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2019-12-19 Council Agenda Packet
Corcoran City Council Agenda December 19, 2019 - 7:00pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum 6.Presentations/Recognitions a.Senator David Osmek b.Three Rivers Park District Commissioner Marge Beard* 7.Consent Agenda a.Draft Minutes of December 12, 2019 Council Meeting* b.Draft Minutes of December 12, 2019 Work Session* c.Financial Claims* d.Stieg Road Realignment – Change Order 1 & Pay Request 3* 8.Planning Business 9.Unfinished Business a.Code Enforcement Violation Extension Request* 10.New Business a.2020-2022 Labor Agreement* b.2020 Water and Sewer Budgets* c.2020 Strategic Planning Session* 11.Staff Reports a.Active Corcoran Planning Applications* b.2019 Year in Review* c.2020 City Calendar* 12.Closed Session a.City Administrator Performance Evaluation 13.2020 City Council Schedule* 14.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. MISSION STATEMENT The City of Corcoran will become a vibrant community focused around a thriving Town Center while preserving its natural character and agricultural roots. In order to achieve this vision, the City will seek to work with partners to accomplish the following outcomes: A variety of housing options for all ages and stages of life existing in cohesion with the natural environment. A well connected parks and trails system with options for year-round recreation and opportunities for residents to connect with nature. A safe and clean community where residents can be proud to live, work, and play. A variety of high quality schools are available to residents and work in cohesion with the City’s vision. A variety of commercial and industrial businesses exist to provide for most services and jobs for the community. VISION STATEMENT The following values are fundamental to the City of Corcoran’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. A D O P T E D M A R C H 8 , 2 0 1 8 VALUES STATEMENT A D O P T E D J A N U A R Y 2 4 , 2 0 1 9 ACTION STEPS The City of Corcoran has identified the following action steps for 2019: Develop a master plan, finance plan, and select amenities for City Park. Develop a needs assessment, action plan, and finance plan for fire service. Complete the update to the southeast district and town center plan; complete a stormwater management plan for the town center. Decide on request for contribution to the Dayton Parkway Interchange project. Develop a low cost option to pave gravel roads; establish criteria to select roads for paving; push legislative priorities which includes street funding options. Identify all existing easements/right-of-way the City has obtained for trails, etc. Complete a feasibility study for trails along selected County Roads. Identify preferred snowmobile routes. Evaluate staffing and space needs for public safety. Evaluate the need for a City Planner. Complete studies needed for water system options. Investigate options to reduce the use of salt/chloride; apply for funding to complete an additional sub watershed assessment. Provide an update on the existing crime/drug action plan; create a new plan for next steps. Execute code enforcement plan. Consider updates to the Open Space and Preservation ordinance and other ordinances to establish incentives for protecting/preserving the natural environment through development. Review compost site options. STAFF REPORT Agenda Item 4. Council Meeting: December 19, 2019 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the December 19th Council meeting are as follows: • Planning Commission: Meredith Wu • Parks and Trails Commission: Tom Anderson Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A Commissioner Marge Beard District 1 Introduction and Highlights •Personal Introduction •Three Rivers Overview •Fun Facts Agenda Item 6b. master planning Diamond Lake Regional Trail 2040 Regional Trail System DIAMOND LAKE REGIONAL TRAIL Diamond Lake Regional Trail Search Corridor 7 Communities 20 Miles 1 Preferred Route Preferred Route Master Plan Cooperative Agreement (2021 or later) Land Acquisition (10+ years) Development (As funding allows) General Proposed Process Dec. 2019/ Jan. 2020 Feb. –March 2020 City Council: Project Introduction Parks Commission: Route Identification and Evaluation April 2020 City Council: Review Potential Routes May-July 2020 Public Engagement –see next slide for preliminary ideas August 2020 Parks Commission: Recommend Preferred Route Sept. 2020 City Council: Approve Preferred Route Oct. –Dec. 2020 Draft Master Plan/30-day Comment Period Jan. 2021 City Council: Resolution of Support Feb. –April 2021 Metropolitan Council/Three Rivers: Review/Approval Entire Corridor: •Project website with interactive map •Online survey •Reach out to under-represented groups •Project newsletter Specific to Corcoran: •Attend Night to Unite in August •Attend Corcoran Country Daze in August •Work closely with City staff and Parks Commission Preliminary Pubic Engagement Plan/Ideas QUESTIONS & PRELIMINARY FEEDBACK Please visit letstalkthreerivers.org for more project information and regular updates. Item 6b. CITY OF CORCORAN City Council Work Session Meeting Minutes December 12, 2019 – 4:30 pm The Corcoran City Council met on December 12, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Schultz, Councilor Bottema, Councilor Dejewski, and Councilor Keefe. Also present were City Administrator Martens, Administrative Services Director Beise, City Planner Lindahl, Public Works Director Mattson, Planning Commissioner Shoulak, City Manager Brent Mareck with City of Carver, Senior Vice President Tammy Omdal with Northland Securities, Director of Real Estate Lucas Larson with Ryan Companies, and Strategy and Development Director Frank Clark with Stahl Construction. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 4:32 pm. 2.Urban Land Institute Panel Panel discussion included market reviews and community aspects of the City of Corcoran. In- depth discussion of maintaining the openness concept of Corcoran, a common community vision and well-defined processes. Panel discussion continued regarding any city’s ability to attract and compete to gain industrial and commercial businesses, and the importance of affordable residential properties to support future industrial and commercial growth within a city. Panel suggestion to the City is to organize a Broker Tour to highlight potential land possibilities in the City of Corcoran. The panel provided the following advice, know inventory within your city, prepare for perspective new business inquiries, and remain consistent in city priorities and needs, but do not resist if there is an opportunity that fits well with the City’s direction . Unscheduled Items No items were discussed. 3.Adjournment MOTION: made by Schultz, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) Meeting adjourned at 6:29 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7a. CITY OF CORCORAN City Council Meeting Minutes December 12, 2019 - 7:00 pm The Corcoran City Council met on December 12, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Schultz, Councilor Bottema, Councilor Dejewski, and Councilor Keefe. Also present were City Administrator Martens, Administrative Services Director Beise, City Attorney Thames, Public Works Director Mattson, Director of Public Safety Gottschalk, and Lieutenant Burns. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:01 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens requested agenda item 7f. 2020 Water and Sewer Budgets be removed from the agenda and be considered at the the December 19, 2019 meeting. Council discussed the Urban Land Institute Work Session held prior to the December 12 regular Council meeting, and by consensus agreed to discuss the information pr ovided at the work session at a future Council meeting. MOTION: made by Schultz, seconded by Keefe to approve the agenda as modified. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Shoulak was in attendance for Commissioner Wu and Parks and Trails Commissioner Meister had not yet arrived. Commissioner Meister arrived. Mayor Thomas invited the commissioners to speak on items related to their respect ive commissions. 5.Open Forum De Sicora, 6410 Elm Street, addressed the Council regarding previous reports on City revenues reported in the media. Ms. Sicora noted concerns within the EAW report for Lennar Wessel Concept Plan and benefits to nearby properties. Ms. Sicora distributed a chapter copy from a document titled the Minnesota Mayor’s Handbook to the Council, which was placed in the house agenda packet. Ms. Sicora requested Council review the proposed Lennar development concept of the future property. Ms. Sicora also stated the environmental sheets, and the report called out the swans and turtles, but failed to mention Red-tailed hawks, bald eagles, barn owls, and minks that currently inhabit the proposed area of development and asked for further investigation. Ms. Sicora requested a copy of a zoning ordinance, with attachment A, approved by Council on April 25, 2019. Council clarified information stated by resident in the Open Forum regarding information on permit revenue was reported inaccurately by some media sources. 6.Presentations/Recognitions a.Years of Service Recognition – Matt Gottschalk, 5 Years Council recognized Director of Public Safety Gottschalk for five years of service to the City. Mayor Thomas presented Director of Public Safety Gottschalk a years of service award. 7.Consent Agenda a.Draft Minutes of November 25, 2019 Council Meeting Agenda Item 7b. 2 b. Financial Claims c. CSAH-101 & Stieg Road Turn Lane Improvements – Approve Plans and Authorize Bids d. Stieg Road Realignment – Pay Request #2 e. Recreation Coordinator Job Description and Hiring Process f. 2020 Water and Sewer Budgets g. 2020 Fee Schedule h. CSAH 101 and 100th Avenue Turn Lane Improvements – Pay Request #2 Council requested review of 7e., and 7g. MOTION: made by Keefe, seconded by Bottema to approve the consent agenda items 7a., 7b., 7c., 7d., and 7h. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) Council asked for clarification of item 7e. Recreation Coordinator job description and hiring process for a current position. City Administrator Martens clarified the existing position name has not changed, however new responsibilities within the position have changed, and Council approval is needed for the new job description with the added responsibilities, and the hiring process is also a requirement within the employee handbook. Council requested review of item 7g. 2020 Fee Schedule, specifically permits pertaining to window, reroofing and residing, and requested reviewing and possibly restructuring those specific fees. Council referenced an example of one new home window costing less than the window building permit of $91.00. Council requested review of fees and costs associated streetlights and currently the City maintains the electric cost of street lights. Council inquired about deck permits and how permit cost is calculated. Administrative Services Director Beise explained deck permits are valuation based and need review by the city inspector consultant before the permit is issued. Administrative Services Director Beise explained the difference between over-the-counter permit and permits based on valuations. Council asked for further clarification on fees that have increased. City Administrator Martens noted permits are each a litt le different and there is staff time associated with each permit as well as inspections. City Administrator Martens noted staff would be bringing forward changes to the fee schedule for Council review in the first quarter of 2020. City Administrator Martens indicated the City has not yet accepted the street lights from developments and fees are being reviewed. MOTION: made by Schultz, seconded by Keefe to approve the consent agenda items 7e. and 7g. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) 8. Planning Business No planning business was presented. 9. Unfinished Business No unfinished business was presented. 10. New Business a. Public Hearing – 2020 Proposed Budget and Property Tax Levy Mayor Thomas opened the Public Hearing – 2020 Proposed Budget and Property Tax Levy and asked for public comment. No parties came forth with public comment. MOTION: made by Bottema, seconded Schultz to close the public hearing. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) City Administrator Martens outlined the current budget and levy hearing process. City Administrator reviewed the current 2020 proposed budget. City Administrator Martens noted the changes in valuation to properties and cost of City Services on the median value home. Council commented on the handouts that went out with the County notices, reflecting no 3 increase in taxes in Corcoran if valuation did not change. Council requested future presentations include revenues by categories such as residential and commercial if possible. b. Fire Subcommittee Recommendations Director of Public Safety Gottschalk outlined the objectives of the Fire Service Subcommittee, the monthly process and work completed by the subcommittee to find a solution or answer to the six objectives, and final recommendations to the Council by the subcommittee. Director of Public Safety Gottschalk noted the establishment of a vision, mission, and values statement for fire service to guide the formation of the City’s plan and performance targets. Council commended and thanked Director of Public Safety Gottschalk and the local fire chiefs for their participation in the fire safety subcommittee. Council reviewed coverage, response times, medical responses, who responds first, fire house options or other means of supplying coverage for fire service into the future needs of residents in Corcoran. Director of Public Safety Gottschalk indicated the report can be viewed from the website within the agenda packet and encouraged residents to review the tiered future fire service processes. Council inquired about adopting the Minnesota Building Code Chapter 1306 and placing burdens on new construction. Rogers Fire Chief Feist answered Minnesota Building Code Chapter 1306 pertains to new commercial properties which must be sprinklered and noted that Chapter 1306 must be adopted by local ordinance, which Corcoran has not yet done. Council inquired about a medical duty crew and how it compares to the current medical received by North Memorial in Corcoran. Director of Public Safety Gottschalk explained the recommendation regarding a medical duty crew, noting the City needs to understand the availability of resources for a duty crew and that an ambulance coverage varies based on availability and current calls for service. Council discussed the current ambulatory services in Corcoran. Council also commented on the path Corcoran is taking to become prepared regarding future fire service needs. City Administrator Martens noted the current resident needs are being addressed, and the report outlines what is needed as Corcoran continues to move forward with fire service needs. MOTION: made by Keefe, seconded by Schultz adopting the vision, mission, and values statement for Corcoran fire service. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Schultz directing staff to develop a work plan containing the recommendations of the Committee. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz (Motion carried 5:0) c. 2020 Full-time, Part-time, and Seasonal Wage Schedule City Administrator Martens outlined the annual adoption of the wage schedule for City employees which allows the City Administrator authority to approve step increases for eligible employee’s contingent upon a satisfactory performance evaluation and hiring of seasonal employees approved in the 2020 budget. MOTION: made by Bottema, seconded by Dejewski adopting Resolution 2019-82 Approving the 2020 Wage Schedule and Benefit Package for City Employees. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz (Motion carried 5:0) d. 2020 General Fund Budget and Property Tax Levy City Administrator Martens outlined the Proposed 2020 Budget of $6,006,521, Levy of $4,660,559, which includes a savings of $2,731 from the preliminary levy, with a projected tax rate of 44.922%. MOTION: made by Keefe, seconded by Bottema adopting Resolution 2019-83 2020 Budget and Final 2019 Tax Levy, Collectible in 2020. Council mentioned the Proposed 2020 Budget and Levy has been reviewed and discussed by Council at previous Council meetings and work sessions. 4 Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz (Motion carried 5:0) e. Parks and Trails Commission Appointment – Alicia Hoffmann City Administrator Martens outlined the vacancy on Parks and Trails Commission due to resignation of Commissioner Debbie Regan in October. MOTION: made by Schultz, seconded by Dejewski appointing Alicia Hoffmann to the Parks and Trails Commission for a term ending February 28, 2022. Council asked staff to invite Ms. Hoffmann to the December 19 Council meeting. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz (Motion carried 5:0) 11. Staff Reports No Staff was presented. 12. Closed Session a. Consider an Offer for the Purchase of Real Estate at 8200 County Road 116 Mayor Thomas stated: “Under the authority of Minn. Stat. 13D.05 Subd. 3(c)(3), the City is permitted to close a meeting to consider offers and counter offers for the purchase or sale of real or personal property. The City Council is now going into closed session to consider an offer for the sale of real estate; the following property is the subject of the closed meeting: 8200 County Road 116.” Mayor Thomas recessed the Council meeting at 8:04 pm. Mayor Thomas reconvened the Council meeting at 8:13 pm. “In closed session, the City Council discussed an offer for real estate; staff will now present a recommended purchase agreement between the City of Corcoran and St. Therese Communities.” City Administrator Martens outlined the background of discussions with St. Therese, and added the City was approached by St. Therese and was not marketing land. City Administrator Martens further discussed the recommended purchase agreement with St. Therese for approximately 13 acres of land south of City Hall at $52,432 per acre. The land is raw land and requires investment in off-site utilities and transportation costs. The purchase agreement includes $25,000 earnest funds for an initial one-year contingency period, two additional six- month options, and a City buy-back option if the specific project does not come to fruition. City Administrator Martens noted the St. Therese project fits with the City’s future vision for the area. City Administrator Martens reviewed the next steps in the process, and if approved by Council include land use processes, potential for a pre-sale to take place, and a decision from the Department of Human Services in April 2020. Council action includes considering a motion to approve the Land Purchase Agreement between the City of Corcoran and St. Therese Communities, and authorizing the Mayor and City Administrator Martens to draft a letter to the Department of Human Services in support of the project. MOTION: made by Keefe, seconded by Dejewski approving land purchase between the City of Corcoran and St. Therese Communities. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Schultz authorizing the Mayor and City Administrator Martens to draft a letter to the Department of Human Services in support of the project. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz (Motion carried 5:0) 5 13. 2019/2020 City Council Schedule City Administrator Martens outlined the upcoming agenda items for 2019. City Administrator Martens indicated the December 19 agenda packet is anticipated to be out on Monda y, December 16. 14. Adjournment MOTION: made by Bottema, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) Meeting adjourned at 8:20 pm. ________________________________ Michelle Friedrich – Deputy Clerk AgendaItem 7c. CouncilMeetingDate: 12/19/2019 FINANCIALCLAIMS PreparedBy: jrotz CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7c. Paid toAmountProject name 500-20459$132.00LANDFORM - Refuge ofRush CreekFP18-028 500-20468$116.50LANDFORM - Meyer LotLineAdjustment18-039 500-20376$86.25LANDFORM - PARKPLACE STORAGE16-027 500-20471$33.00LANDFORM - St. Therese SketchPlan19-006 500-20473$132.00LANDFORM - CorcoranSelfStorage 19-010 500-20474$53.25LANDFORM - ComLinkMidwest CUP19-011 500-20475$20.25LANDFORM - Lithgow AutoCUP/SP19-013 500-20472$208.00LANDFORM - Strehler 1stAdditionPP, FPandVar19-014 500-20332$3,339.00LANDFORM - Lennar WesselFeasibility 19-018 500-20470$33.00LANDFORM - RollingHills FP19-020 500-20469$1,317.00LANDFORM - Ravinia14th FP andFPUD 19-022 500-20376$298.50WENCKASSOCIATES, INC. - PARK PLACE STORAGE 500-20438$1,944.44WENCKASSOCIATES, INC. - BassLake Crossing M/IHome 17-012Engineering 500-20423$288.70WENCK ASSOCIATES, INC. - BassLakeEstatesSketchPUD 17-015 500-20459$187.50WENCK ASSOCIATES, INC. - RefugeofRush CreekFP 18-028wetland escrow 500-20474$284.10WENCK ASSOCIATES, INC. - ComLinkMidwestCUP19-011 500-20459$198.00WENCKASSOCIATES, INC. - RefugeofRush Creek FP18-028 500-20436$6,783.16WENCK ASSOCIATES, INC. - Pulte Encore - PUDSkch17-029 500-20332$12,099.60WENCKASSOCIATES, INC. - Wessel Property Feasibility Study 500-20470$375.00WENCKASSOCIATES, INC. - Rolling HillsAcresPP19-004 500-20474$187.50WENCK ASSOCIATES, INC. - ComLinkMidwestCUP19-011 500-20480$187.50WENCK ASSOCIATES, INC. - Nelson - Wetland Review 500-20481$1,018.50WENCK ASSOCIATES, INC. - LandspecFund2WetlandReview 500-20335$17,022.60WENCK ASSOCIATES, INC. - LENNAR - ENGINEERING 500-20332$2,163.50WENCK ASSOCIATES, INC. - Wessel Project OffsiteUtilities 500-20390$16.06WRIGHT HENNEPIN - Ravinia Street Lights Total 48,524.91 TotalFund #500 = 48,524.91 SeeattachedPayments Detail) ALLOTHER FINANCIAL CLAIMSAgendaItem:7c.$ 168,564.30$ 217,089.21Total Checks Seeattached Check DetailRegister) TotalofAutoDeductions 22,911.38 TOTALEXPENDITURES FORAPPROVAL$ 240,000.59 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 12/13/2019Target - Medina, MN$ 35.00Shop with copsupplies 12/13/2019Target - Medina, MN$ 55.00Shop with copsupplies 12/16/2019Keyme - Menards Store kiosk$ 5.11parkstorageshedkey 12/16/2019RedneckTrailer - Saint Cloud, MN$ 55.19PW Supplies 12/9/2019RevtrakSV9T$ 358.19Credit CardFeesforNovember 12/11/2019PERA$ 15,168.25Pensionplan 12/12/2019State of MN - MSRS$ 2,092.65State ofMNhealthcare savingsplan 12/12/2019StateofMN - Roth$ 2,157.50Deferred compensation paymenttoStateofMN 12/12/2019Optum - HSA$ 2,984.49Health savings account Total H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2019ClaimsWorkbook.xls 12/16/1911:30AMCITYOFCORCORAN Page 1 Check DetailRegister© December 2019 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACME TOOLS E100-43100-210 Operating Supplies (GENERAL)$2,533.477152763SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$211.657152814SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$369.007158787SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$158.947170632SUPPLIES Total ACME TOOLS 3,273.06 Unpaid ADAMSPEST CONTROL, INC. E100-41941-210 Operating Supplies (GENERAL)$92.702848678PEST CONTROL Total ADAMS PESTCONTROL, INC. 92.70 Unpaid ADP, LLC E100-41941-300 ProfessionalSrvs (GENERAL)$236.75547253790WORKFORCE NOW PAYROLL SOLUTIONS BUNDLE Total ADP, LLC 236.75 Unpaid AMAZONCAPITAL SERVICES E100-41951-210 Operating Supplies (GENERAL)$139.991DRK-77L9-LXCITYI.T. - COMPUTER (CITYRST) E100-42100-210 Operating Supplies (GENERAL)$29.011JKC-PCDK-CPOLICE SUPPLIES E100-41951-210 Operating Supplies (GENERAL)$151.761P9R-XJWP-HCITYI.T. - COMPUTER E100-42100-210 Operating Supplies (GENERAL)$27.261XGY-HYYQ-NPOLICESUPPLIES E100-41951-210 Operating Supplies (GENERAL)$174.281XQ6-RPXT-PCITYI.T. - COMPUTER (MDC) Total AMAZON CAPITAL SERVICES 522.30 Unpaid ASPENEQUIPMENT E100-43100-220 Repair/MaintSupply (GENERAL)$309.6410211345REPAIR SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$598.6310211350REPAIR SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$15.1610211514REPAIR SUPPLIES Total ASPENEQUIPMENT 923.43 Unpaid BEAUDRY OILCOMPANY E100-43100-212 MotorFuels$159.001498090PROPANE E100-43100-212 MotorFuels$1,747.201498439DIESEL E100-42100-212 MotorFuels$1,080.361498440SQUAD FUEL E100-43100-212 MotorFuels$11.301498440GASOLINE E100-41920-210 Operating Supplies (GENERAL)$38.951498440GASOLINE Total BEAUDRY OIL COMPANY 3,036.81 Unpaid C.S.MCCROSSAN E425-43100-530 ImprovementsOtherThanBldgs$15,422.83PAY3StiegRoad Realignment82% Complete Total C.S.MCCROSSAN 15,422.83 Unpaid CANVASSOLUTIONS INC E100-41951-210 Operating Supplies (GENERAL)$530.0018285752722020 subscription - Public Works Total CANVAS SOLUTIONS INC 530.00 Unpaid CENTERPOINT ENERGY HOUSTON E100-43100-380 Utility & Services (GENERAL)$345.229884559-711-NATURAL GASBASIC 9100 CORD19 12/16/1911:30AMCITYOFCORCORAN Page 2 Check DetailRegister© December 2019 Check AmtInvoiceComment Total CENTERPOINT ENERGY HOUSTON 345.22 Unpaid CENTURY LINK E100-43100-321 Telephone$127.38120919LAND LINE/FIREMONITORING-9100 Total CENTURY LINK 127.38 Unpaid CINTAS - 470 E100-43100-417 Uniforms$63.194037235098UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.474037235099CITYHALL - RUGS E100-42100-223 Building RepairSupplies$75.994037235116FLOOR MATS - POLICE E100-41941-210 Operating Supplies (GENERAL)$82.594037235127CITY HALL E100-43100-210 Operating Supplies (GENERAL)$94.614037235145PUBLIC WORKS E100-43100-417 Uniforms$93.154037235174UNIFORMS Total CINTAS - 470 492.00 Unpaid COMCAST-INTERNET E100-41941-321 Telephone$72.42121119CITY HALL INTERNET E100-42100-321 Telephone$72.43121119PD INTERNET Total COMCAST-INTERNET 144.85 Unpaid COMPUTER INTEGRATIONTECH E100-41951-207 Computer Supplies$63.00116228EQUIPMENT Total COMPUTER INTEGRATION TECH 63.00 Unpaid CROWRIVER FARMEQUIPMENT E100-43100-210 Operating Supplies (GENERAL)$36.85195445SUPPLIES Total CROW RIVERFARMEQUIPMENT 36.85 Unpaid CULLIGAN BOTTLED WATER E100-41941-210 Operating Supplies (GENERAL)$59.92114X73413409OFFICE WATER Total CULLIGAN BOTTLEDWATER 59.92 Unpaid ECMPUBLISHERS INC E100-41941-210 Operating Supplies (GENERAL)$35.62744860LENNAR RESIDENTIAL DEVELOPMENT Total ECMPUBLISHERS INC 35.62 Unpaid FERGUSONWATERWORKS E601-49400-215 WaterMeters$38.940348219-1METERS E601-49400-215 WaterMeters$323.000348617METERS E601-49400-215 WaterMeters$1,309.000348687METERS E601-49400-215 WaterMeters$1,590.500348689METERS Total FERGUSON WATERWORKS 3,261.44 Unpaid GOTTSCHALK, MATT G100-21709 DependentCareFSA Withhold$576.87121319DEPENDENTCAREFSA Total GOTTSCHALK, MATT 576.87 Unpaid GRAINGER E100-43100-210 Operating Supplies (GENERAL)$75.789372790114SUPPLIES 12/16/1911:30AMCITYOFCORCORAN Page 3 Check DetailRegister© December 2019 Check AmtInvoiceComment Total GRAINGER 75.78 Unpaid HEALTH PARTNERS E100-41300-131 Employer PaidHealth$751.0694129760EMPLOYER PAIDHEALTH E100-41400-131 Employer PaidHealth$3,096.3094129760EMPLOYER PAIDHEALTH E100-42100-131 Employer PaidHealth$8,891.6094129760EMPLOYER PAIDHEALTH E100-42102-131 Employer PaidHealth$747.6694129760EMPLOYER PAIDHEALTH E100-43100-131 Employer PaidHealth$4,379.1194129760EMPLOYER PAIDHEALTH G100-20205 Reimbursements$1,767.5394129760EMPLOYERPAIDHEALTH - COBRAHAMILTON G100-20205 Reimbursements$1,058.8294129760EMPLOYERPAIDHEALTH - COBRASCHUTTE Total HEALTHPARTNERS 20,692.08 Unpaid HENNCOSHERIFF-MC131 E100-42100-323 RadioUnits$1,269.481000139858Radio Fees / MDC - (Inv. ) E100-43100-210 Operating Supplies (GENERAL)$195.571000139925Radio Fees - PublicWorks E100-42100-301 Prisoner$480.001000140385Prisoner Fees - Booking / Housing Total HENN COSHERIFF-MC131 1,945.05 Unpaid HENNEPINCOUNTYTREASURER-A600 E100-41400-433 DuesandMemberships$20.00NOTARYNOTARY STAMP - ZUTHER Total HENNEPIN COUNTYTREASURER-A600 20.00 Unpaid HOLIDAYCOMPANIES E100-42100-212 MotorFuels$75.47788-41511-19FuelPurchase Total HOLIDAY COMPANIES 75.47 Unpaid I-94WESTCHAMBER E100-41900-433 DuesandMemberships$300.007841MEMBERSHIP DUES Total I-94WEST CHAMBER 300.00 Unpaid LANDFORM E101-41911-300 Professional Srvs (GENERAL)$363.0029942CORCORAN2040 COMPREHENSIVE 17-001 G500-20459 RefugeofRushCreekFP18-028$132.0029943Refuge ofRush CreekFP18-028 G500-20468 MeyerLotLineAdjust 18-039$116.5029943Meyer LotLineAdjustment 18-039 G500-20376 ParkPlaceStorage$86.2529944PARK PLACESTORAGE16-027 G500-20471 St. Therese SketchPlan 19-006$33.0029945St. ThereseSketchPlan19-006 G500-20473 Corcoran SelfStorage19-010$132.0029945Corcoran SelfStorage19-010 G500-20474 ComLink Midwest CUP19-011$53.2529945ComLink MidwestCUP 19-011 G500-20475 Lithgow AutoCUP/SP19-013$20.2529945Lithgow AutoCUP/SP19-013 G500-20472 Strehler Concept/Waive 19-008$208.0029945Strehler1stAddition PP, FPandVar19-014 G500-20332 Lennar Wessel Feasibility$3,339.0029945LennarWesselFeasibility 19-018 G500-20470 Rolling HillsAcres PP19-004$33.0029945Rolling HillsFP 19-020 G500-20469 Rav 11-1318-040, 19-002 & 012$1,317.0029945Ravinia14th FPandFPUD 19-022 E100-41910-300 ProfessionalSrvs (GENERAL)$3,918.7529945Corcoran Planning E100-41910-300 ProfessionalSrvs (GENERAL)$100.0029945CityMeetings E100-41920-300 Professional Srvs (GENERAL)$2,023.0029946Code Enforcement Total LANDFORM 11,875.00 Unpaid LANOEQUIPMENT 12/16/1911:30AMCITYOFCORCORAN Page 4 Check DetailRegister© December 2019 Check AmtInvoiceComment E100-43100-229 Culverts$2,075.0003-722259WACKER RAMMER E100-43100-225 Landscape/Ditch Materials$3,000.0003-722285EQUIPMENT Total LANO EQUIPMENT 5,075.00 Unpaid LEAGUE OFMNCITIESINSUR.TRST E100-43100-364 WorkersComp Insurance$20.4915107INSURANCE DEDUCTIBLE Total LEAGUEOFMNCITIESINSUR.TRST 20.49 Unpaid LETG LLC E100-41951-810 Refunds/Reimbursements$8,000.00262648CRS ENHANCEMENT AND SERVICES Total LETG LLC 8,000.00 Unpaid MATTSON, KEVIN E100-43100-210 Operating Supplies (GENERAL)$33.06121319MILEAGE E100-43100-321 Telephone$50.00121319TELEPHONE Total MATTSON, KEVIN 83.06 Unpaid MENARDSBUFFALO E100-45200-210 Operating Supplies (GENERAL)$17.9712298SUPPLIES Total MENARDS BUFFALO 17.97 Unpaid METROPOLITANCOUNCILENVIRO E602-49450-312 MCESSewageTreatment$3,882.840001104515MATERIAL TREATMENT Total METROPOLITAN COUNCILENVIRO 3,882.84 Unpaid METROPOLITAN COUNCIL MCES E602-49450-310 OtherProfessional Services$44,282.70121219SAC ACTIVITY Total METROPOLITANCOUNCILMCES 44,282.70 Unpaid MILLERCHEVROLET E100-43100-220 Repair/Maint Supply (GENERAL)$29.25162581-1CVWREPAIR PARTS E100-43100-220 Repair/Maint Supply (GENERAL)$413.97162581CVWREPAIR PARTS Total MILLER CHEVROLET 443.22 Unpaid M-RSIGN CO INC E100-43100-226 Sign RepairMaterials$3,287.00206959SIGN SUPPLIES Total M-RSIGNCOINC 3,287.00 Unpaid NEW LOOKCONTRACTING E425-43100-530 ImprovementsOtherThanBldgs$5,686.18PAY 2CSAH 101 & 100thAvenue TurnLane Improvements 99% Complete Total NEW LOOKCONTRACTING 5,686.18 Unpaid NORTHLAND SECURITIES INC E100-41900-300 ProfessionalSrvs (GENERAL)$840.005918FINANCIAL MANAGEMENT PLAN Total NORTHLAND SECURITIESINC 840.00 Unpaid NUSS TRUCK & EQUIPMENT E100-43100-220 Repair/Maint Supply (GENERAL)$91.474615560PPARTS/LABOR 12/16/1911:30AMCITYOFCORCORAN Page 5 Check DetailRegister© December 2019 Check AmtInvoiceComment Total NUSSTRUCK & EQUIPMENT 91.47 Unpaid ONSOLVE, LLC E100-42100-380 Utility & Services (GENERAL)$4,646.00INV546618007CODE REDFOR1-01-20TO12-31-20 Total ONSOLVE, LLC 4,646.00 Unpaid PIRTEKPLYMOUTH E100-43100-220 Repair/Maint Supply (GENERAL)$858.91PL-T00000462HYDRAULICHOSE Total PIRTEKPLYMOUTH 858.91 Unpaid POSTMASTER E100-41130-351 Newsletter Expenses$1,090.00121319WINTER/SPRING 2020 NEWSLETTER Total POSTMASTER 1,090.00 Unpaid SAFETY TRAIN E100-43100-208 Training andInstruction$2,000.00120519Safety Train2020 Total SAFETYTRAIN 2,000.00 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-417 Uniforms$12.00I1401500BADGE PATCH Total STREICHER SPOLICE EQUIPMENT 12.00 Unpaid TEGRETE E100-41941-400 Repairs & Maint Cont (GENERAL)$380.0086971MONTHLY CITYHALL CLEANING Total TEGRETE 380.00 Unpaid TERMINAL SUPPLY CO E100-43100-210 Operating Supplies (GENERAL)$179.5889224-00SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$1,067.9289343-00SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$302.6089456-00SUPPLIES Total TERMINALSUPPLY CO 1,550.10 Unpaid TWINCITYGATE E100-43100-223 Building RepairSupplies$475.0019080REPAIR PARTS Total TWINCITYGATE 475.00 Unpaid USBANKCORP EQUIPMENTFINANCE E100-41951-210 Operating Supplies (GENERAL)$317.00401410493COPIER LEASE Total USBANKCORP EQUIPMENTFINANCE 317.00 Unpaid VIKINGAWARDS & RECOGNITION E100-41900-210 Operating Supplies (GENERAL)$860.002275SERVICE AWARD E100-41900-210 Operating Supplies (GENERAL)$25.002276SERVICE AWARD Total VIKING AWARDS & RECOGNITION 885.00 Unpaid WENCK ASSOCIATES, INC. G500-20376 ParkPlaceStorage$298.50121219PARK PLACE STORAGE G500-20438 BassLkCRM/IHomeEngineering$1,944.44121219Bass Lake Crossing M/IHome 17-012Engineering G500-20423 BassLake EstSkchPUD 17-015$288.70121219Bass LakeEstates Sketch PUD17-015 12/16/1911:30AMCITYOFCORCORAN Page 6 Check DetailRegister© December 2019 Check AmtInvoiceComment G500-20459 RefugeofRushCreekFP18-028$187.50121219Refuge ofRushCreekFP 18-028wetland escrow G500-20474 ComLinkMidwest CUP19-011$284.10121219ComLink MidwestCUP19-011 G500-20459 RefugeofRushCreekFP18-028$198.00121219Refuge ofRushCreekFP 18-028 G500-20436 PulteEncore - PUDSkch 17-029$6,783.16121219PulteEncore - PUDSkch 17-029 E425-49450-530 Improvements OtherThanBldgs$108.50121219Pulte Encore - NETrunk Sewer E425-43100-530 Improvements OtherThanBldgs$205.80121219Pulte Encore - TurnLanesCSAH101andEncore G500-20332 Lennar Wessel Feasibility$12,099.60121219Wessel Property Feasibility Study E425-43100-530 ImprovementsOtherThanBldgs$6,006.66121219StiegRoadDesign andConstruction E100-43170-300 Professional Srvs (GENERAL)$622.60121219General EngServices E601-49400-303 EngineeringFees$196.001212192019 UtilityImprovement Project E100-43170-300 ProfessionalSrvs (GENERAL)$310.00121219TransportationMNDOT StateAid E100-43170-300 ProfessionalSrvs (GENERAL)$1,568.94121219StormWater - Engineering E100-43170-299 WatershedLGU$1,712.50121219WCA VIOLATION LGU - E. MAYERS G500-20470 Rolling HillsAcres PP19-004$375.00121219Rolling Hills Acres PP 19-004 G500-20474 ComLink Midwest CUP19-011$187.50121219ComLink Midwest CUP 19-011 G500-20480 Nelson Wetland Review$187.50121219Nelson - WetlandReview G500-20481 Landspec Fund 2Wetland Review$1,018.50121219Landspec Fund2WetlandReview E602-49450-303 EngineeringFees$759.50121219Sanitary Sewer - Engineering E601-49400-303 EngineeringFees$249.00121219Water - Engineering E601-49400-303 EngineeringFees$6,265.30121219NEWaterSupply E601-49400-303 EngineeringFees$312.50121219Water - Engineering E101-41911-300 ProfessionalSrvs (GENERAL)$135.80121219CITY PARKMASTER PLAN G500-20335 Lennar Eng PlanReview/Modific$17,022.60121219LENNAR - ENGINEERING E602-49450-303 EngineeringFees$107.30121219MCES SEWER EXTENSION E419-43100-303 EngineeringFees$1,201.90121219HACKAMOREROAD IMPROVEMENTS 2294-0028 E427-43100-530 Improvements OtherThanBldgs$1,107.4012121966thStreet Designand Construction E425-43100-530 Improvements OtherThanBldgs$1,348.15121219CSAH 101and StiegRoadTurn Lanes G500-20332 Lennar Wessel Feasibility$2,163.50121219Wessel ProjectOffsiteUtilities Total WENCK ASSOCIATES, INC. 65,256.45 Unpaid WESTSIDEWHOLESALE TIRE E100-43100-220 Repair/Maint Supply (GENERAL)$807.18849794SERVICE E100-43100-220 Repair/Maint Supply (GENERAL)$1,353.12850301SERVICE Total WESTSIDE WHOLESALETIRE 2,160.30 Unpaid WRIGHTHENNEPIN COOP ELECT E100-43100-381 Street/SignalLights$57.11121319CTY RD10/116000-0100-1469 E100-45200-380 Utility & Services (GENERAL)$58.55121319Ballpark: 120-1246-7200 E100-42100-380 Utility & Services (GENERAL)$15.50121319CIVIL DEFENSE: 120-1246-8000 E100-42100-380 Utility & Services (GENERAL)$15.73121319MapleHillEst: 120-1246-8100 E100-41941-380 Utility & Services (GENERAL)$26.13121319School Property: 120-1247-9600 E100-41941-380 Utility & Services (GENERAL)$760.611213198200 CtyRd116: 120-1255-6300 E100-42100-380 Utility & Services (GENERAL)$0.001213196510 CtyRd116: 150-1680-4662 E601-49400-380 Utility & Services (GENERAL)$16.2912131919090 BassLkRd:150-1687-7510 E100-43100-380 Utility & Services (GENERAL)$31.871213199525 CainRd: 150-1689-5230 E602-49450-380 Utility & Services (GENERAL)$198.91121319Brockton Ln: 150-1689-6871 E100-41941-380 Utility & Services (GENERAL)$39.951213198200 CR116/SIGN: 150-1693-6612 E100-45200-380 Utility & Services (GENERAL)$16.29121319Baseball Fields/Irrigation: 150-1693-6855 12/16/1911:30AMCITYOFCORCORAN Page 7 Check DetailRegister© December 2019 Check AmtInvoiceComment G500-20390 Ravinia StreetLights$16.06121319Wildflower Trl/Gleason Parkway150-1694-4774 E100-43100-381 Street/Signal Lights$19.69121319CTY 10/Treptaus: 120-1246-7400 E100-43100-381 Street/Signal Lights$9.75121319Co Rd10 & MapleHi: 120-1246-7300 E100-43100-381 Street/SignalLights$17.89121319CTY 10/StThomas:120-1246-7500 E100-43100-381 Street/SignalLights$19.69121319Cty 10/Stanchion:120-1246-7600 E100-43100-381 Street/SignalLights$19.69121319Co Rd 10 & 50: 120-1246-7700 E100-45200-380 Utility & Services (GENERAL)$10.181213198200CtyRd116: 120-1246-7800 E100-45200-380 Utility & Services (GENERAL)$9.7512131975th Ave/Hwy116:120-1246-7900 E100-41941-380 Utility & Services (GENERAL)$0.001213198200CtyRd116: 150-1684-2033 E100-43100-380 Utility & Services (GENERAL)$27.951213199100 CtyRd19: 150-1688-8463 E602-49450-380 Utility & Services (GENERAL)$82.8112131920120 CTY10LIF:150-1691-6661 G500-20390 Ravinia StreetLights$0.00121319Bridle/Gleason: 150-1690-5131 G500-20390 Ravinia StreetLights$0.00121319Bridle/Paddock: 150-1690-5135 G500-20390 Ravinia StreetLights$0.00121319Paddock Ln150-1690-5137 G500-20390 Ravinia StreetLights$0.00121319Bridle Path: 150-1690-5146 G500-20390 Ravinia StreetLights$0.00121319Paddock/Bridle: 150-1690-5158 G500-20390 Ravinia StreetLights$0.001213196471 Carriage: 150-1691-0155 G500-20390 Ravinia StreetLights$0.00121319Bridle/Steeple: 150-1691-0158 G500-20390 Ravinia StreetLights$0.00121319Bridle/Bluestem: 150-1691-0168 G500-20390 Ravinia StreetLights$0.00121319Prairie/Bridle: 150-1691-0174 G500-20390 Ravinia StreetLights$0.00121319Bridle Path: 150-1691-0177 G500-20390 Ravinia StreetLights$0.00121319Elderberry Ct: 150-1691-0178 G500-20390 Ravinia StreetLights$0.0012131966TH/CEDAR: 150-1692-8373 G500-20390 Ravinia StreetLights$0.00121319Bridle/66thAve: 150-1692-8374 G500-20390 Ravinia StreetLights$0.001213196629 CTY 101: 150-1691-8062 G500-20390 Ravinia StreetLights$0.0012131919301 Annabelle: 150-1691-8063 G500-20390 Ravinia StreetLights$0.001213196675Carriage: 150-1691-8064 G500-20390 Ravinia StreetLights$0.001213196681 Bridle: 150-1691-8066 G500-20390 Ravinia StreetLights$0.001213196657 Bridle: 150-1691-8079 G500-20390 Ravinia StreetLights$0.0012131919130 Galloway: 150-1691-8080 G500-20390 Ravinia StreetLights$0.0012131919065 Galloway: 150-1691-8082 G500-20390 Ravinia StreetLights$0.001213196485Larkspur: 150-1692-0907 G500-20390 Ravinia StreetLights$0.001213196398 Larkspur: 150-1692-0908 G500-20390 Ravinia StreetLights$0.0012131919437 Lupine LN: 150-1693-0197 G500-20390 Ravinia StreetLights$0.0012131919389 Lupine LN: 150-1693-0199 G500-20390 Ravinia StreetLights$0.0012131919345Golden TR: 150-1693-0200 G500-20390 Ravinia StreetLights$0.001213196310 SteepleLN: 150-1693-0201 G500-20390 Ravinia StreetLights$0.001213196370 Steeple LN: 150-1693-0202 G500-20390 Ravinia StreetLights$0.0012131919367 Annabelle: 150-1693-5724 G500-20390 Ravinia StreetLights$0.0012131919343 Annabelle: 150-1693-5726 G500-20390 Ravinia StreetLights$0.0012131919315 Primrose: 150-1693-5731 G500-20390 Ravinia StreetLights$0.0012131919399 Primrose: 150-1693-5732 G500-20390 Ravinia StreetLights$0.00121319Primrose/Wildfl: 150-1693-5733 G500-20390 Ravinia StreetLights$0.00121319Wildflo/Gleason: 150-1693-5734 G500-20390 Ravinia StreetLights$0.00121319Gleason/Wildflo: 150-1693-5986 G500-20420 BassLakeCrossMIHome 17-012$0.00121319FIRLN/75THAVE: 150-1693-7072 G500-20420 BassLakeCrossMIHome 17-012$0.00121319FIRLNN: 150-1693-7074 G500-20420 BassLakeCrossMIHome17-012$0.00121319FIR LN/74TH AVE: 150-1693-7075 12/16/1911:30AMCITYOFCORCORAN Page 8 Check DetailRegister© December 2019 Check AmtInvoiceComment G500-20420 BassLakeCrossMIHome 17-012$0.00121319FIR LNN/CR10: 150-1693-7076 G500-20420 BassLakeCrossMIHome 17-012$0.0012131974THAVEN: 150-1693-7077 G500-20420 BassLakeCrossMIHome 17-012$0.00121319FIR LNN/CR10: 150-1694-0076 G500-20420 BassLakeCrossMIHome17-012$0.00121319FIR LNN: 150-1694-0078 G500-20420 BassLakeCrossMIHome17-012$0.00121319FIR LNN/LOT #8: 150-1694-0079 G500-20420 BassLakeCrossMIHome17-012$0.00121319FIR LNN/72NDN: 150-1694-0080 G500-20420 BassLakeCrossMIHome17-012$0.0012131972NDAVE N: 150-1694-0081 G500-20420 BassLakeCrossMIHome 17-012$0.00121319FIR LNN/LOT #5: 150-1694-0082 G500-20390 Ravinia StreetLights$0.00121319ANNABELLE LOT5 150-1694-0821 G500-20390 Ravinia StreetLights$0.00121319PRIMROSE COURT 150-1694-4502 G500-20390 Ravinia StreetLights$0.00121319SUNFLOWER COURT150-1694-4503 G500-20390 Ravinia StreetLights$0.00121319WILDFLOWER TRL 150-1694-4505 G500-20390 Ravinia StreetLights$0.00121319WILDFLOWER TRL 150-1694-4506 G500-20420 BassLakeCrossMIHome17-012$0.0012131974TH PL & MAPLE 150-1694-6889 G500-20420 BassLakeCrossMIHome17-012$0.00121319JACK PINELNN 150-1694-6891 G500-20420 BassLakeCrossMIHome 17-012$0.0012131974TH AVEN 150-1694-6892 G500-20420 BassLakeCrossMIHome 17-012$0.0012131975TH AVEN 150-1694-6893 G500-20420 BassLakeCrossMIHome 17-012$0.00121319HICKORYLNN150-1694-6894 G500-20390 Ravinia StreetLights$0.00121319MEADOW RUE CT150-1694-7911 G500-20390 Ravinia StreetLights$0.00121319STEEPLE CHASELN150-1694-7917 G500-20390 Ravinia StreetLights$0.00121319SNOWBERRY CT150-1694-7918 G500-20390 Ravinia StreetLights$0.00121319MEADOW RUE CT150-1694-7919 G500-20390 Ravinia StreetLights$0.00121319STEEPLECHASE LN150-1694-7920 Total WRIGHTHENNEPINCOOPELECT 1,470.40 Unpaid XCEL ENERGY E100-43100-381 Street/SignalLights$90.71663821779STREET LIGHTING 9525CAIN ROAD E100-43100-381 Street/SignalLights$23.00664087505STREETLIGHTINGCR19/CR30 Total XCEL ENERGY 113.71 10100 Farmers State Bank$217,089.21 FundSummary 10100 Farmers StateBank 100GENERALFUND$77,363.49 101LONG-TERMPLANNING FUND$498.80 419HACKAMORE UPGRADE (LENNAR)$1,201.90 425 PULTEENCORE/BELLWETHERPROJEC$28,778.12 427 GLEASON/66THPARKWAY EXTENSION$1,107.40 500 ESCROWHOLDING FUND$48,524.91 601WATER$10,300.53 602SEWER$49,314.06 217,089.21 CityofCorcoran ConsultantSummary 12/19/2019 NameInvoice DateAmountDue Carson, Clelland & Schreder Landform12/09/19 11,875.00 MetroWestInspection RolfEricksonEnterprises WenckAssociates12/12/19 65,256.45 Total$ 77,131.45 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2019ClaimsWorkbook.xls Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - Item 7d. To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: December 11, 2019 Subject: Pay Request #3 and Change Order #1 – Stieg Road Realignment Council Action Requested • Approve Change Order # 1 to C.S. McCrossan Construction, Inc. in the amount of $16,234.55. Change Order 1 includes additional payment for cold weather concrete protection and modifications to the concrete mix, alternate pavement marking materials, and adjustments to storm sewer structures to accommodate draintile. The unfavorable weather during the fall caused a delay to the start date, thus requiring modifications to the concrete mix, and alternate material for pavement markings. In addition, the roadway section required additional depth of aggregate, thus requiring modifications to the draintile system. These items were outside of the scope of the original contract. Correspondingly, the date for substantial completion was revised and extended to November 25, 2019. • Approve Pay Request #3 to C.S. McCrossan Construction, Inc. in the amount of $15,422.83. Project Summary • Original Contract Amount - $919,210.80 • Change Orders to Date - $16,234.55 • Projected Total - $935,445.35 Financing Financing is provided by developers through an escrow. Project Update This amount brings the total approved to date to 82% of the total project value. The requested amount is related to storm sewer structure adjustments, additional depth of aggregate, and cold weather concrete modifications. Next Steps C.S. McCrossan Construction, Inc. completed construction for 2019. Remaining work for next season includes trail construction, paving, striping, and installation of signs. 12/11/19 PAY REQUEST #3 CITY OF CORCORAN STIEG ROAD REALIGNMENT S.A.P 215-111-002 Project Number: 2294-0051 12/10/19 LINE NO.ITEMUNITQUANTITY UNIT PRICETOTAL PRICE QUANTITYCOSTQUANTITYCOST 2021.501MOBILIZATION LUMP SUM136,100.00$ 36,100.00$ 0.0-$ 0.932,490.00$ 2104.503SAWING BIT PAVEMENT (FULL DEPTH)LIN FT1334.00$ 532.00$ 0.0-$ 0.0-$ 2104.504REMOVE BITUMINOUS PAVEMENTSQ YD2339.70$ 2,260.10$ 0.0-$ 0.0-$ 2105.504GEOTEXTILE FABRIC TYPE 5 SQ YD141702.30$ 32,591.00$ 0.0-$ 14,170.032,591.00$ 2105.507COMMON EXCAVATION (EV)CU YD20523.00$ 4,715.00$ 0.0-$ 0.0-$ 2105.507SELECT GRANULAR BORROW MOD 5% (CV)CU YD472530.00$ 141,750.00$ 0.0-$ 8,194.0245,820.00$ 2112.604SUBGRADE PREPARATION SQ YD141701.40$ 19,838.00$ 0.0-$ 1,417.01,983.80$ 2112.604SUBGRADE PREPARATION (TRAIL)SQ YD25252.20$ 5,555.00$ 0.0-$ 0.0-$ 2118.507AGGREGATE SURFACING, CLASS 2 (CV)CU YD24110.00$ 2,640.00$ 0.0-$ 0.0-$ 2123.610STREET SWEEPER (WITH PICKUP BROOM)HOUR25160.00$ 4,000.00$ 0.0-$ 0.0-$ 2211.507AGGREGATE BASE CLASS 5 (CV) (P)CU YD520536.25$ 188,681.25$ 0.0-$ 4,725.0171,281.25$ 2356.506BITUMINOUS MATERIAL FOR TACK COATGALLON6625.10$ 3,376.20$ 0.0-$ 60.0306.00$ 2360.509SP 12.5 NON-WEARING COURSE MIX (3,B)TON160061.00$ 97,600.00$ 0.0-$ 1,857.0113,277.00$ 2360.509SP 9.5 WEARING COURSE MIX (3,B)TON160063.50$ 101,600.00$ 0.0-$ 0.0-$ 2360.509SP 9.5 WEARING COURSE MIX (2,B)TON47971.50$ 34,248.50$ 0.0-$ 0.0-$ 2502.5034" PVC PIPE DRAIN LIN FT301013.50$ 40,635.00$ 0.0-$ 3,216.043,416.00$ 2502.6024" PVC PIPE DRAIN CLEANOUTEACH10225.00$ 2,250.00$ 0.0-$ 12.02,700.00$ 2504.602ADJUST GATE VALVE EACH6440.00$ 2,640.00$ 0.0-$ 6.02,640.00$ 2506.502INSTALL CASTING (STORM)EACH16545.00$ 8,720.00$ 0.0-$ 15.08,175.00$ 2506.502INSTALL CASTING (SANITARY)EACH4545.00$ 2,180.00$ 0.0-$ 4.02,180.00$ 2506.602ADJUST CASTING EACH7385.00$ 2,695.00$ 0.0-$ 0.0-$ 2506.602ADJUST VALVE EACH6195.00$ 1,170.00$ 0.0-$ 0.0-$ 2506.602CONNECT TO EXISTING STRUCTURE (DRAINTILE)EACH21255.00$ 5,355.00$ 0.0-$ 21.05,355.00$ 2521.5186" CONCRETE WALK SQ FT24017.50$ 4,200.00$ 0.0-$ 0.0-$ 2531.503CONSTRUCT CONCRETE CURB & GUTTER DESIGN B418LIN FT435018.50$ 80,475.00$ 0.0-$ 4,315.079,827.50$ 2531.5046" CONCRETE DRIVEWAY PAVEMENTSQ YD86110.00$ 9,460.00$ 0.0-$ 0.0-$ 2531.618TRUNCATED DOMES SQ FT3279.50$ 2,544.00$ 0.0-$ 0.0-$ 2540.602MAIL BOX (TEMPORARY)EACH1265.00$ 265.00$ 0.0-$ 0.0-$ 2540.602RELOCATE MAIL BOX EACH2420.00$ 840.00$ 0.0-$ 0.0-$ 2550.603NON-METALLIC CONDUIT (INSTALL CONDUITS)LIN FT54013.50$ 7,290.00$ 0.0-$ 0.0-$ 2563.501TRAFFIC CONTROL LUMP SUM13,310.00$ 3,310.00$ 0.0-$ 0.92,979.00$ 2564.518SIGN PANELS TYPE C SQ FT9763.50$ 6,159.50$ 0.0-$ 32.752,079.63$ 2564.602STREET NAME SIGN PLATE EACH4100.00$ 400.00$ 0.0-$ 2.0200.00$ 2573.501EROSION CONTROL SUPERVISORLUMP SUM11,570.00$ 1,570.00$ 0.0-$ 0.50785.00$ 2573.502STORM DRAIN INLET PROTECTIONEACH16250.00$ 4,000.00$ 0.0-$ 0.0-$ 2573.503SEDIMENT CONTROL LOG TYPE STRAWLIN FT605.80$ 348.00$ 0.0-$ 0.0-$ 2573.602STABILIZED CONSTRUCTION EXITEACH21,760.00$ 3,520.00$ 0.0-$ 0.0-$ 2574.505SOIL BED PREPARATION ACRE2315.00$ 630.00$ 0.0-$ 0.0-$ 2574.507COMMON TOPSOIL BORROWCU YD67031.00$ 20,770.00$ 0.0-$ 0.0-$ 2574.607PLACE TOPSOIL FROM STOCKPILECU YD67010.00$ 6,700.00$ 0.0-$ 0.0-$ 2574.508FERTILIZER TYPE 2 POUND4000.85$ 340.00$ 0.0-$ 450.0382.50$ 2575.504TURF REINFORCEMENT MAT CATEGORY 1SQ YD407.60$ 304.00$ 0.0-$ 0.0-$ 2575.505SEEDING ACRE2585.00$ 1,170.00$ 0.0-$ 1.4819.00$ 2575.508SEED MIXTURE 22-111 POUND2003.50$ 700.00$ 0.0-$ 90.0315.00$ 2575.508HYDRAULIC MULCH MATRIX POUND40001.40$ 5,600.00$ 0.0-$ 3,000.04,200.00$ 2582.5034" SOLID LINE PAINT LIN FT15500.30$ 465.00$ 0.0-$ 0.0-$ 2582.5034" SOLID LINE MULTI COMP LIN FT15500.40$ 620.00$ 0.0-$ 0.0-$ 2582.50324" SOLID LINE PAINT LIN FT1806.70$ 1,206.00$ 0.0-$ 0.0-$ 2582.50324" SOLID LINE MULTI COMP LIN FT1809.20$ 1,656.00$ 0.0-$ 0.0-$ 2582.5034" BROKEN LINE PAINT LIN FT19150.30$ 574.50$ 0.0-$ 0.0-$ BASE BID: STIEG ROAD REALIGNMENT S.A.P 215-111-002 COMPLETED TO DATEPAY REQUEST #3 NOVEMBER 2019 LINE NO.ITEMUNITQUANTITY UNIT PRICETOTAL PRICE 2582.5034" BROKEN LINE MULTI COMPLIN FT19150.40$ 766.00$ 0.0-$ 0.0-$ 2582.5034" DBLE SOLID LINE PAINT LIN FT19850.60$ 1,191.00$ 0.0-$ 0.0-$ 2582.5034" DBLE SOLID LINE MULTI COMPLIN FT19850.75$ 1,488.75$ 0.0-$ 0.0-$ 2582.518CROSSWALK MULTI COMP SQ FT4806.70$ 3,216.00$ 0.0-$ 0.0-$ 2582.602PAVEMENT MESSAGE (ARROW) PAINTEACH18165.00$ 2,970.00$ 0.0-$ 0.0-$ 2582.602PAVEMENT MESSAGE (ARROW) MULTI COMPEACH18185.00$ 3,330.00$ 0.0-$ 0.0-$ TOTAL BASE BID:919,210.80$ -$ 753,802.68$ TOTAL ORIGINAL CONTRACT:919,210.80$ -$ 753,802.68$ LINE NO.ITEMUNITQUANTITY UNIT PRICETOTAL PRICE QUANTITYCOSTQUANTITYCOST COLD WEATHER CONCRETE PROTECTIONLUMP SUM16,990.30$ 6,990.30$ 1.06,990.30$ 1.06,990.30$ 4” DOUBLE SOLID YELLOW (LATE SEASON EPOXY)LIN FT23692.64$ 6,254.16$ 2,369.06,254.16$ 2,369.06,254.16$ DRAINTILE CONNECTIONS (CORE-DRILL)EACH21110.00$ 2,310.00$ 21.02,310.00$ 21.02,310.00$ MATERIALS (CASTING AND ACCESSORIES)LUMP SUM1680.09$ 680.09$ 1.0680.09$ 1.0680.09$ TOTAL CHANGE ORDER #1:16,234.55$ 16,234.55$ 16,234.55$ TOTAL REVISED CONTRACT:935,445.35$ 16,234.55$ 770,037.23$ REVISED CONTRACT AMOUNT935,445.35$ 16,234.55$ 770,037.23$ 811.72$ 38,501.86$ 15,422.83$ 731,535.37$ CHANGE ORDER # 1: STIEG ROAD REALIGNMENT S.A.P 215-111-002 CONTRACT SUMMARY COMPLETE TO DATE TOTAL CURRENT PAY REQUEST PAY REQUEST #3 NOVEMBER 2019 THIS PAY REQUEST PAY REQUEST #3 NOVEMBER 2019 COMPLETED TO DATE TOTAL CONTRACT CURRENT RETAINAGE (5%) COMPLETED TO DATE STAFF REPORT Agenda Item 9a. Council Meeting: December 19, 2019 Prepared By: Brad Martens Topic: Code Enforcement Violation Extension Request Action Required: Approval Summary: On November 14th the City Council reviewed a code enforcement violation for properties owned by Westside Tire at 19925 and 19950 75th Avenue North. The Council approved a motion which included a required compliance plan be submitted to the City by December 31, 2019. Staff has received a request from the owner, asking that the requirement be delayed until January 31, 2020. The Council should act upon that request. Financial/Budget: N/A Options: 1. Approve the request delaying the deadline to submit a compliance plan to January 31, 2020. 2. Decline the request. Recommendation: Both the City Administrator and Mayor have had discussions with the owner. It is understood that he is unable to meet the December 31, 2019 deadline for a variety of reasons. An extension until January 31, 2020 is reasonable. Council Action: Consider a motion to approve the request to delay the deadline to submit a compliance plan to January 31, 2020. Attachments: N/A STAFF REPORT Agenda Item 10a. Council Meeting: December 19, 2019 Prepared By: Brad Martens Topic: 2020-2022 Labor Agreement Action Required: Approval Summary: The existing union agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 expires at the end of 2019. Earlier this year, Councilmember Schultz volunteered to be the Council liaison for this process and has been involved in negotiations over the last several months. A tentative agreement has been reached between the City and the Union which is attached to this report. Below are the changes: • Term o Three-year term; 2020-2022 • Article 3 Definitions o Inclusion of 3.15 – 3.18 which were incorporated into a previously approved memorandum of understanding related to the new Canine Officer and Detective positions • Article 10 Work Schedules o Inclusion of 10.4 – 10.7 which were incorporated into a previously approved memorandum of understanding related to the new Canine Officer and Detective positions • Article 11 Overtime Pay o New 11.8 outlining that officers working events that are non-City sponsored receive $65 per hour (these costs are passed on to groups holding the events) • Article 13 Standby Pay o Removed due to new language in Article 30 • Article 18 Extended Leave Bank/Short Term Disability o Clarifying language of the waiting period duration • Article 23 Uniform Allowance o Increase in uniform allowance by $25 each year of the contract • Article 24 Health Insurance o Inclusion of 2020 benefit contributions; inclusion of 70/30 employer/employee future splits in insurance premium changes • Article 30 Salary Schedule o 3% wage increase for 2020; 2.75% wage increase for 2021; 3% wage increase for 2022 o Increase of Field Training Officer pay by $0.25 per hour o Inclusion of 30.4 – 30.5 which were incorporated into a previously approved memorandum of understanding related to the new Canine Officer and Detective positions o New language in 30.6 – 30.7 outlining Acting Detective and Acting Supervisor compensation Page 2 • Article 31 Shift Differential o Additional one-hour added for shift differential pay; increase in pay by $0.25 per hour in 2022 Financial/Budget: The proposal agreement has been incorporated into the approved 2020 budget. Options: 1. Approve the 2020-2022 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Unio n, Local No. 320 as presented. 2. Send back to staff for further review. Recommendation: Approve the 2020-2022 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Unio n, Local No. 320 as presented. Council Action: Consider a motion to approve the 2020-2022 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 as presented. Attachments: 1. Labor Agreement LABOR AGREEMENT between THE CITY OF CORCORAN and MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES’ UNION, LOCAL #320 REPRESENTING POLICE OFFICERS & CORPORALS JANUARY 1, 201820 - DECEMBER 31, 201922 TABLE OF CONTENTS Police Officers & Corporals ARTICLE PAGE 1 PURPOSE OF AGREEMENT ............................................................................. 1 2 RECOGNITION ................................................................................................... 1 3 DEFINITIONS ..................................................................................................... 1 4 EMPLOYER AUTHORITY ................................................................................... 3 5 UNION SECURITY.............................................................................................. 3 6 EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE........................................... 3 7 SAVINGS CLAUSE ............................................................................................. 5 8 SENIORITY ......................................................................................................... 6 9 DISCIPLINE ........................................................................................................ 6 10 WORK SCHEDULES .......................................................................................... 7 11 OVERTIME PAY ................................................................................................. 8 12 COURT TIME ...................................................................................................... 8 13 STANDBY PAY ................................................................................................... 9 14 CALL BACK ........................................................................................................ 9 15 HOLIDAYS .......................................................................................................... 9 16 PTO .................................................................................................................... 9 17 LEAVE OF ABSENCE ....................................................................................... 10 18 EXTENDED LEAVE BANK / SHORT TERM DISABILITY ................................. 11 19 INJURY ON DUTY ............................................................................................ 11 20 FUNERAL LEAVE ............................................................................................. 12 21 JURY DUTY ...................................................................................................... 12 22 EDUCATIONAL INCENTIVES .......................................................................... 12 23 UNIFORM ALLOWANCE .................................................................................. 12 24 HEALTH INSURANCE ...................................................................................... 13 25 LIFE INSURANCE ............................................................................................ 13 26 RETIREMENT INSURANCE ............................................................................. 13 27 LONG TERM DISABILITY ................................................................................. 14 28 SEVERANCE PAY ............................................................................................ 14 29 POST HEALTH RETIREMENT INSURANCE (M.S.R.S.) POST RETIREMENT HEALTH CARE SAVINGS PLAN ...................................................................... 15 30 SALARY SCHEDULE ........................................................................................ 15 31 SHIFT DIFFERENTIAL ..................................................................................... 15 32 FLEXIBLE SPENDING ACCOUNT ................................................................... 15 33 P.O.S.T. TRAINING/PEACE OFFICER LICENSE ........................................ 16 15 34 WAIVER ............................................................................................................ 16 35 DURATION ....................................................................................................... 16 WAGE SCHEDULE .......................................................................................... 17 1 LABOR AGREEMENT between CITY OF CORCORAN and MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES= UNION, LOCAL NO. 320 (Police Officers & Corporals) ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Corcoran hereinafter called the Employer, and Minnesota Teamsters Public and Law Enforcement Employees= Union, Local No. 320, hereinafter called the Union. The intent and purpose of this Agreement to: 1.1 Establish certain hours, wages, and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this Agreement=s interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties= full agreement upon terms and conditions of employment for the duration of this Agreement. The Employer and the Union, through this Agreement, shall continue their dedication to the highest quality Police service and protection to the residents of Corcoran. Both parties recognize this Agreement as a pledge of this dedication. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative, under Minnesota Statutes, Section '179A.03, Subd. 14 for Police personnel in the following job classification: POLICE OFFICER/CORPORAL 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 UNION: The Minnesota Teamsters Public and Law Enforcement Employees= Union, Local No. 320. 2 3.2 UNION MEMBER: A member of the Teamsters Public and Law Enforcement Employees= Union, Local No. 320. 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.4 EMPLOYER: The City of Corcoran. 3.5 CHIEF: The Chief of the Corcoran Police Department. 3.6 UNION OFFICER: Officer elected or appointed by the Teamsters Public and Law Enforcement Employees= Union, Local No. 320. 3.7 CORPORAL: Assigned position by Chief of Police. 3.8 OVERTIME: Work performed at the express authorization of the Employer in excess of the employee=s schedule shift. 3.9 SCHEDULED SHIFT: A consecutive work period including two (2) paid fifteen minute rest breaks and a thirty (30) minute paid lunch break. 3.10 REST BREAKS: Two (2) paid fifteen minute periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 LUNCH BREAK: A thirty (30) minute period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 PROBATION PERIOD: A period of time not to exceed twelve (12) calendar months from the date of employment subject to the conditions of Article 8, Section 8.2. 3.13 SENIORITY: Length of continuous employment with the City of Corcoran. 3.14 COMPENSATORY TIME: Time off the employee=s regularly scheduled work schedule, equal in time to overtime worked. 3.15 DETECTIVE: Assigned position by Chief of Police. This is a non-permanent lateral assignment that serves at the will of the Chief of Police. 3.16 CANINE OFFICER: Assigned position by Chief of Police. This is a non-permanent lateral assignment that serves at the will of the Chief of Police. 3.17 ACTING DETECTIVE: Temporary position assigned by the Chief of Police. This is a temporary lateral assignment that serves at the will of the Chief of Police. 3.18 ACTING SUPERVISOR: Temporary position assigned by the Chief of Police. This is a temporary lateral assignment that serves at the will of the Chief of Police. 3 ARTICLE 4. EMPLOYER AUTHORITY 4.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this Agreement. 4.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 5. UNION SECURITY 5.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing, an amount necessary to cover monthly Union dues, or a Afair share@ deduction, as provided in Minnesota State Statute Section '179.65, Subd. 2, if the employee elects not to become a member of the Union. Such monies shall be remitted as directed by the Union. 5.2 The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 5.3 The Employer shall make space available on the employee bulletin board for the posting of Union notice(s) and announcements. 5.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE 6. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 6.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 6.2 Union Representative. The Employer will recognize Representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by the Article. The Union shall notify the Employer, in writing, of the names of such Union Representatives and of their successors when so designated as provided by Section 5.2 of this Agreement. 6.3 Processing of a Grievance. It is recognized and accepted by the Union and the Employer that the processing of grievances, as hereinafter provided, are limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and 4 responsibilities. The aggrieved employee and a Union Representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours, provided the Employer and the Union Representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 6.4 Procedure. Grievances, as defined by Section 6.1, shall be resolved in conformance with the following procedure: STEP 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee=s supervisor as designated by the Employer. The Employer-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated representative=s final answer in Step 1. Any grievance not appealed to writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. The Employer designated representative for Step 1 is the Chief of Police. STEP 2. If appealed, the written grievance shall be presented by the union and discussed with the Employer-designated Step 2 representative. The Employer- designated representative shall give the Union the Employer=s Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer designated representative=s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. The Employer designated representative for Step 2 is the Chief of Police. STEP 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 3 representative. The Employer designated representative shall give the Union the Employer=s answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer designated representative=s final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. The Employer designated representative for Step 3 is the City Administrator. STEP 3-A. If the grievance is not resolved at Step 3 of the grievance procedure, the parties, by mutual agreement, may submit the matter to mediation with the Bureau of Mediation Services. Submitting the grievance to mediation preserves time lines for Step 3 of the grievance procedure. 5 STEP 4. A grievance unresolved in Step 3 and appealed in Step 4 by the Union shall be submitted to arbitration subject to the provisions as established by the Bureau of Mediation Services. The selection of an arbitrator shall be made in accordance with the rules established by the Minnesota Bureau of Mediation Services. 6.5 ARBITRATOR=S AUTHORITY The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision or any other issue not so submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator=s decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator=s interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. The fees and expenses for the arbitrator=s services and proceedings shall be borne equally by the employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 6.6 WAIVER. If a grievance is not presented within the time limits set forth above, it shall be considered waived. If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer=s last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the Employer and the Union. ARTICLE 7. SAVINGS CLAUSE In the event any provision of this Agreement shall be held to be contrary to law by court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. 6 ARTICLE 8. SENIORITY 8.1 Seniority shall be determined by the employee=s length of continuous full-time employment with the City of Corcoran as a sworn officer for all hours actually worked. Seniority rosters shall be maintained by the Employer. 8.2 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. During the probationary period a promoted or reassigned employee may be replaced in his/her previous position at the sole discretion of the Employer. 8.3 A reduction in work force will be accomplished on the inverse basis of seniority. Employees shall be recalled on the basis of seniority. An employee on layoff shall have an opportunity to return to work within one (1) year of the time of his/her layoff before any new employee is hired. 8.4 Vacation periods shall be selected on the basis of seniority until March 15th of each calendar year. 8.5 Senior employees will be given preference with regard to transfer, job classification assignments and promotions when the job-relevant qualifications of employees are equal. 8.6 Employees will have the right to bid shifts by seniority with the City of Corcoran Police Department. 8.7 An employee=s seniority shall be broken by voluntary resignation, discharge for just cause, or retirement. ARTICLE 9. DISCIPLINE 9.1 The Employer will discipline employees for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand; b. Written reprimand; c. Suspension; d. Demotion; or e. Discharge. 9.2 Suspensions, demotions and discharges will be in written form and will state the reason for such action. A copy will be provided to the Union Business Agent as soon as possible. 9.3 Written reprimands, notices of suspension, notices of demotion and notices of discharge which are to become part of an employee=s personnel file shall be read and acknowledged by signature of the employee. Employees and the Union will receive a 7 copy of such reprimands and/or notices. 9.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. Employees may place written responses to specific charges recorded in his/her personnel file within 30 days of becoming aware of said charges. 9.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a Union representative present at such questioning. 9.6 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 6 of this Agreement. 9.7 Except in the case of Veterans, discharge will be preceded by five (5) days suspension without pay. ARTICLE 10. WORK SCHEDULES 10.1 The normal work year for full-time employees is two thousand eighty (2,080) hours to be accounted for by each employee through: a. Hours worked on assigned shifts; b. Holidays; vacations; sick time; c. Assigned training; d. Authorized Leave Time. 10.2 Holidays and authorized leave time is to be calculated on the basis of the actual length of time of the assigned shifts. 10.3 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the Employer may assign employees. 10.4 Officers assigned as a Detective shall be available during non-scheduled hours to take phone calls and respond as needed within reason; and, are not entitled to compensation under article 13.1 for Detective availability. When possible, employees assigned as a Detective will make reasonable schedule accommodations to compensate for work performed outside of regularly scheduled hours. Off-duty response resulting in hours exceeding those scheduled within the pay period will be compensated according to Article 11. 10.5 Officers assigned as a Canine Officer shall be available during non-scheduled hours to take phone calls and respond as needed within reason; and, are not entitled to compensation under article 13.1 for Canine Officer availability. When possible, employees assigned as a Canine Officer will make reasonable schedule accommodations to compensate for work performed outside of regularly scheduled hours. Off-duty response resulting in hours exceeding those scheduled within the pay period will be compensated according to Article 11. 8 10.6 Officers assigned as Acting Detective shall be subject to Article 10.4 10.7 Officers assigned as Acting Supervisor shall be available during non-scheduled hours to take phone calls and respond as needed within reason; and, are not entitled to compensation under Article 13.1 for Acting Supervisor availability. When possible, employees assigned as Acting Supervisor will make reasonable schedule accommodations to compensate for work performed outside of regularly scheduled hours. Off-Duty response resulting in hours exceeding those scheduled within the pay period will be compensated according to Article 11. ARTICLE 11. OVERTIME PAY 11.1 Overtime will be compensated at one and one-half (12) times the employee=s regular rate of pay for hours worked in excess of the employee=s scheduled shift. Changes in shifts do not qualify an employee for overtime under this Article. 11.2 All overtime will be offered by seniority except any grant money will be distributed as equally as practicable. (PO) 11.3 Overtime refused by employees will, for record purposes, under Article 11.2 be considered as unpaid overtime worked. 11.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11.6 Employees have the obligation to work overtime or call backs if requested by the Employer unless unusual circumstances prevent the employee from so working. 11.7 Compensatory time may be taken as payment for overtime worked to a maximum of eighty (80) hours. 11.8 For non-City sponsored events only, officers and detectives working in the role of event police officer will receive even pay of sixty-five dollars ($65.00) per hour. City sponsored events shall be compensated as regular working hours or overtime hours as appropriate. ARTICLE 12. COURT TIME An employee who is required to appear in court during his/her scheduled off-duty time shall receive a minimum of three (3) hours pay at one and one-half (12) times the employee=s base rate of pay. An extension or early report to a regularly scheduled shift for duty does not qualify the employee for the three (3) hour minimum. 9 ARTICLE 13. STANDBY PAY 13.1 Any employee placed on standby by the Employer on their regularly scheduled day off shall receive a minimum of two (2) hours of standby pay at one and one-half (12) times the employee=s base rate of pay. 13.2 An Officer who is placed on standby as the on call supervisor will receive four (4) hours of compensatory pay at straight time pay for each 24 hour period the employee is assigned. Assignment to this position is at the sole discretion of the Chief of Police. ARTICLE 14. CALL BACK An eligible employee who is called back to duty during his/her scheduled off-duty time shall receive a minimum of three (3) (PO) hours pay at one and one-half (12) times the employee=s base rate of pay. An extension or early report to a regularly scheduled shift for duty does not qualify the employee for the three (3) hour minimum. ARTICLE 15. HOLIDAYS 15.1 Employer grants to each employee eleven (11) eight (8) hour paid holidays per year at their base pay rate. Paid holidays are as follows: New Year=s Day Labor Day Martin Luther King Day Veteran=s Day President=s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve Day Christmas Day 15.2 Any employee required to work on any holiday listed in 15.1 above, shall receive an additional one-half (2) times pay for all hours worked on that shift in addition to regular pay and holiday pay. 15.3 Employees may choose to be paid cash or comp time for all paid holidays. ARTICLE 16. PTO 16.1 Service Increment Total PTO Days Total PTO Hours a month Total Per Pay Period 0-.9 Years 15 10 4.7 1-4.9 Years 20 13.3 6.2 5-9.9 Years 25 16.7 7.7 10-14.9 Years 30 20 9.3 10 15-19.9 Years 35 23.3 10.8 20 + Years 40 26.6 12.4 An employee may carry over PTO leave for up to one (1) year to a maximum of one year’s vacation. PTO will be allocated and acclimated each pay period. 16.2 PTO periods shall be selected on the basis of seniority until March 15th of each calendar year. 16.3 PTO will be calculated on the basis of actual length of time of the assigned shift. Employees using accrued PTO leave will be considered working for the purpose of accumulating additional leave. 16.4 Employees voluntarily leaving the service of the Employer after giving the Employer proper notice of termination of employment will be compensated for PTO leave accrued and unused. 16.5 The estate of an employee who dies while employed by the Employer will be compensated for PTO leave accrued and unused. 16.6 New employees can include previous, complete years (twelve (12) Months/year), of full-time peace officer experience with another government agency when calculating years of service credit for PTO accrual rates. Employees hired after January 1, 2016 may receive a maximum of five (5) years of service credit. ARTICLE 17. LEAVE OF ABSENCE 17.1 PERSONAL LEAVE: Employees are granted two (2) eight (8) hour days of paid leave each calendar year for personal preference. This leave is subject to the prior approval of the Chief and is granted with pay. 17.2 LEAVE WITHOUT PAY: The Council may grant an employee a leave of absence without pay for a period not exceeding ninety (90) days except that they may extend such leaves to a maximum of one year in case the employee is disabled or where extraordinary circumstances warrant such extension. 17.3 EXTENDED ILLNESS: The City Council may grant an employee a leave of absence without pay for illness of an extended nature until said employee has recovered. The length of the leave could be granted for a maximum of one year at the discretion of the City Council. This shall be in addition to the rights granted under the Family Medical Leave Act. 11 ARTICLE 18. EXTENDED LEAVE BANK/SHORT TERM DISABILITY 18.1 The City will provide a short-term disability policy. The City will provide a taxable stipend for the cost of short-term disability. The premium will be deducted from the employee’s after-tax pay. 18.2 After a waiting period of seven (7) days 56 scheduled hours the insurance plan will pay sixty percent (60%) of the employee’s pre-disability salary. 18.3 For employees hired on or before December 31, 2015 will receive pay from the insurance plan as outlined and the City will pay the following portion of salary to the employee at the following rates: A. 0-6 years of service: ten percent (10%) B. 7+ years of service: forty percent (40%) 18.4 For employees hired after January 1, 2016 the employee will receive pay from the insurance plan. 18.5 Employees may receive short-term disability payments up to 12 weeks after which long-term disability coverage may be utilized. 18.6 Employees’ current sick leave bank will be rolled into an extended leave bank. This bank is used to bridge the gap to short-term disability. The extended leave bank will be paid out at 50% of its value at separation. 18.7 Employees hired after 2007 will not receive extended leave bank. ARTICLE 19. INJURY ON DUTY Any employee injured on duty shall receive up to one hundred eighty (180) calendar days pay without loss to any accrued sick leave or vacation leave provided as follows: The employee reports the injury as soon as possible to the Chief of Police; The injury is of a nature which is covered by Worker=s Compensation; If requested and paid for by the Employer, the employee shall submit to an examination by a competent medical examiner; The employer shall report the amount of Worker=s Compensation to the Employer. The Employer shall pay the employee the difference between the Worker=s Compensation and the employee=s regular salary. 12 ARTICLE 20. FUNERAL LEAVE 20.1 Employees shall be granted three (3) days funeral leave for the death of an immediate family member. 20.2 AImmediate family@ is defined as mother, father, siblings, spouse, (significant other), children, stepparents, stepchildren, foster children, significant other, grandparents, grandchildren, and spouse=s (significant other) mother, father, siblings, children, grandparents and grandchildren. ARTICLE 21. JURY DUTY All employee required to serve on jury duty shall be granted an amount of compensation which will equal the difference between the employee=s regular base pay rate and the compensation paid for jury duty. ARTICLE 22. EDUCATION INCENTIVES The Employer shall reimburse 100% of tuition costs, including books, and fees for one (1) class, per semester, not to exceed three (3) classes per year. Officers/Corporal shall have until May 1st (First) to submit in writing to the Chief of Police, the course that he/she will be taking in the coming year. Classes taken must be relevant to the job and must have prior approval by the Chief of Police. The employee is responsible for any personal tax liability that may be incurred as a result of the education benefits received. ARTICLE 23. UNIFORM ALLOWANCE 23.1 The Employer agrees to provide each new employee with a complete uniform set and all necessary equipment needed to carry out the required duties of a Police Officer for the City of Corcoran. If an employee does not complete the required probationary period, all uniforms and equipment will be returned to the Employer before the employee receives his/her final payroll check. 23.2 For the calendar year 201820, each employee shall be entitled to an annual uniform allowance of $925.00$975.00. For the calendar year 201921, each employee shall be entitled to an annual uniform allowance of $950.00$1,000.00. For the calendar year 2022, each employee shall be entitled to an annual uniform allowance of $1,025.00. The uniform allowance shall be paid on the firstthird payroll in February of each year on a separate check. 23.3 The Employer agrees to replace all clothing, equipment, and/or personal property damaged or destroyed in the line of duty at no cost to the employee. 23.4 The Employer will provide initial firearm and replacements. 13 ARTICLE 24. HEALTH INSURANCE 24.1 2020. The 2020 monthly Employer contribution towards the “cafeteria plan” shall be $1,095.13 for employees selecting single coverage and $1,308.95 for employees selecting family coverage. 24.2 Employees enrolling in the High Deductible Health Plan (HDHP) shall receive $2,800 $3,000 per year paid through bi-weekly contributions deposited in the employee’s Health Savings Account (H.S.A.). 24.3 Employees waiving medical coverage shall receive $7,404 per year paid through bi- weekly contributions. 24.4 20192020, 2021, 2022 One-time Adjustment The 2019For years 2020, 2021, and 2022 only the monthly Employer contribution towards the "cafeteria plan" shall be equal to the 2018prior year amount with a one- time adjustment in year 2020, 2021, and 2022 for changes in health insurance premiums. The adjustment in the employees' monthly benefit will reflect the change in health insurance premiums split with the employee receiving 70% of the premium change in the High Deductible Health Plan (HDHP) for either type of coverage, single or family. Example: If City approved single plan selected in 201921 has a premium increase of $100 per month, the monthly benefit to the employee would increase by $70 per month; if City approved plan selected in 201921 has a premium decrease of $100 per month, the monthly benefit to the employee would decrease by $70 per month. Similarly, if City approved family plan selected in 201921 has a premium increase of $200 per month, the monthly benefit to the employee would increase by $140 per month; if City approved plan selected in 201921 has a premium decrease of $200 per month, the monthly benefit to the employee would decrease by $140 per month. 24.5 Employees enrolling in the HDHP shall receive $2,800 per year paid through bi- weekly contributions deposited in the employee's Health Savings Account (H.S.A.). ARTICLE 25. LIFE INSURANCE The Employer will pay the premium for a fifty thousand dollar ($50,000) term life insurance policy for each regular full-time employee. ARTICLE 26. RETIREMENT INSURANCE The Employee who retires with a combination of years of service as a Minnesota P.O.S.T. Certified Peace Officer and age totaling seventy-five (75), and having a minimum of (15) years of services as a Corcoran Police Officer, shall be entitled to a fifty (50%) Employer contribution for a bargaining unit employee=s lowest cost single hospitalization and medical insurance premium until said employees reaches the age of sixty-five (65). This Employer contribution will extend for a period of ten (10) years. 14 This provision is eliminated for all new hires after January 1, 2013. ARTICLE 27. LONG TERM DISABILITY 27.1 The City will provide a long term disability insurance policy as follows. (PO) 27.2 ELIGIBILITY: Each active, full-time employee who works a minimum of thirty (30) hours per week, except temporary employees. 27.3 QUALIFYING PERIOD: Benefits accrue with respect to any one period of total disability after the expiration of a qualifying period of three (3) consecutive months. 27.4 BENEFIT PERIOD: Monthly benefits are payable during the continuance of total disability as follows, but in no event are benefits payable beyond the attainment of age 65. Total disability due to sickness to age 65. Total disability due to accident to age 65. 27.5 MONTHLY SCHEDULE AMOUNT: Sixty percent (60%) of normal monthly earnings to a maximum benefit of five thousand dollars ($5,000.00). 27.6 The City will provide a taxable stipend equal to the cost of the long-term disability policy. The premium will be deducted from the employee’s after-tax pay. ARTICLE 28. SEVERANCE PAY Upon termination, the employee shall receive payment of fifty percent (50%) of his/her accumulated sick time or emergency time off, up to a maximum of 720 hours. All monies the employee is entitled to per this agreement, shall be placed into their MSRS account. ARTICLE 29. POST RETIREMENT HEALTH INSURANCECARE SAVINGS PLAN THROUGH MN STATE RETIREMENT SYSTEM (M.S.R.S.) 29.1 Employees to contribute percentage (%) of gross wages based on years of service to MSRS Post Retirement Health Insurance Savings Plan. 0 - 10 years 2% 11 - 15 years 3% 16-18 years 4% 19-20 years 5% 21 years & over 6% 29.2 Upon separation employees must contribute one hundred percent (100%) of their 15 severance into MSRS POST Retirement Health Savings Plan. ARTICLE 30. SALARY SCHEDULE (See attached Wage Schedule) 30.1 Effective January 1, 201820, employees shall receive a three percent (3%) wage increase. Effective January 1, 201921, employees shall receive a two percent (2%) two and three quarter percent (2.75%) wage increase. Effective January 1, 2022, employees shall receive a three percent (3%) wage increase. 30.2 F.T.O. pay will be onetwo dollars and seventy-five cents ($1.75)($2.00) per hour while performing F.T.O. duties, as assigned by the Chief. 30.3 Corporal to be compensated at six percent (6%) over top patrol officer wage. 30.4 Officers assigned as a Detective shall be compensated at six (6%) over base wage after the successful completion of initial training. 30.5 Officers assigned as a Canine Officer shall be compensated at three percent (3%) over base wage after the successful completion of initial training. Officers assigned as a Canine Officer shall receive sufficient compensation for canine care time in order to comply with the Fair Labor Standards Act. 30.6 Officers assigned as Acting Detective shall be compensated at four percent (4%) over base wage for hours worked in the assigned role. Officers assigned as Acting Detective shall be compensated at one quarter (1/4) hour of compensatory time per day for each day that does not include regularly scheduled working hours. 30.7 Officers assigned as Acting Supervisor shall be compensated at eight percent (8%) over base wage for hours worked in the assigned role. Officers assigned as Acting Supervisor shall be compensated at one (1) hour of compensatory time per day for each day that does not include regularly scheduled working hours. ARTICLE 31. SHIFT DIFFERENTIAL A shift differential of seventy-five cents ($ .75) per hour shall be paid to any employee regularly assigned to a work shift between the hours of 11.0010:00 p.m. and 6:00 a.m. Shift differential shall increase to one dollar ($1.00) per hour in 2022. ARTICLE 32. FLEXIBLE SPENDING ACCOUNT PLAN The Employer shall establish and maintain a voluntary salary reduction program which permits employees to pay medical, dental and day care expenses on a pre-tax basis. ARTICLE 33. P.O.S.T. TRAINING/PEACE OFFICER LICENSE 16 33.1 The Employer will provide for the minimum required hours of approved P.O.S.T. training for licensure. 33.2 The Employer will pay the cost of the employee=s Peace Officer License. ARTICLE 34. WAIVER 34.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 34.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms and conditions of employment not removed by law from bargaining. All agreements and understandings arrived by at the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waive the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. ARTICLE 35. DURATION This Agreement shall be effective as of January 1, 201820, and shall remain in full force and effect until December 31, 201922, or until a new contract is signed with the exclusive representative of the Police Department. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day of ___________________, 201819. FOR THE CITY OF CORCORAN FOR TEAMSTERS LOCAL NO. 320 ___________________________________ City Administrator Business Agent Date ___________________ Date ___________________ ___________________________________ Steward Date ___________________ Date ___________________ 17 CORCORAN POLICE DEPARTMENT 201820-201922 SALARY SCHEDULE There is a 3% wage increase effective January 1, 2020. Grade 11 Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years $31.06 $32.19 $33.33 $34.47 $35.60 $36.74 $37.87 There is a 2.75% wage increase effective January 1, 2021. Grade 11 Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years $31.91 $33.08 $34.25 $35.41 $36.58 $37.75 $38.92 There is a 3% wage increase effective January 1, 2022. Grade 11 Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years $32.87 $34.07 $35.27 $36.48 $37.68 $38.88 $40.08 VR;kg/opeiu12 corcoranpd/contract/2020-2022redline STAFF REPORT Agenda Item 10b. Council Meeting: December 19, 2019 Prepared By: Brad Martens Topic: 2020 Water and Sewer Budgets Action Required: Approval Summary: Attached to this report are proposed 2020 budgets for the water and sanitary sewer funds. The budgets were created based upon the assumptions of the City’s Financial Management Plan. Due to the limited experience with the system, it is likely that budget variances will occur. In addition to adopting the budgets, staff requests adopting the below fees related to the sewer connection for Maple Hill Estates: • 2019 Sewer Rate – Mobile Home Park per 1,000 gallons: $3.04 • 2020 Sewer Rate – Mobile Home Park per 1,000 gallons: $3.22 These fees are based upon the direction received in October 2017 when the sewer connection to Maple Hill Estates was discussed. Financial/Budget: Water Fund Sanitary Sewer Fund Revenue $635,350.00 $598,715.00 Expenditures $654,982.50 $470,817.50 Difference ($19,632.50) $127,897.50 Council Action: Consider a motion to approve water and sewer budgets as presented. Consider a motion to approve the following fees: • 2019 Sewer Rate – Mobile Home Park per 1,000 gallons: $3.04 • 2020 Sewer Rate – Mobile Home Park per 1,000 gallons: $3.22 Attachments: 1. Water Fund – 2020 Budget 2. Sanitary Sewer Fund – 2020 Budget 3. Resolution 2019-84 Adopting 2020 Final Water and Sanitary Sewer Budgets WATER FUND 2020 DRAFT BUDGET REVENUE ActCode Account Descr 2014 Actual 2015 Budget 2015 Actual 2016 Budget Total 2016 2017 Budget Total 2017 2018 Budget Total 2018 2019 Budget 2020 Budget Comment 601-49400-36100 R 601-49400-36100 Special Assessments $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $47,957.00 $0.00 601-49400-36202 R 601-49400-36202 Developer Contribution $530,000.00 $0.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-36210 R 601-49400-36210 Interest Earnings $2,776.99 $0.00 $897.58 $1,000.00 $1,786.05 $1,000.00 $1,219.79 $1,200.00 $3,053.54 $1,300.00 $15,000.00 601-49400-36233 R 601-49400-36233 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00 $418.27 $0.00 $1,578.51 $0.00 $2,624.67 $0.00 $0.00 601-49400-37100 R 601-49400-37100 Hydrant Sales $0.00 $582.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 601-49400-37110 R 601-49400-37110 Water Residential Usage $0.00 $0.00 $2,199.26 $11,050.00 $19,829.64 $26,250.00 $22,490.32 $56,250.00 $34,404.16 $64,000.00 $157,500.00 375 homes at 100,000 gallons year; estimated monthly bill at $35/month 601-49400-37120 R 601-49400-37120 Water Commercial/Industrial $0.00 $0.00 $341.44 $0.00 $368.15 $0.00 $384.66 $365.00 $905.62 $2,000.00 $12,600.00 35 users at 60,000 gallons year; estimated monthly bill at $30/month 601-49400-37130 R 601-49400-37130 Water Trunk Charges $63,457.00 $128,750.00 $132,767.00 $159,150.00 $322,162.00 $151,631.00 $123,695.00 $141,625.00 $208,697.65 $148,700.00 $156,150.00 25 acres at $6,246 601-49400-37150 R 601-49400-37150 Water Access Charges (WAC)$50,000.00 $72,400.00 $0.00 $15,450.00 $58,642.00 $41,081.00 $37,066.00 $56,300.00 $48,418.00 $82,740.00 $89,625.00 75 new homes at $1,195 601-49400-37160 R 601-49400-37160 Water Penalties $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-37170 R 601-49400-37170 Water Meters $0.00 $6,600.00 $9,621.99 $9,900.00 $15,700.00 $8,675.00 $10,976.53 $12,375.00 $13,502.00 $24,098.90 $27,225.00 75 new homes with water meters $363 each 601-49400-37180 R 601-49400-37180 Water Install/Inspect Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 $0.00 $0.00 601-49400-37190 R 601-49400-37190 Maple Grove Connection $0.00 $0.00 $68,370.00 $63,900.00 $350,049.00 $108,314.00 $79,555.00 $117,500.00 $98,700.00 $164,500.00 $176,250.00 75 new homes @ $2,350 each 601-49400-39200 R 601-49400-39200 Transfer from Other Fund $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-39700 R 601-49400-39700 Capital Contributions Gov Act $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $646,233.99 $208,332.00 $364,197.27 $260,450.00 $768,955.11 $336,951.00 $276,965.81 $385,615.00 $410,405.64 $535,295.90 $635,350.00 EXPENSE ActCode Account Descr 2014 Actual 2015 Budget 2015 Actual 2016 Budget Total 2016 2017 Budget Total 2017 2018 Budget Total 2018 2019 Budget Comment E 601-4936 601-49360-720 E 601-49360-720 Operating Transfers ($125,886.80)$0.00 $0.00 $30,950.50 $0.00 $81,061.50 $0.00 $96,435.50 $0.00 $102,966.00 $109,436.00 Payment to general fund for staf time E 601-4940 601-49400-100 E 601-49400-100 Wages and Salaries (GENERAL)$0.00 ($9,900.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-110 E 601-49400-110 Overtime $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-121 E 601-49400-121 PERA $0.00 ($718.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-122 E 601-49400-122 FICA $0.00 ($614.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-126 E 601-49400-126 Medicare $0.00 ($144.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-130 E 601-49400-130 Employer Paid FSA $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-131 E 601-49400-131 Employer Paid Health $0.00 ($2,457.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-132 E 601-49400-132 Medical Cafeteria Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-133 E 601-49400-133 Employer Paid H S A $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-134 E 601-49400-134 Employer Paid HRA $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-200 E 601-49400-200 Office Supplies (GENERAL)$0.00 ($100.00)$0.00 $100.00 $0.00 $100.00 $0.00 $100.00 $0.00 $100.00 $100.00 E 601-4940 601-49400-208 E 601-49400-208 Training and Instruction $0.00 ($1,000.00)($50.00)$1,000.00 $907.33 $1,000.00 $1,030.00 $1,060.00 $702.50 $1,060.00 $1,000.00 E 601-4940 601-49400-210 E 601-49400-210 Operating Supplies (GENERAL)$0.00 ($1,000.00)($81.20)$1,000.00 $1,947.45 $1,000.00 $1,841.02 $7,300.00 $1,509.94 $6,900.00 $6,700.00 $5,000 towards storz retrofit plan E 601-4940 601-49400-212 E 601-49400-212 Motor Fuels $0.00 ($800.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-215 E 601-49400-215 Water Meters $0.00 ($10,000.00)($11,515.09)$9,000.00 $14,307.34 $7,875.00 $11,067.23 $15,193.00 $22,219.06 $21,907.90 $24,750.00 75 meters at $330 each E 601-4940 601-49400-216 E 601-49400-216 Chemicals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-220 E 601-49400-220 Repair/Maint Supply (GENERAL)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $25,000.00 $25,000.00 E 601-4940 601-49400-300 E 601-49400-300 Professional Srvs (GENERAL)($440.00)($5,000.00)($1,260.00)$2,500.00 $718.85 $2,500.00 $833.45 $1,300.00 $1,239.94 $1,700.00 $2,000.00 E 601-4940 601-49400-303 E 601-49400-303 Engineering Fees $0.00 ($5,000.00)($17,477.39)$5,000.00 $2,622.40 $5,000.00 $9,221.90 $12,296.00 $6,561.30 $13,000.00 $100,000.00 Water service planning E 601-4940 601-49400-304 E 601-49400-304 Legal Fees $0.00 ($500.00)($116.62)$500.00 $457.19 $1,000.00 $0.00 $1,000.00 $0.00 $1,000.00 $5,000.00 E 601-4940 601-49400-310 E 601-49400-310 Other Professional Services ($167.20)($17,300.00)($8,250.00)$16,500.00 $117,790.00 $94,029.00 $8,250.00 $94,029.00 $31,481.00 $51,182.00 $227,432.00 $39,403 Water service contract; $11,779 payment for DT MG agreement ; $176,250 pass through connection fee E 601-4940 601-49400-311 E 601-49400-311 Water Purchased $0.00 $0.00 $0.00 $6,500.00 $0.00 $20,160.00 $30,048.63 $39,403.00 $8,379.99 56,650.31 92,902.00 375 homes at 100,000 gallons, 35 non-residential at 60,000 gallons + 15% unbilled/unmetered at $2.04/thousand gallons E 601-4940 601-49400-321 E 601-49400-321 Telephone $0.00 ($160.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-352 E 601-49400-352 General Notices and Pub Info $0.00 ($100.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 E 601-4940 601-49400-360 E 601-49400-360 Insurance (GENERAL)$0.00 $0.00 $0.00 $500.00 $1,566.50 $1,600.00 $268.00 $1,648.00 $307.00 $1,500.00 $500.00 E 601-4940 601-49400-364 E 601-49400-364 Workers Comp Insurance $0.00 ($519.42)$0.00 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-380 E 601-49400-380 Utility & Services (GENERAL)($110.23)($480.00)($87.35)$250.00 $404.19 $600.00 $512.78 $650.00 $568.80 $800.00 $1,200.00 E 601-4940 601-49400-400 E 601-49400-400 Repairs & Maint Cont (GENERAL)$0.00 ($1,500.00)$0.00 $1,500.00 $0.00 $1,500.00 $0.00 $1,500.00 $0.00 $1,500.00 $1,500.00 E 601-4940 601-49400-420 E 601-49400-420 Depreciation ($31,140.02)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 601-49400-432 E 601-49400-432 Credit Card Fees $1,000.00 $2,000.00 E 601-4940 601-49400-433 E 601-49400-433 Dues and Memberships $0.00 ($1,000.00)($275.00)$1,000.00 $275.00 $1,000.00 $275.00 $1,000.00 $275.00 $1,000.00 $1,000.00 E 601-4940 601-49400-510 E 601-49400-510 Land $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-520 E 601-49400-520 Buildings and Structures ($300,000.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-530 E 601-49400-530 Improvements Other Than Bldgs $0.00 $0.00 $28,115.04 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-550 E 601-49400-550 Motor Vehicles $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-570 E 601-49400-570 Office Equip and Furnishings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-580 E 601-49400-580 Other Equipment $0.00 ($25,000.00)($7,855.69)$0.00 $0.00 $0.00 $0.00 $0.00 $833.08 $0.00 $0.00 E 601-4940 601-49400-610 E 601-49400-610 Interest ($15,811.00)$0.00 ($52,659.00)$52,668.00 $56,567.01 $59,714.00 $45,668.76 $63,279.00 $44,462.76 $56,215.50 $54,362.50 Per 2014B Bond payment schedule 2/1/19, 8/1/19, and 2/1/20 water portion interest payments E 601-4940 601-49400-611 E 601-49400-611 Bond Issuance Costs ($56,923.00)($43,830.00)$0.00 $48,450.00 $0.00 $76,950.00 $0.00 $88,350.00 $0.00 $0.00 $0.00 E 601-4940 601-49400-720 E 601-49400-720 Operating Transfers $0.00 ($2,800.00)$0.00 $0.00 $30,950.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL ($530,478.25)($129,922.42)($71,512.30)$177,918.50 $228,513.76 $355,089.50 $109,016.77 $424,543.50 $118,540.37 $343,481.71 $654,982.50 $1,176,712.24 $338,254.42 $435,709.57 $82,531.50 $540,441.35 ($18,138.50)$167,949.04 ($38,928.50)$291,865.27 $191,814.19 ($19,632.50) SEWER FUND 2020 DRAFT BUDGET REVENUE ActCode Account Descr 2014 Actual 2015 Budget 2015 Actual 2016 Budget Total 2016 2017 Budget Total 2017 2018 Budget 2019 Budget 2020 Budget Comment 602-49450-36100 R 602-49450-36100 Special Assessments $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,507.00 $0.00 602-49450-36210 R 602-49450-36210 Interest Earnings $1,921.52 $0.00 $405.22 $600.00 $732.84 $600.00 $411.59 $600.00 $1,100.00 $15,000.00 602-49450-36233 R 602-49450-36233 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-37210 R 602-49450-37210 Sewer Residential $0.00 $1,004.00 $1,608.04 $16,100.00 $26,187.96 $37,800.00 $29,443.82 $73,390.50 $62,000.00 $189,000.00 375 homes at 5,417 gallons month; estimated monthly bill at $42/month 602-49450-37220 R 602-49450-37220 Sewer Commercial/Industrial $0.00 $0.00 $21.63 $0.00 $669.94 $0.00 $592.43 $500.00 $2,000.00 $17,640.00 35 users at 60,000 gallons year; estimated monthly bill at $42/month 602-49450-37230 R 602-49450-37230 Sewer Trunk Charges $43,849.50 $77,750.00 $80,175.80 $96,100.00 $194,525.20 $101,033.00 $94,896.00 $95,275.00 $180,865.00 $101,075.00 25 acres at $4,043 602-49450-37260 R 602-49450-37260 Sewer Penalties $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-37270 R 602-49450-37270 Sewer Access Charges-Met Coun.$50,000.00 $82,000.00 $67,095.00 $90,000.00 $124,250.00 $128,056.00 $86,975.00 $180,550.00 $173,950.00 $186,375.00 75 new homes with SAC $2,485 each 602-49450-37275 R 602-49450-37275 Sewer Access Charges-City $0.00 $0.00 $0.00 $0.00 $58,642.00 $0.00 $3,183.00 $0.00 $0.00 $89,625.00 75 at $1,195 602-49450-37280 R 602-49450-37280 Sewer Install/Inspect Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-39200 R 602-49450-39200 Transfer from Other Fund $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-39700 R 602-49450-39700 Capital Contributions Gov Act $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $95,771.02 $160,754.00 $149,305.69 $202,800.00 $405,007.94 $267,489.00 $215,501.84 $350,315.50 $431,422.00 $598,715.00 EXPENSE ActCode Account Descr 2014 Actual 2015 Budget 2015 Actual 2016 Budget Total 2016 2017 Budget Total 2017 2018 Budget 2019 Budget Comment 602-49360-720 E 602-49360-720 Operating Transfers ($125,886.79)$0.00 $0.00 $30,950.50 $0.00 $81,061.50 $0.00 $96,435.50 $102,966.00 $109,436.00 Payment to general fund for staff time 602-49450-100 E 602-49450-100 Wages and Salaries (GENERAL)$0.00 ($9,900.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-110 E 602-49450-110 Overtime $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-121 E 602-49450-121 PERA $0.00 ($718.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-122 E 602-49450-122 FICA $0.00 ($614.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-126 E 602-49450-126 Medicare $0.00 ($144.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-130 E 602-49450-130 Employer Paid FSA $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-131 E 602-49450-131 Employer Paid Health $0.00 ($2,458.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-132 E 602-49450-132 Medical Cafeteria Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-133 E 602-49450-133 Employer Paid H S A $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-134 E 602-49450-134 Employer Paid HRA $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-200 E 602-49450-200 Office Supplies (GENERAL)$0.00 ($100.00)$0.00 $100.00 $0.00 $100.00 $0.00 $100.00 $100.00 $100.00 602-49450-208 E 602-49450-208 Training and Instruction $0.00 ($1,000.00)($50.00)$1,000.00 $0.00 $1,000.00 $508.00 $1,000.00 $1,000.00 $1,000.00 602-49450-210 E 602-49450-210 Operating Supplies (GENERAL)$0.00 ($1,000.00)($23.74)$1,000.00 $1,140.55 $1,500.00 $259.28 $1,900.00 $1,700.00 $1,700.00 602-49450-212 E 602-49450-212 Motor Fuels $0.00 ($800.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-216 E 602-49450-216 Chemicals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-220 E 602-49450-220 Repair/Maint. Supply (GENERAL)$25,000.00 $25,000.00 602-49450-300 E 602-49450-300 Professional Srvs (GENERAL)($440.00)($5,000.00)($1,260.00)$5,000.00 $412.50 $5,000.00 $412.50 $5,000.00 $5,000.00 $6,000.00 602-49450-303 E 602-49450-303 Engineering Fees $0.00 ($5,000.00)($1,845.25)$5,000.00 $8,396.10 $5,000.00 $6,398.66 $8,500.00 $8,500.00 $15,000.00 602-49450-304 E 602-49450-304 Legal Fees $0.00 ($500.00)($73.38)$500.00 $457.19 $500.00 $0.00 $500.00 $500.00 $500.00 602-49450-310 E 602-49450-310 Other Professional Services $0.00 ($82,441.00)($66,424.05)$74,550.00 $130,437.65 $86,975.00 $81,184.95 $124,250.00 $173,950.00 $186,375.00 75 SAC charges paid to MCES $2,485 each 602-49450-312 E 602-49450-312 MCES Sewage Treatment $0.00 $0.00 $0.00 $0.00 $443.11 $16,262.00 $3,987.99 $13,556.00 $25,981.36 $46,594.00 (per Met Council) 602-49450-321 E 602-49450-321 Telephone $0.00 ($160.00)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-352 E 602-49450-352 General Notices and Pub Info $0.00 ($100.00)$0.00 $100.00 $0.00 $100.00 $0.00 $100.00 $100.00 $100.00 602-49450-360 E 602-49450-360 Insurance (GENERAL)$0.00 $0.00 $0.00 $500.00 $1,566.50 $1,600.00 $78.00 $1,600.00 $1,600.00 $500.00 602-49450-364 E 602-49450-364 Workers Comp Insurance $0.00 ($519.42)$0.00 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-380 E 602-49450-380 Utility & Services (GENERAL)($103.36)($480.00)($745.80)$1,000.00 $2,200.70 $3,000.00 $2,041.90 $3,090.00 $3,600.00 $4,500.00 Lift station electric; utility locates 50% of 1,500 at $1 602-49450-400 E 602-49450-400 Repairs & Maint Cont (GENERAL)$0.00 ($1,500.00)$0.00 $1,800.00 $400.00 $1,800.00 $211.86 $1,800.00 $3,000.00 $3,000.00 602-49450-420 E 602-49450-420 Depreciation ($35,115.34)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-431 E 602-49450-431 Misc Expense $0.00 $0.00 ($151.00)$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-432 E 602-49450-432 Credit Card Fees $1,000.00 $2,000.00 602-49450-433 E 602-49450-433 Dues and Memberships $0.00 ($1,000.00)$0.00 $1,000.00 $0.00 $1,000.00 $0.00 $1,000.00 $1,000.00 $1,000.00 602-49450-510 E 602-49450-510 Land $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-520 E 602-49450-520 Buildings and Structures $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-530 E 602-49450-530 Improvements Other Than Bldgs $0.00 $0.00 ($26,271.28)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-550 E 602-49450-550 Motor Vehicles $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-570 E 602-49450-570 Office Equip and Furnishings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-580 E 602-49450-580 Other Equipment $0.00 ($25,000.00)($5,861.60)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602-49450-610 E 602-49450-610 Interest $0.00 $0.00 ($40,591.00)$39,732.00 $50,388.46 $52,461.00 $44,531.26 $55,283.00 $70,309.50 $68,012.50 602-49450-611 E 602-49450-611 Bond Issuance Costs ($43,951.00)($50,420.00)$0.00 $36,550.00 $0.00 $38,786.00 $0.00 $70,950.00 $0.00 $0.00 602-49450-720 E 602-49450-720 Operating Transfers $0.00 ($2,800.00)$0.00 $0.00 $30,950.50 $0.00 $0.00 $0.00 $0.00 $0.00 ($205,496.49)($191,654.42)($143,297.10)$200,282.50 $226,793.26 $296,145.50 $139,614.40 $385,064.50 $425,306.86 $470,817.50 $301,267.51 $352,408.42 $292,602.79 $2,517.50 $178,214.68 ($28,656.50)$75,887.44 ($34,749.00)$6,115.14 $127,897.50 City of Corcoran December 19, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-84 Page 1 of 1 Motion By: Seconded By: A RESOLUTION ADOPTING FINAL 2020 WATER AND SANITARY SEWR BUDGETS WHEREAS, it is the policy of the Corcoran City Council to prepare and adopt budgets for the Water and Sewer Funds; and BE IT RESOLVED, by the City of Corcoran, that the City Council hereby adopts the 2020 budgets for the Water and Sanitary Sewer Funds with the following revenues and expenditures: Water Fund (601) Sewer Fund (602) Revenue $635,350.00 $598,715.00 Expenditures $654,982.50 $470,817.50 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 19th day of December 2019. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ Jessica Beise –Administrative Services Director STAFF REPORT Agenda Item 10c. Council Meeting: December 19, 2019 Prepared By: Brad Martens Topic: 2020 Strategic Planning Session Action Required: Approval Summary: For several years, the City of Corcoran has held an annual goal setting/strategic planning session with the City Council and department heads. These sessions have focused on the City’s mission, vision, values and created annual action steps for staff to follow. Due the significant growth taking place in the City, as well as the upcoming need to make decisions on many complex items, staff requested and Council approved funds in the 2020 budget to hire a facilitator to assist with this process. After speaking to several colleagues, staff obtained a proposal from Phil Kern to facilitate the strategic planning process. Phil is currently the City Administrator for the City of Delano and has completed these sessions for several cities. In speaking with Administrators that have utilized Phil as a facilitator, they have shared very positive experiences. Additionally, I believe his work experience dealing with many of the same challenges as Corcoran will be valuable to the strategic planning process. A proposal is attached to this report. It recommends a two-step process with approximately five hours total of work session time. Staff requests the Council approve the strategic planning proposal as presented. If the proposal is approved, staff will poll Councilmembers on their availability and schedule the session at the first meeting in January. Financial/Budget: The proposal is in the amount of $2,300. The 2020 budget allocated $3,500 for this work to be completed. Options: 1. Approve the strategic planning proposal as presented. 2. Decline the proposal. Recommendation: Approve the strategic planning proposal as presented. Council Action: Consider a motion to approve the strategic planning proposal as presented. Attachments: 1. Strategic Planning proposal City of Corcoran Strategic Planning Proposal December 9, 2019 Brad Martens, City Administrator - It is my pleasure to submit to you this proposal for facilitating a strategic planning process for the City of Corcoran. As you’re well aware, dedicating time to strategic planning is an important step in developing and maintaining organizational excellence. I appreciate the opportunity to provide this proposal and possibly assist your City with this process. Thank you also for sharing with me the work you’ve done in the past and the efforts your organization has taken in the strategic planning process. I would look forward to helping Corcoran refine its core strategies and further develop definition of those statements to help with work planning and organizational direction. With this proposal, I am outlining a two-step process that will result in an updated, robust series of strategic statements supported by objectives that can guide future organizational actions and decisions. Additionally, we’ll work to establish a short-term work plan that is consistent with the strategies and objectives, setting the pace for the City over the next 1-2 years. At the conclusion, I will prepare a summary report that includes the data generated through the process and the outcomes of the sessions. To complete this process, I recommend approximately 5 hours of work session time for City Council and key staff members. Most often, communities I have worked with have chosen to break up this time into two sessions. This proposal is designed in that fashion. In that manner, a breakdown of the sessions are as follows: 1. Background information and input. Thank you for providing me with background information on your past efforts. It will be very helpful to build the program for the first session. I anticipate we will need some additional follow-up discussion, but we’re off to a great start with the information you have already shared. 2. Strategic Planning Session 1 – This first session is designed to develop both an assessment of the City’s current state and where it would like to be in the future. The outcomes will include a refinement of the City’s vision and core strategies, along with brainstorming strategic objectives that will support the core strategies. I anticipate this session would take about 2.5-3 hours. 3. Strategic Planning Session 2 – This session will review outcomes from the first session and build consensus around the updated core strategies and finalizing the strategic objectives. Once complete, we will focus on the development of a short-term (1-2 year) workplan. I anticipate this session would take about 2-2.5 hours. City of Corcoran Page 2 The fee for facilitation services to complete this process is $2,300. Facilitation services will include preparation of agenda and materials for the session. All materials will be provided to the City Administrator electronically at least three working days prior to the session. Additionally, a final report containing the outcomes of the session will be provided electronically no later than seven days after the completion of the session. The City shall be responsible for providing the necessary copies of materials for participants and any requested by members of the public. Payment shall be remitted within 30 days of submission of the final report. Thank you for the opportunity to submit this proposal and I look forward to working with the City of Corcoran. Respectfully submitted, Phil Kern Facilitator Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE December 12, 2019 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Projects/Comments in blue italics are new Project marked with an * have moved from active to approved The following is a summary of project status for current, active projects: 1.Wessel Property EAW for 22020 Hackamore Road (PID 35-119-23-43-0001, 35-119-23-44-0001, 35-119-23-11-0001 and 35-119-23-12-0002) (City File 19-018). The EAW was published in the December 2nd EQB Monitor, which started the 30-day public comment period. Although not required by EQB environmental rules, the City hosted an EAW open house on December 5th. The Council is expected to take action on the EAW at the January 23rd Council meeting. 2.Ravinia 14th Final Plat and Final PUD (City file 19-022). Lennar submitted a request for approval of a final plat and final PUD development plan for “Ravinia 14th Addition” to allow 33 single-family detached home lots and four outlots. The item was postponed from the December 5th Planning Commission review to January 2nd due to lack of quorum and Council action on December 19th. Also, there are several projects that have been approved, but are still not filed and closed out: 1.Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2.Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released, but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding issues and future expansion plans on the property. 3.Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. On December 9, 2016, the applicant submitted a written request to extend the approvals for an additional year. Staff recommended that this request be reviewed by the City Council, but adequate time was not provided to place this on a Council agenda prior to expiration. Staff administratively approved an extension until February 28, 2017 so that this request for extension could be considered at the February 23, 2017 Council meeting. At that meeting, the City Council Agenda Item 11a. MEMORANDUM 2 approved a one year extension. The City Council approved another one year extension at the January 25, 2018 meeting. The applicant was granted another extension at the February 28, 2019 Council meeting. 4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The required landscaping will be finalized and constructed after the downtown infrastructure project is completed. The City will release the remaining escrow when the planting is completed. Staff is working with the landowner to complete the outstanding items. 5. *2040 Corcoran Comprehensive Plan (City file 17-001). This year-long process was kicked off with a joint City Council/Commission work session on March 16th followed by three community open houses/events and several commission meetings and Council work sessions. The Parks and Trails Commission reviewed at their March 20th meeting, the Planning Commission held a public hearing on April 5th and on April 26th the City Council approved the 2040 Comprehensive Plan for distribution to adjacent jurisdictions for comment. The adjacent jurisdictions have six months to review and comment and then Corcoran will send to the Metropolitan Council to review for compliance with regional systems . The final draft was approved at the March 14th meeting and submitted to the Metropolitan Council. Staff received an incomplete letter from the Metropolitan Council and met with staff and representatives to resolve the outstanding issues. The Metropolitan Council reviewed and found the plan to be consistent with regional systems on November 13th. The City Council adopted the 2040 Comprehensive Plan on November 25th. 6. Meyer Lot Line Adjustment and Wetland Delineation Waiver at 10740 Bechtold Road (City File 18-039). The application is currently incomplete. Additional right-of-way is required for the lot line adjustment and this item will be scheduled for Council action when deemed complete. Due lack of activity, staff sent the applicant a letter that we would be closing out this file. The application was approved by the City Council September 26th. The applicant is working to address outstanding conditions prior to release for recording at Hennepin County. 7. Comlink Midwest Site Plan, CUP, Variance and Rezoning at 23405 CR 10 (City file 19-011). The request is to allow construction of a contractor’s yard in the Rural Commercial (CR) district over 3-5 years. Phase 1 is for the 20,000 square foot Utility Construction building. This item was reviewed at a public hearing at the July 9th Planning Commission and Council approved on July 25th meeting. The approval included changes to the building architecture were approved by the Council at the August 22nd meeting. 8. Bellwether 3rd Addition Final Plat and Easement Vacation (City File 19-017). This final plat is for 29 lots north of the new Stieg Road. The PUD final plat for this area we approved as part of city file 19-002, but this plat approval was deferred until the Stieg Road alignment is completed. The application was approved by the City Council September 26th. 9. Wessel Property Transportation Plan for 22020 Hackamore Road (PID 35-119-23-43-0001, 35- 119-23-44-0001, 35-119-23-11-0001 and 35-119-23-12-0002) (City File 19-018). The applicant has requested Council review of the transportation plan for this site as the 2040 Comprehensive Plan shows a collector street through the site. This item was reviewed by Council at the August 22nd meeting. 10. Wessel Property PUD Sketch Plan and EAW for 22020 Hackamore Road (PID 35-119-23-43-0001, 35-119-23-44-0001, 35-119-23-11-0001 and 35-119-23-12-0002) (City File 19-018). The sketch plan was reviewed by the Council on September 26th and staff was directed to begin the Environmental Assessment Worksheet. The EAW is expected to be available for Council action in January 2020. 11. Rolling Hills Acres Final Plat at 6730 Rolling Hills Road (City file 19-020). This four-lot subdivision was approved at the October 24th City Council meeting. MEMORANDUM 3 12. Savoie Minor Subdivision at21801 Homestead Trail (City file 19-021). This two-lot subdivision is was approved by the Council on October 24th. The council had previously approved this subdivision, but the applicant let it expire and is again requesting approval under the current ordinance standards. STAFF REPORT Agenda Item 11b. Council Meeting: December 19, 2019 Prepared By: Brad Martens Topic: 2019 Year in Review Action Required: None Summary: December 19, 2019 marks the final City Council meeting of the year. Staff reviewed the progress the City made this year and offers the following recap of some of the activity that took place. Administration • Issued oaths of office to Mayor Thomas, Councilmember Keefe, and Councilmember Schultz • Completed four City newsletters • Completed the 2018 audit • Assisted with the annual tree giveaway program • Approved a legislative platform for the 2020 legislative session • Approved 2019 action steps • Initiated new code enforcement process; reviewed 163 violations • Coordinated on-going City Hall remodel process • Onboarded new IT provider; completed office 365 migration and firewall and server replacement project • Updated a new safety committee process; appointed safety committee members • Appointed Jessica Beise as Administrative Services Director; appointed Michelle Friedrich as Deputy Clerk • Appointed Shawna Zuther as Administrative Assistant • Issued 149 new home permits (+ 16 in process); approximately 700 overall building permits • Approved new precinct boundaries including one additional precinct • Instituted new rules of decorum; approved a campaign sign enforcement policy • Approved the transfer of the Hope Center to Maple Hill Estates after a successful five-year partnership with both Maple Hill Estates and Mobile Hope • Managed increased utility billing customers; 307 in last billing • Prepared reports and assembled packets for 24 Council meetings, 8 Council Work Sessions (over 47,000 pages), 9 Planning Commission meetings, 8 Parks and Trails Commission meetings, and one Charter Commission meeting. • Coordinated open enrollment, completed 18 data requests • Approved the 2020 budget and levy • Continued social media presence: 471 followers on Facebook; 65 Twitter followers • Managed City website; averaging over 36,000 hits per month (highest year) Page 2 Public Works/Parks • Prepared and maintained the ice rinks and ball fields for use • Coordinated road restrictions • Hosted the annual clean-up day with 111 vehicles dropping off items • Appointed Mark Reinking as Maintenance Operator • Coordinated the dust control program • Completed crack sealing, coordinated seal coating and overlays • Graded and snow plowed roads multiple times • Coordinated the Meister Field improvement project (new fencing) • Completed various site visits and items related to MS4 and SWPPP compliance • Assisted with Country Daze and the Hennepin County Fair • Coordinated development at Ravinia, Bass Lake Crossing, Bass Lake Crossing South, and Bellwether • Continued planning the Gleason Parkway Extension project; held community open house • Coordinated the Stieg Road Improvement project; held community open house • Completed 1,225 utility locates (through 12/11/19); monthly water meter readings • Completed a master plan for the City Park • Completed most of the final improvements to Wildflower Park • Coordinated baseball and soccer programs • Continued water supply planning for northeast Corcoran Public Safety • Welcomed Steve Cole as the City’s first Detective • Issued oaths for Police Reserves Cory Cracknell and Clayton Decker • Held the 12th annual Truck Safety Seminar with roughly 150 attendees • Coordinated the 38th annual firearm safety program • Recognized Lieutenant Ryan Burns for 25 years of service • Reserve Lieutenant John Kieffer and Officers Hunter and Zerwas received awards from the I-94 West Chamber of Commerce First Responder program • Received and setup a new incident command trailer • Held the 5th annual Night To Unite! event • Recognized Matt Gottschalk for 5 years of service • Assisted with Country Daze event • Coordinated many events (rodeo, tractor pull, Maple Grove triathlon, etc.) • Conducted alcohol and tobacco compliance checks • Presented a fire service subcommittee report; approved the mission, vision, and values for fire service • Took part in various Towards Zero Deaths (TZD) initiatives • Held 5th annual shop with a cop program • 2,423 followers on Facebook; 2,363 Twitter followers Page 3 Planning/Development • Approved the 2040 Comprehensive Plan • Committed $250,000 towards the Dayton Parkway Interchange project • Approved the 11h (14 lots) and 13th (47 lots) additions in Ravinia • Reviewed a concept plan for a St. Therese campus on City property; approved a land purchase agreement with St. Therese • Approved the final plat for Bellwether 2nd addition (50 lots) and Bellwether 3rd addition (29 lots) • Reviewed a concept plan and initiated and EAW for a proposed 551 home development by Lennar; held an open house for the EAW • Approved ordinance updates to items related to bees, sewer connections, and southeast district design guidelines Staff is proud of the amount of work accomplished in 2019 and looks forward to another productive year in 2020. Financial/Budget: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 11c. Council Meeting: December 19, 2019 Prepared By: Brad Martens Topic: 2020 City Calendar Action Required: Approval Summary: Attached to this report is a proposed schedule for City Council and Commission meetings for 2020. Staff requests the Council approve the calendar as presented. The second City Council meeting in November is proposed to be moved to November 23rd to avoid the Thanksgiving holiday. The second City Council in December is proposed to be moved to December 21st In addition to the regular meeting schedule, staff has discussed an opportunity to schedule quarterly work sessions to focus on department specific issues. These work sessions would take place prior to a regular scheduled Council meeting and may include off-site locations (facilities, projects, etc.). It is requested that the Council provide feedback on this idea. Financial/Budget: N/A Options: 1. Approve 2020 City Calendar as presented. 2. Approve 2020 City Calendar with amendments. Recommendation: Approve the strategic planning proposal as presented. Council Action: Consider a motion to approve the strategic planning proposal as presented. Attachments: 1. 2020 City of Corcoran Calendar Meetings SMTWTFSSMTWTFSSMTWTFS 293031 1234 2627282930 3111234567 5678910112345678891011121314 12131415161718910111213141515161718192021 192021222324251617181920212222232425262728 262728293031 1 23242526272829293031 1234 23456781234567567891011 SMTWTFSSMTWTFSSMTWTFS 293031 1234 282930 1234 31 123456 56789101156789101178910111213 121314151617181213141516171814151617181920 192021222324251920212223242521222324252627 2727282930 12 262728293031 1 282930 1234 34567892345678567891011 SMTWTFSSMTWTFSSMTWTFS 282930 1234 262728293031 1 3031 12345 56789101123456786789101112 12131415161718910111213141513141516171819 192021222324251617181920212220212223242526 262728293031 1 2324252627282927282930 123 2345678 3031 1234545678910 SMTWTFSSMTWTFSSMTWTFS 27282930 1231234567 2930 12345 456789108910111213146789101112 111213141516171516171819202113141516171819 181920212223242223242526272820212223242526 252627282930312930 12345 272829 303112 123456767891011123456789 Mike Keefe mkeefe@ci.corcoran.mn.us 2020 CITY OF CORCORAN MeetingsContracted Services CouncilRon Thomas SEPTEMBER Parks & Trails Commissions Jonathan Bottema Building Inspector JANUARYFEBRUARYMARCH Council Members 763-473-3978 rthomas@ci.corcoran.mn.us Planning612-638-0225 Mayor 763-479-1720 APRILMAYJUNE JULYAUGUST City Holiday OCTOBERNOVEMBERDECEMBER Planning Commission Updated 12/04/2019 jbottema@ci.corcoran.mn.us bdejewski@ci.corcoran.mn.usBrian Dejewski Septic / Henn Co.612-543-5200aschultz@ci.corcoran.mn.usAlan Schultz City Assessor Randy's Sanitation763-972-3335 Engineer763-479-4209 City of Corcoran 2020 City Council Schedule Agenda Item 13. January 9, 2020 • Recreation Coordinator Appointment • Commission Liaison schedule • Employee Recognition – Josh Hunter, 15 Years • Low Cost Paving Options – Assessment Policy Review* • 2020 Legislative Priorities* • Charter Commission Resignation – Rich Asleson* • Financial Performance Report* January 23, 2020 • Active Corcoran Planning Applications • 2020 Legislative Priorities • Ravinia 14th Addition Final Plat • Wessel EAW Notice of Decision • Active Corcoran Planning Applications February 13, 2020 Work Session • Police Department Update February 13, 2020 Work Session – 5:00 pm • Financial Management Plan February 13, 2020 • Stieg Road Turn Lanes – Award Bid February 27, 2020 • Active Corcoran Planning Applications March 12, 2020 March 26, 2020 • Active Corcoran Planning Applications April 9, 2020 April 23, 2020 • Active Corcoran Planning Applications May 14, 2020 Work Session Page 2 of 3 • Administration Department Update May 14, 2020 May 28, 2020 • Active Corcoran Planning Applications June 11, 2020 June 25, 2020 • Active Corcoran Planning Applications July 9, 2020 July 23, 2020 • Active Corcoran Planning Applications August 13, 2020 Work Session • Public Works Department Update August 13, 2020 August 27, 2020 • Active Corcoran Planning Applications September 10, 2020 • Preliminary Levy September 24, 2020 • Active Corcoran Planning Applications October 8, 2020 October 22, 2020 • Active Corcoran Planning Applications November 12, 2020 Work Session • TBD Update November 12, 2020 Page 3 of 3 • 2021 Polling Location Resolution November 23, 2020 – Monday • Active Corcoran Planning Applications • Financial Performance Report • City Administrator Performance Evaluation Distribution December 10, 2020 • Public Hearing – 2021 Proposed Budget and Property Tax Levy • 2021 Full-time, Part-time, and Seasonal Wage Schedule • 2021 General Fund Budget and Property Tax Levy • 2021 Fee Schedule • 2021 Water and Sanitary Sewer Budget • 2021 Goal Setting Date December 24, 2020 (day before Christmas) • Active Corcoran Planning Applications • Financial Performance Report • 2020 Year in Review • Closed Session – City Administrator Performance Evaluation