HomeMy WebLinkAbout2020-08-27 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
August 27, 2020 - 7:00 pm
The Corcoran City Council met on August 27, 20207 in Corcoran, Minnesota. Pursuant to Minnesota
Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held
remotely through electronic means using the audio and video conferencing platform Zoom.
Present were Acting Mayor Bottema at City Hall and present via telephonic or other electronic means
were Councilor Anderson, Councilor Lother, and Councilor Schultz. Mayor Thomas was excused.
Also present were City Administrator Martens and Administrative Services Director Beise. Public Works
Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic
means.
'1. Pledge of Allegiance
Acting Mayor Bottema invited all in attendance to rise and join in the Pledge of Allegiance.
2. Call to Order / Roll Call
Acting Mayor Bottema called the meeting to order at 7:00 pm, and City Administrator Martens
proceeded with Council roll call.
3. Agenda Approval
City Administrator Martens noted the addition of Item 10b. Waiver Request for Amplified Sound and
Food Sales at City Park on September 26; and an applicant request to remove Planning Business
Item 8c. Site Plan, Conditional Use Permit and Preliminary Plat for Eagle Brook Church and
schedule to the September 24 Council meeting.
MOTION: made by Lother, seconded by Schultz to approve the agenda as modified.
Voting Aye by Roll Call Vote: Bottema, Anderson, Lo
(Motion carried 4:0)
Commission Representatives
ther, and Schultz
Acting Mayor Bottema noted Planning Commission Chair Jacobs and Parks and Trails
Commissioner Hoffmann were present through telephonic or other electronic means.
5. Open Forum (Public Comment Opportunity)
Acting Mayor Bottema invited residents to communicate telephonically during the Open Forum
discussion. Acting Mayor Bottema asked for comments regarding Planning Business item 8c., be
held until the September 24 Council meeting. Administrative Services Director Beise explained the
instructions to participate in the meeting via the Zoom video format and reviewed instructions for
participation in the meeting through telephone or computer.
Jeremy Nichols, 6334 Steeple Chase Lane, noted prior discussions between the city attorney and an
independent attorney pertaining to land use experience regarding adoption of interim ordinances and
moratoriums. Mr. Nichols opined the interim ordinance moratorium option is available and low risk to
the City based on findings supported by independent legal counsel.
Manoj Thomas, 6552 Carriage Way, commented on previous Planning Commission discussions on
Eagle Brook Church, and requested Planning Commissioner Jacobs be present at the Council
meeting on September 24 to participate in the discussion.
Jonathon Coots, 19398 Lupine Lane, acknowledged the engagements between legal counsels to
define what is correct and within legal aspects of interim ordinances as Mr. Nichols indicated in his
ity use its authority to enact an interim moratorium regarding
comments. Mr. Coots requested the C
ordinances and land use zoning.
6. Presentations/Recognitions
No presentations or recognitions were heard.
7. Consent Agenda
a. Draft Minutes of August 13, 2020 Council Meeting
b. Financial Claims
c. Hochstetler CUP Accessory Structure
d. Fee Schedule Amendment
MOTION: made by Schultz, seconded by Lother t0 approve the consent agenda as presented.
Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz
(Motion carried 4:0)
running tsusiness �ruaiic comment �ppor�unity�
Acting Mayor Bottema invited residents to comment during the public comment opportunity.
Administrative Services Director Beise explained the process for residents to participate in the
meeting.
a. Final Plat for "Paulsen Farms" (PID 09-119-23-34-0001) (City File 20-027)
City Planner Lindahl reviewed the final plat and development contract for Paulsen Farms and noted
it is a 20dot open space and preservation plat and four outlots. City Planner Lindahl reviewed the
three -open space, permanent outlots to be owned and maintained by the homeowner's association.
City Planner Lindahl shared the open space area management plan and referenced the different
buffer and mow area seed mixes. Council commented on implementation and maintenance of
preservation efforts by the homeowner's association regarding the different buffer and mow area
seed mixes. Commissioner Jacobs inquired about Outlot B, regarding the woods and the trail.
Commissioner Jacobs asked for clarification in the conservation easement scope. City Planner
Lindahl responded the conservation easement will prohibit structures, but will allow maintenance of
the forested area, and will include a wood -chipped trail. City Planner Lindahl clarified the
homeowner's association documents will state the homeowner's association is responsible for
maintaining all open space areas, with a maintenance plan specifying how open space will be
managed.
MOTION: made by Schultz, seconded by Anderson to adopt Resolution 2020-62 Approving the Final
Plat and Development Contract for "Paulsen Farms." (PID 09-119-23-34-0001) (City File 20-027).
Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz
(Motion carried 4:0)
b. Concept Plan — Cook Lake Corcoran
City Planner Lindahl outlined the Cook Lake concept plan at 19220 County Road 10 and noted the
property is guided Mixed Residential and zoned MF-2. City Planner Lindahl noted with the Shoreland
Overlay District Variances PUD flexibility would be required for building height and impervious
surface coverage. Council reviewed protocol related to receiving presentations in advance of Council
meeting. Beth Husted, Trek Development updated Council on work with the Met Council, feasibility
study on the intersection of County Road 10, the addition of 42-single family homes to the east of the
Corcoran property, and discussed the Schommer property lift station location and difficulties
associated with the location. Ms. Hustad discussed the request for the higher density unit versus the
villa plan option as it relates to the additional property necessary for the intersection at County Road
10, in effect decreasing the developable land in the original sketch plan; the creation of about three
acres of open space by incorporating the higher density unit; and the cost effectiveness of the higher
density units. City Administrator Martens thanked Ms. Hustad for her efforts in bringing all the parties
involved with the redevelopment of the County Road 10 intersection. Council and Ms. Hustad
discussed the two presentations thus far presented to Council in 2018 and 2019. Ms. Hustad
reviewed the current concept plan still includes the Applewood Senior Co-op, which was presented
in 2019. Council and Ms. Hustad discussed the consideration of rezoning area to high -density to
accommodate the 4-story apartment building, noted the proximity of Lion's Park in relation to the
property, the non -restricted market rate apartments, and difference in density change from the last
presentation in 2019. Council discussed possibility of shoreland and height variances; rezoning area
to a PUD; and re -guiding the surrounding property to Commercial. Council discussed concerns of a
4-story building in proximity to surrounding development.
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c. Site Plan, Conditional Use Permit and Preliminary Plat for Eagle Brook Church
23-44-0008, 36-119-23-44-0010, 36-119-23-44-00091 36-119-23-44-0013, 36-1
0014) (City File 20-023)
Per applicant request, item was moved to the September 24 Council meeting.
9. Unfinished Business (Public Comment Opportunity)
Acting Mayor Bottema in
P I D 36-119-
19-23-44-
vited residents to communicate telephonically prior to Unfinished Business
discussion. City Administrator
the remaining three agenda
S
ervices Director Beise explained the process for r
Martens requested the public comment opportunities be combined for
items for Unfinished Business and New Business. Adm
esidents to participate in th
residents participated in the public comment opportunity.
i
e meeting
n istrative
. No
a. Bond Refunding Series 2020B; Prepayment and Redemption of Bond Series 2014A*
City Administrator Martens reviewed anticipated savings within the refunding opportunity of 2012 B
bond, and the interest savings within the bond call opportunity of Bond Series 2014A.
MOTION: made by Schultz, seconded by Lother to approve Resolution 2020-65 Providing for the
Issuance and Sale of Approximately $3,455,000 General Obligation Capital Improvement Plan
Refunding BondsSeries 2020b.
,
Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz
MOTION: made by Anderson, seconded by Lother to approve Resolution 2020-66 Providing for the
Prepayment and Redemption of the City's Outstanding General Obligation Equipment Certificates of
Indebtedness, Series 2014a.
Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz
(Motion carried 4:0)
Council thanked staff for bringing the bond refunding and call opportunities forward for Council
action.
10. New Business (Public Comment Opportunity)
a. Short -Term Full -Time Police Officer
Director of Public Safety Gottschalk reviewed current police department staffing needs and impacts
of staffing hours due to the medical leave by two full-time officers. Director of Public Safety
Gottschalk reviewed the internal hiring process. Council inquired about medical leave funded
through insurance, and how funds are distributed
MOTION: made by Schultz, seconded by Lother to direct staff to proceed with an internal hiring
process to employ a short-term, full-time police officer, and to authorize city administrator to appoint
the selected candidate to the position.
Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz
(Motion carried 4:0)
b. Waiver Request for Amplified Sound and Food Sales at City Park
Administrative Services Director Beise reviewed a request by the Maple Grove Football Booster Club
to hold a bean bag tournament at the City Park with a food truck, and PA system to announce the
bean bag tournament. Administrative Services Director Beise indicated a park rental would not be
normally brought before Council, however, with the addition of a food truck and PA system, staff
determined Council would need approve the event. Council and staff discussed the bean bag
tournament time and location within the park and limiting the hours between specific times to avoid
disturbances.
MOTION: made by Lother, seconded by Anderson to authorize food sales and sound waiver with a
caveat that the sound during the hours of the event.
Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz
(Motion carried 4:0)
11. Closed Session
a. Southeast Watermain Easement Acquisition
(Motion carried 4:0)
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Acting Mayor Bottema stated:
"The City Council is going into closed session to consider an offer for real estate. Under the authority
of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and
counter offers for the purchase or sale of real or personal property. The City Council is going into
closed session to consider an offer for real estate; the following property is the subject of the closed
meeting: 7400 County Road 116, 19835 Larkin Road; Property ID 35-119-23-44-0001 addressed at
20020 Hackamore Road"
Acting Mayor Bottema recessed the Council meeting at 8:46 pm.
Acting Mayor Bottema reconvened the Council meeting at 9:02 pm.
"In the closed session the City Council discussed offers for real estate. Staff will now go over their
recommendation."
City Administrator Martens provided an overview of the discussion and details of the proposed
easement agreements. Acting Mayor Bottema stated final documents will be made available at City
Hall by request.
MOTION: made by Lother, seconded by Schultz to authorize the mayor and staff to finalize and
execute easement agreements for the Southeast Watermain project as outlined.
Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz
(Motion carried 4:0)
12. Staff Reports
a. Active Corcoran Planning Applications; report received.
b. Pandemic Response Update
Director of Public Safety Gottschalk updated Council on the first FEMA funding report completed by
the City. Director of Public Safety Gottschalk updated Council on the second wave of the pandemic.
City Administrator Martens updated Council on the current City Hall hours of 9:00 am to 1:00 pm with
staff rotations, and noted absentee voting begins on September 18, with City Hall resuming regular
hours through the General Election. Council inquired about COVID related illnesses from the Primary
Election and election judges. Administrative Services Director Beise indicated no illnesses had been
reported.
13. 2020 City Council Schedule
City Administrator Martens outlined the upcoming Council schedule.
14. Adjournment
MOTION: made by Schultz, seconded by Lother to adjourn.
Voting Aye by Roll Call Vote: Bottema, Anderson, Lother, and Schultz
(Motion carried 4:0)
Meeting adjourned at 9:09 pm.
Miche le Friedrich —Deputy Clerk
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