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2019-09-12 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda September 12, 2019 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum 6.Presentations/Recognitions 7.Consent Agenda a.Draft Minutes of August 22, 2019 Council Meeting* b.Draft Minutes of August 22, 2019 Council Work Session Meeting* c.Financial Claims* d.Waiver Request for Amplified Sound at 22802 County Road 50* e.Bridge Inspection Agreement* f.Temporary Liquor License – Oktoberfest* g.Precinct Boundary Changes* 8.Planning Business 9.Unfinished Business a.Code Enforcement Appeal* b.Rules of Decorum* c.Urban Land Institute Meeting* 10.New Business a.2020 Preliminary Levy* b.2020 Proposed Levies and Taxes Insert* c.Night to Unite Recap and Resolution Accepting Donations* d.Street Name and Address Policy Amendment* e.December City Council Meeting Schedule* 11.Staff Reports 12.2019 Council Schedule* 13.Adjournment The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. MISSION STATEMENT The City of Corcoran will become a vibrant community focused around a thriving Town Center while preserving its natural character and agricultural roots. In order to achieve this vision, the City will seek to work with partners to accomplish the following outcomes: A variety of housing options for all ages and stages of life existing in cohesion with the natural environment. A well connected parks and trails system with options for year-round recreation and opportunities for residents to connect with nature. A safe and clean community where residents can be proud to live, work, and play. A variety of high quality schools are available to residents and work in cohesion with the City’s vision. A variety of commercial and industrial businesses exist to provide for most services and jobs for the community. VISION STATEMENT The following values are fundamental to the City of Corcoran’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. A D O P T E D M A R C H 8 , 2 0 1 8 VALUES STATEMENT A D O P T E D J A N U A R Y 2 4 , 2 0 1 9 ACTION STEPS The City of Corcoran has identified the following action steps for 2019: Develop a master plan, finance plan, and select amenities for City Park. Develop a needs assessment, action plan, and finance plan for fire service. Complete the update to the southeast district and town center plan; complete a stormwater management plan for the town center. Decide on request for contribution to the Dayton Parkway Interchange project. Develop a low cost option to pave gravel roads; establish criteria to select roads for paving; push legislative priorities which includes street funding options. Identify all existing easements/right-of-way the City has obtained for trails, etc. Complete a feasibility study for trails along selected County Roads. Identify preferred snowmobile routes. Evaluate staffing and space needs for public safety. Evaluate the need for a City Planner. Complete studies needed for water system options. Investigate options to reduce the use of salt/chloride; apply for funding to complete an additional sub watershed assessment. Provide an update on the existing crime/drug action plan; create a new plan for next steps. Execute code enforcement plan. Consider updates to the Open Space and Preservation ordinance and other ordinances to establish incentives for protecting/preserving the natural environment through development. Review compost site options. STAFF REPORT Agenda Item 4. Council Meeting: September 12, 2019 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the September 12th Council meeting are as follows: • Planning Commission: Dean Vehrenkamp • Parks and Trails Commission: Judy Strehler Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN City Council Meeting Minutes August 22, 2019 - 7:00 pm The Corcoran City Council met on August 22, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor Schultz. Also present were City Administrator Martens, City Planner Lindahl, Administrative Services Director Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval MOTION: made by Schultz, seconded by Dejewski to approve the agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 4.Commission Representatives No representatives were present. 5.Open Forum Mayor Thomas invited residents to speak. No residents came forward. 6.Presentations/Recognitions No presentations or recognitions were heard. 7.Consent Agenda a.Draft Minutes of August 8, 2019 Council Work Session b.Draft Minutes of August 8, 2019 Council Meeting c.Financial Claims d.Stieg Road Improvement Project Bid Award e.CSAH 101 and 100th Avenue Turn Lane Improvements – Pay Request 1 f.CSAH 10 and Fir Lane Turn Lane Improvements – Pay Request 4 & FINAL g.Learning Partner Program – Hamline University h.Preliminary Plat, Final Plat, and Variance for 22505 Strehler Road MOTION: made by Keefe, seconded by Schultz to approve consent agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 8.Planning Business a.Consider Architecture for ComLink Midwest City Planner Lindahl outlined the report noting the applicant has made the improved architectural changes by adding windows to the east and west elevations, added cupolas to the roofline, and applicant also submitted an option of a loft door rather than windows on the south elevation side. Applicant requests Council feedback on new options presented. Council and staff discussed architectural options of faux windows, functional windows, and a loft door on the south elevation. Scott Williams, ComLink Midwest and their representative from Mortenson Construction, addressed landscaping versus faux windows on the south elevation and cost to add items to the site plan rendering would be approximately $2,000, which is about the cost of the windows, so applicant Agenda Item 7a. 2 decided not to revise the site plan with the 6-foot landscaping trees on the current site plan revision. Council discussed with varying opinions faux windows, functional windows, and the loft door options. City Planner Lindahl clarified the approved conditional use permit is for more than 50 percent metal material on the structures, and the approved variance is for the building setback. Further discussion ensued on changing the material on the south side elevation using different material at the peak such as shakes. MOTION: made by Dejewski, seconded by Schultz to approve building roofline with or without cupolas, and approve either of the south side elevation renderings submitted by applicant. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) b. Public Hearing – Easement for Ravinia 13th Addition City Planner Lindahl reviewed the applicant request for vacation of standard drainage on utility easements over two outlots in the Ravinia 9th and Ravinia 12th Additions with new easement dedicated with Ravinia 13th Addition. Mayor Thomas opened the Public Hearing. MOTION: made by Keefe, seconded by Dejewski to close Public Hearing. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council questioned the Council packet 8b. map exhibit and City Planner Lindahl indicated the map exhibits should have been included within the packet and would be included in the final version. MOTION: made by Schultz, seconded by Bottema to approve Resolution 2019-60 Approving Vacation of Drainage and Utility Easements with the “Ravinia” Subdivision (City File19-016). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Bottema to approve Resolution 2019-61 Approving Vacation of Drainage and Utility Easements with the “Ravinia” Subdivision (City File19-016). c. Wessel Property Transportation Concept Plan for 22022 Hackamore Road (PID 35-119-23- 43-0001, 35-119-23-44-0001, 35-119-23-11-0001 and 35-119-23-12-002) (City File 19-018) City Planner Lindahl outlined the concept plan noting the change to the minor collector road connecting 66th Avenue to Horseshoe Trail that was shown in the 2030 and 2040 Comprehensive Plans. City Planner Lindahl explained per City Code, driveways cannot directly access minor collector roads, and existing wetlands on the property site limit other access alternatives, rendering much of the property site undevelopable. City Engineer Torve recommended shifting the planned collector road location to a straight alignment along Horseshoe Trail. Council discussed challenges of re-aligning the collector road, how many homeowners would be affected by the collector road change, cost of building the collector road, and if the City could require the developer to set aside funds for the construction of the collector road. City Planner Lindahl clarified if the City does not move the collector road, the builder would likely make the project smaller and not purchase the Dempsey property. Council discussed collector road locations and where they would be most beneficial for the future growth of Corcoran. Council asked if Blue Bonnet Drive would connect to the neighborhood. City Planner Lindahl confirmed Blue Bonnet Drive would be a future connection and an emergency access would be constructed. Council discussed intersection of Old Settlers Road and Hackamore and future traffic patterns in the area. City Planner Lindahl confirmed a study would be completed to review future traffic impacts. Paul Tabone, Lennar Builders, thanked the Mayor and Council for their time in reviewing the concept plan, and reiterated the Council discussion regarding the proposed concept plan, and stated for clarification that Council is generally accepting of the minor collector road proposal connecting Horseshoe Trail to 66th and Gleason 3 Parkway. Mr. Tabone also clarified Council was generally accepting of the looping road within the Dempsey property, as a neighborhood street on the concept plan. 9. Unfinished Business a. Eagle Scout Project Update City Administrator Martens introduced Frank Brand and the Eagle Scout project he has been working on with Councilmember Dejewski. Mr. Brand presented the dimensions of the bench and images of the bench memorial with examples of fonts to display each branch of the military service. Council discussed safety of bench with the pedestal slabs and bench seating slabs. Council commented on the improved bench drawings. Council discussed the size of the stone plates for each designated branch of the military service. Council commented the general concept of the memorial bench is good. Per consensus, Council asked that Mr. Brand further refine this plan. City Administrator Martens thanked Mr. Brand for his great communication and work on this project. 10. New Business a. Code Enforcement Appeal Administrative Services Director Beise reviewed the status of the current code enforcement appeal presented to Council. Councilmember Bottema noted he would be abstaining from code enforcement appeal discussion and Council vote. Administrative Services Director Beise noted through the review process, a Conditional Use Permit (CUP) was discovered, and was issued to Appellant allowing accessory structures over the City’s size limit and stated one of the conditions of the CUP was no outside storage. Administrative Services Director Beise indicated staff will address separately the findings of the CUP violation. Council mentioned the two separate parallel issues of the current garbage/refuse violation and the newly discovered CUP violation. Jason Koch, son-in- law of the Moore’s, addressed the Council for Appellant regarding the code enforcement appeal. Mr. Koch feels the specific items cited are not garbage, there are no vehicle hoods on property, or construction debris. Mr. Koch indicated the City Code does not specifically address construction materials being refuse under the City Code. In Mr. Koch’s opinion no garbage/refuse is present per code identified in the violation notice received by Appellant. Mr. Koch further expressed a code enforcement article in the Corcoran News indicated the refuse/garbage code enforcement would happen from the street view. Mr. Koch feels the pictures do not support the claims in the violation received or reflect the City Code in the description of the violation. Council discussed the definition of the construction debris. City Administrator Martens reviewed the options for Council to take and included staying the appeal until the next Council meeting on September 12, 2019 to review changes to property since staff last visited property to review recent statements by Appellant, or can make a motion. Council commented on the code enforcement policy and how the City, resident receiving violation, and City Code must work together for the community. Council asked if Appellant would agree to having an inspector view the property to remove the debate on what is considered refuse on the property. Council reiterated the decision to make code enforcement a priority and will continue to work with staff, and residents impacted by the code enforcement policy to help in complying with the violation(s). MOTION: made by Schultz, seconded by Dejewski to table code enforcement appeal decision until the September 12, 2019 Council meeting and for staff to follow up with legal counsel regarding the city code description on construction debris. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Abstaining: Bottema (Motion carried 4:0:0) b. Election Precinct Boundaries Administrative Services Director Beise outlined the necessity to change Corcoran’s precincts from two to three precincts to prepare for future growth of the City and reviewed current space limitations 4 at the City’s current polling locations. Administrative Services Director Beise presented a proposed election precinct boundary map and indicated polling locations in Corcoran have not been changed in many years. Council asked staff about wards within precincts. City Administrator Martens reflected on past discussions regarding wards, and past commissions and councils did not have an interest in setting up wards but is something staff could review if Council would like more information. Council asked the question on communicating with residents the change in polling places for the 2020 election year. Administrative Services Director Beise noted the communication plan includes mailings, newsletter articles, website updates, and social media. MOTION: made by Keefe, seconded by Schultz to authorize staff to draft the formal notice and resolution authorizing the precinct boundary changes to be adopted at a future meeting. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 11. Staff Reports a. Active Corcoran Planning Applications; report received. 12. Closed Session a. Consider an Offer for the Purchase of Real Estate at 8200 County Road 116 Mayor Thomas stated: “Under the authority of Minn. Stat. 13D.05 Subd. 3(c)(3), the City is permitted to close a meeting to consider offers and counter offers for the purchase or sale of real or personal property. The City Council is now going into closed session to consider an offer for the purchase of real estate; the following property is the subject of the closed meeting: 8200 County Road 116.” Mayor Thomas recessed the Council meeting at 8:25 pm. Mayor Thomas reconvened the Council meeting at 9:09 pm. “In closed session, the City Council discussed an offer for real estate; staff was provided direction.” 13. 2019 Council Schedule City Administrator Martens reviewed the upcoming council agenda. 14. Adjournment MOTION: made by Bottema, seconded by Schultz to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Meeting adjourned at 9:11 pm. ________________________________ Michelle Friedrich – Deputy Clerk CITY OF CORCORAN City Council Work Session Minutes August 22, 2019 – 6:00 pm The Corcoran City Council met on August 22, 2019 in work session, at City Hall in Corcoran, Minnesota to review proposed land use at property located at 8200 County Road 116, Corcoran, MN. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe and Councilor Schultz. Also present were City Administrator Martens, City Planner Lindahl, Administrative Services Director Beise, and Public Works Director Mattson. 1.Call to Order / Roll Call Mayor Thomas called the work session to order at 6:00 pm. 2.Proposed Land Use for Property Located at 8200 County Road 116 City Administrator Martens introduced Calvin Shelangoski of Saint Therese. Mr. Shelangoski presented an overview of the land use site, located at the south side of Corcoran City Hall. Mr. Shelangoski outlined how separate buildings would comprise 194 contiguous units on the retirement campus, and include housing for 55+ independent living, assisted living, nursing care and/or rehab, and end of life care. The southeast corner of the property parcel is representative of three buildings with 39 apartments in each building, and intended for independent living and includes some walkout style apartments; the center of the retirement campus includes community space with a chapel, a restaurant and coffee shop, with the option for a medical clinic; the west side of the retirement campus includes 65 units slated for assisted living in a three-story building; the north side of the property includes three single-story buildings with 54 total units and would comprise the skilled nursing facilities area of the campus with food production; a possibility for a pool on the campus exists. Mr. Shelangoski mentioned licensed beds would be moved from another Saint Therese campus to Corcoran. Ward Isaacson, Pope Architects, further discussed the design and land use ideas for the most advantageous use of topography on the property. Mr. Shelangoski reiterated how the campus housing architectural style would coincide with the City’s design guidelines and standards. Council discussed vacant land to the east remaining undeveloped and viewed Saint Therese’s video presentation of the proposed campus. Council questioned grade of parking and if parking is underground or at grade level. The proposed parking is a combination of underground and above ground. Council discussed roof lines, architectural details on east side, brownstone buildings along parkways and pedestrian paths, landscaping on the north side in relation to the buildings, patio and deck concept ideas, and the creation of something unique and pays homage to Corcoran’s history, for example a silo or a windmill where the tower currently exists on the site plan. Council also discussed the proposed restaurant and if the restaurant would also be open to the public. Council inquired about employment and Mr. Schelangoski indicated the campus would create approximately 100 full-time equivalent jobs and the restaurant would be open to the public. Council reviewed employee parking, staff ratios, and emergency assist needs, specifically medical and fire. Council asked what the units per acre are on the property and calculated the figure at 15 units per acre. City Planner Lindahl added the land use area is slated for 15-30 units per acre. Council inquired about licensed beds and redistributing those beds at a future date, depending on demand. Council discussed transportation needs for this type of complex. City Administrator Martens reviewed the proposed transportation needs of the complex and requirements for transportation at 79th Place with access at City Hall. Agenda Item 7b. 3. Adjournment MOTION: made by Bottema, seconded by Schultz to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Meeting adjourned at 6:46 pm. ________________________________ Michelle Friedrich – Deputy Clerk AgendaItem 7c. CouncilMeetingDate: 9/12/2019 FINANCIALCLAIMS PreparedBy: jrotz CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7c. Paid toAmountProject name 500-20335$35.63CARSON, CLELLAND & SCHREDER - LENNAR/RAVINIA Total 35.63 TotalFund #500 = 35.63 SeeattachedPayments Detail) ALLOTHER FINANCIAL CLAIMSAgendaItem:7c.$ 124,981.43$ 125,017.06TotalChecks Seeattached Check DetailRegister) TotalofAutoDeductions 121,865.41 TOTALEXPENDITURES FORAPPROVAL$ 246,882.47 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 8/21/2019FedEx - Memphis, TN$ 11.54Water Testing 8/22/2019Humanity.com$ 49.00PDShiftSchedulingsoftware fee 8/30/2019Dick'sSportingGoods - MapleGrove, MN$ 188.12Parks & Rec. FallBaseballsupplies 9/3/2019NartecInc.$ 188.88Police detectivesupplies 8/19/2019PERA$ 14,111.06Pensionplan 8/21/2019State ofMN - MSRS$ 2,062.77State ofMNhealthcare savingsplan 8/21/2019StateofMN - Roth$ 2,648.29Deferred compensation paymenttoStateofMN 8/21/2019Optum - HSA$ 3,099.87Health savings account 8/22/2019MNDeptRev - Special FuelLicense$ 25.00Annualspecial fuellicense 8/23/2019POSTALIA, TDCPOSTAGE$ 350.00Postagepurchase formeteratCityHall 8/29/2019ADPWageGarnishment$ 542.68Garnishment 8/29/2019RevtrakSV9T$ 2,878.57CreditCardFeesforAugust 8/29/2019Payroll Taxes$ 19,087.68payroll taxes 8/29/2019NetPayrollPP18$ 54,619.49NetpayrollPP18 8/30/2019PERA$ 14,466.87Pensionplan 9/3/2019StateofMN - MSRS$ 2,103.49State ofMNhealthcare savingsplan 9/3/2019State ofMN - Roth$ 2,239.31Deferred compensation paymenttoStateofMN 9/3/2019Optum - HS A$ 3,099.87Health savings account 9/4/2019Return itemNSFCheck$ 77.92NSFCheck - dust control 9/5/2019ACH FILE FEE$ 15.00Automatic sewer/waterpaymentACHfee Total H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2019ClaimsWorkbook.xls 09/06/1911:35AMCITYOFCORCORAN Page 1 Check Detail Register© September 2019 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACME TOOLS E100-43100-210 Operating Supplies (GENERAL)$265.006855606SUPPLIES Total ACMETOOLS 265.00 Unpaid ADAMS PEST CONTROL, INC. E100-41941-210 Operating Supplies (GENERAL)$92.702811363PEST CONTROL E100-43100-210 Operating Supplies (GENERAL)$108.902813483PEST CONTROL Total ADAMS PESTCONTROL, INC. 201.60 Unpaid ADVANCEDDRAINAGESYSTEMS E100-43100-229 Culverts$1,438.4018912494CULVERT SUPPLIES Total ADVANCED DRAINAGE SYSTEMS 1,438.40 Unpaid AMAZON CAPITAL SERVICES E100-43100-210 Operating Supplies (GENERAL)$16.5911TD-1KCF-FPRESSURE WASHER QUICKCONNECTOR E201-42100-210 Operating Supplies (GENERAL)$160.821979-47XQ-1PSUPPLIES E100-42100-210 Operating Supplies (GENERAL)$179.641QPR-WCNW-POLICESUPPLIES E100-42100-208 TrainingandInstruction$28.981T7L-XHDN-7TRAINING & INSTRUCTION Total AMAZON CAPITAL SERVICES 386.03 Unpaid ANDREAKUNZ E100-45200-210 Operating Supplies (GENERAL)$25.00082219SOCCER REFEREE Total ANDREAKUNZ 25.00 Unpaid ASPENMILLS E100-42100-209 PoliceReserves$234.32242018POLICERESERVES UNIFORMS Total ASPENMILLS 234.32 Unpaid BANYONDATASYSTEMS E100-41951-207 ComputerSupplies$795.0000159196FUND SUPPORT E602-49450-300 Professional Srvs (GENERAL)$195.0000159196UBDIRECT PAYMENT SUPPORT Total BANYON DATA SYSTEMS 990.00 Unpaid BEAUDRYOILCOMPANY E100-42100-212 MotorFuels$660.591427027SQUAD FUEL E100-43100-212 MotorFuels$18.141427027GASOLINE E100-41920-210 Operating Supplies (GENERAL)$19.191427027GASOLINE E100-43100-212 MotorFuels$567.541427216DIESEL E100-43100-212 MotorFuels$1,475.181434215DIESEL E100-42100-212 MotorFuels$1,486.521434216SQUAD FUEL E100-43100-212 MotorFuels$40.811434216GASOLINE E100-41920-210 Operating Supplies (GENERAL)$43.191434216GASOLINE Total BEAUDRY OIL COMPANY 4,311.16 Unpaid BEISE, JESSICA G100-21709 DependentCare FSAWithhold$900.00090419DEPENDENT CAREFSAREIMBURSE E100-41400-210 Operating Supplies (GENERAL)$193.66090419MILEAGE 09/06/1911:35AMCITYOFCORCORAN Page 2 Check Detail Register© September 2019 Check AmtInvoiceComment E100-41400-208 Training andInstruction$20.00090419HENNEPIN COUNTYELECTIONS MEETING Total BEISE, JESSICA 1,113.66 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 ProfessionalSrvs (GENERAL)$3,085.24083119CIVIL - LEGAL G500-20335 Lennar EngPlanReview/Modific$35.63083119LENNAR/RAVINIA E100-42100-304 LegalFees$2,216.30083119CRIMINAL Total CARSON, CLELLAND & SCHREDER 5,337.17 Unpaid CENTERPOINT ENERGY HOUSTON E100-45200-380 Utility & Services (GENERAL)$18.328000014143-4NATURALGAS - 5754177-3 E100-41941-380 Utility & Services (GENERAL)$33.488000014143-4NATURALGAS - 5754460-3 Total CENTERPOINTENERGYHOUSTON 51.80 Unpaid CENTURY LINK E100-45200-321 Telephone$64.78082619LAND LINE763-420-4061 E100-43100-321 Telephone$126.89090519LAND LINE/FIREMONITORING-9100 763-498-7515 Total CENTURY LINK 191.67 Unpaid CINTAS - 470 E100-41941-210 Operating Supplies (GENERAL)$82.594028410750CITY HALL E100-41941-210 Operating Supplies (GENERAL)$82.474028410760CITY HALL - RUGS E100-43100-417 Uniforms$58.144028410804UNIFORMS E100-42100-223 Building RepairSupplies$75.994028410810FLOOR MATS - POLICE E100-43100-417 Uniforms$117.064028410830UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$94.614028410855PUBLIC WORKS E100-41941-210 Operating Supplies (GENERAL)$82.594028907830CITY HALL E100-43100-417 Uniforms$58.144028907875UNIFORMS E100-42100-223 BuildingRepairSupplies$64.334028907881FLOOR MATS - POLICE E100-43100-210 Operating Supplies (GENERAL)$49.944028907890PUBLIC WORKS E100-41941-210 Operating Supplies (GENERAL)$82.474028907898CITY HALL - RUGS E100-43100-417 Uniforms$117.064028907947UNIFORMS E100-43100-417 Uniforms$63.194029411881UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.474029411920CITY HALL - RUGS E100-43100-210 Operating Supplies (GENERAL)$94.614029411921PUBLIC WORKS E100-42100-223 BuildingRepairSupplies$64.334029411926FLOOR MATS - POLICE E100-43100-210 Operating Supplies (GENERAL)$93.614029411938PUBLIC WORKS - TOWELS E100-43100-417 Uniforms$117.064029411939UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.594029411952CITY HALL Total CINTAS - 470 1,563.25 Unpaid CITYOFSTMICHAEL E100-41400-208 TrainingandInstruction$30.0008142019-5HOSTILE ENVIRONMENT TRAINING Total CITYOFSTMICHAEL 30.00 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$109.8286669433LAND LINE E100-42100-321 Telephone$109.8286669433LAND LINE E100-43100-321 Telephone$109.8386669433LANDLINE 09/06/1911:35AMCITYOFCORCORAN Page 3 Check Detail Register© September 2019 Check AmtInvoiceComment Total COMCAST- 902943336 329.47 Unpaid COMPASS MINERALS E100-43125-210 Operating Supplies (GENERAL)$1,770.53478153SALT SUPPLIES E100-43125-210 Operating Supplies (GENERAL)$7,099.16480144SALT SUPPLIES E100-43125-210 Operating Supplies (GENERAL)$3,449.44483796SALT SUPPLIES Total COMPASS MINERALS 12,319.13 Unpaid COMPUTERINTEGRATIONTECH E100-41951-300 Professional Srvs (GENERAL)$119.99115153IT MANAGED SERVICE - MTH E100-41951-207 Computer Supplies$75.00115344LICENSE RENEWAL E100-41951-300 ProfessionalSrvs (GENERAL)$3,400.00281662IT MANAGEDSERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$595.00281778IT MANAGEDSERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$405.00281987IT MANAGEDSERVICE - MTH Total COMPUTER INTEGRATIONTECH 4,594.99 Unpaid DAKOTA SUPPLYGROUP E100-41941-210 Operating Supplies (GENERAL)$19.02E934555LH ACTIVATOR RODFORTOILET FLUSHER Total DAKOTA SUPPLYGROUP 19.02 Unpaid DELTA DENTAL E100-41400-131 Employer PaidHealth$132.057739709DENTAL INSURANCE E100-42100-131 Employer PaidHealth$92.107739709DENTAL INSURANCE E100-42102-131 Employer PaidHealth$0.007739709DENTAL INSURANCE E100-43100-131 Employer PaidHealth$250.407739709DENTAL INSURANCE G100-20205 Reimbursements$63.007739709DENTAL INSURANCE - HAMILTON Total DELTADENTAL 537.55 Unpaid DIAMOND MOWERS E100-43100-225 Landscape/Ditch Materials$354.250165174-INDITCHSUPPLIES Total DIAMONDMOWERS 354.25 Unpaid ECMPUBLISHERS INC E100-41941-210 Operating Supplies (GENERAL)$31.66717165AUGUST 22 - PH - VACATION OF EASEMENT E100-41951-210 Operating Supplies (GENERAL)$27.71718745ROLLING HILLSACRES - PH Total ECMPUBLISHERS INC 59.37 Unpaid ELLIOTHOLLMAN E100-45200-210 Operating Supplies (GENERAL)$25.00082219SOCCER REFEREE Total ELLIOT HOLLMAN 25.00 Unpaid EMPLOYEE RELATIONS E100-45200-300 ProfessionalSrvs (GENERAL)$200.0085982BACKGROUND CHECK Total EMPLOYEERELATIONS 200.00 Unpaid GOPHER STATE ONECALL E601-49400-380 Utility & Services (GENERAL)$135.689080309SERVICE E602-49450-380 Utility & Services (GENERAL)$135.679080309SERVICE 09/06/1911:35AMCITYOFCORCORAN Page 4 Check Detail Register© September 2019 Check AmtInvoiceComment Total GOPHER STATEONE CALL 271.35 Unpaid HAMEL LUMBER INC E100-45200-210 Operating Supplies (GENERAL)$133.43138553COUNTRY DAZE SUPPLIES Total HAMEL LUMBERINC 133.43 Unpaid HANOVER, CITYOF E201-42100-200 OfficeSupplies (GENERAL)$400.00MGTRIATHLOHANOVER FDASSIST WITHMGTRIATHLON 2019 (16 HOURS X $25) Total HANOVER, CITYOF 400.00 Unpaid HAUGOGEOTECHNICAL SERVICES LL E425-49450-530 Improvements OtherThanBldgs$3,105.007406Pulte Encore - NETrunk Sewer E425-43100-530 Improvements OtherThanBldgs$5,136.007552Pulte - CR 101 & 100thAvenue TurnLanes Total HAUGOGEOTECHNICALSERVICESLL 8,241.00 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$75.00003401091900PRE PAIDCARWASH Total HOLIDAYSTATIONSTORES 75.00 Unpaid HUNTER, JOSH G100-21709 DependentCareFSA Withhold$690.00090419DAYCARE FSAREIMBURSEMENT Total HUNTER, JOSH 690.00 Unpaid LANOEQUIPMENT E100-45200-210 Operating Supplies (GENERAL)$200.0002-695815COUNTRY DAZERENTAL Total LANO EQUIPMENT 200.00 Unpaid LEAGUE OFMINNESOTACITIES E100-41900-433 DuesandMemberships$6,258.00297852ANNUAL DUES E100-41900-433 DuesandMemberships$30.00THOMASMINNESOTA MAYORS ASSOCIATION MEMBERSHIP DUES Total LEAGUEOFMINNESOTACITIES 6,288.00 Unpaid LITHGOW AUTOMOTIVE R100-41900-34103 Zoning/LandUseApplFee$1,200.00REFUNDAPPLICATION REFUND Total LITHGOWAUTOMOTIVE 1,200.00 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$61.48082919MILEAGE E100-41300-210 Operating Supplies (GENERAL)$50.00082919CELL PHONE G100-21709 DependentCareFSA Withhold$1,000.00082919DEPENDENT CARE Total MARTENS, BRAD 1,111.48 Unpaid MATTSON, KEVIN E100-43100-210 Operating Supplies (GENERAL)$51.62082919MILEAGE E100-43100-321 Telephone$50.00082919TELEPHONE REIMBURSEMENT Total MATTSON, KEVIN 101.62 Unpaid MENARDS MAPLEGROVE 09/06/1911:35AMCITYOFCORCORAN Page 5 Check Detail Register© September 2019 Check AmtInvoiceComment E100-41941-210 Operating Supplies (GENERAL)$219.3249270SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$297.3849821SUPPLIES Total MENARDS MAPLE GROVE 516.70 Unpaid METRO WESTINSPECTION SERVICES E100-42400-300 ProfessionalSrvs (GENERAL)$21,172.912115FINALIZED INSPECTIONS Total METROWESTINSPECTIONSERVICES 21,172.91 Unpaid METROPOLITAN COUNCIL MCES E602-49450-310 OtherProfessional Services$22,141.35090519SAC ACTIVITY Total METROPOLITANCOUNCILMCES 22,141.35 Unpaid MINIBIFF, LLC E100-45200-210 Operating Supplies (GENERAL)$875.00A-108382COUNTRY DAZE E100-45200-210 Operating Supplies (GENERAL)$3,285.34A-108383COUNTRY DAZE E100-45200-210 Operating Supplies (GENERAL)$320.63A-108384COUNTRYDAZE Total MINIBIFF, LLC 4,480.97 Unpaid MINNESOTADEPTOFHEALTH E601-49400-300 ProfessionalSrvs (GENERAL)$254.001270075-3WATERSUPPLYSERVICE Total MINNESOTA DEPT OFHEALTH 254.00 Unpaid MNFOPLDP E100-42100-433 Dues andMemberships$175.00GOTTSCHALK2020 - Gottschalk Total MNFOPLDP 175.00 Unpaid NAPAAUTO PARTS - CORCORAN E100-43100-220 Repair/MaintSupply (GENERAL)$336.38247773SUPPLIES E100-42100-220 Repair/MaintSupply (GENERAL)$97.49247788SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$3.38248119SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$439.81250974SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$132.99251117SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$9.29251228SUPPLIES E100-42100-220 Repair/MaintSupply (GENERAL)$126.39251608SUPPLIES - POLICE GATOR E100-43100-220 Repair/MaintSupply (GENERAL)$11.12251698SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$38.96251753SUPPLIES E100-43100-220 Repair/MaintSupply (GENERAL)$51.52251963SUPPLIES Total NAPAAUTOPARTS - CORCORAN 1,247.33 Unpaid NICHOLAS KASPER R100-45200-36199 Recreation Programming$70.00SOCCER REFSOCCER REFUND Total NICHOLAS KASPER 70.00 Unpaid OFFICE DEPOT E100-42100-200 OfficeSupplies (GENERAL)$66.98370209253001OFFICE SUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$66.30370209658001OFFICESUPPLIES Total OFFICEDEPOT 133.28 Unpaid ON-TARGET SOLUTIONS GROUP 09/06/1911:35AMCITYOFCORCORAN Page 6 Check Detail Register© September 2019 Check AmtInvoiceComment E100-42100-208 Training andInstruction$150.001451PD TRAINING Total ON-TARGET SOLUTIONS GROUP 150.00 Unpaid POSTMASTER E100-41941-201 Postage/Shipping$235.00082319BULKMAILPERMIT #98 - EXP DATE 10-09-2019 Total POSTMASTER 235.00 Unpaid RANDYS ENVIRONMENTAL SERVICES E100-41941-380 Utility & Services (GENERAL)$285.42082319CITY HALLGARBAGE1280351 E100-43232-300 Professional Srvs (GENERAL)$546.56082319MONTHLYRECYCLING E100-45200-380 Utility & Services (GENERAL)$253.98082319PARKS GARBAGE 11039 E100-43100-380 Utility & Services (GENERAL)$255.51082319PUBLICWORKS GARBAGE (9100) 12 E100-43100-810 Refunds/Reimbursements$960.68082319COUNTRY DAZE Total RANDYSENVIRONMENTAL SERVICES 2,302.15 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 Professional Srvs (GENERAL)$5,053.75082119MONTHLY ASSESSING FEE E100-41550-300 Professional Srvs (GENERAL)$15.93082119COUNTY DATAFEE E100-41550-210 Operating Supplies (GENERAL)$39.77082119REVALUATION NOTICE POSTCARDS E100-41550-210 Operating Supplies (GENERAL)$158.90082119REVALUATION NOTICE POSTAGE Total ROLF ERICKSONENTERPRISES INC 5,268.35 Unpaid SECURED COMMUNICATIONS, LLC E100-41951-300 Professional Srvs (GENERAL)$60.001216ENCRYPTION SERVICE Total SECUREDCOMMUNICATIONS, LLC 60.00 Unpaid SITEONE LANDSCAPE SUPPLY E100-45200-210 Operating Supplies (GENERAL)$87.2393649464-001SUPPLIES Total SITEONELANDSCAPESUPPLY 87.23 Unpaid SPRINT E100-43100-321 Telephone$367.11391283315-21CELLSERVICE Total SPRINT 367.11 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-417 Uniforms$69.99I1383224UNIFORM SUPPLIES Total STREICHER SPOLICE EQUIPMENT 69.99 Unpaid SUN LIFEFINANCIAL E100-41300-131 Employer PaidHealth$88.55237687-2019-0EMPLOYER PAIDHEALTH E100-41400-131 Employer PaidHealth$174.33237687-2019-0EMPLOYER PAIDHEALTH E100-41920-131 Employer PaidHealth$72.20237687-2019-0EMPLOYERPAID HEALTH E100-43100-131 Employer PaidHealth$490.66237687-2019-0EMPLOYERPAIDHEALTH E100-42100-131 Employer PaidHealth$1,024.62237687-2019-0EMPLOYER PAID HEALTH E100-42102-131 Employer PaidHealth$105.49237687-2019-0EMPLOYERPAIDHEALTH Total SUNLIFEFINANCIAL 1,955.85 Unpaid SYMBOL ARTS E201-42100-210 Operating Supplies (GENERAL)$295.000336921-INPOLICE RESERVE PATCHES 09/06/1911:35AMCITYOFCORCORAN Page 7 Check Detail Register© September 2019 Check AmtInvoiceComment Total SYMBOLARTS 295.00 Unpaid TEAMSTER LOCAL 320 G100-21707 UnionDues$400.68SEP19UNION DUES/TLDF Total TEAMSTERLOCAL 320 400.68 Unpaid TOLLGASANDWELDING SUPPLY E100-45200-210 Operating Supplies (GENERAL)$391.6910313007COUNTRY DAZE SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$34.9510313490SUPPLIES Total TOLLGASANDWELDING SUPPLY 426.64 Unpaid TOWN & COUNTRYFENCE E100-45200-221 Maintenance Projects$1,430.001180816MEISTER PARKFENCE REPAIR Total TOWN & COUNTRY FENCE 1,430.00 Unpaid TRANSUNION RISK & ALTERNATIVE E100-42100-300 Professional Srvs (GENERAL)$50.003609221-0819SERVICE Total TRANSUNION RISK & ALTERNATIVE 50.00 Unpaid TWINCITYSEED CO. E415-45200-262 Ravinia CommunityPark$162.5045511GRASS SEED - WILDFLOWERPARK Total TWINCITYSEEDCO. 162.50 Unpaid WESTSIDEWHOLESALE TIRE E100-42100-220 Repair/Maint Supply (GENERAL)$30.00841604TIRE REPAIR E100-43100-220 Repair/Maint Supply (GENERAL)$36.00841824SERVICE E100-43100-220 Repair/MaintSupply (GENERAL)$30.00841831SERVICE Total WESTSIDE WHOLESALETIRE 96.00 Unpaid WOLDARCHITECTS ANDENGINEERS E101-41941-300 Professional Srvs (GENERAL)$4,269.9563100ARCHITECT FEES E101-41941-300 Professional Srvs (GENERAL)$1,008.0063101ARCHITECT FEES Total WOLD ARCHITECTS ANDENGINEERS 5,277.95 Unpaid XCEL ENERGY E100-43100-380 Utility & Services (GENERAL)$1,130.85650830227UTILITIES - 9100 Total XCELENERGY 1,130.85 Unpaid ZIEGLER INC E100-45200-210 Operating Supplies (GENERAL)$1,770.50F1946401GENERATOR RENTALSFORCOUNTRY DAZE Total ZIEGLER INC 1,770.50 10100 Farmers StateBank$125,017.06 09/06/1911:35AMCITYOFCORCORAN Page 8 Check Detail Register© September 2019 Check AmtInvoiceComment FundSummary 10100 Farmers StateBank 100GENERALFUND$87,582.46 101LONG-TERMPLANNING FUND$5,277.95 201RESERVESDONATION FUND$855.82 415PARKCAPITAL FUND$162.50 425 PULTEENCORE/BELLWETHERPROJEC$8,241.00 500 ESCROWHOLDING FUND$35.63 601WATER$389.68 602SEWER$22,472.02 125,017.06 CityofCorcoran ConsultantSummary 9/12/2019 NameInvoice DateAmountDue Carson, Clelland & Schreder08/29/19 5,337.17 Landform MetroWestInspection09/03/19 21,172.91 RolfEricksonEnterprises08/21/19 5,268.35 WenckAssociates Total$ 31,778.43 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2019ClaimsWorkbook.xls STAFF REPORT Agenda Item 7d. Council Meeting: September 12, 2019 Prepared By: Lieutenant Burns Topic: Waiver request for amplified sound 22802 County Road 50 September 20th, 2019 Action Required: Approval Summary: Resident is requesting a Wavier for amplified sound on Friday September 20th, 2019 at 22802 County Road 50. Request is for amplified sound until 11:30 P.M. for a wedding gathering. This is a private event, with no on street parking; they will have onsite sanitation with approximately three hundred guests. If approved, gathering may be shut down for public safety reasons. Staff recommends approval as submitted. Financial/Budget: N/A Options: 1. Authorize a waiver for amplified sound until 11:30 P.M. on Friday, September 20th, 2019. 2. Deny a waiver for amplified sound until 11:30 P.M. on Friday September 20th, 2019. Council Action: 1. Authorize a waiver for amplified sound until 11:30 P.M. on Friday, September 20th, 2019 for 22802 County Road 50 Attachments: 1. Application for Contract Police Security. 2. City Noise Ordinance. 82-5 3. The wood is not kept in a front yard. Subd. 4. Parking Nuisance A. A person must not cause, undertake, permit, or allow the outside parking of vehicles on residential property unless it complies with the following requirements: 1. Vehicles that are parked or outside in the front yard areas must be on a paved, gravel, or otherwise improved parking surface or driveway area. 2. Vehicles stored outside on residential property must be owned by a person who resides on that property. Students who are away attending school for periods of time but still claim the property as their legal residence will be considered residents on the property. 3. A vehicle is considered to be parked if it remains in one location for less than 72 hours. For the purposes of this section a vehicle is considered to be stored when remaining in one location for 72 hours or more. Subd. 5. Noise Nuisance A. No person shall make or cause to be made any distinctly and loudly audible noise that unreasonably, disturbs, injures, or endangers the, repose, health, peace, safety, or welfare of any person or precludes their enjoyment of property or affects their property’s value. This general prohibition shall not be limited by the specific restriction of the following sections: 1. Any noise that is in violation of Minn. Rule 7030.0030, as may be amended from time to time. 2. No person shall sound any audible signaling device on any vehicle except as a warning of danger pursuant to Minn. Stat. § 169.68. 3. No person shall discharge the exhaust or permit the discharge of the exhaust of any steam engine, stationary internal combustion engine, motorboat, motor vehicle, or snowmobile, except through a muffler or other device that effectively prevents loud or explosive noises there from and complies with all applicable State laws and regulations. 4. No person shall use any vehicle so out of repair or so loaded as to create loud and unnecessary grating, grinding, rattling or other noise. 5. No person shall use or operate or permit the use or operation of any radio receiving set, musical instrument, phonograph, paging system, machine, loudspeaker, sound amplifier, or other device for the production or 82-6 reproduction of sound in a distinct and loudly audible manner as to disturb the peace, quiet and comfort of any person nearby. 6. No person shall operate a motor vehicle within the City in violation of the motor vehicle noise limits of the Minnesota Pollution Control Agency, or in violation of any Section of this Code relating to motor vehicles. 7. No person shall participate in any party or other gathering of people giving rise to unreasonable noise, disturbing the peace, quiet or repose of another person. When an Enforcement Officer determines that a gathering is creating such a noise disturbance, the officer may order all persons present, other than the owner or tenant of the premises on which the disturbance is occurring, to disperse immediately. No person shall refuse to leave after being ordered to by the enforcement officer to do so. Every owner or tenant of such premises, who has knowledge of the disturbance, shall make every reasonable effort to see that the disturbance is stopped. 8. No person shall operate or permit the use or operation of any loudspeaker, sound amplifier, or other device for the production or reproduction of sound on a street or other public place for the purpose of commercial advertising or attracting the attention of the public to any commercial establishment or vehicle. 9. No person shall keep any animal that disturbs the comfort or repose of any person in the vicinity by its frequent or continued noise as regulated by Chapter 81 of this code. 10. Construction activities between the hours of 10:00 p.m. and 7:00 a.m. on Monday through Friday, and 9:00 p.m. and 9:00 a.m. on weekends and holidays, including the operation of any pile driver, pneumatic hammer, derrick, steam or electric hoist, bulldozer, or other equipment or tools, the use of which is attended by loud or unusual noise, shall be prohibited. 11. The operation of outdoor power implements, including but not limited to an electric- or gas-powered implement such as a lawn mower, hedge clipper, chain saw, trimmer, leaf blower/vacuum, or other device designed primarily for outdoor use between the hours of 10:00 p.m. and 7:00 a.m. shall be prohibited. All implements shall be effectively muffled so as to prevent the emission of loud and explosive noises. The above restriction does not include the operation of Agriculture related equipment and any power implement utilized for snow removal within 12 hours of the end of a snow event. B. waiver of these requirements can be obtained from the City Administrator or designee. The person wishing to receive exception to these rules to conduct 82-7 necessary business may make a written application to the City stating when, why, and for how long the noise producing activity shall be conducted. If the request is denied by the City Administrator or designee, the applicant may appeal the decision to the City Council by appearing before the Council during a regular Council meeting. Subd. 6. Building Nuisance A. Any structure that has become dangerous for further occupancy because of structural or sanitary defects or grossly unsanitary conditions. B. Accumulations in permanent dwellings to such an extent preventing emergency egress. C. The existence of any manufactured home, building or portion of a building which has stood with an incomplete exterior shell for longer than one year; or any building or a portion thereof which is: 1. Open to entry by persons without the use of tools or ladders; 2. A structure with multiple exterior housing code or building code violations; 3. A structure containing unfinished additions or partitions or any other unfinished structure; and 4. A dangerous structure, meaning any structure which is potentially dangerous to persons or property including, but not limited to a structure in danger of partial or complete collapse, or a structure which has parts such as porches, stairs, ramps and floors or roofs which are accessible and which are either collapsed, in danger of collapsing or not able to carry their designed weight. Subd. 7. Weed Nuisance A. Maintenance of grass or weeds on a property at a height of more than 12 inches, except: 1. on slopes in excess of 3:1 within residential properties; 2. wetlands; 3. wetland buffers; 4. areas maintained in prairie or other native vegetation; 5. areas subject to a conservation or similar easement; and Agreement No. PW 35-25-19 County Project No. 5099701 City of Corcoran County of Hennepin 1 ___ BRIDGE INSPECTION AGREEMENT This Agreement is made and entered into this ____________________________ day of ____________________, 20_______(“Effective Date”), by and between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the “County”, and the City of Corcoran, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the “City,” and collectively hereinafter referred to as the “Parties.” Recitals 1.The City owns four roadway bridges: No. L8077 (Schutte Road over South Fork Rush Creek), No. L8080 (Cain Road over Rush Creek), No. L9384 (Trail Haven Road over Rush Creek), No. 27J47 (Shannon Lane over South Fork Rush Creek), and an unnumbered culvert (Bechtold Road over Rush Creek) within the corporate limits of the City and the County’s jurisdiction. A map of the roadway bridges and culvert is attached in Exhibit “A”. 2.The above-mentioned four City bridges need regular inspection and reporting per applicable Minnesota Department of Transportation (MnDOT) and Federal Highway Administration (FHWA)’s National Bridge Inspection Standards (NBIS). 3.To maintain consistency and compliance with the requirements set forth by State and Federal laws, the City has requested the County to provide such services. 4.The County owns and operates other bridges on County State Aid Highways in the area that require regular inspections and it would be mutually beneficial for the County to take on the requested inspections; and 5.The County and the City desire to enter into this Agreement to outline each party’s financial responsibilities in the inspection and reporting work, which shall hereinafter be referred to as the “Inspection Work.” 6.The Project will be carried out by the Parties under the provisions of Minnesota Statutes, Section 162.17, Subdivision 1, and Section 471.59. Agenda Item 7e. Agreement No. PW 35-25-19 County Project No. 5099701 2 _____ Agreement NOW, THEREFORE, the Parties agree as follows: 1. Term of Agreement, Survival of Terms, and Exhibit. Effective Date. The term of this Agreement commences on the Effective Date above written or on the date on which the last signature was obtained, whichever date shall be later. Expiration Date. This agreement will expire after December 31, 2022. Subsequent Agreement. Six months prior to the expiration date of this Agreement (6/01/2022), both Parties shall negotiate new terms and conditions and enter into a new agreement if the City desires the County to continue to provide the Inspection Work as provided herein, Survival of Terms. Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement do survive such term, cancellation or termination. Such provisions include but are not limited to: Maintenance Responsibilities, Records/Audits, Indemnification, Insurance, Worker Compensation Claims, Cancellation and Termination, and Minnesota Laws Govern. Exhibit. The detail map of the roadway bridges called Exhibit “A” is attached and incorporated into this Agreement. 2. The County’s Responsibilities. Structures to be Inspected. The County shall perform the Inspection Work on the following structures within the corporate limit of the City: • Bridge No. L8077 (Schutte Road over South Fork Rush Creek) • Bridge No. L8080 (Cain Road over Rush Creek) • Bridge No. L9384 (Trail Haven Road over Rush Creek) • Bridge No. 27J47 (Shannon Lane over South Fork Rush Creek) • Unnumbered culvert (Bechtold Road over Rush Creek) Inspection Schedules. The County shall perform the Inspection Work per the schedule set forth below and to the best of its ability before the NBIS required due date. • Bridge No. L8077 (2019, 2020, 2021, and 2022) • Bridge No. L8080 (2019, 2020, and 2022) • Bridge No. L9384 (2019, 2020, 2021, and 2022) • Bridge No. 27J47 (2019 and 2022) • Unnumbered culvert (2019, 2020, 2021 and 2022) Agreement No. PW 35-25-19 County Project No. 5099701 3 _____ Notwithstanding the aforementioned inspection schedule, the City may request additional inspection which shall be approved at the County’s discretion. At the time of the request, the County will determine if it can provide the additional inspection but is under no obligation to do so. Additional costs will be invoiced to the City within 30 days following any additional inspection. In the event additional related County support is necessary, for instance as part of a MnDOT or FHWA audit, the County will invoice the City within 30 days upon conclusion of this work. Prior to commencing this work, the County will notify the City in writing as early as practicable. Materials. All materials used by the County in the performance of the inspection and reporting work shall conform to the requirements of the current Edition of the MnDOT Bridge Inspection Manual and FHWA’s NBIS as applicable. Qualified Inspectors. The County shall utilize County forces to perform the Inspection Work. At least one county bridge inspector shall be a NBIS certified lead bridge inspector. Inspection and reporting will be conducted following the requirements of MnDOT and FHWA’s NBIS as applicable. Supervision and Inspection. All operations undertaken by County forces for the purpose of this Agreement shall be under the direct supervision of the County Bridge Engineer or their designated staff. Obligations and Responsibilities. 2.6.1. It shall not be the obligation of the County under this Agreement to do any work other than the Inspection Work as provided herein which shall not be considered as routine maintenance and/or extraordinary maintenance, betterment, construction or reconstruction on the City owned structures listed above. 2.6.2. The duties, obligations and responsibilities imposed upon the County pursuant to this Agreement shall not be construed, nor operate, to create any duty, obligation or liability of the County or the City additional to those that would otherwise be imposed by law to any other person or entity with respect to inspection and reporting of roadway bridges to be done by the County pursuant to this Agreement. 3. Payment. The City will pay for all services performed by the County under this agreement as follows: As a result of this Agreement, the City’s total estimated cost for the County to perform the Inspection Work on the five structures is Five Thousand Dollars and No Cents ($5,000.00). The actual costs shall govern in computing the total final cost reimbursement due to the County. Agreement No. PW 35-25-19 County Project No. 5099701 4 _____ Upon the execution of the Agreement and its transmittal to the City, the County shall submit an invoice for actual costs incurred performing the Inspection Work for the first year. Subsequent payment for the second, third and fourth year is due on the first day of September annually. Thirty (30) days prior to the due date, the County shall invoice the City for the actual inspection cost. Payments shall be made to the County, in the name of the Hennepin County Treasurer, by the City for the full amount due stated on the invoices within forty-five (45) days of the invoice date. The payment should include the date, the name of the County’s project manager (Mr. Jacob Bronder, P.E.), project name and county project number (C.P. 5099701). Payment and supporting documentation should be mailed to the following address: OBF/APEX A-12 GC Mail Code 129 300 South 6th St Minneapolis, MN 55487 4. Authorized Representatives. In order to coordinate the services of the County with the activities of the City and vice versa so as to accomplish the purposes of this Agreement, the Hennepin County Engineer or designated representative and the City Engineer or designated representative shall manage this Agreement on behalf of the County and the City. County of Hennepin: Jacob Bronder, PE County Bridge Engineer Hennepin County Public Works 1600 Prairie Drive, Medina, MN 55340 Office: (612) 596-0372 jacob.bronder@hennepin.us City of Corcoran: Kevin Mattson, PE Public Works Director City of Corcoran 8200 County Road 116, Corcoran, Minnesota 55340 Office: (763) 400-7028 kmattson@ci.corcoran.mn.us 5. Assignment, Amendments, Default, Waiver, Agreement Complete, and Cancellation and Termination. Assignment. The Parties shall not assign, subcontract, transfer or pledge this Agreement No. PW 35-25-19 County Project No. 5099701 5 _____ Agreement and/or the services to be performed hereunder, whether in whole or in part, without the prior written consent of the other party. Amendments. Any alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the Parties hereto. Default. If any party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the default is excused by the other party, the other party may upon written notice immediately cancel this Agreement in its entirety. Waiver. The County's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. Agreement Complete. The entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Cancellation and Termination. This Agreement may be terminated or cancelled by each party by mutual agreement with or without cause by either party upon sixty (60) day written notice. This Agreement shall be terminated or cancelled by any party upon a material breach by the other party. In the event of such a cancellation, the County will be entitled to a prorated payment for the months and fractional months, if any, that this Agreement was in effect. 6. Indemnification. The County and the City agree to defend, indemnify and hold each other harmless, including its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys’ fees, resulting directly or indirectly from any act or omission of either party or either party’s consultant or sub consultant, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this contract, and against all loss by reason of the failure of either party to perform fully, in any respect, all obligations under this contract. The Parties’ liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. Both parties agree to maintain sufficient insurance so as to assure the performance of their hold harmless obligations. 7. Worker Compensation Claims. Any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided for herein to be performed by the City shall not be considered employees of the County, and that any and all Agreement No. PW 35-25-19 County Project No. 5099701 6 _____ claims that may or might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of the employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the County. Also, any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees of the City, and that any and all claims that may or might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of the employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the City. 8. Records/Audits. The City agrees that the County, the State Auditor or any of their duly authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt and transcribe any books, documents, papers, records, etc., which are pertinent to the Project and the accounting practices and procedures of the City which involve transactions relating to this Agreement. 9. Nondiscrimination. The provisions of Minnesota Statute Section 181.59 and of any applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of Hennepin County shall be considered a part of this Agreement as though fully set forth herein. 10. Minnesota Laws Govern. The laws of the state of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, state of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the state of Minnesota. (This space left intentionally blank) Agreement No. PW 35-25-19 County Project No. 5099701 7 _____ IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF CORCORAN Seal By: Mayor Date: And: Manager Date: COUNTY OF HENNEPIN ADMINISTRATOR APPROVAL APPROVED AS TO FORM: By: ________________________________ County Administrator By: Date: ________________________________ Assistant County Attorney And:_________________________________ Date: Assistant County Administrator, Public Works Date:________________________________ APPROVED AS TO EXECUTION: RECOMMENDED FOR APPROVAL By: By:_________________________________ Assistant County Attorney County Highway Engineer Date: Date:________________________________ Agreement No. PW 35-25-19 County Project No. 5099701 8 _____ EXHIBIT “A” 4 7 BROCKTON N. 3 0 SNYDER RD. H O R S E S H O E T R A I L SETTLERS RD. RD. 5 5 KALK RD. 5 0 1 0 5 0 5 0 5 0 1 0 FOXLINE DR. TRAIL HAVEN RD. M E I S T E R R D . R D . BRANDYWINE RD. T r a i l e r C o u r t S T IE G R D . 1 1 7 A V E . N . 1 1 7 CAIN RD. 3 0 BECHTOLD RD. SUNDANCE RD. 1 1 7 5 5 OLD BROCKTON 1 9 1 9 9 1 0 1 6 1 5 T 1 1 9 N R 2 3 W 2 0 2 1 2 9 T 1 1 9 N R 2 3 W 3 2 3 3 5 4 T 1 1 9 N R 2 3 W T 1 1 8 N 1 3 1 8 1 9 2 4 T 1 1 9 N R 2 4 W R 2 3 W 1 6 1 2 7 T 1 1 9 N R 2 3 W 3 3 3 4 4 3 T 1 1 9 N R 2 3 W 3 6 3 1 1 6 T 1 2 0 N T 1 1 9 N R 2 2 W 3 6 3 1 1 6 T 1 1 9 N T 1 1 8 N R 2 3 W R 2 2 W R u sh Creek 2 4 1 9 2 5 3 0 R 2 3 W R 2 2 W T 1 1 9 N 3 4 3 5 3 2 T 1 1 9 N R 2 3 W T 1 1 8 N 2 8 2 7 3 3 3 4 T 1 1 9 N R 2 3 W T 1 1 9 N 5 4 8 9 R 2 3 W T 1 1 9 N 3 2 1 0 1 1 R 2 3 W T 1 1 9 N 1 1 1 2 1 4 1 3 R 2 3 W T 1 1 9 N 1 6 1 2 7 R 2 3 W R 2 2 W 1 9 C i t y H a l l 1 0 1 1 0 1 1 0 1 3 0 1 1 6 1 1 6 1 1 6 1 1 6 1 0 9 t h CORCORA CORCORA W . E. TAMIAM I TR. CIR .6 3 r d A V E . N . HUNTER L A V E . N . 6 6 t h E LM ST. CIMARRON CIR. A B I L E N E L L A K E V I E W C I R . H O R S E S HO E BENDDR. G A R R I S O N R D . GAR RISON RD. HAGE DR . E A G LE RID G E R D. C O M M E R C E 7 5 t h A V E . N . D R . FOX VALLEY DR. W O O D C H A P A R R A L C T. YRJEFFE C H A P A R R A L C T . J A C K I E C O U N T R Y R D . ROBERT R U S H C R E E K D R . C I R . E . C O U N T R Y COM MERCE ST. EL M R IDG E 9 7 t h J U L I E A N N D R . N TR . N TR. S T . E . MAPLE HILL RD. 2 8 2 0 3 R U S H M E A D O W H I L L S I D E S T R E H L E R R D . 7 0 t h AV E . N . PARK TR . D R. HACKAM ORE CIR. R D . 1 0 9 t h A V E . N . 1 0 1 1 0 1 4 7 1 9 3 0 A V E . N . 1 0 1 0 1 1 7 1 1 6 1 9 R 2 4 W CORCORAN P R E P A R E D B Y T H E M I N N E S O T A D E P A R T M E N T O F T R A N S P O R T A T I O N I N C O O P E R A T I O N W I T H U . S . D E P A R T M E N T O F T R A N S P O R T A T I O N F E D E R A L H I G H W A Y A D M I N I S T R A T I O N 0 I N T E R S T A T E T R U N K H I G H W A Y . . . . . . . . . . . . C O U N T Y S T A T E A I D H I G H W A Y . . . . . . . S T A T E T R U N K H I G H W A Y . . . . . . . . . . . . . . . . . C O U N T Y R O A D . . . . . . . . . . . . . . . . . . . . . . . . . U . S . T R U N K H I G H W A Y . . . . . . . . . . . . . C O R P O R A T E L I M I T S . . . . . . . . . . . . . . . . M U N I C I P A L I T Y O F S W A T O S E N N M T R A NS P O RTAT O N D EPARTMENT O F P U B L I C R O A D . . . . . . . . . . . . . . . . . . . . P R I V A T E R O A D . . . . . . . . . . . . . . . . . . . S C A L E L E G E N D N E 3 5 1 0 5 5 2 3 1 5 0 1 6 0 0 1 6 0 0 3 2 0 0 F E E T 5 0 0 5 0 0 1 0 0 0 M E T E R S C O R C O R A N C O R C O R A N ( H E N N E P I N C O U N T Y ) MAPLE GROVE MAPLE GROVEP L Y M O U T H M E D I N A M E D I N A GREENFIELD GREENFIELD H A N O V E R D A Y T O N SCHANNO PL. S P A N I S H T E R . EBERT RD. CKSKIN TR. S ou th F ork F or k R u sh C k. S o. R u sh Rush C reek Creek R u sh C r e e k O A K D A L E DR. 9 3 r d A V E . N . O A K D A L E DR.I N G L L OR HILLS J u b e r t L a k e L A R K I N R D . N Y S T R O M H O M E S T E A D T R . W ILLOW DR. L A R S O N R D . L A G o o s e L a k e M o r i n L a k e S c o t t L a k e C o o k L a k e S C H U T T E S C H F A R M R D . S C H U T T E SCHU TTE C T . 8 1 s t P L . P L . t s 1 8 T I M B E R G L A D E HEAT HER S U N N Y HI L L C I R C L E J U B E R T R I D G E WINCHESTER TR. W OODLAND CT. LAREDO CT. S T U R B R I D G E STURBRIDGE DR.R D . OLDE 2 6 2 5 3 5 3 6 T 1 1 9 N R 2 3 W O A K R I D G E RD.O L D E I N D E P E N D E N C E G L E A S O N R D . N. B u r s c h v i l l e T R E E L I N E D R . CHISHOLM T R. W A G O N HORSESHOE BEND DR. D R . C H E S T N U T CATE S LON G H O RN RD . S C H U T T E P L . D R . M E A D O WV I E W S A L E M R D . A U G E R A V E . H U N T E R 'S RIDGE TRIDEN CIR. WINDMILL DR. COMM ERCE ST.W . W H I T E T A I L T R . L N . S U M M E R H I L L R D . N . B L U E S T E M RD.S. B L U E S T E M M E A D O W C R E E K D R . 2 0 1 5 PIO N EER TR . D U F F N E Y C I R . DUFFNEY D R. 9 7 t h A V E . N . O S W A L D F A R M RD. H A C K A M O R E R D . BUTTERW ORT H H A C K A M O R E RD. HUNTERRD.RETNHU M E A D O W LILY POND M EADOW CIR. R U S H E E K BV C I R. C R EE KV I EW C R LD. RIDGE DR. D R . P S H IG H L A N D R IDGE ENHIDD O N D RD . C T . G R E E N V I E W M Y S TI Q U E D R . CHERRY LN. P A T R I C K C IR . C A I N P L . R 2 3 W R O G E R S MEISTER CIR. CT. R ID G E T E S S M E R R D . HIDDEN VALLEY RD. RD. STREHLER M OHAWK DR. BLUE BONNET DR. B U U T T E B A S I C D A T A - 2 0 1 3 KI NG B E N R D. U n d e r C o n s t r u c t i o n 1 0 1 1 0 1 0 2 0 1 0 U . S . C E N S U S - P O P . 5 , 3 7 9 L N . LN. L N . S U N S E T L N . M A P L E L N . E . MAPLE LN. L N. LN. N D LN . NORTH SIDE LN. D A S S E L L N . D A R R E L L L N . L N . S I C O R A L N . LN. L N . L N . LN. HI G H B L UFF L N. GARDEN LN. L N . SHANNON LN. L N . LN. N . L N . LN. T R AI L L N. N. W H E E L L N . L N. TRAIL LN. V A L LEYVIEW K IM B E R L Y L N . LN. LN. O F F I C E O F T R A N S P O R T A T I O N S Y S T E M M A N A G E M E N T ( P l e a s e r e q u e s t a t l e a s t o n e w e e k i n a d v a n c e ) . a n e - m a i l t o A D A r e q u e s t . d o t @ s t a t e . m n . u s . 7 1 1 o r 1 - 8 0 0 - 6 2 7 - 3 5 2 9 ( M i n n e s o t a R e l a y ) . Y o u m a y a l s o s e n d c a l l 6 5 1 - 3 6 6 - 4 7 1 8 o r 1 - 8 0 0 - 6 5 7 - 3 7 7 4 ( G r e a t e r M i n n e s o t a ) ; T o r e q u e s t i n f o r m a t i o n f r o m t h i s d o c u m e n t i n a n a l t e r n a t i v e f o r m a t , EX H I B I T “ A ” STAFF REPORT Agenda Item 7f. Council Meeting: September 12, 2019 Prepared By: Jessica Beise Topic: Temporary Liquor License – Oktoberfest Action Required: Approval Summary: The City has received a request for a temporary liquor license from the Northwest Area Jaycees for an Oktoberfest event on September 28th at Heidi’s GrowHaus and Lifestyle Gardens. Pursuant to Chapter 110 of the City Code, Alcoholic Beverages, and Minnesota Statues Chapter 340A, Liquor, the City requires that organizations obtain approval for temporary liquor licenses when serving or selling alcoholic beverages. Financial/Budget: N/A Options: 1. Adopt Resolution 2019-62 – Approving a 1-Day to 4-Day Temporary On-Sale Liquor License in the City of Corcoran, Minnesota. 2. Deny the temporary liquor license. Council Action: 1. Adopt Resolution 2019-62 – Approving a 1-Day to 4-Day Temporary On-Sale Liquor License in the City of Corcoran, Minnesota. Attachments: 1. Resolution 2019-62 – Approving a 1-Day to 4-Day Temporary On-Sale Liquor License in the City of Corcoran, Minnesota City of Corcoran September 12, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-62 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING TEMPORARY ON-SALE LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE LICENSE LICENSE EFFECTIVE DATE Northwest Area Jaycees On-sale September 12, 2019 Oktoberfest at Heidi’s GrowHaus and Lifestyle Gardens VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 12th day of September, 2019. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise –Administrative Services Director STAFF REPORT Agenda Item 7g. Council Meeting: September 12, 2019 Prepared By: Jessica Beise Topic: Precinct Boundary Changes Action Required: Approval Summary: On August 22, 2019 the City Council reviewed potential precinct boundary changes. The precinct boundary changes allow for continued growth and pairs with forthcoming polling place changes. In order to proceed with the precinct boundary change, the City must adopt Resolution 2019-65 Approving Precinct Boundary Changes in the City of Corcoran. Following adoption of the resolution, staff will then post notice of the changes for 56 days and contact Hennepin County and the Minnesota Secretary of State’s office. Financial/Budget: The 2020 budget includes funds to manage the three elections with three precincts. Options: 1. Adopt Resolution 2019-65 Approving Precinct Boundary Changes in the City of Corcoran. 2. Decline to update precinct boundaries. Council Action: 1. Adopt Resolution 2019-65 Approving Precinct Boundary Changes in the City of Corcoran. Attachments: 1. Adopt Resolution 2019-65 Approving Precinct Boundary Changes in the City of Corcoran. City of Corcoran September 12, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-65 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING PRECINCT BOUNDARY CHANGES IN THE CITY OF CORCORAN WHEREAS, the population of the city of Corcoran (“City”) has grown substantially in recent years and is expected to continue to increase; and WHEREAS, the Minnesota Secretary of State recommends that each precinct serve no more than 2,000 voters; and WHEREAS, Hennepin County records show that the City has 1988 registered voters at Precinct 1 and 1769 registered voters at Precinct 2; and WHEREAS, Minnesota Statutes § 204B.14 permits the governing body of each municipality to establish and alter the boundaries of its election precincts; and NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Corcoran as follows: (1) City staff is authorized and directed to obtain and attach as Exhibit A the relevant legal descriptions required to proceed with the precinct boundary change as described in this resolution. (2) City staff is authorized and directed to undertake all additional required steps to complete the precinct boundary change as described in this resolution within the deadlines established in Minnesota Statutes so as to be effective by the next election. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 12th day of September, 2019. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director Ci t y o f G r e e n f i e l d City of Maple Grove City of Medina City of Rogers Be c h t o l d R d Pion e e r T r l Trail Haven Rd Co u n t y R o a d 1 1 6 County Road 30 Schutte Rd Oakdale Dr County Road 10 Horseshoe Trl C o u n t y R o a d 5 0 Larsen Rd Wi l l o w D r Hunter Rd Co u n t y R o a d 1 9 Homestead Trl Ca i n R d Ro l l i n g H i l l s R d Country Rd Mo h a w k D r Larkin Rd Fo x l i n e D r Strehler Rd Dassel Ln Old Se t tl e r s Rd Stieg R d Ka l k R d Meister Rd Ma p l e H i l l R d 93rd Ave N Tessmer Rd Bl u e B o n n e t D r Jubert Ln 456710 456750 456719 456730 4567116 4567101 4567117 Br o c k t o n L n N 109th Ave N 4567101 4567101 ")55 Hackamore Rd MorinLake ScottLake JubertLake GooseLake CookLake ISD#279Osseo ISD#284Wayzata ISD#877Buffalo-Hanover-Montrose ISD#879Delano ISD#883Rockford R u s h C reek RushCreek South F o r k R u sh Creek Sou th F o rkRushCreek RushCreek Precinct 1Est 2010Pop. 2150 Precinct 3Est 2010Pop. 1650 Precinct 2Est 2010Pop. 1600 3,000 0 3,0001,500 Feet ± Path: L:\2294\100\2040CompPlan\Proposed Precincts.mxdDate: 7/19/2019 Time: 2:40:08 PM User: ShuJC0243 Proposed Precincts Buffalo-Hanover-Montrose Delano Osseo Rockford Wayzata Municipal Boundary Parcel Boundaries Streams Lake/Open Water Proposed Precinct Boundaries Source:School District Boundaries (Minnesota Department of Education) Exhibit A STAFF REPORT Agenda Item. 9a. Council Meeting: September 12, 2019 Prepared By: Mike Pritchard Topic: Code Enforcement Appeal Action Required: Direction Summary: The City received a resident complaint regarding potential nuisance violations at 10440 Trail Haven Road. On July 24, 2019 the City’s Code Enforcement contractor conducted a site visit from the neighboring property and noted multiple nuisance violations at 10440 Trail Haven Road. A Notice of Violation was sent to the property owner. Staff conducted a follow-up visit on August 15, 2019 and confirmed the existence of automobile body part(s) and construction debris (lumber). The property owners, Ken and Kay Moore, made a formal written appeal of the nuisance designation on August 5, 2019. The appeal was reviewed at the August 22nd Council Meeting. The Moore’s contended no violations were present and the pictured lumber was disassembled scaffolding. Council tabled the appeal to get clarification on the definition of construction debris in relation to the scaffolding. As part of the appeal process it was discovered that the Moore’s have a Conditional Use Permit (CUP) for an accessory structure that exceeds the size limitation and the CUP does not allow for outside storage on the property. The Moore’s have been advised that according to their existing Conditional Use Permit, (Resolution 2001 -43, attached) no outside storage is allowed. Staff met with the Moore’s to discuss their CUP and completed a follow up visit on September 6, 2019. Site photos were taken by Staff and are included in this report. It was found that all automobile parts (topper, etc.) were removed. The Moore’s stated that a vehicle (not seen in previous site visit) was sold and two small boats were also removed from the property. The following items were found to be existing on site: enclosed trailer, flatbed (car hauler) trailer, log splitter, pallets, scaffolding, wheel barrow, and ladder. Staff confirmed that the construction materials seen on previous site visits was in fact disassembled scaffolding. Staff discussed with the City Attorney the definition of construction debris. As disassembled scaffolding may be considered construction debris or may fall under the construction materials nuisance depending on a variety of factors including if construction is currently active and permitted properly. In consultation with the City Attorney and after conducting a site visit with the above findings, staff recommends abandoning enforcement of the nuisance violations and moving forward with enforcement action on the CUP outside storage violations. Mr. and Mrs. Moore have stated that they would like to apply for a CUP amendment to allow screened outside storage. Options: 1. Continue enforcement of nuisance violation and start enforcement of CUP violation. 2. Abandon enforcement of nuisance violation and start enforcement of CUP violation. Recommendation: Abandon enforcement of the nuisance violation and proceed with enforcement of the CUP violation. Council Action: Make a motion directing staff how to proceed. Attachments: 1. Resolution 2001-43 2. September 6, 2019 Site Photos Property - From Trail Haven Rd Shed - From West Shed - From East Shed – Scaffolding, From Southeast Home/Garage – From South Shed – From South STAFF REPORT Agenda Item 9b. Council Meeting: September 12, 2019 Prepared By: Brad Martens Topic: Rules of Decorum Action Required: Direction Summary: In April the City Council discussed establishing rules of decorum for public meetings. Attached to this report is a draft document based upon the feedback heard from that meeting. The Council should review the report and provide any final comments prior to adoption at a future meeting. Financial/Budget: Minor costs related to staff time and City Attorney review are required for the documents to be approved. Options: 1. Provide comments on draft rules of decorum for the City Council and Commissions. Recommendation: It is in the best interests of the City to establish rules of decorum to outline how situations will be addressed as they arise. Council Action: Provide comments on draft rules of decorum for the City Council and Commissions. Attachments: 1. Draft Rules of Decorum A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us Rules of Decorum for meetings of the City Council, Planning Commission, Parks and Trails Commission, and Charter Commission The City of Corcoran wishes to give everyone an opportunity to be heard on matters before the City while protecting its ability to carry out the business of the City . In order to provide that opportunity, attendees are permitted to speak at Open Forum, or at an agenda item provided the following rules are followed: General Rules Persons not recognized by the Mayor or Chairperson should refrain from commenting, interrupting a speaker at the podium, conducting conversations with other members of the audience, or creating any other type of disruption that might distract a member of the Council, Commissioner, city staffer, or a speaker at the podium. All persons wishing to address the Council or Commission shall approach the podium when recognized by the Mayor or Chairperson and clearly state their name, address, and subject being addressed. Proper decorum is expected at all times and speakers are asked to treat everyone with respect. Should a member or members of the audience be identified as disorderly, the Mayor or Chairperson has the right to declare the meeting temporarily recessed and call for the remov al of said person(s) from the premises. Council and Commission members must accord courtesy to each other, to city employees and to the public appearing before the City and must refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments and statements as to motives and personalities. The same rules of conduct noted in this policy shall also apply to members of the audience wishing to address the Council or Commission during any scheduled public hearing. Open Forum “Open Forum” provides an opportunity to be heard and is not an opportunity to debate an issue. The Council or Commission does not typically act on items brought up under “Open Forum” so they may allow time to thoroughly research the respective matter(s) and provide a measured and fair response. Matters raised may be referred to staff and a response, if necessary, will be provided to the speaker. A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us If a matter will need to be brought back to the Council or Commission at a future meeting, staff will notify the speaker at such time that a meeting date has been determined. Generally, a time period of no more than 20 minutes is reserved for public comment, with each speaker receiving a five-minute time limit. Each speaker should observe this timeframe and plan their remarks accordingly. Speakers shall address all statements and questions to the Mayor or Chairperson who may, in turn, refer any questions or research requests to staff. Speakers should strive to provide only factual information and refrain from repeating comments made by other speakers. Agenda Items Citizens may request permission to speak on agenda items by completing a public comment card found on a cart or table at the entrance of the Council Chambers and handing it to City staff, the Mayor, or Council. Citizens are invited to offer comments up to 5 minutes in length, not including time for answering questions by the Council or Commission. Upon request, the Mayor may extend the time of any speaker subject to the consent of the Council or Commission. If numerous requests to speak on an agenda item are received, the Mayor or Chairperson will inform the Council or Commission of the number of requests. The Mayor or Chairperson, or any member of the Council or Commission may propose a total length of time for public comment on the item, which must be approved by the majority of Council or Commission members to be effective. The Mayor or Chairperson will use the gavel to indicate when the time for public comment is in order. The Council and Commissions expect that applicants and petitioners, or their representatives, can make presentations to the Council or Commission within 15 minutes, not including time for answering questions. Upon request, the Mayor or Chairperson may extend the time subject to the consent of the Council or Commission. Submission of written material in advance is requested. The Council and Commissions request that previously submitted written material not be read in its entirety. Public Hearings Public hearings will be conducted as required by state laws and regulations, the City Charter, the City Code, and these procedures where they are not in conflict with them. Public hearings on development issues are held by the Planning Commission. The City Council does not conduct another public hearing but welcomes public comment, especially if new information is available. STAFF REPORT Agenda Item 9c. Council Meeting: September 12, 2019 Prepared By: Brad Martens Topic: Urban Land Institute Meeting Action Required: Direction Summary: At the August 8, 2019 City Council meeting, staff was directed to schedule a meeting with the Urban Land Institue. Staff spoke to the Urban Land Institue and found that the meeting is best suited for a work session and would include the following components: • Presentation on state and national trends • Community specific presentation on data for Corcoran • Panel of four people; typically someone from the housing industry, commercial/industrial industry, finance expert, and planner • Conversation between panel and city officials A few weeks after the meeting, the Urban Land Institute will send a recap memo on what was discussed. The work session should be two hours in length and it is recommended that the Planning Commission also attend. The meeting could take place as soon as late October. Early November would be preferable to the Urban Land Institute. Options for the meeting could include a work session prior to a regular meeting from 4:30-6:30 or a week night where a meeting does not exist. Staff requests direction in order to schedule the meeting. Financial/Budget: There are no costs for the work session with the Urban Land Institute. Funding for the institute is from membership, sponsors, and Minnesota Housing. Options: 1. Provide staff direction on preferred meeting time. Recommendation: Provide staff direction on preferred meeting time. Council Action: Provide staff direction on preferred meeting time. Attachments: None STAFF REPORT Agenda Item 10a. Council Meeting: September 12, 2019 Prepared By: Brad Martens Topic: 2020 Preliminary Levy Action Required: Approval Summary: Annually in September the City must certify a Preliminary Levy for the following y ear. Once certified, the levy can decrease but not increase. Hennepin County will use the Preliminary Levy to send a property specific notice in November, which will inform each property owner of proposed taxes for 2020. The City will then hold its Truth in Taxation Budget Meeting accepting public comment on December 12th and consider approving the Final Levy at that same meeting. The Preliminary Levy includes the General Levy which is determined by the General Fund Budget, and the Debt Levy. The City Council has previously reviewed drafts of the budget at meetings on July 25th and August 8th. At the August 8th meeting Council directed staff to find a way to decrease the projected tax rate for 2020 so it is lower than the current 2019 tax rate. Since that last meeting the City has received favorable information related to fire contracts for 2019 which has lowered the budget by $13,000. Additionally, Hennepin County released fiscal disparities impacts which was also favorable to the City. Incorporating the one budget change in fire costs results in a proposed 2020 Preliminary Levy in the amount of $4,644,615. This is a $401,178 or 9.45% increase from the 2019 budget. The tax rate is projected to decrease from 45.160% to 44.730%. In addition to the fiscal disparities information, this reflects increases in valuation from new construction and property value increases. The levy could be increased by $42,000 and maintain the existing tax rate. The Council could consider adding some amount of that levy in to support an earlier hire of the City Planner position which is currently budget to start in September 2020. Each additional month is anticipated to cost $6,225. This position and transition of the Code Compliance position to Public Works is crucial to reduce some of workload issues in Public Works administration. The levy (property taxes) is the primary source of funds to pay for City operations. The charts on the following page of the report show revenues and expenditures by category: Page 2 As stated earlier, the revised budget sets the Preliminary Levy at $4,644,615 which is a $401,178 or 9.45% increase from 2019. The tax rate is projected to decrease from 45.160% to 44.730%. 2019 2020 Preliminary Levy Difference General Levy $3,690,629 $4,088,800 $398,171 Debt Levy (General Fund) $552,808 $555,815 $3,007 Total Levy $4,243,437 $4,644,615 $401,178 Tax Rate 45.160% 44.730% (0.43) Page 3 Financial/Budget: The revised 2020 preliminary levy proposes a 9.45% property tax levy increase however also projects a slight decrease in tax rate. A reduced tax rate means that properties with no change in value would see a decrease in City taxes. Properties with valuation increases would likely see an increase. According to the City Assessor, the following average increases took place in Corcoran: • Residential: 2.0% • Agricultural: 3.3% • Commercial: 5.2% • Industrial: 6.2% The Hennepin County Assessor lists the median housing value for Corcoran in 2019 as $342,000. Assuming a 2% valuation increase, the new value would be $348,840. The anticipated tax impact in this example would be as follows: Home Value Tax Rate City Tax 2019 $342,000 45.160% $1,515 2020 $348,840 44.370% $1,522* 2020-Planner June 1 $348,840 44.920% $1,541 *$7 increase or $0.58/month Using an industrial example, a property valued at $1,000,000 would increase to the new value of $1,047,000. The anticipated tax impact in this example would be as follows: Industrial Value Tax Rate City Tax 2019 $1,000,000 45.160% $8,693 2020 $1,062,000 44.370% $9,091* 2020-Planner June 1 $1,062,000 44.920% $9,204 *$398 increase or $33.16/month As you see above, the tax impacts of hiring the City Planner position three months early are shown for reference. Options: 1. Approve Resolution 2019-64 Adopting Preliminary Proposed Tax Levy Collectible in 2020 in the amount of $4,644,615. 2. Approve Resolution 2019-64 Adopting Preliminary Proposed Tax Levy Collectible in 2020 in a different amount. Recommendation: Staff recommends increasing the Preliminary levy to $4,663,290 to accommodate the hiring of the City Planner June 1, 2019. Council Action: Consider a motion to approve Resolution 2019-64 Adopting Preliminary Proposed Tax Levy Collectible in 2020 in the amount of $4,663,290 Page 4 Attachments: 1. 2020 Draft Budget – Rev. 3 2. Resolution 2019-64 Adopting Preliminary Proposed Tax Levy Collectible in 2020 City of Corcoran September 12, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-64 Page 1 of 1 Motion By: Seconded By: A RESOLUTION ADOPTING PRELIMINARY PROPOSED TAX LEVY COLLECTIBLE IN 2020 BE IT RESOLVED, by the City Council of the City of Corcoran does hereby declare that the following sums of money be levied for the budget ye ar 2019, collectible in 2019, for the following purposes: GENERAL PROPERTY TAX LEVY $4,088,800 EQUIPMENT CERTIFICATE DEBT 2012A $44,389 EQUIPMENT CERTIFICATE DEBT 2014A $52,878 EQUIPMENT CERTIFICATE DEBT 2016A $36,015 EQUIPMENT CERTIFICATE DEBT 2018A $80,010 DEBT SERVICE LEVY 2018A $37,406 ABATEMENT LEVY 2018A $73,500 FACILITY EXPANSION DEBT - PUBLIC WORKS $231,617 FOR A TOTAL LEVY OF $ 4,644,615 FURTHER BE IT RESOLVED that the Council does hereby designate the following date for the Truth in Taxation Budget Meeting at which public comment is accepted on December 12, 2019 at 7:00 pm at Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 12th day of September, 2019. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director 11c.1 CITY OF CORCORAN Draft September 6, 2019 2 2020 9-06-19 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET BUDGET DIFFERENCE 2019/2020 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100-100 Wages & Salaries 6,600 19,260 19,260 19,260 19,260 -$ 7 41100-122 FICA / SS 409 1,195 1,195 1,195 1,195 -$ 8 41100-126 Medicare 96 280 280 280 280 -$ 9 41100-208 Training 1,000 2,500 1,000 1,500 1,500 -$ 10 41100-210 Operating Expense - 3,000 3,000 1,500 1,500 -$ Electronic Device Stipend 11 41100-364 Workers' Compensation 75 95 70 74 71 (3)$ 12 8,180 26,330 24,805 23,809 23,806 (3) 13 14 News Letter/Website 15 41130-351 News letter, Misc. literature 6,000 6,500 8,000 8,500 9,000 500$ 17 41130-354 Website 1,500 2,000 2,000 5,500 4,500 (1,000)$ New Website 18 7,500 8,500 10,000 14,000 13,500 (500) 19 20 Elections 21 41410-210 Operating Supplies 7,000 1,600 8,500 1,700 14,000 12,300$ New primary election, general election, and additional precinct. 22 7,000 1,600 8,500 1,700 14,000 12,300 23 24 Auditor 25 41540-300 Professional Services 20,000 23,000 23,000 24,000 24,500 500$ Abdo, Eick & Meyers 26 Financial Services 6,000 7,500 7,500 8,000 8,000 500$ Accounting/Audit Prep & OPEB actuarial from Gallagher 29 26,000 30,500 30,500 32,000 32,500 1,000 30 31 Assessor 32 41550-210 Operating Supplies 1,000 1,000 1,000 1,000 1,000 -$ 33 41550-300 Professional Services 59,000 57,000 59,250 65,500 66,700 1,200$ Increase Per Assessing costs due to additional homes. 34 60,000 58,000 60,250 66,500 67,700 1,200 35 36 Attorney 37 41600-300 Professional Services 31,000 27,000 29,000 31,000 32,000 1,000$ 38 31,000 27,000 29,000 31,000 32,000 1,000 44 45 Other General Government 49 41900-210 Operating Supplies 4,600 4,000 4,000 6,000 7,500 1,500$ 50 41900-300 Professional Srvs 5,000 8,000 10,000 12,000 12,500 500$ Financial Planning. 52 41900-360 Insurance 68,000 65,000 61,000 68,000 71,050 3,050$ 54 41900-433 Dues & Memberships 27,000 27,000 27,000 27,000 25,000 (2,000)$ 65 104,600 104,000 102,000 113,000 116,050 3,050 66 67 City Hall Operating Expenses 68 41941-200 Office/Computer Supplies 6,000 3,500 3,500 3,500 3,750 250$ 69 41941-201 Postage/Shipping 3,000 3,250 3,500 3,500 3,750 250$ 70 41941-207 Computer / Copier Supplies - - - - - -$ 71 41941-210 Operating Supplies 17,000 17,000 17,500 19,000 19,000 -$ Cintas, Zep, Adam's Pest Control, Hearing Notices. 72 41941-300 Professional Services 9,000 12,000 12,000 12,500 15,500 3,000$ Admin Fees (ADP), Ordinance Codification. 73 41941-321 Telephone 2,500 2,500 2,500 2,500 2,500 -$ 75 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)25 25 25 26 - (26)$ 76 41941-380 Utilities / Outside Services 15,500 16,000 15,000 15,000 15,000 -$ Center Point, Randy's, Wright Henn Elec, Wright Henn Security. 77 41941-400 Repairs /Maintenance Bldg.12,000 12,000 12,000 16,500 16,500 -$ 78 41941-430 Misc. Banking Charge - 300 300 300 300 -$ 79 41941-432 Credit Card Fees - - - 750 3,750 3,000$ 80 41941-520 Buildings & Structures 5,000 8,000 8,000 8,000 6,000 (2,000)$ 81 41941-810 Refunds/Reimbursements - - - - - -$ 82 70,025 74,575 74,325 81,576 86,050 4,474 83 84 IT Technology 86 41951-207 Computer / Supplies 25,550 27,500 28,500 24,500 28,000 3,500$ Annual License Renewal. 87 41951-210 Operating Supplies 1,500 9,725 10,000 10,000 11,000 1,000$ Copier lease and supplies. Total City Attorney Total Other Government Total City Hall Operating Total City Council Total Elections Total Newsletter & Web Total Assessor Total Auditor 1 11c.1 CITY OF CORCORAN Draft September 6, 2019 2 2020 9-06-19 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET BUDGET DIFFERENCE 2019/2020 88 41951-300 Professional Supplies 21,500 26,200 30,000 52,500 75,000 22,500$ Managed Services. 89 41951-530 Facility Assets 6,500 11,500 8,000 9,000 9,000 -$ 90 55,050 74,925 76,500 96,000 123,000 27,000 91 92 Engineering 95 43170-299 Watershed LGU - - - 10,000 7,500 (2,500)$ LGU wetland services. 96 43170-300 Professional Services 47,500 31,250 22,500 22,500 25,000 2,500$ 97 47,500 31,250 22,500 32,500 32,500 - 98 99 Fire 100 42200-300 Professional Services 281,000 298,700 328,113 348,500 367,000 18,500$ Contract Increases 103 281,000 298,700 328,113 348,500 367,000 18,500 104 105 Building Inspections 106 42400-300 Professional Services 74,000 110,000 117,000 157,250 166,500 9,250$ Anticipate 75 New Home Starts. 107 42400-437 Surcharges 11,000 12,500 13,000 12,750 13,500 750$ 108 85,000 122,500 130,000 170,000 180,000 10,000 109 110 Recycling 111 43232-210 Operating Supplies - 3,000 3,000 4,000 3,500 (500)$ 112 43232-300 Professional Services 6,000 6,000 6,000 6,300 8,300 2,000$ Provider to Managing Billing/Balance City Subsidy. 113 6,000 9,000 9,000 10,300 11,800 1,500 114 115 788,855 866,880 905,493 1,020,885 1,099,906 79,521 116 117 City Administrator 118 41300-100 Wages & Salaries 99,757 102,658 109,990 $112,195 $128,752 16,557$ 119 41300-121 PERA 7,482 7,699 8,249 8,415 9,656 1,241$ 120 41300-122 FICA / SS 6,185 6,365 6,819 6,956 7,983 1,027$ 121 41300-126 Medicare 1,446 1,489 1,595 1,627 1,867 240$ 123 41300-131 Employer Paid Health 17,643 15,409 15,983 16,721 17,892 1,171$ Life, A/D, LTD, STD, FSA/HSA, Health 127 41300-208 Training 4,000 4,350 4,500 5,000 5,000 -$ 133 41300-210 Operating Supplies 700 800 1,000 1,000 1,000 -$ 135 41300-364 Workers' Compensation 600 570 510 536 771 236$ 136 41300-433 Dues & Memberships 1,000 1,000 1,300 1,300 1,300 -$ 139 138,813 140,340 149,946 153,750 174,221 20,472 140 141 Administrative Staff 142 41400-100 Wages & Salaries 168,640 174,918 192,055 221,689 260,181 38,492$ 143 41400-110 Overtime 1,000 200 500 - 2,500 2,500$ 144 41400-121 PERA 12,723 13,134 13,710 16,627 19,515 2,888$ 145 41400-122 FICA / SS 10,518 10,857 11,938 13,745 16,132 2,387$ 146 41400-126 Medicare 2,460 2,539 2,792 3,214 3,773.00 559$ 148 41400-131 Employer Paid Health 52,928 46,228 50,707 53,196 67,341 14,145$ Life, A/D, LTD, STD, FSA/HSA, Health 152 41400-208 Training 4,000 4,000 4,500 5,500 5,500 -$ 153 41400-210 Operating Supplies 750 750 1,650 1,750 1,750 -$ Mileage, BYOD Policy. 155 41400-364 Workers' Compensation Insurance 1,400 2,275 1,600 1,680 2,071 391$ 156 41400-433 Dues & Memberships 500 500 1,000 1,050 1,150 100$ 157 254,919 255,401 280,452 318,451 379,913 61,462 158 159 Planning & Zoning 160 41910-100 Wages & Salaries - - - - 21,169 21,169$ NEW CITY PLANNER POSITION - September 1, 2020 Start 41910-121 PERA 1,588 1,588$ 161 41910-122 FICA / SS - - - - 1,313 1,313$ 162 41910-126 Medicare - - - - 307 307$ 41910-131 Employer Paid Health 5,222 5,222$ 163 41910-208 Training - - - - 500 500$ 164 41910-210 Operating Supplies 1,000 2,000 2,250 2,250 500 (1,750)$ Public Hearing Notices, Labels, Postage, Training. 165 41910-300 Professional Services 65,200 65,000 65,000 63,000 57,000 (6,000)$ Reduced consulting fees from adding a city planner. TOTAL CITY HALL Total Administrative Staff Total City Administrator Total Recycling Total Engineering Total Fire Services Total Building Inspections Total IT Technology 2 11c.1 CITY OF CORCORAN Draft September 6, 2019 2 2020 9-06-19 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET BUDGET DIFFERENCE 2019/2020 166 41910-364 Workers' Compensation - - - - 129 129$ 167 66,200 67,000 67,250 65,250 87,728 22,478 168 169 Code Enforcement 170 41920-100 Wages & Salaries 59,550 62,975 82,955 68,286 70,346 2,060$ 171 41920-110 Overtime 1,000 500 1,000 1,000 250 (750)$ 172 41920-121 PERA 4,541 4,761 5,097 5,196 5,351 155$ 173 41920-122 FICA / SS 3,754 3,935 4,213 4,296 4,423 127$ 174 41920-126 Medicare 878 920 985 1,005 1,035 30$ 176 41920-131 Health Insurance 17,643 15,409 15,983 7,754 8,474 720$ Life, A/D, LTD, STD, FSA/HSA, Health 178 41920-208 Training 750 1,250 3,250 2,850 750 (2,100)$ 179 41920-210 Operating Supplies 1,000 1,000 1,500 1,000 1,000 -$ 180 41920-300 Professional Srvs - 26,000 26,000 -$ Contract Code Enforcement 183 41920-364 Workers' Compensation 417 570 520 546 513 (33)$ 184 41920-417 Uniform 250 250 250 250 250 -$ 185 41920-433 Dues & Membership 100 250 250 250 150 (100)$ 186 89,883 91,820 116,003 118,433 118,542 109 187 188 Employee Benefit Charges 189 43190-300 Professional Services -$ 190 - - - - -$ 191 192 Transfers to/from Other Funds 195 41900-700 Transfer to other funds 50,000 75,000 100,000 125,000 150,000 25,000$ CIP 196 41900-700 Transfer to other funds 10,000 60,000 90,000 120,000 125,000 5,000$ City Hall remodel $120,000; Stormwater fund $5,000 197 41900-700 Transfer to other funds - - - 15,000 - (15,000)$ Reserve/Other Contributions 198 41900-700 Transfer to other funds - - - - 62,000 62,000$ Transfer to water fund 199 60,000 135,000 190,000 260,000 337,000 77,000 200 19 1,398,670 1,556,441 1,709,144 1,936,768 2,197,310 261,042 201 202 PUBLIC WORKS 203 PERSONNEL SERVICES 204 43100-100 Full-time - Regular 305,571 396,986 483,299 482,973 500,476 17,503$ 205 43100-110 Full-time - Overtime 20,000 24,000 23,000 28,000 30,000 2,000$ Increased demand. 206 43100-121 PERA 24,418 31,574 38,047 38,323 39,786 1,463$ 207 43100-122 FICA / SS 20,185 26,101 31,453 31,680 32,890 1,210$ 208 43100-126 Medicare 4,721 6,104 7,356 7,409 7,692 283$ 210 43100-131 Employer Paid Health 88,213 97,592 118,776 117,785 128,803 11,018$ Life, A/D, LTD, STD, FSA/HSA, Health 215 43100-364 Workers' Compensation Insurance 19,000 17,100 16,000 18,000 7,476 (10,524)$ 216 43100-417 Uniforms 7,000 8,500 8,500 9,000 10,000 1,000$ 217 21 489,108 607,957 726,431 733,170 757,123 23,953 218 219 OPERATING EXPENSE 221 43100-208 Training and Instruction 4,000 6,000 8,000 6,000 4,500 (1,500)$ 222 43100-210 Operating Supplies 25,000 27,500 28,100 28,100 30,000 1,900$ 223 43100-212 Motor Fuels 38,000 33,000 26,000 28,000 29,000 1,000$ Price/use increases. 224 43100-220 Repair/ Main. Supplies 25,000 25,000 30,000 31,000 33,000 2,000$ 225 43100-223 Building Repair 6,500 8,000 8,000 10,000 15,000 5,000$ Maintenance service contracts, building maintenance costs. 226 43100-300 Professional Services 2,100 2,100 2,100 2,100 2,100 -$ 227 43100-321 Telephone 8,000 11,500 11,500 11,500 11,500 -$ 229 43100-380 Utility services 28,000 14,500 15,000 19,000 20,000 1,000$ 232 21 136,600 127,600 128,700 135,700 145,100 9,400 233 234 CITY OPERATING SERVICES 235 43100-222 Seal Coating 60,000 60,000 60,000 67,500 67,500 -$ 236 43100-225 Land Scape/Ditch Maintenance 10,000 10,000 10,000 12,500 15,000 2,500$ Increase need for restoration. 237 43100-226 Sign Repair Material 6,000 6,100 6,100 6,100 6,500 400$ 238 43100-227 Crack Filling 10,000 10,000 10,000 10,000 10,000 -$ 239 43100-228 Dust Control 115,000 100,000 100,000 95,000 100,000 5,000$ Total Planning & Zoning Total Code Enforcement Total Employee Benefit Chgs Total Administration Total Public Works Operating Expense Total Transfers to/from other funds Total Public Works Personnel 3 11c.1 CITY OF CORCORAN Draft September 6, 2019 2 2020 9-06-19 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET BUDGET DIFFERENCE 2019/2020 240 43100-229 Culverts 10,000 10,000 10,000 10,000 12,000 2,000$ 243 43100-232 Gravel 130,000 140,000 140,000 147,500 147,500 -$ 244 43100-233 Asphalt/Maintenance patching 150,000 165,000 170,000 170,000 170,000 -$ 245 43100-381 Signal Lights/street lights 4,000 4,000 4,000 4,000 10,000 6,000$ 246 21 495,000 505,100 510,100 522,600 538,500 15,900 247 248 PARKS PERSONNEL SERVICES 249 45200-100 Wages and Salaries 40,182 41,096 41,790 55,404 $94,072 38,668$ 251 45200-121 PERA - - - 2,106 $3,858 1,752$ 252 45200-122 FICA / SS 2,491 2,548 2,591 3,435 $5,832 2,397$ 253 45200-126 Medicare 583 596 606 803 $1,364 561$ 255 45200-131 Employer Paid Health 16,401 16,401$ 256 45200-208 Training 325 325 -$ MRPA Conference, other trainings 257 45200-433 Dues and Memberships 380 380 -$ MRPA/NRPA 258 45200-364 Workers' Compensation Insurance 2,250 5,671 5,000 3,000 9,719 6,719$ 259 45,506 49,911 49,987 65,453 131,951 66,498 260 261 PARKS OPERATING EXPENSES 262 45200-210 Operating Supplies 15,500 16,500 16,500 47,000 22,125 (24,875)$ Parks programming fees portion moved to 45200-261 264 45200-221 Maintenance Project 15,000 15,000 15,000 15,000 15,000 -$ 265 45200-300 Professional Services - 5,000 2,500 2,500 -$ Remove lease costs - Added mowing contract at Ravinia Park. 266 45200-261 Recreation Programming - - - - 26,000 26,000$ Parks programming fees, previously coded to 45200-210 in 2018 & 2019 267 45200-321 Telephone 700 700 700 700 700 -$ 268 45200-380 Utility services 7,000 5,500 5,500 5,500 5,500 -$ 269 45200-530 Improvements Other than Bldg.37,302 37,000 35,000 35,000 35,000 -$ NW Trails Snowmobile Expense Pass Through Funds Only 100-45200-33422. 272 75,502 74,700 77,700 105,700 106,825 1,125 273 274 25 121,008 124,611 127,687 171,153 238,776 67,623 275 276 Ice & Snow Removal 277 43125-210 Snow and Ice Removal 30,000 30,000 30,000 36,000 40,500 4,500$ Salt and Sand - price increase in state contract. 278 21 30,000 30,000 30,000 36,000 40,500 4,500 279 280 1,271,716 1,395,268 1,522,918 1,598,623 1,719,999 121,376 281 282 POLICE 283 PERSONNEL SERVICES 284 POLICE 285 42100-100 Wages and Salaries 552,886 603,583 662,825 736,880 $760,846 23,966$ 286 42100-110 Overtime 10,450 11,400 14,400 20,000 23,000 3,000$ 287 42100-111 Overtime Events 12,000 12,000 12,000 12,000 12,000 -$ Pass Through Funds only 100-42100-34201/33620. 288 42100-121 PERA 89,568 99,627 104,607 126,833 $136,552 9,719$ 290 42100-126 Medicare 8,168 8,917 9,363 10,850 $11,366 516$ 292 42100-131 Employer Paid Health 123,498 123,276 136,501 151,227 $161,991 10,764$ 296 42100-364 Workers' Compensation 25,000 32,712 28,000 32,000 45,414 13,414$ 297 821,570 891,515 967,696 1,089,790 1,151,169 61,379 298 299 PART TIME 300 42101-100 Wages and Salaries 61,000 53,560 40,602 41,969 50,003 8,034$ 302 42101-111 Overtime Events 5,000 5,000 5,000 5,000 5,000 -$ Pass Through Funds Only 100-42100-34201 303 42101-121 PERA 1,100 6,074 7,779 4,979 8,289 3,310$ 304 42101-122 FICA / SS 3,000 996 1,276 2,169 3,100 931$ 305 42101-126 Medicare 890 777 995 $1,015 $725 (290)$ 307 70,990 66,407 55,652 55,132 67,118 11,985 308 309 POLICE ADMINISTRATION 310 42102-100 Wages and Salaries 50,237 61,583 77,501 79,040 86,928 7,888$ 311 42102-110 Overtime 500 500 500 500 500 -$ 312 42102-121 PERA 3,805 4,656 5,850 5,966 6,557 591$ Total Parks Personnel Total Parks Operating Expense Total Public Works City Operating Services TOTAL PUBLIC WORKS & PARKS Total Police Personnel Services Total Part Time Total Snow & Ice Total Parks 4 11c.1 CITY OF CORCORAN Draft September 6, 2019 2 2020 9-06-19 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET BUDGET DIFFERENCE 2019/2020 313 42102-122 FICA / SS 3,146 3,849 4,836 4,931 5,421 490$ 314 42102-126 Medicare 736 900 1,131 1,153 1,268 115$ 316 42102-131 Employer Paid Health 17,643 15,409 15,983 16,721 17,892 1,171$ 318 76,067 86,897 105,801 108,311 118,566 10,255 319 320 SUPPLIES 321 42100-200 Office Supplies 5,000 3,600 3,600 3,600 3,600 -$ 322 42100-201 Postage 250 250 250 250 250 -$ 323 42100-208 Training Classes and Supplies 16,800 16,800 23,400 22,000 24,900 2,900$ Lexipol, Driving School, Training Mandates. 324 42100-209 Police Reserves Equipment 3,500 3,500 3,500 3,500 3,500 -$ 325 42100-210 Operating Supplies 9,000 9,000 10,000 12,500 18,000 5,500$ Tazers Cost Increase and Night to Unite Funding. 326 42100-212 Motor Fuels 32,000 25,000 21,000 22,000 22,000 -$ 327 42100-218 Investigations 350 5,350 500 1,000 1,000 -$ 328 42100-417 Clothing and Uniforms 11,000 11,000 11,000 12,000 12,000 -$ 329 42100-433 Dues and Memberships 1,500 1,600 1,600 1,800 1,800 -$ 331 79,400 76,100 74,850 78,650 87,050 8,400 332 333 CONTRACTUAL SERVICES 334 42100-220 Maintenance - Motor Vehicle 8,000 8,000 8,000 9,500 9,500 -$ 335 42100-223 Building Maintenance and Repairs 3,500 3,500 3,500 3,500 3,500 -$ 336 42100-300 Professional Services 1,500 1,500 3,000 3,000 3,000 -$ Animal Control Costs. 337 42100-301 Prisoner - Professional Fees 8,000 8,000 8,000 8,000 8,000 -$ 338 42100-304 Legal Services 27,500 27,500 27,500 27,500 27,500 -$ 339 42100-321 Telephone 7,200 7,200 7,700 9,500 9,500 -$ 340 42100-323 Radio Units 16,900 16,900 17,500 17,500 18,500 1,000$ 341 42100-380 Utility Services / Civil Defense/Emergency Management 4,000 4,000 9,000 8,000 9,500 1,500$ Siren Maintenance, Emergency Management, Code Red, EM Training & Equip. 342 76,600 76,600 84,200 86,500 89,000 2,500 343 344 20 1,124,627 1,197,519 1,288,199 1,418,383 1,512,903 94,519 345 346 347 3,795,013 4,149,228 4,520,261 4,953,774 5,430,212 476,937 348 349 Debt Service 350 Equipment Certificate Fund 351 352 353 Disbursements 354 Equipment Certificate 355 Fiscal Agent Fees / Issuing Fees 356 Principal 357 Principal & Interest-2008 99,614 104,882 - - - -$ 358 Principal & Interest-2010 61,460 62,812 191,549 - - -$ 359 Principal & Interest-2012 44,035 45,964 45,438 44,914 44,389 (525)$ 360 Principal & Interest-2014 50,601 53,419 52,647 52,916 52,878 (38)$ 361 Principal & Interest-2016 Equip 37,590 36,960 36,330 36,015 (315)$ 362 Principal & Interest-2018 Equip 81,900 80,010 (1,890)$ 363 Principal & Interest-2018 Debt Service 39,454 37,406 (2,048)$ 364 Principal & Interest-2018 Abatement 68,250 73,500 5,250$ 365 Total Principal & Interest 255,710 304,667 326,594 323,764 324,198 434$ 366 Required 5% overage 12,786 - -$ 367 Total 268,496 304,667 326,594 323,764 324,198 434$ 368 -$ 383 Facility Expansion (Public Works) 2012B 384 Principal & Interest 137,688 185,312 168,039 229,044 231,617 2,572$ 385 Required 5% Overage 6,884 - -$ 386 Total 144,572 185,312 168,039 229,044 231,617 2,572$ COMBINED DEPARTMENT TOTAL EXPENDITURES TOTAL POLICE Total Contractual Services Total Police Supplies Total Police Administration 5 11c.1 CITY OF CORCORAN Draft September 6, 2019 2 2020 9-06-19 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET BUDGET DIFFERENCE 2019/2020 387 394 COMBINED DEBT SERVICE EXPENDITURES 413,068 489,979 494,633 552,808 555,815 3,007$ 395 396 REVENUES 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET BUDGET DIFFERENCE 2019/2020 397 GENERAL FUND REVENUE 398 399 GENERAL GOVERNMENT 400 3 41900-31810 Cable Franchise Fee 40,000 43,000 45,000 53,000 53,000 -$ 401 5 41900-32110 Liquor Licenses Fees 18,250 18,250 18,375 18,375 18,375 -$ 402 41900-33402 Homestead Credit - - - - - -$ 404 7 41900-33420 AG Preserve Credit 5,000 5,000 5,000 12,000 12,000 -$ Increase based upon experience. 405 7 41900-33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 -$ 406 41900-33422 Other Grants and Aid 3,000 3,000$ Election aid. 408 10 41900-34103 Zoning / Subdivision Fees 12,000 25,000 25,000 35,000 45,000 10,000$ 409 10 41900-34105 Copies / Maps 150 150 150 150 150 -$ 410 10 41900-34107 Assessment Search 50 50 50 50 50 -$ 411 10 41900-34108 TIF Administrative Fees 8,000 - - - - -$ 413 10 41900-34405 Clean up day Income 675 1,500 1,500 3,000 3,000 -$ 414 13 41900-36200 Miscellaneous Revenue 2,500 2,500 2,500 2,500 2,500 -$ 415 12 41900-36210 Interest Earnings 2,000 1,000 1,500 15,000 16,500 1,500$ 417 13 41900-36220 Rents / Royalties 9,840 10,800 10,800 11,620 11,620 -$ Crop Rentals. Amount will likely be lower in 2020 because of St. Therese 418 13 41900-36230 Donations 1,000 1,000 1,000 1,000 (1,000)$ 420 CITY PLANNER 421 41910-36200 Miscellaneous Revenue - - - - 5,200 5,200$ Billable hours from city planner (5 hours per week * 16 weeks * $65.00 per hour) 425 CITY HALL OPERATIONS 427 10 41941-34101 Facility Rental 6,000 6,000 6,000 6,500 - (6,500)$ No Longer Renting Due to Remodel 428 13 41941-36200 Miscellaneous Revenue 1,000 1,000 4,500 1,000 1,500 500$ 429 PUBLIC SAFETY 431 9 42100-33423 Police Town Aid 45,000 50,000 55,000 60,000 69,000 9,000$ 432 9 42100-33424 Police Training & POST 3,700 3,700 10,300 10,300 10,300 -$ 433 9 42100-33620 Other Grants and Aid/Safe & Sober 10,000 10,000 10,000 10,000 10,000 -$ Pass Through Only - Area Traffic Project (42100-111 & 42101-111). 434 5 42100-34200 Police Permits 2,000 2,000 2,000 2,000 4,000 2,000$ 435 10 42100-34201 Police Service Charge 7,500 7,500 7,500 7,500 7,500 -$ Pass Through Only - Contractual Events (42100-111 & 42101-111). 436 10 42100-34202 Police Reports / Misc. Fees 1,000 1,000 1,000 1,000 1,000 -$ 438 11 42100-35101 Fines 45,000 45,000 45,000 50,000 60,000 10,000$ 442 BUILDING INSPECTION 443 5 42400-32210 Building Permit Fees 190,000 275,000 325,000 425,000 450,000 25,000$ 75 New Home Permits. 444 PUBLIC WORKS 445 8 43100-33418 MSA Road Maint. Fund 120,000 124,000 124,000 135,000 135,000 -$ Revised MSA routes. 446 10 43100-34300 Public Works Permits / Fees 3,000 3,000 3,000 3,000 4,000 1,000$ 447 10 43100-34301 Dust Control 57,500 47,500 37,500 37,500 37,500 -$ Decreased Amount Assessed. 449 13 43100-36200 Miscellaneous Revenue - 8,125 25,000 34,600 40,500 5,900$ Billable Hours for Public Works Director; increase to $90/hour. 451 ICE & SNOW REMOVAL 452 13 43125-36200 Miscellaneous Revenue 8,000 8,000 6,000 6,000 6,000 -$ 453 Engineering 454 43170-32290 Watershed LGU Revenue - - - - - -$ 455 RECYCLING 456 9 43232-33610 County Recycling Grant 14,500 14,500 14,500 16,000 16,000 -$ 457 10 43232-34400 Recycling Income - 2,500 2,500 2,500 3,500 1,000$ Provider Managing Billing. 459 PARKS 460 9 45200-33422 Other State Grant 37,302 37,000 35,000 35,000 35,000 -$ Pass Through Only - Snowmobile Trail Grant. 461 10 45200-34101 Facility Rental 6,000 5,000 3,000 3,000 3,000 -$ 462 45200-36199 Recreation Programming - - - - 56,000 56,000$ Revenue from Recreation Programming. 463 13 45200-36200 Miscellaneous Revenue 8,000 58,000 500 (57,500)$ Revenue from Recreation Programming moved into separate revenue account 466 TRANSFERS TO/FROM OTHER FUNDS 467 17 49360-39200 Transfer from Other Fund 61,901 162,122 192,871 205,830 218,872 13,042$ Utility funds - 1.975 FTE + 25% of OT. 468 469 TOTAL OTHER REVENUES 720,713 923,042 1,030,391 1,263,270 1,341,412 78,142 6 11c.1 CITY OF CORCORAN Draft September 6, 2019 2 2020 9-06-19 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET BUDGET DIFFERENCE 2019/2020 470 474 41900-31100 General Property Taxes 3,074,300 3,226,186 3,489,870 3,690,629 4,088,800 398,171$ 10.79% 475 476 1 TOTAL PROPERTY TAX REVENUE 3,074,300 3,226,186 3,489,870 3,690,629 4,088,800 398,171$ 10.79% 477 478 TOTAL GENERAL FUND REVENUE 3,795,013 4,149,228 4,520,261 4,953,899 5,430,212 476,313$ 479 480 30 TOTAL DEBT SERVICE TAX LEVY 413,068 489,979 494,633 552,808 555,815 3,007$ 481 482 TOTAL ALL REVENUES 4,208,081 4,639,207 5,014,894 5,506,707 5,986,027 479,320$ 483 484 TOTAL ALL EXPENSES 4,208,080 4,639,207 5,014,894 5,506,582 5,986,026 479,444$ 485 486 487 REVENUE - EXPENSE 0 0 (0) 125 0 (124)$ 488 489 490 491 492 493 TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)3,487,368 3,716,165 3,984,503 4,243,437 4,644,615 401,178$ 9.45% 494 495 TOTAL PROPERTY TAX LEVY 3,074,300 3,226,186 3,489,870 3,690,629 4,088,800 398,171$ 496 497 TOTAL PROPERTY TAX COLLECTED - - - - - -$ 7 STAFF REPORT Agenda Item 10b. Council Meeting: September 12, 2019 Prepared By: Brad Martens Topic: 2020 Proposed Levies and Taxes Insert Action Required: Approval Summary: Agenda item 10a. is the approval of the preliminary levy which will be used to send out property specific notices in November showing proposed levies and taxes. The City of Corcoran has an option to include an additional insert along with those notices if it wishes, for a fee. Attached to this report is a draft insert. It is requested that the Council provide feedback on the draft and consider directing staff to move forward with the opportunity. The insert must be received by Hennepin County by September 30th. Financial/Budget: Hennepin County charges cities for the opportunity. The estimated cost is $900. Options: 1) Authorize staff to submit the insert to Hennepin County and incur the costs associated with the project. 2) Decline the opportunity. Recommendation: Authorize staff to submit the insert to Hennepin County and incur the costs associated with the project. Council Action: Consider a motion to authorize staff to submit the insert to Hennepin County and incur the costs associated with the project. Attachments: 1. Draft Insert 2020 PROPOSED BUDGET AND LEVY The City Council adopted its preliminary levy for 2019 at the September 12 meeting. This levy amount may be decreased prior to final approval but not increased. This levy amount was used to create the City tax amount you see on your proposed 2020 levies and taxes notice. TAX EFFECTS The adopted preliminary levy is in the amount of $4,644,615 which is a $401,178 or 9.45% increase from the 2019 levy. Despite this increase, the tax rate is projected to decrease from 45.160% to 44.730% due to new construction and increased valuations. As the City of Corcoran grows it will often be the case to see higher percentage overall levy increases in order to provide services to the new developments. However, it is the goal of the Council to continue to lower the overall tax rate year after year, and this goal has been accomplished for the third year in a row. A reduced tax rate means that properties with no change in value would see a decrease in City taxes. Properties with valuation increases may see an increase. According to the City Assessor, the following average increases took place in Corcoran: Residential: 2% Farm: 3.3% Commercial: 5.2% Industrial: 6.2% Using this information, a home previously valued at $342,000 (median value) could now be valued at $348,840. The anticipated tax impact in this example would be as follows: The City Council will continue to refine the budget and levy prior to final approval which is anticipated on December 12. Between now and that time, the levy can decrease but not increase. Home Value Tax Rate City Tax 2019 $342,000 45.160% $1,515 2020 $348,840 44.370% $1,522 WHY IS A PROPERTY TAX NEEDED? Only a small portion of the City budget is funded through fees or charges for services. For 2020 the portion pro- posed to be funded by fees or charges covers 22.4% of our expenditures. The remaining 77.6% is funded through the property tax levy. 763/420-2288 www.ci.corcoran.mn.us 8200 County Road 116, Corcoran, MN 55340 DR A F T Agenda Item 10b. Truth-in-Taxation Budget Meeting City Council Chambers Thursday, December 12, 7:00 pm NEXT STEP Learn More... The entire budget and related staff reports are available on the City’s website at www.ci.corcoran.mn.us. Under the Government tab click “Council” then “Agenda Packets” then “2019”. Select the 2019-09-12 Council Agenda packet to view the budget used to set the preliminary levy. City Administrator Brad Martens, can also be reached at bmartens@ci.corcoran.mn.us or 763-420-7030 for further questions. Prepared by the City of Corcoran May—June Staff develops budget June 27: Council provided staff with direction on priorities to include in budget July 25: Council reviewed the first draft of the budget and provided staff direction August 8: Council held a work session to review the second draft of the budget September 12: Council reviewed an updated draft of the budget and adopted the preliminary levy November: Hennepin County mails Truth-in-Taxation notices showing proposed levies and taxes December 12: Council holds Truth-in-Taxation Budget Meeting accepting public comment December 12: Council considers approving the 2019 final budget and levy BUDGET PROCESS TIMELINE ALLOCATION OF TAX DOLLARS The median household value in Corcoran is projected to increase to $348,840. The City taxes on a home of that value using the projected tax rate is $1,522 per year or about $127 per month. The chart below shows where the $1,522 is allocated based upon the overall percentage of City expenditures. Item Annual Cost Cost Per Month Administration $348.54 $29.00 Planning/Engineering $30.44 $2.54 Public Works/Parks $436.81 $36.40 Police/Fire $477.91 $39.83 Transfers/Debt Service $226.78 $18.90 8200 County Road 116, Corcoran, MN 55340 763/420-2288 www.ci.corcoran.mn.us DR A F T STAFF REPORT Agenda Item 10c. Council Meeting: September 12, 2019 Prepared By: Officer Peter Ekenberg and Recreation Coordinator Jessica Christensen Buck Topic: Night to Unite Recap – Resolution Accepting Donations Action Required: Summary Summary: The City of Corcoran held its Annual Night to Unite! Celebration on August 6th, 2019. Night to Unite! is a statewide event celebrating and strengthening neighborhoods and communities in the City of Corcoran. This event encourages people to have parties and meet and interact with their neighbors. There were 9 neighborhood parties that were scheduled throughout the city. This was an increase from 2019 as last year there were only 7. All the neighborhoods that register received a party pack that included prizes and gift cards donated by local businesses to hand out at their event. Two of the neighborhoods received free food. Each neighborhood party was visited by the Corcoran Police, a City Council member, and their fire department. For the fourth year, the City of Corcoran hosted a party for the residents that do not have a neighborhood party to attend. The event was held at the Corcoran Public Works facility. Attendance in 2017 was estimated at 600 people; Attendance in 2018 was estimate d at 750 people. This year approximately 1,000 people visited the event. The event included the Corcoran Police Department, Loretto Fire, Hanover Fire, Rogers Fire, North Memorial ambulance and air care, karate demonstrations, Hennepin County Sheriff’s Office Posse, HCSO SWAT truck, Crime Lab, face painting, chalk coloring contest, bean bag boards, lawn Jenga, prize giveaways, and food. The success of this program is a direct result of support from Corcoran City Council, community volunteers, City of Corcoran employees, Northwest Area Jaycees, Corcoran Lions, and many local sponsors. Attached to this report is a resolution recognizing the 2019 Night to Unite event and accepting donations. Financial/Budget: Funding for the event was provided through a $2,500 allocation from the City and cash donations of $6,000. The City also received donations in the form of prizes, gift cards, discounts, and in-kind food donations from the surrounding community and local businesses. Expenses for the event will be approximately $9,000 once all invoices and expenses are received. Staff Report—September 12, 2019 Council Meeting Page 2 Options: 1. Approve Resolution 2019-63 recognizing the 2019 Night to Unite events and donations. Recommendation: Approve Resolution 2019-63 recognizing the 2019 Night to Unite events and donations. Council Action: Consider a motion to approve Resolution 2019-63 recognizing the 2019 Night to Unite events and donations. Attachments: 1. Resolution 2019-63 City of Corcoran September 12, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-63 Page 1 of 2 Motion By: Seconded By: A RESOLUTION RECOGNIZING THE 2019 NIGHT TO UNITE EVENTS AND DONATIONS WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: WHEREAS, Night to Unite is a statewide event that is done to celebrate & strengthen neighborhood and community relationships in participating communities; and WHEREAS, the City of Corcoran supports the efforts of the 5th Annual Night to Unite Events on August 6, 2019; and WHEREAS, the Corcoran Night to Unite events consisted of nine neighborhood parties and one City sponsored party located at the Public Works Facility; and WHEREAS, The success of this program is a direct result of support from the City Council, community volunteers, the City of Corcoran employees, the Northwest Area Jaycees, the Corcoran Lions, and our local businesses and sponsors; and WHEREAS, the Exhibit A outlines the financial and in-kind contribution to the City of Corcoran to be utilized in support of the Night to Unite events; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the outstanding efforts by the Night to Unite planning team, event staff, and volunteers, and the generosity of all donors and graciously accepts the financial donations as listed. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 12th day of September 2019. ________________________________ Ron Thomas –Mayor City Seal ATTEST: ____________________________________ Jessica Beise – Administrative Services Director City of Corcoran September 12, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-63 Page 2 of 2 Exhibit A Item Donated amount Company Sweatshirt $30.00 3D Specialties 2 $50 Cabela's gift cards $100.00 Beaudry Oil and Propane $20 gift certificate + t-shirt $30.00 Broadway Pizza - Rogers 2 $25 gas gift cards $50.00 Brock White Neighborhood Party Food Donation & Coupons $1,000.00 Chick-fil-A 1 keg of Root Beer $50.00 Corcoran Bottle Shop 700 pounds of ice + $100 gift card $500.00 Corcoran Crossroads Neighborhood party food sponsorship $1,000.00 Corcoran Lions Approx. 250 free pizza slice tokens $500.00 Dimagio's Pizza - Rogers 500 cookies $400.00 Dobo's Bakery and Café $50 Fleet Farm gift card $50.00 Electric Pump 10 - $25 Visa gift cards $250.00 Farmer's State Bank of Hamel 3 mugs, 1 leatherman, 2 t-shirts $80.00 Fehn Companies Approximately 200 coupons for BOGOs, chips, drinks, free sandwiches $500.00 Jersey Mikes 7 free large pizza ($14.99/ea) vouchers $104.93 Jet's Pizza 30 free sandwiches + (5) 15 piece party platters $300.00 Jimmy Johns - Rogers Gift basket with misc items and $50 gift card $100.00 Kalla Lily Hammock set $60.00 Kris Engineering 3 Toys $60.00 Lano 4 $25 Visa gift cards $100.00 Little Falls Machine Lunch cooler & coffee mug $35.00 M & R Sign Mystery gift cards $750.00 Mall of America $150 for band $150.00 Mama G's $25 gift card $25.00 Maynards - Rogers 4(4 free games bowling) and 115(1 free game)$150.00 Medina Entertainment 3 oil change coupons $180.00 Miller Chev Blade sharpening and misc toys $150.00 MN Equipment Gift Cards (3 GC for $25 each)$75.00 Napa - Corcoran 3 $25 gift cards $75.00 Northern Salt Incorporated 2 boxes of hats & keychains $50.00 Nuss Truck $6,000 check $6,000.00 NW Area Jaycees 2 $25 gift certificates for River Inn $50.00 Pearson Bros 4 Rounds of golf $142.00 Pheasant Acres Golf Club (4) $50 gift certificates $200.00 Phil's Quality Automotive Inc. 40 shirts, hats, and large cooler $300.00 Polaris 4 - $50 gift certificates $200.00 Pro-Tech Auto Repair Extra garbage services $200.00 Randy's Sanitation 4 Toys $70.00 RDO Equipment 50 pizza cutters, 40 servers, coupons, pens, koozies, (5) $5 gift cards, (5) $10 coupons$200.00 Rosati's Pizza $75 gift card + 600 Icees $150.00 Target - Medina $100 Gift Card $100.00 Target - Rogers $150 for band $150.00 The Stanchion iPad $330.00 Wenck 2 shirts & 2 toys $50.00 Ziegler Cat STAFF REPORT Agenda Item 10d. Council Meeting: September 12, 2019 Prepared By: Kevin Mattson Matt Gottschalk Topic: Street Name and Address Policy Amendment Action Required: Approval Summary: In 2015, the City established a Street Name and Address Policy to outline processes and procedures for determining street names in new developments. After reviewing our approach and experience from recent developments, staff recommends incorporating some points of clarification to the existing policy. It is important to note that no changes are proposed to the overall grid system or street names specifically. The proposed clarifications are highlighted in the attached Street Name and Address Policy. Additionally, staff included an example street map of the Bass Lake Crossing development that illustrates how the proposed guidelines impact the street system. If adopted, the policy amendment would apply to future developments. Financial/Budget: There is no impact to the budget. Options: 1. Authorize staff to adopt the Street Name and Address Policy Amendment as proposed. 2. Decline the amendment. Recommendation: Authorize staff to adopt the Street Name and Address Policy Amendment as proposed. Council Action: Consider a motion to authorize staff to adopt the Street Name and Address Policy Amendment as proposed. Attachments: 1 – Proposed Street Name and Address Policy 2 – Example Street Map September 12, 2019 Page 1 8200 County Road 116 Corcoran, MN 55340 763-420-2288 www.ci.corcoran.mn.us STREET NAME AND ADDRESS POLICY The Design Standards in the Corcoran Subdivision Ordinance requires developers to comply with the City street naming system (Section 945.010, Subd. 13). The following procedures detail the process for naming streets in new developments. It is the City’s policy to retain existing street names for the streets in existence at the time this policy is adopted. 1. Street naming system. Streets and roadways within the corporate limits of the City shall be named similarly to the predominate county system as follows: a. North-south streets. i. Commencing at the east boundary of the City and proceeding west, all north-south streets or roadways shall be constructed approximately every 330 feet and shall have, in alphabetical order, a name relating to the alphabetical naming system used in neighboring communities and which generally adheres to a county type system. All such streets shall be referred to as “lanes.” ii. Addresses on the east side of a lane shall end in an even number and addresses on the west side of a lane shall end in an odd number. iii. The block number system, commencing with the 6200 block at the most southerly point of the City (all property north of 62nd Avenue and south of 63rd Avenue or extensions thereof), shall be used to designate addresses on lanes. Proceeding north, block numbers (addresses) shall be increased sequentially by 100 at every avenue or extension thereof (approximately every 660 feet) as more fully set forth in subsection (2) of this policy. Address numbers on lanes shall increase as one proceeds northward from the avenue designating the block number. b. East-west streets. i. Commencing at the south boundary of the City and proceeding north there shall be east-west streets intersecting with the lanes described in subsection 1(a) of this policy approximately every 330 feet and the east-west streets shall be alternately named "Avenues," beginning with 62nd Avenue, and "Places," commencing with 62nd Place. 62nd Avenue shall be the most southerly east-west street in the City, with 62nd Place the next east-west street to the north. September 12, 2019 Page 2 ii. Addresses on the north side of an avenue or place shall end in an even number, while addresses on the south side of an avenue or place shall end in an odd number. iii. The block number system, commencing at the most easterly boundary of the City with the 19100 block and proceeding westward shall be used to designate addresses on avenues and places. Proceeding west, block numbers (addresses) on avenues and places shall increase sequentially by 100 at every lane or the extension thereof, beginning with 19100 on the most easterly boundary of the City. c. 62nd Avenue and 63rd Avenue. There is an irregularity in the overall system that results in the distance between 62nd Avenue and 63rd Avenue being more than 1,320 feet. Despite this discrepancy, the previously identified 63rd Avenue shall continue to be known as 63rd Avenue regardless of the location of or identification of any street or roadway as 62nd Place. The alternating pattern established in subsection 1(b) of this policy in which avenues and places are established approximately every 330 feet, shall thereafter be followed as set forth in this policy. d. Street names and numbering (including sequence adjustments) can only change at an intersection. Numbering shall remain consistent with the street name. The first naming priority consideration shall be based on the roadway’s connection point to its primary traffic access connection. Second priority will be based on prominent directional alignment and grid positioning. e. All arterial, expander, connector, and collector roadways shall maintain the same name throughout. Any necessary name changes shall only occur at roadways of an equal or higher road classification. f. Other names. Because the grid system established in this policy is not always applicable for curvilinear or meandering streets, the City shall also allow a system of streets which shall be designated with unique names. Addresses on such streets shall be taken from the grid system as much as possible and shall be a continuation of the applicable north-south or east-west system throughout its length. Unique streets include, but are not limited to, parkways, boulevards, etc. i. 2. Posting of address numbers. To provide for the safe and orderly functioning of service to the people of the City from the police, fire department, post office, and private delivery functions, it shall be the duty of the owner, lessor, or occupant of every house, industrial building, commercial building or other building to have the proper address number affixed to the building as required by the state building code and the fire chief and as required by City ordinance. 3. Assignment of street names and address numbers; official records. The City shall assign address numbers and street names in accordance with this article and shall maintain the official address system records. Every property owner shall be responsible for obtaining the proper number and having the address number of his property correlate with the number assigned thereto in the official address system record. STAFF REPORT Agenda Item 10e. Council Meeting: September 12, 2019 Prepared By: Jessica Beise Topic: December City Council Meeting Schedule Action Required: Approval Summary: The City Council meeting schedule has the second December meeting being held on December 26th, 2019. Due to the proximity to the holidays, Council should discuss if the second meeting should be held as scheduled or if it should be moved to an alternate date. Alternative dates could include Wednesday December 18th or Thursday December 19th if the Parks and Trails Commission meeting is cancelled which is typically happens in the month of December. Financial/Budget: Costs for publishing notices are budgeted expenses. Options: 1. Direct staff on preferences for the second City Council meeting in December. Recommendation: Direct staff on preferences for the second City Council meeting in December. Council Action: Direct staff on preferences for the second City Council meeting in December. Attachments: None City of Corcoran 2019 City Council Schedule Agenda Item 12. September 26, 2019 • Active Corcoran Planning Applications • Water supply plan – land acquisition discussion; drilling of test wells • Hope Center Ownership Transition • Rolling Hills Acres Preliminary Plat • Wessel Concept Plan and EAW • Bellwether 3rd Addition • Bellwether 3rd Addition – Public Hearing • Meyer Lot Line Adjustment October 10, 2019 • Public Hearing – Certifying Delinquent Fees to Hennepin County • Long Range Planning Fund Overview • Financial Guideline Update • Public Works Facility Closeout • Liquor Licensing – Consider Amending the Ordinance • Hennepin County Youth Sports Equipment Grant Application October 24, 2019 • Active Corcoran Planning Applications • Code Compliance Quarterly Report • Financial Performance Report • 2020 Draft Water and Sanitary Sewer Budgets • 2020 Benefits Summary November 14, 2019 – Brad unable to attend • Letter of Engagement – Audit Preparation Services and Annual Financial Audit • Liability Coverage Waiver • City Park Master Planning Update • CPD update on Detective and Canine Positions • Low cost paving project options for 2020 • Five Year Financial Management Plan • 2025 staff plan