HomeMy WebLinkAbout2020-03-26 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
March 261 2020 = 7:00 pm
The Corcoran City COuncil met on March 26, 2020, at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas at City Hall and present via telephonic or other electronic means
were Councilor Anderson, Councilor Dejewski, and Councilor Schultz.
Also present were City Administrator Martens and Director of Public Safety Gottschalk.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
3. Agenda Approval
City Administrator Martens requested removal of item 10a. Corridor Planning Grant Application as
the grant period has been postponed, and addition of item 11 b. Pandemic Response Update.
MOTION: made by Anderson, seconded by Dejewski to approve the agenda as modified.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5: 0)
Mayor Thomas stated for the record, Council recognizes the difficulty with the alternate meeting
location for Council meetings, and indicated public comments are encouraged through this difficult
process. Council requests continued communication by residents through email.
4. Commission Representatives
Mayor Thomas noted no commissioners were present.
5. Open Forum
Mayor Thomas invited residents to speak at Open Forum. No residents came forward.
6. Presentations/Recognitions
No presentations or recognitions.
7. Consent Agenda
a. Draft Minutes of March 12, 2020 Council Meeting
b. Financial Claims
c. Preliminary Plat, Final Plat, and Variance to Subdivide St. Jane Chantel
Parcel
d. City -initiated Update to the Zoning Ordinance
e. Topographic Survey and Wetland Delineation Exemption for 10005
County Road 19
f. Draft City of Dayton Comprehensive Plan
g. Hennepin County Equipment Grant
h. Ordinance Amendment — Alcoholic Beverages
i. Accepting Donation — Jaycees Tree Giveaway
j. Request for Metropolitan Agriculture Preserve Initiation and Expiration
k. 2020 Fee Schedule Amendment
I. Approving Cropland Bids
Council asked that items 7c., 7d., and 7j be considered separately for further discussion.
MOTION: made by Schultz, seconded by Anderson to approve the Consent Agenda items 7a., 7b.,
7e., 7f., 7g., 7h., 71., 7k., and 71.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Council requested Item 7c. Preliminary Plat, Final Plat, and Variance to Subdivide St. Jane
Chantel Parcel PowerPoint be presented for public record. City Administrator Martens presented
Item 7c. City Administrator Martens indicated the two variances include creation of an outlot which
would not meet the required lot area for the Rural Residential zoning district, and creation of an
Outlot on the southern portion of the property without a development right. City Administrator
Martens relayed the applicant wishes to keep the outlot separate to keep options open for future
sale or redevelopment. City Administrator Martens noted the new outlot would merge with one Of
the existing lots in the future, resulting in a conforming lot. City Administrator Martens and Council
discussed Council considerations regarding approval of the two variances, and referenced building
rights and current zoning. Council noted the applicant worked with City Planner Lindahl to arrive at
the variance requests.
MOTION: made by Dejewski, seconded by Schultz approving Resolution 2020-18 Preliminary Plat
and Variance for Proaerty Located at 22105 Countv Road 50 (PID 21-119-23-33-0004
Voting Aye by Roll Call
(Motion carried 5:0)
MOTION: made by Dejewski, seconded by Schultz approving Resolution 2020-19 Final Plat for
Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
Property Located at 22105 County Road 50 (PID 21-119-23-33-0004) (City File 20-001).
Voting Ave by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Council requested Item 7d. City-initi
presented for public record. City Administrator Martens presented 7d. and noted the draft zoning
ated Update to the Zoning Ordinance PowerPoint be
map brings the 2040 Comprehensive Plan into compliance as required by state law.
MOTION: made by Anderson, seconded by Schultz approving Ordinance 2020-400 An Ordinance
Amending Title X (Zoning Ordinance) of the City Code to Classify Certain Land Identified on the
Draft Zoning Map (City File 20-003).
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
MOTION: made by Dejewski, seconded by Schultz approving Resolution 2020-20 Findings of Fact
for Rezoning Property Identified on the Draft Zoning Map (City File 20-003).
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Regarding Item 7j., Council addressed questions regarding assessments made on property in
Preserve. City Administrator Martens noted the 2040 Corcoran Comp Plan states the City will
approve agricultural preserve requests outside of the MUSA.
MOTION: made by Anderson, seconded by Schultz approving Resolution 2020-23 Approving a
Request for Metropolitan Agricultural Preserve Designation and Initiation of Expiration for 49 Acres
of Land Owned by Jeff and Karl Vollrath (PID 29-119-23-24-0001) (City File 20-010).
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Council addressed a question regarding assessments made on property in Preserve. City
Administrator Martens noted the 2040 Corcoran Comp Plan indicates the City will approve ag
preserve requests outside of the MUSA, and the City needs to be consistent with the statement.
City Administrator Martens confirmed property in Ag Preserve cannot be assessed for
transportation improvements by the City.
8. Planning Business
a. Final PUD Development Plan and Final Plat for Bellwether 4th Addition
City Administrator Martens presented the report noting Park dedication has already been
calculated for the entire development. City Administrator Martens outlined the applicant is
requesting approval for grading on the parcel's south side and adjacent to the future neighborhood
park. Council and staff discussed park land and land transition from the development to the future
neighborhood park.
made by Anderson, seconded by Dejewski approving Resolution 2020-24 Approving
Final Plat and Development Co
LLC (Outlot D, Bellwether 2nd A
ntract for "Bellwether 4nd Addition" for Pulte Homes of Minnesota
ddition) (City File 20-002).
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, D
(Motion carried 5:0)
ejewski, and Schultz
MOTION: made by Schultz, seconded by Dejewski approving Resolution 2020-25 Approving Final
Planned Unit Development (PUD) Plan for "Bellwether 4nd Addition" for Pulte Homes of Minnesota
.LC (Outlot D, Bellwether 2nd Addi't'ion) (City Fie 'I 20-002)
Voting Aye by Roll Call
(Motion carried 5:0)
Vot(C: Thomas, Anderson, Bottema, Dejewski, and Schultz
Do Vacation of Drainage and Utility Easements — Bellwether 2nd Addition
City Administrator Martens presented applicant request for vacation of the drainage and utility
easements for the 4t" Addition; the standard easements over Outlot B; and the release of 2nd
Addition easements no longer necessary.
Thomas called the Public Hearing to order and invited residents to speak. Mayor Thomas noted
with the current Declaration of Emergency, Council may decide to extend some public hearing over
two Council meeting dates to allow residents to speak who may have missed the original public
hearing meeting, and Council will be addressing this subject at a future date.
MOTION: made by Dejewski, seconded by Anderson to close the public hearing.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
MOTION: made by Schultz, seconded by Anderson to approve Resolution 2020-26 Approving
Vacation of Drainage and Utility Easements within the "Bellwether 4th Addition" Subdivision (City
File 20-002)
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
9. Unfinished Business
a. Consideration of Temporary Leave for COVID-19 Impacted Employees
City Administrator Martens reviewed the City's policy for temporary leave in relation to the new
federal legislation requiring the City to allow leave to employees impacted by COVID-19. City
Administrator Martens noted this policy is not a city -initiated policy, but a City response to
incorporating the federal legislation into current policy for the City. City Administrator Martens
presented different scenarios with temporary leave by employees regarding COVID-19, and the
City policy response for each scenario. City Administrator Martens reviewed employee eligibility,
worker's compensation coverage implications, and Family Medical Leave Act leave policies
through federal legislation currently available to employees. City Administrator Martens stated per
legislation, COVID-19 pay is not carried over into the next year. The City as an employer has the
option to send a sick employee home. City Administrator Martens also stated the City may cap the
amount of pay per day and noted the City Administrator position would be the only position
impacted by the cap on wages. Council requested any changes made be brought forth at a future
Council meeting. City Administrator Martens confirmed any amendments would be brought forth to
Council at future meetings. Council and staff discussed seasonal staff positions in Public Works.
Council asked if there are any currently furloughed employees. City Administrator indicated all
employees are working and will address staffing updates in Item 11b.
MOTION: made by Dejewski, seconded by Anderson to approve the COVID-19 Pay Guidelines
and authorize City Administrator to amend as necessary to comply with federal law.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
10. New Business
a. Corridor Planning Grant Application — Rescheduled to a future Council Agenda.
11. Staff Reports
a. Active Corcoran Planning Applications; Council received report.
3
b. Pandemic Report Update
City Administrator Martens reviewed the shelter in place order effective from March 20 through
April 10, clarified essential employees within the order, clarified the order does not restrict virtual or
telework, and noted the order indicated all workers who can work from home must do so. City
Administrator Martens stated local government is a considered a critical sector. City Administrator
Martens noted staff is adhering to workplace social distancing, implementing work from home
practices, and addressing work completion electronically. City Administrator Martens reported
Recreation Coordinator Jessica Christensen Buck has transitioned to a police department
assignment to assist with emergency operations. City Administrator Martens implemented a
temporary halt to any code enforcement that is non -immediate, life safety issues, closing of City
playgrounds, and requested Council extend closure of City Hall through Friday, April 24. City
Administrator Martens reported development construction and over the counter permits continue to
progress, along with existing feasibility studies. Director of Public Safety Gottschalk updated
Council on public safety processes pertaining to the current COVI D-19 emergency, department
changes, and impacts to current staffing needs. Director of Public Safety Gottschalk outlined the
utilization of the community room for public meetings allows for social distancing guidelines and
explained the conversion of the Council Chambers into an Emergency Operations Center (EOC).
Director of Public Safety Gottschalk reviewed the activities and functions of the EOC and noted the
City's continued goal is to be prepared for COVID-19, and to continue to provide services in a safe
and effective manner. Council and staff discussed the possibilities of decreased staff and police
officers and how the City was prepared to handle such a situation. Council and staff discussed
data privacy, COVID-19 reporting within the City, and the possibilities of employees showing
symptoms and the challenges of a diagnosis with limited testing for only advanced COVID-19
patients. Council and staff discussed the cancellation of upcoming City events. Council and staff
discussed the safety protocols for officers on duty in suspected COVID-19 emergency situations.
Council inquired if the City is corresponding with neighboring cities to help mitigate future staffing
needs and resources. Director of Public Safety Gottschalk responded how the City is working with
surrounding agencies to secure staffing needs and resources.
MOTION: made by Anderson, seconded by Schultz extend the closure of City Hall to the public
through April 24.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
12. 2020 City Council Schedule
City Administrator Martens reviewed upcoming meetings and postponing the April 6 Council
meeting to April 13.
MOTION: made by Schultz, seconded by Anderson to move the April 6 Council meeting to April
13, 2020.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Council reflected on the internet access in Corcoran and a previous Open Forum statement by a
resident regarding the limited internet access in Corcoran. City Administrator Martens noted an
action this year by staff is to review gaps in access in internet within Corcoran.
13. Adjournment
MOTION: made by Dejewski, seconded by Anderson to adjourn.
Voting Aye by Roll Call Vote: Thomas, Anderson, Bottema, Dejewski, and Schultz
(Motion carried 5:0)
Meeting adjourned at 8:12 pm.
Michele Friedrich —Deputy Clerk
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