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2020-02-13 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda February 13, 2020 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum 6.Presentations/Recognitions a.Watershed Update – Kirsten Barta* 7.Consent Agenda a.Draft Minutes of January 23, 2020 Work session* b.Draft Minutes of January 23, 2020 Council Meeting* c.Financial Claims* d.CSAH 101 & Stieg Road Turn Lane Improvements – Bid Award* e.Cropland Rental Bid Process* f.2016 Downtown Corcoran Sewer & Water Improvements - Change Order 2 and Pay Request 16 & FINAL* 8.Planning Business 9.Unfinished Business 10.New Business a.Police Department Staffing- COPS Grant* b.Squad Camera and Body Camera Project* c.Parks and Trails Commission Vacancy* 11.Closed Session a.Property Acquisition for Water Treatment and Well Site 12.Staff Reports 13.2020 Council Schedule* 14.Adjournment The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. MISSION STATEMENT The City of Corcoran will become a vibrant community focused around a thriving Town Center while preserving its natural character and agricultural roots. In order to achieve this vision, the City will seek to work with partners to accomplish the following outcomes: A variety of housing options for all ages and stages of life existing in cohesion with the natural environment. A well connected parks and trails system with options for year-round recreation and opportunities for residents to connect with nature. A safe and clean community where residents can be proud to live, work, and play. A variety of high quality schools are available to residents and work in cohesion with the City’s vision. A variety of commercial and industrial businesses exist to provide for most services and jobs for the community. VISION STATEMENT The following values are fundamental to the City of Corcoran’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. ADOPTED MARCH 8, 2018 VALUES STATEMENT ADOPTED JANUARY 24, 2019 ACTION STEPS The City of Corcoran has identified the following action steps for 2019: Develop a master plan, finance plan, and select amenities for City Park. Develop a needs assessment, action plan, and finance plan for fire service. Complete the update to the southeast district and town center plan; complete a stormwater management plan for the town center. Decide on request for contribution to the Dayton Parkway Interchange project. Develop a low cost option to pave gravel roads; establish criteria to select roads for paving; push legislative priorities which includes street funding options. Identify all existing easements/right-of-way the City has obtained for trails, etc. Complete a feasibility study for trails along selected County Roads. Identify preferred snowmobile routes. Evaluate staffing and space needs for public safety. Evaluate the need for a City Planner. Complete studies needed for water system options. Investigate options to reduce the use of salt/chloride; apply for funding to complete an additional sub watershed assessment. Provide an update on the existing crime/drug action plan; create a new plan for next steps. Execute code enforcement plan. Consider updates to the Open Space and Preservation ordinance and other ordinances to establish incentives for protecting/preserving the natural environment through development. Review compost site options. STAFF REPORT Agenda Item 4. Council Meeting: February 13, 2020 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the February 13th Council meeting are as follows: • Planning Commission: Dean Vehrenkamp • Parks and Trails Commission: Val Nybo Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 6a. Council Meeting: February 13, 2020 Prepared By: Kevin Mattson Topic: Watershed Update – Kirsten Barta Action Required: Informational Summary: Watershed Update will be provided separately to Councilmembers and copies will be placed on the dais at the regular Council meeting. The Watershed Update will be emailed to Councilmembers by the end of day on February 10, 2020. Hennepin County Environment and Energy Projects in Corcoran • North Fork Rush Creek SWA implementation – CWF grant funded • Sit on Elm Creek WMC (no longer formal technical advisor) • Minnesota Buffer Law • Facilitating conservation programs such as RIM, CREP, NRCS (federal) programs • Minnesota Ag BMP low interest loans • Noxious weed inspections/eradication, Agriculture Inspector duties • Conservation easements • County Ditches Related projects from other departments EE staff work on • Transportation Operations – county road projects (mostly mill/overlay, drainage, no full reconstructs planned in Corcoran in the immediate future) • Environmental health – septic Most common services Hennepin Environment and Energy offers residents • Cost share projects for conservation practices (75% Hennepin/25% Landowner) • Conservation easements and planning • Technical advice on natural resources or agricultural issues – no obligation • Assistance with low interest Ag BMP loans • Help filling out paperwork for federal or state agriculture/conservation programs • Advice on waste disposal and reduction – we also maintain the household hazardous waste drop off sites • Good Steward and Natural Resources Opportunity Grants • Much of the rural work for the Elm Creek WMC Resources and publications Hennepin publications and resources can all be found online as printable PDFs on our webpage – print copies are not generally available: Hennepin.us/Residents#environment Environment and Energy partnerships and partner programs in Corcoran • Three Rivers Park District – Hennepin County works closely with the Park District on a variety of projects including trails, park access roads, research, grants, water quality and environmental projects, and outdoor/environmental education • Elm Creek Watershed Management Commission – partnering on the North Fork Rush Creek Implementation – Elm Creek WMC is providing 10% of the landowner required match • WMWA – West Metro Watershed Alliance originally formed to help cities with their MS4 stormwater permit educational requirements – partners more directly with watersheds, but Hennepin staff attend the meetings and help out with initiatives • Minnesota Department of Agriculture (MDA) – oversees the AgBMP program, the Minnesota Agriculture Water Quality Program, produces literature and initiatives for pollinators, noxious/invasive weed control, and supports producers with a wide range of resources • Minnesota Board of Water and Soil Resources (BWSR)- BWSR oversees all the soil and water conservation districts (SWCDs) which Hennepin County has taken over and allows the county to provide most of the conservation services it does for residents. BWSR Clean Water Fund grant funding is where the Rush Creek SWA Implementation funds came from. BWSR is responsible for conservation programs such as RIM easements, CREP, wetland banking, and the Lawns2Legumes program. • Partner SWCDs – Hennepin County collaborates with surrounding SWCDs to deliver services to residents and to partner on larger regional projects • NRCS – Natural Resources Conservation Service (USDA) many agricultural programs are run through NRCS that assist farmers with conservation practices and make payments for projects/practices installed and maintained to benefit soil health and water quality. NRCS also has many standard designs that SWCDs can use to get conservation practices on the land efficiently. CITY OF CORCORAN City Council Work Session Meeting Minutes January 23, 2020 – 6:30 pm The Corcoran City Council met on January 23, 2020 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Schultz, Councilor Bottema, Councilor Dejewski. Also present were City Administrator Martens, Administrative Services Director Beise, and Public Works Director Mattson. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 6:35 pm. 2.City Council Application Review City Administrator Martens discussed the recent direction from Council regarding the Council seat vacancy, the three applications submitted, and options available to Council in appointing an applicant to the vacancy. Administrative Services Beise discussed election options available in 2020. Council and staff reviewed applications and each applicant’s experience. 3.Unscheduled Items No items were discussed. 4.Adjournment MOTION: made by Bottema, seconded by Schultz to adjourn. Voting Aye: Thomas, Bottema, Dejewski, and Schultz (Motion carried 4:0) Meeting adjourned at 6:50 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7a.DRAFT CITY OF CORCORAN City Council Meeting Minutes January 23, 2020 - 7:00 pm The Corcoran City Council met on January 23, 2020, at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Schultz, Councilor Bottema, and Councilor Dejewski. Also present were City Administrator Martens, Administrative Services Director Beise, City Planner Lindahl, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted agenda item 7e. 2020 Election Judge Appointments was revised to include election judge information, and 10b. 2020 CIP Squad Car Purchase, and 10e. 2020 CIP Truck Purchase have been combined into one item. MOTION: made by Dejewski, seconded by Bottema to approve the agenda as modified. Voting Aye: Thomas, Bottema, Dejewski, and Schultz (Motion carried 4:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Dickman was present and Parks and Trails Commissioner Dugan was excused. Commissioner Dickman was invited to speak on items related to the Planning Commission. Mayor Thomas noted Parks and Trails Commission Chair Anderson was in attendance and was invited to speak on items related to the Parks and Trails Commission. 5.Open Forum Mayor Thomas invited residents to speak. Cristobal Cuadros, 6655 Willow Drive, addressed the Council regarding concerns with internet connection availability within the City of Corcoran and concerns with taxes as ice rinks at the Corcoran City Park have been unusable. Council asked what Mr. Cuadros would like the City to do regarding the internet situation within the City. 6.Presentations/Recognitions a.Resolution Honoring Outgoing Councilmember Mike Keefe Mayor Thomas read Resolution 2020-07 honoring Councilmember Keefe and thanked him for his service to the City of Corcoran. Councilmembers thanked former Councilmember Keefe for his service outlining his impact on the Council and the Community. MOTION: made by Schultz, seconded by Dejewski to approve Resolution 2020-07 Honoring Outgoing Councilmember Mike Keefe. Voting Aye: Thomas, Bottema, Dejewski, and Schultz (Motion carried 4:0) 7.Consent Agenda a.Draft Minutes of January 9, 2020 Council Meeting b.Financial Claims c.2020 Part-time Recreation Coordinator Wage d.Code Enforcement Violation Extension Request e.2020 Election Judge Appointments f.Authorization to Bid/Quote 2020 Road Materials MOTION: made by Dejewski, seconded by Schultz to approve the Consent Agenda as presented. Agenda Item 7b. 2 Voting Aye: Thomas, Bottema, Dejewski, and Schultz (Motion carried 4:0) 8.Planning Business a.Final PUD Development Plan and Final Plat for Ravinia 14th Addition City Planner Lindahl outlined the report noting a planned, paved trail connection will extend to the existing, and adjacent Hunter Road neighborhood at the intersection of Hunter Road and 63rd Avenue. City Planner Lindahl noted within this phase, the developer deeded a 1.32-acre Outlot B to the City which will be platted as a lot to allow the City to use the property for City services in the future. Council and staff discussed the number of permits issued in the Ravinia development to date, and if the development is ahead of pace for phasing and platting. MOTION: made by Schultz, seconded Bottema to approve the 2020-08 Approving Final Planned Unit Development Plan for “Ravinia 14th Addition” for the Lennar Corporation (PID 36-119-23-42- 0056) (City File 19-022). Voting Aye: Thomas, Bottema, Dejewski, and Schultz (Motion carried 4:0) MOTION: made by Dejewski, seconded Bottema to approve the 2020-09 Approving Final Plat and Development Contract for “Ravinia 14th Addition” for the Lennar Corporation (PID 36-119-23-42- 0056) (City File 19-022). Voting Aye: Thomas, Bottema, Dejewski, and Schultz (Motion carried 4:0) b.Environmental Assessment Worksheet for Wessel Residential Development City Planner Lindahl outlined the legal process the City was required to follow for the Environmental Assessment Worksheet (EAW) for the project known as the Wessel Residential Development. City Planner Lindahl outlined the purpose of Environmental Assessment Worksheet is to assist decision makers concerning the primary environmental effects of the proposed project. City Planner Lindahl explained the EAW process is not a means to approve or deny a project, but to identify mitigative measures that may be later imposed on future development applications to address environmental issues. City Planner Lindahl noted the correspondence and action by the City prior to the EAW period included letters to various agencies, an open house held by the City with adjacent landowners and interested parties to provide information about the EAW, and copies of the EAW report were available on the City website, at City Hall and at the open house. City Planner Lindahl noted four comments were received by the public at the open house meeting and nine letters were received from government agencies of which three were received after the comment period closed; the City responded to the comments and agency letters, and City Planner Lindahl stated none of the comments impacted the notice of decision or required additional information, or disputed the facts of the EAW. City Planner Lindahl outlined the considerations to be made and the possible courses of action regarding the EAW. City Planner Lindahl reviewed the next steps in the development review process which include application review, phasing plan, plat and final PUD approvals, compliance review for City standards, review special conditions as identified in the EAW, and review infrastructure improvements details. Dee Sicora, 6410 Elm Street, discussed the comments and results of the EAW and in Ms. Sicora’s opinion, based on several Department of Natural Resources responses, further investigation needs to be completed on various DNR endangered species based on the response list from the DNR. Ms. Sicora also questioned why the Elm Creek Watershed was not consulted for the EAW, since the City of Corcoran includes a large section of the Elm Creek Watershed. Council asked a question regarding the Elm Creek Watershed and how activity may environmentally impact surrounding creeks in surrounding communities. City Planner Lindahl indicated Elm Creek Watershed did not respond to the EAW request for response. City Planner Lindahl reiterated applicants will need to submit a required permit for the developmen t process to proceed and includes watershed permit review. Council inquired about the responses from the City of Medina and Hennepin County regarding traffic impact. Public Works Director Mattson 3 summarized the responses refer to the fact that the EAW is not a formal preliminary plat, and the responses are acting as guidance for the proposed plan and is a broad response to the EAW. MOTION: made by Schultz, seconded Dejewski to approve Resolution 2020-10 Declaring Findings of “No Need” for and Environmental Impact Statement (EIS) Based Upon the Review of the Environmental Assessment Worksheet (EAW) Dated November 25, 2019, for the “Wessel Residential” Project Proposed by U.S. Home Corporation, DBA Lennar, at 20200 Hackamore Road (PID 35-119-23-12-0002, 35-119-23-11-0001, 35-119-23-44-0001, 35-119-23-43-0001) (City File 19-018) Voting Aye: Thomas, Bottema, Dejewski, and Schultz (Motion carried 4:0) Council clarified transportation is not the only concern of an EAW but will be addressed later in the development process. c.Sketch Plan for 10409 County Road 101 City Planner Lindahl outlined a sketch plan report for a 33,000 square-foot industrial development at 10409 County Road 101. City Planner Lindahl stated the proposed use for the parcel would be motor vehicle and tractor equipment sales and repair, which is allowed as a conditional use within the light industrial district. City Planner Lindahl reviewed the setbacks, signage, parking and transportation concerns as outlined in the staff report. Public Works Director Mattson noted access to the site may have to shift to the west side of the parcel to accommodate the required turn lanes on County Road 101. City Planner Lindahl outlined the utilities connection as a policy discussion. City Planner Lindahl noted nearly an acre of wetland fill, and tree removal are proposed on the sketch plan, and the building materials presented, are not currently allowed by City Code. City Council requested applicant provide an overview of the company and what the business entails. Ryan Nelson, Owner of Nelson International, noted the business is a second-generation truck sales and repair business and began in 1951, and has five locations in the Midwest. Mr. Nelson introduced the general contracting firm, Marcus Construction, whose representative provided building material samples. Mr. Nelson stated the parcel would not be like a truck stop but would be a site for repair work on smaller trucks and does not believe the site will affect traffic flow in the area. Mr. Nelson explained the business plans to have approximately 30 employees on-site for the operations. Mr. Nelson noted the business is an International Truck Franchise and will sell new and used vehicles. Council asked about hours of operations. Mr. Nelson noted the business hours would be Monday through Friday 8:00 am to 5:00 pm with the maintenance portion being open until 10:00 pm Monday through Friday, and Saturdays until noon to accommodate clientele needs. Council indicated support of the new industrial business. Councilmembers provided feedback on City design standards regarding the building materials and adhering to current standards. Council discussed the infrastructure cost for water, with the interim possibility of obtaining water through the City of Maple Grove. Council and staff reviewed the options for future street funding responsibilities and noted Hennepin County determines access on the road from County Road 101. Mr. Nelson and Council reviewed different options for the building material, and the repair options available when the building is damaged due to lawnmowers, snow removal, etc. Council asked about the number of vehicles which will be available for sale. Mr. Nelson clarified locations of customer parking, employee parking, service department parking and sales parking, and stated a maximum of approximately 20 vehicles for sale at any time, and where the sales vehicles would be parked. Mr. Nelson thanked staff for their help through the process. Staff discussed the delineation process for the wetlands as the development moves forward. Council thanked Mr. Nelson for his interest in Corcoran. 9.Unfinished Business 10.New Business a.2020 Legislative Priorities City Administrator Martens discussed the next meetings at the legislative level and reviewed topics and priorities. City Administrator Martens noted the list was not conclusive. 4 MOTION: made by Schultz, seconded Dejewski to approve the 2020 Legislative Priorities for the City of Corcoran. Council asked that a discussion of internet access for the Corcoran community be included in the upcoming strategic planning work session. Voting Aye: Thomas, Bottema, Dejewski, and Schultz. (Motion carried 4:0) b.2020 CIP Squad Car and Truck Purchase City Administrator Martens outlined the process of finalizing the 2020-2021 capital improvement plans. City Administrator Martens further outlined, every two years the City bonds for funds needed to purchase fleet for the City, and four years ago, the City began levying cash every year to bond for less, but still are at the point where a bond needs to be issued for fleet. City Administrator Martens reviewed the process for fleet purchases noting if equipment was to be replaced, it meets the condition index score criteria for replacement. City Administrator Martens outlined how it is determined if equipment is traded in, or if equipment would be repurposed. City Administrator Martens outlined the next steps include approval to pre-order equipment, refine the CIP, and bring back to Council in March for approval. Council asked about the future water truck and the availability for use in fire department services regarding water need in an emergency and if 4,000 gallons is an appropriate size. Public Works Superintendent Meister indicated the water truck could assist with water needs in the case of a fire emergency, and the 4,000 -gallon truck with a tandem axle is what Rogers and Hanover have moved to in their Public Works operations. Public Works Superintendent Meister stated if enough tankers are not available, the fire departme nt will contact Corcoran Public Works for the water truck, as well as Corcoran tanker use with other City needs in emergency situations. Director of Public Safety Gottschalk clarified how water tanker trucks are utilized in a fire emergency. Council mentioned a discussion is necessary for back up trucks in Public Works. Public Works Director Mattson reviewed the operational impact in a typical snow event, the City’s risk tolerance regarding time, staff, equipment breakdown, and the process Public Works follows if a snowplow truck should become inoperable. Public Works Superintendent Meister added with the growth of the City it is becoming a necessity to have a backup snowplow truck, and currently if the City were to order a snowplow truck, the truck would not be available until September 2021. Council inquired about Medina completing plowing earlier than Corcoran, and staff indicated it is because Medina does not have dirt roads. MOTION: made by Dejewski, seconded Schultz to authorize pre-order of the two squad cards, the tandem axle dump truck, and the 4,000-gallon water truck. Voting Aye: Thomas, Bottema, Dejewski, and Schultz (Motion carried 4:0) c.Special Election Options Administrative Services Director Beise reviewed special election options available for the vacant Council seat. Administrative Services Director Beise explained Council has the option to hold a special election separate from the November 3 General Election, however this option would require Council to create and adopt a special elections ordinance to host an election on a date separate from the next City election date. Administrative Services Director Beise noted the available dates for elections and the budget implications. MOTION: made by Bottema, seconded Dejewski approve staff to prepare a special election for November 3 for the vacant Council seat. Voting Aye: Thomas, Bottema, Dejewski, and Schultz (Motion carried 4:0) d.City Council Appointment City Administrator Martens noted the Council work session prior to the regular Council meeting for the purpose of discussing the three applicants for the vacant Council. MOTION: made by Dejewski, seconded Schultz to adopt Resolution 2020-11 appointing Brian Lother the Corcoran City Council. 5 Council stated Tom Anderson is valued on the Parks and Trails Committee, and all three applicants were qualified for the vacant seat. Council also reflected on a missed opportunity to speak directly with one applicant. Voting Aye: Dejewski and Schultz Voting Nay: Thomas and Bottema (Motion tied 2:2) City Administrator Martens acknowledged the unique situation of a tie vote and by State Statute the Mayor has the authority in a tie vote to determine who will fill the vacant Council position. MOTION: made by Bottema, seconded Thomas to approve Resolution 2020-11 appointing Tom Anderson to the Corcoran City Council. Voting Aye: Thomas, Bottema, and Schultz Voting Nay: Dejewski (Motion carried 3:0) Administrative Services Director Beise issued Oath of Office to Tom Anderson. Council discussed Councilmember Anderson maintaining the liaison position with the Parks and Trails Commission. 11.Staff Reports a.Active Corcoran Planning Applications; report received. 12.2020 City Council Schedule City Administrator Martens reviewed the Council strategic planning update meeting on Monday, February 10, and Council Work Session meeting on February 13 prior to the regular Council meeting. 13.Adjournment MOTION: made by Schultz, seconded by Anderson to adjourn. Voting Aye: Thomas, Anderson, Dejewski, Bottema, and Schultz (Motion carried 5:0) Meeting adjourned at 8:52 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7c. Council Meeting Date: 2/13/2020 FINANCIAL CLAIMS Prepared By: jrotz CHECKRANGE FUND #500 ESCROW CLAIMSAgendaItem: 7c. Paid toAmountProject name 500-20420$528.14WRIGHT HENNEPIN - Bass Lake Crossing Street Lights 500-20390$1,351.98WRIGHT HENNEPIN - Ravinia Street Lights Total 1,880.12 Total Fund #500 = 1,880.12 See attached Payments Detail) ALL OTHER FINANCIAL CLAIMSAgendaItem:7c.$ 62,644.19$ 64,524.31Total Checks See attached Check Detail Register) Total of Auto Deductions 107,887.43 TOTAL EXPENDITURES FOR APPROVAL$ 172,411.74 Auto Deductions / Electronic Fund Transfer / Other Disbursements DatePaid toAmount 1/22/2020Humanity.com$ 49.00PD Shift Scheduling Software fee 1/23/2020UPS$ 7.40PD Shipping 1/23/2020I-94 West Chamber of Commerce$ 90.00City Adminstrator Training 1/23/2020Menards E-Commerce$ 176.36Truck Safety Supplies 1/23/2020Menards E-Commerce$ 105.99Truck Safety Supplies 1/23/2020Menards E-Commerce$ 345.56Truck Safety Supplies 1/23/2020Menards E-Commerce$ 202.49Truck Safety Supplies 1/27/2020MN DVS WAYZATA$ 1.34PD Vehicle Registration CC fee 1/27/2020MN DVS WAYZATA$ 54.00PD Vehicle Registration 1/29/2020Department of Labor 651-284-5021$ 65.00License fees 1/30/2020DETECTACHEM INC.$ 1,040.00PD Supplies 1/30/2020Osseo Gun Club - Osseo, MN$ 725.00PD Training 1/21/2020US Bank Equipment Finance$ 317.00Copier Lease 1/21/2020PERA$ 15,979.57Pension plan 1/22/2020State of MN - MSRS$ 2,166.12State of MN healthcare savings plan 1/22/2020State of MN - Roth$ 2,283.74Deferred compensation payment to State of MN 1/22/2020Optum - H S A$ 3,049.88Health savings account 1/30/2020Net Payroll PP03$ 59,975.52Net payroll PP03 1/30/2020ADP Wage Garnishment$ 542.77Garnishment 1/30/2020MN DEPT OF REVEN SALES TAX$ 359.002019 Sales Tax 1/30/2020Payroll Taxes$ 20,351.69payroll taxes Total 107,887.43 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2020ClaimsWorkbook.xls 10100FarmersStateBankUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-45200-210OperatingSupplies (GENERAL)E100-43100-417UniformsE100-41941-210OperatingSuppliesGENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-43100-210OperatingSupplies (GENERAL)E100-43100-417UniformsE100-43100-417UniformsE100-41941-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-41941-210OperatingSuppliesGENERAL)E100-43100-417UniformsE100-42100-223BuildingRepairSuppliesE100-41951-210OperatingSupplies (GENERAL)E100-41920-210OperatingSupplies (GENERAL)E100-43100-212MotorFuelsE100-42100-212MotorFuelsE100-43100-212MotorFuelsE602-49450-300ProfessionalSrvs (GENERAL)E601-49400-300ProfessionalSrvs (GENERAL)E100-41951-207ComputerSuppliesE602-49450-300ProfessionalSrvs (GENERAL)E601-49400-300ProfessionalSrvs (GENERAL)E206-42100-210OperatingSupplies (GENERAL)E207-42100-210OperatingSuppliesGENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E 100-41941-300 Professional Srvs (GENERAL)Total AMAZONCAPITALSERVICESTotal BANYONDATASYSTEMSTotal BEAUDRYOILCOMPANY Total CDWGOVERNMENTTotal ACMETOOLSACMETOOLSCDWGOVERNMENTBEAUDRY OILCOMPANYBANYONDATASYSTEMSAMAZON CAPITALSERVICESADP, LLCTotal ADP, LLC$1,360.47$1,103.05$100.25$858.93$197.50$19750$397.50$397.50$156.39$252.50$72.00$93.15$82.59$82.47$64.33$49.94$63.19$93.15$82.47$94.61$93.61$82.59$63.19$64.33$82.24$66.11$95.00$84.79726146940413375824041337563404133755440413375294041337469404 13374674040640777404064073240406406974040640667404064065740406406384040640580WLJ330215336181533618153361815336170015987200159872001598721THV-K4NH-31GVY-XJRF-R549677791SUPPLIESUNIFORMSCITY HALL - RUGSFLOOR MATS - POLICEPUBLIC WORKSUNIFORMSUNIFORMSCITY HALL - RUGSPUBLIC WORKSTOWELSUNIFORMSFLOOR MATS - POLICECOMPUTER SUPPLIESGASOLINEGASOLINEDIESELUB METER DEVICE SUPPORTUB METER DEVICE SUPPORTUB SUPPORT- REVTRAKUB SUPPORTUB SUPPORTSUPPLIESTRUCK SAFETY SUPPLIESWORKFORCE NOW PAYROLL SOLUTIONS BUNDLEWORKFORCE NOW PAYROLL SOLUTIONS BUNDLE01/30/209:27AMCITYOFCORCORAN1,285.00$2,611.87$352.75$858.93$241.18$72. 00 Page 1 Check Detail Register© February 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41941-321TelephoneE100-43100-210OperatingSupplies (GENERAL)R601-49400-36233Refunds/ReimbursementsE100-43100-433DuesandMembershipsE602-49450-380Utility & Services (GENERAL)E601-49400-380Utility & Services (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-43100-131EmployerPaidHealthE100-42100-131EmployerPaidHealthE100-41400-131EmployerPaidHealthE202-42100-213PoliceK9E416-41951-580OtherEquipmentE100-41951-300ProfessionalSrvsGENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E100-43100-321 TelephoneE 100-42100-321 TelephoneTotal CORCORAN PET CARE CENTER, LLCTotal HIGHWAY 55CORRIDOR COALITIONTotal COMPUTER INTEGRATION TECHTotal GOPHER STATE ONECALL Total ECMPUBLISHERSINCTotal COMCAST- 902943336Total KOLANDER, NATHANTotal DELTADENTALTotal KRUGEAIRINCTotal CINTAS - 470COMCAST- 902943336KRUGE AIRINCKOLANDER,NATHANHIGHWAY 55CORRIDORCOALITIONGOPHER STATEONECALLECMPUBLISHERSINCDELTA DENTALCORCORAN PETCARECENTER, LLCCOMPUTER INTEGRATIONTECH$3,400.00$1,285.12$110.16$250.00$307.10$187.40$132.05$198.59$388.25$595.00$776.00$415.00$110.18$110.16$69.00$82.19$25.00$25.00$63.00$92.1094527657UTILITYREFU01242000003100000310753303RIS000262516RIS000262516RIS000262516RIS000262516116912883552881752879912878162877652877549452765794527657LANDLINEREPAIR6534BRIDLEPATHWATER/SEWERREFUNDTH55COALITIONSERVICESERVICECSAH 101 & StiegRoadDENTALINSURANCEDENTALINSURANCEDENTALINSURANCEDENTALINSURANCECIPITMANAGED SERVICE - MTHITMANAGED SERVICE - MTHITMANAGED SERVICE - MTHITMANAGED SERVICE - MTHITMANAGED SERVICE - MTHLANDLINELANDLINE01/30/209:27AMCITYOFCORCORAN1,009.62$1,285.12$5,643.25$330.50$250.00$307.10$474.55$198.59$50.00$82. 19 Page 2 Check Detail Register© February 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E207-42100-210OperatingSupplies (GENERAL)E100-43100-380Utility & Services (GENERAL)E100-45200-380UtilityServices (GENERAL)E100-43232-300ProfessionalSrvs (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-41941-200OfficeSupplies (GENERAL)E100-41941-200OfficeSupplies (GENERAL)E100-41941-200OfficeSupplies (GENERAL)E601-49400-300ProfessionalSrvs (GENERAL)E100-42100-300ProfessionalSrvsGENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-41300-433DuesandMembershipsE100-41130-351NewsletterExpensesE100-41941-200OfficeSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210 Operating Supplies (GENERAL)Total RANDYSENVIRONMENTAL SERVICESTotal METROPOLITANAREAMGRSASSOCTotal NAGELLAPPRAISAL & CONSULTINGTotal R&RSPECIALTIESOFWISCONSINTotal MIMBACHFLEETSUPPLYINCTotal MENARDSMAPLEGROVE Total MONTICELLO, CITYOFTotal MENARDSBUFFALOTotal METROSALESINCTotal OFFICEDEPOTMENARDSBUFFALORANDYSENVIRONMENTALSERVICESR&RSPECIALTIESOFWISCONSINOFFICEDEPOTNAGELLAPPRAISAL & CONSULTINGMONTICELLO, CITYOFMIMBACHFLEETSUPPLYINCMETROPOLITAN AREAMGRSASSOCMETROSALESINCMENARDSMAPLEGROVE$1,104.75$1,900.00$168.03$202.39$254.92$573.97$286.47$174.79$250.00$173.93$763.47$198.22$95.84$44.50$76.36$11.27$45.00$95.56$3.27149760127200127200127200127200069638-IN430803949001430803948001430767672001276470023347162488012420INV1513864INV151386457606576055760415037SUPPLIESPUBLIC WORKS GARBAGE (9100) 12PARKS GARBAGE 11039MONTHLYRECYCLINGCITY HALL GARBAGE 1280351SUPPLIESOFFICE SUPPLIESOFFICE SUPPLIESOFFICE SUPPLIESLANDACQUISITION 10110COUNTY ROAD116Animal Control ChargesSUPPLIESANNUALDUESNEWSLETTERCONTRACT (41941)SUPPLIESSUPPLIESSUPPLIESSUPPLIES01/30/20 9:27 AM CITYOFCORCORAN1,868.22$1,317.75$1,900.00$461.81$262.42$250.00$173.93$99.11$44.50$ 45.00 Page 3 Check Detail Register© February 2020 UnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E601-49400-210OperatingSupplies (GENERAL)G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsE602-49450-380Utility & Services (GENERAL)E100-43100-380Utility & Services (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-45200-380Utility & ServicesGENERAL)E100-45200-380Utility & Services (GENERAL)E100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsE100-43100-381Street/SignalLightsE602-49450-380Utility & Services (GENERAL)E100-43100-380Utility & Services (GENERAL)E601-49400-380Utility & ServicesGENERAL)E100-42100-380Utility & Services (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-41941-380Utility & Services (GENERAL)E100-42100-380Utility & ServicesGENERAL)E100-42100-380Utility & Services (GENERAL)E100-45200-380Utility & Services (GENERAL)E100-43100-381Street/SignalLightsE201-42100-417UniformsE100-43100-321TelephoneE100-41550-210OperatingSupplies (GENERAL)E100-41550-300ProfessionalSrvs (GENERAL)E100-41550-300ProfessionalSrvs (GENERAL)E100-42200-300ProfessionalSrvsGENERAL)E602-49450-210 Operating Supplies (GENERAL)Total ROLFERICKSONENTERPRISESINCTotal STREICHERSPOLICEEQUIPMENTTotal RITEWAYBUSINESS FORMS Total ROGERS, CITYOFRITEWAYBUSINESSFORMSWRIGHT HENNEPINCOOPELECTSTREICHER SPOLICEEQUIPMENTSPRINTROLF ERICKSONENTERPRISES INCROGERS, CITYOFTotal SPRINT$30,994.29$6,003.00$1,504.00$259.61$579.98$576.74$259.6115.93$29.38$30.35$29.38$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0020-300800121200121200121200121200121200121200121200121200121200121200121200 12120012120012120012120012120012120012120012120012120012120012120012120I1409767391283315-210127200127200127201ST QUARTE20-30080SUPPLIES (UTILITY BILLING FORMS)PaddockLn150-1690-5137Bridle/Paddock:150-1690-5135Bridle/Gleason: 150-1690-513120120CTY10LIF:150-1691-66619100CtyRd19: 150-1688-84638200CtyRd116: 150-1684-203375thAve/Hwy116:120-1246-79008200CtyRd116: 120-1246-7800CoRd10 & 50: 120-1246-7700Cty10/Stanchion:120-1246-7600CTY10/StThomas:120-1246-7500CTY10/Treptaus: 120-1246-7400Cty10/MapleHi: 120-1246-7300BrocktonLn: 150-1689-68719525CainRd: 150-1689-523019090BassLkRd:150-1687-75106510CtyRd116: 150-1680-46628200CtyRd116: 120-1255-6300SchoolProperty: 120-1247-9600MapleHillEst: 120-1246-8100CIVILDEFENSE:120-1246-8000Ballpark: 120-1246-7200CTYRD10/116000-0100-1469ReserveOfficer - UniformsCELLSERVICEHENNEPINCOUNTYTECHNOLOGYANDVISION COUNTY DATA FEEMONTHLY ASSESSING FEEFIRE PROTECTION 1ST QUARTERSUPPLIES (UTILITY BILLING FORMS)01/30/20 9:27AMCITYOFCORCORAN30,994.29$7,522.93$519.22$579.98$576. 74 SYSTEM FEE JAN-MAR 2020 Page 4 Check Detail Register© February 2020 Check G500-20390RaviniaStreetLightsG500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20420BassLakeCrossMIHome17-012G500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLightsG500-20390RaviniaStreetLights$30.35$30.38$37.00$30.38$30.38$30.38$30.38$30.38$30.38$30.3830.38$30.38$30.38$47.60$30.38$47.60$30.38$31.38$30.38$30.38$30.38$30.38$30.38$30.38$30.38$30.38$30.38$30.38$30.38$30.38$30.38$30.38$30.38$29.38$59.73$29.38$29.38$29.38$29.38$29.38$29.38$31.35$31.35$30.35$30.35$30.35$30.35$30.35012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120012120BridlePath: 150-1690-5146JACKPINELNN150-1694-689174TH PL &MAPLE150-1694-6889PRIMROSECOURT150-1694-4502FIRLNN/LOT #5: 150-1694-008272NDAVE N: 150-1694-0081FIRLNN/72ND N: 150-1694-0080FIRLNN/LOT #8: 150-1694-0079FIRLNN: 150-1694-007874THAVEN: 150-1693-7077FIRLN/74THAVE: 150-1693-7075FIRLNN: 150-1693-7074FIRLN/75THAVE: 150-1693-7072Gleason/Wildflo: 150-1693-5986Wildflo/Gleason: 150-1693-5734Primrose/Wildfl: 150-1693-573319343Annabelle: 150-1693-572619367Annabelle: 150-1693-57246370SteepleLN: 150-1693-02026310Steeple LN: 150-1693-020119345GoldenTR: 150-1693-020019389LupineLN: 150-1693-019919437LupineLN: 150-1693-0197Bridle/66thAve: 150-1692-837466TH/CEDAR: 150-1692-83736485 Larkspur: 150-1692-09076657Bridle: 150-1691-80796681Bridle: 150-1691-806619301 Annabelle: 150-1691-8063BridlePath: 150-1691-0177Bridle/Bluestem: 150-1691-0168Paddock/Bridle: 150-1690-515801/30/209:27AMCITYOF CORCORAN Page 5 Check Detail Register© February 2020 Check FundSummaryUnpaid 10100FarmersStateBank100GENERALFUND602SEWER601WATER500ESCROWHOLDINGFUND416CAPITAL-EQUIPMENTCERTS207TRUCKSAFETY206DRUGFORFEITUREFUND202POLICEDONATIONFUND201RESERVESDONATIONFUNDG500-20420BassLakeCrossMIHome17-012E100-43100-380Utility & Services (GENERAL)G500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20390 RaviniaStreetLightsG500-20420 BassLakeCrossMIHome17-012G500-20420 BassLakeCrossMIHome17-012Total WRIGHTHENNEPINCOOPELECT Total XCEL ENERGYXCEL ENERGY$57,398.94$1,880.12$2,861.80$579.98$879.61$388.25$252.23$198.59$84.79$975.64$30.38$11.78$11.78$30.38$30.38$30.38$30.38$30.38$30.38$30.3801212001212001212001212001212001212001212001212001212001212074THAVEN150-1694-6892UTILITIES 910063RDAVENLARKSPURLN/63RDAVEN150-1694-9986STEEPLECHASELN150-1694-7920SNOWBERRYCT150-1694-7918STEEPLECHASELN150-1694-791775THAVEN150-1694-689301/30/209:27AMCITYOFCORCORAN1,880.12$975.6410100FarmersStateBank$64,524.31 64,524.31 Page 6 Check Detail Register© February 2020 Check AmtInvoiceComment CityofCorcoran ConsultantSummary 2/13/2020 NameInvoice DateAmount Due Carson, Clelland & Schreder Landform Metro West Inspection Rolf Erickson Enterprises01/27/20 7,522.93 Wenck Associates Total$ 7,522.93 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2020ClaimsWorkbook.xls Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: February 5, 2020 Subject: Bid Opening – CSAH 101 & Stieg Road Turn Lane Improvements Council Action Requested Staff is recommending Council authorize a contingent Notice of Award for the construction of turn lanes at CSAH 101 and Stieg Road. The contingency is the need for the developer to provide the City an escrow that covers construction and permitting costs, materials testing, and estimated engineering services. Bid Results Two bids were received on February 4, 2019 for the CSAH 101 & Stieg Road Turn Lane Improvements project. Bid results are summarized below and detailed in the attached table. Summary Contractor Total Bid New Look Contracting, Inc. $343,535.00 Northwest Asphalt, Inc. $363,000.05 The low bidder was New Look Contracting, Inc. with a bid of $343,535.00. The engineer’s estimate was $354,372.50. New Look Contracting, Inc. can perform the work and confirmed that they are comfortable with their bid. Engineer’s Recommendation The cost is competitive, therefore, Wenck recommends that the project be awarded to New Look Contracting, Inc. for $343,535.00 contingent upon the City receiving funds. Agenda Item 7d. NO.ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE BASE BID: 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 15,000.00$ 15,000.00$ 30,000.00$ 30,000.00$ 58,898.00$ 58,898.00$ 2 TRAFFIC CONTROL LUMP SUM 1 7,500.00$ 7,500.00$ 4,150.00$ 4,150.00$ 5,500.00$ 5,500.00$ 3 STABILIZED CONSTRUCTION EXIT LUMP SUM 1 2,500.00$ 2,500.00$ 1.00$ 1.00$ 2,500.00$ 2,500.00$ 4 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 1885 3.50$ 6,597.50$ 2.00$ 3,770.00$ 6.00$ 11,310.00$ 5 REMOVE BITUMINOUS PAVEMENT SQ YD 970 4.50$ 4,365.00$ 9.00$ 8,730.00$ 6.00$ 5,820.00$ 6 REMOVE STORM SEWER PIPE LIN FT 3 25.00$ 75.00$ 50.00$ 150.00$ 40.00$ 120.00$ 7 REMOVE CMP FLARED-END SECTION EACH 1 100.00$ 100.00$ 400.00$ 400.00$ 100.00$ 100.00$ 8 REMOVE SIGN AND POST EACH 1 50.00$ 50.00$ 150.00$ 150.00$ 75.00$ 75.00$ 9 PAVEMENT MARKING REMOVAL LUMP SUM 1 7,000.00$ 7,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 10 CONNECT TO EXISTING 30" CMP EACH 1 400.00$ 400.00$ 1,000.00$ 1,000.00$ 500.00$ 500.00$ 11 30" CMP STORM SEWER PIPE LF 16 40.00$ 640.00$ 225.00$ 3,600.00$ 45.00$ 720.00$ 12 30" CMP FLARED-END SECTION EACH 1 500.00$ 500.00$ 1,225.00$ 1,225.00$ 350.00$ 350.00$ 13 SALVAGE & RESPREAD EXISTING TOPSOIL LUMP SUM 1 7,500.00$ 7,500.00$ 4,500.00$ 4,500.00$ 9,000.00$ 9,000.00$ 14 COMMON EXCAVATION - ONSITE (EV) (P)CU YD 1260 20.00$ 25,200.00$ 8.00$ 10,080.00$ 10.25$ 12,915.00$ 15 COMMON EXCAVATION - OFFSITE (LV)CU YD 905 25.00$ 22,625.00$ 20.00$ 18,100.00$ 21.25$ 19,231.25$ 16 COMMON BORROW (CV)CU YD 50 25.00$ 1,250.00$ 20.00$ 1,000.00$ 22.00$ 1,100.00$ 17 SUBGRADE CORRECTION EXCAVATION - OFFSITE (LV)CU YD 560 25.00$ 14,000.00$ 25.00$ 14,000.00$ 22.66$ 12,689.60$ 18 GEOTEXTILE FABRIC, TYPE V WOVEN SQ YD 3100 2.00$ 6,200.00$ 2.00$ 6,200.00$ 3.00$ 9,300.00$ 19 GRANULAR BORROW (SUBGRADE CORRECTION OVER UTILITIES)TON 25 20.00$ 500.00$ 50.00$ 1,250.00$ 26.00$ 650.00$ 20 AGGREGATE BASE CLASS 5, 100% CRUSHED TON 1550 22.00$ 34,100.00$ 20.00$ 31,000.00$ 22.45$ 34,797.50$ 21 AGGREGATE SURFACING CLASS 2, 100 % CRUSHED LIMESTONE TON 150 40.00$ 6,000.00$ 50.00$ 7,500.00$ 32.00$ 4,800.00$ 22 STABILIZING AGGREGATE, 3" MINUS TON 818 35.00$ 28,630.00$ 28.00$ 22,904.00$ 28.65$ 23,435.70$ 23 BITUMINOUS TACK COAT MATERIAL GAL 175 3.50$ 612.50$ 6.00$ 1,050.00$ 4.00$ 700.00$ 24 TYPE SP 12.5 WEARING COURSE MIXTURE (3,C)TON 750 90.00$ 67,500.00$ 88.00$ 66,000.00$ 69.65$ 52,237.50$ 25 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C)TON 750.00 80.00$ 60,000.00$ 86.00$ 64,500.00$ 79.10$ 59,325.00$ 26 SIGN PANELS TYPE C SQ FT 15 75.00$ 1,125.00$ 50.00$ 750.00$ 35.00$ 525.00$ 27 INSTALL SIGN TYPE C AND POST EACH 2 200.00$ 400.00$ 260.00$ 520.00$ 165.00$ 330.00$ 28 SEED MIXTURE 25-141 SQ YD 1770 1.00$ 1,770.00$ 1.00$ 1,770.00$ 0.55$ 973.50$ 29 SEED MIXTURE 34-171 SQ YD 250 2.00$ 500.00$ 2.00$ 500.00$ 1.00$ 250.00$ 30 SILT FENCE, TYPE MS - MAINTAINED LIN FT 1200 3.00$ 3,600.00$ 3.50$ 4,200.00$ 3.00$ 3,600.00$ 31 BALE BARRIERS - MAINTAINED LIN FT 1155 5.00$ 5,775.00$ 11.00$ 12,705.00$ 6.00$ 6,930.00$ 32 CULVERT PROTECTION - MAINTAINED EACH 3 150.00$ 450.00$ 350.00$ 1,050.00$ 350.00$ 1,050.00$ 33 STREET SWEEPER (WITH PICKUP BROOM)HOUR 30 125.00$ 3,750.00$ 1.00$ 30.00$ 135.00$ 4,050.00$ 34 WATER FOR DUST CONTROL MGAL 30 50.00$ 1,500.00$ 1.00$ 30.00$ 20.00$ 600.00$ 35 EROSION CONTROL BLANKET CATEGORY 3N STRAW 2S SQ YD 2020 3.50$ 7,070.00$ 2.50$ 5,050.00$ 3.00$ 6,060.00$ 36 PAVEMENT MESSAGE (RT ARROW) THERMOPLASTIC (GROUND-IN)EACH 2 300.00$ 600.00$ 650.00$ 1,300.00$ 540.00$ 1,080.00$ 37 PAVEMENT MESSAGE (LT ARROW) THERMOPLASTIC (GROUND-IN)EACH 2 300.00$ 600.00$ 650.00$ 1,300.00$ 540.00$ 1,080.00$ 38 4" DOUBLE SOLID LINE YELLOW - MULTI-COMPONENT (GROUND-IN)LIN FT 3080 1.50$ 4,620.00$ 1.00$ 3,080.00$ 1.00$ 3,080.00$ 39 6" SOLID LINE WHITE - MULTI-COMPONENT (GROUND-IN)LIN FT 1690 0.75$ 1,267.50$ 1.00$ 1,690.00$ 0.80$ 1,352.00$ 40 4" SOLID LINE WHITE - MULTI-COMPONENT (GROUND-IN)LIN FT 600 0.75$ 450.00$ 2.00$ 1,200.00$ 0.50$ 300.00$ 41 24" SOLID LINE YELLOW - MULTI-COMPONENT (GROUND-IN)LIN FT 205 10.00$ 2,050.00$ 20.00$ 4,100.00$ 13.00$ 2,665.00$ TOTAL BID:354,372.50$ TOTAL BID:343,535.00$ TOTAL BID:363,000.05$ NORTHWEST ASPHALT, INC. CSAH 101 & STIEG ROAD TURN LANE IMPROVEMENTS BID TABULATION New Look Contracting, Inc. 14045 Northdale Blvd. 1451 Stagecoach Road Rogers, MN 55374 NEW LOOK CONTRACTING, INC. ENGINEER'S ESTIMATE Chad Hamann Noah Hendrickson Northwest Asphalt Shakopee, MN 55379 STAFF REPORT Agenda Item 7e. Council Meeting: February 13, 2020 Prepared By: Jessica Beise Topic: Cropland Rental Bid Process Action Required: Approval Summary: The City owns properties near City Hall (north and south parcels) and at the City Park property (former Rockford School Property) and has regularly rented the land. The City has in the past requested bids for the rental of tillable acres of land for farming purposes and leases the property to the highest bidder. In 2019 the City has executed a purchase agreement for the southern parcel near City Hall and would not rent that parcel as part of this cropland rental. Staff recommends a bidding the parcel north of City Hall (PID 1311923320001) and the Rockford School District parcel (PID 2311923340001) for a two-year term as has been done in the past. With authorization of the Council, bids would be accepted from February 20th through March 9th with a formal bid opening and the lease agreement would be executed at the March 12th meeting. Payments for the rental of the land would be due April 1st of each year. Financial/Budget: The 2020 budget reflects a similar revenue to past years. The land rented for $160.00 or $180 per acre in 2018 and 2019 depending on the parcel. The rental program does provide a revenue stream, noting that approximately 30% of the rental revenue is spent on taxes for renting non-taxed land. Council Action: Authorize staff to obtain bids for cropland rentals for 2020-2021. Attachments: N/A STAFF REPORT Agenda Item 7f. Council Meeting: February 13, 2020 Prepared By: Kevin Mattson Topic: 2016 Downtown Corcoran Sewer & Water Improvements – Change Order 2 & Pay Request 16 & FINAL Action Required: Approval Summary: The project consisted of the installation of sewer and water utilities and associated street improvements to the downtown area. The improvements were completed in October of 2017. Since then, staff has been negotiating remaining project closeout items with the contractor. Change Order 2 and Pay Request 16 & FINAL represent the final closure agreement of the project. The documents have been reviewed and approved by the city attorney. Financial/Budget: The project was funded with TIF funds, trunk fees, utility funds, and special assessments. Staff will present a project recap later in 2020. Council Action: Approve Change Order 2 and Pay Request 16 & FINAL related to the 2016 Downtown Corcoran Sewer & Water Improvements. Attachments: 1. Engineer’s Memo – 2016 Downtown Corcoran Sewer & Water Improvements - Change Order 2 & Pay Request 16 & FINAL STAFF REPORT Agenda Item 10a. Council Meeting: February 13, 2020 Prepared By: Director Matt Gottschalk Topic: Police Department Staffing- COPS Grant Action Required: Direction Summary: This staff report serves as the first informational report intended to help address upcoming staffing needs in the police department. The demand for service has continued to increase in the police department as the community grows and the pressure of increased service expectations continue to manifest itself in our changing community. Over the past several years the department has participated in a number of staff planning exercises to develop a plan to continue meeting the needs of the City as it grows while maintaining the minimum staffing necessary. When discussing police department staffing levels it is important to consider context of the hours of service provided. A typical line of business in government provides service to the community for approximately 2,000-2,500 working business hours per year. The police department, by nature of its 24-hour 365 day a week coverage, provides 8,760 working business hours per year. This means that a similar sized staff in a police department compared to another line of business would have, on average, ¼ of the effective work force staffing on duty at a time. At the same time this generates 4 times the number of community exposure hours to supervise, schedule, and administer. According to 2018 FBI Uniform Crime Report (UCR) data the nationwide average of sworn police officers per capita in cities with populations under 10,000 people is 4.9 officers per 1,000 inhabitants. The West North Central region of the United States (which includes Minnesota) average number of officers per capita in cities under 10,000 is 3.7 officers per 1,000 inhabitants. The City of Corcoran currently employs 1.5 sworn officers per 1,000 inhabitants (nine sworn officers for approximately 6,000 residents). The FBI UCR data is not intended to serve as staffing re commendations but simply indicates what currently exists. This data tells us that our number of sworn officers in Corcoran is currently less than half the national average in our region. For a micro- regional comparison, in 2020, the City of Medina employs 11 sworn police officers. The City of Corcoran needs to choose its own staffing level based on service expectations and workload. The police department has continued to evolve to meet the demands of our community. Over the past five years the police department has: 1.) Continued supporting over a 10% increase in community population with approximately 150+ new homes per year continuing to come in. 2.) Did not reassign the Corporal position vacated in 2015 (in planning for future structure changes to the police department). Staff Report—February 13, 2020 Council Meeting Prepared by Director Gottschalk Page 2 3.) Replaced part-time patrol officer hours with a full-time patrol officer position in 2016. 4.) Significantly expanded community outreach as Night to Unite, the Truck Safety Seminar, and other community programs have organically grown through public demand. 5.) Taken on public safety plan reviews. 6.) Undertaken fire service planning, studies, and working groups. 7.) Increased City Emergency Management planning and documentation. 8.) Added a K9 program. 9.) Added a Commercial Vehicle Inspector program. 10.) Added a Detective and taken all criminal investigations in-house rather than referring out to other agencies. 11.) Incorporated a part-time Police Technician into the budget to help provide administrative support. 12.) Incorporated part-time Community Service Officers (2020) into the budget in order to mitigate demands on full-time staff. 13.) Increased the number of Reserve and volunteer employees to help meet community and special events demands. Department responsibilities have increased significantly over the past 5 years. The demand on staff, specifically as it relates to supervisory demands has increased exponentially. Of the 8,760 service hours provided to the community, approximately 2000-2500 of them currently include an on-duty patrol shift supervisor. The remaining 6,000+ hours of supervision continue to be handled on an on-call basis by the two current supervisory positions. The number of evening/weekend calls, meetings, and after hours demands continue to stretch the personal and professional lives of our current supervisory staff. The availability of quality part-time staff has significantly declined over the past five years due to a variety of reasons including PERA retirement plan changes, societal pressure, and a highly competitive job market. This reduction in availability has resulted in more frequent manipulation of patrol officer schedules and even thinner community coverage when officers are out for training, PTO, or leave. In anticipation of these continuously growing demands in coming years staff incorporated the addition of one police officer in 2021 and one police officer in 2022 into the city-wide staffing plan. This plan also includes the simultaneous transition of two current officers to sergeant level positions. The addition of two patrol sergeants working opposite shifts would result in the addition of 4000-5000 hours of supervision and supervisory capacity to the department. This structure change would leave only 1,200- 2,000 working hours of the year without an on-duty supervisor. This would allow a second responding patrol officer as needed on certain calls for service during evening/night shift hours plus basic supervisory functions including reviewing reports, evening/night shift supervision, formalized shift briefings, scheduling, in-service training, field training, and employee evaluations to be shifted to the patrol shift supervisor (sergeant) level while allowing the Lieutenant position to shift their focus to dayshift Staff Report—February 13, 2020 Council Meeting Prepared by Director Gottschalk Page 3 patrol supervision, records supervision, detective supervision, CSO coordination and supervision, event management, fleet management, supervisor evaluations, and agency project management. This would allow the Director position to focus on overall agency supervision (and evaluation), employee development, critical incident management, operations planning, budget planning, public safety plan reviews, grant application and management, Emergency Management duties, Fire Service management and planning, agency legal and policy compliance, ordinance development, and the coordination of Public Safety’s multiple services. This information is being brought to the Council in advance of the 2021 budget discussion for two reasons. 1.) To give Council time to digest the information and ask questions before final budget decisions are made; and, 2.) The Department of Justice (DOJ) Community Oriented Policing Services (COPS) office currently has grant funding available for their 2020 fiscal year in their Cops Hiring Program (CHP). This report seeks staff direction specifically related to the grant opportunity. The DOJ COPS grants provide successful applicants with up to $125,000 in funding per new police position added. The funds would be distributed over the course of a 3-year period ($41,666.67 per year per position). The program is only available for the hiring of new officers and agencies are required to continue employing the officers beyond the grant period. Grant funds cannot be used to supplant funds or for positions that are already included an approved budget. Since both positions previously mentioned are currently in the City staffing plan in upcoming years, staff felt it would be appropriate to seek feedback from the Council on applying for these grant funds. The deadline for grant applications is March 11, 2020. The program is highly competitive, and staff is not optimistic that our application would be successful with our community criteria. Information on the grant program is available at: www.cops.usdoj.gov/chp If awarded, and the City chooses to accept the grant funds, the City would need to continue employment for the position(s) after the grant period. If successful, these funds could save the City significant amounts of money and would allow additional time to incorporate the position(s) full financial impact into the operating budget. Financial/Budget: The total cost in wages and benefits for adding the positions in the narrative is approximately $115,000 each. Total grant funding for each successful grant position would be $125,000 over the three-year period. The City would be allowed to forecast the federal funding to local funding ratio over that period in order to successfully integrate the positions into the budget. The City would be required to continue to employ the new officer(s) after the grant period has ended. Options: 1. Direct staff to seek COPS CHP grant funding for two positions. 2. Direct staff to seek COPS CHP grant funding for one position. 3. Direct staff not to seek COPS CHP grant funding. Staff Report—February 13, 2020 Council Meeting Prepared by Director Gottschalk Page 4 Recommendation: Staff believes that seeking COPS CHP grant funding for two police officer positions provides the best value for the City. Starting two successful grant officers in November of 2020 (earlier than the phased staffing plan) would result a net savings of approximately $97,000 and add over 2,700 additional hours of policing to the City over following the staffing plan without grant funding. It would also facilitate the gradual transition of the full costs of the positions into the budget by 2024. Council Action: Provide staff with direction on the number of COPS CHP grants to apply for. Attachments: None STAFF REPORT Agenda Item 10b. Council Meeting: February 13, 2020 Prepared By: Director Matt Gottschalk Topic: Squad and Body Camera Project Action Required: Direction Summary: The 2020-2021 CIP will contain a line item for new squad and body-worn cameras. This topic can generate a number of questions and good discussion. The purpose of this staff report is to address some of the questions raised by council members, to provide a platform for discussion, and to provide staff with direction for project implementation and the Capital Improvement Plan (CIP). History and Timing The police department has had some form of squad car cameras since the 1990’s and has utilized its current system since 2010. These cameras have proven incredibly valuable during this time both as evidentiary tools and in risk mitigation for the City when claims are made against officers. They have also been an excellent tool to increase transparency with the public as they inquire about officer conduct and procedures. Several conversations with members of the public have st arted with watching the video of the incident together and addressing any concerns. Squad car cameras have come to be expected in the courtroom and judges have admonished officers when the systems haven’t captured key evidentiary moments. In an effort to expand this transparency and improve the collection of video evidence many police departments across the state have already implemented body-worn camera systems. The police department has been researching body-worn camera options for over four years. During that time there have been a number of policy and legal developments as well as technological advancements and manufacturer consolidations. The department has been intentional in delaying implementation until appropriate privacy concerns for our community members were addressed, best practices had been developed, and the manufacturer’s products were vetted and proven. Another key consideration for the police department was the strong belief that an y body-worn camera solution should be fully integrated with the squad camera system. This delayed implementation has worked as intended and solutions are now in place to meet the City’s needs and address the concerns. An unfortunate consequence of this delay is that it has pushed the replacement of the squad camera systems well beyond their end of life and end of support. This has forced the police department to purchase replacement parts from secondhand markets just to keep the system operational. Due to the ageing equipment and storage platform there have been several incidents when audio or video has been missed or lost. Regardless of the feedback on body-worn camera solutions the police department strongly believes Staff Report—February 13, 2020 Council Meeting Prepared by Director Gottschalk Page 2 that a new squad camera system is immediately necessary. The additional equipment cost of body-worn cameras to the squad camera system is notable, but nominal in the scope of the entire system. Based on the moving pieces of implementing new equipment and systems, staff believes that now is the appropriate time to add body cameras to the department’s video recording capabilities along with the replacement of the in-squad camera system. Body cameras will require additional storage space but can be managed by the same software. Operational Impacts Officers have become accustomed to activating the existing squad camera recording systems through the remote microphone on their duty belt and automated triggers. Utilizing body cameras incorporated into the same system will utilize most of the already existing recording triggers. Officers would have a body worn camera (acting as a microphone) rather than a remote microphone to manage as part of their uniform. The officers would be responsible for activating the camera independently when not used as part of the squad system in accordance with policy. Officers have been asking the department to add body cameras for several years now. Staff sought input from the remaining department members and, thus far, all feedback received has been in support of adding body cameras. Once a system is in place the department will work to incorporate smaller maintenance and replacement costs into the annual operating budget in order to defer system replacement for as long as practical. The addition of body cameras will take some additional staff time to help manage the new data. These demands should be mitigated by the quality of software used to manage it and sharing a common platform with other video recording systems. The actual amount of additional staff time necessary will be dependent on the number of data requests received for the information. Based on other agencies experience, staff anticipates a marginal increase over existing data requests. Other agencies have categorized the demand as “manageable.” The police department intends to accommodate the additional staff time needs through the adjustment in hours to the part-time Police Technician position (a small adjustment is already included in the 2020 operating budget). The department would also be required to conduct biennial independent audits to ensure the policy and legal requirements are being met. The police department spent time with Hennepin County and several other agencies in exploring a shared body camera solution. Ultimately, it was determined that a shared solution presented nearly no cost savings and added several complexities to its management. Issues and Considerations Data storage is always a consideration when increasing the amount of data retained. The costs laid out in this report serve the storage needs for the foreseeable future and any future additional needs can be managed incrementally in the same way we have managed our existing squad camera storage needs. Staff initially intended to recommend cloud storage as an automatically scalable storage option with no long-term maintenance needs; however, after consultation with our IT provider and the vendor Staff Report—February 13, 2020 Council Meeting Prepared by Director Gottschalk Page 3 there are significant savings to maintaining on-premise storage. Additionally, there are increased system efficiencies to on-premise storage. Staff will continue to evaluate the cost-benefit of cloud storage as demands and needs change. It is important to recognize that body cameras are not a panacea for transparency and video data collection. The limitations have been well documented in a numbe r of high- profile cases in the media. There are times when equipment failure, human error, or intentional misconduct could result in missed or lost recordings. There may also be times where the view of the camera could become obstructed. There are processes and equipment to help mitigate these occurrences and law enforcement has learned over the years that the benefits of body-worn cameras have far outweighed the negatives. The State of Minnesota has incorporated a number of legislative protections into its data practices act to protect the privacy of our residents. An easy to digest summary of data practices laws pertaining to body camera data has been assembled by the Minnesota Department of Administration and is attached to this report. These laws guide the formation of our agency policies. Police department policies governing body cameras are required to allow public comment. If directed to move forward with the inclusion of body cameras, staff would facilitate the reception of public comment and formulate the agency policy. Council would review and approve the policy prior to approval of purchasing the body cameras. Cost and Timeline The police department has researched numerous vendors for squad camera and body camera solutions over several years. Based on value, quality, and usability the best option for in-squad camera systems was found to be WatchGuard. WatchGuard was also found to be one of the two best body-camera solutions available based on the same factors. Evaluation of the data management and software solutions was also heavily scrutinized in order to find a system that would require the least amount of human resources. Data ownership and autonomy also became a significant factor that varied among providers. All of the systems managed data, equipment, and fees in different ways, so a true apples to apples comparison is not really feasible. Based on researching all of these factors staff is recommending WatchGuard as the preferred vendor. The total quoted package cost for the squad camera systems, body worn cameras, infrastructure, and on-premise storage from WatchGuard is approximately $104,500. Staff is anticipating $10,000 in squad setup and in-house IT costs. The total CIP amount for the squad and body worn camera project is anticipated to be $114,500 with an annual software licensing amount of $4,900 per year starting in 2021. If directed to move forward with including body cameras in the CIP, staff would solicit feedback and draft a recommended body worn camera policy. Staff would arrange for public input and Council consideration at a public meeting in the early second quarter of this year. Once Council is comfortable with the policy staff would seek approval to purchase the equipment. Staff Report—February 13, 2020 Council Meeting Prepared by Director Gottschalk Page 4 Financial/Budget: The current quote from WatchGuard indicates that costs associated with replacement of the squad car camera system and requisite infrastructure and storage would be $80,000 plus $10,000 in additional setup and IT costs. The additional hard cost of adding body cameras to the system would be $24,500 for a total package cost of $114,500. Staff is recommending implementing them together so that the entire infrastructure and setup only needs to be engineered one time rather than incurring additional IT costs and down-time to add body cameras at a later date. The annual license fees starting in 2021 would be $4,900 for squad and body worn cameras or $2,200 for only squad cameras. Options: 1. Direct staff to include funding in the 2020 CIP for the Squad and Body Worn Camera project and proceed with body worn camera policy development. 2. Direct staff to include funding in the 2020 CIP for only squad camera system replacement. Recommendation: Staff recommends including funding in the 2020 CIP for the Squad and Body Worn Camera project and proceeding with body worn camera policy development. Council Action: Direct staff to include funding in the 2020 CIP for the Squad and Body Worn Camera project and proceed with body worn camera policy development. Attachments: Minnesota Department of Administration Body Camera Data Practices Summary STAFF REPORT Agenda Item 10c. Council Meeting: February 13, 2020 Prepared By: Brad Martens Topic: Parks and Trails Commission Vacancy Action Required: Direction Summary: The City Council appointed Tom Anderson to serve on the City Council following the vacancy created by the resignation of Mike Keefe. Councilmember Anderson will serve until a qualified successor is elected at the November 3rd election. Councilmember Anderson is the current chair of the Parks and Trails Commission. While no language exists in City or code or statute stating the offices are incompatible, the Parks and Trails Commission ordinance describes a Council liaison as a non-voting member. Staff believes the best way to move forward would be for the resignation of Tom Anderson from the commission while he is on the City Council. The Council could then discuss whether to appoint an individual to serve on the Parks and Trails Commission to fill that vacancy. The term expires February 28, 2022. Financial/Budget: None. Commissioners serve without compensation. Options: 1. Consider a resignation from Tom Anderson from the Parks and Trails Commission; direct staff on whether an appointment process should take place for the vacancy. Recommendation Regarding the potential vacancy, it is recommended that no action is taken, and the Parks and Trails Commission operates as a six-member commission until after the results of the November 3rd special election. Tom Anderson is a valuable member of the commission, taking no action would reserve an opportunity for him to be re-appointed to the Commission following that election. Staff does not foresee any issues by operating with a six-member commission. Council Action: Consider a resignation from Tom Anderson from the Parks and Trails Commission; direct staff on whether an appointment process should take place for the vacancy. Attachments: None City of Corcoran 2020 City Council Schedule Agenda Item 13. February 27, 2020 • Active Corcoran Planning Applications • Parks and Trails Commission Appointments • Planning Commission Appointments • Preliminary Plat Extension Request • Preliminary Design Quotes – Hackamore Road Improvement Project • COPS grant • Job Description Approval and Authorization to post – City Planner • Easement Vacation – Ravinia 14th Addition (Public Hearing) • Tessmer Topo Waiver March 12, 2020 Work Session – 5:30 pm • Police Department update March 12, 2020 • 2020-2021 Capital Improvement Plan • 2020 Fee Schedule Amendments o Water/sewer TLAC • Planning Commission annual report and 2020 priorities • Parks and Trails Commission annual report and 2020 priorities March 26, 2020 • Active Corcoran Planning Applications • Kissner Plat • Zoning Map Amendment • Bellwether 4th addition • Park Dedication Ordinance Update April 6, 2020 • Employee Recognition – Pat Meister, 30 Years • Fire Subcommittee Report Work Plan April 23, 2020 • Active Corcoran Planning Applications • Three Rivers Park District – Diamond Lake Regional Trail Corridor • Wessel Preliminary Plat