Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2020-05-14 Council Agenda Packet
Corcoran City Council Agenda May 14, 2020 - 7:00pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives – Discontinued until further notice 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions 7.Consent Agenda a.Draft Minutes of April 23, 2020 Council Meeting* b.Financial Claims* c.CSAH 101 & 100th Ave Turn Lane Improvements – Pay Request 3 and Final* d.Charter Commission Appointment* 8.Planning Business 9.Unfinished Business – Public Comment Opportunity a.Southeast Corcoran Watermain Improvements – Award Bid* b.Core Strategies, Short-Term Goals, and Action Steps* c.City Hall Remodel* d.City Hall Closure Extension* e.Utility Installation and Service Agreement -- 8025 Ridge Court* (Materials will be emailed to Council by the end of the day on May 11, 2020.) 10.New Business – Public Comment Opportunity a.2019 Budget Transfers* b.Set Sale Resolution and Finance Plan – Bond 2020A* c.Financial Process Review and Software Implementation* d.City Assessor Update* 11.Staff Reports a.Pandemic Response Update 12.2020 City Council Schedule* 13.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.ci.corcoran.mn.us. Telephone Meeting Call-in Instructions Call: +1 312 626 6799 US Enter Meeting ID: 870 5151 2176 Press *9 to Comment during the Public Comment Sections in the meeting. For more information on options to provide public comment visit: www.ci.corcoran.mn.us Due to the COVID-19 health pandemic, the City Council’s regular meeting place is not available and is not open to the public. Pursuant to Minnesota Statute 13D.021 the one or more members of the City Council may participate by telephone or other electronic means. The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. MISSION STATEMENT The City of Corcoran will become a vibrant community focused around a thriving Town Center while preserving its natural character and agricultural roots. In order to achieve this vision, the City will seek to work with partners to accomplish the following outcomes: A variety of housing options for all ages and stages of life existing in cohesion with the natural environment. A well connected parks and trails system with options for year-round recreation and opportunities for residents to connect with nature. A safe and clean community where residents can be proud to live, work, and play. A variety of high quality schools are available to residents and work in cohesion with the City’s vision. A variety of commercial and industrial businesses exist to provide for most services and jobs for the community. VISION STATEMENT The following values are fundamental to the City of Corcoran’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. ADOPTED MARCH 8, 2018 VALUES STATEMENT ADOPTED JANUARY 24, 2019 ACTION STEPS The City of Corcoran has identified the following action steps for 2019: Develop a master plan, finance plan, and select amenities for City Park. Develop a needs assessment, action plan, and finance plan for fire service. Complete the update to the southeast district and town center plan; complete a stormwater management plan for the town center. Decide on request for contribution to the Dayton Parkway Interchange project. Develop a low cost option to pave gravel roads; establish criteria to select roads for paving; push legislative priorities which includes street funding options. Identify all existing easements/right-of-way the City has obtained for trails, etc. Complete a feasibility study for trails along selected County Roads. Identify preferred snowmobile routes. Evaluate staffing and space needs for public safety. Evaluate the need for a City Planner. Complete studies needed for water system options. Investigate options to reduce the use of salt/chloride; apply for funding to complete an additional sub watershed assessment. Provide an update on the existing crime/drug action plan; create a new plan for next steps. Execute code enforcement plan. Consider updates to the Open Space and Preservation ordinance and other ordinances to establish incentives for protecting/preserving the natural environment through development. Review compost site options. CITY OF CORCORAN City Council Meeting Minutes April 23, 2020 - 7:00 pm The Corcoran City Council met on April 23, 2020, at City Hall in Corcoran, Minnesota. Present were Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Bottema, Councilor Dejewski, and Councilor Schultz. Also present were City Administrator Martens, and Administrative Services Director Beise. Public Works Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic means. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. Pursuant to Minnesota Statute Section 13D.015 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform, Zoom. Mayor Thomas shared the options for members of the public to submit comments. 2.Pledge of Allegiance 3.Agenda Approval City Administrator Martens noted three additional items were added to the agenda including an additional claim for the annual Tree Giveaway; removal of item 8a. Concept Plan for a Modification of Approvals for “Sawgrass”; and an added public comment opportunity at the beginning of Planning Business. MOTION: made by Dejewski, seconded by Schultz to approve the agenda as modified. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) 4.Commission Representatives – Discontinued Until Further Notice 5.Open Forum (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically at Open Forum. City Administrator Martens noted the public comment instructions (press *9 to be recognized to speak) to any persons wishing to comment. No persons participated in the public comment portion of the meeting. 6.Presentations/Recognitions a.Three Rivers Park District – Diamond Lake Regional Trial Corridor Update Marge Beard, Danny McCullough and Stephen Shurson were present from the Three Rivers Park District. Mr. McCullough outlined for Council the existing and planned search corridors for the Diamond Lake Regional Trail Master Plan and included a brief background of the project and the communities involved within the 21-mile trail corridor. Mr. McCullough referenced the desire for a cooperative plan in 2021, with a goal of the trail corridor to be a destination that provides the user a parklike experience with an off-the-roadway trail system. Mr. McCullough indicated Three Rivers Park District’s interest in working with landowners on land purchases or through development easements for land acquisition for the trail, and reviewed the rest stops, kiosks and different bridge and tunnel structures that may be utilized in the project to support the types of trails and structures that would accommodate wetlands in Corcoran. Mr. Shurson reviewed the general proposed process and timeline, and the preferred route through Corcoran for the Diamond Lake Regional Trail. Council expressed support for the western route trail plan and the trail through the Town Center however Council expressed less support for trails on County Road 116. Council inquired about the natural resource locations in relation to the proposed trail routes, if the trails would be unattractive to future developments, and if there is flexibility in redesign of trails within future development areas. Council expressed support of the trail project and the legacy of the Diamond Lake Regional Trail for future generations. Council reviewed the availability of snowmobile access, and if the trails will be inclusive Agenda Item 7a. 2 of all forms of transportation such as snowmobiling. Council requested review of city authority over the trails within the city boundaries. Council inquired about year-round trail usage and how the trails are maintained. Mr. Shurson indicated cities can plow paved trails through a payment program for non-motorized use. Council questioned regional and snowmobile trails converging and how the trails could co-exist or be integrated. Council inquired about raw land trail easements and the impact of landowners in the sale of future development prospects. Mr. Shurson discussed a postponement of public engagement due to COVID-19, and possible future public engagement dates corresponding with city events such as Night to Unite, Corcoran Country Daze, engagement through Three Rivers Park District’s website and social media. Council thanked Three Rivers Park District for their presentation and expressed support of the Diamond Lake Regional Trail. 7. Consent Agenda a. Draft Minutes of April 13, 2020 Council Meeting b. Financial Claims c. Resolution 2020-34 Temporary Liquor License – Hamel Rodeo MOTION: made by Schultz, seconded by Anderson to approve consent agenda presented. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) 8. Planning Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically prior to Planning Business discussion. City Administrator Martens noted the public comment instructions (press *9 to be recognized to speak) to any persons wishing to comment. No persons participated in the public comment portion of the meeting. a. Concept Plan for a Modification of Approvals for “Sawgrass” – 20400 County Road 10; Removed from agenda. b. Sketch Plan for Eagle Brook Church City Planner Lindahl presented the Eagle Brook Church sketch plan, location, and background information pertaining to the Conditional Use Permit (CUP) application. City Planner Lindahl noted general review of the application appears to comply with city standards required within the CUP application. City Planner Lindahl reviewed connection to existing streets Lupine and Larkspur in the Ravinia neighborhood, an entrance and exit on Hackamore Road, and a third access on County Road 101. City Planner Lindahl noted a three-foot high buffer would be necessary to screen the parking lot in the northwest corner of the project. Council discussed the need for street connections with Lupine and Goldenrod in the Ravinia neighborhood. City Planner Lindahl indicated Goldenrod is an emergency vehicle access connection and needs to occur. Council asked about the proposed street alignment becoming the emergency access connection versus the Goldenrod connection. Council asked about the height of the building in the sketch plan. Richard Stuerman, BWBR, the project architecture firm, indicated the building would between 35-36 feet, with the City Code allowing cross and steeple heights to exceed that limitation. City Planner clarified the building height is limited to 35 feet; however, steeples are exempt from the building height limitation. Stephanie Alstead, BWBR, thanked Council for the opportunity to bring forth the CUP application and receive comments on the sketch plan and north loop alignment. Council addressed concern s of transportation, impact on neighbors with the site and traffic impact, and parking lot lights. Council discussed the location as a suitable location for this use. Council requested incorporating the rural character feel into the aesthetics of the campus and requested “Corcoran” be incorporated into the campus name. Stephanie Hauber, Eagle Brook Church, answered Council’s question regarding the name of the campus and indicated it will be a topic of discussion. Council noted the proposed site is the corner entry point to the City of Corcoran. Council referenced support of another hardscape material in the parking lots and utilizing plantings that reflect the natural wetland landscape. 9. Unfinished Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically prior to Unfinished Business discussion. City Administrator Martens noted the public comment instructions to any persons wishing to comment. No persons participated in the public comment portion of the meeting. 3 a. Northwest Metro Regional Surface Water Supply Study Update Public Works Director Mattson updated Council on the report results of surface and ground water supply, water quality, and water treatment for the cities of Rogers, Ramsey, Dayton and Corcoran. Public Works Director Mattson noted the report was funded by the Clean Water Legacy Fund available through the Met Council in order to plan for and support water supply needs of the seven - county area. Council asked about other city’s issues with similar funding obstacles and if Corcoran has reached out for input from other cities. Council noted this is a thirty - to forty-year plan and the currently planned test well will work in conjunction with the concept presented. Council questioned the location of the water treatment plant in Ramsey. Public Works Director Mattson indicated it may be due to proximity to the source. Council noted the information reported has been very useful information to determine Corcoran’s future water supply and treatment options. b. City Hall Closure Extension City Administrator Martens reviewed current dates City Hall has been closed, updates by Governor Walz to Minnesota’s Stay at Home order and extending City Hall closure through May 15, 2020. MOTION: made by Schultz, seconded by Anderson to extend the closure of City Hall through May 15, 2020. Council and staff discussed options regarding City Hall extensions, and practicing social distance working as staff begin to return to work. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) 10. New Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically prior to New Business discussion. Administrative Services Director Beise indicated only councilmembers and staff members were present within the meeting. No persons participated in the public comment portion of the meeting. a. Ordinance Amendment – Mandatory Utility Connection City Administrator Martens reviewed the 2016 Utility Connection dates, and extensions approved by Council to date in 2020. City Administrator Martens shared due to the COVID-19 pandemic, another request has been made to extend the utility connection due date to August 21, 2021. Council and staff discussed financial aspects to the City for delayed connection fees, and how many remaining businesses need to connect to sewer and water services. MOTION: made by Dejewski, seconded by Anderson to adopt Ordinance 2020-404 Extending Mandatory Utility Connection for commercial businesses to connect to City sewer and water by August 21, 2021. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) b. Letters of Support – CSAH 19/CR 117 Spot Mobility and Safety Project City Administrator Martens outlined Hennepin County’s funding request for improvements to CSAH19/ CR 117. City Administrator Martens updated Council on the City’s draft letter supporting the County’s grant application; the City’s request for consideration of improvements to the CR19/CR30 intersection; and the City’s response of no support of financial contributions by the City Corcoran. City Administrator Martens noted the County does have authority to adopt a finance policy which could make Corcoran responsible for 50 percent of the cost within Corcoran. Council and staff discussed and acknowledged support for improvement of County Roads, the importance of the project and the need for County to address it, however Council consensus indicated no support of financial contributions by Corcoran for improvement of County Roads. MOTION: made by Anderson, seconded by Schultz to authorize staff to submit letters in support of grant applications for improvements to the CSAH 19 and County Road 117/County Road 203 intersection. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) c. Cropland Rental – 8200 County Road 116 4 City Administrator Martens outlined the cropland rental for 8200 County Road 116, and due to the delayed St. Therese purchase agreement, proposed renting the property wheat farming for the 2020 season. Council and staff discussed the risk and cost associated with the payback clause in renting the property should the original purchase agreement proceed on schedule. MOTION: made by Dejewski, seconded by Anderson to authorize the City Administrator to enter into a cropland rental agreement with Peter Leuer. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) d. Liquor License Renewal Administrative Services Director Beise presented options to Council regarding delayed liquor license fees to businesses impacted by COVID-19. Council consensus was in support of option 4 delaying liquor license fees until October 1, 2020, with review again in August to determine the final impacts of the COVID-19 pandemic, and make additional adjustments if necessary. MOTION: made by Schultz, seconded by Dejeski to authorize staff to delay the liquor license fee to October 1, 2020. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) 11. Staff Reports a. Active Corcoran Planning Applications Council inquired if the May 7, 2020 Planning Commission is still on the schedule. Staff indicated the May 7, 2020 Planning Commission is still scheduled and will happen via telephone or other electronic means. b. Pandemic Response Update Director of Public Safety Gottschalk reviewed with Council COVID-19 updates in Minnesota. City Administrator Martens updated Council on COVID-19 expenditures to date, operations, and continued coordination of staff in virtual workplaces. 12. 2020 Council Schedule City Administrator Martens noted upcoming agenda items for the regular Council meeting on May 14, 2020. Council consensus was to cancel the Council Work Session on May 14, 2020. 13. Adjournment MOTION: made by Dejewski, seconded by Anderson to adjourn. Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz (Motion carried 5:0) Meeting adjourned at 9:30 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7b. Council Meeting Date: 5/14/2020 FINANCIAL CLAIMS Prepared By: jrotz CHECK RANGE FUND #500 ESCROW CLAIMSAgendaItem: 7b. Paid toAmountProject name 500-20392$142.50CARSON, CLELLAND & SCHREDER - MN SOLAR DECOMMISSIONING BOND 500-20488$35.63CARSON, CLELLAND & SCHREDER - SAWGRASS CONCEPT PLAN 500-20442$69.50LANDFORM - BASS LAKE EST. FP, PUD 17-036 500-20469$69.50LANDFORM - Ravinia 11th RZ/PP, PUD 18-040 500-20469$34.75LANDFORM - Ravinia 12th FP, PUD 19-002 500-20469$85.00LANDFORM - Ravinia 11th FP and Final PUD 19-005 500-20469$34.75LANDFORM - Ravinia 13th FP, PUD 19-012 500-20436$34.75LANDFORM - Pulte Bellwether 3rd FP 19-017 500-20332$34.75LANDFORM - Lennar Wessel Feasibility 19-018 500-20469$34.75LANDFORM - Ravinia 14th FP and FPUD 19-022 500-20390$693.25WRIGHT HENNEPIN - Ravinia Street Lights 500-20420$254.37WRIGHT HENNEPIN - Bass Lake Crossing Street Lights Total 1,523.50 Total Fund #500 = 1,523.50 See attached Payments Detail) ALL OTHER FINANCIAL CLAIMSAgendaItem:7b.$ 392,900.51$ 394,424.01Total Checks See attached Check Detail Register) Total of Auto Deductions 85,313.07 TOTAL EXPENDITURES FOR APPROVAL$ 479,737.08 Auto Deductions / Electronic Fund Transfer / Other Disbursements DatePaid toAmount 4/21/2020BCA Training Education$ 75.00 PD training 4/22/2020Humanity.com$ 49.00 PD Shift Scheduling Software fee 4/27/2020VRSN DOTGOVREGISTRATION$ 400.00 Website domain registration 5/1/2020Paypal MNFOP$ 175.00 PD memberships 5/6/2020Paypal Viking Trophy$ 25.00 Employee recognition program 4/23/2020MN DEPT OF REVEN, MNRev pay$ 25.94 Monthly fuel tax 4/23/2020ADP Wage Garnishment$ 812.60 Garnishment 4/23/2020Payroll Taxes$ 16,684.38payroll taxes 4/23/2020Net Payroll PP09$ 45,808.33Net payroll PP09 4/27/2020State of MN - MSRS$ 2,018.71State of MN healthcare savings plan 4/27/2020State of MN - Roth$ 2,256.51Deferred compensation payment toState ofMN 4/27/2020Optum - H SA$ 3,368.73Health savings account 4/27/2020PERA$ 13,598.87Pension plan 5/5/2020ACH FILE FEE$ 15.00 Automatic sewer/water payment ACH fee Total 85,313.07 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2020ClaimsWorkbook.xls 10100FarmersStateBankUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-45200-210OperatingSupplies (GENERAL)E100-43100-212MotorFuelsE100-42100-223BuildingRepairSuppliesE100-42100-209PoliceReservesE100-42100-209PoliceReservesE100-45200-261RecreationProgrammingE100-42100-219Covid-19CoronavirusE100-42100-219Covid-19CoronavirusE100-41951-219Covid-19CoronavirusE100-42100-219Covid-19CoronavirusE100-41951-219Covid-19CoronavirusE100-42100-219Covid-19CoronavirusE100-42100-223BuildingRepairSuppliesE100-41951-207ComputerSuppliesE100-41941-300ProfessionalSrvs (GENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E100-43100-223BuildingRepairSuppliesE100-41540-300ProfessionalSrvs (GENERAL)E100-45200-210 Operating Supplies (GENERAL)Total AMERICANLETTERING & DESIGNTotal B & DPLUMBINGHEATING & ACTotal ADAMSPESTCONTROL, INC.Total AMAZONCAPITALSERVICESTotal ABDO, EICK & MEYERS, LLPTotal A-1OUTDOORPOWERINC Total AGCNETWORKSINCTotal ASPENMILLSA-1OUTDOORPOWERINCBEAUDRYOILCOMPANYB & DPLUMBINGHEATING & ACASPENMILLSAMERICANLETTERING & DESIGNAGCNETWORKSINCADP, LLCADAMSPESTCONTROL, INC.ABDO, EICK & MEYERS, LLPTotal ADP, LLC$12,000.00$1,800.00($377.44)$479.75$832.02$144.83$223.74$197.49$206.25$226.25$321.25$108.90$11.55$22.58$94.00$59.38$64.38$12.86$2.9946132117354725639125609520201PRW-MRDM-1L9F-7J6M-331JRC-YXMD-J1JKN-GRDM-11HX9-X9M4-9613VN-P GJR-711WY-YR7G-692000022495561341475553889803130830428621461440SUPPLIESDIESELSERVICE CALLPOLICE RESERVES UNIFORMSPOLICE RESERVES UNIFORM SUPPLIESBASEBALL UNIFORMSCOVID-19SUPPLIESSUPPLIESCOVID-19SUPPLIESCOVID-19SUPPLIESCOVID-19 SUPPLIESCOVID-19 SUPPLIESSUPPLIESSERVICE CHANGESWORKFORCE NOW PAYROLL SOLUTIONS BUNDLEWORKFORCE NOW PAYROLL SOLUTIONS BUNDLEPEST CONTROLAUDITSERVICESSUPPLIES05/07/20 3:40 PM CITYOFCORCORAN12,000.00$1,800.00$482.74$167.41$191.96$206.25$547.50$108.90$ 94.00 Page 1 Check Detail Register© May 2020 UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-42100-212MotorFuelsE100-43100-321TelephoneE100-45200-321TelephoneE425-43100-530ImprovementsOtherThanBldgsE100-43100-380Utility & Services (GENERAL)E205-42100-304LegalFeesE100-42100-304LegalFeesG500-20488SawgrassPUDConcept20-012E100-41600-300ProfessionalSrvs (GENERAL)E100-41600-219Covid-19CoronavirusE601-49400-304LegalFeesE427-43100-530ImprovementsOtherThanBldgsE100-41600-300ProfessionalSrvs (GENERAL)E100-43125-210OperatingSupplies (GENERAL)E100-43125-210OperatingSupplies (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)E100-43125-210OperatingSupplies (GENERAL)E601-49400-433 DuesandMembershipsE100-43100-212 MotorFuelsE100-43100-212 MotorFuelsE100-43100-212 MotorFuelsTotal CARSON, CLELLAND & SCHREDERTotal CENTERPOINTENERGYHOUSTONTotal CENTERPOINTENERGY-9100Total BLUELAKEPLASTICSLLCTotal BEAUDRYOILCOMPANY Total BECHTOLD, CLYDETotal BOYERTRUCKSTotal CENTURYLINKTotal CARGILLINCBECHTOLD,CLYDECINTAS - 470CENTURYLINKCENTERPOINT ENERGY-9100CENTERPOINTENERGYHOUSTONCARSON, CLELLAND & SCHREDERCARGILL INCBOYER TRUCKSBLUELAKEPLASTICSLLC$12,147.45$47,062.96$1,003.30$1,377.52$7,905.35$568.54$125.51$354.39$113.76$569.38$237.51$142.50$380.00$570.00$300.00$234.80$464.60$40.56$64.00$35.63$35.63$23.00159338405062004272030009193869884559-704-05042005042005042005042005042005042005042005042005042025359422008WATERLICEN159443815944371593384SQUADFUELLANDLINE/FIREMONITORING-9100763-498-7515LANDLINE763-420-4061STIEGROADREALIGNMENTNATURALGAS-9100VEHICLEFORFEITURECRIMINALSAWGRASSCONCEPTPLANRAVINIA - WHITETAILTRAILMNSOLARDECOMMISSIONINGBONDCORONAVIRUSPANDEMIC8025RIDGECOURTCONNECTION66thAVENUECORRIDOREASEMENTACQUISITIONCIVIL - LEGALPARTS/SERVICEPLASTICPERSQUAREFOOT (80x100W/B)WATER LICENSERENEWALPROPANE - 8200 CR116PROPANE - 8200CR116GASOLINE05/07/203:40 PM CITYOFCORCORAN20,052.80$47,062.96$2,140.52$3,461.93$1,003.30$300.00$189.51$354.39$ 23.00 Page 2 Check Detail Register© May 2020 UnpaidUnpaidUnpaidUnpaidUnpaid E100-41941-210OperatingSupplies (GENERAL)E100-45200-131EmployerPaidHealthE100-43100-131EmployerPaidHealthE100-42102-131EmployerPaidHealthE100-42100-131EmployerPaidHealthE100-41400-131EmployerPaidHealthE100-41300-131EmployerPaidHealthE100-43100-223BuildingRepairSuppliesE202-42100-213PoliceK9E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-219Covid-19CoronavirusE100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-207ComputerSuppliesE100-41951-219Covid-19CoronavirusE100-41951-207ComputerSuppliesE100-41951-219Covid-19CoronavirusE100-41951-207ComputerSuppliesE100-43100-321TelephoneE100-42100-321TelephoneE100-41941-321TelephoneE100-43100-417UniformsE100-41941-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-42100-223BuildingRepairSuppliesE100-43100-417UniformsE100-43100-210OperatingSupplies (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-43100-417UniformsE100-43100-210OperatingSupplies (GENERAL)E100-42100-223 BuildingRepairSuppliesTotal CORCORANPETCARECENTER, LLCTotal COMPUTERINTEGRATIONTECHTotal CUSTOMDOORSALESINC Total COMCAST- 902943336Total CINTAS - 470COMCAST- 902943336DELTA DENTALCUSTOM DOORSALESINCCORCORAN PETCARECENTER, LLCCOMPUTER INTEGRATION TECH$3,280.00$1,377.75$3,875.00$1,365.00$116.94$187.40$506.75$132.05$595.00$776.00$179.88$540.00$199.00$121.37$121.35$121.35$116.94$11 6.94$85.14$30.70$92.10$30.70$85.35$93.10$69.00$85.14$42.73$24.10$35.76$87.40$85.14$42.73$24.104048694579CNS00004517CNS00004517CNS00004517CNS00004517CNS00004517CNS000045170259996-IN1517429234029222329203229191229166111763111759411756911756811753899482748994827489948274840498321474049832126404983210640498320964049261094404926105740492610484049261028404869465540486946054048694596CITYHALLDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEGARAGEDOORREPAIRK9VETCAREIT MANAGEDSERVICE - MTHIT MANAGEDSERVICE - MTHIT MANAGEDSERVICE - MTHIT MANAGEDSERVICE - MTHIT MANAGEDSERVICE - MTHIT MANAGEDSERVICE - MTHCOVID-19SUPPLIESIT MANAGEDSERVICE - MTHCOVID-19SUPPLIESIT MANAGEDSERVICE - MTHLANDLINELANDLINELANDLINEUNIFORMSCITYHALLPUBLIC WORKSFLOORMATS - POLICEFLOORMATS - POLICEUNIFORMSCITYHALLUNIFORMSPUBLIC WORKSFLOORMATS - POLICE05/07/203:40 PM CITYOFCORCORAN12,256.63$863.06$364.07$93.10$ 85.35 Page 3 Check Detail Register© May 2020 UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid G100-20205ReimbursementsE100-41941-300ProfessionalSrvs (GENERAL)E100-42100-220Repair/MaintSupply (GENERAL)G100-20205ReimbursementsG100-20205ReimbursementsE100-45200-131EmployerPaidHealthE100-43100-131EmployerPaidHealthE100-42102-131EmployerPaidHealthE100-42100-131EmployerPaidHealthE100-41400-131EmployerPaidHealthE100-41300-131EmployerPaidHealthE100-43100-219Covid-19CoronavirusE602-49450-380Utility & Services (GENERAL)E601-49400-380Utility & Services (GENERAL)E100-43100-223BuildingRepairSuppliesE601-49400-210OperatingSupplies (GENERAL)E100-42100-300ProfessionalSrvs (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-41910-210OperatingSupplies (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E 100-41941-210 Operating Supplies (GENERAL)Total FERGUSONWATERWORKSTotalHOLIDAYSTATIONSTORESTotalGOPHERSTATEONECALLTotalFLOWRIGHTPLUMBING Total EMPLOYEERELATIONSTotal ECMPUBLISHERSINCTotal HEALTHPARTNERSTotal DELTADENTALECMPUBLISHERSINCINTEGRATEDPROTECTIONSYSTEMSHOLIDAYSTATIONSTORESHEALTHPARTNERSGRAINGERGOPHER STATEONECALLFLOWRIGHTPLUMBINGFERGUSONWATERWORKSEMPLOYEE RELATIONSTotal GRAINGER$1,700.00$1,543.89$1,058.82$1,767.53$6,922.87$8,891.60$4,153.01$191.01$383.02$747.66$751.06$180.22$180.23$975.00$195.85$63.00$55.0052.60$39.57$39.57$47.49$35.62CNS000045177320400340105200097174257971742579717425797174257971742579717425797174257971742579504023467004031000403102022045227387845773346773345773344772442771438DENTAL INSURANCE - HAMILTONCOUNCIL CAMERAPRE PAIDCAR WASHHEALTH PARTNERS 5/20INVOICE - SCHUTTEHEALTH PARTNERS 5/20INVOICE - HAMILTONHEALTH PARTNERS 5/20INVOICEHEALTH PARTNERS 5/20INVOICEHEALTH PARTNERS 5/20INVOICEHEALTH PARTNERS 5/20INVOICEHEALTH PARTNERS 5/20INVOICEHEALTH PARTNERS 5/20INVOICEFILTER RETAINER 20PACKSERVICESERVICEPLUMBING REPAIR/TESTINGMETER SOFTWARE TRAININGBACKGROUND CHECKORD 2020-4022020-400REZONING ORDORD 2020-403PRELIM PLAT PAULSEN FARMS-PHWATERMAIN IMPROVEMENTS BIDS05/07/203:40PMCITYOFCORCORAN24,675.57$1,042.70$1,700.00$353.26$360.45$975.00$195.85$52.60$55.00 Page 4 Check Detail Register© May 2020 Check AmtInvoiceComment UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid G500-20442BassLakeEst. FP, PUD17-036E602-49450-310OtherProfessionalServicesE602-49450-312MCESSewageTreatmentE100-42400-300ProfessionalSrvs (GENERAL)E100-41130-351NewsletterExpensesE100-41941-200OfficeSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-321TelephoneE100-43100-321TelephoneG100-21709DependentCareFSAWithholdE100-41300-210OperatingSupplies (GENERAL)E601-49400-311WaterPurchasedE100-41900-360Insurance (GENERAL)G500-20469 Rav11-1318-040, 19-002 & 012G 500-20332 LennarWesselFeasibilityG 500-20469 Rav11-1318-040, 19-002 & 012G 500-20469 Rav11-1318-040, 19-002 & 012G 500-20469 Rav11-1318-040, 19-002 & 012Total METROWESTINSPECTION SERVICESTotal INTEGRATED PROTECTION SYSTEMSTotal METROPOLITAN COUNCILENVIROTotal MAPLE GROVE, CITYOF Total METROSALESINCTotal MATTSON, KEVINTotal MARTENS, BRADTotal LANDFORMLANDFORMMETROPOLITAN COUNCILMCESMETROPOLITANCOUNCILENVIROMETROWESTINSPECTIONSERVICESMETROSALESINCMATTSON, KEVINMARTENS, BRADMAPLEGROVE, CITYOFLMCITTotal LMCIT$78,837.00$41,822.55$16,686.58$7,458.24$3,882.84$1,449.22$1,104.75$1,150.50$69.50$25.88$39.10$50.00$50.00$50.00$34.75$34.75$34.75$34.75$85.00$34.75$69.503041400011092962399INV1576623INV15766230501200501200501202046740002813 20230416304163041630416304163041630415BASS LAKE EST. FP, PUD17-036SAC ACTIVITY APRIL 2020MATERIAL TREATMENTFINALIZED INSPECTIONSNEWSLETTERCONTRACTMILEAGE APRILMILEAGE MARCHTELEPHONE REIMBURSEMENT APRILTELEPHONE REIMBURSEMENT MARCHDEPENDENT CARE FSACELL PHONEWATER USAGE 1STQTRPROPERTY/CASUALTY COVERAGE PREMIUMLennar Wessel Feasibility 19-018Ravinia 13th FP, PUD 19-012Ravinia 11thFPand Final PUD 19-005Ravinia 12thFP, PUD19-002Ravinia 11th RZ/PP, PUD 18-04005/07/20 3:40PMCITYOFCORCORAN78,837.00$16,686.58$1,543.89$3,882.84$2,553.97$1,200.50$7,458.24$397.75$164.98 Page 5 Check Detail Register© May 2020 Check AmtInvoiceComment UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-210OperatingSupplies (GENERAL)E100-41550-300ProfessionalSrvs (GENERAL)E100-42200-300ProfessionalSrvs (GENERAL)E100-45200-380Utility & Services (GENERAL)E100-43232-300ProfessionalSrvs (GENERAL)E100-41941-380Utility & Services (GENERAL)E416-42100-210OperatingSupplies (GENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E100-45200-530ImprovementsOtherThanBldgsE100-45200-221MaintenanceProjectsE100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E416-45200-580 OtherEquipmentTotal RANDYSENVIRONMENTALSERVICESTotal NAPAAUTOPARTS - CORCORANTotal METROPOLITANCOUNCILMCESTotal PREFERREDCOMMUNICATIONSTotal NUTRIENAGSOLUTIONS, INC.Total MIMBACHFLEETSUPPLYINCTotal NEWLOOKCONTRACTINGTotal NWTRAILSASSOCIATIONTotal MINNESOTAEQUIPMENT Total ROGERS, CITYOFMIMBACHFLEETSUPPLYINCROLFERICKSONENTERPRISESINCROGERS, CITYOFRANDYSENVIRONMENTALSERVICESPREFERREDCOMMUNICATIONSOPTUMNW TRAILSASSOCIATIONNEWLOOKCONTRACTINGMINNESOTA EQUIPMENTTotal OPTUM$34,066.00$30,994.29$10,866.79$1,331.52$6,003.00$2,437.50$9,828.02($287.33)$121.08$248.62$580.57$279.39$130.00$54.95$67.99I644420428202ND QUARTE042720042720042720585702020-2PAY 3286314284959P14187E13945SUPPLIESMONTHLY ASSESSING FEEFIRE PROTECTION - 2ND QUARTERPARKS GARBAGE 11039MONTHLY RECYCLINGCITYHALL GARBAGE 12803512015+ CHEVROLET TAHOE CLOSE-TO-DASH MOUNTH.S.A. Maintenance Fees2020 - 2ND BENCHMARK80BAGS 50# 20-10-10CSAH 101 & 100thAvenueTurnLaneImprovements SUPPLIESSUPPLIESRIMTORO 74096 37 HP YANMAR MMZ TW W/96" RD05/07/20 3:40PMCITYOFCORCORAN41,822.55$30,994.29$10,866.79$33,778.67$1,331.52$1,108.58$2,437.50$9,828.02$189.07$130.00$54. 95 100% Complete Page 6 Check Detail Register© May 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41550-300ProfessionalSrvs (GENERAL)G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsE101-41941-300ProfessionalSrvs (GENERAL)E100-41920-219Covid-19CoronavirusE100-41400-219Covid-19CoronavirusE100-41951-210OperatingSupplies (GENERAL)E100-42100-321TelephoneE100-42100-323RadioUnitsE100-41951-210OperatingSupplies (GENERAL)E100-42100-300ProfessionalSrvs (GENERAL)E100-43100-210OperatingSupplies (GENERAL)G100-21707UnionDuesE100-42100-209PoliceReservesE100-43100-321TelephoneE100-41951-300ProfessionalSrvs (GENERAL)E100-41550-210OperatingSupplies (GENERAL)E100-41550-300 ProfessionalSrvs (GENERAL)Total WOLDARCHITECTSANDENGINEERSTotal USBANKCORPEQUIPMENTFINANCETotal ROLFERICKSONENTERPRISESINCTotal TRANSUNIONRISK & ALTERNATIVETotal SECUREDCOMMUNICATIONS, LLCTotal STREICHERSPOLICEEQUIPMENT Total TERMINALSUPPLYCOTotal TEAMSTERLOCAL320Total VERIZONWIRELESSSECURED COMMUNICATIONS, LLCWRIGHTHENNEPINCOOPELECTVERIZONWIRELESSTERMINAL SUPPLYCOTEAMSTER LOCAL320STREICHER SPOLICEEQUIPMENTSPRINTTotal SPRINT$1,504.00$1,363.50$150.00$451.36$498.08$429.33$317.00$400.68$723.40$15.93$15.0514.63$69.84$40.01$50.00$64.89$24.00$33.0004282004162004162066206985338210098533821009853382100985338210098533821004135090433609221-0420MAY20391283315-221291A042820042820COUNTY DATA FEEBridle/Paddock: 150-1690-5135Bridle/Gleason: 150-1690-5131ARCHITECT FEESCODE ENFORCEMENT CELL SERVICEADMIN CELL SERVICECODE ENFORCEMENT IPADCELL SERVICERADIO UNITSCOPIER LEASESERVICESUPPLIESUNION DUES/TLDFRESERVES UNIFORM PATCHESCELL SERVICEENCRYPTION SERVICEHENN CTYTECHNOLOGY AND VISION SYSTEM FEE 05/07/20 3:40 PMCITYOFCORCORAN7,555.93$1,363.50$1,488.62$150.00$317.00$400.68$723.40$24.00$50.00$64.89 APRIL-JUNE2020 Page 7 Check Detail Register© May 2020 Check AmtInvoiceComment G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLights$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$23.16$14.63$23.16$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$29.69$14.63$14.63$14.63$14.63$14.63$14.63$15.05$15.05$15.05$15.05$15.05$15.05$15.05$15.05041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620041620PaddockLn150-1690-5137WILDFLOWERTRL150-1694-4506WILDFLOWERTRL150-1694-4505SUNFLOWERCOURT150-1694-4503PRIMROSECOURT150-1694-4502ANNABELLELOT5150-1694-0821FIRLN N/LOT #5: 150-1694-008272NDAVEN: 150-1694-0081FIRLNN/72NDN: 150-1694-0080FIRLN N/LOT #8: 150-1694-0079FIRLNN: 150-1694-0078FIRLNN/CR10: 150-1694-007674THAVEN: 150-1693-7077FIRLNN/CR10: 150-1693-7076FIRLN/74THAVE: 150-1693-7075FIRLNN: 150-1693-7074FIRLN/75THAVE: 150-1693-7072Gleason/Wildflo: 150-1693-5986Wildflo/Gleason: 150-1693-5734Primrose/Wildfl: 150-1693-573319399Primrose: 150-1693-573219315Primrose: 150-1693-573119343Annabelle: 150-1693-572619367Annabelle: 150-1693-57246370SteepleLN: 150-1693-02026310SteepleLN: 150-1693-020119345GoldenTR: 150-1693-020019389LupineLN: 150-1693-019919437LupineLN: 150-1693-0197Bridle/66thAve: 150-1692-837466TH/CEDAR: 150-1692-83736398Larkspur: 150-1692-09086485Larkspur: 150-1692-090719065Galloway: 150-1691-808219130Galloway: 150-1691-80806657Bridle: 150-1691-80796681Bridle: 150-1691-80666675Carriage: 150-1691-806419301Annabelle: 150-1691-8063ElderberryCt: 150-1691-0178Prairie/Bridle: 150-1691-0174Bridle/Bluestem: 150-1691-0168Bridle/Steeple: 150-1691-01586471Carriage: 150-1691-0155Paddock/Bridle: 150-1690-515805/07/20 3:40 PM CITY OF CORCORAN Page 8 Check Detail Register© UnpaidUnpaid G500-20420BassLakeCrossMIHome17-012E100-42100-210OperatingSupplies (GENERAL)E100-43100-380Utility & Services (GENERAL)E100-41941-380Utility & ServicesGENERAL)E100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsG500-20390RaviniaStreetLightsE602-49450-380Utility & Services (GENERAL)E602-49450-380Utility & Services (GENERAL)E100-43100-380Utility & Services (GENERAL)E601-49400-380Utility & Services (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-45200-380Utility & Services (GENERAL)E100-43100-381 Street/SignalLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG 500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20420 BassLakeCrossMIHome17-012G500-20420 BassLakeCrossMIHome17-012G500-20420 BassLakeCrossMIHome17-012G500-20420 BassLakeCrossMIHome17-012Total WRIGHTHENNEPIN COOPELECTTotal ZOLLMEDICALCORPORATION Total XCEL ENERGYXCEL ENERGYZOLL MEDICAL CORPORATION$724.70$364.41$865.34$167.70$204.27$17.86$27.95$10.15$19.59$19.59$17.86$19.59$16.06$16.28$48.39$82.40$27.77$16.17$26.10$15.73$15.50$48.06$53.86$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$14.63$9.73$9.7304162030616256 8193824904162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162004162074THPL & MAPLE150-1694-6889ELECTRODES, DEFIBRILLATIONAEDUTILITIES - 91009100 CtyRd19: 150-1688-84638200CtyRd116: 150-1684-203375thAve/Hwy116:120-1246-79008200CtyRd116: 120-1246-7800CoRd10 & 50: 120-1246-7700Cty10/Stanchion:120-1246-7600CTY10/StThomas:120-1246-7500CTY10/Treptaus: 120-1246-7400Cty 10/MapleHi: 120-1246-7300WildflowerTrl/GleasonParkway150-1694-4774BaseballFields/Irrigation: 150-1693-68558200CR116/SIGN: 150-1693-661220120CTY10LIF:150-1691-6661BrocktonLn: 150-1689-68719525CainRd: 150-1689-523019090BassLkRd:150-1687-75108200CtyRd116: 120-1255-6300SchoolProperty: 120-1247-9600MapleHillEst: 120-1246-8100CIVILDEFENSE: 120-1246-8000Ballpark: 120-1246-7200CTYRD10/116000-0100-146963RDAVEN150-1694-9987LARKSPURLN/63RDAVEN150-1694-9986STEEPLECHASELN150-1694-7920MEADOWRUECT150-1694-7919SNOWBERRYCT150-1694-7918STEEPLECHASELN150-1694-7917MEADOWRUECT150-1694-7911HICKORYLNN150-1694-689475THAVEN150-1694-689374THAVEN150-1694-6892JACKPINELNN150-1694-689105/07/203:40 PMCITYOFCORCORAN2,528.74$865.34$364.41 10100 FarmersStateBank$ 394,424. 01 Page 9 Check Detail Register© May FundSummary10100FarmersStateBank100GENERALFUND602SEWER601WATER500ESCROWHOLDINGFUND427GLEASON/66THPARKWAYEXTENSION425PULTEENCORE/BELLWETHERPROJEC416CAPITAL-EQUIPMENTCERTS205DWIFORFEITUREFUND202POLICEDONATIONFUND101LONG-TERMPLANNINGFUND$240,741.35$36,503.50$46,172.28$57,929.75$1,363.50$9,947.64$1,523.50$113.76$93.10$35.6305/07/20 3:40 PMCITYOFCORCORAN 394,424.01 Page 10 Check Detail Register© May 2020 Check AmtInvoiceComment CityofCorcoran ConsultantSummary 5/14/2020 NameInvoice DateAmount Due Carson, Clelland & Schreder05/04/20 3,461.93 Landform05/07/20 397.75 Metro West Inspection04/30/20 16,686.58 Rolf Erickson Enterprises04/28/20 7,555.93 Wenck Associates Total$ 28,102.19 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2020ClaimsWorkbook.xls Technical Memo Wenck | Colorado | Georgia | Minnesota | North Dakota | Wyoming Toll Free 800-472-2232 Web wenck.com To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: April 14, 2020 Subject: Pay Request #3 & FINAL – CSAH 101 & 100th Avenue Turn Lane Improvements Council Action Requested •Approve Pay Request #3 & FINAL to New Look Contracting in the amount of $10,866.79 Project Summary •Contract Amount - $220,040.50 •Change Orders to Date - $0 •Projected Total - $217,335.80 Financing Financing is provided by developer through an escrow. Project Update The requested amount is related to finalizing quantities and the release of the 5% retainage amount of $10,866.79. This amount brings the total approved to date to 100% and closes out the project. Agenda Item 7c. Payment Request Form T:\2294-Corcoran\37-CSAH 101 and Encore Turn Lanes\9_CONSTRUCTION\PAY REQUESTS\Pay App #3 & Final\00530_Payment Request Form_Final.doc 00530-1 SECTION 00530 PAYMENT REQUEST FORM OWNER: City of Corcoran PROJECT: CSAH 101 & 100th Avenue Turn Lane Improvements CONTRACTOR: ______________________________ PAY ESTIMATE NO. Original Contract Amount $ ................ Contract Changes approved to Date (List Change Order Numbers) $ ................ Revised Contract Price $ ................ Work Completed to Date (attached) $ ................ Retainage to Date, 0% $ ................ Work Completed to Date Less Retainage to Date $ ................ Total Amount Previously Certified $ ................ Payment Request This Estimate $ ................ I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid. CONTRACTOR 3 & FINAL New Look Contracting 220,040.50 220,040.50 217,335.80 206,469.01 10,866.79 0.00 N/A 217,335.80 Payment Request Form T:\2294-Corcoran\37-CSAH 101 and Encore Turn Lanes\9_CONSTRUCTION\PAY REQUESTS\Pay App #3 & Final\00530_Payment Request Form_Final.doc 00530-2 CERTIFICATE OF CONTRACTOR I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment under the terms of the contract dated , 20__ between the CITY OF CORCORAN (OWNER) and (CONTRACTOR) and all authorized changes thereto. By Title Approval: (CONTRACTOR) Date WENCK ASSOCIATES, INC. Date Kent Torve, P.E. CITY OF CORCORAN Date ***END OF SECTION*** April 11 New Look Contracting 19 4/14/2020 Director of Business Operations Eric Stratford New Look Contracting 4/14/2020 PAY REQUEST #3 & FINAL CITY OF CORCORAN CSAH 101 & 100TH AVENUE TURN LANE IMPROVEMENTS 2294-0037 4/14/2020 LINE NO.ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE QUANTITY COST QUANTITY COST 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 17,500.00$ 17,500.00$ -$ -$ 1.0 17,500.00$ 2 TRAFFIC CONTROL LUMP SUM 1 2,235.00$ 2,235.00$ -$ -$ 1.0 2,235.00$ 3 ROCK CONSTRUCTION ENTRANCE LUMP SUM 1 1.00$ 1.00$ -$ -$ 0.0 -$ 4 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 2050 2.00$ 4,100.00$ -$ -$ 1,964.0 3,928.00$ 5 REMOVE BITUMINOUS PAVEMENT SQ YD 850 7.00$ 5,950.00$ -$ -$ 1,502.0 10,514.00$ 6 REMOVE CONCRETE CURB & GUTTER LIN FT 40 10.00$ 400.00$ -$ -$ 35.5 355.00$ 7 REMOVE STORM SEWER PIPE LIN FT 42 15.00$ 630.00$ -$ -$ 23.0 345.00$ 8 REMOVE CMP FLARED-END SECTION EACH 2 200.00$ 400.00$ -$ -$ 2.0 400.00$ 9 PAVEMENT MARKING REMOVAL LUMP SUM 1 3,350.00$ 3,350.00$ -$ -$ 1.0 3,350.00$ 10 CONNECT TO EXISTING 15" CMP EACH 2 350.00$ 700.00$ -$ -$ 2.0 700.00$ 11 15" CMP STORM SEWER PIPE LF 22 75.00$ 1,650.00$ -$ -$ 32.0 2,400.00$ 12 15" CMP FLARED-END SECTION EACH 2 400.00$ 800.00$ -$ -$ 2.0 800.00$ 13 SALVAGE & RESPREAD EXISTING TOPSOIL LUMP SUM 1 2,500.00$ 2,500.00$ -$ -$ 0.8 1,875.00$ 14 COMMON EXCAVATION - ONSITE (EV)CU YD 630 6.00$ 3,780.00$ -$ -$ 630.0 3,780.00$ 15 COMMON EXCAVATION - OFFSITE (EV)CU YD 50 20.00$ 1,000.00$ -$ -$ 50.0 1,000.00$ 16 COMMON BORROW (CV)CU YD 500 10.00$ 5,000.00$ -$ -$ 0.0 -$ 17 GEOTEXTILE FABRIC, TYPE V WOVEN SQ YD 2590 2.00$ 5,180.00$ -$ -$ 2,066.0 4,132.00$ 18 AGGREGATE BASE CLASS 5, 100% CRUSHED TON 1160 15.00$ 17,400.00$ -$ -$ 950.0 14,250.00$ 19 AGGREGATE SURFACING CLASS 2, 100 % CRUSHED LIMESTONE TON 130 40.00$ 5,200.00$ -$ -$ 162.3 6,492.00$ 20 BITUMINOUS TACK COAT MATERIAL GAL 115 4.00$ 460.00$ -$ -$ 115.0 460.00$ 21 TYPE SP 12.5 WEARING COURSE MIXTURE (3,C)TON 570 86.50$ 49,305.00$ -$ -$ 326.7 28,259.55$ 22 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C)TON 570 86.50$ 49,305.00$ -$ -$ 888.5 76,855.25$ 23 CONCRETE CURB & GUTTER DESIGN B424 LF 180 39.00$ 7,020.00$ -$ -$ 195.0 7,605.00$ 24 3" CONCRETE MEDIAN SQ YD 60 73.00$ 4,380.00$ -$ -$ 67.0 4,891.00$ 25 SIGN PANELS TYPE C SQ FT 57.00 44.00$ 2,508.00$ -$ -$ 57.0 2,508.00$ 26 INSTALL SIGN TYPE C AND POST EACH 10 60.00$ 600.00$ -$ -$ 10.0 600.00$ 27 HYDROMULCH - SEED MIXTURE 25-151 SQ YD 1900 2.00$ 3,800.00$ -$ -$ 900.0 1,800.00$ 28 SEED MIXTURE 25-141 SQ YD 550 3.00$ 1,650.00$ -$ -$ 0.0 -$ 29 SEED MIXTURE 25-151 SQ YD 130 3.00$ 390.00$ -$ -$ 0.0 -$ 30 SILT FENCE, TYPE MS - MAINTAINED LIN FT 1725 2.00$ 3,450.00$ -$ -$ 0.0 -$ 31 12-INCH SEDIMENT CONTROL LOG LIN FT 70 5.00$ 350.00$ -$ -$ 600.0 3,000.00$ 32 CULVERT PROTECTION EACH 2 250.00$ 500.00$ -$ -$ 2.0 500.00$ 33 STREET SWEEPER (WITH PICKUP BROOM)HOUR 30 1.00$ 30.00$ -$ -$ 8.0 8.00$ 34 WATER FOR DUST CONTROL MGAL 30 1.00$ 30.00$ -$ -$ 0.0 -$ 35 EROSION CONTROL BLANKET CATEGORY 3N STRAW 2S SQ YD 680 4.00$ 2,720.00$ -$ -$ 0.0 -$ 36 PAVEMENT MESSAGE (RT ARROW) THERMOPLASTIC (GROUND-IN)EACH 2 540.00$ 1,080.00$ -$ -$ 3.0 1,620.00$ 37 PAVEMENT MESSAGE (LT ARROW) THERMOPLASTIC (GROUND-IN)EACH 2 540.00$ 1,080.00$ -$ -$ 2.0 1,080.00$ 38 4" DOUBLE SOLID LINE YELLOW - MULTI-COMPONENT (GROUND-IN)LIN FT 2721 1.50$ 4,081.50$ -$ -$ 2,721.0 4,081.50$ 39 6" SOLID LINE WHITE - MULTI-COMPONENT (GROUND-IN)LIN FT 3000 1.50$ 4,500.00$ -$ -$ 3,161.0 4,741.50$ 40 4" SOLID LINE WHITE - MULTI-COMPONENT (GROUND-IN)LIN FT 1010 1.50$ 1,515.00$ -$ -$ 962.0 1,443.00$ 41 24" SOLID LINE YELLOW - MULTI-COMPONENT (GROUND-IN)LIN FT 445 11.00$ 4,895.00$ -$ -$ 292.0 3,212.00$ 42 24" SOLID LINE WHITE STOP BAR - THERMOPLASTIC (GROUND-IN)LIN FT 15 41.00$ 615.00$ -$ -$ 15.0 615.00$ TOTAL BASE BID:222,040.50$ -$ 217,335.80$ TOTAL ORIGINAL CONTRACT:222,040.50$ -$ 217,335.80$ ORIGINAL CONTRACT AWARD AMOUNT 222,040.50$ -$ 217,335.80$ -$ -$ -$ 217,335.80$ BASE BID: CSAH 101 & 100TH AVENUE TURN LANE IMPROVEMENTS CONTRACT SUMMARY PAY REQUEST #3 APRIL 2020 COMPLETE TO DATE COMPLETED TO DATE THIS PAY REQUEST TOTAL ORIGINAL CONTRACT CURRENT RETAINAGE (0%) TOTAL CURRENT PAY REQUEST STAFF REPORT Agenda Item 7d. Council Meeting: May 14, 2020 Prepared By: Jessica Beise Topic: Charter Commission Appointment Action Required: Appointment Summary: Charter Commissioners are appointed to four-year terms. On March 17, 2020, Commissioner Tilbury’s term expired. Staff has received an application from Commissioner Tilbury is requesting reappointment. It is requested that the City Council review the applications and consider reappointment. Following Council approval, reappointment requests will be submitted to Chief Judge Cahill of the Fourth Judicial District for formal appointment. Financial/Budget: Commission members serve without compensation. Council Action: Consider a motion to reappoint James A. Tilbury to the Charter Commission for a four- year term. Attachments: 1. Charter Commission Application – James A. Tilbury Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: May 8, 2020 Subject: Bid Results – SE Corcoran 2020 Trunk Watermain Improvements Council Action Requested Staff is recommending Council authorize a contingent Notice of Award for the construction of trunk watermain improvements generally located along CR-116 in southeast Corcoran. The contingency is necessary to secure bonding (scheduled for June), finalize easement acquisitions, and other associated permit requirements. The authorization of work includes construction, field compliance testing, and engineering management costs estimated at an additional $75,000 (design and bidding cost to date are approximately $50,000). The watermain will provide a valuable “loop” to the existing system for redundancy to maintain supply in case of breaks, maintenance, or shutdowns related to add itional future connections. Bid Results Six bids were received on May 8th, 2020 for the SE Corcoran 2020 Trunk Watermain Improvements project. Bid results are summarized below and details are in the attached table. Contractor Bid Amount •C & L Excavating, Inc $ 1,021,320.00 •Pember Companies, Inc.$ 1,068,634.00 •GM Contracting, Inc.$ 1,183,516.07 •Northdale Construction Company, Inc.$ 1,237,121.60 •GL Contracting, Inc.$ 1,261,317.40 •Burschville Construction, Inc $ 1,328,110.00 The low bidder was C & L Excavating, Inc. with bid of $1,021,320.00. The engineer’s estimate was $1,187,800. Prior to the May 14th Council meeting, Wenck will contact C & L Excavating, Inc. and confirm their commitment to the bid. Engineer’s Recommendation The bids were competitive, therefore, Wenck recommends that the project be awarded to C & L Excavating, Inc. for $1,021,320.00 contingent upon the City securing funds, easements, and associated permit requirements. Agenda Item 9a. CITY OF CORCORANSE CORCORAN 2020 TRUNK WATERMAIN IMPROVEMENTSBID TAB5/8/2020NO. ITEMUNIT QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICETOTAL PRICEUNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICETOTAL PRICEBASE BID:1MOBILIZATION & DEMOBILIZATIONLUMP SUM 155,000.00$ 55,000.00$ 23,000.00$ 23,000.00$ 21,100.00$ 21,100.00$ 105,000.00$ 105,000.00$ 64,875.00$ 64,875.00$ 68,311.80$ 68,311.80$ 50,000.00$ 50,000.00$ 2TRAFFIC CONTROLLUMP SUM 115,000.00$ 15,000.00$ 4,000.00$ 4,000.00$ 10,000.00$ 10,000.00$ 36,500.00$ 36,500.00$ 4,725.00$ 4,725.00$ 9,985.90$ 9,985.90$ 10,000.00$ 10,000.00$ 3SALVAGE AND REINSTALL FENCELIN FT 10010.00$ 1,000.00$ 15.00$ 1,500.00$ 10.00$ 1,000.00$ 22.50$ 2,250.00$ 21.00$ 2,100.00$ 48.50$ 4,850.00$ 25.00$ 2,500.00$ 4POTHOLING PRIVATE UTILITIESLUMP SUM 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 3,000.00$ 3,000.00$ 7,500.00$ 7,500.00$ 9,500.00$ 9,500.00$ 6,065.90$ 6,065.90$ 25,000.00$ 25,000.00$ 5SALVAGE & RESPREAD EXISTING TOPSOIL (MIN. 1 FT)LUMP SUM 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 25,000.00$ 25,000.00$ 12,500.00$ 12,500.00$ 30,645.16$ 30,645.16$ 24,263.70$ 24,263.70$ 30,000.00$ 30,000.00$ 6SALVAGE & RESPREAD EXISTING AGGREGATELUMP SUM 11,000.00$ 1,000.00$ 3,000.00$ 3,000.00$ 7,000.00$ 7,000.00$ 3,750.00$ 3,750.00$ 10,000.00$ 10,000.00$ 24,263.70$ 24,263.70$ 30,000.00$ 30,000.00$ 7PROVIDE DRVEWAY ACCESS & MAINTENANCE LUMP SUM 11,500.00$ 1,500.00$ 3,500.00$ 3,500.00$ 3,000.00$ 3,000.00$ 1,500.00$ 1,500.00$ 10,000.00$ 10,000.00$ 8,087.90$ 8,087.90$ 45,000.00$ 45,000.00$ 8STREET SWEEPER WITH PICKUP BROOMHOUR 10130.00$ 1,300.00$ 150.00$ 1,500.00$ 130.00$ 1,300.00$ 135.00$ 1,350.00$ 131.25$ 1,312.50$ 168.00$ 1,680.00$ 175.00$ 1,750.00$ 9AGGREGATE BASE CLASS 5, 100% CRUSHEDTON 10025.00$ 2,500.00$ 50.00$ 5,000.00$ 33.00$ 3,300.00$ 32.55$ 3,255.00$ 22.05$ 2,205.00$ 54.10$ 5,410.00$ 40.00$ 4,000.00$ 10CONNECT TO EXISTING WATERMAINEACH 21,500.00$ 3,000.00$ 5,000.00$ 10,000.00$ 1,200.00$ 2,400.00$ 5,917.49$ 11,834.98$ 10,306.25$ 20,612.50$ 1,175.70$ 2,351.40$ 3,500.00$ 7,000.00$ 11INSTALL HYDRANTEACH 124,500.00$ 54,000.00$ 7,775.00$ 93,300.00$ 5,125.00$ 61,500.00$ 7,326.17$ 87,914.04$ 5,233.65$ 62,803.80$ 5,984.40$ 71,812.80$ 5,500.00$ 66,000.00$ 126" GATE VALVE AND BOXEACH 102,000.00$ 20,000.00$ 2,450.00$ 24,500.00$ 1,860.00$ 18,600.00$ 3,300.58$ 33,005.80$ 2,635.90$ 26,359.00$ 2,175.40$ 21,754.00$ 1,750.00$ 17,500.00$ 13HYDRANT EXTENSIONEACH 12500.00$ 6,000.00$ 1,000.00$ 12,000.00$ 900.00$ 10,800.00$ 975.00$ 11,700.00$ 1,220.73$ 14,648.76$ 1,951.00$ 23,412.00$ 950.00$ 11,400.00$ 14IMPROVED PIPE FOUNDATION - 24" THICKLIN FT 5030.00$ 1,500.00$ 70.00$ 3,500.00$ 20.00$ 1,000.00$ 18.56$ 928.00$ 24.35$ 1,217.50$ 181.00$ 9,050.00$ 20.00$ 1,000.00$ 1516" BUTTERFLY VALVE & BOXEACH 14,800.00$ 4,800.00$ 6,000.00$ 6,000.00$ 4,800.00$ 4,800.00$ 5,587.82$ 5,587.82$ 4,925.79$ 4,925.79$ 6,196.80$ 6,196.80$ 4,600.00$ 4,600.00$ 1612" BUTTERFLY VALVE & BOXEACH 43,800.00$ 15,200.00$ 4,000.00$ 16,000.00$ 2,900.00$ 11,600.00$ 4,120.96$ 16,483.84$ 3,457.12$ 13,828.48$ 4,646.10$ 18,584.40$ 3,450.00$ 13,800.00$ 178" GATE VALVE & BOXEACH 22,500.00$ 5,000.00$ 3,850.00$ 7,700.00$ 2,450.00$ 4,900.00$ 3,778.42$ 7,556.84$ 3,114.38$ 6,228.76$ 2,905.30$ 5,810.60$ 2,750.00$ 5,500.00$ 186" DIP CL 52 WATERMAINLIN FT 13050.00$ 6,500.00$ 60.00$ 7,800.00$ 74.00$ 9,620.00$ 80.89$ 10,515.70$ 87.60$ 11,388.00$ 48.10$ 6,253.00$ 75.00$ 9,750.00$ 1916" PVC C-905 DR 18 WATERMAIN (TRENCHLESS INSTALLATION)LIN FT 1230130.00$ 159,900.00$ 120.00$ 147,600.00$ 144.00$ 177,120.00$ 133.83$ 164,610.90$ 133.33$ 163,995.90$ 142.10$ 174,783.00$ 131.00$ 161,130.00$ 2016" PVC C-905 DR 18 WATERMAIN (OPEN CUT)LIN FT 20100.00$ 2,000.00$ 75.00$ 1,500.00$ 159.00$ 3,180.00$ 133.83$ 2,676.60$ 103.91$ 2,078.20$ 68.10$ 1,362.00$ 150.00$ 3,000.00$ 2112" PVC C900 DR 18 WATERMAIN (TRENCHLESS INSTALLATION)LIN FT 6540110.00$ 719,400.00$ 84.00$ 549,360.00$ 91.00$ 595,140.00$ 87.22$ 570,418.80$ 100.06$ 654,392.40$ 100.30$ 655,962.00$ 104.00$ 680,160.00$ 2212" PVC C900 DR 18 WATERMAIN (OPEN CUT)LIN FT 14060.00$ 8,400.00$ 90.00$ 12,600.00$ 80.00$ 11,200.00$ 87.22$ 12,210.80$ 85.58$ 11,981.20$ 46.60$ 6,524.00$ 125.00$ 17,500.00$ 238" PVC C900 DR 18 WATERMAINLIN FT 12550.00$ 6,250.00$ 50.00$ 6,250.00$ 59.00$ 7,375.00$ 69.41$ 8,676.25$ 76.02$ 9,502.50$ 42.70$ 5,337.50$ 100.00$ 12,500.00$ 24DUCTILE IRON FITTINGSLB 291015.00$ 43,650.00$ 11.00$ 32,010.00$ 12.10$ 35,211.00$ 12.97$ 37,742.70$ 16.49$ 47,985.90$ 14.70$ 42,777.00$ 15.00$ 43,650.00$ 25STRUCTURE SIGN POST AND MARKEREACH 20200.00$ 4,000.00$ 100.00$ 2,000.00$ 160.00$ 3,200.00$ 100.00$ 2,000.00$ 94.50$ 1,890.00$ 280.00$ 5,600.00$ 200.00$ 4,000.00$ 26TEMPORARY CONSTRUCTION ENTRANCELUMP SUM 12,500.00$ 2,500.00$ 2,500.00$ 2,500.00$ 2,400.00$ 2,400.00$ 1,000.00$ 1,000.00$ 5,000.00$ 5,000.00$ 3,920.00$ 3,920.00$ 30,000.00$ 30,000.00$ 27HYDROMULCH SEED MIXTURE 21-111ACRE 0.62,500.00$ 1,500.00$ 1,200.00$ 720.00$ 980.00$ 588.00$ 3,000.00$ 1,800.00$ 997.50$ 598.50$ 5,600.00$ 3,360.00$ 2,000.00$ 1,200.00$ 28HYDROMULCH SEED MIXTURE 25-141ACRE 3.14,000.00$ 12,400.00$ 4,500.00$ 13,950.00$ 4,480.00$ 13,888.00$ 2,500.00$ 7,750.00$ 4,567.50$ 14,159.25$ 5,600.00$ 17,360.00$ 5,000.00$ 15,500.00$ 29HYDROMULCH SEED MIXTURE 34-171ACRE 0.25,000.00$ 1,000.00$ 7,500.00$ 1,500.00$ 7,460.00$ 1,492.00$ 10,000.00$ 2,000.00$ 7,612.50$ 1,522.50$ 5,600.00$ 1,120.00$ 8,000.00$ 1,600.00$ 30SEDIMENT CONTROL LOG TYPE STRAW (OR BIOROLL) - MAINTAINEDLIN FT 10605.00$ 5,300.00$ 3.50$ 3,710.00$ 3.00$ 3,180.00$ 2.80$ 2,968.00$ 5.00$ 5,300.00$ 3.40$ 3,604.00$ 4.00$ 4,240.00$ 31CULVERT PROTECTION - MAINTAINEDEACH 4150.00$ 600.00$ 200.00$ 800.00$ 150.00$ 600.00$ 125.00$ 500.00$ 250.00$ 1,000.00$ 392.00$ 1,568.00$ 600.00$ 2,400.00$ 32 BALE BARRIERS - MAINTAINEDLIN FT 7605.00$ 3,800.00$ 7.00$ 5,320.00$ 6.50$ 4,940.00$ 2.00$ 1,520.00$ 8.00$ 6,080.00$ 5.60$ 4,256.00$ 8.00$ 6,080.00$ 33SILT FENCE, MACHINE SLICED - MAINTAINEDLIN FT 46003.00$ 13,800.00$ 2.00$ 9,200.00$ 2.00$ 9,200.00$ 1.85$ 8,510.00$ 3.10$ 14,260.00$ 3.40$ 15,640.00$ 2.25$ 10,350.00$ TOTAL BID:1,187,800.00$ TOTAL BID:1,021,320.00$ TOTAL BID:1,068,634.00$ TOTAL BID:1,183,516.07$ TOTAL BID:1,237,121.60$ TOTAL BID:1,261,317.40$ TOTAL BID:1,328,110.00$ 7939 Ridgewood RoadSt. Joseph, MN 56374PEMBER COMPANIES, INC.Pember Companies, Inc.Glenda HuberN4449 469th StreetMenomonie, WI 547519760 71st Street NENORTHDALE CONSTRUCTION CO., INC.GM Contracting, Inc.Northdale Construction Company, Inc.Albertville, MN 55301Phil Lesnar GM CONTRACTING, INC.Mike UrbanLake Crystal, MN 56055G.L. EXCAVATING, INC.GL Contracting Inc.Dan Swanson19810 515th Ave11440 8th Street NEHanover, MN 553414300 Willow DriveMedina, MN 55340Burschville Construction IncENGINEER'S ESTIMATEBURSCHVILLE CONSTRUCTION, INC.Jim SchendelC&L EXCAVATING, INC.Kevin CoxC&L Excavating, Inc STAFF REPORT Agenda Item 9b. Council Meeting: May 14, 2020 Prepared By: Brad Martens Topic: Strategic Planning Recap; Core Strategies, Short-Term Goals, and Action Steps Action Required: Direction Summary: The City Council held a work session on February 10, 2020 for the purpose of strategic planning. The session was facilitated by Phil Kern and resulted in selecting core strategies and strategic objectives for the City. The Council further reviewed these items along with proposed action steps at the April 13th meeting. Attached to this report is an updated document based upon that discussion. Staff requests the Council approve the document as presented or amended. Items will then be incorporated into the Council schedule. Financial/Budget: The Core Strategies, Short-Term Goals and 2020 Action Steps when appro ved will guide the City in funding each priority. Several items will need to be included in the 2021 budget. These items will need to be considered however with impacts due to the COVID-19 pandemic. Options: 1. Approve Core Strategies, Short-Term Goals, and Action Steps as presented. 2. Approve Core Strategies, Short-Term Goals, and Action Steps with amendments. Recommendation Approve Core Strategies, Short-Term Goals, and Action Steps as presented. Council Action: Consider a motion to approve Core Strategies, Short-Term Goals, and Action Steps as presented. Attachments: 1. Draft Core Strategies, Short-Term Goals, and Action Steps Page 1 of 3 City of Corcoran Core Strategies, Short-Term Goals, and 2020 Action Steps Core Strategy Enhancing Corcoran’s sense of place and identity. Strategic Objectives 1. Develop a Town Center with town square park. 2. Establish school presence within the community, most likely a school in the Rockford School District 3. Provide high quality community events and recreational opportunities for community gathering. 4. Engage residents through outreach and communication. Short-Term Goals 1. Develop a City “brand” - Logo, tagline, look. 2. Invest in the Town Center by moving forward with the construction of the Parkway and Park. 3. Re-engage and develop relationships with the leadership of the Rockford School District. 4. Enhance existing and develop additional community events. Action Steps 1. Include funds in the 2021 budget to assist in the creation of an updated logo and tagline. 2. Include funds in the 2021 budget to hire a consultant to assist in the design of the Town Square Park. 3. Mayor and City Administrator to schedule twice-annual meetings with the Rockford School Board Chair and Superintendent. 4. Parks and Trails Commission to review existing recreation opportunities provided and consider potential expansion in offerings. 5. Roll out new website platform; increase opportunities for residents to sign up for regular updates; enhance social media presence. Core Strategy Maintain fiscal stability and affordability. Strategic Objectives 1. Maintain a balanced budget that is not burdensome to taxpayers. 2. Provide services in a manner to help keep the cost of living in town affordable. 3. Practice sound financial planning. 4. Examine existing policies and take into consideration efficient provision of services while reducing burdens on residents. Short-Term Goals 1. Evaluate the 5-year Financial Plan within the budget process. 2. Revisit cash reserve policies. 3. Review ordinances/policies related to utility connections. 4. Discuss housing options to keep affordability for residents. (recommend eliminating this goal as it is redundant with short-term goals and action steps in the Core Strategy of “Ensure high quality growth that meets the needs of a balanced and vibrant community” below) 3. Action Steps 1. Annually review and update the Financial Management Plan. 2. Establish a cash reserve goal in coordination with adopting the 2021 budget. Formatted: Outline numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Right + Aligned at: 0.25" + Indent at: 0.5" Page 2 of 3 Core Strategy Provide diverse community amenities and recreational opportunities. Strategic Objectives 1. Provide high quality parks that are unique, innovative, and accessible. 2. Plan for and connect multi-seasonal and multi-use trail systems. 3. Practice land and natural resource stewardship. 4. Develop an aesthetically pleasing, visually attractive community. 5. [Recommendation: Incorporate existing natural resources into park development and recreational opportunities. programs.] Short-Term Goals 1. Participate in Three Rivers Trail Planning. 2. Conduct feasibility report for county trail planning in SE Corcoran. 3. Complete phasing plan for City central parks. 4. Work with outside groups to identify innovative recreational opportunities. 5. Complete detailed planning of Bellwether Park. 6. Accommodate future multi-seasonal and multi-use trail corridors in project and new development planning. Action Steps 1. Select preferred route for the Diamond Lake Regional Trail Corridor through Corcoran. 2. Obtain quotes to complete a feasibility study for trails along County Roads in southeast Corcoran. 3. Present a phase 1 plan to the Parks and Trails Commission and City Council. 4. Parks and Trails Commission to recommend the timeline for the installation of the boardwalk and consider further improvements prior to additional land acquisition. 5. Parks and Trails Commission to recommend the types of uses allowed in City Trails; Council to establish policy. 6. Consider establishing incentives in policies to promote retention of existing natural resources in development. Core Strategy Maintain excellence in safety and security for our community. Strategic Objectives 1. Staying in front of public safety demands. 2. Increase awareness and preparedness of business operations. 3. Enforcement of high standards for code enforcement. 4. Evolution of effective and efficient fire service. 5. Promote public safety engagement opportunities with the community. Short-Term Goals 1. Discuss medical response team. 2. Begin pre-plans and communication teams for fire services. 3. Maintain focus and a high priority on code enforcement. 4. Encourage home and business security surveys. 5. Develop a workplan to meet fire services. Action Steps 1. Director of Public Safety to present Fire Service Work Plan to Council 2. Detective to develop and implement home and business security and survey plan. 3. Continue contract code enforcement; City Council to establish annual priorities; staff to provide quarterly updates to the Council. Formatted: Font color: Red Page 3 of 3 Core Strategy Ensure high quality growth that meets the needs of a balanced and vibrant community. Strategic Objectives 1. Support the Comprehensive Plan. 2. Invest time and resources to promote business activity. 3. Guide a market-driven, balanced variety housing. 4. Proactive dialogue with the business community. 5. Support and maintain code enforcement program. Short-Term Goals 1. Develop marketing plans for each growth area (NE, SW, SE, Town Center, existing downtown) 2. Evaluate City’s role in providing non-market-based housing options (lower cost housing, does the City want to impact and if so, how?) 3. Encourage market-based solutions to provide high-speed internet to all areas of the community. Action Steps 1. Develop policy to allow the creative use of site planning or PUDs that provide flexibility for development containing affordable housing, such as a reduction in lot size, setbacks, street width, floor area, and parking requirements. 2. Explore the suitability of various housing finance options and the housing needs they are meant to address. 3. Staff to work with internet providers to understand actual internet availability throughout the City; staff to present options to the Council to increase internet capacity. Core Strategy Provide high quality, innovative municipal services. Strategic Objectives 1. Provide high functioning municipal infrastructure. 2. Attract and retain a professional, well-trained, and responsive staff. 3. Thoughtfully plan for infrastructure and facility needs. 4. Leverage and adapt technology to meet changing community needs. 5. Practice strategic leadership at all levels of the organization. 6. Develop and implement an asset management plan. Short-Term Goals 1. Continue and complete planning of water infrastructure project. 2. Develop a long-term facility and infrastructure plan. 3. Evaluate organizational structure and compensation/retention plan. 4. Develop a technology capital improvement plan. 5. Complete plan and implement paved roads initiative. Action Steps 1. Complete test well and purchase site for well and treatment facility if test results are favorable; locate site for water tower; City Council to consider proceeding with the well and treatment facility project. 2. Participate in the northwest metro surface water supply study. 3. Develop enhanced capital improvement plan for fleet, facilities, and technology. 4. Initiate a compensation study; develop a compensation philosophy. 5. Review future staffing plan in coordination of 2021 budget process. 6. Staff to present recommendation for a low-cost paving project. STAFF REPORT Agenda Item 9c. Council Meeting: May 14, 2020 Prepared By: Brad Martens Topic: City Hall Remodel Action Required: Direction Summary: Staff continues to work on the proposed remodel of City Hall to accommodate the needs of the City as it grows. The scope of the project has drastically changed due to the variance of projected costs. The following is a brief recap of past discussions: January 2018 Staff presented the need for a remodel to accommodate additional staff. Council authorized staff to complete a space needs analysis. September 2018 Council held a work session on the proposed remodel and reviewed the Space Needs Study completed by Wold Architects. The needs study estimated costs $1,001,000 - $1,168,000. Council discussed the project scope and potential finance plan. November 2018 Council reviewed a draft finance plan for a $1,087,288 project and selected Wold Architects and Engineers proposal for design services. April 2019 An updated schematic design and cost estimate was presented to Council with two options: Floor Plan Option A at $1,591,000 and Floor Plan Option B at $1,335,500. Floor Plan option A was preferred, and staff was directed to work with Wold Architects to find ways to reduce project costs. May 2019 Staff presented options for reducing costs and was authorized to proceed with final design on floor plan A1 which had an estimated cost of $1,353,000 October 2019 A new estimate of the floor plan A1 project was given at $1,885,861. Council was presented options to reduce costs and per consensus directed staff to find an inexpensive way to add workspace to extend the life of the building rather than proceed with a full remodel. At that time staff guessed that a remodel could be accomplished for around $600,000 as it would be less than a third of the impact of the May 2019 proposed work. May 2020 Staff has worked with Wold Architects and completed a “minimum scope” remodel plan which is attached to this report. Wold has recently estimated the minimum scope remodel cost to be $1,212,000. The next step in the process is to go out for bids and see where actual pricing is at. Staff is recommending a traditional competitive bid process rather than the previously discussed Sourcewell model, this is due to the limited project scope. Anecdotal information from recent project bids show a very competitive bidding environment and it is our hope that the project costs are less than estimated. While the estimated costs of the remodel continue to be higher than anticipated, the remodel is necessary as there is no room for staff. Prior to suburban growth taking place, Corcoran had an approximate population of 5,500 as of 2014. Since the end of 2014, over 430 new homes have been constructed. Assuming three residents per home, this is 1,290 new residents for Corcoran, or an increase of 23%. The pace of new growth continues to increase year after year. Even now during the pandemic, we are seeing no shortage in new home permits and new development proposals. Staff growth will need to continue to accommodate this growth and space does not exist in the current floor plan. Draft project schedule: • May 14, 2020 Authorize staff to bid project • June 18, 2020 Bids due • July 9, 2020 Present bids for Council to review/approve • November 9, 2020 Construction on phase 1 begins* • February 2021 Phase 1 complete; phase 2 begins • May 2021 Construction complete *The proposed delayed start time has been selected as it is after the November 3rd election. Staff believes that there is a high likelihood that some distancing measures will be required for the election and the community room space and Council Chambers may both be needed. Financial/Budget: The estimated cost of the minimum scope remodel is $1,212,000 as outlined below: • Construction estimate: $882,000 • Soft costs: $90,000 • Furniture: $120,000 • Technology: $120,000 • Total: $1,212,000 The following is a modified finance plan to pay for the project: • Long Range Planning Fund: $300,000 • 2018-2019 CIP: $125,000 • 2019 Budget transfers: $220,000 • 2020 Budget transfer: $62,000 • Interfund Loan (Water fund): $505,000* • Total: $1,212,000 *To be paid back over 6-7 years Options: 1. Authorize staff to obtain bids for the City Hall rem odel project. 2. Send back to staff for further review. Recommendation Authorize staff to obtain bids for the City Hall remodel project. Council Action: Consider a motion to authorize staff to obtain bids for the City Hall remodel project. Attachments: 1. Remodel Overview CITY OF CORCORAN CITY HALL & POLICE UPGRADES | APRIL 3, 2020 BUDGET / ESTIMATE UPDATE Previous Project Budget $1,353,000 Construction Cost Estimate $882,000 Construction Soft Costs $90,000 Furniture Cost Budget $120,000 Technology Cost Budget $120,000 Estimated Project Cost $1,212,000 DN REF PHASE 1PHASE 2 PHASE 1 PHASE DESCRIPTION TIMELINE ALL WORK ASSOCIATED WITH RENOVATION OF NEW OFFICE AREA AND OTHER SPACES PLAN EAST OF THE PUBLIC LOBBY INCLUDING MODIFICATIONS TO PUBLIC TOILET ROOMS. 3 MONTH DURATION JUNE 1, 2020 - AUGUST 28, 2020 PHASE 2 ALL WORK ASSOCIATED WITH RENOVATION OF EXISTING CITY HALL AND POLICE DEPARTMENT SUITES, INCLUDING ALL FINISH REPLACEMENTS AND NEW RECEPTION COUNTER. 3 MONTH DURATION SEPTEMBER 1, 2020 - DECEMBER 4, 2020 F E D C B A 1 2 3 4 5 6 7 8 A MN NorthCheck: Drawn: Date: Comm: License Number: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of Scale: Date PLAN NORTH TRUE NORTH 4/3/2020 10:39:14 AMC:\Users\dgallagher\Documents\Corcoran City Hall & Police (Central)_DGALLAGHER@WOLDAE.COM.rvtAs indicatedCentral: \\Wae-srv-mn.woldae.com\StPaul\CI-Corcoran\City Hall-Police\Corcoran City Hall & Police (Central).rvtCity of Corcoran Corcoran City Hall & Police Remodel - Phase I A0.2 PHASING PLAN 8200 County Road 116, Corcoran, Minnesota 55340 8200 County Road 116 Corcoran, Minnesota 55340 CD ESTIMATE SET NOT FOR CONSTRUCTION AD DG Issue Date 182292 Reg State Issue Date Arch Name Arch Num ARCHITECT 0 1/8" = 1'-0" PHASING PLAND1 6'12' Revisions Description Date Num DN REF PHASE 1PHASE 2 PHASE 1 PHASE DESCRIPTION TIMELINE ALL WORK ASSOCIATED WITH RENOVATION OF NEW OFFICE AREA AND OTHER SPACES PLAN EAST OF THE PUBLIC LOBBY INCLUDING MODIFICATIONS TO PUBLIC TOILET ROOMS. 3 MONTH DURATION JUNE 1, 2020 - AUGUST 28, 2020 PHASE 2 ALL WORK ASSOCIATED WITH RENOVATION OF EXISTING CITY HALL AND POLICE DEPARTMENT SUITES, INCLUDING ALL FINISH REPLACEMENTS AND NEW RECEPTION COUNTER. 3 MONTH DURATION SEPTEMBER 1, 2020 - DECEMBER 4, 2020 F E D C B A 1 2 3 4 5 6 7 8 A MN NorthCheck: Drawn: Date: Comm: License Number: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of Scale: Date PLAN NORTH TRUE NORTH 4/3/2020 10:39:14 AMC:\Users\dgallagher\Documents\Corcoran City Hall & Police (Central)_DGALLAGHER@WOLDAE.COM.rvtAs indicatedCentral: \\Wae-srv-mn.woldae.com\StPaul\CI-Corcoran\City Hall-Police\Corcoran City Hall & Police (Central).rvtCity of Corcoran Corcoran City Hall & Police Remodel - Phase I A0.2 PHASING PLAN 8200 County Road 116, Corcoran, Minnesota 55340 8200 County Road 116 Corcoran, Minnesota 55340 CD ESTIMATE SET NOT FOR CONSTRUCTION AD DG Issue Date 182292 Reg State Issue Date Arch Name Arch Num ARCHITECT 0 1/8" = 1'-0" PHASING PLAND1 6'12' Revisions Description Date Num DN REF GARAGE A145 MECH A146 TOILET A144 CIRC A141 BOOKING A142 VEST A136 TOILET A131 MECH A125 OFFICE A126 OFFICE A127 VEST A114 CONFERENCE A110 OFFICE A103 OPEN OFFICE A100 STOR A107 MECH A116 TOILET A112 JAN A113 TOILET A111 SQUAD ROOM A137 STORAGE A124 CIRC A132 VEST A101 CIRC A108 EVIDENCE STORAGE A140 PUBLIC LOBBY A115 LOCKERS A143 EOC A122INTERVIEW A134 CIRC A128 OFFICE A130 CIRC A138A133 1 1 1 1 1 1 1 11 1 1 1 1 _______F4 A2.0 COUNCIL CHAMBERS A117 EVIDENCE PROCESSING A139 E101A E114A SECURE INTERVIEW A133 1 1 3 MOTHER'S ROOM A109 OFFICE A105 CONFERENCE A106 KITCHENETTE A104 COAT ROOM A102 KITCHENETTE A123 OFFICE A120 CIRC A119 OFFICE A135 POLICE RECEPTION A129 COPY A121 RECEPTION A118 9 EXIST QUARRY TILE CPT A103 A100A105A106A118A122A120 A119A109 A128 A140A132E114B E115A E115B 10b 11 11 10a 11 11 11 E143 A137A12 CPT-2CPT-1 2'-6" 12 12A145A E136 E141 A145BA13911 +/- 1'-6 1/2" L1 L1 L1 22'-0" C5 A5.1 8" MBD 6'-0" 5 MBD 8'-0" 5 _______F7 A2.0 13 13 13 13 13 13 ALIGN WITH NEAREST WHOLE BRICK COURSE ALIGN WITH NEAREST WHOLE BRICK COURSE ALIGN WITH NEAREST WHOLE BRICK COURSE C2 A5.1 12'-0"16'-11"5"15'-0"5'-0"GA2 GA2 GA2 GB2GB2 ALIGN A5.1 D1 A5.1 F1 A137B EXISTMATCH4'-10"4'-10"EXISTMATCH12 7 GA2 GA2 GA2 MBD 6'-0" 5 MBD 6'-0" 5 MBD 6'-0" 5 MBD 6'-0" 5 VCTCPT 4'-0" ALIGN ALIGN E101B 2 A4.2 1 FLOOR PLAN KEY NOTES: 1 CARD READER, SEE ELEC. 2 SEE MECH FOR FIXTURE REPLACEMENT. 3 INFILL EXISTING WOOD STUD AND GYP BD WALL TO MATCH EXISTING. 5 REINSTALL EXISTING CHANGING STATION. 4 unused 6 PATCH GYP BD REMOVED FOR MECHANICAL WORK. 7 SEE STRUCTURAL FOR INSTALLATION OF WOOD POSTS AND STEEL BEAM. 8 unused 9 CUT DOWN EXISTING COAT RACK AND SHELF TO FIT NEW ROOM DIMENSIONS AND REINSTALL. 10a REMOVE EXTERIOR DOOR PANELS AND REINSTALL IN INTERIOR FRAME 10b REMOVE INTERIOR DOOR PANELS AND REINSTALL IN EXTERIOR FRAME 11 REMOVE HARDWARE FROM EXISTING DOOR TO REMAIN AND INSTALL NEW HARDWARE PER HARDWARE REPLACEMENT SCHEDULE. 12 PATCH WALL AT REMOVED WALL / ITEM. 13 SEE STRUCTURAL FOR INSTALLATION OF WOOD POSTS. PATCH MASONRY WALL WITH SALVAGED FACE BRICK AS REQUIRED AT NEW LOUVER. COORDINATE WITH LOUVER DETAILS. 14 REINSTALL EXISTING PAPER TOWEL DISPENSER. 15 REINSTALL EXISTING HAND DRYER, SEE ELEC. 16 PROVIDE P TILE BASE AS SCHED. 17 REINSTALL EXISTING GRAB BARS. SEE TYPICAL MOUNTING DETAILS FOR LOCATIONS. FLOOR PLAN GENERAL NOTES: REFER TO DETAILS OF CONSTRUCTION FOR: A. ABBREVIATIONS, MATERIAL SYMBOLS B. MOUNTING HEIGHTS C. LINTEL SCHEDULE D. MATERIAL FINISH/COLOR SCHEDULE E. WALL TYPES F. MARKER BD TYPES AND MOUNTING HTS THE ABOVE SECTIONS ARE LISTED FOR REFERENCE ONLY, AND ARE NOT EXCLUSIVE TO AREAS OF WORK. ALL DETAILS SHALL BE REVIEWED FOR SCOPE OF WORK. FIRE RATED WALLS ARE INDICATED ON CODE PLANS. ALL PLAN DIMENSIONS ARE NOMINAL TO FACE OF WALL. WALL THICKNESSES ARE SHOWN NOMINAL, SEE WALL TYPES FOR ACTUAL THICKNESS. ALL GYP. WALLS ARE TO BE 5 INCHES THICK UNLESS OTHERWISE NOTED. ALL CONCRETE BLOCK WALLS ARE TO BE 8 INCHES THICK UNLESS OTHERWISE NOTED. COORDINATE SIZE AND LOCATION OF ALL DUCT AND SHAFT OPENINGS IN WALLS AND FLOORS W/ MECH. AND ELEC. PROVIDE ALL REQUIRED LINTELS FOR OPENINGS. SEE LINTEL SCHEDULE. FIELD VERIFY ALL MILLWORK OPENINGS. SET FLOOR DRAINS 3/4" BELOW FINISHED CONCRETE FLOORS UNLESS OTHERWISE NOTED. PROVIDE CONSISTENT SLOPE FROM WALL TO DRAIN BY SLOPING CONCRETE, MIN. 1/4" PER FOOT. VERIFY LOCATION, SIZE AND QUANTITY OF ALL MECHANICAL AND ELECTRICAL EQUIPMENT PADS. ALL DOOR/SIDELITE OPENINGS TO BEGIN 4" FROM ADJACENT WALL UNLESS OTHERWISE NOTED. ALL GYP. WALLS ARE CENTERED ON GRID UNLESS OTHERWISE NOTED. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. SEE DETAILS OF CONSTRUCTION FOR ABBREVIATIONS 1. IF ALL WALLS IN ROOM HAVE THE SAME FINISH, THE "N WALL-TYP" COLUMN WILL BE USED. 2. DISCREPANCIES BETWEEN THE ROOM FINISH SCHEDULE AND DRAWINGS SHALL BE REPORTED TO THE ARCHITECT FOR FINISH DETERMINATION. 3. ON WALLS WHICH ARE COVERED WITH MILLWORK AND TACK SURFACES, A FINISH SHALL NOT BE APPLIED TO THE WALL BEHIND EXCEPT FOR LOCATIONS WHICH MAY BE EXPOSED (I.E. SPACE BETWEEN MILLWORK AND TACK SURFACE.) CONCRETE BLOCK BEHIND MILLWORK AND MARKERBOARDS TO BE TOOLED. 4. REFER TO MATERIAL FINISH/ COLOR SCHEDULE FOR SPECIFIC FINISH TYPES AND COLORS. 5. ROOM FINISH SCHEDULE GENERAL NOTES 6. WALLS ARE SCHEDULED BASED ON PLAN NORTH. SEE INTERIOR ELEVATIONS FOR LOCATIONS AND EXTENT OF WALL TO RECEIVE MULTIPLE FINISHES.1. 2. 3. PROVIDE GYPSUM BOARD SOFFIT ABOVE CASEWORK. (SEE CASEWORK ELEVATIONS AND REFLECTED CEILING PLANS.) 4. 5. SEE FOR FLOOR FINISH PATTERN. PAINT CEILING AND ALL EXPOSED STRUCTURE, PIPING, CONDUIT, MECHANICAL DUCTS AND VENTS. PROVIDE VINYL BASE AT CASEWORK. ROOM FINISH SCHEDULE REMARKS 6.SEE FLOOR PLAN FOR EXTENTS OF DIFFERING FLOORING FINISHES. 7.PROVIDE CARPET TO EXTENTS INDICATED ON FLOOR PLAN. 8.PROVIDE FINISH AT NEW WALLS ONLY, SEE INTERIOR ELEVATIONS FOR MORE INFORMATION. FOR FRAME DEPTH, ONLY EXCEPTIONS TO THE FOLLOWING TABLE ARE SCHEDULED: GYPSUM BOARD PARTITIONS: THROAT OF FRAME TO MATCH WALL THICKNESS. MASONRY PARTITIONS: 4" WALL: 3 3/4" FRAME 6" WALL: 5 3/4" FRAME 8" AND GREATER WALL: 7 3/4" FRAME FRAME DEPTHS ARE SCHEDULED IN NOMINAL DIMENSIONS. SEE FRAME/ DOOR TYPES (DETAIL SECTION 51000) FOR CORRESPONDING ACTUAL DIMENSIONS. ALL DOORS ARE 1 3/4" THICK UNLESS OTHERWISE NOTED. FOR GLASS TYPES, ONLY EXCEPTIONS TO THE FOLLOWING TABLE ARE SCHEDULED: INTERIOR NON RATED: CLEAR (SAFETY WHEN REQUIRED BY TABLE IN GLAZING SPECIFICATION.) INTERIOR AND EXTERIOR RATED: FIRE RATED EXTERIOR NON-RATED: CLEAR INSULATED (SAFETY INSULATED WHEN REQUIRED BY TABLE IN GLAZING SPECIFICATION.) SEE SHEET AX.XX FOR FRAME TYPES. SEE SHEET AX.XX FOR DOOR TYPES. AT DOOR SCHEDULE, LABEL DESIGNATION "45/20" INDICATES: FOR ALL OPENINGS WITH SIDE LITES AND SCHEDULED TO BE RATED FOR 20 MINUTES, THE DOOR AND ANY GLASS WITHIN THE DOOR IS TO BE RATED FOR 20 MINUTES; THE FRAME AND ADJACENT SIDELITE(S) GLASS AND FRAME IS TO BE RATED FOR 45 MINUTES." 1. 2. 3. 4. 5. 6. DOOR SCHEDULE GENERAL NOTES PROVIDE HORIZONTAL LOUVER BLINDS AT BORROWED LIGHT. PROVIDE SECURITY GLAZING.1. 2. DOOR SCHEDULE REMARKS 6'-6"1"3'-0"1"3'-0"1"5'-0"5'-0" 6'-6"3'-0"1"5'-0"5'-0"7'-3"5 A5.1D6 7'-3"_______E1 A6.4 _______E1 A6.4 A5.1 D4 S. DISP S. DISP S. DISP S. DISP 5 HAND DRYER 66 14 14 15 A6.1 F1 F1 17 17 TPH TPH TPH TPH TPH TPH S.N.R. NO. 2 S.N.R. NO. 2 TOILETRY SHELF TOILETRY SHELF TOILETRY SHELF TOILETRY SHELF M No. 3M No. 3 A6.1 F1 F1 TOILET A112 TOILET A111 UNUSED REINSTALL EXISTING HARDWARE.1. 2. HARDWARE REPLACEMENT SCHEDULE REMARKS A5.1 F618"30"60"5'-2"ALIGN 1 3 5 ° 0 0 ' 0 0 "A5.1F4 A5.1 F718"16 16 16 1 16 WALL BELOW 4"4"4"GROMMET GROMMET 2"2"P LAM-1 COUNTERTOP SUPPORTED BY CONCEALED BRACKETS IN WALL 4'-4"GA2 GA2 GA2 GA2 A4.2 1 F E D C B A 1 2 3 4 5 6 7 8 A MN NorthCheck: Drawn: Date: Comm: License Number: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of Scale: Date PLAN NORTH TRUE NORTH 4/3/2020 10:39:16 AMC:\Users\dgallagher\Documents\Corcoran City Hall & Police (Central)_DGALLAGHER@WOLDAE.COM.rvtAs indicatedCentral: \\Wae-srv-mn.woldae.com\StPaul\CI-Corcoran\City Hall-Police\Corcoran City Hall & Police (Central).rvtCity of Corcoran Corcoran City Hall & Police Remodel - Phase I A2.0 FLOOR PLAN 8200 County Road 116, Corcoran, Minnesota 55340 8200 County Road 116 Corcoran, Minnesota 55340 CD ESTIMATE SET NOT FOR CONSTRUCTION AD DG Issue Date 182292 Reg State Issue Date Arch Name Arch Num ARCHITECT ROOM FINISH SCHEDULE ROOM NO ROOM NAME FLOOR BASE N WALL - TYP E WALL S WALL W WALL REMARKSMATL FIN MATL FIN MATL FIN MATL FIN A100 OPEN OFFICE CPT-2 VB-1 EXIST PT-6A GYP BD PT-6A EXIST PT-6A GYP BD PT-6A A101 VEST CPT-1 VB-1 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST A102 COAT ROOM CPT-1 VB-1 EXIST EXIST EXIST EXIST GYP BD PT-6A EXIST EXIST A103 OFFICE CPT-2 VB-1 EXIST PT-6A EXIST PT-6A EXIST PT-6A EXIST PT-6A A104 KITCHENETTE VCT-1 VB-1 EXIST PT-6A EXIST PT-6A EXIST PT-6A EXIST PT-6A A105 OFFICE CPT-2 VB-1 GYP BD PT-6A GYP BD PT-6A GYP BD PT-6A EXIST PT-6A A106 CONFERENCE CPT-2 VB-1 GYP BD PT-6A GYP BD PT-6A EXIST / GYP BD PT-6A EXIST PT-6A A107 STOR EXIST EXIST EXIST EXIST EXIST EXIST EXIST / GYP BD PT-6A EXIST EXIST A108 CIRC CPT-1 VB-1 EXIST / GYP BD PT-6A EXIST / GYP BD PT-6A EXIST PT-6A EXIST PT-6A A109 MOTHER'S ROOM CPT-2 VB-1 GYP BD PT-6A GYP BD PT-6A GYP BD PT-6A EXIST PT-6A A110 CONFERENCE CPT-2 VB-1 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST A111 TOILET EXIST EXIST / C TILE-2 EXIST EXIST GYP BD C TILE-1, C TILE-2 EXIST EXIST EXIST EXIST 1 A112 TOILET EXIST EXIST / C TILE-2 EXIST EXIST EXIST EXIST EXIST EXIST GYP BD C TILE-1, C TILE-2 1 A115 PUBLIC LOBBY EXIST / CPT-1 EXIST / P TILE-2 EXIST EXIST EXIST EXIST EXIST EXIST EXIST / GYP BD EXIST / PT-6A 7, 8 A117 COUNCIL CHAMBERS CPT-3 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST A118 RECEPTION CPT-2 VB-1 EXIST PT-6A GYP BD PT-6A EXIST PT-6A EXIST PT-6A A119 CIRC CPT-2 VB-1 GYP BD PT-6A EXIST PT-6A EXIST PT-6A GYP BD PT-6A A120 OFFICE CPT-2 VB-1 EXIST PT-6A GYP BD PT-6A GYP BD PT-6A GYP BD PT-6A A121 COPY CPT-2 VB-1 EXIST PT-6A EXIST PT-6A EXIST PT-6A EXIST PT-6A A122 EOC CPT-2 VB-2 EXIST EXIST GYP BD PT-6B EXIST EXIST EXIST PT-6B A123 KITCHENETTE CPT-2 / VCT-1 VB-2 -- -- EXIST / GYP BD PT-6B EXIST EXIST EXIST EXIST 6 A126 OFFICE CPT-2 VB-1 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST A127 OFFICE CPT-2 VB-2 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST A128 CIRC CPT-1 VB-1 EXIST PT-6A GYP BD PT-6A EXIST PT-6A EXIST PT-6A A129 POLICE RECEPTION CPT-2 VB-1 EXIST PT-6A EXIST PT-6A EXIST PT-6A EXIST PT-6A A130 OFFICE CPT-2 VB-3 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST A132 CIRC CPT-1 VB-1 EXIST PT-6A EXIST PT-6A EXIST PT-6A EXIST PT-6A A133 SECURE INTERVIEW VCT-1 VB-1 EXIST PT-6A EXIST PT-6A EXIST / GYP BD PT-6A EXIST PT-6A A134 INTERVIEW CPT-2 VB-3 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST A135 OFFICE CPT-2 VB-3 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST A137 SQUAD ROOM CPT-1 VB-1 EXIST PT-6A EXIST / GYP BD PT-6A EXIST PT-6A EXIST PT-6A A138 CIRC CPT-1 VB-1 EXIST PT-6A EXIST PT-6A EXIST PT-6A EXIST PT-6A A139 EVIDENCE PROCESSING VCT-1 VB-1 EXIST PT-6A EXIST PT-6A EXIST PT-6A EXIST PT-6A A140 EVIDENCE STORAGE PT CONC VB-3 EXIST EXIST EXIST EXIST EXIST EXIST EXIST PT-6A A141 CIRC VCT-1 VB-3 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST A142 BOOKING VCT-1 VB-1 EXIST PT-6A EXIST PT-6A EXIST PT-6A EXIST PT-6A A143 LOCKERS CPT-1 VB-3 EXIST EXIST EXIST EXIST EXIST EXIST EXIST EXIST 0 1/8" = 1'-0" FLOOR PLANB1 6'12' DOOR / OPENING SCHEDULE DOOR NO DOOR / OPENING LABEL FRAME GL MOUNTING CONDITIONS HDW GRP REMARKSTYPE QTY WIDT H HEIGHT MATL TYPE DEPTH MATL HEAD JAMB SILL A100 F 1 3'-0" 7'-0" WD -- FR 3A -- HM -- B3/A6.3 B3/A6.3 -- 09 A103 G 1 3'-0" 7'-0" WD -- FR 1 -- HM -- B3/A6.3 B3/A6.3 -- 08 A105 F 1 3'-0" 7'-0" WD -- FR 3A -- HM -- F7/A6.3 F7/A6.3 -- 08 2 A106 F 1 3'-0" 7'-0" WD -- FR 3A -- HM -- F7/A6.3 F7/A6.3 -- 08 2 A109 F 1 3'-0" 7'-0" WD FR 1 -- HM -- F7/A6.3 F7/A6.3 -- 07 A118 F 1 3'-0" 7'-0" WD -- FR 3A -- HM -- F7/A6.3 F7/A6.3 -- 11 A119 G 1 3'-0" 7'-0" WD -- FR 1 -- HM -- B3/A6.3 B3/A6.3 -- 06 A120 F 1 3'-0" 7'-0" WD -- FR 3A -- HM -- F7/A6.3 F7/A6.3 -- 08 2 A122 F 1 3'-0" 7'-0" WD -- FR 1 -- HM -- F7/A6.3 F7/A6.3 -- 09 A128 F 1 3'-0" 7'-0" WD -- FR 1 -- HM -- B3/A6.3 B3/A6.3 -- 05 A132 F 1 3'-0" 7'-0" WD -- FR 3A -- HM -- B3/A6.3 B3/A6.3 -- 13 A133 F 1 3'-0" 7'-0" WD -- FR 1B -- HM -- E4/A6.3 E5/A6.3 -- 09 A137A N 1 3'-0" 7'-0" WD -- FR 1 -- HM -- E4/A6.3 E5/A6.3 -- 09 A137B -- 0 6'-0" 7'-2" -- -- FR 5A -- HM -- E1/A6.3 E2/A6.3 -- --1, 2 A139 F 1 3'-0" 7'-0" HM -- FR 1 -- HM -- B3/A6.3 B3/A6.3 -- 11 A140 F 1 3'-0" 7'-0" HM -- FR 1 -- HM -- B3/A6.3 B3/A6.3 -- 09 A145A F 1 3'-0" 7'-0" HM -- FR 1 -- HM -- E4/A6.3 E5/A6.3 -- 04 A145B F 1 3'-0" 7'-0" HM 90 MIN FR 1B -- HM -- E4/A6.3 E5/A6.3 -- 10 Revisions Description Date Num 0 3/8" = 1'-0" ENLARGED TOILET ROOM PLANF4 2' 4' HARDWARE REPLACEMENT SCHEDULE DOOR NO DOOR / OPENING LABEL FRAME HDW GRP REMARKSTYPE QTY MATL MATL E101A AL 1 AL -- AL 02 E101B AL 1 AL -- AL 15 E114A AL 1 AL -- AL 14 E114B AL 1 AL -- AL 01 E115A AL 1 AL -- AL -- 1 E115B AL 1 AL -- AL -- 1 E136 AL 1 AL -- AL 03 E141 AL 1 AL -- AL -- 1 E143 F 1 WD -- HM 12 0 1/4" = 1'-0" ENLARGED RECEPTION COUNTER PLANF7 3' 6' 34"EO EO GLGL GL SLIDING GLASS DOOR P TILE-1 PAINT AS SCHED PAINT AS SCHED P TILE-2 SOLID SURFACE-1 E3 A6.4 _______ EQ 57 1/2" EQ 18" 1" SLIDING GLASS DOOR ASSEMBLY, CENTER ON WALL ASSEMBLY SEE WALL TYPES FOR WALL ASSEMBLY - 5/8" GYP BD - (2) 3 5/8" MTL STUDS - 3/4" PLYWOOD SUBSTRATE - 3/8" TILE BLOCKING AS REQUIRED SOLID SURFACE COUNTERTOP 4" P TILE BASE AS SCHED34" 50"29"4"CONCEALED BRACKET PLASTIC LAMINATE COUNTERTOP VARIES, SEE PLAN 18" AT WINDOW C:\Users\dgallagher\Documents\Corcoran City Hall & Police (Central)_DGALLAGHER@WOLDAE.COM.rvt 4/3/2020 10:34:53 AM City of Corcoran Corcoran City Hall & Police Remodel - Phase I Comm No: 182292\\Wae-srv-mn.woldae.com\StPaul\CI-Corcoran\City Hall-Police\Corcoran City Hall & Police (Central).rvt Unnamed 0 3/8" = 1'-0" RECEPTION COUNTER ELEVATION1 2' 4' 0 RECEPTION COUNTER 3D3 0 1/2" = 1'-0" SECTION AT RECEPTION COUNTER2 1'-6"3' STAFF REPORT Agenda Item 9d. Council Meeting: May 14, 2020 Prepared By: Brad Martens Topic: City Hall Closure Extension Action Required: Approval Summary: Corcoran City Hall has been closed to the public since noon on March 18th in response to the COVID-19 pandemic. Currently the closure is set to expire after Friday, May 15th. After discussing options with the leadership team, it is recommended that the closure be extended through May 29, 2020. The recommendation to extend the closure through May 29th is due to the likelihood of increased cases of COVID-19 after the shelter in place order is removed. This will further protect our staff from potential exposure. At my direction, the City may allow in person visits to City Hall by appointment. An additional function of the closure extension is to allow staff to prepare for a modified or full opening of City Hall. This will include measures that many in the business community have already implemented, include plexiglass barriers, floor markings, and additional signage so we can be prepared to open at an appropriate time. Financial/Budget: Extending the closure of City Hall to the public does not have any direct financial implications at this time. There will be costs to install protective measures in preparation of opening to the public. Options: 1.Extend the closure of City Hall through May 29, 2020. 2.Extend the closure to a date other than May 29, 2020. Recommendation Extend the closure of City Hall through May 29, 2020. Council Action: Consider a motion to extend the closure of City Hall through May 29, 2020. Attachments: None STAFF REPORT Agenda Item 9e. Council Meeting: May 14, 2020 Prepared By: Brad Martens Topic: Utility Installation and Service Agreement – 8025 Ridge Court Action Required: Approval Summary: In January, the City Council reviewed a request from the owner of 8025 Ridge Court to have the City create an agreement with Maple Grove to provide water and sewer service to that property. Council approved that request and directed staff to work with Maple Grove to draft the appropriate documents. Attached to this report are two agreements to that effect: 1. Utility Service Agreement a. Agreement between Corcoran and Maple Grove outlining conditions of connection and associated fees to be paid by Corcoran 2. Utility Installation and Service Agreement a. Outlines fees to be paid to City of Corcoran for connection approved by the above agreement in section 3 i. Permitting and review fees refer to building permit fees as well as water and sewer connection fees (water and sewer trunk fees are not proposed for collection as part of this project as the home is not using the Corcoran system) ii. Attorney’s fees are $570 iii. Property usage fees would include any other miscellaneous fees if needed as outlined in our fee schedule iv. A 10% surcharge on the utility bill from Maple Grove will be implemented to cover administrative costs associated with the billing Financial/Budget: All costs associated with the proposed connection are to be paid by the property owner. Options: 1. Approve the Utility Service Agreement and Utility Installation and Service Agreements as presented. 2. Send to staff for further review. Recommendation Approve the Utility Service Agreement and Utility Installation and Service Agreements as presented. Council Action: Consider a motion to approve the Utility Service Agreement and Utility Installation and Service Agreements as presented. Attachments: 1. Utility Service Agreement 2. Utility Installation and Service Agreement [A ttachment B] UTILITY SERVICE AGREEMENT THI S UTI LI TY SERVICE_AG REEM ENT (the "Agreement") is made on ______ , 2020 (the "Effective Date") by and betw een the C ity of M aple G rove, a M innesota m unicipal corporation ("Maple Grove"), and the City of C orcora n, a M innesota municipal corporation (Corcoran"; Maple Gro ve and C orcoran sometimes refe rred to individually as a Member" or collectively as Members"). W H ERE A S, the pro perty located at 8025 Ridge Court; Corcora n, Minnesota, and having the pro perty identification num ber 2411923410004 (Property") is located within C orcora n adjacent to the border with M aple Grove; and W H ERE AS, Corcora n does not have a public sanitary sew er system and public water system that is available to serve the Pro perty; and W HE REAS, M aple Gro ve has public sanitary sew er system and public w ater system . available in an easement adjacent to the Pro perty that is available to serve the Property; and W HER EAS, the Members desire to connect to and serve the Pro perty with the Maple G rove public sanitary sew er system and public water system ; and WH EREAS, each Mem ber to this Agreement has determined that it is in the best interests of their respective communities to enter into this Agreem ent; and W HERE A S, the M em bers are authorized pursuant to M inn. Stat. §471.59 to enter into agreements pro viding fo r the joint and cooperative exercise of pow ers com m on to them. NOW, THEREFO RE , in consideration of the mutual understandings and agreem ents hereafter set forth, the M embers agree as follow s: ARTICLE I Recitals 1.1 Incorporation. The above Recitals are a material part of this Agreement and are incorporated herein. ARTICLE II Purpose and Term 2.1 Purpose. The purpose of this Agreem ent is to pro vide fo r the connection to and service of the Property with the M aple G ro ve public sanitary sew er system and public water system. 2.2 Term. T he term of this Agreement shall be comm ence on the Effective D ate and ru n in perp etuity ("Term"), unless earlier term inated as provided fo r herein. AR T I C L E III C on n ec tio n 3 .1 C o n n e c tion . The owner of the Property may connect the Property to the Maple Grove public sanitary sewer system and public water system at the sole expense of the owner of the Property. The plans and specifications for the said connection are subject to the review and approval of Maple Grove prior to commencement ofany construction activities for said connection . . 3.2 Permits. The owner of the Property shall be responsible for obtaining any permits required by any governmental agency having jurisdiction prior to any construction activities for said connection, including, but not limited to, permits with the Maple Grove. 3.3 Construction Standards. All construction undertaken by the owner of the Property or its agent shall meet the specifications of Maple Grove, the Metropolitan Council Environmental Services, and any permits that are issued. 3.4 Service Disconnection. Subject to Minnesota law, Maple Grove and Corcoran agree to cooperate with one another in facilitating service disconnection to the Property in the event of an emergency or non-payment of usage fees. ARTICLE IV Payment 4.1 Rate; Billing. Maple Grove will bill Corcoran for public sanitary sewer system and public water system services to the Property at the same rate it charges Maple Grove users. The basic rate to Maple Grove users is subject to change by Maple Grove. The billing to Corcoran shall be made at least quarterly at the same time as Maple Grove residents are billed and shall be paid to Maple Grove within 30 days of the Corcoran' s receipt of the bill. 4.2 Trunk and Lateral Benefits Payment. Prior to the commencement of construction to connect the Property to the Maple Grove public sanitary sewer system and public water system, Corcoran shall make a payment to the City in the amount of $43,920.00 that represents trunk assessments commensurate with current rates within Maple Grove. Any payment of assessments associated with current or future lateral benefits that serve the Property shall be assigned to the Property at the discretion of Corcoran and collected by Corcoran. There are no payments due Maple Grove for lateral benefit. 4.3 Sewer Availability Charge and Water Availability Charge. Prior to the commencement of construction to connect the Property to the Maple Grove public sanitary sewer system and public water system, Corcoran shall make a payment to Maple Grove in the amount of $3,198.00 that represents sewer availability charge and water availability charge for the Property. 2 4 .4 P r o p e r ty C h a r g e . Corcoran is entitled to charge the owner of the Property any of the payments it makes to Maple Grove under this Article IV along with any administrative fees or reimbursements Corcoran determines to be appropriate, in Corcoran' s discretion. ARTICLE V Insurance, Liability and Indemnification 5.1 Insurance. Each Member shall maintain its own insurance covering its minimum tort levels in amounts provided for in Minn. Stat. §§466.02 and 466.04, as amended. 5.2 No Waiver. Nothing in this Agreement is intended or should be construed in any manner as a waiver of any Member's immunities or tort limits contained in Minn. Stat. ch. 466. 5.3 Liability. Pursuant to Minn. Stat.§ 471.59, subd. la(a), as amended, this Agreement is intended to be and shall be construed as a "cooperative activity" and it is the intent of the Members that they shall be deemed a "single governmental unit" for the purposes of liability; provided, however, that each Member expressly declines responsibility for the acts or omissions of the other Member. Nothing in this Agreement shall be construed to waive or limit any immunity from, or limitation on, the liability of either Member as provided by law. 5.4 Indemnification. Subject to the limitations, immunities and defenses in Minn. Stat. ch. 466, each Member shall defend, indemnify and hold harmless the other Member and its officers, agents and employees from and against any and all liability, loss, damages, costs and expenses, including reasonable attorneys' fees, which it or its officers, employees or agents may hereafter sustain, incur or be required to pay arising out of or resulting from the performance of this Agreement, provided that any such claim, damage, loss or expense is directly caused by any negligent acts, omissions, or willful misconduct of the indemnifying Member or its employees, agents or any other person or entity for whose actions it may be liable. ARTICLE VI Dispute Resolution 6.1 Dispute Resolution. In the event the Members are unable to reach agreement regarding interpretation of their rights and obligations under this Agreement, the disagreeing Members shall participate in non-binding mediation pursuant to the Minnesota Civil Mediation Act, as amended (currently codified in Minn. Stat. $572.31-572.40) prior to initiating any other form of dispute resolution, including legal action. The complaining Member shall select a mediator, who shall be a disinterested third party with professional training in alternative dispute resolution that is subject to the review and approval of the non-complaining Member, and shall submit a notice of mediation to the non-complaining Member setting forth the name of the mediator and a brief description of the dispute. This notice shall thereafter toll any applicable statute of limitations' effect on the complaining Member's cause of action until such time as the mediation is completed. The place of mediation shall be at the offices of the complaining Member, unless otherwise mutually agreed upon by the Members. Mediation shall commence within fifteen (15) days after receipt of notice under this Article. The approval of the mediator by the non-complaining Member shall not be unreasonably withheld or delayed. If the Members 3 are unable to agree on a mediator, one shall be selected by the Hennepin County District Court. This obligation to mediate may be waived by written agreement, executed by both Members. ARTICLE VII Default and Termination 7.1 Events of Default. The following shall constitute events of default of this Agreement ("Events of Default"): Failure to comply with any of the terms and conditions of this Agreement, which failure continues for thirty (30) days after written notice from the non-defaulting Member. 7.2 Remedies Upon Events of Default. Upon the occurrence of any or all of the Events of Defa ult by either Member, the non-defaulting Member may bring legal action to enforce the terms hereof, but the Members shall not be entitled to damages of any kind, including, but not limited to, attorneys' fees. Prior to initiating any legal action, the Members shall attempt, in good faith, to negotiate a settlement or resolution of the Events of Default. If the Members are unable to settle or resolve the Events of Default after attempting to negotiate, the Members shall then participate in non-binding mediation pursuant to Article VI above prior to initiating a legal action. 7.3 Termination of Agreement. This Agreement may only be terminated as follows: (i) by mutual agreement of the Members; or (ii) if the Property is annexed into and becomes part of Maple Grove. Upon termination and cancellation of this Agreement, the Members shall not have any further obligation hereunder to the other Member, except as otherwise provided for herein. ARTICLE VIII Miscellaneous 8.1 Waiver of Covenants. Failure by any Member to insist, in any one or more instances, upon strict performance of any term, covenant or condition of this Agreement or to exercise any option contained in this Agreement shall not be construed as a waiver or a relinquishment for the future of such term, covenant, condition or option, but the same shall continue and remain in full force and effect. The Members shall not be deemed to have waived any provision of this Agreement until expressed in a signed writing. 8.2 Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 8.3 Assignment. The Members may not assign their rights or obligations under this Agreement without the prior written consent of each of the other Members, which consent shall not be unreasonably withheld or delayed. 4 8.4 B in ding Agreem en t. All of the covenants, conditions and agreements in this Agreement shall extend to, be binding upon, and inure to the benefit of the Members and their respective permitted successors and assigns. Time is of the essence in the Members complying with the terms and obligations herein. 8.5 Survival. If any term or provision in this Agreement is deemed invalid or unenforceable by any recognized tribunal, including a certified mediator, arbitrator or court of competent jurisdiction, the remainder of this Agreement shall be valid and enforceable to the extent permitted by law. 8.6 Captions. The captions in this Agreement are for convenience only and are not part of this Agreement. 8.7 Choice of Law, Venue. This Agreement is declared to be a Minnesota contract and all of its terms shall be construed in accordance with Minnesota law. Any action to enforce rights or obligations under this Agreement shall be brought in Hennepin County. 8.8 Entire Agreement. This Agreement shall constitute the entire agreement among the Members and any prior understandings or representations of any kind preceding the execution of this Agreement shall not be binding upon the Members. 8.9 Modification. This Agreement may only be amended or modified by written instrument executed by all Members. 8.10 Attorneys? Fees. The Members shall each pay their own attorneys' fees in connection with the preparation and negotiation of this Agreement. 8.11 Acknowledgement. Each of the Members affirm and acknowledge that it has fully read, appreciates, and understands the words, terms, conditions and provisions of this Agreement and is fully satisfied with the same. Each Member affirms and acknowledges that it has been, or had the opportunity to be represented by legal counsel of its choice. 8.12 Authority. Each Member represents and warrants that it has the power and authority to enter into this Agreement. Each Member further represents and warrants that the person or persons executing this Agreement on its behalf has full and complete legal authority to do so, and thereby binds the Member and, to the extent permitted by this Agreement, its successors and assigns. 8.13 Notices. Any notice or demand, which may or must be given or made by the Members under the terms of this Agreement or any statute or ordinance, shall be in writing and be sent registered or certified mail to the other Member addressed as follows: TO: Maple Grove City Clerk City of Maple Grove 12800 Arbor Lakes Parkway N Maple Grove, MN 55369-7064 5 T O : Corcoran Adm inistra tive S ervices Directo r C ity of Corcora n 8200 C o u nty R o ad 11 6 Corco ra n, MN 5534 0 E a ch M e mber ma y design ate a different addressee at any tim e by giving w ritte n no tice to the other M em bers as pro vid ed in this para gra ph. A ny notice delivered by ha nd sh all be d eem ed received upon actual delivery . The remainder of this page intentionally left blank; signature page and exhibits follow 6 IN W ITN ESS W HEREOF, the parties herein have executed this Agreem ent on the date indicated below. Dated: ----------- Dated: ----------- CITY OF MAPLE GROVE, STAT .as up City Clerk CITY OF CORCORAN, STATE OF MINNESOTA By: _ Mayor And: ------------- Adm in is t ra t iv e Services Di rector 7 Page 1 of 6 UTILITY INSTALLATION AND SERVICE AGREEMENT This Utility Installation and Service Agreement (this “Agreement”) is made this _______day of _______________________, 2020, entered into by and between the City of Corcoran, a Minnesota municipal corporation (the “City” or “Corcoran”) and Jonathan Friese and Alison Nesemeier-Friese, (“Owners”) (the City and Owners are sometimes collectively referred to herein as the “parties”). RECITALS WHEREAS, Owners own the real property located at 8025 Ridge Court, Corcoran, Minnesota, and having the property identification number 2411923410004; legally described as: Lot 2, Block 1, Petersens Oak Hill Addition, Hennepin County, Minnesota, according to the recorded plat thereof (the “Property”); and WHEREAS, Owners certify that, as of the date of this Agreement, there is no mortgagee or other interested lienholder who holds an interest upon the title to the Property; and WHEREAS, the Property is located within the City of Corcoran adjacent to the border with the City of Maple Grove; and Page 2 of 6 WHEREAS, Corcoran does not have a public sanitary sewer system and public water system that is available to serve the Property; and WHEREAS, Maple Grove has public sanitary sewer system and public water system available in an easement adjacent to the Property that is available to serve the Property; and WHEREAS, Owners desire to construct a single family home on the Property and connect the same to, and have the Property served by, the Maple Grove public sanitary sewer system and public water system; and WHEREAS, the cities of Corcoran and Maple Grove have agreed to permit this connection and use subject to certain terms and conditions which are captured within a Utility Services Agreement between Corcoran and Maple Grove and within this Agreement; and WHEREAS, Owners shall be subject to and shall comply with all plan submission, permitting, construction standards, and code compliance requirements of both Corcoran and Maple Grove as they apply to all aspects of the connection and use contemplated by this Agreement; and WHEREAS, Owners shall be solely responsible for paying all costs associated with the implementation, construction, and usage of this connection. Many of these costs will be initially paid to Maple Grove by Corcoran. Owners shall promptly reimburse Corcoran for any such costs. Usage billing to the Property will be billed by Maple Grove to Corcoran. Maple Grove has separately agreed with Corcoran to bill the Property at the same rate that Maple Grove bills Maple Grove users. This rate is subject to change by Maple Grove and any such rate change shall not relieve Owners from their obligation to fully reimburse Corcoran. Additionally, Corcoran shall charge to Owners a reasonable surcharge on each usage bill to recover Page 3 of 6 administrative costs associated with administering this Agreement. This surcharge is also subject to change, at the sole discretion of the City of Corcoran. The surcharge shall at all times be reasonable. NOW, THEREFORE, in consideration of the mutual promises contained herein, the sufficiency of which is acknowledged by both parties, the parties hereby agree: 1. Each of the Recitals set forth above are made a part of this Agreement as if set forth fully herein. 2. Subject to full compliance with all plan submission, permitting, construction standards, and federal, state, and local (to include both Corcoran and Maple Grove) laws, and subject to the final and formal approval of the connection by the City of Maple Grove and Metropolitan Council Environmental Services (“MCES”), and subject to Owner’s full compliance with the terms of this Agreement, the City of Corcoran agrees to permit the connection and use contemplated by this Agreement. 3. Owners shall be solely responsible for paying all costs associated with the implementation, construction, and usage of this connection. Many of these costs will be initially paid to Maple Grove by Corcoran. Owners shall promptly reimburse Corcoran for any such costs. For illustration purposes, but not to limit, these costs include: a. $43,920 Maple Grove Trunk Assessment* b. $3,198 Maple Grove Sewer Availability and Water Availability Charges* c. All permitting and review fees required by Maple Grove and Corcoran* d. All costs incurred by Corcoran, including attorneys’ fees, in drafting, reviewing, and preparing this Agreement, the Service Agreement between Corcoran and Maple Grove, and any other documents necessary to facilitate the connection contemplated herein* e. All Property usage fees f. Corcoran administrative surcharge *These charges must be paid prior to construction of the connection along with all charges mandated by MCES 4. Usage billing to the Property will be billed by Maple Grove to Corcoran. Maple Grove has separately agreed with Corcoran to bill the Property at the same rate that Maple Grove bills Maple Grove users. This rate is subject to change by Maple Grove and any such rate change shall not relieve Owners from their obligation to fully reimburse Corcoran. Additionally, Corcoran shall charge to Owners a reasonable surcharge on each usage bill to recover administrative costs associated with Page 4 of 6 administering this Agreement. This surcharge is also subject to change, at the sole discretion of the City of Corcoran. The surcharge shall at all times be reasonable. 5. All costs invoiced to Owners shall be paid within the term provided in the invoice, or within 30 days, whichever occurs first. In the event of non-payment, the parties agree that Corcoran may assess such unpaid costs against the Property in the same manner as delinquent utility assessments are levied upon those properties within the City of Corcoran which are connected to the Corcoran sewer and water system and Owners hereby waive any appeal to such assessment. 6. This Agreement shall run with the land (Property) and bind Owners’ heirs and assigns. This Agreement shall be recorded in Hennepin County and the parties agree to cooperate in that recording, including re-execution of this Agreement in recordable form, as necessary. 7. The undersigned represent and warrant that they are the sole owners of the Property, that the Property is not encumbered by a mortgage or other lien and that they are empowered to bind themselves and all future owners of the Property to the terms herein without third party approval of any kind. [Signatures on following page] Page 5 of 6 OWNERS By: _______________________________ Jonathan Friese By: _______________________________ Alison Nesemeier-Friese, STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) On this _____ day of _____________, 2020, the foregoing instrument was acknowledged before me personally by Jonathan Friese, and Alison Nesemeier-Friese, husband and wife, and acknowledged that said instrument was signed by the same. ____________________ Notary Public Page 6 of 6 CITY OF CORCORAN Dated: __________________ By: __________________________ Its Mayor Dated: __________________ By: __________________________ Its Administrative Services Director STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2020, by Ron Thomas, the Mayor and by Jessica Beise, the Administrative Services Director of the City of Corcoran, a Minnesota municipal corporation, on behalf of said municipal corporation. Notary Public This document was prepared by: John J. Thames, Esq. Carson Clelland & Schreder, PLLP 6300 Shingle Creek Parkway, Suite 305 Minneapolis, MN 55430 (763) 561-2800 STAFF REPORT Agenda Item 10a. Council Meeting: May 14, 2020 Prepared By: Brad Martens Topic: 2019 Budget Transfers Action Required: Approval Summary: The 2019 audit has been completed and will be presented to the City Council at the May 28, 2020 meeting. In advance of finalizing the documents for that meeting, staff requests the Council approve the following transfers in the attached resolution: •$300,000 from the long-range planning fund to the remodel fund o These funds have been set aside for the project over the past two years. A new City Hall remodel fund is now created for these funds to be transferred to. The remaining amount in the long-range planning fund is approximately $95,000. •$100,000 from the 2019 budget to the rem odel fund o The City has a modest surplus from the 2020 budget, and it is requested to move this money to the remodel fund. •$50,000 from the 2019 budget to the asphalt fund o The 2019 overlay projects were smaller than usual, however the 2020 proposed projects are larger. This was planned and funds in the Public Works portion of the budget were not spent in 2019 so that they could be used in 2020. •$16,549 from the Shannon Lane fund to the asphalt fund o A prior Shannon Lane project was completed several years ago, and a small amount of assessment revenue is due from properties on Shannon Lane. Staff recommends closing out the project and moving the future revenues due to the asphalt fund so they can be utilize d for future street projects. Financial/Budget: These transfers will assist in the completion of future project. The 2019 audit will show that city reserves increase from 38% to 39%. Options: 1.Approve resolution 2020-35 approving interfund transfers as presented. 2.Send back to staff for further review. Recommendation Approve resolution 2020-35 approving interfund transfers as presented. Council Action: Approve resolution 2020-35 approving interfund transfers as presented. Attachments: 1.Resolution 2020-35 City of Corcoran May 14, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-35 Page 1 of 1 Motion By: Seconded By: AUTHORIZING AN INTERFUND TRANSFER WHEREAS, the City of Corcoran has completed the 2019 audit and desires to make transfers in advance of finalizing audit documents; and WHEREAS, the City desires to move previously planned funds to a new account for the proposed City Hall remodel project; and; WHEREAS, the City will close out the Shannon Lane improvement project and shift remaining revenues to the Asphalt ; NOW, THEREFORE, IT IS HEREBY RESOLVED: That the below interfund transfers are authorized. Fund Description Account Transfer Amount CITY HALL REMODEL 400-41900-39200 300,000.00 GENERAL FUND 101-49360-720 (300,000.00) CITY HALL REMODEL 400-41900-39200 100,000.00 GENERAL FUND G 101-49360-720 (100,000.00) ASPHALT FUND 305-43100-39200 50,000.00 GENERAL FUND 101-49360-720 (50,000.00) ASPHALT FUND 305-43100-39200 16,549.00 SHANNON LANE FUND 424-49360-720 (16,549.00) TOTAL 0.00 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Anderson, Tom Anderson, Tom Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 14th day of May 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 10b. Council Meeting: May 14, 2020 Prepared By: Brad Martens Topic: Set Sale Resolution and Finance Plan – Bond 2020A Action Required: Approval Summary: The City has a planned 2020 debt issuance to fund the 2020-2021 Capital Improvement Plan and the Southeast Corcoran Watermain Improvements as outlined below: • CIP: $840,500 • Water improvements: $1,400,000 It is requested that the Council approve the resolution for the issuance of the bonds. The estimated interest is just over two percent. Financial/Budget: These are planned projects, payments for the debt are included in the City’s finance plans. Options: 1. Approve resolution 2020-36 Providing for the Issuance and Sale of Approximately $2,310,000 General Obligation Bonds, Series 2020A. 2. Send back to staff for further review. Recommendation Approve resolution 2020-36 Providing for the Issuance and Sale of Approximately $2,310,000 General Obligation Bonds, Series 2020A Council Action: Approve resolution 2020-36 Providing for the Issuance and Sale of Approximately $2,310,000 General Obligation Bonds, Series 2020A Attachments: 1. Finance Plan 2. Municipal Advisory Service Agreement 3. Resolution 2020-36 Providing for the Issuance and Sale of Approximately $2,310,000 General Obligation Bonds, Series 2020A Finance Plan City of Corcoran, Minnesota $2,310,000 General Obligation Bonds, Series 2020A May 14, 2020 150 South 5th Street, Suite 3300 Minneapolis, MN 55402 612-851-5900 800-851-2920 www.northlandsecurities.com Member FINRA and SIPC | Registered MSRB and SEC Contents Executive Summary Issue Overview Purpose Authority Structure Security and Source of Repayment Plan Rationale Issuing Process Attachment 1 – Preliminary Debt Service Schedules Total Combined 2020A Bonds Equipment Portion Water Portion Attachment 2 – Estimated Levy Schedule Equipment Portion Attachment 3 – Related Considerations Bank Qualification Arbitrage Compliance Continuing Disclosure Premiums Rating Attachment 4 – Calendar of Events Attachment 5 - Risk Factors Northland Securities, Inc. Page 3 Executive Summary The following is a summary of the recommended terms for the issuance of $2,310,000 General Obligation Bonds, Series 2020A (the “Bonds”). Additional information on the proposed finance plan and issuing process can be found after the Executive Summary, in the Issue Overview and Attachment 3 – Related Considerations. Purpose Proceeds from the Bonds will be used to finance the purchase of equipment, the water project, and to pay the costs associated with the issuance of the Bonds. Security The Bonds will be a general obligation of the City. The City will pledge property tax levies for payment of the Equipment Portion of the Bonds and water revenues for the Water Portion of the Bonds. Repayment Term The Bonds will mature annually each February 1 in the years 2022 through 2031. Interest on the Bonds will be payable on February 1, 2021 and semiannually thereafter on each February 1 and August 1. Estimated Interest Rate Average coupon: 2.03% True interest cost (TIC): 2.23% Prepayment Option Bonds maturing on and after February 1, 2030 will be subject to redemption on February 1, 2029 and any day thereafter at a price of par plus accrued interest. Rating A rating will be requested from Moody’s. The City’s general obligation debt is currently rated "Aa3”by Moody’s. Tax Status The Bonds will be tax-exempt, bank qualified obligations. Risk Factors There are certain risks associated with all debt. Risk factors related to the Bonds are discussed in Attachment 5. Type of Bond Sale Public Sale – Competitive Bids Proposals Received Thursday, June 11, 2020 @ 10:00 A.M. Council Consideration Thursday, June 11, 2020 @ 7:00 P.M. Northland Securities, Inc. Page 4 Issue Overview Purpose Proceeds from the Bonds will be used to finance the following projects (together, the “Projects”): • the equipment purchase of equipment as provided for in the City 2020-2021 Capital Improvement Plan (the “Equipment Portion”), and • a water project, which includes trunk watermain improvements (the “Water Portion”). Proceeds will also be used to pay costs associated with issuing the Bonds. The Bonds have been sized based on estimates provided by City staff and the City engineer. The table below contains the sources and uses of funds for the bond issue. Authority The Bonds will be issued pursuant to the authority of Minnesota Statutes, Chapters 444 and 475, and Section 412.301. Under Section 412.301, Capital Equipment includes, but is not limited to, road construction and maintenance equipment, public safety equipment and computer hardware and software, which must have a useful life at least as long as the term of the debt issued to finance the equipment. The term of the Bonds cannot exceed 10 years from the date of issuance. If the amount of the Equipment Portion of the Bonds exceeds 0.25% of the estimated market value of the taxable property in the City, a reverse referendum provision applies. The City’s estimated market value for taxes payable in 2020 is $984,173,500 ($984,173,500 x 0.0025 = $2,460,433). Since the Equipment Portion of the Bonds does not exceed $2,460,433, the reverse referendum provision does not apply. Under Chapter 444, cities may add their general obligation pledge of net utility revenues for general obligation bonds issued to build, construct, reconstruct, repair, enlarge, improve, or obtain sanitary sewer, water and storm sewer facilities, and maintain and operate the facilities inside or outside its corporate limits. Structure The Equipment Portion has been structured over 9 years with relatively level annual debt service payments and based on the maximum term allowed, the final maturity within ten years from the date of the Bonds. The Water Portion has been structured over 10 years, with relatively level annual debt service payments. Equipment Water Issue Summary Sources Of Funds Par Amount of Bonds $870,000.00 $1,440,000.00 $2,310,000.00 Planned Issuer Equity Contribution 9,288.66 -9,288.66 Total Sources $879,288.66 $1,440,000.00 $2,319,288.66 Uses Of Funds Deposit to Project Construction Fund 840,500.00 1,400,000.00 2,240,500.00 Costs of Issuance 16,053.57 26,571.43 42,625.00 Total Underwriter's Discount (1.100%)9,570.00 15,840.00 25,410.00 Deposit to Debt Service Fund 9,288.66 -9,288.66 Rounding Amount 3,876.43 (2,411.43)1,465.00 Total Uses $879,288.66 $1,440,000.00 $2,319,288.66 Northland Securities, Inc. Page 5 The proposed structure for the bond issue and preliminary debt service projections for each portion of the issue are illustrated in Attachment 1 and the estimated levies are illustrated in Attachment 2. Security and Source of Repayment The Bonds will be general obligations of the City. The finance plan relies on the following assumptions for the revenues used to pay debt service, as provided by City staff: • Water Revenues. Net revenues of the City’s water utility will be pledged for payment of the Water Portion of the Bonds. The City will covenant to adopt water rates and charges that are sufficient to produce net revenues equal to at least 105% of the debt service requirements on the Water Portion of the Bonds. In the event there is a deficiency in the amount of net revenues available for payment of debt service, the City may levy taxes to cover the insufficiency, but only on a temporary basis until rates are adjusted. • Property Taxes. The remaining revenues needed to pay debt service on the Bonds are expected to come from property tax levies. The initial projections show an annual tax levy averaging approximately $111,907 is needed to produce the statutory requirement of 105% of debt service, water revenues. The levy may be adjusted annually based on actual monies in the debt service fund. The initial tax levy will be made in 2020 for taxes payable in 2021. Given the timing of the initial collection of taxes, the Bonds include an issuer contribution (from the Equipment Fund) of approximately $9,289 to cover the interest payment due on the Equipment Portion of the Bonds February 1, 2021. Plan Rationale The Finance Plan recommended in this report is based on a variety of factors and information provided by the City related to the financed project and City objectives, Northland’s knowledge of the City and our experience in working with similar cities and projects. The issuance of General Obligation Bonds provides the best means of achieving the City’s objectives and cost- effective financing. The City has successfully issued and managed this type of debt for previous projects. COVID-19 is having a significant impact on the municipal bond market. The Finance Plan is based on preliminary “Aa3” rates as of May 4, 2020. Due to the volatility in the bond market, the potential bids from underwriters to purchase the Bonds may vary from the Finance Plan more significantly than what Northland would anticipate in less volatile times. Issuing Process Northland will receive bids to purchase the Bonds on Thursday, June 11, 2020 at 10:00 AM. Market conditions and the marketability of the Bonds support issuance through a competitive sale. This process has been chosen as it is intended to produce the lowest combination of interest expense and underwriting expense on the date and time set to receive bids. The calendar of events for the issuing process can be found in Attachment 4. Municipal Advisor: Northland Securities, Inc., Minneapolis, Minnesota Bond Counsel: Kennedy & Graven, Chartered, Minneapolis, Minnesota Paying Agent: Northland Trust Services, Inc. Minneapolis, Minnesota Northland Securities, Inc. Page 6 Attachment 1 – Preliminary Debt Service Schedules Total Combined 2020A Bonds *Assumes “Aa3” Rates as of May 4, 2020, plus 0.25%. Date Principal Coupon Interest Total P+I Fiscal Total 07/08/2020 ----- 02/01/2021 --25,066.27 25,066.27 25,066.27 08/01/2021 --22,226.25 22,226.25 - 02/01/2022 225,000.00 1.600%22,226.25 247,226.25 269,452.50 08/01/2022 --20,426.25 20,426.25 - 02/01/2023 225,000.00 1.650%20,426.25 245,426.25 265,852.50 08/01/2023 --18,570.00 18,570.00 - 02/01/2024 230,000.00 1.700%18,570.00 248,570.00 267,140.00 08/01/2024 --16,615.00 16,615.00 - 02/01/2025 235,000.00 1.750%16,615.00 251,615.00 268,230.00 08/01/2025 --14,558.75 14,558.75 - 02/01/2026 235,000.00 1.850%14,558.75 249,558.75 264,117.50 08/01/2026 --12,385.00 12,385.00 - 02/01/2027 245,000.00 1.950%12,385.00 257,385.00 269,770.00 08/01/2027 --9,996.25 9,996.25 - 02/01/2028 250,000.00 2.050%9,996.25 259,996.25 269,992.50 08/01/2028 --7,433.75 7,433.75 - 02/01/2029 250,000.00 2.150%7,433.75 257,433.75 264,867.50 08/01/2029 --4,746.25 4,746.25 - 02/01/2030 260,000.00 2.250%4,746.25 264,746.25 269,492.50 08/01/2030 --1,821.25 1,821.25 - 02/01/2031 155,000.00 2.350%1,821.25 156,821.25 158,642.50 Total $2,310,000.00 -$282,623.77 $2,592,623.77 - Date And Term Structure Dated 7/08/2020 Delivery Date 7/08/2020 First available call date 2/01/2029 Call Price 100.000% Yield Statistics Bond Year Dollars $13,892.58 Average Life 6.014 Years Average Coupon 2.0343500% Net Interest Cost (NIC)2.2172534% True Interest Cost (TIC)2.2274216% All Inclusive Cost (AIC)2.5672589% Northland Securities, Inc. Page 7 Equipment Portion Date Principal Coupon Interest Total P+I Fiscal Total 07/08/2020 ----- 02/01/2021 --9,288.66 9,288.66 9,288.66 08/01/2021 --8,236.25 8,236.25 - 02/01/2022 90,000.00 1.600%8,236.25 98,236.25 106,472.50 08/01/2022 --7,516.25 7,516.25 - 02/01/2023 90,000.00 1.650%7,516.25 97,516.25 105,032.50 08/01/2023 --6,773.75 6,773.75 - 02/01/2024 95,000.00 1.700%6,773.75 101,773.75 108,547.50 08/01/2024 --5,966.25 5,966.25 - 02/01/2025 95,000.00 1.750%5,966.25 100,966.25 106,932.50 08/01/2025 --5,135.00 5,135.00 - 02/01/2026 95,000.00 1.850%5,135.00 100,135.00 105,270.00 08/01/2026 --4,256.25 4,256.25 - 02/01/2027 100,000.00 1.950%4,256.25 104,256.25 108,512.50 08/01/2027 --3,281.25 3,281.25 - 02/01/2028 100,000.00 2.050%3,281.25 103,281.25 106,562.50 08/01/2028 --2,256.25 2,256.25 - 02/01/2029 100,000.00 2.150%2,256.25 102,256.25 104,512.50 08/01/2029 --1,181.25 1,181.25 - 02/01/2030 105,000.00 2.250%1,181.25 106,181.25 107,362.50 Total $870,000.00 -$98,493.66 $968,493.66 - Date And Term Structure Dated 7/08/2020 Delivery Date 7/08/2020 First available call date 2/01/2029 Call Price 100.000% Yield Statistics Bond Year Dollars $4,945.58 Average Life 5.685 Years Average Coupon 1.9915479% Net Interest Cost (NIC)2.1850539% True Interest Cost (TIC)2.1959055% All Inclusive Cost (AIC)2.5534635% Northland Securities, Inc. Page 8 Water Portion Date Principal Coupon Interest Total P+I Fiscal Total 07/08/2020 ----- 02/01/2021 --15,777.61 15,777.61 15,777.61 08/01/2021 --13,990.00 13,990.00 - 02/01/2022 135,000.00 1.600%13,990.00 148,990.00 162,980.00 08/01/2022 --12,910.00 12,910.00 - 02/01/2023 135,000.00 1.650%12,910.00 147,910.00 160,820.00 08/01/2023 --11,796.25 11,796.25 - 02/01/2024 135,000.00 1.700%11,796.25 146,796.25 158,592.50 08/01/2024 --10,648.75 10,648.75 - 02/01/2025 140,000.00 1.750%10,648.75 150,648.75 161,297.50 08/01/2025 --9,423.75 9,423.75 - 02/01/2026 140,000.00 1.850%9,423.75 149,423.75 158,847.50 08/01/2026 --8,128.75 8,128.75 - 02/01/2027 145,000.00 1.950%8,128.75 153,128.75 161,257.50 08/01/2027 --6,715.00 6,715.00 - 02/01/2028 150,000.00 2.050%6,715.00 156,715.00 163,430.00 08/01/2028 --5,177.50 5,177.50 - 02/01/2029 150,000.00 2.150%5,177.50 155,177.50 160,355.00 08/01/2029 --3,565.00 3,565.00 - 02/01/2030 155,000.00 2.250%3,565.00 158,565.00 162,130.00 08/01/2030 --1,821.25 1,821.25 - 02/01/2031 155,000.00 2.350%1,821.25 156,821.25 158,642.50 Total $1,440,000.00 -$184,130.11 $1,624,130.11 - Date And Term Structure Dated 7/08/2020 Delivery Date 7/08/2020 First available call date 2/01/2029 Call Price 100.000% Yield Statistics Bond Year Dollars $8,947.00 Average Life 6.213 Years Average Coupon 2.0580095% Net Interest Cost (NIC)2.2350521% True Interest Cost (TIC)2.2449618% All Inclusive Cost (AIC)2.5749452% Northland Securities, Inc. Page 9 Attachment 2 – Estimated Levy Schedule Equipment Portion Date Total P+I Less Issuer Contribution Net Levy Levy Year Collection Year 02/01/2021 9,288.66 9,288.66 - 02/01/2022 106,472.50 -111,796.13 02/01/2023 105,032.50 -110,284.13 2020 2021 02/01/2024 108,547.50 -113,974.88 2021 2022 02/01/2025 106,932.50 -112,279.13 2022 2023 02/01/2026 105,270.00 -110,533.50 2023 2024 02/01/2027 108,512.50 -113,938.13 2024 2025 02/01/2028 106,562.50 -111,890.63 2025 2026 02/01/2029 104,512.50 -109,738.13 2026 2027 02/01/2030 107,362.50 -112,730.63 2027 2028 Total $968,493.66 $1,007,165.25 Northland Securities, Inc. Page 10 Attachment 3 – Related Considerations Bank Qualification We understand the City (in combination with any subordinate taxing jurisdictions or debt issued in the City’s name by 501(c)3 corporations) anticipates issuing $10,000,000 or less in tax- exempt debt during this calendar year. Therefore, the Bonds will be designated as “bank qualified” obligations pursuant to Federal Tax Law. Arbitrage Compliance Project/Construction Fund. All tax-exempt bond issues are subject to federal rebate requirements which require all arbitrage earned to be rebated to the U.S. Treasury. A rebate exemption the City expects to qualify for is the “small issuer exemption.” Debt Service Fund. The City must maintain a bona fide debt service fund for the Bonds or be subject to yield restriction in the debt service fund. A bona fide debt service fund involves an equal matching of revenues to debt service expense with a balance forward permitted equal to the greater of the investment earnings in the fund during that year or 1/12 of the debt service of that year. The City should become familiar with the various Arbitrage Compliance requirements for this bond issue. The Resolution for the Bonds prepared by Bond Counsel explains the requirements in greater detail. Continuing Disclosure Type: Full Dissemination Agent: Northland Securities The requirements for continuing disclosure are governed by SEC Rule 15c2-12. The primary requirements of Rule 15c2-12 actually fall on underwriters. The Rule sets forth due diligence needed prior to the underwriter’s purchase of municipal securities. Part of this requirement is obtaining commitment from the issuer to provide continuing disclosure. The document describing the continuing disclosure commitments (the “Undertaking”) is contained in the Official Statement that will be prepared to offer the Bonds to investors. The City has more than $10,000,000 of outstanding debt and is required to undertake “full” continuing disclosure. Full disclosure requires annual posting of the audit and a separate continuing disclosure report, as well as the reporting of certain “material events.” Material events set forth in the Rule, including, but not limited to, bond rating changes, call notices, and issuance of “financial obligations” (such as USDA loans, Public Finance Authority loans and lease agreements) must be reported within ten days of occurrence. The report contains annual financial information and operating data that “mirrors” material information presented in the Official Statement. The specific contents of the annual report will be described in the Undertaking that appears in the appendix of the Official Statement. Northland currently serves as dissemination agent for the City, assisting with the annual reporting. The information for the Bonds will be incorporated into our reporting. Northland Securities, Inc. Page 11 Premiums In the current market environment, it is likely that bids received from underwriters will include premiums. A premium bid occurs when the purchaser pays the City an amount in excess of the par amount of a maturity in exchange for a higher coupon (interest rate). The use of premiums reflects the bidder’s view on future market conditions, tax considerations for investors and other factors. Ultimately, the true interest cost (“TIC”) calculation will determine the lowest bid, regardless of premium. A premium bid produces additional funds that can be used in several ways: • The premium means that the City needs less bond proceeds and can reduce the size of the issue by the amount of the premium. • The premium can be deposited in the Construction Fund and used to pay additional project costs, rather than used to reduce the size of the issue. • The premium can be deposited in the Debt Service Fund and used to pay principal and interest. Northland will work with City staff prior to the sale day to determine use of premium (if any). A consideration for use of premium is the bank qualification of the Bonds. Rating A rating will be requested from Moody’s. The City’s general obligation debt is currently rated "Aa3" by Moody’s. The rating process will include a conference call with the rating analyst. Northland will assist City staff in preparing for and conducting the rating call. Northland Securities, Inc. Page 12 Attachment 4 – Calendar of Events The following checklist of items denotes each milestone activity as well as the members of the finance team who will have the responsibility to complete it. Please note this proposed timetable assumes regularly scheduled City Council meetings. Date Action Responsible Party May 8 Finance Plan and Set Sale Resolution sent to City Preliminary Official Statement Sent to City for Sign Off and to Rating Agency Northland, Bond Counsel May 14 Set Sale Resolution Adopted and Finance Plan Reviewed City Council Action, Northland, Bond Counsel Mid-Late May Rating Conference Call Northland, City, Rating Agency June 2 Rating Received Rating Agency, City, Northland June 11 Bond Sale 10:00 a.m. Authorizing Resolution Adopted – 7:00 p.m. Northland, Bond Counsel, City Council Action July 8 Closing on the Bonds (Proceeds available) Northland, City Staff, Bond Counsel April 2020 May 2020 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 1 2 5 6 7 8 9 10 11 3 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 17 18 19 20 21 22 23 26 27 28 29 30 24 25 26 27 28 29 30 31 June 2020 July 2020 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 Northland Securities, Inc. Page 13 Attachment 5 - Risk Factors Property Taxes: Property tax levies shown in this Finance Plan are based on projected debt service and other revenues. Final levies will be set based on the results of sale. Levies should be reviewed annually and adjusted as needed. The debt service levy must be included in the preliminary levy for annual Truth in Taxation hearings. Future Legislative changes in the property tax system, including the imposition of levy limits and changes in calculation of property values, would affect plans for payment of debt service. Delinquent payment of property taxes would reduce revenues available to pay debt service. Water Revenues: The City pledges the net revenues of the Water Utility to the payment of principal and interest on the Water Portion of the Bonds. The failure to adjust rates and charges as needed and the loss of significant customers will affect available net revenues. If the net revenues are insufficient, the City is required to levy property taxes or use other revenues to cover the deficiency. Property taxes can only be used on a temporary basis and may not be an ongoing source of revenue to pay debt service. General: In addition to the risks described above, there are certain general risks associated with the issuance of bonds. These risks include, but are not limited to: • Failure to comply with covenants in bond resolution. • Failure to comply with Undertaking for continuing disclosure. • Failure to comply with IRS regulations, including regulations related to use of the proceeds and arbitrage/rebate. The IRS regulations govern the ability of the City to issue its bonds as tax-exempt securities and failure to comply with the IRS regulations may lead to loss of tax- exemption. MUNICIPAL ADVISORY SERVICE AGREEMENT BY AND BETWEEN THE CITY OF CORCORAN, MINNESOTA AND NORTHLAND SECURITIES, INC. This Agreement made and entered into by and between the City of Corcoran, Minnesota (hereinafter "City") and Northland Securities, Inc., of Minneapolis, Minnesota (hereinafter "NSI"). WITNESSETH WHEREAS, the City desires to have NSI provide it with advice on the structure, terms, timing and other matters related to the issuance of the General Obligation Bonds, Series 2020A (the “Debt”) serving in the role of municipal (financial) advisor, and WHEREAS, NSI is a registered municipal advisor with both the Securities and Exchange Commission (“SEC”) and the Municipal Securities Rulemaking Board (“MSRB”) (registration # 866- 00082-00), and WHEREAS, NSI will act as municipal advisor in accordance with the duties and responsibilities of Rule G-42 of the MSRB, and WHEREAS, the MSRB provides a municipal advisory client brochure on its website (www.msrb.org) that describes the protections that may be provided by the MSRB rules, including professional competency, fair dealing, duty of loyalty, remedies for disputes and how to file a complaint with an appropriate regulatory authority, and WHEREAS, the City and NSI are entering into this Agreement to define the municipal advisory relationship at the earliest opportunity related to the inception of the municipal advisory relationship for the Debt, and WHEREAS, NSI desires to furnish services to the City as hereinafter described, NOW, THEREFORE, it is agreed by and between the parties as follows: SERVICES TO BE PROVIDED BY NSI NSI shall provide the City with services necessary to analyze, structure, offer for sale and close the Debt. The services will be tailored to meet the needs of this engagement and may include: Planning and Development 1.Assist City officials to define the scope and the objectives for the Debt. 2.Investigate and consider reasonably feasible financing alternatives. 3.Assist the City in understanding the material risks, potential benefits, structure and other characteristics of the recommended plan for the Debt, including issue structure, estimated debt Municipal Advisory Service Agreement 2 service payments, projected revenues, method of issuance, bond rating, sale timing, and call provisions. 4. Prepare a schedule of events related to the issuance process. 5. Coordinate with bond counsel any actions needed to authorize the issuance of the Debt. 6. Attend meetings of the City Council and other project and bond issue related meetings as needed and as requested. Bond Sale 1. Assist the City with the preparation, review and approval of the preliminary official statement (POS). 2. Assist the City and bond counsel with preparing and publishing the Official Notice of Sale if required by law. 3. Prepare and submit application for bond rating(s) and assist the City with furnishing the rating agency(s) with any additional information required to conduct the rating review. Assist the City with preparing and conducting the rating call or other presentation. 4. Assist the City in receiving the bids, compute the accuracy of the bids received, and recommend to the City the most favorable bid for award. 5. Coordinate with bond counsel the preparation of required contracts and resolutions. Post-Sale Support 1. Assist the City with the preparation of final official statement, distribution to the underwriter and posting on EMMA. 2. Coordinate the bond issue closing, including making all arrangements for bond printing, registration, and delivery. 3. Furnish to the City a complete transcript of the transaction, if not provided by bond counsel. There are no specific limitations on the scope of this agreement. COMPENSATION For providing these services with respect to the Debt, NSI shall be paid a lump sum of $19,100. The fee due to NSI shall be payable by the City upon the closing of the Bonds. NSI agrees to pay the following expenses from its fee: • Out-of-pocket expenses such as travel, long distance phone, and copy costs. • Production and distribution of material to rating agencies and/or bond insurance companies. • Preparation of the bond transcript. The City agrees to pay for all other expenses related to the processing of the bond issue(s) including, but not limited to, the following: • Engineering and/or architectural fees. • Publication of legal notices. • Bond counsel and local attorney fees. • Fees for various debt certificates. • The cost of printing Official Statements, if any. • City staff expenses. • Airfare and lodging expenses of one NSI official and City officials when and if traveling for rating agency presentations. • Rating agency fees, if any. Municipal Advisory Service Agreement 3 •Bond insurance fees, if any. •Accounting and other related fees. It is expressly understood that there is no obligation on the part of the City under the terms of this Agreement to issue the Debt. If the Debt is not issued, NSI agrees to pay its own expenses and receive no fee for any municipal advisory services it has rendered pursuant to this Agreement. CONFLICTS OF INTEREST NSI is not aware of any material conflicts of interest that could reasonably be anticipated to impair NSI’s ability to provide advice to or on behalf of the City in accordance with the standards of conduct for municipal advisors. The compensation for services provided in this Agreement is customary in the municipal securities market, but may pose a conflict of interest. Since the fee is payable at closing and only if the Debt is issued, NSI may have an incentive to encourage issuance. Compensation linked to the size of the transaction may provide incentive to increase the amount of the Debt. Compensation considerations will not impair NSI’s ability to provide unbiased and competent advice or to fulfill its fiduciary duty to the City. In executing this Agreement, the City acknowledges and accepts the potential conflicts of interest posed by the compensation to NSI. Northland Capital Holdings is the parent company of NSI. Another subsidiary of Northland Capital Holdings is Northland Trust, Inc. Northland Trust provides paying agent services to issuers of municipal bonds. The City is solely responsible for the decision on the source of paying agent services. Any engagement of Northland Trust is outside the scope of this Agreement. No compensation paid to Northland Trust is shared with NSI. NSI does not provide executive search, organizational development, compensation systems or other management consulting services that may directly or indirectly affect City staff that recommend the engagement of municipal advisor services and may pose a conflict of interest. LEGAL AND DISCIPLINARY ACTIONS There are no legal or disciplinary events reported by the Securities and Exchange Commission contained in Form MA or Form MA-I. The City can find information about these forms and accessing information related to NSI at www.sec.gov/municipal/oms-edgar-links. SUCCESSORS OR ASSIGNS The terms and provisions of this Agreement are binding upon and inure to the benefit of the City and NSI and their successors or assigns. STAFF REPORT Agenda Item 10c. Council Meeting: May 14, 2020 Prepared By: Jessica Beise Topic: Financial Process Evaluation and Software Implementation Action Required: Approval Summary: In 2019 staff began to explore the need for more robust software for many City functions including accounting, permitting, and utility billing. As part of the 2020-2021 Capital Improvement Plan, the City has dedicated $50,000 toward software. To assist with the search for software staff received a quote from the City’s audit firm Abdo, Eick, and Meyers. The proposal received has two components, a financial management evaluation and software services. The financial management evaluation would provide insight on how we utilize our current systems, current financial processes, and what requirements we’d want in a new software. Staff reached out to two contacts to obtain additional quotes. Staff had a phone call with a potential consultant who may have been able to assist with a portion of the proposal but was not able to assist with the entire project. Staff has also reached out to another Accounting/Auditing firm who has indicated they will provide a quote by next week. Staff is working to further refine the proposal by Abdo, Eick and Meyers and will also provide that quote to Council prior to the meeting. The proposal for reviewing systems and for assistance with choosing and implementing software provides the City with the opportunity to find a software system that meets the City’s needs. Currently the City’s software systems do not integrate and many processes are still manual. A financial process review will allow us to better understand our processes and where technology can be leveraged. Utilizing a firm to help with software evaluation, provides staff with the expertise needed to understand the differences between software and how they might best be utilized. Once the software evaluation process is complete, staff would bring forward the preferred software program to Council to approval. Financial/Budget: The project is estimated at approximately $40,000 and staff will be working to refine the quote received. The financial management process evaluation and software implementation services are not budgeted in 2020. Staff proposes $10,000 from each of the water and sewer funds to pay for a portion of the project and the remaining funds to be allocated from the City’s long-range planning fund. The 2020-2021 Capital Improvement Plan has $50,000 allocated for software following the review. Options: 1. Authorize staff to proceed forward with a financial management process evaluation and begin searching for a software solution. 2. Decline to move forward with a financial management process evaluation and begin searching for a software solution. Recommendation Staff recommends moving forward with a financial management process evaluation and begin searching for a software solution. Council Action: Consider a motion to direct staff proceed with a financial management process evaluation and begin the search for a software solution. Attachments: Proposals will be forthcoming and provided to the Council and placed in the City Agenda copy prior to the meeting. STAFF REPORT Agenda Item 10d. Council Meeting: May 14, 2020 Prepared By: Brad Martens Topic: City Assessor Update Action Required: Approval Summary: Staff has been informed by City Assessor Rolf Erickson, that he is not interested in continuing to contract services for the City following the end of the current contract on September 31, 2020. This is due to losing a staff member and the rapid pace of Corcoran’s residential growth. The City Assessor is a critical function of city government, assigning classification and valuation of all properties within the city. Options available to the City include the following: •Finding another independent assessing contract o Likely difficult to find a group that can handle the pace of growth of the city •Working with an adjacent city to provide assessing services to the City (Maple Grove for example) o Dependent on the capacity to provide services and an understanding of the service level they could provide •Working with Hennepin County to provide assessing services o Hennepin County provides assessing services to 29 cities in the county •Hiring City staff to take on assessing duties internally o Likely too intensive at this time Financial/Budget: The City contract for 2020 is in the amount of $6,003 month. It is unknown what the costs would be to contract with another provider until quotes are received. Options: 1.See above in summary Recommendation It is recommended that staff obtain quotes from Hennepin County and any interested adjacent cities. Council Action: Consider a motion to direct staff obtain quotes from Hennepin County and any interested adjacent cities for assessing services. Attachments: None City of Corcoran 2020 City Council Schedule Agenda Item 12. May 28, 2020 • Active Corcoran Planning Applications • 2019 Audit Presentation • Public Hearing – 2020 Dust Control Project • Liquor license approvals • NE Corcoran Water Supply – Work Plan Update • Paulon Farms OSP • White Tail Trail Easement Vacation (Ravinia 4th) • Tabor Ag Preserve Removal June 11, 2020 • Downtown Utility and Street Improvement Project Recap • Fire Subcommittee Report Work Plan • Police Body Camera Policy Public Hearing & Adoption • Bring Your Own Device Policy • 2020 Fee Schedule Amendments o Park Dedication; fee for Planner; fee per lot; TLAC • Gravel Road Paving Recommendations • Hackamore Road 30% Design Approval • Bond Sale Approval – 2020A • Corridor Planning Grant Application June 25, 2020 • Employee Recognition – Jessica Beise, 5 Years • Active Corcoran Planning Applications • Park Dedication Ordinance Update (20-004) • Karineimi Addition PP (city file 20-016) (incomplete) tentative • Tavera (Wessel) PUD, PP and RZ (city file 20-017) tentative • Spanier CUP/Variance (city file 20-019) (incomplete) tentative July 9, 2020 • Employee Recognition – Pat Meister, 30 Years July 23, 2020 • Active Corcoran Planning Applications