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HomeMy WebLinkAbout2019-12-19 Council MinutesCITY OF CORCORAN City Council Meeting Minutes December 19, 2019 - 7:00 pm The Corcoran City Council met on December 19, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Schultz, Councilor Bottema, Councilor Dejewski, and Councilor Keefe. Also present were City Administrator Martens, Administrative Services Director Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1. Call to Order /Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens requested agenda item 7e. LeadsOnline Agreement, for access to pawn shop data, be added to consent agenda License be added to New Business. items, and item 10d. Offsite Charitable Gambling MOTION: made by Bottema, seconded by Dejewski to approve the agenda as modified. Council noted a clerical numbering error reflected on 7a. and 7b. on the agenda versus the packet materials; staff acknowledged the error. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) 4. Commission Representatives Mayor Thomas noted Planning Commissioner Wu and Parks and Trails Commissioner Anderson were present. The Commissioners were invited to speak on items related to their respective commissions. 5. Open Forum Mayor Thomas invited residents to speak. No residents came forward to speak. 6. Presentations/Recognitions a. Senator David Osmek Senator Osmek addressed the Council and the audience providing an outline of his work in the last legislative session and his upcoming priorities. Council discussed with Senator Osmek road maintenance funding, the hands -free law, the recording of Metropolitan Council committee meetings, wheelage tax, and transportation. Council thanked Senator Osmek for his time. b. Three Rivers Park District Commissioner Marge Beard Commissioner Beard introduced herself to the Council and provided an overview of the Three Rivers Park District. Council inquired about snowmobile trails, paving the trail on County Road 19, and how not allowing snowmobiling along the trail has affected Corcoran residents. Kelly Grissman, Planning Director at Three Rivers Park District, addressed Council and snowmobile access to parks and trails in the future. Stephen Shurson, Project Manager at Three Rivers Park District, introduced the proposed Diamond Lake Regional Trail System. The proposed 20-mile trail would extend from the Dayton and Rogers area, through Corcoran, Medina, Long Lake, Orono to Wayzata. Mr. Shurson outlined the proposed process from inception to completion and how the City would be involved including City Council approval of the master plan sometime in 2021. Mr. Shurson discussed the trail system would be built in sections and would utilize present opportunities within each city to optimize trail completion, but will still take many years to complete, as trail completion depends on each city's growth and expansion. Ms. Grissman explained the Three Rivers Park District cannot utilize condemnation as a tool for any property owner that does not wish to have a trail on their property. Ms. Grissman explained the City would be involved and in control of in any condemnation proceedings for trail segments. Council asked about the type of trail the Diamond Lake Trail system is and if it would accommodate, walking, biking, horse trails, and snowmobiling in the winter months. Mr. Shursen and Ms. Grissman indicated Three Rivers Park District would work with the City of Corcoran in a partnership with the community wants and needs. Council asked what it would take for the trail along 19 to be open to snowmobiles. Ms. Grissman responded Rush Creek Regional Trail includes a dual track unpaved and paved and is currently used by residents for walking and dog walking, but originally was for walking and horseback riding. Ms. Grissman indicated Corcoran would be a partner in the decision in what the proposed trails would include such as walking, running, biking, horseback riding, and snowmobiling. Ms. Grissman indicated the trail on County Road 19 was not a snowmobile trail because the trail is paved and would be damaged by long-term snowmobile use. Parks and Trails Commission Chair Anderson inquired about acquisition of trails by Three Rivers Park District and if there is an expectation for partial funding by Corcoran Parks and Trails. Ms. Grissman indicated Three Rivers Park would work with existing Corcoran Parks and Trails purchasing opportunities for future trails and would reimburse Corcoran Parks and Trails if a Three Rivers trail crossed over an existing Corcoran trail. 7. Consent Agenda a. Draft Minutes of December 12, 2019 Council Meeting b. Draft Minutes of December 12, 2019 Council Work Session Meeting c. Financial Claims d. Stieg Road Realignment — Change Order 1 and Pay Request 3 e. LeadsOnline Agreement Council asked that Consent Agenda Items 7a. and 7c. be considered separately for further discussion. MOTION: made by Keefe, seconded by Schultz to approve the consent agenda items 7b., 7d., and additional item 7e. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) Mayor Thomas addressed the section of item 7a. Draft Minutes of the December 12, 2019 meeting. Mayor Thomas clarified in the last sentence under section 5., that the Crow River News was not a media outlet that reported incorrect information. Mayor Thomas noted the Crow River News completed a follow-up permit revenue article which investigated the original, released report regarding permit fees, and Crow River News clearly identified and clarified inaccurate information presented in the original report. MOTION: made by Schultz, seconded by Keefe to approve the consent agenda item 7a. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) ification on item 7c. Financial Claims, specifically water meter fees, Council requested further clar SAC activity fees, and service award fees. City Administrator Martens responded respectively on the first two items and indicated water meters are purchased by the City and then sold to builders for the new homes, SAC activity fees correlate to an approximate $2,500 fee per individual SAC unit. Administrative Services Director Beise explained the service award fees included the entire 2020 inventory award items with a bulk discount applied. MOTION: made by Dejewski, seconded by Bottema to approve the consent agenda item 7c. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) 8. Planning Business No planning business was presented. 2 Unfinished Business a. Code Enforcement Violation Extension Request City Administrator Martens outlined the request submitted by Mr. Leuer for a code enforcement extension to January 31, 2020. Council commented on the process to date and defining some areas of the proposed plan. Council noted numerous points of communication with Mr. Leuer since the code compliance violation was sent. Council asked when the first initial code enforcement violation was issued, and if any other prior extensions existed for the violation. City Administrator Martens clarified Council action ceased on the code enforcement violation because Mr. Leuer made an appeal for Council discussion on the violation. Council asked for a progress update since the initial appeal was made and inquired if an extension is necessary. City Administrator Martens noted the extension was to provide Mr. Leuer time to submit application materials, fees, and escrows to begin the process of determining if an ordinance amendment, site plan, CUP, or variance is needed to bring the violations into compliance. City Administrator Martens further noted that according to Mr. Leuer, an extension is necessary for planning and engineering review. Council asked what items have been submitted to staff since the appeal was made. City Administrator Martens indicated no application has been submitted to date but added staff has answered questions and clarified items for the forward movement of the process. MOTION: made by Schultz, seconded Bottema to approve a request to extend the deadline to submit a compliance plan to January 3 Voting Aye: Thomas, Bottema, Dejews (Motion carried 5:0) New Business 1, 2020. ki, Keefe, and Schultz. a. 2020-2022 Labor Agreement City Administrator Martens highlighted the efforts of Councilmember Schultz regarding the 2020- 2022 Labor Agreement. City Administrator Martens summarized the 2020-2022 Labor Agreement between the City of Corcoran and the Minnesota Teamsters Public and Law Enforcement Employees Union Local No. 320. City Administrator Martens noted the existing agreement expires On December 31, 2019. Council discussed non -monetary benefits to employees and if the non - monetary benefits are sufficient in conjunction with the monetary compensation to maintain and keep employees. MOTION: made by Schultz, seconded Bottema to approve the 2020-2022 Labor Agreement between the City of Corcoran and the Minnesota Teamsters Public and Law Enforcement Employees Union No. 320 as presented Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) Council requested additional discussion of item 9a. Code Enforcement Violation Extension Request, regarding the exchange of information between the Council and Mr. Leuer prior to the Council Motion. Council specifically addressed the interaction where Council noted further information from Mr. Leuer was not necessary to reach a decision. Council discussed the interaction and noted no ill -intent to Mr. Leuer by moving the meeting forward to the Motion without additional comment by Mr. Leuer. b. 2020 Water and Sewer Budgets City Administrator Martens reviewed the proposed 2020 Water and Sewer Budgets as well as the 2019 and 2020 mobile home sewer rates for the respective calendar years. City Administrator Martens compared the difference in calculating regular City sewer and water costs in single family homes to mobile home water and sewer costs. City Administrator Martens explained with a mobile home park there is a single billing invoice for sewer and water services for all properties within the mobile home park. To arrive at the mobile home cost model, the base fee cost is calculated with an overhead fee of 20 percent. City Administrator Martens noted the base cost fee is representative of the cost the City pays to the Met Council, and the 20 percent overhead fee would cover any incidental expenses beyond the base fee cost. Council asked if there are multiple meters in the mobile home park. City Administrator Martens reiterated there are no meters in the mobile home park. City Administrator Martens explained the metering and access agreement in place with Maple Hill Estates effectively covers all residential lots on the property. City Administrator Martens added because there was a sewered treatment plant previously located in Maple Hill Estates, there are several years of flow data available to establish an accurate base fee cost. City Administrator Martens added the City could require a manhole to accommodate a meter installation, allowing the City to determine the accuracy of the flow data. City Administrator Martens noted with the meter, the City could also track the usage, such as inflow from rain, to determine any 1/1 problems, and proactively through an ordinance, could require Maple Hill Estates to improve the system. Council and staff discussed how the one City billing for sewer services to Maple Hill Estates is distributed to the residents in Maple Hill Estates. MOTION: made by Schultz, seconded Dejewski to approve the 2020 Water and Sewer Budget as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) MOTION: made by Schultz, seconded Keefe to approve the 2019 and 2020 Sewer Mobile Home Rates as presented. Voting Ave: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) c. 2020 Strategic Planning Session City Administrator Martens outlined the 2020 Strategic Planning Session and recommended the continued annual practice of work sessions for planning and goal setting, but additionally for 2020, to hire a facilitator for the process. Staff recommended Delano City Administrator Kern to facilitate the City's strategic planning and goal setting in 2020. City Administrator noted Mr. Kern has received positive reviews with multiple cities regarding experience in strategic planning and goal setting and would cost $2,300. Council reflected on utilizing an outside facilitator for the sessions, and how staff would be supported by this direction. Council and staff discussed the facilitator process, possible dates, and the focus of strategic planning and goal setting for 2020. Council requested agenda input and review prior to each of the work session dates. MOTION: made by Keefe, seconded Dejewski to approve the 2020 Strategic Planning Session Proposal as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) d. Offsite Charitable Gambling License Administrative Services Director Beise outlined the request for an offsite gambling license for the Hanover Athletics Association which would be effective for a single date of December 31, 2019 at Mama G's. Administrative Services Director Beise indicated a gap between the Maple Grove Lions and the Hanover Athletic Association lease at the location which prompted the request for an offsite license. MOTION: made by Keefe, seconded Schultz to approve Resolution 2019-85 Approving Offsite Charitable Gambling in the City of Corcoran, Minnesota. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) 11. Staff Reports a. Active Corcoran Planning Applications; report received. b. 2019 Year in Review City Administrator Martens highlighted 2019 events, staff additions, and significant updates the Council has moved forward on over the past year. c. 2020 City Calendar City Administrator Martens outlined the 2020 calendar and referenced one change for a holiday date on July 2, moving the date to July 3, with the July 2 date becoming a Planning Commission meeting date. City Administrator Martens presented a suggestion to the regular meeting schedule and includes the addition of quarterly work sessions focusing on specific department items with off - site tours if so desired. Council reflected on discussions for deeper topic work sessions for 2020 and asked if the departmental meetings proposed would be in addition to the scheduled work sessions or if the departmental meetings would be included within the eight existing work sessions. Council inquired on commission liaison positions in 2020. City Administrator Martens indicated the topic will be reviewed at the first meeting in January. Council discussed rescheduling the April 9, 2020 Council meeting. Staff noted revisions and comments would be incorporated into the calendar and would be presented for adoption at the January 9, 2020 meeting. 12. Closed Session a. City Administrator Performance Evaluation Mayor Thomas stated: "Under the authority of Minn. Stat. 13D.05 Subd. 1(d)(3a), the City is permitted to close a meeting to evaluate the performance of an individual who is subject to Council's authority. The City Council is now going into closed session to evaluate the performance of the City Administrator." Mayor Thomas recessed the Council meeting at 8:38 pm. Mayor Thomas reconvened the Council meeting at 9:21 pm. "In closed session, the City Council evaluated the performance of the City Administrator, the City Council found the City Administrator's performance to be very good. MOTION: made by Bottema, seconded Schultz to increase the 2020 salary of the City Administrator by 5 percent. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) 11 2020 City Council Schedule City Administrator Martens reviewed upcoming items for the January 9, 2020 Council meeting. City Administrator Martens mentioned a resident in the Appaloosa neighborhood has made a formal request for city water and sewer connection to Maple Grove and this item will be inclu agenda at the January 9, 2020 Council meeting. 140 Adjournment MOTION: made by Keefe, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) Meeting adjourned at 9:23 pm. Miche�fe Friedrich —Deputy Clerk included on the