HomeMy WebLinkAbout2019-03-14 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
March 14, 2019 - 7:00 pm
The Corcoran City Council met on March 14, 2019 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and
Councilor Schultz.
Also present were City Administrator Martens, City Planner Lindahl, Public Works Director Mattson,
and Director of Public Safety Gottschalk.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted three items were placed at the dais and copies were in the house
agenda packet, a revised copy of the minutes correcting clerical errors, a revised Resolution 2019-
11 with the updated date, and a conditional job offer letter
MOTION: made by Keefe, seconded by Schultz to approve the agenda as modified.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
4. Commission Representatives
Mayor Thomas noted Planning Commissioner Meredith Wu and Parks and Trails Commissioner
Judy Strehler were in attendance and invited them to speak on items related to the Commission.
5. Open Forum
No persons were present to speak at Open Forum.
6. Presentations /Recognitions
No presentations were heard.
7. Consent Agenda
a. Draft Minutes of February 28, 2019 Council Meeting
b. Draft Minutes for February 28, 2019 Council Work Session
c. Pay Request #3 — NE Trunk Sewer Improvements
d. Financial Claims
e. Authorization to Bid /Quote 2019 Road Materials
f. Mama G's Optional 2AM License Renewal
Council asked that Item 7a. be considered separately.
MOTION: made by Bottema, seconded by Dejewski to approve the consent agenda consisting of
Items 7b., 7c., 7d., 7e., and 7f.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
City Administrator Martens walked through the clerical changes to the minutes highlighted in red in
the revised version.
MOTION: made by Schultz, seconded by Bottema to approve the Item 7a.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5 :0)
8. Planning Business
a. 2040 Comprehensive Plan
City Planner Lindahl presented the report noting the 2040 Comprehensive Plan was tabled at the
February 14th Council meeting. City Planner Lindahl outlined responses to three questions on the
Comprehensive Plan that staff received on affordable housing, policies and goals, and the timeline
of the process. City Planner Lindahl noted statute requires of plans to address affordable housing
but the City is not required to build or subsidize the land for these units. City Planner Lindahl noted
the policies and goals were updated from the 2030 Comprehensive Plan goals with public feedback
and the Council reviewed the policies in the spring of 2018. Council discussed the goals and
policies. City Planner Lindahl noted the goals and policies will be cited in the future as development
occurs. Council discussed disagreements with the Metropolitan Council and the arbitration process.
Council discussed their support for the plan. City Planner Lindahl outlined the changes in the
Comprehensive Plan following the input of the surrounding communities and the Metropolitan
Council. Council discussed the timeline for the plan. City Planner Lindahl noted the Metropolitan
Council has 120 days from submittal to act on the plan. Council thanked staff for their efforts on the
project.
MOTION: made by Bottema, seconded by Keefe to adopt Resolution 2019-12 Authorizing Submittal
of the 2040 Comprehensive Plan to the Metropolitan Council.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
9. Unfinished Business
No unfinished business was presented.
10. New Business
a. Parks and Trails Commission Appointment — John Dugan
City Administrator Martens presented the report noting Mr. Dugan was in the audience. Council
asked for Mr. Dugan for an introduction. Mr. Dugan addressed the Council outlining his background
and his desire to serve on the Parks and Trails Commission.
MOTION: made by Keefe, seconded by Bottema to appoint John Dugan to the Parks and. Trails
Commission for a term ending February 28, 2022.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
b. Assessment Policy Amendment
City Administrator Martens presented the report noting the amendment to the policy removes
streets that have received overlays and adds in streets that were not on the initial list for overlays.
Council discussed the priority of overlays. Public Works Director Mattson noted the City is able to
complete two to three overlays per year based on the current funding. City Administrator Martens
noted the overlays outlined in the policy do not include any reconstruction and should that be
needed the project would have assessments. Council inquired about the timing and need for
overlays. Public Works Director Mattson noted typically overlays are completed every ten to fifteen
years. Council inquired about the value of the overlay. Public Works Director Mattson noted
overlays extend the life of the road and not completing overlays would put the City behind in
maintenance. Council discussed the number of overlays completed. Council discussed looking at
the list and ensuring all streets are listed and additional corrections aren't needed in the future.
Council discussed the assessment policy adoption.
MOTION: made by Keefe, seconded by Dejewski to approve Resolution 2019-16 Amending Special
Assessment Policy and Procedure.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
c. Job Offer— Maintenance Operator
City Administrator Martens presented the report outlining the hiring process and the current offer
starts the employee at the starting step for compensation.
MOTION: made by Keefe, seconded by Schultz to approve a conditional job offer to David Lang for
the position of Public Works Maintenance Operator.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Council discussed equipment testing.
d. Motor Vehicle Lease Sales Tax Allocation to Hennepin County
City Administrator Martens presented the report noting that the legislation has been introduced in
the House of Representatives and the Senate. City Administrator Martens noted staff did have a
discussion with the County noting the City would like to see funding for roads and bridges and not
transit. Council discussed the funding allocation.
MOTION: made by Keefe, seconded by Bottema approve Resolution 2019-17 Supporting Motor
Vehicle Lease Sales Tax Allocation to Hennepin County.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
e. Downtown Stormwater Improvement Project
City Administrator Martens presented the report outlining the project and the need as certain
downtown properties have issues with storm water backup. Council inquired about the cost. Public
Works Director Mattson noted that cost estimate in 2016 was $40,000 and the City would get an
updated cost estimate for the Watershed's Capital Improvement Plan (CIP). Public Works Director
Mattson noted based on projects in the Watershed's CIP, there may room for additional funding, but
that is yet to be determined. Council discussed the need for the project. Council inquired about the
timeline. Public Works Director Mattson noted the project would likely be completed in the fall of
2019 or during the winter of 2019-2020.
MOTION: made by Schultz, seconded by Dejewski to authorize staff to proceed with a feasibility
memo and seek available grant funding for the Downtown Stormwater Improvement Project.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
11. Staff Reports
a. Crime/Drug Action Plan Update
Director of Public Safety Gottschalk presented the report outlining the results of the 2018 and the
action steps that are proposed for 2018. Council discussed the use of the canine. Council inquired
about Crime Free Multi-Housing. Director of Public Safety Gottschalk noted the City is looking at
utilizing the principals of the program, but typically that program is be utilized in apartment buildings.
Council inquired about a neighborhood crime watch program. Director of Public Safety Gottschalk
noted the City would support neighborhoods but does not have a structured program. Council
inquired about what in next for the program. Director of Public Safety Gottschalk noted the City
would continue to work towards the goals previously identified by the Committee. Council inquired
about additional prosecutions and tracking those numbers with the additional staff. Director of
Public Safety Gottschalk noted the City and County Attorney have discretion over prosecutions.
Council discussed having the detective and the canine have sent a message of a less friendly
environment for crime. Per consensus, Council accepted the report as presented.
12. Closed Session
Mayor Thomas stated: "Under the authority of Minn. Stat. 13D.05 Subd. 3(c) (3), the City is
permitted to close a meeting to consider offers and counter offers for the purpose of real estate.
The City Council is now going into closed session to consider an offer for the purchase of real
estate. The following property is the subject of the closed meeting: PI 12-119-23-14-0006 (52
Address Unassigned).
Mayor Thomas recessed the meeting at 8:14pm.
Mayor Thomas reconvened the meeting at 8:19pm.
In the closed session the City Council discussed and offer for the purchase of real estate; staff will
now present the recommended action."
City Administrator Martens presented the report outlining the easement is for property PID 12 -119-
23 -14 -0006 (52 Address Unassigned) for the construction of sanitary sewer for the Bellwether
development.
MOTION: may by Dejewski, seconded by Bottema to approve easement agreement as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
13. 2019 Council Schedule
City Administrator Martens reviewed the Council schedule. Council discussed attendance at the
March 28th meeting and the upcoming agendas.
14. Council Liaison Calendar
The Council liaison calendar was not reviewed but was available in the Council Packet.
15. Adjournment
MOTION: made by Dejewski, seconded by Bottema to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Meeting adjourned at 8:23 pm.
Jessica Beise —City Clerk/Administrative Services Coordinator