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2020-09-10 Council Agenda Packet
Corcoran City Council Agenda September 10, 2020 - 7:00pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions 7.Consent Agenda a.Draft Minutes of August 27, 2020 Council Meeting* b.Financial Claims* c.Resolution 2020-68 Police Officer Declaration of PERA Contributions Clayton Decker* d.Job Description Update – Maintenance Worker* e.Resolution 2020-69 Authorizing the Towards Zero Deaths Grant Agreement* f.CSAH 101 & Stieg Road Turn Lane Improvements – Pay Request 2* 8.Planning Business 9.Unfinished Business 10.New Business – Public Comment Opportunity a.2021 Preliminary Levy* b.2021 Proposed Levies and Taxes Insert* c.CARES Act Fund Use Plan* d.Park Building Roof Repair* 11.Staff Reports a.Pandemic Response Update 12.2020 City Council Schedule* 13.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.ci.corcoran.mn.us. Telephone Meeting Call-in Instructions Call: +1 312 626 6799 US Enter Meeting ID: 884 0980 2684 Press *9 to Comment during the Public Comment Sections in the meeting. For more information on options to provide public comment visit: www.corcoranmn.gov Due to the COVID-19 health pandemic, the City Council’s regular meeting place is not available and is not open to the public. Pursuant to Minnesota Statute 13D.021 the one or more members of the City Council may participate by telephone or other electronic means. STAFF REPORT Agenda Item 4. Council Meeting: September 10, 2020 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the September 10th Council meeting are as follows: •Planning Commission: Dean Vehrenkamp •Parks and Trails Commission: Phil Christenson Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN City Council Meeting Minutes August 27, 2020 - 7:00 pm The Corcoran City Council met on August 27, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Present were Acting Mayor Bottema at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Lother, and Councilor Schultz. Mayor Thomas was excused. Also present were City Administrator Martens and Administrative Services Director Beise. Public Works Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic means. 1.Pledge of Allegiance Acting Mayor Bottema invited all in attendance to rise and join in the Pledge of Allegiance. 2.Call to Order / Roll Call Acting Mayor Bottema called the meeting to order at 7:00 pm, and City Administrator Martens proceeded with Council roll call. 3.Agenda Approval City Administrator Martens noted the addition of Item 10b. Waiver Request for Amplified Sound and Food Sales at City Park on September 26; and an applicant request to remove Planning Business Item 8c. Site Plan, Conditional Use Permit and Preliminary Plat for Eagle Brook Church and schedule to the September 24 Council meeting. MOTION: made by Lother, seconded by Schultz to approve the agenda as modified. Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz (Motion carried 4:0) 4.Commission Representatives Acting Mayor Bottema noted Planning Commission Chair Jacobs and Parks and Trails Commissioner Hoffmann were present through telephonic or other electronic means. 5.Open Forum (Public Comment Opportunity) Acting Mayor Bottema invited residents to communicate telephonically during the Open Forum discussion. Acting Mayor Bottema asked for comments regarding Planning Business item 8c., be held until the September 24 Council meeting. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Jeremy Nichols, 6334 Steeple Chase Lane, noted prior discussions between the city attorney and an independent attorney pertaining to land use experience regarding adoption of interim ordinances and moratoriums. Mr. Nichols opined the interim ordinance moratorium option is available and low risk to the City based on findings supported by independent legal counsel. Manoj Thomas, 6552 Carriage Way, commented on previous Planning Commission discussions on Eagle Brook Church, and requested Planning Commissioner Jacobs be present at the Council meeting on September 24 to participate in the discussion. Jonathon Coots, 19398 Lupine Lane, acknowledged the engagements between legal counsels to define what is correct and within legal aspects of interim ordinances as Mr. Nichols indicated in his comments. Mr. Coots requested the City use its authority to enact an interim moratorium regarding ordinances and land use zoning. 6.Presentations/Recognitions No presentations or recognitions were heard. Agenda Item 7a. 2 7.Consent Agenda a.Draft Minutes of August 13, 2020 Council Meeting b.Financial Claims c.Hochstetler CUP Accessory Structure d.Fee Schedule Amendment MOTION: made by Schultz, seconded by Lother to approve the consent agenda as presented. Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz (Motion carried 4:0) 8.Planning Business (Public Comment Opportunity) Acting Mayor Bottema invited residents to comment during the public comment opportunity. Administrative Services Director Beise explained the process for residents to participate in the meeting. a.Final Plat for “Paulsen Farms” (PID 09-119-23-34-0001) (City File 20-027) City Planner Lindahl reviewed the final plat and development contract for Paulsen Farms and noted it is a 20-lot open space and preservation plat and four outlots. City Planner Lindahl reviewed the three-open space, permanent outlots to be owned and maintained by the homeowner’s association. City Planner Lindahl shared the open space area management plan and referenced the different buffer and mow area seed mixes. Council commented on implementation and maintenance of preservation efforts by the homeowner’s association regarding the different buffer and mow area seed mixes. Commissioner Jacobs inquired about Outlot B, regarding the woods and the trail . Commissioner Jacobs asked for clarification in the conservation easement scope. City Planner Lindahl responded the conservation easement will prohibit structures, but will allow maintenance of the forested area, and will include a wood-chipped trail. City Planner Lindahl clarified the homeowner’s association documents will state the homeowner’s association is responsible for maintaining all open space areas, with a maintenance plan specifying how open space will be managed. MOTION: made by Schultz, seconded by Anderson to adopt Resolution 2020-62 Approving the Final Plat and Development Contract for “Paulsen Farms.” (PID 09-119-23-34-0001) (City File 20-027). Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz (Motion carried 4:0) b.Concept Plan – Cook Lake Corcoran City Planner Lindahl outlined the Cook Lake concept plan at 19220 County Road 10 and noted the property is guided Mixed Residential and zoned MF-2. City Planner Lindahl noted with the Shoreland Overlay District Variances PUD flexibility would be required for building height and impervious surface coverage. Council reviewed protocol related to receiving presentations in advance of Council meeting. Beth Husted, Trek Development updated Council on work with the Met Council, feasibility study on the intersection of County Road 10, the addition of 42 -single family homes to the east of the Corcoran property, and discussed the Schommer property lift station location and difficulties associated with the location. Ms. Hustad discussed the request for the higher density unit versus the villa plan option as it relates to the additional property necessary for the intersection at County Road 10, in effect decreasing the developable land in the original sketch plan; the creation of about three acres of open space by incorporating the higher density unit; and the cost effectiveness of the higher density units. City Administrator Martens thanked Ms. Hustad for her efforts in bringing all the parties involved with the redevelopment of the County Road 10 intersection. Council and Ms. Hustad discussed the two presentations thus far presented to Council in 2018 a nd 2019. Ms. Hustad reviewed the current concept plan still includes the Applewood Senior Co-op, which was presented in 2019. Council and Ms. Hustad discussed the consideration of rezoning area to high-density to accommodate the 4-story apartment building, noted the proximity of Lion’s Park in relation to the property, the non-restricted market rate apartments, and difference in density change from the last presentation in 2019. Council discussed possibility of shoreland and height variances; rezoning area to a PUD; and re-guiding the surrounding property to Commercial. Council discussed concerns of a 4-story building in proximity to surrounding development. 3 c.Site Plan, Conditional Use Permit and Preliminary Plat for Eagle Brook Church (PID 36-119- 23-44-0008, 36-119-23-44-0010, 36-119-23-44-0009, 36-119-23-44-0013, 36-119-23-44- 0014) (City File 20-023) Per applicant request, item was moved to the September 24 Council meeting. 9.Unfinished Business (Public Comment Opportunity) Acting Mayor Bottema invited residents to communicate telephonically prior to Unfinished Business discussion. City Administrator Martens requested the public comment opportunities be combined for the remaining three agenda items for Unfinished Business and New Business. Administrative Services Director Beise explained the process for residents to participate in the meeting. No residents participated in the public comment opportunity. a.Bond Refunding Series 2020B; Prepayment and Redemption of Bond Series 2014A* City Administrator Martens reviewed anticipated savings within the refunding opportunity of 2012 B bond, and the interest savings within the bond call opportunity of Bond Series 2014A. MOTION: made by Schultz, seconded by Lother to approve Resolution 2020-65 Providing for the Issuance and Sale of Approximately $3,455,000 General Obligation Capital Improvement Plan Refunding Bonds, Series 2020b. Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz (Motion carried 4:0) MOTION: made by Anderson, seconded by Lother to approve Resolution 2020-66 Providing for the Prepayment and Redemption of the City’s Outstanding General Obligation Equipment Certificates of Indebtedness, Series 2014a. Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz (Motion carried 4:0) Council thanked staff for bringing the bond refunding and call opportunities forward for Council action. 10. New Business (Public Comment Opportunity) a.Short-Term Full-Time Police Officer Director of Public Safety Gottschalk reviewed current police department staffing needs and impacts of staffing hours due to the medical leave by two full-time officers. Director of Public Safety Gottschalk reviewed the internal hiring process. Council inquired about medical leave funded through insurance, and how funds are distributed MOTION: made by Schultz, seconded by Lother to direct staff to proceed with an internal hiring process to employ a short-term, full-time police officer, and to authorize city administrator to appoint the selected candidate to the position. Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz (Motion carried 4:0) b.Waiver Request for Amplified Sound and Food Sales at City Park Administrative Services Director Beise reviewed a request by the Maple Grove Football Booster Club to hold a bean bag tournament at the City Park with a food truck, and PA system to announce the bean bag tournament. Administrative Services Director Beise indicated a park rental would not be normally brought before Council, however, with the addition of a food truck and PA system, staff determined Council would need approve the event. Council and staff discussed the bean bag tournament time and location within the park and limiting the hours between specific times to avoid disturbances. MOTION: made by Lother, seconded by Anderson to authorize food sales and sound waiver with a caveat that the sound during the hours of the event. Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz (Motion carried 4:0) 11. Closed Session a.Southeast Watermain Easement Acquisition 4 Acting Mayor Bottema stated: “The City Council is going into closed session to consider an offer for real estate. Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter offers for the purchase or sale of real or personal property. The City Council is going into closed session to consider an offer for real estate; the following property is the subject of the closed meeting: 7400 County Road 116, 19835 Larkin Road; Property ID 35-119-23-44-0001 addressed at 20020 Hackamore Road” Acting Mayor Bottema recessed the Council meeting at 8:46 pm. Acting Mayor Bottema reconvened the Council meeting at 9:02 pm. “In the closed session the City Council discussed offers for real estate. Staff will now go over their recommendation.” City Administrator Martens provided an overview of the discussion and details of the proposed easement agreements. Acting Mayor Bottema stated final documents will be made available at City Hall by request. MOTION: made by Lother, seconded by Schultz to authorize the mayor and staff to finalize and execute easement agreements for the Southeast Watermain project as outlined. Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz (Motion carried 4:0) 12.Staff Reports a.Active Corcoran Planning Applications; report received. b.Pandemic Response Update Director of Public Safety Gottschalk updated Council on the first FEMA funding report completed by the City. Director of Public Safety Gottschalk updated Council on the second wave of the pandemic. City Administrator Martens updated Council on the current City Hall hours of 9:00 am to 1:00 pm with staff rotations, and noted absentee voting begins on September 18, with City Hall resuming regular hours through the General Election. Council inquired about COVID related illnesses from the Primary Election and election judges. Administrative Services Director Beise indicated no illnesses had been reported. 13. 2020 City Council Schedule City Administrator Martens outlined the upcoming Council schedule. 14. Adjournment MOTION: made by Schultz, seconded by Lother to adjourn. Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz (Motion carried 4:0) Meeting adjourned at 9:09 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7b. Council Meeting Date: 9/10/2020 FINANCIAL CLAIMS Prepared By: jrotz CHECK RANGE FUND #500 ESCROW CLAIMSAgendaItem: 7b. Paid toAmountProject name 500-20487$1,615.03CARSON, CLELLAND & SCHREDER - Eagle Brook Church Driveway Easement Cancellation 500-20203$997.51CARSON, CLELLAND & SCHREDER - Paulsen Farms Plat Total 2,612.54 Total Fund #500 = 2,612.54 See attached Payments Detail) ALL OTHER FINANCIAL CLAIMSAgendaItem:7b.$ 352,199.56$ 354,812.10Total Checks See attached Check Detail Register) Total of Auto Deductions 91,907.08 TOTAL EXPENDITURES FOR APPROVAL$ 446,719.18 Auto Deductions / Electronic Fund Transfer / Other Disbursements DatePaid toAmount 8/24/2020Humanity.com$ 49.00PD Shift Scheduling Software fee 8/24/2020OPG 3 Inc$ 1,017.22Laserfiche Licensing 8/27/2020Sensible Land Use Coalition - Excelsior, MN$ 20.00City Administrator Training 8/26/2020Marie Ridgeway LICSW, St. Paul, MN$ 625.00PD Training 8/27/2020Marie Ridgeway LICSW, St. Paul, MN$ 625.00PD Training 8/28/2020Police Combat$ 1,490.00PD Training 8/31/2020Minnesota Sheriff's Association$ 80.00PD Training 9/2/2020Minnesota Sheriff's Association$ 80.00PD Training 8/21/2020MN DEPT OF REVEN, MN Rev pay$ 78.38Monthly fuel tax 8/27/2020Net Payroll PP18$ 47,932.04Net payroll PP18 8/27/2020Payroll Taxes$ 17,778.25payroll taxes 8/27/2020MN PERA, PERA$ 13,925.38Pension plan 8/27/2020ADP Wage Garnishment$ 513.96Garnishment 8/28/2020State of MN - Roth$ 2,325.97Deferred compensation payment to State of MN 8/28/2020State of MN - MSRS$ 1,998.15State of MN healthcare savings plan 8/31/2020Optum - H S A$ 3,368.73Health savings account Total 91,907.08 H:\\City Hall Information\\CITY GOVERNMENT\\Council, Commissions & Committees\\Council Information\\Council Claims\\2020 Claims Workbook.xls 10100FarmersStateBankUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-210OperatingSupplies (GENERAL)E100-43100-417UniformsE100-43100-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-43100-210OperatingSupplies (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-43100-417UniformsE100-41941-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-43100-210OperatingSupplies (GENERAL)E100-45200-321TelephoneE100-42100-304LegalFeesE100-41600-300ProfessionalSrvs (GENERAL)G500-20203PaulsenFarmsFP20-027G500-20487EagleBrookChurch #20-013E100-41600-219Covid-19CoronavirusE601-49400-303EngineeringFeesE100-41600-300ProfessionalSrvs (GENERAL)E100-43100-212MotorFuelsE100-43100-212MotorFuelsE100-42100-212MotorFuelsE100-41951-207ComputerSuppliesE602-49450-300ProfessionalSrvs (GENERAL)E601-49400-300ProfessionalSrvs (GENERAL)E100-42100-321 TelephoneTotal CARSON, CLELLAND & SCHREDERTotal AMAZON CAPITAL SERVICESTotal BANYON DATA SYSTEMSTotal BEAUDRY OIL COMPANY Total CENTURYLINKTotal ACMETOOLSTotal CINTAS - 470ACMETOOLSCOMCAST- 902943336CARSON, CLELLAND & SCHREDERBEAUDRYOILCOMPANYBANYONDATASYSTEMSAMAZONCAPITALSERVICES$3,378.19$2,166.52$1,615.03$125.98$116.94$121.33$181.73$121.33$650.63$997.51$380.00$534.38$904.82$554.93$795.00$23.89$91.40$24.10$72.28$24.10$46.73$65.11$39.30$97.50$97.5078792154060 445814406044576240604456944060445670406044565440597933064059793274405979322540597932070828200826200826200826200826200826200826200826201654416165344616534460016062800160628001606281TH7-F1W9-WSUPPLIESU NIFORMSPUBLIC WORKSFLOOR MATS - POLICETOWELSCITY HALLUNIFORMSFLOOR MATS - POLICEPUBLICWORKSLANDLINE763-420-4061CRIMINALWELL SITEACQUISITIONPaulsenFarmsPlatEagleBrookChurch Driveway Easement CancellationCORONAVIRUSPANDEMIC (COVID-19)2020TRUNK WATERMAINEASEMENTSCIVIL - LEGALDIESELGASOLINESQUADFUELFUNDSUPPORTUBDIRECTPAYMENTSUPPORTUBDIRECTPAYMENTSUPPORTCELLPHONEEXPENSE09/03/205:07 PM CITYOFCORCORAN1,499.05$9,722.26$125.98$799.94$990.00$23.89$ 65.11 Page 1 Check Detail Register© September 2020 UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41941-321TelephoneE100-43100-232GravelE100-45200-210OperatingSupplies (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-42100-300ProfessionalSrvs (GENERAL)E100-41910-210OperatingSupplies (GENERAL)G100-20205ReimbursementsE100-45200-131EmployerPaidHealthE100-43100-131EmployerPaidHealthE100-42102-131EmployerPaidHealthE100-42100-131EmployerPaidHealthE100-41400-131EmployerPaidHealthE100-41300-131EmployerPaidHealthE100-42100-208TrainingandInstructionE202-42100-213PoliceK9E100-43100-232GravelE100-43100-232GravelE100-41951-300ProfessionalSrvs (GENERAL)E100-43100-321 TelephoneE100-42100-321 TelephoneTotal CORCORANPETCARECENTER, LLCTotal COMPUTERINTEGRATIONTECHTotal CONCEPTFINANCIALGROUP Total EMPLOYEERELATIONSTotal ECMPUBLISHERSINCTotal COMCAST- 902943336Total FASTENALCOMPANYTotal FEHNCOMPANIESTotal DELTADENTALCOMPUTER INTEGRATIONTECHFEHNCOMPANIESFASTENAL COMPANYEMPLOYEERELATIONSECMPUBLISHERSINCDELTADENTALDELETEMECORCORAN PETCARECENTER, LLCCONCEPTFINANCIALGROUPTotal DELETEME$3,422.25$1,200.00$1,140.75$104.31$212.00$394.00$126.00$374.80$202.70$184.20$264.10$492.06$104.31$104.32$69.00$48.1789.69$35.62$61.40$61.401063267805477MNTC4161330MNTC416125888560790693RIS000302434RIS000302434RIS000302434ZEKE20201295712948297434106326780106326780LANDLINEGRAVELSUPPLIESSUPPLIESBACKGROUNDCHECKEMERYPHSEPTEMBER3DENTALINSURANCE - HAMILTONDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCETRAININGGRAVELHAULINGGRAVELHAULINGITMANAGEDSERVICE - MTHLANDLINELANDLINE09/03/205:07PMCITYOFCORCORAN4,563.00$1,274.60$1,200.00$312.94$212.00$137.86$394.00$492.06$69.00$35.62 Page 2 Check Detail Register© September 2020 Check AmtInvoiceComment UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E601-49400-215WaterMetersE100-42100-220Repair/MaintSupply (GENERAL)E100-42100-219Covid-19CoronavirusE100-41941-400Repairs & MaintCont (GENERAL)E100-43100-232GravelE100-41941-300ProfessionalSrvs (GENERAL)E601-49400-311WaterPurchasedE100-43100-223BuildingRepairSuppliesE100-43100-219Covid-19CoronavirusE100-42100-220Repair/MaintSupply (GENERAL)E100-42100-208TrainingandInstructionE100-43100-219Covid-19CoronavirusE602-49450-380Utility & Services (GENERAL)E601-49400-380Utility & Services (GENERAL)E601-49400-215 WaterMetersE 601-49400-215 WaterMetersTotal MASSMAN GEOTHERMAL & MECHANICATotal INTEGRATED PROTECTION SYSTEMSTotal MARTIN MARIETTA AGGREGATESTotal MARIE RIDGEWAY LICSW, LLCTotal FERGUSON WATERWORKSTotal HOLIDAY STATION STORESTotal GOPHER STATEONECALLTotal MAPLEGROVE, CITYOF Total H & HSPORTSSHOPFERGUSONWATERWORKSMENARDSMAPLEGROVEMASSMANGEOTHERMAL & MECHANICAMARTINMARIETTAAGGREGATESMARIERIDGEWAYLICSW, LLCMAPLEGROVE, CITYOFINTEGRATEDPROTECTIONSYSTEMSHOLIDAYSTATIONSTORESH & HSPORTSSHOPGRAINGERTotal GRAINGER$33,264.00$23,341.68$2,358.60$6,653.21$4,943.04$1,199.76$231.53$309.32$300.00$400.00$231.52$48.17$33.21$61.93$40.00$56.400460180700886992110072632964811611242060773801738010034010920000902200080310008031004616730460623METERSCITY HALL SERVICE CALLCLASS 2 & RIP RAPOFFICER/STAFF SESSIONWATER USAGE 2NDQTRACCESS CONTROL - ACCESS CONTROL PACKAGE ACCESSCONTROL - ACCESSCONTROLPACKAGEPRE PAID CAR WASHSUPPLIESSERVICESERVICEMETERSMETERS09/03/20 5:07 PMCITYOFCORCORAN35,670.77$23,341.68$1,199.76$6,653.21$5,343.04$463.05$309.32$300.00$56.40$40.00 DOORDOOR Page 3 Check Detail Register© September 2020 Check AmtInvoiceComment UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-210OperatingSupplies (GENERAL)E100-41550-300ProfessionalSrvs (GENERAL)E100-43100-380UtilityServices (GENERAL)E100-45200-380Utility & Services (GENERAL)E100-43232-300ProfessionalSrvs (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-41941-201Postage/ShippingE100-41100-219Covid-19CoronavirusE100-41941-219Covid-19CoronavirusE100-41900-300ProfessionalSrvs (GENERAL)E309-47000-610InterestE309-47000-600DebtSrvPrincipalGENERAL)E425-43100-530ImprovementsOtherThanBldgsE100-42100-208TrainingandInstructionE100-45200-210OperatingSupplies (GENERAL)E100-45200-210OperatingSuppliesGENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-42400-300 Professional Srvs (GENERAL)Total METROWESTINSPECTIONSERVICESTotal RANDYSENVIRONMENTALSERVICESTotal NORTHLANDTRUSTSERVICESTotal MNCHIEFSOFPOLICEASSOCTotal NEWLOOKCONTRACTINGTotal MENARDSMAPLEGROVETotal MINNESOTAEQUIPMENTTotal NORTHSTARLACROSSE Total MILLERCHEVROLETTotal POSTMASTERMETRO WESTINSPECTION SERVICESROLFERICKSONENTERPRISESINCRANDYSENVIRONMENTALSERVICESPOSTMASTERNORTHSTAR LACROSSENORTHLAND TRUSTSERVICESNEWLOOKCONTRACTINGMN CHIEFSOFPOLICEASSOCMINNESOTAEQUIPMENTMILLERCHEVROLET$190,000.00$35,002.29$12,006.00$12,238.11$2,169.17$188.88$876.26$247.82$601.78$278.48$240.00$200.00$250.00$300.00$652.24$24.44$50.00$97.3470298082520082620082620082620082620082620090220090220PAY 210905P29027P290266487852532SUPPLIESMONTHLY ASSESSING FEEPUBLIC WORKS GARBAGE (9100) 12PARKSGARBAGE 11039MONTHLY RECYCLINGCITY HALLGARBAGE 1280351BULK MAILPERMIT #98 - EXPDATE10-09-2020MASKS ANDNECK GAITERSMASKS ANDNECKGAITERSCORCO14A CALLPROCESSING FEECORCO14ACORCO14ACSAH 101 & STIEGROADTURNLANETRAININGSUPPLIESSUPPLIESREPAIRPARTSFINALIZED INSPECTIONS09/03/205:07 PMCITYOFCORCORAN192,419.17$35,002.29$12,238.11$2,004.34$284.02$240.00$250.00$300.00$121.78$652.24 IMPROVEMENTS 99% COMPLETE Page 4 Check Detail Register© September 2020 Check AmtInvoiceComment UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41550-300ProfessionalSrvs (GENERAL)E100-43100-380Utility & Services (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42100-300ProfessionalSrvs (GENERAL)E416-42100-331 VehicleExpenseE100-42100-417 UniformsE100-43100-321 TelephoneTotal ROLFERICKSONENTERPRISESINCTotal TRANSUNIONRISK & ALTERNATIVETotal SUBURBANTIREWHOLESALEINCTotal TIDECLEANERSMAPLEGROVETotal WESTSIDEWHOLESALETIRETotal TRAFFICCONTROLCORP Total XCELENERGYSPRINTXCEL ENERGYWESTSIDE WHOLESALETIRETRANSUNION RISK & ALTERNATIVETRAFFIC CONTROLCORPTIDECLEANERSMAPLEGROVESUBURBANTIREWHOLESALEINCTotal SPRINT$1,031.00$1,018.11$368.52$165.62$540.00$595.96$26.40$20.00$92.00$92.00$50.000825206976100178663028662888662763609221-0820122991AUGUST 2020391283315-22COUNTY DATA FEEUTILITIES 9100Squad maintenanceSquad maintenanceSERVICE794H EMITTER SQUAD #570DRY CLEANING PD UNIFORMS TY6825CELL SERVICE09/03/20 5:07 PMCITYOFCORCORAN12,032.40$1,135.96$1,018.11$1,031.00$368.52$204.00$165.62$50.0010100FarmersStateBank$354,812.10 Page 5 Check Detail Register© September 2020 Check AmtInvoiceComment FundSummary10100 FarmersStateBank100GENERALFUND602SEWER601WATER500ESCROWHOLDINGFUND425PULTEENCORE/BELLWETHERPROJEC416CAPITAL-EQUIPMENTCERTS309D/S-EQUIPMENTCERTS202POLICEDONATIONFUND$192,169.17$86,064.34$59,875.86$12,238.11$1,031.00$2,612.54$492.06$329.0209/03/20 5:07 PMCITYOFCORCORAN 354,812.10 Page 6 Check Detail Register© September 2020 Check AmtInvoiceComment CityofCorcoran ConsultantSummary 9/10/2020 NameInvoice DateAmount Due Carson, Clelland & Schreder08/26/20 9,722.26 Landform Metro West Inspection09/02/20 35,002.29 Rolf Erickson Enterprises08/25/20 12,032.40 Wenck Associates Total$ 56,756.95 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2020ClaimsWorkbook.xls City of Corcoran September 10, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020- 67 Page 1 of 1 Motion By: Seconded By: POLICE OFFICER DECLARATION OF PERA CONTRIBUTIONS CLAYTON DECKER WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below. BE IT RESOLVED, that the City of Corcoran of Hennepin County, MN hereby declares that the position titled Police Officer, currently held by Clayton Decker, meets all of the following Police and Fire membership requirements: 1.Said position requires a license by Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed; 2.Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state; 3.Said position charges this employee with prevention and detection of crime; 4.Said position gives this employee the full power of arrest and 5.Said position is assigned to a designated police or sheriff’s department. BE IT FURTHER RESOLVED that this governing body hereby requests that the above- named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by governmental subdivision. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Anderson, Tom Anderson, Tom Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 10th day of September 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director Agenda Item 7c. STAFF REPORT Agenda Item 7d. Council Meeting: September 10, 2020 Prepared By: Brad Martens Topic: Job Description Update – Maintenance Worker Action Required: Approval Summary: Staff is proposing to amend the job description of the Maintenance Worker position in advance of beginning a new search to fill the current vacant position. The main change is to remove the Class B CDL requirement as a minimum qualification. The goal is to encourage more applicants to apply who may not have the Class B license. Financial/Budget: None Council Action: Approve the job description amendment as presented. Attachments: 1. Job Description – Maintenance Worker PW MAINTENANCE OPERATORPW MAINTENANCE WORKER ©City of Corcoran 202019 1 Department: Public Works Reports To: PW Superintendent Points: 228 Grade: 7 FLSA: Non-Exempt Bargaining Unit: NA Revision Date: NovemberSeptember, 202019 Job Summary: The Public Works Maintenance Worker provides maintenance of roads, drainage, wastewater and surface water collection, water distribution, equipment maintenance, parks and buildings. The Maintenance Worker performs heavy equipment operation, operation of power tools and physical labor as needed. Scope of Impact: The PW Maintenance Worker is responsible for providing public service and for preservation of public assets through timely attention to problems and careful operation, including attention to safety procedures. Essential Duties and Responsibilities: • Performs assigned work in an efficient and safe manner. o Follows all safety procedures according to industry best practices and state and federal regulations; follows all City and Department policies; o Strives to learn and gain proficiency in a broad variety of equipment operation; o Performs work in a manner that protects public and private assets; o Responds immediately to problems with sewer or water; identifies problems and, after taking action to mitigate further damage; confers with the Superintendent or Crew Leader on follow-up action; o Monitors weather conditions and is alert for possible early call-in to address snow, ice or flooding; o Suggests improved methods and practices for public works when experience and common sense dictates. • Operates appropriate equipment to clear brush, install culverts, mow grass, remove silt and other drainage obstructions, patch potholes, erect signs, repair frost boils, remove and replace concrete curbs and asphalt roadways and other duties relating to park and roadway maintenance. o Blacktop work will include sub cutting, removal, installation, compaction of asphalt, and seal coating; o Concrete work will include removal of concrete, forming, curb pouring, and finishing; o Performs right-of-way maintenance to avoid obstruction of view, overhanging trees, clogged ditches and retention ponds; City of Corcoran PW MAINTENANCE OPERATORPW MAINTENANCE WORKER ©City of Corcoran 202019 2 o Drives medium, heavy, and light trucks in order to deliver and pick up materials and supplies; o Operates snow removal equipment in a safe, responsible manner in order to provide a passable condition and maximum safety on public roads and property. • Performs maintenance of equipment and facilities. o Monitors hours on motorized equipment and ensures that manufacturer recommended services are performed; o Inspects equipment at the beginning and end of shifts to ensure safety and readiness of equipment; o Troubleshoots motorized equipment problems and reports observations based on seriousness; o Carries out maintenance of grounds and parking areas at city hall, parks and public works facilities; o Ensures that the public works facility is organized and safe; o Assists with the seasonal opening and closing of park facilities and the maintenance of grounds and active play areas; applies chemicals on park property. • Performs work necessary to maintain the water and sanitary sewer system. o Installs water meters, flushes hydrants; o Shuts off water to properties in emergencies or as directed; o Inspects to ensure that sump pumps are not discharged into the sanitary sewer system; o Assists with lift station maintenance, etc. • Carries out mitigation services for nuisance properties or noxious weeds and reports time and materials used. • Responds to emergencies and natural disasters with equipment. o Works to restore the transportation network so that emergency vehicles can pass; o Assists with support to other communities with joint powers agreements in the event of a natural disaster. • Performs other duties and activities as assigned. Minimum Qualifications: The job requires a high school diploma and two or more years of experience in the operation power tools, trucks and heavy equipment, or equivalent. A Class D driver’s license B CDL is required. At the directive of the Superintendent, to address Department needs, a Class A CDL license with air brakes endorsement must be obtained within six months. A DOT Physical Health Card is required. At the directive of the Superintendent it may be necessary to obtain licenses necessary to operate the water and sanitary sewer system. Additional training post-hire may be required. Ability to respond to emergency calls within 30 minutes. PW MAINTENANCE OPERATORPW MAINTENANCE WORKER ©City of Corcoran 202019 3 Desired Qualifications: Additional desired qualifications include a Class B CDL, experience in a municipal or government setting, experience operating heavy equipment, experience with buildings and grounds maintenance, and road maintenance. Coursework or certifications in civil engineering inspections are preferred. Water and wastewater operation, construction inspection and mechanic training and are preferred. Knowledge, Skills and Abilities Required for Successful Job Performance: • Knowledge of equipment used by the department; ability to analyze and resolve problems; mechanical ability and knowledge of equipment troubleshooting and maintenance procedures; • Knowledge of civil engineering principals and road construction procedures; ability to read engineering drawings and to use specialized equipment to read elevations and locate boundaries and right-of-ways; • Knowledge of materials, methods, & operations used in street, building, parks & ground maintenance; • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Ability to perform in a professional and courteous manner to requests from other staff members; ability to maintain a positive attitude toward work, the public, and coworkers; ability to be public service oriented with tactful and effective conflict resolution skills; • The ability to work independently; • Knowledge of traffic laws, ordinances, and regulations involved in equipment operation; • Knowledge of water distribution and wastewater collection; ability to read control panels, meters and gauges, to be able to detect when problems are occurring, and respond appropriately; • Knowledge of the occupational hazards and safety precautions necessary to perform manual and maintenance work; • Knowledge of the location of City streets, easements and alleys; knowledge of plow routes; • Knowledge of erosion control and conservation management practices; • Ability to have a creative, inquiring and innovative manner willing to explore new approaches, implement new methods, and be receptive to suggestions of others; • Ability to operate a telephone or radio to communicate effectively with City staff; • Ability to follow oral and written instructions; • Will have a high degree of integrity and a high sense of personal and professional ethics. Physical and Mental Requirements: Physical effort ranges from light to heavy, with lifting, pushing, pulling or carrying up to 60 pounds intermittently. Heavier work may require use of a helper or power equipment. Lifting over 60 pounds without assistance is discouraged and should be a last resort. Plowing snow may require high attention to the road and environment to avoid accidents. Working Conditions: PW MAINTENANCE OPERATORPW MAINTENANCE WORKER ©City of Corcoran 202019 4 Work is mainly outdoors or in a vehicle. Work includes driving within the City of Corcoran to perform maintenance activities. There is exposure to weather conditions and dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. There is exposure to traffic, slippery footing and working close to moving equipment. Work may include extended or irregular hours. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ______________________________________________________________________________________________ PW MAINTENANCE OPERATORPW MAINTENANCE WORKER ©City of Corcoran 202019 5 Supervisor and / or Department Head Signature and Date: ______________________________________________________________________________________________ City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2020-69 Page 1 of 1 Motion By: Seconded By: A RESOLUTION AUTHORIZING THE TOWARDS ZERO DEATHS GRANT AGREEMENT WHEREAS, the City of Corcoran has been a participant in the Towards Zero Deaths program since 2003; WHEREAS, the City of Corcoran is part of nine agency group which works together to manage the Toward Zero Deaths grant; WHEREAS, the City of Corcoran will be submitting a grant application on behalf of the nine-agency group to administer the grant for the period of October 1, 2020 to September 30, 2021; NOW THEREFORE BE IT RESOLVED, that Corcoran Police Department enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety enforcement projects during the period from October 1, 2020 through September 30, 2021. BE IT FURTHER RESOLVED, Matt Gottschalk is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Corcoran Police Department and to be the fiscal agent and administer the grant. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Anderson, Tom Anderson, Tom Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 10th day of September 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director Agenda Item 7e. September 10, 2020 Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: September 3, 2020 Subject: Pay Request #2 – CSAH 101 & Stieg Road Turn Lane Improvements Council Action Requested •Approve Pay Request #2 to New Look Contracting in the amount of $12,238.11 Project Summary •Contract Amount - $343,535.00 •Change Orders to Date - $0 •Projected Total - $305,952.76 Financing Financing is provided by developer through an escrow. Project Update This amount brings the total approved to date to 88% of the total project value before withholding 1% retainage amount of $3,059.53. The requested amount is related to the release of 4% of the retainage in the amount of $12,238.11. Next Steps Monitor the establishment of the site restoration and review IC134s for project closeout. Agenda Item 7f. Agenda Item 7f. STAFF REPORT Agenda Item 10a. Council Meeting: September 10, 2020 Prepared By: Brad Martens Topic: Draft 2021 Budget Action Required: Direction Summary: Annually in September the City must certify a Preliminary Levy for the following year. Once certified, the levy can decrease but not increase. Hennepin County will use the Preliminary Levy to send a property specific notice in November, which will inform each property owner of proposed taxes for 2021. The City will then hold its Truth in Taxation Budget Meeting accepting public comment on December 10th and consider approving the Final Levy at that same meeting. The City Council provided initial budget direction in May and reviewed the first draft in July. Since that time staff has refined the budget in order to meet the goals of the Council which include meeting the needs of a growing city while maintaining or reducing the tax rate. The proposed preliminary levy for adoption is in the amount of $5,054,460 which is $93,395 lower than what was included in the previously reviewed budget. The reduction is a result of lower debt service payments due to recent Council action, reduced Community Service Officer hours, and various other small budget tweaks. The result is an anticipated tax rate of 45.011% as compared to the current tax rate of 45.013%. The levy (property taxes) is the primary source of funds to pay for City operations. The charts on this, and the following page of the report show revenues and expenditures by category: As stated earlier, the revised budget sets the Preliminary Levy at $5,054,460 which is a $393,901 or 9.24% increase from 2020. The tax rate is projected to decrease slightly from 45.013% to 45.011%. 2020 2021 Preliminary Levy Difference Total Levy $4,660,559 $5,054,460 $401,178 Tax Rate 45.013% 45.011% (0.002) Financial/Budget: The revised 2021 preliminary levy proposes a 9.24% property tax levy increase however also projects a slight decrease in tax rate. A reduced tax rate means that properties with no change in value would see a decrease in City taxes. Properties with valuation increases would likely see an increase. According to the City Assessor, the following average increases took place in Corcoran: • Residential: 3.6% • Agricultural: 13.1% • Commercial: 10.5% • Industrial: 14.1% The Hennepin County Assessor lists the median housing value for Corcoran in 2019 (used for 2020 taxes) as $342,000. Assuming a 3.6% valuation increase, the new value would be $354,312. The anticipated tax impact in this example would be as follows: Home Value Tax Rate City Tax 2020 $342,000 45.013% $1,510 2021 $348,840 44.011% $1,571* *$61 increase or $5.08/month Options: 1. Approve Resolution 2020-68 Adopting Preliminary Proposed Tax Levy Collectible in 2021 in the amount of $5,054,460 2. Approve Resolution 2020-68 Adopting Preliminary Proposed Tax Levy Collectible in 2021 in a different amount Recommendation Approve Resolution 2020-68 Adopting Preliminary Proposed Tax Levy Collectible in 2021 in the amount of $5,054,460 Council Action: Consider a motion to approve Resolution 2020-68 Adopting Preliminary Proposed Tax Levy Collectible in 2021 in the amount of $5,054,460 Attachments: 1. 2021 Draft Budget – Rev. 2 2. Resolution 2020-68 Adopting Preliminary Proposed Tax Levy Collectible in 2021 11c.1 CITY OF CORCORAN Draft September 10, 2020 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100-100 Wages & Salaries 6,600 19,260 19,260 19,260 19,260 19,260 -$ 7 41100-122 FICA / SS 409 1,195 1,195 1,195 1,195 1,195 -$ 8 41100-126 Medicare 96 280 280 280 280 280 -$ 9 41100-208 Training 1,000 2,500 1,000 1,500 5,000 5,000 -$ 10 41100-210 Operating Expense - 3,000 3,000 1,500 1,500 2,500 1,000$ Electronic Device Stipend 11 41100-364 Workers' Compensation 75 95 70 74 71 (71)$ 12 8,180 26,330 24,805 23,809 27,306 28,235 929 13 14 News Letter/Website 15 41130-351 News letter, Misc. literature 6,000 6,500 8,000 8,500 9,000 9,500 500$ 16 41130-352 General Notices and Public Info -$ 17 41130-354 Website 1,500 2,000 2,000 5,500 4,500 5,000 500$ 18 7,500 8,500 10,000 14,000 13,500 14,500 1,000 19 20 Elections 21 41410-210 Operating Supplies 7,000 1,600 8,500 1,700 14,000 2,400 (11,600)$ 22 7,000 1,600 8,500 1,700 14,000 2,400 (11,600) 23 24 Auditor 25 41540-300 Professional Services 20,000 23,000 23,000 24,000 24,500 25,000 500$ Abdo, Eick & Meyers 26 Financial Services 6,000 7,500 7,500 8,000 8,000 3,000 (5,000)$ Accounting/Audit Prep & OPEB actuarial from Gallagher 27 -$ 28 -$ 29 26,000 30,500 30,500 32,000 32,500 28,000 (4,500) 30 31 Assessor 32 41550-210 Operating Supplies 1,000 1,000 1,000 1,000 1,000 1,000 -$ 33 41550-300 Professional Services 59,000 57,000 59,250 65,500 66,700 94,000 27,300$ New assessing agreement with Hennepin County 34 60,000 58,000 60,250 66,500 67,700 95,000 27,300 35 36 Attorney 37 41600-300 Professional Services 31,000 27,000 29,000 31,000 32,000 34,000 2,000$ 38 31,000 27,000 29,000 31,000 32,000 34,000 2,000 39 40 City Charter 41 41000-210 Operating Supplies -$ 42 41000-300 Professional Services -$ 43 - - - - - - - 44 45 Other General Government 46 41900-150 Worker's Comp (General)-$ 47 41900-201 Postage/Shipping -$ 48 41900-208 Training & Instruction -$ 49 41900-210 Operating Supplies 4,600 4,000 4,000 6,000 7,500 8,000 500$ 50 41900-300 Professional Srvs 5,000 8,000 10,000 12,000 12,500 10,500 (2,000)$ Reduced financial planning ($5,000); added mental health policy costs ($5,500) 51 41900-321 Telephone - -$ 52 41900-360 Insurance 68,000 65,000 61,000 68,000 71,050 80,000 8,950$ 53 41900-430 Misc. Banking Charges - -$ 54 41900-433 Dues & Memberships 27,000 27,000 27,000 27,000 25,000 25,000 -$ 55 2,565$ Metro Cities -$ 56 365$ I94 Chamber -$ 57 14,550$ Elm Creek Watershed -$ 58 -$ NWHHS -$ 59 5,400$ LMC -$ 60 1,500$ Home Free -$ 61 -$ Community Mediation -$ 62 225$ Minnesota Rural Water Assoc -$ 63 200$ Northwest Hennepin League of Municipality -$ 64 41900-810 Refunds/Reimbursements -$ 65 104,600 104,000 102,000 113,000 116,050 123,500 7,450 66 Total City Council Total Elections Total Newsletter & Web Total Assessor Total Auditor Total City Attorney Total City Charter Total Other Government 1 11c.1 CITY OF CORCORAN Draft September 10, 2020 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 67 City Hall Operating Expenses 68 41941-200 Office/Computer Supplies 6,000 3,500 3,500 3,500 3,750 4,500 750$ 69 41941-201 Postage/Shipping 3,000 3,250 3,500 3,500 3,750 3,750 -$ 70 41941-207 Computer / Copier Supplies - - - - - -$ 71 41941-210 Operating Supplies 17,000 17,000 17,500 19,000 19,000 19,500 500$ Cintas, Zep, Adam's Pest Control, Hearing Notices. 72 41941-300 Professional Services 9,000 12,000 12,000 12,500 15,500 15,500 -$ Admin Fees (ADP), Ordinance Codification. 73 41941-321 Telephone 2,500 2,500 2,500 2,500 2,500 2,500 -$ 74 41941-352 Gen. Notices Public Hearing information - - - - - -$ 75 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)25 25 25 26 - -$ 76 41941-380 Utilities / Outside Services 15,500 16,000 15,000 15,000 15,000 16,000 1,000$ Center Point, Randy's, Wright Henn Elec, Wright Henn Security. 77 41941-400 Repairs /Maintenance Bldg.12,000 12,000 12,000 16,500 16,500 16,500 -$ 78 41941-430 Misc. Banking Charge - 300 300 300 300 400 100$ 79 41941-432 Credit Card Fees - - - 750 3,750 7,000 3,250$ Increased use of credit cards 80 41941-520 Buildings & Structures 5,000 8,000 8,000 8,000 6,000 6,000 -$ 81 41941-810 Refunds/Reimbursements - - - - - -$ 82 70,025 74,575 74,325 81,576 86,050 91,650 5,600 83 84 IT Technology 85 41951-201 Postage Shipping -$ 86 41951-207 Computer / Supplies 25,550 27,500 28,500 24,500 28,000 35,000 7,000$ Annual License Renewals 87 41951-210 Operating Supplies 1,500 9,725 10,000 10,000 11,000 15,000 4,000$ Additional copier lease 88 41951-300 Professional Supplies 21,500 26,200 30,000 52,500 75,000 85,000 10,000$ Managed Services; $5,000 increase for Watchguard (body cameras) 89 41951-530 Facility Assets 6,500 11,500 8,000 9,000 9,000 12,000 3,000$ Additional computers for new staff 90 55,050 74,925 76,500 96,000 123,000 147,000 24,000 91 92 Engineering 93 43170-260 Comprehensive Plan -$ 94 95 43170-299 Watershed LGU - - - 10,000 7,500 10,000 2,500$ LGU wetland services. 96 43170-300 Professional Services 47,500 31,250 22,500 22,500 25,000 35,000 10,000$ Increased demand from projects 97 47,500 31,250 22,500 32,500 32,500 45,000 12,500 98 99 Fire 100 42200-300 Professional Services 281,000 298,700 328,113 348,500 367,000 383,100 16,100$ Contract Increases 101 42200-550 Motor Vehicles - -$ 102 42200-580 Safety Inspections - 10,000 10,000$ New education/inspection program 103 281,000 298,700 328,113 348,500 367,000 393,100 26,100 104 105 Building Inspections 106 42400-300 Professional Services 74,000 110,000 117,000 157,250 166,500 402,000 235,500$ 148 new home permits 107 42400-437 Surcharges 11,000 12,500 13,000 12,750 13,500 24,500 11,000$ 108 85,000 122,500 130,000 170,000 180,000 426,500 246,500 109 110 Recycling 111 43232-210 Operating Supplies - 3,000 3,000 4,000 3,500 3,500 -$ 112 43232-300 Professional Services 6,000 6,000 6,000 6,300 8,300 9,000 700$ Provider to Managing Billing/Balance City Subsidy. 113 6,000 9,000 9,000 10,300 11,800 12,500 700 114 115 788,855 866,880 905,493 1,020,885 1,103,406 1,441,385 337,979 116 117 City Administrator 118 41300-100 Wages & Salaries 99,757 102,658 109,990 $112,195 $128,752 $134,888 6,136$ 119 41300-121 PERA 7,482 7,699 8,249 8,415 9,656 10,117 461$ 120 41300-122 FICA / SS 6,185 6,365 6,819 6,956 7,983 8,363 380$ 121 41300-126 Medicare 1,446 1,489 1,595 1,627 1,867 1,956 89$ 122 41300-130 Employer Paid FSA - -$ 123 41300-131 Employer Paid Health 17,643 15,409 15,983 16,721 19,487 21,435 1,948$ Life, A/D, LTD, STD, FSA/HSA, Health 124 41300-132 Medical Cafeteria Plan -$ 125 41300-133 Employer Paid HSA -$ 126 41300-140 Unemployment Compensation -$ 127 41300-208 Training 4,000 4,350 4,500 5,000 5,000 5,500 500$ 128 725$ MCMA Conference -$ 129 1,900$ ICMA Conference -$ 130 375$ LMC Conference -$ Total Fire Services Total Building Inspections Total IT Technology TOTAL CITY HALL Total Recycling Total Engineering Total City Hall Operating 2 11c.1 CITY OF CORCORAN Draft September 10, 2020 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 131 800$ Leadership Growth Group -$ 132 200$ MAMA -$ 133 41300-210 Operating Supplies 700 800 1,000 1,000 1,000 1,000 -$ 134 41300-300 Professional Services -$ 135 41300-364 Workers' Compensation 600 570 510 536 771 810 39$ 136 41300-433 Dues & Memberships 1,000 1,000 1,300 1,300 1,300 1,400 100$ 137 111$ MN City/County Managers -$ 138 738$ ICMA -$ 139 138,813 140,340 149,946 153,750 175,816 185,469 9,653 140 141 Administrative Staff 142 41400-100 Wages & Salaries 168,640 174,918 192,055 221,689 260,181 273,442 13,261$ 143 41400-110 Overtime 1,000 200 500 - 2,500 5,000 2,500$ 144 41400-121 PERA 12,723 13,134 13,710 16,627 19,515 20,508 993$ 145 41400-122 FICA / SS 10,518 10,857 11,938 13,745 16,132 16,953 821$ 146 41400-126 Medicare 2,460 2,539 2,792 3,214 3,773 3,965 192$ 147 41400-130 Employer Paid FSA -$ 148 41400-131 Employer Paid Health 52,928 46,228 50,707 53,196 64,369 82,919 18,550$ Life, A/D, LTD, STD, FSA/HSA, Health 149 41400-132 Medical Cafeteria -$ 150 41400-133 Employer Paid H S A -$ 151 41400-140 Unemployment Compensation -$ 152 41400-208 Training 4,000 4,000 4,500 5,500 11,550 12,000 450$ Tuition Reimbursement 153 41400-210 Operating Supplies 750 750 1,650 1,750 1,750 1,750 -$ Mileage, BYOD Policy. 154 41400-300 Professional Services 70,000 70,000$ Contract Finance Assistance 155 41400-364 Workers' Compensation Insurance 1,400 2,275 1,600 1,680 2,071 2,205 134$ 156 41400-433 Dues & Memberships 500 500 1,000 1,050 1,150 1,250 100$ 157 254,919 255,401 280,452 318,451 382,991 489,992 107,001 158 159 Planning & Zoning 160 41910-100 Wages & Salaries - - - - 37,662 71,240 33,578$ Full year new Planner position 41910-121 PERA 2,825 5,343 2,518$ 161 41910-122 FICA / SS - - - - 2,335 4,417 2,082$ 162 41910-126 Medicare - - - - 546 1,033 487$ 41910-131 Employer Paid Health 11,367 21,435 10,068$ 163 41910-208 Training - - - - 500 1,500 1,000$ 164 41910-210 Operating Supplies 1,000 2,000 2,250 2,250 500 1,000 500$ Public Hearing Notices, Labels, Postage, Training. 165 41910-300 Professional Services 65,200 65,000 65,000 63,000 57,000 45,000 (12,000)$ Reduced consulting fees from adding a city planner. 166 41910-364 Workers' Compensation - - - - 129 370 241$ 167 66,200 67,000 67,250 65,250 112,864 151,338 38,474 168 169 Code Enforcement 170 41920-100 Wages & Salaries 59,550 62,975 82,955 68,286 70,346 - (70,346)$ Moved to Public Works 171 41920-110 Overtime 1,000 500 1,000 1,000 250 - (250)$ 172 41920-121 PERA 4,541 4,761 5,097 5,196 5,351 - (5,351)$ 173 41920-122 FICA / SS 3,754 3,935 4,213 4,296 4,423 - (4,423)$ 174 41920-126 Medicare 878 920 985 1,005 1,035 - (1,035)$ 175 41920-130 FSA Employer -$ 176 41920-131 Health Insurance 17,643 15,409 15,983 7,754 8,474 - (8,474)$ 177 41920-140 Unemployment Compensation -$ 178 41920-208 Training 750 1,250 3,250 2,850 750 - (750)$ 179 41920-210 Operating Supplies 1,000 1,000 1,500 1,000 1,000 - (1,000)$ 180 41920-300 Professional Srvs - 45,500 30,000 30,000 -$ Contract Code Enforcement 181 41920-331 Vehicle Expense -$ 182 41920-344 Public Hearing Notices -$ 183 41920-364 Workers' Compensation 417 570 520 546 513 - (513)$ 184 41920-417 Uniform 250 250 250 250 250 - (250)$ 185 41920-433 Dues & Membership 100 250 250 250 150 - (150)$ 186 89,883 91,820 116,003 137,933 122,542 30,000 (92,542) 187 188 Employee Benefit Charges 189 43190-300 Professional Services -$ 190 - - - - - -$ 191 Total Administrative Staff Total City Administrator Total Planning & Zoning Total Code Enforcement Total Employee Benefit Chgs 3 11c.1 CITY OF CORCORAN Draft September 10, 2020 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 192 Transfers to/from Other Funds 193 41900-700 Transfer to other funds -$ 194 49360-720 Operating Transfers -$ 195 41900-700 Transfer to other funds 50,000 75,000 100,000 125,000 150,000 200,000 50,000$ CIP 196 41900-700 Transfer to other funds 10,000 60,000 90,000 120,000 125,000 20,000 (105,000)$ City Hall Remodel 197 41900-700 Transfer to other funds - - - 15,000 - 15,000 15,000$ Transfer to stormwater fund 198 41900-700 Transfer to other funds - - - - 62,000 - (62,000)$ Transfer to facility fund 199 60,000 135,000 190,000 260,000 337,000 235,000 (102,000) 200 19 1,398,670 1,556,441 1,709,144 1,956,268 2,234,619 2,533,184 298,565 201 202 PUBLIC WORKS 203 PERSONNEL SERVICES 204 43100-100 Full-time - Regular 305,571 396,986 483,299 482,973 500,476 620,191 119,715$ Permit Technician; added Maintenance Worker half year 205 43100-110 Full-time - Overtime 20,000 24,000 23,000 28,000 30,000 39,000 9,000$ 3 year average 206 43100-121 PERA 24,418 31,574 38,047 38,323 39,786 49,439 9,653$ 207 43100-122 FICA / SS 20,185 26,101 31,453 31,680 32,890 40,870 7,980$ 208 43100-126 Medicare 4,721 6,104 7,356 7,409 7,692 9,558 1,866$ 209 43100-130 Employer Paid FSA -$ 210 43100-131 Employer Paid Health 88,213 97,592 118,776 117,785 122,829 152,038 29,209$ Life, A/D, LTD, STD, FSA/HSA, Health 211 43100-132 Medical Cafeteria -$ 212 43100-133 Employer Paid H S A -$ 213 43100-134 Employer Paid HRA -$ 214 43100-140 Unemployment Compensation - - -$ 215 43100-364 Workers' Compensation Insurance 19,000 17,100 16,000 18,000 7,476 8,700 1,224$ 216 43100-417 Uniforms 7,000 8,500 8,500 9,000 10,000 11,250 1,250$ 217 21 489,108 607,957 726,431 733,170 751,149 931,046 179,897 218 219 OPERATING EXPENSE 220 43100-200 Office Supplies 1,000 1,000$ Permit Technician needs 221 43100-208 Training and Instruction 4,000 6,000 8,000 6,000 4,500 7,250 2,750$ Grader training classes; addition of Permit Technician to PW 222 43100-210 Operating Supplies 25,000 27,500 28,100 28,100 30,000 30,000 -$ 223 43100-212 Motor Fuels 38,000 33,000 26,000 28,000 29,000 35,000 6,000$ 3 year average 224 43100-220 Repair/ Main. Supplies 25,000 25,000 30,000 31,000 33,000 42,000 9,000$ 3 year average 225 43100-223 Building Repair 6,500 8,000 8,000 10,000 15,000 15,000 -$ Maintenance service contracts, building maintenance costs. 226 43100-300 Professional Services 2,100 2,100 2,100 2,100 2,100 2,100 -$ Snow removal (Maple Grove) 227 43100-321 Telephone 8,000 11,500 11,500 11,500 11,500 11,500 -$ 228 43100-360 Insurance - -$ 229 43100-380 Utility services 28,000 14,500 15,000 19,000 20,000 20,000 -$ 230 43100-810 Refunds/Reimbursements -$ 231 43100-810 Refunds/Reimbursements - - - - - -$ 232 21 136,600 127,600 128,700 135,700 145,100 163,850 18,752 233 234 CITY OPERATING SERVICES 235 43100-222 Seal Coating 60,000 60,000 60,000 67,500 67,500 69,000 1,500$ 236 43100-225 Land Scape/Ditch Maintenance 10,000 10,000 10,000 12,500 15,000 17,500 2,500$ 237 43100-226 Sign Repair Material 6,000 6,100 6,100 6,100 6,500 7,000 500$ 238 43100-227 Crack Filling 10,000 10,000 10,000 10,000 10,000 10,000 -$ 239 43100-228 Dust Control 115,000 100,000 100,000 95,000 100,000 110,000 10,000$ Price increase 240 43100-229 Culverts 10,000 10,000 10,000 10,000 12,000 15,000 3,000$ 2021 project needs 241 43100-230 MSA Expense -$ 242 43100-231 Drain Tile -$ 243 43100-232 Gravel 130,000 140,000 140,000 147,500 147,500 152,500 5,000$ Price increase 244 43100-233 Asphalt/Maintenance patching 150,000 165,000 170,000 170,000 170,000 175,000 5,000$ 245 43100-381 Signal Lights/street lights 4,000 4,000 4,000 4,000 10,000 10,000 -$ 246 21 495,000 505,100 510,100 522,600 538,500 566,000 27,500 247 248 PARKS PERSONNEL SERVICES 249 45200-100 Wages and Salaries 40,182 41,096 41,790 55,404 93,122 103,052 9,930$ 250 45200-110 Overtime - - - - - -$ 251 45200-121 PERA - - - 2,106 3,787 4,494 707$ 252 45200-122 FICA / SS 2,491 2,548 2,591 3,435 5,774 6,389 615$ 253 45200-126 Medicare 583 596 606 803 1,350 1,494 144$ 254 45200-130 Employer Paid FSA -$ Total Public Works City Operating Services Total Public Works Personnel Total Administration Total Public Works Operating Expense Total Transfers to/from other funds 4 11c.1 CITY OF CORCORAN Draft September 10, 2020 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 255 45200-131 Employer Paid Health 15,511 18,613 3,102$ 256 45200-208 Training 325 325 350 25$ MRPA Conference, other trainings 257 45200-433 Dues and Memberships 380 380 400 20$ MRPA/NRPA 258 45200-364 Workers' Compensation Insurance 2,250 5,671 5,000 3,000 9,719 10,200 481$ 259 45,506 49,911 49,987 65,453 129,968 144,992 15,024 260 261 PARKS OPERATING EXPENSES 262 45200-210 Operating Supplies 15,500 16,500 16,500 47,000 22,125 25,000 2,875$ 263 45200-220 Repair/ Main. Supplies - -$ 264 45200-221 Maintenance Project 15,000 15,000 15,000 15,000 15,000 20,000 5,000$ 265 45200-300 Professional Services - 5,000 2,500 2,500 2,500 -$ 266 45200-261 Recreation Programming - - - - 26,000 25,500 (500)$ 267 45200-321 Telephone 700 700 700 700 700 750 50$ 268 45200-380 Utility services 7,000 5,500 5,500 5,500 5,500 5,500 -$ 269 45200-530 Improvements Other than Bldg.37,302 37,000 35,000 35,000 35,000 40,000 5,000$ NW Trails Snowmobile Expense Pass Through Funds Only 100-45200-33422. 270 45200-810 Refunds/Reimbursements -$ 271 45200-810 Refunds/Reimbursements -$ 272 75,502 74,700 77,700 105,700 106,825 119,250 12,425 273 274 25 121,008 124,611 127,687 171,153 236,793 264,242 27,449 275 276 Ice & Snow Removal 277 43125-210 Snow and Ice Removal 30,000 30,000 30,000 36,000 40,500 50,500 10,000$ Salt and Sand - price increase in state contract and additional streets. 278 21 30,000 30,000 30,000 36,000 40,500 50,500 10,000 279 280 1,271,716 1,395,268 1,522,918 1,598,623 1,712,042 1,975,638 263,598 281 282 POLICE 283 PERSONNEL SERVICES 284 POLICE 285 42100-100 Wages and Salaries 552,886 603,583 662,825 736,880 $760,846 $866,731 105,885$ Sergeant added 286 42100-110 Overtime 10,450 11,400 14,400 20,000 23,000 26,286 3,286$ 287 42100-111 Overtime Events 12,000 12,000 12,000 12,000 12,000 12,000 -$ Pass Through Funds only 100-42100-34201/33620. 288 42100-121 PERA 89,568 99,627 104,607 126,833 $136,552 $155,811 19,259$ 289 42100-122 FICA / SS - -$ 290 42100-126 Medicare 8,168 8,917 9,363 10,850 $11,366 $12,949 1,583$ 291 42100-130 Employer Paid FSA -$ 292 42100-131 Employer Paid Health 123,498 123,276 136,501 151,227 $154,105 $187,281 33,176$ 10% increase; additional employee 293 42100-132 Medical Cafeteria -$ 294 42100-133 Employer Paid H S A -$ 295 42100-134 Employer Paid HRA -$ 296 42100-364 Workers' Compensation 25,000 32,712 28,000 32,000 45,414 47,600 2,186$ 297 821,570 891,515 967,696 1,089,790 1,143,283 1,308,658 165,375 298 299 PART TIME 300 42101-100 Wages and Salaries 61,000 53,560 40,602 41,969 50,003 85,011 35,008$ Full year of CSO; increase to 30 hours per week 301 42101-110 Overtime - -$ 302 42101-111 Overtime Events 5,000 5,000 5,000 5,000 5,000 5,000 -$ Pass Through Funds Only 100-42100-34201 303 42101-121 PERA 1,100 6,074 7,779 4,979 8,289 11,955 3,666$ 304 42101-122 FICA / SS 3,000 996 1,276 2,169 3,100 5,271 2,171$ 305 42101-126 Medicare 890 777 995 $1,015 $725 $1,233 508$ 306 42101-140 Unemployment Comp -$ 307 70,990 66,407 55,652 55,132 67,118 108,470 41,352 308 309 POLICE ADMINISTRATION 310 42102-100 Wages and Salaries 50,237 61,583 77,501 79,040 86,928 93,854 6,926$ Increase in PT hours (29 hours per week instead of 25 hours per week) 311 42102-110 Overtime 500 500 500 500 500 500 -$ 312 42102-121 PERA 3,805 4,656 5,850 5,966 6,557 7,077 520$ 313 42102-122 FICA / SS 3,146 3,849 4,836 4,931 5,421 5,850 429$ 314 42102-126 Medicare 736 900 1,131 1,153 1,268 1,368 100$ 315 42102-130 Employer Paid FSA -$ 316 42102-131 Employer Paid Health 17,643 15,409 15,983 16,721 16,921 18,613 1,692$ TOTAL PUBLIC WORKS & PARKS Total Police Personnel Services Total Part Time Total Snow & Ice Total Parks Total Parks Personnel Total Parks Operating Expense 5 11c.1 CITY OF CORCORAN Draft September 10, 2020 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 317 42102-132 Medical Cafeteria -$ 318 76,067 86,897 105,801 108,311 117,595 127,262 9,667 319 320 SUPPLIES 321 42100-200 Office Supplies 5,000 3,600 3,600 3,600 3,600 3,600 -$ 322 42100-201 Postage 250 250 250 250 250 250 -$ 323 42100-208 Training Classes and Supplies 16,800 16,800 23,400 22,000 24,900 26,400 1,500$ Lexipol, Driving School, Training Mandates. 324 42100-209 Police Reserves Equipment 3,500 3,500 3,500 3,500 3,500 3,500 -$ 325 42100-210 Operating Supplies 9,000 9,000 10,000 12,500 18,000 18,000 -$ 326 42100-212 Motor Fuels 32,000 25,000 21,000 22,000 22,000 22,000 -$ 327 42100-218 Investigations 350 5,350 500 1,000 1,000 1,000 -$ 328 42100-417 Clothing and Uniforms 11,000 11,000 11,000 12,000 12,000 13,000 1,000$ 329 42100-433 Dues and Memberships 1,500 1,600 1,600 1,800 1,800 1,800 -$ 330 42100-810 Refunds/Reimbursements - - - - - -$ 331 79,400 76,100 74,850 78,650 87,050 89,550 2,500 332 333 CONTRACTUAL SERVICES 334 42100-220 Maintenance - Motor Vehicle 8,000 8,000 8,000 9,500 9,500 10,700 1,200$ CSO fleet addition 335 42100-223 Building Maintenance and Repairs 3,500 3,500 3,500 3,500 3,500 5,500 2,000$ Increased repairs needed 336 42100-300 Professional Services 1,500 1,500 3,000 3,000 3,000 6,200 3,200$ Leads online; DeleteMe Online Protection 337 42100-301 Prisoner - Professional Fees 8,000 8,000 8,000 8,000 8,000 8,000 -$ 338 42100-304 Legal Services 27,500 27,500 27,500 27,500 27,500 27,500 -$ 339 42100-321 Telephone 7,200 7,200 7,700 9,500 9,500 9,500 -$ 340 42100-323 Radio Units 16,900 16,900 17,500 17,500 18,500 18,500 -$ 341 42100-380 Utility Services / Civil Defense/Emergency Management 4,000 4,000 9,000 8,000 9,500 9,500 -$ Siren Maintenance, Emergency Management, Code Red, EM Training & Equip. 342 76,600 76,600 84,200 86,500 89,000 95,400 6,400 343 344 20 1,124,627 1,197,519 1,288,199 1,418,383 1,504,046 1,729,340 225,294 345 346 347 3,795,013 4,149,228 4,520,261 4,973,274 5,450,706 6,238,162 787,458 348 349 Debt Service 350 Equipment Certificate Fund 351 352 353 Disbursements 354 Equipment Certificate 355 Fiscal Agent Fees / Issuing Fees 356 Principal 357 Principal & Interest-2008 99,614 104,882 - - - - -$ 358 Principal & Interest-2010 61,460 62,812 191,549 - - - -$ 359 Principal & Interest-2012 44,035 45,964 45,438 44,914 44,389 48,904 4,515$ 360 Principal & Interest-2014 50,601 53,419 52,647 52,916 52,878 (52,878)$ Council direction to call bonds early and pay off in 2020 361 Principal & Interest-2016 Equip 37,590 36,960 36,330 36,015 35,385 (630)$ 362 Principal & Interest-2018 Equip 81,900 80,010 79,065 (945)$ 363 Principal & Interest-2018 Debt Service 39,454 37,406 36,304 (1,103)$ 364 Principal & Interest-2018 Abatement 68,250 73,500 73,500 -$ Principal & Interest-2020 Equip 100,905 365 Total Principal & Interest 255,710 304,667 326,594 323,764 324,198 374,063 49,865$ 366 Required 5% overage 12,786 - -$ 367 Total 268,496 304,667 326,594 323,764 324,198 374,063 49,865$ 368 -$ 369 Revenues -$ 370 CIP Debt Levy -$ 371 Interest -$ 372 Sales of Assets -$ 373 Bond Proceeds -$ 374 Total - - - - - - -$ 375 376 Facility Expansion (PD) #307 & #407 Total Contractual Services Total Police Supplies Total Police Administration COMBINED DEPARTMENT TOTAL EXPENDITURES TOTAL POLICE 6 11c.1 CITY OF CORCORAN Draft September 10, 2020 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 377 Project Costs -$ 378 Principal -$ 379 Principal & Interest - -$ 380 Required 5% Overage - -$ 381 Total - - - - - - -$ 382 383 Facility Expansion (Public Works) 2012B 384 Principal & Interest 137,688 185,312 168,039 229,044 231,617 228,677 (2,940)$ Projecting a $21,000 savings from planned payment of $249,677 from refunding 385 Required 5% Overage 6,884 - -$ 386 Total 144,572 185,312 168,039 229,044 231,617 228,677 (2,940)$ 387 388 Equipment Certificate Fund # 309 & 416 389 2012 Certificates 390 Principal & Interest - - - - - -$ 391 Required 5% overage - - - - - -$ 392 Total - - - - - - -$ 393 394 COMBINED DEBT SERVICE EXPENDITURES 413,068 489,979 494,633 552,808 555,815 602,740 46,925$ 395 396 REVENUES 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 397 GENERAL FUND REVENUE 398 399 GENERAL GOVERNMENT 400 3 41900-31810 Cable Franchise Fee 40,000 43,000 45,000 53,000 53,000 53,000 -$ 401 5 41900-32110 Liquor Licenses Fees 18,250 18,250 18,375 18,375 18,375 19,000 625$ 402 41900-33402 Homestead Credit - - - - - -$ 403 41900-33403 Mobile Homestead Credit - - - - - -$ 404 7 41900-33420 AG Preserve Credit 5,000 5,000 5,000 12,000 12,000 10,000 (2,000)$ 405 7 41900-33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 1,845 -$ 406 7 41900-33422 Other Grants and Aid 3,000 - (3,000)$ Election aid. 407 41900-34000 Charges for Services - -$ 408 10 41900-34103 Zoning / Subdivision Fees 12,000 25,000 25,000 35,000 45,000 45,000 -$ 409 10 41900-34105 Copies / Maps 150 150 150 150 150 100 (50)$ 410 10 41900-34107 Assessment Search 50 50 50 50 50 50 -$ 411 10 41900-34108 TIF Administrative Fees 8,000 - - - - -$ 412 41900-34110 Escrow Administrative Fees - - - - - -$ 413 10 41900-34405 Clean up day Income 675 1,500 1,500 3,000 3,000 3,000 -$ 414 13 41900-36200 Miscellaneous Revenue 2,500 2,500 2,500 2,500 2,500 2,500 -$ 415 12 41900-36210 Interest Earnings 2,000 1,000 1,500 15,000 16,500 16,500 -$ 416 13 41900-36217 Sale of Assets - - - - - -$ 417 13 41900-36220 Rents / Royalties 9,840 10,800 10,800 11,620 11,620 7,000 (4,620)$ Crop Rentals 418 13 41900-36230 Donations 1,000 1,000 1,000 1,000 -$ 419 41900-36233 Refunds/Reimbursements -$ 420 CITY PLANNER 421 10 41910-36200 Miscellaneous Revenue - - - - 9,750 16,250 6,500$ Billable hours from city planner (5 hours per week * 50 weeks * $65.00 per hour) 422 CODE ENFORCEMENT 423 41920-32100 Business/License Fee - - - - - -$ 424 41920-34000 Charges for Services - - - - - -$ 425 CITY HALL OPERATIONS 426 41941-34100 General Government - - - - - -$ 427 10 41941-34101 Facility Rental 6,000 6,000 6,000 6,500 - - -$ No Longer Renting Due to Remodel 428 13 41941-36200 Miscellaneous Revenue 1,000 1,000 4,500 1,000 1,500 1,500 -$ 429 PUBLIC SAFETY 430 42100-32240 Animal Licenses - - - - - -$ 431 9 42100-33423 Police Town Aid 45,000 50,000 55,000 60,000 69,000 71,000 2,000$ 432 9 42100-33424 Police Training & POST 3,700 3,700 10,300 10,300 10,300 11,900 1,600$ 433 9 42100-33620 Other Grants and Aid/Safe & Sober 10,000 10,000 10,000 10,000 10,000 10,000 -$ Pass Through Only - Area Traffic Project (42100-111 & 42101-111). 434 5 42100-34200 Police Permits 2,000 2,000 2,000 2,000 4,000 4,000 -$ 435 10 42100-34201 Police Service Charge 7,500 7,500 7,500 7,500 7,500 5,000 (2,500)$ Pass Through Only - Contractual Events (42100-111 & 42101-111). 436 10 42100-34202 Police Reports / Misc. Fees 1,000 1,000 1,000 1,000 1,000 400 (600)$ 437 42100-34204 Police Training - - - - - -$ 7 11c.1 CITY OF CORCORAN Draft September 10, 2020 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 438 11 42100-35101 Fines 45,000 45,000 45,000 50,000 60,000 50,000 (10,000)$ Reduced fines anticipated 439 42100-36200 Miscellaneous Revenue - - - - - -$ 440 42100-36230 Donations - - - - - -$ 441 42100-36233 Refunds/Reimbursements - - - - - -$ 442 BUILDING INSPECTION 443 5 42400-32210 Building Permit Fees 190,000 275,000 325,000 425,000 450,000 815,000 365,000$ 148 new home permits 444 PUBLIC WORKS 445 8 43100-33418 MSA Road Maint. Fund 120,000 124,000 124,000 135,000 135,000 170,000 35,000$ Revised MSA routes 446 10 43100-34300 Public Works Permits / Fees 3,000 3,000 3,000 3,000 4,000 5,500 1,500$ Revised with three-year average 447 10 43100-34301 Dust Control 57,500 47,500 37,500 37,500 37,500 37,500 -$ 448 43100-36100 Special Assessments - - - - - -$ 449 10 43100-36200 Miscellaneous Revenue - 8,125 25,000 34,600 40,500 42,000 1,500$ Billable Hours for Public Works Director 450 43100-36233 Refunds/Reimbursements - - - - - -$ 451 ICE & SNOW REMOVAL 452 13 43125-36200 Miscellaneous Revenue 8,000 8,000 6,000 6,000 6,000 6,000 -$ 453 Engineering 454 43170-32290 Watershed LGU Revenue - - - - - -$ 455 RECYCLING 456 9 43232-33610 County Recycling Grant 14,500 14,500 14,500 16,000 16,000 16,000 -$ 457 10 43232-34400 Recycling Income - 2,500 2,500 2,500 3,500 5,000 1,500$ Provider Managing Billing. 458 43232-36200 Miscellaneous Revenue - - - - - -$ 459 PARKS 460 9 45200-33422 Other State Grant 37,302 37,000 35,000 35,000 35,000 40,000 5,000$ Pass Through Only - Snowmobile Trail Grant. 461 10 45200-34101 Facility Rental 6,000 5,000 3,000 3,000 3,000 1,500 (1,500)$ 462 10 45200-36199 Recreation Programming - - - - 56,000 58,000 2,000$ Revenue from Recreation Programming. 463 13 45200-36200 Miscellaneous Revenue 8,000 58,000 500 - (500)$ Revenue from Recreation Programming moved into separate revenue account 464 45200-36230 Donations - - - - - -$ 465 45200-36233 Refunds/Reimbursements - - - - - -$ 466 TRANSFERS TO/FROM OTHER FUNDS 467 17 49360-39200 Transfer from Other Fund 61,901 162,122 192,871 205,830 218,872 261,897 43,025$ Utility funds - 2.275 FTE + 25% of OT; $15,000 for finance assistance 468 469 TOTAL OTHER REVENUES 720,713 923,042 1,030,391 1,263,270 1,345,962 1,786,442 440,480 470 471 41900-31020 Delinquent Property Taxes - - - - - -$ 472 41900-31040 Fiscal Disparities - - - - - -$ 473 41900-33422 Local Government Aid - - - - - -$ 474 41900-31100 General Property Taxes 3,074,300 3,226,186 3,489,870 3,710,129 4,104,744 4,451,720 346,976$ 9.35% 475 476 1 TOTAL PROPERTY TAX REVENUE 3,074,300 3,226,186 3,489,870 3,710,129 4,104,744 4,451,720 346,976$ 9.35% 477 478 TOTAL GENERAL FUND REVENUE 3,795,013 4,149,228 4,520,261 4,973,399 5,450,706 6,238,162 787,456$ 479 480 30 TOTAL DEBT SERVICE TAX LEVY 413,068 489,979 494,633 552,808 555,815 602,740 46,925$ 481 482 TOTAL ALL REVENUES 4,208,081 4,639,207 5,014,894 5,526,207 6,006,521 6,840,902 834,381$ 483 484 TOTAL ALL EXPENSES 4,208,080 4,639,207 5,014,894 5,526,082 6,006,521 6,840,902 834,381$ 485 486 487 REVENUE - EXPENSE 0 0 (0) 125 (0) - 0$ 488 489 490 491 492 493 40 TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)3,487,368 3,716,165 3,984,503 4,262,937 4,660,559 5,054,460 393,901$ 9.24% 494 495 TOTAL PROPERTY TAX LEVY 3,074,300 3,226,186 3,489,870 3,710,129 4,104,744 4,451,720 346,976$ 496 497 TOTAL PROPERTY TAX COLLECTED - - - - - - -$ 8 City of Corcoran September 10, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-68 Page 1 of 1 Motion By: Seconded By: A RESOLUTION ADOPTING PRELIMINARY PROPOSED TAX LEVY COLLECTIBLE IN 2021 BE IT RESOLVED, by the City Council of the City of Corcoran does hereby declare that the following sums of money be levied for the budget ye ar 2021, collectible in 2021, for the following purposes: GENERAL PROPERTY TAX LEVY $4,451,720 EQUIPMENT CERTIFICATE DEBT 2012A $48,904 EQUIPMENT CERTIFICATE DEBT 2016A $35,385 EQUIPMENT CERTIFICATE DEBT 2018A $79,065 DEBT SERVICE LEVY 2018A $36,304 ABATEMENT LEVY 2018A $73,500 EQUIPMENT CERTIFICATE DEBT 2020A $100,905 FACILITY EXPANSION DEBT - PUBLIC WORKS $228,677 FOR A TOTAL LEVY OF $ 5,054,460 FURTHER BE IT RESOLVED that the Council does hereby designate the following date for the Truth in Taxation Budget Meeting at which public comment is accepted on December 10, 2020 at 7:00 pm at Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Andersons, Tom Anderson, Tom Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 10th day of September 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 10b. Council Meeting: September 10, 2020 Prepared By: Brad Martens Topic: 2021 Proposed Levies and Taxes Insert Action Required: Approval Summary: Agenda item 10a. is the approval of the preliminary levy which will be used to send out property specific notices in November showing proposed levies and taxes. The City of Corcoran has an option to include an additional insert along with those notices if it wishes, for a fee. Attached to this report is a draft insert. It is requested that the Council provide feedback on the draft and consider directing staff to move forward with the opportunity. The insert must be received by Hennepin County by September 30th. Financial/Budget: Hennepin County charges cities for the opportunity. The estimated cost is $900. Options: 1. Authorize staff to submit the insert to Hennepin County and incur the costs associated with the project. 2. Decline the opportunity. Recommendation Authorize staff to submit the insert to Hennepin County and incur the costs associated with the project. Council Action: Consider a motion to authorize staff to submit the insert to Hennepin County and incur the costs associated with the project. Attachments: 1. Draft Insert 2021 PROPOSED BUDGET AND LEVY The City Council adopted its preliminary levy for 2021 at the September 12 meeting. This levy amount may be decreased prior to final approval but not increased. This levy amount was used to create the City tax amount within the proposed 2021 levies and taxes notice. TAX EFFECTS The adopted preliminary levy is in the amount of $5,054,460 which is a $400,353 or 9.24% increase from the 2020 levy. Despite this increase, the projected tax rate change from 45.013% to 45.011% remains stable due to new construction. As the City of Corcoran grows it will often be the case to see higher percentage overall levy increases in order to provide services in new developments. However, it is the goal of the Council to continue to lower the overall tax rate year after year, and this goal has been accomplished for the fourth year in a row. A reduced tax rate means properties with no change in value would see a slight decrease in City taxes. Properties with valuation increases may see an increase. According to the City Assessor, the following average increases took place in Corcoran: Residential: 3.6% Agricultural: 13.1% Commercial: 10.5% Industrial: 14.1% Using this information, a home previously valued at $342,000 (2019 median value) could now be valued at $354,312. The anticipated tax impact in this example would be as follows: Home Value Tax Rate City Tax Tax Capacity Valuation Change 2019 $342,000 45.013% $1,510 $3,355 N/A 2020 $354,312 45.011% $1,571 $3,430 3.6% WHY IS A PROPERTY TAX NEEDED? Only a small portion of the City budget is funded through fees or charges for services. For 2021 the portion proposed to be funded by fees or charges covers 26% of our expenditures. The remaining 74% is funded through the property tax levy. 763/420-2288 www.corcoranmn.gov 8200 County Road 116, Corcoran, MN 55340 Truth-in-Taxation Budget Meeting Meeting Format To Be Determined Thursday, December 10, 7:00 pm Learn More... The entire budget and related staff reports are available on the City’s website at www.corcoranmn.gov. Under the Our Government tab click Council then Agenda Packets then 2020. Select the 2020-09-10 Council Agenda Packet to view the budget used to set the preliminary levy. City Administrator Brad Martens, can also be reached at bmartens@ci.corcoran.mn.us or 763-400-7030 for further questions. Prepared by the City of Corcoran May 28: Council provided staff direction on priorities for the 2021 budget June—July Staff develops budget July 23: Council reviewed the first draft of the budget and provided staff direction August: Staff refined budget to present to Council to adopt the preliminary levy September 10: Council reviewed an updated draft of the budget and adopted the preliminary levy November: Hennepin County mails Truth-in-Taxation notices showing proposed levies and taxes December 10: Council holds Truth-in-Taxation Budget Meeting accepting public comment December 10: Council considers approving the 2020 final budget and levy BUDGET PROCESS TIMELINE ALLOCATION OF TAX DOLLARS The median household value in Corcoran is projected to increase to $354,312. The City taxes on a home of that value using the projected tax rate is $1,571 per year or about $131 per month. The chart below shows where the $1,571 is allocated based upon the overall percentage of City expenditures. Item Annual Cost Cost Per Month Administration $392 $33 Planning/Engineering $45 $4 Public Works/Parks $454 $38 Police $397 $33 Fire $90 $8 Transfers/Debt Service $193 $15 TOTAL $1,571 $131 8200 County Road 116, Corcoran, MN 55340 763/420-2288 www.corcoranmn.gov The City Council will continue to refine the budget and levy prior to final approval which is anticipated on December 10. Between now and that time, the levy can decrease but not increase. NEXT STEP STAFF REPORT Agenda Item 10c. Council Meeting: September 10, 2020 Prepared By: Brad Martens Topic: CARES Act Fund Use Plan Action Required: Approval Summary: The City of Corcoran has been allocated $439,309 in CARES Act funding. In order to qualify for the use, expenses must satisfy three distinct elements: 1. Necessary expenditures incurred due to the public health emergency with respect to COVID-19. a. This includes payroll expenses for public safety whose services are substantially dedicated to the COVID-19 pandemic response 2. Costs not accounted for in the city’s budget most recently approved as of March 27, 2020. 3. Performance or delivery must occur during the covered period of March 1, 2020 to November 15, 2020. At the August 13th meeting, the City Council discussed the available funds and eligible uses. Staff was directed to develop an internal use plan for the funds and bring back to Council for approval. Staff has since developed an initial plan for expenditures as outlined below. The vision for the use of funds was to first and foremost use all funds and be defensible in the use, as well as to make an impact to the organization in a way that would be most beneficial during a pandemic. The initial plan below is estimated to spend $377,587 leaving a remaining $61,722 of eligible funds. Staff has purposefully left a remaining balance in order to react to additional needs that may arise prior to the November 15th spending deadline, as well as to backfill a potential declined reimbursement from FEMA. A supplemental plan will be brough forward for spending the remaining amount in the future. Proposed CARES Act Fund Use Plan: Item Estimated Cost Notes Council Chamber technology update $50,000 Ability to hold meetings with both in- person and virtual attendance Election storage trailer $12,000 Need storage for additional purchased crowd management supplies Computers for remote working $16,500 Additional computers needed to accommodate remote working Internet extension to Public Works $50,000 Existing internet is too slow to for video virtual meetings to take place Eligible staff reimbursement $148,287 Public Safety staff costs for reimbursement EOC/Training Room equipment and technology $40,000 Technology to accommodate remote trainings and meetings Patrol Room office furniture $18,300 Current office furniture does not meet COVID spacing or partition height requirements Respirator masks $18,500 Needed to respond to homes for investigations known to be contaminated Loretto FD $4,000 Proportionate costs to assist Loretto Fire Department with purchases as they are ineligible for CARES Act funds FEMA Gap $20,000 25% required portion for FEMA reimbursement Total $368,587 It is requested that the City Council approve the initial fund use plan. A formal resolution will be brought to the Council for approval in October. Financial/Budget: The above items will be paid for with CARES Act funds allocated to the City of Corcoran. Options: 1. Authorize staff to utilize CARES Act funds as presented. 2. Send back to staff for further review. Recommendation Authorize staff to utilize CARES Act funds as presented. Council Action: Consider a motion to authorize staff to utilize CARES Act funds as presented. Attachments: None STAFF REPORT Agenda Item 10d. Council Meeting: September 10, 2020 Prepared By: Brad Martens Topic: Park Building Roof Repair Action Required: Approval Summary: City Park includes a park building utilized for storing maintenance equipment as well as acting as the warming house for the ice-skating rinks. For several years, leaks have occurred which have attempted to be repaired to extend the life of the structure. At this point the building is 40 years old and quick fixes are no longer an option as they are completely ineffective. In June, staff worked with a roofing company to study the damages and recommend a plan of action. This report is attached and shows the roof needing immediate repairs or replacement. Two quotes were then received for the repairs as outlined below: •B&B Sheet Metal & Roofing, Inc.: $11,621 •PWC: $16,000 Staff recommends proceeding with the quote from B&B Sheet Metal & Roofing, Inc. to replace the roof. Pat Meister, Public Works Superintendent was able to obtain a price less than the original estimate for the replacement. This will ensure the building will be useable and protected for additional years to come as the City considers significant improvements to City Park in its master planning. If the repairs are not made the building will shortly be unusable. Financial/Budget: This is an unbudgeted item and will likely result in the park repairs and maintenance budget being over budget by approximately $10,000. Due to other budget variances it is believe this can be accommodated in the overall City Budget without impact. Options: 1.Approve the quote from B&B Sheet Metal & Roofing, Inc. in the amount of $11, 621. 2.Send back to staff for further review. Recommendation Approve the quote from B&B Sheet Metal & Roofing, Inc. in the amount of $11, 621. Council Action: Consider a motion to approve the quote from B&B Sheet Metal & Roofing, Inc. in the amount of $11, 621. Attachments: 1. Management Report 2. Quote – B&B Sheet Metal & Roofing, Inc. 3. Quote - PWC Management Report City Of Corcoran Community Park Building 2200 County Road 10, Corcoran, MN Prepared For City Of Corcoran Powered By B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 1 of 10 City Of Corcoran Community Park Building 2200 County Road 10 Corcoran, MN Site Overview Total Sections: 1 Total Sq Ft: 1,463 Map Name Sq Ft Est Install Grade 1 Roofing 1,463 1980 D B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 2 of 10 City Of Corcoran Community Park Building 2200 County Road 10 Corcoran, MN Composition Section:Roofing Size:1463 Overall Grade:D Inspection Date:06/11/2020 Inspector:Pat Larson Built-Up Roof System Concrete Deck 4-Ply Built-Up 1” Perlite 1.5” EPS B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 3 of 10 City Of Corcoran Community Park Building 2200 County Road 10 Corcoran, MN Observations Section:Roofing Size:1463 Overall Grade:D Inspection Date:06/11/2020 Inspector:Pat Larson North Overview South Overview East Overview West Overview B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 4 of 10 City Of Corcoran Community Park Building 2200 County Road 10 Corcoran, MN Deficiencies Section:Roofing Size:1463 Overall Grade:D Inspection Date:06/11/2020 Inspector:Pat Larson General - Deteriorated BUR Flashing (Emergency) Quantity: 160 LF Deficiency: The BUR flashings are showing signs of age, weathering and deterioration. Corrective Action: The flashings will need to be removed and replaced to maintain a weather-proof condition. General - Other (Emergency) Quantity: 3 EA Deficiency: Clogged plumbing vent. Plumbing vents are filled with pea gravel. Corrective Action: If plumbing vents are still in service they will need to be cleared of gravel by plumbing contractor as pipes may have to be disassembled. B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 5 of 10 City Of Corcoran Community Park Building 2200 County Road 10 Corcoran, MN Deficiencies (continued) Section:Roofing Size:1463 Overall Grade:D Inspection Date:06/11/2020 Inspector:Pat Larson General - Scupper Open Membrane (Emergency) Quantity: 1 EA Deficiency: Open membrane laps at scupper. Corrective Action: We will clean, prime, and seal the open laps to ensure water tightness. General - Missing/Damaged Pipe Top (Emergency) Quantity: 1 EA Deficiency: The pipe top flashing is damaged. Corrective Action: We will replace or repair the pipe top as needed to ensure a watertight condition. B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 6 of 10 City Of Corcoran Community Park Building 2200 County Road 10 Corcoran, MN Deficiencies (continued) Section:Roofing Size:1463 Overall Grade:D Inspection Date:06/11/2020 Inspector:Pat Larson General - Missing/Damaged Pipe Top (Emergency) Quantity: 1 EA Deficiency: The 8” pipe top flashing is damaged. Corrective Action: We will replace or repair the pipe top as needed to ensure a watertight condition. General - Sealant failure (Emergency) Quantity: 1 EA Deficiency: Ultra violet rays cause shrinking and drying of the sealant. Over time these materials lose their ability to prevent water infiltration. Corrective Action: Old sealant will be removed and the area cleaned to prevent contamination of the new sealants. New sealant will be applied. B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 7 of 10 City Of Corcoran Community Park Building 2200 County Road 10 Corcoran, MN Deficiencies (continued) Section:Roofing Size:1463 Overall Grade:D Inspection Date:06/11/2020 Inspector:Pat Larson General - Sealant failure (Emergency) Quantity: 4 EA Deficiency: Ultra violet rays cause shrinking and drying of the sealant. Over time these materials lose their ability to prevent water infiltration. Corrective Action: Old sealant will be removed and the area cleaned to prevent contamination of the new sealants. New sealant will be applied. B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 8 of 10 City Of Corcoran Community Park Building 2200 County Road 10 Corcoran, MN Summary Section:Roofing Size:1463 Overall Grade:D Inspection Date:06/11/2020 Inspector:Pat Larson Condition Summary Membrane:D Flashings:F Sheet Metal:D ___________________________ Overall:D Overall Grade A = 10 Years or more of service life remaining B = 8-10 Years of service life remaining C = 5-7 Years of service life remaining D = 2-4 Years of service life remaining F = Less than 1 Year of service life remaining Estimated Replacement: 2020 Recommendations Deteriorated BUR flashings are currently allowing water to infiltrate throughout the perimeter walls. Plumbing vents are filled with gravel, preventing them from functioning properly. Open flashings observed at both primary roof scuppers. Recommend a roof replacement project at this time considering the overall age of the roof system. Estimated Repair Costs: $7,350.00 Estimated Replacement Costs: $14,500.00 B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 9 of 10 B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo, MN 55313-9000 City Of Corcoran 8200 County Road 116 Corcoran, MN 55340 PROPERTY: Community Park Building 2200 County Road 10 Corcoran, MN DESCRIPTION AMOUNT Emergency Remedial $7,350.00 $0.00 PAYMENT TERMS Payment terms: 30 days from invoice date. We thank you for your business. All past accounts will be charged 1.5% per month. We accept Visa, Master Card, and Discover AUTHORIZATION TO PROCEED Signature: ________________________________ Date: ______________ $ ____________ Printed Name:______________________________________________ PO # ___________ Standard terms and conditions are expressly incorporated into this proposal. No deviation from the work specified in contract will be comitted unless a change order is first agreed Powered by TCPDF (www.tcpdf.org) B & B Sheet Metal & Roofing 210 Centennial Dr Buffalo MN 55313-9000 P: (763)682-4233 F: (763)682-5620 www.bbsheetmetalroofing.com License: MN #8419 Page 10 of 10 Commercial Roofing & Sheet Metal 14595 James Road • Rogers, MN 55374 • P: 763-428-1867 • F: 763-428-1873 PROPOSAL August 12, 2020 Faxed________ E-Mailed__X______ SUBMITTED TO: City of Corcoran ATTENTION: Pat Meister Re: Park Building Roof Replacement We will complete work as follows for lay-over existing roof membrane: 1. Remove loose gravel, roof flashings and sheet metal copings 2. Install one layer of 1.5” Polyisocyanurate and ¼’ tapered insulation ant scuppers to assist in drainage 3. Install 45 mil ballasted roof system with new sheet metal coping and scuppers, reuse down spouts For the net sum of $16,000.00 We will complete work as follows for full tear off to exiting concrete deck 1. Remove roof membrane and insulation to the deck. 2. Install 1/8” per foot tapered Polyisocyanurate insulation starting at 5.5” (R30) and ¼’ tapered insulation ant scuppers. 3. Install wood blocking to parapet walls to accommodate the new insulation heights. 4. Install 45 mil ballasted roof system with new sheet metal coping and scuppers and down spouts. For the net sum of $31,300.00 Commercial Roofing & Sheet Metal 14595 James Road • Rogers, MN 55374 • P: 763-428-1867 • F: 763-428-1873 If you have questions, please call me at 763-428-1867 ext-1 Tim Blake Terms of payment: Net 30 days. NOTE: This proposal is valid for 30 days. It may be withdrawn or modified if not accepted during this time. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents, or delays beyond our control. Owner is to carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workman’s Compensation Insurance. Authorized Signature: Tim Blake Tim Blake Acceptance of Proposal – The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: ________________________Signature: _____________________________________________ City of Corcoran 2020 City Council Schedule Agenda Item 12. September 24, 2020 6:00 pm – Work Session • Residential District Standards September 24, 2020 • Employee Recognition – Michelle Friedrich, 5 Years • Active Corcoran Planning Applications • Emery CUP – Accessory Structure • Three Rivers Park District – Diamond Lake Regional Trail Corridor • Corridor Planning Grant Application • PUBLIC HEARING. Nelson Easement Vacation • Nelson Trucking • Eagle Brook Church • Water Treatment/Well Site Acquisition – Topo waiver • Permit Technician Job Description/Hiring Process • Site Plan Amendment – Park Place Storage October 8, 2020 • Downtown Utility and Street Improvement Project Closeout • MS4 Annual Public Comment Period • Water Fee Feasibility Study Discussion – Establish Stormwater Fee • Recreational Vehicle Ordinance Update Discussion • Bring Your Own Device Policy • Bond Sale – Refunding of Bonds 2012B • Fire Sub-committee Report Work Plan October 22, 2020 • Active Corcoran Planning Applications November 12, 2020 Work Session • TBD Update November 12, 2020 (possible Charter Commission prior to meeting) • 2021 Polling Location Resolution • Code Enforcement Violation – Westside Tire