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2020-08-13 Council Agenda Packet
Corcoran City Council Agenda August 13, 2020 - 7:00pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions a.Employee Recognition – Pete Ekenberg, 5 Years 7.Consent Agenda a.Draft Minutes of July 23, 2020 Council Meeting* b.Financial Claims* c.Donation Resolution for COVID-19 Items* d.Test Well Installation - Change Order 1 and Pay Request 2 & Final* 8.Planning Business 9.Unfinished Business – Public Comment Opportunity a.Liquor License Fee Review* 10.New Business – Public Comment Opportunity a.Body Camera Policy Public Hearing and Adoption* b.CARES Act Funding Goals* c.Unreserved Fund Balance Policy* d.Bond Refunding and Call Opportunities* e.2021 Capital Improvement Plan Purchases* 11.Staff Reports a.Code Enforcement Update* b.Pandemic Response Update 12.2020 City Council Schedule* 13.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.ci.corcoran.mn.us. Telephone Meeting Call-in Instructions Call: +1 312 626 6799 US Enter Meeting ID: 879 4901 8433 Join Zoom Meeting: https://us02web.zoom.us/j/87949018433 Enter Meeting ID: 879 4901 8433 Press *9 to Comment during the Public Comment Sections in the meeting. For more information on options to provide public comment viit: www.corcoranmn.gov Due to the COVID-19 health pandemic, the City Council’s regular meeting place is not available and is not open to the public. Pursuant to Minnesota Statute 13D.021 the one or more members of the City Council may participate by telephone or other electronic means. STAFF REPORT Agenda Item 4. Council Meeting: August 13, 2020 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the August 13th Council meeting are as follows: •Planning Commission: Jeff Dickman •Parks and Trails Commission: Val Nybo Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN City Council Meeting Minutes July 23, 2020 - 7:00 pm The Corcoran City Council met on July 23, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Present were Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Lother, and Councilor Schultz. Councilor Bottema was excused. Also present were City Administrator Martens, and Administrative Services Director Beise. Public Works Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic means. 1.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 2.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 3.Agenda Approval City Administrator Martens noted the removal of item 11a. Closed Session Easement Acquisition for the Southeast Watermain Project. Council asked to clarify land development right issues related to questions raised as part of the Kariniemi Addition Plat and by consensus a discussion of building rights was added as 8c., under Planning Busines. MOTION: made by Anderson, seconded by Lother to approve the agenda as modified. Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz (Motion carried 4:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Wu and Parks and Trails Commissioner Dugan were present through telephonic or other electronic means. 5.Open Forum (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Open Forum discussion and noted the public comment instructions. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Manoj Thomas, 6552 Carriage Way, addressed Council regarding a meeting between Ravinia residents and Eagle Brook Church, with items discussed including traffic, size of building, safety, and future town hall meetings pertaining to the project. Mr. Thomas thanked Councilor Bottema for assisting with the meeting setup between Ravinia residents and Eagle Brook Church. Mr. Thomas also requested an update from staff on moratoriums regarding residential zoning and processes discussed at a previous Council meeting. 6.Presentations/Recognitions No presentations or recognitions were heard 7.Consent Agenda a.Draft Minutes of July 9, 2020 Council Meeting b.Financial Claims c.Corcoran Crossroads Sign Variance d.Sign Variance for Property Located at 9350 County Road 19 e.Bellwether 5th Addition f.Sign Ordinance Update – Campaign Signs g.August 13, 2020 Work Session Cancellation Agenda Item 7a. 2 h. Sound Waiver 20790 93rd Avenue North Council requested items 7c. and 7d. be pulled for further review. City Administrator Martens clarified staff followed up with Council regarding the State Statue moratorium inquiry per a directive by Council and will further review the results with the Open Forum participant Mr. Thomas. MOTION: made by Schultz, seconded by Lother to approve the consent agenda consisting of Items 7a., 7b., 7e., 7f., 7g., and 7h., as presented. Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz (Motion carried 4:0) Council discussed Item 7c., including the sign variance request and if the sign ordinance should be reviewed as it relates to canopy signs and each side being considered a separate sign when they are on the same canopy. City Planner Lindahl clarified a free-standing sign has different requirements under the code. Council requested code be reviewed regarding a display with two separate ends on a canopy, as the two separate display ends making up the canopy or display are for traffic coming from opposing directions but are one display or canopy. MOTION: made by Anderson, seconded by Schultz to adopt Resolution 2020-55 Approval Of Variances to Exceed Total Wall Sign Area, Allow Two Dynamic Displays and Allow a Reduced Setback from the Canopy at the Property Located at 7625 Co Rd No 116 Corcoran, MN 55340 (PID 02-119-23-23-0004) (City File 20-019). Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz (Motion carried 4:0) Council discussed the placement of Item 7d. under consent agenda items and requested clarification of how items are placed on the consent agenda. Council and staff reviewed consent agenda standards and guidelines, how staff incorporates items into the consent agenda . MOTION: made by Schultz, seconded by Lother to adopt Resolution 2020-56 Approval of a Variance Allowing Three Freestanding Signs at 9350 County Road 19 (PID07-119-23-43-0004) (City File No. 20-020) Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz (Motion carried 4:0) 8. Planning Business (Public Comment Opportunity) Mayor Thomas briefly outlined the Planning Business items and invited residents to comment during the public comment opportunity. Administrative Services Director Beise explained the process for residents to participate in the meeting. Manoj Thomas, 6552 Carriage Way, addressed the Council and inquired about the staff report on the residential ordinance review related to conditional use. Mr. Thomas requested Council add an additional public forum before the zoning ordinance draft is created for public comment. Narayan Navnit, 6672 Carriage Way, addressed Council regarding the zoning ordinance in relation to commercial buildings. Mr. Navnit referred to a staff memo regarding building sizes in the residential zone and pointed out the list of cities that were analyzed were very different from Corcoran and surrounding communities. Mr. Navnit requested the City consider a size limit in low density and residential zones, and also consider excluding uses in residential zones and hosting a public hearing. Robert Dovenberg, 335 Bergamont, Medina, addressed Council regarding the proposed Eagle Brook Church and concerns of the proposed elevation of the project. Mr. Dovenberg addressed concerns with zoning and requested the City consider a moratorium. Peter Hartz, 19169 Galloway Circle, addressed the Council regarding allowed uses in City Code. Mr. Hartz inquired about rezoning and treating schools and churches as other uses that are excluded. a. Public Hearing – Bellwether Easement Vacation City Planner Lindahl reviewed the requirement for a Public Hearing for the request for the easement vacation over Outlot A, Bellwether 4th Addition. Mayor Thomas opened the public hearing and asked for public comment. Administrative Services Director Beise indicated there were no resi dents wishing to participate in the Public Hearing. MOTION: made by Lother, seconded by Schultz to close the Public Hearing. 3 Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz (Motion carried 4:0) MOTION: made by Anderson, seconded by Schultz to accept Resolution 2020-59 Approving Vacation of Drainage and Utility Easements Within the “Bellwether 5th Addition” Subdivision (City File 20-024). Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz (Motion carried 4:0) b. Consideration of an Ordinance Amendment to Limit Building Size in Residential Zoning Districts City Planner Lindahl outlined the report noting non-residential uses in residential districts have been common historically and is typically managed through setbacks, height limitations, or performance standards. City Planner Lindahl mentioned managing impact of buildings by building size is unusual, however there are three areas in Corcoran where this occurs. City Planner Lindahl indicated most cities will manage by performance metrics. City Planner Lindahl noted the Council directs and provides clear priorities regarding ordinance updates. Council reviewed different zoning areas in Corcoran and possible scenarios; and how to manage or change approach to controlling the rezoning of districts, for example restricting a commercial feedlot in a sewered area of Corcoran. Council discussed original ordinance and size of churches historically in Corcoran and incorporating flexibility with where churches are developed. Council discussed size of impervious surface surrounding the building and limiting impervious surface in a residential area. Council discussed concern of rezoning occurring within residential zoned districts and noted ordinance determination needs to stand the test of time over multiple Councils. Council discussed sequence of development and the impact of additional development. City Administrator Martens clarified discussions with city attorney regarding the moratorium question presented in a prior meeting . City Administrator Martens noted the city attorney indicated a significant portion of Statute 462.355 subd., 4d., was omitted from the previous open forum discussions regarding moratoriums. Council determined more information from staff is needed and a future work session for further discussion is necessary on all zoning districts within the City. c. Building Rights Council discussed geographical issues regarding land development rights and the recent Karineimi Addition Plat which allowed the transfer of rights on an adjacent property. Council discussed open space preservation and wetlands, current ordinances, and development rights. Council discussed implementing time limits when land splits occur so land splits would not reflect development rights speculation. Per Council consensus, staff was directed to further review the development rights program. 9. Unfinished Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically prior to Unfinished Business discussion and noted the public comment instructions. Administrative Services Director Beise explained the process for residents to participate in the meeting. No residents participated in the public comment opportunity. a. Due Diligence Commencement Notice – Well and Treatment Site Public Works Director Mattson reviewed the purchase agreement approved in February 2020, the test well results for capacity and flows, the satisfactory results in data received, and the results indicate a high-quality source of water with no uncommon results detected. Public Works Director Mattson reviewed purchase agreement requirements with notification to property owner due July 31 in accordance with the due diligence process. Council noted there is a high concentration of iron and manganese at the site, and as the City moves forward to stay abreast of new technology for removal of minerals at the well level prior to flow to residents to decrease the amount of softener salt distributed in the environment. Public Works Director Mattson clarified the feasibility study on the water treatment site design options is underway and includes specific water treatment processes available for the future. 4 MOTION: made by Schultz, seconded by Anderson to authorize staff to issue buyers due diligence commencement notice to proceed to an evaluation of the title on the property and conduct a due diligence evaluation. Voting Aye by Roll Call Vote: Thomas, Anderson, and Schultz Abstaining: Lother (Motion carried 3:0) 10. New Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically prior to New Business discussion and noted the public comment instructions. Administrative Services Director Beise explained the process for residents to participate in the meeting. No residents participated in the public comment opportunity. a. Draft 2021 Budget City Administrator Martens reviewed the 2021 budget process timeline, budget goals and the current tax rate of 45.013 percent. City Administrator Martens noted the tax rate has trended downward since 2017. City Administrator Martens presented the 2021 general operations and staffing level considerations and reviewed the expenditure reduction or revenue increase necessary to maintain the current tax rate in the 2021 budget. Council discussed maintaining the tax rate, with the philosophy and goal to not create additional tax for existing citizens. Council discussed maintaining the tax rate is the best way to manage property tax increases overall. Council noted with new homes and developments, it may be beneficial to bring inspections in-house rather than utilizing an outside resource. Council also noted the historically low interest rates regarding potential bond expenditures. Council consensus was to maintain the current tax rate. Council discussed investment in training and support for the public safety department for stress-incurred situations. Council shared consensus the importance of support for the public safety department. b. Authorization to Seek Donations – City Park Project City Administrator Martens outlined the draft master plan, with phases, for the future City Park. City Administrator Martens noted the importance of Phase 1, as it includes infrastructure such as parking, sewer, etc. City Administrator Martens further expanded on elements of the City Park project, and includes an upgraded ice rink, a splash pad, pickle ball courts and updated playground over many future phases. Council inquired if local business are target audiences for donations. City Administrator Martens indicated donations would likely come from community organizations such as the NW Area Jaycees and Corcoran Lions. MOTION: made by Lother, seconded by Schultz to authorize staff to seek donations for the City Park project. Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz (Motion carried 4:0) 11. Closed Session a. Easement Acquisition for Southeast Watermain Project. Item was removed from the agenda. 12. Staff Reports a. Active Corcoran Planning Applications; report received. b. Pandemic Response Update Director of Public Safety Gottschalk updated Council on total COVID cases in Hennepin County, and the continued increase in cases towards a second peak. Director of Public Safety Gottschalk outlined the mandated mask order, and maintaining an educational approach by staff to COVID issues, with enforcement as a last resort. Director of Public Safety Gottschalk noted the EOC continued and organized response, and finances related to CARES Act or FEMA reimbursement eligibility. Director of Public Safety discussed staffing needs in surrounding communities impacted by employees that have contracted COVID, and as a region Corcoran may need to transition to a regional staffing model for coverage. Director of Public Safety Gottschalk reviewed staff’s continued effort to refine City Hall’s reopening plan, and the wide variety of approaches cities are taking from remaining completely closed to partially open. Director of Public Safety Gottschalk noted staff continues to review how to provide the highest level of service to the community while considering 5 staff and public safety. While the City Hall remains in Phase 3, City Administrator Martens noted a recommendation for City Hall to open from August 4 through August 10 for absentee voting, and for the State Primary on August 11. City Administrator Martens outlined how staff is working altered schedules to accommodate workload and distancing in workspaces. City Administrator Martens reviewed the current process for virtual Council meetings and noted future Council meetings could possibly include enhancements with use of the CARES funding to accommodate both in person and virtual meetings. City Administrator Martens updated Council on the city administrator’s authorized power of authority during the pandemic to approve items separate from Council and recent items included Three River’s Park Diamond Lake Trail informational signs placed within the community to gain community input; and also a request by St. John’s Church and School for a 40-foot trailer to store items throughout the school year on St. John’s Church property. City Administrator Martens noted once the pandemic ends, Council will need to approve a resolution allowing the continuation of the 40-foot trailer storage for St. John’s Church through the end of the school year. Council inquired what needs are driving re-opening of City Hall. Administrative Services Director Beise responded the election is the main reason for partial opening of City Hall to accommodate absentee direct balloting and the Primary Election on August 11. 13. 2020 City Council Schedule City Administrator Martens noted upcoming Council schedule. 14. Adjournment MOTION: made by Schultz, seconded by Lother to adjourn. Voting Aye by Roll Call Vote: Thomas, Anderson, Lother, and Schultz (Motion carried 5:0) Meeting adjourned at 8:32 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7b. Council Meeting Date: 8/13/2020 FINANCIAL CLAIMS Prepared By: jrotz CHECKRANGE FUND #500 ESCROW CLAIMSAgendaItem: 7b. Paid toAmountProject name 500-20487$1,745.63CARSON, CLELLAND & SCHREDER - Eaglebrook Church #20-013 500-20476$403.76CARSON, CLELLAND & SCHREDER - KISSNER - ST. JANE CHANTEL CEMETERY PLAT - DRIVEWAY AGREEMENT 500-20486$972.50KOTHRADE, PHILLIP - ESCROW REFUND Total 3,121.89 Total Fund #500 = 3,121.89 See attached Payments Detail) ALL OTHER FINANCIAL CLAIMSAgendaItem:7b.$ 98,555.37$ 101,677.26Total Checks See attached Check Detail Register) Total of Auto Deductions 186,684.49 TOTAL EXPENDITURES FOR APPROVAL$ 288,361.75 Auto Deductions / Electronic Fund Transfer / Other Disbursements DatePaid toAmount 7/21/2020Corcoran Crossroads - Corcoran, MN$ 28.50PD rserve gas purchase 7/22/2020Humanity.com$ 49.00PD Shift Scheduling Software fee 7/22/2020Post Board Service Fee - State of MN Post Board$ 2.24PD membership dues 7/22/2020State of MN Post Board$ 90.00PD membership dues 7/27/2020Target - Medina, MN$ 19.86COVID-19 supplies 7/27/2020Tractor Supply Company$ 67.95PW supplies 7/29/2020Georgia Exposition 770-447-4339$ 818.68COVID-19 elections supplies 8/3/2020Walmart.com$ 368.90COVID-19 elections supplies 8/3/2020AICPA$ 425.00Administration membership dues 7/17/2020MN DEPT OF REVEN, MN Rev pay$ 79.80Monthly fuel tax 7/17/2020ADP Wage Garnishment$ 542.77Garnishment 7/17/2020Payroll Taxes$ 18,191.48payroll taxes 7/17/2020Net Payroll PP15$ 50,074.12Net payroll PP15 7/20/2020MN PERA, PERA$ 14,685.32Pension plan 7/21/2020State of MN - MSRS$ 2,110.38State of MN healthcare savings plan 7/21/2020State of MN - Roth$ 2,359.32Deferred compensation payment to State of MN 7/21/2020Optum - H S A$ 3,368.73Health savings account 7/31/2020ADP Wage Garnishment$ 542.77Garnishment 7/31/2020Payroll Taxes$ 18,719.88payroll taxes 7/31/2020Net Payroll PP16$ 51,417.01Net payroll PP16 8/3/2020Payroll Taxes$ 23.51payroll taxes 8/3/2020Net Payroll PP16$ 227.01Net payroll PP16 8/3/2020State of MN - MSRS$ 2,039.43State of MN healthcare savings plan 8/3/2020State of MN - Roth$ 2,280.01Deferred compensation payment to State of MN 8/3/2020Optum - H S A$ 3,368.73Health savings account 8/3/2020MN PERA, PERA$ 14,686.66Pension plan 8/4/2020MN PERA, PERA$ 82.43Pension plan 8/5/2020ACH FILE FEE$ 15.00Automatic sewer/water payment ACH fee Total 186,684.49 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2020ClaimsWorkbook.xls 10100FarmersStateBankUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-210OperatingSupplies (GENERAL)E416-42100-550MotorVehiclesE100-45200-210OperatingSupplies (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-43100-212MotorFuelsE100-43100-212MotorFuelsE100-42100-212MotorFuelsE100-43100-212MotorFuelsE100-43100-212MotorFuelsE100-42100-212MotorFuelsE100-43100-212MotorFuelsE100-42100-210OperatingSupplies (GENERAL)E100-42100-433DuesandMembershipsE100-42100-219Covid-19CoronavirusE100-41941-300ProfessionalSrvs (GENERAL)E100-42100-323RadioUnitsE100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E 100-43100-210 Operating Supplies (GENERAL)Total AMAZONCAPITALSERVICESTotal BEAUDRYOILCOMPANYTotal AXONENTERPRISE, INC. Total BLACKFIRE CREATIVETotal ACTIVE911, INC.TotalACMETOOLSACMETOOLSBRYANROCKPRODUCTSBLACKFIRECREATIVEBIFFSINC.BEAUDRYOILCOMPANYAXONENTERPRISE, INC.AMEMAMAZONCAPITALSERVICESADP, LLCACTIVE911, INC.Total BIFFSINC.Total ADP, LLCTotal AMEM$5,651.52$2,187.88($219.00)$219.00$222.50$160.00$148.70$791.63$942.08$833.06$952.90$200.00$114.95$252.50$130.00$69.86$59.99$63.12$51.6677605494445W773509W7735 081636501163649616364961632158163156316315631631561SI-1671269202094-60316LH-N4KX-TJ192434777647077709537762874SUPPLIES2020 CIP SQUAD BUILD UP #570PORTABLE TOILET - COMMUNITY PARKPORTABLE TOILET - RAVINIA PARKDIESELGASOLINEGASOLINE - 91GASOLINESQUAD FUELDIESELSUPPLIESANNUAL DUES - 2020SUPPLIESWORKFORCE NOW PAYROLL SOLUTIONS BUNDLE12 Month RenewalSUPPLIESSUPPLIESSUPPLIES08/06/202:31PMCITYOFCORCORAN5,651.52$2,187.88$3,791.48$121.52$382.50$200.00$114.95$252.50$130. 00 Page 1 Check Detail Register© August 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-45200-221MaintenanceProjectsE100-42100-219Covid-19CoronavirusE100-45200-221MaintenanceProjectsE100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-43100-417UniformsE100-43100-210OperatingSuppliesGENERAL)E100-42100-223BuildingRepairSuppliesE100-41941-210OperatingSupplies (GENERAL)E100-43100-417UniformsE100-43100-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-41941-210OperatingSupplies (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-45200-321TelephoneE205-42100-304LegalFeesE100-42100-304LegalFeesG500-20476KissnerWetlandWaiver19-015E100-41600-219Covid-19CoronavirusE427-43100-530ImprovementsOtherThanBldgsE601-49400-303EngineeringFeesE100-41600-300ProfessionalSrvs (GENERAL)Total CARSON, CLELLAND & SCHREDERTotal COMPUTERINTEGRATIONTECHTotal CHRISTENSEN BUCK, JESSICATotal BRYANROCKPRODUCTS Total CENTURYLINKTotal CORE & MAINTotal CINTAS - 470CARSON, CLELLAND & SCHREDERDELTADENTALDALCOCORE & MAINCOMPUTERINTEGRATIONTECHCINTAS - 470CHRISTENSEN BUCK, JESSICACENTURYLINKTotal DALCO$1,318.88$4,147.16$3,875.00$2,921.81$1,745.63$1,051.89$4,250.66$249.38$776.00$595.00$116.94$116.94$403.76$296.88$16.25$53.39$46.73$24.10$85.14$91.40$35.76$91.49$35.08$65.1142366M72409229582029556429542040572094044057209352405720928140572092574056643004405664299440566429354056642919073120072920073020073020073020073020073020073020073020073020REDBALLDCOVID-19SUPPLIESWATERFOUNTAINIT MANAGEDSERVICE - MTHIT MANAGEDSERVICE - MTHIT MANAGEDSERVICE - MTHUNIFORMSFLOORMATS - POLICECITYHALLUNIFORMSPUBLIC WORKSFLOORMATS - POLICECITYHALLMILEAGELANDLINE763-420-4061VEHICLEFORFEITURECRIMINALKISSNER - ST. JANECHANTEL CEMETERYPLAT - EaglebrookChurch #20-013CORONAVIRUSPANDEMIC (COVID-19)66th AVENUE CORRIDOR EASEMENT ACQUISITION2020 TRUNK WATERMAIN EASEMENTS08/06/20 2:31 PM CITYOFCORCORAN10,936.26$1,318.88$4,147.16$5,246.00$608.50$65.11$53.39$ 35.08 DRIVEWAY AGREEMENT Page 2 Check Detail Register© August 2020 UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41300-131EmployerPaidHealthE100-41900-210OperatingSupplies (GENERAL)E100-42100-208TrainingandInstructionE601-49400-215WaterMetersE601-49400-215WaterMetersE100-45200-221MaintenanceProjectsE416-42100-550MotorVehiclesE100-42100-300ProfessionalSrvs (GENERAL)E100-42100-300ProfessionalSrvs (GENERAL)E601-49400-530ImprovementsOtherThanBldgsE100-41410-210OperatingSupplies (GENERAL)E100-41410-210OperatingSupplies (GENERAL)E100-41910-210OperatingSupplies (GENERAL)E100-41910-210OperatingSupplies (GENERAL)E100-41910-210OperatingSupplies (GENERAL)G100-20205 ReimbursementsE 100-45200-131 Employer PaidHealthE100-43100-131 EmployerPaidHealthE100-42102-131 EmployerPaidHealthE100-42100-131 Employer PaidHealthE100-41400-131 EmployerPaidHealthTotal ENFORCEMENT LIGHTING,LLCTotal FRONTLINE PUBLICSAFETYTotal FERGUSON WATERWORKSTotal GOPHER SIGNCOMPANYTotal EHRENNER & SONS INC Total EMPLOYEE RELATIONSTotal ECMPUBLISHERSINCTotal FASTENALCOMPANYTotal DELTADENTALECMPUBLISHERSINCGOTTSCHALK, MATTGOPHERSIGNCOMPANYFRONTLINE PUBLICSAFETYFERGUSON WATERWORKSFASTENAL COMPANYENFORCEMENT LIGHTING, LLCEMPLOYEE RELATIONS$4,373.38$2,310.31$1,279.20$5,834.40$132.05$380.00$900.00$350.00$233.22$187.40$101.35$30.70$57.86$10.00$27.71$43.87$39.57$35.62$31.66$63.00$30.70$92.10CNS00005062080620108017FL6911304583570458352MNTC4160600FORD SUV #58846988216PAY #2787445787444786402786401785434CNS00005062CNS00005062CNS00005062CNS00005062CNS00005062CNS00005062DENTALINSURANCEREIMBURSEMENTWETLANDBUFFERSIGNSTRAININGTRACKERSOFTWAREMEMBERSHIPMETERSMETERSSUPPLIESFORD SUV #566CIPMDCINSTALLBACKGROUNDCHECKBACKGROUNDCHECKTESTWELL 100% COMPLETEDPUBLICACCURACYTESTELECTIONNOTICEPH-CUP,SITE PLAN, VARIANCECONDITIONALUSE PERMIT - PHBellwether5thAdditionPHDENTAL INSURANCE - HAMILTONDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCE08/06/202:31PMCITYOFCORCORAN4,373.38$2,310.31$7,113.60$637.30$900.00$350.00$243.22$178.43$57. 86 Page 3 Check Detail Register© August 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E425-43100-530ImprovementsOtherThanBldgsE100-41300-210OperatingSupplies (GENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E100-43100-225Landscape/DitchMaterialsE100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)G500-204867540RollingHillsRoadWCAE100-43100-210OperatingSupplies (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-42100-301 PrisonerE100-42100-131 EmployerPaidHealthE100-41400-131 EmployerPaidHealthE 100-41300-131 EmployerPaidHealthG100-20205 ReimbursementsG 100-20205 ReimbursementsE 100-45200-131 EmployerPaidHealthE 100-43100-131 EmployerPaidHealthE100-42102-131 EmployerPaidHealthE425-43100-530 ImprovementsOtherThanBldgsTotal HAUGOGEOTECHNICAL SERVICES LLTotal MARIERIDGEWAY LICSW, LLCTotal HOLIDAYSTATIONSTORESTotal HENNCOSHERIFF-MC131 Total GOTTSCHALK, MATTTotal KOTHRADE, PHILLIPTotal ISCCOMPANIESINCTotal HEALTHPARTNERSTotal LANOEQUIPMENTHAUGOGEOTECHNICALSERVICESLLMARTENS, BRADMARIERIDGEWAYLICSW, LLCLANOEQUIPMENTKOTHRADE, PHILLIPISCCOMPANIESINCHOLIDAYSTATIONSTORESHENNCOSHERIFF-MC131HEALTHPARTNERS($4,235.28)$1,640.00$3,500.00$8,891.60$4,153.01$1,767.53$6,922.87$2,404.00$747.66$710.00$972.50$415.24$119.80$751.06$383.02$40.00$50.00$24.99$8.978694072120111003-76976203-76865603-768633ESCROWREF1470063003401082000100015215098896110988961109889611098896110988961109889611098896110988961108715Stieg RoadRealignment - CSAH101andStiegRoadREIMBURSEMENTTHERAPYSESSIONSANDCONSULTATIONSBobcatYr: 2020S/N: AT6325522SUPPLIESSUPPLIESESCROWREFUNDGENERAL BALLBEARINGSquadMaintenace - CarwashPrisonerFees - Booking / HousingHEALTHPARTNERS8/20INVOICEHEALTHPARTNERS8/20INVOICEHEALTHPARTNERS8/20INVOICEHEALTHPARTNERS 8/20INVOICE - SCHUTTEHEALTHPARTNERS 8/20INVOICE - HAMILTONHEALTHPARTNERS8/20INVOICEHEALTHPARTNERS8/20INVOICEHEALTHPARTNERS8/20 INVOICEStiegRoadRealignment - CSAH101 and Stieg Road 08/06/202:31 PMCITYOFCORCORAN19,381.47$4,044.00$3,533.96$380.00$710.00$972.50$415.24$119. 80$40.00 Turn LanesTurn Lanes Page 4 Check Detail Register© August UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-210OperatingSupplies (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E100-43100-233AsphaltMaint/PatchingE100-42100-220Repair/MaintSupply (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-43100-210OperatingSuppliesGENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-223BuildingRepairSuppliesE100-45200-221MaintenanceProjectsE100-42100-200OfficeSupplies (GENERAL)E100-41130-351NewsletterExpensesE100-41951-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-433 DuesandMembershipsE 100-43100-321 TelephoneTotal MIDWEST STEEL ANDALUMINUMTotal NAPA AUTO PARTS - CORCORANTotal OMANN BROTHERS PAVING INCTotal MIMBACH FLEET SUPPLY INCTotal MENARDS MAPLE GROVETotal MINNESOTA EQUIPMENT Total METROSALESINCTotal MATTSON,KEVINTotal MARTENS, BRADMATTSON, KEVINRANDYSENVIRONMENTALSERVICESOPTUMOMANNBROTHERSPAVINGINCNAPAAUTOPARTS - CORCORANMINNESOTAEQUIPMENTMIMBACHFLEETSUPPLYINCMIDWESTSTEELANDALUMINUMMETROSALESINCMENARDSMAPLEGROVETotal OPTUM$1,104.75$1,894.96$1,044.98$122.50$278.68$101.50$129.38$166.40$767.06$149.98$124.07$120.40$20.70$87.21$14.09$55.50$42.77$50.00$6.8808032007 2420941208714669302573302520P25714167543167507209891INV1627818INV1627818INV162781868589682706791167909080320080320MILEAGECITY HALL GARBAGE 1280351H.S.A. Maintenance FeesASPHALT MIXSUPPLIESSUPPLIESSUP PLIESSUPPLIESSUPPLIESNEWSLETTERSUPPLIESSUPPLIESSUPPLIESPROFESSIONAL ENGINEER LICENSE RENEWALTELEPHONE REIMBURSEMENT08/06/20 2:31 PM CITYOFCORCORAN2,192.50$2,662.02$193.20$101.50$143.47$166.40$401.33$50.00$87.21$ 55.50 Page 5 Check Detail Register© August 2020 UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43232-300ProfessionalSrvs (GENERAL)E100-45200-219Covid-19CoronavirusE100-41920-219Covid-19CoronavirusE100-41400-219Covid-19CoronavirusE100-41951-210OperatingSupplies (GENERAL)E100-42100-321TelephoneE100-42100-323RadioUnitsE100-43100-210OperatingSupplies (GENERAL)E100-43100-225Landscape/DitchMaterialsE100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)G100-21707UnionDuesE100-42100-417UniformsE100-42100-417UniformsE100-42100-417UniformsE100-41550-210OperatingSupplies (GENERAL)E100-41550-300ProfessionalSrvs (GENERAL)E100-41550-300ProfessionalSrvs (GENERAL)E100-41550-300ProfessionalSrvs (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-380Utility & Services (GENERAL)E100-45200-380 Utility & Services (GENERAL)Total RANDYSENVIRONMENTAL SERVICESTotal ROLFERICKSON ENTERPRISES INCTotal STREICHERSPOLICEEQUIPMENT Total TERMINAL SUPPLY COTotal TEAMSTER LOCAL320Total TWINCITYSEED CO.TotalRIGIDHITCHRIGIDHITCHVERIZONWIRELESSULINETWINCITYSEEDCO.TERMINALSUPPLYCOTEAMSTERLOCAL320STREICHERSPOLICEEQUIPMENTROLFERICKSONENTERPRISES INCTotal ULINE$6,003.00$1,800.00$1,504.00$595.48$181.72$512.19$320.09$763.13$100.01$400.68$196.88$246.42$67.73$50.43$45.43$40.01$73.91$57.21$79.99$34.98$48.99$64.00$26.4007242 09859528356985952835698595283569859528356985952835698595283561223677114755453299-0052350-01AUG20I1443853I1442386I14409360728200728200728200728201928361826072420072420MONTHLY RECYCLINGCovid-19 CoronavirusCovid-19 CoronavirusCode Enforcement IpadCELL SERVICERADIO UNITSBINS50# BALE - ENVIROBLEND HYDROMULCH WITHSUPPLIESSUPPLIESSUPPLIESUNIONDUES/TLDFUNIFORMSUNIFORMSUPPLIESUNIFORMSCOPIESANDPERMITPRINTINGHENNCTYTECHNOLOGYANDVISIONSYSTEMFEE COUNTY DATA FEEMONTHLY ASSESSING FEESUPPLIESPUBLIC WORKS GARBAGE (9100) 1208/06/20 2:31PMCITYOFCORCORAN1,317.46$1,800.00$7,597.40$163.96$763.13$231.13$400.68$67. 73 JULY-SEPTEMBER 2020TACKIFIER Page 6 Check Detail Register© August 2020 Check FundSummaryUnpaidUnpaid 10100FarmersStateBank100GENERALFUND601WATER500ESCROWHOLDINGFUND427GLEASON/66THPARKWAYEXTENSION425PULTEENCORE/BELLWETHERPROJEC416CAPITAL-EQUIPMENTCERTS205DWIFORFEITUREFUNDE100-43100-380Utility & Services (GENERAL)E100-41941-219 Covid-19Coronavirus Total ZEPSALES & SERVICETotal VERIZON WIRELESSTotal XCEL ENERGYXCEL ENERGYZEP SALES & SERVICE$79,168.99$12,538.87$2,537.88$3,121.89$4,044.00$249.38$16.25$913.93$215.04693689337UTILITIES - 9100SUPPLIES08/06/20 2:31 PMCITYOFCORCORAN1,149.87$913.93$215.0410100FarmersStateBank$101,677.26 101,677.26 Page 7 Check Detail Register© August 2020 Check AmtInvoiceComment CityofCorcoran ConsultantSummary 8/13/2020 NameInvoice DateAmount Due Carson, Clelland & Schreder07/30/20 10,936.26 Landform Metro West Inspection Rolf Erickson Enterprises07/28/20 7,597.40 Wenck Associates Total$ 18,533.66 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2020ClaimsWorkbook.xls City of Corcoran August 13, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-60 Page 1 of 2 Motion By: Seconded By: A RESOLUTION RECOGNIZING DONATIONS WHEREAS, a the world is facing a gobal pandemic related to COVID-19; and WHEREAS, Corcoran and the greater Minneapolis region has recently observed civil unrest; and WHEREAS, the City of Corcoran declared an emergency on March 20, 2020; and WHEREAS, the continued efforts against the COVID-19 pandemic and civil unrest is a direct result of support from the City Council, community businesses, the City of Corcoran employees, community groups, and other donors; and WHEREAS, the Exhibit A outlines the in-kind contribution to the City of Corcoran to be utilized in response to COVID-19 and civil unrest; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the outstanding efforts by the city staff and the generosity of all donors and graciously accepts the in-kind donations as listed. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Anderson, Tom Anderson, Tom Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 13th day of August 2020. ________________________________ Ron Thomas –Mayor City Seal ATTEST: ____________________________________ Jessica Beise – Administrative Services Director 7c. City of Corcoran August 13, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-60 Page 2 of 2 Donated By:Item Value of Donation Corcoran Crossroads Box of Hand Sanitizer $30.00 25:2 Solutions Face Masks $70.00 J. Carver Distillery Hand Sanitizer $30.00 Northwest Nighthawks Face Masks $126.00 Tattersall Distilling Hand Sanitizer $10.00 Jodi Lichy N95 Masks $68.00 Tide Cleaners Cleaning Uniforms $140.00 Linda Apfel Cloth Masks $175.00 Nighthawks Cloth Masks and Ear Savers $357.50 Ballistic Products & Peg's Countryside Kitchen Lunches $156.00 Exhibit A 7c. Technical Memo Wenck | Colorado | Georgia | Minnesota | North Dakota | Wyoming Toll Free 800-472-2232 Web wenck.com To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: August 5, 2020 Subject: Change Order 1; Pay Request #2 & Final Corcoran Test Well Installation Council Action Requested Approve Change Order 1 and Pay Request #2 & Final to E.H. Renner & Sons in the amount of $4,373.38. Financing Funding is provided by the water utility fund. Project Summary •Revised Contract Amount $51,610.00 •Final Project Amount $51,557.50 We recommend that Change Order 1 and Pay Request 2 & Final be approved. Enclosed are the contractor’s IC-134 forms required for project closeout. Agenda Item 7d. 8/5/2020 STAFF REPORT Agenda Item 9a. Council Meeting: August 13, 2020 Prepared By: Jessica Beise Topic: Liquor Licensing Renewal Action Required: Approval Summary: Liquor licenses were renewed in June for the license period (July 1, 2020-June 30, 2021). In the beginning of the pandemic staff received a question from one of the City’s liquor licensees’ inquiring about license renewal and payment. Due to the COVID-19 pandemic local establishments were not open to the public for several weeks and there was concern related to the ability to afford the liquor license renewal. Staff presented in April the following options which were reviewed with the City Attorney. 1.Make no changes and require liquor license renewal fees as currently adopted. 2.Approve a conditional liquor license with a due date for fees in the future (i.e. October 1st, 2020). a.If fees are not paid in this option, the license would be revoked. 3.Approve a one-time reduction in the City’s base fees for the upcoming 2020 renewal. 4.Utilize a combination of approving a conditional liquor license with fees for 2020 due October 1, 2020 and reevaluate the COVID-19 pandemic to determine if a reduced fee would be warranted. a.If fees are not paid in this option, the license would be revoked. Staff recommended option four and have allowed businesses to operate with fees due in October, as it allowed flexibility on fee due dates and gave the City time to understand the impact of COVID-19. As we are now six months into the pandemic, restaurants and bars are limited to 50% capacity to not exceed 250 persons, staff believes it’s reasonable to allow for a 3-month reduction in fees (i.e. $1,000.00 for a full-on sale establishment). Financial/Budget: Reducing fees will have an impact on the City budget of approximately ($3,500) based on the number of currently licensed businesses (the 10-50 has renewed it’s license). Some of the establishments have had paid the entire license fee and refunds could be provided. Options: 1.Authorize a one-time reduction of on-sale liquor license fees equal to three months of a usual fee for the licensed establishments in Corcoran for the 2020-2021 license period. 2.Decline to make changes to the liquor license fee. Recommendation 1. Authorize a one-time reduction of on-sale liquor license fees equal to three months of a usual fee for the licensed establishments in Corcoran for the 2020-2021 license period. Council Action: Consider a motion authorize a one-time reduction of on-sale liquor license fees equal to three months of a usual fee for the licensed establishments in Corcoran for the 2020- 2021 license period. Attachments: N/A STAFF REPORT Agenda Item 10a. Council Meeting: August 13, 2020 Prepared By: Director Matt Gottschalk Topic: Squad and Body Camera Project Action Required: Public Comment and Direction Summary: At the February 13, 2020 council meeting staff presented the City’s plan for implementing a new squad and body-worn camera system. The report addresses the history of the project, operational impacts, potential issues, and includes the project’s cost and timeline. The previous staff report also outlined the immediate need for the replacement of squad cameras, as the existing system is well beyond end of life and end of support. Staff believes that the integration of body worn cameras as part of the new squad camera system is timely and prudent. The project at hand also includes the opportunity for outfitting department interview rooms with the same recording system. In developing policy for the project, staff found that state statute refers to body worn cameras as “portable recording systems” and has adjusted its vernacular accordingly. As outlined in the February 13, 2020 staff report, the police department has researched numerous vendors for portable recording system solutions over the last four years. Staff has evaluated supporting software ecosystems, agency autonomy, data ownership, data management, system quality, system security, equipment cost, and fee structures. Staff also included the need for the portable recording system solution to include an equally robust and time-tested integrated squad camera solution, as the department does not have the support staff to maintain multiple systems at this time. These variables made a true apples-to-apples financial comparison between vendors not feasible. After evaluation and vendor negotiation staff identified the best value with WatchGuard and recommended proceeding with the company as the preferred vendor with a total estimated project cost of $114,500. City Council directed staff to include funding for the project in the 2020 CIP and to proceed with policy development. Staff has spent the last six months developing the attached draft policy to guide the agency’s use of portable recording systems. It incorporates statutory requirements included in Minnesota State Statutes 626.8473 and 13.825. It also incorporates industry best practices and has been vetted by the City Attorney. The draft policy references the department’s policy on Officer-Involved Shootings and Deaths which is also attached. The draft policy also includes language referencing weapon mounted cameras; however, the department does not intend to purchase them immediately. The language is included in the policy to provide guidance for their usage and data management for future product testing and possible incorporation without a need to rewrite the policy. Staff Report—August 13, 2020 Council Meeting Prepared by Director Gottschalk Page 2 The draft policy was posted on the City website on August 5, 2020 and a link was posted on the City’s social media accounts on August 6, 2020 soliciting public comment. Staff is requesting that the council receive public comment on the new Portable Audio/Video Recording Systems policy at the council meeting, provide staff with any desired direction on the policy, approve the camera system purchase from WatchGuard, and direct staff to implement the new system. Financial/Budget: The project cost from WatchGuard as presented in February was approximately $104,500 plus approximately $10,000 in additional City IT costs for implementation. Since that time staff has worked with WatchGuard to reduce the project cost to $99,260 plus additional City IT implementation costs of approximately $10,000. This reduces the estimated total project cost from $114,500 to $109,260. The system, if approved, will require annual software licensing costs of approximately $5,000 which have already been incorporated into the draft 2021 budget. Options: 1. Hold a public comment period, direct staff to finalize the Portable Audio/Video Recording Systems policy as presented, approve the purchase from WatchGuard, and direct staff to implement the new system. 2. Hold a public comment period, direct staff to finalize the Portable Audio/Video Recording Systems policy with amendments, approve the purchase from WatchGuard, and direct staff to implement the new system. 3. Hold a public comment period and provide staff with other direction. Recommendation: Staff recommends holding a public comment period during the meeting, finalizing the Portable Audio/Video Recording Systems policy as presented, approving the purchase from WatchGuard, and directing staff to implement the new system. Council Action: Hold a public comment period, direct staff to finalize the Portable Audio/Video Recording Systems policy as presented, approve the purchase from WatchGuard, and direct staff to implement the new system. Attachments: 1. Draft of Police Department policy 432 Portable Audio/Video Recording Systems 2. Minnesota Department of Administration Body Camera Data Practices Summary 3. Minnesota State Statute 626.8473 4. Minnesota State Statute 13.825 5. Police Department policy 305 Officer-Involved Shootings and Deaths 6. WatchGuard Quote Page 1 of 9 Corcoran Police Department Corcoran PD Policy Draft In Progress Portable Audio/Video Recording Systems INTRODUCTION It is our mission to provide superior law enforcement services through the advancement of technology. To further achieve this goal, portable recording systems will be used for the purpose of documenting evidence and accurately capturing contacts between members of the department and the public. The Corcoran Police Department is committed to the utilization of portable recording systems as a means to reach this goal. 432.1 PURPOSE and SCOPE This policy provides guidelines for the use of portable audio/video recording systems by members of this department while in the performance of their duties (Minn. Stat. § 626.8473). Portable audio/video recording systems include all personal recording systems whether body-worn, handheld or integrated into portable equipment. This policy does not apply to mobile squad car audio/video recording devices, interviews or interrogations conducted at any police facility, undercover operations, or legally obtained wiretaps or eavesdropping (concealed listening) devices, unless captured by a portable recording system. 432.2 DEFINITIONS Definitions related to this policy include: A. Portable recording system (PRS): A device worn by a member that is capable of both video and audio recording of the member’s activities and interactions with others or collecting digital multimedia evidence as part of an investigation and as provided in Minn. Stat. § 13.825 B. Weapon mounted camera (WMC): A device designed to be affixed to a firearm that is capable of video and audio recording when the weapon is in use. C. MGDPA or Data Practices Act: refers to the Minnesota Government Data Practices Act, Minn. Stat. 13.01, et seq. D. Records Retention Schedule: refers to the General Records Retention Schedule for Minnesota Cities. E. Law Enforcement Related Information: means information captured or available for capture by use of a portable recording system that has evidentiary value because it documents events with respect to a stop, arrest, search, citation or charging decision. Policy 432 Page 2 of 9 F. Evidentiary Value: means that the information may be useful as proof in a criminal prosecution, related civil or administrative proceeding, further investigation of an actual or suspected criminal act, or in considering an allegation against a law enforcement agency or officer. G. General Citizen Contact: means an informal encounter with a citizen that is not and does not become law enforcement-related or adversarial, and a recording of the event would not yield information relevant to an ongoing investigation. Examples include, but are not limited to, assisting a motorist with directions, summoning a tow truck, or receiving generalized concerns from a citizen about crime trends in his or her neighborhood. H. Adversarial Contact: means a law enforcement encounter with a person that becomes confrontational, during which at least one person expresses anger, resentment, or hostility toward the other, or at least one person directs toward the other, verbal conduct consisting of arguing, threatening, challenging, swearing, yelling, or shouting. Encounters in which a citizen demands to be recorded or initiates recording on his or her own are deemed adversarial. I. Unintentional Recorded Footage: is a video recording that results from an officer’s inadvertence or neglect in operating the officer’s PRS, provided that no portion of the resulting recording has evidentiary value. Examples of unintentionally recorded footage include, but are not limited to, recordings made in police department locker rooms, restrooms, and recordings made while officers were engaged in conversations of a non-business, personal nature with the expectation that the conversation was not being recorded. J. Official Duties: for purposes of this policy, means that the officer is on duty and performing authorized law enforcement services on behalf of this department. 432.3 POLICY The Corcoran Police Department may provide members with access to portable recording systems for use during the performance of their duties. The use of recorders is intended to enhance the mission of the Department by accurately capturing contacts between members of the Department and the public. The Director of Public Safety or their designee may supersede this policy by providing specific instructions for portable recording system use to individual officers, or providing specific instructions pertaining to particular events or specialized details. This policy is a living document and any changes to the Portable Audio/Video Recording Systems policy must be approved by the City Administrator. 432.4 COORDINATOR The Director of Public Safety or the authorized designee should designate a coordinator responsible for (Minn. Stat. § 626.8473; Minn. Stat. § 13.825): A. Establishing procedures for the security, storage and maintenance of data and recordings. 1. The coordinator should work with the Custodian of Records and the member assigned to coordinate the use, access and release of protected information to ensure that procedures comply with requirements of the Minnesota Government Data Practices Act (MGDPA) and other applicable laws (Minn. Stat. § 13.01 et seq.) (See the Protected Information and the Records Maintenance and Release policies). Page 3 of 9 B. Establishing procedures for accessing data and recordings. 1. These procedures should include the process to obtain written authorization for access to non-public data by Corcoran Police Department members and members of other governmental entities and agencies. C. Establishing procedures for logging or auditing access. D. Establishing procedures for transferring, downloading, tagging or marking events. E. Establishing an inventory of portable recorders including: 1. Total number of devices owned or maintained by the Corcoran Police Department. 2. Daily record of the total number deployed and used by members and, if applicable, the precinct or district in which the devices were used. 3. Total amount of recorded audio and video data collected by the devices and maintained by the Corcoran Police Department. 4. Preparing the biennial audit required by Minn. Stat. § 13.825, Subd. 9. 5. Notifying the Bureau of Criminal Apprehension (BCA) in a timely manner when new equipment is obtained by the Corcoran Police Department that expands the type or scope of surveillance capabilities of the Department’s portable recording systems. 432.5 MEMBER PRIVACY EXPECTATION All recordings made by members on any department-issued portable recording system at any time or while acting in an official capacity of this department, regardless of ownership of the device, shall remain the property of the Department. Members shall have no expectation of privacy or ownership interest in the content of these recordings. 432.6 MEMBER RESPONSIBILITIES Prior to going into service, each uniformed Patrol Division member will be responsible for making sure that he/she is equipped with a portable recording system issued by the Department, and that the recorder is in good working order (Minn. Stat. § 13.825). If the recording system is not in working order or the member becomes aware of a malfunction at any time, the member shall promptly report the failure to his/her supervisor and obtain a functioning device as soon as reasonably practicable. Uniformed Patrol Division members should wear the portable recording system in a conspicuous manner or otherwise notify persons that they are being recorded, whenever reasonably practicable (Minn. Stat. § 626.8473). Any member assigned to an administrative or non-uniformed position may carry an approved portable recording system at any time the member believes that such a device may be useful. Unless conducting a lawful recording in an authorized undercover capacity, administrative or non-uniformed members should wear the recorder in a conspicuous manner when in use or otherwise notify persons that they are being recorded, whenever reasonably practicable. Page 4 of 9 When using a portable recording system, the assigned member shall record his/her name, employee number and the current date and time at the beginning and the end of the shift or other period of use, regardless of whether any activity was recorded. This procedure is not required when the recording system and/or related software captures the user’s unique identification and the date and time of each recording. Members should document the existence of a recording in any report or other official record of the contact, including any instance where the recorder malfunctioned, or the member deactivated the recording (Minn. Stat. § 626.8473). Members should include the reason for deactivation. Members should not intentionally obstruct the recording functionality of the portable recording system to frustrate the purpose and scope of this policy. 432.7 ACTIVATION OF THE AUDIO/VIDEO RECORDER This policy is not intended to describe every possible situation in which the portable recording system should be used, although there are many situations where its use is appropriate. Members should activate the portable recording system any time the member believes it would be appropriate or valuable to record an incident. The portable recording system should be activated in any of the following situations: A.All enforcement and investigative contacts including stops and field interview (FI) situations. B.Traffic stops including, but not limited to, traffic violations, stranded motorist assistance and all crime interdiction stops. C. Self-initiated activity in which a member would normally notify the HCSO Dispatch Center. D.Any other contact that becomes adversarial after the initial contact in a situation that would not otherwise require recording. E.If assigned and equipped, a weapon mounted camera should be automatically activated for recordings upon the officer removing the weapon from a holster or firearm storage device. Weapon mounted cameras are not intended to be used for situations a, b, c, or d, unless they involve a use of force incident involving the use of a firearm. The intended purpose of a weapon mounted camera is for use of force encounters or incidents where the officers’ firearms is deployed and involves the use of a firearm. Officers have discretion to record or not record general citizen contacts. Members should remain sensitive to the dignity of all individuals being recorded and exercise sound discretion to respect privacy by discontinuing recording whenever it reasonably appears to the member that such privacy may outweigh any legitimate law enforcement interest in recording. Requests by members of the public to stop recording should be considered using this same criterion. Recording should resume when privacy is no longer at issue unless the circumstances no longer fit the criteria for recording. At no time is a member expected to jeopardize his/her safety in order to activate a portable recording system or change the recording device. However, the portable recording system should be activated in situations described above as soon as reasonably practicable. Page 5 of 9 432.7.1 CESSATION OF RECORDING Once activated, the portable recording system should remain on continuously until the member reasonably believes that his/her direct participation in the incident is complete or the situation no longer fits the criteria for activation. Recording may be stopped during significant periods of inactivity such as report writing or other breaks from direct participation in the incident. 432.7.2 SURREPTITIOUS RECORDINGS Minnesota law permits an individual to surreptitiously record any conversation in which one party to the conversation has given his/her permission (Minn. Stat. § 626A.02). Members of the Department may surreptitiously record any conversation during the course of a criminal investigation in which the member reasonably believes that such a recording will be lawful and beneficial to the investigation. Members shall not surreptitiously record another department member without a court order unless lawfully authorized by the Director of Public Safety or an authorized designee. 432.7.3 EXPLOSIVE DEVICE Many portable recording systems, including body-worn cameras and audio/video transmitters, emit radio waves that could trigger an explosive device. Therefore, these devices should not be used where an explosive device may be present. 432.8 DATA SECURITY SAFEGUARDS Members are prohibited from using department-issued portable recording systems and recording devices for personal use and are prohibited from making personal copies of recordings created while on-duty or while acting in their official capacity. Members are also prohibited from retaining recordings of activities or information obtained while on-duty, whether the recording was created with department-issued or personally owned recorders. Members shall not duplicate or distribute such recordings, except for authorized legitimate department business purposes. All such recordings shall be retained at the Department. Members are prohibited from using personally owned recording devices while on-duty without the express consent of the Director of Public Safety. Any member who uses a personally owned recorder for department-related activities shall comply with the provisions of this policy, including retention and release requirements and should notify the on-duty supervisor of such use as soon as reasonably practicable. Recordings shall not be used by any member for the purpose of embarrassment, harassment, or ridicule. Officers shall not intentionally edit, alter, or erase any portable recording system device. Page 6 of 9 Audits shall be conducted in compliance with Minn. Stat. § 13.825, subd. 9, as may be amended from time to time. 432.9 IDENTIFICATION AND PRESERVATION OF RECORDINGS To assist with identifying and preserving data and recordings, members should download, tag or mark the recordings in accordance with procedure and document the existence of the recording in any related case report. A member should transfer, tag or mark recordings when the member reasonably believes: A. The recording contains evidence relevant to potential criminal, civil, or administrative matters. B. A complainant, victim, or witness has requested non-disclosure. C. A complainant, victim, or witness has not requested non-disclosure, but the disclosure of the recording may endanger the person. D. Disclosure may be an unreasonable violation of someone’s privacy. E. Medical or mental health information is contained. F. Disclosure may compromise an under-cover officer or confidential informant. G. The recording or portions of the recording may be protected under the Minnesota Data Practices Act. Any time a member reasonably believes a recorded contact may be beneficial in a non-criminal matter (e.g., an adversarial contact), the member should promptly notify a supervisor of the existence of the recording. Weapon mounted camera data and recordings will be securely stored and managed in accordance with this policy. 432.10 REVIEW OF RECORDED MEDIA FILES When preparing written reports, members should review their recordings as a resource (See the Officer-Involved Shootings and Deaths Policy for guidance in those cases). However, members shall not retain personal copies of recordings. Members should not use the fact that a recording was made as a reason to write a less detailed report. Supervisors are authorized to review relevant recordings any time they are evaluating alleged misconduct, alleged meritorious conduct, member performance, or member training purposes. Recorded files may also be reviewed: A. Upon approval by a supervisor, by any member of the Department who is participating in an official investigation, such as a personnel complaint, administrative investigation, or criminal investigation. Page 7 of 9 B.Pursuant to lawful process or by court personnel who are otherwise authorized to review evidence in a related case. C.In compliance with the Minnesota Data Practices Act request, if permitted or required by the Act, including pursuant to Minn. Stat. § 13.82, Subd. 15, and in accordance with the Records Maintenance and Release Policy. All recordings should be reviewed by the Custodian of Records prior to public release (See the Records Maintenance and Release Policy). Recordings that are clearly offensive to common sensibilities should not be publicly released unless disclosure is required by law or order of the court (Minn. Stat. § 13.82, Subd. 7; Minn. Stat. § 13.825, Subd. 2). 432.1.1 ACCOUNTABILITY Any member who accesses or releases recordings without authorization may be subject to discipline (See the Standards of Conduct and the Protected Information policies) (Minn. Stat. § 626.8473). 432.1.2 ADMINISTERING ACCESS TO PRS DATA A.Data subjects: Under Minnesota law, the following are considered data subjects for purposes of administering access to Portable Recorders data: 1.Any person or entity whose image or voice is documented in the data. 2.The officer who collected the data. 3.Any other officer whose voice or image is documented in the data, regardless of whether that officer is or can be identified by the recording. B.Portable recording system data is presumptively private: Portable recording system recordings are classified as private data about the data subjects unless there is a specific law that provides differently. As a result: 1. Portable recording system data pertaining to people is presumed private, as is portable recording system data pertaining to businesses or other entities. 2. Some portable recording system data is classified as confidential (see c below). 3.Some portable recording system data is classified as public (see d below). C.Confidential data: Portable recording system data that is collected or created as part of an active criminal investigation is confidential. This classification takes precedence over the “private” classification listed above and the “public” classifications listed below. D.Public data: The following Portable Recorders data is public unless made non-public by a separate provision within the MGDPA: 1.Data documenting the discharge of a firearm by a peace officer in the course of duty, other than for training or the killing of an animal that is sick, injured, or dangerous. Page 8 of 9 2. Data that documents the use of force by a peace officer that results in substantial bodily harm. 3. Data that a data subject requests to be made accessible to the public, subject to redaction of non-public data. Data on any data subject (other than a peace officer) who has not consented to the public release must be redacted if practicable. In addition, any data on undercover officers must be redacted. 4. Data that documents the final disposition of a disciplinary action against a public employee. Regardless of data’s qualification as public data as set forth above in section 432.1.2(d), if another provision of the MGDPA classifies the data as private or otherwise not public, the data is not public and retains that other classification, as dictated by the MGDPA. For instance, data that reveals protected identities under Minn. Stat. § 13.82, subd. 17 (e.g., certain victims, witnesses, and others) should not be released even if it would otherwise fit into one of the public categories listed above. Data’s classification is subject to change pursuant to the terms of the MGDPA. E. Access to portable recording system data by non-employees: Officers shall refer members of the media or public seeking access to portable recording system data to the Custodian of Records, who shall process the request in accordance with the MGDPA and other governing laws. In particular: 1. An individual shall be allowed to review recorded portable recording system data about him or herself, and other data subjects in the recording, but access shall not be granted: a. If the data was collected or created as part of an active investigation. b. To portions of the data that the agency would otherwise be prohibited by law from disclosing to the person seeking access, such as portions that would reveal identities protected by Minn. Stat. § 13.82, subd. 17. 2. Unless the data is part of an active investigation, an individual data subject shall be provided with a copy of the recording upon request, but subject to the following guidelines on redaction: a. Data on other individuals in the recording who do not consent to the release must be redacted. b. Data that would identify undercover officers must be redacted. c. Data on other officers who are not undercover, and who are on duty and engaged in the performance of official duties, may not be redacted. 432.13 AGENCY USE OF DATA A. Supervisors and other assigned personnel may access portable recording system data for the purposes of reviewing or investigating a specific incident that has given rise to an inquiry or concern about officer misconduct or performance. B. Nothing in this policy limits or prohibits the use of portable recording system data as evidence of misconduct or as a basis for discipline. Page 9 of 9 C.Supervisors and field training officers may utilize portable recording system data with officers and trainees for the purpose of providing training, coaching or feedback for individuals or group training purposes. D.Supervisors and other assigned personnel may access portable recording system data to monitor compliance with this policy and identify areas on which additional training may be required. 432.14 CONCLUSION The use of this technology will add a higher level of transparency to the professional services provided by Corcoran Police Department. These devices will also aid in the documentation of events to be used in an evidentiary manner. It is acknowledged that the camera view will not capture the entire incident or event, thus it cannot be construed that images are a complete representation of actions by officers and citizens. Use of this technology will not act as a substitute for, but as a compliment to, thorough and proper report writing by members. Members shall adhere to the terms of this policy and failure to do so may amount to misconduct subjecting non- compliant members to discipline and/or criminal penalties pursuant to Minn. Stat. 13.09. 626.8473 PORTABLE RECORDING SYSTEMS ADOPTION; WRITTEN POLICY REQUIRED. Subdivision 1.Definition.As used in this section, "portable recording system" has the meaning provided in section 13.825, subdivision 1. Subd. 2.Public comment.A local law enforcement agency must provide an opportunity for public comment before it purchases or implements a portable recording system. At a minimum, the agency must accept public comments submitted electronically or by mail, and the governing body with jurisdiction over the budget of the law enforcement agency must provide an opportunity for public comment at a regularly scheduled meeting. Subd. 3.Written policies and procedures required.(a) The chief officer of every state and local law enforcement agency that uses or proposes to use a portable recording system must establish and enforce a written policy governing its use. In developing and adopting the policy, the law enforcement agency must provide for public comment and input as provided in subdivision 2. Use of a portable recording system without adoption of a written policy meeting the requirements of this section is prohibited. The written policy must be posted on the agency's website, if the agency has a website. (b) At a minimum, the written policy must incorporate the following: (1) the requirements of section 13.825 and other data classifications, access procedures, retention policies, and data security safeguards that, at a minimum, meet the requirements of chapter 13 and other applicable law; (2) procedures for testing the portable recording system to ensure adequate functioning; (3) procedures to address a system malfunction or failure, including requirements for documentation by the officer using the system at the time of a malfunction or failure; (4) circumstances under which recording is mandatory, prohibited, or at the discretion of the officer using the system; (5) circumstances under which a data subject must be given notice of a recording; (6) circumstances under which a recording may be ended while an investigation, response, or incident is ongoing; (7) procedures for the secure storage of portable recording system data and the creation of backup copies of the data; and (8) procedures to ensure compliance and address violations of the policy, which must include, at a minimum, supervisory or internal audits and reviews, and the employee discipline standards for unauthorized access to data contained in section 13.09. History: 2016 c 171 s 6 Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 626.8473MINNESOTA STATUTES 20191 13.825 PORTABLE RECORDING SYSTEMS. Subdivision 1.Application; definition.(a) This section applies to law enforcement agencies that maintain a portable recording system for use in investigations, or in response to emergencies, incidents, and requests for service. (b) As used in this section: (1) "portable recording system" means a device worn by a peace officer that is capable of both video and audio recording of the officer's activities and interactions with others or collecting digital multimedia evidence as part of an investigation; (2) "portable recording system data" means audio or video data collected by a portable recording system; and (3) "redact" means to blur video or distort audio so that the identity of the subject in a recording is obscured sufficiently to render the subject unidentifiable. Subd. 2.Data classification; court-authorized disclosure.(a) Data collected by a portable recording system are private data on individuals or nonpublic data, subject to the following: (1) data that document the discharge of a firearm by a peace officer in the course of duty, if a notice is required under section 626.553, subdivision 2, or the use of force by a peace officer that results in substantial bodily harm, as defined in section 609.02, subdivision 7a, are public; (2) data are public if a subject of the data requests it be made accessible to the public, except that, if practicable, (i) data on a subject who is not a peace officer and who does not consent to the release must be redacted, and (ii) data on a peace officer whose identity is protected under section 13.82, subdivision 17, clause (a), must be redacted; (3) portable recording system data that are active criminal investigative data are governed by section 13.82, subdivision 7, and portable recording system data that are inactive criminal investigative data are governed by this section; (4) portable recording system data that are public personnel data under section 13.43, subdivision 2, clause (5), are public; and (5) data that are not public data under other provisions of this chapter retain that classification. (b) A law enforcement agency may redact or withhold access to portions of data that are public under this subdivision if those portions of data are clearly offensive to common sensibilities. (c) Section 13.04, subdivision 2, does not apply to collection of data classified by this subdivision. (d) Any person may bring an action in the district court located in the county where portable recording system data are being maintained to authorize disclosure of data that are private or nonpublic under this section or to challenge a determination under paragraph (b) to redact or withhold access to portions of data because the data are clearly offensive to common sensibilities. The person bringing the action must give notice of the action to the law enforcement agency and subjects of the data, if known. The law enforcement agency must give notice to other subjects of the data, if known, who did not receive the notice from the person bringing the action. The court may order that all or part of the data be released to the public or to the person bringing the action. In making this determination, the court shall consider whether the benefit to the person bringing the action or to the public outweighs any harm to the public, to the law enforcement agency, Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 13.825MINNESOTA STATUTES 20191 or to a subject of the data and, if the action is challenging a determination under paragraph (b), whether the data are clearly offensive to common sensibilities. The data in dispute must be examined by the court in camera. This paragraph does not affect the right of a defendant in a criminal proceeding to obtain access to portable recording system data under the Rules of Criminal Procedure. Subd. 3.Retention of data.(a) Portable recording system data that are not active or inactive criminal investigative data and are not described in paragraph (b) must be maintained for at least 90 days and destroyed according to the agency's records retention schedule approved pursuant to section 138.17. (b) Portable recording system data must be maintained for at least one year and destroyed according to the agency's records retention schedule approved pursuant to section 138.17 if: (1) the data document (i) the discharge of a firearm by a peace officer in the course of duty if a notice is required under section 626.553, subdivision 2, or (ii) the use of force by a peace officer that results in substantial bodily harm; or (2) a formal complaint is made against a peace officer related to the incident. (c) If a subject of the data submits a written request to the law enforcement agency to retain the recording beyond the applicable retention period for possible evidentiary or exculpatory use related to the circumstances under which the data were collected, the law enforcement agency shall retain the recording for an additional time period requested by the subject of up to 180 days and notify the requester that the recording will then be destroyed unless a new request is made under this paragraph. (d) Notwithstanding paragraph (b) or (c), a government entity may retain a recording for as long as reasonably necessary for possible evidentiary or exculpatory use related to the incident with respect to which the data were collected. Subd. 4.Access by data subjects.(a) For purposes of this chapter, a portable recording system data subject includes the peace officer who collected the data, and any other individual or entity, including any other peace officer, regardless of whether the officer is or can be identified by the recording, whose image or voice is documented in the data. (b) An individual who is the subject of portable recording system data has access to the data, including data on other individuals who are the subject of the recording. If the individual requests a copy of the recording, data on other individuals who do not consent to its release must be redacted from the copy. The identity and activities of an on-duty peace officer engaged in an investigation or response to an emergency, incident, or request for service may not be redacted, unless the officer's identity is subject to protection under section 13.82, subdivision 17, clause (a). Subd. 5.Inventory of portable recording system technology.A law enforcement agency that uses a portable recording system must maintain the following information, which is public data: (1) the total number of recording devices owned or maintained by the agency; (2) a daily record of the total number of recording devices actually deployed and used by officers and, if applicable, the precincts in which they were used; (3) the policies and procedures for use of portable recording systems required by section 626.8473; and (4) the total amount of recorded audio and video data collected by the portable recording system and maintained by the agency, the agency's retention schedule for the data, and the agency's procedures for destruction of the data. Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 2MINNESOTA STATUTES 201913.825 Subd. 6.Use of agency-issued portable recording systems.While on duty, a peace officer may only use a portable recording system issued and maintained by the officer's agency in documenting the officer's activities. Subd. 7.Authorization to access data.(a) A law enforcement agency must comply with sections 13.05, subdivision 5, and 13.055 in the operation of portable recording systems and in maintaining portable recording system data. (b) The responsible authority for a law enforcement agency must establish written procedures to ensure that law enforcement personnel have access to the portable recording system data that are not public only if authorized in writing by the chief of police, sheriff, or head of the law enforcement agency, or their designee, to obtain access to the data for a legitimate, specified law enforcement purpose. Subd. 8.Sharing among agencies.(a) Portable recording system data that are not public may only be shared with or disseminated to another law enforcement agency, a government entity, or a federal agency upon meeting the standards for requesting access to data as provided in subdivision 7. (b)If data collected by a portable recording system are shared with another state or local law enforcement agency under this subdivision, the agency that receives the data must comply with all data classification, destruction, and security requirements of this section. (c) Portable recording system data may not be shared with, disseminated to, sold to, or traded with any other individual or entity unless explicitly authorized by this section or other applicable law. Subd. 9.Biennial audit.(a) A law enforcement agency must maintain records showing the date and time portable recording system data were collected and the applicable classification of the data. The law enforcement agency shall arrange for an independent, biennial audit of the data to determine whether data are appropriately classified according to this section, how the data are used, and whether the data are destroyed as required under this section, and to verify compliance with subdivisions 7 and 8. If the governing body with jurisdiction over the budget of the agency determines that the agency is not complying with this section or other applicable law, the governing body may order additional independent audits. Data in the records required under this paragraph are classified as provided in subdivision 2. (b) The results of the audit are public, except for data that are otherwise classified under law. The governing body with jurisdiction over the budget of the law enforcement agency shall review the results of the audit. If the governing body determines that there is a pattern of substantial noncompliance with this section, the governing body must order that operation of all portable recording systems be suspended until the governing body has authorized the agency to reinstate their use. An order of suspension under this paragraph may only be made following review of the results of the audit and review of the applicable provisions of this chapter, and after providing the agency and members of the public a reasonable opportunity to respond to the audit's findings in a public meeting. (c) A report summarizing the results of each audit must be provided to the governing body with jurisdiction over the budget of the law enforcement agency and to the Legislative Commission on Data Practices and Personal Data Privacy no later than 60 days following completion of the audit. Subd. 10.Notification to BCA.Within ten days of obtaining new surveillance technology that expands the type or scope of surveillance capability of a portable recording system device beyond video or audio recording, a law enforcement agency must notify the Bureau of Criminal Apprehension that it has obtained the new surveillance technology. The notice must include a description of the technology and its surveillance Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 13.825MINNESOTA STATUTES 20193 capability and intended uses. The notices are accessible to the public and must be available on the bureau's website. Subd. 11.Portable recording system vendor.(a) For purposes of this subdivision, "portable recording system vendor" means a person who is not a government entity and who provides services for the creation, collection, retention, maintenance, processing, or dissemination of portable recording system data for a law enforcement agency or other government entity. By providing these services to a government entity, a vendor is subject to all of the requirements of this chapter as if it were a government entity. (b) A portable recording system vendor that stores portable recording system data in the cloud must protect the data in accordance with the security requirements of the United States Federal Bureau of Investigation Criminal Justice Information Services Division Security Policy 5.4 or its successor version. (c) Subject to paragraph (d), in an action against a vendor under section 13.08 for a violation of this chapter, the vendor is liable for presumed damages of $2,500 or actual damages, whichever is greater, and reasonable attorney fees. (d) In an action against a vendor that improperly discloses data made not public by this chapter or any other statute classifying data as not public, the vendor is liable for presumed damages of $10,000 or actual damages, whichever is greater, and reasonable attorney fees. Subd. 12.Penalties for violation.In addition to any other remedies provided by law, in the case of a willful violation of this section a law enforcement agency is subject to exemplary damages of not less than twice the minimum, nor more than twice the maximum allowable for exemplary damages under section 13.08, subdivision 1. History: 2016 c 171 s 5 Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 4MINNESOTA STATUTES 201913.825 Policy 305 Corcoran Police Department Corcoran PD Policy Draft In Progress Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 1 Officer-Involved Shootings and Deaths 305.1 PURPOSE AND SCOPE The purpose of this policy is to establish policy and procedures for the investigation of an incident in which a person is injured or dies as the result of an officer-involved shooting or dies as a result of other action of an officer. In other incidents not covered by this policy, the Director of Public Safety may decide that the investigation will follow the process provided in this policy. 305.2 POLICY The policy of the Corcoran Police Department is to ensure that officer-involved shootings and deaths are investigated in a thorough, fair and impartial manner. 305.3 TYPES OF INVESTIGATIONS Officer-involved shootings and deaths involve several separate investigations. The investigations may include: •A criminal investigation of the suspect’s actions. •A criminal investigation of the involved officer’s actions. •An administrative investigation as to policy compliance by involved officers. •A civil investigation to determine potential liability. 305.4 CONTROL OF INVESTIGATIONS Investigators from the Minnesota BCA or their designees may be assigned to work on the criminal investigation of officer-involved shootings and deaths. Jurisdiction is determined by the location of the shooting or death and the agency employing the involved officer. The following scenarios outline the jurisdictional responsibilities for investigating officer-involved shootings and deaths. 305.4.1 CRIMINAL INVESTIGATION OF SUSPECT ACTIONS The investigation of any possible criminal conduct by the suspect is controlled by the agency in whose jurisdiction the suspect’s crime occurred. For example, the Corcoran Police Department would control the investigation if the suspect’s crime occurred in Corcoran. If multiple crimes have been committed in multiple jurisdictions, identification of the agency that will control the investigation may be reached in the same way as with any other crime. The investigation may be conducted by the agency in control of the criminal investigation of the involved officer, at the discretion of the Director of Public Safety and with concurrence from the other agency. Corcoran Police Department Corcoran PD Policy Draft In Progress Officer-Involved Shootings and Deaths Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 2 305.4.2 CRIMINAL INVESTIGATION OF OFFICER ACTIONS The control of the criminal investigation into the involved officer’s conduct during the incident will be determined by the employing agency’s protocol. When an officer from this department is involved, the criminal investigation will be handled according to the Criminal Investigation section of this policy. Requests made of this department to investigate a shooting or death involving an outside agency’s officer shall be referred to the Director of Public Safety or the authorized designee for approval. 305.4.3 ADMINISTRATIVE AND CIVIL INVESTIGATION Regardless of where the incident occurs, the administrative and civil investigation of each involved officer is controlled by the respective employing agency. 305.4.4 POST ADMINISTRATIVE INVESTIGATIONS The Minnesota POST Board may require an administrative investigation based on a complaint alleging a violation of a statute or rule that the board is empowered to enforce. An officer-involved shooting may result in such an allegation. Any such complaint assigned to this department shall be completed and a written summary submitted to the POST executive director within 30 days of the order for inquiry (Minn. Stat. § 214.10 Subd. 10). 305.5 INVESTIGATION PROCESS The following procedures are guidelines used in the investigation of an officer-involved shooting or death: 305.5.1 UNINVOLVED OFFICER RESPONSIBILITIES Upon arrival at the scene of an officer-involved shooting or death, the first uninvolved CPD officer will be the officer-in-charge and will assume the responsibilities of a supervisor until properly relieved. This officer should, as appropriate: (a)Secure the scene and identify and eliminate hazards for all those involved. (b)Take reasonable steps to obtain emergency medical attention for injured individuals. (c)Request additional resources from the Department or other agencies. (d)Coordinate a perimeter or pursuit of suspects. (e)Check for injured persons and evacuate as needed. (f)Brief the supervisor upon arrival. 305.5.2 SUPERVISOR RESPONSIBILITIES Upon arrival at the scene, the first uninvolved CPD supervisor should ensure completion of the duties as outlined above, plus: (a)Attempt to obtain a brief overview of the situation from any uninvolved officers. 1.In the event that there are no uninvolved officers who can supply adequate overview, the supervisor should attempt to obtain a brief voluntary overview from one involved officer. Corcoran Police Department Corcoran PD Policy Draft In Progress Officer-Involved Shootings and Deaths Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 3 (b)If necessary, the supervisor may administratively order any CPD officer to immediately provide public safety information necessary to secure the scene, identify injured parties and pursue suspects. 1.Public safety information shall be limited to such things as outstanding suspect information, number and direction of any shots fired, perimeter of the incident scene, identity of known or potential witnesses and any other pertinent information. 2.The initial on-scene supervisor should not attempt to order any involved officer to provide any information other than public safety information. (c)Provide all available information to the Officer and the HCSO Dispatch Center. If feasible, sensitive information should be communicated over secure networks. (d)Take command of and secure the incident scene with additional CPD members until properly relieved by another supervisor or other assigned personnel or investigator. (e)As soon as practicable, ensure that involved officers are transported (separately, if feasible) to a suitable location for further direction. 1.Each involved CPD officer should be given an administrative order not to discuss the incident with other involved officers or CPD members pending further direction from a supervisor. 2.When an involved officer’s weapon is taken or left at the scene for other than officer-safety reasons (e.g., evidence), ensure that he/she is provided with a comparable replacement weapon or transported by other officers. 305.5.3 OFFICER RESPONSIBILITIES Upon learning of an officer-involved shooting or death, the Officer shall be responsible for coordinating all aspects of the incident until he/she is relieved by the Director of Public Safety or a Director of Public Safety / Lieutenant. All outside inquiries about the incident shall be directed to the Officer. 305.5.4 NOTIFICATIONS The following persons shall be notified as soon as practicable: •Director of Public Safety •Investigation Director of Public Safety / Lieutenant •Critical Incident rollout team •Outside agency investigators (if appropriate) •Internal Affairs Unit supervisor •Civil liability response team •Psychological/peer support personnel •Chaplain Corcoran Police Department Corcoran PD Policy Draft In Progress Officer-Involved Shootings and Deaths Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 4 •Medical Examiner (if necessary) •Involved officer’s agency representative (if requested) •Public Information Officer 305.5.5 INVOLVED OFFICERS The following shall be considered for the involved officer: (a)Any request for legal or union representation will be accommodated. 1.Involved CPD officers shall not be permitted to meet collectively or in a group with an attorney or any representative prior to providing a formal interview or report. 2.Requests from involved non-CPD officers should be referred to their employing agency. (b)Discussions with licensed attorneys will be considered privileged as attorney-client communications. (c)Discussions with agency representatives/employee groups will be privileged only as to the discussion of non-criminal information. (d)A licensed psychotherapist shall be provided by the Department to each involved CPD officer. A licensed psychotherapist may also be provided to any other affected CPD members, upon request. 1.Interviews with a licensed psychotherapist will be considered privileged. 2.An interview or session with a licensed psychotherapist may take place prior to the member providing a formal interview or report. However, involved members shall not be permitted to consult or meet collectively or in a group with a licensed psychotherapist prior to providing a formal interview or report. 3.A separate fitness-for-duty exam may also be required (see the Fitness for Duty Policy). (e)Communications with peer counselors are privileged and shall not be disclosed without the permission of the involved officer. The peer counselor, however, may disclose information that he/she reasonably believes indicates that the officer may be a danger to self or others, as long as the information is used only for the purpose of eliminating the danger. Such information or opinion is not admissible in any personnel or occupational licensing matter involving the officer (Minn. Stat. § 181.973). Care should be taken to preserve the integrity of any physical evidence present on the involved officer's equipment or clothing, such as blood or fingerprints, until investigators or lab personnel can properly retrieve it. Each involved CPD officer shall be given reasonable paid administrative leave following an officer-involved shooting or death. It shall be the responsibility of the Officer to make schedule adjustments to accommodate such leave. Corcoran Police Department Corcoran PD Policy Draft In Progress Officer-Involved Shootings and Deaths Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 5 305.6 CRIMINAL INVESTIGATION The Minnesota BCA or their designee is responsible for the criminal investigation into the circumstances of any officer-involved shooting or death. If available, investigative personnel from this department may be assigned to partner with investigators from outside agencies or the County Attorney's Office to avoid duplicating efforts in related criminal investigations. Once public safety issues have been addressed, criminal investigators should be given the opportunity to obtain a voluntary statement from involved officers and to complete their interviews. The following shall be considered for the involved officer: (a)CPD supervisors and Internal Affairs Unit personnel should not participate directly in any voluntary interview of CPD officers. This will not prohibit such personnel from monitoring interviews or providing the criminal investigators with topics for inquiry. (b)If requested, any involved officer will be afforded the opportunity to consult individually with a representative of his/her choosing or an attorney prior to speaking with criminal investigators. However, in order to maintain the integrity of each involved officer’s statement, involved officers shall not consult or meet with a representative or an attorney collectively or in groups prior to being interviewed. (c)If any involved officer is physically, emotionally or otherwise not in a position to provide a voluntary statement when interviewed by criminal investigators, consideration should be given to allowing a reasonable period for the officer to schedule an alternate time for the interview. (d)Any voluntary statement provided by an involved officer will be made available for inclusion in any related investigation, including administrative investigations. However, no administratively coerced statement will be provided to any criminal investigators unless the officer consents. (e)The peace officer will be requested to provide a voluntary interview of the facts and circumstances surrounding the incident. (f)Neither the officer nor their attorney will be permitted to view the video prior to providing a voluntary interview. However, the peace officer may view the video following the voluntary interview if they request to do so to assist in clarifying any portion of their statement. The viewing of any squad camera or body worn video of the incident will be limited to the incident captured on the officer’s own dash camera or body worn camera. (g)If the peace officer requests to view the video they will be afforded an opportunity to do so at the conclusion of the voluntary statement. The agent should make arrangements to show the video as soon as feasible following the statement. BCA personnel should be present for the viewing of the video and the officer’s legal representation may be present as well. No other persons other than people needed for technical assistance should be present for the viewing of this video. (h)If multiple cameras from other sources captured the incident, the agent shall determine if additional video should be shown to the involved officer on a case-by-case basis. Corcoran Police Department Corcoran PD Policy Draft In Progress Officer-Involved Shootings and Deaths Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 6 (i)At the conclusion of the viewing of this video the peace officer shall be afforded an opportunity to consult privately with their attorney and provide a voluntary follow-up statement at the officer's discretion. 305.6.1 REPORTS BY INVOLVED CPD OFFICERS In the event that suspects remain outstanding or subject to prosecution for related offenses, this department shall retain the authority to require involved CPD officers to provide sufficient information for related criminal reports to facilitate the apprehension and prosecution of those individuals. While the involved CPD officer may write the report, it is generally recommended that such reports be completed by assigned investigators, who should interview all involved officers as victims/ witnesses. Since the purpose of these reports will be to facilitate criminal prosecution, statements of involved officers should focus on evidence to establish the elements of criminal activities by suspects. Care should be taken not to duplicate information provided by involved officers in other reports. Nothing in this section shall be construed to deprive an involved CPD officer of the right to consult with legal counsel prior to completing any such criminal report. Reports related to the prosecution of criminal suspects will be processed according to normal procedures but should also be included for reference in the investigation of the officer-involved shooting or death. 305.6.2 WITNESS IDENTIFICATION AND INTERVIEWS Because potential witnesses to an officer-involved shooting or death may become unavailable or the integrity of their statements compromised with the passage of time, a supervisor should take reasonable steps to promptly coordinate with criminal investigators to utilize available law enforcement personnel for the following: (a)Identification of all persons present at the scene and in the immediate area. 1.When feasible, a recorded statement should be obtained from those persons who claim not to have witnessed the incident but who were present at the time it occurred. 2.Any potential witness who is unwilling or unable to remain available for a formal interview should not be detained absent reasonable suspicion to detain or probable cause to arrest. Without detaining the individual for the sole purpose of identification, attempts to identify the witness prior to his/her departure should be made whenever feasible. (b)Witnesses who are willing to provide a formal interview should be asked to meet at a suitable location where criminal investigators may obtain a recorded statement. Such witnesses, if willing, may be transported by a member of the Department. 1.A written, verbal or recorded statement of consent should be obtained prior to transporting a witness. When the witness is a minor, consent should be obtained from the parent or guardian, if available, prior to transportation. Corcoran Police Department Corcoran PD Policy Draft In Progress Officer-Involved Shootings and Deaths Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 7 (c)Promptly contacting the suspect’s known family and associates to obtain any available and untainted background information about the suspect’s activities and state of mind prior to the incident. 305.6.3 INVESTIGATIVE PERSONNEL Once notified of an officer-involved shooting or death, it shall be the responsibility of the designated Detective Unit supervisor to assign appropriate investigative personnel to handle the investigation of related crimes. Department investigators will be assigned to work with investigators from the City or County Attorney's Office and may be assigned to separately handle the investigation of any related crimes not being investigated by the 's City or County Attorney Office. All related department reports, except administrative and/or privileged reports, will be forwarded to the designated Detective Unit supervisor for approval. Privileged reports shall be maintained exclusively by members who are authorized such access. Administrative reports will be forwarded to the appropriate Director of Public Safety / Lieutenant. 305.7 ADMINISTRATIVE INVESTIGATION In addition to all other investigations associated with an officer-involved shooting or death, this department will coordinate or conduct an internal administrative investigation of involved CPD officers to determine conformance with department policy. This investigation will be conducted under the supervision of the Internal Affairs Unit and will be considered a confidential officer personnel file. Interviews of members shall be subject to department policies and applicable laws (Personnel Complaints Policy; Minn. Stat. § 626.89). (a)Any officer involved in a shooting or death may be requested or administratively compelled to provide a blood sample for alcohol/drug screening in accordance with the drug and alcohol testing guidelines in the Drug- and Alcohol-Free Workplace Policy adopted under the authority of Minn. Stat. § 181.950 to Minn. Stat. § 181.957. Absent consent from the officer, such compelled samples and the results of any such testing shall not be disclosed to any criminal investigative agency. (b)If any officer has voluntarily elected to provide a statement to criminal investigators, the assigned administrative investigator should review that statement before proceeding with any further interview of that involved officer. 1.If a further interview of the officer is deemed necessary to determine policy compliance, care should be taken to limit the inquiry to new areas with minimal, if any, duplication of questions addressed in the voluntary statement. The involved officer shall be provided with a copy of his/her prior statement before proceeding with any subsequent interviews. (c)In the event that an involved officer has elected not to provide criminal investigators with a voluntary statement, the assigned administrative investigator shall conduct an administrative interview to determine all relevant information (Minn. Stat. § 626.89). Corcoran Police Department Corcoran PD Policy Draft In Progress Officer-Involved Shootings and Deaths Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 8 (a)Although this interview should not be unreasonably delayed, care should be taken to ensure that the officer’s physical and psychological needs have been addressed before commencing the interview. (b)The interview must be taken at the CPD or at a place agreed to by the interviewer and the involved officer. (c)The interview must be of reasonable duration and provide the involved officer reasonable periods for rest and personal necessities. When practicable, the interview must be held during the involved officer’s regularly scheduled work shift. If not, the involved officer must be compensated at his/her current pay rate. (d)If requested, the officer shall have the opportunity to select an uninvolved representative or an attorney, or both, to be present during the interview. However, in order to maintain the integrity of each individual officer’s statement, involved officers shall not consult or meet with a representative collectively or in groups prior to being interviewed. (e)Administrative interviews shall be recorded electronically or otherwise by the investigator. The officer may also record the interview. A complete copy or transcript of the interview must be provided to the involved officer upon written request without charge or undue delay. (f)The officer shall be informed of the nature of the investigation. If an officer refuses to answer questions, he/she should be given his/her Garrity rights and ordered to provide full and truthful answers to all questions. The officer shall be informed in writing or on the record that the interview will be for administrative purposes only and that the statement cannot be used criminally. (g)The Internal Affairs Unit shall compile all relevant information and reports necessary for the Department to determine compliance with applicable policies. (h) (i)Any indications of potential policy violations shall be determined in accordance with standard disciplinary procedures. 305.8 CIVIL LIABILITY RESPONSE A member of this department may be assigned to work exclusively under the direction of the legal counsel for the Department to assist in the preparation of materials deemed necessary in anticipation of potential civil litigation. All materials generated in this capacity shall be considered attorney work product and may not be used for any other purpose. The civil liability response is not intended to interfere with any other investigation but shall be given reasonable access to all other investigations. 305.9 AUDIO AND VIDEO RECORDINGS Any officer involved in a shooting or death may be permitted to review available Mobile Audio/ Video (MAV), body-worn video, or other video or audio recordings prior to providing a recorded statement or completing reports. Corcoran Police Department Corcoran PD Policy Draft In Progress Officer-Involved Shootings and Deaths Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 9 Upon request, non-law enforcement witnesses who are able to verify their presence and their ability to contemporaneously perceive events at the scene of an incident may also be permitted to review available MAV, body-worn video, or other video or audio recordings with the approval of assigned investigators or a supervisor. Any MAV, body-worn and other known video or audio recordings of an incident should not be publicly released during an ongoing investigation without consulting the prosecuting attorney or City Attorney’s Office, as appropriate. 305.10 DEBRIEFING Following an officer-involved shooting or death, the Corcoran Police Department should conduct both a critical incident/stress debriefing and a tactical debriefing. 305.10.1 CRITICAL INCIDENT/STRESS DEBRIEFING A critical incident/stress debriefing should occur as soon as practicable. The Administration Director of Public Safety / Lieutenant is responsible for organizing the debriefing. Notes and recorded statements should not be taken because the sole purpose of the debriefing is to help mitigate the stress-related effects of a traumatic event (Minn. Stat. § 181.973). The debriefing is not part of any investigative process. Care should be taken not to release or repeat any communication made during a debriefing unless otherwise authorized by policy, law or a valid court order. Attendance at the debriefing shall only include those members of the Department directly involved in the incident, which can include support personnel (e.g., dispatchers, other non-sworn). Family or other support personnel may attend with the concurrence of those involved in the incident. The debriefing shall be closed to the public and should be closed to all other members of the Department, including supervisory and Internal Affairs Unit personnel. 305.10.2 TACTICAL DEBRIEFING A tactical debriefing should take place to identify any training or areas of policy that need improvement. The Director of Public Safety should identify the appropriate participants. This debriefing should not be conducted until all involved members have provided recorded or formal statements to criminal and/or administrative investigators. 305.11 MEDIA RELATIONS Any media release shall be prepared with input and concurrence from the supervisor and department representative responsible for each phase of the investigation. Releases will be available to the Officer, Investigation Director of Public Safety / Lieutenant and Public Information Officer in the event of inquiries from the media. No involved CPD officer shall make any comment to the media unless he/she is authorized by the Director of Public Safety or a Director of Public Safety / Lieutenant. Corcoran Police Department Corcoran PD Policy Draft In Progress Officer-Involved Shootings and Deaths Copyright Lexipol, LLC 2020/07/30, All Rights Reserved. Published with permission by Corcoran Police Department ***DRAFT***Officer-Involved Shootings and Deaths - 10 Department members receiving inquiries regarding officer-involved shootings or deaths occurring in other jurisdictions shall refrain from public comment and will direct those inquiries to the agency having jurisdiction and primary responsibility for the investigation. 305.12 REPORTING If an officer discharges a firearm in the course of duty, the Director of Public Safety shall notify the Commissioner of Public Safety within 30 days of the reason for and the circumstances surrounding the discharge of the firearm (Minn. Stat.§ 626.553). STAFF REPORT Agenda Item 10b. Council Meeting: August 13, 2020 Prepared By: Brad Martens Topic: CARES Act Funding Goals Action Required: Direction Summary: The City of Corcoran has been allocated $439,309 in CARES Act funding. In order to qualify for the use, expenses must satisfy three distinct elements: 1. Necessary expenditures incurred due to the public health emergency with respect to COVID-19. a. This includes payroll expenses for public safety whose services are substantially dedicated to the COVID-19 pandemic response 2. Costs not accounted for in the city’s budget most recently approved as of March 27, 2020. 3. Performance or delivery must occur during the covered period of March 1, 2020 to November 15, 2020. The City has incurred many expenses for its operations which includes personal protective equipment (PPE), technology needs, shifting staffing needs, and more. Additionally, further expenditures will be needed to continue to adapt to the pandemic. Internally, staff has identified an August 31st deadline for plans to spend funds which will be presented to the City Council at the September 10th meeting. Previously staff had offered the idea of broadband funding expansion as an opportunity. It is clear now that not enough time exists for that type of project. Additionally, the City Attorney has reviewed this option as a possible expenditure and has found that it may not be an eligible expense. One of the areas that remains as an eligible use of funds other than internal options is in the area of “economic support” which includes the provision of grants to small businesses to reimburse costs of business interruption caused by required closures. It is requested that the City Council provide direction to staff on whether or not a program in this category should be developed and implemented; and if so, what amount of funds should be earmarked to such a program. This will let staff know how much funds are available for internal operations as opposed to other areas. It should be noted that staff believes there is enough need to spend the entire amount of the funds available internally if directed to do so by the City Council. If the City Council would like to offer economic support in the form of grants or loans to small businesses, a program would need to be developed and administered in a very timely manner. Additionally, the funds would need to be distributed through the City’s Economic Development Authority (EDA). Staff would need to utilize the City Attorney or a contracted individual to manage any program as sufficient time and experience does not currently exist. CARES Act funds are eligible to pay for support to manage programs. Financial/Budget: As mentioned above, the City has received $439,309 in CARES Act funds which must be spent by November 15, 2020. Policy decisions by the Council will dictate where the funds are dedicated. Options: 1. Direct staff to use funds internally and not develop economic support programs. 2. Direct staff to allocate a certain amount of funds to economic support programs and authorize staff to engage the City Attorney or other contracted source to b egin developing program ideas for the City Council to review. Recommendation Staff recommends not establishing business economic support programs with the CARES Act funds for the following reasons: • Staff is unaware of any request from a Corcoran business owner for loans or other financial assistance. • Hennepin County is offering programs available to small businesses in Hennepin County including Corcoran. • The timeline to develop, administer, and spend funds before Novemb er 15, 2020 although possible, is difficult to meet. • Using the funds internally will ensure the City’s 2020 budget is in good shape for the fiscal year. Further, this may allow the Council to consider its own programs in 2021 without mandates or requirements of the federal government. • Staff believes there is enough internal need to spend the entire CARES Act fund amount Council Action: Provide staff direction on the use of CARES Act funds. Attachments: 1. Coronavirus Relief Fund Frequently Asked Questions 1 Coronavirus Relief Fund Frequently Asked Questions Updated as of July 8, 2020 The following answers to frequently asked questions supplement Treasury’s Coronavirus Relief Fund (“Fund”) Guidance for State, Territorial, Local, and Tribal Governments, dated April 22, 2020, (“Guidance”).1 Amounts paid from the Fund are subject to the restrictions outlined in the Guidance and set forth in section 601(d) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”). Eligible Expenditures Are governments required to submit proposed expenditures to Treasury for approval? No. Governments are responsible for making determinations as to what expenditures are necessary due to the public health emergency with respect to COVID-19 and do not need to submit any proposed expenditures to Treasury. The Guidance says that funding can be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. How does a government determine whether payroll expenses for a given employee satisfy the “substantially dedicated” condition? The Fund is designed to provide ready funding to address unforeseen financial needs and risks created by the COVID-19 public health emergency. For this reason, and as a matter of administrative convenience in light of the emergency nature of this program, a State, territorial, local, or Tribal government may presume that payroll costs for public health and public safety employees are payments for services substantially dedicated to mitigating or responding to the COVID-19 public health emergency, unless the chief executive (or equivalent) of the relevant government determines that specific circumstances indicate otherwise. The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. What would qualify as a “substantially different use” for purposes of the Fund eligibility? Costs incurred for a “substantially different use” include, but are not necessarily limited to, costs of personnel and services that were budgeted for in the most recently approved budget but which, due entirely to the COVID-19 public health emergency, have been diverted to substantially different functions. This would include, for example, the costs of redeploying corrections facility staff to enable compliance with COVID-19 public health precautions through work such as enhanced sanitation or enforcing social distancing measures; the costs of redeploying police to support management and enforcement of stay-at-home orders; or the costs of diverting educational support staff or faculty to develop online learning capabilities, such as through providing information technology support that is not part of the staff or faculty’s ordinary responsibilities. Note that a public function does not become a “substantially different use” merely because it is provided from a different location or through a different manner. For example, although developing online instruction capabilities may be a substantially different use of funds, online instruction itself is not a substantially different use of public funds than classroom instruction. 1 The Guidance is available at https://home.treasury.gov/system/files/136/Coronavirus -Relief-Fund-Guidance-for- State-Territorial-Local-and-Tribal-Governments.pdf. 2 May a State receiving a payment transfer funds to a local government? Yes, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act. Such funds would be subject to recoupment by the Treasury Department if they have not been used in a manner consistent with section 601(d) of the Social Security Act. May a unit of local government receiving a Fund payment transfer funds to another unit of government? Yes. For example, a county may transfer funds to a city, town, or school district within the county and a county or city may transfer funds to its State, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, a transfer from a county to a constituent city would not be permissible if the funds were intended to be used simply to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify as an eligible expenditure. Is a Fund payment recipient required to transfer funds to a smaller, constituent unit of government within its borders? No. For example, a county recipient is not required to transfer funds to smaller cities within the county’s borders. Are recipients required to use other federal funds or seek reimbursement under other federal programs before using Fund payments to satisfy eligible expenses? No. Recipients may use Fund payments for any expenses eligible under section 601(d) of the Social Security Act outlined in the Guidance. Fund payments are not required to be used as the source of funding of last resort. However, as noted below, recipients may not use payments from the Fund to cover expenditures for which they will receive reimbursement. Are there prohibitions on combining a transaction supported with Fund payments with other CARES Act funding or COVID-19 relief Federal funding? Recipients will need to consider the applicable restrictions and limitations of such other sources of funding. In addition, expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds, are not eligible uses of Fund payments. Are States permitted to use Fund payments to support state unemployment insurance funds generally? To the extent that the costs incurred by a state unemployment insurance fund are incurred due to the COVID-19 public health emergency, a State may use Fund payments to make payments to its respective state unemployment insurance fund, separate and apart from such State’s obligation to the unemployment insurance fund as an employer. This will permit States to use Fund payments to prevent expenses related to the public health emergency from causing their state unemployment insurance funds to become insolvent. 3 Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by the recipient as an employer? Yes, Fund payments may be used for unemployment insurance costs incurred by the recipient as an employer (for example, as a reimbursing employer) related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. The Guidance states that the Fund may support a “broad range of uses” including payroll expenses for several classes of employees whose services are “substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” What are some examples of types of covered employees? The Guidance provides examples of broad classes of employees whose payroll expenses would be eligible expenses under the Fund. These classes of employees include public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. Payroll and benefit costs associated with public employees who could have been furloughed or otherwise laid off but who were instead repurposed to perform previously unbudgeted functions substantially dedicated to mitigating or responding to the COVID-19 public health emergency are also covered. Other eligible expenditures include payroll and benefit costs of educational support staff or faculty responsible for developing online learning capabilities necessary to continue educational instruction in response to COVID-19-related school closures. Please see the Guidance for a discussion of what is meant by an expense that was not accounted for in the budget most recently approved as of March 27, 2020. In some cases, first responders and critical health care workers that contract COVID-19 are eligible for workers’ compensation coverage. Is the cost of this expanded workers compensation coverage eligible? Increased workers compensation cost to the government due to the COVID-19 public health emergency incurred during the period beginning March 1, 2020, and ending December 30, 2020, is an eligible expense. If a recipient would have decommissioned equipment or not renewed a lease on particular office space or equipment but decides to continue to use the equipment or to renew the lease in order to respond to the public health emergency, are the costs associated with continuing to operate the equipment or the ongoing lease payments eligible expenses? Yes. To the extent the expenses were previously unbudgeted and are otherwise consistent with section 601(d) of the Social Security Act outlined in the Guidance, such expenses would be eligible. May recipients provide stipends to employees for eligible expenses (for example, a stipend to employees to improve telework capabilities) rather than require employees to incur the eligible cost and submit for reimbursement? Expenditures paid for with payments from the Fund must be limited to those that are necessary due to the public health emergency. As such, unless the government were to determine that providing assistance in the form of a stipend is an administrative necessity, the government should provide such assistance on a reimbursement basis to ensure as much as possible that funds are used to cover only eligible expenses. 4 May Fund payments be used for COVID-19 public health emergency recovery planning? Yes. Expenses associated with conducting a recovery planning project or operating a recovery coordination office would be eligible, if the expenses otherwise meet the criteria set forth in section 601(d) of the Social Security Act outlined in the Guidance. Are expenses associated with contact tracing eligible? Yes, expenses associated with contract tracing are eligible. To what extent may a government use Fund payments to support the operations of private hospitals? Governments may use Fund payments to support public or private hospitals to the extent that the costs are necessary expenditures incurred due to the COVID-19 public health emergency, but the form such assistance would take may differ. In particular, financial assistance to private hospitals could take the form of a grant or a short-term loan. May payments from the Fund be used to assist individuals with enrolling in a government benefit program for those who have been laid off due to COVID-19 and thereby lost health insurance? Yes. To the extent that the relevant government official determines that these expenses are necessary and they meet the other requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance, these expenses are eligible. May recipients use Fund payments to facilitate livestock depopulation incurred by producers due to supply chain disruptions? Yes, to the extent these efforts are deemed necessary for public health reasons or as a form of economic support as a result of the COVID-19 health emergency. Would providing a consumer grant program to prevent eviction and assist in preventing homelessness be considered an eligible expense? Yes, assuming that the recipient considers the grants to be a necessary expense incurred due to the COVID-19 public health emergency and the grants meet the other requirements for the use of Fund payments under section 601(d) of the Social Security Act outlined in the Guidance. As a general matter, providing assistance to recipients to enable them to meet property tax requirements would not be an eligible use of funds, but exceptions may be made in the case of assistance designed to prevent foreclosures. May recipients create a “payroll support program” for public employees? Use of payments from the Fund to cover payroll or benefits expenses of public employees are limited to those employees whose work duties are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May recipients use Fund payments to cover employment and training programs for employees that have been furloughed due to the public health emergency? Yes, this would be an eligible expense if the government determined that the costs of such employment and training programs would be necessary due to the public health emergency. 5 May recipients use Fund payments to provide emergency financial assistance to individuals and families directly impacted by a loss of income due to the COVID-19 public health emergency? Yes, if a government determines such assistance to be a necessary expenditure. Such assistance could include, for example, a program to assist individuals with payment of overdue rent or mortgage payments to avoid eviction or foreclosure or unforeseen financial costs for funerals and other emergency individual needs. Such assistance should be structured in a manner to ensure as much as possible, within the realm of what is administratively feasible, that such assistance is necessary. The Guidance provides that eligible expenditures may include expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. What is meant by a “small business,” and is the Guidance intended to refer only to expenditures to cover administrative expenses of such a grant program? Governments have discretion to determine what payments are necessary. A program that is aimed at assisting small businesses with the costs of business interruption caused by required closures should be tailored to assist those businesses in need of such assistance. The amount of a grant to a small business to reimburse the costs of business interruption caused by required closures would also be an eligible expenditure under section 601(d) of the Social Security Act, as outlined in the Guidance. The Guidance provides that expenses associated with the provision of economic support in connection with the public health emergency, such as expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures, would constitute eligible expenditures of Fund payments. Would such expenditures be eligible in the absence of a stay-at-home order? Fund payments may be used for economic support in the absence of a stay-at-home order if such expenditures are determined by the government to be necessary. This may include, for example, a grant program to benefit small businesses that close voluntarily to promote social distancing measures or that are affected by decreased customer demand as a result of the COVID-19 public health emergency. May Fund payments be used to assist impacted property owners with the payment of their property taxes? Fund payments may not be used for government revenue replacement, including the provision of assistance to meet tax obligations. May Fund payments be used to replace foregone utility fees? If not, can Fund payments be used as a direct subsidy payment to all utility account holders? Fund payments may not be used for government revenue replacement, including the replacement of unpaid utility fees. Fund payments may be used for subsidy payments to electricity account holders to the extent that the subsidy payments are deemed by the recipient to be necessary expenditures incurred due to the COVID-19 public health emergency and meet the other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, if determined to be a necessary expenditure, a government could provide grants to individuals facing economic hardship to allow them to pay their utility fees and thereby continue to receive essential services. 6 Could Fund payments be used for capital improvement projects that broadly provide potential economic development in a community? In general, no. If capital improvement projects are not necessary expenditures incurred due to the COVID-19 public health emergency, then Fund payments may not be used for such projects. However, Fund payments may be used for the expenses of, for example, establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacity or improve mitigation measures, including related construction costs. The Guidance includes workforce bonuses as an example of ineligible expenses but provides that hazard pay would be eligible if otherwise determined to be a necessary expense. Is there a specific definition of “hazard pay”? Hazard pay means additional pay for performing hazardous duty or work involving physical hardship, in each case that is related to COVID-19. The Guidance provides that ineligible expenditures include “[p]ayroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” Is this intended to relate only to public employees? Yes. This particular nonexclusive example of an ineligible expenditure relates to public employees. A recipient would not be permitted to pay for payroll or benefit expenses of private employees and any financial assistance (such as grants or short-term loans) to private employers are not subject to the restriction that the private employers’ employees must be substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May counties pre-pay with CARES Act funds for expenses such as a one or two-year facility lease, such as to house staff hired in response to COVID-19? A government should not make prepayments on contracts using payments from the Fund to the extent that doing so would not be consistent with its ordinary course policies and procedures. Must a stay-at-home order or other public health mandate be in effect in order for a government to provide assistance to small businesses using payments from the Fund? No. The Guidance provides, as an example of an eligible use of payments from the Fund, expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. Such assistance may be provided using amounts received from the Fund in the absence of a requirement to close businesses if the relevant government determines that such expenditures are necessary in response to the public health emergency. 7 Should States receiving a payment transfer funds to local governments that did not receive payments directly from Treasury? Yes, provided that the transferred funds are used by the local government for eligible expenditures under the statute. To facilitate prompt distribution of Title V funds, the CARES Act authorized Treasury to make direct payments to local governments with populations in excess of 500,000, in amounts equal to 45% of the local government’s per capita share of the statewide allocation. This statutory structure was based on a recognition that it is more administratively feasible to rely on States, rather than the federal government, to manage the transfer of funds to smaller local governments. Consistent with the needs of all local governments for funding to address the public health emergency, States should transfer funds to local governments with populations of 500,000 or less, using as a benchmark the per capita allocation formula that governs payments to larger local governments. This approach will ensure equitable treatment among local governments of all sizes. For example, a State received the minimum $1.25 billion allocation and had one county with a population over 500,000 that received $250 million directly. The State should distribute 45 percent of the $1 billion it received, or $450 million, to local governments within the State with a population of 500,000 or less. May a State impose restrictions on transfers of funds to local governments? Yes, to the extent that the restrictions facilitate the State’s compliance with the requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance and other applicable requirements such as the Single Audit Act, discussed below. Other restrictions are not permissible. If a recipient must issue tax anticipation notes (TANs) to make up for tax due date deferrals or revenue shortfalls, are the expenses associated with the issuance eligible uses of Fund payments? If a government determines that the issuance of TANs is necessary due to the COVID-19 public health emergency, the government may expend payments from the Fund on the interest expense payable on TANs by the borrower and unbudgeted administrative and transactional costs, such as necessary payments to advisors and underwriters, associated with the issuance of the TANs. May recipients use Fund payments to expand rural broadband capacity to assist with distance learning and telework? Such expenditures would only be permissible if they are necessary for the public health emergency. The cost of projects that would not be expected to increase capacity to a significant extent until the need for distance learning and telework have passed due to this public health emergency would not be necessary due to the public health emergency and thus would not be eligible uses of Fund payments. Are costs associated with increased solid waste capacity an eligible use of payments from the Fund? Yes, costs to address increase in solid waste as a result of the public health emergency, such as relates to the disposal of used personal protective equipment, would be an eligible expenditure. May payments from the Fund be used to cover across-the-board hazard pay for employees working during a state of emergency? No. The Guidance says that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. Hazard pay is a form of payroll expense and is subject to this limitation, so Fund payments may only be used to cover hazard pay for such individuals. 8 May Fund payments be used for expenditures related to the administration of Fund payments by a State, territorial, local, or Tribal government? Yes, if the administrative expenses represent an increase over previously budgeted amounts and are limited to what is necessary. For example, a State may expend Fund payments on necessary administrative expenses incurred with respect to a new grant program established to disburse amounts received from the Fund. May recipients use Fund payments to provide loans? Yes, if the loans otherwise qualify as eligible expenditures under section 601(d) of the Social Security Act as implemented by the Guidance. Any amounts repaid by the borrower before December 30, 2020, must be either returned to Treasury upon receipt by the unit of government providing the loan or used for another expense that qualifies as an eligible expenditure under section 601(d) of the Social Security Act. Any amounts not repaid by the borrower until after December 30, 2020, must be returned to Treasury upon receipt by the unit of government lending the funds. May Fund payments be used for expenditures necessary to prepare for a future COVID-19 outbreak? Fund payments may be used only for expenditures necessary to address the current COVID-19 public health emergency. For example, a State may spend Fund payments to create a reserve of personal protective equipment or develop increased intensive care unit capacity to support regions in its jurisdiction not yet affected, but likely to be impacted by the current COVID-19 pandemic. May funds be used to satisfy non-federal matching requirements under the Stafford Act? Yes, payments from the Fund may be used to meet the non-federal matching requirements for Stafford Act assistance to the extent such matching requirements entail COVID-19-related costs that otherwise satisfy the Fund’s eligibility criteria and the Stafford Act. Regardless of the use of Fund payments for such purposes, FEMA funding is still dependent on FEMA’s determination of eligibility under the Stafford Act. Must a State, local, or tribal government require applications to be submitted by businesses or individuals before providing assistance using payments from the Fund? Governments have discretion to determine how to tailor assistance programs they establish in response to the COVID-19 public health emergency. However, such a program should be structured in such a manner as will ensure that such assistance is determined to be necessary in response to the COVID-19 public health emergency and otherwise satisfies the requirements of the CARES Act and other applicable law. For example, a per capita payment to residents of a particular jurisdiction without an assessment of individual need would not be an appropriate use of payments from the Fund. May Fund payments be provided to non-profits for distribution to individuals in need of financial assistance, such as rent relief? Yes, non-profits may be used to distribute assistance. Regardless of how the assistance is structured, the financial assistance provided would have to be related to COVID-19. May recipients use Fund payments to remarket the recipient’s convention facilities and tourism industry? Yes, if the costs of such remarketing satisfy the requirements of the CARES Act. Expenses incurred to publicize the resumption of activities and steps taken to ensure a safe experience may be needed due to 9 the public health emergency. Expenses related to developing a long-term plan to reposition a recipient’s convention and tourism industry and infrastructure would not be incurred due to the public health emergency and therefore may not be covered using payments from the Fund. May a State provide assistance to farmers and meat processors to expand capacity, such to cover overtime for USDA meat inspectors? If a State determines that expanding meat processing capacity, including by paying overtime to USDA meat inspectors, is a necessary expense incurred due to the public health emergency, such as if increased capacity is necessary to allow farmers and processors to donate meat to food banks, then such expenses are eligible expenses, provided that the expenses satisfy the other requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance. The guidance provides that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May Fund payments be used to cover such an employee’s entire payroll cost or just the portion of time spent on mitigating or responding to the COVID-19 public health emergency? As a matter of administrative convenience, the entire payroll cost of an employee whose time is substantially dedicated to mitigating or responding to the COVID-19 public health emergency is eligible, provided that such payroll costs are incurred by December 30, 2020. An employer may also track time spent by employees related to COVID-19 and apply Fund payments on that basis but would need to do so consistently within the relevant agency or department. May Fund payments be used to cover increased administrative leave costs of public employees who could not telework in the event of a stay at home order or a case of COVID-19 in the workplace? The statute requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. As stated in the Guidance, a cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. If the cost of an employee was allocated to administrative leave to a greater extent than was expected, the cost of such administrative leave may be covered using payments from the Fund. Questions Related to Administration of Fund Payments Do governments have to return unspent funds to Treasury? Yes. Section 601(f)(2) of the Social Security Act, as added by section 5001(a) of the CARES Act, provides for recoupment by the Department of the Treasury of amounts received from the Fund that have not been used in a manner consistent with section 601(d) of the Social Security Act. If a government has not used funds it has received to cover costs that were incurred by December 30, 2020, as required by the statute, those funds must be returned to the Department of the Treasury. What records must be kept by governments receiving payment? 10 A government should keep records sufficient to demonstrate that the amount of Fund payments to the government has been used in accordance with section 601(d) of the Social Security Act. May recipients deposit Fund payments into interest bearing accounts? Yes, provided that if recipients separately invest amounts received from the Fund, they must use the interest earned or other proceeds of these investments only to cover expenditures incurred in accordance with section 601(d) of the Social Security Act and the Guidance on eligible expenses. If a government deposits Fund payments in a government’s general account, it may use those funds to meet immediate cash management needs provided that the full amount of the payment is used to cover necessary expenditures. Fund payments are not subject to the Cash Management Improvement Act of 1990, as amended. May governments retain assets purchased with payments from the Fund? Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds provided by section 601(d) of the Social Security Act. What rules apply to the proceeds of disposition or sale of assets acquired using payments from the Fund? If such assets are disposed of prior to December 30, 2020, the proceeds would be subject to the restrictions on the eligible use of payments from the Fund provided by section 601(d) of the Social Security Act. Are Fund payments to State, territorial, local, and tribal governments considered grants? No. Fund payments made by Treasury to State, territorial, local, and Tribal governments are not considered to be grants but are “other financial assistance” under 2 C.F.R. § 200.40. Are Fund payments considered federal financial assistance for purposes of the Single Audit Act? Yes, Fund payments are considered to be federal financial assistance subject to the Single Audit Act (31 U.S.C. §§ 7501-7507) and the related provisions of the Uniform Guidance, 2 C.F.R. § 200.303 regarding internal controls, §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. Are Fund payments subject to other requirements of the Uniform Guidance? Fund payments are subject to the following requirements in the Uniform Guidance (2 C.F.R. Part 200): 2 C.F.R. § 200.303 regarding internal controls, 2 C.F.R. §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. Is there a Catalog of Federal Domestic Assistance (CFDA) number assigned to the Fund? Yes. The CFDA number assigned to the Fund is 21.019. If a State transfers Fund payments to its political subdivisions, would the transferred funds count toward the subrecipients’ total funding received from the federal government for purposes of the Single Audit Act? Yes. The Fund payments to subrecipients would count toward the threshold of the Single Audit Act and 2 C.F.R. part 200, subpart F re: audit requirements. Subrecipients are subject to a single audit or program- 11 specific audit pursuant to 2 C.F.R. § 200.501(a) when the subrecipients spend $750,000 or more in federal awards during their fiscal year. Are recipients permitted to use payments from the Fund to cover the expenses of an audit conducted under the Single Audit Act? Yes, such expenses would be eligible expenditures, subject to the limitations set forth in 2 C.F.R. § 200.425. If a government has transferred funds to another entity, from which entity would the Treasury Department seek to recoup the funds if they have not been used in a manner consistent with section 601(d) of the Social Security Act? The Treasury Department would seek to recoup the funds from the government that received the payment directly from the Treasury Department. State, territorial, local, and Tribal governments receiving funds from Treasury should ensure that funds transferred to other entities, whether pursuant to a grant program or otherwise, are used in accordance with section 601(d) of the Social Security Act as implemented in the Guidance. STAFF REPORT Agenda Item 10c. Council Meeting: August 13, 2020 Prepared By: Brad Martens Topic: Unrestricted Fund Balance Policy Action Required: Direction Summary: The City of Corcoran’s adopted Core Strategies, Short-Term Goals, and Action Steps were adopted on May 14th. One of the action steps approved was to “Establish a cash reserve goal in coordination with adopting the 2021 budget. The adopted Finance Guidelines state that “The City will strive to maintain an unrestricted fund balance in the General Fund of an amount not less than 35% of the next year’s budgeted expenditures of the General Fund.” While this establishes a bottom level for the Unrestricted Fund Balance, it does not set a goal for where the City would like to be if possible. The fund balance is tied to the following years general fund budget. This means for every $1 increase in general fund budget, at minimum, another $0.35 must be saved towards the reserve. If a goal would be established at 50%, an additional $0.50 must be saved for every $1 the general fund increases. It is requested that the City Council review this guideline and discuss setting a goal for the unrestricted fund balance. Financial/Budget: The adopted 2019 audit showed the City’s end of year Unrestricted Fund Balance to be at 40.7% and its Unassigned Fund Balance at 39%. These amounts exceed the 35% minimum as outlined in the Financial Guidelines and equate to just over $2,100,000 in funds available to the City in times of need. Options: 1. Establish an Unrestricted Fund Balance goal for the City. 2. Decline to set an Unrestricted Fund Balance goal for the City. Recommendation Staff recommends the City of Corcoran establish a goal between 40% and 50% for the Unrestricted Fund Balance. The 35% is an absolute minimum which must be maintained. Any higher amount will protect the City from potential unforeseen circumstances and show lenders the City is financially secure. Council Action: Consider a motion to establish an Unrestricted Fund Balance goal for the City. Attachments: None STAFF REPORT Agenda Item 10d. Council Meeting: August 13, 2020 Prepared By: Brad Martens Topic: Bond Refunding and Call Opportunities Action Required: Direction Summary: Refunding Opportunity The City issued bonds in 2012 in order to construct the new Public Works Facility located at 9100 County Road 19. Bonds were in the amount of $3,455,000 with a True Interest Cost of approximately 2.7%. The City now has an opportunity refund (refinance) these bonds at a lower interest rate and receive savings for the City. The estimated new True Interest Cost is just over 1.4% which results in fairly significant cost savings which can be received in one of two options shown below (it should be noted that the City’s most recent bond sale in June resulted in an actual True Interest Cost of .83%): • Option 1: Keep existing bond term and reduce annual payments o Average annual savings: Over $20,000 annually o Overall savings: $391,278.90 • Option 2: Reduce the term of the bond by one year o Overall savings: $458,345.06 ▪ Includes some annual savings as well In order to complete the refunding, a full sale must take place similar to that of the initial issuance (set sale resolution, bond rating call, sale, etc.). Costs incurred to complete that process are included in the cost savings. Taking advantage of the refunding in one of the options above is a smart financial decision for the City. At the time of the bond issuance, the Council intentionally selected a longer bond term in order for future Corcoran to help pay for the facility as the growth coming is what necessitated the size of the building. Additionally, while Option 2 has an overall cost savings, receiving higher annual savings for the entire term beginning in 2021 would help to reduce some financial pressure as we grow as a community. The Council should select which refunding option is preferred. Bond Call Opportunity The City has two bond issuances that are eligible for an early call at any time: • Bond Series 2012A o Requires payment of $130,954.24 o Interest savings of $2,545.76 o Planned 2021 payment amount: $48,904; last scheduled payment 2022 • Bond Series 2014A o Requires payment of $192,169.17 o Interest savings of $12,320.83 o Planned 2021 payment amount: $52,526; last scheduled payment 2024 The only option for funds to pay off the bonds is the general fund which would for the short-term, lower the existing Unrestricted Fund Balance. In speaking with Tammy Omdal of Northland Securities it is highly unlikely there would be any negative view of this by a bond rating agency as funds would be used to pay off debt early, reducing the City’s liabilities. The estimated cost to complete the payoff early is $600. Staff feels that the general fund could support taking advantage of one of the bond call opportunities above. Due to the increased interest savings, the 2014A bonds are recommended to be called. Financial/Budget: Taking advantage of the refunding and call options mentioned above will reduce the tax levy needed for 2021 and beyond. Options: 1. Direct staff to proceed with the refunding of Bond Series 2012B. 2. Direct staff to proceed with the refunding of Bond Series 2012B and the call of Bond Series 2014A. 3. Take no action at this time. Recommendation Direct staff to proceed with the refunding of Bond Series 2012B and the call of Bond Series 2014A. Council Action: Consider a motion to direct staff to proceed with the refunding of Bond Series 2012B and the call of Bond Series 2014A. Attachments: 1. Refunding Option 1 2. Refunding Option 2 3. Bond Call Option 1; Bond Series 2012A 4. Bond Call Option 2; Bond Series 2014A 5. Draft Bond Schedule City of Corcoran, Minnesota $3,455,000 G.O. Capital Improvement Plan Refunding Bonds, Series 2020 2012B (Preliminary Aa3 Rates as of 8/3/20) Table of Contents Report Refunding Summary 1 Debt Service Comparison 2 Debt Service Schedule 3 Debt Service To Maturity And To Call 4 12bref | SINGLE PURPOSE | 8/ 4/2020 | 3:27 PM Northland Securities, Inc. Public Finance City of Corcoran, Minnesota $3,455,000 G.O. Capital Improvement Plan Refunding Bonds, Series 2020 2012B (Preliminary Aa3 Rates as of 8/3/20) Refunding Summary Dated 11/05/2020 | Delivered 11/05/2020 Sources Of Funds Par Amount of Bonds $3,455,000.00 Total Sources $3,455,000.00 Uses Of Funds Deposit to Current Refunding Fund 3,370,000.00 Costs of Issuance 45,350.00 Total Underwriter's Discount (1.100%)38,005.00 Rounding Amount 1,645.00 Total Uses $3,455,000.00 Flow of Funds Detail State and Local Government Series (SLGS) rates for Date of OMP Candidates Current Refunding Escrow Solution Method Net Funded Total Cost of Investments $3,370,000.00 Total Draws $3,370,000.00 Issues Refunded And Call Dates 12bold 2/01/2021 PV Analysis Summary (Net to Net) Net PV Cashflow Savings @ 1.291%(Bond Yield)347,942.08 Contingency or Rounding Amount 1,645.00 Net Present Value Benefit $349,587.08 Net PV Benefit / $3,370,000 Refunded Principal 10.374% Net PV Benefit / $3,455,000 Refunding Principal 10.118% Bond Statistics Average Life 9.738 Years Average Coupon 1.3011039% Net Interest Cost (NIC)1.4140615% Bond Yield for Arbitrage Purposes 1.2910989% True Interest Cost (TIC)1.4134819% All Inclusive Cost (AIC)1.5619419% 12bref | SINGLE PURPOSE | 8/ 4/2020 | 3:27 PM Northland Securities, Inc. Public Finance Page 1 City of Corcoran, Minnesota $3,455,000 G.O. Capital Improvement Plan Refunding Bonds, Series 2020 2012B (Preliminary Aa3 Rates as of 8/3/20) Debt Service Comparison Date Total P+I Existing D/S Net New D/S Old Net D/S Savings 02/01/2021 -194,643.75 192,998.75 194,643.75 1,645.00 02/01/2022 215,383.60 -215,383.60 236,287.50 20,903.90 02/01/2023 216,207.50 -216,207.50 238,287.50 22,080.00 02/01/2024 215,667.50 -215,667.50 240,187.50 24,520.00 02/01/2025 219,947.50 -219,947.50 241,987.50 22,040.00 02/01/2026 219,022.50 -219,022.50 243,687.50 24,665.00 02/01/2027 222,912.50 -222,912.50 245,032.50 22,120.00 02/01/2028 221,582.50 -221,582.50 246,270.00 24,687.50 02/01/2029 225,062.50 -225,062.50 247,130.00 22,067.50 02/01/2030 228,307.50 -228,307.50 252,875.00 24,567.50 02/01/2031 231,207.50 -231,207.50 253,000.00 21,792.50 02/01/2032 233,850.00 -233,850.00 258,000.00 24,150.00 02/01/2033 236,225.00 -236,225.00 257,750.00 21,525.00 02/01/2034 238,322.50 -238,322.50 261,300.00 22,977.50 02/01/2035 235,132.50 -235,132.50 259,550.00 24,417.50 02/01/2036 241,722.50 -241,722.50 262,650.00 20,927.50 02/01/2037 243,042.50 -243,042.50 265,450.00 22,407.50 02/01/2038 249,165.00 -249,165.00 272,950.00 23,785.00 Total $3,892,761.10 $194,643.75 $4,085,759.85 $4,477,038.75 $391,278.90 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.....................347,942.08 Net PV Cashflow Savings @ 1.291%(Bond Yield).....347,942.08 Contingency or Rounding Amount....................1,645.00 Net Present Value Benefit $349,587.08 Net PV Benefit / $3,802,942.08 PV Refunded Debt Service 9.193% Net PV Benefit / $3,370,000 Refunded Principal...10.374% Net PV Benefit / $3,455,000 Refunding Principal..10.118% Refunding Bond Information Refunding Dated Date 11/05/2020 Refunding Delivery Date 11/05/2020 12bref | SINGLE PURPOSE | 8/ 4/2020 | 3:27 PM Northland Securities, Inc. Public Finance Page 2 City of Corcoran, Minnesota $3,455,000 G.O. Capital Improvement Plan Refunding Bonds, Series 2020 2012B (Preliminary Aa3 Rates as of 8/3/20) Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/05/2020 ----- 08/01/2021 --27,067.35 27,067.35 - 02/01/2022 170,000.00 0.250%18,316.25 188,316.25 215,383.60 08/01/2022 --18,103.75 18,103.75 - 02/01/2023 180,000.00 0.300%18,103.75 198,103.75 216,207.50 08/01/2023 --17,833.75 17,833.75 - 02/01/2024 180,000.00 0.400%17,833.75 197,833.75 215,667.50 08/01/2024 --17,473.75 17,473.75 - 02/01/2025 185,000.00 0.500%17,473.75 202,473.75 219,947.50 08/01/2025 --17,011.25 17,011.25 - 02/01/2026 185,000.00 0.600%17,011.25 202,011.25 219,022.50 08/01/2026 --16,456.25 16,456.25 - 02/01/2027 190,000.00 0.700%16,456.25 206,456.25 222,912.50 08/01/2027 --15,791.25 15,791.25 - 02/01/2028 190,000.00 0.800%15,791.25 205,791.25 221,582.50 08/01/2028 --15,031.25 15,031.25 - 02/01/2029 195,000.00 0.900%15,031.25 210,031.25 225,062.50 08/01/2029 --14,153.75 14,153.75 - 02/01/2030 200,000.00 1.050%14,153.75 214,153.75 228,307.50 08/01/2030 --13,103.75 13,103.75 - 02/01/2031 205,000.00 1.150%13,103.75 218,103.75 231,207.50 08/01/2031 --11,925.00 11,925.00 - 02/01/2032 210,000.00 1.250%11,925.00 221,925.00 233,850.00 08/01/2032 --10,612.50 10,612.50 - 02/01/2033 215,000.00 1.350%10,612.50 225,612.50 236,225.00 08/01/2033 --9,161.25 9,161.25 - 02/01/2034 220,000.00 1.450%9,161.25 229,161.25 238,322.50 08/01/2034 --7,566.25 7,566.25 - 02/01/2035 220,000.00 1.550%7,566.25 227,566.25 235,132.50 08/01/2035 --5,861.25 5,861.25 - 02/01/2036 230,000.00 1.600%5,861.25 235,861.25 241,722.50 08/01/2036 --4,021.25 4,021.25 - 02/01/2037 235,000.00 1.650%4,021.25 239,021.25 243,042.50 08/01/2037 --2,082.50 2,082.50 - 02/01/2038 245,000.00 1.700%2,082.50 247,082.50 249,165.00 Total $3,455,000.00 -$437,761.10 $3,892,761.10 - Date And Term Structure Dated 11/05/2020 Delivery Date 11/05/2020 First available call date Call Price - Yield Statistics Bond Year Dollars $33,645.36 Average Life 9.738 Years Average Coupon 1.3011039% Net Interest Cost (NIC)1.4140615% True Interest Cost (TIC)1.4134819% All Inclusive Cost (AIC)1.5619419% IRS Form 8038 Net Interest Cost (NIC)1.4140615% Weighted Average Maturity 9.738 Years Bond Yield for Arbitrage Purposes 1.2910989% 12bref | SINGLE PURPOSE | 8/ 4/2020 | 3:27 PM Northland Securities, Inc. Public Finance Page 3 City of Corcoran, Minnesota G.O. Capital Improvement Plan Bonds, Series 2012B Debt Service To Maturity And To Call Date Refunded Bonds D/S To Call Principal Coupon Interest Refunded D/S Fiscal Total 11/05/2020 ------- 02/01/2021 3,370,000.00 3,370,000.00 -2.000%--- 08/01/2021 ----43,143.75 43,143.75 - 02/01/2022 --150,000.00 2.000%43,143.75 193,143.75 236,287.50 08/01/2022 ----41,643.75 41,643.75 - 02/01/2023 --155,000.00 2.000%41,643.75 196,643.75 238,287.50 08/01/2023 ----40,093.75 40,093.75 - 02/01/2024 --160,000.00 2.000%40,093.75 200,093.75 240,187.50 08/01/2024 ----38,493.75 38,493.75 - 02/01/2025 --165,000.00 2.000%38,493.75 203,493.75 241,987.50 08/01/2025 ----36,843.75 36,843.75 - 02/01/2026 --170,000.00 2.150%36,843.75 206,843.75 243,687.50 08/01/2026 ----35,016.25 35,016.25 - 02/01/2027 --175,000.00 2.150%35,016.25 210,016.25 245,032.50 08/01/2027 ----33,135.00 33,135.00 - 02/01/2028 --180,000.00 2.300%33,135.00 213,135.00 246,270.00 08/01/2028 ----31,065.00 31,065.00 - 02/01/2029 --185,000.00 2.300%31,065.00 216,065.00 247,130.00 08/01/2029 ----28,937.50 28,937.50 - 02/01/2030 --195,000.00 2.500%28,937.50 223,937.50 252,875.00 08/01/2030 ----26,500.00 26,500.00 - 02/01/2031 --200,000.00 2.500%26,500.00 226,500.00 253,000.00 08/01/2031 ----24,000.00 24,000.00 - 02/01/2032 --210,000.00 2.500%24,000.00 234,000.00 258,000.00 08/01/2032 ----21,375.00 21,375.00 - 02/01/2033 --215,000.00 3.000%21,375.00 236,375.00 257,750.00 08/01/2033 ----18,150.00 18,150.00 - 02/01/2034 --225,000.00 3.000%18,150.00 243,150.00 261,300.00 08/01/2034 ----14,775.00 14,775.00 - 02/01/2035 --230,000.00 3.000%14,775.00 244,775.00 259,550.00 08/01/2035 ----11,325.00 11,325.00 - 02/01/2036 --240,000.00 3.000%11,325.00 251,325.00 262,650.00 08/01/2036 ----7,725.00 7,725.00 - 02/01/2037 --250,000.00 3.000%7,725.00 257,725.00 265,450.00 08/01/2037 ----3,975.00 3,975.00 - 02/01/2038 --265,000.00 3.000%3,975.00 268,975.00 272,950.00 Total $3,370,000.00 $3,370,000.00 $3,370,000.00 -$912,395.00 $4,282,395.00 - Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation 11/05/2020 Average Life 10.071 Years Average Coupon 2.6882543% Weighted Average Maturity (Par Basis) 10.071 Years Weighted Average Maturity (Original Price Basis) 10.071 Years Refunding Bond Information Refunding Dated Date 11/05/2020 Refunding Delivery Date 11/05/2020 12bold | SINGLE PURPOSE | 8/ 4/2020 | 3:27 PM Northland Securities, Inc. Public Finance Page 4 City of Corcoran, Minnesota $3,455,000 G.O. Capital Improvement Plan Refunding Bonds, Series 2020 2012B (Preliminary Aa3 Rates as of 8/3/20) Table of Contents Report Refunding Summary 1 Debt Service Comparison 2 Debt Service Schedule 3 Debt Service To Maturity And To Call 4 12bref | SINGLE PURPOSE | 8/ 4/2020 | 3:28 PM Northland Securities, Inc. Public Finance City of Corcoran, Minnesota $3,455,000 G.O. Capital Improvement Plan Refunding Bonds, Series 2020 2012B (Preliminary Aa3 Rates as of 8/3/20) Refunding Summary Dated 11/05/2020 | Delivered 11/05/2020 Sources Of Funds Par Amount of Bonds $3,455,000.00 Total Sources $3,455,000.00 Uses Of Funds Deposit to Current Refunding Fund 3,370,000.00 Costs of Issuance 45,350.00 Total Underwriter's Discount (1.100%)38,005.00 Rounding Amount 1,645.00 Total Uses $3,455,000.00 Flow of Funds Detail State and Local Government Series (SLGS) rates for Date of OMP Candidates Current Refunding Escrow Solution Method Net Funded Total Cost of Investments $3,370,000.00 Total Draws $3,370,000.00 Issues Refunded And Call Dates 12bold 2/01/2021 PV Analysis Summary (Net to Net) Net PV Cashflow Savings @ 1.203%(Bond Yield)378,372.89 Contingency or Rounding Amount 1,645.00 Net Present Value Benefit $380,017.89 Net PV Benefit / $3,370,000 Refunded Principal 11.276% Net PV Benefit / $3,455,000 Refunding Principal 10.999% Bond Statistics Average Life 8.858 Years Average Coupon 1.2112092% Net Interest Cost (NIC)1.3353868% Bond Yield for Arbitrage Purposes 1.2027802% True Interest Cost (TIC)1.3358389% All Inclusive Cost (AIC)1.4972460% 12bref | SINGLE PURPOSE | 8/ 4/2020 | 3:28 PM Northland Securities, Inc. Public Finance Page 1 City of Corcoran, Minnesota $3,455,000 G.O. Capital Improvement Plan Refunding Bonds, Series 2020 2012B (Preliminary Aa3 Rates as of 8/3/20) Debt Service Comparison Date Total P+I Existing D/S Net New D/S Old Net D/S Savings 02/01/2021 -194,643.75 192,998.75 194,643.75 1,645.00 02/01/2022 232,097.44 -232,097.44 236,287.50 4,190.06 02/01/2023 233,505.00 -233,505.00 238,287.50 4,782.50 02/01/2024 237,905.00 -237,905.00 240,187.50 2,282.50 02/01/2025 237,085.00 -237,085.00 241,987.50 4,902.50 02/01/2026 241,060.00 -241,060.00 243,687.50 2,627.50 02/01/2027 244,800.00 -244,800.00 245,032.50 232.50 02/01/2028 243,295.00 -243,295.00 246,270.00 2,975.00 02/01/2029 246,575.00 -246,575.00 247,130.00 555.00 02/01/2030 249,595.00 -249,595.00 252,875.00 3,280.00 02/01/2031 252,232.50 -252,232.50 253,000.00 767.50 02/01/2032 254,587.50 -254,587.50 258,000.00 3,412.50 02/01/2033 256,650.00 -256,650.00 257,750.00 1,100.00 02/01/2034 258,410.00 -258,410.00 261,300.00 2,890.00 02/01/2035 254,857.50 -254,857.50 259,550.00 4,692.50 02/01/2036 261,060.00 -261,060.00 262,650.00 1,590.00 02/01/2037 121,980.00 -121,980.00 265,450.00 143,470.00 02/01/2038 ---272,950.00 272,950.00 Total $3,825,694.94 $194,643.75 $4,018,693.69 $4,477,038.75 $458,345.06 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.....................378,372.89 Net PV Cashflow Savings @ 1.203%(Bond Yield).....378,372.89 Contingency or Rounding Amount....................1,645.00 Net Present Value Benefit $380,017.89 Net PV Benefit / $3,833,372.89 PV Refunded Debt Service 9.913% Net PV Benefit / $3,370,000 Refunded Principal...11.276% Net PV Benefit / $3,455,000 Refunding Principal..10.999% Refunding Bond Information Refunding Dated Date 11/05/2020 Refunding Delivery Date 11/05/2020 12bref | SINGLE PURPOSE | 8/ 4/2020 | 3:28 PM Northland Securities, Inc. Public Finance Page 2 City of Corcoran, Minnesota $3,455,000 G.O. Capital Improvement Plan Refunding Bonds, Series 2020 2012B (Preliminary Aa3 Rates as of 8/3/20) Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/05/2020 ----- 08/01/2021 --25,107.44 25,107.44 - 02/01/2022 190,000.00 0.250%16,990.00 206,990.00 232,097.44 08/01/2022 --16,752.50 16,752.50 - 02/01/2023 200,000.00 0.300%16,752.50 216,752.50 233,505.00 08/01/2023 --16,452.50 16,452.50 - 02/01/2024 205,000.00 0.400%16,452.50 221,452.50 237,905.00 08/01/2024 --16,042.50 16,042.50 - 02/01/2025 205,000.00 0.500%16,042.50 221,042.50 237,085.00 08/01/2025 --15,530.00 15,530.00 - 02/01/2026 210,000.00 0.600%15,530.00 225,530.00 241,060.00 08/01/2026 --14,900.00 14,900.00 - 02/01/2027 215,000.00 0.700%14,900.00 229,900.00 244,800.00 08/01/2027 --14,147.50 14,147.50 - 02/01/2028 215,000.00 0.800%14,147.50 229,147.50 243,295.00 08/01/2028 --13,287.50 13,287.50 - 02/01/2029 220,000.00 0.900%13,287.50 233,287.50 246,575.00 08/01/2029 --12,297.50 12,297.50 - 02/01/2030 225,000.00 1.050%12,297.50 237,297.50 249,595.00 08/01/2030 --11,116.25 11,116.25 - 02/01/2031 230,000.00 1.150%11,116.25 241,116.25 252,232.50 08/01/2031 --9,793.75 9,793.75 - 02/01/2032 235,000.00 1.250%9,793.75 244,793.75 254,587.50 08/01/2032 --8,325.00 8,325.00 - 02/01/2033 240,000.00 1.350%8,325.00 248,325.00 256,650.00 08/01/2033 --6,705.00 6,705.00 - 02/01/2034 245,000.00 1.450%6,705.00 251,705.00 258,410.00 08/01/2034 --4,928.75 4,928.75 - 02/01/2035 245,000.00 1.550%4,928.75 249,928.75 254,857.50 08/01/2035 --3,030.00 3,030.00 - 02/01/2036 255,000.00 1.600%3,030.00 258,030.00 261,060.00 08/01/2036 --990.00 990.00 - 02/01/2037 120,000.00 1.650%990.00 120,990.00 121,980.00 Total $3,455,000.00 -$370,694.94 $3,825,694.94 - Date And Term Structure Dated 11/05/2020 Delivery Date 11/05/2020 First available call date Call Price - Yield Statistics Bond Year Dollars $30,605.36 Average Life 8.858 Years Average Coupon 1.2112092% Net Interest Cost (NIC)1.3353868% True Interest Cost (TIC)1.3358389% All Inclusive Cost (AIC)1.4972460% IRS Form 8038 Net Interest Cost (NIC)1.3353868% Weighted Average Maturity 8.858 Years Bond Yield for Arbitrage Purposes 1.2027802% 12bref | SINGLE PURPOSE | 8/ 4/2020 | 3:28 PM Northland Securities, Inc. Public Finance Page 3 City of Corcoran, Minnesota G.O. Capital Improvement Plan Bonds, Series 2012B Debt Service To Maturity And To Call Date Refunded Bonds D/S To Call Principal Coupon Interest Refunded D/S Fiscal Total 11/05/2020 ------- 02/01/2021 3,370,000.00 3,370,000.00 -2.000%--- 08/01/2021 ----43,143.75 43,143.75 - 02/01/2022 --150,000.00 2.000%43,143.75 193,143.75 236,287.50 08/01/2022 ----41,643.75 41,643.75 - 02/01/2023 --155,000.00 2.000%41,643.75 196,643.75 238,287.50 08/01/2023 ----40,093.75 40,093.75 - 02/01/2024 --160,000.00 2.000%40,093.75 200,093.75 240,187.50 08/01/2024 ----38,493.75 38,493.75 - 02/01/2025 --165,000.00 2.000%38,493.75 203,493.75 241,987.50 08/01/2025 ----36,843.75 36,843.75 - 02/01/2026 --170,000.00 2.150%36,843.75 206,843.75 243,687.50 08/01/2026 ----35,016.25 35,016.25 - 02/01/2027 --175,000.00 2.150%35,016.25 210,016.25 245,032.50 08/01/2027 ----33,135.00 33,135.00 - 02/01/2028 --180,000.00 2.300%33,135.00 213,135.00 246,270.00 08/01/2028 ----31,065.00 31,065.00 - 02/01/2029 --185,000.00 2.300%31,065.00 216,065.00 247,130.00 08/01/2029 ----28,937.50 28,937.50 - 02/01/2030 --195,000.00 2.500%28,937.50 223,937.50 252,875.00 08/01/2030 ----26,500.00 26,500.00 - 02/01/2031 --200,000.00 2.500%26,500.00 226,500.00 253,000.00 08/01/2031 ----24,000.00 24,000.00 - 02/01/2032 --210,000.00 2.500%24,000.00 234,000.00 258,000.00 08/01/2032 ----21,375.00 21,375.00 - 02/01/2033 --215,000.00 3.000%21,375.00 236,375.00 257,750.00 08/01/2033 ----18,150.00 18,150.00 - 02/01/2034 --225,000.00 3.000%18,150.00 243,150.00 261,300.00 08/01/2034 ----14,775.00 14,775.00 - 02/01/2035 --230,000.00 3.000%14,775.00 244,775.00 259,550.00 08/01/2035 ----11,325.00 11,325.00 - 02/01/2036 --240,000.00 3.000%11,325.00 251,325.00 262,650.00 08/01/2036 ----7,725.00 7,725.00 - 02/01/2037 --250,000.00 3.000%7,725.00 257,725.00 265,450.00 08/01/2037 ----3,975.00 3,975.00 - 02/01/2038 --265,000.00 3.000%3,975.00 268,975.00 272,950.00 Total $3,370,000.00 $3,370,000.00 $3,370,000.00 -$912,395.00 $4,282,395.00 - Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation 11/05/2020 Average Life 10.071 Years Average Coupon 2.6882543% Weighted Average Maturity (Par Basis) 10.071 Years Weighted Average Maturity (Original Price Basis) 10.071 Years Refunding Bond Information Refunding Dated Date 11/05/2020 Refunding Delivery Date 11/05/2020 12bold | SINGLE PURPOSE | 8/ 4/2020 | 3:28 PM Northland Securities, Inc. Public Finance Page 4 City of Corcoran, Minnesota $130,000.00 G.O. Equipment Certificates of Indebtedness, Series 2012A Debt Service To Maturity And To Call Date Principal to Call Date Interest to Call Date Principal & Interest to Call Date Principal Coupon Interest Refunded D/S Fiscal Total 10/02/2020 130,000.00 954.24 130,954.24 ----- 11/01/2020 ---40,000.00 1.750%1,137.50 41,137.50 41,137.50 05/01/2021 -----787.50 787.50 - 11/01/2021 ---45,000.00 1.750%787.50 45,787.50 46,575.00 05/01/2022 -----393.75 393.75 - 11/01/2022 ---45,000.00 1.750%393.75 45,393.75 45,787.50 Total $130,000.00 $954.24 $130,954.24 $130,000.00 -$3,500.00 $133,500.00 - Interest Savings Information The payment due on October 2, 2020 to pay off the 2012A Bonds is $130,954.24. The remaining payments if not paid off early total $133,500. The total interest savings by paying the Bonds off on October 2, 2020 is $2,545.76. Call Date Information Call Date 10/02/2020 2012A Old | SINGLE PURPOSE | 7/23/2020 | 4:46 PM Northland Securities, Inc. Public Finance Page 1 City of Corcoran, Minnesota $190,000 G.O. Equipment Certificates of Indebtedness, Series 2014A Debt Service To Maturity And To Call Date Principal to Call Date Interest to Call Date Principal & Interest to Principal Coupon Interest Refunded D/S Fiscal Total 10/02/2020 190,000.00 2,169.17 192,169.17 ----- 11/15/2020 -----2,850.00 2,850.00 - 05/15/2021 ---45,000.00 3.000%2,850.00 47,850.00 50,700.00 11/15/2021 -----2,175.00 2,175.00 - 05/15/2022 ---47,000.00 3.000%2,175.00 49,175.00 51,350.00 11/15/2022 -----1,470.00 1,470.00 - 05/15/2023 ---48,000.00 3.000%1,470.00 49,470.00 50,940.00 11/15/2023 -----750.00 750.00 - 05/15/2024 ---50,000.00 3.000%750.00 50,750.00 51,500.00 Total $190,000.00 $2,169.17 $192,169.17 $190,000.00 -$14,490.00 $204,490.00 - Interest Savings Information The payment due on October 2, 2020 to pay off trhe 2014A Bonds is $192,169.17 The remaining payments if not paid off early total $204,490. The total interest savings by paying the Bonds off on October 2, 2020 is $12,320.83. Call Date Information Call Date 10/02/2020 2014A Old | SINGLE PURPOSE | 7/23/2020 | 4:55 PM Northland Securities, Inc. Public Finance Page 1 CITY OF CORCORAN, MINNESOTA GENERAL OBLIGATION REFUNDING BONDS, SERIES 2020B CASH CALL OF SERIES 2014A BONDS PROPOSED SCHEDULE OF EVENTS The following checklist of items denotes each milestone activity as well as the members of the finance team who will have the responsibility to complete it. Please note this proposed timetable assumes regularly scheduled City Council meetings. Date Action Responsible Party August 14 General Information Certificate Sent to City for updates Northland August 20 General Information Certificate Returned to Northland City Staff August 21 Finance Plan and Set Sale Resolution sent to City Resolution Calling the Series 2014A Bonds sent to City Northland, Bond Counsel September 1 Preliminary Official Statement Sent to City for Sign Off and to Moody’s Northland August 27 Set Sale Resolution Adopted and Finance Plan Reviewed Resolution Calling the Series 2014A Bonds Adopted City Council Action, Northland, Bond Counsel Mid-Late September Rating Conference Call Northland, City Staff, Rating Agency September 28 Rating Received Rating Agency, City Staff, Northland Week of September 28 Funds wired to Northland Trust Services, Inc. to call the Series 2014A Bonds City Staff October 2 Series 2014A Bonds Called Paying Agent August 2020 September 2020 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 October 2020 November 2020 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Corcoran Page 2 Date Action Responsible Party October 8 Bond Sale 10:00 a.m. Authorizing Resolution Adopted – 7:00 p.m. Northland, Bond Counsel, City Council Action November 5 Closing on the Bonds (Proceeds available to Call the Series 2012B Bonds) Northland, City Staff, Bond Counsel STAFF REPORT Agenda Item 10e. Council Meeting: August 13, 2020 Prepared By: Kevin Mattson, Pat Meister, Matt Gottschalk Topic: 2021 Capital Improvement Plan Purchases Action Required: Approval Summary : The 2020-2021 Capital Improvement Plan (CIP) provides for the purchase of a Track Excavator, ¾ Ton Pickup with plow, Trail Maintenance Equipment, and a CSO truck in 2021. The Track Excavator and ¾ ton Pickup with plow would be considered replacement equipment with the existing vehicles sold or traded in for resale value. The Trail Maintenance Equipment is considered new equipment. The CSO truck replaces the existing CSO vehicle which is planned to be repurposed. Track Excavator Staff is recommending the purchase of a Bobcat Excavator to replace an existing 2006 Daewoo model. The final quote came in approximately $22,000 under the approved expense. The savings will be redirected to other approved CIP fund items. The lead time to receive the equipment is approximately 6-8 months. ¾ ton Pickup with plow Staff is recommending the purchase of a GMC ¾ ton Pickup with plow to replace an existing 2011 GMC model. The final quote came in approximately $700 over the approved expense. Savings resulting from the Track Excavator purchase would cover the price gap. The lead time to receive the equipment is approximately 6-8 months. Trail Maintenance Equipment Staff is recommending the purchase of Trail Maintenance Equipment which includes angle broom and snowblower attachments. The final quote came in approximately $500 over the approved expense. Savings resulting from the Track Excavator purchase would cover the price gap. CSO Truck Based on available law enforcement equipment, towing needs, and prisoner transport needs the police department is considering either a Ford F150 SuperCrew or a Chevrolet Silverado 1500 Crew Cab. Due to supply chain issues, dealers have told the department to expect significant delays in delivery. Some law enforcement vehicles are potentially out up to 16 months depending on what is ordered. The dealers indicated that fleet orders are filled in the order of request. The final state contract pricing is not available for the 2021 models and their associated options at the time of this report, but they are anticipated in the coming weeks. In order to place the vehicle order as soon as available Police Department staff is requesting Council approval to spend up to the budgeted $58,000 in CIP funds for the purchase of either a 2021 Ford F150 SuperCrew or 2021 Chevrolet Silverado 1500 Crew Cab, at the Director of Public Safety’s discretion, and the associated patrol equipment and upfitting. The truck itself, with requisite towing and engine options, is anticipated to cost approximately $42,000. The remaining expenses will include those associated with upfitting a patrol vehicle including emergency lighting, electronics, squad radio, topper, prisoner partitions, equipment management solutions, and graphics. Equipment from the previous CSO squad will be reused where prudent. Finan cial /B udget: The 2020-2021 CIP had budgeted a combined $233,000 for the Track Excavator, ¾ ton Pickup with plow, Trail Maintenance Equipment, and CSO Truck in 2021. The final combined price for these items is $212,265.34 or $20,734.66 less than projected. The savings will be redirected to other approved CIP fund items. Payment would not take place until after the equipment was received. Options: 1. Approve 2020-2021 CIP purchase orders for the Track Excavator, ¾ ton Pickup with plow, Trail Maintenance Equipment, and CSO Truck as presented. 2. Provide staff direction. Recommendation: Approve 2020-2021 CIP purchase orders for the Track Excavator, ¾ ton Pickup with plow, Trail Maintenance Equipment, and CSO Truck as presented. Council Action: Consider a motion to approve 2020-2021 CIP purchase orders for the Track Excavator, ¾ ton Pickup with plow, Trail Maintenance Equipment, and CSO Truck as presented. Attachments: 1. Quote for Bobcat Excavator 2. Quote for GMC ¾ ton Pickup 3. Quote for Plow 4. Quote for Trail Maintenance Equipment 5. 2020-2021 CIP Product Quotation Quotation Number: 32739D032823 Date: 2020-08-05 17:47:07 Customer Name/Address: Bobcat Delivering Dealer CITY OF CORCORAN Attn: PAT MEISTER 9100 COUNT RD 19 CORCORAN, MN 55340 Phone: (763) 420-2288 Lano Equipment, Inc., Corcoran,MN Dave Underwood 23580 HIGHWAY 55 CORCORAN MN 55357 Phone: (763) 479-8200 Fax: (763) 479-8201 Description Part No Qty Price Ea. Total E145 Bobcat Excavator M3330 1 $121,326.8 0 $121,326.80 Auto-Idle Auto Shift, 2 Speed Travel Auto Shut-off Auxiliary Hydraulics with Selectable Flow Battery Disconnect Cab, Enclosed with Auto HVAC - ROPS • Includes: Adjustable Arm Rests, Cup Holder, Heated Air Suspension Seat, AM/FM Stereo with CD Player & MP3 Port, Retractable Seat Belt Camera: Rear and Side Control Lock-Out, disabling all machine functionality Control Pattern Selector Valve (ISO/STD) Display, 7" LCD • Password protection Emergency Stop Switch Engine/Hydraulic Monitor with Shutdown Engine Restart Prevention System Fingertip Auxiliary Hydraulic Control Foot Pedal Attachment Control Horn (joystick mounted) Hydraulic joystick Controls Mirrors, Left, and Right Pin-On Attachment Mounting System Power Boost Power Modes: Power+, Power, Standard, Economy Self-Diagnostics System Smart Power Control (SPC) Steel Tracks Telematics Travel Motion & Swing Alarm Turbocharged, Tier 4, Non DPF Two Way Piping with Pedal and Fingertip Control Vandalism Protection • Includes: Locking Access Panels and Locking Fuel Cap Work Lights: Boom (2), House (1), and Rear (1) Work Modes: Dig, Lift, Breaker (single directional aux flow), & Shear (dual directional aux flow) 12 Volt Power Port Warranty: 2 years, or 2000 hours whichever occurs first Dozer Blade M3330-R01-C02 1 $7,356.30 $7,356.30 Hydraulic Activated Pin-Grabber Attachment Quick Coupler M3330-R03-C02 1 $5,198.20 $5,198.20 Pro-Link Clamp, for 36" Bucket and Hydraulic Pin- Grabber M3330-R04-C09 1 $7,347.90 $7,347.90 36" Trenching Bucket M3330-A01-C02 1 $2,974.30 $2,974.30 Description Part No Qty Price Ea. Total AT075060 DOOSAN 60" .82 CU YD GRADING BKT 90 DEG TILT 1 $7,067.16 $7,067.16 Total of Items Quoted $151,270.66 Dealer Assembly Charges $0.00 Trade-in DOOSAN SOLAR 140 EXCAVATOR ($55,000.00) Trade-in 60" AIM DITCHING BUCKET ($2,000.00) Trade-in 36" USA ATTACHMENTS TRENCHING BUCKET ($1,200.00) Quote Total - US dollars $93,070.66 Notes: ORDER ACCEPTED BY: ________________________________________ _______________________________ SIGNATURE DATED ________________________________________ _______________________________ PRINT NAME AND TITLE PURCHASE ORDER # SHIP TO ADDRESS:___________________________________________________________ BILL TO ADDRESS (if different than Ship To):___________________________________________ *Prices per the Minnesota Excavator Contract# 169546 – 95(5). *Must be a Coop Member to purchase off contract *Terms Net 60 Days. Credit cards accepted. *FOB Destination within the 48 Contiguous States. *Delivery: 60 to 90 days from ARO. *State Sales Taxes apply. Tax Exempt Certificate required with all purchases *TID# 38-0425350 Prices & Specifications are subject to change. Please call before placing an order. Applies to factory ordered units only. Cust Name:CITY OF CORCORAN Quote Number: Contact:Pat Meister CITY OF CORCORAN-28-WES-44046-14-12-v1 (763) 342-2652 (763) 420-2652 E-Mail: 0 0 Qty Carryout Installed 1 $6,107.00 $6,840.00 100 100 100 100 100 100 100 100 100 100 100 1 1 $323.00 $450.00 100 1 1 1 100 100 100 100 100 100 100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $7,290.00 $0.00 $0.00 $0.00 $0.00 Estimated Sales Tax:$0.00 $0.00 $0.00 • F.O.B.: Bloomington, MN (Unless otherwise specified) Total:$7,290.00 Estimated F.E.T. : Trade in Allowance: Submitted by, blank blank blank 0 blank 0 blankblank blank * Chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame rails, shortening or lengthening frame rails and the like will be added to the selling price. **Mfg's Surcharges may be added to this quotation. blank blank 0 0 Exhaust Systems : With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are configured and have difficulty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. Blade gauge is 14 GA steel Four (4) trip springs Pivot bar Six (6) vertical ribs Angling rams are 1-1/2" x 10" Width at full angle: (7'2" Retracted,9' Expanded, 7'11" Scoop) blank blank blank Disc Shoes are optional 1/2" x 6" high carbon steel cutting edge Western Wide-Out Deflector Kit Blade guides blank Adder for NIGHTHAWK LED Headlight Kit, Complete $593.00 Adder for plow installation on a Used Truck $380.00 blank 3.143 52280-1 blank blank Torsion bar 72530 NIGHTHAWK™ Halogen Headlight Kit, Complete (Included w/ plow) Installed Dealership: Aspen Equipment is pleased to offer the following quotation for your consideration Quote Date:8/3/2020 CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 - Phone: (952) 888-2525 · Fax: (952) 656-7159 · Website: www.aspenequipment.com Phone: Contact: Fax:pmeister@ci.corcoran.mn.us blank blank 0 blank 3.44 UTWO810GEN2 Aspen Equipment blank Option: 3.164 72525 blank Option: Used Truck Tax Note: blank blank blank blank blank blank Western 8' Wide Out plow Gen 2, Ultramount 2 Blade height 31" on Moldboard, 35" at endsblank Truck rating and compatibilty MUST be verified prior to plow installation Option: Diesel Engine blank Important Note: Part/Spec Number blank Description blankblank 0 Applicable sales tax and/or FET estimates will be confirmed and added to the final invoice State of Minnesota Contract 167783, 176433 Pickup and delivery fee 0 0 0 0 blank blank Adder for plow installation on truck with Diesel engine $127.00 blank blank Transit Tax: Mitch Buzzo • Equipment Specifications subject to change • Quote valid for 30 days from date of quotation Discount: Quote Sub Total: 952-656-7133 Note: Options are priced each and are not included in the total. 1 of 1 Product Quotation Quotation Number: 32739D032814 Date: 2020-07-16 07:24:50 Customer Name/Address: Bobcat Delivering Dealer CITY OF CORCORAN Attn: PAT MEISTER 9100 COUNT RD 19 CORCORAN, MN 55340 Phone: (763) 420-2288 Lano Equipment, Inc., Corcoran,MN Dave Underwood 23580 HIGHWAY 55 CORCORAN MN 55357 Phone: (763) 479-8200 Fax: (763) 479-8201 Description Part No Qty Price Ea. Total 84" Angle Broom 7337715 1 $4,646.64 $4,646.64 SB240 Snowblower - 72" Width M7005 1 $4,918.72 $4,918.72 --- 9.6 Hyd Motor Package (25 - 31 gpm) M7005-R01-C04 1 $955.32 $955.32 Total of Items Quoted $10,520.68 Dealer Assembly Charges $0.00 Quote Total - US dollars $10,520.68 Notes: ORDER ACCEPTED BY: ________________________________________ _______________________________ SIGNATURE DATED ________________________________________ _______________________________ PRINT NAME AND TITLE PURCHASE ORDER # SHIP TO ADDRESS:___________________________________________________________ BILL TO ADDRESS (if different than Ship To):___________________________________________ *Prices per the Minnesota Contract# 149595, T-631(5). 11/1/18-10/31/19 *Must be a Coop Member to purchase off contract *Terms Net 30 Days. Credit cards accepted. *FOB Destination within the 48 Contiguous States. *Delivery: 60 to 90 days from ARO. *State Sales Taxes apply. IF Tax Exempt, please include Tax Exempt Certificate with placed order. *TID# 38-0425350 Prices & Specifications are subject to change. Please call before placing an order. Applies to factory ordered units only. Department Item Cost Re-sale Total Proposed Notes Administration Administration Software $50,000 $0 $50,000 Accounting/Utility billing/ Permits (e-permits) Police Livescan $33,000 $0 $33,000 Obtained used from Medina in 2017; now unsupported and failing MDC's (squad computers)$48,000 $0 $48,000 End of life, failing; required to connect to HC Dispatch Ford SUV Explorer (564)$49,000 $0 $49,000 Repurposed for Reserves/Public Works Ford SUV Explorer (563)$49,000 $0 $49,000 Repurposed for CSO City camera system $7,000 $0 $7,000 Replace camera system switch and base Squad cameras/body cam $114,500 $0 $114,500 Replace failing sqaud cameras; add body cameras Support/protection equipment $12,000 $0 $12,000 Radios, squad protective equipment Public Works FT 50 Trailer $42,000 $8,000 $34,000 Replace 2005 trailer Toro 7500 Mower $34,000 $10,000 $24,000 New equipment (Grant $10,000) Mack Tandem Axle Dump Truck $265,000 $0 $265,000 Keep 2010 model (emergency spare) Water truck - 4,000 GAL $165,000 $0 $165,000 New equipment (currently borrowing 1,500 GAL 1984 model from Rockford) Brush mower $34,000 $0 $34,000 New equipment Trail Maintenance Equipment $10,000 $0 $10,000 New equipment Sub-total $894,500 Department Item Cost Re-sale Total Notes Police CSO Truck $58,000 $0 $58,000 Re-purpose (TBD) Support/protection equipment $12,000 $0 $12,000 Radios, squad protective equipment Public Works Ford F550 Chasis with plow $102,000 $20,000 $82,000 Replace 2011 model Daewoo Track Excavator $170,000 $55,000 $115,000 Replace 2006 model GMC 3/4 ton Pickup with plow $60,000 $10,000 $50,000 Replace 2011 model $6,000 -$6,000 Other unused equipment sales - zamboni, mowers (2), etc. Sub-total $311,000 Total $1,205,500 Fund Balance $40,000 Cash $150,000 Bond Revenue $704,500 Subtotal $894,500 Fund Balance $0 Cash $175,000 Bond Revenue $136,000 Subtotal $311,000 Total $1,205,500 Total Bond Rev.$840,500 2020 2021 2020 2021 Draft 2020 - 2021 Capital Improvement Plan Expenditures 2020 - 2021 Capital Improvement Plan Revenue STAFF REPORT Agenda Item 11a. Council Meeting: August 13, 2020 Prepared By: T.J. Hofer and Kevin Shay through Kendra Lindahl Topic: Code Compliance Report Action Required: Information Only 2020 Complaints/Code Enforcement Action For the second year, staff is performing a sweep of the entire City by driving street by street, section by section and proactively searching for code violations. During this round, the City sought out residential properties with obvious and multiple violations. Staff will continue to follow-up on existing and new complaints. To date, the City has issued a total of 70 violations notices (approximately 11 of these required more than one notice). Of these 70 violations, 24 have been resolved and 46 remain open, ongoing or awaiting reinspection. There have been a number of extensions granted as substantial progress is being made or extenuating circumstances exists, including challenges related to COVID-19. The City has currently has no formal compliance agreements in place and has forwarded no complaints to the City attorney for prosecution. Staff has not begun the process to inspect commercial properties for compliance with the Code in 2020. This process will take a substantial amount of time as prep time is needed prior to site visits to research property files for current approvals. This process may take a few months. Over the next few weeks, staff will also be conducting sweeps for weeds and tall grass. 2019 Complaints/Code Enforcement Action Staff currently has 18 cases from 2019 that are active with the City Attorney. These 18 cases are delayed while the court system continues to delay taking up code enforcement cases due to the COVID-19 epidemic. The City currently has one formal compliance agreement in place. ROAD SCHUTTE GLEASON ROAD JUBERT LAKE MEISTER ROAD O L D S E T T L E R S R D HORSESHOE TRAIL STIEG RD WILLOW DRIVEHACKAMORE ROADTRAIL HAVEN ROADCAIN ROADO A K D A L E D R STREHLER ROAD PIONEER TR COUNTY ROAD 117 ROLLLING HILLS RDLARKIN RD TOWNSHIP OF HASSAN CITY OF GREENFIELDCITY OF MAPLE GROVESCOTT LAKEBECHTOLD ROAD$+ $+ $+ $+ $+ $+ $+ $+ MORIN LAKE GOOSE LAKE COOK LAKE RUSH CREEK 23 1465 987 11 36 27 24 14 25 34 26 10 35 15 22 33 13 23 12 32 30 31 19 2120 17 28 16 29 18 2020 Code Enforcement Update 3,000 0 3,0001,500 Feet Roads Roads Roads DrivenResolved Violations Parcels Resolved Violations August 5, 2020 City of Corcoran 2020 City Council Schedule Agenda Item 12. August 27, 2020 • Active Corcoran Planning Applications • Vollrath Topo and Wetland Waiver • Nelson Trucking • PUBLIC HEARING. Nelson Easement Vacation • Hochstedler CUP – Accessory Structure • Paulson Farms Final Plat • Concept Plan Update – Cook Lake • Eagle Brook Church • 2021 Draft Budget Update • MSA Project Update • Closed Session – Southeast Watermain September 10, 2020 • Preliminary Levy • Set Sale Resolution for Bond Refunding – 2012B • Fire Subcommittee Report Work Plan • CARES Act Funding Plan Approval • Bring Your Own Device Policy • Recreational Vehicle Ordinance Update Discussion September 24, 2020 - Brad off • Employee Recognition – Michelle Friedrich, 5 Years • Active Corcoran Planning Applications • Emery CUP – Accessory Structure • Three Rivers Park District – Diamond Lake Regional Trail Corridor • Corridor Planning Grant Application October 8, 2020 • Downtown Utility and Street Improvement Project Closeout October 22, 2020 • Active Corcoran Planning Applications