HomeMy WebLinkAbout2019-08-08 Council Work Session Agenda Packet CITY OF CORCORAN
Council Work Session Agenda
August 8, 2019 - 5:30 pm
1. Call to Order / Roll Call
2. Draft 2020 Budget*
3. Unscheduled Items
4. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
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8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.ci.corcoran.mn.us
MEMO
Meeting Date: August 8, 2019
To: City Council
From: Brad Martens, City Administrator
Re: Draft 2020 Budget
____________________________________________________________________
The City Council received a draft 2020 budget at the July 25 th meeting. The purpose of
this work session is to further discuss the draft budget and consider amendments prior
to adopting a preliminary levy in September. As discussed at the July 25th meeting, the
levy must be reduced by approximately $23,400 to not increase the tax rate which is
currently 45.160%. Additionally, the City Council is interested in ways of reducing the
tax rate further with the 2020 budget.
The draft budget includes staffing adjustments including moving the Recreation
Coordinator to full-time, the addition of a City Planner, increasing hours for the part-time
Police Administrative assistant, and adding a part-time Community Service Officer. The
City Council specifically requested additional information on the need to increase
staffing.
In order to get a sense of the need for additional staff, the following is a listing of some
of the current work load taking place for staff beyond the day to day operations. Also
included in the list below are some items that need to be completed but sufficient time to
do so does not yet exist.
Infrastructure
Coordinating improvements to Stieg Road
Coordinating installation of northeast trunk sewer and water improvements
Coordinating connection of downtown properties to water/sewer system
Coordinating connection of Maple Hill Estates to sewer system
In planning phase for Gleason Parkway extension project; County Road 116 turn
lane project (2020)
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In planning phase for County Road 116 trunk water project
In planning phase for Hackamore Road improvement project (2021)
In planning phase for potential paving of gravel road (2020)
In planning phase for new water system including coordinating land acquisition,
test well, drafting wellhead protection plan and updating the water supply plan
Participating in northwest metro surface water supply feasibility study
Planning and seeking funding for bridge (culvert) replacement projects
Coordinating closeout of downtown street/water/sewer project
Park Planning
Finalizing construction of Wildflower Park
Coordinating master planning of City Park
Planning boardwalk for park near Bellwether
Yet to begin master planning for park space near Bellwether
Yet to begin master planning the open space park in Ravinia
Yet to begin trail corridor planning along County Roads
Yet to begin grant application for park improvement funds
Public Safety
Coordinating fire service planning sub-committee
In process of union negotiations
Researching options for squad and body cameras
Updating Lexipol policies; responding to legislative mandated policy changes
Need to improve small event review process
Large event planning management (Night to Unite, Truck Safety Seminar,
Firearms Safety, Lions Park events)
Coordinating move of nearly all investigations in house
Emergency outdoor warning siren planning
Emergency operations planning
Increasing public safety reviews of planning items
Public Works
Coordinating transportation maintenance on over 70 miles of road (34 miles
gravel)
Completing Wildflower Park
Completing Meister Field improvement project; water fountain installation
Attempting to respond to a variety of drainage/ditch improvements; planning
downtown ditch maintenance project
Needed policy and process updates
o Right-of-way management
o Formal maintenance plan for water/sewer
3
o Emergency response plan for water/sewer
o Street light policy
o CIP for streets (seal coating, overlay, crack filling, etc.)
o CIP for stormwater improvements
Additional street, park, stormwater maintenance at new developments
Need plan for Appaloosa Woods development
Updating water/sewer trunk fees
Improvements needed to eliminate false alarms to Public Works facility
Administration
Coordinating significant code enforcement effort
In process of rolling out a new website
Preparing for the upcoming election year including the process for adding an
additional precinct and holding first ever Presidential Primary.
Preparing significant update to Five Year Financial Management Plan
Coordinating various IT projects including Microsoft Office 365 migration;
planning for future server upgrade; planning for future PD firewall replacement
Beginning LaserFiche project
Coordinating review of Ward Systems with Charter Commission
Coordinating Hope Center transition
Planning
Finalizing 2040 Comprehensive Plan
Behind on a number of ordinance updates
o Discussion of Home Occupation Ordinance
o Accessory Dwelling Units
o Parks land and easement mapping project
o Annual Zoning Ordinance Update
o Consider changes to Telecommunications setbacks
o Update Non-Conformity section to bring into compliance with State
Statutes
o Wind Ordinance
o Consider changes to allow gravel parking and drives in PI and other
districts
o Consider outside storage changes
o Private Drive Ordinance (16-003) follow up related to development rights
and paving
o Consider clarifying language that easements must remain free of
obstructions
o Front yard definition
o Lot Width definition (re: cul de sac challenges)
o Implementation ordinance priorities
o Changes to Accessory Structure size limits in PI and CR (others?)
o Fix 1030.060 to require IUP (grading and mining)
o Ordinance clean up
4
o Native Landscape standards for inspection and warranty
o Discuss REQUIRING neighborhood meetings
o Wetland Ordinance; Fences in Wetland Buffer
o Wetland and Topo Waiver process
o Escrow & Project Close outs
o Possible Ordinance Amendment for Increased Public Hearing Notifications
o Zoning map amendment to implement Comp Plan
o Zoning ordinance amendments to implement comp plan
o Adopt policies outlining management of right-of-way
o Research curb cut ordinance/policy
o Updates to park dedication fee
Reviewing many proposed projects
Economic Development
Coordinating potential sale of City land for development
Meeting with a number of groups interested in completing projects in the City
Development Coordination
Ravinia: approximately 450 units
o 10th, 11th, 12th, and 13th addition
Bass Lake Crossing: 96 units
o 2nd addition
Bass Lake Crossing South: 56 units
Bellwether: 398 units
o 1st, 2nd addition; 3rd addition application received
Other
Coordinating City Hall remodel project
2020 Budget
2025 staff planning
Each of the staffing recommendations is outlined below. This additional information
should assist the Council in determining the value of each potential staffing addition.
Recreation Coordinator
This position was initially added in 2016 at the direction of the City Council in
2015 after receiving a request by the Corcoran Athletic Association and Corcoran
Soccer Association to take over recreation programming. The initial position was
summer seasonal however it was insufficient to complete the work required. The
position became year round part-time in 2018.
In 2019 hours were increased to 28/week due to the demands of the position for
recreation programming as well as the significant value it has brought to the City
Administrator in assisting with managing and planning the parks and recreation
system.
5
o 2019 budget expenses for the position: $59,334
o 2019 budget revenue for the position: $58,000
The increase in staffing costs to bring the position to full-time is estimated to be
approximately $43,000 (11 months in 2020, full year would be approximately
$46,900) of which nearly $16,400 is the value if benefits. The costs are estimated
as the job description needs to be formally graded to determine the wage.
Through July of this year, demands on the position are trending over 29 hours
per week. In addition to overseeing significant recreation programs, Jessica is a
key staff in special event planning for events such as Night to Uni te and Country
Daze. Further she is leading most of the work on behalf of the Parks and Trails
Commission which includes significant park planning. This demand will continue
as development continues.
One option for the Council would be to focus the position on the recreation
programming alone. This would likely be budget neutral as the revenue brought
in from the programming would cover any expenses to a 25/hour a week part -
time position. This would not allow for the additional support for the Parks and
Trails Commission and park planning and shift those duties on to the City
Administrator. The part-time nature of the position would also likely result in fairly
frequent staff turnover.
The recommended action is to increase the position to full-time status. As City
Administrator in a growing City with significant demands on guiding the projects
discussed earlier in this memo, I am unable to provide the necessary support to
the Parks and Trails Commission as well as guide the planning of the parks
system. This position has shown significant value in every one of the
departments and is a wise investment for the City.
An additional opportunity with having the Recreation Coordinator position full-
time is the ability to add programs. An example of this is the Adopt a Spot
program for individuals to take care of a public space. This new program already
has a group volunteering to remove trash alongside a roadway in Corcoran.
City Planner
The City currently uses contract planning services for the majority of planning
needs. Code Compliance Official, Mike Pritchard also serves in a planning
capacity to answer basic planning questions as well as assisting in the plan
review process.
The draft 2020 budget includes a City Planner beginning in September 2020
(staff desires starting the position much earlier in the year).
o Additional costs for 2020: $24,899 (four months); projected full year cost is
$74,697
These amounts were determined taking the gross costs for the
position less anticipated reduced consultant costs and billable
hours for developments.
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The Principal Planner rate is $132/hour however some support staff are utilized
as well. Using an average rate of $120/hour the costs of the City Planner position
could be redirected to the contract planner and add 12 hours per week.
The recommended action is to invest in a City Planner and receive an additional
40 hours per week of assistance.
This position further assists the organization by shifting the Code Compliance
Official time from assisting in planning duties to assisting the Public Works
Director with project and permit management. This includes geographic
information systems (GIS) work, construction management, assisting in utility
permits, MS4 work, asset management, and more. This position will continue to
oversee the building permit process.
Police Part-time Administrative Assistant
This position is currently The City currently 20 hours per week; the 2020 budget
proposes increasing hours to 25 hours per week due to the additional
administrative workload in the Police Department. This increase is anticipated to
cost $6,353.
Police Part-time Community Service Officer
The 2020 budget proposes adding a part-time Community Service officer. The
position would be 20 hours per week starting in October. This increase is
anticipated to cost $6,353. A full-year cost would be $25,412.
A CSO is a non-licensed individual typically interested in becoming a police
officer. The purpose of this part-time position is to establish a position which is
able to take over some of the day to day lower priority items the officers complete
so they can focus on higher impact activities. Staff requests 20 hours per week
are allocated to this position.
Examples of work the CSO can do to help the department include service runs,
moving trailers/speed signs, responding to some non-emergency calls (locked
cars/homes, animal complaints, etc.), assist with traffic direction, and more.
Even with the addition of each of the positions above, staff believes it will be a
significant challenge to meet the needs required of the organization. The City Council
should consider the above information and direct staff on amendments to the draft 2020
budget. If the Council is still uncertain about the level of staff, a study could be
completed by an outside contractor to evaluate Corcoran as compared with its needs.
A regular question the City Council discusses is what the City is getting in return for
allowing development to take place. The following is an overview of some of the value
obtained by the City due to allowing development to take place while the tax rate
continues to decrease slightly.
Increased park land and planning
o Wildflower Park
o Ravinia Open Space Park
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o Bellwether Combination Open Space Park/Neighborhood Park
o Easements for future trails
o Currently master planning City Park; Park Dedication fund balance is
$768,645
Increased Public Safety Efforts
o Canine and detective positions have had significant positive impacts in
locating and prosecuting criminal acts within the community
Increased Code enforcement
o Additional tax capacity able to support significant investment in code
enforcement city-wide
2040 Comp Plan
o This multi-year project has required nearly $100,000 to complete
City reserves
o Reserves were 28.9% in 2013 prior to development. Reserves are now at
38% as of the end of 2018. This increase has led to an enhanced bond
rating and a significantly better position to respond to future emergencies.
o Total unassigned fund balance at the end of 2018 was 48.7%.
CIP fund
o The City has increased the CIP levy amount $25,000 per year with an
investment of $150,000 scheduled for 2020. In total $525,000 has been
levied over the last six years while the tax rate declines. That amount has
been reduced from the amount needed to issue debt.
Transportation funding
o A plan has been implemented to establish a significant transportation
fund. It is anticipated that $900,000 will be available in this fund in 2020.
Emergency outdoor warning siren funding
o An ordinance was established requiring $100 from each new home to go
into a warning siren fund. This will pay for emergency warning
infrastructure throughout the city as development occurs.
City Hall remodel
o A $62,000 annual payment is projected to be made for 10 years to cover
costs associated to remodeling City Hall to accommodate growth. This will
also allow for a better customer service experience, updated restrooms,
and a significantly improve Council Chamber.
This report is only a short summary of the needs of the organization and enhancements
to the City. It is recommended that Councilmembers reach out to staff in advance of the
work session for any additional information required for the decision making process.
Attachments:
1. Draft 2020 Budget
2.1 CITY OF CORCORAN Draft July 18, 2019
2 2020 7-18-19 Rev 2
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET
BUDGET
DIFFERENCE
2019/2020
4 CITY HALL DEPARTMENTS COMMENTS
5 City Council
6 41100-100 Wages & Salaries 6,600 19,260 19,260 19,260 19,260 -$
7 41100-122 FICA / SS 409 1,195 1,195 1,195 1,195 -$
8 41100-126 Medicare 96 280 280 280 280 -$
9 41100-208 Training 1,000 2,500 1,000 1,500 1,500 -$
10 41100-210 Operating Expense - 3,000 3,000 1,500 1,500 -$ Electronic Device Stipend
11 41100-364 Workers' Compensation 75 95 70 74 71 (3)$
12 8,180 26,330 24,805 23,809 23,806 (3)
13
14 News Letter/Website
15 41130-351 News letter, Misc. literature 6,000 6,500 8,000 8,500 9,000 500$
17 41130-354 Website 1,500 2,000 2,000 5,500 4,500 (1,000)$ New Website
18 7,500 8,500 10,000 14,000 13,500 (500)
19
20 Elections
21 41410-210 Operating Supplies 7,000 1,600 8,500 1,700 14,000 12,300$ New primary election, general election, and additional precinct.
22 7,000 1,600 8,500 1,700 14,000 12,300
23
24 Auditor
25 41540-300 Professional Services 20,000 23,000 23,000 24,000 24,500 500$ Abdo, Eick & Meyers
26 Financial Services 6,000 7,500 7,500 8,000 8,000 500$ Accounting/Audit Prep & OPEB actuarial from Gallagher
29 26,000 30,500 30,500 32,000 32,500 1,000
30
31 Assessor
32 41550-210 Operating Supplies 1,000 1,000 1,000 1,000 1,000 -$
33 41550-300 Professional Services 59,000 57,000 59,250 65,500 66,700 1,200$ Increase Per Assessing costs due to additional homes.
34 60,000 58,000 60,250 66,500 67,700 1,200
35
36 Attorney
37 41600-300 Professional Services 31,000 27,000 29,000 31,000 32,000 1,000$
38 31,000 27,000 29,000 31,000 32,000 1,000
44
45 Other General Government
49 41900-210 Operating Supplies 4,600 4,000 4,000 6,000 7,500 1,500$
50 41900-300 Professional Srvs 5,000 8,000 10,000 12,000 12,500 500$ Financial Planning.
52 41900-360 Insurance 68,000 65,000 61,000 68,000 71,050 3,050$
54 41900-433 Dues & Memberships 27,000 27,000 27,000 27,000 25,000 (2,000)$
65 104,600 104,000 102,000 113,000 116,050 3,050
66
67 City Hall Operating Expenses
68 41941-200 Office/Computer Supplies 6,000 3,500 3,500 3,500 3,750 250$
69 41941-201 Postage/Shipping 3,000 3,250 3,500 3,500 3,750 250$
70 41941-207 Computer / Copier Supplies - - - - - -$
71 41941-210 Operating Supplies 17,000 17,000 17,500 19,000 19,000 -$ Cintas, Zep, Adam's Pest Control, Hearing Notices.
72 41941-300 Professional Services 9,000 12,000 12,000 12,500 15,500 3,000$ Admin Fees (ADP), Ordinance Codification.
73 41941-321 Telephone 2,500 2,500 2,500 2,500 2,500 -$
75 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)25 25 25 26 - (26)$
76 41941-380 Utilities / Outside Services 15,500 16,000 15,000 15,000 15,000 -$ Center Point, Randy's, Wright Henn Elec, Wright Henn Security.
77 41941-400 Repairs /Maintenance Bldg.12,000 12,000 12,000 16,500 16,500 -$
78 41941-430 Misc. Banking Charge - 300 300 300 300 -$
79 41941-432 Credit Card Fees - - - 750 3,750 3,000$
80 41941-520 Buildings & Structures 5,000 8,000 8,000 8,000 6,000 (2,000)$
81 41941-810 Refunds/Reimbursements - - - - - -$
82 70,025 74,575 74,325 81,576 86,050 4,474
83
84 IT Technology
86 41951-207 Computer / Supplies 25,550 27,500 28,500 24,500 28,000 3,500$ Annual License Renewal.
87 41951-210 Operating Supplies 1,500 9,725 10,000 10,000 11,000 1,000$ Copier lease and supplies.
Total City Council
Total Elections
Total Newsletter & Web
Total Assessor
Total Auditor
Total City Attorney
Total Other Government
Total City Hall Operating
1
10b.1 CITY OF CORCORAN Draft July 18, 2019
2 2020 7-18-19 Rev 2
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET
BUDGET
DIFFERENCE
2019/2020
88 41951-300 Professional Supplies 21,500 26,200 30,000 52,500 75,000 22,500$ Managed Services.
89 41951-530 Facility Assets 6,500 11,500 8,000 9,000 9,000 -$
90 55,050 74,925 76,500 96,000 123,000 27,000
91
92 Engineering
95 43170-299 Watershed LGU - - - 10,000 7,500 (2,500)$ LGU wetland services.
96 43170-300 Professional Services 47,500 31,250 22,500 22,500 25,000 2,500$
97 47,500 31,250 22,500 32,500 32,500 -
98
99 Fire
100 42200-300 Professional Services 281,000 298,700 328,113 348,500 380,000 31,500$ Contract Increases. 9% Estimate
103 281,000 298,700 328,113 348,500 380,000 31,500
104
105 Building Inspections
106 42400-300 Professional Services 74,000 110,000 117,000 157,250 166,500 9,250$ Anticipate 75 New Home Starts.
107 42400-437 Surcharges 11,000 12,500 13,000 12,750 13,500 750$
108 85,000 122,500 130,000 170,000 180,000 10,000
109
110 Recycling
111 43232-210 Operating Supplies - 3,000 3,000 4,000 3,500 (500)$
112 43232-300 Professional Services 6,000 6,000 6,000 6,300 8,300 2,000$ Provider to Managing Billing/Balance City Subsidy.
113 6,000 9,000 9,000 10,300 11,800 1,500
114
115 788,855 866,880 905,493 1,020,885 1,112,906 92,521
116
117 City Administrator
118 41300-100 Wages & Salaries 99,757 102,658 109,990 $112,195 $128,752 16,557$
119 41300-121 PERA 7,482 7,699 8,249 8,415 9,656 1,241$
120 41300-122 FICA / SS 6,185 6,365 6,819 6,956 7,983 1,027$
121 41300-126 Medicare 1,446 1,489 1,595 1,627 1,867 240$
123 41300-131 Employer Paid Health 17,643 15,409 15,983 16,721 17,892 1,171$ Life, A/D, LTD, STD, FSA/HSA, Health
127 41300-208 Training 4,000 4,350 4,500 5,000 5,000 -$
133 41300-210 Operating Supplies 700 800 1,000 1,000 1,000 -$
135 41300-364 Workers' Compensation 600 570 510 536 771 236$
136 41300-433 Dues & Memberships 1,000 1,000 1,300 1,300 1,300 -$
139 138,813 140,340 149,946 153,750 174,221 20,472
140
141 Administrative Staff
142 41400-100 Wages & Salaries 168,640 174,918 192,055 221,689 260,181 38,492$
143 41400-110 Overtime 1,000 200 500 - 2,500 2,500$
144 41400-121 PERA 12,723 13,134 13,710 16,627 19,515 2,888$
145 41400-122 FICA / SS 10,518 10,857 11,938 13,745 16,132 2,387$
146 41400-126 Medicare 2,460 2,539 2,792 3,214 3,773.00 559$
148 41400-131 Employer Paid Health 52,928 46,228 50,707 53,196 67,341 14,145$ Life, A/D, LTD, STD, FSA/HSA, Health
152 41400-208 Training 4,000 4,000 4,500 5,500 5,500 -$
153 41400-210 Operating Supplies 750 750 1,650 1,750 1,750 -$ Mileage, BYOD Policy.
155 41400-364 Workers' Compensation Insurance 1,400 2,275 1,600 1,680 2,071 391$
156 41400-433 Dues & Memberships 500 500 1,000 1,050 1,150 100$
157 254,919 255,401 280,452 318,451 379,913 61,462
158
159 Planning & Zoning
160 41910-100 Wages & Salaries - - - - 21,169 21,169$ NEW CITY PLANNER POSITION - September 1, 2020 Start
41910-121 PERA 1,588 1,588$
161 41910-122 FICA / SS - - - - 1,313 1,313$
162 41910-126 Medicare - - - - 307 307$
41910-131 Employer Paid Health 5,222 5,222$
163 41910-208 Training - - - - 500 500$
164 41910-210 Operating Supplies 1,000 2,000 2,250 2,250 500 (1,750)$ Public Hearing Notices, Labels, Postage, Training.
165 41910-300 Professional Services 65,200 65,000 65,000 63,000 57,000 (6,000)$ Reduced consulting fees from adding a city planner.
Total Fire Services
Total Building Inspections
Total IT Technology
TOTAL CITY HALL
Total Administrative Staff
Total City Administrator
Total Recycling
Total Engineering
2
10b.1 CITY OF CORCORAN Draft July 18, 2019
2 2020 7-18-19 Rev 2
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET
BUDGET
DIFFERENCE
2019/2020
166 41910-364 Workers' Compensation - - - - 129 129$
167 66,200 67,000 67,250 65,250 87,728 22,478
168
169 Code Enforcement
170 41920-100 Wages & Salaries 59,550 62,975 82,955 68,286 70,346 2,060$
171 41920-110 Overtime 1,000 500 1,000 1,000 250 (750)$
172 41920-121 PERA 4,541 4,761 5,097 5,196 5,351 155$
173 41920-122 FICA / SS 3,754 3,935 4,213 4,296 4,423 127$
174 41920-126 Medicare 878 920 985 1,005 1,035 30$
176 41920-131 Health Insurance 17,643 15,409 15,983 7,754 8,474 720$ Life, A/D, LTD, STD, FSA/HSA, Health
178 41920-208 Training 750 1,250 3,250 2,850 750 (2,100)$
179 41920-210 Operating Supplies 1,000 1,000 1,500 1,000 1,000 -$
180 41920-300 Professional Srvs - 26,000 26,000 -$ Contract Code Enforcement
183 41920-364 Workers' Compensation 417 570 520 546 513 (33)$
184 41920-417 Uniform 250 250 250 250 250 -$
185 41920-433 Dues & Membership 100 250 250 250 150 (100)$
186 89,883 91,820 116,003 118,433 118,542 109
187
188 Employee Benefit Charges
189 43190-300 Professional Services -$
190 - - - - -$
191
192 Transfers to/from Other Funds
195 41900-700 Transfer to other funds 50,000 75,000 100,000 125,000 150,000 25,000$ CIP
196 41900-700 Transfer to other funds 10,000 60,000 90,000 120,000 125,000 5,000$ City Hall remodel $120,000; Stormwater fund $5,000
197 41900-700 Transfer to other funds - - - 15,000 - (15,000)$ Reserve/Other Contributions
198 41900-700 Transfer to other funds - - - - 62,000 62,000$ Transfer to water fund
199 60,000 135,000 190,000 260,000 337,000 77,000
200 19 1,398,670 1,556,441 1,709,144 1,936,768 2,210,310 274,042
201
202 PUBLIC WORKS
203 PERSONNEL SERVICES
204 43100-100 Full-time - Regular 305,571 396,986 483,299 482,973 500,476 17,503$
205 43100-110 Full-time - Overtime 20,000 24,000 23,000 28,000 30,000 2,000$ Increased demand.
206 43100-121 PERA 24,418 31,574 38,047 38,323 39,786 1,463$
207 43100-122 FICA / SS 20,185 26,101 31,453 31,680 32,890 1,210$
208 43100-126 Medicare 4,721 6,104 7,356 7,409 7,692 283$
210 43100-131 Employer Paid Health 88,213 97,592 118,776 117,785 128,803 11,018$ Life, A/D, LTD, STD, FSA/HSA, Health
215 43100-364 Workers' Compensation Insurance 19,000 17,100 16,000 18,000 7,476 (10,524)$
216 43100-417 Uniforms 7,000 8,500 8,500 9,000 10,000 1,000$
217 21 489,108 607,957 726,431 733,170 757,123 23,953
218
219 OPERATING EXPENSE
221 43100-208 Training and Instruction 4,000 6,000 8,000 6,000 4,500 (1,500)$
222 43100-210 Operating Supplies 25,000 27,500 28,100 28,100 30,000 1,900$
223 43100-212 Motor Fuels 38,000 33,000 26,000 28,000 29,000 1,000$ Price/use increases.
224 43100-220 Repair/ Main. Supplies 25,000 25,000 30,000 31,000 33,000 2,000$
225 43100-223 Building Repair 6,500 8,000 8,000 10,000 15,000 5,000$ Maintenance service contracts, building maintenance costs.
226 43100-300 Professional Services 2,100 2,100 2,100 2,100 2,100 -$
227 43100-321 Telephone 8,000 11,500 11,500 11,500 11,500 -$
229 43100-380 Utility services 28,000 14,500 15,000 19,000 20,000 1,000$
232 21 136,600 127,600 128,700 135,700 145,100 9,400
233
234 CITY OPERATING SERVICES
235 43100-222 Seal Coating 60,000 60,000 60,000 67,500 67,500 -$
236 43100-225 Land Scape/Ditch Maintenance 10,000 10,000 10,000 12,500 15,000 2,500$ Increase need for restoration.
237 43100-226 Sign Repair Material 6,000 6,100 6,100 6,100 6,500 400$
238 43100-227 Crack Filling 10,000 10,000 10,000 10,000 10,000 -$
239 43100-228 Dust Control 115,000 100,000 100,000 95,000 100,000 5,000$
Total Public Works Personnel
Total Planning & Zoning
Total Code Enforcement
Total Employee Benefit Chgs
Total Administration
Total Public Works Operating Expense
Total Transfers to/from other funds
3
10b.1 CITY OF CORCORAN Draft July 18, 2019
2 2020 7-18-19 Rev 2
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET
BUDGET
DIFFERENCE
2019/2020
240 43100-229 Culverts 10,000 10,000 10,000 10,000 12,000 2,000$
243 43100-232 Gravel 130,000 140,000 140,000 147,500 147,500 -$
244 43100-233 Asphalt/Maintenance patching 150,000 165,000 170,000 170,000 170,000 -$
245 43100-381 Signal Lights/street lights 4,000 4,000 4,000 4,000 10,000 6,000$
246 21 495,000 505,100 510,100 522,600 538,500 15,900
247
248 PARKS PERSONNEL SERVICES
249 45200-100 Wages and Salaries 40,182 41,096 41,790 55,404 $94,072 38,668$
251 45200-121 PERA - - - 2,106 $3,858 1,752$
252 45200-122 FICA / SS 2,491 2,548 2,591 3,435 $5,832 2,397$
253 45200-126 Medicare 583 596 606 803 $1,364 561$
255 45200-131 Employer Paid Health 16,401 16,401$
256 45200-208 Training 325 325 -$ MRPA Conference, other trainings
257 45200-433 Dues and Memberships 380 380 -$ MRPA/NRPA
258 45200-364 Workers' Compensation Insurance 2,250 5,671 5,000 3,000 9,719 6,719$
259 45,506 49,911 49,987 65,453 131,951 66,498
260
261 PARKS OPERATING EXPENSES
262 45200-210 Operating Supplies 15,500 16,500 16,500 47,000 22,125 (24,875)$ Parks programming fees portion moved to 45200-261
264 45200-221 Maintenance Project 15,000 15,000 15,000 15,000 15,000 -$
265 45200-300 Professional Services - 5,000 2,500 2,500 -$ Remove lease costs - Added mowing contract at Ravinia Park.
266 45200-261 Recreation Programming - - - - 26,000 26,000$ Parks programming fees, previously coded to 45200-210 in 2018 & 2019
267 45200-321 Telephone 700 700 700 700 700 -$
268 45200-380 Utility services 7,000 5,500 5,500 5,500 5,500 -$
269 45200-530 Improvements Other than Bldg.37,302 37,000 35,000 35,000 35,000 -$ NW Trails Snowmobile Expense Pass Through Funds Only 100-45200-33422.
272 75,502 74,700 77,700 105,700 106,825 1,125
273
274 25 121,008 124,611 127,687 171,153 238,776 67,623
275
276 Ice & Snow Removal
277 43125-210 Snow and Ice Removal 30,000 30,000 30,000 36,000 40,500 4,500$ Salt and Sand - price increase in state contract.
278 21 30,000 30,000 30,000 36,000 40,500 4,500
279
280 1,271,716 1,395,268 1,522,918 1,598,623 1,719,999 121,376
281
282 POLICE
283 PERSONNEL SERVICES
284 POLICE
285 42100-100 Wages and Salaries 552,886 603,583 662,825 736,880 $760,846 23,966$
286 42100-110 Overtime 10,450 11,400 14,400 20,000 23,000 3,000$
287 42100-111 Overtime Events 12,000 12,000 12,000 12,000 12,000 -$ Pass Through Funds only 100-42100-34201/33620.
288 42100-121 PERA 89,568 99,627 104,607 126,833 $136,552 9,719$
290 42100-126 Medicare 8,168 8,917 9,363 10,850 $11,366 516$
292 42100-131 Employer Paid Health 123,498 123,276 136,501 151,227 $161,991 10,764$
296 42100-364 Workers' Compensation 25,000 32,712 28,000 32,000 45,414 13,414$
297 821,570 891,515 967,696 1,089,790 1,151,169 61,379
298
299 PART TIME
300 42101-100 Wages and Salaries 61,000 53,560 40,602 41,969 50,003 8,034$
302 42101-111 Overtime Events 5,000 5,000 5,000 5,000 5,000 -$ Pass Through Funds Only 100-42100-34201
303 42101-121 PERA 1,100 6,074 7,779 4,979 8,289 3,310$
304 42101-122 FICA / SS 3,000 996 1,276 2,169 3,100 931$
305 42101-126 Medicare 890 777 995 $1,015 $725 (290)$
307 70,990 66,407 55,652 55,132 67,118 11,985
308
309 POLICE ADMINISTRATION
310 42102-100 Wages and Salaries 50,237 61,583 77,501 79,040 86,928 7,888$
311 42102-110 Overtime 500 500 500 500 500 -$
312 42102-121 PERA 3,805 4,656 5,850 5,966 6,557 591$
Total Public Works City Operating Services
TOTAL PUBLIC WORKS & PARKS
Total Police Personnel Services
Total Part Time
Total Snow & Ice
Total Parks
Total Parks Personnel
Total Parks Operating Expense
4
10b.1 CITY OF CORCORAN Draft July 18, 2019
2 2020 7-18-19 Rev 2
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET
BUDGET
DIFFERENCE
2019/2020
313 42102-122 FICA / SS 3,146 3,849 4,836 4,931 5,421 490$
314 42102-126 Medicare 736 900 1,131 1,153 1,268 115$
316 42102-131 Employer Paid Health 17,643 15,409 15,983 16,721 17,892 1,171$
318 76,067 86,897 105,801 108,311 118,566 10,255
319
320 SUPPLIES
321 42100-200 Office Supplies 5,000 3,600 3,600 3,600 3,600 -$
322 42100-201 Postage 250 250 250 250 250 -$
323 42100-208 Training Classes and Supplies 16,800 16,800 23,400 22,000 24,900 2,900$ Lexipol, Driving School, Training Mandates.
324 42100-209 Police Reserves Equipment 3,500 3,500 3,500 3,500 3,500 -$
325 42100-210 Operating Supplies 9,000 9,000 10,000 12,500 18,000 5,500$ Tazers Cost Increase and Night to Unite Funding.
326 42100-212 Motor Fuels 32,000 25,000 21,000 22,000 22,000 -$
327 42100-218 Investigations 350 5,350 500 1,000 1,000 -$
328 42100-417 Clothing and Uniforms 11,000 11,000 11,000 12,000 12,000 -$
329 42100-433 Dues and Memberships 1,500 1,600 1,600 1,800 1,800 -$
331 79,400 76,100 74,850 78,650 87,050 8,400
332
333 CONTRACTUAL SERVICES
334 42100-220 Maintenance - Motor Vehicle 8,000 8,000 8,000 9,500 9,500 -$
335 42100-223 Building Maintenance and Repairs 3,500 3,500 3,500 3,500 3,500 -$
336 42100-300 Professional Services 1,500 1,500 3,000 3,000 3,000 -$ Animal Control Costs.
337 42100-301 Prisoner - Professional Fees 8,000 8,000 8,000 8,000 8,000 -$
338 42100-304 Legal Services 27,500 27,500 27,500 27,500 27,500 -$
339 42100-321 Telephone 7,200 7,200 7,700 9,500 9,500 -$
340 42100-323 Radio Units 16,900 16,900 17,500 17,500 18,500 1,000$
341 42100-380 Utility Services / Civil Defense/Emergency Management 4,000 4,000 9,000 8,000 9,500 1,500$ Siren Maintenance, Emergency Management, Code Red, EM Training & Equip.
342 76,600 76,600 84,200 86,500 89,000 2,500
343
344 20 1,124,627 1,197,519 1,288,199 1,418,383 1,512,903 94,519
345
346
347 3,795,013 4,149,228 4,520,261 4,953,774 5,443,212 489,937
348
349 Debt Service
350 Equipment Certificate Fund
351
352
353 Disbursements
354 Equipment Certificate
355 Fiscal Agent Fees / Issuing Fees
356 Principal
357 Principal & Interest-2008 99,614 104,882 - - - -$
358 Principal & Interest-2010 61,460 62,812 191,549 - - -$
359 Principal & Interest-2012 44,035 45,964 45,438 44,914 44,389 (525)$
360 Principal & Interest-2014 50,601 53,419 52,647 52,916 52,878 (38)$
361 Principal & Interest-2016 Equip 37,590 36,960 36,330 36,015 (315)$
362 Principal & Interest-2018 Equip 81,900 80,010 (1,890)$
363 Principal & Interest-2018 Debt Service 39,454 37,406 (2,048)$
364 Principal & Interest-2018 Abatement 68,250 73,500 5,250$
365 Total Principal & Interest 255,710 304,667 326,594 323,764 324,198 434$
366 Required 5% overage 12,786 - -$
367 Total 268,496 304,667 326,594 323,764 324,198 434$
368 -$
383 Facility Expansion (Public Works) 2012B
384 Principal & Interest 137,688 185,312 168,039 229,044 231,617 2,572$
385 Required 5% Overage 6,884 - -$
386 Total 144,572 185,312 168,039 229,044 231,617 2,572$
Total Contractual Services
Total Police Supplies
Total Police Administration
COMBINED DEPARTMENT TOTAL EXPENDITURES
TOTAL POLICE
5
10b.1 CITY OF CORCORAN Draft July 18, 2019
2 2020 7-18-19 Rev 2
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET
BUDGET
DIFFERENCE
2019/2020
387
394 COMBINED DEBT SERVICE EXPENDITURES 413,068 489,979 494,633 552,808 555,815 3,007$
395
396 REVENUES 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET
BUDGET
DIFFERENCE
2019/2020
397 GENERAL FUND REVENUE
398
399 GENERAL GOVERNMENT
400 3 41900-31810 Cable Franchise Fee 40,000 43,000 45,000 53,000 53,000 -$
401 5 41900-32110 Liquor Licenses Fees 18,250 18,250 18,375 18,375 18,375 -$
402 41900-33402 Homestead Credit - - - - - -$
404 7 41900-33420 AG Preserve Credit 5,000 5,000 5,000 12,000 12,000 -$ Increase based upon experience.
405 7 41900-33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 -$
406 41900-33422 Other Grants and Aid 3,000 3,000$ Election aid.
408 10 41900-34103 Zoning / Subdivision Fees 12,000 25,000 25,000 35,000 45,000 10,000$
409 10 41900-34105 Copies / Maps 150 150 150 150 150 -$
410 10 41900-34107 Assessment Search 50 50 50 50 50 -$
411 10 41900-34108 TIF Administrative Fees 8,000 - - - - -$
413 10 41900-34405 Clean up day Income 675 1,500 1,500 3,000 3,000 -$
414 13 41900-36200 Miscellaneous Revenue 2,500 2,500 2,500 2,500 2,500 -$
415 12 41900-36210 Interest Earnings 2,000 1,000 1,500 15,000 16,500 1,500$
417 13 41900-36220 Rents / Royalties 9,840 10,800 10,800 11,620 11,620 -$ Crop Rentals. Amount will likely be lower in 2020 because of St. Therese
418 13 41900-36230 Donations 1,000 1,000 1,000 1,000 (1,000)$
420 CITY PLANNER
421 41910-36200 Miscellaneous Revenue - - - - 5,200 5,200$ Billable hours from city planner (5 hours per week * 16 weeks * $65.00 per hour)
425 CITY HALL OPERATIONS
427 10 41941-34101 Facility Rental 6,000 6,000 6,000 6,500 - (6,500)$ No Longer Renting Due to Remodel
428 13 41941-36200 Miscellaneous Revenue 1,000 1,000 4,500 1,000 1,500 500$
429 PUBLIC SAFETY
431 9 42100-33423 Police Town Aid 45,000 50,000 55,000 60,000 69,000 9,000$
432 9 42100-33424 Police Training & POST 3,700 3,700 10,300 10,300 10,300 -$
433 9 42100-33620 Other Grants and Aid/Safe & Sober 10,000 10,000 10,000 10,000 10,000 -$ Pass Through Only - Area Traffic Project (42100-111 & 42101-111).
434 5 42100-34200 Police Permits 2,000 2,000 2,000 2,000 4,000 2,000$
435 10 42100-34201 Police Service Charge 7,500 7,500 7,500 7,500 7,500 -$ Pass Through Only - Contractual Events (42100-111 & 42101-111).
436 10 42100-34202 Police Reports / Misc. Fees 1,000 1,000 1,000 1,000 1,000 -$
438 11 42100-35101 Fines 45,000 45,000 45,000 50,000 60,000 10,000$
442 BUILDING INSPECTION
443 5 42400-32210 Building Permit Fees 190,000 275,000 325,000 425,000 450,000 25,000$ 75 New Home Permits.
444 PUBLIC WORKS
445 8 43100-33418 MSA Road Maint. Fund 120,000 124,000 124,000 135,000 135,000 -$ Revised MSA routes.
446 10 43100-34300 Public Works Permits / Fees 3,000 3,000 3,000 3,000 4,000 1,000$
447 10 43100-34301 Dust Control 57,500 47,500 37,500 37,500 37,500 -$ Decreased Amount Assessed.
449 13 43100-36200 Miscellaneous Revenue - 8,125 25,000 34,600 40,500 5,900$ Billable Hours for Public Works Director; increase to $90/hour.
451 ICE & SNOW REMOVAL
452 13 43125-36200 Miscellaneous Revenue 8,000 8,000 6,000 6,000 6,000 -$
453 Engineering
454 43170-32290 Watershed LGU Revenue - - - - - -$
455 RECYCLING
456 9 43232-33610 County Recycling Grant 14,500 14,500 14,500 16,000 16,000 -$
457 10 43232-34400 Recycling Income - 2,500 2,500 2,500 3,500 1,000$ Provider Managing Billing.
459 PARKS
460 9 45200-33422 Other State Grant 37,302 37,000 35,000 35,000 35,000 -$ Pass Through Only - Snowmobile Trail Grant.
461 10 45200-34101 Facility Rental 6,000 5,000 3,000 3,000 3,000 -$
462 45200-36199 Recreation Programming - - - - 56,000 56,000$ Revenue from Recreation Programming.
463 13 45200-36200 Miscellaneous Revenue 8,000 58,000 500 (57,500)$ Revenue from Recreation Programming moved into separate revenue account
466 TRANSFERS TO/FROM OTHER FUNDS
467 17 49360-39200 Transfer from Other Fund 61,901 162,122 192,871 205,830 218,872 13,042$ Utility funds - 1.975 FTE + 25% of OT.
468
469 TOTAL OTHER REVENUES 720,713 923,042 1,030,391 1,263,270 1,341,412 78,142 6
10b.1 CITY OF CORCORAN Draft July 18, 2019
2 2020 7-18-19 Rev 2
3 OSA
LINE ITEM
CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET
BUDGET
DIFFERENCE
2019/2020
470
474 41900-31100 General Property Taxes 3,074,300 3,226,186 3,489,870 3,690,629 4,101,800 411,171$ 11.78%
475
476 1 TOTAL PROPERTY TAX REVENUE 3,074,300 3,226,186 3,489,870 3,690,629 4,101,800 411,171$ 11.78%
477
478 TOTAL GENERAL FUND REVENUE 3,795,013 4,149,228 4,520,261 4,953,899 5,443,212 489,313$
479
480 30 TOTAL DEBT SERVICE TAX LEVY 413,068 489,979 494,633 552,808 555,815 3,007$
481
482 TOTAL ALL REVENUES 4,208,081 4,639,207 5,014,894 5,506,707 5,999,027 492,320$
483
484 TOTAL ALL EXPENSES 4,208,080 4,639,207 5,014,894 5,506,582 5,999,026 492,444$
485
486
487 REVENUE - EXPENSE 0 0 (0) 125 0 (124)$
488
489
490
491
492
493 TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)3,487,368 3,716,165 3,984,503 4,243,437 4,657,615 414,178$ 10.39%
494
495 TOTAL PROPERTY TAX LEVY 3,074,300 3,226,186 3,489,870 3,690,629 4,101,800 411,171$
496
497 TOTAL PROPERTY TAX COLLECTED - - - - - -$
7