HomeMy WebLinkAbout2020-01-23 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
January 23, 2020 - 7:00 pm
The Corcoran City Council met on January 23, 2020, at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Schultz, Councilor Bottema, and Councilor Dejewski.
Also present were City Administrator Martens, Administrative Services Director Beise, City Planner
Lindahl, Public Works Director Mattson, and Director of Public Safety Gottschalk.
1. Call to Order /Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted agenda item 7e. 2020 Election Judge Appointments was revised
to include election judge information and 10b. 2020 CIP Squad Car Purchase, and 10e. 2020 CIP
Truck Purchase have been combined into one item.
MOTION: made by Dejewski, seconded by Bottema to approve the agenda as modified.
Voting Aye: Thomas, Bottema, Dejewski, and Schultz
(Motion carried 4:0)
Commission Representatives
to the Planning Commission. Mayor Thomas
was in attendance and was invited to speak
5. Open Forum
Mayor Thomas invited residents to speak.
Cristobal Cuadros, 6655 Willow Drive, addressed the Council regarding concerns with internet
connection availability within the City of Corcoran and concerns with taxes as ice rinks at the
Corcoran City Park have been unusable. Council asked what Mr. Cuadros would like the City to do
regarding the internet situation within the City.
6. Presentations/Recognitions
a. Resolution Honoring Outgoing Councilmember Mike Keefe
Mayor Thomas read Resolution 2020-07 honoring Councilmember Keefe and thanked him for his
service to the City of Corcoran. Councilmembers thanked former Councilmember Keefe for his
service outlining his impact on the Council and the Community.
MOTION: made by Schultz, seconded by Dejewski to approve Resolution 2020-07 Honoring
Outgoing Councilmember Mike Keefe.
Voting Aye: Thomas, Bottema, Dejewski, and Schultz
(Motion carried 4:0)
7. Consent Agenda
a. Draft Minutes of January 9, 2020 Council Meeting
b. Financial Claims
c. 2020 Part-time Recreation Coordinator Wage
d. Code Enforcement Violation Extension Request
e. 2020 Election Judge Appointments
f. Authorization to Bid/Quote 2020 Road Materials
MOTION: made by Dejewski, seconded by Schultz to approve the Consent Agenda as presented.
Mayor Thomas noted Planning Commissioner Dickman was present and Parks and Trails
Commissioner Dugan was excused. Commissioner Dickman was invited to speak on items related
noted Parks and Trails Commission Chair Anderson
on items related to the Parks and Trails Commission.
Voting Aye: Thomas, Bottema, Dejewski, and Schultz
(Motion carried 4:0)
8. Planning Business
a. Final PUD Development Plan and Final Plat for Ravinia 14t" Addition
City Planner Lindahl outlined the report noting a planned, paved trail connection will extend to the
existing, and adjacent Hunter Road neighborhood at the intersection Of Hunter Road and 63rd
Avenue. City Planner Lindahl noted within this phase, the developer deeded a 1.32-acre Outlot B
to the City which will be platted as a lot to allow the City to use the property for City service
future. Council and staff discussed the number of permits issued in the Ravinia developme
date, and if the development is ahead of pace for phasing and platting.
s in the
nt to
MOTION: made by Schultz, seconded Bottema to approve the 2020-08 Approving Final Planned
Unit Developme — - - . . .... Addition" .. . .. .. (PID,,,,..,,,,.,.,,0056) (City File
ntPlanfor"Ravinia14t"fortheLennarCorporation 36-119-23-42-
19-022) .
Voting Aye: Thomas, Bottema, Dejews
ki, and Schultz
(Motion carried 4:0)
MOTION: made by Dejewski, seconded Bottema to approve the 2020-09 Approving Final Plat and
Development Contract for "Ravinia 14t" Addition" for the Lennar Corporation (PID 36-119-23-42-
)056) (City File 19-022) .
Voting Aye: Thomas, Bottema, Dejewski, and Schultz
(Motion carried 4:0)
b. Environmental Assessment Worksheet for Wessel Residential Development
City Planner Lindahl outlined the legal process the City was required to follow for the
Environmental Assessment Worksheet (EAW) for the project known as the Wessel Residential
Development. City Planner Lindahl outlined the purpose of Environmental Assessment Worksheet
is to assist decision makers concerning the primary environmental effects of the proposed project.
City Planner Lindahl explained the EAW process is not a means to approve or deny a project, but
to identify mitigative measures that may be later imposed on future development applications to
address environmental issues. City Planner Lindahl noted the correspondence and action by the
City prior to the EAW period included letters to various agencies, an open house held by the City
with adjacent landowners and interested parties to provide information about the EAW, and copies
of the EAW report were available on the City website, at City Hall and at the open house. City
Planner Lindahl noted four comments were received by the public at the open house meeting and
nine letters were received from government agencies of which three were received after the
comment period closed; the City responded to the comments and agency letters, and City Planner
Lindahl stated none of the comments impacted the notice of decision or required additional
information, or disputed the facts of the EAW. City Planner Lindahl outlined the considerations to
be made and the possible courses of action regarding the EAW. City Planner Lindahl reviewed the
next steps in the development review process which include application review, phasing plan, plat
and final PUD approvals, compliance review for City standards, review special conditions as
identified in the EAW, and review infrastructure improvements details.
Dee Sicora, 6410 Elm Street, discussed the comments and results of the EAW and in Ms. Sicora 's
opinion, based on several Department of Natural Resources responses, further investigation needs
to be completed on various DNR endangered species based on the response list from the DNR.
As. Sicora also questioned why the Elm Creek Watershed was not consulted for the EAW, since
the City of Corcoran includes a large section of the Elm Creek Watershed.
Council asked a question regarding the Elm Creek Watershed and how activity may
environmentally impact surrounding creeks in surrounding communities. City Planner Lindahl
indicated Elm Creek Watershed did not respond to the EAW request for response. City Planner
Lindahl reiterated applicants will need to submit a required permit for the development process to
proceed and includes watershed permit review. Council inquired about the responses from the City
of Medina and Hennepin County regarding traffic impact. Public Works Director Mattson
summarized the responses refer to the fact that the EAW is not a formal preliminary plat, and the
responses are acting as guidance for the proposed plan and is a broad response to the EAW.
MOTION: made by Schultz, seconded Dejewski to approve Resolution 2020-10 Declaring Findings
of "No Need" for and Environmental Impact Statement (EIS) Based Upon the Review of the
Environmental Assessment Worksheet (EAW) Dated November 25, 2019, for the "Wessel
Residential" Project Proposed by U.S. Home Corporation, DBA Lennar, at 20200 Hackamore Road
(P I D 35-119-23-12-0002, 35-119-23-11-0001, 35-119-2344-0001, 35-119-23-43-0001) (C ity F i le
19-018)
Voting Aye: Thomas, Bottema, Dejewski, and Schultz
(Motion carried 4:0)
Council clarified transportation is not the only concern of an EAW but will be addressed later in the
development process.
c. Sketch Plan for 10409 County Road 101
City Planner Lindahl outlined a sketch plan report for a 33,000 square -foot industrial development
at 10409 County Road 101. City Planner Lindahl stated the proposed use for the parcel would be
motor vehicle and tractor equipment sales and repair, which is allowed as a conditional use within
the light industrial district. City Planner Lindahl reviewed the setbacks, signage, parking and
transportation concerns as outlined in the staff report. Public Works Director Mattson noted access
to the site may have to shift to the west side of the parcel to accommodate the required turn lanes
on County Road 101. City Planner Lindahl outlined the utilities connection as a policy discussion.
City Planner Lindahl noted nearly an acre of wetland fill, and tree removal are proposed on the
sketch plan, and the building materials presented, are not currently allowed by City Code. City
Council requested applicant provide an overview of the company and what the business entails.
Ryan Nelson, Owner of Nelson International, noted the business is a second -generation truck
sales and repair business and began in 1951, and has five locations in the Midwest. Mr. Nelson
introduced the general contracting firm, Marcus Construction, whose representative provided
building material samples. Mr. Nelson stated the parcel would not be like a truck stop but would be
a site for repair work on smaller trucks and does not believe the site will affect traffic flow in the
area. Mr. Nelson explained the business plans to have approximately 30 employees on -site for the
operations. Mr. Nelson noted the business is an International Truck Franchise and will sell new and
used vehicles. Council asked about hours of operations. Mr. Nelson noted the business hours
would be Monday through Friday 8am to 5pm with the maintenance portion being open until 10pm
Monday through Friday, and Saturdays until noon to accommodate clientele needs. Council
indicated support of the new industrial business. Councilmembers provided feedback on City
design standards regarding the building materials and adhering to current standards. Council
discussed the infrastructure cost for water, with the interim possibility of obtaining water through
the City of Maple Grove. Council and staff reviewed the options for future street funding
responsibilities and noted Hennepin County determines access on the road from County Road
101. Mr. Nelson and Council reviewed different options for the building material, and the repair
options available when the building is damaged due to lawnmowers, snow removal, etc. Council
asked about the number of vehicles which will be available for sale. Mr. Nelson clarified locations
of customer parking, employee parking, service department parking and sales parking, and stated
a maximum of approximately 20 vehicles for sale at any time, and where the sales vehicles would
be parked. Mr. Nelson thanked staff for their help through the process. Staff discussed the
delineation process for the wetlands as the development moves forward. Council thanked Mr.
Nelson for his interest in Corcoran.
9. Unfinished Business
10. New Business
a. 2020 Legislative Priorities
City Administrator Martens discussed the next meetings at the legislative level and reviewed topics
and priorities. City Administrator Martens noted the list was not conclusive.
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MOTION: made by Schultz, seconded Dejewski to approve the 2020 Legislative Priorities for the
City of Corcoran.
Council asked that a discussion of internet access for the Corcoran community be included in the
upcoming strategic planning work session.
Voting Aye: Thomas, Bottema, Dejewski, and Schultz.
(Motion carried 4:0)
b. 2020 CIP Squad Car and Truck Purchase
City Administrator Martens outlined the process of finalizing the 2020-2021 capital improvement
plans. City Administrator Martens further outlined, every two years the City bonds for funds needed
to purchase fleet for the City, and four years ago, the City began levying cash every year to bond
for less, but still are at the point where a bond needs to be issued for fleet. City Administrator
Martens reviewed the process for fleet purchases noting if equipment was to be replaced, it meets
the condition index score criteria for replacement. City Administrator Martens outlined how it is
determined if equipment is traded in, or if equipment would be repurposed. City Administrator
Martens outlined the next steps include approval to pre -order equipment, refine the CIP, and bring
back to Council in March for approval. Council asked about the future water truck and the
availability for use in fire department services regarding water need in an emergency and if 43000
gallons is an appropriate size. Public Works Superintendent Meister indicated the water truck could
assist with water needs in the case of a fire emergency, and the 4,000-gallon truck with a tandem
axle is what Rogers and Hanover have moved to in their Public Works operations. Public Works
Superintendent Meister stated if enough tankers are not available, the fire department will contact
Corcoran Public Works for the water truck, as well as Corcoran tanker use with other City needs in
emergency situations. Director of Public Safety Gottschalk clarified how water tanker trucks are
utilized in a fire emergency. Council mentioned a discussion is necessary for back up trucks in
Public Works. Public Works Director Mattson reviewed the operational impact in a typical snow
event, the City's risk tolerance regarding time, staff, equipment breakdown, and the process Public
Works follows if a snowplow truck should become inoperable. Public Works Superintendent
Meister added with the growth of the City it is becoming a necessity to have a backup snowplow
truck, and currently if the City were to order a snowplow truck, the truck would not be available until
September 2021. Council inquired about Medina completing plowing earlier than Corcoran, and
staff indicated it is because Medina does not have dirt roads.
MOTION: made by Dejewski, seconded Schultz to authorize pre -order of the two squad cards, the
tandem axle dump truck, and the 4,000-gallon water truck.
Voting Aye: Thomas, Bottema, Dejewski, and Schultz
(Motion carried 4:0)
c. Special Election Options
Administrative Services Director Beise reviewed special election options available for the vacant
Council seat. Administrative Services Director Beise explained Council has the option to hold a
special election separate from the November 3 General Election, however this option would require
Council to create and adopt a special elections ordinance to host an election on a date separate
from the next City election date. Administrative Services Director Beise noted the available dates
for elections and the budget implications.
MOTION: made by Bottema, seconded Dejewski approve staff to prepare a special election for
November 3 for the vacant Council seat.
Voting Aye: Thomas, Bottema, Dejewski, and Schultz
(Motion carried 4:0)
d. City Council Appointment
City Administrator Martens noted the Council work session prior to the regular Council meeting for
the purpose of discussing the three applicants for the vacant Council.
MOTION: made by Dejewski, seconded Schultz to adopt Resolution 2020-11 appointing Brian
.other the Corcoran City Council.
0
Council stated Tom Anderson is valued on th
applicants were qualified for the vacant seat.
speak directly with one applicant.
Voting Aye: Dejewski and Schultz
(Motion tied 2:2)
City Administrator
the Mayor has the
MOTION: made by Bottema, seconded Thomas to approve Kesolution
Anderson to the Corcoran City Council.
Voting Aye: Thomas,
(Motion carried 3:0)
Bottema, and Schultz
Martens acknowledged th
e Parks and Tra
ils Committee, and all three
Council also reflected o
Votin
n a missed opportunity to
g Nay: Thomas and Bottema
e unique situation of a tie vote and by State Statute
uthority in a tie vote to determine who will fill the vacant Council position.
2020-11 appointing Tom
Voting Nay: Dejewski
Administrative Services Director Beise issued Oath of Office to Tom Anderson. Council discussed
COuncilmember Anderson maintaining the liaison position with the Parks and Trails Commission.
Staff Reports
a. Active Corcoran Planning Applications; report received.
2020 City Council Schedule
City Administrator Martens reviewed the Cou
February 10, and Council Work Session mee
meeting.
�4djournment
MOTION: made by Sch
ncil strategic planning update meeting on Monday,
ting on February 13 prior to the regular Council
ultz, seconded by Anderson to adjourn.
Voting Ave: Thomas, Anderson, Dejewski,
(
Motion carried 5:0)
Meeting adjourned at 8:52 pm.
Michelle Friedrich —Deputy Clerk
Bottema, and Schultz
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