal of the tagline “A Hidden Gem Waiting to be Discovered” on the website. Greg Hoglund, 19220 Hackamore Road, addressed the Council regarding a recent work session, future zoning of churches and schools, and the recent Eagle Brook Church application denial by Council. 6.Presentations/Recognitions 7.Consent Agenda a.Draft Minutes of September 24, 2020 Council Meeting b.Draft Minutes of October 8, 2020 Council Meeting c.Financial Claims d.Recycling Agreement Amendment e.Police Sergeant Job Description Council asked item 7d. be removed for further discussion. MOTION: made by Schultz, seconded by Lother to approve the consent agenda items 7a., 7b., 7c., and 7e. as presented. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz Agenda Item 7b. 2 (Motion carried 5:0) Council discussed recycling agreement and the recycling grant with Hennepin County. MOTION: made by Schultz, seconded by Anderson to approve item 7d. Recycling Agreement Amendment as presented. Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz Abstaining: Bottema (Motion carried 4:0:1) Council thanked Election Judges for serving the citizens of Corcoran in the November 3 General Election. Council discussed mandatory participation in the recycling program. 8. Planning Business No planning business was heard. 9. Unfinished Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during unfinished business. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the Public Comment Opportunity. a. City Hall Remodel Project – Card Reader and Change Order Approvals City Administrator Martens outlined the remodel project phases with dates, outlined the card reader request, and change order approval processes during the City Hall remodel. Council discussed the necessity of approving project tasks and change order amounts occurring in between Council meetings. MOTION: made by Schultz, seconded by Anderson to authorize change orders for the remodel project, under $10,000 individually, and not to exceed 10 percent of the total construction project estimate by the City Administrator. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) MOTION: made by Anderson, seconded by Schultz to authorize staff to purchase the IPS Card Reader System in the amount of $45,903.41. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) b. Authorize Feasibility Study -- Bridge Replacement Project Public Works Director Mattson presented details on the Bridge Replacement Project discussed at an earlier Council meeting and noted the inspection by Hennepin County of a deteriorated culvert crossing warranted a critical-findings report be submitted to the Minnesota Department of Transportation. Public Works Director Mattson outlined the action steps plan and process regarding the bridge replacement project and the location of each bridge. Public Works Director Mattson indicated the necessity to prepare an analysis of the bridges on Schutte, Cain and Trail Haven roads, with a feasibility study for preliminary designs, and then pursue funding assistance through the State Bridge Program, Municipal State Aid program, and local participation if necessary. Public Works Director Mattson noted bridge crossings are considered critical infrastructure to the City’s transportation and stormwater drainage systems. MOTION: made by Lother, seconded by Schultz to approve the feasibility study for bridge replacements for Schutte, Cain and Trail Haven roads in the amount of $27,000. Council and staff discussed signs located at bridges, load weights and load weight signs. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) 10. New Business a. Deferred Special Assessments Administrative Services Director Beise outlined the three deferred assessment properties approaching the 30-year timeline limit, the amount of the assessments, and options available to property owners regarding the assessment payments. Council discussed working with property owners to determine a payment timeline over a 10-year period, to reflect interest rate with bonding rate, and include a caveat that if property is sold, assessment is due in full. Council and staff 3 discussed the interest rate and bonding rate percentages over the 10-year period, and City assessment policies. MOTION: made by Schultz, seconded by Anderson to authorize staff to enter into an agreement with property owners to pay the deferred assessment over a 10-year period, with an interest rate of the last bond interest rate plus 1 percent, with the deferred assessment to be paid in full in the event the property is sold. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) b. Special Council Meeting City Administrator Martens noted the Special Council Meeting would be a closed session to discuss staff non-public health and medical data which must be discussed in closed session and is a timely meeting. Mayor Thomas scheduled a Special Council Meeting on Thursday, October 29 at 4:30 pm to discuss staff non-public health and medical data. 11. Staff Reports a. Active Corcoran Planning Applications; Council received report. b. Pandemic Response Update Director of Public Safety Gottschalk updated Council on the current COVID 128,000 cases and the state is now in the third wave of the pandemic. Local businesses continue to be successful. City Administrator Martens noted the CARES Funding deadline is approaching and staff is working hard to complete the report; the planner position began, and elections are in full force with absentee direct balloting. 12. 2020 City Council Schedule City Administrator Martens outlined the upcoming Council schedule on November 12, 2020. 13. Adjournment MOTION: made by Anderson, seconded by Bottema to adjourn. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz (Motion carried 5:0) Meeting adjourned at 7:51 pm. ________________________________ Michelle Friedrich – Deputy Clerk CITY OF CORCORAN City Council Special Meeting Minutes October 29, 2020 – 4:30 pm The Corcoran City Council met on October 29, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Present Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Bottema, and Councilor Lother. Councilor Schultz was excused. Also present were City Administrator Martens and Administrative Services Director Beise. Director of Public Safety Gottschalk was present via telephonic or other electronic means. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 4:30 pm. 2.Closed Session of Non-Public Health and Medical Data Mayor Thomas stated “The City Council is going into closed session to discuss non-public health and medical data which must be discussed in a closed session per Minn. Stat. § 13D.05 subd. 2(a)(3 and 4)”. Mayor Thomas recessed the Council meeting at 4:39 pm. Mayor Thomas reconvened the Council meeting at 5:16 pm. After the closed session meeting concluded, Mayor Thomas stated, “In the closed session the city council discussed non-public health and medical data which must be discussed in a closed session per Minn. Stat. § 13D.05 subd. 2(a)(3 and 4); staff was provided direction”. 3.Adjournment MOTION: made by Bottema, seconded by Anderson to adjourn. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, and Lother (Motion carried 4:0) Meeting adjourned at 5:17 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7c. Agenda Item 7d. Council Meeting Date: 11/12/2020 FINANCIAL CLAIMS Prepared By: jrotz CHECK RANGE FUND #500 ESCROW CLAIMSAgendaItem: 7d. Paid toAmountProject name 500-20482$71.25CARSON, CLELLAND & SCHREDER - NELSON 20-022 500-20390$873.49WRIGHT HENNEPIN - Ravinia Street Lights 500-20420$258.68WRIGHT HENNEPIN - Bass Lake Crossing Street Lights 500-20436$44.70WRIGHT HENNEPIN - Pulte Bellwether Street Lights Total 1,248.12 Total Fund #500 = 1,248.12 See attached Payments Detail) ALL OTHER FINANCIAL CLAIMSAgendaItem:7d.$ 439,121.49$ 440,369.61Total Checks See attached Check Detail Register) Total of Auto Deductions 160,416.44 TOTAL EXPENDITURES FOR APPROVAL$ 600,786.05 Auto Deductions / Electronic Fund Transfer / Other Disbursements DatePaid toAmount 11/5/2020Northland Securities Wire Fee$ 12.00Bond wire fee 10/22/2020Humanity.com$ 49.00PD Shift Scheduling Software fee 10/26/2020Zagg Inc - Salt Lake City, UT$ 21.48PD Supplies 10/28/2020Target - Maple Grove, MN$ 162.36Election Supplies 10/28/2020John Henry Foster MNI$ 122.63PW Supplies 10/28/2020BCA Training Education$ 375.00PD Training 11/2/2020Samsclub - Maple Grove, MN$ 49.08Election Supplies 11/2/2020Axon- Scottsdale, AZ$ 375.00PD Training 11/3/2020Our American Kitchen - Medina, MN$ 74.52Election Supplies 11/4/2020Target - Maple Grove, MN$ 510.02Election Supplies 11/4/2020Minnesota Chiefs ofPolice Association$ 300.00PD Training 10/22/2020ADP Wage Garnishment$ 508.44Garnishment 10/22/2020Payroll Taxes$ 17,163.71Payroll taxes 10/22/2020Net Payroll PP22$ 47,809.35Net payroll PP22 10/26/2020MN PERA, PERA$ 14,316.67Pension plan 10/26/2020MN DEPT OF REVEN, MN Rev pay$ 26.51Monthly fuel tax 10/27/2020MN DEPT OF REVEN, MN Rev pay$ 25.00Annual Fuel License Fee 10/27/2020State of MN - Roth$ 2,113.39Deferred compensation payment to State of MN 10/27/2020State of MN - MSRS$ 2,333.73State of MN healthcare savings plan 10/27/2020Optum - H SA$ 3,484.11Health savings account 11/3/2020REVTRAK SV9T$ 1,431.25Credit Card Fees for October 11/5/2020ACH FILE FEE$ 15.00Automatic sewer/water payment ACH fee 11/5/2020POSTALIA, TDCPOSTAGE$ 20.00Postage 11/5/2020ADP Wage Garnishment$ 353.93Garnishment 11/5/2020Payroll Taxes$ 17,153.57Payroll taxes 11/5/2020Net Payroll PP23$ 51,610.69Net payroll PP23 Total 160,416.44 H:\\City Hall Information\\CITY GOVERNMENT\\Council, Commissions & Committees\\Council Information\\Council Claims\\2020 Claims Workbook.xls 10100FarmersStateBankUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-210OperatingSupplies (GENERAL)E100-42100-212MotorFuelsE100-43100-212MotorFuelsE100-43100-223BuildingRepairSuppliesE100-42100-208TrainingandInstructionE100-41951-210OperatingSupplies (GENERAL)E100-41951-210OperatingSupplies (GENERAL)E100-41951-210OperatingSupplies (GENERAL)E100-41951-210OperatingSupplies (GENERAL)E100-42100-210OperatingSupplies (GENERAL)E100-41951-210OperatingSupplies (GENERAL)E100-41410-219Covid-19CoronavirusE100-41951-210OperatingSupplies (GENERAL)E100-41910-210OperatingSupplies (GENERAL)E100-42100-200OfficeSupplies (GENERAL)E100-41410-219Covid-19CoronavirusE100-42100-321TelephoneE100-42100-208TrainingandInstructionE100-41941-300ProfessionalSrvs (GENERAL)E100-42100-208TrainingandInstructionE100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E 100-43100-210 Operating Supplies (GENERAL)Total ALPHATRAINING & TACTICSLLCTotal B & DPLUMBINGHEATING & ACTotal AMAZONCAPITALSERVICESTotal AXONENTERPRISE, INC. Total ACTIONTARGETTotal ACMETOOLSACMETOOLSBEAUDRYOILCOMPANYB & DPLUMBINGHEATING & ACAXONENTERPRISE, INC.AMAZONCAPITALSERVICESALPHA TRAINING & TACTICSLLCADP, LLCACTIONTARGETTotal ADP, LLC$1,100.00$179.64$616.57$907.89$314.00$780.43$275.11195.60$165.23$800.00$247.71$515.95($12.84)$91.69$19.98$18.38$13.45$29.99$58.09$55.98$45.98$8.99$8.21$6.99802352916890001688996134568SI-16906311VHY-NKPT-V1VHY-NKPT-V1VHY-NKPT-V1VHY-NKPT-V1VHY-NKPT-V1VHY-NKPT-V1TV4-L7PD-9P1QVL-H4MG-R1MHH-GH6G-1MHH-GH6G-1FDX-TGFT-9L19DQ-Y1Q1-R2020-2945668269520478023-IN8076669807091580351228031076SUPPLIESSQUADFUELDYEDFUELOILSERVICE CALL: CMMFALLMAINTENANCE10/19/20SUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESPLANNERPHONESUPPLIESSUPPLIESSUPPLIESTRAININGWORKFORCENOWPAYROLLSOLUTIONSBUNDLETRAININGSUPPLIESSUPPLIESSUPPLIESSUPPLIES11/06/2012:52 PM CITYOFCORCORAN1,509.52$1,100.00$889.24$314.00$800.00$247.71$ 58.09 YEAR 3 Page 1 Check Detail Register© November 2020 UnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-212MotorFuelsE100-41941-210OperatingSupplies (GENERAL)E100-43100-417UniformsE100-43100-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-41941-210OperatingSupplies (GENERAL)E100-43100-321TelephoneE100-45200-321TelephoneE100-41600-300ProfessionalSrvs (GENERAL)E205-42100-304LegalFeesE100-42100-304LegalFeesE100-41600-300ProfessionalSrvs (GENERAL)G500-20482NelsonSketchPlan19-023E100-41600-300ProfessionalSrvs (GENERAL)E427-43100-530ImprovementsOtherThanBldgsE601-49400-303EngineeringFeesE100-41600-300ProfessionalSrvs (GENERAL)E100-43125-210OperatingSupplies (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-43100-212 MotorFuelsTotal CARSON, CLELLAND & SCHREDERTotal BEAUDRYOILCOMPANY Total BOYERTRUCKSTotal CENTURYLINKTotal CARGILLINCBIFFSINC.CARSON, CLELLAND & SCHREDERCARGILL INCTotal BIFFSINC.$6,958.11$2,946.08$4,429.44$592.80$121.33$181.73$121.33$558.13$106.88$178.13$240.00$227.94$620.43$424.57$250.38$250.38$274.74$166.88$120.00($56.00)$23.83$46.73$24.10$65.23$85.0032.50$71.25$35.63$13.44$56.00$6.421689000406502332240650232274065023189110220102920102920102920102920102920102920102920102920102920102920290576077085933R85883R85883R85883R256930256869256840256838256837256794W789776W7897751689001GASOLINECITYHALLUNIFORMSPUBLICWORKSFLOOR MATS - POLICECITYHALLLANDLINE/FIREMONITORING-9100763-498-7515LANDLINE763-420-4061PEDERSENUTILITYCONNECTIONVEHICLEFORFEITURECRIMINALPEDERSENUTILITYCONNECTIONNELSON20-022FIRSTHOMEBUILDERSPURCHASE66thAVENUECORRIDOREASEMENTACQUISITION2020TRUNKWATERMAIN EASEMENTSCIVIL - LEGALDEICERSALTSUPPLIESPARTSPARTSPARTSPARTSPARTSPARTSPARTSREPAIRS/PARTSPARTSPARTSPORTABLETOILETSPORTABLETOILETSDIESEL11/06/2012:52PMCITYOFCORCORAN2,141.09$8,443.04$6,958.11$2,301.88$286.88$71. 65 Page 2 Check Detail Register© November 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-42100-223BuildingRepairSuppliesG100-20205ReimbursementsE100-45200-131EmployerPaidHealthE100-41300-131EmployerPaidHealthE100-43100-131EmployerPaidHealthE100-42102-131EmployerPaidHealthE100-42100-131EmployerPaidHealthE100-41400-131EmployerPaidHealthE100-42100-210OperatingSupplies (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E202-42100-213PoliceK9E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)R100-41900-33631CARESACTR100-41900-33631CARESACTE100-43100-321TelephoneE100-42100-321TelephoneE100-41941-321TelephoneE100-43100-417UniformsE100-43100-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-41941-210OperatingSupplies (GENERAL)E100-43100-417UniformsE100-43100-210OperatingSupplies (GENERAL)E100-43100-210 OperatingSupplies (GENERAL)Total CORCORANPETCARECENTER, LLCTotal CORNERSTONEFORD-CHRYSLERTotal COMPUTERINTEGRATION TECHTotal DEHMERFIREPROTECTION Total COMCAST- 902943336Total DELTADENTALTotal CINTAS - 470COMCAST- 902943336DELTA DENTALDEHMER FIREPROTECTIONCORNERSTONE FORD-CHRYSLERCORCORAN PETCARECENTER, LLCCOMPUTER INTEGRATIONTECH$10,590.00$5,460.50$1,419.50$4,215.00$116.94$187.40$101.35$132.05$279.29$375.75$595.00$225.15$225.14$225.14$116.94$121.33$24.10$63.00$30.70$30.70$92.10$36.25$41.75$46.73$24.10$91.40$72.28$1.464065678923CNS00005626CNS00005626CNS00005626CNS00005626CNS00005626CNS00005626CNS000056260983815310549243883002043002032999582997412996581192871192271098582421098 582421098582424066362514406636246340663624174066362347406567900440656789354065678929FLOORMATS - POLICEDENTALINSURANCE - HAMILTONDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCESUPPLIESREPAIRK9VETCAREITMANAGEDSERVICE - MTHITMANAGEDSERVICE - MTHIT MANAGEDSERVICE - MTHIT MANAGEDSERVICE - MTHIT MANAGEDSERVICE MTHCARESACT - LENOVOCOMPUTERSANDCARESACTCOMPUTERSLANDLINELANDLINELANDLINEUNIFORMSPUBLIC WORKSFLOORMATS - POLICECITYHALLUNIFORMSPUBLICWORKSTOWELS11/06/2012:52 PM CITYOFCORCORAN22,697.50$1,109.04$675.43$637.30$279.29$36.25$ 1. 46 EQUIPMENT Page 3 Check Detail Register© November 2020 UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41410-210OperatingSupplies (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42100-301PrisonerE100-42100-301PrisonerG100-20205ReimbursementsE100-45200-131EmployerPaidHealthE100-43100-131EmployerPaidHealthE100-42102-131EmployerPaidHealthE100-42100-131EmployerPaidHealthE100-41400-131EmployerPaidHealthE100-41300-131EmployerPaidHealthG100-20205ReimbursementsE100-45200-131EmployerPaidHealthE100-43100-131EmployerPaidHealthE100-42102-131EmployerPaidHealthE100-42100-131EmployerPaidHealthE100-41400-131EmployerPaidHealthE100-41300-131EmployerPaidHealthE602-49450-380Utility & ServicesGENERAL)E601-49400-380Utility & Services (GENERAL)E601-49400-215WaterMetersE601-49400-215WaterMetersE100-41910-300ProfessionalSrvs (GENERAL)E100-41910-210OperatingSupplies (GENERAL)E 100-41410-210 Operating Supplies (GENERAL)Total FERGUSONWATERWORKSTotal GOPHERSTATEONECALLTotalHENNCOSHERIFF-MC131 Total EMPLOYEERELATIONSTotal ECMPUBLISHERSINCTotal HEALTHPARTNERSTotal ELECTRICPUMPECMPUBLISHERSINCHOLIDAYSTATIONSTORESHENNCOSHERIFF-MC131HEALTHPARTNERSGOPHER STATEONECALLFERGUSONWATERWORKSEMPLOYEE RELATIONSELECTRICPUMP$4,153.01$1,767.53$6,922.87$8,891.60$4,153.01$1,767.53$6,922.87$8,891.60$376.05$383.02$747.66$751.06$383.02$747.66$751.06$213.30$213.30$217.77$501.90$400.00$27.71$20.00$75.00$27.50$15.00$35.6279948800340111200010001553441000155085996603449966034499660344996603441002613871002613870100312010031204652410464590891110069495-IN800662800661PUBLIC ACCURACY TESTSquad Maintenace - Car washPrisoner Fees - Booking / HousingPrisoner Fees - Booking / HousingHEALTH PARTNERS9/20 INVOICE - HAMILTONHEALTH PARTNERS9/20 INVOICEHEALTH PARTNERS9/20 INVOICEHEALTH PARTNERS9/20 INVOICEHEALTH PARTNERS9/20 INVOICEHEALTH PARTNERS9/20 INVOICEHEALTH PARTNERS9/20 INVOICEHEALTH PARTNERS10/20 INVOICE - HAMILTONHEALTH PARTNERS10/20 INVOICEHEALTH PARTNERS10/20 INVOICEHEALTH PARTNERS10/20 INVOICEHEALTH PARTNERS10/20 INVOICEHEALTH PARTNERS10/20 INVOICEHEALTH PARTNERS10/20 INVOICESERVICESERVICEMETERSMETERSBACKGROUND CHECKREPAIRS MAINTENANCEPRELIMINARY PLAT PH11/06/2012:52PMCITYOFCORCORAN47,233.50$439.38$102.50$426.60$719.67$400.00$15. 00 Page 4 Check Detail Register© November 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41900-433DuesandMembershipsE100-42100-208TrainingandInstructionE602-49450-310OtherProfessionalServicesE100-41941-200OfficeSupplies (GENERAL)E100-41951-207ComputerSuppliesE400-41941-210OperatingSupplies (GENERAL)R100-41410-33631CARESACTE100-41410-210OperatingSupplies (GENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E100-41600-300ProfessionalSrvs (GENERAL)R100-41900-33631CARESACTE100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-41941-380Utility & Services (GENERAL)E400-41941-520 BuildingsandStructuresTotal KOTHRADESEWERWATEREXCAVATINTotal INTEGRATEDPROTECTIONSYSTEMSTotal MADDEN, GALANTER, HANSENLLPTotal METROPOLITANCOUNCILMCESTotal MARIERIDGEWAYLICSW, LLCTotal HOLIDAYSTATIONSTORESTotal MENARDSMAPLEGROVE Total M>RAILERSALESTotal I-94WESTCHAMBERTotal METROSALESINCTotal LANOEQUIPMENTI-94WESTCHAMBERMHSRC/RANGEMETROPOLITAN COUNCILMCESMETROSALESINCMARIERIDGEWAYLICSW, LLCMADDEN, GALANTER, HANSENLLPM>RAILERSALESLANOEQUIPMENTKOTHRADESEWERWATEREXCAVATININTEGRATEDPROTECTIONSYSTEMS$22,951.71$36,405.25$12,540.00$1,104.75$350.00$890.00$502.94$158.30$259.24$520.00$440.00$69.95$78.95$68.00$32.668691629430-7999INV1683950INV1683950738207376511786669377418803-78986525428MEMBERSHIPDUESTRAININGSACACTIVITYCONTRACTSUPPLIESSUPPLIESELECTIONSUPPLIESOFFICER/STAFFSESSIONLEGALFEES2021ALUMAAE7.520TA1YGAE2020MB228112SUPPLIESSUPPLIESCITY HALLSEPTICTANKPUMPINGCITYHALLSECURITY CARDREADERS11/06/2012:52PMCITYOFCORCORAN22,951.71$36,405.25$12,540.00$1,607.69$350.00$496.49$520.00$102.61$440.00$20.00$68. 00 ELECTIONS TRAILER Page 5 Check Detail Register© November 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-42100-300ProfessionalSrvs (GENERAL)R100-41900-33631CARESACTE100-43232-300ProfessionalSrvs (GENERAL)E100-43232-300ProfessionalSrvs (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E100-41951-207ComputerSuppliesE100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E411-43100-611 BondIssuanceCostsTotal RANDYSENVIRONMENTALSERVICESTotal MINNESOTAOCCUPATIONALHEALTHTotal MOODYSINVESTORSSERVICE, INCTotal NAPAAUTOPARTS - CORCORANTotal NUSSTRUCK & EQUIPMENT Total ROBILLARDPLUMBINGTotal MHSRC/RANGEMINNESOTA OCCUPATIONAL HEALTHSCHAEFFER MFGCOROBILLARDPLUMBINGRANDYS ENVIRONMENTALSERVICESOPTUMOPG-3INCNUSSTRUCK & EQUIPMENTNAPA AUTOPARTS - CORCORANMOODY SINVESTORSSERVICE, INCTotal OPG-3INCTotal OPTUM$13,000.00$1,383.74$5,730.00$2,942.30$1,048.39$609.00$196.27$247.21$616.41$277.81$298.06$34.69$93.50$18.08$22.48$68.76$11.48$77.38$42.59($1.10)$5.293531575737-17691102620102620102620102620102620941258944494648061P320224320221319340318765318538318115317363317295315689P0353094SERVICETOUCHLESSFAUCETSDELINQUENTRECYCLINGPUBLICWORKS GARBAGE (9100) 12PARKSGARBAGE11039MONTHLYRECYCLINGCITYHALLGARBAGE1280351HSAMAINTENANCEFEESLICENSE/SUPPORTPARTSLABORPARTS/LABORSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESG.O. CAPITALIMPROVEMENTPLAN REFUNDING 11/06/20 12:52PMCITYOFCORCORAN13,000.00$1,681.80$5,730.00$4,280.00$1,048.39$890.00$279.65$609.00$93. 50 BONDS, SERIES 2020B Page 6 Check Detail Register© November 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-212MotorFuelsE100-41951-210OperatingSupplies (GENERAL)E416-43100-580OtherEquipmentE100-43100-220Repair/MaintSupply (GENERAL)E100-42100-417UniformsE100-43100-210OperatingSupplies (GENERAL)G100-21707UnionDuesE100-42100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)R100-41900-33631CARESACTE100-43100-210OperatingSupplies (GENERAL)E100-43100-321 TelephoneE100-42100-219 Covid-19CoronavirusTotal USBANKCORPEQUIPMENTFINANCETotal STMICHAELSPINALREHABCENTERTotal STREICHERSPOLICEEQUIPMENTTotal SUBURBANTIREWHOLESALEINCTotal UNITEDTRUCK & EQUIPMENTINCTotal TIDECLEANERSMAPLEGROVETotal SOUTHLAKEMINNETONKAPD Total TERMINALSUPPLYCOTotal TEAMSTERLOCAL320Total SCHAEFFERMFGCOTotal TOWMASTERSOUTHLAKEMINNETONKAPDVERIZONWIRELESSUSBANKCORPEQUIPMENTFINANCEUNITEDTRUCK & EQUIPMENTINCTOWMASTERTIDECLEANERSMAPLEGROVETERMINALSUPPLYCOTEAMSTERLOCAL320SUBURBANTIREWHOLESALEINCSTREICHERSPOLICEEQUIPMENTSTMICHAELSPINALREHABCENTERSPRINTTotal SPRINT$10,580.00$57,700.00$1,191.92$1,569.57$1,191.92$602.57$317.00$115.97$450.68$190.00$376.61$545.00$61.90 ABH2123-INV142790471900204592432800OCTOBER 20277223-00NOV201017320810173095I14614326490-1391283315-22N95 MASKSLUBRICANTSCOPIER LEASE4,000 GALLON TANKREPAIRUNIFORMSSUPPLIESUNION DUES/TLDFSQUAD TIRESSQUAD TIRESUNIFORMSDOT PHYSICAL - KOTTKE/MEISTER250 MASKS11/06/20 12:52PMCITYOFCORCORAN10,580.00$57,700.00$2,383.84$1,569.57$602.57$317.00$115.97$450.68$190.00$376.61$545.00$61. 90 Page 7 Check Detail Register© November 2020 Check UnpaidUnpaidUnpaidUnpaid E100-41951-210OperatingSupplies (GENERAL)G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsE100-43100-220Repair/MaintSupply (GENERAL)E416-42100-580OtherEquipmentE416-42100-580OtherEquipmentE416-42100-580OtherEquipmentE416-42100-580OtherEquipmentE416-42100-580OtherEquipmentE416-42100-580OtherEquipmentE100-41900-210OperatingSupplies (GENERAL)E100-41400-219 Covid-19CoronavirusE 100-45200-219 Covid-19CoronavirusE 100-41920-219 Covid-19CoronavirusE 100-42100-219 Covid-19CoronavirusTotal VIKING AWARDS & RECOGNITIONTotal WESTSIDE WHOLESALE TIRE Total WATCHGUARDVIDEOTotal VERIZON WIRELESSVIKING AWARDS & RECOGNITIONWRIGHT HENNEPINCOOPELECTWESTSIDE WHOLESALETIREWATCH GUARDVIDEO$11,445.00$18,605.00$33,550.00$9,240.00$1,010.00$4,810.00$143.95$658.28$40.01$14.90$14.90$14.90$14.90$14.90$30.17$14.90$14.90$14.90$14.90$14.90$14.90$15.27$15.27$15.27$15.27$15.27$15.27$15.27$15.27$14.90$15.27$25.36$25.36$25.36$25.36$0.009865766483101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920870598BCMINV00106BCMINV001064REINV001164REINV001164BOINV000664BOINV0006641269865766483986576648398657664839865766483CodeEnforcementIpad19389LupineLN: 150-1693-019919437 LupineLN: 150-1693-0197Bridle/66thAve: 150-1692-837466TH/CEDAR: 150-1692-83736398Larkspur: 150-1692-09086485Larkspur: 150-1692-090719065Galloway:150-1691-808219130Galloway: 150-1691-80806657Bridle: 150-1691-80796681Bridle: 150-1691-80666675Carriage: 150-1691-806419301Annabelle: 150-1691-8063ElderberryCt: 150-1691-0178BridlePath: 150-1691-0177Prairie/Bridle: 150-1691-0174Bridle/Bluestem: 150-1691-0168Bridle/Steeple: 150-1691-01586471Carriage: 150-1691-0155Paddock/Bridle: 150-1690-5158BridlePath: 150-1690-5146Bridle/Paddock: 150-1690-5135Bridle/Gleason: 150-1690-5131SERVICEEQUIPMENTEQUIPMENTEQUIPMENTEQUIPMENTEQUIPMENTEQUIPMENTSERVICEAWARDCELLSERVICECELLSERVICECELLSERVICECELLSERVICE11/06/2012:52 PMCITYOFCORCORAN78,660.00$141.45$658. 28$143. 95 Page 8 Check Detail Register© November G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20436PulteEncore - PUDSkch17-029G500-20436PulteEncore - PUDSkch17-029G500-20436PulteEncore - PUDSkch17-029G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLights$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$18.06$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$23.46$14.90$23.46$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.90$14.9010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192010192019345GoldenTR: 150-1693-0200BlackOakLN/BlackOakCT150-1695-6371BlackOakCT150-1695-6367CoachHouseLN150-1695-6365AnnabelleCT150-1695-6359AnnabelleLN/BlackOakLN150-1695-6352CoachHouseLN/Annabelle150-1695-6351CoachHouseLN150-1695-635063RDAVEN150-1694-9987LARKSPURLN/63RD150-1694-9986STIEGROAD150-1694-8544STIEGROAD150-1694-8543102NDPLACE/ 103RDAVENUESTEEPLECHASELN150-1694-7920MEADOWRUECT150-1694-7919SNOWBERRYCT150-1694-7918STEEPLECHASELN150-1694-7917MEADOWRUECT150-1694-7911HICKORYLNN150-1694-689475THAVEN150-1694-689374THAVEN150-1694-6892JACKPINELNN150-1694-689174THPL & MAPLE150-1694-6889WILDFLOWERTRL150-1694-4506WILDFLOWERTRL150-1694-4505SUNFLOWERCOURT150-1694-4503PRIMROSECOURT150-1694-4502ANNABELLELOT5150-1694-0821FIRLNN/LOT #5: 150-1694-008272NDAVEN: 150-1694-0081FIRLNN/72NDN: 150-1694-0080FIRLN N/LOT #8: 150-1694-0079FIRLNN: 150-1694-0078FIRLNN/CR10: 150-1694-007674THAVEN: 150-1693-7077FIRLNN/CR10: 150-1693-7076FIRLN/74THAVE: 150-1693-7075FIRLNN: 150-1693-7074FIRLN/75THAVE: 150-1693-7072Gleason/Wildflo: 150-1693-5986Wildflo/Gleason: 150-1693-5734Primrose/Wildfl: 150-1693-573319399Primrose: 150-1693-573219315Primrose: 150-1693-573119343Annabelle: 150-1693-572619367Annabelle: 150-1693-57246370SteepleLN: 150-1693-02026310SteepleLN: 150-1693-020111/06/2012:52 PM CITY OF CORCORAN Page 9 Check Detail Register© November UnpaidUnpaid G500-20390RaviniaStreetLightsR100-41900-33631CARESACTR100-41900-33631CARESACTR100-41900-33631CARESACTR100-41900-33631CARESACTE100-43100-380Utility & Services (GENERAL)G500-20390RaviniaStreetLightsE100-42100-380Utility & Services (GENERAL)E100-43100-380Utility & Services (GENERAL)E100-41941-380UtilityServices (GENERAL)E100-45200-380Utility & Services (GENERAL)E100-45200-380Utility & Services (GENERAL)E100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsG500-20390RaviniaStreetLightsE100-45200-380Utility & Services (GENERAL)E100-41941-380Utility & Services (GENERAL)E602-49450-380Utility & Services (GENERAL)E602-49450-380Utility & Services (GENERAL)E100-43100-380Utility & Services (GENERAL)E601-49400-380Utility & Services (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-42100-380Utility & Services (GENERAL)E100-42100-380Utility & Services (GENERAL)E100-45200-380Utility & Services (GENERAL)E100-43100-381 Street/SignalLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsTotal WRIGHTHENNEPINCOOPELECT Total ZSYSTEMS, INCTotal XCELENERGYXCEL ENERGYZ SYSTEMS, INC$33,021.12$35,136.77$1,163.19$7,798.33$2,181.33$101.83$862.86$167.70$143.83$106.40$297.46$123.70$14.90$55.90$20.07$21.15$41.31$41.31$36.82$41.31$20.07$38.09$66.92$62.02$37.34$58.02$36.64 35.93$7.00$8.37$0.00$0.00$7.00$7.00$7.00$7.00$7.0010192080907809068090580904101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920101920BlackOakLN150-1695-7149AV SYSTEM - CARESACTAV SYSTEM - CARESACTAV SYSTEM - CARESACTAV SYSTEM - CARESACTSTREET LIGHTINGUTILITIES91006629CTY101: 150-1691-80626510CtyRd 116: 150-1680-46628200CtyRd 116: 150-1684-203375thAve/Hwy116:120-1246-79008200CtyRd116: 120-1246-7800Cty10/Stanchion:120-1246-7600CTY10/StThomas:120-1246-7500CTY10/Treptaus: 120-1246-7400Cty10/Maple Hi: 120-1246-7300WILDFLOWER: 150-1694-47748200CR116/SIGN: 150-1693-661220120CTY10LIF:150-1691-6661Brockton Ln:150-1689-68719525CainRd: 150-1689-523019090BassLkRd:150-1687-75108200CtyRd 116: 120-1255-6300School Property: 120-1247-9600Ballpark: 120-1246-7200CTYRD10/116000-0100-1469PrairieSageLN/BridlePath150-1695-8438BridlePath150-1695-8431GleasonPkwy/Bridle150-1695-842811/06/2012:52PMCITYOFCORCORAN78,137.55$3,855.79$871.23 10100 Farmers State Bank$440,369. 61 Page 10 Check Detail Register© November 2020 Check FundSummary10100FarmersStateBank100GENERALFUND602SEWER601WATER500ESCROWHOLDINGFUND427GLEASON/66THPARKWAYEXTENSION416CAPITAL-EQUIPMENTCERTS411PUBLICWORKSFACILITY400CITYHALLREMODEL2020-2021205DWIFORFEITUREFUND202POLICEDONATIONFUND$227,661.96$136,360.00$23,110.01$37,422.41$13,000.00$1,248.12$1,148.44$279.29$106.88$32.5011/06/20 12:52 PMCITYOFCORCORAN 440,369.61 Page 11 Check Detail Register© November 2020 Check AmtInvoiceComment CityofCorcoran ConsultantSummary 11/12/2020 NameInvoice DateAmount Due Carson, Clelland & Schreder10/29/20 8,443.04 Landform Metro West Inspection Rolf Erickson Enterprises Wenck Associates Total$ 8,443.04 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2020ClaimsWorkbook.xls STAFF REPORT Agenda Item 7e. Council Meeting: November 12, 2020 Prepared By: Brad Martens Topic: Utility Installation and Service Agreement – 19233 81st Place North Action Required: Approval Summary: In May the City Council approved a request to allow a utility connection through Maple Grove to 8025 Ridge Court in the Appaloosa Woods development. Since that time, an additional property in that same development has requested the same approval. Attached to this report are two agreements to that effect which match the terms of the previous approval in May: 1.Utility Service Agreement a.Agreement between Corcoran and Maple Grove outlining conditions of connection and associated fees to be paid by Corcoran 2.Utility Installation and Service Agreement a.Outlines fees to be paid to City of Corcoran for connection approved by the above agreement in section 3 Financial/Budget: All costs associated with the proposed connection are to be paid by the property owner. Council Action: Consider a motion to approve the Utility Service Agreement and Utility Installation and Service Agreements as presented. Attachments: 1.Utility Service Agreement 2.Utility Installation and Service Agreement – 19233 81st Place North 1 UTILITY SERVICE AGREEMENT THIS UTILITY SERVICE AGREEMENT (“Agreement”) is made on ______________, 2020 (the “Effective Date”) by and between the City of Maple Grove, a Minnesota municipal corporation (“Maple Grove”), and the City of Corcoran, a Minnesota municipal corporation (“Corcoran”; Maple Grove and Corcoran sometimes referred to individually as a “Member” or collectively as “Members”). WHEREAS, the property located at 19233 81st Place North, Corcoran, Minnesota, 55311 and having the property identification number 24-119-23-14-0015 (“Property”) is located within Corcoran adjacent to the border with Maple Grove; and WHEREAS, Corcoran does not have a public sanitary sewer system and public water system that is available to serve the Property; and WHEREAS, Maple Grove has public sanitary sewer system and public water system adjacent to the Property that is available to serve the Property; and WHEREAS, the Members desire to connect to and serve the Property with the Maple Grove public sanitary sewer system and public water system; and WHEREAS, each Member to this Agreement has determined that it is in the best interests of their respective communities to enter into this Agreement; and WHEREAS, the Members are authorized pursuant to Minn. Stat. §471.59 to enter into agreements providing for the joint and cooperative exercise of powers common to them. NOW, THEREFORE, in consideration of the mutual understandings and agreements hereafter set forth, the Members agree as follows: ARTICLE I Recitals 1.1 Incorporation. The above Recitals are a material part of this Agreement and are incorporated herein. ARTICLE II Purpose and Term 2.1 Purpose. The purpose of this Agreement is to provide for the connection to and service of the Property with the Maple Grove public sanitary sewer system and public water system. 2.2 Term. The term of this Agreement shall be commence on the Effective Date and run in perpetuity (“Term”), unless earlier terminated as provided for herein. 2 ARTICLE III Connection 3.1 Connection. The owner of the Property may connect the Property to the Maple Grove public sanitary sewer system and public water system at the sole expense of the owner of the Property. The plans and specifications for the said connection are subject to the review and approval of Maple Grove prior to commencement of any construction activities for said connection. 3.2 Permits. The owner of the Property shall be responsible for obtaining any permits required by any governmental agency having jurisdiction prior to any construction activities for said connection, including, but not limited to, permits with the Maple Grove. 3.3 Construction Standards. All construction undertaken by the owner of the Property or its agent shall meet the specifications of Maple Grove, the Metropolitan Council Environmental Services, and any permits that are issued. 3.4 Service Disconnection. Subject to Minnesota law, Maple Grove and Corcoran agree to cooperate with one another in facilitating service disconnection to the Property in the event of an emergency or non-payment of usage fees. ARTICLE IV Payment 4.1 Rate; Billing. Maple Grove will bill Corcoran for public sanitary sewer system and public water system services to the Property at the same rate it charges Maple Grove users. The basic rate to Maple Grove users is subject to change by Maple Grove. The billing to Corcoran shall be made at least quarterly at the same time as Maple Grove residents are billed and shall be paid to Maple Grove within 30 days of the Corcoran’s receipt of the bill. 4.2 Trunk and Lateral Benefits Payment. Prior to the commencement of construction to connect the Property to the Maple Grove public sanitary sewer system and public water system, Corcoran shall make a payment to the City in the amount of $43,920.00 that represents trunk assessments commensurate with current rates within Maple Grove. Any payment of assessments associated with current or future lateral benefits that serve the Property shall be assigned to the Property at the discretion of Corcoran and collected by Corcoran. There are no payments due Maple Grove for lateral benefit. 4.3 Sewer Availability Charge and Water Availability Charge. Prior to the commencement of construction to connect the Property to the Maple Grove public sanitary sewer system and public water system, Corcoran shall make a payment to Maple Grove in the amount of $3,198.00 that represents sewer availability charge and water availability charge for the Property. 3 4.4 Property Charge. Corcoran is entitled to charge the owner of the Property any of the payments it makes to Maple Grove under this Article IV along with any administrative fees or reimbursements Corcoran determines to be appropriate, in Corcoran’s discretion. ARTICLE V Insurance, Liability and Indemnification 5.1 Insurance. Each Member shall maintain its own insurance covering its minimum tort levels in amounts provided for in Minn. Stat. §§466.02 and 466.04, as amended. 5.2 No Waiver. Nothing in this Agreement is intended or should be construed in any manner as a waiver of any Member’s immunities or tort limits contained in Minn. Stat. ch. 466. 5.3 Liability. Pursuant to Minn. Stat. § 471.59, subd. 1a(a), as amended, this Agreement is intended to be and shall be construed as a “cooperative activity” and it is the intent of the Members that they shall be deemed a “single governmental unit” for the purposes of liability; provided, however, that each Member expressly declines responsibility for the acts or omissions of the other Member. Nothing in this Agreement shall be construed to waive or limit any immunity from, or limitation on, the liability of either Member as provided by law. 5.4 Indemnification. Subject to the limitations, immunities and defenses in Minn. Stat. ch. 466, each Member shall defend, indemnify and hold harmless the other Member and its officers, agents and employees from and against any and all liability, loss, damages, costs and expenses, including reasonable attorneys’ fees, which it or its officers, employees or agents may hereafter sustain, incur or be required to pay arising out of or resulting from the performance of this Agreement, provided that any such claim, damage, loss or expense is directly caused by any negligent acts, omissions, or willful misconduct of the indemnifying Member or its employees, agents or any other person or entity for whose actions it may be liable. ARTICLE VI Dispute Resolution 6.1 Dispute Resolution. In the event the Members are unable to reach agreement regarding interpretation of their rights and obligations under this Agreement, the disagreeing Members shall participate in non-binding mediation pursuant to the Minnesota Civil Mediation Act, as amended (currently codified in Minn. Stat. §572.31-572.40) prior to initiating any other form of dispute resolution, including legal action. The complaining Member shall select a mediator, who shall be a disinterested third party with professional training in alternative dispute resolution that is subject to the review and approval of the non-complaining Member, and shall submit a notice of mediation to the non-complaining Member setting forth the name of the mediator and a brief description of the dispute. This notice shall thereafter toll any applicable statute of limitations’ effect on the complaining Member’s cause of action until such time as the mediation is completed. The place of mediation shall be at the offices of the complaining Member, unless otherwise mutually agreed upon by the Members. Mediation shall commence within fifteen (15) days after receipt of notice under this Article. The approval of the mediator by the non-complaining Member shall not be unreasonably withheld or delayed. If the Members 4 are unable to agree on a mediator, one shall be selected by the Hennepin County District Court. This obligation to mediate may be waived by written agreement, executed by both Members. ARTICLE VII Default and Termination 7.1 Events of Default. The following shall constitute events of default of this Agreement (“Events of Default”): Failure to comply with any of the terms and conditions of this Agreement, which failure continues for thirty (30) days after written notice from the non-defaulting Member. 7.2 Remedies Upon Events of Default. Upon the occurrence of any or all of the Events of Default by either Member, the non-defaulting Member may bring legal action to enforce the terms hereof, but the Members shall not be entitled to damages of any kind, including, but not limited to, attorneys’ fees. Prior to initiating any legal action, the Members shall attempt, in good faith, to negotiate a settlement or resolution of the Events of Default. If the Members are unable to settle or resolve the Events of Default after attempting to negotiate, the Members shall then participate in non-binding mediation pursuant to Article VI above prior to initiating a legal action. 7.3 Termination of Agreement. This Agreement may only be terminated as follows: (i) by mutual agreement of the Members; or (ii) if the Property is annexed into and becomes part of Maple Grove. Upon termination and cancellation of this Agreement, the Members shall not have any further obligation hereunder to the other Member, except as otherwise provided for herein. ARTICLE VIII Miscellaneous 8.1 Waiver of Covenants. Failure by any Member to insist, in any one or more instances, upon strict performance of any term, covenant or condition of this Agreement or to exercise any option contained in this Agreement shall not be construed as a waiver or a relinquishment for the future of such term, covenant, condition or option, but the same shall continue and remain in full force and effect. The Members shall not be deemed to have waived any provision of this Agreement until expressed in a signed writing. 8.2 Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 8.3 Assignment. The Members may not assign their rights or obligations under this Agreement without the prior written consent of each of the other Members, which consent shall not be unreasonably withheld or delayed. 5 8.4 Binding Agreement. All of the covenants, conditions and agreements in this Agreement shall extend to, be binding upon, and inure to the benefit of the Members and their respective permitted successors and assigns. Time is of the essence in the Members complying with the terms and obligations herein. 8.5 Survival. If any term or provision in this Agreement is deemed invalid or unenforceable by any recognized tribunal, including a certified mediator, arbitrator or court of competent jurisdiction, the remainder of this Agreement shall be valid and enforceable to the extent permitted by law. 8.6 Captions. The captions in this Agreement are for convenience only and are not part of this Agreement. 8.7 Choice of Law, Venue. This Agreement is declared to be a Minnesota contract and all of its terms shall be construed in accordance with Minnesota law. Any action to enforce rights or obligations under this Agreement shall be brought in Hennepin County. 8.8 Entire Agreement. This Agreement shall constitute the entire agreement among the Members and any prior understandings or representations of any kind preceding the execution of this Agreement shall not be binding upon the Members. 8.9 Modification. This Agreement may only be amended or modified by written instrument executed by all Members. 8.10 Attorneys’ Fees. The Members shall each pay their own attorneys’ fees in connection with the preparation and negotiation of this Agreement. 8.11 Acknowledgement. Each of the Members affirm and acknowledge that it has fully read, appreciates, and understands the words, terms, conditions and provisions of this Agreement and is fully satisfied with the same. Each Member affirms and acknowledges that it has been, or had the opportunity to be represented by legal counsel of its choice. 8.12 Authority. Each Member represents and warrants that it has the power and authority to enter into this Agreement. Each Member further represents and warrants that the person or persons executing this Agreement on its behalf has full and complete legal authority to do so, and thereby binds the Member and, to the extent permitted by this Agreement, its successors and assigns. 8.13 Notices. Any notice or demand, which may or must be given or made by the Members under the terms of this Agreement or any statute or ordinance, shall be in writing and be sent registered or certified mail to the other Member addressed as follows: TO: Maple Grove City Clerk City of Maple Grove 12800 Arbor Lakes Parkway N Maple Grove, MN 55369-7064 6 TO: Corcoran Administrative Services Director City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Each Member may designate a different addressee at any time by giving written notice to the other Members as provided in this paragraph. Any notice delivered by hand shall be deemed received upon actual delivery. The remainder of this page intentionally left blank; signature page and exhibits follow 7 IN WITNESS WHEREOF, the parties herein have executed this Agreement on the date indicated below. Dated:__________________________ CITY OF MAPLE GROVE, STATE OF MINNESOTA By:________________________________ Mayor And: ______________________________ City Clerk Dated:__________________________ CITY OF CORCORAN, STATE OF MINNESOTA By:________________________________ Mayor And: ______________________________ Administrative Services Director STAFF REPORT Agenda Item 7f. Council Meeting: November 12, 2020 Prepared By: Brad Martens Topic: Purchase Agreement – Outlot A, Hunters Place; PID 12-119-23-22-0008 Action Required: Approval Summary: The Bellwether development approved in 2018 requires future access to Hunters Ridge. At the end of the existing public road, a strip of land is currently owned by First Home Builders Inc. which must be acquired for the connection to take place. Conversations have been taking place since 2018 and an agreement has been drafted for the City to acquire this property at the expense of the Bellwether developer for $3,500 plus closing costs. It is requested that the City Council approve this agreement. Financial/Budget: The approved development contract for the Bellwether development includes requirements to pay for off-site costs including this purchase. Council Action: Approve the purchase agreement as presented. Attachments: 1.Purchase Agreement STAFF REPORT Agenda Item 7g. Council Meeting: November 12, 2020 Prepared By: Brad Martens Topic: Resolution Authorizing Special Assessment Action Required: Approval Summary: At the August 27, 2020 City Council meeting, the City Council authorized the Mayor and staff to finalize and execute easement agreements for the Southeast Watermain project as outlined in the closed session. One of those agreements, attached to this report, required a $21,800 payment to the property owner who then agreed to have the same amount assessed back to the property to be due in the future. The resolution attached to this report takes that action to assess the amount of $21,800 back to the property. It includes an interest rate of two percent and comes due at time of sale, platting, or at the end of 20 years, whichever comes first. Financial/Budget: At the time the funds become due, they will be applied to the Water Fund. Council Action: Approve Resolution 2020-82 Authorizing the Special Assessment of Property Within the City of Corcoran as presented. Attachments: 1. Easement Agreement 2. Resolution 2020-82 Authorizing the Special Assessment of Property Within the City of Corcoran City of Corcoran November 12, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-82 Page 1 of 3 Motion By: Seconded By: A RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT OF PROPERTY WITHIN THE CITY OF CORCORAN WHEREAS, the George H. Deziel Revocable Trust (“Owner”) is the owner of certain real property located within the City of Corcoran and legally described on Exhibit A (the “Property”); and WHEREAS, the City intends to install public water infrastructure on the Property as a part of the City’s SE Corcoran 2020 Trunk Watermain Improvement Project (the “Project”); and WHEREAS, in the fall of 2020, the City and Owner mutually executed an Easement Agreement pursuant to which Owner granted the City easements to install this infrastructure and the City agreed to cap the amount that the Property would be speciall y assessed related to the Project; and WHEREAS, Owner consented and agreed to a special assessment of the Property related to the Project in the base amount of $21,800.00, plus annual interest at a rate of 2%; and WHEREAS, the assessment will be deferred for a period not to exceed 20 years from the date of the levy and will be become due and payable in full, including any and all accumulated interest, upon the first occurrence of any of the following: 1) Sale of the Property; or 2) Platting of the Property; or 3) 20 years pass from the date of the levy of this assessment. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran: 1. The City Council of the City of Corcoran hereby approves the special assessment of the Property related to the Project in the base amount of $21,800.00. 2. Annual interest shall be applied at a rate of 2% until payment in full is made; 3. The assessment shall be deferred with interest for a period not to exceed 20 years from the date of this levy and will be become due and payable in full, including any and all accumulated interest, upon the first occurrence of any of the following: 1) Sale of the Property; or 2) Platting of the Property; or 3) 20 years pass from the date of the levy of this assessment. City of Corcoran November 12, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-82 Page 2 of 3 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Anderson, Tom Anderson, Tom Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 12th day of November 2020. ________________________________ Ron Thomas - Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director City of Corcoran November 12, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-82 Page 3 of 3 EXHIBIT A (the “Property”) The Southwest Quarter of the Northwest Quarter except that part thereof lying Southerly of the Southerly right-of-way line of the Town Road now opened and laid out generally running East and West, approximately located between the Southwest Quarter of the Northwest Quarter and the Northwest Quarter of the Southwest Quarter all in Section Twenty-Five, Township 119, Range 23, except that parcel which lies Westerly of a line parallel with and distant 40 feet East of the West line of Section 25, Township 119, Range 23, Hennepin County, Minnesota. Property Address: 7400 County Road No. 116, Corcoran, MN Abstract Property STAFF REPORT Agenda Item 9a. Council Meeting: November 12, 2020 Prepared By: Brad Martens Topic: CARES Act Expenditures Action Required: Approval Summary: At the September 10, 2020 City Council meeting, staff presented, and Council approved the initial use of CARES Act funds. Staff is working on finalizing all purchases and uses which must be paid by November 15, 2020. A finalized resolution and detail will be sent out to Council the week of the meeting. Financial/Budget: The City of Corcoran has been allocated $439,309 in CARES Act funding. In order to qualify for the use, expenses must satisfy three distinct elements: 1. Necessary expenditures incurred due to the public health emergency with respect to COVID-19. a. This includes payroll expenses for public safety whose services are substantially dedicated to the COVID-19 pandemic response 2. Costs not accounted for in the city’s budget most recently approved as of March 27, 2020. 3. Performance or delivery must occur during the covered period of M arch 1, 2020 to November 15, 2020. Options: 1. Approve the resolution authorizing CARES Act expenditures as presented. 2. Approve the resolution authorizing CARES Act expenditures with amendments. Recommendation Approve the resolution authorizing CARES Act expenditures as presented. Council Action: Consider a motion to approve resolution authorizing CARES Act expenditures as presented. Attachments: None (resolution to be sent the week of the meeting) STAFF REPORT Agenda Item 9b. Council Meeting: November 12, 2020 Prepared By: Brad Martens Topic: Deferred Special Assessments Action Required: Direction Summary: At the October 22, 2020 City Council meeting, staff informed Council of three deferred assessments coming due related to street improvement projects from 1989. Council authorized staff to allow impacted property owners to enter into an agreement to pay the deferred assessments over a 10-year period with an interest rate of the bonding rate plus one percent, to be paid in full in the event the property is sold. Since that time, staff has had several conversations with the City Attorney and the impacted property owners. A new option available is to have the property owners sign an agreement continuing the deferment until the properties are no longer in the Green Acres program. Staff would like approval to offer this new agreement as another option to the property owners. Also, through these conversations, staff has received a request from Shirley Reiss to remove the interest accrued from her deferred assessment. A letter requesting that action is attached to this report. Shirley states that they were never informed of how the interest would be applied to the property and that if known, they would have paid the assessment at the time in order to not incur those costs. She points to the minute page with 241 on the top in the summary, where it states, “Bob Derus stated that he would send a letter to Greg Hajny and Bill Reiss regarding Green Acres and how the deferment works.” Ms. Reiss claims that letter was never sent. Staff cannot find any correspondence at City Hall from Bob Derus to Bill Reiss regarding this item. Additional documents attached to this report are resolution 1989-114 outlining the assessment (the Reiss property can be found on the second to last page of the assessment roll), assessment amount due, and minutes from the meeting. Council should direct staff on whether any action should be taken to remove the interest as requested. Financial/Budget: The three deferred special assessments are as follows: Property Original Amount Interest Total 20020 Hackamore Road $21,987.52 $16,970.50 $38,958.02 6420 Old Settlers Road $10,973.34 $8,504.30 $19,477.64 22202 Horseshoe Trail $11,718.12 $9,081.50 $20,799.62 Options: 1. Keep previous direction to offer a 10-year agreement with interest 2. Add additional option to further defer special assessments until properties are no longer in the Green Acres program 3. Consider request by Shirley Reiss in addition to the above options Recommendation Staff recommends adding the option to continue the deferment until the properties are removed from the Green Acres program. In regards the request from Shirley Reiss, staff recommends the Council not remove the interest. While staff does not find any correspondence to the property owner, Mr. Reiss attended the City Council meeting in which the assessments were approved. Council Action: Consider a motion to allow for the three impacted properties to enter into an agreement to continue the deferment until the properties are removed from the Green Acres program. Attachments: 1. Letter – Shirley Reiss 2. Resolution 1989-114 3. Assessment Amount Due 4. September 28, 1989 City Council Minutes Column1 Base Interest Int Rate 9/1989 ORIGINAL DEFERRMENT 7.75% 12/1990 11,718.12$ 908.15$ 12/1991 12,626.27$ 908.15$ 12/1992 13,534.42$ 908.15$ 12/1993 14,442.57$ 908.15$ 12/1994 15,350.72$ 908.15$ 12/1995 16,258.87$ 908.15$ 12/1996 17,167.02$ 908.15$ 12/1997 18,075.17$ 908.15$ 12/1998 18,983.32$ 908.15$ 12/1999 19,891.47$ 908.15$ 9,081.50$ Total Due 20,799.62$ 22202 Horseshoe Trail PID 33-119-23-23-0001 STAFF REPORT Agenda Item 10a. Council Meeting: November 12, 2020 Prepared By: Jessica Beise Topic: 2021 Benefits Summary Action Required: Direction Summary: Annually the City approves employee benefits for the following year . The City is in the small employer market for which rates are not released by carriers until after October 1st. Staff met with the City’s benefits brokers on October 17th to review options for 2021 benefits. Staff is reviewing the options provided and obtaining additional information. Due to the timing, staff will be providing a recommended plan prior to the meeting. The City has a practice of sharing premium increases 70/30 employer/employee. Staff anticipates continuing this practice in 2021. Open Enrollment for employees begins on November 16th and ends on December 4. An all-employee meeting will take place on November 16th to walk through the information and employees will be informed that the details are contingent on Council approval at this meeting. It is requested that the City Council approve the draft benefits summary as presented at the meeting. Attached to this report is a draft benefits summary with plan details and cafeteria plan amount to be provided prior the meeting. Financial/Budget: The preliminary budget assumed a 10% increase to employer health insurance costs. Options: 1. Approve the 2021 benefits summary as presented and authorize staff to complete necessary documents for implementation. 2. Approve the 2021 benefits summary with amendments and authorize staff to complete necessary documents for implementation. Recommendation: Approve the 2021 benefits summary as presented and authorize staff to complete necessary documents for implementation. Council Action: Consider a motion to approve the 2021 benefits summary as presented and authorize staff to complete necessary documents for implementation. Attachments: 1. Draft 2021 Benefits Summary 20202021 Benefits Summary CITY OF CORCORAN Page | 2 Disclaimer: If you have any questions after reviewing this booklet and the other provided materials, please contact the benefits contacts listed in this booklet. The information in this booklet is designed to provide only a brief description of the benefits included in the benefits program. If there is a conflict between the information in this booklet and the formal insurance plan documents or insurance contracts, the documents or contracts will govern. The benefit plans described in the booklet can have tax consequences for participants. Since this booklet is intended to be a summary of the Benefit Program, it can provide only generalized information regarding the tax rules involved. The City of Corcoran is not responsible for the tax consequences for any individual participating in this plan. See your tax advisor for additional assistance. Page | 3 Table of Contents Page 4 Benefits Overview Page 4 Eligibility Page 4 Cafeteria Plan Page 5 Benefits Contacts Page 5 Enrollment Page 5 Change in Benefits/Status Page 6 Benefits Page 6 Medical Health Insurance Health Savings Account City HSA or FSA Contribution Page 7 Dental Page 7 Life Insurance Basic Supplemental Page 7 Disability Insurance Short Term Disability Long Term Disability Page 8 Paid Time Off Page 9 Public Employee Retirement Association Page 9 MSRS – Post-Retirement Health Care Savings Page 9 Flexible Spending Accounts Page 10 Deferred Compensation Page 10 Additional Information Page 10 Cash Benefits Page 10 Annual Notices Page 11 Helpful Links Formatted: Indent: Left: 2", First line: 0.5" Page | 4 Benefits Overview The City of Corcoran recognizes that each employee has unique personal and family health care, insurance and financial needs. That’s why we’ve made choice and flexibility the cornerstones of our benefits program. Please read the material carefully to learn how the benefits program works, what options are available, and how to enroll for your benefits. In addition to contributing to employee benefits, the City contributes sums towards various programs that provide further benefits to employees such as Social Security and Workers Compensation Insurance. Eligibility All regular employees working over 30 hours per work week (prorated up to 40 hours) are eligible for the Plan. Newly hired employees will become eligible on the first of the month after date of hire. Employees who have met these eligibility requirements on the Plan’s effective date may participate as of the effective date. Cafeteria Plan The benefits program lets you design a benefits package that fits your specific needs and goals in a “cafeteria design”. The diagram below illustrates how the employer and employee contributions are used to purchase benefits from a menu. In 2020 2021 the City provides employees selecting single coverage $_______1095.13per month towards benefits and employees taking family coverage $_______ 1308.95 per month towards benefits. Employer Contributions The City of Corcoran makes employer contributions to each employee. A portion of the contributions will be used to purchase health insurance and the remainder, if any, can be used to purchase dental insurance or other optional benefits of your choice. Your Benefit Options Medical insurance coverage is required through the City’s plan, a spouse’s plan, Medicare or another health insurance plan. A variety of additional benefits are available for purchase with the employer contribution that is not spent on medical insurance. If there is employer contribution left after you purchase optional benefits you may receive the remaining employer contribution as taxable cash compensation. The City also offers an opt-out medical reimbursement for those waiving medical coverage who are on a spouse’s plan (A Waiver of Coverage Form must be completed. The opt-out medical reimbursement for 2020 2021 is $617.00 per month. The opt-out medical reimbursement may be distributed towards other elected benefits or as taxable cash compensation. Employees cannot receive the opt-out medical reimbursement if they are on Medicare, covered under a parent’s plan or enrolled in an outside medical insurance plan. Page | 5 Employee Contribution If you utilize all your Employer Contributions and still have additional coverage needs, you will contribute your own money to cover the cost of your benefits. Benefits Contact For information on benefits options and benefits processing through payroll contact your benefits team member: Jessica Beise Administrative Services Director 763-400-7029 jbeise@ci.corcoran.mn.us Enrollment To enroll in health benefits, schedule a meeting with a benefits team member and they will provide the needed forms. They will walk through the benefit options and provide assistance with the required paperwork. Change in Benefits/Status The benefits you select at open enrollment will remain in effect through December 31 unless you experience a “change in family status.” A change in family status may allow you to make mid-year changes to your benefit selections. A change in family status is defined as one of the following events: • Change in legal marital status • Change in number of tax dependents • Employment status change for you, your spouse or dependent • Change in cost or coverage of day care • Dependent satisfies or ceases to satisfy eligibility requirements • Residence change by you, your spouse or dependent Please note: Individual benefits may have stricter requirements than the overall Flexible Benefit Plan. If you experience a change in family status, certain benefits, such as medical insurance, may not allow for mid-year benefit changes. You can make changes throughout the year to your Health Savings Account should changes arise. If you have questions on changes in status contact a benefits team member. Employer provides monies as a benefit contribution Employee Selects Benefits If funds remain, the employee receives these monies as taxable compensation If no funds remain, the employee pays the additional monies for the benefits Page | 6 Benefits The City offers a variety of benefits which are summarized below. If you have questions on any of the benefits described in this booklet contact a benefits team member. Medical Health Insurance The City offers two medical plan options with Health Partners to our employees. The plans have two different coverage levels providing single and family coverage for a wide range of hospital and medical services and supplies. Medical insurance coverage is required through the City’s Health Partners plan, a spouse’s plan, Medicare or another health insurance plan. Employees may waive medical coverage if they are on a spouse’s health plan, Medicare or another health plan. Employees who choose to waive this coverage must provide proof of coverage. Only employees who are on a spouse’s health plan are eligible for an opt out medical reimbursement. Health Savings Account (HSA) As part of our medical benefit options, the City of Corcoran offers a Health Savings Account (HSA) for those employees who choose the high deductible (HDHP) Plan offered with an HSA option. The maximum HSA contribution is $3,550.00 3,600.00for single and $7,100.00 7,200.00 for family. Employees 55 or older can make an additional $1,000 towards their HSA. Employees select the amount they would like to contribute to their HSA. Individual accounts are set up at Optum and the amount deposited will be deducted pre-tax from the employee’s paycheck each pay period and deposited into the account. When funds in the HSA are used for medical tax qualified expenses the funds are tax free. Each employee will receive a debit card to use for paying for medical expenses or for reimbursing themselves from their account. Money in the HSA not used in any given year will rollover into the next year’s balance or may be used for eligible expenses after termination from employment or retirement. If you have switched from a previous HRA plan to a HSA plan those funds are available on a limited dental and vision basis. City Health Savings Account (HSA) or Flexible Spending Account (FSA) Contribution The City will contribute $115.38_______ per pay period towards employees’ HSA for those employees taking health insurance through the City’s Health Partners plan. Employees opting out of health care will receive a City Contribution of $350.00 into FSA account. Employees can submit receipts to the benefits team members for Page | 7 reimbursement of qualifying medical expenses or dependent care expenses. These FSA funds must be used within a calendar year or these may be forfeited and must be limited to certain types of expenses if you or a spouse has access to an HSA. For additional information on either a HSA or a FSA, see those sections in this booklet or speak to a benefits team member. Dental Dental insurance is offered through Delta Dental. It offers a way for you and your family to maintain a program of regular dental checkups, preventive care and repair. There are certain waiting periods on benefits you may want to be aware of. Life Insurance Basic Life and Accidental Death and Dismemberment Insurance The City pays for $50,000 worth of personal group term life insurance for each employee, including accidental death and dismemberment insurance. Supplemental Life Employees can purchase supplemental life insurance above basic life insurance, for themselves, a spouse or their children. Disability Insurance Employees will receive a stipend to purchase short-term and long-term disability coverage and will be required to maintain coverage. By the employee paying for the benefit, the benefit will not be taxed upon use rather than the benefit being taxed. Short- Term Disability Your Short-Term Disability (STD) policy is a City provided benefit offered through a selected insurance carrier. Employees qualify for short term disability when they are not able to perform their job duties because of the employee’s personal illness or disability. While employees may qualify for other types of leaves, employees do not qualify for short-term disability benefits based upon the illness or disability of another family member. After a designated waiting period per the contracted insurance provider’s guidelines, the insurance carrier will pay employee’s pre-disability salary at 60% percent and the employer will pay the remaining total based on years of service at the following rates: : • 0-6 years of service: 70% • 7 + years of service: 100% • Any employees represented by a labor agreement hired after January 1, 2016 will receive employee’s pre-disability salary up to a maximum of 60% provided by a short-term disability insurance provider. Page | 8 • Any employees not represented by a labor agreement hired after January 1, 2017 will receive employee’s pre-disability salary up to a maximum of 60% provided by a short-term disability insurance provider. Employees may receive short-term disability payments of up to 90 consecutive calendar days per year, after which long-term disability coverage may be utilized. PTO may be used to bridge the gap from short- term disability. For employees who worked at the City before 2007, they may use their Extended Leave Bank to bridge the gap to short- term disability. See the employee handbook for more information. Long- Term Disability Your Long- Term Disability (LTD) policy is a City provided benefit offered through a selected insurance carrier. Eligible employees are covered with a benefit equal to 60% of monthly pay subject to a maximum paid by the insurance carrier. PTO or an Extended Leave Bank can used to bridge the gap on long term disability. It is the employee’s responsibility to communicate with the benefits team and their department supervisor weekly to inform them of their health/return to work status during their disability. An employee handbook can be obtained from the benefits team. Paid Time Off (PTO) Less than full-time status or leaves of absence can affect total days available. Employees in regular part-time positions, generally scheduled to work 30 or more hours per week, shall earn paid time off based on their years of service on a pro-rated basis. Every 173.33 hours worked is equal to a “month”. Temporary and seasonal employees are not eligible for PTO. PTO may be used in one (1) hour increments for non-exempt employees. PTO should be scheduled with as much advance notice as possible to assist in scheduling workflow. Exempt employees should refer to the employee handbook for PTO usage. At the end of each calendar year, you may roll over up to one times your annual PTO allocation into your PTO bank. Any PTO time over one year’s accrual will be forfeited. For non-union employees when you leave the City upon termination or retirement, an Service Increment Total PTO Days/year Total PTO hours/per pay period 0 - .9 years 15 4.7 1 - 4.9 years 20 6.2 5 - 9.9 years 25 7.7 10 - 14.9 years 30 9.3 15 – 19.9 years 35 10.8 20 + * 40 12.4 *Applies only to employees hired prior to December 1, 2011 Page | 9 employee must contribute 50% of their PTO severance into their Post-Retirement Health Care Savings Plan. Union employees contribution is per the current labor agreement. For more information see the employee handbook. PERA – Public Employees Retirement Association The City and employees are both required to participate in a pension program. State law sets the required amount of the contribution. For more information, see the Additional Information section for links to the PERA website. MSRS – Post Retirement Health Savings Minnesota State Retirement System (MSRS) administers the Post-Retirement Health Care Savings Plan. Dollar amounts per the employee handbook or current labor agreement are set aside tax-free both going into and when taken out of your account. Money set aside in this account is used to pay for medical expenses, health insurance, and other premiums after your termination from state employment. For more information view the Additional Information section for links to the MSRS website. Flexible Spending Accounts (FSAs) Two Flexible Spending Accounts offer participating employees a convenient way to use pre-tax dollars to pay for non-covered health care and dependent care expenses: • Health Care Expense Reimbursement Account--Under our Medical Plan, you pay deductible and co-insurance costs out of your own pocket. You also pay the full cost of other items that are not covered by the Plan. By participating in this expense reimbursement account, you can pay up to $2,650 of these expenses with pre-tax dollars. Health Care Expense Reimbursement Accounts must be limited to vision and dental expenses if you or your spouse have participation in an HSA. Contact a benefits team member for more information or questions. For 202021: Eligible 202120 Health Care FSA expenses may be incurred between Jan. 1 – Dec. 31, 20210. You have until March 31, 20212022, to submit your claims for reimbursement. Any funds remaining in your account after March 31, 20212, will be forfeited, so it is important to estimate your expenses carefully. • Dependent Care Expense Reimbursement Account--If you must pay for the care of a dependent child or adult care. Eligible employees who enroll in the expense reimbursement account can also cover up to $5,000 of such expenses per Plan year. The dependent care account reimburses dependent day care expenses necessary while you (and your spouse, if you're married) are attending school on a full-time basis or working. Typically, these would be day care expenses for children, but you can also use this account to reimburse day care for other dependents, such as spouses, parents, or grandparents, who cannot care for themselves. Your dependent must live in your home at least eight hours a day. Page | 10 Allowable expenses include those for care provided in your home, a sitter's home, or a day care facility. Allowable expenses must include proof of payment for the services. Expenses for certified all- day kindergarten programs are not eligible. For 20210: Eligible 20210 dependent care FSA expenses may be incurred between Jan. 1 – Dec. 31, 20210. You have until March 31, 20221, to submit your claims for reimbursement. Any funds remaining in your account after March 31, 20221, will be forfeited, so it is important to estimate your expenses carefully. The above two accounts do not change the amount or shape of your current health care benefits. They are a means of budgeting and paying for these expenses in a more economical manner. Deferred Compensation and ROTH Contributions The Minnesota Deferred Compensation Plan (MNDCP) and ROTH is open to all Minnesota public employees. This program allows an employee to voluntarily set aside a portion of their income and accumulate it on a pre-tax basis, after tax basis or both. For more information, see the Additional Information section for links to the MSRS website. Additional Information Cash Benefits After you have selected your benefits, you may still have part of your monthly employer contribution left over. Any unspent monthly employer contributions will be paid to you as taxable cash compensation. If you are waiving “medical insurance” because you are covered under an spouse’s health insurance plan, the City’s “opt out” contribution for your cafeteria plan will be distributed amongst any of the other cafeteria benefits if you choose. If no elections, the entire amount will be paid out to you as taxable income each month. If you participate in another plan or Medicare you are not eligible for the “opt out” contribution. Annual Notices Medicare Creditable Coverage Notice We are required to provide a Medicare Creditable Coverage Notice to any Medicare- eligible members enrolled or seeking enrollment on our medical Plan. Medicaid and the Children’s Health Insurance Program (CHIP) Notice We are also required to provide this notice which offers information to help employees and their children who are eligible for our health coverage, but need assistance in paying their health premiums, as well as Special Enrollment periods. The notice gives state contact information for Minnesota. Women’s Health and Cancer Rights Act Notice The Women’s Health and Cancer Rights Act Notice outlines your coverage required by federal law in the event of a mastectomy. Page | 11 HIPAA Special Enrollment Rights If you are waiving coverage under our medical Plan, you may have special enrollment rights if you have a qualified status change. In the interest of being environmentally conscious, more information on the above notices is available by contacting the benefits team. Notification of Possible Federal Public Service Loan Forgiveness Eligibility (PSLF) If you have student loans, there is a public service loan forgiveness program. Protecting Your Health Information Privacy Rights The City of Corcoran is committed to the privacy of your health information. The administrators of the City’s Health Partners (the “Plan”) use strict privacy standards to protect your health information from unauthorized use or disclosure. The Plan’s policies protecting your privacy rights and your rights under the law are described in the Plan’s Notice of Privacy Practices. You may receive a copy of the Notice of Privacy Practices by contacting Jessica Beise, Administrative Services Director at 763- 400-7029 or via email at jbeise@ci.corcoran.mn.us. Helpful Links PERA - http://www.mnpera.org/ MSRS (Post Retirement Health Care Savings Plan and Deferred Compensation) - https://www.msrs.state.mn.us/ Federal Public Service Loan Forgiveness - https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service STAFF REPORT Agenda Item 10b. Council Meeting: November 12, 2020 Prepared By: Brad Martens Topic: Commission Representatives Action Required: Accept Resignation Summary: The City has received a resignation letter from Dorothy Theis from her role as a Charter Commission member. The City Council should accept the resignation and direct staff to accept applications to fill the vacancy. Financial/Budget: None. Charter Commission members serve without compensation. Options: 1.Accept the vacancy; direct staff to accept applications to fill the vacancy. 2.Accept the vacancy; direct staff to take no further action. Recommendation Accept the vacancy; direct staff to accept applications to fill the vacancy. Council Action: Consider a motion to accept the vacancy of Dorothy Theis from the Charter Commission and direct staff to accept applications to fill the vacancy. Attachments: 1.Resignation Letter – Dorothy Theis STAFF REPORT Agenda Item 10c . Council Meeting: November 12, 2020 Prepared By: Jessica Beise Topic: 2020 Election Canvassing Action Required: Approval Summary : Per Minnesota Statutes, election results must be canvassed no sooner than three days following the election and no later than ten days following the election. Election results will be finalized by the Hennepin County as absentee ballots are counted in November 10,, 2020 if they are postmarked by November 3, 2020. Staff hopes to absentee results and the materials needed to canvass the election results by the November 12th meeting. If the materials are not received, a special meeting will be held on November 13, 2020. Staff will be reaching out to members of the Council and will notice a special meeting for November 13, 2020 should results not be received. Once the final results are received by the County, staff will update the final resolution and present the final results at the meeting. Financial/Budget: NA Options: 1. Canvass November 3, 2020 municipal election results and adopt Resolution 2020- 81 Canvassing the November 3, 2020 Municipal Election Returns and Declaring Results Reco mmendation 2. Canvass November 3, 2020 municipal election results and adopt Resolution 2020- 81 Canvassing the November 3, 2020 Municipal Election Returns and Declaring Results Council Acti on: Canvass November 3, 2020 municipal election results and consider a motion to adopt Resolution 2020-81 Canvassing the November 3, 2020 Municipal Election Returns and Declaring Results. A ttac hments: 1. Resolution 2020-81 Canvassing the November 3, 2020 Municipal Election Returns and Declaring Results City of Corcoran November 12, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-81 Page 1 of 1 MOTION BY: SECONDED BY: A RESOLUTION CANVASSING THE NOVEMBER 3, 2020 MUNICIPAL ELECTION RETURNS AND DECLARING RESULTS WHEREAS, the City held a municipal election on November 3, 2020; and WHEREAS, the City Clerk has prepared a summary of the returns of the November 3, 2020 municipal election; and WHEREAS, the Corcoran City Council must canvass the municipal election returns and declare the results within three to ten days after a general election. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran City Council that the following returns are hereby canvassed and declared official results of the November 3, 2020 general municipal election. Mayor _____________ Votes Tom McKee ____ Ron Thomas ____ Write In ____ Council Members – 4 Year Term Votes Jon Bottema ____ George B Gmach ____ Manoj Matthew Thomas ____ Write In ____ Council Member Special Election Votes Brian Lother ____ Jeremy Nichols ____ Write In ____ VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Anderson, Tom Anderson, Tom Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 12th day of November 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise, Administrative Services Director City of Corcoran 2020 City Council Schedule Agenda Item 12. November 23, 2020 – Monday •Active Corcoran Planning Applications •Financial Performance Report •City Administrator Performance Evaluation Distribution •Ravinia 15th Addition •Minor subdivision – St. Therese •Tessmer Preliminary Plat •Rush Creek Reserve Final Plat; PUD •Code Enforcement Violation – Westside Tire •CARES Act Fund Use Resolution •Resolution honoring Dorothy Theise – Charter Commission •City Hall remodel o Finance update; exterior camera quote •Resolution Honoring Tom Anderson •Downtown Stormwater Quote •Job Description – Permit Technician December 10, 2020 •Public Hearing – 2021 Proposed Budget and Property Tax Levy •2021 Full-time, Part-time, and Seasonal Wage Schedule •2021 General Fund Budget and Property Tax Levy •2021 Fee Schedule •2021 Water and Sanitary Sewer Budget •2021 Goal Setting Date •Corridor Planning Grant Application •Fire Sub-committee Report Work Plan •Appaloosa Woods Feasibility Study Presentation •Recreational Vehicle Ordinance Discussion* December 21, 2020 (Monday) •Active Corcoran Planning Applications •Financial Performance Report •2020 Year in Review •Closed Session – City Administrator Performance Evaluation •Downtown Utility and Street Improvement Project Closeout •Resolution Honoring Ron Thomas •Resolution Honoring Brian Lother •Sergeant Appointment