Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2020-10-22 Council Agenda Packet
Corcoran City Council Agenda October 22, 2020 - 7:00pm Meeting Held Via Telephone/Other Electronic Means Call-in Instructions Call: +1 312 626 6799 US Enter Meeting ID: 820 0174 2100 Press *9 to speak during the Public Comment Sections in the meeting. Video Instructions Click this link: https://us02web.zoom.us/j/82001742100 OR visit www.zoom.us and enter Meeting ID: 820 0174 2100 Participants can utilize the Raise Hand function to be recognized to peak during the Public Comment Sections in the meeting. Participant video feeds will be muted. For more information on options to provide public comment visit: www.corcoranmn.gov a.City Hall Remodel Project – Card Reader and Change Order Approvals* 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions 7.Consent Agenda a.Draft Minutes of September 24, 2020 Council Meeting* b.Draft Minutes of October 8, 2020 Council Meeting* c.Financial Claims* d.Recycling Agreement Amendment* e.Police Sergeant Job Description* 8.Planning Business – None 9.Unfinished Business – Public Comment Opportunity b.Authorize Feasibility Study -- Bridge Replacement Project* 10.New Business – None 11.Staff Reports a.Active Corcoran Planning Applications* b.Pandemic Response Update 12.2020 City Council Schedule* 13.Adjournment Due to the COVID-19 health pandemic, the City Council’s regular meeting place is not available and is not open to the public. Pursuant to Minnesota Statute 13D.021 the one or more members of the City Council may participate by telephone or other electronic means. *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City websit e at www.ci.corcoran.mn.us. STAFF REPORT Agenda Item 4. Council Meeting: October 22, 2020 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the October 22nd Council meeting are as follows: • Planning Commission: Jim Shoulak • Parks and Trails Commission: John Dugan Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN City Council Meeting Minutes September 24, 2020 - 7:00 pm The Corcoran City Council met on September 24, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Present Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Bottema, Councilor Lother, and Councilor Schultz. Also present were City Administrator Martens and Administrative Services Director Beise. Public Works Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic means. 1.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 2.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:02 pm. 3.Agenda Approval City Administrator Martens reviewed Open Forum decorum expectations at tonight’s meeting and addressed public comment would be allotted to five minutes of time for each participant and public comment opportunities available for specific agenda items throughout the remainder of the Council meeting. MOTION: made by Bottema, seconded by Lother to approve the agenda as presented. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz (Motion carried 5:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Vehrenkamp, Planning Commission Chair Jacobs and Parks and Trails Commissioner Meister were present through telephonic or other electronic means. 5.Open Forum (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Open Forum discussion for items not on the agenda. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Ryan Konrath, 6421 Bluestem Circle, asked for separation of comments from Eagle Brook Church and Nelson trucking during the public comment section. Jeremy Nichols, 6334 Steeple Chase Lane, spoke in opposition of Eagle Brook Church conditional use permit application and opined much information was not included in the Planning Commission meeting and expressed dissatisfaction on missing information from information submitted by residents. Council reminded participants to please keep comments related to scheduled agenda items, within the pertinent public comment opportunity sections of the meeting. Dee Sicora, 6410 Elm Street, and noted preliminary discussions between Corcoran and Medina on the Hackamore Road improvement costs relating to developers and residents in Corcoran and Medina. Matthew Therrien, 7595 Zanzibar Lane North, Maple Grove, supported Eagle Brook Church and the benefits it offers to residents in Corcoran and Medina. Council reminded participants Open Forum is for reserved for comments on items not relating to current agenda items. Council consensus was during the public comment section of Planning Business, public comment would be received first for Eagle Brook Church CUP, and then for Nelson International CUP respectively. 7a. 2 6. Presentations/Recognitions a. Employee Recognition – Michelle Friedrich, 5 Years Council and staff thanked Deputy Clerk Friedrich for her service, reviewed Ms. Friedrich’s experience and current duties, and congratulated Michelle on five years of service. 7. Consent Agenda a. Draft Minutes of September 10, 2020 Council Meeting b. Financial Claims c. Conditional Use Permit at 9226 Cain Road d. Request for Metal Roofs – Park Place Storage e. Request for Topography Exemption and Wetland Exemption 10110 County Road 116 f. Request for Topography Exemption and Wetland Exemption 8200 County Road 116 g. Stieg Road Realignment – Pay Request 5 and Final h. Community Service Officer Job Description MOTION: made by Schultz, seconded by Bottema to approve the consent agenda as presented. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) 8. Planning Business (Public Comment Opportunity) Mayor Thomas invited residents to comment during the public comment opportunity with comments received in order of agenda item and prior to Council discussion. Administrative Services Director Beise explained the process for residents to participate in the meeting. Ginger Anzalone, 340 Bergamot Drive in Medina, addressed the Council and opined the importance and significance of an Environmental Assessment Worksheet (EAW) for the proposed Eagle Brook Church and noted environmental impacts to surrounding properties without the EAW. Ms. Anzalone referenced her thoughts on the Hackamore Road improvements project and without the supporting EAW could create impacts to the wetland conservation area located to the south of Hackamore Road. Ms. Anzalone opined negligence by the City if an EAW is not completed. a. Petition for EAW City Planner Lindahl reviewed the notification by the Minnesota Environmental Quality Board (EQB) and discussed the options for Council regarding the petition for an EAW. City Planner Lindahl noted the petition to request an EAW prohibits the City from taking any official action on the Eagle Brook Church project until after the EAW question is resolved and can be resolved within the same meeting. City Planner Lindahl noted an EAW is discretionary and not mandatory for the project, with Council options to deny the petition or order that the EAW be prepared. City Planner Lindahl noted the four concerns addressed in the petition for an EAW on the proposed Eagle Brook Church project and noted each of the concerns were reviewed as part of the feasibility study and development review process. City Planner Lindahl outlined the purpose of an EAW is to provide usable information concerning primary environmental effects of a proposed project and identifies measures to protect the environment that can later be imposed as conditions of approval in future development applications. City Planner Lindahl noted additionally an EAW is not a means to approve o r deny a project but is an additional source of information to guide Council decisions. City Planner Lindahl discussed each of the petition concerns and answered how the concerns would be addressed within the project development process through code requirements. Council and City Planner Lindahl discussed what is typically included in EAW and what is not part of typical development review is the wildlife component which is reviewed by the DNR for protected wildlife identification such as the blandings turtle. Council asked for the full definition of environment as a portion was omitted by the presenter, and noted the natural resources historical, geographical significance component excluded from the original definition. Council reviewed the watershed items such as runoff and impact to surrounding land, and how the watershed commission thoroughly reviews all environmental aspects such as runoff and how many trees are on the property. MOTION: made by Schultz, seconded by Bottema to adopt Resolution 2020-74 Denying A Petition Requesting Preparation of an Environmental Assessment Worksheet (EAW) for Eagle Brook Church for Property at the Northwest Quadrant of Hackamore Road and CR 101 (PID 36-119-23-44-0008, 3 36-119-23-44-0010,36-119-23-44-0009, 36-119-23-44-0013, 36-119-23-44-0014) (City File No. 20- 023). Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz (Motion carried 5:0) b. Site Plan, Conditional Use Permit and Preliminary Plat for Eagle Brook Church (PID 36-119- 23-44-0008, 36-119-23-44-0010, 36-11923-44-0009, 36-119-23-44-0013, 36-119-23-44-0014) (City File 20-023) Mayor Thomas invited residents to comment during the public comment opportunity limiting public comment to a total of one hour regarding Eagle Brook Church, and if Council so sees the need to allow additional time for public comment on Eagle Brook Church, it will be determined at the end of said period. Administrative Services Director Beise explained the process for residents to participate in the meeting. Jeremy Nichols, 6334 Steeple Chase Lane, spoke in opposition of the CUP for Eagle Brook Church, the permitted zoning use for the area, and how the applicant has not met all the requirements. Robert Dovenberg, 335 Bergamot Drive, Medina, opposed the location of Eagle Brook Church CUP, but would like to find another suitable location for Eagle Brook Church in Corcoran. Mr. Dovenberg requested Council vote no regarding the Eagle Brook Church CUP. Tom McKee, 6633 Bridle Path, spoke in opposition of the CUP, and reviewed the ordinance specifications and City Code, and the negative points in respect to the Eagle Brook Church CUP and the impacts to the Ravinia neighborhood. Mr. McKee opined on the construction noise, safety issues and safety requirements. Brad Olson, 16975 60th Avenue North, Plymouth, a long-standing member of the Eagle Brook Church spoke in favor of the proposed Eagle Brook Church site. Mr. Olson noted the Church’s core belief and strategy is to help the general population, and Eagle Brook Church would be a good neighbor, and Eagle Brook Church would be a positive contributor to the community. Mr. Olson requested Council to vote yes for the EBC CUP. Adam Checketts, 6310 Steeple Chase Lane, spoke in opposition of the CUP application, and reviewed an email from City Attorney Thames. Mr. Checketts noted there are seven criteria in a CUP that must be met by an applicant and opined only four of the seven criteria have been met by Eagle Brook Church. Mr. Checketts outlined the missing components. Kim Holmberg, 3500 Vicksburg Lane North, Plymouth, spoke in support of the proposed Eagle Brook Church location, and noted each community Eagle Brook Church is located in, is a highly sought after location; Eagle Brook Church are stewards of the land, with many members of the Eagle Brook Church from Corcoran. Ms. Holmberg noted Eagle Brook Church participates in food drives, winter coat drives, and that 60 percent of proposed property is slated as green space. Ms. Holmberg stated Eagle Brook Church looks forward to becoming a part of Corcoran. Ms. Holmberg requested Council to vote yes and approve the Eagle Brook Church CUP. Kevin Schoen, 3015 Becker Road, Independence, spoke in favor of the Eagle Brook Church CUP, and opined the difficulty and difference of opinion of the location of EBC, however, EBC unites people with each campus it builds. Mr. Schoen asked Council to look ahead, and imagine what Eagle Brook Church will look like in 30 to 35 years as a resource for the community. Mr. Schoen requested Council vote yes. Katherine Drivas, 6747 Olde Sturbridge Road, spoke in favor of Eagle Brook Church, is currently not a member, but recognizes how EBC brings communities together. Ms. Drivas recognizes the construction is not a comfortable experience, and she understands the difficulty as she has lived next to the Ravinia neighborhood during the neighborhood’s construction. Ms. Drivas commented on the heavy use of traffic on Hackamore and County Road 101 and noted the multiple different exits in the Ravinia neighborhood. Brad Sewich, 19410 Lupine Lane, spoke in opposition of the Eagle Brook Church CUP, and opined on the failed compliance with City Code and ordinance for the CUP request. Mr. Sewich noted traffic level studies on County Road 101, Hackamore and County Road 116, road improvement costs , and impacts to the city tax base over the next three to five years. Mr. Sewich noted the conservation 4 easement in Medina on the east side of Hackamore and that the road cannot be widened without Medina’s approval. Chris Stamp, 18309 64th Avenue North, Maple Grove, spoke in support of Eagle Brook Church CUP, the leadership staff at Eagle Brook Church, and the communication with the Ravinia neighborhood, and Eagle Brook Church listened to the residents in the Ravinia neighborhood and addressed the concerns by modifying the plan. Ms. Stamp referenced the church as a good steward of the land and hopes the Council approves the CUP. Manoj Thomas, 6552 Carriage Way, spoke in opposition of the Eagle Brook Church CUP, asked Council to hear all residents regarding the Eagle Brook Church proposed project. Mr. Thomas opined on the traffic study and did not factor in the Dayton Parkway Interchange, there is no data to support the safety of the intersection included in the traffic study, and current traffic study is for the developments already approved. Brandon Heebink, 12052 99th Avenue North, Maple Grove, spoke in support of Eagle Brook Church and why Eagle Brook Church is an asset to the community. Mr. Heebink noted Eagle Brook Church works as a charitable partner and opined on how Eagle Brook Church builds and connects people in the community. Ryan Konrath, 6421 Bluestem Circle, asked for Council to reflect on comments by residents in the community. Mr. Konrath is in opposition of the CUP, and reflected on the negative impact to property values in the Ravinia neighborhood, the impacts of commercial property such as visual impact s with the parking lot, noise, and presence of a church with more than 500 attendees negatively impacts surrounding property values. Mr. Konrath noted Eagle Brook Church has not met the criteria of the CUP application. Sarah Nichols, 6334 Steeple Chase Lane, spoke in opposition of the Eagle Brook Church CUP, and opined on the lack of screening the Eagle Brook Church has planned in proximity to the property she and her husband recently purchased in the Ravinia neighborhood. Ms. Nichols noted 40 percent of her property would not be useable due to a privacy screen suggested by Eagle Brook Church on the portion of her property that would face a large parking lot. Ms. Nichols noted a potential decrease in property value expected on her property because of the location of the church and parking lot. Ms. Nichols presented a Power Point slide diagram showing the Eagle Brook Church Woodbury location, and where her home would be in proximity to the church. Ms. Nichols requested Council refuse the Eagle Brook Church CUP. Nancy Galgano, 19486 Meadow Rue Court, noted her opposition of the proposed Eagle Brook Church and requested Council consider Corcoran resident’s opinions regarding the Eagle Brook Church project. Ms. Galgano opined the facility location is not appropriate for the surrounding properties, and cited the facility is too large for the location with an anticipated 2000 or more attendees and opined on the public safety issues regarding traffic. City Planner Lindahl reviewed the Eagle Brook Church conditional use permit (CUP) application parameters. City Planner Lindahl noted the RSF-2 zoning allows single family homes, residential facilities, places of worship and assembly, greenhouses and nurseries, etc. City Planner Lindahl reviewed the past City meetings, the applicant’s actions through resident m eetings, public comments, and the revised plans by applicant to address the concerns of the residents and the Planning Commission. City Planner Lindahl reviewed each of the revised items within the site, grading, landscape, lighting and building plans submitted by the applicant based on resident meetings and public comments. City Planner Lindahl noted the current Council packet is focused on action items and analysis required for the current meeting. City Planner Lindahl explained staff role is to review applications for compliance in relation to duly adopted City ordinances. City Planner Lindahl noted the proposed use is allowed as a CUP, and the City must consider whether the CUP standards are met or determine if conditions can be applied, if conditions ca nnot be mitigated, deny and provide findings of fact. City Planner Lindahl touched on the traffic study and pointed out the study accounted for COVID, existing traffic, and planned development traffic based on the adopted comprehensive plan and is consistent with the traffic study completed by WSB for the joint project with Corcoran and Medina. City Planner Lindahl noted traffic studies were also completed on Ravinia 5 and Tavera and noted improvements to Hackamore and other areas were warranted. City Planner Lindahl noted the traffic study responded to the Planning Commission’s meeting comments, indicates the traffic functions at key intersections operate at acceptable levels of services, requires Eagle Brook Church to make improvements on County Road 101 and Hackamore Road, and with Council conditions.. City Planner Lindahl noted funds were reserved from the Ravinia project to utilize for Hackamore Road as other projects were developed along Hackamore Road. City Planner Lindahl reviewed the noise concerns and reiterated there are no outdoor services or activities planned the applicant must comply with MPCA standards, and Council could attach conditions to mitigate noise concerns. City Planner Lindahl noted the lighting plan compliant with the ordinance standards, however due to resident concerns, Eagle Brook Church revised the lighting plans to reduce freestanding lights from 30 to 20 feet in height and added additional landscaping to screen vehicle headlights. City Planner Lindahl noted all setback requirements were met, however building color was concern of the Planning Commission. City Planner Lindahl outlined the actions taken by Eagle Brook Church in increasing setbacks on the north and west side of the building site. Council and staff discussed and clarified the options for approving and denying the resolutions. Council inquired about the status of right of way through Lupine, and the appearance of the proposed right of way road. City Planner Lindahl indicated if the project is approved and right of way is dedicated, the City would require water main to be installed with road grading, and utilities installed as well, but the road would not be paved and would resemble a raised grass trail, until such time Outlot A is developed or the City desires a road connection. Jason Strand, Eagle Brook Church, thanked the community and staff for their time. Mr. Strand outlined the reason for selecting the location in Corcoran for Eagle Brook Church’s campus and read shared quotes from other Ravinia residents that support the Eagle Brook Church project; mentioned the 60 percent green space the church has planned. Mr. Strand reviewed how many staff will be working at the facility, the church’s focus to help families, strengthen the community, the economic benefit to Corcoran businesses. Mr. Strand shared a study of value of homes, in which the study in Woodbury showed the value of the homes have increased because of Eagle Brook Church. Mr. Strand noted the plans have significantly changed in consideration of the concerns and comments from residents. Mr. Strand outlined the four concerns in detail and asked the Council to vote yes for the approval of Eagle Brook Church. Council discussed the traffic mitigation and that the Eagle Brook Church will affect the character of the neighborhood. Council discussed the many weeks of conversations with Eagle Brook Church and with residents and discussed again the impact of traffic to surrounding residents and the traffic mitigation solution does not successfully comply with the requirements of the CUP. Council thanked residents for the public comments and encouraged residents to continue to remain informed in future developments. Council discussed the geographic location and Eagle Brook Church would be happier in another location in Corcoran. Council discussed the requirements of the project. Council debated the merits of the project and outlined their concerns or support of the project under the current ordinance standards. MOTION: made by Bottema, seconded by Schultz to adopt Resolution 2020-63 Denying a Site Plan and Conditional Use Permit for Eagle Brook Church for Property at the Northwest Quadrant of Hackamore Road and County Road 101 (PID 36-119-23-440-0008, 36-119-23-44-0010, 36-119-23- 44-0009, 36-119-23-44-0013, 36-119-23-44-0014) (City File 20-023). Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, and Schultz Nay: Anderson (Motion carried 4:1) Council thanked all parties involved with the project, both pro and con, and noted public comment has been respectful towards City Council. MOTION: made by Bottema, seconded by Schultz to adopt Resolution 2020-64 Approving the Preliminary Plat for Eagle Brook Church on Property at the Northwest Quadrant of Hackamore Road and County Road 101 (PID 36-119-23-440-0008, 36-119-23-44-0010, 36-119-23-44-0009, 36-119- 23-44-0013, 36-119-23-44-0014) (City File 20-023). Voting Aye by Roll Call Vote: Thomas, Anderson Bottema, Lother, and Schultz (Motion carried 5:0) 6 c. Nelson International Conditional Use Permit, Site Plan, and Variance for the property at 10409 County Road 101 (City File 20-022) Mayor Thomas invited residents to communicate telephonically during the Public Comment Opportunity. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Tanya Koopman, 20825 Sunny Hill Lane, spoke in opposition of the CUP and is concerned about the hours of operation through 12:00am, the traffic at the intersection of County Road 30 is not addressed with a 2-lane highway, and the amount of semi-trucks that will access the intersection. Ms. Koopman opined the location is not in the best interest of the surrounding residents. Craig Warren, 10139 Elm Lane, spoke in opposition of the CUP and noted he was not aware of the proposed project when he moved to Corcoran in March 2020. Mr. Warren opined on the industrial and light industrial operations and the proximity of nearby homes; the health, safety and comfort of residents will impacted with operation hours of 7:00 am – 12:00 am. Mr. Warren opined the CUP would be injurious to the surrounding resident’s quality of life due to the noise of repair tools. Mr. Warren also opined inconsistent findings with the report referencing the Willmar location. Jim Hoe, 10410 Brockton Lane North, spoke in opposition of the CUP at the current location, but is not opposed to new business in Corcoran. Mr. Hoe is concerned about the hours of operation until 12:00 am, the noise with power tools, engine brake noise, the additional traffic impacts, and lights from the trucks at night. Joel Kadlec, 10510 Robert Lane, noted his opposition to the CUP and agrees with previous comments in that the location is not suitable, and that he does not support business in this location. Mr. Kadlec does not support business in this location. Mr. Kadlec commented on the Nelson International location in Willmar is a 4-lane highway so surrounding residents are less impacted by the noise. Mr. Kadlec respectfully asked Council to oppose the CUP. Lori Batts, 9965 Elm Lane, spoke in opposition to the CUP and agrees with previous comments on semi-truck traffic on County Road 30, and opined the Willmar traffic noise is loud from the 4 -lane highway, and surrounding residential housing are rental units, and less likely to be impa cted by the noise. Ms. Batts opposes the truck facility and is not convinced the muffler noise will be reduced, is concerned with the diesel smell, and does not agree with the location of the project. Tom McKee, 6632 Bridle Path, noted opposition to the CUP and asked Council to consider the residents in the Bellwether development and other surrounding properties. Mr. McKee agrees with and supports previous public comments. Maureen Major , 19154 99th Place, spoke in opposition to the CUP and is concerned about semi- trucks backing up traffic at County Road 101. Ms. Mayer is asking Council to deny requested and to reflect on CUP comments made by Council regarding the Eagle Brook Church CUP. Mike Cichanski, 19265 99th Place, spoke in opposition to the CUP and is concerned with noise from the semi-trucks when truck is on top gear and slowing down from County Road 30 heading north from Mama G’s, and the noise from pneumatic tools. Mr. Cichanski is also concerned with KOA and a diesel business co-existing peacefully. Mr. Cichanski also noted the diesel fumes are also a concern. Jonathan Coots, 19398 Lupine Lane, opined on larger equipment tools, and resulting decibels of noise during the day. Mr. Coots requested info from applicant on a study. City Planner Lindahl presented the Nelson International CUP including the meetings noted property is located on County Road 101 and north of Stieg was platted as industrial property as part of the Bellwether 2nd Addition. City Planner Lindahl noted the Planning Commission had concerns and applicant addressed changes and revised the plan and presented to Planning Commission on September 3. City Planner Lindahl noted upon Planning Commission review, with the conditions attached, and the landscaping and fencing provided, the applicant had met the ordinance requirements. Council asked for clarification if the industrial area was larger at one point, and if Bellwether had asked for rezoning from industrial to residential. City Planner Lindahl explained when Stieg Road was moved, that 7 shifted the line between industrial and commercial zoning. City Planner Lindahl noted the industrial area has remained the same for 20 years, except for the area between the commercial and industrial when Stieg Road shifted. City Planner Lindahl reviewed the proposed building with exterior vehicle sales and reviewed variances. As part of the addition there are commercial and industrial lots platted as part of Bellwether and the disclosures for Bellwether HOA were required to identify the future use adjacent to the homes. Council and staff discussed the 2020 and 2030 Comprehensive Future Land Use Plan maps. City Planner Lindahl noted the significant wetland property separating the business from the Bellwether development. City Planner Lindahl reviewed the future access points for the property to the north on County Road 101, with the relocation of the business driveway when the public street is completed and the industrial property to the north is developed, moving to the west end of the parking lot away from County Road 101. City Planner Lindahl reviewed building location, parking lot, building size, landscape plans include landscaped screening and noise mitigation. City Planner Lindahl noted a ten-foot wall was added to the landscaping for visual and noise screening between the site and the Bellwether development. City Planner Lindahl noted the results and improvements necessary in the transportation feasibility study along County Road 101 and included a right of way easement, private drive encroachment agreement, applicant shared responsibility for future improvement funds to public street improvement funds and required turn lanes with this project. City Planner Lindahl reviewed the municipal sewer options which include an agreement with Maple Grove for service, construction of a temporary private well with connection to water when a Corcoran system is available. Council and staff discussed the later hours of operation of the business and if that is critical to their business, the hours for repair operations and sales operations. City Planner Lindahl noted the current code does not limit hours of operation. Ryan Nelson, Nelson International, the applicant responded to the question of the later service hours, and indicated it is normal in their industry to have two shifts, as many of the trucks are in operation during the day. Mr. Nelson indicated discussion with KOA regarding closing times and possibly running the air condition to further mitigate noise occurring from service repairs and would amiable to running the air conditioning year-round if necessary. Council indicated a desire to do what is necessary for resident comfort regarding the noise. Council commented and debated on the noise with jake-brakes and how to mitigate. Council discussed altering an ordinance regarding vehicle noise. Council inquired about the service bays and if vehicles are pulled into the building or backed out to limit headlight glare at KOA. Council asked about maintenance regeneration modes such as a high idle speed for a prolonged period. Mr. Nelson answered this type of maintenance does occur occasionally, and usually is about a 15-minute cycle. Mr. Nelson indicated newer trucks do not omit the smell or noise emissions of the older trucks. Mr. Nelson added trailers are not usually utilized for the repairs or maintenance and only the power unit would be at the facility, and usually jake-brakes are not utilized. Council asked for a definition of what a significant reduction in decibels would be. Mr. Nelson explained for context, decibel levels were measured by the KOA and the decibel level with no vehicles was at 65, 90 when a truck went by, and 85 when a car drove by, with th e average approximately 75 decibels. Mr. Nelson noted a reduction of 5 decibels in noise would be considered significant. Mr. Nelson noted the air tools and muffler chart supplied to Council which outlined the reduction of 20-30 decibels of output noise of tools and must adhere to OSHA standards for mechanics inside the building. Council inquired about the illuminated business sign and if it would be on all night. Mr. Nelson responded the sign could be set to only be on when the business was open. Council indicated turning off the illumination lighting would reflect a consideration to KOA across the street. Mr. Nelson reflected on the sign comments and noted most of the truck traffic would come from the north from the interstate and not from the direction of Mama G’s. Council and staff discussed options for limiting access from the south, and the possibility of including something on the business website regarding directions. City Planner Lindahl noted City sign ordinance requires signs to be dimmed at night, and not turned off. Council inquired about the 100 plus year old oak trees on the western edge of the property and inquired if it is possible to have a condition that the oak trees could be left where they stand or included as a partial screening to the west. Council briefly discussed implementing a tree preservation ordinance. City Planner Lindahl indicated the CUP 8 application does not show any of the trees being removed as they are located within the wetland area. Council discussed the zoning of the property and the length of time the property has been zoned industrial, and if the business will be injurious to the properties in the immediate vicinity. Council reviewed the hours of operation and noise and how to mitigate the noise, and the sign illumination and dimmed at night and then turned off at a specific time. Council discussed two additional conditions in the business operation and included having illuminated sign be dimmed after dusk per City ordinance and turned off after hours of operation at 12:00 am; and a condition of closing all business service doors after 9:00 pm to mitigate the power tool noise. Council reviewed a jake-brake condition, how it may be enforced, and who would be responsible. Council discussed creating a jake-brake ordinance in the future for all of Corcoran. Council discussed notifying Bellwether residents. MOTION: made by Schultz, seconded by Anderson to adopt Resolution 2020-75 Approving the Site Plane, the Conditional Use Permit and Variance for Nelson International at 10409 County Road 101 with the addition of the two new conditions for hours of operation and sign illumination (PID 01-119- 23-41-0001) (City File 20-022). Voting Aye by Roll Call Vote: Thomas, Anderson Bottema, Lother, and Schultz (Motion carried 5:0) Council requested review of future business developments regarding car sales, repair and maintenance business, and other industrial uses. Council discussed a tree preservation ordinance. 9. Unfinished Business 10. New Business (Public Comment Opportunity) Mayor Thomas eliminated the public comment opportunity for the New Business section for the Planner Job Offer. a. Job Offer -- Planner City Administrator Martens outlined the need for the planner position, what the daily duties will be for the position and addressed the wonderful job the City Planner Kendra Lindahl and Landform do for the City of Corcoran. City Administrator Martens outlined the hiring process and discussed the candidates. MOTION: made by Bottema, seconded by Schultz to authorize the Mayor and City Administrator Martens to finalize a full conditional job offer. Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) 11. Staff Reports a. Active Corcoran Planning Applications; report received. b. Pandemic Response Update Director of Public Safety Gottschalk updated Council on the current COVID cases, still operating Emergency Operations Center (EOC) and tracking all personal protective equipment (PPE) relating to elections and staff, with current COVID expenses of $49,000 EOC tracking and documenting expenses, and still seeking FEMA reimbursement, and staying informed all changes. City Administrator Martens noted the work Administrative Services Director Beise and her team are doing with elections this year in lieu of the COVID pandemic. 12. 2020 City Council Schedule City Administrator Martens outlined the upcoming Council schedule. 13. Adjournment MOTION: made by Bottema, seconded by Schultz to adjourn. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz (Motion carried 5:0) Meeting adjourned at 11:08 pm. ________________________________ Michelle Friedrich – Deputy Clerk CITY OF CORCORAN City Council Meeting Minutes October 8, 2020 - 7:00 pm The Corcoran City Council met on October 8, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Present Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Bottema, Councilor Lother, and Councilor Schultz. Also present were City Administrator Martens and Administrative Services Director Beise. Public Works Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic means. 1.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 2.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 3.Agenda Approval City Administrator Martens added Item 10d. Wetland Delineation to New Business. MOTION: made by Anderson, seconded by Lother to approve the agenda as modified. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz (Motion carried 5:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Wu, and Parks and Trails Commissioner Strehler were present through telephonic or other electronic means. 5.Open Forum (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Open Forum discussion for items not on the agenda. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Greg Hoglund, 19220 Hackamore Road, addressed a September 10 Council meeting regarding the warming house and maintenance building at the City Park. Mr. Hoglund supported the roof and building repairs on the warming house and maintenance building. Mr. Hoglund addressed the park funds created from the new homes in Corcoran and would like Council to consider directing park funds to a community building, similar to the Medina warming house and event center. Mr. Hoglund opined the warming house building is a visible symbol to the community of park priorities. 6.Presentations/Recognitions 7.Consent Agenda a.Resolution 2020-77 Appointing Election Judges for the 2020 Election Cycle b.Financial Claims c.Resolution Authorizing Amendments to Exhibit A to Resolution 2020-03 –66th Avenue/Gleason Parkway Extension Corridor Improvements d.Resolution 2020-79 Sponsoring the Northwest Trails Association to Acquire State of Minnesota DNR Funding (2020-2021 Season) Council asked item 7c.be removed for further discussion. MOTION: made by Schultz, seconded by Bottema to approve the consent agenda items 7a., 7b., and 7d. as presented Voting Aye by Roll Call Vote: Thomas, Bottema, Anderson, Lother, and Schultz (Motion carried 5:0) 7b. 2 Council asked for clarification on revisions on item 7c. Public Works Director Mattson responded and explained the amended Resolution includes permanent and temporary easement refinements to the trunk sewer pipe alignment north and along the 66th Avenue/Gleason Parkway extension corridor. Public Works Director noted the refinements include review of surveys, wetland delineations, geo- technical soil bore samplings to ensure a valid design route. MOTION: made by Schultz, seconded by Anderson to approve item 7c. Resolution Authorizing Amendments to Exhibit A to Resolution 2020-03 – 66th Avenue/Gleason Parkway Extension Corridor Improvements as presented. Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz Abstaining: Bottema (Motion carried 4:1) 8. Planning Business 9. Unfinished Business a. Awarding the Sale of General Obligation Capital Improvement Plan Refunding Bonds – Series 2020B Tammy Omdahl, Northland Securities, outlined the General Obligation Capital Improvement Plan Refunding Bonds, Series 2020B, and actions taken to date by Council. Ms. Omdahl reviewed the refunding opportunity affords the City an estimated interest savings of $391,278.90 and includes a re-affirmed bond rating of Aa3 by Moody. Ms. Omdahl noted bids were taken by underwriters, with low bid by Piper Sandler with a final savings result of $412,000 or about 7 percent. Ms. Omdahl noted an annual savings of approximately $25,000 per year. MOTION: made by Schultz, seconded by Lother to adopt Resolution 2020-78 Awarding the Sale of the General Obligation Improvement Plan Refunding Bonds, Series 2020B. Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz Abstaining: Bottema (Motion carried 4:1) 10. New Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Public Comment Opportunity for items 10b., 10c., and 10 d., with public comment on Item 10a., immediately prior to Council discussion for that item. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the Public Comment Opportunity. a. MS4 Stormwater Pollution Prevention Program (SWPPP) Annual Public Input Opportunity Public Works Director Mattson reviewed Corcoran’s MS4 Stormwater Pollution Prevention Program (SWPPP); explained the permit allows the City to discharge stormwater and develop and implement a SWPPP. Public Works Director Mattson reviewed the national Clean Water Act and the criteria for the SWPPP program, the components of the program, and the responsibilities by each entity to correctly discharge stormwater within communities, developments and municipalities. Public Works Director Mattson reviewed the minimum control measures of SWPPP such as the City’s quarterly newsletter, public input, illicit discharge detection and elimination, construction site stormwater runoff control with is MPCA regulated, stormwater development rules and municipal operation housekeeping. Public Works Director Mattson reviewed the new MS4 permit timelines and how the timeline will impact the City and an implementation schedule. Public Works Director Mattson indicated general public comments will be received during the meeting tonight, through email communication or by calling into Public Works Director Mattson. Administrative Services Director Beise explained the instructions to participate in the public comment via the Zoom video format and reviewed instructions for participation through telephone or computer. No residents participated in the Public Comment Opportunity for Item 10a. Council and staff reviewed the connection with the watershed district, and how the SWPPP and watershed district may have some overlap, but the permits are separate. Council and staff discussed planning for staff time in the 2020 budget to dedicate to the SWPPP. Council and staff discussed how public input will be received as the SWPPP planning begins in 2021. Council inquired who is impacted by stormwater discharge and would need to stay informed of the SWPPP permit. Public Works Director Mattson indicated 3 everyone is impacted by stormwater discharge. Public Works Director Mattson noted permits are historically issued every 5 years and follow a compliance-based approach. Council thanked Public Works Director Mattson for his work on the SWPPP program. b. Joint City Council and Charter Commission Meeting City Administrator Martens outlined the Charter Commission meeting schedule, and the possibility of Council participating in a joint future meeting, and any Charter changes would be effective in the 2022 election cycle. Council discussed when Council seats officially become open, special elections, and the necessity for review of wards within the City in consideration of equal representation for the City. Council discussed the importance of including the Council in discussions rather than a solo recommendation by the Charter Commission. Mayor Thomas scheduled a joint work session meeting on November 12 at 5:30 pm with the Charter Commission and Council. City Administrator Martens noted this work session is a study and public comment will not be available, but email communications with suggestions or questions are always welcome by staff and Council. c. Police Sergeant Promotional Process and Police Officer Hiring Process Director of Public Safety Gottschalk reviewed the police sergeant promotional process and police officer hiring process. Council and staff reviewed the staff vision for the City of Corcoran and if the two positions are in line with the staffing plan. Director of Public Safety Gottschalk note the sergeant position is a new position in 2021 and is included in the 2021 budget effective January 1, and the police officer position will be to fill a current, vacant police officer position. Council inquired if current police officers are included within the police sergeant search scope. Director of Public Safety Gottschalk responded the current search will start with an internal search, and if a promotion occurs from within the agency, the selected candidate would operate as a patrol and police sergeant until the vacant is filled. MOTION: made by Bottema, seconded by Schultz to direct staff to hold an internal police sergeant promotional process and police officer hiring process simultaneously, and allowing the Director of Public Safety to appoint the preferred candidate to the police sergeant position effective January 1, 2021, and to allowing the Director of Public Safety to establish a candidate list for the police officer vacancies. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz (Motion carried 5:0) d. Wetland Delineation Public Works Director Mattson updated Council on Bridge (Culvert) Replacements and Wetland Delineation inspections. Public Works Director Mattson indicated during the inspection process, Hennepin County inspectors identified significant deterioration to the culvert located on Trail Haven Road. Public Works Director Mattson reviewed actions by staff in coordinating with state and other agencies to formulate a plan to replace the culvert, and the processes involved in the replacement. Public Works Director Mattson noted staff will pursue funding assistance through the State Bridge Program and MSA. Public Works Director Mattson outlined the recommendation to include Cain and Schutte Roads with the Trail Haven Road feasibility study with preliminary designs for the bridge sites as they are warranted and may qualify for funding assistance. Public Works Director Mattson noted once approved, wetland delineations are typically valid for 5 years. Public Works Director Mattson reviewed staff costs to complete wetland delineations and associated surveys for Trail Haven, Cain and Schutte Road bridge sites would not exceed $3,000.00. Public Works Director Mattson noted the Trail Haven Road wetland delineation bridge site will need to be completed in 2021. Council and staff discussed the process for determining the need for bridge or culvert replacements, how the bridge or culverts are evaluated and who evaluates them, and bridge and culvert replacement status regarding state rules. MOTION: made by Lother, seconded by Schultz to authorize staff to complete wetland delineations and associated survey work for the Trail Haven Road, Cain Road, and Schutte Road bridge sites in the amount not to exceed $3,000.00. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz (Motion carried 5:0) 4 11. Staff Reports a. Pandemic Response Update Director of Public Safety Gottschalk updated Council on the current COVID 106,000 cases with 29,000 in Hennepin County. Director of Public Safety Gottschalk noted local agencies are seeing an increase in COVID related illnesses. Director of Public Safety Gottschalk noted transferring EOC to a virtual status in November when the City Hall remodel begins, and City Hall continues to adapt at new COVID modified working conditions. City Administrator Martens noted CARES Funding is November 15, highlighted the AB elections process, and disinfection process surrounding elections due to the pandemic. Administrative Services Director Beise noted the increase in drop off ballots by the community. 12. 2020 City Council Schedule City Administrator Martens outlined the upcoming Council schedule including the work session on residential district standards on October 22 prior to the Council meeting, the City Hall remodel, and the bridge and culvert project. 13. Adjournment MOTION: made by Bottema, seconded by Anderson to adjourn. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Lother, and Schultz (Motion carried 5:0) Meeting adjourned at 8:07 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7c. Council Meeting Date: 10/22/2020 FINANCIAL CLAIMS Prepared By: jrotz CHECK RANGE FUND #500 ESCROW CLAIMSAgendaItem: 7c. Paid toAmountProject name 500-20400$340.00LANDFORM - RAVINIA5TH16-015 500-20376$519.50LANDFORM - PARKPLACESTORAGE16-027 500-20413$175.75LANDFORM - RAVINIA8THFPANDPUD17-003 500-20416$345.75LANDFORM - SunriseSolar - 17-007 500-20430$104.25LANDFORM - BassLakeCrossingFP, FPUDandDA17-022 500-20442$104.25LANDFORM - BASSLAKEEST. FP, PUD17-036 500-20436$104.25LANDFORM - PulteEncoreFinalPUDandFP18-027 500-20459$69.50LANDFORM - RefugeofRushCreekFP18-028 500-20465$312.75LANDFORM - Ravinia10thFP & PUD18-034 500-20430$289.75LANDFORM - BassLakeCrossing2ndFP, FPUD18-035 500-20436$264.50LANDFORM - PulteBellwether2ndAdditionFinalPlatandPUD19-001 500-20471$104.25LANDFORM - St. ThereseSketchPlan19-006 500-20469$86.25LANDFORM - Ravinia13thFP, PUD19-012 500-20436$104.25LANDFORM - PulteBellwether3rdFP19-017 500-20470$77.25LANDFORM - RollingHillsFP19-020 500-20469$112.00LANDFORM - Ravinia14thFPandFPUD19-022 500-20436$104.25LANDFORM - PulteBellwether4thFPandFPUD20-002 500-20473$34.75LANDFORM - CorcoranSelfStoragePUDAmendment20-009 500-20489$104.25LANDFORM - PaulsenFarmOSPPP20-011 500-20332$278.00LANDFORM - TaveraRZ, PUDandPP20-017 500-20482$3,409.25LANDFORM - NelsonTruckingCUP, SP, VAR20-022 500-20487$1,285.75LANDFORM - EagleBrookChurchPP, SPandCUP20-023 500-20436$396.00LANDFORM - Bellwether5thFPandFinalPUD20-024 500-20499$34.75LANDFORM - HochstedlerCUP20-025 500-20202$422.50LANDFORM - EmeryAccessoryBuildingCUP20-026 500-20489$326.50LANDFORM - PaulsenFarmsFP20-027 500-20488$2,444.25LANDFORM - RushCreekReserveFPandFPUD20-030 500-20471$272.25LANDFORM - St. ThereseWetland/TopoWaiver20-032 500-20469$413.25LANDFORM - Ravinia15thFP, PUD, FPUD20-033 500-20497$543.25LANDFORM - KarineimiFP20-036 500-20485$139.00LANDFORM - Tessmer - PP20-037 500-20423$698.80WENCK - ColdStorageCrossings 500-20474$165.60WENCK - ComLinkMidwestCUP19-011 500-20459$1,036.65WENCK - RefugeofRushCreekFP18-028WetlandEscrow 500-20497$162.00WENCK - KariniemiPP20-016 500-20436$16,559.37WENCK - PulteDevelopmentInfrastructure 500-20204$433.00WENCK - APPALOOSAWOODSENGINEER'SREPORT 500-20499$622.50WENCK - HochstedlerCUP20-025 500-20480$337.50WENCK - NelsonWCA 500-20487$135.00WENCK - EagleBrookChurchWCA 500-20332$67.50WENCK - LennarTaveraWCA 500-20360$1,287.00WENCK - SchendelWCA 500-20206$996.00WENCK - St. ThomasWCA 500-20207$727.50WENCK - PaumenWCA 500-20208$816.00WENCK - LyndonMinksWCA 500-20335$12,366.44WENCK - LENNAR - ENGINEERING 500-20376$210.00WENCK - PARKPLACESTORAGE 500-20438$1,379.68WENCK - BassLakeCrossingM/IHome17-012Engineering 500-20423$621.50WENCK - BassLakeEstatesSketchPUD17-015 500-20471$108.00WENCK - St. ThereseSketchPlan19-006 500-20332$1,397.20WENCK - WesselProjectOffsiteUtilities 500-20487$77.50WENCK - EagleBrookChurch #20-013 500-20488$4,167.00WENCK - SawgrassPUDConcept20-012 500-20491$5,467.00WENCK - PaulsenFarmsOSP 500-20332$3,815.20WENCK - LennarTaveraDevelopment 500-20482$820.00WENCK - NelsonSketchPlan19-023 500-20488$7,218.20WENCK - RushCreekReserve 500-20482$87.00WENCK - NELSONTRUCKINGCAH101TURNLANES Total 75,101.39 Total Fund #500 = 75,101.39 SeeattachedPaymentsDetail) ALL OTHER FINANCIAL CLAIMSAgendaItem:7c.$ 453,553.67$ 528,655.06TotalChecks SeeattachedCheckDetailRegister) Total ofAuto Deductions 87,743.83 TOTAL EXPENDITURES FOR APPROVAL$ 616,398.89 Auto Deductions / Electronic Fund Transfer / Other Disbursements DatePaidtoAmount 10/7/2020Culver's - Stillwater, MN$ 19.69PDTraining 10/7/2020AmericInnbyWyndham - OakParkHeights, MN$ 105.72PDTraining 10/8/2020Zoom.us$ 69.88Remotemeetinglicense 10/8/2020USPS - Hamel, MN$ 110.00CityHallPostage 10/8/2020OakParkHeightsPizza - OakParkHeights, MN$ 24.62PDTraining 10/8/2020Samsclub - MapleGrove, MN$ 61.74PDSupplies 10/12/2020ActionTargets $ 58.09PDSupplies 10/14/2020AllinaHealth$ 252.00Covid-19supplies 10/14/2020FloridaChemical$ 53.00ElectionSupplies 10/9/2020NorthlandSecuritiesWireFee$ 12.00Bondwirefee 10/5/2020ACHFILEFEE$ 15.00Automaticsewer/waterpaymentACHfee 10/8/2020PayrollTaxes$ 17,244.84Payrolltaxes 10/8/2020ADPWageGarnishment$ 508.44Garnishment 10/8/2020NetPayrollPP21$ 46,593.58NetpayrollPP21 10/8/2020REVTRAKSV9T$ 982.12CreditCardFeesforSeptember 10/13/2020MNPERA, PERA$ 13,494.93Pensionplan 10/14/2020StateofMN - Roth$ 2,061.38DeferredcompensationpaymenttoStateofMN 10/14/2020StateofMN - MSRS$ 2,275.69StateofMNhealthcaresavingsplan 10/14/2020Optum - HSA$ 3,484.11Healthsavingsaccount 10/15/2020USBankEquipmentFinance$ 317.00CopierLease Total 87,743.83 H:\\City Hall Information\\CITY GOVERNMENT\\Council, Commissions & Committees\\Council Information\\Council Claims\\2020 Claims Workbook.xls 10100FarmersStateBankUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-45200-210OperatingSupplies (GENERAL)E416-42100-550MotorVehiclesE100-45200-210OperatingSupplies (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-45200-221MaintenanceProjectsE100-43100-212MotorFuelsE100-42100-212MotorFuelsE100-43100-212MotorFuelsE100-42100-210OperatingSupplies (GENERAL)E100-42100-210OperatingSupplies (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-43100-210OperatingSuppliesGENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSuppliesGENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E 100-43100-210 Operating Supplies (GENERAL)Total BECKERARENAPRODUCTSINCTotal ADAMSPESTCONTROL, INC.Total AMAZONCAPITALSERVICESTotal A-1OUTDOORPOWERINCTotal BEAUDRYOILCOMPANYTotal AXONENTERPRISE, INC. TotalACMETOOLSA-1OUTDOORPOWERINCBLACKFIRECREATIVEBIFFSINC.BECKERARENAPRODUCTSINCBEAUDRYOILCOMPANYAXONENTERPRISE, INC.ADP, LLCADAMSPESTCONTROL, INC.ACMETOOLSTotal BIFFSINC.Total ADP, LLC$1,646.00$2,187.88$1128.03($110.00)$502.74$222.50$160.00$330.00$640.57$153.11$299.93$247.71$179.00$162.16$169.00$100.32$15.29$57.41$25.974750204471W785846W78584516804421680442SI-16861761WT7-6HPC-Y1QJG-JMWQ-11WD-HQYG-56 593179280031157986989SUPPLIES2020 CIP SQUAD BUILD UP #569PORTABLE TOILETSPORTABLE TOILETSSUPPLIESGASOLINEDIESELSUPPLIESSUPPLIESSUPPLIESTELEPHONE SUPPLIESWORKFORCE NOW PAYROLL SOLUTIONS BUNDLEPEST CONTROLSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIES10/16/208:31AMCITYOFCORCORAN1,646.00$1,826.01$502.74$382.50$330.00$479.01$247.71$179.00$336. 77 Page 1 Check Detail Register© October 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-42100-220Repair/MaintSupply (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvsGENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)R100-41900-33631CARESACTE100-43100-233AsphaltMaint/PatchingE100-42100-321TelephoneE100-41941-321TelephoneE100-43100-417UniformsE100-43100-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-41941-210OperatingSuppliesGENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-43100-417UniformsE100-43100-321TelephoneE100-43100-220Repair/MaintSupply (GENERAL)E100-43100-223 BuildingRepairSuppliesE416-43100-550 MotorVehiclesE100-42100-220 Repair/MaintSupply (GENERAL)Total COMMERCIAL ASPHALT COMPANYTotal COMPUTER INTEGRATION TECHTotal CENTRALHYDRAULICS INC Total BLACKFIRE CREATIVETotal COMCAST-INTERNETTotal CLBENSENCOINCTotal BOYERTRUCKSTotal CENTURYLINKTotal CINTAS - 470BOYERTRUCKSCOMPUTERINTEGRATIONTECHCOMMERCIALASPHALTCOMPANYCOMCAST-INTERNETCINTAS - 470CENTURYLINKCENTRAL HYDRAULICSINCCLBENSENCOINC$53,171.80$11,765.00$2,156.40$1,224.25$170.04$776.00$372.03$139.18$139.17$116.94$121.33$121.33$116.94$144.19$155.28($67.50)$18.04$69.00$91.40$35.76$46.73$24.1084746R29932529903829884011 91341190772009301014201014204064332902406433284240643328054064332747406370876540637087304063708729406370870810052066597123578F204304SUPPLIESIT MANAGED SERVICE - MTHIT MANAGED SERVICEMTHIT MANAGED SERVICE - MTHIT MANAGED SERVICE - MTHLENOVO COMPUTERSAND DOCKING STATIONSASPHALT MIX - 2020BIDUNIT PRICE WAS $46.10 PD INTERNETCITY HALL INTERNETUNIFORMSPUBLIC WORKSFLOOR MATS - POLICEPUBLIC WORKSFLOOR MATS - POLICEUNIFORMSLAND LINE/FIRE MONITORING-9100 763-498-7515MOWERSUPPLIES2020 FORD F550 VIN: 1FDUF5HTXLDA08840SUPPLIES10/16/208:31AMCITYOFCORCORAN53,274.34$15,990.65$2,187.88$155.28$372.03$278.35$674.53$144.19$18. 04 PER TON Page 2 Check Detail Register© October 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41941-210OperatingSupplies (GENERAL)G500-20416SunriseSolar - 17-007G500-20413Ravinia8thFPandPUDG500-20376ParkPlaceStorageG500-20400Ravinia5th & 6thE100-41910-300ProfessionalSrvs (GENERAL)E100-42100-208TrainingandInstructionE100-43100-210OperatingSupplies (GENERAL)E100-42100-323RadioUnitsE100-42100-301PrisonerE415-45200-210OperatingSupplies (GENERAL)E602-49450-380Utility & Services (GENERAL)E601-49400-380Utility & Services (GENERAL)E601-49400-215WaterMetersE100-41910-300ProfessionalSrvs (GENERAL)E411-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220 Repair/Maint Supply (GENERAL)Total HUBBARDCOUNTYSHERIFFOFFICETotal CULLIGAN BOTTLEDWATERTotal FERGUSON WATERWORKSTotal GOPHERSTATEONECALLTotal HENNCOSHERIFF-MC131 Total EMPLOYEERELATIONSTotal DIAMONDMOWERSTotal GROVENURSERYTotal EJMAYERSINCTotal HUELIFE, LLCCULLIGANBOTTLEDWATERLANDFORMHUELIFE,LLCHUBBARD COUNTYSHERIFFOFFICEHENNCOSHERIFF-MC131GROVENURSERYGOPHERSTATEONECALLFERGUSONWATERWORKSEMPLOYEE RELATIONSEJMAYERSINCDIAMONDMOWERS$3,518.18$1,187.81$3,000.00$1,236.00$141.22$345.75$175.75$519.50$340.00$300.00$900.00$206.91$438.80$195.75$195.75$65.92$75.00$15.46114X773593013098130981309803098020632020 MALEFI1000154935100015486810001545923088730000903110090311046510288833929 0186048-IN0184342-INOFFICE WATERSunriseSolar - 17-007RAVINIA8THFPANDPUD 17-003PARK PLACESTORAGE 16-027RAVINIA5TH 16-015PERSONALITYPROFILE2020 MALEFI CONFERENCERadioFees - Public WorksRadio Fees / MDC - (Inv. )Prisoner Fees - Booking / HousingSERVICESERVICEMETERSBACKGROUNDCHECKBOREDLINEATPUBLICWORKSSUPPLIESSUPPLIES10/16/208:31 AM CITYOFCORCORAN4,754.18$1,469.72$3,000.00$141.22$300.00$900.00$438.80$391.50$65.92$ 15.46 Page 3 Check Detail Register© October 2020 UnpaidUnpaidUnpaid G500-20430BassLkCrossFP, FPUD, 17-022E100-41900-360Insurance (GENERAL)R601-49400-36233Refunds/ReimbursementsE100-43170-300ProfessionalSrvs (GENERAL)E100-41910-300ProfessionalSrvs (GENERAL)E100-41920-300ProfessionalSrvs (GENERAL)E100-41910-300ProfessionalSrvs (GENERAL)G500-20485Tessmer -TopoExemption20-007G500-20497KariniemiPP20-016E100-41910-300ProfessionalSrvs (GENERAL)G500-20469Rav11-1318-040, 19-002 & 012G500-20471St. ThereseSketchPlan19-006E100-41910-300ProfessionalSrvs (GENERAL)G500-20488RushCreekReserveE100-41910-300ProfessionalSrvs (GENERAL)E100-41910-300ProfessionalSrvs (GENERAL)G500-20489PaulsenFarmOSPPP20-011G500-20202EmeryAccessoryBLDCUP20-026G500-20499HochstedlerCUP20-025G500-20436PulteEncore - PUDSkch17-029G500-20487EagleBrookChurch #20-013G500-20482NelsonSketchPlan19-023G500-20332LennarTaveraDevelopmentG500-20489PaulsenFarmOSPPP20-011G500-20473CorcoranSelfStorage19-010G500-20436PulteEncore - PUDSkch17-029G500-20469Rav11-1318-040, 19-002 & 012G500-20470RollingHillsAcresPP19-004G500-20436PulteEncore - PUDSkch17-029G500-20469Rav11-1318-040, 19-002 & 012G500-20471St.ThereseSketchPlan19-006G500-20436PulteEncore - PUDSkch17-029G500-20430BassLkCrossFP, FPUD, 17-022G500-20465Ravinia10thFP & PUD18-034G500-20459RefugeofRushCreekFP18-028G500-20436PulteEncore - PUDSkch17-029G500-20442BassLakeEst. FP, PUD17-036 Total LENBUSCH ROSESTotal LANDFORMLEN BUSCH ROSESLMCITLENNARTotal LENNARTotal LMCIT$3,409.25$9,072.00$5,041.00$5,229.25$2,444.25$2,010.00$1,285.75$104.25$357.09$200.00$139.00$543.25$208.50$413.25$272.25$139.00$109.75$326.50$422.50$396.00$278.00$104.25$104.25$112.00$104.25$104.25$264.50$289.75$312.75$104.25$104.25$69.50$12.00$34.75$34.75$77.25$86.2530981AUDITPAYME19410LUPINEN1085811309843098430984309843098430984309843098430984309843098430984309843098430984309843098430984309843098430984309843098330983309833098330983309833098230982309823098230981BassLakeCrossingFP, FPUDandDA17-022PREMIUMAUDITADJUSTMENT19410LUPINELANEREFUNDSUPPLIESCityMeetingsCode EnforcementCorcoranPlanningTessmer - PP20-037KarineimiFP20-036City/LotherTopo/WetlandWaiver20-035Ravinia15thFP, PUD, FPUD20-033St. ThereseWetland/TopoWaiver20-032PorterSolarCofC20-031RushCreekReserveFPandFPUD20-030YardHomesMNCHOL20-029City-InitiatedAmendmenttoResidentialDistricts20-028PaulsenFarmsFP20-027EmeryAccessoryBuildingCUP20-026HochstedlerCUP20-025Bellwether5thFPandFinalPUD20-024EagleBrookChurchPP, SPandCUP20-023NelsonTruckingCUP, SP, VAR20-022TaveraRZ, PUDandPP20-017PaulsenFarmOSPPP20-011CorcoranSelfStoragePUDAmendment20-009PulteBellwether4thFPandFPUD20-002Ravinia14thFPandFPUD19-022RollingHillsFP19-020PulteBellwether3rdFP19-017Ravinia13thFP, PUD19-012St. ThereseSketchPlan19-006PulteBellwether2ndAdditionFinalPlatandPUD19-001BassLakeCrossing2ndFP, FPUD18-035Ravinia 10thFP & PUD18-034RefugeofRushCreekFP18-028PulteEncoreFinalPUDandFP18-027BASS LAKEEST. FP, PUD17-03610/16/208:31 AM CITYOFCORCORAN26,259.75$9,072.00$357.09$ 12.00 Page 4 Check Detail Register© October 2020 UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41941-300ProfessionalSrvs (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42400-437SurchargesE100-45200-210OperatingSupplies (GENERAL)E100-43100-225Landscape/DitchMaterialsE100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E602-49450-310OtherProfessionalServicesE602-49450-312MCESSewageTreatmentE100-45200-221MaintenanceProjectsE100-45200-221MaintenanceProjectsE100-41941-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-321 TelephoneE 100-43100-210 Operating Supplies (GENERAL)Total MILLERTRUCKINGANDLANDSCAPETotal METROPOLITANCOUNCILENVIROTotal MNDEPTOFLABOR & INDUSTRYTotal METROPOLITANCOUNCILMCESTotal MARIERIDGEWAYLICSW, LLCTotal MINNESOTADRIVELINEINCTotal MENARDSMAPLEGROVE Total MILLERCHEVROLETTotal MATTSON, KEVINMARIERIDGEWAYLICSW, LLCNAPAAUTOPARTS - CORCORANMINNESOTA DRIVELINEINCMILLERTRUCKINGANDLANDSCAPEMILLERCHEVROLETMETROPOLITAN COUNCILMCESMENARDSMAPLEGROVEMATTSON,KEVIN$276,033.80$13,403.97$3,882.84$820.00$116.82$102.99$314.98$501.30$206.13$261.22$311.28$24.73$65.29$19.89$68.90$28.00$23.86$50.00$6.82$8.66$1.1311553149943123323122883122822020 3Q117872CVW167474CVCS650742101420000111493372636725227221972174100620100620OFFICER/STAFF SESSIONSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIES3RD QTR SURCHARGESUPPLIESLANDSCAPE/DITCH MATERIALSREPAIR PARTSREPAIR PARTSSAC ACTIVITYMATERIAL TREATMENTSUPPLIESSUPPLIESSUPPLIESSUPPLIESTELEPHONE REIMBURSEMENTMILEAGE10/16/20 8:31 AMCITYOFCORCORAN276,033.80$13,403.97$3,882.84$820.00$816.28$802.49$74.73$68.90$28.00 Page 5 Check Detail Register© October 2020 Check AmtInvoiceComment UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-42100-208TrainingandInstructionE100-41920-219Covid-19CoronavirusE100-41400-219Covid-19CoronavirusE100-41951-210OperatingSupplies (GENERAL)E100-42100-321TelephoneE100-42100-323RadioUnitsE100-42100-417UniformsE100-41941-400Repairs & MaintCont (GENERAL)G100-21707UnionDuesE100-42100-417UniformsE100-41941-210OperatingSupplies (GENERAL)E100-45200-210OperatingSupplies (GENERAL)R100-41900-33631 CARESACTE100-41951-207 ComputerSuppliesE100-41941-219 Covid-19CoronavirusE100-43100-219 Covid-19CoronavirusTotal NORTHMEMORIALEMSEDUCATIONTotal STREICHERSPOLICEEQUIPMENTTotal NAPAAUTOPARTS - CORCORANTotal TIDECLEANERSMAPLEGROVETotal SITEONELANDSCAPESUPPLYTotal NORTHSTARLACROSSE Total TEAMSTERLOCAL320Total STREETFLEETNORTHMEMORIALEMSEDUCATIONVERIZONWIRELESSTIDECLEANERSMAPLEGROVETEGRETETEAMSTER LOCAL320STREICHERSPOLICEEQUIPMENTSTREETFLEETSITEONELANDSCAPESUPPLYPREVOLVOPG-3INCNORTHSTARLACROSSETotal OPG-3INCTotal PREVOLVTotal TEGRETE$3,014.00$8,440.85$210.00$166.84$475.36$320.09$180.23$380.00$450.68$542.62$250.00$297.00$72.86$41.71$40.01$54.9995N-3M8-55B98636719509863671950986367195098636 719509863671950SEPTEMBER 92642OCT20I1454933476665103586123-009981264435I-1376I-1372TRAINING - 8885003Covid-19 CoronavirusCovid-19 CoronavirusCode Enforcement IpadCELL SERVICERADIO UNITSUNIFORMSMONTHL Y CITY HALL CLEANINGUNION DUES/TLDFUNIFORMS9-28-20 COURIER CHARGESUPPLIESSQUAD ROOM WORKSTATIONSLICENSE/SUPPORTNECK GAITERSNECK GAITERS10/16/20 8:31 AM CITYOFCORCORAN3,014.00$8,440.85$321.60$180.23$380.00$450.68$542.62$547.00$210.00$72.86$ 54.99 Page 6 Check Detail Register© October 2020 UnpaidUnpaid E100-45200-219Covid-19CoronavirusG500-20488RushCreekReserveG500-20332LennarTaveraDevelopmentE425-43100-530ImprovementsOtherThanBldgsE425-43100-530ImprovementsOtherThanBldgsG500-20471St. ThereseSketchPlan19-006E427-43100-530ImprovementsOtherThanBldgsG500-20423BassLakeEstSkchPUD17-015G500-20438BassLkCRM/IHomeEngineeringG500-20376ParkPlaceStorageE427-43100-530ImprovementsOtherThanBldgsG500-20335LennarEngPlanReview/ModificE602-49450-234InspectionsE601-49400-234InspectionsE602-49450-234InspectionsE601-49400-234InspectionsE602-49450-234InspectionsE601-49400-234InspectionsE601-49400-303EngineeringFeesE602-49450-303EngineeringFeesG500-20208LyndonMinksWCAG500-20207PaumenPropertyWCAG500-20206St. ThomasChurchWCAG500-20360SchendelProperty14-027G500-20332LennarTaveraDevelopmentG500-20480NelsonWetlandReviewE100-43170-299WatershedLGUG500-20499HochstedlerCUP20-025E100-43170-299WatershedLGUE100-43170-300ProfessionalSrvs (GENERAL)E100-43170-300ProfessionalSrvs (GENERAL)E601-49400-303EngineeringFeesE100-43170-300ProfessionalSrvs (GENERAL)G500-20436 Pulte Encore - PUDSkch17-029G500-20497 Kariniemi PP20-016G 500-20459 Refuge ofRush Creek FP18-028G500-20423 BassLake EstSkch PUD17-015E416-42100-580 OtherEquipment Total WATCH GUARD VIDEOTotal VERIZON WIRELESSWATCH GUARD VIDEOWENCK ASSOCIATES, INC.$16,559.37$12,366.44$5,990.00$4,167.00$1,397.20$1,379.68$9,893.50$1,287.00$2,004.70$2,322.50$1,036.65$698.80$225.00$566.25$108.00$608.00$621.50$210.00$803.00$128.00$128.00437.25$437.25$303.25$303.25$288.00$816.00$727.50$996.00$135.00$337.50$202.50$622.50$742.50$160.00$433.00$898.50$162.00$165.60$46.71$77.50$67.5098636719501015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015201015204BOINV00064Covid-19CoronavirusSawgrassPUDConcept20-012Eagle BrookChurch #20-013WesselProjectOffsiteUtilitiesCSAH101andStiegRoadTurnLanesStiegRoadDesignandConstructionSt.ThereseSketchPlan19-006CSAH116andGleasonParkwayTurnLanesBassLakeEstatesSketchPUD17-015BassLakeCrossingM/IHome17-012EngineeringPARKPLACESTORAGE66thStreetDesign andConstructionLENNAR - ENGINEERINGBASSLAKECROSSINGBASSLAKECROSSINGRAVINIARAVINIAPULTEPULTENEWater SupplySanitarySewer - EngineeringLyndonMinks WCAPaumenWCASt. ThomasWCASchendelWCALennarTaveraWCANelson WCAWCAVIOLATION - E. MAYERSHochstedlerCUP20-025WCA LGUStormWater - EngineeringTransportation2020SECORCORANTRUNKWATERMAINAPPALOOSAWOODSENGINEER'SREPORTGeneralEngServicesPulteDevelopmentInfrastructureKariniemiPP20-016RefugeofRushCreekFP18-028WetlandEscrowComLinkMidwestCUP19-011SOFTWARESUPPORT & MAINTENANCE10/16/208:31 AM CITYOFCORCORAN1,090.72$5, 990.00 Page 7 Check Detail Register© October 2020 FundSummaryUnpaidUnpaidUnpaid 10100FarmersStateBank100GENERALFUND602SEWER601WATER500ESCROWHOLDINGFUND427GLEASON/66THPARKWAYEXTENSION425PULTEENCORE/BELLWETHERPROJEC416CAPITAL-EQUIPMENTCERTS415PARKCAPITALFUND411PUBLICWORKSFACILITYG500-20491PaulsenFarmsOSPE100-43100-219Covid-19CoronavirusE100-43100-210OperatingSupplies (GENERAL)E100-43100-381Street/SignalLightsE100-43100-220Repair/MaintSupply (GENERAL)G500-20482 Nelson Sketch Plan 19-023G 500-20488 Rush CreekReserveG 500-20482 Nelson Sketch Plan 19-023G 500-20332 Lennar Tavera DevelopmentTotal WESTSIDE WHOLESALE TIRETotal WENCK ASSOCIATES, INC. Total ZEPSALES & SERVICETotal XCELENERGYWESTSIDE WHOLESALE TIREZEPSALES & SERVICEXCEL ENERGY$281,268.89$91,641.25$13,652.80$75,101.39$61,349.68$3,000.00$1,411.00$438.80$791.25$5,467.00$1,173.80$1,495.28$7,218.20$3,815.20$820.00$191.00$135.16$87.0010152090055747709 005574770868695101520101520101520101520Paulsen Farms OSPSUPPLIESSUPPLIESSTREET LIGHTING 9525 CAIN ROADSERVICENELSON TRUCKING CAH 101 TURN LANESRush Creek ReserveNelson Sketch Plan 19-023Lennar Tavera Development10/16/20 8:31AMCITYOFCORCORAN82,230.59$1,495.28$1,364.80$135.16 10100 Farmers State Bank$528,655. 06 528,655. 06 Page 8 Check Detail Register© October 2020 Check CityofCorcoran ConsultantSummary 10/22/2020 NameInvoice DateAmount Due Carson, Clelland & Schreder Landform10/08/20 26,259.75 Metro West Inspection Rolf Erickson Enterprises Wenck Associates10/15/20 82,230.59 Total$ 108,490.34 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2020ClaimsWorkbook.xls STAFF REPORT Agenda Item 7d. Council Meeting: Recycling Control Prepared By: Jessica Beise Topic: Recycling Agreement Extension Action Required: Approval Summary: Hennepin County Ordinance 13 requires that each city implement and maintain a recycling program. The County utilizes a grant program to fund the recycling efforts in each City. The current grant period is January 1, 2017 to December 31, 2020. Hennepin County Board is seeking year extension on the current grant program to 2021 at the funding rates of 2020. Staff recommends approving the grant agreement as presented. Financial/Budget: The extension maintains recycling program at the 2020 rates and is included in the revenue projections for the 2021 budget. Options: 1)Authorize staff and the Mayor to execute the recycling agreement amendment as presented. 2)Send back to staff for further review. Council Action: Consider a motion to adopt Resolution 2020-80 Amending the Residential Recycling Grant Agreement with Hennepin County. Attachments: 1)Resolution 2020-80 Amending the Residential Recycling Grant Agreement with Hennepin County 2)Email from Hennepin County Recycling Staff 3)Hennepin County Recycling Funding Policy 4)Corcoran Recycling Grant Agreement 5)Proposed Grant Agreement Amendment City of Corcoran October 22, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-80 Motion By: Seconded By: RESOLUTION AMENDING THE RESIDENTIAL RECYCLING GRANT AGREEMENT WITH HENNEPIN COUNTY WHEREAS, pursuant to Minnesota Statutes, Chapter 115A.552, Counties shall ensure that residents have an opportunity to recycle; and WHEREAS, Hennepin County Ordinance 13 requires that each city implement and maintain a recycling program; and WHEREAS, the Hennepin County provides grant funds to implement and maintain recycling program, WHEREAS, the current grant period is January 1, 2017 to December 31, 2020. WHEREAS, the Hennepin County Board adopted a resolution to amend the Hennepin County Residential Recycling Grant Contract; WHERERAS, the amendment extends the contract for one year, through the end of 2021, with the allocation of funds in 2021 using the same formula as 2020. WHEREAS, in order to receive grant funds, the City must sign the agreement; and WHEREAS, the City wishes to receive these grant funds each year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Corcoran, Minnesota that the City Council accepts the agreement as proposed. BE IT FURTHER RESOLVED, that the City Council authorizes the Mayor, City Administrator or his designee to execute such Amendment to the Residential Recycling Grant Agreement with Hennepin County. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Anderson, Tom Anderson, Tom Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Schultz, Alan Schultz, Alan City of Corcoran October 22, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-80 Whereupon, said Resolution is hereby declared adopted on this 22nd day of October 2020. ________________________________ Ron Thomas- Mayor ATTEST: City Seal ____________________________________ Jessica Beise – Administrative Services Director 1 Jessica Beise From:Kaitlin Steinberg <Kaitlin.Steinberg@hennepin.us> Sent:Friday, September 11, 2020 7:01 AM To:Jessica Beise Subject:Action Needed - 2021 Contract Amendment for Residential Recycling Grant Attachments:Attachment A - 2021 Residential Recycling Funding Policy.pdf; City of Corcoran - A166392.pdf; Corcoran_Amd 1 to A166392.pdf Hello Jessica! This email includes detailed information on the process for the 2021 contract amendment, including action items that each city will need to take. Below you will find background information about the funding policy, an explanation of the email attachments, and the next steps that need to be taken. Residential Recycling Funding Policy: Hennepin County receives annual funding from the state’s Select Committee on Recycling and the Environment (SCORE) fund and distributes 100% of this money to cities in accordance with the county’s funding policy. Grants are awarded based on the number of households with curbside recycling service and the number of households signed up for and receiving curbside organics recycling. The cities’ recycling programs must meet several basic requirements to receive funding, including standard materials accepted, partnership on education and outreach, reporting, and program performance. The county’s current residential recycling grant agreement with your city expires at the end of this year. The attached amendment extends the contract for one year, through the end of 2021, with the allocation of funds in 2021 using the same formula as 2020. Attached to this email you will find: The original 2017‐2020 contact The contract amendment for 2021 The new, revised funding policy – “Attachment A” Process and Next Steps: Please bring forward the attached contract amendment and funding policy for review and approval by your city. As a part of that process, please provide the county with a resolution that confirms the city’s approval of the agreement and confirms the signatory’s delegation of authority. Notify me when the amendment has been approved and we will initiate the next steps. The county uses an electronic process to sign contracts. We will email the contract to your designated signee. After the city has signed, the county will sign and the process will be complete. Our goal is to have the amendment process complete by the end of this year. Let me know if you have any questions or need any additional information. Thank you! ‐Kaitlin Kaitlin Steinberg (she/her) Waste Reduction and Recycling Specialist Hennepin County Environment and Energy kaitlin.steinberg@hennepin.us | hennepin.us/recycling 2 701 Fourth Avenue South, Suite 700 Minneapolis, MN 55415 Disclaimer: If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. Hennepin County Residential Recycling Funding Policy January 1, 2017 – December 31, 2021 Board Adopted: June 2, 2020 1 I. Policy Description A. Background The Hennepin County Board of Commissioners has determined that curbside collection of recyclables and organics from Hennepin County residents is an effective strategy to reduce reliance on landfills, prevent pollution, conserve natural resources and energy, improve public health, support the economy, and reduce greenhouse gases. Therefore, the county adopted the goals established in State Statute and by the Minnesota Pollution Control Agency (MPCA) in its Metropolitan Solid Waste Management Policy Plan and developed a Residential Recycling Funding Policy to help reach a 75% recycling rate by 2030. The county will distribute all Select Committee on Recycling and the Environment (SCORE) funds received from the state to cities for curbside collection of residential recyclables and organics. If cities form a joint powers organization responsible for managing a comprehensive recycling and waste education system for the residents of those cities, the county will distribute recycling and organics grants to that organization. Cities are expected to fulfill the conditions of the policy. B. Term of the Policy Hennepin County is committed to implement this policy and continue distributing all SCORE funds received from the state for the purpose of funding curbside residential recycling and organics programs from January 1, 2017 through December 31, 2020. The county may revise this policy if it determines changes are needed to assure compliance with state law and MPCA goals established for metropolitan counties. In the event that SCORE funds are eliminated from the state budget or significantly reduced, the county will consult with municipalities at that time and develop a subsequent recommendation to the board on continuation of this policy and future funding of curbside recycling and organics programs. C. Grant Agreements Each municipality seeking funding under the terms of the Residential Recycling Funding Policy must enter into a recycling grant agreement with the county for a term concurrent with the expiration of this policy, December 31, 2020. The grant agreement must be accompanied by a resolution authorizing the city to enter into such an agreement. D. Fund Distribution The county will distribute to Hennepin County municipalities 100% of SCORE funds that the county receives from the state. SCORE funds will be dedicated to two different purposes: 1) 2 curbside recycling and 2) curbside organics recycling. SCORE funds are based on revenue received by the State of Minnesota from the solid waste management (SWM) tax on garbage services. SCORE funds are subject to change based on the SWM tax revenue received by the state and funds allocated by the legislature. Funds distributed to municipalities for the current calendar year will be based on SCORE funds received by the county in the state’s corresponding fiscal year. II. Recycling A. Allocation of Funds The following formula will be utilized to determine a city’s recycling SCORE grant each year. Percent of SCORE funds allocated to curbside recycling: 2017 80% 2018 70% 2019 60% 2020 50% 2021 50% City recycling grant calculation: Number of households with curbside recycling in city ------------------------------- Total number of households with curbside recycling in county x Total SCORE Funds available for recycling = Recycling grant amount available to the city Eligible residential households are defined as single family through eight-plex residential buildings or other residential buildings where each housing unit sets out its own recycling container for curbside collection. The number of eligible households will be determined by counting the number of eligible households on January 1 of each funding year. The city will report the number in its application for funding. B. Application for Funding Each municipality must complete an annual grant application by February 15 to receive funding for that year. The application consists of a web-based report and a planning document provided 3 by the county. The web-based report asks for contract, program, tonnage, and financial information. The participation rate for the curbside recycling program must also be included in the web-based report. The municipality must calculate its participation rate during the month of October. The methodology for measuring participation must be provided to the county upon request. The planning document asks for a description of activities the city will implement to increase recycling and make progress toward county objectives. C. Use of Funds The following requirements apply to the use of recycling funds: 1. All grant funds accepted from the county must be used for waste reduction and recycling capital and operating expenses in the year granted. The county will not reimburse any funds in excess of actual expenses. 2. A municipality or joint powers organization may not charge its residents through property tax, utility fees, or any other method for the portion of its recycling program costs that are funded by county grant funds. 3. Municipalities must establish a separate accounting mechanism, such as a project number, activity number, or fund that will separate recycling revenues and expenditures from other municipal activities, including solid waste and yard waste activities. 4. Recycling and waste reduction activities, revenues, and expenditures are subject to audit. 5. Municipalities that do not contract for curbside recycling services will receive grant funds provided that at least 90% of the grant funds are credited back to residents and the city meets all minimum program requirements. The additional 10% may be used for waste reduction and recycling expenses. The county may waive this requirement if the city negotiates a recycling improvement plan with the county. D. City Requirements 1. Materials Accepted At a minimum, the following materials must be collected curbside: • Metal food and beverage cans; • Glass food and beverage containers; • Cardboard boxes; • Newspaper and inserts; 4 • Mail, office and school papers; • Cereal, cracker, pasta, cake mix, shoe, gift, and electronics boxes; • Boxes from toothpaste, medications and other toiletries; • Magazines and catalogs; • Aseptic and gable-topped containers; and • Plastic bottles and containers, #1 – Polyethylene Terephthalate (PET, PETE), #2 High Density Polyethylene (HDPE), #4 – Low Density Polyethylene (LDPE) and #5 – Polypropylene (PP) plastic bottles, except those that previously contained hazardous materials or motor oil. The county may add materials to this list and require municipalities to begin collection within one year of receiving notification from the county. Municipalities will notify the county if materials not found on this list will be collected. 2. Education and Outreach The partnership between the county and municipalities has been highly effective in educating residents and motivating behavior change. In order to continue this partnership and increase these efforts, program activities of municipalities must be coordinated with county and regional efforts. Municipalities must adhere to the following requirements: a. Use county terminology when describing recycling guidelines, including the description of materials accepted and not accepted, preparation guidelines, and promotional materials; b. Use images provided by the county or the Solid Waste Management Coordinating Board (SWMCB) if using images of recyclables; c. Provide recycling information on the city’s website, including materials accepted and not accepted, a recycling calendar, and links to county resources; d. Mail a recycling guide to residents each year using a template developed jointly with the county. The county will design and print the guide. If a municipality does not use the template produced by the county, the municipality may develop its own guide at the municipality’s expense, but it must be approved by the county. If the municipality relies on the hauler to provide the recycling guide, this guide requires approval by the county. e. Complete two educational activities from a menu of options developed by the county. 5 Any print material that communicates residential recycling guidelines that were not provided by the county template will require county approval. This does not apply to waste reduction and reuse, articles on recycling that do not include guidelines, or social media posts. The county will respond within five business days to any communication piece submitted. 3. Recycling Performance On an annual basis, municipal recycling programs must demonstrate that a reasonable effort has been made to maintain and increase the pounds of recyclables per household collected from their residential recycling programs. If a municipality does not demonstrate measurable progress, a recycling improvement plan must be submitted by the municipality within 90 days of being notified by the county. The recycling improvement plan must be negotiated with the county and specify the efforts that will be undertaken by the municipality to improve its recycling program to yield the results necessary to achieve county objectives. In cooperation with the county, the municipality may be required to participate in waste and recycling sorts to identify recovery levels of various recyclables in its community. Based on the results of the study, the county and municipality will collaborate to increase the recovery of select recyclable materials being discarded in significant quantities. E. Grant Payments The county will make two equal payments to the municipality. One payment will be made after the county receives the application, which consists of the web-based report and the planning document. A second payment will be made after basic program requirements, education and outreach requirements, and recycling performance have been confirmed and approved. If the municipality meets the county requirements, both payments will be made during the same calendar year. Funding will be withheld until the municipality meets the requirements of this policy. III. Organics Recycling A. Allocation of Funds The following formula will be utilized to determine a city’s organics recycling SCORE grant each year: 6 Percent of SCORE funds allocated to curbside organics recycling: 2017 20% 2018 30% 2019 40% 2020 50% 2021 50% City organics recycling grant calculation: Number of households with curbside organics in city --------------------------------- Total number of households with curbside organics in county x Total SCORE funds available for organics = Organics grant amount available to the city If the formula above results in cities receiving grants where the dollar amount per participating household is greater than $25 per year, then a cap will apply. The funding cap per participating household is $25 per year. The most the county will grant a city is $25 per participating household per year. If funds are left over because of the cap, those funds will carry over into the following year’s SCORE funds. Eligible residential households are defined as single family through eight-plex residential buildings or other residential buildings where the household is signed up for organics service and the household sets out its own container with organics for curbside collection. The number of eligible households will be determined by counting the number of eligible households on September 1 of each funding year. The city will report the number in the application for funding. B. Application for Funds Each municipality must complete an annual application provided by the county by September 1 to receive funding. As a part of the application, a city must submit the number of households signed up for and receiving curbside organics service. C. Use of Funds The grant funds may be used for program expenses, including the following: • Discount to new customers • Discount to existing customers 7 • Referral incentives • City contract costs • Education and outreach • Compostable bags • Kitchen containers • Carts • Organics drop-off sites Program administration is not an eligible expense. Yard waste expenses are not eligible. If organics are co-collected with other waste, the organics expenses must be tracked separately. If a city passes funds through to a hauler, 100% of those funds must be credited to residents’ bills. In addition, the following requirements apply: • All grant funds must be used during the term of the agreement. Funds not spent must be returned to the county. • Funds must be expended on eligible activities per Minnesota State Statute 115A.557. • A municipality or joint powers organization may not charge its residents through property tax, utility fees, or any other method for the portion of its organics program costs that are funded by county grant funds. • Municipalities must account for organics expenditures separately upon request by the county. Expenditures are subject to audit. D. Education and Outreach Requirements The partnership between the county and municipalities has been highly effective in educating residents and motivating behavior change. In order to continue this partnership and increase these efforts, program activities of municipalities must be coordinated with county and regional efforts. The following requirements apply: 1. Use county terminology when describing organics recycling guidelines, including the description of materials accepted and not accepted, preparation guidelines, and promotional materials; 2. Use images provided by the county or the SWMCB if using images of organic materials; 3. Provide organics recycling information on the city’s website, including material accepted and not accepted, service options, and links to county resources; 4. Work with the county to develop promotional resources to increase participation. 8 E. Reporting A report on the city’s organics program must be submitted electronically to the county by February 15 following each year. The report must include, but is not limited to, the following: Basic Program Information • Hauler(s) • Collection method • Where organics were delivered to and processed • Is service opt-in or opt-out • Cost of service to residents; contract cost for city • How the service was billed • Items included in service, such as curbside collection, cart, compostable bags, etc. Results • Tons • Number of households signed up • Average pounds per household per year • Participation (set-out rate on pickup day) • Program costs • How funds were used F. Grant Payment The county will make one organics grant payment to a municipality each year. The payment will be made after the county receives the application and confirms that the municipality meets the requirements of this policy. AMENDMENT NO. 1 TO AGREEMENT A166392 This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300 Government Center, Minneapolis, Minnesota 55487 (“COUNTY”), on behalf of the Hennepin County Environment and Energy Department, 701 Fourth Avenue South, Minneapolis, Minnesota 55415-1600 (“DEPARTMENT”) and the CITY OF CORCORAN, 8200 County Road 116, Corcoran, Minnesota 55340 (“CITY”). WHEREAS, the COUNTY and the CITY entered into a four-year Residential Recycling Grant Agreement, Contract No. A166392 (“Agreement”), for a residential recycling grant commencing on January 1, 2017; and WHEREAS, the County Board, by Resolution No. 20-0197 adopted on June 2, 2020, amended the Hennepin County Residential Recycling Funding Policy to extend the contract period to December 31, 2021, allocate 2021 funds using the same methodology as 2020, allow organics recycling funds to be used for organics drop-off sites, and authorized grant funding for municipal recycling programs consistent with said policy; and WHEREAS, the parties desire to amend the Agreement to extend the term and incorporate other changes; NOW, THEREFORE, the parties agree that Agreement A166392 is amended as follows: 1. Section 1, TERM AND COST OF THE AGREEMENT, shall be amended to read as follows: This Agreement shall commence upon execution and terminate on December 31, 2021, unless cancelled or terminated earlier in accordance with the provisions herein. 2. Section 2, SERVICES TO BE PROVIDED, shall be amended to read as follows: The CITY shall operate its recycling program in accordance with the requirements described in the County’s amended Residential Recycling Funding Policy (“Policy”), attached as Attachment A and incorporated by this reference, and fulfill the responsibilities of the Policy. 3. Section 3, ALLOCATION OF FUNDS, shall be amended to read as follows: The COUNTY will distribute SCORE funds as described in the Policy. The CITY shall follow the requirements for use of funds described in the Policy. Except as amended, the terms, conditions and provisions of this Agreement shall remain in full force and effect. STAFF REPORT Agenda Item 7e. Council Meeting: October 22, 2020 Prepared By: Matt Gottschalk Topic: Police Sergeant Job Description Action Required: Approval Summary: The Police Department is in the process of promoting a Police Sergeant to start on January 1, 2021. It is requested that the Council approve the attached Police Sergeant job description. Financial/Budget: None Council Action: Approve the Police Sergeant job description as presented. Attachments: 1. Job Description – Police Sergeant POLICE SERGEANT ©City of Corcoran 2020 1 Job Summary: The Police Sergeant is responsible for the maintenance of order, enforcement of the laws, and the protection of life and property; assists in the investigation of criminal offenses, accidents or other police related problems. Scope of Impact: This is a designated supervisory position responsible for advanced levels of investigative and technical law enforcement work, as well as serving as an assistant to the Police Lieutenant and Director of Public Safety. At times work is performed while other management is not on duty. Essential Duties and Responsibilities: • Provides leadership to department officers and support staff. o Directs and leads subordinates in enforcing laws and ordinances; o Provides daily shift supervision to the on-duty Police Officers and assumes a department- wide leadership role in absence of the Lieutenant; o Effectively utilizes available resources by assigning personnel and monitoring their work to ensure proper performance of police functions; assigns work activities and projects; monitors workflow; coordinates work schedules for officers and part-time officers in order to ensure coverage; o Participates in employee development and any discipline process; assists the Lieutenant with performance reviews; reviews and evaluates work products, methods and procedures; o Coordinates equipment and technology maintenance and purchases; assists with estimates and bids; o Interprets policies and procedures for application; o Meets with staff to identify and resolve problems; o Assigns and evaluates specialty duties; o Coordinates and supervises field training; o Manages department grant applications; o Works closely with police support staff to provide guidance, training and any other assistance that may assist them in the performance of their duties. • Engages community members in identifying and resolving neighborhood problems through community-oriented governance techniques. o Actively builds and maintains positive relationships throughout the community; o Analyzes crime trends; Department: Police Reports To: Police Lieutenant Points: 347 Grade: 13 FLSA: Nonexempt Bargaining Unit: None Revision Date: September, 2020 City of Corcoran POLICE SERGEANT ©City of Corcoran 2020 2 o Utilizes inclusive problem-solving strategies; o Facilitates communication with all areas of local government to address residents’ quality of life concerns; o Firmly, tactfully, and courteously handles situations with respect for the rights of others; o Consults with local businesses and individuals to provide best practices for crime reduction and crime prevention through environmental design; o Participates in crime prevention, community policing, and neighborhood watch activities; o Manages and participates in public education programs as assigned. • Patrols City streets, parks, commercial, and residential areas to preserve peace and enforce the law through traffic control and the prevention, detection, and investigation of criminal conduct. o Works rotating shifts; o Works within constitutional, statutory, case law, and policy boundaries; o Maintains appropriate licenses and certifications such as Minnesota P.O.S.T. Board, Minnesota Driver’s License, medical certifications, etc. as necessary to perform the duties of the position; o Determines whether probable cause exists for stopping drivers or entering and/or searching property; o Responds to emergency radio calls and investigates accidents, robberies, civil disturbances, domestic disputes, fights, drunkenness, missing children, prowlers, alarms, abuse of drugs, etc., and takes appropriate law enforcement action; o Requests checks on car registrations, warrants, firearms, and issues tickets, citation or tags for illegal violations; o Takes written and oral statements from victims and witnesses; o Apprehends, transports, and temporarily holds violent and non-violent prisoners and suspects; o Interrogates suspects and takes sworn statements, formal confessions or depositions; o Preserves and collects evidence as needed; o Provides lifesaving first aid measures; o Testifies at court trials, hearings or grand juries; o Develops, composes, and presents detailed written investigative reports to the appropriate authorities; o Faces dire situations and is prepared to use deadly force when justified; o Accurately fires and maintains departmental handgun and rifle as needed; o Prepares for and responds to severe weather incidents; o Maintains roadway safety by assisting stranded motorists, removing hazards, and notifying responsible authorities of repair needs; o Monitors crime areas, makes business checks or vacation checks of private dwellings; o Effectively and professionally communicates with members of the public and City staff; o Expertly operates a variety of motor vehicles; o Cleans, maintains, and fuels department vehicles; o Appropriately utilizes a variety of electronic communication devices including portable radios, computers, and cellular telephones; o Manages public safety functions at community events; o Exercises sound judgment; o Conducts field training; o Completes departmental operation and maintenance duties as assigned. POLICE SERGEANT ©City of Corcoran 2020 3 • Responds to inquiries from the public on the phone or in person such as complaints, law interpretation, or referrals to the proper agency. o Provides literature and resources to the public as requested; o When unable to directly resolve the issue, facilitates an appropriate answer or direction; o Recognizes opportunities to counsel, provide guidance and service to the public as a means of developing community understanding and cooperation in matters related to public safety and law enforcement. Performs other duties and activities as apparent or assigned. Minimum Qualifications: The job requires a two-year associate degree and five or more years of police officer experience. The job requires the ability to be licensed under the MN P.O.S.T. selections standards. A valid driver’s license is required. Candidates must pass a background check and appropriate physical and mental screening. Candidates must maintain job related licenses, certifications, and memberships. Desired Qualifications: Desired qualifications include First Responder or higher medical training, knowledge of police computer technology, and bachelor’s degree in criminal justice or police science. Additional desired qualifications include course work in the Minnesota Chiefs of Police Leadership Academy, Bureau of Criminal Apprehension Supervision and Management Program, and Emergency Management. Knowledge, Skills and Abilities Required for Successful Job Performance: • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand, and interpret complex and varied work-related materials; • Acceptable math skills including: the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; the ability to compute rate, ratio, and percent; the ability to measure distances; the ability to perform mathematical formulas involving decimals and fractions for alcohol testing and accident reconstruction; • Acceptable reasoning ability including: the ability to define problems, collect data, establish facts, and draw valid conclusions; the ability to interpret an extensive variety of technical instructions in mathematical diagram form and deal with several abstract and concrete variables; the ability to quickly process information and make decisions; • Ability to analyze and resolve problems where precedent may not always exist; must be able to use extremely good judgment quickly and utilize all knowledge of police policies and procedures, civil rights laws, State and Federal mandates, court decisions and all training received; • Strong interpersonal and communication skills in dealing with difficult situations and people; ability to work cooperatively with all city departments; • Maintains skilled proficiency in the use of firearms; • Maintains skilled proficiency in emergency medical response; • Ability to quickly learn, understand, interpret and apply City ordinances, state statutes, and federal laws. POLICE SERGEANT ©City of Corcoran 2020 4 • Knowledge of the legal process, chain of custody, methods of handling evidence and techniques for interrogation of witnesses and suspects; • Knowledge of the functions and responsibilities of City Departments; • Ability to de-escalate emotional responses or extreme behaviors; • Ability to perform in a professional and courteous manner when responding to requests from the public and other staff members; • Ability to maintain a positive attitude toward work, the public, and coworkers; • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records; • Ability to work effectively as a member of a team; • Ability to work independently and without direct supervision; • Ability to prioritize work requests; • Ability to work and to remain in control of a variety of stressful situations; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. • Consistent attendance during regularly scheduled work hours and outside regularly scheduled hours as needed. Physical and Mental Requirements: Physical effort varies from low to very high with intermittent and indeterminate periods of rest. The position requires the ability to perform rescue work, arrests, and emergency response where handling or dragging a person is required in all weather conditions. This position will require smelling, feeling, sitting, standing, twisting, turning, walking, repetitive movements, bending, crouching, kneeling, squatting, reaching overhead, grasping, lifting and carrying of heavy objects, pulling, sustained holding, climbing, foot chases, grappling, and manipulating objects requiring manual dexterity. The employee must be able to speak intelligibly, hear, and read. New hire candidates will not meet required hearing standards if an average hearing loss in the unaided ear is greater than 40 decibels (Db) at 500 Hz, 1000 Hz, 2000 Hz, and 3000 Hz. Specific vision abilities required by this position include close vision, color vision, distance vision, peripheral vision, and depth perception. New hire candidates will not meet minimum entrance vision standards if far visual acuity is less than 20/40 binocular, corrected with contact lenses or spectacles, or if far visual acuity is less than 20/100 binocular for wearers of contact lenses or spectacles, uncorrected. Report preparation and word processing will at times require extended use of a computer monitor and keyboard. Work interruptions are frequent. The position requires the ability to skillfully operate police emergency vehicles, police ATVs, radar, Mobile Digital Computer, digital recording equipment, emergency first aid equipment, extrication equipment, alco-sensors, computers and related software, and a variety of police duty weapons and restraints. Working Conditions: Work is divided between field patrol and an office environment. Patrol work can involve extreme weather conditions. While performing the duties of this position employees may be exposed to extreme POLICE SERGEANT ©City of Corcoran 2020 5 heat and cold, wet and/or humid conditions, moving mechanical parts, vibrations, high or precarious places, fumes, airborne particles, and toxic or caustic chemicals. Dealing with domestic disturbances and emergency response can present a significant danger of injury. Exposure to trauma and criminal activity can present very disagreeable conditions and will occur on an intermittent basis. Incumbent must be able to work extended hours on an emergency basis and work unusual hours if required, either by direction or necessity. Police Sergeants must be available during non-scheduled hours to take phone calls and respond as necessary. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee:_____________________________________ Date:__________________________ STAFF REPORT Agenda Item 9a. Council Meeting: October 22, 2020 Prepared By: Brad Martens Topic: City Hall Remodel Project – Card Reader and Change Order Approvals Action Required: Approval Summary: The City Hall remodel project will begin the week of November 9th. A construction contract has been approved with Weber Construction for a majority of the work. A few items are outside of the contract including furniture, technology, and door security (door keying and card reader access). Staff has obtained two quotes for the card reader system to be installed with the remodel as outlined below: • Integrated Protection Systems, Inc.: $45,903.41 • BAN-KOE Systems Group, Inc.: $40,476.15 Although the quote from Integrated Protection Systems, Inc. is higher, it is the recommended quote for the following reasons: 1. The system has been vetted previously when access controls were installed at the Public Works facility earlier this year. 2. Using the same system for City Hall as the Public Works facility will reduce the number of software systems needed and allow the systems to be controlled with the same software. 3. The system proposed by Integrated Protection Systems, Inc. will also allow the existing security camera system at City Hall to be incorporated into the software controls. In addition to requesting approval of the card reader system, staff is requesting the ability to approve change orders during construction with a value of $10,000 or less, with immediate reporting to the City Council at the first meeting after the approval. As with most construction projects, it is likely that change orders may occur due to on-site conditions. Due to the City Council meeting only twice per month, this type of approval is requested in order to not slow down or stop the project when a decision is needed to be made. Delaying decisions may increase the cost of construction. Financial/Budget: Card reader technology was included in the overall project budget. Additionally, the City has budgeted for unanticipated “soft costs” which would likely include change orders. The requested approvals do not alter the budget for the project. Page 2 Options: 1. Approve the following items: a. Authorize staff to proceed with the card reader proposal from Integrated Protection Systems, Inc. as presented. b. Authorize the City Administrator to approve change orders of $10,000 and under with the requirement to report any change orders at the first meeting following the approval. 2. Send back to staff for further review. 3. Decline the requested approvals. Recommendation: Staff recommends approving the items as presented in order to allow the project to stay on schedule with the planned improvements. Council Action: Consider a motion to approve the following items: a. Authorize staff to proceed with the card reader proposal from Integrated Protection Systems, Inc. as presented. b. Authorize the City Administrator to approve change orders of $10,000 and under with the requirement to report any change orders at the first meeting following the approval. Attachments: 1. Quote – BAN-KOE Systems Group, Inc. 2. Quote – Integrated Protection Systems, Inc. CUSTOMER PO: SALESPERSON:GREG EVANS DATE: PROJECT:OWNER: ADDRESS:ADDRESS: ADDRESS2:ADDRESS2: CITY, STATE ZIP:CITY, STATE ZIP: CONTACT:CONTACT: PHONE:PHONE: EMAIL EMAIL BILL TO:SHIP TO: ADDRESS:ADDRESS: ADDRESS2:ADDRESS2: CITY, STATE ZIP:CITY, STATE ZIP: CONTACT:CONTACT: PHONE:PHONE: EMAIL EMAIL THIS ORDER WILL SHIP: TERMS OF SALE: METHOD OF PAYMENT: Access Control QTY DESCRIPTION SYSTEM PRICE 1 Access Control 40,476.15$ Proposal includes equipment listed, installation, programming, and training. Proposal is based on drawings provided by owner. Proposal does not include conduit, pathways, 120VAC, back boxes, or electric locking hardware. SUB-TOTAL:42499.9585 TAX:REMIT ALL PAYMENTS TO THIS ADDRESS: TOTAL BAN-KOE COMPANIES DEPOSIT:9401 JAMES AVE. SOUTH, STE. 180 BALANCE:MINNEAPOLIS, MN 55431 TERMS & CONDITIONS BAN-KOE SIGNS HERE:CUSTOMER SIGNS HERE: BY (X):BY (X): TITLE:TITLE: DATE:DATE: (952) 888-6688 Upon Factory Availability 100% Due Upon Receipt of Invoice Ban-Koe Will Invoice Customer (763) 400-7030 bmartens@ci.corcoran.mn.us total order. Finance charges will apply on any past due amounts at a rate of 1.5% *18% APR or $25.00 whichever is greater. Credit Card payments are subject to a 3% processing fee on the total amount charged. ORDER SUMMARY: SHIPPING & HANDLING INCLUDED Conditions, pages 2 and 3 attached herein, and the Sales Addendum Page (if used). Ban-Koe will commence final connections, check-out, certification, and training upon receipt of 90% of the The attached proposal is valid for Thirty (30) Days. After Thirty (30) Days, the proposal may be withdrawn at any time. By signing this Agreement, customer agrees to all the Agreement Terms & 40,476.15$ 40,476.15$ NOT INCLUDED 40,476.15$ -$ Minneapolis, MN 55431-2200 9401 James Ave. South, STE 180 City of Corcoran 8200 County Road 116 Corcoran , MN Brad Martens Ban-Koe Companies (763) 400-7030 bmartens@ci.corcoran.mn.us 9/29/2020 Corcoran, MN 8200 County Road 116 Brad Martens City Hall & Police Remodel Access Control City of Corcoran 8200 County Road 116 Corcoran , MN 9401 James Ave. South, STE 180, Minneapolis, MN 55431 tel (952) 888-6688 | fax (952) 888-3344 SALES AGREEMENT PROPOSAL DETAIL SHEET 1 DATE:9/29/2020 JOB: SYSTEM: Access Control QTY DESCRIPTION 1 vIDix Control Software - 2 Users, up-to 30 Doors 1 Professional Services & Training (Remote) - vIDix Control Software 1 8 Door Kit - Wall Amount 1 IP Controller Module (No Reader Ports) 4 Two Reader Module 1 8 Door Enclosure / Power Supply Kit 1 8 Door Enclosure & Back Plane 1 Multi Module Enclosure - Door Back Plane 1 Controller Power Supply/Charger/ NO Enclosure 12/24VDC@6A (120VAC Internal Direct Connect) Over voltage protection/Low battery cut off 1 24 VDC IN/12 VDC OUT Voltage Regulator 1 Power Distribution Board - 8 Fused Outputs 1 Power Distribution (8 Channel) /Voltage Regulator 2 Magnetic Cable Tie Mount 10 Pack 2 7AH Battery 1 120VAC Plug In Cord - 6FT 18AWG POWER CORD 1 16 Door Kit - Wall Mount 1 IP Controller Module (No Reader Ports) 8 Two Reader Module 1 16 Door Enclosure / Power Supply Kit 1 16 Door Enclosure & Back Plane 1 Multi Module Enclosure - Door Back Plane 1 EFLOW Controller Power Supply/Charger - Board Only Mounts in Trove Cabinet 24VDC@10AMP 1 24 VDC IN/12 VDC OUT Voltage Regulator 2 Power Distribution Board - 8 Individually Fused Outputs 1 Power Distribution (8 Channel) /Voltage Regulator 1 Magnetic Cable Tie Mount 25 Pack 3 7AH Battery 1 120VAC Plug In Cord - 6FT 18AWG POWER CORD 22 Request to Exit - Motion Sensor, White 3 Covert Door Release Button 23 iClass Reader (electrical box size, read only) 4 O.H. Door, Closed Loop, N/O, L Bracket 3 Recessed Mount, 1" Dia., Closed Loop, N/O, Black 100 iClass SE Keyfob CITY HALL & POLICE REMODEL ACCESS CONTROL 8200 COUNTY ROAD 116 CORCORAN, MN Integrated Protection Systems, Inc. 14200 Lincoln St NE Suite 100 Ham Lake, MN 55304 Tel. 763-250-9779 accounting@ipssec.com QUOTE NO. 28034 Brad Martens City Of Corcoran 8200 County Road 116 Corcoran MN 55340 Site:City Of Corcoran (City Hall) Site Address:8200 County Road 116 Corcoran MN 55340 Salesperson:John West Created Date:09/09/2020 Valid Until:10/09/2020 Access Control System Scope of work: IPS to supply and install a multi door access control system in conformance with all local and national codes. This will be a turnkey solution. Everything required for the proper installation and operation of the proposed system is included. IPS to provide and program all required software and mobile apps as needed. 1.IPS to Connect the existing Kantech system at Public works facility into this new system. 2.IPS to install 2 work stations at locations as determined by the customer. 3.IPS to work with the customer to define the access control levels and procedures. 4.IPS to work with the customer to create the user cards/fobs as needed. 5.Customer to supply all locking hardware and installation. 6.Customer to supply all power connections as needed to power the access control panels. 7.IPS to work with the customers IT department/company with all required IP addresses and VLAN. 8.IPS to create a "security" VLAN to install all security related systems. 9.23 total Access Doors, 8 Monitor Only Doors, 3 Panic Buttons, 2 Door release Buttons, 2 Lock-down Buttons 10.Panic Buttons will send e-mail to dispatch as discussed 11.IPS will split the head-end equipment into 2 areas, one on each side of the main entrance. 12.Customer to supply wire chase from one side of the atrium to the other, as discussed. Door Locations and Types: "See provided drawing for device locations" Equipment List: 01 x Kantech Software and Server 06 x Kantech 4 door controllers 04 x Panel and lock power Supplies 08 x Monitored doors w/sounders 23 x Card/Fob readers 23 x Rex devices 35 x Door position switches 02 x Door release buttons 02 x Door Lock Down Buttons 03 x Panic Buttons Wire Installation Programming Customer training Page 1/2 Integrated Protection Systems, Inc. 14200 Lincoln St NE Suite 100 Ham Lake, MN 55304 Tel. 763-250-9779 accounting@ipssec.com QUOTE NO. 28034 Customer requirements: #1, Customer is required to provide AC power outlets in those areas as defined during the site walk, or where control / head-end equipment is required. #2, Customer to provide a lift if required for the installation of the system components proposed above. If a lift "rental" is required, IPS can coordinate the delivery and pick of said lift if requested by the customer. IPS charges a set 15% over lift charges for this service. (all IPS field employees are certified, and have lift certification cards for your records) #3, All material is guaranteed to be as specified. All work is to be done in a professional manner according to standard practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon delays beyond our control. Purchase agrees to pay all costs of collection, including attorney's fees. This proposal may be withdrawn by us if not accepted by the above due date Warranty: IPS provides a 1 year warranty on all products installed and provided by IPS. IPS also provides a 90 day warranty for all labor associated with the installation of the IPS supplies products and wire. IPS will provide a service agreement option for the proposed system. Sub-Total ex Tax $45,903.41 Tax $0.00 Total inc Tax $45,903.41 Thank you for the opportunity to quote this project.Sub-Total ex Tax $45,903.41 Tax $0.00 Total inc Tax $45,903.41 Powered by TCPDF (www.tcpdf.org) Page 2/2 STAFF REPORT Agenda Item 9b. Council Meeting: October 22, 2020 Prepared By: Kevin Mattson Topic: Authorize Feasibility Study – Bridge Replacements Action Required: Approval Summary: At the October 8th meeting, staff presented preliminary information related to the annual city bridge inspection program. The existing steel culvert (bridge) on Trail Haven Road was identified to have shown significant additional deterioration between the 2019 and 2020 field inspections. The condition change warranted a critical findings report with MnDOT and preparation of an action plan. Initial steps are highlighted below. • Interim structure load limit posting • MnDOT scheduled to complete a structural analysis (late October) o Existing state contract at no cost to the city • Feasibility Study for Bridge Replacements • Preliminary designs o “Shovel-ready” • Pursue funding assistance o State Bridge Program o MSA o Local Participation As a next step, staff recommends completion of a feasibility study for the bridge replacements as outlined in the attached engineering request at Trail Haven Road, Cain Road, and Schutte Road based on the existing conditions of the bridges and goal to best position the improvement projects to maximize funding assistance eligibility. These bridge crossings are considered critical infrastructure to the city’s transportation and stormwater drainage systems. Council previously approved wetland delineation site work for city bridge sites located at Trail Haven Road, Cain Road, and Schutte Road due to the need to expedite the timeline resulting from the seasonal nature of the work. Financial/Budget: It is likely that the bridge replacements will be funded through a combination of state bonding programs, the Municipal State Aid system, and local participation. At this stage, it is unknown how the actual percentages will play out and could vary for each site. Page 2 Staff is proposing to work with accounting to open a bridge replacement improvement project account to track preliminary expenses paid for out of the Asphalt Maintenance fund. Summary of requested costs to date for the three bridges: • Wetland delineations $3,000 (approved) • Feasibility Study $19,000 • Soil borings $5,000 Total $27,000 Options: 1. Approve the feasibility study for bridge replacements including soil borings at Trail Haven Road, Cain Road, and Schutte Road in an amount not to exceed $24,000. 2. Send back to staff for further review. 3. Decline. Recommendation: Approve the feasibility study for bridge replacements including soil borings at Trail Haven Road, Cain Road, and Schutte Road in an amount not to exceed $24,000. Council Action: Consider a motion to approve the feasibility study for bridge replacements including soil borings at Trail Haven Road, Cain Road, and Schutte Road in an amount not to exceed $24,000. Attachments: 1. Feasibility Study Request – Bridge Replacements Technical Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com To: Kevin Mattson, PE Public Works Director From: Steve Hegland PE Kent Torve, PE, City Engineer Date: October 15, 2020 Subject: Feasibility Study Request for the State Bridge Program Background The Minnesota Local Bridge Replacement Program provides local agencies transportation related funding for the reconstruction, rehabilitation or removal of bridges and structures on their local road system. The program is facilitated by creating a Master Bridge Priority List which prioritizes all the proposed bridge projects which are submitted to the State. As funding becomes available through one of the three funding mechanisms, the list is used to distribu te those funds. City staff has asked Wenck to prepare a scope of services to prepare a feasibility study to identify potential improvements, timing of those improvements, estimated costs and mechanisms of financing them. The three funding mechanisms which finance projects through the program are the Federal Bridge Funds, the Town Bridge Fund and the State Bridge Bond Funds. The structures within the city of Corcoran would be eligible for financing through the State Bridge Bond Funds. These funds are made available through bonding bills passed by the Minnesota State Legislature. The last bridge bonding was passed in 2018 at $5Mil with a $49.2Mil bonding bill passed in 2017. The funds generally cover the replacement of the bridge structure itself. The costs of funding the approaches and related improvements around the site are typically the responsibility of the local authority. However, State Aid dollars can be used for the “road“ portion of these local costs if the bridge is located along a designated State Aid road. Corcoran Bridge Status Bridges are defined as a structure (or culvert) with a span greater than or equal to 10 feet (as measured along centerline road). Corcoran has three culverts and one bridge (Schutte) in the program. Shannon Lane was replaced in 2009 and in good shape. The City currently has inspections done on the Bechtold Road (City only project) culvert even though it is not in the program. The City decided this culvert should be monitored in addition to the official bridges since it crosses the same stream (North Fork Rush Creek) as Cain Road and Trail Haven Road. Kevin Mattson Bridge Replacement Feasibility Study 10/14/2020 2 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Agendas\2020\2020-10-22\9b1. Feasibility Study Request - Bridge Replacements.docx The bridge list as identified in the program include: • Trail Haven Road • Cain Road • Schutte Road • Shannon Lane (new in 2009) Other • Bechtold Road (not in State program) Analyzing the bridges is a complicated process completed by certified inspectors. During these inspections, the structural, hydraulic and roadway conditions are reviewed and documented and graded on a standardized system. Replacement Process The initial step is to identify bridges as a priority through a City Council Resolution for bridges with a sufficiency rating of 80 or less after inspection. The deficiencies can be grouped into the following categories: • Structurally deficient • Hydraulically deficient • Functionally obsolete Current sufficiency ratings for the culverts/bridges are: Sufficiency Rating (2019) MSA Eligible Bridge Eligible Trail Haven Road 50.7 Yes Yes Cain Road 65.8 No Yes Schutte Road 32.3 Yes Yes Shannon Lane 94.7 No Yes Bechtold Road NA No No Therefore, the Schutte, Trail Haven, Shannon and Cain Road bridges are eligible and Bechtold is outside the State program but was inspected and has recommended signage and guardrail improvements. Feasibility Study Scope Wenck will perform a preliminary evaluation of the bridge sites for Trail Haven Road, Cain Road, and Schutte Road. A preliminary hydraulic evaluation will be completed on each of these three sites to help determine the sizing of the replacement infrastructure. Wenck will collect local survey dat a at each of the sites as well as utilize publicly available elevation data for the surrounding areas when assessing these watersheds. Kevin Mattson Bridge Replacement Feasibility Study 10/14/2020 3 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Agendas\2020\2020-10-22\9b1. Feasibility Study Request - Bridge Replacements.docx Wenck will also review the roadway layouts and geometry in these areas to determine what if any roadway improvements are necessary. Wenck was authorized at the previous meeting to delineate the wetlands in the areas around the bridges. Wetland impacts will also be considered in this report. Wenck will then provide estimated costs to replace the three structures and associated improvements, potential funding sources, and timelines for the improvements. The feasibility report will also outline the process of the Local Bridge Replacement Program to identify the steps and timelines associated with the program itself. Wenck would recommend obtaining soil borings in the areas around the culvert. If authorized, Wenck will obtain soil boring quotes for the three sites. Wenck estimates the cost to perform the feasibility study as described previously to be $19,000 plus the cost of soils borings (estimated at $5,000) which will be billed directly to the City. Final Design If after the feasibility study is presented to the City Council it is determined to move forward with replacing one or more of the structures, a final design will be necessary on those structures. The State process requires that “construction ready” projects be submitted to the State which requires: • Wetland impact permitting • Hydraulic/Floodplain analysis • Identify additional ROW • Engineering plans and specifications • Council resolutions and funding Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE October 15, 2020 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Projects/Comments in blue italics are new Project marked with an * have moved from active to approved The following is a summary of project status for current, active projects: 1.City-Initiated Ordinance Amendment Regarding Non-Residential Uses in Residential Districts (city file 20-028). The City Council asked staff to present options to consider changes to these standards. Staff presented options in the July 23rd Council meeting. The City Council directed staff to schedule a work session where the item could be discussed in more detail. The item has been scheduled for a work session on October 22nd. 2.Final Plat and Final Planned Unit Development Plan for “Rush Creek Reserve” for the Property located at 20400 County Road 10 (PID 23-119-23-42-0004) (city file no. 20-030). M/I Homes has applied for a final plat and final PUD development plan for phase 1 of the 257-unit residential development. The item is tentatively scheduled for the November 5th Planning Commission and the November 23rd City Council meeting. 3.Final Plat and Final PUD Development Plan for Ravinia 15th (PID 36-119-23-24-0045) (city file 20- 033). Lennar has applied for the final phase of the Ravinia development with this 44 lot plat. The item is tentatively scheduled for Planning Commission review on November 5th and City Council action at the November 23rd meeting. 4.Final Plat for Karineimi Addition at 6780 Rolling Hills Road and 6855 Willow Drive (PID 33-119- 23-22-0004 and 33-119-23-21-0001) (PID 36-119-23-24-0045) (city file 20-036). The applicant has requested final plat approval, but has not addressed the preliminary plat conditions regarding the wetland delineation. The application is currently incomplete, but will be scheduled for City Council action upon receipt of a complete application. 5.Preliminary Plat for the Property located at 23825 Tessmer Road (PID 07-119-23-22-0001) and 10005 CR 19 (PID 07-119-23-21-0002) (city file no. 20-037). The request is to plat the property to create three lots and one outlot from the two existing parcels. The plat would create two new developable lots. The item is tentatively scheduled for Planning Commission review on November 5th and City Council action at the November 23rd meeting. 6.Certificate of Compliance for the Orht property located at 20600 County Road 30 (PID 11-119- 23-23-0004) (city file no. 20-038). The request is to allow ground mounted solar on the residential property. The application is currently incomplete pending a certificate of survey/site plan, but may be administratively approved if the ordinance standards are met.. Agenda Item 11a. MEMORANDUM 2 7. Certificate of Compliance for the Ebert property located at 22080 County Road 10 (PID 16-119- 23-21-0001) (city file no. 20-039). The request is to allow construction of an agricultural building on the residential property. The application may be administratively approved if the ordinance standards are met.. Also, there are several projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released, but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding issues and future expansion plans on the property. 3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. Several extensions have been approved. The landowner is requesting another extension to the preliminary plat approval, which was previously granted extensions that expire in February. M/I Homes is proposing to take over the project with a few amendments to the proposed plan. Council reviewed the request at the February 27th meeting. 4. Commercial Door Addition at 7670 Commerce Street (City file 15-010). The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The required landscaping will be finalized and constructed after the downtown infrastructure project is completed. The City will release the remaining escrow when the planting is completed. Staff is working with the landowner to complete the outstanding items. 5. Savoie Minor Subdivision at 21801 Homestead Trail (City file 19-021). This two-lot subdivision is was approved by the Council on October 24th. The council had previously approved this subdivision, but the applicant let it expire and an extension was approved. The subdivision was approved on October 24, 2019. 6. M/I Homes Concept Plan for a modification of the approvals for “Sawgrass” on the 103-acre parcel at 20400 County Road 10 (PID 23-119-23-42-0003) (City file no. 20-012). The Council approved an extension to the 2014 preliminary approvals so that the applicant could proceed with a final plat, final PUD development and PUD amendment. This concept plan is to outline the PUD amendments required for the new plan and ensure Council support before submitting a formal submittal. The Council was expected to review this item at their April 23rd meeting, but the applicant has withdrawn the application and will proceed with a formal final plat and final PUD application.. 7. Corcoran Crossroads Administrative Permit and Variances at 7625 County Road 116 (city file 20-014). The new owner of Corcoran Crossroads has applied for variances for expansion of the existing legal, non-conforming canopy structure and signs. The application for the variances was reviewed at the July 2nd Planning Commission meeting and the City Council approved the request on July 23rd. 8. Karineimi Addition Preliminary Plat at 6780 Rolling Hills Road and 6855 Willow Drive (PID 33- 119-23-22-0004 and 33-119-23-21-0001) (City file 20-016). The applicant has submitted a preliminary plat to create four lots from the newly created Lot 1, Block 1, Rolling Hills Acres and the adjacent 40 MEMORANDUM 3 acres to the east. The 40-acre parcel have four development rights which will be used for the subdivision. The application was reviewed at a public hearing at the Planning Commission on June 4th and City Council approved the request on June 25th. 9. Comprehensive Plan Amendment, Rezoning, Preliminary Plat and Preliminary PUD Development Plan for “Tavera” at the property at the northwest corner of Hackamore Road and County Road 116 (PID 35-119-23-44-0001, 35-119-23-11-0001, 35-119-23-12-0002, 35-119-23-41- 0001 and 35-119-23-43-0001) (City File 20-017). The applicant has submitted an application for development of 549 homes on the 273.57-acre site. The Council reviewed an EAW and Concept plan for the site earlier this year. The project includes a mix of single-family, villa, twinhome and townhome units. The phasing plan shows development in 8 phases. The application was reviewed by the Parks and Trails Commission on May 21st and a public hearing was held at the Planning Commission on June 4th. City Council approved the request on June 25th. 10. Sign Variance for the Marathon/Tom Thumb at 9350 County Road (PID 07-119-23-43-0004) (City File 20-020). The applicant has submitted a variance application to allow the number of and square footage of freestanding and wall signage to exceed what is allowed by ordinance. The application is was reviewed at the Planning Commission on July 2nd and City Council approved the request on July 23rd. 11. Encroachment agreement on 70th Avenue to provide access to PID 26-119-23-33-0001 (city file 20-021). The property owner is planning to construct a new home on this vacant parcel. The existing 70th Avenue right-of-way extends to the property line but the road improvements stop short. The property owner will need an encroachment agreement to build a private driveway from the existing cul de sac over the unimproved right-of-way to the property line. Once the request is complete, it would be scheduled for Council approval. Staff has inactivated this file due to lack of activity. 12. *Site Plan, Conditional Use Permit and Variance for Nelson International at 10409 CR 101 (PID 01-119-23-41-0001) (city file no. 20-022). The Council reviewed a concept plan for this site in January. The project is a new 35,000 sq. ft. building for truck sales and service. The feasibility studies for the planned infrastructure were completed and the Planning Commission held a public hearing on August 6th. The Planning Commission tabled the item and requested that the applicant address the outstanding issues. The Planning Commission reviewed this item at their September 3rd meeting and the item was approved by the City Council on September 24th. 13. *Eagle Brook Church Site Plan, Conditional Use Permit and Preliminary Plat for the Property located at 7015 20th Avenue (PID 36-119-23-44-0008, 36-119-23-44-0010, 36-119-23-44-0009, 36- 119-23-44-0013, 36-119-23-44-0014) (city file no. 20-023). The applicant is requesting approval to combine the existing parcels into one lot for a 70,000 square foot church and one outlot for future development. The application was reviewed at a public hearing at the July 2nd Planning Commission meeting and the applicant requested that this item be pulled from the July 23rd agenda so that they could evaluate possible changes. The applicant requested that this item be tabled at the August 27th meeting because a full City Council was not available. The request was denied by the City Council on September 24th. 14. Final PUD Development Plan, Final Plat and Easement Vacation for “Bellwether 5th Addition” (Outlot A, Bellwether 4th Addition) (city file no. 20-024). Pulte Homes of Minnesota, LLC has submitted a request for approval of a Final Plat and Final PUD plan application for “Bellwether 5th Addition”, a residential development of 46 new single-family homes and one outlot on 18.43 acres of property. The application includes vacation of the existing drainage and utility easement over the outlot. The application was reviewed by the Parks and Trails Commission review on June 18th, Planning Commission on July 2nd and Council approved the request on July 23rd. 15. Hochstedler request for a Conditional Use Permit at 21925 Oakdale Drive (PID 04-119-23-34- 0006) (city file no. 20-025). The applicant is requesting a CUP to add a 7,200 square foot agricultural building where a maximum of 3,969 square feet is permitted. This item was reviewed at a public hearing at the August 6th Planning Commission meeting and City Council approved the request on August 27th. MEMORANDUM 4 16. *Emery request for a Conditional Use Permit at 9226 Cain Road (PID 14-119-23-22-0004) (city file no. 20-026). The applicant is requesting a CUP to add a 1,680 square foot building creating a total of 5,263 square feet where a maximum of 3,969 square feet is permitted. This item was reviewed by the Planning Commission at their September 3rd meeting and the City Council approved the request at the September 24th meeting. 17. Paulsen Farms Final Plat and Development Agreement for an OS&P Plat (PID 09-119-23-34- 0001) (city file no. 20-027). This was approved by the City Council at the August 27th meeting. 18. *Conditional Home Occupation License for display for Sale Accessory Dwelling Units at 21000 Sunny Hill Lane (PID 10-119-23-42-0018) (city file 20-029). Nicole Beckstrand operates YardHomeMN in St. Paul, MN where they manufacture small homes (detached accessory dwelling units). She indicated in her narrative that she is unable to display the units in St. Paul and would like to display them at her home in Corcoran. The item was withdrawn by the applicant. 19. *Certificate of Compliance for Accessory Ground Mounted Solar at 10430 Heather Lane (PID 05- 119-23-32-0004) (city file no. 20-031). All Energy Solar, Inc. is requesting an accessory solar system for the existing home. The application was administratively approved. 20. *City-Initiated Topography and Wetland Delineation Waiver for property at 8200 CR 116 (PID 24- 119-23-23-0001) (city file 20-032). The city has a purchase agreement to sell a portion of this property to St. Therese for development. The waiver would require that only the portion to be purchased by St. Therese complete a wetland delineation and full topographic survey. However, the entire parcel will be surveyed to prepare the plat in the next step. The City Council approved the request at the September 24th meeting. 21. *Certificate of Compliance for an Ag Building at 22080 CR 10 (PID 16-119-23-21-0001) (city file 20-034). Greg Ebert has applied for a certificate of compliance for a new agricultural building. The application was administratively approved. 22. *City-Initiated Topography and Wetland Delineation Waiver for property at 10110 CR 116 (PID 12-119-23-22-0001) (city file 20-035). The city has a purchase agreement for a portion of this property for a new water supply site. The waiver would require that only the portion to be purchased by city have a wetland delineation and full topographic survey. However, the entire parcel will be surveyed to prepare the plat in the next step. The City Council approved the request at the September 24th meeting. City of Corcoran 2020 City Council Schedule Agenda Item 12. November 12, 2020 – 5:30 pm • Joint City Council and Charter Commission meeting November 12, 2020 • 2021 Polling Location Resolution • 2020 Election Canvassing • Water/Sewer Connection Agreement – 19233 81st Place N • Bellwether Park Improvement Project – Boardwalk/trails • Bring Your Own Device Policy • Water Fee Feasibility Study Discussion – Establish Stormwater Fee • Fire Sub-committee Report Work Plan • Recreational Vehicle Ordinance Discussion • CARES Act Fund Use Plan Update • Water Service Agreement – Maple Grove o Sub agreement between City and property owner November 23, 2020 – Monday • Active Corcoran Planning Applications • Financial Performance Report • City Administrator Performance Evaluation Distribution • Ravinia 15th Addition • Minor subdivision – St. Therese • Tessmer Preliminary Plat • Rush Creek Reserve Final Plat; PUD • Code Enforcement Violation – Westside Tire • Three Rivers Park District – Diamond Lake Regional Trail Corridor • CARES Act Fund Use Resolution December 10, 2020 • Public Hearing – 2021 Proposed Budget and Property Tax Levy • 2021 Full-time, Part-time, and Seasonal Wage Schedule • 2021 General Fund Budget and Property Tax Levy • 2021 Fee Schedule • 2021 Water and Sanitary Sewer Budget • 2021 Goal Setting Date • Corridor Planning Grant Application December 24, 2020 (day before Christmas) Page 2 of 2 • Active Corcoran Planning Applications • Financial Performance Report • 2020 Year in Review • Closed Session – City Administrator Performance Evaluation • Downtown Utility and Street Improvement Project Closeout