HomeMy WebLinkAbout2019-07-25 Council Minutes4 -
CITY OF CORCORAN
City Council Meeting Minutes
July 25, 2019 - 7:00 pm
The Corcoran City Council met on July 25, 2019 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and
Councilor Schultz.
Also present were City Administrator Martens, City Planner Lindahl, City Attorney Thames,
Administrative Services Director Beise, Public Works Director Mattson, and Director of Public Safety
Gottschalk.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7 :00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens requested Item 10c. Off -site Gambling -- Corcoran Country Daze be
added to New Business. Council proposed and moved Item 10a. Eagle Scout Project Proposal to
follow Consent Agenda.
MOTION: made by Keefe, seconded by Schultz to approve the agenda as amended.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
4. Commission Representatives
Mayor Thomas noted Planning Commissioner Jacobs was in attendance and was invited to speak
on items related to the commission; Parks and Trails Commissioner Regan was absent.
5. Open Forum
Mayor Thomas invited residents to speak. No residents came forward.
6. Presentations /Recognitions
No presentations or recognitions were heard.
7. Consent Agenda
a. Draft Minutes of July 11, 2019 Council Meeting
b. Financial Claims
c. Cooperative Purchasing Agreement — Omnia Partners
d. Site Plan Amendment and Conditional Use Permit for Lithgow Automotive at 20055 75th
Avenue North
e. Topography and Wetland Waivers for 22105 County Road 50
f. Temporary Liquor License — Corcoran Country Daze
10a. Eagle Scout Project Proposal
Council requested Items 7c. and 7f. be discussed.
MOTION: made by Keefe, seconded by Dejewski to approve consent agenda Items 7a., 7b., 7d.,
and 7e., as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Council discussed Item 7c., and if annual fee obligations are associated with the purchasing
agreement. Staff answered agreement does not have an annual fee obligation associated with it.
MOTION: made by Schultz, seconded by Bottema to approve consent agenda Item 7c.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5 :0)
Council indicated Item 7f. topic was mislabeled within the staff packet report and the correct topic
should be 7f. Temporary Liquor License Corcoran Country Daze. Staff noted the clerical error and
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recorded the change.
MOTION: made by Schultz, seconded by Bottema to approve consent agenda Item 7f.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
10. New Business
a. Eagle Scout Project Proposal
City Administrator Martens outlined the Eagle Scout Project submitted by Frank Brand to create a
Veteran's memorial bench and be located in front of the flagpole at City Hall. Eagle Scout Frank
Brand presented his idea regarding the Veteran's memorial project. Council discussed next steps
and requested further information on bench design. Council questioned the bench memorial
location in front of City Hall and why the bench was not being located in the Memorial Garden.
Councilmember Dejewski volunteered to work with Eagle Scout Frank Brand on the project. -
8. Planning Business
a. Rezoning, Conditional Use Permit, Site Plan, and Variance for Comlink Midwest at 23405
County Road 10
City Planner Lindahl outlined the application for three phases of a project located at the intersection
of County Road 10 and County Road 19, which includes an office building and two operations
buildings. The site is currently guided Rural Service Commercial and Rural/Ag Commercial within
the 2030 Comprehensive Plan and is re-guided Rural Service Commercial in the 2040
Comprehensive Plan. Phase 1 complies with building and parking setbacks however, phase 2 and
phase 3 have some challenges regarding the setbacks. City Planner Lindahl noted the setback can
be reduced to 60-foot building and 50-foot parking with additional landscaping on the site. City
Planner Lindahl presented the landscape plan and noted with the landscaped screening of the
storage area, the applicant discussed at a Planning Commission meeting that fencing is not needed
to detour theft, as materials stored are not desirable items or a high theft issue. City Planner Lindahl
indicated applicant was asked to identify how the outside storage area would be controlled so the
outside storage area does not expand over time. City Planner Lindahl explained in the Rural
Commercial district, architectural standards encourage contractor yards, have lower building
standards than other areas of the City and a CUP does allow flexibility from the 50 percent standard
for metal materials, which the applicant is asking for. Similar flexibility was granted to Doboszenski
and Sons, ESS, and the Motor Cafe regarding higher percentages of metal materials allowed. City
Planner Lindahl outlined the variance requests. Council asked about the size of outside storage in
total on the parcel. City Planner Lindahl indicated it was a small area approximately 300 feet by 50
feet. Council discussed outdoor storage area totals, quality and finish of building, and intersection of
County Road 19 and County Road 10 as an entranceway into the City of Corcoran. Scott Williams
of ComLink Midwest reviewed the concerns by Council. Council discussed adding cupulas to the
roof, windows to the south side elevation, and raising the wainscoting on the building to reflect the
50 percent ratio regarding metal standards. A representative from Morton Buildings approached the
podium and discussed options for the south side of the building. Council discussed pole buildings
and quality differences in pole buildings. Council deliberated architecture improvements and
reviewing outside storage at future phases.
Motion: made by Dejewski, seconded by Thomas to approve Resolution 2019-53 Approving Site
Plan Amendment, Variances, and Conditional Use Permit for property located at 23405 County
Road 10 (PI D 18-119-23-12-0001) (City File 19-011) with an amendment to 4c. recorded as the
provisions of section 1070.020 are considered and determined to be satisfied, provided revised
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elevations are submitted for Council approval with improved architecture as discussed; and with an
amendment to 6a- recorded as Staff finds that there are practical difficulties inCOMDlvincl with the
Zoning Ordinance. Due to the "double frontage" of the parcel, the applicant is limited to the location
of outdoor storage necessary to the function of their business. Furthermore, Hennepin County will
not allow access to the parcel to be constructed on County Road 19. The applicant is required to
provide appropriate screening along County Road 19 to ensure that all outdoor storage is screened
from public view. Furthermore, the applicant shall be required to provide additional landscaping
along the western property line to meet the requirements for a setback reduction. Through
landscaping and screening requirements, all exterior outdoor storage will be appropriately
screened. Only the storage shown in the 300 x 50 square foot area shall be permitted in Phase 1.
Future expansions of the storage area may be considered in future phases.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Motion: made by Schultz, seconded by Dejewski to approve Ordinance 3019-398 Amending Title X
(Zoning Ordinance) of the City Code to Classify Certain Land at 23405 County Road 10 (PI D 18-
119 -23 -12 -0001) (City File 19-011).
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Motion: made by Schultz, seconded by Keefe to approve Resolution 2019-52 Approving Findings
of Fact for Rezoning at property located at 23405 County Road 10 (PID 18-119-23-12-0001) (City
File 19-011).
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
b. Final PUD Development Plan and Final Plat for "Ravinia 13th Addition
City Planner Lindahl presented the report noting the change in the submittal of twin homes to villa
homes which have association maintenance which is unique to the rest of the neighborhood. City
Planner Lindahl noted based on previous approvals the recommendation by staff was to limit the
garage protrusion to two feet. Council discussed housing products and garage protrusion.
Motion: made by Keefe, seconded by Dejewski to approve Resolution 2019-54 Approving Final
Planned Unit Development (PUD) Plan for "Ravinia 13th Addition" for Lennar Corporation (PID 36-
119 -23 -21 -0002 and 36-119-23-24-0003) (City File 19-012).
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Motion: made by Dejewski, seconded by Keefe to approve Resolution 2019-55 Approving Final
Plat and Development Contract for "Ravinia 13th Addition" for Lennar Corporation (PID 36- 119 -23-
21 -0002 and 36-119-23-24-0003) (City File 19-012).
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
9. Unfinished Business
No unfinished business was presented.
10. New Business
a. Draft 2020 Budget
City Administrator Martens outlined the 2020 budget and outlined funds needed for the continuation
of services and additional recommendations to meet the increased needs of the organization. Per
previous Council discussion staff tried to draft a budget without raising the tax rate. City
Administrator Martens reviewed with Council the fire services expense was less than projected and
decreased from 9 percent to 6 percent. Council discussed scheduling a work session to further
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understand the recreation coordinator and planning positions, and dust control. Council discussed
maintaining and lowering the tax rate. The Mayor called for a budget work session on Thursday.
August 8, 2019 at 6:00 pm.
b. Off -Site Gambling Permit
Administrative Services Director Beise noted the City received a request for off -site gambling from
the Northwest Area Jaycees to host bingo at Corcoran Country Daze which has been granted
annually since 2015.
Motion: made by Keefe, seconded by Schultz to approve Resolution 2019 -51 Approving Off -Site
Charitable Gambling in the City of Corcoran, Minnesota.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5 :0)
11. Staff Reports
a. Active Corcoran Planning Applications; report received.
b. Financial Performance Report; report received.
c. Code Compliance Quarterly Report
Council received the code compliance report and discussed the progress being made on code
enforcement.
12. Closed Session
a. Consider an Offer for the Purchase of Real Estate at 8200 County Road 116
Mayor Thomas stated:
"Under the authority of Minn. Stat. 13D.05 Subd. 3(c)(3), the City is permitted to close a meeting to
consider offers and counter offers for the purchase or sale of real or personal property. The City
Council is now going into closed session to consider an offer for the purchase of real estate; the
following property is the subject of the closed meeting: 8200 County Road 116."
Mayor Thomas recessed the Council meeting at 8:58pm.
Mayor Thomas reconvened the Council meeting at 9:25pm.
"In closed session, the City Council discussed an offer for real estate; staff was provided direction."
13. 2019 Council Schedule
City Administrator Martens reviewed the Council schedule and reminded Council of the work
session now scheduled for August 8, 2019.
14. Council Liaison Calendar
The Council liaison calendar was not reviewed but was available in the Council Packet.
15. Adjournment
MOTION: made by Keefe, seconded by Bottema to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Meeting adjourned at 9 :26 pm.
Mich le Friedrich — Deputy Clerk
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