HomeMy WebLinkAbout2019-07-11 Council Minutesti•
CITY OF CORCORAN
City Council Meeting Minutes
July 11, 2019 - 7:00 pm
The Corcoran City Council met on July 11, 2019 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and
Councilor Schultz.
Also present were City Administrator Martens, Administrative Services Director Beise, Public Works
Director Mattson, and City Engineer Torve.
1. Call to Order/ Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens requested Item 10c. Financial Planning Agreement be added to the
agenda under New Business.
MOTION: made by Bottema, seconded by Keefe to approve the agenda as amended.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
4. Commission Representatives
Mayor Thomas noted Planning Commissioner Dickman and Parks and Trails Commissioner Nybo
were in attendance and invited to speak on items related to the Commissions.
5. Open Forum
Mayor Thomas invited residents to speak. No residents came forward.
6. Presentations /Recognitions
No presentations or recognitions were heard.
7. Consent Agenda
a. Draft Minutes of June 27, 2019 Council Meeting
b. Financial Claims
c. Approve Plans and Authorize Bids — Stieg Road Realignment
MOTION: made by Dejewski, seconded by Keefe to approve the consent agenda as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
8. Planning Business
No planning business was presented.
9. Unfinished Business
No unfinished business was presented.
10. New Business
a. Water Supply Planning Report
Public Works Director Mattson provided a brief report outlining the planning, staffing, financing and
construction of a water supply system as a multi -year effort. The test well would function as the
initial water supply source in Corcoran. The water supply planning area covers the northeast
Corcoran quadrant section between County Road 30 to the south, 101 to the east, Rogers to the
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north, and County Road 116 to the west. Public Works Director Mattson further added project is on-
trArk with nrt=_IiminArv.qr.herfiflP. hnwp.vp.r the next six months are important in determinina and
finalizing site locations. Council asked about the City of Dayton and State of Minnesota surface
water assessment study to determine if surface water could be pulled out of the Mississippi river to
potentially serve Corcoran, Dayton, Ramsey, and Rogers, and if staff had been in contact with the
cities on a coordinated effort with water surface studies. Public Works Director Mattson indicated
Corcoran is part of a quad-city agreement in the review of data regarding the surface water
assessment study, but that it is important for City of Corcoran to complete an independent study.
Council reflected on a past conversation with the Dayton Mayor and if the water tower the Dayton
Mayor discussed was going to be a shared tower with the City of Corcoran. Public Works Director
Mattson indicated the City of Dayton is also in the water supply planning stages and is interested in
other sources of water for their City in the long-term. Council discussed if Corcoran is digging so far
northeast near Dayton, would the City of Corcoran still choose the northeast area for a water tower
location, if Dayton has a tower already placed near Corcoran's proposed location. Public Works
Director Mattson explained the staff report outlines and reviews future City planning and
possibilities that are most beneficial to the City of Corcoran's interests, but will meet with Dayton to
review a shared city water supply. City Administrator Martens explained the difference between a
well and the tower and if cities share a tower, a water supply between the two cities could also be
shared. Council asked about Corcoran having its own treatment facility. Public Works Director
Mattson explained the quad-city study with Ramsey, Rogers, Dayton, and Corcoran analyzes all
options to make it work. Surface water is expensive and the study dives into how it could work
between four communities. The water supply study the City is completing looks at what Corcoran
would have to do independently to create its own water supply, and to help Council understand
what the process entails. Council requested additional detail clarification of the estimate included
with the independent City study. City Engineer Torve explained the $100,000 well estimate is
comprised of the well at 500 gallons and is a hard cost, the test well will indicate where a well. can
be constructed within a location, installation of the well, pump house, and controls. Council asked if
the test well fails, what is the cost for additional test well. City Engineer Torve explained the process
and additional costs involved and the types of testing for well locations. Well house and treatment
system costs are calculated at price per gallon and based off other community builds, and
estimated costs are based off real raw costs from other local cities. Tower is sized initially on fire
flow 3000gpm/3 hours and average demand in the next 20 years. Council asked about funds the
City is paying to other cities for use of their infrastructure. Council inquired about the estimate of this
cost and discussed setting an area charge in Corcoran for future development and impacts. City
Administrator Martens explained each single-family home's trunk fee to Maple Grove is $2,300 per
home to access the water supply from Maple Grove. Corcoran will eventually reach the limit of
available water from Maple Grove and then must build a system and invest dollars at that point. The
earlier the City can build a system in the City of Corcoran, the earlier Corcoran can capture the
trunk acre fees to fund Corcoran's water system. Staff is currently working on a northeast district
trunk acre fee based on current numbers for the 2020 fee schedule. Council asked about the
number of houses built in Corcoran each year. Staff indicated approximately 70 were built in 2018,
and the trunk acre fee is a one-time fee and is adjusted annually. Council discussed the importance
of discovering costs as there is a sense of urgency to begin capturing the charges with the current
developments to avoid burdens on future development or current citizens. Council asked how much
is remaining within the current contract for water from Maple Grove. Staff indicated Maple Grove
has shifted available gallons to the southeast area of Corcoran, and in the northeast area only the
Bellwether development has been approved for service per the original contract amendment.
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Council reiterated Bellwether was allowed because it was a senior citizen development only, and
hAnn1sz (-,rr)vP\A1i 11 not :A I I MA/ another rP-c,-iriP-nfi;;1 or commercial rievelopment to connect to Maple
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Grove's water system. Council asked about a discussion on a tower in the southern area of the City
of Rogers within the last six months. Council asked about the 5-year plan, with the immediate
$100,000 request, and reflected on the overall cost of a City water system in Corcoran. Council
asked if the test well is constructed, would it still be a usable well at a future date if not used
immediately in operation. Staff indicated the test well would be available for use at future date. City
Administrator Martens explained that the 5-year financial plan agreement focuses on sewer and
water planning, would allow staff to provide Council with information that includes a business plan,
technical engineering aspects, financial plan, risk analysis, etc., to make an informed decision
regarding a potential water supply system in Corcoran. Council discussed the cost of the water
supply option, timing of the request for a test well, and how the cost would be supported through
future development. Council requested a report that includes an overall projected cost mapping
plan of existing expenses, and future expectations of other predictable costs. City Administrator
Martens indicated annually the Council accepts a 5-year financial agreement plan which included
assumptions such as the addition of one staff person per year over five years, information regarding
the initial planning of the water project, a $3 million dollar investment in 2021, an estimated number
of houses each year, etc. Council discussed the 5-year financial agreement plan with an overall
mapping schematic to compare the current 5-year financial plan to the prior plan from 2018. Council
and staff discussed financing water supply projects in phases and impacts of economy and how
other local cities orchestrated moving to a significant water system infrastructure. Council discussed
the Dayton Parkway Interchange and how industrial and commercial businesses may opt out of
developing in Corcoran if water is not immediately available. Council discussed further the
importance of a water infrastructure system. Public Works Director Mattson indicated the process
staff is trying to accomplish by marrying technical data with the financial plan for more reliable
information for Council, regarding the $100,000 request, and outlined the funds would cover costs
associated with the test well, complete well plan and permitting, and explained the process would
assist in providing Council with reliable information to make an informed decision regarding a water
supply system in Corcoran. Council asked if other cities could pull water from Corcoran's well once
completed. Staff and Council discussed this option.
MOTION: made by Dejewski, seconded by Schultz to approve staff to complete the plans,
specifications, permitting, and site acquisition process for implementation of a test well as
recommended.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
b. Compost Site Options
City Administrator Martens presented Council with three options regarding residential compost
sites. If burn permits become restrictive in the City of Corcoran the Council may need to review
compost options again. Council discussed with varied opinions how subsidizing a yard waste option
would positively or negatively impact residents.
MOTION: made by Keefe, seconded by Bottema per staff recommendation to take no action on the
compost site option.
Voting Aye: Thomas, Bottema, Keefe, and Schultz Voting Nay: Dejewski
(Motion carried 4:1)
c. Financial Planning Agreement
City Administrator Martens presented the yearly City of Corcoran and Northland Securities 5-year
financial plan agreement. Additional monies have been allocated to City sewer and water funds to
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assist with decisions that need to be made regarding water supply planning, all of which was
inrhiciPCi in a (.minnil meeting disniissinn earlier in the vear- Council discussed a more detailed
dynamic spreadsheet copy of the 5 -year financial plan.
MOTION: made by Bottema, seconded by Schultz to approve the financial plan agreement, and
requested the dynamic spreadsheet to be included in the 5 -year financial plan.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
11. Staff Reports
No reports presented.
12. 2019 Council Schedule
City Administrator Martens reviewed the Council schedule and reminded Council of the work
session on July 25, 2019. City Administrator Martens indicated the Planning Commission
recommended denial of the Ravinia 13th Addition PUD Amendment because of the garage forward
style of homes, and recommended Council watch the Planning Commission video from July 9,
2019. Council discussed market demand and home styles. Council discussed scheduling a work
session regarding the 5 -year financial plan agreement before the final budget is approved.
13. Council Liaison Calendar
The Council liaison calendar was not reviewed but was available in the Council Packet.
14. Adjournment
MOTION: made by Bottema, seconded by Dejewski to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5.0)
Meeting adjourned at 8:22 pm.
Michelle Friedrich — Deputy Clerk
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