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HomeMy WebLinkAbout2020-06-11 Council MinutesCITY OF CORCORAN City Council Meeting Minutes June 11, 2020 - 7:00 pm The Corcoran City Council met on June 117 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the C0VID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Present were Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Bottema, Councilor Dejewski, and Councilor Schultz. Also present were City Administrator Martens, and Administrative Services Director Beise. Public Works Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic means. 1. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 2. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 3. Agenda Approval MOTION: made by Dejewski, seconded by Anderson to approve the agenda as presented. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) Commission Representative Mavor Thomas noted Plannin Christenson were excused. g Commissioner Jacobs and Parks and Trails Commissioner 5. Open Forum (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Open Forum discussion and noted the public comment instructions. Administrative Services Director Beise indicated no persons participated in the public comment portion of the meeting. City Administrator Martens noted Parks and Trails Commissioner Christenson joined the meeting via telephonic or other electronic means at 7:02 pm. 6. Presentations/Recognitions 7. Consent Agenda a. Draft Minutes of May 28, 2020 Council Meeting b. Financial Claims c. Test Well Installation — Pay Request 1 Council requested review of consent agenda items 7a. and 7b. MOTION: made by Schultz, seconded by Anderson to approve consent agenda 7c. as presented. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) Council noted clerical error within Draft Minutes of May 28, 2020 regarding Council Motion and Roll Call on Absentee Voting as Councilor Dejewski voted Nay on the item. Staff noted the clerical error and will make necessary adjustments. MOTION: made by Dejewski, seconded by Anderson to approve consent the Minutes of the May 28, 2020 Council Meeting with modification to the vote on Item 9c. with Councilor Dejewski voting nay. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) Council discussed forfeiture and impound fees on 7b. Claims and if the City is reimbursed for the cost. Director of Public Safety Gottschalk clarified costs are reimbursed for towed vehicles by the owner of the vehicle, however the City assumes responsibility for forfeited vehicles and would be responsible for towing and impound fees of forfeited vehicles. Director of Public Safety Gottschalk also noted forfeited vehicles are sold at auction, and some costs are recouped through the auction sale. Council noted a clerical error within the Claims related to Metro West claim cover sheet. Staff noted the invoice was for multiple inspections and would work with the vendor on their invoices. MOTION: made by Anderson, seconded by Schultz to approve consent agenda 7c. with modification. Voting Aye by Roll Call Vote: Thomas, Anderson, BOttema, Dejewski, and Schultz (Motion carried 5:0) 8. Planning Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically prior to Planning Business discussion and noted the public comment instructions. No persons participated in the public comment portion of the meeting. City Administrator Martens outlined the Parks and Trails Commission review of and recommended approval of the Park Dedication Ordinance Amendment. City Administrator Martens explained the Park Dedication Fees follow Minnesota Statute, are based on the adopted 2040 Corcoran Comprehensive Plan, and based on city assessor annual valuations. City Administrators Martens noted fee updates are a result of the addition of portion of boardwalk and planned trail crossing costs, reduction in population estimates from the 2030 to 2040 Comprehensive Plans, and increased land values. Council and staff discussed Park Dedication percentage of land amounts being updated fio match the Subdivision Ordinance. Council and staff discussed individual park phases at City Park, with anticipated phases one and two completed by 2040, and equates to approximately $1,000,000. City Administrator Martens noted fees are currently conservative for future park construction. MOTION: made by Anderson, seconded by Schultz to adopt Ordinance 2020405 Amending the Text of Title IX of the Corcoran City Code Related to Park Dedication (City File 20-004). Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Dejewski to adopt Resolution 202043 Approving Findings of Fact for an Ordinance Amending the Text of Title IX of the Corcoran City Code Related to Park Dedication (City File 20-004). Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) _MOTION: made by Schultz, seconded by Anderson to adopt Ordinance 2020406 a Summary of Ordinance 2020405. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) 9. Unfinished Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically prior to Unfinished Business discussion and noted the public comment instructions. NO persons participated in the public comment portion of the meeting. b. Awarding the Sale of General Obligation Bonds — Series 2020A Tammy Omdal, Northland Securities, reviewed the sale of General Obligation Bonds for equipment purchases and the water improvement project. Ms. Omdal reviewed costs associated with issuance of the Bonds, the term length, balances, and noted the pledge on the bonds comes from water utility revenue and property taxes. Ms. Omdal report the bond sale went extremely well, bonds were rated with historic lows, and included five bids, and low bid by United Bankers Bank. Ms. Omdal noted bonds were rated AA3 by Moody's and indicates the strength of the City's finances as very strong. Ms. Omdal outlined the true interest cost of .83% total debt service estimated on current rates when sale was accepted and equates to approximately $180,000 less in debt service payments than initially estimated. Council inquired about rates for current bonds due in October, and the possibility of refinancing as an option for some debt the City currently carries if rates remain low. 2 MOTION: made by Anderson, seconded by Dejewski to approve 2020-44 Awarding the Sale of General Obligation Bonds series 2020A, in the Aggregate Principal Amount of $1,950,00; Fixi Gng Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) b. Hackamore Road ImprovementsDesign Review Public Works Director Mattson recapped the agreement with the City Of Medina and reviewed the Hackamore Road Improvement Project. Jim Stremel, WSB, presented a design review Of the Hackamore Road Reconstruction Project. Council and in Stremel discussed the width of the roads firail IOcations, the wider turf boulevard, and turn lanes illustrafied within the options shown. Cour it and Mr. Stremel discussed concerns of narrowing the road with the future development of EaglE Brook Church on the corner of County Road 101 and Hackamore Road, and the traffic effects of the entrance off County Road 101 and the exit to Hackamore Road. Public Works Director Mattson noted the feasibility study for Eagle Brook Church has been incorporated with the current design and mirrors the Hackamore Road Improvement Project. Council inquired about the status of the City of Medina in the project review. It was noted public comment from the public engagement process referenced trails on the north side and impacts Corcoran residents exclusively; and what benefit is Corcoran receiving for allowing trail location in Corcoran. City Administrator Martens reviewed potential components and cost impact to the City, developer driven costs that pay for improvements, with the main goal of no impact to taxpayers. City Administrator Martens indicated next steps would be determining distribution of project costs. Public Works Director Mattson clarified the goal for today is to commit to the 30 percent design of the project with an agreement to split the cost 50/50, with the trail design having the most flexibility, and includes review of the best pedestrian mobility through the corridor and opportunities of development. Mr. Stremel reviewed the project will occur in three phases and has included public engagement through a virtual open house and an online mapping activity. Mr. Stremel noted the project is timely with other development occurring in the area to possibly share in costs. Mr. Stremel reviewed project costs, wetland impacts, potential funding sources, and cost sharing components. Mr. Stremel reviewed the next steps include Council review of options, finalize design of phase one, proceed to 75 percent design, refine costs, analyze funding mechanisms, define final trail alignment and complete plan for the entire corridor. City Administrator Martens noted Councilmember Bottema needed to exit the meeting at 7:53 pm. Council and Mr. Stremel discussed what the pavement width in Option Two in relation to Option One, curves of the road, resident use on the road for walking and biking, and potential snow plowing mobility issues. Council indicated option one was nicer for trails and wants something the City will be happy with for 30 years. City Administrator Martens indicated the contract with WSB was for one option to be designed. Public Works Director Mattson discussed different outcomes as decisions are made by the City of Corcoran and the City of Medina. Public Works Director Mattson defined how staff arrived at a recommendation between the two options and noted items reviewed include the cost factor, value- added benefits, and existing property owners opinion of not in favor of turn lanes or widening the road, resulting in Option Two more closely aligned with desirable factors and community input. Council inquired about Phase One and discussed the positive safety outcome with the additional lane and asked if Phase One and Option One could occur as one stage, and remaining construction in another stage. City Administrator Martens expressed a need for an explanation for the purpose of an additional lane for City of Medina discussions. MOTION: made by Schultz, seconded by Anderson to approve street design layout Option Two and authorize WSB to proceed with the completion of 75 percent design with suggestion of support for Phase 1 in Option 1. Voting Aye by Roll Call Vote: Thomas, Anderson, Dejewski, and Schultz (Motion carried 4:0) U. New Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically prior to New Business discussion and noted the public comment instructions. No persons participated in the public comment portion of the meeting. a. 2020 Fee Schedule Amendments City Administrator Martens noted the City Pla nning Fee per hour with an additional escrow required, adjusting the Park Dedication Fees for single-family and multi -family homes, and amending the per acre fee Water and Sewer Trunk Line Availability Charge for northeast and the southeast districts. MOTION: made by Anderson, seconded by Schultz to approve Ordinance 2020-407 amending the 2020 Fee Schedule; including the Park Dedication Fees. Voting Aye by Roll Call Vote: Thomas, Anderson, and Schultz (Motion carried 3:1) 11.Staff Reports a. Pandemic Response Update VotingDejewski Director of Public Safety Gottschalk updated Council on current COVID 19 numbers in Minnesota, noted steady COVID-related expenses to date, and discussed the next phase includes managing staff exposure and officers exposed to COVID 19 in the community, review and monitoring and testing with potential for quarantine if necessary. Director of Public Safety Gottschalk noted the police department have been assisting the community and churches review what opening plans look like, continued support of community as businesses begin to open, and continued monitoring of safety within the City. City Administrator Martens noted Phase Three of the Minnesota Stay Safe Order begins which allows bars and restaurants to begin to open. City Administrator Martens noted Code Enforcement was re -initiated and scheduled to begin June 17, and a plexi-glass barrier has been installed in the City Hall front lobby. City Administrator Martens also requested authorization of closure of City Hall through June 26, with a City Hall opening plan to present to Council for adoption at June 25 Council meeting. MOTION: made by Schultz, seconded by Anderson to extend the closure of City Hall through June 26, 2020. Voting Aye by Roll Call Vote: Thomas, Anderson, Dejewski, and Schultz (Motion carried 4:0) 12. 2020 City Council Schedule City Administrator Martens noted the proposed Tavera development is an item scheduled for the June 25, 2020 Council meeting and may be lengthy. Council and staff discussed public comment opportunity at the June 25, 2020 Council meeting. Councilor Bottema rejoined the meeting at approximately 8:50pm. 13. Adjournment MOTION: made by Dejewski, seconded by Schultz to adjourn. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) Meeting adjourned at 8:55 pm. / t _ . Michelle Friedrich —Deputy Clerk 0