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2020-01-09 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda January 9, 2020 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum 6.Presentations/Recognitions a.Years of Service Recognition – Josh Hunter, 15 Years 7.Consent Agenda a.Draft Minutes of December 19, 2019 Council Meeting* b.Financial Claims* c.National Incident-Based Reporting System Joint Powers Agreement* d.Waiver Request for Amplified Sound – 20201 County Road 50* e.Finance Agreement Transfer – Corcoran Crossroads* f.Establishing an Absentee Ballot Board* g.Tobacco License for Corcoran Crossroads* h.2020 Open Book Meeting* 8.Planning Business 9.Unfinished Business a.Low Cost Paving Options – Assessment Policy Review* b.2020 Strategic Planning Work Session* c.2020 City Calendar* 10.New Business a.Charter Commission Resignation and Recognition – Rich Asleson* b.Request for Water and Sewer Connection with Maple Grove* c.Recreation Coordinator Appointment* d.Council Liaison Schedule* e.Property Acquisition Process – Gleason Parkway Extension and Trunk Sewer Extension projects* f.Annual Appointments* g.City Council Resignation and Declaration of a Vacancy* 11.Staff Reports 12.2020 Council Schedule* 13.Adjournment The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. MISSION STATEMENT The City of Corcoran will become a vibrant community focused around a thriving Town Center while preserving its natural character and agricultural roots. In order to achieve this vision, the City will seek to work with partners to accomplish the following outcomes: A variety of housing options for all ages and stages of life existing in cohesion with the natural environment. A well connected parks and trails system with options for year-round recreation and opportunities for residents to connect with nature. A safe and clean community where residents can be proud to live, work, and play. A variety of high quality schools are available to residents and work in cohesion with the City’s vision. A variety of commercial and industrial businesses exist to provide for most services and jobs for the community. VISION STATEMENT The following values are fundamental to the City of Corcoran’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. A D O P T E D M A R C H 8 , 2 0 1 8 VALUES STATEMENT A D O P T E D J A N U A R Y 2 4 , 2 0 1 9 ACTION STEPS The City of Corcoran has identified the following action steps for 2019: Develop a master plan, finance plan, and select amenities for City Park. Develop a needs assessment, action plan, and finance plan for fire service. Complete the update to the southeast district and town center plan; complete a stormwater management plan for the town center. Decide on request for contribution to the Dayton Parkway Interchange project. Develop a low cost option to pave gravel roads; establish criteria to select roads for paving; push legislative priorities which includes street funding options. Identify all existing easements/right-of-way the City has obtained for trails, etc. Complete a feasibility study for trails along selected County Roads. Identify preferred snowmobile routes. Evaluate staffing and space needs for public safety. Evaluate the need for a City Planner. Complete studies needed for water system options. Investigate options to reduce the use of salt/chloride; apply for funding to complete an additional sub watershed assessment. Provide an update on the existing crime/drug action plan; create a new plan for next steps. Execute code enforcement plan. Consider updates to the Open Space and Preservation ordinance and other ordinances to establish incentives for protecting/preserving the natural environment through development. Review compost site options. STAFF REPORT Agenda Item 4. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the January 9th Council meeting are as follows: • Planning Commission: Dean Jacobs • Parks and Trails Commission: Judy Strehler Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN City Council Meeting Minutes December 19, 2019 - 7:00 pm The Corcoran City Council met on December 19, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Schultz, Councilor Bottema, Councilor Dejewski, and Councilor Keefe. Also present were City Administrator Martens, Administrative Services Director Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens requested agenda item 7e. LeadsOnline Agreement, for access to pawn shop data, be added to consent agenda items, and item 10d. Offsite Charitable Gambling License be added to New Business. MOTION: made by Bottema, seconded by Dejewski to approve the agenda as modified. Council noted a clerical numbering error reflected on 7a. and 7b. on the agenda versus the packet materials; staff acknowledged the error. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Wu and Parks and Trails Commissioner Anderson were present. The Commissioners were invited to speak on items related to their respective commissions. 5.Open Forum Mayor Thomas invited residents to speak. No residents came forward to speak. 6.Presentations/Recognitions a.Senator David Osmek Senator Osmek addressed the Council and the audience providing an outline of his work in the last legislative session and his upcoming priorities. Council discussed with Senator Osmek road maintenance funding, the hands-free law, the recording of Metropolitan Council committee meetings, wheelage tax, and transportation. Council thanked Senator Osmek for his time. b.Three Rivers Park District Commissioner Marge Beard Commissioner Beard introduced herself to the Council and provided an overview of the Three Rivers Park District. Council inquired about snowmobile trails, paving the trail on County Road 19, and how not allowing snowmobiling along the trail has affected Corcoran residents. Kelly Grissman, Planning Director at Three Rivers Park District, addressed Council and snowmobile access to parks and trails in the future. Stephen Shurson, Project Manager at Three Rivers Park District, introduced the proposed Diamond Lake Regional Trail System. The proposed 20-mile trail would extend from the Dayton and Rogers area, through Corcoran, Medina, Long Lake, Orono to Wayzata. Mr. Shurson outlined the proposed process from inception to completion and how the City would be involved including City Council approval of the master plan sometime in 2021. Mr. Shurson discussed the trail system would be built in sections and would utilize present opportunities within each city to optimize trail completion, but will still take many years to complete, as trail completion depends on each city’s growth and expansion. Agenda Item 7a. 2 Ms. Grissman explained the Three Rivers Park District cannot utilize condemnation as a tool for any property owner that does not wish to have a trail on their property. Ms. Grissman explained the City would be involved and in control of in any condemnation proceedings for trail segments. Council asked about the type of trail the Diamond Lake Trail system is and if it would accommodate, walking, biking, horse trails, and snowmobiling in the winter months. Mr. Shursen and Ms. Grissman indicated Three Rivers Park District would work with the City of Corcoran in a partnership with the community wants and needs. Council asked what it would take for the trail along 19 to be open to snowmobiles. Ms. Grissman responded Rush Creek Regional Trail includes a dual track unpaved and paved and is currently used by residents for walking and dog walking, but originally was for walking and horseback riding. Ms. Grissman indicated Corcoran would be a partner in the decision in what the proposed trails would include such as walking, runnin g, biking, horseback riding, and snowmobiling. Ms. Grissman indicated the trail on County Road 19 was not a snowmobile trail because the trail is paved and would be damaged by long-term snowmobile use. Parks and Trails Commission Chair Anderson inquired about acquisition of trails by Three Rivers Park District and if there is an expectation for partial funding by Corcoran Parks and Trails. Ms. Grissman indicated Three Rivers Park would work with existing Corcoran Parks and Trails purchasing opportunities for future trails and would reimburse Corcoran Parks and Trails if a Three Rivers trail crossed over an existing Corcoran trail. 7. Consent Agenda a. Draft Minutes of December 12, 2019 Council Meeting b. Draft Minutes of December 12, 2019 Council Work Session Meeting c. Financial Claims d. Stieg Road Realignment – Change Order 1 and Pay Request 3 e. LeadsOnline Agreement Council asked that Consent Agenda Items 7a. and 7c. be considered separately for further discussion. MOTION: made by Keefe, seconded by Schultz to approve the consent agenda items 7b., 7d., and additional item 7e. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) Mayor Thomas addressed the section of item 7a. Draft Minutes of the December 12, 2019 meeting. Mayor Thomas clarified in the last sentence under section 5., that the Crow River News was not a media outlet that reported incorrect information. Mayor Thomas noted the Crow River News completed a follow-up permit revenue article which investigated the original, released report regarding permit fees, and Crow River News clearly identified and clarified inaccurate information presented in the original report. MOTION: made by Schultz, seconded by Keefe to approve the consent agenda item 7a. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) Council requested further clarification on item 7c. Financial Claims, specifically water meter fees, SAC activity fees, and service award fees. City Administrator Martens responded respectively on the first two items and indicated water meters are purchased by the City and then sold to builders for the new homes, SAC activity fees correlate to an approximate $2,500 fee per individual SAC unit. Administrative Services Director Beise explained the service award fees included the entire 2020 inventory award items with a bulk discount applied. MOTION: made by Dejewski, seconded by Bottema to approve the consent agenda item 7c. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) 8. Planning Business No planning business was presented. 3 9. Unfinished Business a. Code Enforcement Violation Extension Request City Administrator Martens outlined the request submitted by Mr. Leuer for a code enforcement extension to January 31, 2020. Council commented on the process to date and defining some areas of the proposed plan. Council noted numerous points of communication with Mr. Leuer since the code compliance violation was sent. Council asked when the first initial code enforcement violation was issued, and if any other prior extensions existed for the violation. City Administrator Martens clarified Council action ceased on the code enforcement violation because Mr. Leuer made an appeal for Council discussion on the violation. Council asked for a progress update since the initial appeal was made and inquired if an extension is necessary. City Administrator Martens noted the extension was to provide Mr. Leuer time to submit application materials, fees, and escrows to begin the process of determining if an ordinance amendment, site plan, CUP, or variance is needed to bring the violations into compliance. City Administrator Martens further noted that according to Mr. Leuer, an extension is necessary for planning and engineering review. Council asked what items have been submitted to staff since the appeal was made. City Administrator Martens indicated no application has been submitted to date but added staff has answered questions and clarified items for the forward movement of the process. MOTION: made by Schultz, seconded Bottema to approve a request to extend the deadline to submit a compliance plan to January 31, 2020. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) 10. New Business a. 2020-2022 Labor Agreement City Administrator Martens highlighted the efforts of Councilmember Schultz regarding the 2020- 2022 Labor Agreement. City Administrator Martens summarized the 2020-2022 Labor Agreement between the City of Corcoran and the Minnesota Teamsters Public and Law Enforcement Employees Union Local No. 320. City Administrator Martens noted the existing agreement expires on December 31, 2019. Council discussed non-monetary benefits to employees and if the non- monetary benefits are sufficient in conjunction with the monetary compensation to maintain and keep employees. MOTION: made by Schultz, seconded Bottema to approve the 2020-2022 Labor Agreement between the City of Corcoran and the Minnesota Teamsters Public and Law Enforcement Employees Union No. 320 as presented Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) Council requested additional discussion of item 9a. Code Enforcement Violation Extension Request, regarding the exchange of information between the Council and Mr. Leuer prior to the Council Motion. Council specifically addressed the interaction where Council noted further information from Mr. Leuer was not necessary to reach a decision. Council discussed the interaction and noted no ill-intent to Mr. Leuer by moving the meeting forward to the Motion without additional comment by Mr. Leuer. b. 2020 Water and Sewer Budgets City Administrator Martens reviewed the proposed 2020 Water and Sewer Budgets as well as the 2019 and 2020 mobile home sewer rates for the respective calendar years. City Administrator Martens compared the difference in calculating regular City sewer and water costs in single family homes to mobile home water and sewer costs. City Administrator Martens explained with a mobile home park there is a single billing invoice for sewer and water services for all properties within the mobile home park. To arrive at the mobile home cost model, the base fee cost is calculated with an overhead fee of 20 percent. City Administrator Martens noted the base cost fee is representative of the cost the City pays to the Met Council, and the 20 percent overhead fee would cover any incidental expenses beyond the base fee cost. Council asked if there are multiple meters in the 4 mobile home park. City Administrator Martens reiterated there are no meters in the mobile home park. City Administrator Martens explained the metering and access agreement in place with Maple Hill Estates effectively covers all rental units on the property. City Administrator Martens added because there was a sewered treatment plant previously located in Maple Hill Estates, there are several years of flow data available to establish an accurate base fee cost. City Administrator Martens added the City could require a manhole to accommodate a meter installation, allowing the City to determine the accuracy of the flow data. City Administrator Martens noted with the meter, the City could also track the usage, such as inflow from rain, to determine any I/I problems, and proactively through an ordinance, could require Maple Hill Estates to improve the system. Council and staff discussed how the one City billing for sewer services to Maple Hill Estates is distributed to the residents in Maple Hill Estates. MOTION: made by Schultz, seconded Dejewski to approve the 2020 Water and Sewer Budget as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) MOTION: made by Schultz, seconded Keefe to approve the 2019 and 2020 Sewer Mobile Home Rates as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) c. 2020 Strategic Planning Session City Administrator Martens outlined the 2020 Strategic Planning Session and recommended the continued annual practice of work sessions for planning and goal setting, but additionally for 2020, to hire a facilitator for the process. Staff recommended Delano City Administrator Kern to facilitate the City’s strategic planning and goal setting in 2020. City Administrator noted Mr. Kern has received positive reviews with multiple cities regarding experience in strategic planning and goal setting and would cost $2,300. Council reflected on utilizing an outside facilitator for the sessions, and how staff would be supported by this direction. Council and staff discussed the facilitator process, possible dates, and the focus of strategic planning and goal setting for 2020. Council requested agenda input and review prior to each of the work session dates. MOTION: made by Keefe, seconded Dejewski to approve the 2020 Strategic Planning Session Proposal as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) d. Offsite Charitable Gambling License Administrative Services Director Beise outlined the request for an offsite gambling license for the Hanover Athletics Association which would be effective for a single date of December 31, 2019 at Mama G’s. Administrative Services Director Beise indicated a gap between the Maple Grove Lions and the Hanover Athletic Association lease at the location which prompted the request for a n offsite license. MOTION: made by Keefe, seconded Schultz to approve Resolution 2019-85 Approving Offsite Charitable Gambling in the City of Corcoran, Minnesota. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) 11. Staff Reports a. Active Corcoran Planning Applications; report received. b. 2019 Year in Review City Administrator Martens highlighted 2019 events, staff additions, and significant updates the Council has moved forward on over the past year. c. 2020 City Calendar City Administrator Martens outlined the 2020 calendar and referenced one change for a holiday date on July 2, moving the date to July 3, with the July 2 date becoming a Planning Commission 5 meeting date. City Administrator Martens presented a suggestion to the regular meeting schedule and includes the addition of quarterly work sessions focusing on specific department items with off- site tours if so desired. Council reflected on discussions for deeper topic work sessions for 2020 and asked if the departmental meetings proposed would be in addition to the scheduled work sessions or if the departmental meetings would be included within the eight existing work sessions. Council inquired on commission liaison positions in 2020. City Administrator Martens indicated the topic will be reviewed at the first meeting in January. Council discussed rescheduling the April 9, 2020 Council meeting. Staff noted revisions and comments would be incorporated into the calendar and would be presented for adoption at the January 9, 2020 meeting. 12. Closed Session a. City Administrator Performance Evaluation Mayor Thomas stated: “Under the authority of Minn. Stat. 13D.05 Subd. 1(d)(3a), the City is permitted to close a meeting to evaluate the performance of an individual who is subject to Council’s authority. The City Council is now going into closed session to evaluate the performance of the City Administrator.” Mayor Thomas recessed the Council meeting at 8:38 pm. Mayor Thomas reconvened the Council meeting at 9:21 pm. “In closed session, the City Council evaluated the performance of the City Administrator, the City Council found the City Administrator’s performance to be very good. MOTION: made by Bottema, seconded Schultz to increase the 2020 salary of the City Administrator by 5 percent. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) 13. 2020 City Council Schedule City Administrator Martens reviewed upcoming items for the January 9, 2020 Council meeting. City Administrator Martens mentioned a resident in the Appaloosa neighborhood has made a formal request for city water and sewer connection to Maple Grove and this item will be included on the agenda at the January 9, 2020 Council meeting. 14. Adjournment MOTION: made by Keefe, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz. (Motion carried 5:0) Meeting adjourned at 9:23 pm. ________________________________ Michelle Friedrich – Deputy Clerk STAFF REPORT Agenda Item 7b. Council Meeting: January 9, 2020 Prepared By: Jessica Beise Topic: Financial Claims Action Required: Informational Summary: Financial Claims will be provided separately to Councilmembers and will be placed in the City Hall Agenda Packet. The financial claims will be delivered by the end of day on January 7, 2020. AgendaItem 7b. CouncilMeetingDate: 1/9/2020 FINANCIALCLAIMS PreparedBy: jrotz CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7b. Paid toAmountProject name 500-20471$3,240.00ANDERSON - St. ThereseSketch Plan19-006CITYHALLPARCEL WETLAND DELINEATION 500-20392$35.63CARSON, CLELLAND & SCHREDER - MNSOLAR 500-20332$23.97MARTENS, BRAD - Lennar WesselFeasibilityEAW OPEN HOUSE SUPPLIES 500-20390$648.90WRIGHT HENNEPIN - RaviniaStreet Lights 500-20420$255.72WRIGHT HENNEPIN - RaviniaStreet Lights Total 4,204.22 TotalFund #500 = 4,204.22 SeeattachedPayments Detail) ALLOTHER FINANCIAL CLAIMSAgendaItem:7b.$ 1,013,307.34$ 1,017,511.56TotalChecks Seeattached Check DetailRegister) TotalofAutoDeductions 165,016.30 TOTALEXPENDITURES FORAPPROVAL$ 1,182,527.86 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 12/19/2019Association ofMinnesotaEmergency Managers - Duluth, MN$ 100.00PD Training 12/19/2019MillsFleet Farm - Monticello, MN$ 129.99PW Supplies 12/19/2019MillsFleet Farm - Monticello, MN$ 179.46PW/City HallSupplies 12/19/2019MNRecreation andPark$ 300.00Rec. Coordinator Membership 12/20/2019RahRaw LLC - Osseo, MN$ 74.84K9Supplies 12/23/2019MNDVSWayzataCredit CardFee$ 0.51PD VehicleRegistration 12/23/2019MN DVSWayzata $ 20.50PDVehicle Registration 12/23/2019Humanity.com$ 49.00PDShiftSchedulingsoftware fee 12/23/2019IACP$ 190.00City Admin. Membership 12/30/2019Department ofAgriculture (651-201-6660)$ 230.06TreeGiveaway 1/6/2020Rounders - Mankato, MN$ 140.18PD Training 1/7/2020Pagliais Pizza - Mankato, MN$ 81.20PDTraining 12/18/2019MNDEPTOFREVEN, MN Revpay$ 74.39Monthly fueltax 12/19/2019ADP WageGarnishment$ 542.77Garnishment 12/19/2019PayrollTaxes$ 20,379.97payroll taxes 12/19/2019Net Payroll PP26$ 56,303.44NetPayrollPP26 12/20/2019PERA$ 14,735.85Pensionplan 12/23/2019State of MN - MSRS$ 2,058.22State ofMNhealthcare savingsplan 12/23/2019StateofMN - Roth$ 2,204.95Deferred compensation paymenttoStateofMN 12/23/2019Optum - HSA$ 2,984.49Health savings account 12/26/2019POSTALIA, TDCPOSTAGE$ 350.00PostageMeter 1/2/2020NetPayrollPP01$ 46,668.73NetPayrollPP01 1/2/2020ADPWageGarnishment$ 542.77Garnishment 1/2/2020Payroll Taxes$ 16,659.98payroll taxes 1/3/2020ACH FILE FEE$ 15.00Automatic sewer/waterpaymentACHfee Total H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2020ClaimsWorkbook.xls 01/07/203:31PMCITYOFCORCORAN Page 1 Check DetailRegister© January 2020 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACME TOOLS E100-43100-210 Operating Supplies (GENERAL)$287.767171516SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$14.447178327SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$50.977197056SUPPLIES Total ACME TOOLS 353.17 Unpaid ADP, LLC E100-41941-300 Professional Srvs (GENERAL)$278.75548078468WORKFORCE NOWPAYROLLSOLUTIONSBUNDLE Total ADP, LLC 278.75 Unpaid AMAZON CAPITAL SERVICES E100-43100-210 Operating Supplies (GENERAL)$349.0119PK-DJXK-MPUBLICWORKSSUPPLIES E100-43100-208 TrainingandInstruction$109.991JP3-TTLN-WBIB OVERALLS E100-42100-210 Operating Supplies (GENERAL)$55.941MPN-GN6K-6POLICESUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$329.701NYK-GFVM-4LIFTMASTER GARAGETRANSMITTERS E100-43100-321 Telephone$179.851WRN-YNRG-CELLPHONE CHARGER Total AMAZON CAPITAL SERVICES 1,024.49 Unpaid AMERICAN PRESSURE E100-43100-210 Operating Supplies (GENERAL)$457.95111738SUPPLIES Total AMERICAN PRESSURE 457.95 Unpaid ANDERSON G500-20471 St. ThereseSketch Plan 19-006$3,240.0014466CITY HALL PARCEL WETLANDDELINEATION Total ANDERSON 3,240.00 Unpaid ASPENMILLS E100-42100-209 PoliceReserves$59.95249508POLICE RESERVESUNIFORMS Total ASPENMILLS 59.95 Unpaid BEAUDRY OILCOMPANY E100-43100-212 MotorFuels$384.951505848GASOLINE - 91 E100-42100-212 MotorFuels$1,540.321514490SQUAD FUEL E100-43100-212 MotorFuels$92.321514490GASOLINE E100-41920-210 Operating Supplies (GENERAL)$114.841514490GASOLINE E100-43100-212 MotorFuels$1,778.581514573DIESEL Total BEAUDRYOIL COMPANY 3,911.01 Unpaid BECHTOLD, CLYDE E100-43100-417 Uniforms$203.992019-BOOTSUNIFORMS Total BECHTOLD, CLYDE 203.99 Unpaid BOYERTRUCKS E100-43100-220 Repair/MaintSupply (GENERAL)$32.1072477RPARTS E100-43100-220 Repair/Maint Supply (GENERAL)$406.9272838RPARTS Total BOYERTRUCKS 439.02 Unpaid CARSON, CLELLAND & SCHREDER 01/07/203:31PMCITYOFCORCORAN Page 2 Check DetailRegister© January 2020 Check AmtInvoiceComment E100-41600-300 Professional Srvs (GENERAL)$2,261.76123019CIVIL - LEGAL E427-43100-530 ImprovementsOtherThanBldgs$676.8812301966th AVENUECORRIDOR EASEMENT ACQUISITION E100-41600-300 Professional Srvs (GENERAL)$35.63123019WHITE TAILTRAILEASEMENT - LENNAR G500-20392 Potentia SolarInc$35.63123019MNSOLAR E100-41600-300 ProfessionalSrvs (GENERAL)$807.50123019St. ThereseSketch Plan19-006 E425-49450-530 Improvements OtherThanBldgs$166.25123019STIEG ROAD IMPROVEMENTS E601-49400-304 LegalFees$831.26123019WELL SITEACQUISITION E100-42100-304 LegalFees$1,039.97123019CRIMINAL E425-49450-530 ImprovementsOtherThanBldgs$420.00123019PULTE TRUNK LINEEASEMENT ACQUISITION Total CARSON, CLELLAND & SCHREDER 6,274.88 Unpaid CASH E100-42100-200 OfficeSupplies (GENERAL)$20.00123119ALCOHOL COMPLIANCE E100-42100-200 OfficeSupplies (GENERAL)$30.00123119TOBACCO COMPLIANCE Total CASH 50.00 Unpaid CENTERPOINT ENERGY HOUSTON E100-45200-380 Utility & Services (GENERAL)$91.71800001414341NATURALGAS - 5754177-3 E100-41941-380 Utility & Services (GENERAL)$47.13800001414341NATURAL GAS - 5754460-3 E100-43100-380 Utility & Services (GENERAL)$898.899884559-712-NATURALGASBASIC 9100CORD19 Total CENTERPOINTENERGYHOUSTON 1,037.73 Unpaid CENTURY LINK E100-43100-321 Telephone$0.45010620LAND LINE/FIRE MONITORING-9100763-498-7515 E100-45200-321 Telephone$64.90123019LAND LINE 763-420-4061 Total CENTURY LINK 65.35 Unpaid CINTAS - 470 E100-43100-417 Uniforms$93.154037816109UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.474037816120CITY HALL-RUGS E100-41941-210 Operating Supplies (GENERAL)$82.594037816143CITYHALL E100-43100-210 Operating Supplies (GENERAL)$49.944037816144PUBLIC WORKS E100-42100-223 Building RepairSupplies$64.334037816157FLOOR MATS - POLICE E100-43100-417 Uniforms$63.194037816164UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.594038810081CITY HALL E100-43100-417 Uniforms$63.194038810138UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$49.944038810177PUBLIC WORKS E100-42100-223 Building RepairSupplies$64.334038810183FLOOR MATS - POLICE E100-41941-210 Operating Supplies (GENERAL)$82.474038810188CITY HALL-RUGS E100-43100-417 Uniforms$93.154038810274UNIFORMS Total CINTAS - 470 871.34 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$219.6292912353LAND LINE E100-42100-321 Telephone$219.6292912353LAND LINE E100-43100-321 Telephone$219.6292912353LAND LINE Total COMCAST- 902943336 658.86 Unpaid COMPUTER INTEGRATIONTECH 01/07/203:31PMCITYOFCORCORAN Page 3 Check DetailRegister© January 2020 Check AmtInvoiceComment E100-41951-300 Professional Srvs (GENERAL)$595.00286416IT MANAGEDSERVICE - MTH E100-41951-300 Professional Srvs (GENERAL)$69.00286560ITMANAGED SERVICE - MTH E100-41951-300 Professional Srvs (GENERAL)$415.00286620IT MANAGEDSERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$3,400.00286642IT MANAGED SERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$776.00286885ITMANAGED SERVICE - MTH Total COMPUTER INTEGRATION TECH 5,255.00 Unpaid CONCEPTFINANCIALGROUP E100-43100-232 Gravel$957.6011922GRAVEL HAULING E100-43100-232 Gravel$1,526.9011943GRAVEL HAULING Total CONCEPT FINANCIAL GROUP 2,484.50 Unpaid CORCORAN LOCKER E100-41941-210 Operating Supplies (GENERAL)$240.46625012-18-19LunchEmployeeRecognition Total CORCORAN LOCKER 240.46 Unpaid COUNTRYSIDEDIESEL E100-43100-220 Repair/Maint Supply (GENERAL)$45.90W10385TRUCKREPAIR E100-43100-220 Repair/MaintSupply (GENERAL)$91.80W10427TRUCK REPAIR Total COUNTRYSIDE DIESEL 137.70 Unpaid CUSTOMDOOR SALES INC E100-45200-210 Operating Supplies (GENERAL)$176.000255949-INGARAGEDOORREPAIR Total CUSTOM DOORSALESINC 176.00 Unpaid DAKOTA SUPPLYGROUP E100-45200-221 Maintenance Projects$675.94F233797NATURAL GASHEATER E100-42100-223 BuildingRepairSupplies$1,343.10F249241NATURAL GASHEATER Total DAKOTA SUPPLY GROUP 2,019.04 Unpaid DEJEWSKI, BRIAN E100-41100-210 Operating Supplies (GENERAL)$600.00010320BRINGYOUR OWNDEVICE REIMBURSEMENT Total DEJEWSKI, BRIAN 600.00 Unpaid ELMCREEKWATERSHEDMGMTCOMM E100-41900-433 DuesandMemberships$15,632.66250ANNUAL ASSESSMENT Total ELMCREEK WATERSHED MGMT COMM 15,632.66 Unpaid EMPLOYEE RELATIONS E100-43100-300 Professional Srvs (GENERAL)$91.7086915BACKGROUNDCHECK E100-45200-300 Professional Srvs (GENERAL)$226.0086915BACKGROUND CHECK Total EMPLOYEERELATIONS 317.70 Unpaid FERGUSONWATERWORKS E601-49400-215 WaterMeters$1,847.720348687-1METERS E601-49400-215 WaterMeters$129.800348689-1METERS E601-49400-215 WaterMeters($266.09)CM032428METERS Total FERGUSONWATERWORKS 1,711.43 01/07/203:31PMCITYOFCORCORAN Page 4 Check DetailRegister© January 2020 Check AmtInvoiceComment Unpaid FPMAILING SOLUTIONS E100-41941-201 Postage/Shipping$128.85RI104293248QTRLY MAILMETER Total FPMAILING SOLUTIONS 128.85 Unpaid GOPHER STATE ONECALL E601-49400-380 Utility & Services (GENERAL)$37.809120310SERVICE E602-49450-380 Utility & Services (GENERAL)$37.809120310SERVICE Total GOPHER STATEONE CALL 75.60 Unpaid HAUGOGEOTECHNICAL SERVICES LL E425-43100-530 Improvements OtherThanBldgs$3,680.008140Stieg RoadRealignment - CSAH101andStieg Road TurnLanes Total HAUGOGEOTECHNICALSERVICESLL 3,680.00 Unpaid HEINZ, BRANDON E100-43100-417 Uniforms$203.991223192019-BOOTS E100-43100-208 Training andInstruction$66.00122319CLASS ACDL RENEWAL Total HEINZ, BRANDON 269.99 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/MaintSupply (GENERAL)$55.00003401012000PRE PAIDCAR WASH Total HOLIDAYSTATIONSTORES 55.00 Unpaid HUNTER, JOSH G100-21709 DependentCare FSAWithhold$310.00123019DEPENDENT CAREFSAREIMBURSE Total HUNTER, JOSH 310.00 Unpaid J&JATHLETICS E100-43100-210 Operating Supplies (GENERAL)$2,290.0022179T-SHIRTSUPPLIES Total J&JATHLETICS 2,290.00 Unpaid KOTTKE, ROBBIE E100-43100-417 Uniforms$179.481223192019-BOOTS E100-43100-208 TrainingandInstruction$79.00122319CLASS ACDL RENEWAL Total KOTTKE, ROBBIE 258.48 Unpaid LANOEQUIPMENT E100-43100-220 Repair/MaintSupply (GENERAL)$358.0202-724910SUPPLIES Total LANO EQUIPMENT 358.02 Unpaid LEADSONLINE E100-42100-218 Investigations$1,625.00253987ONLINE INVESTIGATION SYSTEM Total LEADSONLINE 1,625.00 Unpaid LEAGUE OFMINNESOTACITIES E100-41100-208 TrainingandInstruction$550.00312961CONFERENCE REGISTRATION E100-41300-208 Training andInstruction$125.00312961CONFERENCE REGISTRATION E100-41400-208 Training andInstruction$100.00312961CONFERENCE REGISTRATION 01/07/203:31PMCITYOFCORCORAN Page 5 Check DetailRegister© January 2020 Check AmtInvoiceComment Total LEAGUEOFMINNESOTACITIES 775.00 Unpaid LEXIPOL LLC E100-42100-208 TrainingandInstruction$3,465.0032425Training - LexipolDTB2020 Total LEXIPOL LLC 3,465.00 Unpaid LORETTOFIREDEPARTMENT E100-42200-300 Professional Srvs (GENERAL)$44,398.512-22672020FIRE PROTECTION - 1ST QTR Total LORETTO FIREDEPARTMENT 44,398.51 Unpaid LUBE-TECH & PARTNERS, LLC E100-43100-212 MotorFuels$3,481.811516214MOTOR FUELS E100-43100-212 MotorFuels$855.871523877MOTORFUELS Total LUBE-TECH & PARTNERS, LLC 4,337.68 Unpaid MAPLE GROVE, CITYOF E601-49400-310 OtherProfessional Services$19,702.0020346WATER SERVICESEMIANNUAL Total MAPLEGROVE, CITYOF 19,702.00 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$34.80122319MILEAGE E100-41300-210 Operating Supplies (GENERAL)$50.00122319CELL PHONE G100-21709 DependentCareFSA Withhold$1,082.00122319DEPENDENT CAREFSA G500-20332 Lennar Wessel Feasibility$23.97122319EAWOPENHOUSESUPPLIES Total MARTENS, BRAD 1,190.77 Unpaid MARTIN MARIETTAAGGREGATES E100-43100-232 Gravel$2,922.3827724784CLASS 2 Total MARTINMARIETTA AGGREGATES 2,922.38 Unpaid MEISTERPAT E100-43100-417 Uniforms$215.981223192019-BOOTS Total MEISTER PAT 215.98 Unpaid MENARDS MAPLEGROVE E100-41941-210 Operating Supplies (GENERAL)$9.1650031SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$8.4850212SUPPLIES E204-42100-210 Operating Supplies (GENERAL)($191.56)52439SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$10.8252492SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$8.8153038SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$2.1054227SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$101.8355624SUPPLIES E100-42100-210 Operating Supplies (GENERAL)$159.9855774SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$126.0955829SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$41.6355963SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$2,589.9855971SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$594.9555972SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$119.9356739SUPPLIES 01/07/203:31PMCITYOFCORCORAN Page 6 Check DetailRegister© January 2020 Check AmtInvoiceComment Total MENARDS MAPLE GROVE 3,582.20 Unpaid METROWESTINSPECTION SERVICES E100-42400-300 ProfessionalSrvs (GENERAL)$27,222.202244FINALIZED INSPECTIONS Total METROWESTINSPECTIONSERVICES 27,222.20 Unpaid MILLERCHEVROLET E100-43100-220 Repair/Maint Supply (GENERAL)$399.72163861CVWREPAIR PARTS E100-43100-220 Repair/Maint Supply (GENERAL)$17.82163971CVWREPAIR PARTS E100-43100-220 Repair/Maint Supply (GENERAL)$170.00164023CVWREPAIR PARTS E100-43100-220 Repair/MaintSupply (GENERAL)$433.13CVCS635083REPAIR PARTS Total MILLERCHEVROLET 1,020.67 Unpaid MIMBACHFLEET SUPPLY INC E100-43100-220 Repair/MaintSupply (GENERAL)$589.41161765SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)($399.98)161766SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$399.98161826SUPPLIES Total MIMBACH FLEETSUPPLY INC 589.41 Unpaid MINNESOTA EQUIPMENT E100-45200-210 Operating Supplies (GENERAL)$31.31P10781SUPPLIES E100-45200-210 Operating Supplies (GENERAL)($100.75)P75054SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$40.46P86081SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$231.90P88157SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$2,441.97R30434TRACTOR SERVICE Total MINNESOTA EQUIPMENT 2,644.89 Unpaid MNDEPTOFLABOR & INDUSTRY E100-42400-437 Surcharges$4,197.401216191ST QTRSURCHARGE E100-42400-437 Surcharges$6,413.081216192ND QTR SURCHARGE E100-42400-437 Surcharges$7,486.311216193RD QTR SURCHARGE Total MN DEPTOFLABOR & INDUSTRY 18,096.79 Unpaid NAPAAUTO PARTS - CORCORAN E100-43100-220 Repair/MaintSupply (GENERAL)$466.32267393SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$66.76267742SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$715.01267870SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$38.76267873SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)($48.00)268027SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$14.69270317SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$459.98270318SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$19.30270324SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$21.29270642SUPPLIES Total NAPAAUTO PARTS - CORCORAN 1,754.11 Unpaid NORTHMEMORIAL EMSEDUCATION E100-42100-208 Training andInstruction$280.002YF-42K-NCXTRAINING Total NORTHMEMORIAL EMS EDUCATION 280.00 01/07/203:31PMCITYOFCORCORAN Page 7 Check DetailRegister© January 2020 Check AmtInvoiceComment Unpaid NORTHLANDTRUST SERVICES E311-43100-600 DebtSrvPrincipal (GENERAL)$130,000.00CORCO12BCORCO12B E311-43100-610 Interest$45,943.75CORCO12BCORCO12B G601-22500 BondsPayable-CurrentPortion$62,500.00CORCO14BCORCO14B E601-49400-610 Interest$18,537.50CORCO14BCORCO14B G602-22500 BondsPayable-CurrentPortion$77,500.00CORCO14BCORCO14B E602-49450-610 Interest$23,187.51CORCO14BCORCO14B E309-47000-600 DebtSrvPrincipal (GENERAL)$30,000.00CORCO16ACORCO16A E309-47000-610 Interest$2,300.00CORCO16ACORCO16A E312-47000-600 DebtSrvPrincipal (GENERAL)$225,000.00CORCO16ACORCO16A E312-47000-610 Interest$22,440.00CORCO16ACORCO16A E309-47000-600 Debt SrvPrincipal (GENERAL)$60,000.00CORCO18ACORCO18A E309-47000-610 Interest$9,000.00CORCO18ACORCO18A E313-47000-600 Debt SrvPrincipal (GENERAL)$65,000.00CORCO18ACORCO18A E313-47000-610 Interest$18,787.50CORCO18ACORCO18A Total NORTHLAND TRUSTSERVICES 790,196.26 Unpaid NUSSTRUCK & EQUIPMENT E100-43100-220 Repair/MaintSupply (GENERAL)$1,564.284019809PARTS/LABOR Total NUSS TRUCK & EQUIPMENT 1,564.28 Unpaid NW TRAILSASSOCIATION E100-45200-530 ImprovementsOtherThanBldgs$17,690.442020-12020 - 1STBENCHMARK Total NWTRAILSASSOCIATION 17,690.44 Unpaid OFFICE DEPOT E100-41400-210 Operating Supplies (GENERAL)$32.994119415710012,000+ SELF-INKINGNOTARY E100-41941-210 Operating Supplies (GENERAL)$25.99411941747001TABLETS, LIQUIGEL, ADVIL160CT E100-41941-200 OfficeSupplies (GENERAL)$165.84411941748001OFFICESUPPLIES E100-41941-210 Operating Supplies (GENERAL)$19.56411941748002SPOON, PLASTIC, 1,000CT E100-42100-200 OfficeSupplies (GENERAL)$154.44415364511001PD OFFICESUPPLIES Total OFFICEDEPOT 398.82 Unpaid OMNISITE E602-49450-380 Utility & Services (GENERAL)$552.0069419MONITORING Total OMNISITE 552.00 Unpaid RANDYS ENVIRONMENTAL SERVICES E100-41941-380 Utility & Services (GENERAL)$286.64122619CITY HALL GARBAGE 1280351 E100-43232-300 Professional Srvs (GENERAL)$556.88122619MONTHLY RECYCLING 1208351 E100-45200-380 Utility & Services (GENERAL)$255.08122619PARKS GARBAGE11039 E100-43100-380 Utility & Services (GENERAL)$202.52122619PUBLIC WORKS GARBAGE (9100) 12 Total RANDYSENVIRONMENTAL SERVICES 1,301.12 Unpaid REINKING, MARK E100-43100-417 Uniforms$187.992019-BOOTS2019-BOOTS Total REINKING, MARK 187.99 01/07/203:31PMCITYOFCORCORAN Page 8 Check DetailRegister© January 2020 Check AmtInvoiceComment Unpaid RICK RADECKI-SNAPONTOOLS E100-43100-210 Operating Supplies (GENERAL)$497.9510281928725TOOLS Total RICK RADECKI-SNAPONTOOLS 497.95 Unpaid ROLFERICKSON ENTERPRISES INC E100-41550-300 ProfessionalSrvs (GENERAL)$6,003.00123019MONTHLY ASSESSING FEE E100-41550-300 ProfessionalSrvs (GENERAL)$15.93123019COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$3.35123019FORMS AND SUPPLIES Total ROLFERICKSONENTERPRISES INC 6,022.28 Unpaid SCHULTZ, ALAN E100-41100-210 Operating Supplies (GENERAL)$300.00010220BRING YOUR OWNDEVICE REIMBURSEMENT Total SCHULTZ, ALAN 300.00 Unpaid SECURED COMMUNICATIONS, LLC E100-41951-300 Professional Srvs (GENERAL)$150.001254ENCRYPTION SERVICE Total SECUREDCOMMUNICATIONS, LLC 150.00 Unpaid SERVICE CHAMP E100-43100-210 Operating Supplies (GENERAL)$84.265870794-INVEHICLE SUPPLIES E100-42100-220 Repair/MaintSupply (GENERAL)$145.085870794-INVEHICLE SUPPLIES Total SERVICE CHAMP 229.34 Unpaid SPRINT E100-43100-321 Telephone$136.08391283315-21CELL SERVICE Total SPRINT 136.08 Unpaid STARTRIBUNE E100-42100-210 Operating Supplies (GENERAL)$49.272020Q112696390-2020 1Q Total STAR TRIBUNE 49.27 Unpaid SYMBOL ARTS E100-42100-417 Uniforms$2,684.750345858-INUNIFORM PATCHES Total SYMBOLARTS 2,684.75 Unpaid TEAMSTER LOCAL320 G100-21707 UnionDues$400.68JAN20UNION DUES/TLDF Total TEAMSTER LOCAL 320 400.68 Unpaid TERMINAL SUPPLY CO E100-43100-210 Operating Supplies (GENERAL)$208.4489343-01SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$228.2792994-00SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$422.4395624-00SUPPLIES Total TERMINALSUPPLY CO 859.14 Unpaid TOWMASTER E100-43100-220 Repair/Maint Supply (GENERAL)$818.00422985SERVICE E100-43100-220 Repair/Maint Supply (GENERAL)$1,011.73423179SWENSON MOTOR 01/07/203:31PMCITYOFCORCORAN Page 9 Check DetailRegister© January 2020 Check AmtInvoiceComment Total TOWMASTER 1,829.73 Unpaid VERIZON WIRELESS E100-42100-323 RadioUnits$358.109845074979RADIO UNITS E100-42100-321 Telephone$420.879845074979CELLSERVICE E100-41951-210 Operating Supplies (GENERAL)$40.019845074979Code Enforcement Ipad Total VERIZONWIRELESS 818.98 Unpaid WRIGHTHENNEPIN COOP ELECT G500-20390 Ravinia StreetLights$14.65121619Bridle/Gleason: 150-1690-5131 G500-20390 Ravinia StreetLights$15.08121619Bridle/Paddock: 150-1690-5135 G500-20390 Ravinia StreetLights$14.65121619Paddock Ln 150-1690-5137 G500-20390 Ravinia StreetLights$15.08121619Bridle Path: 150-1690-5146 G500-20390 Ravinia StreetLights$15.08121619Paddock/Bridle: 150-1690-5158 G500-20390 Ravinia StreetLights$15.081216196471 Carriage: 150-1691-0155 G500-20390 Ravinia StreetLights$15.08121619Bridle/Steeple: 150-1691-0158 G500-20390 Ravinia StreetLights$15.08121619Bridle/Bluestem: 150-1691-0168 G500-20390 Ravinia StreetLights$15.08121619Prairie/Bridle: 150-1691-0174 G500-20390 Ravinia StreetLights$15.08121619Bridle Path: 150-1691-0177 G500-20390 Ravinia StreetLights$15.08121619Elderberry Ct: 150-1691-0178 G500-20390 Ravinia StreetLights$14.6512161966TH/CEDAR: 150-1692-8373 G500-20390 Ravinia StreetLights$14.65121619Bridle/66th Ave: 150-1692-8374 G500-20390 Ravinia StreetLights$14.6512161919301 Annabelle: 150-1691-8063 G500-20390 Ravinia StreetLights$14.651216196675 Carriage: 150-1691-8064 G500-20390 Ravinia StreetLights$14.651216196681Bridle: 150-1691-8066 G500-20390 Ravinia StreetLights$14.651216196657 Bridle: 150-1691-8079 G500-20390 Ravinia StreetLights$14.6512161919130 Galloway: 150-1691-8080 G500-20390 Ravinia StreetLights$14.6512161919065 Galloway: 150-1691-8082 G500-20390 Ravinia StreetLights$29.731216196485Larkspur: 150-1692-0907 G500-20390 Ravinia StreetLights$14.651216196398Larkspur: 150-1692-0908 G500-20390 Ravinia StreetLights$14.6512161919437 LupineLN: 150-1693-0197 G500-20390 Ravinia StreetLights$14.6512161919389 LupineLN: 150-1693-0199 G500-20390 Ravinia StreetLights$14.6512161919345GoldenTR: 150-1693-0200 G500-20390 Ravinia StreetLights$14.651216196310 Steeple LN: 150-1693-0201 G500-20390 Ravinia StreetLights$14.651216196370 Steeple LN: 150-1693-0202 G500-20390 Ravinia StreetLights$14.6512161919367 Annabelle: 150-1693-5724 G500-20390 Ravinia StreetLights$14.6512161919343 Annabelle: 150-1693-5726 G500-20390 Ravinia StreetLights$14.6512161919315 Primrose: 150-1693-5731 G500-20390 Ravinia StreetLights$14.6512161919399 Primrose: 150-1693-5732 G500-20390 Ravinia StreetLights$14.65121619Primrose/Wildfl: 150-1693-5733 G500-20390 Ravinia StreetLights$14.65121619Wildflo/Gleason: 150-1693-5734 G500-20390 Ravinia StreetLights$14.65121619Gleason/Wildflo: 150-1693-5986 G500-20420 BassLakeCrossMIHome17-012$14.65121619FIRLN/75THAVE: 150-1693-7072 G500-20420 BassLakeCrossMIHome17-012$15.65121619FIRLNN: 150-1693-7074 G500-20420 BassLakeCrossMIHome17-012$14.65121619FIRLN/74THAVE: 150-1693-7075 G500-20420 BassLakeCrossMIHome 17-012$23.19121619FIR LN N/CR10: 150-1693-7076 G500-20420 BassLakeCrossMIHome 17-012$14.6512161974TH AVE N: 150-1693-7077 G500-20420 BassLakeCrossMIHome 17-012$23.19121619FIR LN N/CR10: 150-1694-0076 01/07/203:31PMCITYOFCORCORAN Page10 Check DetailRegister© January 2020 Check AmtInvoiceComment G500-20420 BassLakeCrossMIHome 17-012$14.65121619FIR LNN: 150-1694-0078 G500-20420 BassLakeCrossMIHome 17-012$14.65121619FIR LNN/LOT #8: 150-1694-0079 G500-20420 BassLakeCrossMIHome 17-012$14.65121619FIR LNN/72NDN: 150-1694-0080 G500-20420 BassLakeCrossMIHome17-012$14.6512161972ND AVEN: 150-1694-0081 G500-20420 BassLakeCrossMIHome17-012$14.65121619FIR LNN/LOT #5: 150-1694-0082 G500-20390 Ravinia StreetLights$14.65121619ANNABELLE LOT5150-1694-0821 G500-20390 Ravinia StreetLights$14.65121619PRIMROSE COURT 150-1694-4502 G500-20390 Ravinia StreetLights$14.65121619SUNFLOWER COURT 150-1694-4503 G500-20390 Ravinia StreetLights$14.65121619WILDFLOWER TRL150-1694-4505 G500-20390 Ravinia StreetLights$14.65121619WILDFLOWER TRL150-1694-4506 G500-20420 BassLakeCrossMIHome17-012$17.8912161974TH PL & MAPLE150-1694-6889 G500-20420 BassLakeCrossMIHome17-012$14.65121619JACK PINE LNN150-1694-6891 G500-20420 BassLakeCrossMIHome17-012$14.6512161974TH AVEN150-1694-6892 G500-20420 BassLakeCrossMIHome17-012$14.6512161975TH AVEN150-1694-6893 G500-20420 BassLakeCrossMIHome17-012$14.65121619HICKORYLNN150-1694-6894 G500-20390 Ravinia StreetLights$14.65121619MEADOW RUE CT150-1694-7911 G500-20390 Ravinia StreetLights$14.65121619STEEPLE CHASE LN150-1694-7917 G500-20390 Ravinia StreetLights$14.65121619SNOWBERRY CT 150-1694-7918 G500-20390 Ravinia StreetLights$14.65121619MEADOW RUECT150-1694-7919 G500-20390 Ravinia StreetLights$14.65121619STEEPLE CHASE LN150-1694-7920 Total WRIGHTHENNEPINCOOPELECT 904.62 Unpaid XCEL ENERGY E100-43100-380 Utility & Services (GENERAL)$904.40666389457UTILITIES - 9100 Total XCEL ENERGY 904.40 Unpaid ZEPSALES & SERVICE E100-41941-210 Operating Supplies (GENERAL)$1,083.929004769884SUPPLIES Total ZEPSALES & SERVICE 1,083.92 10100 Farmers State Bank$1,017,511.56 01/03/201:34PMCITYOFCORCORAN Page 1 Check DetailRegister© January 2020 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid OLSON JESSE E100-42100-100 WagesandSalaries (GENERAL)$2,290.9001-03-19PP01OFFCYCLEPAYROLL Total OLSON JESSE 2,290.90 10100 Farmers StateBank$2,290.90 FundSummary 10100 Farmers StateBank 100 GENERAL FUND$2,290.90 2,290.90 01/07/203:31PMCITYOFCORCORAN Page11 Check DetailRegister© January 2020 Check AmtInvoiceComment FundSummary 10100 Farmers StateBank 100GENERALFUND$195,487.22 204FIREARMS SAFETY($191.56) 309D/S-EQUIPMENTCERTS$101,300.00 3112012BPUBLICWORKS BONDD/S$175,943.75 312 2016ADOWNTOWN IMPROVEMENT D/S$247,440.00 313RockfordSchoolLand 2018A D/S$83,787.50 425 PULTEENCORE/BELLWETHERPROJEC$4,266.25 427GLEASON/66THPARKWAY EXTENSION$676.88 500ESCROWHOLDING FUND$4,204.22 601WATER$103,319.99 602SEWER$101,277.31 1,017,511.56 CityofCorcoran ConsultantSummary 1/9/2020 NameInvoice DateAmountDue Carson, Clelland & Schreder12/30/19 6,274.88 Landform MetroWestInspection12/23/19 27,222.20 RolfEricksonEnterprises12/30/19 6,022.28 WenckAssociates Total$ 39,519.36 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2020ClaimsWorkbook.xls STAFF REPORT Agenda Item 7c. Council Meeting: January 9, 2020 Prepared By: Director Matt Gottschalk Topic: National Incident-Based Reporting System Joint Powers Agreement Action Required: Approval Summary: The police department is required to report annual crime statistics to the FBI for the national Uniform Crime Report (UCR). The federal government has added a National Incident-Based Reporting System (NIBRS) component to the Uniform Crime Report reporting standards. This means that the City needs to change the amount of crime information reported and the manner in which it is reported. NIBRS compliance is a federal mandate. A majority of the crime reporting happens through our police records system called LETG. In order to assist agencies in becoming NIBRS compliant the State of Minnesota, through the Bureau of Criminal Apprehension (BCA), has made grant funding available to help agencies cover the cost of making their systems compliant. The Corcoran Police Department is the lead agency for our LETG police records system consortium consisting of 14 agencies. The Police Department is working with LETG to make our records system NIBRS compliant. The attached Joint Powers Agreement is required to receive grant funding from the BCA. Once executed, the City will be eligible for reimbursement of $8,000 to offset the entire cost of making our records system NIBRS compliant. Financial/Budget: Approving resolution 2020-04 to enter the Joint Powers Agreement with the State of Minnesota will result in eligibility to receive $8,000 in grant funding reimbursement from the State of Minnesota. Council Action: Approve Resolution 2020-04 to enter into the Joint Powers Agreement with the State of Minnesota. At ta chments: 1.Resolution 2020-04 2.National Incident Based Reporting System Joint Powers Agreement City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-04 Page 1 of 1 Motion By: Seconded By: RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF CORCORAN ON BEHALF OF ITS POLICE DEPARTMENT WHEREAS, the City of Corcoran on behalf of its Police Department desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to receive funding to use to implement an adapter to make its records management system compatible with Minnesota National Incident-Based Reporting System requirements for which the Police Department is eligible. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF CORCORAN, 1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Corcoran on behalf of its Police Department is hereby approved. A copy of the Joint Powers Agreement is attached to this Resolution and made a part of it. 2. That the Director of Public Safety, Matt Gottschalk, or his or her successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the agreement with the State. To assist the Authorized Representative with the administration of the agreement, Lieutenant Ryan Burns is appointed as the Authorized Representative’s designee. 3. That Ron Thomas, the Mayor for the City of Corcoran, and Brad Martens, the City Administrator, are authorized to sign the State of Minnesota Joint Powers Agreement. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 9th day of January, 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director SWIFT Contract Number: XXXXXX DPS/BCA NIBRS JPA (October 2019) 1 Joint Powers Agreement National Incident-Based Reporting System (NIBRS) State of Minnesota SWIFT Contract Number: 170321 This Agreement is between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the Bureau of Criminal Apprehension [BCA] ("State"), and the City of Corcoran on behalf of its Police Department ("Governmental Unit"). Recitals Under Minnesota Statutes § 471.59, subdivision 10, the State is empowered to engage such assistance as deemed necessary. The BCA is the state agency that collects incident data and through which Minnesota crime statistics are reported to the Federal Bureau of Investigation (FBI). The FBI has established January 1, 2021, as the deadline by which all states must submit crime statistics in the National Incident-Based Reporting System (NIBRS) format. The State is in need of assistance from the Governmental Unit to implement and certify the integration of incident reporting and the submission of crime statistics in the NIBRS format as well as crime statistics unique to Minnesota (MN-NIBRS). Agreement 1 Term of Agreement 1.1 Effective Date. The Agreement is effective on the date the State obtains all required signatures under Minnesota Statutes § 16C.05, subdivision 2. 1.2 Expiration Date. The Agreement ends December 31, 2020, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 2 Agreement between the Parties Law enforcement agencies in the State of Minnesota are required to report crime statistics to the State. Subsequently the State reports those statistics to the FBI pursuant to Minnesota Statutes § 299C.05. Current crime statistics reporting has less detail than is required to be MN-NIBRS compliant. The State has funding available to assist the Governmental Unit to implement and certify crime statistics reporting to meet MN-NIBRS requirements as well as submit incident data for use during investigations pursuant to Minnesota Statutes § 299C.40. The Governmental Unit will: 1. Continue to submit its crime statistics until its submissions have been certified by State as MN-NIBRS compliant. 2. Coordinate and communicate with any other government agencies using Governmental Unit’s records management system (“RMS”) to do crime reporting to ensure that all understand the benefits of transitioning to NIBRS. 3. Draft and execute an agreement with its RMS vendor to implement an electronic submission format that will report its incident data in a format that meets BCA and MN-NIBRS reporting requirements. The Governmental Unit’s agreement with its RMS vendor must provide that the vendor: (a) guarantees the Governmental Unit is compliant with State’s requirements as listed below in Items 10 and 11 below; (b) is notified by the Governmental Unit of changes to the requirements listed below in Items 9 and 10; (c) is provided by the Governmental Unit with documentation of the Crime Reporting System (“CRS”); (d) is required to assist in the resolution of any errors during the testing period and the corrective fixes be available to existing and future MN-NIBRS installations at no additional cost; (e) provides the Governmental Unit with any documentation necessary for the successful operation of the input submissions. 4. Submit the agreement draft with its RMS vendor to the State for approval prior to execution. 5. Create a project plan with its RMS vendor identifying how the vendor will ensure that all the work required for the Governmental Unit to submit incident data and MN-NIBRS complaint crime statistics are within the scope of this Agreement. 6. Submit the project plan with its RMS vendor to the State for approval. 7. Refrain from authorizing work on the implementation of the MN-NIBRS compliant submissions until the State approves the RMS vendor agreement draft, the agreement is executed, and the State approves the RMS vendor project plan. SWIFT Contract Number: XXXXXX DPS/BCA NIBRS JPA (October 2019) 2 8. Require the Governmental Unit’s staff and the staff of the RMS vendor attend periodic status meetings and demonstrations organized by the State. 9. Assure the RMS vendor installs a version of software that is compliant with the State requirements. 10. Ensure that the implementation meets the requirements of the Minnesota Department of Public Safety’s Security Architecture, State of Minnesota Non-Visual Access Standards (https://mn.gov/mnit/assets/Stnd_State_Accessibility_tcm38-61585.pdf), and the CRS Vendor Adapter Specifications, and the CRS Data Mapping Requirements, which are posted on the CJIS Launch Pad (https://bcanextest.x.state.mn.us/launchpad/). These documents and any revisions posted to the website are incorporated into this Agreement by reference. The Governmental Unit is responsible for checking the website periodically for updates to these documents and providing any changes to its RMS vendor. 11. Test its electronic submissions in the State’s test environment according to the “CRS Agency Vendor Test Plan” posted on the CJIS Launch Pad at https://bcanextest.x.state.mn.us/launchpad/ located under MNJIS Training/ NIBRS. This document and any revisions posted to the website are incorporated into this Agreement by reference. The Governmental Unit is responsible for checking the website periodically for updates to these documents and providing any changes to its RMS vendor. 12. Achieve certification for its electronic submissions by sending three (3) consecutive months of MN-NIBRS compliant statistics with an error rate below 4% each month, a requirement of all government agencies reporting crime utilizing the RMS. 13. Transition reporting MN-NIBRS compliant crime statistics in coordination with the State at a date and time specified by the State. The State will: A. Accept Governmental Unit’s crime statistics in the existing format in use on the effective date of this Agreement. B. Provide the Governmental Unit with documents listed in Items 10 and 11 above and maintain their accuracy including any changes made by the State or FBI. C. Review Governmental Unit’s agreement draft with its RMS vendor for the required content and either approve or disapprove the agreement. It the draft is disapproved, the State will notify Governmental Unit of the required changes to receive approval. State will review and act within ten (10) business days of receiving the agreement draft from the Governmental Unit. D. Review Governmental Unit’s project plan with its RMS vendor and either approve or disapprove the plan. If the plan is disapproved, the State will notify the Governmental Unit of the required changes to receive approval. State will review and act within ten (10) business days of receiving the plan from the Governmental Unit. E. Schedule periodic status meetings and demonstrations as needed to ensure the project is completed. F. Provide electronic schema and sample submission files that Governmental Unit can share with its RMS vendor. G. Provide access to its test environment so that Governmental Unit can test its submissions. H. Verify and validate Governmental Unit’s submissions during the test period. I. Provide training to Governmental Unit on the submission requirements and best practices for MN-NIBRS compliance. J. Verify and validate Governmental Unit’s submissions during the certification period including those made by government agencies using the RMS. K. Issue written certification of MN-NIBRS compliance to Governmental Unit when the standards for submission have been met. L. Provide access to its production environment and authorize Governmental Unit to switch to MN-NIBRS reporting following the written certification. 3 Payment The State will make payments to the Governmental Unit in accordance with the following deliverables list. Deliverable Payment Receipt of an executed Agreement between Governmental Unit and its RMS vendor $1,000 Approval of project plan $1,000 Receipt of m apping document of RMS data elements to CRS data elements $1,000 Submission of first successful test $1,000 Completion of training provided by vendor $1,000 Submission of RMS documentation to support successful operation (training and/or administrative documentation) $1,000 Successful completion of the CRS agency vendor $1,000 SWIFT Contract Number: XXXXXX DPS/BCA NIBRS JPA (October 2019) 3 NIBRS test plan by Governmental Unit staff Certification of submissions of all appropriate investigative and crime data by the Governmental Unit $1,000 The total obligation of the State under this Agreement will not exceed Eight Thousand and 00/100 Dollars ($8,000.00). 4 Authorized Representatives The State’s Authorized Representative is the person below or her successor: Name: Dana Gotz, Deputy Superintendent Address: Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Street East Saint Paul, MN 55106 Telephone: 651.793.1007 Email Address: dana.gotz@state.mn.us The Governmental Unit’s Authorized Representative is the person below or his/her successor: Name: Matt Gottschalk, Director of Public Safety Address: 8200 County Road 116 Corcoran, MN 55340 Telephone: 763.420.8966 Email Address: mgottschalk@ci.corcoran.mn.us 5 Assignment, Amendments, Waiver, and Agreement Complete 5.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 5.3 Waiver. If the State fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 5.4 Agreement Complete. This Agreement contains all negotiations and agreements between the State and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 6 Liability The State and Governmental Unit agree each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The State’s liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes § 3.736, and other applicable law. The Governmental Unit’s liability shall be governed by provisions of the Municipal Tort Claims Act, Minnesota Statutes §§ 466.01-466.15, and other applicable law. 7 State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the Governmental Unit’s books, records, documents, and accounting procedures and practices relevant to this agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this Agreement. 8 Government Data Practices The Governmental Unit and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the Governmental Unit or the State. If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data to the requesting party before the data is released. 9 Venue Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. SWIFT Contract Number: XXXXXX DPS/BCA NIBRS JPA (October 2019) 4 10 Termination 10.1 Termination. The State or the Governmental Unit may terminate this agreement at any time, with or without cause, upon 30 days’ written notice to the other party. 10.2 Termination for Insufficient Funding. The State may immediately terminate this agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Governmental Unit. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Governmental Unit will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Governmental Unit notice of the lack of funding within a reasonable time of the State’s receiving that notice. 11 Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: 6, Liability; 7, Audits; 8, Government Data Practices; and 9, Venue. 1. STATE ENCUMBRANCE VERIFICATION 3. DEPARTMENT OF PUBLIC SAFETY; BCA Individual certifies that funds have been encumbered as required by Minnesota Statutes §§ 16A.15 and 16C.05. By: ______________________________________________ (with delegated authority) Signed: ____________________________________________ Title: _____________________________________________ Date: ______________________________________________ Date: _____________________________________________ SWIFT PO Number: _____3-64372______________________ 4. COMMISSIONER OF ADMINISTRATION As delegated to Office of State Procurement 2. GOVERNMENTAL UNIT By: ________________________________________________ By: _______________________________________________ Date: _______________________________________________ Title: ______________________________________________ Date: ______________________________________________ By: _______________________________________________ Title: ______________________________________________ Date: ______________________________________________ STAFF REPORT Agenda Item 7d. Council Meeting: January 9, 2020 Prepared By: Lieutenant Burns Topic: Waiver request for amplified sound 20201 County Road 50, September 19, 2020 Action Required: Approval Summary: Resident is requesting a waiver for amplified sound at their residence located at 20201 County Road 50, and waiver for parking at the City Park across the street from their residence located at 20200 County Road 50 on Saturday September 19, 2020. Request is for amplified sound until 12:00AM for a wedding gathering. This is a private event, no on-street parking, and onsite sanitation for approximately two hundred and fifty guests. If approved, gathering may be shut down for public safety reasons. At this point the application was approved as submitted by the operations group of Public Safety, Code Enforcement and Public W orks. Financial/Budget: N/A Council Action: 1. Authorize a waiver for amplified sound until 12:00AM on Saturday, September 19, 2020, located at 20201 County Road 50. Attachments: 1. Application for Contract Police Security. STAFF REPORT Agenda Item 7e. Council Meeting: January 9, 2020 Prepared By: Jessica Beise Topic: Finance Agreement Transfer Action Required: Approval Summary: As part of the 2016 Downtown Utility and Street Improvement Project, the City entered into fee agreements with several properties for the payment of the utility connection fees. Corcoran Crossroads is in the process of being sold and has such an agreement. The City has been approached by the seller and buyer to transfer the fee agreement into the buyer’s name. The City Attorney recommended a simple agreement that outlines that finance agreement be transferred to the new owners. Under the current fee agreement, the City would require the fees paid at time of property sale. By allowing the assessment agreement to continue the City would continue to receive payment as it does today. If the City did not have a fee agreement, any assessments would typically be carried onto new owners unless required to be paid as part of the title work during the property sale. A draft of the finance agreement transfer agreement, will be sent separately and will be placed in the house agenda packet. Financial/Budget: The assessed fees paid by fee agreement have a 2.72% interest rate. Council Action: Authorize staff to execute the Assessment and Financing Agreement for 7625 County Road 116; PID 26-119-23-11-0013. Attachments: None 7625 COUNTY ROAD 116; PID 26-119-23-11-0013 This Assessment and Finance Agreement is for the property located at 7625 County Road 116, Corcoran, Minnesota; PID # 26-119-23-11-0013; legally described as follows: ("Subject Property"). WHEREAS, the City of Corcoran has implemented construction of the Downtown Utility and Street Improvement Project ("Project"); and WHEREAS, the City of Corcoran separately assessed the street and trunk utility costs pursuant to Minn. Stat 429; and WHEFCEAS, in 2016, the City offered a voluntary utility assessment to benefitted properties for the fees over a period often (10) years at an interest rate of 2.72%; and WHEREAS, the City of Corcoran and the City of Maple Grove established Initial Fees associated with the Project as outlined below: City Water Connection: City Sewer Connection: $1,030 $1,030 1 City Water TLAC : City Sewer TLAC: Maple Grove Fee $4,294 Total: $14,614 ("Initial Fees") These Initial Fees were to be paid at either the time of connection or pursuant to a City approved Assessment and Financing Agreement; in addition to these Initial Fees, additional usage fees and sewer access charges (SAC) will exist at time of connection ("Additional Costs"); WHEREAS, in 2016, the City offered to assess the Initial Fees for the benefitted properties over the same time period and at the same interest rate as the special assessments levied within said Project; and WHEREAS, the current owner of the Subject Property, A&E Enterprises, LLC, entered into an approved Assessment and Financing Agreement with the City and agreed to an assessment of the Initial Fees, as contemplated above, on the Subject Property in the amount of $14,614 over a period often (10) years commencing in 2017 and at the same interest rate charged by the City in the special assessment of the Project costs to the Subject Property; and WHEFCEAS, the Assessment and Financing Agreement agreed to by A&E Enterprises, LLC and the City mandates that all Initial Fees and Additional Charges to the Subject Property become irrlmediately due upon the sale of the Subject Property, absent an agreement to the contrary; and WHEF�EAS, A&E Enterprises, LLC intends to sell the Subject Property to the new property owner LLC ("New Property Owner"); and WHEREAS, New Property Owner and the City desire to enter into this Assessment and Financing Agreement in which the New Property Owner agrees to be bound by all of the terms contained herein; and 2 WHEREAS, New Property Owner acknowledges that the Initial Fees have been capped, and contemplate only one sewer and water connection, Additional Costs may be due as outlined In t is Agreement. NOW, THEF�EFOF�E, it is agreed: Property Owner of Subject Property identified above hereby requests and the City agrees, in lieu of having the remaining Initial Fees and Additional Charges become immediately due upon New Property Owner's purchase of the Subject Property, to have the unassessed portion of the Initial Fees, originally totaling $14,614, assessed to the Subject Property over the term specified herein. New Property Owner acknowledges and agrees that a total of $9,234.14 remains to be assessed and will be assessed over the remaining term. In addition, an assessment of $1, 688.82 has been certified (but not yet paid) in 2019 for the year 2020. This amount will also be the responsibility of New Property Owner if it is not paid prior to New Property Owner's closing on the purchase of the Subject Property. 2. That the assessment of the Initial Fees shall be over the unexpired portion of the original ten (10) year term which commenced in 2017 and at the same interest rate charged by the City in the special assessment of the Project costs to the Subject Property. 3. The above assessment of Initial Fees is based on one sewer and water connection and is based on the present use of the property. Any additional sewer and water connections to the system, any land or building use that results in an increased number of fixtures, or any increase in Met Council Sewer Access Charges (SAC) from the initial review for connection may result in Additional Costs to the property which shall become due immediately at the rates in place at the time required. 4. Upon the sale or transfer of the Subject Property by New Property Owner to another party, all Initial Fees and Additional Costs to the Subject Property will become immediately due at the rates in place at the time of the sale. [Signatures on following page] 3 STATE OF MT�(NESOTA ss. COUNTY OF HETINEPIN NEW PROPERTY OWNER Title The foregoing instrument was acknowledged before me this day of , 2020 by ,the of LLC, on behalf of the company. Notary Public THIS INSTRUMENT WAS DRAFTED BY: John J. Thames, Esq. CARSON, CLELLAND & SCFREDER 63 00 Shingle Creek Parkway, Suite 3 OS Minneapolis, l�'Il�T 55430 763-561-2800 0 STAFF REPORT Agenda Item 7f. Council Meeting: January 9, 2020 Prepared By: Jessica Beise Topic: Establishing an Absentee Ballot Board Action Required: Approval Summary: The City is required to have an Absentee Ballot Board to accept or reject absentee ballots as outlined in statute. City staff members serve on the board and will be trained on January 6, 2020 to review the absentee ballots for the Presidential Nomination Primary, State Primary, and General elections. Financial/Budget: N/A Council Action: Approve the Resolution 2020-05 Establishing an Absentee Ballot Board. Attachments: 1.Resolution 2020-05 Establishing an Absentee Ballot Board. City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-05 Page 1 of 1 Motion By: Seconded By: RESOLUTION ESTABLISHING AN ABSENTEE BALLOT BOARD WHEREAS, the City of Corcoran is required by Minnesota Statutes 203B.121, Subd. 1 to establish an Absentee Ballot Board effective January 17 through November 3, 2020; and WHEREAS, this board will bring uniformity in the processing of accepting or rejecting returned absentee ballots in the City of Corcoran; and WHEREAS, the Absentee Ballot Board would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 or city staff trained in the processing of absentee ballots; THEREFORE, BE IT RESOLVED THAT, the Corcoran City Council hereby establishes an Absentee Ballot Board as provided by Minnesota Statures 203B.121. BE IT FURTHER RESOLVED, that the members of the Absentee Ballot Board for the 2020 Presidential Nomination Primary, State Primary, and General Elections are hereby named as Michelle Friedrich, Michael Pritchard, Joe Rotz, Shawna Zuther, and Paula Steelman. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 9th day of January, 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-06 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING A TOBACCO LICENSE IN THE CITY OF CORCORAN, MINNESOTA WHEREAS, the business of Corcoran Crossroads is in the process of being sold; and WHEREAS, a tobacco license application has been submitted by Harikrishna LLC doing business as (DBA), Corcoran Crossroads Market Place in accordance with Chapter of 114 of the City Code of Corcoran; and WHEREAS, the license period runs from the date of approval until June 30th, 2020 when tobacco licenses are renewed annually; and WHEREAS, a background investigation is in the process of being completed in accordance with Chapter 114 of the City Code of Corcoran; and THEREFORE, BE IT RESOLVED, contingent up the results of the background investigation, that the Council of the City of Corcoran hereby approve the tobacco license for Harikrishna LLC, DBA Corcoran Crossroads Market Place. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 9th day of January 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director 7g. STAFF REPORT Agenda Item 7h. Council Meeting: January 9, 2020 Prepared By: Jessica Beise Topic: 2020 Open Book Meeting Action Required: Approval Summary: Since 2015, the City Has hosted an Open Book meeting in place of a Local Board of Appeal and Equalization meeting. The Open Book meeting is coordinated by the City Assessor’s office in place of having Council members trained to review property assessments The Open Book meeting is an informal review between the property owners and the assessor/appraiser to resolve assessment questions prior to the county board of appeal and equalization. Residents are not required to appear at the Open Book Meeting, but attendance is strongly recommended if appealing an assessment. Residents may appeal directly to the county board of appeal and equalization. In previous years it has been hosted on the second Thursday in April. The proposed date for 2020 is April 9, 2020. Financial/Budget: The assessor costs associated with an Open Book meeting are the same as a Local Board of Appeal meeting. Recommendation: Host the Open Book meeting as proposed. Council Action: Host the Open Book meeting as proposed. STAFF REPORT Agenda Item 9a. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: Low Cost Paving Options - Assessment Policy Review Action Required: Direction Summary: Staff presented information to the Council on low cost paving options at the November 14th meeting. The information focused on potential costs for a “shape and pave” approach and shared data on updated traffic counts on gravel roads. The Council directed staff to provide one or two preferred sections of road for paving and begin review of financing. Prior to staff presenting preferred options and financing, it is requested that the City Council review the existing assessment policy. This review is particularly important in lieu of the change in the development rights ordinance related to paving gravel roads. The update eliminated the need to be on a paved road to achieve one development right per 10 acres. The existing assessment policy includes the following language for streets under the category of “Reconstruction and Rehabilitation” which this type of project would be considered: • City shall obtain a letter of benefit or similar to establish benefit to properties affected by the project • Assessment shall be 90 percent of the low value of the benefit o Example: If direct benefit was found to be $12,000-$15,000 per unit, the assessment would be $10,800 per unit ($12,000 x .9 = $10,800) o Example: If indirect benefit was found to be $3,000-$5,000 per unit, the assessment would be $2,700 per unit ($3,000 x .9 = $2,700) • Each existing unused development right and newly created development right will be assessed an amount equal to the assessment of a direct access property • Landowners receiving assessments for existing unused development rights may pay up front or defer until time of plat with no accrued interest during the deferral period. Staff is interested in obtaining feedback from the City Council on the following specific items: • Does the Council still support the assessment level of 90 percent of the low value of the benefit? • Does the Council still support assessments for properties indirectly served by a road that is paved? • Does the Council still support charging one assessment unit for each development right now that no additional rights are created with paving? Page 2 Once staff receives feedback from the above questions staff will proceed forward with a recommendation for consideration. Any changes would require an amendment to the assessment policy. Financial/Budget: The assessment policy outlines responsibilities for costs related to infrastructure improvements. Specific finance projections for a recommended project will be presented at a future meeting. Options: 1. Direct staff to make no changes to the special assessment policy. 2. Direct staff to make changes to the special assessment policy. Recommendation: Staff believes that reducing or eliminating special assessments for unused development rights should be considered by Council. Doing so may increase support for projects, however it would reduce the revenue received. Council Action: Provide staff direction on whether amendments should be made to the assessment policy. Attachments: 1. Special Assessment Policy Page 1 of 19 Special Assessment Policy Purpose: The City's special assessment policies and procedures have been established to: 1. Provide a stable and continuing source of funding within the financial capacity of the City, in combination with federal, state, county, and other local financial resources available to the City, to accommodate infrastructure needs for new development, redevelopment, and maintenance within the existing community in the most cost-effective manner. 2. Balance needs and costs for new and existing infrastructure to support and promote economic development and growth as well as maintenance within the existing community by providing for the equitable distribution of infrastructure costs to ensure that specific developments are financially self-supporting to the extent warranted. 3. Provide a comprehensive, well-constructed and well-maintained infrastructure system that services individual properties and takes advantage of economies on a regional scale and flexibility in the timing of infrastructure development. 4. Respond to community needs and desires for health, safety, welfare; accessibility, and mobility provided by new infrastructure and the maintenance of existing infrastructure. 5. Function in harmony with the City's comprehensive plan and growth area plans by providing the infrastructure and amenities associated with those plans thereby promoting orderly growth in areas where services are available or can be provided at the most reasonable cost. 6. Provide the City Council and staff with guidelines and methods to efficiently distribute infrastructure costs to benefiting properties in an equitable and consistent manner thereby enhancing the value of property by assigning a proportionate value of the improvements to the properties deriving benefit from the improvement. General Policy Statement: While the special assessment purposes, policies and procedures have been identified herein, the City Council may deviate from this policy when such rationale in equity arises or the law is required. I. Policy Definitions: A. Adjacent Property: A property directly adjacent to public improvements. Page 2 of 19 B. Access: Properties shall be considered to have access to public street improvements when they may enter onto the improvement from their own private driveway, private road, or public street, or when the street classification would allow the property to be granted driveway access. Properties shall be considered to have access to underground utility improvements when they directly abut the property or may be available to the property by utility or road easement/ROW, and the City has included the property within a defined services area approved for immediate utility service. C. Accrued Interest (or Compounded Interest): Interest which is calculated not only on the initial principal but also the accumulated interest of prior periods. D. Adjusted Area: An area of a benefited property that has been modified by an adjustment factor to more accurately represent the true benefit that property receives from an improvement in comparison to other properties in the assessment area. The adjustment will be based on the improvement design parameters that are applicable to that parcel, as approved by the City Council. Design parameters that may be used to determine the adjustment factor include, but are not limited to, trip generation, storm water runoff coefficients, water or sanitary sewer use, needed fire flow, and zoning or future land use. E. Assessed Cost: Those costs of public improvements that have been determined to benefit specific properties. The assessed cost will be equal to the project cost minus the City cost. Project costs eligible for assessment include all costs associated with the improvements, including, but not limited to, land acquisition, demolition, construction, administration, engineering, legal, financing and other costs as determined by the City Council. The financing charges include all costs of financing the project. These costs include, but are not limited to, financial consultant's fees, bond attorney's fees, and capitalized interest. F. Assessable Footage: The assessable footage is the total front footage of all of the benefiting properties, calculated by using the front footage method. ( G. Assessment Rate: The assessment rate for improvements other than streets is determined by dividing the assessable cost of an improvement by the total number of assessment units such as the total adjusted front footage or square footage, acreage, number of lots, or number of parcels. H. Assessment Unit: Front footage, area, or unit used to compute the costs on the basis of individual assessments. I. Benefit: The increase in property value as a result of a public improvement such as a street, sidewalk, trail, curb and gutter, water main, sanitary sewer, storm sewer, park, or street landscaping. Page 3 of 19 J. Deferment: A process of postponing the collection of the cost of public improvements and funding them as a system cost with the intention of collecting the cost at a later date. K. Driveway Approach: That area which lies between the existing pavement to the right- of- way line; curb cut to curb cut. For assessment purposes driveway approach refers to the road surfacing, not stormwater conveyance such as ditching or culverts. L. Front Footage: The distance measured along the right-of-way line that directly abuts an improvement, not counting Side-Lot Footage. M. Limited Access Street: A street, such as a major or minor collector street, which because of its high volume of traffic has been designated by the City for controlled access, meaning the number of access points to the street will be limited. N. Lot Definitions: 1. Corner Lot: A lot located at a street intersection having both front and side-lot footage. 2. Double Frontage Lot: A lot with access to two separate non- intersecting or intersecting streets but not a corner lot. 3. Irregularly Shaped Lot: Those lots abutting curved streets, cul-de- sacs, or other lots where there is more than five feet of difference in length between the front and back lot lines. 4. Rectangular Lot: A lot with less than five feet of difference in length between the front and back lot lines. O. Public Improvement: Improvements as allowed by State statute that provide a special benefit to properties, including but not limited to streets, sidewalks, trails, curb, gutter, sanitary sewer systems, storm sewer systems, water treatment and distribution systems. P. Special Assessment: A legal process whereby the benefited property is charged for all or a portion of the cost of public improvements. Q. Standards for Surface Improvements: Standards for surface improvements have been established in the City's Engineering Standards. R. Street: All public ways designed as means of access to the adjoining properties. Streets are classified into six groups and classified per a Collector or Local street status in the City's Comprehensive Plan: 1. Local Gravel – Local gravel streets have lower traffic counts as compared to collector gravel streets, have a gravel finish, and utilize rural ditches for stormwater conveyance. Examples include, but are Page 4 of 19 not limited to, Hidden Ponds Drive, Meadow Circle, Nystrom Lane, Rush Meadow Lane, and Treeline Drive. 2. Collector Gravel - Collector gravel streets have higher traffic counts as compared to local gravel streets, have a gravel finish, and utilize rural ditches for stormwater conveyance. Examples include, but are not limited to, Trail Haven Road, Cain Road, Bechtold Road, Old Settlers Road, and Willow Drive. 3. Rural Local Asphalt – Rural local asphalt streets have a bituminous finish and utilize ditches for stormwater conveyance. Examples include, but are not limited to, Cates Longhorn Road, Abilene Lane, Butterworth Lane, Hunter Road, and Dassel Lane. 4. Urban Local Asphalt – Urban local asphalt streets have a bituminous finish and utilize curb and gutter for stormwater conveyance. Examples include, but are not limited to, Bridle Path, Carriage Way, Prairie Sage Lane, and Sorrel Court. 5. Rural Collector Asphalt – Rural collector asphalt streets have higher traffic counts than local streets, have a bituminous finish, and utilize ditches for stormwater conveyance. Examples include, Oakdale Drive. 6. Urban Collector Asphalt – Urban collector asphalt streets have higher traffic counts than local streets, have a bituminous finish, and utilize curb and gutter for stormwater conveyance. Examples include, Gleason Parkway. S. Street Treatment Definitions: 1. Crack Seal and Seal Coat - Crack sealing involves patching and sealing cracks in the roadway. This is followed by seal coating, which involves spraying the road with oil and covering it with a layer of small rock. Crack sealing and seal coating is generally considered routine roadway maintenance. The recommended interval is 6-8 years with first application about 7 years after new roadway construction. 2. Mill and Overlay - Milling and overlaying consists of grinding off the upper layer of asphalt (in urban sections) and replacing it with a new layer of asphalt. This is generally done on roadways that have a fair amount of cracking and other surface distress, usually at about 60% of the street's life cycle. This is considered a structural improvement that will renew the street surface and extend its useful life. 3. Rehabilitate - Rehabilitating a roadway consists of grinding up the existing Page 5 of 19 asphalt and mixing it with a portion of the underlying gravel base (typically 4"- 8"). This combination of bituminous and gravel is then used as the new road base, and a new asphalt surface is paved over this. This is generally done on roadways that have a significant amount of distress. This can be a good alternative to reconstructing a road if the existing road base appears to be structurally sufficient. 4. Reconstruct - Reconstructing a roadway includes improving a gravel road to a paved road or completely removing the existing road and underlying gravel and sand base material, and constructing a new road section. This may also include correcting any poor base material beneath the section, or updating the road to meet design standards such as width and drainage. This is often done in conjunction with utility repairs/replacement. Generally done on roadways that exhibit signs of major distress, such as rutting, cracking, and potholes. T. System Cost: That portion of the assessable cost that benefits properties whose assessments are deferred because they qualify for green acres status, are located outside of the City limits, or are unable to make use of the improvements due to factors beyond their control. The City may reimburse itself for such system costs from the benefitting properties when the basis for the deferral is no longer valid. U. Unit: A unit, for purposes of defining an assessment, may include, but is not limited to: a household; a parcel/lot; water or sewer main length and size; sidewalk or trail length, width and depth; driveway approach length, width and depth. II. Policy Implementation and Procedures: A. Assessment Classification The assessment process shall address the feasibility of physical construction and also the affordability of the improvements. In meeting these responsibilities, a classification system is established below for public improvement projects based on the design capacity and the level of use. Cost apportionment is based on the extent of use of the improvement by the benefiting property owners and City policies for street paving, curb, gutter, and sidewalk construction shall be used as a basic guide. The classification system groups improvements into the three categories: • Type I improvements consist of projects that are mostly of benefit to the abutting properties and include local streets, curb, gutter, water and sewer services, and driveway improvements. Street construction, sidewalk, paving, storm sewer, sanitary sewer, and water mains may be Type I if solely designed to serve the abutting properties. • Type II improvements consist of projects that benefit a larger, yet definable, area. Street construction, sidewalk, paving, storm sewer, sanitary sewer, and water mains may also be Type II if the improvement benefits a larger area. Collector streets, which are likely to be used by a broader segment of the public, should be proportionately assessed to a larger area. Page 6 of 19 • Type III improvements consist of large-scale projects of benefit to the entire City regardless of location. The criteria for designation of any improvement as Type III are facilities that serve areas larger than a definable neighborhood or those areas separated by major identifiable barriers, such as creeks, or county roads. Typically, Type III improvements are financed through a combination of Federal and State appropriations and available City funds; however, special assessments may be needed to fully fund the project. If financial assistance is received by the City from the Federal Government, from the State of Minnesota, the County, or from any other source to defray a portion of the costs of a given improvement, such aid will be used first to reduce the "City cost" of the improvement. If the financial assistance received is greater than the normal "City cost", the remainder of the aid will be applied according to the terms of the assistance program or at the Council's discretion. The assessment classifications are listed in Table 1 below. The City Council may from time to time adjust the classification of improvements to maintain the equitability of the assessment cost. Table 1. Assessment Classification Type I Improvements Type II Improvements Type III Improvements Curb & Gutter Trunk Sanitary Sewers (greater than 8" diameter) Bridges Sidewalks and trails, 5 feet wide or less Trunk Water Main (greater than 8" diameter) and Looped Water Main Community Facilities Library Law Enforcement Fire Station Sanitary Sewer Laterals (less than or equal to 8" diameter) Collector Streets Water Main (less than or equal to 8" diameter) Sidewalks and trails, greater than 5 feet wide Community Parks Sewer & Water Services Storm Drainage Improvements Wastewater Treatment Facilities Local Streets/Alleys Pumping Stations Water Tower Storm Drainage Improvements Water Treatment Plant Other improvements mandated or authorized by law B. Methods of Assessment The City shall use the following methods in determining assessments for public improvements. Page 7 of 19 1. Front Footage Method This method computes the assessable frontage for the project and for each property. The assessment rate is obtained by dividing the total assessable cost by the assessable footage in an assessment district. The assessment for each parcel is then obtained by multiplying the assessment rate times the front footage for each property. Front footage is determined as follows: a. For rectangular lots, the front footage shall be the same as the front footage at the right-of-way. b. For irregularly shaped lots, the front footage will typically be calculated as the width of the lot as defined in the City's zoning ordinance, although other methods may be used at the City's discretion (such as average lot width) if they are determined to be more equitable. c. For all corner lots, street assessments, regardless of the orientation of the house, shall be based on one-half of the footage of the road being improved. d. For a rectangular corner lot, water and sewer assessments, regardless of the orientation of the house, the short side of the lot shall be considered to be the "frontage". e. Double frontage lots may be assessed for any street improvement that it has direct access to, if the lot is of such size that it could be split into multiple buildable lots. The front footage for each improvement will be determined in accordance with the above- described policies, whichever is appropriate. 2. Area Method This method computes cost on a square foot or acreage basis. The assessment rate is determined by dividing the total assessable cost by the total benefiting area. A parcel's assessment is then determined by multiplying the assessment rate times the benefiting area of the parcel. When the benefiting area includes both platted and un- platted properties, the gross benefiting area will be used to apportion the benefit among the properties. An adjustment factor reflecting land use may be applied to a parcel's benefiting area in some cases. For example, for storm sewer design, the assumed rate of runoff per acre from a commercial lot is greater than the runoff rate from a residential lot. If all uses are the same in a project area (single family, multi- family, commercial, or industrial), the assessment rate is the same for all. Where there is variation in residential density or uses, the assessment rate may be adjusted to reflect the corresponding differences in benefit. The assessable area shall include all properties legally eligible for assessments. The following items may not be included in area calculations: public right-of-ways, natural waterways, lakes or other wetlands. 3. Unit Method This method computes the costs on the basis of individual assessment units. For example, sewer and water services, sidewalks, trails, and driveway approaches are typically considered separate individual units. The total project cost is divided by the total number of assessment units to calculate the fixed cost. Assessment units could be determined on a per lot or per unit basis, or any combination thereof. For lots that may be further Page 8 of 19 subdivided, the City may determine the number of assessable units based on the number of equivalent lots that could be created from a particular parcel. 4. Combination Method This method involves using one or more of the above defined methods to more equitably calculate assessments. The combination method may be considered when there is varying land use, undeveloped properties available for future development, or other circumstances involving the defined public improvement that may provide assessment inequities. C. Determination of Assessable Costs, Rate and Term 1. Water System a. Water Mains: The assessable cost for installing new water main improvements shall be based on the level of service required by the property. In residential areas, 100% of the cost of installing water main that is 8-inches in diameter or less shall be assessed to the benefiting properties, and up to 50% for reconstruction, see chart below. In commercial areas, 100% of the cost of installing new water main and 50% of the cost of reconstruction will be assessed, based on current design standards. The cost of over sizing the water main for general distribution purposes shall not be assessed. Where larger diameter water mains are required to serve commercial, industrial or institutional properties, the increased cost of water main installation shall be assessed to those properties. Where improvements are designed to serve an area beyond that of direct benefit, the City may defer that portion of the assessment and fund it as a system cost. Reconstruction Assessments – Water System Years After First Assessment Levied1 City Share2 Assessed Share2 0-20 years 100% 0% 20-40 years 75% 25% Over 40 years 50% 50% 1First assessment refers to the original assessment for properties developed or platted at or before the time the improvement is constructed, or to the deferred assessment for properties developed or platted after the improvement is constructed. 2Percentage based on project construction cost. The assessed share of the project cost, as listed in the above table, will be apportioned against the benefiting properties. The City Engineer will use standard procedures to determine the benefiting property for each specific project. b. Water Services: The assessable cost for the construction or replacement of water services shall be 100% of the project cost. The unit cost method will be used to calculate the assessment. c. Length of Assessment: The assessment period for sanitary sewer improvements, including new construction and replacement projects, is a maximum of twenty years. Page 9 of 19 2. Sanitary Sewer Sanitary Sewer Assessments shall be based on engineering design standards. The assessable cost for installing sanitary sewer improvements shall be based on the type of service required by the property. In residential areas, 100% of the cost of installing new sanitary sewer that is 8-inches in diameter; and up to 50% for reconstruction, shall be assessed to the abutting properties. Where larger diameter sanitary sewers are required to serve commercial, industrial or institutional properties, the increased cost of installation shall be assessed to those properties. Where improvements are designed to serve an area beyond that of direct benefit, the City may defer that portion of the assessment and fund it as a system cost. a. Sanitary Sewer Assessment Formula: Assessments to be levied against properties within the benefited area shall be distributed to those properties on the basis of the following provisions: 1. Assessment Rate: The assessment rate shall be equal to the "assessable cost" of the improvement divided by the total number of assessable units benefited by the improvement. Projects having an uneven distribution of benefits may be subdivided into separate improvements using multiple assessment methods and rates to more equitably apportion the assessments. 2. Assessable Units: The assessable units shall be determined as follows: i. Lateral Sewers. The assessment method shall be the "unit method", unless otherwise specified by the Council. ii. Trunk Sewer and Lift Station. Trunk fees shall be charged as outlined in City Code, Chapter 51: Regulating Public Sanitary Sewer and Water Within the City of Corcoran. iii. Sewer Services. The assessable cost for the construction or replacement of sewer service lines shall be 100% of the project cost. The assessment shall be based on the number of sewer services installed for each individual property. This is the unit cost method of assessment. 3. Assessment Formula for Replacement: The following table shows the cost split for replacement of sanitary sewers (trunk sewers, lateral sewers, and lift stations), if they are to be assessed. Reconstruction Assessments – Sewer System Years After First Assessment Levied1 City Share2 Assessed Share2 0-20 years 100% 0% 20-40 years 75% 25% Over 40 years 50% 50% 1First assessment refers to the original assessment for properties developed or platted at or before the time the improvement is constructed, or to the deferred assessment for properties developed or platted after the improvement is constructed. Page 10 of 19 2Percentage based on project construction cost. The assessed share of the project cost, as listed in the above table, will be apportioned against the benefiting properties. The City Engineer will use standard procedures to determine the benefiting property for each specific project. 4. Length of Assessment: The assessment period for sanitary sewer improvements, including new construction and replacement projects, is a maximum of twenty years. 3. Storm Sewer Storm sewer improvements shall be classified to include all storm sewer, storm sewer pumping stations, culverts, ditches, rain gardens, swales, street grading and any other improvement, which will facilitate drainage. The assessment for the construction of storm drainage improvements shall be based on the level of service required by the property. a. Storm Sewer Assessment Formula: Assessments to be levied against properties within the benefited area shall be distributed to those properties on the basis of the following provisions: 1. Assessment Rate: The assessment rate shall be equal to the assessable cost of the improvement divided by the total number of assessable units benefited by the improvement. Projects having an uneven distribution of benefits may be subdivided into separate improvements using multiple assessment methods and rates to more equitably apportion the assessments. 2. Assessable Units: The assessable unit, unless otherwise specified by the Council, shall be the gross area or adjusted area of the benefited properties, both present and future, as determined in the project design. 3. Assessable Cost: The assessable cost shall be 100% of the total project cost for new or expanded storm drainage improvements, and up to 50% for reconstruction, based on the chart below. 4. Length of Assessment: The assessment period for sanitary sewer improvements, including new construction and replacement projects, is a maximum of twenty years. Reconstruction Assessments – Storm Sewer Years After First Assessment Levied1 City Share2 Assessed Share2 0-20 years 100% 0% 20-40 years 75% 25% Over 40 years 50% 50% 1First assessment refers to the original assessment for properties developed or platted at or before the time the improvement is constructed, or to the deferred assessment for properties developed or platted after the improvement is constructed. 2Percentage based on project construction cost. The assessed share of the project cost, as listed in the above table, will be apportioned against the benefiting properties. The City Engineer will use standard procedures to determine the benefiting property for each specific project. 5. Assessment Formula for Replacement: The cost split for replacement of storm Page 11 of 19 sewers, lift stations, and miscellaneous drainage improvements, if they are to be assessed, will be assessed in the same manner as sanitary sewer replacement as shown above. 6. Length of Assessment: The assessment period for storm sewers, lift stations, and miscellaneous drainage improvements is a maximum of twenty years. Where improvements are designed to serve an area beyond that of direct benefit, the City may defer that portion of the assessment and fund it as a system cost. 4. New Street Construction The City's general policy and practice is to require new residential street construction during land use development applications to be constructed to City standards by the developer/applicant with no special assessments or public bonding support. 5. Street Reconstruction, Rehabilitation, and Mill and Overlays a. Reconstruction and Rehabilitation - The assessable cost of street reconstruction and street rehabilitation projects shall be determined by the benefit to properties affected by the project determined through a letter of benefit or similar from a licensed appraiser. The assessment shall be 90 percent of the low value of the benefit. For example, if the benefit for a direct access residential property was valued from $12,000-$15,000 per unit, the assessment would be $10,800 ($12,000 x .9 = $10,800). If the benefit for an indirect access residential property was $3,000-$5,000 per unit, the assessment would be $2,700 $3,600 ( $3,000 x .9 = $2,700 ). The method of assessment shall be based on per unit. The remaining cost shall be a City cost. 6. 1. For properties with access to the street receiving a reconstruction or rehabilitation, each existing unused development right and newly created development right resulting from the project will be assessed an amount equal to the assessment of a direct access property. 2. Landowners receiving assessments for existing unused development rights and newly created development rights may have the option of paying the entire assessment in one lump sum or through deferral until time of plat with no accrued interest during the period of deferral. Assessments will be filed with the County Recorder. b. Mill and Overlays - The assessable cost of overlays and mill and overlays shall be determined by the benefit to properties affected by the project determined through a letter of benefit or similar from a licensed appraiser. The assessment shall be 90 percent of the median value of the benefit. For example, if the benefit was valued from $1,500-$2,500 per unit, the assessment would be $1,800. The method of assessment shall be based on per unit. The remaining cost shall be a City cost. 1. Exception: The City has completing initial overlays on roads without assessments, the following roads will receive one overlay without an assessment in order to complete the existing program, if the road is improved to a higher standard instead of an overlay the exception no longer applies: Bluestem Trail, Cates Longhorn Road, Chisolm Trail, Country Circle, Country Road, Hage Drive, Heather lane, Page 12 of 19 High Bluff Lane, Hunters Ridge, Jackie Lane, Jubert Lane, Julie Ann Drive, Larkin Road, Maple Hill Road, Meadow Creek Drive, Mohawk Road, Oswald Farm Road, Pioneer Trail, Robert Lane, Rolling Hills Road, Rush Creek Drive, Schutte Farm Road, Sunnyhill Road, Sunset Lane, and Windmill Drive. c. Length of Assessment - The assessment period for street improvements is a maximum of twenty years. 7. SIDEWALK The front footage or unit cost method shall be the basis for assessment. The assessable cost for sidewalk improvements shall be 100% for both new construction and reconstruction up to 5 feet wide. Sidewalk maintenance and rehabilitation shall be repaired or replaced to the original standard and is the responsibility of the abutting property owner. 8. DRIVEWAY APPROACHES Driveway approaches shall be part of the overall project and not assessed separately. The improvement to driveway approaches should be considered as the amount of benefit is established. D. Deferred Assessments for Green Acres In cases where improvement projects are determined to benefit properties that have been certified to qualify for Green Acres exemption, the City will determine that portion of the project cost that benefits those properties, and finance that portion of the project cost as a system cost. Landowners of benefiting properties may have the option of paying the entire assessment in one lump sum or through deferral as allowed by Minnesota Green Acres statutes. Once the benefiting properties no longer qualify for Green Acres status, the City may recover the system cost. Interest will not be accrued during the period of deferral if assessed on a Green Acres parcel which is not designated as homestead property. Assessments to landowners of Green Acres parcels which contain both homestead and non-homestead assessment units will accrue interest during the period of the deferral on the homestead assessment units only. Assessments against Green Acres parcels will be filed with the County Recorder. E. Deferred Assessments for Undeveloped Property In the Council’s discretion, the City may, at the meeting in which the Council approves an assessment, levy the assessment but defer the first installment of the assessment for unimproved property until a designated future year, or until the platting of the property or the construction of improvements. However, all deferred assessments must be paid within 30 years of the assessment levy. The City Council may set, by resolution, terms, conditions, standards, and criteria for the deferral and future payments. Assessments deferred pursuant to this section shall not accrue interest during the period of deferral. The City shall file a certificate with the county recorder stating the legal description of property subject to deferred assessments, and the amount of the deferred assessments. The City shall include all benefitted property in the assessment proceedings, including those properties on which it determines to Page 13 of 19 defer assessments. F. Determination of Assessment Rate and Terms 1. Interest Rate on Assessments: The City will charge interest on special assessments at a rate specified in the resolution approving the assessment roll. If bonds were sold to finance the improvement project, the interest rate shall generally be one percent (1.0%) more than the average rate of the bonds, rounded to the nearest quarter of a percent. If no bonds were sold, the interest rate shall be set using the same formula based on the current bond market. 2. Length of Assessment: The assessment period for all improvements is subject to the requirements of the bond market at the time of project financing and thus may vary in length from the time periods proposed. G. Undeveloped Property The City shall require the developer, owner or sub-divider of any property within the City's corporate limits desiring to install street, curb and gutter, sidewalk, sanitary sewer or water main improvements to follow the City's subdivision ordinance, in addition to the following: 1. Upon written request by a developer, the City Council shall give consideration to the preparation of a feasibility report to determine the feasibility of construction for the desired improvements. The developer will prepare a plan and other such information, as the Council requires, prior to the Council making a decision on the request. 2. The developer and/or the property owner are required to sign a Developer's Agreement and Petition and Waiver Agreement, in a form acceptable to the City, prior to awarding a contract. 3. At the completion of an improvement, all improvement costs will be recorded or certified to the County per the Developer's Agreement H. Petitioned Improvement Projects The City will consider petitioned improvement projects. However, the need for specific projects shall be determined based on engineering standards (e.g. the existing condition represents a physical or structural hazard, or is no longer cost-effective to maintain, etc.) as determined by the City Public Works Superintendent and City Engineer and approved by the City Council. The City may consider the following information in approving or denying the petition: comprehensive cost of the project; cost to individual properties; demonstrated need for the project; existing site conditions of the proposed project; geographic scope of the project area, and any other information the City deems relevant. The City Council has the authority to initiate non-petitioned improvement projects, if it is felt the improvements are in the best interest or safety of the citizens. Page 14 of 19 Special Assessment Procedures Purpose: This procedure is for internal purposes to summarize statutory and administrative requirements with respect to special assessments. Changes occur statutorily on an annual basis and administratively through Council direction and administrative review on an on-going basis. Verification of any changes needs to occur prior to utilizing this document as those changes may supersede the contents of this document at the time of approval. Procedure: I. Initiation of Proceedings Either a petition from affected property owners or the Council initiates Minnesota State Statute chapter 429 proceedings. A. By Petition: If the Council chooses to proceed with an improvement based on a petition it must have the signatures of the owners of at least 50 percent in frontage of the property bordering the proposed improvements. B. By Council: The Council may act on its own initiative in proposing a local improvement and ordering a feasibility report. The Council must calculate the cost of the improvement or direct staff to do so. II. Feasibility Report Whether initiated by petition or by Council, Chapter 429 requires that the city engineer, or another person with similar skills, prepare a feasibility report. The feasibility report must cover such factors as whether the project is necessary, the availability of money in the general fund to pay the city's share of the cost, an estimate of that cost, whether the improvement is cost effective, and any other information necessary for Council consideration. The feasibility report must also include the estimated cost of the improvement as recommended. Since a reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels must be available at the hearing it could be part of the commissioned report. The feasibility report is integral to the assessment process. Best practice suggests that the City Council pass a resolution receiving the report and provide preliminary notice of the improvement. Ill. Initial Considerations The law requires two public hearings commonly known as an improvement hearing and an assessment hearing; in between these two public hearings Council may order the improvement, decide how to construct the project and tabulate an assessment roll. A. Determining Benefit Districts: Determining what area benefits from improvement projects, or the area against which the City will levy assessments, is a major policy Page 15 of 19 decision for the City Council. The benefit district varies with the kind of improvement. For some improvements, such as a water tank, the area benefited might be very large. In levying an assessment to finance the tank's construction the Council might assess the entire area the tank services. The special benefit test still applies. City staff, consulting engineers and attorneys may provide the basis for Council to determine what area or district to assess for a specific improvement because that area benefits from the improvement. B. City's Share: At any time before or after the City actually incurs expenses for the improvement, the Council must pass a resolution determining how much the City plans to pay and separate that from amounts to be assessed. Best practices suggest the Council work with an appraiser and an attorney to determine the appropriate City share of a particular project. The City has adopted a policy to address the methodology of the assessment calculations. C. Non-abutting Property: The Council may wish to levy assessments against adjacent, non- abutting properties if the properties benefit from the improvement. D. Service Laterals: City utility ordinance requires that property owners maintain private water and sewer service laterals. When an improvement project requires new service laterals the City may require that property owner to install or replace them. E. May Omit Improvement Hearing: The Council may omit the improvement hearing if 100 percent of the affected landowners sign the petition requesting the improvement. If the landowners are not paying 100% of the project costs the City will consider holding both public hearings. F. Two or More Simultaneous Local Improvements: When the City proposes undertaking two or more local improvements simultaneously the City does not need to issue separate notices and hold separate improvement hearings on different dates. The notice will describe each improvement separately, stating the estimated cost for each one and noting that there will be a hearing to address each improvement. IV. Prepare for the Improvement Hearing The purpose of the first hearing is for the Council to discuss a specific local improvement before ordering it done. The Council considers all the information in the feasibility report and any other information necessary for Council deliberation. A. Publish Notice of the Improvement Hearing: The City must publish notice of the initial public hearing on the proposed project twice in the official newspaper, stating the time and place of the hearing, the general nature of the improvement, the estimated cost, and the area proposed to be assessed. The notices must appear at least one week apart. At least three days must elapse between the last publication date and the date of the hearing. B. Mail Notice of the Improvement Hearing: The City must mail a notice once to each property owner in the proposed assessment area, at least 10 days prior to the improvement hearing that states the time and place of the hearing, the general nature of the improvement, the estimated cost and the proposed assessment area. The notice must also contain a statement that a reasonable estimate of the cost of the assessment will be Page 16 of 19 available at the hearing. The City will diligently make every effort to notify citizens about assessment proceedings. According to statute, failure to give mailed notice of the improvement hearing will not invalidate subsequent assessment proceedings. Notice to other governmental entities must be sent out at least two weeks before the improvement hearing, by registered or certified mail to the head of the instrumentality, department or agency having jurisdiction over the property. V. Improvement Hearing At the improvement hearing, interested persons may voice their concerns, whether or not they are in the proposed assessment area. A reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels must be available at the hearing. If the Council rejects the project, it may not reconsider that same project unless another hearing is held following the required notice. The Council must prepare a record of the proceedings and make written findings. The Council may adjourn and subsequently continue the improvement hearing. To provide proper notice, before the improvement hearing is adjourned, the Council must state on record, the date, time and place of the continuation of the improvement hearing, if any. VI. Ordering the Improvement A resolution ordering the improvement may be adopted at any time within six months after the date of the improvement hearing. A. Vote Requirements for Ordering the Improvement: If the improvement is made pursuant to a legally sufficient petition from property owners, the Council adopts the resolution by a simple majority vote of all members of the Council. If there is not a petition, adoption requires a 'super-majority' vote, meaning the council can only adopt the resolution by a four-fifths vote of all members of the Council. B. Time Limits for Local Improvements: The resolution ordering the improvement may be adopted at any time within six months after the date of the improvement hearing. Either arrangements for day labor or a contract must be made within one year of adopting the resolution ordering the improvement, unless the Council specifically states a different timeframe in the resolution ordering the improvement. VII. Competitive Bidding The law permits the Council to carry out, in advance of the assessment hearing, all the steps prior to, but short of, actually issuing of a contract for the improvement. Thus, if the Council wishes to provide firm estimates of costs at the hearing, it may, in addition to the required preliminary report, prepare completed plans and specifications, advertise for bids, and open and tabulate them before the assessment hearing. Once the Council orders a public improvement, staff or consultants prepare the necessary plans and specifications and the Council either: • Contracts for all or part of the work to be performed by outside parties, or • Orders all or part of the work to be done by city staff and contracts for any necessary materials and equipment. In either case, contracting law applies. The City Attorney should coordinate the Page 17 of 19 contracting process in combination with the special assessment process. VIII. Prepare the Proposed Assessment Rolls The City Clerk, with the assistance of the engineer or other staff prepares the proposed assessment rolls. The proposed assessment cannot exceed the increase in market value accruing to the property as a result of the public improvement project. Road Assessment Calculations Components: A. Future Lots within the Combined Method Calculation: The maximum potential parcels are calculated with the current zoning. B. Cemeteries: A cemetery cannot be assessed in accordance with State Statute. C. Right of Way: Parcels that are entirely right of ways will not be assessed. D. Rounding: Calculation of assessment will need to be adjusted due to rounding. Practice is that $.01 per parcel will be adjusted either positively or negatively beginning with the last parcel listed. IX. Prepare for the Assessment Hearing The purpose of the second hearing is to give property owners an opportunity to express concerns about the actual special assessment. The Council will pass a resolution setting the date and time of the assessment hearing and direct the City Clerk to publish and mail notice about the assessment hearing. A. Publish Notice of the Assessment Hearing: At least once and at least two weeks before the assessment hearing, the City must publish notice of the hearing in the city newspaper. The published notice must include the hearing time, date, place, overall project description, area to be assessed, total cost of the improvement, a description of a landowner's right to appeal the assessment, and any deferment options, if available. B. Mail Notice of the Assessment Hearing: At least two weeks before the hearing the City must mail notice of the hearing to each affected property owner. This mailed notice must include the amount of the special assessment against the individual parcels, a description of the landowner's right to appeal the assessment, possible prepayment provisions, and the interest rate on the assessments. Failure to comply with the requirements for published and mailed notice invalidates the assessments. The Clerk will execute an affidavit attesting to the mailing to property owners. X. Assessment Hearing The assessment hearing may be adjourned and continued to another time. If the assessment hearing is adjourned, proper notice shall be given, stating for the record, the date, time and place of the continuation of the hearing. A. Resolution Adopting Assessment Roll: At the assessment hearing the Council shall hear and consider all objections to the proposed assessment, whether presented orally or in Page 18 of 19 writing. The Council may change or amend the proposed assessment as to any parcel. Council must by resolution adopt the special assessment against the lands named in the assessment roll. Once the assessment roll is adopted the assessments are set and become liens against the properties listed. The Council must prepare a record of the proceedings and written findings as to the amount of the assessment roll at this hearing. B. Council Decides Interest of Special Assessments: Special assessments may bear interest at any rate the Council determines. In setting the rate the Council should make sure there is a reasonable relationship between the assessment interest rate and the bond interest rate if the City is issuing bonds to finance the project. If the city finances the project with funds on hand without using bonds, the Council will want to look at the interest rate the City would otherwise have earned on the funds. C. Council Decides Payment Timelines: The Council must also decide the number of years over which the property owners may pay the assessment. The statutes permit payment over a period of not more than 30 years. XI. Sending of Final Notice The law does not require that the City send final notice of assessment to property owners if the amount assessed is the same as that listed in the previously mailed assessment hearing notice. The City chooses to notify property owners of all final assessment amounts whether they differ from the proposed assessment or not. Staff will also notify owners by mail the interest rates and prepayment requirements as stated in the proposed assessment notice. XII. Certification of Special Assessment Rolls The City Clerk must certify the assessment rolls to the County Auditor by November 30. The Assessment Rolls need to be accompanied by Council Resolution, certificate with the city seal signed by the City Clerk and a rate card. The County Auditor spreads the assessment every year for collection with taxes. XIII. Payment of Assessments and Interest Property owners initially have two options regarding their assessment. They can either pay the total amount of their assessment immediately, or pay the assessments in annual installments with interest under the terms set by the Council. The property owner can: • Pay the entire amount of the assessment within 30 days after the Council adopts the assessment rolls with no interest. • Pay the entire amount any time after 30 days, but before any certification has been made to the County Auditor with interest accrued to the date of payment. • Any time after the certification the property owner may still pay the entire remaining unpaid amount to the City. The property owner must pay the entire remaining unpaid amount of the assessment before November 15 of any year and must also pay all interest accrued until the end of that calendar year. If the property owner elects not to pay the entire amount of the assessment at once, they may pay it in annual installments spread over the number of years the Council has allowed Page 19 of 19 including interest calculated at the rate established by the Council. XIV. Deferred Assessments Deferred assessments are certified to the County Auditor but collection is deferred. All deferred assessments constitute liens on the property and must be paid within 30 years of the assessment levy. Property owners may request deferment provided the property owner or the property meets certain criteria. The City authorizes deferrals for undeveloped property and Green Acres deferrals. If the assessment deferral is for undeveloped property, or for a Green Acres assessment unit which is not designated as homestead property, no interest shall accrue during the period of the deferral. If interest is deferred with the assessment it will be computed on a compounding basis. Any interest on deferred assessments may be paid or deferred during the period of the deferral. A. Notice of Deferred Assessments: The City will record deferred special assessments with the County Auditor. The certificate of the deferred assessment will contain the type of deferral. B. Interest on Deferred Assessments: Property owners may pay interest (if applicable) either annually during the period of deferment, or when the assessment becomes payable. If interest is deferred with the assessment it will be computed on a compounded basis. { STAFF REPORT Agenda Item 9b. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: 2020 Strategic Planning Work Session Action Required: Schedule Work Session Summary: At the December 19th meeting, the City Council approved a proposal with Phil Kern to complete a strategic planning work session with the City Council. Staff is attempting to find an option that works for all members of the City Council as well as the Leadership Team. As of the time of this report, it appears the best options are the afternoon/evening of either Monday, February 10th or Monday, March 9th. Council should formally schedule the work session. The suggested time is one session from 4:00 pm – 8:00 pm. Financial/Budget: The approved proposal is in the amount of $2,300. Some additional costs will exist for food and beverages for attendees. Options: 1. Schedule a strategic planning work session for 2020. 2. Schedule a strategic planning work session for a different date. Recommendation: Schedule a strategic planning work session for 2020. Council Action: Consider a motion to schedule a strategic planning work session for 2020. Attachments: None STAFF REPORT Agenda Item 9c. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: 2020 City Calendar Action Required: Approval Summary: Attached to this report is an updated schedule for City Council and Commission meetings for 2020 based upon the discussion at the December 19, 2019 meeting. It includes the following changes from the typical 2nd and 4th Thursday meetings for City Council: • The first meeting in April is proposed to be moved to Monday, April 6th as a quorum of the City Council is not available on Thursday, April 9th • The second City Council meeting in November is proposed to be moved to Monday, November 23rd to avoid the Thanksgiving holiday • The second meeting in December is proposed to be moved to Monday, December 21st to avoid the Christmas Eve holiday In addition to the regular meeting schedule, Council was supportive of scheduling quarterly work sessions to focus on department specific issues. The following are the recommended work session dates for 2020: • March 12, 2020 – 5:30 pm: Police Department update • May 14, 2020 – 5:30 pm: Administration Department update • August 13, 2020 – 5:30 pm: Public Works Department update • November 12, 2020 – 5:30 pm: Topic to be determined Staff requests the Council approve the calendar as presented with the adjusted City Council meetings and additional City Council work sessions. The City Council should also provide direction to staff on whether food should be provided at work sessions. Financial/Budget: Some minor costs would be incurred to provide food at work sessions. Options: 1. Approve 2020 City Calendar as presented. 2. Approve 2020 City Calendar with amendments. Recommendation: Approve 2020 City Calendar as presented. Council Action: Consider a motion to approve 2020 City Calendar as presented. Attachments: 1. 2020 City of Corcoran Calendar Meetings S M T W T F S S M T W T F S S M T W T F S 29 30 31 1 2 3 4 26 27 28 29 30 31 1 1 2 3 4 5 6 7 5 6 7 8 9 10 11 2 3 4 5 6 7 8 8 9 10 11 12 13 14 12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21 19 20 21 22 23 24 25 16 17 18 19 20 21 22 22 23 24 25 26 27 28 26 27 28 29 30 31 1 23 24 25 26 27 28 29 29 30 31 1 2 3 4 2 3 4 5 6 7 8 1 2 3 4 5 6 7 5 6 7 8 9 10 11 S M T W T F S S M T W T F S S M T W T F S 29 30 31 1 2 3 4 28 29 30 29 29 1 2 31 1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 27 27 28 29 30 1 2 24 25 26 27 28 29 30 28 29 30 1 2 3 4 3 4 5 6 7 8 9 31 3 4 5 6 7 8 5 6 7 8 9 10 11 S M T W T F S S M T W T F S S M T W T F S 28 29 30 1 2 3 4 26 27 28 29 30 31 1 30 31 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 1 23 24 25 26 27 28 29 27 28 29 30 1 2 3 2 3 4 5 6 7 8 30 31 1 2 3 4 5 4 5 6 7 8 9 10 S M T W T F S S M T W T F S S M T W T F S 27 28 29 30 1 2 3 1 2 3 4 5 6 7 29 30 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 1 2 3 4 5 27 28 29 30 31 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 Unfilled Council Position 2020 CITY OF CORCORAN Meetings Contracted Services Council Ron Thomas SEPTEMBER Parks & Trails Commissions Jonathan Bottema Building Inspector JANUARY FEBRUARY MARCH Council Members 763-473-3978 rthomas@ci.corcoran.mn.us Planning 612-638-0225 Mayor 763-479-1720 APRIL MAY JUNE JULY AUGUST City Holiday OCTOBER NOVEMBER DECEMBER Planning Commission Updated 1/2/2020 jbottema@ci.corcoran.mn.us bdejewski@ci.corcoran.mn.usBrian Dejewski Septic / Henn Co.612-543-5200aschultz@ci.corcoran.mn.usAlan Schultz City Assessor Randy's Sanitation 763-972-3335 Engineer 763-479-4209Council Quarterly Work Sess. QWS QWS QWS QWS QWS STAFF REPORT Agenda Item 10a. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: Charter Commission Resignation and Recognition – Richard Asleson Action Required: Approval Summary: The City has received a resignation letter from Richard Asleson, Charter Commission member, effective December 31, 2019. Richard has been a member of the commission since 2014 and has added significant value to the discussions and recommendations that have taken place. Attached to this report is a resolution honoring his service to the City on the Charter Commission. Staff will next begin a recruitment for his replacement. Financial/Budget: Charter Commissioners serve without compensation. Options: 1. Approve resolution 2020-02 honoring outgoing commissioner Richard Asleson. Recommendation: Approve resolution 2020-02 honoring outgoing commissioner Richard Asleson. Council Action: Consider a motion to approve resolution 2020-02 honoring outgoing commissioner Richard Asleson. Attachments: 1. Resignation Letter – Richard Asleson 2. Resolution 2020-02 November 2, 2019 Brad Martens Administrator, City of Corcoran 8200 County Rd 116 Corcoran, MN Brad, I will be resigning from the Corcoran Charter Commission effective 12/31/19. We will be moving from our home of 45 years in Corcoran to a new one in Wright County. Corcoran has been a marvelous place to live and raise a family and I have always been glad we built our home here. Never a single regret. I also appreciated the opportunity to be a member of the Corcoran City Council and to get to know you and so many others involved in this City. I will not forget it. Sincerely and with much regret to be leaving, Rich Asleson 20500 Rush Meadow Lane Rogers, MN 55374 763-428-2535 home 763-647-4206 cell asleson@comcast.net City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-02 Page 1 of 1 Motion By: Seconded By: A RESOLUTION HONORING OUTGOING COMMISSIONER RICHARD ASLESON WHEREAS, Richard Asleson was appointed as a Charter Commissioner for an initial four-year term beginning August 27, 2014; and WHEREAS, Richard Asleson was appointed for a second term as a Charter Commission in 2018; and WHEREAS, prior to his service on the Charter Commission, Richard Asleson was elected to the Corcoran City Council as a Councilmember for a term from to January 1, 2011 to December 31, 2014; and WHEREAS, Richard Asleson has elected to end his service on the Charter Commission effective December 31, 2019 after over five years of service following his term on the Council; and WHEREAS, the City of Corcoran recognizes the time, energy, dedication, and leadership provided by Richard Asleson. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby honors Richard Asleson for his distinguished service to the City of Corcoran and residents of the City. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jonathan Bottema, Jonathan Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 9th day of January, 2020. ________________________________ Ron Thomas - Mayor ATTEST: City Seal ____________________________________ Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 10b. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: Request for Water and Sewer Connection with Maple Grove Action Required: Direction Summary: The property owners at 8025 Ridge Court are requesting that the City of Corcoran work with the City of Maple Grove to allow for a water and sewer connection to that property. The lot is currently vacant, and they wish to build a home on the site. According to a contractor they have hired, no workable septic sites exist. This property is located in what is known as the Appaloosa Woods neighborhood, only accessible through Maple Grove. Originally, 30 properties were in Corcoran. Following several annexations into Maple Grove, that number is now 17. The Maple Grove properties in this development are served by municipal water and sewer, the Corcoran properties are served by septic and well. Staff from both Corcoran and Maple Grove, as well as some Councilmembers have been involved with various levels of discussion related to this request for several months. Based upon these discussions, I believe the following to be accurate: • Existing water and sewer in the City of Maple Grove does exist nearby this property and has the capacity to serve the property • The City of Maple Grove does not work directly with Corcoran property owners; the City of Corcoran must request for a connection to take place in order to receive consideration • If the City of Maple Grove receives a request, they will draft an agreement between the cities • The agreement will most likely include a requirement for the City of Corcoran to pay for any future costs related to water/sewer in Corcoran • The City of Corcoran would then draft an agreement requiring the property owners to pay for any future costs related to water/sewer in Corcoran due to this property’s connection There are no long-term plans for infrastructure in this area for the Corcoran properties. The City of Maple Grove has informed the City of Corcoran that they are planning a street reconstruction project in 2021 and are willing to work on a joint project if the City of Corcoran is interested. Staff is working on planning a neighborhood meeting for the 17 Corcoran properties to understand their interest in a water sewer project. This will take place in first quarter 2020 so that decision making may take place in advance of the planned Maple Grove project. The Council should receive this request and direct staff on any action. Owners of the subject property wish to proceed forward with a connection in advance of a potential Page 2 future project so they can build a home. It should be noted that staff is aware of additional property owners who would likely ask for similar treatment if the request is supported. Financial/Budget: If the Council supports the request, staff would send a letter to the City of Maple Grove asking to draft an agreement. Some staff and consultant time would likely be needed to coordinate that process. Any and all infrastructure costs related to a potential conection would be funded by the property owners. Options: 1. Direct staff to request the City of Maple Grove draft a connection agreement for 8025 Ridge Court. 2. Direct staff to take no action. Recommendation: Ultimately, staff would prefer an overall long-range plan for infrastructure in this area. There is some concern about addressing this property as a one-off without understanding the future implications. However, requesting Maple Grove draft an agreement to serve this property does not require the Council to approve it until all terms are known. This information may be helpful in creating a long-term plan. Council Action: Consider a motion to direct staff to request the City of Maple Grove draft a connection agreement for 8025 Ridge Court. Attachments: 1. Letter from owners of 8025 Ridge Court To: City Council of Corcoran, MN From: Jon and Alison Friese Date: December 19, 2019 RE: Sewer / water service to 8025 Ridge Court The following memo provides (1) background on our purchase of the property located at 8025 Ridge Court, (2) the challenges we have encountered in moving forward with building a home on that property, and (3) how we would like to work with the City Council’s of Corcoran and Maple Grove to arrive at a solution. We purchased the property at 8025 Ridge Court in December 2017 from a couple who also owned and occupied the neighboring property at 8035 Ridge Court. Based upon our discussions with the seller and other adjacent property owners, it was our understanding that we would be required to utilize a septic system and a well due to the lack of city services at the property. In spring 2018 we began working with a general contractor for the design and construction of a house on the property. In the fall of 2018, we sold our house in Maple Grove and moved into a rental property in Maple Grove. Over the following months we were finalizing all plans related to the house with hopes to commence construction in the summer of 2019. One of our final steps was to determine the septic locations on the property. In June 2019, we were informed by the septic contractor (same contractor that performed the original septic plan in 1987) that there were now no workable septic sites due to water runoff and other damage that has compacted the soil and rendered the potential septic locations inoperable. It was subsequently determined that the city of Maple Grove has an existing sewer and water connection in our cul de sac which is approximately 20 feet from our property line. This connection could potentially service our property and solve the septic issue that exists. On a personal level, we have just been notified that the rental property we currently occupy is going to be listed for sale in the spring. As a result, we are going to be required to move our family for a second time. This has been and will continue to be very stressful for all of us (especially our three children), and we are extremely interested in finding a solution to move forward as soon as we can. We respectfully ask the City Council of Corcoran to work with us and with the city of Maple Grove, as needed, to collaborate on a solution. We would like to formally ask the City Council of Corcoran to request that the City Council of Maple Grove allow our property to connect to the Maple Grove city sewer and water. We understand that all costs charged by the city of Maple Grove to allow us to connect will be our responsibility. STAFF REPORT Agenda Item 10c. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: Recreation Coordinator Appointment Action Required: Approval Summary: On December 12, 2019 the City Council approved the job description and the internal hiring process for the Recreation Coordinator position. One application was received from Jessica Christensen Buck who is the current part-time Recreation Coordinator. Jessica was interviewed on Monday, December 30th and is recommended to be appointed to the new full-time position. Jessica has a Bachelor’s Degree in Recreation, Parks, and Leisure Services from Minnesota State University, Mankato with a minor in Human Resource Management. She has several years of experience in recreation programming in the cities of Corcoran, Plymouth, Golden Valley, and Bloomington. In addition to her work experience she has recevied her certification as a Park and Recreation Professional and has a certificate in non-profit leadership. Jessica has been with the City of Corcoran on a part-time basis since March 2018. During that time she has built a proven track record of completing high quality work for the City and finding ways for continuous improvement of the programs she leads, as well as herself. I strongly recommend the City Council appoint Ms. Christensen Buck to the Recreation Coordinator position with the terms outlined the attached offer letter. Financial/Budget: The expenditures related to the full-time Recreation Coordinator position are included in the 2020 budget. Options: 1. Appoint Jessica Christensen Buck to the full-time Recreation Coordinator position effective February 3, 2020. 2. Decline the appointment. Recommendation: Appoint Jessica Christensen Buck to the full-time Recreation Coordinator position effective February 3, 2020. Council Action: Consider a motion to appoint Jessica Christensen Buck to the full-time Recreation Coordinator position effective February 3, 2020. Attachments: 1. Offer Letter – Jessica Christensen Buck A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 January 10, 2020 Jessica Christensen Buck 2216 Rainbow Avenue New Brighton, MN 55112 Dear Ms. Christensen Buck, I am pleased to confirm the City of Corcoran’s employment offer to you for the full-time position of Recreation Coordinator. This position is classified as full-time, non-exempt (overtime eligible) and subject to the Minnesota/Federal Minimum Wage law. Overtime compensation will be provided at a rate of 1.5 times your hourly wage for hours worked in excess of 40 in any work week. This position is subject to a six- month probationary period as outlined in the Employee Handbook. A copy of the position description is enclosed. In accordance with city policy and applicable law, the following deductions will be made from your payroll checks: • Insurance premiums for health, life, flex accounts, and group accident plans. • Statutorily required PERA contributions, if your position is eligible. • Federal and state withholding for taxes, social security, etc. • Elected contributions to credit unions or other banks. • Elected Minnesota benefit association. • Elected savings plans for periods longer than 60 days. The typical work week for the position will be Monday-Friday 8:00 am – 4:00 pm, however you will be expected to adjust your schedule to work nights and weekends as needed to complete the necessary duties. Your first day of work will be Monday February 3rd at 8:00 am. The beginning rate of pay will be $26.20 per hour which is the Start Step for this position in Pay Grade 8. You will be eligible for a step increase upon completion of your six-month probationary period. Per our standard procedure, this offer letter is not intended, nor should it be considered as, an employment contract for a definite or indefinite period of time. This position is subject to a 14 day pay period and our regularly scheduled pay period is bi-weekly, beginning on Saturday and ending on the second Friday after. Since your start date is February 3rd, your first pay day will be on February 14, 2020. PTO accrual and other benefits are as established in the Employee Handbook. For the purpose of calculating PTO accrual, your start date for years of service credit will be February 3, 2020. A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 We are pleased that you will be continuing working for the Corcoran organization and look forward to working with you in this position. If you have any questions prior to your start date, please contact me at 763-400-7030. Sincerely, Brad Martens cc: Personnel File Once signed to indicate you’ll be joining us, please email a signed copy to Jessica Beise at jbeise@ci.corcoran.mn.us or drop off a copy of the signed letter at Corcoran City Hall at 763-400-7029. By signing below, I acknowledge I have received the foregoing information regarding my employment offer and related pay and benefits provided in accordance with Minnesota Statutes Sec. 181.032. I understand that City of Corcoran employment is not for a specific term and can be terminated by me or by the City of Corcoran at any time for any reason, with or without cause. _____________________________ ___________________________ Name Date STAFF REPORT Agenda Item 10d. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: Council Liaison Schedule Action Required: Appoint Liaisons Summary: In 2019, the Council had the following appointments as liaisons for City commissions: • Planning Commission – Councilmember Schultz • Parks and Trails Commission – Councilmember Keefe • Elm Creek Watershed Management Commission – Councilmember Botttema • Charter Commission – none The Council should discuss and make appointments for liaisons to commissions in 2020. Financial/Budget: None Options: 1. Appoint commission specific liaisons for 2020. 2. Establish a rotating schedule for commission liaisons. Recommendation: Commission specific liaisons are preferred if possible. Council Action: Establish a commission liaison schedule for 2020. Attachments: None PUBLIC COMMENT CARD. 8200 County Road U. Corcoran, MN 55340 763-420-2288 www.ci.corcoran.mn.us Date: J f Name of Speaker: Open Forum: Yes or No ,/ , - - -, --_- -- --- --- - -. _._ _,_ ._.. -.._,/ -�-3k at Open Forum (PLEASE PR/NT CLEARLVJ Related to Agenda Item: Yes or No Agenda Item Number: / & Representing: Address: Comments: Meeung Rules of Conduct: .� • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • indicate if representing a group. • Limit remarks to 5 minutes. Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. by ,the of LLC, on behalf of the company. Notary Public THIS INSTRUMENT WAS DRAFTED BY: John J. Thames, Esq. CARSON, CLELLAND & SCHREDER 6300 Shingle Creek Parkway, Suite 305 Minneapolis, MN 55430 763-561-2800 C� STAFF REPORT Agenda Item 10e. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: Property Acquisition Process – Gleason Parkway Extension and Trunk Sewer Extension Projects Action Required: Approval Summary: Staff is in the process of planning for three significant infrastructure projects in southeast Corcoran: • Gleason Parkway Extension Project o Extends Gleason Parkway from Ravinia development out to County Road 116 along existing 66th Avenue North alignment; includes turn lanes on County Road 116 o Required transportation improvements to serve Ravinia development approved in 2013; project to be paid by developer • Trunk Sewer Extension Project o Extends trunk sewer infrastructure from Ravinia to serve other properties in southeast Corcoran o Planned City sewer alignment as outlined in the 2040 comprehensive plan; project to be paid by developer • Trunk Water Extension Project o Extends trunk water infrastructure from downtown Corcoran into Ravinia to provide looping o Planned infrastructure to serve southeast Corcoran; project to be paid by water fund In order to complete the planning and initiate the projects, staff must obtain access to properties for testing/surveying, and ultimately purchase easement and right-of-way. Staff has obtained rights-of-entry from all land owners other than one, who is unwilling to sign an agreement allowing staff to enter. Properties owned by this individual impact both the Gleason Parkway Extension Project and the Trunk Sewer Extension Project. Due to the innability to obtain access, staff is recommending the initiation of the eminent domain process by resolution for the Gleason Parkway Extension Project and the Trunk Sewer Extension project. It is the goal of staff not to use eminent domain, however it is a tool availalable to cities when no other options exist. The use of this tool is monitored by the court system and requires full compensation to impacted property owners. Attached to this report is an easement exhibit showing the proposed easement areas for the two projects. While only one property owner has been unwilling to allow the City access, properties owned by all three owners are included in the resolution . They will be removed from further action as purchase agreements are agreed to. Page 2 As mentioned above, the goal is not to use eminent domain. If however that is the only option that does exist to acquire the property, staff recommends using the authority for the following reasons: • Gleason Parkway Extension Project o Transportation improvement required to serve a developing area o The improvement will result in additional access and significantly improve safety and design at County Road 116 o This is a planned extension, contemplated when the properties were platted in this area o Obtaining additional easement to build the parkway and turn lanes will result in significant safety improvements • Trunk Sewer Extension Project o Trunk infrastructure will serve a significant portion of southeast Corcoran o Utilizing low areas (as planned in this project) allows for use of a gravity system for most of southeast Corcoran, making for an efficient sewer system For these reasons, it is requested that the City Council approve the resolution as presented, which would begin the eminent domain process. Financial/Budget: Both the Gleason Parkway Extension Project and Trunk Sewer Extension Project are to be paid through developer contributions. Options: 1. Approve resolution 2020-03 authorizing of appraised values, offers for compensation, and acquisition by eminent domain for the 66th Avenue Corridor Improvements project. 2. Send back to staff for further review Recommendation: Approve resolution 2020-03 authorizing of appraised values, offers for compensation, and acquisition by eminent domain for the 66th Avenue Corridor Improvements project. Council Action: Consider a motion to approve resolution 2020-03 authorizing of appraised values, offers for compensation, and acquisition by eminent domain for the 66th Avenue Corridor Improvements project. Attachments: 1. Resolution 2020-03 2. Easement Overview Exhibit City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 1 of 11 Motion By: Seconded By: A RESOLUTION AUTHORIZING APPROVAL OF APPRAISED VALUES, OFFERS FOR COMPENSATION, AND ACQUISITION BY EMINENT DOMAIN FOR THE 66th AVENUE CORRIDOR IMPROVEMENTS PROJECT (THE “PROJECT”) WHEREAS, the City of Corcoran is a municipal corporation organized and operating under Minnesota law, and is authorized by Minnesota Statutes Section 465.01 to acquire private property for an authorized public purpose, using the procedure set forth by Minnesota Statutes Chapter 117; and WHEREAS, the City Council of the City of Corcoran has undertaken a project known as the 66th Avenue/Gleason Parkway Extension Corridor Improvements Project (the “Project”) and has previously approved proceeding with the Gleason Parkway Extension Project on September 27, 2018 and proceeding with the related trunk sewer extension on September 26, 2019 and hereby approves proceeding further with the Project; and WHEREAS, the Project involves the construction of road and utility impro vements extending and expanding Gleason Parkway; and WHEREAS, the contemplated improvements are contemplated in the City’s com prehensive plan; and WHEREAS, the contemplated improvements are necessary to maintain safe public use of the road, to comply with State, County, and City road design and environmental standards , and to implement the City’s adopted 2040 Comprehensive Plan for regional transportation and urban sewer service; and WHEREAS, it is necessary to acquire real property interests as describ ed in Exhibit A, attached hereto, in furtherance of the Project (collectively the “Real Property Interests”); and WHEREAS, the City Council of the City of Corcoran finds that it is reasonably necessary, proper, and convenient and in the interests of the general welfare of the City that the City acquire title to and possession of the Real Property Interests in furtherance of the Project; and WHEREAS, the City has engaged an independent real property appraiser to provide the City with a professional opinion of damages caused by the City’s acquisition of the Real Property Interests needed for the Project; and WHEREAS, the City Council of the City of Corcoran finds that the construction schedule for the Project necessitates the acquisition of title and posse ssion of the Real Property Interests before the filing of the final report of the condemnation commissioners to be appointed by the district court; and City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 2 of 11 WHEREAS, the City must acquire the Real Property Interests before bids can be let for the construction of the Project; and WHEREAS, the Project is scheduled to commence construction during the 2020 construction season NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran: 1. That the acquisition by the City of the Real Property Interests described on Exhibit A is necessary and for a public purpose in furtherance of the Project; 2. That the proper City officers and agents are authorized and directed to acquire the Real Property Interests needed for the Project by voluntary negotiation and, if necessary, through the exercise of the power of eminent domain; 3. That the City Engineer is authorized to approve the appraised value for the Real Property Interests if the City Engineer determines that the independent appraisals adequately reflect the fair market value thereof for the purposes of Minnesota Statute Section 117.042; 4. That the proper City officers and agents are authorized and directed to extend offers of compensation to the respective land owners for the Real Property Interests needed for the Project consistent with the independent appraisals, and to attempt to negotiate the voluntary acquisition of the Real Property Interests; 5. That the City Council of the City of Corcoran deems it necessary, in order to meet the anticipated construction schedule for the Project, to acquire title to and possession of the Real Property Interests before the filing of the final report of commissioners; 6. That the City Attorney’s office is authorized and directed to take all steps necessary on behalf of the City to acquire the Real Property Interests through eminent domain, pursuant to Minnesota Statutes Chapter 117, if not timely acquired by voluntary negotiation, including filing an action in eminent domain and using the quick take procedure set forth in Minnesota Statute Section 117.042; 7. That the City Attorney and City staff are further authorized to take all actions necessary and desirable to carry out the purposes of this resolution, and the Mayor and City Administrator are authorized to execute right of entry agreements as necessary for obtaining survey, appraisal and geotechnical information for the Project. City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 3 of 11 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 9th day of January, 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Brad Martens – City Administrator City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 4 of 11 EXHIBIT A EASEMENT AREA LEGAL DESCRIPTIONS: PID NO. 36 -119-23-3200014 6580 CO. RD. NO. 116 EXISTING PARCEL DESCRIPTION: OUTLOT B, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PROPOSED PERMANENT DRAINAGE AND UTILTY EASEMENT: The east 50.00 feet of the west 60.00 feet, together with the southerly 25.00 feet of the northerly 35.00 feet of said OUTLOT B, lying westerly of the easterly 20.00 feet and northerly of the southerly 10.00 feet thereof. PROPOSED TEMPORARY STREET CONSTRUCTION EASEMENT: The east 10.00 feet of the west 70.00 feet, together with the southerly 10.00 feet of the northerly 45.00 feet of said OUTLOT B, lying westerly of the easterly 20.00 feet and northerly of the southerly 10.00 feet thereof. PROPOSED PERMANENT STREET AND TRAIL EASEMENT: That part of said OUTLOT B lying northwesterly of a line beginning 8.60 feet east of the northwest corner of said OUTLOT B as measured along the north line of said OUTLOT B, thence southwesterly to a point 1.41 feet south of said northwest corner as measured along the west line of OUTLOT B and there terminating. PID NO. 36 -119-23-230008 6620 CO. RD. NO. 116 EXISTING PARCEL DESCRIPTION: OUTLOT A, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PERMANENT DRAINAGE AND UTILTY EASEMENT: The east 16 feet of the west 26.00 feet together with the northerly 35.00 feet of the most southerly 45.00 feet of said OUTLOT B, lying westerly of the easterly 20.00 feet and southerly of the northerly 10.00 feet thereof. City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 5 of 11 TEMPORARY STREET CONSTRUCTION EASEMENT: The east 10.00 feet of the west 36.00 feet together with northerly 10.00 feet of the most southerly 55.00 feet of said OUTLOT B, lying westerly of the easterly 20.00 feet and lying southerly of the following described line: Commencing at the southwest corner of said OUTLOT A; thence North 00 degrees 42 minutes 40 seconds, on an assumed bearing along the west line of said OUTLOT A, 123.25 feet to the point of beginning for said line; thence East 251.23 feet and said line there terminating. PERMANENT STREET AND TRAIL EASEMENT: That part of said OUTLOT A lying southerly of the following described line: Commencing at the southwest corner of said OUTLOT A; thence North 00 degrees 42 minutes 40 seconds, on an assumed bearing along the west line of said OUTLOT A, 4.00 feet to the point of beginning for said line; thence North 89 degrees 17 minutes 19 seconds East 113.30 feet; thence southeasterly 204.37 feet along a tangential curve concave to the southwest, having a radius of 544.00 feet and a central angle of 21 degrees 31 minutes 30 seconds; thence South 69 degrees 11 minutes 10 seconds East 102.19 feet to the southerly line of said OUTLOT A and there said line terminating. PERMANENT SEWER EASEMENT: That part of said OUTLOT A lying 60.00 feet to the left of the following described line: Commencing at the southwest corner of said OUTLOT A; thence North 00 degrees 42 minutes 40 seconds, on an assumed bearing along the west line of said OUTLOT A, 123.25 feet to the point of beginning for said line; thence East 251.23 feet; thence South 75 degrees 58 minutes 25 seconds East 425.70 feet; thence North 15 degrees 26 minutes 35 seconds East 351.91 feet to the north line of said OUTLOT A and there said line terminating. EXCEPT that part lying within the 40-foot-wide county drainage (ditch) easement, and EXCEPT the north 10 feet and the west 26 feet of said OUTLOT A TEMPORARY UTILITY CONSTRUCTION EASEMENT: That part of said OUTLOT A bounded on the west and south by the hereinbefore described temporary street construction easement; bounded on the north by the herein before described permanent sewer easement and bounded on the west by county drainage (ditch) easement. And, that part of OUTLOT A lying 100 feet east of most easterly line of said permanent sewer easement, EXCEPT for that part within dedicated drainage and utility easements per said plat. PID NO. 36-119-23-230001 6640 CO. RD. NO. 116 EXISTING PARCEL DESCRIPTION: That part of the Southwest 1/4 of the Northwest 1/4 of Section 36, Township 119, Range 23, Hennepin County, Minnesota, described as follows: Beginning at the Northwest corner of said Southwest 1/4 of the Northwest 1/4; thence South along the West line of said Southwest 1/4 of the Northwest 1/4 a distance of 853.0 feet; thence East parallel with the North line of said Southwest 1/4 of the Northwest 1/4 a distance of 1011.0 feet; thence North parallel with said West line City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 6 of 11 395.0 feet; thence East parallel with said North line 332.39 feet to the East line of said Southwest 1/4 of the Northwest 1/4; thence North along said east line 458.0 feet to the Northeast corner of said Southwest 1/4 of the Northwest 1/4; thence West along the north line of said Southwest 1/4 of the Northwest 1/4 to the point of beginning, except the West 40 feet thereof taken for County Road No. 116, Hennepin County, Minnesota, and except the South 132 feet of the North 853 feet of the West 701 feet of said Southwest 1/4 of the Northwest 1/4. PERMANENT UTILITY EASEMENT: That part of the hereinbefore described parcel which lies 60.00 feet to the left of the following described line: Commencing at the southwest corner of said OUTLOT A, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota; thence North 00 degrees 42 minutes 40 seconds, on an assumed bearing along the west line of said OUTLOT A, 123.25 feet to the point of beginning for said line; thence East 251.23 feet; thence South 75 degrees 58 minutes 25 seconds East 425.70 feet; thence North 15 degrees 26 minutes 35 seconds East 351.91 feet to the north line of said OUTLOT A and the point of beginning for said line; thence continuing North 15 degrees 26 minutes 35 seconds East 815.31 feet and there line terminating. Together with that part of the hereinbefore described parcel which lies 66.00 feet to the left of the following described line: Beginning at the terminus of above described line; thence East 313.72 feet to the East line of the Southwest 1/4 of the Northwest 1/4 and there said line terminating TEMPORARY UTILITY CONSTRUCTION EASEMENT: That part of the hereinbefore described parcel which lies 100.00 feet to the right of the above described line. PERMANENT ROADWAY, DRAINAGE AND UTILITY EASEMENT: The east 22.00 feet of the south 470.00 feet of the hereinbefore described parcel. PROPOSED TEMPORARY CONSTRUCTION EASEMENT: The east 10.00 feet of the west 32.00 feet of the south 470.00 feet and the north 10.00 feet of the south 480.00 of the east 32.00 feet of the hereinbefore described parcel. PID NO. 36-119-23-230002 6640 CO. RD. NO. 116 EXISTING PARCEL DESCRIPTION: The South 132 feet of the North 853 feet of the West 701 feet of the Southwest 1/4 of the Northwest 1/4, of Section 36, Township 119, Range 23, Hennepin County, Minnesota, except road. ROADWAY, DRAINAGE AND UTILITY EASEMENT: The east 25.00 feet of the west 65.00 feet of the hereinbefore described parcel. TEMPORARY CONSTRUCTION EASEMENT: City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 7 of 11 The east 10.00 feet of the west 75.00 feet of the hereinbefore described parcel. PID NO. 36-119-23-230007 6610 PARK TRAIL ROAD EXISTING PARCEL DESCRIPTION: Lot 4, Block 2, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PERMANENT DRAINAGE AND UTILITY EASEMENT: That part of said Lot 4, Block 2, lying southerly of the following described line: Commencing at the southeast corner of said Lot 4, Block 2; thence on an assumed bearing of North 00 degrees 38 minutes 46 seconds West 52.02 feet along the east line of said Lot 4, to the point of beginning for said line; thence west 61.17 feet; thence South 75 degrees 5 minutes 22 seconds West 292.52 feet to the west line of said Lot 4, EXCEPT for that part within dedicated drainage and utility easements per said plat. TEMPORARY STREET CONSTRUCTION EASEMENT: That part of said Lot 4, Block 2, within a 10-foot strip of land lying northerly of the following described line: Commencing at the southeast corner of said Lot 4, Block 2; thence South 00 degrees 38 minutes 46 seconds East 52.02 feet to the point of beginning for said line; thence West 61.17 feet; thence South 75 degrees 05 minutes 22 seconds West 292.52 feet to the west line of said Lot 4, EXCEPT for that part within dedicated drainage and utility easements per said plat. PID NO. 36-119-23-320003 6605 PARK TRAIL RD. EXISTING PARCEL DESCRIPTION: Lot 1, Block 1, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PERMANENT SEWER EASEMENT: That part of said Lot 1 lying 60.00 feet to the right of the following described line: Commencing at the northwest corner of said Lot 1; thence South 89 degrees 47 minutes 07 seconds East, on an assumed bearing along the north line of said Lot 1, 82.91 feet to the point of beginning for said line; thence South 15 degrees 26 minutes 35 We st 171.49 feet and there said line terminating. EXCEPT the north 10.00 feet; the west 20.00 feet; and the southerly 30.00 feet of said Lot 1. TEMPORARY UTILITY CONSTRUCTION EASEMENT: That part of said Lot 1 lying 100.00 feet to the left of the above described line, EXCEPT the southerly 40.00 feet and north 10.00 feet of said Lot 1. PERMANENT DRAINAGE AND UTILITY EASEMENT City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 8 of 11 The northerly 20.00 feet of the southerly 30.00 feet lying westerly of the easterly 10.00 feet and easterly of the westerly 20.00 feet of said Lot 1. TEMPORARY STREET CONSTRUCTION EASEMENT: The northerly 10.00 feet of the southerly 40.00 feet lying westerly of the easterly 10.00 feet and easterly of the westerly 80.00 feet of said Lot 1. PID NO. 36-119-23-3200015 UNASSIGNED, CORCORAN, MN 55340 EXISTING PARCEL DESCRIPTION: OUTLOT C, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PERMANENT DRAINAGE AND UTILITY EASEMENT: The southerly 25.00 feet of the northerly 35 feet lying easterly of the westerly 20 feet and westerly of the easterly 10.00 feet of said OUTLOT C. PERMANENT SEWER EASEMENT That part of OUTLOT C, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof, lying southerly of the northerly 35 feet and easterly of the westerly 20.00 feet and to the left of the following described line: Commencing at the northwest corner of OUTLOT C; thence South 15 degrees 26 minutes 35 seconds West, on an assumed bearing along the westerly line of said OUTLOT C, 83.06 feet to a point of beginning for said line; thence South 74 degrees 33 minutes 25 seconds East 80.01 feet and there said line terminating. TEMPORARY STREET CONSTRUCTION EASEMENT: That part of OUTLOT C, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof, lying southerly of the northerly 45 feet; westerly of the easterly 10.00 feet; easterly of the westerly 20.00 feet and northerly of the following described line: Commencing at the northwest corner of said Outlot C; thence South 15 degrees 26 minutes 35 seconds East 183.06 feet to a point of beginning for said line; thence South 74 degrees 33 minutes 25 seconds West 180.02 feet; thence North 15 degrees 26 minutes 35 seconds East 118.55 feet to the westerly line of OUTLOT C; EXCEPT that part of the above described permanent sewer easement. TEMPORARY UTILITY CONSTRUCTION EASEMENT: The southerly 10.00 feet of the northerly 45.00 feet of said OUTLOT C which lies easterly of the east line of the above described permanent sewer easement. City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 9 of 11 PID NO. 36-119-23-3200011 6550 CO. RD. NO. 116 EXISTING PARCEL DESCRIPTION: Lot 9, Block 3, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PERMANENT DRAINAGE AND UTILITY EASEMENT: The east 50.00 feet of the west 60.00 feet lying north of the south 10.00 feet and south of the north 10.00 feet of said Lot 9. TEMPORARY STREET CONSTRUCTION EASEMENT: The east 10.00 feet of the west 70.00 feet lying north of the south 10 feet and south of the north 10.00 feet of said Lot 9. PID NO. 36-119-23-3200010 6575 PARK TRAIL RD EXISTING PARCEL DESCRIPTION: Lot 8, Block 3, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PURCHASED PROPERTY-STREET/POND CONSTRUCTION: ALL OF LOT 8, BLOCK 3, OF COUNTRY SEASONS ESTATES. PID NO. 36-119-23-3200013 6480 CO. RD. NO. 116 EXISTING PARCEL DESCRIPTION: Lot 11, Block 3, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PERMANENT DRAINAGE AND UTILITY EASEMENT: The east 17.00 feet of the west 27.00 feet lying north of the south 10 feet and south of the north 10.00 feet of said Lot 11. TEMPORARY STREET CONSTRUCTION EASEMENT: The east 10.00 feet of the west 37.00 feet lying north of the south 10.00 feet and south of the north 10.00 feet of said Lot 11. PID NO. 36-119-23-3200012 City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 10 of 11 6500 CO. RD. NO. 116 EXISTING PARCEL DESCRIPTION: Lot 10, Block 3, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PERMANENT DRAINAGE AND UTILITY EASEMENT: The east 10.00 feet of the west 20.00 feet of said Lot 10, lying north of the south 10.00 feet and south of the north 10.00 feet of said Lot 10. TEMPORARY STREET CONSTRUCTION EASEMENT: The east 10.00 feet of the west 40.00 feet of said Lot 10, lying north of the south 10.00 feet and south of the north 10.00 feet of said Lot 10. PID NO. 36-119-23-320003 6580 PARK TRAIL RD. EXISTING PARCEL DESCRIPTION: Lot 1, Block 3, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PERMANENT DRAINAGE AND UTILITY EASEMENT: The southerly 25.00 feet of the northerly 35.00 feet lying westerly of the east 10.00 feet and easterly of the westerly 10.00 feet of said Lot 1. TEMPORARY STREET CONSTRUCTION EASEMENT: The southerly 10.00 feet of the northerly 45.00 feet lying westerly of the east 10.00 feet and easterly of the westerly 10.00 feet of said Lot 1. PID NO. 36-119-23-230003 6605 PARK TRAIL RD. EXISTING PARCEL DESCRIPTION: Lot 1, Block 1, COUNTRY SEASONS ESTATES, Hennepin County, Minnesota, according to the record plat thereof. PURCHASED PROPERTY-STREET/POND CONSTRUCTION: PID NO. 36-119-23-320002 6410 CO. RD. NO. 116 EXISTING PARCEL DESCRIPTION: That part of the Northwest Quarter of the Southwest Quarter of Section 36, Township 119, Range 23, described as follows: Beginning at the Southwest corner of said Northwest Quarter of the Southwest Quarter; thence East along the South line of said Northwest Quarter of the Southwest Quarter a distance of 940 City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-03 Page 11 of 11 feet; thence North parallel with the west line of said Northwest Quarter of the Southwest Quarter a distance of 485 feet; thence west parallel with the south line of said Northwest Quarter of the Southwest Quarter a distance of 940 feet to the west line of said Northwest Quarter of the Southwest Quarter; thence South along said west line of said Northwest Quarter to the Southwest Quarter a distance of 485 feet to the point of beginning except that part thereof which lies Westerly of a line drawn parallel with and distant 40 feet east of the west line of said Section 36 PERMANENT DRAINAGE AND UTILITY EASEMENT: The east 65.00 feet of the above described parcel lying northerly of the following described line: Commencing at the northwest corner of the above described parcel thence southerly along the west line of said parcel 309.17 feet to the point of beginning for said line; thence deflecting to the east 94 degrees 47 minutes 75.23 feet and there said line terminating. TEMPORARY STREET CONSTRUCTION EASEMENT: The east 10.00 feet of the west 75.00 lying northerly of a line 10 feet south of the previously described line and its easterly extension, EXCEPT for that part platted as HENNEPIN COUNTY STATE AID HIGHWAY NO. 116, PLAT 21, according to the recorded plat thereof. DRAINAGE EASEMENT(COUNTY DITCH NO. 16)COUNTY ROAD NO. 116 PAR K T R A I L N O R T H 66TH AVE. NOR T H 60 ' 16'10'17'65'25' 25'42' 21' 20' 96' 22'470.0 10'10' 62 . 2 ' 10 3 . 6 ' 884' 66.3' 100' 24 0 . 5 ' 31 5 . 5 ' 302.5' 382' 65'10'10'25'10'131.9' EA S E M E N T O V E R V I E W E X H I B I T D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T PU R C H A S E D P R O P E R T Y - S T R E E T / P O N D C O N S T R U C T I O N EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S PE R M A N E N T S E W E R E A S E M E N T EX I S T I N G D R A I N A G E & U T I L I T Y E A S E M E N T TO B E R E D E S I G N A T E D S T R E E T / T R A I L TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - UT I L I T Y C O N S T R U C T I O N 66TH AVENU E N O R T H OUTLOT CBLOCK 3 2020DRAINAGE EASEMENT(COUNTY DITCH NO. 16)WETWETWETWETWETWETWET WE T WE T WET WE T WETWET WET EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 3 2 0 0 1 5 D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 8 , 5 6 9 S Q . F T . ( 0 . 2 0 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S PE R M A N E N T S E W E R E A S E M E N T TO T A L A R E A = 2 , 7 0 2 S Q . F T . ( 0 . 0 6 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TO T A L A R E A = 6 , 0 9 3 S Q . F T . ( 0 . 1 4 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - UT I L I T Y C O N S T R U C T I O N TO T A L A R E A = 1 8 , 7 7 8 S Q . F T . ( 0 . 4 3 A C ) 25' 1 0 ' 35'10' 66 T H A V E N U E N O R T H OU T L O T B BL O C K 3 20 20 DR A I N A G E E A S E M E N T (C O U N T Y D I T C H N O . 1 6 ) COUNTY ROAD NO. 116 45'25' 25' 60.050'14.1'8.6' WET W E T WE T WE T WE T WE T WET WET WET WE T WET WE T WE T W E T W E T WET WET WE T WET WET WET WET WET WET W E T WE T 10'10'10'10'10' EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 3 2 0 0 1 4 D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 2 5 , 6 3 1 S Q . F T . ( 0 . 5 9 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S EX I S T I N G D R A I N A G E & U T I L I T Y E A S E M E N T TO B E R E D E S I G N A T E D S T R E E T / T R A I L TO T A L A R E A = 6 0 S Q . F T . ( 0 . 0 0 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TO T A L A R E A = 6 , 9 8 5 S Q . F T . ( 0 . 1 6 A C ) OUTLOT A66TH AVENUE NORTH P A R K T R A I L N O R T H 20 DRAIN A G E E A S E M E N T (COUNT Y D I T C H N O . 1 6 ) COUNTY ROAD NO. 116 16' 36' 26'4'45'35' 60 ' 60 ' WET WET WET WET WET WETWETWETWET WET WET WET WE T WE T WET WET W E T WET WE T WET WET WET 60' 36'55'10'10'26' 40 ' 10 0 ' EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 2 3 0 0 0 8 D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 2 3 , 7 4 5 S Q . F T . ( 0 . 5 5 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S PE R M A N E N T S E W E R E A S E M E N T TO T A L A R E A = 5 1 , 1 9 0 S Q . F T . ( 1 . 1 8 A C ) EX I S T I N G D R A I N A G E & U T I L I T Y E A S E M E N T TO B E R E D E S I G N A T E D S T R E E T / T R A I L TO T A L A R E A = 1 , 4 2 7 S Q . F T . ( 0 . 0 3 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TO T A L A R E A = 5 , 9 6 4 S Q . F T . ( 0 . 1 4 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - UT I L I T Y C O N S T R U C T I O N TO T A L A R E A = 7 1 , 9 8 2 S Q . F T . ( 1 . 6 5 A C ) LOT 9 BLOC K 3 20 20 DR A I N A G E E A S E M E N T (C O U N T Y D I T C H N O . 1 6 ) COUNTY ROAD NO. 116 60'50'60'50' WET WET WET WET WET WET WET WET EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 3 2 0 0 1 1 D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 1 0 , 4 9 4 S Q . F T . ( 0 . 2 4 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TO T A L A R E A = 2 , 1 0 0 S Q . F T . ( 0 . 0 5 A C ) 66TH AVENUE NORTH PAR K T R A I L N O R T H LOT 8BLOCK 3 WETWETWETWET EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 3 2 0 0 1 0 D R A F T PU R C H A S E D P R O P E R T Y - S T R E E T / P O N D C O N S T R U C T I O N TO T A L A R E A = 6 5 , 8 3 9 S Q . F T . ( 1 . 5 1 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S 66TH AVEN U E N O R T H PARK TRAIL NORTH LOT 4BLOCK 220' 42.5' 41.9' WET WET WET WET WET WET WET WET WET WET WE T EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 2 3 0 0 0 7 D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 8 , 9 1 0 S Q . F T . ( 0 . 2 0 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TO T A L A R E A = 3 , 3 6 0 S Q . F T . ( 0 . 0 8 A C ) LOT 11BLOCK 3 40 DR A I N A G E E A S E M E N T (C O U N T Y D I T C H N O . 1 6 ) COUNTY ROAD NO. 116 40 27.017'27'17' WE T W E T WET WE T WETWET WET WET WET WET WET W E T WET EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 3 2 0 0 1 3 D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 2 , 7 0 7 S Q . F T . ( 0 . 0 6 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TO T A L A R E A = 1 , 6 0 0 S Q . F T . ( 0 . 0 4 A C ) LOT 1 0 BLO C K 3 40 DR A I N A G E E A S E M E N T (C O U N T Y D I T C H N O . 1 6 ) COUNTY ROAD NO. 116 40 20'10'20'10' WE T WET WET WET W E T WET WET WET WET EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 3 2 0 0 1 2 D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 1 , 5 0 3 S Q . F T . ( 0 . 0 3 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TO T A L A R E A = 1 , 5 0 0 S Q . F T . ( 0 . 0 3 A C ) 66TH AVENUE N O R T H PARK TRAIL NORTH LO T 1 BL O C K 3 35'25' 35' 25' W E T WE T WET WET WE T W E T EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 3 2 0 0 0 3 D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 6 , 5 0 7 S Q . F T . ( 0 . 1 5 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TO T A L A R E A = 2 , 5 1 1 S Q . F T . ( 0 . 0 6 A C ) LOT 1BLOCK 166TH AVENUE NORTH PAR K T R A I L N O R T H 2020DRAINAGE EASEMENT(COUNTY DITCH NO. 16)30'20' 30' 20' 80'60'WETWETWETWETWETWET40' EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 2 3 0 0 0 3 D R A F T PE R M A N E N T D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 6 , 7 8 1 S Q . F T . ( 0 . 1 6 A C ) EX I S T I N G 1 0 ' ( U N L E S S O T H E R W I S E N O T E D ) DR A I N A G E & U T I L I T Y E A S E M E N T P E R TH E P L A T O F C O U N T R Y S E A S O N S E S T A T E S PE R M A N E N T S E W E R E A S E M E N T TO T A L A R E A = 9 , 0 7 0 S Q . F T . ( 0 . 2 1 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - ST R E E T C O N S T R U C T I O N TO T A L A R E A = 2 , 6 6 8 S Q . F T . ( 0 . 0 6 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T - UT I L I T Y C O N S T R U C T I O N TO T A L A R E A = 1 6 , 7 6 2 S Q . F T . ( 0 . 3 8 A C ) COUNTY ROAD NO. 11665'10'10'WET WETWETWET WET WE T WE T WETWETWETW E T WE T WETWET WET WET WET WET WET94.47°' EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 2 3 0 0 0 2 D R A F T PE R M A N E N T R O A D W A Y , D R A I N A G E A N D U T I L I T Y E A S E M E N T TO T A L A R E A = 1 9 , 8 6 9 S Q . F T . ( 0 . 4 6 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T TO T A L A R E A = 3 , 2 7 5 S Q . F T . ( 0 . 0 8 A C ) 309' COUNTY ROAD NO. 11625'10'131.9'WETWETWETWETWET WET WET WET WE T WE T WE T WE T WET EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 2 3 0 0 0 2 D R A F T PE R M A N E N T R O A D W A Y , D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 3 , 2 9 8 S Q . F T . ( 0 . 0 7 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T TO T A L A R E A = 1 , 3 1 9 S Q . F T . ( 0 . 0 0 7 A C ) COUNTY ROAD NO. 116 P A R K T R A I L N O R T H 22'22'470.0 10'10'10' 62 . 2 ' 10 3 . 6 ' 60 ' 10 0 ' 884' 66.3' 100' 35 8 . 6 ' 24 0 . 5 ' 31 5 . 5 ' 302.5' 382' WET WET WET WETWETWET WET WET WET WET WET WET WETWET WE T WET WE T W E T W E T WE T WET WET W E T WE T WE T WETWETWET WE T WE T WET WE T WE T WET WET40' EA S E M E N T E X H I B I T PI D N O . 3 6 - 1 1 9 - 2 3 - 2 3 0 0 0 1 D R A F T PE R M A N E N T R O A D W A Y , D R A I N A G E & U T I L I T Y E A S E M E N T TO T A L A R E A = 1 0 , 4 0 7 S Q . F T . ( 0 . 2 4 A C ) TE M P O R A R Y C O N S T R U C T I O N E A S E M E N T TO T A L A R E A = 1 0 9 , 0 7 6 S Q . F T . ( 2 . 5 0 A C ) PE R M A N E N T U T I L I T Y E A S E M E N T TO T A L A R E A = 7 3 , 1 5 2 S Q . F T . ( 1 . 6 8 A C ) STAFF REPORT Agenda Item 10f. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: Annual Appointments Action Required: Approval Summary: Each year the City makes annual appointments as required for the operations of the City. The recommended appointments are the same as 2019. It is requested the City Council review the appointments and approve for 2020. Direction is requested on the position of Acting Mayor which was held by Councilmember Keefe in 2019. Selected notes on annual appointments: • City Newspaper: No increase in rates • City Attorney: No increase in rates • City Planner: $7/hour increase for Principal Planner • City Engineer: $3/hour for City Engineer Financial/Budget: Fees for various appointments are included in the 2020 budget. Options: 1. Approve Resolution 2020-01 establishing annual appointments and authorize the City Administrator and Mayor to execute engagement letters as required. Recommendation: Approve Resolution 2020-01 establishing annual appointments and authorize the City Administrator and Mayor to execute engagement letters as required. Council Action: Consider a motion to approve Resolution 2020-01 establishing annual appointments and authorize the City Administrator and Mayor to execute engagement letters as required. Attachments: 1. Resolution 2020-01 Establishing Annual Appointments 2. Crow River News Engagement Letter 3. Landform 2020 Rate Schedule 4. Wenck Associates Engagement Letter 5. Carson, Clelland & Schreder Engagement Letter City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-01 Page 1 of 2 Motion By: Seconded By: RESOLUTION ESTABLISHING ANNUAL APPOINTMENTS FOR THE CITY OF CORCORAN FOR 2020 WHEREAS, the City of Corcoran (City) is required to designate the official newspaper, official depositories and signatories, make annual appointments within the organization of the City, as well as other defined organizational items as defined by State Statute and City Codes. NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointments for the year 2020. 1.Official Newspaper Crow River News, (aka Sun Media) 10917 Valley View Road, Eden Prairie MN 55344 2.Acting Mayor The Acting Mayor shall be ________. 3.Planning Consultant Landform, 105 S. Fifth Avenue, # 513 Minneapolis, MN 55401 4.Engineer Wenck Associates, Inc., 1800 Pioneer Creek Center, Maple Plain MN 55359 5.Attorney – Civil and Criminal John Thames - Carson, Clelland & Schreder, 6300 Shingle Creek Parkway, Suite 305, Minneapolis, MN 55430-2190 6.Auditor Abdo, Eick & Meyers, LLP 5201 Eden Avenue #250, Edina, MN 55436 KDV Ltd., 220 Park Avenue South, Saint Cloud, MN 56302 7.Assistant Weed Inspector City Administrator and the Public Works Department 8.Insurance Agent Associated Benefits and Risk Consulting, 6000 Clearwater Drive | Minnetonka, MN 55343 9.Animal Control Officer Monticello Animal Facility, 203 Chelsea Road, Monticello, MN 55362. 10.Official Depositories Farmers State Bank of Hamel Northland Securities 4M Fund City of Corcoran January 9, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-01 Page 2 of 2 11. Official Signatory The following individuals are hereby authorized as official signatories for the City: a. Mayor/Ron Thomas b. City Administrator/Brad Martens c. Administrative Services Director/Jessica Beise 12. Authorized for funds transfer and inquiry at Farmers State Bank of Hamel The following individuals are hereby authorized for funds transfer and inquiry for the City checking and savings accounts at Farmers State Bank of Hamel: a. City Administrator/Brad Martens b. City Clerk/Administrative Services Coordinator/Jessica Beise c. Accountant/Joe Rotz VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 9th day of January 2020. ________________________________ Ron Thomas – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director January 2, 2020 City of Corcoran City Council 8200 County Road 116 Corcoran, MN 55340 Dear City Council Members: Please accept the following bid from the Crow River News for legal newspaper designation for the City of Corcoran. This newspaper is qualified by the State of Minnesota as a legal newspaper under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 20 20: First insertion: $15.83 per column inch Subsequent insertions: $9.24 per column inch Characters per inch: 320 Lines per inch: 9 A notarized affidavit will be provided for each notice published. Additional affidavits are $2.50 each. A $20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on the Press & News website at no additional charge. The Crow River News is published weekly on Thursdays. The deadline is 12:00 p.m. on Friday for publication the following Thursday. Please email legal notices to publicnotice @ecm-inc.com. Thank you for considering the Crow River News as the official newspaper for the City of Corcoran for the upcoming year. We appreciate the opportunity to serve the needs of your community. Sincerely, Steve Gall Advertising Director 10917 VALLEY VIEW ROAD, EDEN PRAIRIE, MN 55344 • 952-392.6844 • PRESSNEWS.COM Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. December 11, 2019 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: 2020 Rate Schedule Dear Mr. Martens, Thank you for utilizing Landform to provide planning services for the City. We appreciate your confidence in us and we value our working relationship with the City. We were pleased to be able work with you to complete the 2040 Comprehensive Plan update this year and look forward to working with you in 2020 to provide continued planning support and code enforcement services. Landform has a full-time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places. I have attached our municipal rate schedule for 2020. We recognize that we all have budget constraints and this rate schedule allows us to be competitive with other firms and provide a comprehensive range of services through retention of our most talented employees. These rates will become effective on January 1, 2020 for hourly work performed by Landform on behalf of the City in 2020. We look forward to working with the City of Corcoran in 2020 and the opportunity to continue to provide professional planning services to assist your staff. Landform is an interdisciplinary site design firm with a studio-based, client-centered practice. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGreen® approach to your development challenges from Site to Finish®. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform Kendra Lindahl, AICP Principal Planner Brad Martens 2 December 11, 2019 2020 Rate Schedule Professional Services Title Hourly Rates Senior Principal $215 Principal $175 Principal Planner* $139 Associate $145 Studio Lead $145 Project Lead/Senior Designer/Senior CAD Manager $140 Planning Lead/Senior Planner $135 Planner III/Designer III/Survey Technician III $103 Planner II/Designer II/Survey Technician II $85 Planner I/Designer I/Survey Technician I $75 Code Enforcement Services* $71 Survey Lead $145 Senior Surveyor $134 Crew Chief $140 Survey Coordinator $106 Field Technician $62 Construction Administrator III $134 Construction Administrator II $96 Construction Administrator I $88 Accounting/Business/Office Lead $83 Office Coordinator $84 Administrative Assistant $64 *Reduced Principal Planner and Code Enforcement rate for Corcoran 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Standard Internal reimbursable expenses associated with prints, plots, scanning and mileage are included in our hourly rates. Deliverable plots and prints will be charged at internal rate. 3. Internal reimbursable expenses are priced as follows: Mileage Based on IRS Requirements Plotting on Bond 0.50 per square foot Plotting on Vellum 1.10 per square foot Plotting on Mylar 2.75 per square foot Color Printing 1.00 for 8.5 x 11 2.50 for 8.5 x 14, 11 x 17 Foam core 25.00 per sheet Scanning 1.50 per scan CD/DVD/Thumb drive 10.00 per cd/DVD/thumb drive Brad Martens 3 December 11, 2019 4. External reimbursable expenses shall be billed at cost plus 15%. Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - December 31, 2019 Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: 2020 Letter of Engagement for City Engineering Services Dear Brad: On behalf of Wenck Associates, we thank you for the opportunity to serve as the City Engineer and look forward to continuing in that role in 2020. Our team has provided the flexibility, depth and expertise to serve the day to day engineering services, construction management, future planning and financial projections, along with other needs of growth. We appreciate supporting the staff and Council in achieving the Council’s goals and look forward to another exciting year. Over the past year, we have worked alongside staff managing developers to support the City in delivering quality infrastructure, providing excellent customer service and solid technical expertise. Our business model shows that Corcoran benefit s from experienced municipal and construction engineers while discounting rates and eliminating some charges for office time, Council meetings, initial resident inquiries, mileage costs, and other miscellaneous items. We are proud to provide this discounted local service while keeping the range of Wenck hourly rates still competitive with other metro firms. Team Corcoran is important to Wenck, and our staff enjoy working in the City with staff and residents. This results in staff retention and our main team remains intact for 2020 on construction, developments, water supply, wastewater and transportation. Consistency has been an important factor in Wenck service and building on that theme in 2019 Wenck added the wetland LGU services using a senior scientist at a reduced rate to ensure a smooth transition. Business Model As noted above, Wenck provides a discount to Corcoran of 15% to 30% from our standard fee schedule. This can be provided due to the steady nature of municipal work and our location allows for efficiency. The model also does not penalize developers, they receive the discount also. Unbilled fees We recognize that a client does not want to see a charge for every phone call, meeting, or site visit and due to our location can provide no charge services along with quick response. Wenck averages around 10 to 15 hours a month of unbilled time servicing Corcoran. Also, no mileage is charged for City projects due to our staff location and office proximity. Brad Martens City Administrator Hourly Rates The fees for engineering work is billed on an hourl y basis and categories include the range shown on the following list. Our City Engineer rate for 2020 is proposed to increase 2% to $135 with other engineering staff billed in accordance with experience and technical skills. The range in this schedule does not vary much, however employees have received a step increase. The majority of work is via escrow to design and build the infrastructure for new developments. Skill Level Hourly Rate ($) Field Inspector / Asst. Design Engineer $90.00--$105.00 Wetlands/MS4/LGU $90.00--$130.00 PE Engineer/Surveyor/Senior Construction $120.00-$130.00 City/Senior Engineer/Speci alist/Scientist $135.00-$160.00 We look forward to discussing this letter of engagement and a productive 2020. Sincerel y, Wenck Associates, Inc. Kent Torve, P.E., LEED AP Principal STAFF REPORT Agenda Item 10g. Council Meeting: January 9, 2020 Prepared By: Brad Martens Topic: City Council Resignation and Declaration of a Vacancy Action Required: Approval Summary: Councilmember Mike Keefe has issued a resignation notice to the City Council. The reason for the resignation is to allow for more time with his family. The notice was received December 31, 2019 and was effective immediately. The resignation notice is attached to this report as well as an article on vacancie s on a statutory city council. While Corcoran is a Charter City, the Charter is silent on the issue which determines statute is followed. Staff has consulted with the City Attorney regarding the process when a City Council resignation takes place which is the following: 1. Accept the resignation. 2. Declare a vacancy. 3. Fill the vacancy. Minnesota Statue 412.02 subdivision 2a is applicable: Vacancy. Except as otherwise provided in subdivision 2b, a vacancy in an office shall be filled by council appointment until an election is held as provided in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than two years remain in the unexpired term, a special election shall be held at or before the next regular city election and the appointed person shall serve until the qualification of a successor elected at a special election to fill the unexpired portion of the term. If the vacancy occurs on or after the first day to file affidavits of candidacy for the regular city election or when less than two years remain in the unexpired term, there need not be a special election to fill the vacancy and the appointed person shall serve until the qualification of a successor. The council must specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a special election held at the same time as the regular city election. Due the timing of the vacancy taking place prior to the City Council filing period, the Council may appoint someone until a special election is held to fill the remaining term. Staff recommends the special election be held at the general election on Tuesday, November 3rd to avoid incurring costs of holding an additional election. Page 2 There is no specific procedure for the appointment process with the only requirement being that the person appointed be qualified to serve. The process is entirely up to the discretion of the City Council however the attached guidance states “…a City must make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires.” Financial/Budget: Not applicable Options: 1. Accept the resignation of Councilmember Mike Keefe effective December 31, 2019, declare a vacancy, and discuss the preferred process for appointing a qualified successor. Recommendation: Accept the resignation of Councilmember Mike Keefe effective December 31, 2019, declare a vacancy, and discuss the preferred process for appointing a qualified successor. Council Action: Accept the resignation of Councilmember Mike Keefe effective December 31, 2019, declare a vacancy, and discuss the preferred process for appointing a qualified successor. Attachments: 1. Resignation – Mike Keefe 2. Vacancies on a Statutory City Council From:Mike Keefe To:Brad Martens Subject:Resignation Date:Tuesday, December 31, 2019 9:52:33 AM Mr. Martens, I am writing you this evening to notify you of my resignation from the the city council. It has been five wonderful years serving my city. In that time I have enjoyed many new friendships and being a part of a growing community. This decision has not been easy to make, but I feel it is in the best interest of me and my family. My resignation will be effective immediately. Sincerely, Mike Keefe M innesota C ities 19oCtober 2000 O By Susan Naughton DID YOU KNOW? Vacancies on a Statutory City Council ne of your councilmembers sub- mits a written resignation. What do you do? This article answers some of the most frequently asked questions about vacancies on a statutory city council. State law provides that a council vacancy “shall be filled by council appointment” until a special election, if required, can be held (Minn. Stat. § 412.02, subd. 2a). The language of the state law is mandatory. As a result, a city must make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires. State law does not require a council vacancy to be advertised. However, it is a good practice to provide some notice to the public before the council makes an appointment. This allows interested persons an opportunity to request consideration. Generally, a person must be a United States citizen, a resident of the city, and at least 21 years old to be eligible for appointment to fill a council vacancy. A city employee can be considered for appointment. However, if a city employee is appointed, it is possible that the two city positions may be incompatible. If a city employee is appointed to an incompatible office, he or she must resign from the other city position. A councilmember can be con- sidered for appointment to fill a council vacancy in the position of mayor as long as the councilmember being considered does not participate in the appointment vote. State law provides that the council makes the appointment to fill a vacancy, except in the case of a tie vote, when the mayor makes the appointment. That means all members of the council, including the mayor, can vote on the appointment. However, the council- member who submitted a written resignation should not participate in the appointment vote. As a practical matter, it may be useful to determine who the candidates for appointment are before voting takes place. As long as at least a quorum of the council is present, a majority vote of those present vacancy occurs before the first day to file as a candidate for the next regular city election and more than two years remain in the unexpired term, the city must hold a special election to fill the council vacancy at or before the next regular city election and the person elected will serve out the remainder of the unexpired term. If the council chooses to hold a special election to fill a vacancy at a time other than at the regular city election, it first must adopt an ordinance specifying the circum- stances under which such an election will be held. If a special election to fill a coun- cil vacancy is held at the same time as the regular city election, the names of the candidates for the council vacancy should be placed on the election ballot under a separate heading indicating it is a special election. The election ballot should state the date the term expires and any other information necessary to distinguish the office. The published and posted election notices should include references to the special elec- tion to fill the council vacancy. Finally, state law provides that the terms of elected city officials begin on the first Monday in January following the election. However, the Minnesota Attorney General has advised that a person elected to fill a council vacancy in a statutory city is eligible to take an oath and assume office any time after receiving an election certificate. Susan Naughton is research attorney with the League of Minnesota Cities. is sufficient to make the appointment. State law does not place any limitation on a mayor’s ability to make an ap- pointment in the case of a tie vote. As a result, a mayor can appoint any quali- fied person willing to fill the vacancy even if that person was not the subject of the original appointment vote. When is a city also required to hold a special election to fill a council vacancy? The answer depends on whether filing has opened for the next regular city election and how long is left in the unexpired portion of the term at the time of the vacancy. If the vacancy occurs on or after the first day to file as a candidate for the next regular city election or if less than two years remain in the unexpired term, the city does not need to hold a special election and the appointed person can serve out the remainder of the unexpired term. If the “The language of the state law is mandatory. As a result, a city must make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires.” City of Corcoran 2020 City Council Schedule Agenda Item 12. January 23, 2020 • Active Corcoran Planning Applications • 2020 Legislative Priorities • Ravinia 14th Addition Final Plat • Wessel EAW Notice of Decision • Concept plan for 10409 County Road 101 • Active Corcoran Planning Applications • CIP Pre-orders (dump truck, squads) • Resolution honoring Councilmember Keefe’s service February 13, 2020 Work Session – 5:00 pm • Financial Management Plan February 13, 2020 • Stieg Road Turn Lanes – Award Bid • Squad Camera and Body Camera Project February 27, 2020 • Active Corcoran Planning Applications • Parks and Trails Commission Appointments • Planning Commission Appointments March 12, 2020 • 2020-2021 Capital Improvement Plan • Planning Commission annual report and 2020 priorities • Parks and Trails Commission annual report and 2020 priorities March 26, 2020 • Active Corcoran Planning Applications April 9, 2020 • Employee Recognition – Pat Meister, 15 Years • Fire Subcommittee Report Work Plan April 23, 2020 • Active Corcoran Planning Applications • Three Rivers Park District – Diamond Lake Regional Trail Corridor May 14, 2020 Work Session • Administration Department Update