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2019-11-14 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda November 14, 2019 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum 6.Presentations/Recognitions a.Mike Ostaffe – Osseo Area Schools* 7.Consent Agenda a.Draft Minutes of October 24, 2019 Council Meeting* b.Financial Claims* c.Letters of Engagement-Audit Preparation Services and Annual Financial Audit* d.Job Description Update – Public Works Maintenance Worker* e.Liability Coverage - Waiver* f.Polling Place Designation* g.Pay Request #1 – Stieg Road Realignment* 8.Planning Business 9.Unfinished Business 10.New Business a.Code Enforcement for Westside Tire at 19925 75th Avenue North, 19950 75th Avenue North* b.Public Hearing – Certifying Delinquent Fees to Hennepin County* c.Liquor License Violation – Corcoran Bottle Shop* d.Detective and Canine Update* e.Low Cost Paving Options* 11.Staff Reports a.Water Supply Planning Update* 12.2019 Council Schedule* 13.Adjournment The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. MISSION STATEMENT The City of Corcoran will become a vibrant community focused around a thriving Town Center while preserving its natural character and agricultural roots. In order to achieve this vision, the City will seek to work with partners to accomplish the following outcomes: A variety of housing options for all ages and stages of life existing in cohesion with the natural environment. A well connected parks and trails system with options for year-round recreation and opportunities for residents to connect with nature. A safe and clean community where residents can be proud to live, work, and play. A variety of high quality schools are available to residents and work in cohesion with the City’s vision. A variety of commercial and industrial businesses exist to provide for most services and jobs for the community. VISION STATEMENT The following values are fundamental to the City of Corcoran’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. A D O P T E D M A R C H 8 , 2 0 1 8 VALUES STATEMENT A D O P T E D J A N U A R Y 2 4 , 2 0 1 9 ACTION STEPS The City of Corcoran has identified the following action steps for 2019: Develop a master plan, finance plan, and select amenities for City Park. Develop a needs assessment, action plan, and finance plan for fire service. Complete the update to the southeast district and town center plan; complete a stormwater management plan for the town center. Decide on request for contribution to the Dayton Parkway Interchange project. Develop a low cost option to pave gravel roads; establish criteria to select roads for paving; push legislative priorities which includes street funding options. Identify all existing easements/right-of-way the City has obtained for trails, etc. Complete a feasibility study for trails along selected County Roads. Identify preferred snowmobile routes. Evaluate staffing and space needs for public safety. Evaluate the need for a City Planner. Complete studies needed for water system options. Investigate options to reduce the use of salt/chloride; apply for funding to complete an additional sub watershed assessment. Provide an update on the existing crime/drug action plan; create a new plan for next steps. Execute code enforcement plan. Consider updates to the Open Space and Preservation ordinance and other ordinances to establish incentives for protecting/preserving the natural environment through development. Review compost site options. STAFF REPORT Agenda Item 4. Council Meeting: November 14, 2019 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the November 14th Council meeting are as follows: • Planning Commission: Jeff Dickman • Parks and Trails Commission: Judy Strehler Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A 8200 County Road 116, Corcoran, MN 55340 763 - 420 -2288 www.ci.corcoran.mn.us Date: p O en Foru : Yes r No / lfyo a e no my on an agenda item, you will speak at Open Forum Name of Speaker: C (PLEASE PRINT CL EARL V) Related to Agenda Item: Yes or No Agenda Item Number: - g g PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • Indicate if representing a group. • Limit remarks to 5 minutes. Representing: Address: �C('z -z� 1 �'TC� Telephone (optional): Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. Comments: CITY OF CORCORAN PUBLIC COMMENT CARD Meeting Rules of Conduct: 8200 County Road 116, Corcoran, MN 55340 763 -420 -2288 www.ci.corcoran.mn.us . Fill out and turn in white comment t card to a staff member. Date: pen Forumq or No .When called upon, approach odium Ify u are not g on an nda ite out will speak at Open Forum p pp p f , and state name and address. Name of Speaker. `�- �� (PLEASE PRINT CLEARLY) • Indicate if representing a group. Related to Agenda Item: Yes or No Agenda Item Number: • Limit remarks to 5 minutes. Representing: r, Address:) Lx\�i Telephone (optional): Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. n a V + ti Comments. ( x1r\ A0 4, -\- i? STAFF REPORT Agenda Item 6a. Council Meeting: November 14, 2019 Prepared By: Brad Martens Topic: Mike Ostaffe – Osseo Area Schools Action Required: None – Informational Summary: Osseo Area Schools Board Chair Mike Ostaffe has requested an opportunity to provide an update to the City Council. Financial/Budget: N/A Council Action: N/A Attachments: N/A 2019 Corcoran City Council Update Mike Ostaffe, ISD 279 School Board Chair 11/14/19 Tonight's Topics ►District Update ►Enrollment and Capacity Management District Update ►Currently enrolling 21,204 students ►Superintendent Cory McIntyre hired 7/1/19 ►District Strategy Update Underway ►District Facilities Review Underway –Curricular –Safety and Security –Sports Update cont’d ►Long Term Facilities Management –$241M 10-year plan –$122M in replacements and upgrades over four years •Major projects in Roofs, HVAC, Lighting, Bathrooms, etc –Moving to appropriate level of maintenance •$20M per year –Plan is fully funded Enrollment and Capacity Management ►Enrollment and Capacity Management Advisory Committee (ECMAC) –Reviewing school capacity, enrollment projections, and possible solutions –Will make observations and recommendations to the administration ►Currently focused on Elementary Solutions –High schools also at capacity ►Some schools closed to open enrollment Enrollment and Capacity Management ►Currently 58 students from Corcoran –39 in-district –19 open enrolled ►Northwest Corridor development –Land for future school –Huge growth potential Elementary 2019-2020 Source: https://www.district279.org/i-want-to/find-school-assignment-maps Middle School 2019-2020 Source: https://www.district279.org/i-want-to/find-school-assignment-maps High School 2019-2020 Source: https://www.district279.org/i-want-to/find-school-assignment-maps Development is coming Source: City of Maple Grove Development is coming Source: City of Maple Grove CITY OF CORCORAN City Council Meeting Minutes October 24, 2019 - 7:00 pm The Corcoran City Council met on October 24, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, and Councilor Dejewski. Excused were Councilor Keefe and Councilor Schultz Also present were City Administrator Martens, Administrative Services Director Beise, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted Planning Commissioner Vehrenkamp was present for Commissioner Jacobs. MOTION: made by Dejewski, seconded by Bottema to approve the agenda as presented. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Vehrenkamp and Parks and Trails Commissioner Nybo were present. The Commissioners were invited to speak on items related to their respective commissions. 5.Open Forum Mayor Thomas invited residents to speak. No residents came forward. 6.Presentations/Recognitions a.Hennepin County Sheriff David Hutchinson Hennepin County Sheriff David Hutchinson addressed the Council and presented an overview of services provided by the Hennepin County Sheriff’s office. Sheriff Hutchinson noted in 2019, the sheriff’s office provided detective investigative services for 9 cases, including one investigation by the west metro drug task force and two cases with the violent offender task force. Sheriff Hutchinson outlined the Survival Through Overdose Program, an opioid prevention program which began in 2019. Council stated appreciation for the current Hennepin County Sheriff’s office in working collaboratively with the Corcoran Police Department. Council inquired about a proposal to combine the Hennepin County Crime Lab and the Minneapolis Crime Lab. Sheriff Hutchinson commented on the benefits of separation between the two labs and does not support combining the two labs in the future. Sheriff Hutchinson noted Hennepin County Crime Lab is one of the top crime labs in the nation and is accredited both nationally and internationally. Council inquired about enforcement and entry level drug crimes and how the enforcement appears to be decreasing regarding those crimes. Council asked Sheriff Hutchinson what the enforcement perception is on entry level drug crimes and the impact within communities. Sheriff Hutchinson discussed the positive and negative aspects of enforcement regarding entry level drugs. Council thanked Sheriff Hutchinson for his time and the presentation. Agenda Item 7a. 2 7. Consent Agenda a. Draft Minutes of October 10, 2019 Council Meeting b. Financial Claims c. Resignation and Recruitment – Public Works Maintenance Operator d. Savoie Minor Subdivision e. Final Plat for Rolling Hills Acres MOTION: made by Dejewski, seconded by Bottema to approve the consent agenda as presented. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) 8. Planning Business No planning business was presented. 9. Unfinished Business a. City Hall Remodel Update City Administrator Martens presented the remodel update and reviewed the original budget and the refined project costs which were higher than anticipated with the relocation of load bearing walls and HVAC estimates accounting for a significant 40 percent of the total project cost. City Administrator Martens reviewed outcome options with the value-engineered option one, and the City Hall north option two, and the financial impacts of both options. City Administrator Martens presented a third option that extends the useful life of the current City Hall building through approximately 2025 with less costly improvements. City Administrator Martens stated the third option allows for workspace growth to meet the service needs of the City in 2025. City Administrator Martens reiterated downsizing from option one or option two to meet the initial budget from 2018, does not meet the goals of the space needs study. City Administrator Martens reviewed that increasing the budget to meet the goals of the space needs study creates a difficult finance plan, and upon review of the City’s future staff growth, the space would need another renovation in the late 2020’s. City Administrator Martens concluded the findings indicate that any amount of future remodeling to the current City Hall will not meet the long-term needs of the community, projected at approximately 900+ new homes by 2025. City Administrator Martens indicated in the short-term, the current building can function through the mid 2020’s if option three is approved to create office space in the community room. City Administrator Martens further indicated the projected future increase in tax base will likely result in sufficient resources to make a significant investment in a new City Hall building in the mid- 2020’s. City Administrator Martens reviewed the process and budget for option three which includes staff working with Wold and Kraus Anderson for design/build options in the community room. City Administrator Martens added option three would also incorporate a five-year financial draft plan with tax impacts regarding a future City Hall improvement or investment; and noted to Council that supporting option three does not mean a commitment to a significant investment in the mid 2020’s. City Administrator Martens indicated a City Hall campus planning effort should take place beginning in 2020-2021. Council summarized the options presented and the financial flexibility the third option presented, also noting the importance of community meetings at City Hall. Council asked if additional bids could be gathered through an RF P and made an inquiry of working with smaller contractors. Staff and Council discussed different aspects of option three and other financial aspects of options one and two as presented. Per 3 consensus, Council provided support for option three and directed staff to review design and cost analysis in further detail. 10. New Business a. Hennepin County Youth Sports Grant Application City Administrator Martens introduced a grant application drafted by Recreation Coordinator Christensen Buck for $10,000 in funding assistance for a new city lawn mower. MOTION: made by Bottema, seconded by Dejewski to direct staff to apply for grant funds. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) b. 2020 Benefits Summary Administrative Services Director Beise outlined the 2020 benefits summary, discussed the health insurance rate increase of 1.74% for the year 2020 and the two high-deductible plans available to employees. Council commented on the ratio percentages paid by City and by the employee. MOTION: made by Bottema, seconded by Dejewski to approve the 2020 benefits summary as presented and authorize staff to complete necessary documents for implementation. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) City Administrator Martens expressed thanks for work Administrative Services Director Beise has completed in the review and cost analysis of the annual benefits. Council inquired if benefits and coverage remained the same as the prior year. c. Appraisal Services – Town Center Transportation Improvements City Administrator Martens outlined the potential for a parkway in the future Town Center relating to transportation services in Corcoran. Staff and Council discussed quotation and approval processes. MOTION: made by Dejewski, seconded by Bottema to authorize the Mayor and City Administrator to obtain appraisal services. Voting Aye: Thomas, Bottema, and Dejewski (Motion carried 3:0) 11. Staff Reports a. Active Corcoran Planning Applications; report received. b. Financial Performance Report; report received. 12. 2019 Council Schedule City Administrator Martens reviewed upcoming Council meetings and stated he will be absent from the November 14, 2019 Council meeting. 13. Adjournment MOTION: made by Bottema, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema and Dejewski (Motion carried 3:0) Meeting adjourned at 7:59 pm. ________________________________ Michelle Friedrich – Deputy Clerk AgendaItem 7b. CouncilMeetingDate: 11/14/2019 FINANCIALCLAIMS PreparedBy: jrotz CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7b. Paid toAmountProject name 500-20474$178.14CARSON, CLELLAND & SCHREDER - ComLinkMidwest CUP19-011 500-20470$35.63CARSON, CLELLAND & SCHREDER - RollingHillsAcresPP19-004 500-20416$35.63CARSON, CLELLAND & SCHREDER - SunriseSolar - 17-007 Total 249.40 TotalFund #500 = 249.40 SeeattachedPayments Detail) ALLOTHER FINANCIAL CLAIMSAgendaItem:7b.$ 1,062,449.29$ 1,062,698.69TotalChecks Seeattached Check DetailRegister) TotalofAutoDeductions 154,007.89 TOTALEXPENDITURES FORAPPROVAL$ 1,216,706.58 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 10/22/2019Humanity.com$ 49.00PDShiftScheduling software fee 10/25/2019Delta - Minneapolis/St. Paul, MN$ 30.00PDTraining 10/25/2019ProfessionalLawEnforcement - St. Paul, MN$ 40.00PDTraining 10/27/2019Savor-McCormickPlace - Chicago, IL$ 23.00PDTraining 10/27/2019Hyatt RegencyChicago - Chicago, IL$ 9.81PDTraining 10/27/2019Elephant & Castle - Chicago, IL$ 24.07PDTraining 10/29/2019Savor-McCormickPlace - Chicago, IL$ 15.00PDTraining 10/29/2019Hyatt RegencyChicago - Chicago, IL$ 12.76PDTraining 10/30/2019Wildberry CaféIII - Chicago, IL$ 25.19PDTraining 10/30/2019Hyatt RegencyChicago - Chicago, IL$ 29.09PDTraining 11/1/2019Detectachem Inc. - TX$ 52.00PDSupplies 11/1/2019HyattRegency Chicago - Chicago, IL$ 1,520.20PDTraining 11/1/2019Whirlyball - MapleGrove, MN$ 120.97StaffAppreciation 11/1/2019Savor-McCormickPlace - Chicago, IL$ 15.75PDTraining 11/1/2019Wildberry CaféIII - Chicago, IL$ 19.17PDTraining 11/1/2019Delta - ChicagoMidway IL$ 30.00PDTraining 11/4/2019VRBO Fee $ 229.00PD Training 11/4/2019NolaLuxuryRentals - NewOrleans, LA$ 1,294.72PDTraining 11/7/2019U ofMN - Continuous Learning$ 295.00PWTraining 10/23/2019MNDEPTOFREVEN, MN Revpay$ 45.60Monthly fueltax 10/24/2019ADP WageGarnishment$ 542.68Garnishment 10/24/2019PayrollTaxes$ 16,161.12payroll taxes 10/24/2019Net Payroll PP22$ 46,805.70NetpayrollPP22 10/28/2019PERA$ 13,944.96Pensionplan 10/29/2019State of MN - MSRS$ 2,058.22State ofMNhealthcare savingsplan 10/29/2019StateofMN - Roth$ 2,101.73Deferred compensation paymenttoStateofMN 10/29/2019Optum - HSA$ 3,099.87Health savings account 11/4/2019MN DEPTOFREVEN, MN Revpay$ 59.28Monthly fueltax 11/5/2019ACH FILEFEE$ 15.00Automatic sewer/waterpaymentACHfee 11/6/2019Outgoing WireFee$ 20.00wirefeeforbondinterestpayment 11/6/2019OutgoingWire - NorthlandSecuritiesInterestPayment$ 3,510.00Bond interest payment 11/7/2019Payroll Taxes$ 16,095.19payroll taxes 11/7/2019NetPayrollPP23$ 44,658.49NetpayrollPP23 11/7/2019ADPWageGarnishment$ 542.68Garnishment 11/7/2019REVTRAK SV9T, 8003235953$ 512.64CreditCardFees for October Total H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2019ClaimsWorkbook.xls 11/07/193:01PMCITYOFCORCORAN Page 1 Check Detail Register© November2019 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACTIVE911, INC. E100-42100-323 RadioUnits$130.009454112 MonthRenewal Total ACTIVE911, INC. 130.00 Unpaid ADP, LLC E100-41941-300 ProfessionalSrvs (GENERAL)$252.50544855014WORKFORCE NOW PAYROLLSOLUTIONS BUNDLE Total ADP, LLC 252.50 Unpaid BEAUDRY OILCOMPANY E100-43100-212 MotorFuels$1,671.891459022DIESEL E100-42100-212 MotorFuels$1,262.281464941SQUAD FUEL E100-43100-212 MotorFuels$54.431464941GASOLINE E100-41920-210 Operating Supplies (GENERAL)$25.711464941GASOLINE Total BEAUDRYOIL COMPANY 3,014.31 Unpaid BOYER TRUCKS E100-43100-223 Building RepairSupplies$754.0869411RPARTS E100-43100-220 Repair/MaintSupply (GENERAL)$199.5470047RPARTS Total BOYERTRUCKS 953.62 Unpaid C.S.MCCROSSAN E425-43100-530 ImprovementsOtherThanBldgs$552,761.77PAY 1StiegRoadRealignment 63% Complete Total C.S.MCCROSSAN 552,761.77 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 ProfessionalSrvs (GENERAL)$2,528.78103119CIVIL - LEGAL E425-43100-530 Improvements OtherThanBldgs$71.25103119BELLWETHER - STIEGROAD D/UEASEMENTS G500-20474 ComLink Midwest CUP19-011$178.14103119COMLINK G500-20470 Rolling HillsAcres PP19-004$35.63103119ROLLING HILLS ACRES - SKIES LIMITTRAIL EASEMENT G500-20416 SunriseSolar - 17-007$35.63103119SUNRISE SOLAR APPLICATION E100-41600-300 Professional Srvs (GENERAL)$118.76103119WHITE TAIL TRAIL EASEMENT - LENNAR E100-42100-304 LegalFees$2,378.08103119CRIMINAL E205-42100-304 LegalFees($227.50)103119VEHICLE FORFEITURE Total CARSON, CLELLAND & SCHREDER 5,118.77 Unpaid CENTERPOINT ENERGY HOUSTON E100-43100-380 Utility & Services (GENERAL)$263.559884559-7 10-NATURAL GAS-9100 Total CENTERPOINT ENERGY HOUSTON 263.55 Unpaid CENTRAL HYDRAULICS INC E100-43100-220 Repair/MaintSupply (GENERAL)$221.780062074SUPPLIES Total CENTRALHYDRAULICS INC 221.78 Unpaid CENTURY LINK E100-45200-321 Telephone$64.90102819LAND LINE 763-420-4061 E100-43100-321 Telephone$260.31110419LAND LINE/FIREMONITORING-9100 - 763-498-7515 11/07/193:01PMCITYOFCORCORAN Page 2 Check Detail Register© November2019 Check AmtInvoiceComment Total CENTURY LINK 325.21 Unpaid CINTAS - 470 E100-43100-417 Uniforms($210.79)27917UNIFORMS E100-43100-417 Uniforms$63.194033131120UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.594033131127CITY HALL E100-42100-223 BuildingRepairSupplies$64.334033131166FLOOR MATS - POLICE E100-43100-210 Operating Supplies (GENERAL)$49.944033131177PUBLIC WORKS E100-41941-210 Operating Supplies (GENERAL)$82.474033131212CITY HALL - RUGS E100-43100-417 Uniforms$117.064033131238UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$93.614033776401TOWELS E100-41941-210 Operating Supplies (GENERAL)$82.474033776490CITY HALL - RUGS E100-43100-417 Uniforms$63.194033776509UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.594033776511CITY HALL E100-42100-223 BuildingRepairSupplies$64.334033776524FLOOR MATS - POLICE E100-43100-210 Operating Supplies (GENERAL)$94.614033776538PUBLIC WORKS E100-43100-417 Uniforms$94.574033776594UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.474034301651CITY HALL - RUGS E100-43100-417 Uniforms$63.194034301686UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.594034301706CITY HALL E100-42100-223 BuildingRepairSupplies$64.334034301708FLOOR MATS - POLICE E100-43100-210 Operating Supplies (GENERAL)$49.944034301766PUBLIC WORKS E100-43100-417 Uniforms$94.574034301835UNIFORMS Total CINTAS - 470 1,261.25 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$109.8189743339LANDLINE E100-42100-321 Telephone$109.8189743339LANDLINE E100-43100-321 Telephone$109.8189743339LANDLINE Total COMCAST- 902943336 329.43 Unpaid COMPUTERINTEGRATIONTECH E416-41951-580 Other Equipment$6,100.00115798FORTIGATE 100E HARDWARE PLUS 3YR24X7CARE E100-41951-300 ProfessionalSrvs (GENERAL)$595.00284133IT MANAGEDSERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$3,400.00284398IT MANAGEDSERVICE - MTH Total COMPUTER INTEGRATIONTECH 10,095.00 Unpaid CORE & MAIN E601-49400-210 Operating Supplies (GENERAL)$46.98L374238Water - Supplies E601-49400-210 Operating Supplies (GENERAL)($18.18)L378123Water - Supplies Total CORE & MAIN 28.80 Unpaid DELTA DENTAL E100-41400-131 Employer PaidHealth$132.057793953DENTAL INSURANCE E100-42100-131 Employer PaidHealth$92.107793953DENTAL INSURANCE E100-42102-131 Employer PaidHealth$0.007793953DENTAL INSURANCE E100-43100-131 Employer PaidHealth$187.407793953DENTAL INSURANCE G100-20205 Reimbursements$63.007793953DENTAL INSURANCE 11/07/193:01PMCITYOFCORCORAN Page 3 Check Detail Register© November2019 Check AmtInvoiceComment Total DELTADENTAL 474.55 Unpaid ECMPUBLISHERS INC E100-41941-210 Operating Supplies (GENERAL)$100.28734504Delinquent Fees-PH Total ECMPUBLISHERS INC 100.28 Unpaid ELECTRIC PUMP E602-49450-380 Utility & Services (GENERAL)$400.000066694-INREPAIRS & MAINTENANCE Total ELECTRIC PUMP 400.00 Unpaid EMPLOYEE RELATIONS E100-42100-300 ProfessionalSrvs (GENERAL)$47.2086381BACKGROUND CHECK Total EMPLOYEERELATIONS 47.20 Unpaid FETTER, CHAD R602-49450-37210 SewerResidential$9.48REFUNDWATER/SEWERBILLOVERPAYMENT Total FETTER, CHAD 9.48 Unpaid GOPERMITSLLC R100-42400-32210 Bldg/PlanReviewFees$61.002019-0023322408 SUNSETLANE $61.00REFUND - JOB #10905334 Total GOPERMITSLLC 61.00 Unpaid GOTTSCHALK, MATT G100-21709 DependentCare FSAWithhold$578.13110619DEPENDENT CARE FSA E100-42100-208 Training andInstruction$100.25110619REIMBURSEMENTS Total GOTTSCHALK, MATT 678.38 Unpaid GOVOFFICELLC E100-41130-354 Web Site$850.002506WEBSITE HOSTING & SUPPORT Total GOVOFFICE LLC 850.00 Unpaid GRAINGER E100-45200-221 Maintenance Projects$447.799329734363SUPPLIES Total GRAINGER 447.79 Unpaid HANOVER, CITYOF E100-42200-300 ProfessionalSrvs (GENERAL)$16,326.582019-42019FIRE PROTECTION - 4TH QTR Total HANOVER, CITY OF 16,326.58 Unpaid HENNCOSHERIFF-MC131 E100-42100-323 RadioUnits$1,269.481000138890Radio Fees / MDC - (Inv. ) E100-43100-210 Operating Supplies (GENERAL)$220.571000138957Radio Fees - PublicWorks Total HENNCOSHERIFF-MC131 1,490.05 Unpaid HIGHLAND PRODUCTS GROUP, LLC E415-45200-262 Ravinia CommunityPark$1,095.00146056063RAVINIA WILDFLOWERPARK - 2BENCHES Total HIGHLANDPRODUCTS GROUP, LLC 1,095.00 Unpaid HOLIDAY STATION STORES 11/07/193:01PMCITYOFCORCORAN Page 4 Check Detail Register© November2019 Check AmtInvoiceComment E100-42100-220 Repair/Maint Supply (GENERAL)$55.00003401111900PRE PAIDCARWASH Total HOLIDAYSTATIONSTORES 55.00 Unpaid KOTHRADE SEWERWATEREXCAVATIN E100-41941-380 Utility & Services (GENERAL)$440.0024107CITY HALL SEPTICTANKPUMPING Total KOTHRADE SEWER WATEREXCAVATIN 440.00 Unpaid LANOEQUIPMENT E100-43100-220 Repair/Maint Supply (GENERAL)$69.9503-710701SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$247.8003-710836SUPPLIES Total LANO EQUIPMENT 317.75 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$50.00102819CELLPHONE E100-41300-210 Operating Supplies (GENERAL)$35.38102819MILEAGE Total MARTENS, BRAD 85.38 Unpaid MATTSON, KEVIN E100-43100-321 Telephone$50.00110119TELEPHONE REIMBURSEMENT E100-43100-210 Operating Supplies (GENERAL)$30.74110119MILEAGE Total MATTSON, KEVIN 80.74 Unpaid MEDINAPOLICE RESERVE E201-42100-210 Operating Supplies (GENERAL)$1,125.002019 RODEOMEDINA PDRESERVES ASSIST CPD2019HAMEL RODEO Total MEDINAPOLICE RESERVE 1,125.00 Unpaid METRO SALESINC E100-42100-200 OfficeSupplies (GENERAL)$222.13INV1448494CONTRACT E100-41941-200 OfficeSupplies (GENERAL)$1,782.90INV1448494CONTRACT Total METROSALES INC 2,005.03 Unpaid METROWESTINSPECTION SERVICES E100-42400-300 Professional Srvs (GENERAL)$25,014.592175FINALIZED INSPECTIONS Total METROWESTINSPECTIONSERVICES 25,014.59 Unpaid METROPOLITANCOUNCILENVIRO E602-49450-312 MCESSewageTreatment$2,165.110001102491MATERIALTREATMENT Total METROPOLITAN COUNCILENVIRO 2,165.11 Unpaid METROPOLITAN COUNCIL MCES E602-49450-310 OtherProfessional Services$329,660.10110619SAC ACTIVITY Total METROPOLITANCOUNCILMCES 329,660.10 Unpaid MILLER TRUCKINGANDLANDSCAPE E100-43100-225 Landscape/Ditch Materials$156.00135860LANDSCAPE/DITCHMATERIALS Total MILLER TRUCKING ANDLANDSCAPE 156.00 Unpaid MIMBACH FLEETSUPPLY INC 11/07/193:01PMCITYOFCORCORAN Page 5 Check Detail Register© November2019 Check AmtInvoiceComment E100-43100-210 Operating Supplies (GENERAL)$505.51159739SUPPLIES Total MIMBACHFLEETSUPPLY INC 505.51 Unpaid MINIBIFF, LLC E100-45200-210 Operating Supplies (GENERAL)$253.98A-108276PORTABLE TOILETS - PICNIC SHELTER E100-45200-210 Operating Supplies (GENERAL)$176.46A-108279PORTABLE TOILETS - WESTFIELD/SOCCER E100-45200-210 Operating Supplies (GENERAL)$77.52A-108281PORTABLETOILETS - LIONS FIELD E100-45200-210 Operating Supplies (GENERAL)$77.52A-108282PORTABLE TOILETS - MEISTER/SNYDER FIELDS Total MINIBIFF, LLC 585.48 Unpaid MOTLEY AUTOSERVICE E100-42100-220 Repair/MaintSupply (GENERAL)$625.002018 FORD ESHOPSUPPLIES - PAD & ROTOR KIT - 2018 FORD EXPLORER #566 Total MOTLEYAUTOSERVICE 625.00 Unpaid MSCIC E100-42100-208 Training andInstruction$1,125.002020-Corcoran2020 Training Conference Total MSCIC 1,125.00 Unpaid NAPAAUTO PARTS - CORCORAN E100-43100-220 Repair/MaintSupply (GENERAL)$8.59258310SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$61.55258503SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)($347.98)258533SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$32.78258534SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$18.68258548SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$95.06259153SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$13.16260299SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$3.59260389SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$2.19260439SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$38.98260547SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$14.59260692SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$8.59260758SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$42.86261485SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$76.49261487SUPPLIES Total NAPAAUTOPARTS - CORCORAN 69.13 Unpaid NORTHERN TOOL & EQUIPMENT E100-43100-210 Operating Supplies (GENERAL)$286.530193127995SUPPLIES Total NORTHERN TOOL & EQUIPMENT 286.53 Unpaid NUSS TRUCK & EQUIPMENT E100-43100-220 Repair/MaintSupply (GENERAL)$505.953207301PPARTS/LABOR Total NUSS TRUCK & EQUIPMENT 505.95 Unpaid OFFICE DEPOT E100-41941-200 OfficeSupplies (GENERAL)$50.49388453234001SUPPLIES E100-41941-200 OfficeSupplies (GENERAL)$80.55390421164001SUPPLIES E100-41941-200 OfficeSupplies (GENERAL)$11.99390421544001SUPPLIES 11/07/193:01PMCITYOFCORCORAN Page 6 Check Detail Register© November2019 Check AmtInvoiceComment Total OFFICEDEPOT 143.03 Unpaid OMANNBROTHERS PAVINGINC E100-43100-233 Asphalt Maint/Patching$41,066.6328374ASPHALT MIX Total OMANN BROTHERS PAVINGINC 41,066.63 Unpaid OMNISITE E602-49450-380 Utility & Services (GENERAL)$316.2768002LIFT STATIONWIRELESSSERVICE Total OMNI SITE 316.27 Unpaid OPG-3INC E100-41951-207 Computer Supplies$2,874.003638LICENSE/SUPPORT Total OPG-3INC 2,874.00 Unpaid OPTUM E100-41941-300 Professional Srvs (GENERAL)$155.759410517H.S.A. Maintenance Fees Total OPTUM 155.75 Unpaid PULTEHOMESOF MINNESOTA LLC E425-43100-530 Improvements OtherThanBldgs$15,000.00REFUNDESCROW REFUND CSAH-101 & 100TH AVETURN LANE IMPROVEMENTS Total PULTEHOMES OFMINNESOTA LLC 15,000.00 Unpaid RANDYS ENVIRONMENTAL SERVICES E100-41941-380 Utility & Services (GENERAL)$286.81102319CITY HALLGARBAGE 1-28035-1 E100-43232-300 Professional Srvs (GENERAL)$553.26102319MONTHLY RECYCLING 1-28035-1 E100-45200-380 Utility & Services (GENERAL)$255.23102319PARKS GARBAGE 1-103-9 E100-43100-380 Utility & Services (GENERAL)$202.64102319PUBLIC WORKS GARBAGE (9100) 1-211214-9 Total RANDYSENVIRONMENTAL SERVICES 1,297.94 Unpaid ROGERS, CITY OF E100-42200-300 Professional Srvs (GENERAL)$29,079.764TH QUARTEFIRE PROTECTION - 4THQUARTER Total ROGERS, CITYOF 29,079.76 Unpaid ROLFERICKSON ENTERPRISES INC E100-41550-300 ProfessionalSrvs (GENERAL)$5,053.75102819MONTHLY ASSESSING FEE E100-41550-300 ProfessionalSrvs (GENERAL)$15.93102819COUNTY DATAFEE E100-41550-210 Operating Supplies (GENERAL)$270.93102819HENNEPIN COUNTY COMMERCIAL DATAEXCHANGE Total ROLF ERICKSONENTERPRISES INC 5,340.61 Unpaid SECURED COMMUNICATIONS, LLC E100-41951-300 ProfessionalSrvs (GENERAL)$60.001236ENCRYPTION SERVICE Total SECUREDCOMMUNICATIONS, LLC 60.00 Unpaid SITEONE LANDSCAPE SUPPLY E100-45200-210 Operating Supplies (GENERAL)$12.6694766332-002SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$17.0395591408-001SUPPLIES Total SITEONE LANDSCAPE SUPPLY 29.69 11/07/193:01PMCITYOFCORCORAN Page 7 Check Detail Register© November2019 Check AmtInvoiceComment Unpaid SPRINT E100-43100-321 Telephone$363.22391283315-21CELLSERVICE Total SPRINT 363.22 Unpaid STMICHAELSPINALREHABCENTER E100-43100-210 Operating Supplies (GENERAL)$190.00KOTTKE/ MEIKOTTKE/ MEISTER Total STMICHAEL SPINALREHABCENTER 190.00 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-209 PoliceReserves$1,078.76I1395476POLICE RESERVE SUPPLIES Total STREICHER SPOLICE EQUIPMENT 1,078.76 Unpaid SUN LIFEFINANCIAL E100-41300-131 Employer PaidHealth$88.55237687-2019-1EMPLOYERPAID HEALTH E100-41400-131 Employer PaidHealth$174.33237687-2019-1EMPLOYERPAIDHEALTH E100-41920-131 Employer PaidHealth$72.20237687-2019-1EMPLOYER PAIDHEALTH E100-42100-131 Employer PaidHealth$1,024.62237687-2019-1EMPLOYER PAID HEALTH E100-43100-131 Employer PaidHealth$490.66237687-2019-1EMPLOYER PAIDHEALTH E100-42102-131 Employer PaidHealth$105.49237687-2019-1EMPLOYERPAIDHEALTH Total SUNLIFEFINANCIAL 1,955.85 Unpaid TEAMSTER LOCAL320 G100-21707 UnionDues$400.68NOV19UNIONDUES/TLDF Total TEAMSTERLOCAL 320 400.68 Unpaid TRANSUNION RISK & ALTERNATIVE E100-42100-300 ProfessionalSrvs (GENERAL)$50.003609221-1019SERVICE Total TRANSUNION RISK & ALTERNATIVE 50.00 Unpaid VERIZON WIRELESS E100-42100-323 RadioUnits$320.099840942725RADIO UNITS E100-42100-321 Telephone$458.769840942725CELLSERVICE E100-41951-210 Operating Supplies (GENERAL)$40.019840942725CELL SERVICE Total VERIZONWIRELESS 818.86 Unpaid WESTSIDE WHOLESALETIRE E100-42100-220 Repair/MaintSupply (GENERAL)$30.00847054SERVICE Total WESTSIDE WHOLESALETIRE 30.00 Unpaid XCEL ENERGY E100-43100-381 Street/Signal Lights$33.76655898425STREETLIGHTING 9525CAIN ROAD E100-43100-380 Utility & Services (GENERAL)$813.39658421611UTILITIES - 9100 E100-43100-381 Street/SignalLights$19.74659608815STREET LIGHTING9820 CR101 E100-43100-381 Street/SignalLights$23.81660130222STREET LIGHTING 9700CR19 Total XCELENERGY 890.70 Unpaid ZUTHER, SHAWNA E100-41400-210 Operating Supplies (GENERAL)$13.34110419MILEAGE 11/07/193:01PMCITYOFCORCORAN Page 8 Check Detail Register© November2019 Check AmtInvoiceComment Total ZUTHER, SHAWNA 13.34 10100 Farmers State Bank$1,062,698.69 FundSummary 10100 Farmers StateBank 100GENERALFUND$153,944.01 201 RESERVES DONATION FUND$1,125.00 205 DWIFORFEITURE FUND($227.50) 415PARK CAPITAL FUND$1,095.00 416CAPITAL-EQUIPMENT CERTS$6,100.00 425PULTEENCORE/BELLWETHERPROJEC$567,833.02 500ESCROWHOLDING FUND$249.40 601WATER$28.80 602 SEWER$332,550.96 1,062,698.69 CityofCorcoran ConsultantSummary 11/14/2019 NameInvoice DateAmountDue Carson, Clelland & Schreder10/31/19 5,118.77 Landform MetroWestInspection10/23/19 25,014.59 RolfEricksonEnterprises10/28/19 5,340.61 WenckAssociates Total$ 35,473.97 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2019ClaimsWorkbook.xls STAFF REPORT Agenda Item 7c. Council Meeting: November 14, 2019 Prepared By: Jessica Beise Topic: Letter of Engagement – Audit Preparation Services and Annual Financial Audit Action Required: Approval Summary: In 2019 the City began working with Abdo, Eick and Meyers to provide audit preparation and accounting assistance for the 2018 audit, as the City’s previous firm no longer provided those services. Staff was content with the services and recommends contracting with Abdo Eick and Meyers for audit preparation and accounting services. Abdo, Eick and Meyers provides audit services to the City. Staff has been happy with the auditing services that Abdo, Eick and Meyers provides and recommends contracting with them for the 2019 annual financial audit. Financial/Budget: Costs of the audit preparation services and auditing services are in the 20 20 budget. Council Action: Authorize the City Administrator and Mayor to execute the engagement letter as required. Attachments: 1. Audit Preparation Proposal 2. Letter of Engagement STAFF REPORT Agenda Item 7d. Council Meeting: November 14, 2019 Prepared By: Brad Martens Topic: Job Description Update – Public Works Maintenance Worker Action Required: Approval Summary: Staff is in the process of recruiting for the position of Public Works Maintenance Worker. Attached is an updated job description which amends the title from Maintenance Operator to Maintenance Worker and clarifies some of the desired qualifications for the position. Financial/Budget: N/A Council Action: Approve the updated Job Description as presented. Attachments: 1. Amended job description showing changes PW MAINTENANCE OPERATORPW MAINTENANCE WORKERPW MAINTENANCE OPERATOR ©City of Corcoran 2015 1 Department: Public Works Reports To: PW Superintendent Points: 228 Grade: 7 FLSA: Non-Exempt Bargaining Unit: NA Revision Date: June, 2015 Job Summary: The Public Works Maintenance Operator Worker provides maintenance of roads, drainage, wastewater and surface water collection, water distribution, equipment maintenance, parks and buildings. The Maintenance Operator Worker performs heavy equipment operation, operation of power tools and physical labor as needed. Scope of Impact: The PW Maintenance Operator Worker is responsible for providing public service and for preservation of public assets through timely attention to problems and careful operation, including attention to safety procedures. Essential Duties and Responsibilities: • Performs assigned work in an efficient and safe manner. o Follows all safety procedures according to industry best practices and state and federal regulations; follows all City and Department policies; o Strives to learn and gain proficiency in a broad variety of equipment operation; o Performs work in a manner that protects public and private assets; o Responds immediately to problems with sewer or water; identifies problems and, after taking action to mitigate further damage; confers with the Superintendent or Crew Leader on follow-up action; o Monitors weather conditions and is alert for possible early call-in to address snow, ice or flooding; o Suggests improved methods and practices for public works when experience and common sense dictates. • Operates appropriate equipment to clear brush, install culverts, mow grass, remove silt and other drainage obstructions, patch potholes, erect signs, repair frost boils, remove and replace concrete curbs and asphalt roadways and other duties relating to park and roadway maintenance. o Blacktop work will include sub cutting, removal, installation, compaction of asphalt, and seal coating; o Concrete work will include removal of concrete, forming, curb pouring, and finishing; City of Corcoran PW MAINTENANCE OPERATORPW MAINTENANCE WORKERPW MAINTENANCE OPERATOR ©City of Corcoran 2015 2 o Performs right-of-way maintenance to avoid obstruction of view, overhanging trees, clogged ditches and retention ponds; o Drives medium, heavy, and light trucks in order to deliver and pick up materials and supplies; o Operates snow removal equipment in a safe, responsible manner in order to provide a passable condition and maximum safety on public roads and property. • Performs maintenance of equipment and facilities. o Monitors hours on motorized equipment and ensures that manufacturer recommended services are performed; o Inspects equipment at the beginning and end of shifts to ensure safety and readiness of equipment; o Troubleshoots motorized equipment problems and reports observations based on seriousness; o Carries out maintenance of grounds and parking areas at city hall, parks and public works facilities; o Ensures that the public works facility is organized and safe; o Assists with the seasonal opening and closing of park facilities and the maintenance of grounds and active play areas; applies chemicals on park property. • Performs work necessary to maintain the water and sanitary sewer system. o Installs water meters, flushes hydrants; o Shuts off water to properties in emergencies or as directed; o Inspects to ensure that sump pumps are not discharged into the sanitary sewer system; o Assists with lift station maintenance, etc. • Carries out mitigation services for nuisance properties or noxious weeds and reports time and materials used. • Responds to emergencies and natural disasters with equipment. o Works to restore the transportation network so that emergency vehicles can pass; o Assists with support to other communities with joint powers agreements in the event of a natural disaster. • Performs other duties and activities as assigned. Minimum Qualifications: The job requires a high school diploma and two or more years of experience in the operation power tools, trucks and heavy equipment, or equivalent. A Class B CDL is required. At the directive of the Superintendent, to address Department needs, a Class A CDL license with air brakes endorsement must be obtained within six months. A DOT Physical Health Card is required. At the directive of the PW MAINTENANCE OPERATORPW MAINTENANCE WORKERPW MAINTENANCE OPERATOR ©City of Corcoran 2015 3 Superintendent to obtain licenses necessary to operate the water and sanitary sewer system. Additional training post-hire may be required. Ability to respond to emergency calls within 30 minutes. Desired Qualifications: Additional desired qualifications include experience in a municipal or government setting, experience operating heavy equipment, experience with buildings and grounds maintenance, and road maintenance. Coursework or certifications in civil engineering inspections are preferred. Water and wastewater operation, construction inspection and mechanic training and are preferred. Knowledge, Skills and Abilities Required for Successful Job Performance: • Knowledge of equipment used by the department; ability to analyze and resolve problems; mechanical ability and knowledge of equipment troubleshooting and maintenance procedures; • Knowledge of civil engineering principals and road construction procedures; ability to read engineering drawings and to use specialized equipment to read elevations and locate boundaries and right-of-ways; • Knowledge of materials, methods, & operations used in street, building, parks & ground maintenance; • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Ability to perform in a professional and courteous manner to requests from other staff members; ability to maintain a positive attitude toward work, the public, and coworkers; ability to be public service oriented with tactful and effective conflict resolution skills; • The ability to work independently; • Knowledge of traffic laws, ordinances, and regulations involved in equipment operation; • Knowledge of water distribution and wastewater collection; ability to read control panels, meters and gauges, to be able to detect when problems are occurring, and respond appropriately; • Knowledge of the occupational hazards and safety precautions necessary to perform manual and maintenance work; • Knowledge of the location of City streets, easements and alleys; knowledge of plow routes; • Knowledge of erosion control and conservation management practices; • Ability to have a creative, inquiring and innovative manner willing to explore new approaches, implement new methods, and be receptive to suggestions of others; • Ability to operate a telephone or radio to communicate effectively with City staff; • Ability to follow oral and written instructions; • Will have a high degree of integrity and a high sense of personal and professional ethics. Physical and Mental Requirements: Physical effort ranges from light to heavy, with lifting, pushing, pulling or carrying up to 60 pounds intermittently. Heavier work may require use of a helper or power equipment. Lifting over 60 pounds PW MAINTENANCE OPERATORPW MAINTENANCE WORKERPW MAINTENANCE OPERATOR ©City of Corcoran 2015 4 without assistance is discouraged and should be a last resort. Plowing snow may require high attention to the road and environment to avoid accidents. Working Conditions: Work is mainly outdoors or in a vehicle. Work includes driving within the City of Corcoran to perform maintenance activities. There is exposure to weather conditions and dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. There is exposure to traffic, slippery footing and working close to moving equipment. Work may include extended or irregular hours. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. PW MAINTENANCE OPERATORPW MAINTENANCE WORKERPW MAINTENANCE OPERATOR ©City of Corcoran 2015 5 Employee Signature and Date: ______________________________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ______________________________________________________________________________________________ STAFF REPORT Agenda Item 7e. Council Meeting: November 14, 2019 Prepared By: Jessica Beise Topic: Liability Coverage – Waiver Action Required: Approval Summary: The City is a member of the Minnesota League of Cities Insurance Trust and must decide whether to waive the statutory tort requirements. By not waiving the limits, an individual would not be able to recover more than $500,000 on claims which tort limits apply. Waiving the limits would require extending the limits of liability coverage obtained, and the City could pay more than $500,000 on claims which tort limits apply. In the past several years the City’s policy decision has been to not waive the statutory tort limits. The City Council may choose to review the policy to waive tort lim its. Financial/Budget: Additional liability coverage would need to be purchased if the City were to waive coverage. Council Action: Elect to not waive the monetary limits on municipal tort liability established by Minn. Stat. 466.04 and authorize the Mayor to sign the liability coverage waiver form. Attachments: 1. Liability Coverage – Waiver Form STAFF REPORT Agenda Item 7f. Council Meeting: November 14, 2019 Prepared By: Jessica Beise Topic: Polling Place Designation Action Required: Approval Summary: Minnesota State Statute 204B.16 Subdivision 1 was amended requiring that by December 31 of each year or 90 prior to and election, the governing body of each municipality designate by ordinance or resolution a polling place for each election precinct for the following calendar year. Due to the Presidential Nominating Primary election, polling locations must be designated by December 4, 2019. Financial/Budget: N/A Council Action: Adopt Resolution 2019-77 Designating Poling Place Locations for 2020 Elections. Attachments: 1. Resolution 2019-77 Designating Poling Place Locations for 2020 Elections City of Corcoran November 14, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-77 Page 1 of 1 Motion By: Seconded By: A RESOLUTION DESIGNATING POLLING PLACE LOCATIONS FOR 2020 ELECTIONS WHEREAS, Minnesota Statute Section 204B.16, subd. 1 requires the governing body of each municipality to designate by resolution a polling place by December 31 each year and no less than 90 days before an election; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Corcoran, that the following polling places are located in Corcoran and designated for each election precinct in 2020: • Precinct 1 – St. Thomas the Apostle Church – 20000 County Road 10, Corcoran, MN 55340 • Precinct 2 – Hope Community Church – 19951 Oswald Farm Road, Corcoran, MN 55374 • Precinct 3 – Corcoran City Hall – 8200 County Road 116, Corcoran, MN 55340 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 14th day of November 2019. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise –Administrative Services Director Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - Item 7g. To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: November 6th, 2019 Subject: Pay Request #1 – Stieg Road Realignment Council Action Requested • Approve Pay Request #1 to C.S. McCrossan Construction Inc. in the amount of $ 552,761.77. Project Summary • Contract Amount - $919,210.80 • Change Orders to Date - None • Projected Total - $919,210.80 Financing Financing is provided by developers through an escrow. Project Update This amount brings the total approved to date to 63% of the total project value before withholding the 5% retainage amount of $ 29,092.73. Next Steps Paving will occur in November and project remains on schedule. Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - Item 7g. To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: November 6th, 2019 Subject: Pay Request #1 – Stieg Road Realignment Council Action Requested • Approve Pay Request #1 to C.S. McCrossan Construction Inc. in the amount of $ 552,761.77. Project Summary • Contract Amount - $919,210.80 • Change Orders to Date - None • Projected Total - $919,210.80 Financing Financing is provided by developers through an escrow. Project Update This amount brings the total approved to date to 63% of the total project value before withholding the 5% retainage amount of $ 29,092.73. Next Steps Paving will occur in November and project remains on schedule. �l h CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: Open Forum: Yes or No if.ou �i not s Baking on an agenda item, you will speak at O/ae» Forum Name of Speaker: t,,. (PLEASE PRINT CLEARL V) Related to Agenda Item: Yes or No Agenda Item Number: Representing: Address: / CiZzn �jiH- G��/_'�/i �_.,j"� Telephone (optional): Comments: PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • Indicate if representing a group. • Limit remarks to 5 minutes. Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. r. im CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: 141'j Open Forum: Yes orb If you are not speaking on an agenda item, you will speak at Open Forum Name of Speaker: O ,vry e e- C-- (PLEASE PRINT CL EARL Y) Related to Agenda Item: Yes or No Agenda Item Number: Representing: PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • Indicate if representing a group. • Limit remarks to 5 minutes. Address: 94 /s Telephone (optional): Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. Comments: {j r - - -4 PUBLIC COMMENT CARD- -.. C IT Y O F CORCORAN Meetin Rules of Conduct: 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us . Fill out and turn in white comment Date: Open Forum: Yes or No card to a staff member. p • When called upon, approach odium - if are not speaking on a« agenda item, you will speak at Open Forum p pp p Name of Speaker: and state name and address. (PL A SYTRIN T CL EARL K) • Indicate if representing a group. Related to Agenda Ite es or N Agenda Item Number: • Limit remarks to S minutes. Representing: L Address: w�\are C-�(�4 Telephone (optional): Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. Comment �-t' L s. l 5 � U`- 1 � r �l /_ qr)rr' er_kk::4 r c.4 r'A bk-., Isf 66, dv C) n t CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: / Open Forum: Yes or No If you ar �7 - n en p da item, you will speak at Open Forum Name of Speaker: 6 � (PL SE P IN CL EA R Y) / Related to Agenda Item. Qes or No Agenda Item Number. PUBLIC COMMENT CARD FMeeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • Indicate if representing a group. • Limit remarks to S minutes. Representing: Address. (o Telephone (optional): p ) . Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. Comments: CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. Date:" O en Forum: Yes o('N J---� p `�.-�-� • When called r podium Ifyou are not s Baking on an a en item, you will s m upon, at Open Forum p on a pp OpCh pod m da Name of Speaker: /�., ��`��'t... _ and state name and address. (PL EASE PRINT CL EARLY) • Indicate if representing a group Related to Agenda Item, Yes or No Agenda Item Number: • Limit remarks to 5 minutes. Representing: �i p g• Telephone nal .�, Address. �� � o (pt�o ) � 2�) � (OVC 0-Y Please note your public co mment card will become part of the permanent record. Please approach the podium to speak when called upon. Comments --at Al(I.-I VV IT Or CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: / / Open Forum: es or No If you, are not s � �g on an a er,7dq - item, you will speak at Open Forum Name of Speaker. C t% (PLEASE PRINT CL EARL Y) Related to Agenda Item:,, Yes . r No Agenda Item Number: C o Representing: Address: *J-6 PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • Indicate if representing a group. • Limit remarks to 5 minutes. Telephone (optional): Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. r Comments: l- '3 t-' 's (/Z-- • v S-� l -�; T�1- l C Lam_ 7ff- i Z 14-- . P� 61 L)A j D , C (>" ��00 J CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: 11 % �% P Open Forum Yes r No �� p If you are no Ing on an agenda item, you will speak at Open Forum Name of Speaker: � eto R p �l�% (PLEASE PRINT CLFARL V) Related to Agenda Item: Yes or No Agenda Item Number: Representing: 4(t5IT& C- iQE Address: Ze47,19 1p6e7*. /VA% PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • indicate if representing a group. • Limit remarks to 5 minutes. Telephone (optional): Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. PP 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Dater Open Forum: Yes or No If �ou 670t speaking on n agenda item, you will speak at Open Forum Name of Speaker: V1410? p (PLEASE PRINT CLFARL V) Related to Agenda Item: Yes Agenda Item Number: a 0'� Representing: PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • Indicate if representing a group. • Limit remarks to 5 minutes. Address: ->i � � (42 Telephone (optional K.Z2-4 Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. Comments: f -A AL Age JL CITY OF CORCORAN a 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: Open Forum: Yes or No lfyou ar t speaking on air agenda item, you will speak at Open Forum Name ofSpeaker: j r �t (PLEASE PRINT CZEARL V) Related to Agenda Item: Yes or No Agenda Item Number: Representing: Address: PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • Indicate if representing a group. • Limit remarks to 5 minutes. Telephone (optional): Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. Comments: ( () -T' bi a'oll Noma CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: /J Open Forum: Yes or.No ieaking on an a enda item ou ll speak- at Open Forum p e. Name of S eak r (PLEASE PijN T CLEARL V) Related to Agenda Item: 6 No Agenda Item Number: Representing: PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • Indicate if representing a group. • Limit remarks to 5 minutes. Address: Telephone (optional): Please note your public comment card will become part of the permanent record. Please approach the podiurn to speak when called upon. Comments: 111C i r <: ►�idn'i VA AMEL .mac CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment Date: Open Forum: Yes or No card to a staff member. 7 /fyou are not ,s ing ors an agenda item, you Will speak at Open Forum • When called upon, approach podium Name of Speaker: and state name and address. (PL EASE PRINT CLEARLY) It�1� . Indicate if representing a group. Related to Agenda Item: i Yes or No Agenda Item Number: ,1- v • Limit remarks to 5 minutes. Representing-, Address: r Telephone (optional): Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. Comments: '�� 3 a� C6 Q l � 1 U s- U (Z U cn 0 U LL 3 a� C6 Q No a ff I Mdlm 3 v L 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 www.landform.net Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. Agenda Item: 10a. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: November 7, 2019 for the November 14, 2019 City Council Meeting RE: Code Enforcement for Westside Tire at 19925 75th Avenue North, 19950 75th Avenue North and 19905 75th Avenue North REVIEW DEADLINE: N/A 1.Description of Request The applicants have requested that the City Zoning Ordinance be amended to allow gravel parking lots and outside storage as a principal use in the I-1 (Light Industrial) district to allow continued operation at 19950 75th Avenue across from Westside Tire. They also request that they be allowed outside storage in the rear yard at 19925 75th Avenue North (Westside Tire). The letter does not address the code violations at 19905 75th Avenue (Corcoran Bottle Shop). 2.Background Westside Tire and Corcoran Bottle Shop are both zoned C-1 (Neighborhood Commercial). The parcel at 19950 75th Avenue is zoned I-1 (Light Industrial). On April 14, 1988, the City Council approved a CUP and site plan to construct the 8,000 sq. ft. principal structure with no outside storage (Resolution 1988-28). On January 11, 1990, the City Council approved a site plan and variance to allow a 12,600 sq. ft. warehouse addition. The variance was approved to allow more than 25% lot coverage (Resolution 1990-3). On October 8, 1992, the City Council approved a site plan and variance to allow a 1,000 sq. ft. office addition. The variance was approved to allow more than 25% lot coverage (Resolution 1992-133). The City history of code enforcement proceedings is as follows: •July 1, 2003 – the Code enforcement officer met with business owner to discuss outside storage and the unapproved property use violations and discuss possible solutions. •October 30, 2003 – the City administrator, planner and code enforcement official met with the business owner to go over remaining violations and develop a plan to remedy. Noted that some progress had been made since the July meeting. •November 17, 2003 – letter sent from City planner to business owner outlining violations and elaborating on potential solutions. •April 15, 2004 – follow-up letter sent from City administrator acknowledging some clean-up had taken place and the violations still to be addressed. Westside Tire – Code Enforcement 2 November 14, 2019 • May 27, 2004 – Matter sent to Council for discussion of a potential CUP amendment or IUP to allow parking and outside storage and waive blacktop requirements. Council directed staff to work with the applicant to prepare an IUP or CUP amendment for public hearing at the planning commission. At that meeting, the Council indicated some support for an interim use permit to allow screen storage on the south lot until sewer and water is provided. The landowner never followed up with a formal application. • June 16, 2004 – letter sent from City administrator to business owner detailing the necessary applications for submittal to begin the process directed by Council. • May 28, 2019 – City administrator and mayor met with business owner to notify of the impending code enforcement inspection. • July 24, 2019 – code enforcement inspection takes place and photos are taken of violations. • August 5, 2019 – letter explaining violations and possible solutions sent to business owner with a requested response by August 19. • August 15, 2019 – extension granted to September 30 for business owner response. o To correct the violations at 19925 75th Avenue, staff suggested the outside storage be eliminated to bring the site into compliance with the 1988 approvals or the applicant propose a building addition for indoor storage of these materials. o To correct the parking violations at 19905 75th Avenue, staff suggested the applicant apply for an IUP for a joint parking facility. o To correct the parking and storage violations on 19950 75th Avenue, staff recommended removal of all materials. Alternatively, they could ask the Council to consider outside storage as a principal use. • September 30, 2019 – landowner submitted a letter asking the City to initiate a code amendment to allow him to continue to operate as he is currently operating at 19950 75th Avenue and a code amendment to allow outside storage at 19925 75th Avenue. It appears that the applicant is requesting that the City (rather than the landowner) initiate these changes. • The mayor met again with the landowner the week of October 14, 2019 and the week of November 4, 2019to try resolve the code violations and develop a plan of action. Figure 1 – 19925 75th Avenue Hennepin County Aerial Figure 2 - 19950 75th Avenue Westside Tire – Code Enforcement 3 November 14, 2019 3. Analysis When the project was approved in 1988, outside storage was not permitted except in limited areas when screened. The regulations have not changed substantially since that time. Staff is not aware of any time since 1988 when outside storage was allowed as a permitted principal use in any zoning district. Outside storage is not permitted as a principal use in any of the current zoning districts and in areas where it is allowed as an accessory use, it must be on a blacktop area and screened. As noted in the background section, staff has tried to work with the landowner to resolve the violations, including a number of meetings with the landowner. The September 30th request by the applicant seems to be: a. To allow them to increase the outside storage at 19925 75th Avenue with screened outside storage in the rear yard, b. To be allowed to continue to share parking with 19905 75th Avenue without the IUP for joint parking required by the City Code and c. An ordinance amendment to allow gravel parking and outside storage as a permitted use in the I-1 district. It is not clear from the letter if they are proposing that the gravel parking lot and storage would be screened in whole or in part. It is staff’s understanding that Westside Tire has two businesses: 1. retail sales and service and 2. wholesale/warehouse. Automobile Retail (tires, batteries, etc. No body work or repair) is a conditional use in the C-1 district. The existing business would be considered a legal non-confirming use if it complied with the 1988 approval for a “retail/shop and warehouse building with no outside storage”. It would be legal, non-conforming because auto repair and warehousing is no longer an allowed use in the C-1 district, although both are allowed in the I-1 district. Additionally, outside storage is allowed in the I-1 district if it is accessory to an allowed use and: a. Storage area is blacktop or concrete surfaced unless specifically approved by the City Council. b. The storage area does not take up parking space or loading space as required for conformity to this Chapter. c. The storage area is screened from public streets and surrounding properties. Rezoning the property at 19925 75th Avenue to I-1 would allow the applicant to request screened outside storage in the rear yard, subject to those standards. As part of the rezoning request, the applicant would also need to submit a Comprehensive Plan Amendment and site plan/conditional use permit amendment. Since the property to west is guided I-1, this would simply move the boundary between the industrial and commercial district east. The applicant requested to be allowed outside storage in the C-1 district. • Staff would not recommend outside storage in the C-1 district as it would apply to all properties in that district and it is not appropriate in that district, where the purpose statement includes this sentence “Businesses requiring exterior storage for processing retail sales or wholesale activities are not permitted in this district.” • Staff would support screened outside storage at 19925 75th Avenue if it were rezoned to I-1. Westside Tire – Code Enforcement 4 November 14, 2019 If the outside storage was permitted in the rear yard at 19925 75th Avenue, the trailers that are parked in front of the overhead doors for storage could be removed and the front yard would be cleared of illegal storage, which would make the 27 stalls originally approved for this business available for business use once again. With the addition of an Interim Use Permit to allow joint parking on the liquor store site, it is unclear why the parcel at 19950 75th Avenue would need to be used for either parking or storage. Parking as a principal use is only allowed in the Downto wn Mixed Use district where a public parking ramp could be allowed. Parking lots or ramps generally are only allowed in cities when there is a demonstrated need for public parking rather that a lot simply to serve a single business. When parking is allowed a principal use it is treated like a principal use that has to meet standards with paved, striped, curbed lots and landscaping to make it appear as part of a healthy business district. The Code does not allow parking a principal use in the I-1 district, but if the Council wished to change the ordinance, staff recommends that such parking lots be paved and landscaped like any new accessory parking lot in the I-1 district. The City Council initiated a significant code enforcement effort earlier this year. The site has a number of violations that could be corrected by the applicant to bring the site into compliance or the Council could change the ordinance to allow this type of use. • Does the Council want to allow the continuation of the existing code violations in the downtown area? • Does the Council want to permit outside storage on gravel and gravel parking lots in the downtown? Summary Staff believes that, with the applicant’s stated willingness to move outside storage to the rear yard of 19925 75th Avenue, the best path to resolve the code violations is for the applicant to submit the following applications: 1. A comprehensive plan amendment from Commercial to Industrial for 19925 75th Avenue 2. A rezoning from C-1 to I-1 for 19925 Avenue 3. A site plan/conditional use permit amendment to allow outside storage in the rear yard at 19925 75th Avenue 4. A variance to allow screened outside storage on a gravel on 19925 75th Avenue and perhaps a side yard drive aisle variance and an impervious surface area variance. 5. No storage or parking of vehicles on 19950 75th Avenue, EXCEPT that temporary staging for oversize vehicles could be permitted. Upon approval of those items, there would be adequate parking and storage on that site and all parking and storage could cease on 19950 75th Avenue. This would correct the code violations. If additional parking is needed, the applicant should apply for an IUP to allow joint parking with Corcoran Bottle Shop with an after-the-fact approval for the trail that was built between 19925 and 19905 without City approval or the required cross access agreement. Westside Tire – Code Enforcement 5 November 14, 2019 The cost to the applicant would be $2,500-3,000 +/- in application fees plus $4,000 +/- in escrow deposit to process the zoning applications. It would be 2-4 months for approval though the City and Metropolitan Council and then the sites could be brought into compliance. 4. Recommendation The Council has three options: a. Direct staff to continue with enforcement. b. Applicant Request. Direct staff to initiate the process to amend the ordinance to allow outside storage in the C-1 district, to allow gravel parking lots in I-1 and allow outside storage as a principle use in I-1. The Council should be clear about who pays the cost of this request. c. Staff Recommendation. Direct the Mayor and staff to continue to work with the applicant to craft a compliance plan and submit the application materials by December 31, 2019. Attachments 1. Letter from Property Owner dated September 30, 2019 2. Letter from City dated August 5, 2019 3. 2019 site photos 4. Resolution 1988-28 5. Resolution 1990-3 6. Resolution 1992-133 7. Approved site plan Westside Tire requests an ordinance amendment to the current City Code to allow outside storage as a principal use in the Light Industrial (I-1) district for 19950 75th Ave N. Westside requests outside storage with screened fencing on the back part of 19950 75th Ave N to contain the outside storage without putting up a structure. The request is made since the Leuer’s own 19950 75th Ave N and 19925 75Th Ave N, and if the properties were connected there would not be an additional structure needed for screened fencing. Since 75th Ave runs between the properties, Westside is requesting an amendment to the current City Code. Westside Tire requests an ordinance amendment to the current City Code allowing parking on the front part of 19950 75th Ave. N. Westside Tire request the parking remain gravel to allow for unloading and loading of equipment before working on customers trailers. The gravel parking lot allows contractor to unload and load without damaging the asphalt or concrete. Gravel allows water from rainfall and melting snow to permeate back into the ground. Westside Tire and The Corcoran Bottle shop have an agreement allowing Westside Tire to park on the Corcoran Bottle shop’s parking lot. There is no conflict with Westside Tire’s use of the Corcoran Bottle Shops parking and The Corcoran Bottle Shop’s customers parking use. This is a private agreement between Westside Tire and The Corcoran Bottle Shop. Thank you for your help in these matters. A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 August 5, 2019 Shawn Leuer Westside Wholesale Tire 19925 75th Avenue North Corcoran, MN 55340 RE: Outside Storage and Parking at Westside Tire Dear Mr. Leuer, The City of Corcoran appreciates your business and the ingenuity of your business plan, but we must work to ensure that all businesses and homes comply with the city regulations and approvals. We inspected the site on July 24th and found that the current business operation does not comply with the approved site plan. The business has expanded onto three separate parcels and we have identified several compliance issues. We have separated the issues by site: 1. 19925 75th Avenue North (Westside Tire) is not in compliance with the site plan and conditional use permit approved on April 14, 1988. Specifically: a. Open storage of tires, fuel tanks, truck trailers and other items is not allowed. b. The site was approved for 29 parking spaces which are currently not provided on the site. c. The sidewalk connection with the adjacent eastern property was installed without site plan approval. 2. 19905 75th Avenue North (Corcoran Bottle Shop) a. The City Code requires parking to be provided on the site of business. Customer and employee parking for Westside Tire is not allowed on the Corcoran Bottle Shop lot. 3. 19950 75th Avenue North a. There is no record of City approval for use of this site as parking and outside storage for Westside Tire. Open storage of vehicles, tires and other automobile related items is not allowed. There are several items to address to bring your business back into compliance with the approvals granted by the Corcoran City Council. Compliance can be achieved by utilizing the following options: 19925 75th Avenue North (Westside Tire) A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 The site plan and conditional use permit that was approved in 1988 identified 29 on-site parking spaces and did not grant approval for any outside storage. Since that time, storage of tires and related materials have come to be stored outside in the required parking areas and a sidewalk connection to the Corcoran Bottle Shop was constructed. In order to bring the site into compliance there are a couple options to move forward: 1. The site could be restored to its original approved layout from the 1988 City Council approval. This would require removal of the open storage of tires and the sidewalk connection and restoring the 29 parking spaces originally approved. 2. A building addition could be constructed on the Westside Tire property that could be used for the inside storage of tires. There is nothing in either the building code or fire code that prohibits storage of these materials inside, but there are standards for buildings where high-pile combustible storage of materials, such as tires, will occur. A site plan amendment and conditional use permit amendment would be required for a building addition. You would still need to show compliance with the minimum parking requirements. 19905 75th Avenue North (Corcoran Bottle Shop) The Corcoran Bottle Shop is a separate parcel and the parking spaces located on the property cannot be used for Westside Tire customer or employee parking without City approval. The process to permit the use of the Corcoran Bottle Shop parking spaces for Westside Tire is as follows: • Apply for an interim use permit for a joint parking facility. This requires written proof that there is no conflict in the hours of operation for the two facilities and a legally binding document signed by all concerned parties for the joint use of the properties that can be recorded with Hennepin County. The interim use permit requires a public hearing at the Planning Commission and City Council approval. 19950 75th Avenue North This property is currently being used for outside storage of vehicles, tires and other automobile parts. There is no record of approval for the current use of the property. Outside storage is not allowed as principal use for a property in any zoning district. The outside storage must be removed from the property. The only option for continued use of the property is: 1. You could request an ordinance amendment to amend the current City Code to allow outside storage as a principal use in the Light Industrial (I-1) district. While this is an option, you may wish to request informal feedback from the Council prior to submitting an application. We look forward to working with you to resolve the code issues and allow continued success of your business in Corcoran. Please provide a written plan of action on how you will address the items in this letter by August 19, 2019. A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 Please contact me at 763.400.7033 with any questions regarding your plan for compliance and/or to set up a time to meet with City staff. We look forward to working with you to resolve this issue in a timely manner. Sincerely, Mike Pritchard Code Compliance Official Copy: Brad Martens, City Administrator Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 10.15.2019 Corcoran, MN Westside 19925 75th Avenue Westside 19925 75th Avenue Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 10.15.2019 Corcoran, MN Westside 19950 75th Avenue Westside 19925 75th Avenue STAFF REPORT Agenda Item 10b. Council Meeting: November 14, 2019 Prepared By: Jessica Beise Topic: Public Hearing – Certifying Delinquent Fees to Hennepin County Action Required: Approval Summary: Annually the City certifies the delinquent fees for recycling, dust control, property management and costs charged to the City. A public hearing is called to provide an opportunity for residents to voice their opinion on the fees. Financial/Budget: Per the assessment notices that were sent, the total proposed to be certified was $5,971.63. Several residents have paid their balance since receiving the notice, residents can pay their assessment until November 15th per state statute. The final assessment rolls for each of the delinquent fees will be provided at the meeting. Options: 1. Hold public hearing; approve resolutions 2019-75 and 2019-76 certifying delinquent fees to Hennepin County. 2. Hold public hearing; direct staff to not certify fees to Hennepin County. Recommendation: Hold public hearing; approve resolutions certifying delinquent fees to Hennepin County. Council Action: Hold public hearing; approve resolutions 2019-75 and 2019-76 certifying delinquent fees to Hennepin County. Attachments: 1. Resolution 2019-75 - Certifying the 2019 Delinquent Dust Control Fees 2. Resolution 2019-76 - Certifying the 2019 Delinquent Recycling Fees City of Corcoran November 14, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-75 Page 1 of 1 Motion By: Seconded By: A RESOLUTION CERTIFYING THE 2019 DELINQUENT DUST CONTROL FEES TO THE HENNEPIN COUNTY AUDITOR FOR COLLECTION IN 2020 WHEREAS, the records of the City of Corcoran list certain properties as being delinquent; and WHEREAS, the property owners have been notified of the due date through a direct mailing; and WHEREAS, The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment with late charges, to the city treasurer by November 15, 2019. WHEREAS, City of Corcoran Ordinance No. 2011-261 authorizes certification of such delinquent properties to the Hennepin County Auditor for collection along with an administrative fee. Levy #_________. NOW, THEREFORE BE IT RESOLVED, the City of Corcoran, City Council hereby directs the Hennepin County Auditor to place upon the tax rolls for taxes payable in 2020 the delinquent accounts which are listed in Exhibit “A” who have not resolved the fees by close of business on November 15, 2019, attached hereto. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 14th day of November 2019. ________________________________ Ron Thomas - Mayor ATTEST: City Seal ____________________________________ Jessica Beise – Administrative Services Director 2019 Delinquent Dust Control Resolution 2019 -75 Exhibit A PID Service Address Balance Due 04- 119 -23 -33 -0002 10206 BECHTOLD RD $87.92 05- 119 -23 -11 -0001 10895 BECHTOLD RD $77.92 08- 119 -23 -14 -0003 9733 BECHTOLD RD $87.92 08- 119 -23 -14 -0002 9785 BECHTOLD RD $87.92 11- 119 -23 -32 -0011 9580 CAIN RD $87.92 04- 119 -23 -33 -0017 22112 CHAPARRAL CIR $81.55 10- 119 -23 -23 -0002 21420 CIRCLE LN $87.92 23- 119 -23 -33 -0009 7720 CORCORAN TRL E $43.11 08- 119 -23 -23 -0011 9829 CREEK VIEW CIR $84.71 16- 119 -23 -11 -0007 9240 FOXLINE DR $87.92 08- 119 -23 -13 -0011 9823 GARDEN LN $54.69 18- 119 -23 -41 -0002 8715 GARRISON LN $112.94 03- 119 -23 -44 -0020 10120 HIGHLAND RIDGE RD. $29.25 34- 119 -23 -24 -0003 21150 HORSESHOE TRL $87.92 33- 119 -23 -31 -0004 21903 HORSESHOE TRL $87.92 33- 119 -23 -32 -0017 22105 HORSESHOE TRL $87.92 06- 119 -23 -13 -0007 10613 MAPLE LN $54.06 10- 119 -23 -22 -0004 21414 MEADOW LN $87.92 27- 119 -23 -44 -0007 6855 OLD SETTLERS RD $87.92 05- 119 -23 -14 -0022 22393 RUSH CREEK DR $38.96 02- 119 -23 -21 -0004 20411 RUSH MEADOW LN $87.92 01- 119 -23 -31 -0002 19520 STI EG RD $87.92 18- 119 -23 -44 -0007 23212 STREHLER RD $87.92 07- 119 -23 -21 -0001 23825 TESSMER RD $87.92 22- 119 -23 -21 -0006 8400 TRAIL HAVEN RD $87.92 21- 119 -23 -11 -0002 8401 TRAIL HAVEN RD $87.92 16- 119 -23 -44 -0003 8655 TRAIL HAVEN RD $87.92 09- 119 -23 -14 -0001 9837 TRAIL HAVEN RD $87.92 10- 119 -23 -22 -0005 10035 TRAIL HAVEN RD $87.92 33- 119 -23 -12 -0001 6721 WILLOW DR $87.92 09- 119 -23 -41 -0003 9515 TRAIL HAVEN RD $77.92 33- 119 -23 -13 -0005 6705 WILLOW DR $77.92 City of Corcoran November 14, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-76 Page 1 of 1 Motion By: Seconded By: A RESOLUTION CERTIFYING THE 2019 DELINQUENT RECYCLING FEES TO THE HENNEPIN COUNTY AUDITOR FOR COLLECTION IN 2020 WHEREAS, the records of the City of Corcoran list certain properties as being delinquent; and WHEREAS, the property owners have been notified of the due date through a direct mailing; and WHEREAS, The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment with late charge, to the city treasurer by November 15, 2019. WHEREAS, City of Corcoran Ordinance No. 2011-261 authorizes certification of such delinquent properties to the Hennepin County Auditor for collection along with an administrative fee. Levy #_____. NOW, THEREFORE BE IT RESOLVED, the City of Corcoran, City Council hereby directs the Hennepin County Auditor to place upon the tax rolls for taxes payable in 2020 the delinquent accounts which are listed in Exhibit “A” who have not resolved the fees by close of business on November 15, 2019, attached hereto. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 14th day of November 2019. ________________________________ Ron Thomas - Mayor ATTEST: City Seal ____________________________________ Jessica Beise – Administrative Services Director 2019 Delinquent Recycling Resolution 2019 -76 Exhibit A PID Service Address Balance Due 02- 119 -23 -44 -0018 19913 HILLSIDE DR 53.17 10- 119 -23 -22 -0005 10035 TRAIL HAVEN RD 53.17 05- 119 -23 -14 -0022 22393 RUSH CREEK DR 53.17 01- 119 -23 -22 -0007 19810 JACKI E LN 53.17 17- 119 -23 -33 -0002 22900 STREHLER RD 53.17 01- 119 -23 -23 -0005 19860 COUNTRY RD E 53.17 36- 119 -23 -13 -0029 19337 ANNABELLE LN 44.99 23- 119 -23 -33 -0010 7760 CORCORAN TRL E 53.17 32- 119 -23 -44 -0009 6315 HORSESHOE BEND DR 53.17 16- 119 -23 -14 -0012 21525 TR E E LI N E DR 77.41 06- 119 -23 -31 -0003 10435 CO RD 19 53.17 05- 119 -23 -34 -0013 10110 HAGE DR 53.17 16- 119 -23 -24 -0003 8905 KING BEN RD 53.17 04- 119 -23 -11 -0004 21675 CO RD 117 53.17 21- 119 -23 -11 -0002 8401 TRAIL HAVEN RD 53.17 03- 119 -23 -44 -0020 10120 HIGHLAND RIDGE RD 53.17 26- 119 -23 -41 -0005 19927 LARKIN RD 53.17 01- 119 -23 -22 -0009 19790 JACKI E LN 53.17 26- 119 -23 -44 -0006 6936 OAK RIDGE RD 53.17 26- 119 -23 -24 -0004 20424 LARKIN RD 53.17 07- 119 -23 -42 -0003 23405 CO RD 30 53.17 08- 119 -23 -22 -0009 9945 SUNDANCE RD 53.17 15- 119 -23 -32 -0011 21420 CO RD 10 53.17 35- 119 -23 -42 -0009 6460 ELM ST 53.17 09- 119 -23 -41 -0003 9515 TRAIL HAVEN RD 53.17 01- 119 -23 -22 -0021 19717 JACKI E LN 53.17 01- 119 -23 -22 -0020 19725 JACKI E LN 53.17 22- 119 -23 -21 -0006 8400 TRAIL HAVEN RD 53.17 01- 119 -23 -32 -0007 10300 CO RD 116 53.17 36- 119 -23 -14 -0080 19167 66TH AVE N 53.17 18- 119 -23 -41 -0002 8715 GARRISON LN 53.17 26- 119 -23 -41 -0009 19928 ABILENE LN 53.17 01- 119 -23 -22 -0016 19817 JACKI E LN 53.17 26- 119 -23 -12 -0003 20137 CO RD 50 53.17 29- 119 -23 -11 -0001 22331 CORD 50 53.17 21- 119 -23 -44 -0008 21595 CORD 50 53.17 16- 119 -23 -11 -0007 9240 FOXLINE DR 53.17 13- 119 -23 -12 -0003 9115 BRANDYWINE RD 53.17 12- 119 -23 -44 -0001 9435 CO RD 101 53.17 04- 119 -23 -33 -0017 22112 CHAPARRAL CIR 53.17 STAFF REPORT Agenda Item 10c. Council Meeting: November 14, 2019 Prepared By: Lieutenant Ryan Burns Topic: Liquor License Violation- Corcoran Bottle Shop Action Required: Approval Summary: On September 22nd an Officer stopped a motorcycle for no license plate. The officer identified the driver as an under 21-year-old driver. Sitting next to the motorcycle were a cold, unopened 12 pack of White Claw hard seltzer and a cold unopened 12 pack of Corona beer. When asked where the liquor came from, the driver said he bought it at the Bottle Shop. The officer asked how he did that and if he was carded . The subject told the officer that he was not carded. He asked the subject if he knew the clerk and he told him he did not. The subject said there was only one clerk in the store to his knowledge and that it was a male. The officer contacted the store and there was only one male clerk working. The officer asked about the sale of White Claw and Corona. The clerk did not remember the specific transaction but did recall there were several sales of White Claw and Corona. The driver was issued a citation for underage purchasing alcohol and the clerk was charged with selling alcohol to a minor. The City of Corcoran regulates alcoholic beverage sales by ordinance in Chapter 110 of the Municipal Code. The portion of the chapter that outlines penalties for liquor license holders are included under Chapter 110.06. Chapter 110.06 currently only outlines license suspension and revocation penalties. In addition to local ordinance, the City of Corcoran has also adopted Minnesota State Statute 340A regulating liquor sales in Minnesota (see Corcoran Ordinance 110.01). Minnesota State Statute 340A.415 indicates that the City, as the issuing authority, may revoke the license or permit, suspend the license or permit for up to 60 days, impose a civil penalty of up to $2,000 for each violation, or impose any combination of these sanctions. No suspension or revocation takes effect until the license or permit holder has been given an opportunity for a hearing under sections 14.57 to 14.69 of the Administrative Procedure Act. The League of Minnesota Cities model liquor license ordinance prescribes that the first liquor law violation within any three-year period should result in a $500 civil penalty for the license holder. Based on the League’s model ordinance, staff is recommending that the Council impose a $500 civil penalty to the license holder and place the license holder on a three-year probationary period instead of the suspension or revocation outlined in the existing code. The model ordinance goes on to state that non-payment of the penalty is grounds for suspension or revocation of the license. At the recommendation of the City Attorney, staff plans to recommend changes to the City liquor ordinance in the near future based on the League’s model ordinance. Financial/Budget: N/A Options: 1. Impose a $500 Civil fine to the license holder and place on a three-year probationary period. 2. Impose a different fine and place on a three-year probationary period. 3. Impose no fine or probationary period. Recommendation: Impose a $500 Civil fine to the license holder and place on a three -year probationary period. Council Action: Consider a motion to impose a $500 Civil fine to the license holder and place on a three -year probationary period. Attachments: 1. City Ordinance Chapter 110.03-110.10 Revocation 2. Minnesota Statue 340A.415 3. League of Minnesota Cities model liquor license Section 30. Penalties 110-2 APPLICATION AND FEES. (A) Application Process (1) Every application for a license to sell intoxicating liquor or 3.2 malt liquor shall be verified and filed with the City Clerk-Treasurer. It shall state the name of the applicant, his or her age, representations as to his or her character, with the reference as may be required to citizenship, the organization in connection with which the proposed license will operate and its location, whether the applicant is owner and operator of the business, how he or she has been in that business at that place, define the premises for which activities shall take place, and other information as the Council may require from time to time. In addition to containing the information, each application for a license shall be in the form prescribed by the Department of Public Safety. No person shall make a false statement in an application. (2) Each application for an “off-sale” and “on-sale” license, as well as an application for a “temporary on-sale” license pursuant to section 110.02(c)(1), shall be accompanied by proof of a liability insurance policy, and the liability insurance policies shall be approved as to form by the City Attorney. The operation of such an intoxicating liquor business without having on file at a time with the municipality an insurance policy shall be grounds for an immediate revocation of the license. (3) Each application for a license shall be accompanied by receipt from the City Treasurer for payment in full of the required fee for the license. All fees shall be paid in the general fund of the municipality. Upon rejection any application for a license, the Treasurer shall refund the amount paid. (4) All full-year “on-sale” and “off-sale” licenses shall expire on the last day of June of each year. Each license shall be issued for a period of one year, except that if a portion of the license year has elapsed when the application is made, a license may be issued for the remainder of the year for a pro rata fee. In computing the fee, any unexpired fraction of a month shall be counted as one month. “Temporary on-sale” licenses shall expire on the date specified in the license. “Temporary on-sale” licenses shall not authorize on-sales for more than four consecutive days. (5) The annual fees for “on-sale” and “off-sale” intoxicating and 3.2 malt liquor licenses and the fees for “temporary on-sale” licenses shall be set by resolution from time to time by the City Council. (6) If a refund for full-year “on-sale” or “off-sale” liquor license fees is sought within six months of the license year, half of the fee paid shall be refunded. After a license has been in effect for six months, no portion of the license fee shall be refunded. No refunds shall be granted on approved temporary on-sale licenses. 110-3 GRANTING LICENSES; INELIGIBILITY. The City Council shall investigate all facts set out in the application. Opportunity shall be given to any person to be heard for or against the granting of the license. After the investigation and hearing, the City Council shall grant or refuse the application in its discretion. No "off-sale" license shall become effective until it, together with the bond furnished by the applicant, has been approved by the Department of Public Safety. Each license shall be issued to the applicant only. Each license shall be issued only for the premises described in the application. No license may be transferred to another person or to another place without the approval of the City Council. No license shall be issued for any place or for any organization ineligible for a license under state law. No license shall be granted for operation on any premise on which taxes, assessments or other financial claims of the city are delinquent and unpaid. No person shall be granted to or held by any person made ineligible for a license by state law. CONDITIONS OF LICENSES. Every license shall be granted subject to the conditions in the following divisions and all other provisions of this chapter and of any other applicable ordinance of the city or state law. Every licensee shall be responsible for the conduct on his or her licensed premises and the conditions of sobriety and order in it and on adjacent property. No person or persons to whom a liquor license is issued shall allow or permit the consumption or use of intoxicating liquor or 3.2 malt liquor in any off-street parking area connected with or a part of the land area of the licensed premises. No sale of an alcoholic beverage shall be made to anyone on credit. Any peace officer, health officer or any properly designated officer or employee of the city shall have the unqualified right to enter, inspect and search the premises of the licensee during business hours without a warrant. No licensee shall permit any person, other than an employee engaged in bona fide duties in connection with the licensed premises, to occupy or remain in any part of the licensed premises or in any off-street parking area connected with or a part of the land area of the licensed premises between the hours of 2:30 a.m. and 8:00 a.m. It shall be unlawful for a person under the age of 21 years of age to enter an establishment licensed for the sale alcoholic beverages for the purpose of purchasing, having served or 110-4 delivered any alcoholic beverage. Notwithstanding the above, a person 18, 19 or 20 years old may enter an establishment licensed for the sale of alcoholic beverages for the following reasons: (A) To perform work for the establishment, including the serving of alcoholic beverages; (B) Consume meals; and (C) Attend social functions that are held in a portion of the establishment where alcoholic beverages are not sold. All licenses hereunder shall provide proof of liability insurance to cover all claims allowed under Minnesota Statute 340A.801 (dram shop). No minor shall misrepresent his or her age for the purpose of obtaining an alcoholic beverage. No personnel shall induce a minor to purchase or procure an alcoholic beverage. No person shall mix or prepare an alcoholic beverage for consumption in any public place or place of business, licensed to sell liquor “Off-sale” and no person shall consume an alcoholic beverage in any such place. No alcoholic beverage shall be sold or consumed on a public highway or in an automobile. No person shall consume or use an alcoholic beverage in any off-site parking area connected with or a part of the land area of a licensed premises that has been issued a license permitting the sale of alcoholic beverages. Off-street parking areas shall be construed to include roads adjacent to the area. No person, other than an employee engaged in bona fide duties in connection with a premises which been issued a license permitting the sale of alcoholic beverages, shall occupy or remain in any part of the licensed premises between the hours of 2:30 a.m. and 8:00 a.m. Licensed premises shall include off-street parking areas and roads adjacent to same. Penalty, see § 10.99. REVOCATION. The Council may suspend or revoke any liquor license in violation of any provision or condition of this chapter or any state law regulating the sale of intoxicating liquor and shall revoke the license if the licensee willfully violates any provision of Minnesota Statute 340A. Except in the case of suspension, a hearing or revocation, a written notice to the grantee and a public hearing shall precede revocation or suspension by the Council. The notice shall give at least eight days' notice of the time and place of the hearing and shall state the nature of the charges against the licensee. The Council may, without any advance notice, suspend any license pending a hearing or revocation for a period of not exceeding 30 days. SUNDAY SALE REGULATIONS. “Sunday sale“ licenses shall permit the sale and consumption of intoxicating liquors on the licensed premises only and between the hours of 8:00 a.m. on Sundays and 2:00 a.m. on 110-5 Mondays in conjunction with the serving of food, but no liquor shall be served on Sundays other than to persons who are seated at tables in those types of hotels or restaurants which qualify for the “Sunday sale” license. Every person desiring a “Sunday sale” license shall file a verified application therefore in writing with the Clerk-Treasurer of the municipality in the form prescribed by the Department of Public Safety and, with additional information as the City Council may require. The annual fee for a “Sunday sale” license shall be set by resolution from time to time by the City Council. “Sunday Sale” licenses may be revoked by the Council, for cause, in the same manner as for the revocation of ”on-sale” licenses. HOURS AND DAYS OF SALE. The sale of intoxicating liquor and 3.2% malt liquor for consumption on the licensed premises, as allowed in Minn. Stat. §340A.504 is modified and limited as follows: (A) The sale of intoxicating liquor and 3.2% malt liquor until 2:00am shall be permitted only on Friday, Saturday and Sunday. Sunday sales under Minn. Stat. §340A.504, subd. 3, shall also be permitted. (B) A licensee may apply to the city for a special event permit authorizing the sale of intoxicating liquor or 3.2% malt liquor until 2:00 a.m. for days other than permitted in subdivision a) above. The application shall be made to the Chief of Police or, in his absence, the City Administrator. (C) A licensee shall obtain the permit required of Minn. Stat. §340A.504, subd. 7 prior to selling intoxicating liquor or 3.2% malt liquor past 1:00am. VACATION OF PREMISES. People may occupy the licensed premises until 2:30 a.m. on those days that the sale of intoxicating liquor and 3.2% malt liquor is permitted until 2:00 a.m. ADDITIONAL FEES. License fees for those establishments exercising the right to remain open until 2:00 a.m. shall be increased by an amount necessary to cover all additional costs of law enforcement and administration associated with the longer hours. Such additional fees shall be as determined by resolution of the council, from time to time. (Ord. 194, passed 03-25-04, Ord. 228, passed 01-26-06, Ord. 238, passed 11-20-06, Ord. 303, passed 07-23-15) 340A.415 LICENSE REVOCATION OR SUSPENSION; CIVIL PENALTY. On a finding that the license or permit holder has (1) sold alcoholic beverages to another retail licensee for the purpose of resale, (2) purchased alcoholic beverages from another retail licensee for the purpose of resale, (3) conducted or permitted the conduct of gambling on the licensed premises in violation of the law, (4) failed to remove or dispose of alcoholic beverages when ordered by the commissioner to do so under section 340A.508, subdivision 3, or (5) failed to comply with an applicable statute, rule, or ordinance relating to alcoholic beverages or the operation of the licensed establishment, or failed to comply with a lawful license condition duly imposed by the authority issuing the license or permit or agreed to by the license or permit holder, the commissioner or the authority issuing a retail license or permit under this chapter may revoke the license or permit, suspend the license or permit for up to 60 days, impose a civil penalty of up to $2,000 for each violation, or impose any combination of these sanctions. No suspension or revocation takes effect until the license or permit holder has been given an opportunity for a hearing under sections 14.57 to 14.69 of the Administrative Procedure Act. This section does not require a political subdivision to conduct the hearing before an employee of the Office of Administrative Hearings. Imposition of a penalty or suspension by either the issuing authority or the commissioner does not preclude imposition of an additional penalty or suspension by the other so long as the total penalty or suspension does not exceed the stated maximum. Nothing in this section shall be construed to limit the applicability of section 340A.509, except that a local authority may not charge a penalty greater than that allowed in this section. History: 1985 c 248 s 70; 1985 c 305 art 6 s 15; 1985 c 309 s 11; 1Sp1985 c 16 art 2 s 3 subd 1; 1Sp1986 c 3 art 1 s 42; 1987 c 152 art 1 s 1; 1987 c 310 s 12; 1988 c 534 s 2; 1991 c 249 s 19; 1993 c 350 s 11; 1994 c 611 s 23; 2014 c 240 s 17 Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 340A.415MINNESOTA STATUTES 20191 League of Minnesota Cities Model Ordinance: 8/25/2017 Liquor Licensing Page 13 SECTION 29. ISSUANCE OF OTHER LICENSES. (A) On-sale licenses for the sale of intoxicating liquor. The Council may issue in its sound discretion on-sale licenses to a club under Minn. Stat. § 340A.404, subd. 1(4) , as it may be amended from time to time. If the voters have authorized their issuance at a special election called for that purpose, the Council may issue in its sound discretion on-sale liquor licenses to hotels and restaurants. The number of on-sale licenses issued under this section is governed by Minn. Stat. § 340A.413, as it may be amended from time to time, as limited by the provisions of this ordinance. The issuance of these licenses is governed by the provisions of this ordinance. (B) Off-sale licenses for the sale of intoxicating liquor. State law does not authorize the issuance of off-sale licenses for the sale of intoxicating liquor by cities which operate a municipal liquor dispensary. (C) On- and off-sale 3.2 percent malt liquor licenses. The Council may issue 3.2 percent malt liquor licenses in its sound discretion as provided in this ordinance. SECTION 30. PENALTIES. (A) Any person violating the provisions of this ordinance or Minn. Stat. Ch. 340A as it may be amended from time to time or any rules promulgated under that chapter as they may be amended from time to time is guilty of a misdemeanor and upon conviction shall be punished as provided by law. (B) The Council shall impose a civil penalty of up to $2,000 for each violation of Minn. Stat. Ch. 340A, as it may be amended from time to time, and of this ordinance. Conviction of a violation in a court of law is not required in order for the Council to impose the civil penalty. A hearing under the Administrative Procedures Act, Minn. Stat. §§ 14.57 to 14.70, as it may be amended from time to time, is not required before the penalty is imposed, but the Council shall hold a hearing on the proposed violation and the proposed penalty and hear any person who wishes to speak. Non-payment of the penalty is grounds for suspension or revocation of the license. The following is the minimum schedule of presumptive civil penalties which must be imposed in addition to any suspension unless the license is revoked: (1) For the first violation within any three-year period, $500. (2) For the second violation within any three-year period, $1,000. (3) For the third and subsequent violations within any three-year period, $2,000. (C) The term “violation” as used in Section 23 includes any and all violations of the provisions in this section, or of Minn. Stat. Ch. 340A, as it may be amended from time to time or any rules promulgated under that chapter as they may be amended from time to time. The number of violations shall be determined on the basis of the history of violations for the preceding three-year period. Revocation shall occur within 60 days following a violation for which revocation is imposed. SECTION 31. EFFECTIVE DATE This ordinance becomes effective on the date of its publication, or upon the publication of a summary of the ordinance as provided by Minn. Stat. § 412.191, subd. 4, as it may be amended from time to time, which meets the requirements of Minn. Stat. § 331A.01, subd. 10, as it may be amended from time to time. STAFF REPORT Agenda Item 10d. Council Meeting: November 14, 2019 Prepared By: Director Matt Gottschalk Topic: Detective and Canine Update Action Required: None-Informational Summary: During the City Council’s goal setting session in early 2017, the City Council established a goal of Addressing Specific Crime and Drug Issues to Retain a Safe Atmosphere in Corcoran. By September 2017, through subcommittee research and evaluation, the Council adopted a work plan that included several priorities including developing a full- time Police Detective position and adding a Police Canine. In only three months the community had donated enough funds to fund the entire Canine Program. On January 11, 2018 the City Council approved the start of the Police Canine Program. Officer Cody Vojacek was selected as the canine handler and the City’s two-year-old Belgian Malinois (Zeke) arrived from the Czech Republic in February 2018. After completing their training program, the two began patrol work at the end of June 2018. The City incorporated the Police Detective position into the 2019 budget and hired its first Police Detective on January 23, 2019. Detective Steve Cole joined the Corcoran Police Department from the Robbinsdale Police Department where he had served in law enforcement for over 20 years, including 12 years as Detective. After completing his field training program, Steve assumed the role of Detective for the City of Corcoran in March of 2019. In mid-2019 the City Council requested an update on the community outcomes from the Canine and Detective positions. Since being deployed in June 2018, the canine team has accumulated 13 working months (they were out on leave for a 3-month period). In those 13 months Zeke has been deployed over 110 times including 23 tracks. Zeke has been responsible for numerous arrests involving illegal possession of firearms (usually accompanying narcotics), drug trafficking, and drug possession offenses. These drug offenses include Methamphetamine, Cocaine, Heroin, Illegal prescription medications, Marijuana, and THC. Zeke has also proven to be a great community engagement asset for the City. Zeke and Cody have participated in several of public education events over the past year. Detective Cole quickly reached a full case load and has performed follow-up investigations on approximately 65 cases in seven months. He has assisted other officers in the department with their cases and has been able to serve as a direct department resource for our prosecuting attorneys. In addition to his casework Detective Cole has also performed several employee background investigations, Staff Report—November 14, 2019 Council Meeting Prepared by Director Gottschalk Page 2 actively supervises any predatory offenders living in the community, serves as the agency pawn system administrator, helps manage the evidence/property room, and assists with firearm instruction. Some of the greatest value realized from the position has been Detective Cole’s ability to assemble information from a variety sources and dedicate time to specific quality of life issues in the community and repeat offenders victimizing the community. Officer Vojacek and Detective Cole both plan to present at the Council meeting and answer any questions. Financial/Budget: This report serves as an update to the City Council and carries no fiscal impact. Options: N/A Recommendation: N/A Council Action: Provide feedback as desired. Attachments: None %ETC'' ...� i. i� .r-t a U CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763- 420 -2288 www.ci.corcoran.mn.us Date: Open Forum: Yes o No If are not e ing on an agenda item, you will speak at Open Forum Name of Speaker: l�Q ( EAS PRINT CLEA L ) Related to Agenda Item Ye or No Agenda Item Number: PUBLIC COMMENT CARD Meeting Rules of Conduct: • Fill out and turn in white comment card to a staff member. • When called upon, approach podium and state name and address. • Indicate if representing a group. • Limit remarks to 5 minutes. Representing: Address: �Q Telephone (optional). Please note your public comment card will become part of the permanent record. Please approach the podium to speak when called upon. Comments: STAFF REPORT Agenda Item 10e. Council Meeting: November 14, 2019 Prepared By: Kevin Mattson Topic: Low Cost Paving Options Action Required: Direction Summary: On May 23rd staff identified and presented potential low cost paving improvement options for existing gravel roads. The information below recaps the paved street improvement options. Options Improvement Depth Cost/LF Maint. Demand Shape & Pave 3 inches $50-$55 High Stabilize Base & Pave 18 inches $80-$90 Moderate Full Reconstruct 30 inches $150-$200 Standard Staff recommended a combination of Shape & Pave and Stabilize Base & Pave. All road sections are inherently different and existing site conditions should be evaluated in the field on an individual basis for the best-value improvement option. In an effort to help identify and select a potential improvement location, staff put together a traffic count “heat map” for gravel roads. Count data was pulled from a combination of the 2018 MSA publication and recent staff counts on the non-MSA routes. The road segments shown in red (>500 AADT) are recommended to be considered for further evaluation for a low cost paving improvement. •Bechtold Road between CR-10 and CR-30 •Horseshoe Trail between Mohawk Drive and Old Settlers Drive •Larkin Road between Kalk Road and Old Settlers Drive •Stieg Road between CR-116 and Bellwether Development •Trail Haven Road between CR-10 and CR-30 The following criteria options could be considered in the decision-making process. •Higher traffic collector roads •Incomplete paved road segments •Isolated gravel roads •Rural MUSA roads with increasing traffic volumes Additionally, previous Council priorities and discussions have centered around improvements minimizing cut-through traffic, avoiding active development areas where an interim improvement may not see its full return on investment, and local control over street design components including speed limits. Page 2 Recent state statute changes allow cities to establish speed limits on city streets without conducting an engineering and traffic investigation. However, the city must develop procedures to set speed limits based on the city’s safety, engineering, and traffic analysis. In other words, the city must have a process in place based on speed limit guidance and studies to review each street in order to implement any changes in a consistent and understandable manner. Changes to speed limits need to be carefully researched and documented. Financial/Budget: Using an average cost of $75/LF, staff estimates that it will cost $400,000 on average to pave a mile of gravel road to achieve a 15-20 year life expectancy. Completion of a feasibility study would be necessary to determine potential assessment amounts. Council Action: Discuss the information presented on low cost paving options and direct staff to continue analysis if desired. Attachments: 1. Gravel Road Traffic Count Heat Map STAFF REPORT Agenda Item 11a. Council Meeting: November 14, 2019 Prepared By: Kevin Mattson Topic: Water Supply Planning Update Action Required: Informational Summary: On January 24th, 2019 the Council directed staff to move forward with a feasibility study related to water supply planning in NE Corcoran aligning with one of Council’s 2019 Actions Steps. The water supply in the northeast is of interest since the current water agreement with Maple Grove is limited to the Bellwether development. The study was initiated, and the preliminary results were positive. Staff presented a work plan as the planning, staffing, financing, and construction of a water supply system is multi-year effort. On July 11, 2019 the Council directed staff to complete plans, specs, permitting, and site acquisition process for implementation of a test well. The results of the test well will provide important design and cost data such as the confirmation of the depth of the well, potential system capacities, and completion of water quality analysis to understand treatment requirements. Project work completed to date • Land owner discussions and site acquisition process are underway for well and water treatment site o Preliminary conversations have been positive • DNR Well Assessment permit submitted and approved • Obtained right-of-entry agreement to complete site analysis o Survey, wetlands, and soil borings • Property appraisal authorized by Council and underway • Drafting preliminary purchase agreement Summarized below is the updated work plan action steps for 2019 through 2021. 2019 - Quarter 4 • Prepare plans and specs for Test Well • Submit preliminary well head protection, updated water supply plan, and site plan to MDH • Draft finance and staffing plan • Preliminary feasibility results available from the Northwest Metropolitan Area Regional Surface Water Supply System Study o Long-term planning opportunity Page 2 2020 - Quarter 1 • Obtain Test W ell quotes • Test W ell Installation (requires further Council action for approval) • Well capacity and water quality analysis • Land owner discussions and site acquisition process for water tower storage site 2020 - Quarter 2 • Finalize treatment requirements and site plans • Revise cost estimates • DNR and MDH approval 2020 - Quarter 3 • Develop plans and specs and bid project 2020 - Quarter 4 • Award contract and start construction 2021 • Complete construction and assume operations The schedule may vary due to site analysis findings, financial estimates, and Council direction. Financial/Budget: The estimated cost to complete the test well process and associated plans, permitting, and construction is $100,000. The five-year financial management plan includes costs for water supply planning in 2019 and 2020. Options: None. Recommendation: None. Council Action: None. Attachments: None. City of Corcoran 2019 City Council Schedule Agenda Item 12. November 25, 2019 – Monday (Charter Commission meeting prior) • Active Corcoran Planning Applications • Financial Performance Report • Draft 2020 Fee Schedule • Fire-subcommittee report to the City Council • 2025 staff plan • Five Year Financial Management Plan • City Administrator Performance Evaluation Distribution • 2020 Draft Water and Sanitary Sewer Budgets • 2019 Code Enforcement Update; 2020 Code Enforcement Priorities • Adopt/Implement 2040 Comp Plan December 12, 2019 Urban Land Institute Work Session – 4:30 pm – 6:30 pm December 12, 2019 • Stieg Road Turn Lanes – Approve Plans and Authorize Bids • Public Hearing – 2020 Proposed Budget and Property Tax Levy • 2020 Full-time, Part-time, and Seasonal Wage Schedule • 2020 General Fund Budget and Property Tax Levy • 2020 Fee Schedule • 2020 Water and Sanitary Sewer Budget • 2020 Goal Setting Date • Employee Recognition – Matt Gottschalk – 5 Years of Service • Recreation Coordinator Job Description and Hiring Process December 19, 2019 (rescheduled due to holiday) • Three Rivers Park District Planning Update • Active Corcoran Planning Applications • Financial Performance Report • 2020 Legislative Priorities • Closed Session – City Administrator Performance Evaluation • Ravinia 14th addition Final Plat • Charter Commission Resignation – Rich Asleson