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2019-11-25 Council Agenda Packet
Corcoran City Council Agenda November 25, 2019 - 7:00pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum 6.Presentations/Recognitions 7.Consent Agenda a.Draft Minutes of November 14, 2019 Council Meeting* b.Financial Claims* 8.Planning Business a.Adopting the 2040 Comprehensive Plan* 9.Unfinished Business 10.New Business a.Public Works Facility Closeout* b.2019 Code Enforcement Update and 2020 Code Enforcement Priorities* c.2025 Staff Planning* d.Resolution Authorizing Entry* e.City Administrator Performance Evaluation Distribution* 11.Staff Reports a.Active Corcoran Planning Applications* b.Five Year Financial Management Plan Status Update* 12.Closed Session a.Consider an Offer for the Purchase of Real Estate at 8200 County Road 116 13.2019 City Council Schedule* 14.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. MISSION STATEMENT The City of Corcoran will become a vibrant community focused around a thriving Town Center while preserving its natural character and agricultural roots. In order to achieve this vision, the City will seek to work with partners to accomplish the following outcomes: A variety of housing options for all ages and stages of life existing in cohesion with the natural environment. A well connected parks and trails system with options for year-round recreation and opportunities for residents to connect with nature. A safe and clean community where residents can be proud to live, work, and play. A variety of high quality schools are available to residents and work in cohesion with the City’s vision. A variety of commercial and industrial businesses exist to provide for most services and jobs for the community. VISION STATEMENT The following values are fundamental to the City of Corcoran’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. A D O P T E D M A R C H 8 , 2 0 1 8 VALUES STATEMENT A D O P T E D J A N U A R Y 2 4 , 2 0 1 9 ACTION STEPS The City of Corcoran has identified the following action steps for 2019: Develop a master plan, finance plan, and select amenities for City Park. Develop a needs assessment, action plan, and finance plan for fire service. Complete the update to the southeast district and town center plan; complete a stormwater management plan for the town center. Decide on request for contribution to the Dayton Parkway Interchange project. Develop a low cost option to pave gravel roads; establish criteria to select roads for paving; push legislative priorities which includes street funding options. Identify all existing easements/right-of-way the City has obtained for trails, etc. Complete a feasibility study for trails along selected County Roads. Identify preferred snowmobile routes. Evaluate staffing and space needs for public safety. Evaluate the need for a City Planner. Complete studies needed for water system options. Investigate options to reduce the use of salt/chloride; apply for funding to complete an additional sub watershed assessment. Provide an update on the existing crime/drug action plan; create a new plan for next steps. Execute code enforcement plan. Consider updates to the Open Space and Preservation ordinance and other ordinances to establish incentives for protecting/preserving the natural environment through development. Review compost site options. STAFF REPORT Agenda Item 4. Council Meeting: November 25, 2019 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the November 25th Council meeting are as follows: • Planning Commission: Dean Vehrenkamp • Parks and Trails Commission: Phil Christenson Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN City Council Meeting Minutes November 14, 2019 - 7:00 pm The Corcoran City Council met on November 14, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Schultz, Councilor Bottema, Councilor Dejewski, and Councilor Keefe. Also present were Administrative Services Director Beise, City Planner Lindahl, City Attorney Thames, Director of Public Works Mattson, City Engineer Torve, Director of Public Safety Gottschalk, and Lieutenant Burns. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval Administrative Services Director Beise noted agenda item 10f. Mama G’s Premises Permit Lawful Gambling was added to agenda. Administrative Services Director Beise also noted the final assessment rolls were on the dais and in the house agenda book for item 10b. Public Hearing – Certifying Delinquent Fees to Hennepin County. MOTION: made by Dejewski, seconded by Keefe to approve the agenda as modified. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Dickman and Parks and Trails Commissioner Strehler were present. The Commissioners were invited to speak on items related to their respective commissions. 5.Open Forum Mayor Thomas invited residents to speak. Greg Hoglund, 19220 Hackamore Road, addressed the Council noting the challenges of living next to the Ravinia Lennar development including construction noise, grading, and the building of homes. Mr. Hoglund voiced his opinion that Lennar Homes, was in violation of an ordinance by working before 9:00 am on a Saturday morning and contacted the Mayor and City Administrator Martens the morning it occurred. Mr. Hoglund received a response to his phone call from City Administrator Martens indicating Lennar Homes was provided a one-time exception to begin work at 8:00 am on this specific Saturday due to pouring of concrete curb. Mr. Hoglund indicated Lennar began before 8:00 am and would like to know how Council intends to hold Lennar accountable for the ordinance violation. Council discussed possible action towards Lennar Homes regarding the ordinance violation. Kendall A. Qualls, 755 Lilium Trail, Medina, presented his candidacy to United States House of Representatives as a Republican. Mr. Qualls introduced himself and shared some background information regarding his experience and why he is running for US Congress. 6.Presentations/Recognitions a.Mike Ostaffe – Osseo Area Schools Agenda Item 7a. 2 Mike Ostaffe, Osseo School Board Chair, shared Osseo school district general information, upcoming and renewed district strategies, safety improvements in facilities, sports needs within the district, and long-term facilities management. Council inquired about bus transportation and changing school district boundaries to better accommodate families who live in proximity to school buildings. Council discussed school district boundaries. 7. Consent Agenda a. Draft Minutes of October 24, 2019 Council Meeting b. Financial Claims c. Letters of Engagement - Audit Preparation Services and Annual Financial Audit d. Job Description Update - Public Works Maintenance Worker e. Liability Coverage - Waiver f. Polling Place Designation g. Pay Request #1 - Stieg Road Realignment MOTION: made by Schultz, seconded by Bottema to approve the consent agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) 8. Planning Business No planning business was presented. 9. Unfinished Business No unfinished business was presented. 10. New Business a. Code Enforcement for Westside Tire at 19925 75th Avenue North, 19950 75th Avenue North City Planner Lindahl outlined the code enforcement violations and the three properties related to the code enforcement issue for Westside Tire. In 2019 Council prioritized code enforcement and directed staff to establish a process for organized code enforcement review for violations within the City. In 2019, a total of 159 compliance letters were issued with most being resolved to date, and 15 progressing within the legal process. In the commercial district six code enforcement violation letters were issued with the West Side Tire being the only remaining commercial code enforcement violation not yet resolved. City Planner Lindahl further outlined the history of West Side Tire business building plans, with the Council approvals specifically addressing no outside storage. Ms. Lindahl noted the previous code enforcement actions and a temporary solution agreement in 2004 that required Westside Tire to apply for a conditional use permit or interim use permit amendment for the additional storage and parking needs. Westside Tire did not apply for the permit. On August 5, 2019, Westside Tire was cited for code violations and the City provided options for Westside Tire to resolve the violations. Westside Tire responded in a letter with a request to operate the way they currently are with shared parking at the Corcoran Bottle Shop, and amend the ordinances to allow the following: outside storage in the C-1 district, allow outside storage on gravel as a principle use in I -1, allow parking on gravel in I-1 and allow outside storage as a principle use in I-1. City Planner Lindahl outlined the processes including a Comprehensive Plan amendment, rezoning, conditional use permit application, and variance. Council reviewed process and noted the goal is a solution to the code compliance violation. Council reviewed the parking issue at Westside Tire and if there is a formalized agreement with Corcoran Bottle Shop. Council reviewed the screened storage 3 request on the rear side of the building, reviewed the trailers being used as storage at the loading and unloading docks. Council discussed the parking issue in the adjacent lot across the street from the main Westside Tire location and discussed code amendments to allow parking for employees on non-contiguous lots. Council discussed the paved walkway between Westside Tire and Corcoran Bottle Shop and Council requested the new walkway be documented. Council discussed the City’s commitment in working with Westside Tire to resolve the code compliance violations specifically regarding the outside storage, and trucks being used as storage at the loading docks, and the parking lot issue. Shawn Leuer, Westside Tire, 19925 75th Avenue North, Mr. Leuer disputed the city records of when site plan buildings were built. Mr. Leuer indicated the main warehouse was built in 1988, with a 1990 80x80 addition, a 1994 80x115 addition, with the office addition in 1992 and requested the records be updated. Mr. Leuer referenced the letter he sent to residents, regarding the storage area and parking lot area and included Westside Tire’s request for permission from the City to utilize in the property Westside Tire owns across the street for parking and business purposes. Mr. Leuer explained the plan for the property across the street and outlined that one-third of the property would be screened storage, two-thirds would be planned for parking, and for unloading of equipment and supplies. Mr. Leuer addressed parking at the Corcoran Bottle Shop, that the trailers cited in violation are being loaded and unloaded daily at the loading docks. Mr. Leuer agreed with City Planner Lindahl’s statement regarding non-compliance of previous code compliance issues but requests the Council’s and community’s support of additional storage and parking lot space across the street in the adjacent property moving forward. Greg Hoglund, 19220 Hackamore Road, addressed the Council and spoke in support of Westside Tire and the outstanding asset Westside Tire is to the Corcoran community. Randy Donnell, 8015 Corcoran Trail West, spoke in support of Westside Tire with a concern of undue burden placed on Westside Tire. Mr. Donnell values the establishment and contributions of Westside Tire to the community. Mr. Donnell referenced the audience and their support for Council to work with Westside Tire and keep them in the community. Tom Spiczka, 9103 Cain Road, addressed the Council and spoke in support of Westside Tire and reflected on the ordinances and guidelines within the City. Mr. Spicka noted support for Westside Tire and hopes that Council will work with Westside Tire on their request. Jason Woody, 21040 County Road 10, addressed the Council and spoke in support of Westside Tire. Mr. Woody requested Council to work with Westside Tire. Kara Thorson, 20617 Rush Meadow Lane, addressed the Council noting she has been a consumer of Westside Tire and supports the Corcoran business. Ms. Thorson noted she does not support code enforcement against Westside Tire. Rick Dzurik, 9420 Cain Road, addressed the Council and spoke in support of Westside Tire and believes Westside Tire is a good neighbor, who has helped his family with service and product in times of need. Mr. Dzurik spoke to the charitable contributions to residents and the community. Jon Clover, 28213 128th Street NW, Zimmerman, works behind the counter at Westside Tire, addressed the Council and shared his perspective against the city code violations pertaining to Westside Tire. Mr. Clover further stated Westside Tire contributes to the community in many ways. 4 David Foy, 8115 County Road 116, addressed the Council and spoke in opposition of the code enforcement issues regarding Westside Tire. Mr. Foy also indicated displeasure at the speaker system in the City Hall. Mr. Foy spoke in support of Westside Tire and about the positive impact the business has had in the community. Mr. Foy also referenced allowed outside storage at farms in Corcoran. Ryan Heimerl, no address given, Mr. Leuer’s brother-in-law, and works at Westside Tire. Mr. Heimerl addressed the Council and indicated that Corcoran does not want to lose Westside Tire with all the community support the business has. Mr. Heimerl’s opinion is that the code violations are small issues and should easily be able to be fixed. Rick Jorges, no address given, spoke about monies donated by Westside Tire to the Corcoran Lions with that money going to scholarships for Corcoran students. Terri Bevins, no address given, Corcoran Bottle Shop owner, addressed the Council and stated a parking agreement has existed for many years between Westside Tire and Corcoran Bottle Shop. Ms. Bevins added Westside Tire brings in customers from various areas of the Twin Cities, and Corcoran Bottle Shop receives business from Westside Tire’s customers. William Stickey, no address given, submitted a written public comment card, noted Westside Tire being a good community member and trustworthy. Mr. Stickey disagrees with the city ordinance in that it only makes things difficult for Westside Tire. Mr. Stickey hopes the City will find a way to work with Westside Tire and find a compromise. Council responded to the public comments noting Westside Tire is an asset to the community, however there are cited code violations that still need to be corrected. Council explained Council duties and one such duty as an elected official is to maintain, enforce, and modify when needed the codes of the City. Council also explained the laws regarding Council meetings and when they can meet to discuss city business. Council also needs to take into consideration both sides to this issue as well as review what unforeseen circumstance can occur from the decisions they establish today. Council gave an example of shared driveways between parties, and because there was no formal agreement of responsibilities of the shared driveway, the issue came back to the city to rectify between the two parties. Council also explained they cannot meet outside of scheduled meetings due to Open Meeting laws regarding transparency of government meetings and that cities have been sued who have inadvertently met to discuss an issue outside of the regular meeting schedule. Council also referenced how not adhering to meeting laws, a city can lose it’s standing with the League of Minnesota Cities then can no longer obtain insurance, which costs the taxpayers money. Council concurred with the examples of the wonderful service from Westside Tire and the community support for Westside Tire. Council holds no ill will towards Westside Tire, but it is the responsibility of the Council to follow the city code as set forth. Council noted that Council members have met with Mr. Leuer, and are working to find a solution, and will continue to work with Mr. Leuer, with a commitment to find a solution. Council thanked the citizens for coming, and reiterated again Council’s position, and that Council is in support of Westside Tire, and that staff is doing their job in upholding the ordinances of the City. Council reflected again on trying to be mindful of the precedence the Council decisions may have, and how the decisions can impact other unknown factors within the City. Council noted they have engaged in lengthy conversations with various individuals and the process of discussion begins tonight with the first Council meeting since the new plan was recently submitted by Westside Tire. Council addressed where the patron parking currently is located and if it that is the best place for it to be. Council discussed how to 5 lessen the traffic congestion with cars, trucks, and commercial trailers. Council encouraged residents to continue to participate in Council meetings in the future. Westside Tire is asking for screened storage in the south lot and a parking lot across the street from the main property. Council inquired if there was an issue with relocating storage to the north side of the property, behind the building. Mr. Leuer agreed the north side of the property would be a perfect place for storage but was concerned building code would require a sprinkler system if a fence was placed on the property. Council and Mr. Leuer discussed options of storage on the north side behind the main property and reviewed the possibility of an employee parking lot on the property across the street. Council asked about the trailers that are being used as storage and parked in front of three of the current loading docks. Council asked if trailers are licensed that and Mr. Leuer indicated the trailers are not licensed. Council clarified the suggested change to city code to allow employee parking and gravel loading and unloading on the south property. Council stressed the importance with the ordinance amendment to specify the property is adjacent to a structure of the property owner, to properly address and mitigate any future , similar requests that may have detrimental outcomes. Mr. Leuer asked for an approval to move forward at tonight’s meeting for fenced in storage behind the building on the north side and employee parking on the property across the road adjacent to the main building. Council and Mr. Leuer discussed what the plan going forward will need to show, a general timeline going forward, with the proposal due date by the end of the year or earlier if feasible. City Planner Lindahl clarified the general agreement with the proposed movement forward, and would include an application submission to the City by Mr. Leuer and Westside Tire, and include a new site plan, with clean up of storage in the front of Westside Tire, and planned employee parking on the south lot; the rezoning change will require a public hearing, and could include approvals by spring. City Planner Lindahl noted there is a cost for the zoning change and could include possible contact with the Elm Creek W atershed depending on the size of the requested storage area. MOTION: made by Schultz, seconded by Dejewski for Mayor and staff to work with Westside Tire to move storage to the north side of main property behind the Westside Tire main building, allow for employee parking on the property across the street, and complete compliance plan for code violations by December 31, 2019. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) Mayor Thomas recessed Council meeting at 9:03 pm. Mayor Thomas reconvened Council meeting at 9:15 pm. b. Public Hearing – Certifying Delinquent Fees to Hennepin County Administrative Services Director Beise presented the report noting the total fees to be assessed were less than previous years and totaled less than $5,000. Mayor Thomas opened public hearing and asked for public comment. No persons were present to speak. MOTION: made by Schutlz, seconded by Keefe to close the public hearing. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) MOTION: made by Dejewski, seconded by Schultz to approve Resolution 2019-75 certifying delinquent dust control fees to Hennepin County. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) 6 MOTION: made by Keefe, seconded by Bottema to approve Resolution 2019-76 certifying delinquent recycling fees to Hennepin County. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) c. Liquor License Violation – Corcoran Bottle Shop Lieutenant Burns presented the report outlining the violation and reasoning behind the recommended penalty. Council discussed the citation and reviewed processes in place to avoid future issues. Terry Bevin, owner of Corcoran Bottle Shop stated the employee who was also cited with the sale of liquor to a minor, is a new employee, and is currently enrolled in online training. Council discussed probation and utilizing the funds for education and training. City Attorney Thames spoke about utilizing the funds for a specific purpose. MOTION: made by Keefe, seconded by Dejewski to impose a $500 civil fine and place the Corcoran Bottle Shop on a three-year probationary period. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) d. Detective and Canine Update Director of Public Safety Gottschalk introduced Detective Steve Cole and Officer Vojacek. Detective Cole presented his background and responsibilities. Detective Cole noted more than 65 cases have been investigated since March and provided examples of his work. Detective Cole outlined the local control of investigations and his availability as key outcomes of the detective position. Officer Vojacek presented the process to obtain K-9 Zeke and number of times Zeke has been utilized. Officer Vojacek provided examples of recovered items including drugs and weapons. Council inquired about predatory offenders and K-9 tracking and staff provided information. Council thanked the Corcoran Police Department for their work. e. Low Cost Paving Options Dee Sicora, 6410 Elm Street, addressed Council and inquired about speed limit signs and requested speed limit signs on Hackamore Road. Public Works Director Mattson reviewed the low-cost paving improvement options available to the City. Public Works Director Mattson reviewed the traffic counts and the change in statute related to establishing speed limits. Council discussed speed limits and the assessment policy Council discussed options for street paving and maximizing investments. Per consensus, staff was directed to provide one or two preferred sections of road for paving and begin reviewing financing. f. Mama G’s Premises Permit – Lawful Gambling Administrative Services Director Beise presented the report and outlined the application from the Hanover Athletics Association to run charitable gambling at Mama G’s. Administrative Services Director Beise outlined the limit of one organization operating gambling at a location. Administrative Services Director noted Mama G’s provided a letter noting the Maple Grove Lions lease had been terminated pending approval of the Hanover Athletics Association permit. Council discussed the process and availability to regulate lawful gambling organization. Administrator Services Director Beise noted the City is limited by ordinance who can apply for permits. MOTION: made by Keefe, seconded by Schultz to approve Resolution 2019-78 Gambling Premises Permit for Hanover Athletic Association at Mama G’s Sports Bar and Restaurant. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. 7 (Motion carried 5:0) 11. Staff Reports a. Water Supply Planning Update Public Works Director Mattson reviewed the report outlining the next process including working on financial planning. Council discussed the finances and next steps. 12. 2019 Council Schedule Administrator Services Director Beise reviewed upcoming Council meeting agendas. 13. Adjournment MOTION: made by Schultz, seconded by Keefe to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz. (Motion carried 5:0) Meeting adjourned at 10:50 pm. ________________________________ Michelle Friedrich – Deputy Clerk AgendaItem 7b. CouncilMeetingDate: 11/25/2019 FINANCIALCLAIMS PreparedBy: jrotz CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7b. Paid toAmountProject name 500-20392$572.25LANDFORM - MN SOLARIUP 16-032 500-20413$134.25LANDFORM - RAVINIA 8THFPAND PUD 17-003 500-20416$66.00LANDFORM - SunriseSolar - 17-007 500-20445$33.00LANDFORM - Ravinia9thFPandPUD17-042 500-20436$1,816.00LANDFORM - PulteEncoreFinal PUDandFP18-027 500-20465$33.00LANDFORM - Ravinia10th FP & PUD18-034 500-20430$93.75LANDFORM - BassLake Crossing 2ndFP, FPUD 18-035 500-20469$33.00LANDFORM - Ravinia12th FP, PUD19-002 500-20474$1,158.75LANDFORM - ComLinkMidwest CUP19-011 500-20469$271.50LANDFORM - Ravinia13th FP, PUD19-012 500-20475$106.50LANDFORM - Lithgow AutoCUP/SP19-013 500-20436$692.50LANDFORM - PulteBellwether3rdFP19-017 500-20332$2,303.25LANDFORM - Lennar WesselFeasibility 19-018 500-20470$510.00LANDFORM - RollingHillsFP19-020 500-20479$1,781.25LANDFORM - Savoie Minor Subd19-021 500-20469$524.25LANDFORM - Ravinia 14th FPandFPUD19-022 500-20335$15,359.96WENCK - LENNAR - ENGINEERING 500-20376$232.00WENCK - PARKPLACESTORAGE 500-20438$1,523.90WENCK - BassLake CrossingM/I Home17-012Engineering 500-20423$878.30WENCK - BassLake EstatesSketch PUD17-015 500-20474$149.20WENCK - ComLink MidwestCUP19-011 500-20479$198.00WENCK - SavoieMinorSubd19-021 500-20436$8,242.58WENCK - PulteEncore - PUDSkch17-029 500-20332$19,563.36WENCK - WesselPropertyFeasibility Study 500-20471$349.90WENCK - St. ThereseSketchPlan19-006 500-20332$3,393.80WENCK - Wessel ProjectOffsite Utilities 500-20470$250.00WENCK - RollingHillsAcresPP19-004 500-20474$125.00WENCK - ComLink MidwestCUP19-011 500-20332$1,124.00WENCK - Lennar - WesselWetland Escrow 500-20480$710.00WENCK - Nelson - WetlandReview 500-20390$646.49WRIGHT HENNEPIN - RaviniaStreet Lights 500-20420$254.72WRIGHT HENNEPIN - Bass LakeCrossingStreet Lights Total 63,130.46 TotalFund #500 = 63,130.46 SeeattachedPayments Detail) ALLOTHER FINANCIAL CLAIMSAgendaItem:7b.$ 165,241.88$ 228,372.34Total Checks Seeattached Check DetailRegister) TotalofAutoDeductions 84,470.78 TOTALEXPENDITURES FORAPPROVAL$ 312,843.12 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 11/11/2019FedEx - Memphis, TN$ 33.16Water Testing 11/11/2019Whirlyball - Maple Grove, MN$ 120.96StaffAppreciation 11/18/2019RahRaw LLC - Osseo, MN$ 83.23 11/19/2019Microsoft$ 116.13Office365License 11/20/2019Humanity.com$ 49.00PDShiftSchedulingsoftware fee 11/12/2019PERA$ 13,571.53Pensionplan 11/13/2019State of MN - MSRS$ 2,001.58State ofMNhealthcare savingsplan 11/13/2019StateofMN - Roth$ 2,057.69Deferred compensation paymenttoStateofMN 11/13/2019Optum - HSA$ 2,984.49Health savings account 11/21/2019PayrollTaxes$ 16,438.77payroll taxes 11/21/2019Net Payroll PP24$ 46,154.47NetpayrollPP24 11/21/2019ADP WageGarnishment$ 542.77Garnishment 11/21/2019USBankEquipment Finance$ 317.00Copierlease Total H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2019ClaimsWorkbook.xls 11/22/198:52AMCITYOFCORCORAN Page 1 Check Detail Register© November2019 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ADAMSPEST CONTROL, INC. E100-43100-210 Operating Supplies (GENERAL)$108.902849579PEST CONTROL Total ADAMS PESTCONTROL, INC. 108.90 Unpaid ADP, LLC E100-41941-300 ProfessionalSrvs (GENERAL)$247.25545745913WORKFORCE NOW PAYROLLSOLUTIONS BUNDLE Total ADP, LLC 247.25 Unpaid AMAZONCAPITAL SERVICES E100-42100-200 OfficeSupplies (GENERAL)$81.4214NK-N1R3-GSUPPLIES E100-41951-210 Operating Supplies (GENERAL)($44.99)17WQ-PKLY-SUPPLIES E100-42100-223 BuildingRepairSupplies$161.971C9M-KDCV-DSUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$17.991C9M-KDCV-DSUPPLIES E100-42100-210 Operating Supplies (GENERAL)$15.971F1R-TF3H-K6SUPPLIES E207-42100-210 Operating Supplies (GENERAL)($170.88)1YKQ-1DHQ-TSUPPLIES E100-42100-210 Operating Supplies (GENERAL)($21.53)unapply #2837SUPPLIES Total AMAZON CAPITAL SERVICES 39.95 Unpaid ASPENMILLS E100-42100-417 Uniforms$56.35247216UNIFORM SUPPLIES E100-42100-209 PoliceReserves$0.00247216UNIFORM SUPPLIES Total ASPENMILLS 56.35 Unpaid B & DPLUMBINGHEATING & AC E100-43100-223 BuildingRepairSupplies$1,100.00134481SERVICE CALL Total B & DPLUMBING HEATING & AC 1,100.00 Unpaid BAN-KOESYSTEMS INC E100-43100-223 BuildingRepairSupplies$680.0098579BUILDING REPAIR SUPPLIES Total BAN-KOESYSTEMS INC 680.00 Unpaid BEAUDRY OILCOMPANY E100-42100-212 MotorFuels$1,512.061446706SQUAD FUEL E100-43100-212 MotorFuels$65.201446706GASOLINE E100-41920-210 Operating Supplies (GENERAL)$30.791446706GASOLINE E100-43100-212 MotorFuels$1,095.601477737DIESEL E100-42100-212 MotorFuels$519.751479380SQUAD FUEL E100-43100-212 MotorFuels$22.411479380GASOLINE E100-41920-212 MotorFuels$10.591479380GASOLINE E100-43100-212 MotorFuels$1,166.461480425GASOLINE - 91 Total BEAUDRY OIL COMPANY 4,422.86 Unpaid BOBANDCARLSAUTOBODYINC E100-42100-810 Refunds/Reimbursements$2,003.4723947SQUAD REPAIR Total BOB ANDCARLSAUTO BODYINC 2,003.47 Unpaid BURDAS TOWING 11/22/198:52AMCITYOFCORCORAN Page 2 Check Detail Register© November2019 Check AmtInvoiceComment E100-42100-220 Repair/Maint Supply (GENERAL)$85.0019-40269Corcoran PDSquadTowing Total BURDASTOWING 85.00 Unpaid CENTERPOINT ENERGY HOUSTON E100-45200-380 Utility & Services (GENERAL)$22.628000014143 1NATURAL GAS - 5754177-3 E100-41941-380 Utility & Services (GENERAL)$50.548000014143 1NATURAL GAS - 5754460-3 Total CENTERPOINTENERGYHOUSTON 73.16 Unpaid CINTAS - 470 E100-42100-223 Building RepairSupplies$64.334031040951FLOOR MATS - POLICE E100-43100-417 Uniforms$63.194031040967UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.594031040981CITY HALL E100-43100-417 Uniforms$117.064031041026UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.474031041035CITY HALL - RUGS E100-43100-210 Operating Supplies (GENERAL)$49.944031041044PUBLIC WORKS E100-41941-210 Operating Supplies (GENERAL)$82.594034918698CITY HALL E100-42100-223 Building RepairSupplies$75.994034918699FLOOR MATS - POLICE E100-43100-417 Uniforms$63.194034918741UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$94.614034918756PUBLIC WORKS E100-41941-210 Operating Supplies (GENERAL)$82.474034918782CITY HALL - RUGS E100-43100-417 Uniforms$94.574034918792UNIFORMS E100-43100-417 Uniforms$63.194035460907UNIFORMS E100-42100-223 Building RepairSupplies$64.334035460970FLOOR MATS - POLICE E100-41941-210 Operating Supplies (GENERAL)$82.594035460982CITY HALL E100-43100-417 Uniforms$93.154035461011UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.474035461017CITY HALL - RUGS E100-43100-210 Operating Supplies (GENERAL)$49.944035461018PUBLIC WORKS Total CINTAS - 470 1,388.67 Unpaid COMCAST-INTERNET E100-41941-321 Telephone$72.42111219CITY HALLINTERNET E100-42100-321 Telephone$72.43111219PDINTERNET Total COMCAST-INTERNET 144.85 Unpaid COMPUTER INTEGRATIONTECH E416-41951-580 Other Equipment$3,215.00115995EQUIPMENT E416-41951-580 Other Equipment$27,564.00116014EQUIPMENT E416-41951-580 Other Equipment$1,231.00284823EQUIPMENT E100-41951-300 Professional Srvs (GENERAL)$607.50284824IT MANAGED SERVICE - MTH E100-41951-300 Professional Srvs (GENERAL)$226.00284825IT MANAGED SERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$1,004.99285238IT MANAGEDSERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$595.00285275IT MANAGEDSERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$415.00285429IT MANAGEDSERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$3,400.00285448IT MANAGEDSERVICE - MTH Total COMPUTER INTEGRATIONTECH 38,258.49 Unpaid COUNTRYSIDEDIESEL E100-43100-220 Repair/Maint Supply (GENERAL)$1,032.09W10232TRUCK REPAIR 11/22/198:52AMCITYOFCORCORAN Page 3 Check Detail Register© November2019 Check AmtInvoiceComment E100-43100-220 Repair/Maint Supply (GENERAL)$832.32W 10280TRUCK REPAIR E100-43100-220 Repair/Maint Supply (GENERAL)$91.80W10281TRUCK REPAIR E100-43100-220 Repair/Maint Supply (GENERAL)$415.57W 10282TRUCK REPAIR E100-43100-220 Repair/MaintSupply (GENERAL)$275.40W10283TRUCK REPAIR E100-43100-220 Repair/MaintSupply (GENERAL)$45.90W10284TRUCK REPAIR E100-43100-220 Repair/MaintSupply (GENERAL)$91.80W10285TRUCK REPAIR E100-43100-220 Repair/MaintSupply (GENERAL)$91.80W10286TRUCK REPAIR E100-43100-220 Repair/Maint Supply (GENERAL)$91.80W10287TRUCK REPAIR Total COUNTRYSIDE DIESEL 2,968.48 Unpaid CULLIGAN BOTTLED WATER E100-41941-210 Operating Supplies (GENERAL)$97.37114X73007300OFFICE WATER Total CULLIGAN BOTTLEDWATER 97.37 Unpaid DELTA DENTAL E100-41400-131 Employer PaidHealth$132.057817569DENTAL INSURANCE E100-42100-131 Employer PaidHealth$92.107817569DENTAL INSURANCE E100-42102-131 Employer PaidHealth$0.007817569DENTAL INSURANCE E100-43100-131 Employer PaidHealth$187.407817569DENTAL INSURANCE G100-20205 Reimbursements$63.007817569DENTAL INSURANCE - HAMILTON Total DELTADENTAL 474.55 Unpaid DVS E100-42100-220 Repair/Maint Supply (GENERAL)$12.001119191FM5K8AR6GGB35895 Total DVS 12.00 Unpaid ELECTRIC PUMP E602-49450-400 Repairs & MaintCont (GENERAL)$1,318.000066855-INREPAIRS & MAINTENANCE E602-49450-400 Repairs & MaintCont (GENERAL)$0.000066856-INREPAIRS & MAINTENANCE Total ELECTRIC PUMP 1,318.00 Unpaid FERGUSON WATERWORKS E601-49400-215 WaterMeters$1,488.330347460METERS Total FERGUSONWATERWORKS 1,488.33 Unpaid HEALTH PARTNERS E100-41300-131 Employer PaidHealth$708.0893592502HEALTH PARTNERS 12/19INVOICE E100-41400-131 Employer PaidHealth$2,864.9993592502HEALTH PARTNERS 12/19INVOICE E100-42100-131 Employer PaidHealth$8,271.8893592502HEALTH PARTNERS 12/19INVOICE E100-42102-131 Employer PaidHealth$677.1393592502HEALTHPARTNERS 12/19INVOICE E100-43100-131 Employer PaidHealth$7,648.7393592502HEALTH PARTNERS 12/19INVOICE G100-20205 Reimbursements$1,619.9093592502HEALTHPARTNERS 12/19INVOICE - HAMILTON G100-20205 Reimbursements$1,002.0093592502HEALTHPARTNERS 12/19INVOICE - SCHUTTE Total HEALTHPARTNERS 22,792.71 Unpaid HENNCOSHERIFF-MC131 E100-42100-301 Prisoner$225.001000139128Prisoner Fees - Booking / Housing Total HENNCOSHERIFF-MC131 225.00 11/22/198:52AMCITYOFCORCORAN Page 4 Check Detail Register© November2019 Check AmtInvoiceComment Unpaid HOLIDAYCOMPANIES E100-42100-212 MotorFuels$28.21788415 11-30-FuelPurchase Total HOLIDAY COMPANIES 28.21 Unpaid JMD MANUFACTURING, INC. E100-41941-400 Repairs & MaintCont (GENERAL)$2,225.0094223MAILBOX POST 36" ASM Total JMDMANUFACTURING, INC. 2,225.00 Unpaid LANDFORM G500-20392 Potentia SolarInc$572.2529830MNSOLARIUP16-032 E101-41911-300 ProfessionalSrvs (GENERAL)$132.0029831CORCORAN 2040COMPREHENSIVE 17-001 G500-20413 Ravinia8thFPandPUD$134.2529831RAVINIA 8THFPANDPUD17-003 G500-20416 SunriseSolar - 17-007$66.0029831Sunrise Solar - 17-007 G500-20445 Ravinia 9thFPandPUD 17-042$33.0029831Ravinia 9th FP and PUD17-042 G500-20436 PulteEncore - PUDSkch 17-029$1,816.0029832Pulte EncoreFinal PUD andFP18-027 G500-20465 Ravinia10thFP & PUD18-034$33.0029832Ravinia 10th FP & PUD 18-034 G500-20430 BassLkCrossFP, FPUD, 17-022$93.7529832Bass LakeCrossing2nd FP, FPUD 18-035 E100-41920-300 Professional Srvs (GENERAL)$1,615.0029834Code Enforcement G500-20469 Rav 11-1318-040, 19-002 & 012$33.0029836Ravinia 12thFP, PUD 19-002 G500-20474 ComLink Midwest CUP19-011$1,158.7529836ComLink Midwest CUP19-011 G500-20469 Rav 11-1318-040, 19-002 & 012$271.5029836Ravinia 13th FP, PUD 19-012 G500-20475 Lithgow AutoCUP/SP19-013$106.5029836Lithgow AutoCUP/SP19-013 G500-20436 PulteEncore - PUDSkch 17-029$692.5029836Pulte Bellwether 3rdFP19-017 G500-20332 Lennar Wessel Feasibility$2,303.2529836LennarWesselFeasibility 19-018 G500-20470 RollingHillsAcres PP19-004$510.0029836Rolling HillsFP19-020 G500-20479 SavoieMinorSubd19-021$1,781.2529836Savoie Minor Subd 19-021 G500-20469 Rav 11-1318-040, 19-002 & 012$524.2529836Ravinia14thFPand FPUD19-022 E100-41910-300 ProfessionalSrvs (GENERAL)$5,691.0029836CityMeetings Total LANDFORM 17,567.25 Unpaid LEAGUE OFMNCITIESINSUR.TRST E100-43100-364 WorkersCompInsurance$338.0714969INSURANCE DEDUCTIBLE E100-43100-364 WorkersCompInsurance$23.3414981INSURANCE DEDUCTIBLE E100-42100-364 WorkersComp Insurance$1,000.005294INSURANCE DEDUCTIBLE Total LEAGUEOFMNCITIESINSUR.TRST 1,361.41 Unpaid MAPLEGROVE, CITYOF E601-49400-311 WaterPurchased$22,116.0020312WATER USAGE3RDQTR Total MAPLEGROVE, CITYOF 22,116.00 Unpaid MATTSON, KEVIN E100-43100-210 Operating Supplies (GENERAL)$13.92110819MILEAGE E100-43100-321 Telephone$50.00110819TELEPHONE REIMBURSEMENT Total MATTSON, KEVIN 63.92 Unpaid MILOW ELECTRIC E100-45200-221 Maintenance Projects$1,022.5929011REPLACE WIRING FORHOCKEY LIGHTS Total MILOWELECTRIC 1,022.59 11/22/198:52AMCITYOFCORCORAN Page 5 Check Detail Register© November2019 Check AmtInvoiceComment Unpaid MINNESOTA DEPT OFHEALTH E601-49400-300 Professional Srvs (GENERAL)$254.001270075-4WATER SUPPLY SERVICE Total MINNESOTA DEPT OFHEALTH 254.00 Unpaid MNCHIEFSOFPOLICEASSOC E100-42100-433 DuesandMemberships$157.00101082020Dues - MNChiefofPolice Assc - Burns E100-42100-433 DuesandMemberships$278.0099002020 Dues - Gottschalk Total MNCHIEFS OFPOLICE ASSOC 435.00 Unpaid NORTHLAND SECURITIES INC E100-41900-300 ProfessionalSrvs (GENERAL)$1,800.005905FINANCIAL MANAGEMENTPLAN E601-49400-300 ProfessionalSrvs (GENERAL)$2,880.005905FINANCIAL MANAGEMENTPLAN E602-49450-300 ProfessionalSrvs (GENERAL)$2,880.005905FINANCIAL MANAGEMENTPLAN Total NORTHLAND SECURITIESINC 7,560.00 Unpaid OLSON JESSE G100-21713 HRAPayable$203.88111319HRA REIMBURSMENT Total OLSON JESSE 203.88 Unpaid SAFELITE AUTOGLASS E100-42100-220 Repair/MaintSupply (GENERAL)$283.0005155-226671WINDSHIELD REPLACEMENTS E100-43100-220 Repair/MaintSupply (GENERAL)$159.0905155-226678WINDSHIELD REPLACEMENTS E100-43100-220 Repair/Maint Supply (GENERAL)$159.0905155-226679WINDSHIELD REPLACEMENTS Total SAFELITE AUTOGLASS 601.18 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-417 Uniforms$75.00I1396473UNIFORMS - ROGERSPDFUNERAL Total STREICHER SPOLICE EQUIPMENT 75.00 Unpaid SUBURBAN TIREWHOLESALE INC E100-42100-220 Repair/Maint Supply (GENERAL)$595.9610165931SQUAD TIRES #568 Total SUBURBANTIREWHOLESALE INC 595.96 Unpaid TEGRETE E100-41941-400 Repairs & MaintCont (GENERAL)$380.0086462MONTHLY CITY HALLCLEANING Total TEGRETE 380.00 Unpaid TOWMASTER E100-43100-220 Repair/Maint Supply (GENERAL)($500.00)111031SERVICE E100-43100-220 Repair/Maint Supply (GENERAL)$295.00111031SERVICE E100-43100-220 Repair/Maint Supply (GENERAL)$4,030.00421767SERVICE Total TOWMASTER 3,825.00 Unpaid TRI-KSPORTS INC E100-42100-220 Repair/MaintSupply (GENERAL)$85.9815876OIL CHANGE KITS Total TRI-KSPORTSINC 85.98 Unpaid WENCK ASSOCIATES, INC. E100-43170-300 ProfessionalSrvs (GENERAL)$371.48111219General Eng Services 11/22/198:52AMCITYOFCORCORAN Page 6 Check Detail Register© November2019 Check AmtInvoiceComment E100-43170-300 Professional Srvs (GENERAL)$620.00111219Transportation MNDOTState Aid E100-43170-300 Professional Srvs (GENERAL)$68.60111219StormwaterMS4 E100-43170-299 Watershed LGU$302.50111219WCA LGU E602-49450-303 EngineeringFees$850.00111219Sanitary Sewer - Engineering E601-49400-303 EngineeringFees$3,885.70111219NE Water Supply E101-41911-300 ProfessionalSrvs (GENERAL)$800.80111219CITY PARKMASTERPLAN G500-20335 Lennar EngPlanReview/Modific$15,359.96111219LENNAR - ENGINEERING E602-49450-303 EngineeringFees$249.40111219MCES SEWER EXTENSION E419-43100-303 EngineeringFees$1,092.50111219HACKAMORE ROAD IMPROVEMENTS 2294-0028 E427-43100-530 ImprovementsOtherThanBldgs$1,219.9211121966th Street DesignandConstruction G500-20376 ParkPlaceStorage$232.00111219PARK PLACESTORAGE G500-20438 BassLkCRM/IHomeEngineering$1,523.90111219BassLakeCrossingM/I Home17-012Engineering G500-20423 Bass LakeEstSkchPUD 17-015$878.30111219BassLake Estates Sketch PUD17-015 G500-20474 ComLink Midwest CUP19-011$149.20111219ComLinkMidwest CUP19-011 G500-20479 SavoieMinorSubd19-021$198.00111219Savoie MinorSubd19-021 G500-20436 PulteEncore - PUDSkch 17-029$8,242.58111219Pulte Encore - PUD Skch 17-029 E425-49450-530 ImprovementsOtherThanBldgs$816.00111219Pulte Encore - NETrunkSewer E425-43100-530 ImprovementsOtherThanBldgs$49.00111219Pulte Encore - TurnLanesCSAH101and Encore G500-20332 Lennar Wessel Feasibility$19,563.36111219Wessel Property Feasibility Study G500-20471 St. Therese SketchPlan 19-006$349.90111219St. Therese SketchPlan19-006 E425-43100-530 Improvements OtherThanBldgs$21,307.59111219StiegRoad DesignandConstruction E425-43100-530 Improvements OtherThanBldgs$5,801.84111219CSAH 101 andStieg RoadTurn Lanes G500-20332 Lennar Wessel Feasibility$3,393.80111219Wessel Project OffsiteUtilities G500-20470 RollingHillsAcres PP19-004$250.00111219Rolling Hills AcresPP19-004 G500-20474 ComLinkMidwest CUP19-011$125.00111219ComLink MidwestCUP 19-011 G500-20332 Lennar Wessel Feasibility$1,124.00111219Lennar - Wessel Wetland Escrow G500-20480 Nelson WetlandReview$710.00111219Nelson - Wetland Review Total WENCK ASSOCIATES, INC. 89,535.33 Unpaid WESTSIDE WHOLESALETIRE E100-42100-220 Repair/Maint Supply (GENERAL)$84.00848657Squad maintenance Total WESTSIDE WHOLESALETIRE 84.00 Unpaid WRIGHTHENNEPIN COOP ELECT E100-43100-381 Street/SignalLights$49.94111419CTY RD10/116 000-0100-1469 E100-45200-380 Utility & Services (GENERAL)$46.89111419Ballpark: 120-1246-7200 E100-42100-380 Utility & Services (GENERAL)$15.61111419CIVIL DEFENSE: 120-1246-8000 E100-42100-380 Utility & Services (GENERAL)$15.73111419MapleHill Est: 120-1246-8100 E100-41941-380 Utility & Services (GENERAL)$26.13111419SchoolProperty: 120-1247-9600 E100-41941-380 Utility & Services (GENERAL)$586.811114198200 CtyRd116: 120-1255-6300 E100-42100-380 Utility & Services (GENERAL)$19.841114196510 CtyRd116: 150-1680-4662 E601-49400-380 Utility & Services (GENERAL)$16.2911141919090 BassLkRd:150-1687-7510 E100-43100-380 Utility & Services (GENERAL)$28.631114199525 CainRd: 150-1689-5230 E602-49450-380 Utility & Services (GENERAL)$180.97111419BrocktonLn: 150-1689-6871 E100-43100-381 Street/SignalLights$9.75111419Cty 10/MapleHi: 120-1246-7300 E100-43100-381 Street/Signal Lights$19.69111419CTY 10/Treptaus: 120-1246-7400 E100-43100-381 Street/Signal Lights$17.89111419CTY 10/StThomas:120-1246-7500 E100-43100-381 Street/Signal Lights$19.69111419Cty 10/Stanchion:120-1246-7600 11/22/198:52AMCITYOFCORCORAN Page 7 Check Detail Register© November2019 Check AmtInvoiceComment E100-43100-381 Street/Signal Lights$19.69111419CoRd10 & 50: 120-1246-7700 E100-45200-380 Utility & Services (GENERAL)$10.181114198200CtyRd116: 120-1246-7800 E100-45200-380 Utility & Services (GENERAL)$9.7511141975th Ave/Hwy 116:120-1246-7900 E100-41941-380 Utility & Services (GENERAL)$0.001114198200CtyRd116: 150-1684-2033 E100-43100-380 Utility & Services (GENERAL)$27.951114199100CtyRd19: 150-1688-8463 E602-49450-380 Utility & Services (GENERAL)$105.2411141920120 CTY10LIF:150-1691-6661 G500-20390 Ravinia StreetLights$16.06111419Wildflower Trl/Gleason Parkway 150-1694-4774 G500-20390 Ravinia StreetLights$15.08111419Bridle/Gleason: 150-1690-5131 G500-20390 Ravinia StreetLights$15.08111419Bridle/Paddock: 150-1690-5135 G500-20390 Ravinia StreetLights$14.65111419Paddock Ln150-1690-5137 G500-20390 Ravinia StreetLights$15.08111419Bridle Path: 150-1690-5146 G500-20390 Ravinia StreetLights$15.08111419Paddock/Bridle: 150-1690-5158 G500-20390 Ravinia StreetLights$15.081114196471 Carriage: 150-1691-0155 G500-20390 Ravinia StreetLights$15.08111419Bridle/Steeple: 150-1691-0158 G500-20390 Ravinia StreetLights$15.08111419Bridle/Bluestem: 150-1691-0168 G500-20390 Ravinia StreetLights$15.08111419Prairie/Bridle: 150-1691-0174 G500-20390 Ravinia StreetLights$15.08111419Bridle Path: 150-1691-0177 G500-20390 Ravinia StreetLights$15.08111419Elderberry Ct: 150-1691-0178 G500-20390 Ravinia StreetLights$14.6511141966TH/CEDAR: 150-1692-8373 G500-20390 Ravinia StreetLights$14.65111419Bridle/66th Ave: 150-1692-8374 G500-20390 Ravinia StreetLights$0.001114196629 CTY 101: 150-1691-8062 G500-20390 Ravinia StreetLights$14.6511141919301 Annabelle: 150-1691-8063 G500-20390 Ravinia StreetLights$14.651114196675Carriage: 150-1691-8064 G500-20390 Ravinia StreetLights$14.651114196681 Bridle: 150-1691-8066 G500-20390 Ravinia StreetLights$14.651114196657 Bridle: 150-1691-8079 G500-20390 Ravinia StreetLights$14.6511141919130 Galloway: 150-1691-8080 G500-20390 Ravinia StreetLights$14.6511141919065 Galloway: 150-1691-8082 G500-20390 Ravinia StreetLights$29.731114196485 Larkspur: 150-1692-0907 G500-20390 Ravinia StreetLights$14.651114196398 Larkspur: 150-1692-0908 G500-20390 Ravinia StreetLights$14.6511141919437 LupineLN: 150-1693-0197 G500-20390 Ravinia StreetLights$14.6511141919389 LupineLN: 150-1693-0199 G500-20390 Ravinia StreetLights$14.6511141919345 GoldenTR: 150-1693-0200 G500-20390 Ravinia StreetLights$14.651114196310SteepleLN: 150-1693-0201 G500-20390 Ravinia StreetLights$14.651114196370SteepleLN: 150-1693-0202 G500-20390 Ravinia StreetLights$14.6511141919367 Annabelle: 150-1693-5724 G500-20390 Ravinia StreetLights$14.6511141919343 Annabelle: 150-1693-5726 G500-20390 Ravinia StreetLights$14.6511141919315 Primrose: 150-1693-5731 G500-20390 Ravinia StreetLights$14.6511141919399Primrose: 150-1693-5732 G500-20390 Ravinia StreetLights$14.65111419Primrose/Wildfl: 150-1693-5733 G500-20390 Ravinia StreetLights$14.65111419Wildflo/Gleason: 150-1693-5734 G500-20390 Ravinia StreetLights$14.65111419Gleason/Wildflo: 150-1693-5986 G500-20420 BassLakeCrossMIHome17-012$14.65111419FIR LN/75THAVE: 150-1693-7072 G500-20420 BassLakeCrossMIHome17-012$14.65111419FIR LNN: 150-1693-7074 G500-20420 BassLakeCrossMIHome17-012$14.65111419FIR LN/74THAVE: 150-1693-7075 G500-20420 BassLakeCrossMIHome 17-012$23.19111419FIR LNN/CR10: 150-1693-7076 G500-20420 BassLakeCrossMIHome 17-012$14.6511141974TH AVEN: 150-1693-7077 E100-41941-380 Utility & Services (GENERAL)$54.991114198200 CR116/SIGN: 150-1693-6612 E100-45200-380 Utility & Services (GENERAL)$16.29111419BaseballFields/Irrigation: 150-1693-6855 11/22/198:52AMCITYOFCORCORAN Page 8 Check Detail Register© November2019 Check AmtInvoiceComment G500-20420 BassLakeCrossMIHome 17-012$23.19111419FIR LNN/CR10: 150-1694-0076 G500-20420 BassLakeCrossMIHome 17-012$14.65111419FIR LNN: 150-1694-0078 G500-20420 BassLakeCrossMIHome 17-012$14.65111419FIR LNN/LOT #8: 150-1694-0079 G500-20420 BassLakeCrossMIHome17-012$14.65111419FIR LNN/72ND N: 150-1694-0080 G500-20420 BassLakeCrossMIHome17-012$14.6511141972ND AVEN: 150-1694-0081 G500-20420 BassLakeCrossMIHome17-012$14.65111419FIR LNN/LOT #5: 150-1694-0082 G500-20390 Ravinia StreetLights$14.65111419ANNABELLE LOT5150-1694-0821 G500-20390 Ravinia StreetLights$14.65111419PRIMROSE COURT 150-1694-4502 G500-20390 Ravinia StreetLights$14.65111419SUNFLOWER COURT150-1694-4503 G500-20390 Ravinia StreetLights$14.65111419WILDFLOWERTRL150-1694-4505 G500-20390 Ravinia StreetLights$14.65111419WILDFLOWER TRL150-1694-4506 G500-20420 BassLakeCrossMIHome17-012$17.8911141974THPL & MAPLE150-1694-6889 G500-20420 BassLakeCrossMIHome17-012$14.65111419JACK PINE LNN150-1694-6891 G500-20420 BassLakeCrossMIHome17-012$14.6511141974TH AVEN150-1694-6892 G500-20420 BassLakeCrossMIHome17-012$14.6511141975TH AVEN150-1694-6893 G500-20420 BassLakeCrossMIHome 17-012$14.65111419HICKORY LNN150-1694-6894 G500-20390 Ravinia StreetLights$8.35111419MEADOW RUECT150-1694-7911 G500-20390 Ravinia StreetLights$8.35111419STEEPLE CHASELN150-1694-7917 G500-20390 Ravinia StreetLights$8.35111419SNOWBERRYCT150-1694-7918 G500-20390 Ravinia StreetLights$14.65111419MEADOW RUECT 150-1694-7919 G500-20390 Ravinia StreetLights$14.65111419STEEPLE CHASELN150-1694-7920 Total WRIGHT HENNEPINCOOPELECT 2,199.16 Unpaid XCEL ENERGY E100-43100-381 Street/Signal Lights$168.08660289845STREET LIGHTING 9525 CAINROAD Total XCELENERGY 168.08 10100 Farmers StateBank$228,372.34 FundSummary 10100 Farmers StateBank 100 GENERAL FUND$65,959.18 101 LONG-TERM PLANNINGFUND$932.80 207TRUCK SAFETY($170.88) 416CAPITAL-EQUIPMENT CERTS$32,010.00 419HACKAMORE UPGRADE (LENNAR)$1,092.50 425PULTEENCORE/BELLWETHERPROJEC$27,974.43 427 GLEASON/66THPARKWAY EXTENSION$1,219.92 500 ESCROWHOLDING FUND$63,130.46 601WATER$30,640.32 602SEWER$5,583.61 228,372.34 CityofCorcoran ConsultantSummary 11/25/2019 NameInvoice DateAmountDue Carson, Clelland & Schreder Landform11/12/19 17,567.25 MetroWestInspection RolfEricksonEnterprises WenckAssociates11/12/19 89,535.33 Total$ 107,102.58 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2019ClaimsWorkbook.xls Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: November 18, 2019 for the November 25, 2019 City Council Meeting RE: Adopting the 2040 Comprehensive Plan (city file no. 17-001) 1.Background: The Comprehensive Plan is the vision for development in Corcoran. Although it is a physical plan, it is a reflection of the community's social and economic values. These values are translated into the type of land use the City desires and programs regarding economic development, housing, parks, transportation and other key areas. In Minnesota, authority for land-use planning and regulation is vested primarily in local governments (townships, cities and counties). The Metropolitan Land Planning Act, a state law first passed in 1976 and amended several times since, requires local governments in the seven-county Twin Cities area to develop local comprehensive plans. The law requires the City to update the Comprehensive Plan every 10 years. This update was previously required to be adopted by December 31, 2018, however, due to the amount of modifications requested by the Metropolitan Council it was agreed that the City would make the requested changes and submit a revised plan in mid-2019. In 2017, the City initiated the planning process to update the 2030 Comprehensive Plan that was completed in 2011. It was the Council’s direction that no major policy changes were anticipated and this would be an update of the existing plan. In May of 2018, the City sent a draft 2040 Comprehensive Plan to the Metropolitan Council, adjacent communities and relevant agencies to receive comments and feedback on the draft plan. Those comments have been addressed and the modifications the Metropolitan Council requested have been made. 2.2040 Comprehensive Plan Following submission of the Comprehensive Plan, staff worked closely with the Metropolitan Council to satisfy comments on the plan. The Metropolitan Council deemed the Comprehensive Plan complete for review on September 18, 2019 and at its November 13, 2019 meeting the Metropolitan Council approved the 2040 Comprehensive Plan. Most of the changes made through the formal review process were minor with one notable change regarding the Southeast part of the City where the Metropolitan Council required the area to be noted as a “Future Study Area” and text was added to note that the method and timing of regional wastewater service will be determined through a future study. The updated Comprehensive Plan is available on City’s website homepage at: https://www.ci.corcoran.mn.us. Item 9a. 2040 Comprehensive Plan 2 November 25, 2019 The Local Surface Water Management Plan, as required by the MN DNR, is included in the Comprehensive Plan as Appendix B. The City is also required to adopt Local Surface Water Management Plan as part of the Comprehensive Plan and sign the Certificate of Adoption to be sent to the DNR. 3. Next Steps: The City has nine months after the Metropolitan Council approves the Comprehensive Plan to formally adopt the plan. After the City formally adopts the Comprehensive Plan the City shall begin working on the adopted implementation items and amend the City Code to be consistent with the Comprehensive Plan within 9 months. For example, staff will be: • Reviewing, evaluating and updating the zoning districts to ensure consistency with the 2040 Comprehensive Plan. • Updating the Zoning Map. • Preparing a schedule for other ordinance amendments identified during the Comprehensive Plan. Staff will begin working on the proposed ordinance amendments, which could them be scheduled for public hearings and adoption in late 2020. 4. Action Items: Staff recommends adoption of the attached Resolution 2019-79 approving the 2040 Comprehensive Plan. This action requires a 4/5 vote of the City Council. Attachments a. Resolution 2019-79 Adopting the 2040 Comprehensive Plan City of Corcoran November 25, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-79 Page 1 of 2 Motion By: Seconded By: A RESOLUTION ADOPTING THE CITY OF CORCORAN 2040 COMPREHENSIVE PLAN (CITY FILE NO. 17-001) WHEREAS, Minnesota Statutes §473.864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plans; and WHEREAS, Minnesota Statutes §473.858 and §473.864 require local governmental units to complete their “decennial” reviews by December 31, 2018; and WHEREAS, the City Council authorized the review and update of its Comprehensive Plan; and WHEREAS, the proposed the City of Corcoran’s 2040 Comprehensive Plan is a planning tool intended to guide the future growth and development of the City of Corcoran in a manner that conforms with metropolitan system plans and complies with the Metropolitan Land Planning Act and other applicable planning statutes; and WHEREAS, the proposed Corcoran 2040 Comprehensive Plan reflects a community planning process involving elected officials, appointed officials, city staff, community organizations, the public at large, developers, and other stakeholders; and WHEREAS, pursuant to Minnesota Statutes §473.858, the proposed 2040 Comprehensive Plan was submitted to adjacent governmental units and affected special districts and school districts for review and comment on May 31, 2018, and the statutory six- month review and comment period has elapsed; and WHEREAS, the Planning Commission has considered the proposed 2040 Comprehensive Plan and all public comments, and thereafter submitted its recommendations to the City Council; and WHEREAS, on April 5, 2018, the City of Corcoran conducted a public hearing on the proposed 2040 Comprehensive Plan; and WHEREAS, the City Council approved Resolution 2018-36 authorizing the proposed 2040 Comprehensive Plan to be submitted to the Metropolitan Council for review; and WHEREAS, at its regular meeting on November 13, 2019, the Metropolitan Council completed its review of the proposed 2040 Comprehensive Plan and found that the Plan meets the requirements of the Metropolitan Land Planning Act; conforms to the metropolitan system plans for transportation (including aviation), water resources, and parks; is consistent with City of Corcoran November 25, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-79 Page 2 of 2 Thrive MSP 2040; and is compatible with the plans of adjacent jurisdictions and affected special districts and school districts; and WHEREAS, the 2040 proposed Comprehensive Plan includes all revisions made during the review process and responds to additional advisory comments that are part of the Metropolitan Council’s actions authorizing the City of Corcoran to place its proposed 2040 Comprehensive Plan into effect. NOW THERE, BE IT RESOLVED BY THE CITY COUNCIL OF CORCORAN MINNESOTA, that the Corcoran 2040 Comprehensive Plan is adopted and is effective as of the date of this resolution. BE IT FURTHER RESOLVED that, pursuant to §473.864 and §473.865 of the Metropolitan Land Planning Act, the City of Corcoran will: (1) review its fiscal devices and official controls; (2) if necessary, amend its fiscal devices and official controls to ensure they do not conflict with the 2040 Comprehensive Plan or permit activity in conflict with metropolitan system plans; and (3) submit amendments to fiscal devices or official controls to the Metropolitan Council for “information purposes.” VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 25th day of November 2019. ___________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ Jessica Beise – Administrative Services Director City Seal STAFF REPORT Agenda Item 10a. Council Meeting: November 25, 2019 Prepared By: Kevin Mattson Topic: Public Works Facility Closeout Action Required: Approval Summary: There is an existing balance of approximately $101,000 that remains in the Public Works Facility project fund after the floor settling repairs were completed. In an effort to close out the project, staff completed a review of the current facility needs and has developed a plan to invest the remaining funds into the facility. The two primary improvements that staff recommends completing are upgrading to a fire panel with a transfer switch and installing concrete pavement flooring in the outside storage lean-to. The first priority of upgrading the fire panel with a transfer switch is necessary to provide the building with a fully functional fire suppression system. The transfer switch was never installed in the fire panel. Presently, if the power goes out to the building, which is not an uncommon occurrence as the facility is at the very end of the utility provider’s 3- phase power grid, the fire pump goes out as a result of a lack of backup power generation. Additionally, this results in routine false alarms for power failure to the loca l fire department/emergency responders and likely insurance coverage implications if we knowingly do not address the issue. Staff has previously pursued a variance from state building officials for other alternatives related to the addition of the transfer switch but has been told it will not be approved. The second priority is to install a concrete pavement flooring in the lean-to. Currently, the ground surface for this outside storage area is gravel. Staff uses this area for rack/shelving storage for equipment, materials, and other supplies and the uneven surface poses a safety concern. Staff plans to coordinate with other neighboring public works departments to self- perform the concrete pavement flooring work to maximize the remaining funding. If after completing the above-mentioned priorities and funding exists, staff proposes to close in the outside storage bays to help further protect the department’s assets. Page 2 Financial/Budget: Estimated costs for the two priority improvements are itemized below. • Upgraded fire panel with a transfer switch is estimated at $50,425. o Miscelleanous costs to relocate existing tanks and concrete pads are estimated at $5,000. • Installation of concrete pavement flooring to cover materials and equipment/supplies is estimated at $45,575 (remaining funds after fire panel updgrade). The project improvements would be capped at the remaining funds available in the Public Works Facility fund. Recommendation: Authorize staff to allocate the remaining Public Works Facility fund balance towards the facility improvements of upgrading the fire panel with a transfer switch and installing concrete pavement flooring in the outside storage lean-to in that order. Council Action: Consider a motion to authorize staff to allocate the remaining Public Works Facility fund balance towards the facility improvements of upgrading the fire panel with a transfer switch and installing concrete pavement flooring in the outside storage lean-to in that order. Attachments: 1. Quote – Fire Panel with Transfer Switch STAFF REPORT Agenda Item 10b. Council Meeting: November 25, 2019 Prepared By: Mike Pritchard and Jessica Beise Topic: 2019 Code Enforcement Update and 2020 Code Enforcement Priorities Action Required: Direction Summary: 2019 Complaints/Code Enforcement Action This year, staff completed a sweep of the entire City by driving street by street, section by section and proactively searching for violations. During this sweep, the City sought out residential properties with obvious and multiple violations. Staff also made multiple sign sweeps throughout the City and will continue to do so on a regular basis. Staff also conducted a sweep of commercial businesses. Staff will continue to follow-up on existing and new complaints. To date, the City has issued a total of 159 violations notices (approximately 70 of these required more than one notice). Of these 159 violations, 135 have been resolved and 24 remain open/ongoing, with 4 sent for abatement, 15 with the City Attorney, and 5 in process. In addition of violations, the staff has completed four sweeps for signage located in the right-of-way and has disposed of more than 150 signs. Staff has inspected commercial properties for compliance with the Code, as well as site plan and CUP compliance. The City sent letters to 7 properties and 5 have been addressed, (one more is scheduled for the spring); the City continues to work with the final property owner on a plan for compliance as it is much more complex and will likely affect operations. As we wind down on our first year of the newly initiated proactive code enforcement approach, s taff is asking for Council feedback, both on the process thus far and priorities for 2020. Staff will continue to focus on signage in the Right-of-Way, weeds, and obvious violations, but we would like to pick one or two areas to focus on for next year. Staff has laid out a few option below and our open to suggestions: - Residential CUP/IUP compliance - Unregistered/unpermitted home occupations - General citywide sweeps - Weeds - Vehicle parking and storage - Campaign sign enforcement - Other Staff recommends beginning a review residential CUP/IUP compliance and creating a comprehensive document to assist with future compliance with the remaining 2019 funds. Staff recommends reviewing CUP/IUP compliance, unregistered/unpermitted home occupations, and campaign sign enforcement as priorities for 2020. Financial/Budget: Staff is within the 2019 budgeted amount of $40,500 and anticipates utilizing the 2019 funds. In the proposed final budget, staff is recommending a budget of $30,000. Staff Report / Code Enforcement Page 2 Recommendation: Staff recommends beginning a review residential CUP/IUP compliance and creating a comprehensive document to assist with future compliance with the remaining 2019 funds. Staff r ecommends reviewing CUP/IUP compliance, unregistered/unpermitted home occupations, and campaign sign enforcement as priorities for 2020. Council Action: Consider a motion to direct staff to continue with proactive code enforcement as directed with a foc us on Council priorities as selected. STAFF REPORT Agenda Item 10c. Council Meeting: November 25, 2019 Prepared By: Brad Martens Topic: 2025 Staff Planning Action Required: Discussion Summary: The City of Corcoran is experiencing significant growth due to approved land use plans over the past several years. Since 2014, 364 acres have received final plat approval with 679 lots. The City has approved 246 new home permits between 2014-2018 and is projecting an average of around 140 new home permits per year for 2019-2025. Due to this existing and projected growth, staff completed an internal exercise to determine the staffing needs for the year 2025 in order to continue to provide high quality services to the community and to meet the goals and objectives of the City Council. The staff projected population in 2025 is 8,290 which is a 50% increase since 2014. In addition to the population growth, new demands such as water and sewer have been added and adaptations in all services have been required due to suburban style development patterns. Attached to this report is a narrative outlining assumptions used to create the staff plan. In 2019 the City operates with 23 full-time staff and 26.15 full-time equivalents (FTE). The planning completed shows a need to increase staffing to 42 full-time staff and 47.15 FTE by 2025 in order to meet the needs of the City should development occur as outlined in the assumptions. In reviewing staffing of cities of similar size, that number is well within the range based upon the services provided in Corcoran. The purpose of sharing this information is not to obtain any approvals of the staff plan but to show the upcoming staffing needs based upon the approvals taking place today and projected into the future. Information will change on a regular basis that will impact these projections. It is requested that the City Council review the assumptions and provide staff with any feedback or requests for additional information. Financial/Budget: Staffing projections will be incorporated into the updated five-year financial management plan which will be reviewed at an upcoming meeting. Options: 1. Discuss the draft 2025 staffing plan and assumptions utilized. Recommendation: None Page 2 Council Action: Discuss the draft 2025 staffing plan and assumptions utilized. Attachments: 1. Assumptions for Corcoran in 2025 2. Organizational Chart 2019 3. Draft Organizational Chart 2025 Corcoran in 2025 The following is a scenario for what Corcoran could look like in the year 2025 Population The population of Corcoran in 2025 is anticipated to be 8,290. This is based on the following assumptions: • Beginning with baseline population projections from the Met Council of a population of 7,800; this number is believed to only account for population from single family homes • Addition of St. Therese at 215 units assuming 1 person per unit = 215 • Addition of a multi-family development: 100 units at 1.75/unit = 175 • Townhome development in Town Center area of 50 units at 2/unit = 100 Non-residential Growth/Employment Existing employment will have expanded based upon the following assumptions: • St. Therese operating with 100+ employees • New business node beginning to establish in northeast Corcoran at CR 30/CR101 intersection. Assumed to be mostly neighborhood commercial • New business node beginning in the Town Center; assumed to be commercial/service oriented • Node of rural commercial near CR 19/CR 10 intersection City Owned Facilities • City Hall remodel completed to accommodate most staff needs short term • Public Works facility “lean to” project completed; Cain road property in same condition • New well house/treatment and water tower installed in northeast Corcoran • City Park redeveloped/improved up to “tree line”; enhanced fields, open lawn area, improved ice rinks, shelter/warming house, parking/lighting, etc. • Park developed near Bellwether including boardwalk • Open space park near Ravinia developed • 10 miles of city trails; 6 miles of CR 19 trail Transportation • 80 miles of city roads o 70 miles existing (40 miles paved; 30 miles gravel) o 10 new miles due to development • 134 cul-de-sacs o 109 pre-development (69 paved; 40 gravel) o 25 from development with islands • Dayton Parkway Interchange complete; CR 117 extension complete • Hwy 610 connection from CR 30 complete Pace of Growth/Demand on Staff time Assume the pace/demand of growth and decision making is what it is today (intense) • Between 2014 and 2018 a total of 246 new home permits were approved; project an additional 139 new home permits for 2019 • From 2014 through November 2019, a total of 364 acres have received final plat approval for 679 homes Single family home development projections Development 2019 2020 2021 2022 2023 2024 2025 Bellwether (northeast) 45 72 60 60 60 50 30 Ravinia (southeast) 50 45 45 40 40 29 0 Bass Lake Crossing (southeast) 22 20 20 10 2 0 0 Bass Lake Crossing South (southeast) 17 15 15 9 0 0 0 Wessell (concept, southeast) 0 0 3 25 40 40 40 Greater Corcoran (unsewered) 5 5 5 5 5 5 5 Total 139 157 148 149 147 124 75 The above projections show 939 new single-family home permits between 2019 and 2015 averaging 134 per year. City of Corcoran Organizational Chart – 2019 City Council City Administrator Administrative Services Director Code Compliance Official Building Inspections (Contract) Accountant Deputy Clerk Administrative Assistant Planning (Contract) Public Works Director Public Works Superintendent Crew Leader Maintenance Operator (4 FTE) Summer Seasonal (2 -.6 FTE) Rink Attendants (4 -.3 FTE) Engineering (Contract) Director of Public Safety Lieutenant Police Officer -7 FTE Includes K9 Officer and Detective Part-time Police Officer Approximately 8 (1FTE) Fire (Contract) Administrative Assistant Part-time Administrative Assistant .5 FTE Recreation Coordinator .75 FTE IT (Contract) Commissions (Parks and Trails, Planning, Charter) City Attorney Staffing Summary: 26.15 FTE (23 full-time; 3.15 part-time) Administration/Recreation: 6.75 FTE (6 full-time; .75 part-time) Public Safety: 11.5 FTE (10 full-time; 1.5 part-time) Public Works: 7.9 FTE (7 full-time; .9 part-time) Contract: fire, building inspections, IT, planning, engineering City of Corcoran Organizational Chart – 2025 City Council City Administrator Administrative Services Director Deputy Clerk Administrative Assistant Communications IT Technician City Planner & Contract Planning Public Works Director Superintendent Streets, Parks, Fleet Maintenance Supervisor Crew Leader Maintenance Operator (5 FTE) Mechanic Summer Seasonal (2 -.6 FTE) Rink Attendants (4 -.3 FTE Superintendent Utilities Water Treatment Plant Operator Administrative Assistant .5 FTE Assistant PW Director Engineering (Contract) Administrative Assistant Permit Technician Building Inspections (Contract) Director of Public Safety Emergency Mgmt Deputy Director -Police Lieutenant Sergeants (2 FT) Police Officers 10 FTE (1 FTE PT) K9 Officer PT Community Service Officer (1FTE) Detective (1 FT) Drug Task Force (1FT) Deputy Director -Fire Fire Contracts Medial Response Education Office Manager Administrative Assitant PT Police Technician .(25 FTE) Intern .5 FTE Recreation Coordinator Seasonals No FTE assigned Finance Manager Accountant Utility Billing .5 FTE Intern .5 FTE Commissions (Parks and Trails, Planning, Charter) City Attorney Staffing Summary: 47.15 FTE (42 full-time; 5.15 part-time) Administration/Recreation: 8.5 FTE (8 full-time; .5 part-time) Public Safety: 20.75 FTE (18 full-time; 2.75 part-time) Public Works: 15.4 FTE (14 full-time; 1.4 part-time) Finance: 2.5 FTE (2 full-time; .5 part-time) Contract: fire, building inspections, planning, engineering STAFF REPORT Agenda Item 10d. Council Meeting: November 25, 2019 Prepared By: Brad Martens Topic: Resolution Authorizing Entry Action Required: Approval Summary: The City is in the process of obtaining rights to enter properties for testing and planning purposes related to transportation and water and sewer infrastructure improvements in southeast Corcoran. Based upon discussions with land owners, staff anticipates that the City will need a court order to access one or more of the properties. Attached to this report is a resolution authorizing staff and the City Attorney to initiate that process. Financial/Budget: The transportation and sewer projects are developer funded. The water project is City funded by the water fund. Options: 1. Approve resolution 2019-80 authorizing entry for purposes of testing, surveying, boring, or other similar activities. 2. Send back to staff for further review. Recommendation: Approve resolution 2019-80 authorizing entry for purposes of testing, surveying, boring, or other similar activities. Council Action: Consider a motion to approve resolution 2019-80 authorizing entry for purposes of testing, surveying, boring, or other similar activities. Attachments: 1. Resolution 2019-80 City of Corcoran November 25, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-80 Page 1 of 1 Motion By: Seconded By: A RESOLUTION AUTHORIZING ENTRY FOR PURPOSES OF TESTING, SURVEYING, BORING, OR OTHER SIMILAR ACTIVITIES WHEREAS, the City Council of the City of Corcoran has initiated the initial stages of the land acquisition process necessary to facilitate the 66th Avenue Corridor Improvements Project (the “Project”); and WHEREAS, it is necessary for the City to gain access to certain properties over which the Project route travels in order to conduct testing, surveying, boring, or other similar activities to determine the feasibility of the intended Project route; and WHEREAS, those certain properties within the intended Project route on which such activities are necessary are more fully delineated on the attached Exhibit A; and WHEREAS, the City maintains the authority to pursue access to the properties listed in Exhibit A pursuant to Minnesota Statute §117.041, and WHEREAS, the City Council of the City of Corcoran desires to authorize City staff and the City Attorney to pursue access to the listed properties via owner authorization or court order, as necessary. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran hereby authorizes City staff and the City Attorney to pursue access for the purposes of testing, surveying, boring, or other similar activities to the properties listed on the attached Exhibit A, via owner authorization or court order. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 25th day of November, 2019. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Brad Martens – City Administrator STAFF REPORT Agenda Item 10e. Council Meeting: November 25, 2019 Prepared By: Brad Martens Topic: City Administrator Performance Evaluation Distribution Action Required: Accept and Complete Summary: Annually in December, the City Council evaluates the performance of the City Administrator. According to the terms of the employment agreement “An adjustment in annual salary for the City Administrator shall be considered at the time performance reviews are given by the Council provided a satisfactory performance evaluation is received.” Attached to this report is the evaluation form for the City Administrator. It is requested that Councilmembers complete the form and forward to Administrative Services Director Jessica Beise no later than Monday, December 9th. A closed session will be scheduled for the December 19, 2019 City Council meeting for the formal evaluation to take place. Financial/Budget: Unless directed otherwise, the City Administrator will receive the same compensation adjustment as other employees effective January 1, 2020. Options: 1. Accept the performance evaluation form and complete as requested. 2. Discuss a different method to complete the evaluation. Recommendation: Accept the performance evaluation form and complete as requ ested. Council Action: Accept the performance evaluation form and complete as requested. Attachments: 1. 2019 Performance Evaluation – City Administrator Page 1 of 7 CITY OF CORCORAN Performance Evaluation Brad Martens, City Administrator Evaluation period: 2019 Each City Council member should complete th is evaluation form, sign it in the space below, and return it to Jessica Beise at City Hall. The deadline for submitting this performance evaluation is December 9, 2019. Evaluations will be summarized and included on the agenda for discussion at the December 19, 2019 meeting in closed session. Council Member’s Signature Date Subm itted Add the values from above and enter the subtotal ÷ 5 = score for this category Initials Page 2 of 7 INSTRUCTIONS This evaluation form contains ten categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the city administrator’s performance. 5 = Excellent (almost always exceeds the performance standard) 4 = Above a verage (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 = Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) If you choose to not rate a particular statement, please describe why you did so in the margin next to that statement. At the bottom of each a category you are asked to divide the sub-total of the category by five to get an average score. If you leave a statement blank, please adjust the number to divide by accordingly. This evaluation f orm also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page. On the date space of the cover page, enter the date the evaluation form was submitted. All evaluations presented prior to the deadline identified on the cover page will be summarized into a performance evaluation to be presented by the governing body to the City Administrator as part of the agenda for the meeting indicated on the cover page. PERFORMANCE C ATEGORY SCORING 1. INDIVIDUAL CH AR ACTERISTICS Diligent and thorough in the discharge of duties, “self-starter” Exercises good judgment Displays enthusiasm, cooperation, and will to adapt Mental and physical stamina appropriate for the position Exhibits composure, appearance, and attitude appropriate for executive position Add the values from above and enter the subtotal ÷ 5 = score for this category Initials Page 3 of 7 2. PROFESSIONAL SKILLS AND ST ATUS Maintains knowledge of current developments affecting the practice of local government management Demonstrates a capacity f or innovation and creativity Anticipates and analyzes problems to develop effective approaches for solving them W illing to try new ideas proposed by governing body members and/or staff Sets a professional example by handling affairs of the public office in a fair and impartial manner Add the values from above and enter the subtotal ÷ 5 = score for this category 3. RELATIONS WITH ELECTED MEMBERS OF THE GOVERNING BODY Carries out directives of the body as a whole as opposed to those of any one member or minority group Sets meeting agendas that ref lect the guidance of the governing body and avoids unnecessary involvement in administrative actions Disseminates complete and accurate inf ormation equally to all members in a timely manner Assists by facilitating decision making without usurping authority Responds well to requests, advice, and constructive criticism Add the values from above and enter the subtotal ÷ 5 = score for this category 4. POLICY EXECUTION Implements governing body actions in accordance with the intent of council Supports the actions of the governing body after a decision has been reached, both inside and outside the organization Understands, supports, and enforces local government’s laws, policies, and ordinances Reviews ordinance and policy procedures periodically to suggest improvements to their effectiveness Offers workable alternatives to the governing body for changes in law or policy when an existing policy or ordinance is no longer practical Initials Page 4 of 7 5. REPORTING Provides regular information and reports to the governing body concerning matters of importance to the local government Responds in a timely manner to requests from the governing body for special reports Takes the initiative to provide information, advice, and recommendations to the governing body on matters that are non-routine and not administrative in nature Reports produced by the administrator are accurate, comprehensive, concise and written to their intended audience Produces and handles reports in a way to convey the message that affairs of the organization are open to public scrutiny Add the values from above and enter the subtotal ÷ 5 = score for this category 6. CITIZEN RELATIONS Responsive to requests from citizens Demonstrates a dedication to service to the community and its citizens Maintains a nonpartisan approach in dealing with the news media Meets with and listens to members of the community to discuss their concerns and strives to understand their interests Gives an appropriate effort to maintain citizen satisfaction with city services Add the values from above and enter the subtotal ÷ 5 = score for this category 7. STAFFING Recruits and retains competent personnel for staff positions Applies an appropriate level of supervision to improve any areas of substandard performance Stays accurately informed and appropriately concerned about employee relations Professionally manages the compensation and benefits plan Promotes training and development opportunities for employees at all levels of the organization Add the values from above and enter the subtotal ÷ 5 = score for this category Initials Page 5 of 7 8. SUPERVISION Encourages heads of departments to make decisions within their jurisdictions with minimal city administrator involvement, yet maintains general control of operations by providing the right amount of communication to the staff Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level Develops and maintains a friendly and informal relationship with the staff and work force in general, yet maintains the professional dignity of the city administrator’s office Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, and providing appropriate f eedback Encourages teamwork, innovation, and effective problem-solving among the staff members Add the values from above and enter the subtotal ÷ 5 = score for this category 9. FISCAL M AN AGEMENT Prepares a balanced budget to provide services at a level directed by council Makes the best possible use of available funds, conscious of the need to operate the local government efficiently and effectively Prepares a budget and budgetary recommendations in an intelligent and accessible format Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability Appropriately monitors and manages fiscal activities of the org anization Add the values from above and enter the subtotal ÷ 5 = score for this category Initials Page 6 of 7 10. COMMUNITY Shares responsibility for addressing the difficult issues facing the city Avoids unnecessary controversy Cooperates with neighboring communities and the county Helps the council address future needs and develops adequate plans to address long term trends Cooperates with other regional, state and federal government agencies Add the values from above and enter the subtotal ÷ 5 = score for this category NARR ATIVE EVALU ATION W hat would you identif y as the administrator’s strength(s), expressed in terms of the principle results achieved during the rating period? W hat performance area(s) would you identify as most critical for improvement? Initials Page 7 of 7 W hat constructive suggestions or assistance can you offer the administrator to enhance performance? W hat other comments do you have f or the administrator; e.g., priorities, expectations, goals or objectives for the new rating period? Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE November 22, 2019 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Projects/Comments in blue italics are new Project marked with an * have moved from active to approved The following is a summary of project status for current, active projects: 1.2040 Corcoran Comprehensive Plan (City file 17-001). This year-long process was kicked off with a joint City Council/Commission work session on March 16th followed by three community open houses/events and several commission meetings and Council work sessions. The Parks and Trails Commission reviewed at their March 20th meeting, the Planning Commission held a public hearing on April 5th and on April 26th the City Council approved the 2040 Comprehensive Plan for distribution to adjacent jurisdictions for comment. The adjacent jurisdictions have six months to review and comment and then Corcoran will send to the Metropolitan Council to review for compliance with regional systems. The final draft was approved at the March 14th meeting and submitted to the Metropolitan Council. Staff received an incomplete letter from the Metropolitan Council and met with staff and representatives to resolve the outstanding issues. The Metropolitan Council reviewed and found the plan to be consistent with regional systems on November 13th. The City Council is expected to adopt the 2040 Comprehensive Plan on November 25th. 2.Wessel Property EAW for 22020 Hackamore Road (PID 35-119-23-43-0001, 35-119-23-44-0001, 35-119-23-11-0001 and 35-119-23-12-0002) (City File 19-018). The staff is completing the EAW and it is expected to be published in the December 2nd EQB Monitor, which will start the 30-day public comment period. Although not required by EQB environmental rules, the City will host and EAW open house on December 5th from 5:30-6:30 pm. The Council is expected to take action on the EAW at the January 23rd Council meeting. 3.Ravinia 14th Final Plat and Final PUD (City file 19-022). Lennar submitted a request for approval of a final plat and final PUD development plan for “Ravinia 14th Addition” to allow 33 single-family detached home lots and four outlots. The item is scheduled for Planning Commission review on December 5th and Council action on December 19th. Also, there are several projects that have been approved, but are still not filed and closed out: 1.Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2.Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements Agenda Item 11a. MEMORANDUM 2 has been released, but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding issues and future expansion plans on the property. 3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. On December 9, 2016, the applicant submitted a written request to extend the approvals for an additional year. Staff recommended that this request be reviewed by the City Council, but adequate time was not provided to place this on a Council agenda prior to expiration. Staff administratively approved an extension until February 28, 2017 so that this request for extension could be considered at the February 23, 2017 Council meeting. At that meeting, the City Council approved a one year extension. The City Council approved another one year extension at the January 25, 2018 meeting. The applicant was granted another extension at the February 28, 2019 Council meeting. 4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The required landscaping will be finalized and constructed after the downtown infrastructure project is completed. The City will release the remaining escrow when the planting is completed. Staff is working with the landowner to complete the outstanding items. 5. Meyer Lot Line Adjustment and Wetland Delineation Waiver at 10740 Bechtold Road (City File 18-039). The application is currently incomplete. Additional right-of-way is required for the lot line adjustment and this item will be scheduled for Council action when deemed complete. Due lack of activity, staff sent the applicant a letter that we would be closing out this file. The application was approved by the City Council September 26th. The applicant is working to address outstanding conditions prior to release for recording at Hennepin County. 6. Rezoning, Preliminary Plat and Preliminary PUD for U.S. Home Corporation (dba Lennar) for “Ravinia 11th Addition” (PID 36-119-23-44-0012) (City File 18-040). Lennar has filed a plat for 15 lots at 6351 CR 101 (the Nichols property) and is proposing to the property to Ravinia. The landowner submitted a sketch plan for Council review in 2017. A public hearing was held on February 7th and the City Council approved on February 28th. 7. Bellwether 2nd Addition Final Plat and Final PUD Development Plan (City file 19-001). The application is for PUD final plan approval for 79 lots and final plat approval of 50 lots. The Planning Commission held a public hearing on April 4th and recommended approval. The City Council approved the request on April 25th. 8. Comlink Midwest Site Plan, CUP, Variance and Rezoning at 23405 CR 10 (City file 19-011). The request is to allow construction of a contractor’s yard in the Rural Commercial (CR) district over 3-5 years. Phase 1 is for the 20,000 square foot Utility Construction building. This item was reviewed at a public hearing at the July 9th Planning Commission and Council approved on July 25th meeting. The approval included changes to the building architecture were approved by the Council at the August 22nd meeting. 9. Ravinia 13th Addition Final Plat, Final PUD and PUD Amendment (City file 19-012). Lennar is requesting approval of a PUD amendment to allow twinhomes for a portion of the site where the villa homes were planned and a PUD amendment to allow garage forward design for these twinhomes. The project also includes single family Landmark homes. This item was reviewed at the July 9th Planning Commission and following the Planning Commission meeting, the applicant revised the plans to include villa homes instead of twinhomes and Council approved at the July 25th meeting. MEMORANDUM 3 10. Bellwether 3rd Addition Final Plat and Easement Vacation (City File 19-017). This final plat is for 29 lots north of the new Stieg Road. The PUD final plat for this area we approved as part of city file 19-002, but this plat approval was deferred until the Stieg Road alignment is completed. The application was approved by the City Council September 26th. 11. Wessel Property Transportation Plan for 22020 Hackamore Road (PID 35-119-23-43-0001, 35- 119-23-44-0001, 35-119-23-11-0001 and 35-119-23-12-0002) (City File 19-018). The applicant has requested Council review of the transportation plan for this site as the 2040 Comprehensive Plan shows a collector street through the site. This item was reviewed by Council at the August 22nd meeting. 12. Wessel Property PUD Sketch Plan and EAW for 22020 Hackamore Road (PID 35-119-23-43-0001, 35-119-23-44-0001, 35-119-23-11-0001 and 35-119-23-12-0002) (City File 19-018). The sketch plan was reviewed by the Council on September 26th and staff was directed to begin the Environmental Assessment Worksheet. The EAW is expected to be available for Council action in January 2020. 13. *Rolling Hills Acres Final Plat at 6730 Rolling Hills Road (City file 19-020). This four-lot subdivision was approved at the October 24th City Council meeting. 14. *Savoie Minor Subdivision at21801 Homestead Trail (City file 19-021). This two-lot subdivision is was approved by the Council on October 24th. The council had previously approved this subdivision, but the applicant let it expire and is again requesting approval under the current ordinance standards. STAFF REPORT Agenda Item 11b. Council Meeting: November 25, 2019 Prepared By: Brad Martens, City Administrator Topic: Five Year Financial Management Plan Status Update Action Required: Schedule Work Session Summary: In 2012 the City of Corcoran began utilizing a five-year financial management plan to assist in decision making on a variety of items that impact the finances of the City. Each year since, that plan has been updated incrementally. In 2019, staff initiated a comprehensive update which incorporates significantly more information related to water and sewer as well as staff planning to respond to growth taking place. Staff reviewed the first draft internally on November 14th. This review resulted in a realization that more data is needed to complete a draft and due to the comprehensive update, a work session with the City Council is recommended. It is requested the City Council consider scheduling a work session prior to the January 9 th or 23rd meeting in 2020. Staff would then finalize the plan after that discussion. Financial/Budget: The Financial Management Plan includes financial projections of taxes levied and the tax rate. Changes to the assumptions used will also change those projections. Options: 1.Direct staff to schedule a work session on either January 9 or 23, 2020. 2.Decline the opportunity to schedule a work session. Recommendation: Direct staff to schedule a work session on either January 9 or 23, 2020. Council Action: Consider a motion to direct staff to schedule a work session on either January 9 or 23, 2020. Attachments: None City of Corcoran 2019 City Council Schedule Agenda Item 12. November 25, 2019 – Monday (Charter Commission meeting prior) December 12, 2019 Urban Land Institute Work Session – 4:30 pm – 6:30 pm December 12, 2019 • Stieg Road Turn Lanes – Approve Plans and Authorize Bids • Public Hearing – 2020 Proposed Budget and Property Tax Levy • 2020 Full-time, Part-time, and Seasonal Wage Schedule • 2020 General Fund Budget and Property Tax Levy • 2020 Fee Schedule • 2020 Water and Sanitary Sewer Budget • 2020 Goal Setting Date • Employee Recognition – Matt Gottschalk – 5 Years of Service • Recreation Coordinator Job Description and Hiring Process • Fire-subcommittee report to the City Council December 19, 2019 (rescheduled due to holiday) • Three Rivers Park District Planning Update • Active Corcoran Planning Applications • Financial Performance Report • 2020 Legislative Priorities • Closed Session – City Administrator Performance Evaluation • Ravinia 14th addition Final Plat • Charter Commission Resignation – Rich Asleson • Low Cost Paving Options – Assessment policy review