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HomeMy WebLinkAbout2019-10-24 Council MinutesCITY OF CORCORAN City Council Meeting Minutes October 24, 2019 - 7:00 pm The Corcoran City Council met on October 24, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, and Councilor Dejewski. Excused were Councilor Keefe and Councilor Schultz Also present were City Administrator Martens, Administrative Services Director Beise, and Director of Public Safety Gottschalk. 1. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted Planning Commissioner Vehrenkamp was present for Commissioner Jacobs. MOTION: made by Dejewski, seconded by Bottema to approve the agenda as presented. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) 4. Commission Representatives Mayor Thomas noted Planning Commissioner Vehrenkamp and Parks and Trails Commissioner Nybo were present. The Commissioners were invited to speak on items related to their respective commissions. 5. Open Forum Mayor Thomas invited residents to speak. No residents came forward. 6. Presentations /Recognitions a. Hennepin County Sheriff David Hutchinson Hennepin County Sheriff David Hutchinson addressed the Council and presented an overview of services provided by the Hennepin County Sheriff's office. Sheriff Hutchinson noted in 2019, the sheriff's office provided detective investigative services for 9 cases, including one investigation by the west metro drug task force and two cases with the violent offender task force. Sheriff Hutchinson outlined the Survival Through Overdose Program, an opioid prevention program which began in 2019. Council stated appreciation for the current Hennepin County Sheriff's office in working collaboratively with the Corcoran Police Department. Council inquired about a proposal to combine the Hennepin County Crime Lab and the Minneapolis Crime Lab. Sheriff Hutchinson commented on the benefits of separation between the two labs and does not support combining the two labs in the future. Sheriff Hutchinson noted Hennepin County Crime Lab is one of the top crime labs in the nation and is accredited both nationally and internationally. Council inquired about enforcement and entry level drug crimes and how the enforcement appears to be decreasing regarding those crimes. Council asked Sheriff Hutchinson what the enforcement perception is on entry level drug crimes and the impact within communities. Sheriff Hutchinson discussed the positive and negative aspects of enforcement regarding entry level drugs. Council thanked Sheriff Hutchinson for his time and the presentation. 7. Consent Agenda a. Draft Minutes of October 10, 2019 Council Meeting b. Financial Claims c. Resignation and Recruitment — Public Works Maintenance Operator d. Savoie Minor Subdivision e. Final Plat for Rolling Hills Acres MOTION: made by Dejewski, seconded by Bottema to approve the consent agenda as presented. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) 8. Planning Business No planning business was presented. 9. Unfinished Business a. City Hall Remodel Update City Administrator Martens presented the remodel update and reviewed the original budget and the refined project costs which were higher than anticipated with the relocation of load bearing walls and HVAC estimates accounting for a significant 40 percent of the total project cost. City Administrator Martens reviewed outcome options with the value-engineered option one, and the City Hall north option two, and the financial impacts of both options. City Administrator Martens presented a third option that extends the useful life of the current City Hall building through approximately 2025 with less costly improvements. City Administrator Martens stated the third option allows for workspace growth to meet the service needs of the City in 2025. City Administrator Martens reiterated downsizing from option one or option two to meet the initial budget from 2018, does not meet the goals of the space needs study. City Administrator Martens reviewed that increasing the budget to meet the goals of the space needs study creates a difficult finance plan, and upon review of the City's future staff growth, the space would need another renovation in the late 2020's. City Administrator Martens concluded the findings indicate that any amount of future remodeling to the current City Hall will not meet the long-term needs of the community, projected at approximately 900+ new homes by 2025. City Administrator Martens indicated in the short-term, the current building can function through the mid 2020's if option three is approved to create office space in the community room. City Administrator Martens further indicated the projected future increase in tax base will likely result in sufficient resources to make a significant investment in a new City Hall building in the mid- 2020's. City Administrator Martens reviewed the process and budget for option three which includes staff working with Wold and Kraus Anderson for design/build options in the community room. City Administrator Martens added option three would also incorporate a five-year financial draft plan with tax impacts regarding a future City Hall improvement or investment; and noted to Council that supporting option three does not mean a commitment to a significant investment in the mid 2020's. City Administrator Martens indicated a City Hall campus planning effort should take place beginning in 2020-2021. Council summarized the options presented and the financial flexibility the third option presented, also noting the importance of community meetings at City Hall. Council asked if additional bids could be gathered through an RFP and made an inquiry of working with smaller contractors. Staff and Council discussed different aspects of option three and other financial aspects of options one and two as presented. Per 2 consensus, Council provided support for option three and directed staff to review design and cost analysis in further detail. 10. New Business a. Hennepin County Youth Sports Grant Application City Administrator Martens introduced a grant application drafted by Recreation Coordinator Christensen Buck for $10,000 in funding assistance for a new city lawn mower. MOTION: made by Bottema, seconded by Dejewski to direct staff to apply for grant funds. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) b. 2020 Benefits Summary Administrative Services Director Beise outlined the 2020 benefits summary, discussed the health insurance rate increase of 1.74% for the year 2020 and the two high - deductible plans available to employees. Council commented on the ratio percentages paid by City and by the employee. MOTION: made by Bottema, seconded by Dejewski to approve the 2020 benefits summary as presented and authorize staff to complete necessary documents for implementation. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) City Administrator Martens expressed thanks for work Administrative Services Director Beise has completed in the review and cost analysis of the annual benefits. Council inquired if benefits and coverage remained the same as the prior year. c. Appraisal Services — Town Center Transportation Improvements City Administrator Martens outlined the potential for a parkway in the future Town Center relating to transportation services in Corcoran. Staff and Council discussed quotation and approval processes. MOTION: made by Dejewski, seconded by Bottema to authorize the Mayor and City Administrator to obtain appraisal services. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) 11. Staff Reports a. Active Corcoran Planning Applications; report received. b. Financial Performance Report; report received. 12.2019 Council Schedule City Administrator Martens reviewed upcoming Council meetings and stated he will be absent from the November 14, 2019 Council meeting. 13. Adjournment MOTION: made by Bottema, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema and Dejewski (Motion carried 3:0) Meeting adjourned at 7:59 pm. Mic Ile Friedrich — Deputy Clerk 3