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Home My WebLink About2019-08-22 Council MinutesJ A C Trry nU O nn Cl nn ANT X 1 1 i tJ l' City Council Meeting Minutes August 22, 2019 - 7:00 pm The Corcoran City Council met on August 22, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor Schultz. Also present were City Administrator Martens, City Planner Lindahl, Administrative Services Director Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval MOTION: made by Schultz, seconded by Dejewski to approve the agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 4. Commission Representatives No representatives were present. 5. Open Forum Mayor Thomas invited residents to speak. No residents came forward. 6. Presentations /Recognitions No presentations or recognitions were heard. 7. Consent Agenda a. Draft Minutes of August 8, 2019 Council Work Session b. Draft Minutes of August 8, 2019 Council Meeting c. Financial Claims d. Stieg Road Improvement Project Bid Award e. CSAH 101 and 100th Avenue Turn Lane Improvements — Pay Request 1 f. CSAH 10 and Fir Lane Turn Lane Improvements — Pay Request 4 & FINAL g. Learning Partner Program — Hamline University h. Preliminary Plat, Final Plat, and Variance for 22505 Strehler Road MOTION: made by Keefe, seconded by Schultz to approve consent agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 8. Planning Business a. Consider Architecture for ComLink Midwest City Planner Lindahl outlined the report noting the applicant has made the improved architectural changes by adding windows to the east and west elevations, added cupolas to the roofline, and applicant also submitted an option of a loft door rather than windows on the south elevation side. Applicant requests Council feedback on new options presented. Council and staff discussed architectural options of faux windows, functional windows, and a loft door on the south elevation. Scott Williams, ComLink Midwest and their representative from Mortenson Construction, addressed landscaping versus faux windows on the south elevation and cost to add items to the site plan rendering would be approximately $2,000, which is about the cost of the windows, so applicant decided not to revise the site plan with the 6-foot landscaping trees on the current site plan revision. 0 1 I I $I I flo I Council discussed with varying opinions faux winnows, Tunctionai winaows, ana the Ion aoor options. City Planner Lindahl clarified the approved conditional use permit is for more than 50 percent metal material on the structures, and the approved variance is for the building setback. Further discussion ensued on changing the material on the south side elevation using different material at the peak such as shakes. MOTION: made by Dejewski, seconded by Schultz to approve building roofline with or without cupolas, and approve either of the south side elevation renderings submitted by applicant. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) b. Public Hearing — Easement for Ravinia 13th Addition City Planner Lindahl reviewed the applicant request for vacation of standard drainage on utility easements over two outlots in the Ravinia 9th and Ravinia 12th Additions with new easement dedicated with Ravinia 13th Addition. Mayor Thomas opened the Public Hearing. MOTION: made by Keefe, seconded by Dejewski to close Public Hearing. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council questioned the Council packet 8b. map exhibit and City Planner Lindahl indicated the map exhibits should have been included within the packet and would be included in the final version. MOTION: made by Schultz, seconded by Bottema to approve Resolution 2019-60 Approving Vacation of Drainage and Utility Easements with the "Ravinia" Subdivision (City Filel 9-016). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Bottema to approve Resolution 2019-61 Approving Vacation of Drainage and Utility Easements with the "Ravinia" Subdivision (City Filel 9-016). c. Wessel Property Transportation Concept Plan for 22022 Hackamore Road (PID 35- 119 -23- 43 -0001, 35-119-23-44-00017 35-119-23-11-0001 and 35-119-23-12-002) (City File 19-018) City Planner Lindahl outlined the concept plan noting the change to the minor collector road connecting 66th Avenue to Horseshoe Trail that was shown in the 2030 and 2040 Comprehensive Plans. City Planner Lindahl explained per City Code, driveways cannot directly access minor collector roads, and existing wetlands on the property site limit other access alternatives, rendering much of the property site undevelopable. City Engineer Torve recommended shifting the planned collector road location to a straight alignment along Horseshoe Trail. Council discussed challenges of re-aligning the collector road, how many homeowners would be affected by the collector road change, cost of building the collector road, and if the City could require the developer to set aside funds for the construction of the collector road. City Planner Lindahl clarified if the City does not move the collector road, the builder would likely make the project smaller and not purchase the Dempsey property. Council discussed collector road locations and where they would be most beneficial for the future growth of Corcoran. Council asked if Blue Bonnet Drive would connect to the neighborhood. City Planner Lindahl confirmed Blue Bonnet Drive would be a future connection and an emergency access would be constructed. Council discussed intersection of Old Settlers Road and Hackamore and future traffic patterns in the area. City Planner Lindahl confirmed a study would be completed to review future traffic impacts. Paul Tabone, Lennar Builders, thanked the Mayor and Council for their time in reviewing the concept plan, and reiterated the Council discussion regarding the proposed concept plan, and stated for clarification that Council is generally accepting of the minor collector road proposal connecting Horseshoe Trail to 66th and Gleason Parkway. Mr. Tabone also clarified Council was generally accepting of the looping road within the Dempsey property, as a neighborhood street on the concept pian. 9. Unfinished Business a. Eagle Scout Project Update City Administrator Martens introduced Frank Brand and the Eagle Scout project he has been working on with Councilmember Dejewski. Mr. Brand presented the dimensions of the bench and images of the bench memorial with examples of fonts to display each branch of the military service. Council discussed safety of bench with the pedestal slabs and bench seating slabs. Council commented on the improved bench drawings. Council discussed the size of the stone plates for each designated branch of the military service. Council commented the general concept of the memorial bench is good. Per consensus, Council asked that Mr. Brand further refine this plan. City Administrator Martens thanked Mr. Brand for his great communication and work on this project. 10. New Business a. Code Enforcement Appeal Administrative Services Director Beise reviewed the status of the current code enforcement appeal presented to Council. Councilmember Bottema noted he would be abstaining from code enforcement appeal discussion and Council vote. Administrative Services Director Beise noted through the review process, a Conditional Use Permit (CUP) was discovered, that was previously issued to Appellant allowing accessory structures over the City's size limit and stated one of the conditions of the CUP was no outside storage. Administrative Services Director Beise indicated staff will address separately the findings of the CUP violation. Council mentioned the two separate parallel issues of the current garbage/refuse violation and the newly discovered CUP violation. Jason Koch, son-in-law of the Moore's, addressed the Council for Appellant regarding the code enforcement appeal. Mr. Koch feels the specific items cited are not garbage, there are no vehicle hoods on property, or construction debris. Mr. Koch indicated the City Code does not specifically address construction materials being refuse under the City Code. In Mr. Koch's opinion no garbage/refuse is present per code identified in the violation notice received by Appellant. Mr. Koch further expressed a code enforcement article in the Corcoran News indicated the refuse/garbage code enforcement would happen from the street view. Mr. Koch feels the pictures do not support the claims in the violation received or reflect the City Code in the description of the violation. Council discussed the definition of the construction debris. City Administrator Martens reviewed the options for Council to take which included staying the appeal until the next Council meeting on September 12, 2019 to review changes to property since staff last visited property and to review recent statements by Appellant, or Council can make a motion. Council commented on the code enforcement policy and how the City, the resident receiving violation, and City Code must work together for the community. Council asked if Appellant would agree to having an inspector view the property to remove the debate on what is considered refuse on the property. Council reiterated the decision to make code enforcement a priority and will continue to work with staff, and residents impacted by the code enforcement policy to help in complying with the violation(s). MOTION: made by Schultz, seconded by Dejewski to table code enforcement appeal decision until the September 12, 2019 Council meeting and for staff to follow up with legal counsel regarding the city code description on construction debris. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Abstaining: Bottema (Motion carried 4:0:0) b. Election Precinct Boundaries Administrative Services Director Beise outlined the necessity to change Corcoran's precincts from two to three precincts to prepare for future growth of the City and reviewed current space limitations 3 at the City's current polling locations. Administrative Services Director Beise presented a proposed election precinct boundary map ana inaicatea poising locations in Vurcur an [ ]dVe nUL ueei U ldi �geU in many years. Council asked staff about wards within precincts. City Administrator Martens reflected on past discussions regarding wards, and past commissions and councils did not have an interest in setting up wards but is something staff could review if Council would like more information. Council asked the question on communicating with residents the change in polling places for the 2020 election year. Administrative Services Director Besse noted the communication plan includes mailings, newsletter articles, website updates, and social media. MOTION: made by Keefe, seconded by Schultz to authorize staff to draft the formal notice and resolution authorizing the precinct boundary changes to be adopted at a future meeting. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5 :0) 11. Staff Reports a. Active Corcoran Planning Applications; report received. 12. Closed Session a. Consider an Offer for the Purchase of Real Estate at 8200 County Road 116 Mayor Thomas stated: "Under the authority of Minn. Stat. 13D.05 Subd. 3(c)(3), the City is permitted to close a meeting to consider offers and counter offers for the purchase or sale of real or personal property. The City Council is now going into closed session to consider an offer for the purchase of real estate; the following property is the subject of the closed meeting: 8200 County Road 116." Mayor Thomas recessed the Council meeting at 8:25 pm. Mayor Thomas reconvened the Council meeting at 9 :09 pm. "In closed session, the City Council discussed an offer for real estate; staff was provided direction." 13. 2019 Council Schedule City Administrator Martens reviewed the upcoming council agenda. 14. Adjournment MOTION: made by Bottema, seconded by Schultz to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Meeting adjourned at 9:11 pm. Mich le Friedrich — Deputy Clerk 11