HomeMy WebLinkAbout2019-10-10 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
October 10, 2019 - 7:00 pm
The Corcoran City Council met on October 10, 2019 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and
Councilor Schultz.
Also present were City Administrator Martens, Administrative Services Director Beise, and
Lieutenant Burns.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted a Councilor requested item 10a1. Eagle Scout Project
Proposal -Frank Weber be added to New Business on the agenda.
MOTION: made by Dejewski, seconded by Keefe to approve the agenda to include Item 10a1.
Eagle Scout Project Proposal -Frank Weber under New Business.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
4. Commission Representatives
Mayor Thomas noted Planning Commissioner Shoulak and Parks and Trails Commission Chair
Anderson were present. The Commissioners were invited to speak on items related to their
respective commissions.
5. Open Forum
Mayor Thomas invited residents to speak.
De Sicora, 6410 Elm Street, addressed Council regarding the September 26, 2019 Council
meeting and requested Council to review the Lennar proposed development along the west
side of County Road 116 and north of Hackamore Road, and to communicate with residents
who reside around the proposed development area when action is taken regarding the
proposed development. Ms. Sicora voiced concern of residents in the Snyder, Trail Lane North,
and Butterworth neighborhood regarding the location of the development and how this
development will affect wildlife, wetlands, woodlands, etc. Ms. Sicora raised concerns about the
development as it pertains to the City's Mission and Vision Statement. Ms. Sicora asked how
this proposed development benefits the downtown development. Ms. Sicora asked that Council
review the legacy left with Corcoran with the proposed development.
6. Presentations /Recognitions
No presentations or recognitions were heard.
7. Consent Agenda
a. Draft Minutes of September 26, 2019 Council Meeting
b. Financial Claims
MOTION: made by Keefe, seconded by Bottema to approve the consent agenda as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
8. Planning Business
No planning business was presented.
9. Unfinished Business
No unfinished business was presented.
10. New Business
a. Eagle Scout Project Proposal-Preston Smith
City Administrator Martens introduced Eagle Scout Preston Smith. Eagle Scout Smith noted the
details of the park clean-up project located in the Ravinia open space park. Eagle Scout Smith
outlined what supplies, equipment, and volunteer labor are needed to complete the project and
the Corcoran Lions will be covering the cost of the woodchipper and buckthorn herbicide
needed. Eagle Scout Smith reviewed required steps to move forward with the project include
receiving approval from Council, creating a map of the area, announcement flyer to volunteers,
and once volunteers are secured, have volunteers sign safety and liability form. The anticipated
start date is approximately November 2. Council asked if there are any committed volunteers
and how many acres the park encompasses. City Administrator Martens clarified the specific
area for the project. Council asked questions regarding the disposal of the treehouse, and if
staff or Parks and Trails supervision was necessary. City Administrator reiterated the project
scope includes only removal of buckthorn and treehouse, and no staff or Parks and Trails
Commission supervision is necessary.
MOTION: made by Schultz, seconded by Bottema to approve project as presented by Eagle
Scout Preston Smith.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
al. Eagle Scout Project Proposal-Frank Weber
Councilmember Dejewski spoke about the Eagle Scout project that Frank Weber presented to
Council at a prior meeting and requested Council decision on the location of the bench.
Councilmember Dejewski requested Council approve the requested bench location by the
flagpole in front of the City Hall offices. Councilmember Dejewski noted the bench design may
need to have minor changes once installed and a professional bricklayer will be utilized for the
bench construction.
MOTION: made by Dejewski, seconded by Bottema to approve the bench location in front of
the City Hall offices by the flagpole. Council thanked Councilmember Dejewski for working on
the project with Eagle Scout Weber.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
b. Server and Firewall Replacement Project
City Administrator Martens outlined the server and firewall replacement project with data
requirements to separate city data information from the police department data. City
Administrator Martens noted the cost has increased. City Administrator Martens also addressed
how crucial the project is in day-to-day operations. Council addressed concerns regarding
space issues and time cost estimate, and the process for implementation of the new servers.
MOTION: made by Bottema, seconded by Keefe to authorize staff to proceed with contract for
new servers and firewall for City Hall and Police Department.
Council and staff discussed where funding would come in the 2019 budget.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
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(Motion carried 5:0)
c. City Park Master Planning Update
City Administrator Martens outlined the City Park Master Plan which was led by Parks and
Trails Commission and Chair Anderson. City Administrator Martens noted an analysis of the
existing land and park structures was needed to enable the Parks and Trails Commission to
move forward with more specific phase one planning. City Administrator Martens stressed the
importance of phases. Phase one would likely cost between $600,000 to $1,000,000 and may
include Park Dedication funds, grant funds, or donations. Council discussed the process of the
Parks and Trails Commission meeting and prioritizing the phase one improvements, while
leaving the fields on the east side for later improvements and keeping the current must have
resident needs within phase one planning. Council discussed improvements needed to the city
playground and the tennis courts, an updated or new warming house, with an improvement
focus on the west side fields.
MOTION: made by Bottema, seconded by Keefe to approve the proposal from Wenck and
Associates to develop a phase one plan for park improvements.
Council discussed different options for the city park master plan and discussed the idea of
hiring another design firm to come up with additional design ideas prior to formalizing phase
one. Council noted the Council would have final approval of phase one in the city park planning
process. City Administrator Martens clarified how the funds for the initial analysis would assist
in determining what phase one could encompass and what the future phases may look like.
City Administrator Martens stated there were two specific city park master plan options
reviewed by Parks and Trails Committee prior to the current city park master plan discussion.
Parks and Trails Commission Chair Anderson spoke regarding the city park master planning
process and the work the Parks and Trails Commission have completed in arriving at this point
in park planning, recognizing fiscal responsibility and the limited budget for needed
improvements to existing fields and the need for new fields. Council and staff discussed grant
options available to Corcoran for the future city park and the importance of establishing a
phasing plan for eligibility for future grant requests.
Voting Aye: Thomas, Bottema, Keefe, and Schultz Voting Nay: Dejewski
(Motion carried 4:1)
d. Appraisal for Test Well
City Administrator Martens outlined the request for an appraisal of a property for drilling a test
well.
MOTION: made by Keefe, seconded by Bottema to authorize staff to obtain appraisal services
for the property at 10110 County Road 116.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
e. Liquor Ordinance Update
Administrative Services Director Beise presented a request by Shamrock Golf Course to
amend the current liquor ordinance and add a wine license as an additional option.
Administrative Services Director Beise and Council discussed designating the liquor and zoning
ordinances to include tap rooms, breweries, and distilleries. Administrative Services Director
Beise indicated wine licensing is typically a higher fee and the costs for the ordinance
amendment could be recouped through wine licenses in a few years. Council clarified the liquor
license permit options the City currently offers. Council and staff discussed how to pay for the
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liquor license amendment and consensus was to recoup the cost through wine license permits.
Council discussed amending the zoning ordinance for tap rooms, breweries and distilleries with
the Comprehensive Plan zoning ordinance updates. Per consensus, staff was directed to
amend the liquor ordinance to allow for wine licenses, and review zoning ordinance changes
when other zoning ordinance changes are made.
f. Parks and Trails Commission Resignation — Deb Regan
City Administrator Martens updated Council on the recent resignation of Parks and Trails
Commissioner Deb Regan. Mayor Thomas read aloud Resolution 2019 -72.
MOTION: made by Bottema, seconded by Keefe to approve Resolution 2019 -72 Honoring
Outgoing Commissioner Deb Regan.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
11. Staff Reports
No staff reports received.
12.2019 Council Schedule
City Administrator Martens reviewed upcoming council meetings. Councilmember Schultz
cannot attend the October 24 and would like the West Side Tire code violation postponed to a
later date. Council briefly discussed gravel road conditions because of the continued rain. City
Administrator Martens also commented on the delay in traffic counts due to the precipitation
this summer.
13. Adjournment
MOTION: made by Bottema, seconded by Schultz to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Meeting adjourned at 8:34 pm.
Miche e Friedrich — Deputy Clerk
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