HomeMy WebLinkAbout2020-04-13 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
April 13, 2020 - 7:00 pm
The Corcoran City Council met on April 137 2020, at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas at City Hall and present via telephonic or other electrons
Councilor Anderson, Councilor Bottema, Councilor Dejewski, and Councilor Schultz.
c means were
Also present were City Administrator Martens, and Administrative Services Director Besse. Public Works
Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic
means.
1. Call to Order/ Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
3. Agenda Approval
City Administrator Martens stated the April 13 Council Meeting is the first Council meeting in which
public comment is presently available through telephonic or other electronic means due to the
COVID-19 pandemic. City Administrator Martens explained the process for public comment and the
various points throughout the Council meeting public comment would be opened. City Administrator
Martens requested item 10d. Corcoran Financial Processes Review be removed.
MOTION: made by Anderson, seconded by Schultz to approve the agenda as modified.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Commission Representatives —Discontinued Until Further Notice
Open Forum '
Mayor Thoma
�ruanc comment c�ppor�unity�
s invited residents to communicate telephonically at Open Forum. City Administrator
Martens noted the public comment instructions (press *9 to be recognized to speak) to any persons
wishing to comment. No persons participated in th
persons were heard.
6. Presentations/Recognitions
No presentations or recognitions were heard.
7. Consent Agenda
e public comment portion of the meeting. No
a. Draft Minutes of March 20, 2020 Special Council Meeting
b. Draft Minutes of March 26, 2020 Council Meeting
c. Financial Claims
d. Southeast Corcoran 2020 Trunk Watermain Improvements — Accept Plans and Authorize Bids
e. 2020 Road Materials Bid Awards — Asphalt Maintenance, Gravel, Seal Coat/Fog Seal, Dust
Control, and Gravel Hauling Services
f. Equipment Purchase — Bobcat Loaders
g. Resignation — Emma Remillard
h. Charter Commission Appointment
Council asked that items 7c. and 7e. be considered separately.
MOTION: made by Dejewski, seconded by Schultz to approve consent agenda items 7a., 7b., 7d.7
7f., 7g., and 7h.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Council requested COVI D-19 expense clarification within item 7c. Financial Claims. City
Administrator Martens reported COVID-19 related expenses are currently $12,827.76, and include
costs for PPE, park closing signs, and technology -related services and equipment. City
Administrator Martens noted technology is the largest portion of C0VID-19 expenses to date.
MOTION: made by Schultz, seconded by Anderson to approve consent agenda item 7c. Financial
Claims.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Regarding item 7e., Council questioned bids at price per unit and if Council would be authorizing a
set quantity for road materials. Public Works Director Mattson indicated Council is authorizing unit
price, however unit price item correlates to the 2020 budget item.
MOTION: made by Schultz, seconded by Dejewski approving consent agenda item 7e. 2020 Road
Materials Bid Awards.
Voting Aye by ROII Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
8. Planning Business
No planning business was heard.
Unfinished Business (Public Comment Opportunity)
Mayor Thomas invited the public to comment telephonically noting the public comment instructions.
(press *9 to be recognized to speak
). No persons participated in the public comment portion of the
meeting. No persons were heard.
a. Strategic Planning Recap; Core Strategies, Short -Term Goals, and 2020 Action Steps
City Administrator Martens recapped the City's Strategic Planning Work Session, an overview of
process and where the City is at with draft action steps from the February 10 strategic planning work
session. City Administrator Martens presented the 2020 core strategies of enhancing Corcoran's
sense of place and identity, maintaining fiscal stability and affordability, providing diverse community
amenities and recreational opportunities, maintain excellence in safety and security in community,
ensure high quality growth that meets the needs of a balanced and vibrant community, and providing
high quality, innovative municipal services. Council discussed impacts of current pandemic of
COVI D-19 as it relates to the to the current needs of staff, budget, and economy. Council reviewed
order of importance of current short-term goals and relevancy of action steps of each core strategy in
the current pandemic situation. City Administrator Martens noted the next steps would be to refine the
action steps based on the feedback received from Council and bring back the core strategies, short-term
goals, and action steps for final approval.
b. 2020 Financial Management Plan
City Administrator Martens presented a recap from the February 13 Council Work Session reiterating
the Council's direction to maintain a steady tax base. Council commented briefly on enhanced park
improvements, northeast trunk connection fee, paving of gravel roads, and clarification of language.
MOTION: made by Anderson, seconded by Schultz to accept the 2020 Financial Management Plan
as presented.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
10. New Business (Public Comment Opportunity)
City Administrator Martens invited the public to comment telephonically noting the public comment
instructions (press *9 to be recognized to speak). NO persons participated in the public comment
portion of the meeting. No persons were heard.
a. Appaloosa Woods Neighborhood Meeting Recap
City Administrator Martens updated Council on proposed Maple Grove 2021 project in Appaloosa
Woods Neighborhood and options available to the City of Corcoran regarding paving options, water
and sewer options, and assessment options within project. City Administrator Martens noted Maple
Grove will discontinue grading gravel roads following project completion. City Administrator Martens
2
reviewed a staff recommendation of a feasibility study
project in Appaloosa Woods neighborhood. Council
and letter of benefit for a potential paving
and staff discussed length of the road on
requested road, survey comments by residents, the possibility and type of paved road, connection
fees, the high cost of fees, and possible annexation by Maple Grove of this portion of the city.
MOTION: made by Schultz, seconded by Dejewski to approve staff to complete a feasibility study
and obtain a letter of benefit for a paving project in Appaloosa Woods neighborhood.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
b. 2020 Dust Control Program
City Administrator Martens presented the 2020 Dust Control Program project costs and indicated the
project cost increased substantially by 18 percent because of increases to material costs. City
Administrator Martens noted a small savings on Stieg Road, as a portion of Stieg Road is now
paved. City Administrator Martens noted staff recommends keeping the 2020 dust control
assessment rates to property owners consistent with the 2019 dust control assessment rates.
Council and staff discussed the product price increase, the possibility of reduced application of dust
control for less populated roads to reduce use of product, and impacts of road stability with reduced
application, and impacts to budget.
MOTION: made by Dejewski, seconded by Schultz approve Resolution 2020-28 Calling for a Public
Hearing on the Potential Assessment of Costs of Dust Control Treatments to be Applied to City
Streets in 2020.
Voting Ave by ROII Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
MOTION: made by Schulz to approve staff to review dust control and stay within the 2020 budget.
(Motion failed; lack of second)
Council discussed assessing based on property unit versus by property frontage, and how that
changes value of assessment.
c. Employee Mental Wellness Program
Director of Public Safety Gottschalk presented mental health issues proposal, reviewed the impact of
employee mental health in the workplace, and limited mental health support. Director of Public
Safety Gottschalk addressed the City's Employee Assistance Program, and why the program is
ineffective for employees. Director of Public Safety Gottschalk noted the need to address the gap in
short-term care for employees with issues that precipitate the need for mental health support that are
singular, professional or life events that don't require long-term care. Director of Public Safety
Gottschalk presented a current issue for short-term mental health support through health insurance,
requires an employee be diagnosed with a mental health diagnosis. Director of Public Safety
Gottschalk noted an officer or staff member may be working through a critical issue that does not
have a long-term impact, but are trying to resolve an issue with strategies for a short-term issue; in
this case to utilize health insurance, the officer or staff member would need to receive a clinical
diagnosis to receive treatment under health insurance. Director of Public Safety Gottschalk also
noted a work -related mental health incident that does not qualify under health insurance may impact
worker's compensation. Director of Public Safety Gottschalk explained along with officer annual
mental health check -ins, the program would also include short-term individual counseling sessions
for all staff and utilizes a single service provider for solution -oriented therapy. Council and staff
discussed other outside resources that are available for mental health related stresses, whether all
staff members should be included, and pertains to a specific incident -related event.
Voting Aye by Ro
(Motion car
MOTION: made by Dejewski, seconded by Anderson to direct staff to enter into the Wellness
Program Services Agreement with Marie Ridgeway to provide annual mandatory police officer
mental health check -ins and optional short-term mental health services for all City staff.
II Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
r
ied 5:0)
d. Corcoran Financial Processes Review; Rescheduled to a future Council meeting.
11. Staff Reports
1
1
a. Pandemic Response Update
Director of Public Safety Gottschalk presented the current state of COVI D-19 and impacts to
Corcoran residents, noting the peak for deaths in Minnesota is now projected for mid -July. Director
of Public Safety Gottschalk noted the importance of managing resources, coordinating staff work
schedules and workplaces, and accomplishing service needs. Director of Public Safety Gottschalk
briefed Council on current status of an increase in serious calls such as robberies and burglaries,
while traffic related stops have decreased in frequency. City Admin
istrator Martens reviewed tax
impacts and possible postponement of May 15 property tax deadline, adjusting work s
scheduling remote meetings, cancellation of spring baseball, and cancellation of future eve
the Lions and NW Jaycees. Council noted the staff's work throughout this difficult period. Council
ched u les,
nts with
asked if PPE supply for officers is sufficient. Director of Public Safety Gottschalk indicated the City of
Corcoran is sufficiently -positioned with PPE inventory for officers and staff.
2.2020 Council Schedule
City Administrator Martens noted upcoming agenda
3.Adjournment
items for the Council meeting on April 23, 2020.
MOTION: made by Dejewski, seconded by Anderson to adjourn.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Meeting adjourned at 9:27 pm.
Michef�e Friedrich —Deputy Clerk
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