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2019-03-14 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda March 14, 2019 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum 6.Presentations/Recognitions 7.Consent Agenda a.Draft Minutes of February 28, 2019 Council Meeting* b.Draft Minutes of February 28, 2019 Council Work Session* c.Pay Request #3 – NE Trunk Sewer Improvements* d.Financial Claims* e.Authorization to Bid/Quote 2019 Road Materials* f.Mama G’s Optional 2AM License Renewal* 8.Planning Business a.2040 Comprehensive Plan* 9.Unfinished Business 10.New Business a.Parks and Trails Commission Appointment – John Dugan* b.Assessment Policy Amendment* c.Job Offer – Maintenance Operator* d.Motor Vehicle Lease Sales Tax Allocation to Hennepin County* e.Downtown Stormwater Improvement Project* 11.Staff Reports* a.Crime/Drug Action Plan Update* 12.Closed Session a.Easement Agreement for Bellwether 13.2019 Council Schedule* 14.Council Liaison Calendar 15.Adjournment STAFF REPORT Agenda Item 4. Council Meeting: March 14, 2019 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the March 14th Council meeting are as follows: Planning Commission: Meredith Wu Parks and Trails Commission: Judy Strehler Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN Revised Agenda Item 7a. City Council Meeting Minutes February 28, 2019 - 7:00 pm The Corcoran City Council met on February 28, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor Schultz. Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative Services Coordinator Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens asked that Item 8d. be moved prior to the Item 8a. as an expert on bees from the University of Minnesota Bee Squad was in attendance. MOTION: made by Schultz, seconded by Keefe to approve the agenda as modified. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 4. Commission Representatives Mayor Thomas noted Planning Commissioner Jim Shoulak and Parks and Trails Commissioner Strehler were in attendance and invited them to speak on items related to the Commission. 5. Open Forum No persons were present to speak at Open Forum. 6. Presentations/Recognitions No presentations were heard. 7. Consent Agenda a. Draft Minutes of February 14, 2019 Council Meeting b. Draft Minutes for February 14, 2019 Council Work Session c. Liquor License Transfer – Corcoran Bottle Shop d. Accept Plans and Authorize Bids for CSAH 101 & 100th Ave Turn Lane Improvements e. Administrative Assistant Job Description Update f. Preliminary Plat, Final Plat and Variances for Dahlheimer Farms at 20702 County Road 50 g. Financial Claims Councilor Dejewski asked that Item 7d. be considered separately. Councilor Schultz asked that Item 7g. be considered separately. MOTION: made by Bottema, seconded by Keefe to approve the consent agenda consisting of Items 7a., 7b., 7c., 7e., and 7f. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council discussed the removal of the left turn lane on County Road 101 at 100th Avenue. Public Works Director Mattson noted the change was at the request of the City of Maple Grove. City Administrator Martens noted that Public Works Director Mattson fought for the City through the discussions with the County and Maple Grove. MOTION: made by Bottema, seconded by Dejewski to approve the Item 7d. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council inquired about the Cardiac Science Corp. claim. Director of Public Safety Gottschalk noted the expense was for replacement AED/ defibrillators in the squad cars and at City Hall. Public Safety Director Gottschalk noted the expense was part of the 2019 Capital Improvement Plan. MOTION: made by Schultz, seconded by Keefe to approve the Item 7g. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 8. Planning Business d. City Initiated Bee Keeping Ordinance City Planner Lindahl presented the report noting that additional requirements for flyaway zones were included in the ordinance and bees are not allowed in the front yard of residential property. MOTION: made by Schultz, seconded by Bottema to adopt Ordinance 2019-389 An Ordinance Amending the Text of Chapter 81, Chapter 1020 and Chapter 1040 of the Corcoran City Code related to Bee Keeping (City File 17-038). Council discussed the setbacks in the ordinance and the fly away barriers as it relates to children throwing of objects at bee hives. Ken Guenthner, 6315 Butterworth Lane, addressed the Council on the setbacks, noting the 10 foot setback is only allowed if a fly away barrier is provided. Mr. Guenthner noted it’s hard to write an ordinance that would protect bees from children and they numbers in the ordinance are arbitrary but based on best practices. Mr. Guenther noted that education will be important as bees don’t sting while foraging food but wasps do. Council discussed placement on properties, placement near natural windbreaks, and setback sizes. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Schultz to adopt Resolution 2019-12 Approving Findings of Fact for an Ordinance Amending the Text of Chapter 81, Chapter 1020 and Chapter 1040 of the Corcoran City Code related to Bee Keeping (City File 17-038). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Bottema to adopt Ordinance 2019-390 Summary Ordinance of Ordinance 2019-389 (City File 17-038). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) a. Rezoning, Preliminary Plat, and Preliminary PUD Development Plan for Ravinia 11th Addition Greg Hoglund, 19220 Hackamore Road, addressed the Council commending the documents on the website for the Comprehensive Plan and the Downtown, noting the City will be the next up and coming community. Mr. Hoglund addressed concerns with the proposed Ravinia 11th Addition plan. Specifically Mr. Hoglund was concerned about the road height, need for fill, and trucks bringing in that fill. Mr. Hoglund addressed concerns about water runoff, wetlands, and suggestions to grade his property. Mr., Hoglund addressed concerns with the easement that runs along the southern property line. Mr. Hoglund addressed concerns with snow plowing and parking in the neighborhood. Planner Lindahl presented the report noting the City did review a sketch plan on this property prior and the applicant listed to the concerns of that the Council addressed at time of the sketch plan. City Planner Lindahl noted the property had been delineated. City Planner Lindahl noted the red- lined version of the preliminary plat application noted the easement must be vacated or a revised plat must be submitted with only 13 homesites. Council discussed the watershed review process. Public Works Director Mattson noted the project was not yet reviewed by the watershed and the plat would be held to current watershed rules. Council inquired about the parking concerns raised. City Administrator Martens noted the applicant, Lennar, moved vehicles upon request of the City and the parking concern raised did not violate City ordinance. Council discussed traffic and snowplowing considerations. Public Works Director Mattson noted once the City accepts the roads staff would plow the roads curb to curb like any other City street. Council discussed the PUD benefit the City receives. Council discussed outlining the minimum setback the City would like to see and what the City would want in return for that PUD flexibility. MOTION: made by Keefe, seconded by Bottema to adopt Ordinance 2019-388 An Ordinance Amending Title X (Zoning Ordinance) of the City Code to Classify Certain Land Located at 6351 County Road 101 (PID 36-119-23-44-0012) (City File 18-040). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Keefe to adopt Resolution 2019-10 Approving Findings of Fact for Rezoning for Property Located at 6351 County Road 101(PID 36-119-23-44-0012) (City File 18-040). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2019-09 Approving Preliminary PUD Development Plan for “Ravinia 11th Addition” for Property Located at 6351 County Road 101(PID 36-119-23-44-0012) (City File 18-040). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2019-08 Approving Preliminary Plat for “Ravinia 11th Addition” at 6351 County Road 101 (City File 18-040). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) b. 2040 Comprehensive Plan Mayor Thomas noted due to the length of the document and a large Council packet he has talked to one member of the Council and staff to see if a delay to the next meeting is available. Mayor Thomas noted the City has an interest in moving it forward as no changes can be requested by land owners or developers while it is in the review period with the Met Council. Mayor Thomas asked for feedback on any major policy issues and for Council to provide comments to staff by the following Tuesday. MOTION: made by Dejewski, seconded by Schultz to table the 2040 Comprehensive Plan approval until the March 14, 2019 meeting. Council inquired about no mention of public transit in the Transportation section. City Planner Lindahl noted the City isn’t in the Metro Transit Taxing district and the plan does note that in different sections. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) c. Preliminary Plat Extension Request – Sawgrass City Administrator Martens presented the report outlining the request. MOTION: made by Schultz, seconded by Bottema to extend the preliminary plat for Sawgrass for one year until February 29, 2020. Council discussed the town home requirement in the plat. City Administrator Martens noted the requirement was to market townhomes for three years, afterwards the applicant could ask for flexibility. Council discussed trails and street connections. City Administrator Martens noted if an applicant wanted significant changes they would need to start over. Council inquired if this a common practice to extend preliminary plats. City Planner Lindahl noted she’s seen this done in other communities. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 9. Unfinished Business No unfinished business was presented. 10. New Business a. Wetland Conservation Act and LGU Responsibilities City Administrator Martens presented the report noting the new ordinance to allow the City to collect fees for the Local Government Unit services. MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2019-12 Administration of the Minnesota Wetland Conservation Act. Council discussed concerns with the watershed discontinuing these services. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Nay: Bottema (Motion carried 4:1) MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2019-13 Delegating Certain Functions With Regards to the Administration of the Minnesota Wetland Conservation Act. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Nay: Bottema (Motion carried 4:1) MOTION: made by Schultz, seconded by Dejewski to adopt Ordinance 2019-386 An Ordinance Authorizing the City to Recover Costs Expended to Implement the Wetland Conservation Act of 1991. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Nay: Bottema (Motion carried 4:1) MOTION: made by Schultz, seconded by Keefe to adopt Ordinance 2019-387 Summary Ordinance of Ordinance 2019-386. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Abstain: Bottema (Motion carried 4:0) Mayor Thomas recessed the meeting at 8:22pm Mayor Thomas reconvened the meeting at 8:29pm b. Planning Commission Appointments City Administrator Martens presented the report noting that Council had three candidates who are interested in the two positions. MOTION: made by Keefe, seconded by Bottema to appoint Dean Jacobs and Dorothy Theis to the Planning Commission for terms ending February 28, 2022. Council thanked Mr. Vehrenkamp for his interest in serving. Council discussed amending the ordinance to allow for an alternate. Council discussed the role of the alternate and if the alternate would have the ability to speak on items. Planning Commissioner Jacobs noted when he started as an alternate on the Planning Commission he wasn’t allowed to address items but would be open to the idea. City Administrator Martens noted the updated public participation process allows the public to speak on items on the agenda. Per consensus, Council directed staff to work with Mayor Thomas and Planning Commissioner Jacobs to draft an ordinance amendment for Council consideration. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) c. Parks and Trails Commission Appointments City Administrator Martens presented the report noting that staff has received one application for the Parks and Trails Commission. MOTION: made by Keefe, seconded by Dejewski to appoint Tom Anderson and Deb Regan to the Parks and Trails Commission for terms ending February 28, 2022. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) d. Hennepin County Corridor Planning Program City Administrator Martens presented the report noting through discussions with Hennepin County staff they recommended a park planning option for the grant. City Administrator Martens noted a match up to $5,000 would be required if the City received the grant and decided to move forward. City Administrator Martens noted an application was submitted but could be rescinded if the council did not support the application. Council inquired about the timeline of the project and if we would be doing the study if no grant funding would be available. City Administrator Martens noted the project would likely take one year and the City would begin on planning the park when development would take place. Council inquired about the obligation for completing the study and who would do the work. City Administrator Martens noted the City would only be obligated if it accepted the grant and Landform is one of the eligible groups to complete the study. Council discussed requirements that Hennepin County might have within the plan. Council discussed funding. MOTION: made by Keefe, seconded by Bottema authorize staff to submit an application for the Corridor Planning Program for planning assistance for the Town Square Park. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) e. Park Planning Proposals City Administrator Martens presented the report noting two proposals were received and outlined the recommendation for Wenck Associates. Council discussed obtaining more quotes. Council discussed staff time and approaching other firms. Parks and Trails Commissioner Anderson noted they had a good experience with the two firms. Council discussed scope creep. MOTION: made by Schultz, seconded by Keefe to authorize staff to submit an authorize staff to proceed with the park planning proposal from Wenck Associates with options #1, #2, and #7; authorize the City Administrator to approve additional house as necessary to complete phase 1 work Voting Aye: Thomas, Bottema, Keefe, and Schultz Nay: Dejewski (Motion carried 4:1) f. Accepting Donations Mayor Thomas read aloud the resolution. Council inquired about the K-9 agility course. Officer Vojacek noted the goal is to create a regional training opportunity and the details of the location are being finalized. MOTION: made by Schultz, seconded by Bottema to adopt Resolution 2019-15 Accepting a Donation to the City of Corcoran. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 11. Staff Reports a. Planning Project Update; report received. 12. 2019 Council Schedule City Administrator Martens reviewed the Council schedule, noting prior to the March 14th meeting representatives from Sourcewell will be meeting with staff and the Council is welcome to attend as it will be noticed as a possible quorum. Council discussed the upcoming agendas. 13. Council Liaison Calendar The Council liaison calendar was not reviewed but was available in the Council Packet. 14. Adjournment MOTION: made by Schultz, seconded by Keefe to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Meeting adjourned at 9:17 pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator CITY OF CORCORAN Agenda Item 7a. City Council Meeting Minutes February 28, 2019 - 7:00 pm The Corcoran City Council met on February 28, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor Schultz. Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative Services Coordinator Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens asked that Item 8d. be moved prior to the Item 8a. as an expert on bees from the University of Minnesota Bee Squad was in attendance. MOTION: made by Schultz, seconded by Keefe to approve the agenda as modified. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 4.Commission Representatives Mayor Thomas noted Planning Commissioner Jim Shoulak and Parks and Trails Commissioner Strehler were in attendance and invited them to speak on items related to the Commission. 5.Open Forum No persons were present to speak at Open Forum. 6.Presentations/Recognitions No presentations were heard. 7.Consent Agenda a.Draft Minutes of February 14, 2019 Council Meeting b.Draft Minutes for February 14, 2019 Council Work Session c.Liquor License Transfer – Corcoran Bottle Shop d.Accept Plans and Authorize Bids for CSAH 101 & 100th Ave Turn Lane Improvements e.Administrative Assistant Job Description Update f.Preliminary Plat, Final Plat and Variances for Dahlheimer Farms at 20702 County Road 50 g.Financial Claims Councilor Dejewski asked that Item 7d. be considered separately. Councilor Schultz asked that Item 7g. be considered separately. MOTION: made by Bottema, seconded by Keefe to approve the consent agenda consisting of Items 7a., 7b., 7c., 7e., and 7f. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council discussed the removal of the left turn lane on County Road 101 at 100th Avenue. Public Works Director Mattson noted the change was at the request of the City of Maple Grove. City Administrator Martens noted that Public Works Director Mattson fought for the City through the discussions with the County and Maple Grove. MOTION: made by Bottema, seconded by Dejewski to approve the Item 7d. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council inquired about the Cardiac Science Corp. claim. Director of Public Safety Gottschalk noted the expense was for replacement AED/ defibrillators in the squad cars and at City Hall. Public Safety Director Gottschalk noted the expense was part of the 2019 Capital Improvement Plan. MOTION: made by Schultz, seconded by Keefe to approve the Item 7g. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 8. Planning Business d. City Initiated Bee Keeping Ordinance City Planner Lindahl presented the report noting that additional requirements for flyaway zones were included in the ordinance and bees are not allowed in the front yard of residential property. MOTION: made by Schultz, seconded by Bottema to adopt Ordinance 2019-389 An Ordinance Amending the Text of Chapter 81, Chapter 1020 and Chapter 1040 of the Corcoran City Code related to Bee Keeping (City File 17-038). Council discussed the setbacks in the ordinance and the fly away barriers as it relates to children throwing of objects are bee hives. Ken Guenthner, 6315 Butterworth Lane, addressed the Council on the setbacks, noting the 10 foot setback is only allowed if a fly away barrier is provided. Mr. Guenthner noted it’s hard to write an ordinance that would protect bees from children and they numbers in the ordinance are arbitrary but based on best practices. Mr. Guenther noted that education will be important as been don’t sting while foraging food but wasps do. Council discussed placement on properties, placement near natural windbreaks, and setback sizes. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Schultz to adopt Resolution 2019-12 Approving Findings of Fact for an Ordinance Amending the Text of Chapter 81, Chapter 1020 and Chapter 1040 of the Corcoran City Code related to Bee Keeping (City File 17-038). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Bottema to adopt Ordinance 2019-390 Summary Ordinance of Ordinance 2019-389 (City File 17-038). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) a. Rezoning, Preliminary Plat, and Preliminary PUD Development Plan for Ravinia 11th Addition Greg Hoglund, 19220 Hackamore Road, addressed the Council commending the documents on the website for the Comprehensive Plan and the Downtown, noting the City will be the next up and coming community. Mr. Hoglund addressed concerns with the proposed Ravinia 11th Addition plan. Specifically Mr. Hoglund was concerned about the road height, need for fill, and trucks bringing in that fill. Mr. Hoglund addressed concerns about water runoff, wetlands, and suggestions to grade his property. Mr., Hoglund addressed concerns with the easement that runs along the southern property line. Mr. Hoglund addressed concerns with snow plowing and parking in the neighborhood. Planner Lindahl presented the report noting the City did review a sketch plan on this property prior and the applicant listed to the concerns of that the Council addressed at time of the sketch plan. City Planner Lindahl noted the property had been delineated. City Planner Lindahl noted the red- lined version of the preliminary plat application noted the easement must be vacated or a revised plat must be submitted with only 13 homesites. Council discussed the watershed review process. Public Works Director Mattson noted the project was not yet reviewed by the watershed and the plat would be held to current watershed rules. Council inquired about the parking concerns raised. City Administrator Martens noted the applicant, Lennar, moved vehicles upon request of the City and the parking concern raised did not violate City ordinance. Council discussed traffic and snowplowing considerations. Public Works Director Mattson noted once the City accepts the roads staff would plow the roads curb to curb like any other City street. Council discussed the PUD benefit the City receives. Council discussed outlining the minimum setback the City would like to see and what the City would want in return for that PUD flexibility. MOTION: made by Keefe, seconded by Bottema to adopt Ordinance 2019-388 An Ordinance Amending Title X (Zoning Ordinance) of the City Code to Classify Certain Land Located at 6351 County Road 101 (PID 36-119-23-44-0012) (City File 18-040). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Keefe to adopt Resolution 2019-10 Approving Findings of Fact for Rezoning for Property Located at 6351 County Road 101(PID 36-119-23-44-0012) (City File 18-040). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2019-09 Approving Preliminary PUD Development Plan for “Ravinia 11th Addition” for Property Located at 6351 County Road 101(PID 36-119-23-44-0012) (City File 18-040). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2019-08 Approving Preliminary Plat for “Ravinia 11th Addition” at 6351 County Road 101 (City File 18-040). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) b. 2040 Comprehensive Plan Mayor Thomas noted due to the length of the document and a large Council packet he has talked to one member of the Council and staff to see if a delay to the next meeting is available. Mayor Thomas noted the City has an interest in moving it forward as no changes can be requested by land owners or developers while it is in the review period with the Met Council. Mayor Thomas asked for feedback on any major policy issues and for Council to provide comments to staff by the following Tuesday. MOTION: made by Dejewski, seconded by Schultz to table the 2040 Comprehensive Plan approval until the March 14, 2019 meeting. Council inquired about no mention of public transit in the Transportation section. City Planner Lindahl noted the City isn’t in the Metro Transit Taxing district and the plan does note that in different sections. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) c. Preliminary Plat Extension Request – Sawgrass City Administrator Martens presented the report outlining the request. MOTION: made by Schultz, seconded by Bottema to extend the preliminary plat for Sawgrass for one year until February 29, 2020. Council discussed the town home requirement in the plat. City Administrator Martens noted the requirement was to market townhomes for three years, afterwards the applicant could ask for flexibility. Council discussed trails and street connections. City Administrator Martens noted if an applicant wanted significant changes they would need to start over. Council inquired if this a common practice to extend preliminary plats. City Planner Lindahl noted she’s seen this done in other communities. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 9. Unfinished Business No unfinished business was presented. 10. New Business a. Wetland Conservation Act and LGU Responsibilities City Administrator Martens presented the report noting the new ordinance to allow the City to collect fees for the Local Government Unit services. MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2019-12 Administration of the Minnesota Wetland Conservation Act. Council discussed concerns with the watershed discontinuing these services. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Nay: Bottema (Motion carried 4:1) MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2019-13 Delegating Certain Functions With Regards to the Administration of the Minnesota Wetland Conservation Act. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Nay: Bottema (Motion carried 4:1) MOTION: made by Schultz, seconded by Dejewski to adopt Ordinance 2019-386 An Ordinance Authorizing the City to Recover Costs Expended to Implement the Wetland Conservation Act of 1991. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Nay: Bottema (Motion carried 4:1) MOTION: made by Schultz, seconded by Keefe to adopt Ordinance 2019-387 Summary Ordinance of Ordinance 2019-386. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Abstain: Bottema (Motion carried 4:0) Mayor Thomas recessed the meeting at 8:22pm Mayor Thomas reconvened the meeting at 8:29pm b. Planning Commission Appointments City Administrator Martens presented the report noting that Council had three candidates who are interested in the two positions. MOTION: made by Keefe, seconded by Bottema to appoint Dean Jacobs and Dorothy Theis to the Planning Commission for terms ending February 28, 2022. Council thanked Mr. Vehrenkamp for his interest in serving. Council discussed amending the ordinance to allow for an alternate. Council discussed the role of the alternate and if the alternate would have the ability to speak on items. Planning Commissioner Jacobs noted when he started as an alternate on the Planning Commission he wasn’t allowed to address items but would be open to the idea. City Administrator Martens noted the updated public participation process allows the public to speak on items on the agenda. Per consensus, Council directed staff to work with Mayor Thomas and Planning Commissioner Jacobs to draft an ordinance amendment for Council consideration. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) c. Parks and Trails Commission Appointments City Administrator Martens presented the report noting that staff has received one application for the Parks and Trails Commission. MOTION: made by Keefe, seconded by Dejewski to appoint Tom Anderson and Deb Regan to the Planning Commission for terms ending February 28, 2022. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) d. Hennepin County Corridor Planning Program City Administrator Martens presented the report noting through discussions with Hennepin County staff they recommended a park planning option for the grant. City Administrator Martens noted a match up to $5,000 would be required if the City received the grant and decided to move forward. City Administrator Martens noted an application was submitted but could be rescinded if the council did not support the application. Council inquired about the timeline of the project and if we would be doing the study if no grant funding would be available. City Administrator Martens noted the project would likely take one year and the City would begin on planning the park when development would take place. Council inquired about the obligation for completing the study and who would do the work. City Administrator Martens noted the City would only be obligated if it accepted the grant and Landform is one of the eligible groups to complete the study. Council discussed requirements that Hennepin County might have within the plan. Council discussed funding. MOTION: made by Keefe, seconded by Bottema authorize staff to submit an application for the Corridor Planning Program for planning assistance for the Town Square Park. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) e. Park Planning Proposals City Administrator Martens presented the report noting two proposals were received and outlined the recommendation for Wenck Associates. Council discussed obtaining more quotes. Council discussed staff time and approaching other firms. Parks and Trails Commissioner Anderson noted they had a good experience with the two firms. Council discussed scope creep. MOTION: made by Keefe, seconded by Bottema authorize staff to submit an application for the Corridor Planning Program for planning assistance for the Town Square Park. Voting Aye: Thomas, Bottema, Keefe, and Schultz Nay: Dejewski (Motion carried 4:1) f. Accepting Donations Mayor Thomas read aloud the resolution. Council inquired about the K-9 agility course. Officer Vojacek noted the goal is to create a regional training opportunity and the details of the location are being finalized. MOTION: made by Schultz, seconded by Bottema to adopt Resolution 2019-15 Accepting a Donation to the City of Corcoran. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 11. Staff Reports a. Planning Project Update; report received. 12. 2019 Council Schedule City Administrator Martens reviewed the Council schedule, noting prior to the March 14th meeting representatives from Sourcewell will be meeting with staff and the Council is welcome to attend as it will be noticed as a possible quorum. Council discussed the upcoming agendas. 13. Council Liaison Calendar The Council liaison calendar was not reviewed but was available in the Council Packet. 14. Adjournment MOTION: made by Schultz, seconded by Keefe to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Meeting adjourned at 9:17 pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator Agenda Item 7b. CITY OF CORCORAN City Council Work Session Minutes February 28, 2019 – 5:45 pm The Corcoran City Council met on February 28, 2019 in work session, at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, and Councilor Schultz. Councilor Keefe arrived at 5:54pm. Also present were City Administrator Martens, City Planner Lindahl, Public Works Director Mattson, City Clerk/Administrative Services Coordinator Beise, and City Engineer Torve. 1. Call to Order / Roll Call Mayor Thomas called the work session to order at 5:50 pm 2. Draft Update to Appendix B of the Zoning Ordinance (Southeast District Design Guidelines) City Planner Lindahl presented the report noting the plan’s language outlines the vision of the City Council with flexibility for developers. Council discussed the removal of bikeway streets, Town Center design standards, and pedestrian crossings. Public Works Director Mattson noted pedestrian crossings below grade are typically less expensive, however it depends on the project and type. Council discussed the process for development of the Town Center. City Planner Lindahl noted that developers typically take a portion or a block when they are putting together plans. Council discussed the flexibility of the master plan presented and the implementation of the plan. City Planner Lindahl noted big box stores would not be sought for the Town Center but other areas in the community are zoned to have those opportunities. Council discussed the plan and offering flexibility to developers. Dean Vehrenkemp, 9310 Bechtold Road, addressed the Council noting businesses should consider lofts or living spaces above the office spaces. Council discussed the community center features. Ken Streeter, Streeter Companies, addressed the Council noting his support for the flexibility in the plan and that the plan offers an opportunity for types of development to change but keep consistent the elements of the development. Council discussed fire stations. City Administrator Martens noted City Planner Lindahl provided options for locating a small fire station on the City Hall campus. Council discussed fire station locations. Dorothy Theis, 9530 Cain Road, addressed the Council noting concerns for traffic along County Road 116. City Planner Lindahl noted the City has worked with Hennepin County on transportation planning as well as the funding of the grant for the 2016 update of the Southeast District Master Plan and Design Guidelines. Council discussed transportation and road alignments. Council discussed the zoning for the Town Center. City Planner Lindahl noted the Town Center is primarily mixed use and would require rezoning to Planned Unit Development per the current code. Council discussed the plan. Per consensus, staff was directed to bring forward the plan for a Public Hearing. 3. Adjournment MOTION: made by Bottema, seconded by Schultz to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Meeting adjourned at 6:31 pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: March 6th, 2019 Subject: Pay Request #3 – 2018 NE Sewer District Improvements Council Action Requested •Approve Pay Request #3 to Enebak Construction Company in the amount of $484,896.94 Project Summary •Contract Amount - $2,736,357.20 •Change Orders to Date - $0 •Projected Total - $2,736,357.20 Financing Financing is provided by developers through an escrow. Project Update This amount brings the total approved to date to 29% of the total project value before withholding the 5% retainage amount of $40,030.22. The requested amount is related to sanitary sewer pipe, manhole installation, and erosion control. Next Steps Enebak Construction Company will continue sanitary sewer installation and establishment of site restoration. 7c. AgendaItem 7d. CouncilMeetingDate: 3/14/2019 FINANCIALCLAIMS PreparedBy: jrotz CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7d. Paid toAmountProject name 500-20456$35.63CARSON, CLELLAND & SCHREDER - KARINIEMI PP/WILLOW LLC 18-037 500-20469$118.75CARSON, CLELLAND & SCHREDER - RAVINIA 11THRZ/PP, PUD18-040 Total 154.38 TotalFund #500 = 154.38 SeeattachedPayments Detail) ALLOTHER FINANCIAL CLAIMSAgendaItem:7d.$ 591,035.67$ 591,190.05TotalChecks Seeattached Check DetailRegister) TotalofAutoDeductions 88,758.39 TOTALEXPENDITURES FORAPPROVAL$ 679,948.44 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 2/26/2019Amazon.com$ 21.94 2/26/2019Holiday Station - Jordan, MN$ 22.23 2/26/2019HolidayStation - Plymouth, MN$ 23.90 2/27/2019Axel'sBonfire - Mankato, MN$ 22.29 2/27/2019The507 - Mankato, MN$ 25.25 2/27/2019Viewbrite SafetyProducts$ 135.24 2/28/2019Storman'sFood & Fuel - Loretto, MN$ 24.90 2/28/2019Tractor Supply - Rockford, MN$ 29.02 2/28/2019Sam'sclub.com$ 36.66 2/28/2019Mill'sFleet Farm - Monticello, MN$ 116.98 2/28/2019CountryInn & Suites - Mankato, MN$ 208.44 3/1/2019X-Grain/Hero247$ 208.00 3/4/2019Stalker Radar$ 10.95 3/5/2019BCA Training Education$ 75.00 3/6/2019GrandviewLodge - Nisswa, MN$ 253.42 3/7/2019GTS EducationalEvents - St. Paul, MN $ 520.00 3/7/2019Rescue Essentials - Salida, CO$ 424.89 2/25/2019MNDept Rev - Fueltax$ 98.61 2/28/2019ADPWageGarnishment$ 531.14 2/28/2019Payroll Taxes$ 17,205.13 2/28/2019NetPayrollPP05$ 47,847.02 3/4/2019PERA$ 13,124.37 3/5/2019ACH FILE FEE$ 15.00 3/5/2019StateofMN - MSRS$ 1,990.61 3/5/2019State ofMN - Roth$ 2,640.28 3/5/2019Optum - HS A$ 2,915.26 3/7/2019Revtrak SV9T$ 226.08 3/7/2019Payroll Taxes$ 5.78 Total H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2019ClaimsWorkbook.xls 03/07/194:14PMCITYOFCORCORAN Page 1 Check Detail Register© March 2019 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACME TOOLS E207-42100-210 Operating Supplies (GENERAL)$1,612.006421770SUPPLIES Total ACMETOOLS 1,612.00 Unpaid ADP, LLC E100-41941-300 ProfessionalSrvs (GENERAL)$252.50531349374WORKFORCE NOWPAYROLL SOLUTIONS BUNDLE Total ADP, LLC 252.50 Unpaid AGC NEWTORKS INC E100-41951-207 ComputerSupplies$368.499100008332HANDSET, IP930D (SPARE) Total AGCNEWTORKSINC 368.49 Unpaid AMAZONCAPITALSERVICES E207-42100-210 Operating Supplies (GENERAL)$7.421631-RTP7-1KTRUCKSAFETYSUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$14.981RFV-CHTJ-QOFFICE SUPPLIES Total AMAZON CAPITAL SERVICES 22.40 Unpaid ASPEN EQUIPMENT E100-43100-220 Repair/Maint Supply (GENERAL)$348.0010201144HEADLIGHT KIT E100-43100-220 Repair/Maint Supply (GENERAL)$643.70102011457.5' AND9' CUTTINGEDGES Total ASPENEQUIPMENT 991.70 Unpaid BEAUDRY OIL COMPANY E100-43100-212 MotorFuels$564.601225526PROPANE - 8200 CR116 E100-43100-212 Motor Fuels$466.951291861PROPANE - 8200CR116 E100-43100-212 Motor Fuels$1,409.85876849DIESEL FUEL E100-43100-212 Motor Fuels$1,190.36877377DIESEL FUEL E100-43100-212 Motor Fuels$2,383.96877478DIESEL FUEL Total BEAUDRYOILCOMPANY 6,015.72 Unpaid BERGANKDV E100-41540-300 Professional Srvs (GENERAL)$350.001025652FINANCIAL CONSULTING Total BERGANKDV 350.00 Unpaid BOTTEMA, JONATHAN E100-41100-208 TrainingandInstruction$225.002876712019 LEADERSHIP CONFERENCE FOR EXPERIENCED OFFICIALS Total BOTTEMA, JONATHAN 225.00 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 ProfessionalSrvs (GENERAL)$1,761.47022819CIVIL - LEGAL E100-42100-304 LegalFees$3,386.31022819CRIMINAL E205-42100-304 LegalFees$16.25022819VEHICLE FORFEITURE E427-43100-530 ImprovementsOtherThanBldgs$240.00022819CSAH116 ANDGLEASONPARKWAYTURNLANES G500-20456 WillowLLCMinorSubd18-022$35.63022819KARINIEMI PP/WILLOW LLC18-037 G500-20469 Ravinia11thRZ/PP, PUD18-040$118.75022819RAVINIA 11THRZ/PP, PUD 18-040 Total CARSON, CLELLAND & SCHREDER 5,558.41 03/07/194:14PMCITYOFCORCORAN Page 2 Check Detail Register© March 2019 Check AmtInvoiceComment Unpaid CENTURY LINK E100-45200-321 Telephone$62.1422819LAND LINE763-420-4061 E100-43100-321 Telephone$136.8030619LAND LINE/FIREMONITORING-9100 763-498-7515 Total CENTURY LINK 198.94 Unpaid CINTAS - 470 E100-41941-210 Operating Supplies (GENERAL)$85.184017324565CITY HALLRUGS E100-43100-417 Uniforms$41.984017324572PW UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$49.944017324594PW RUGS E100-42100-223 Building RepairSupplies$64.834017324609PD RUGS E100-41941-210 Operating Supplies (GENERAL)$82.504017324668CITY HALLRUGS E100-43100-417 Uniforms$114.814017324684PW UNIFORMS E100-43100-417 Uniforms$41.984017756504PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.594017756535CITY HALLRUGS E100-43100-210 Operating Supplies (GENERAL)$94.614017756581PW RUGS E100-41941-210 Operating Supplies (GENERAL)$82.474017756587CITYHALLRUGS E100-42100-223 Building RepairSupplies$75.994017756596PD RUGS E100-43100-417 Uniforms$114.814017756619PW UNIFORMS Total CINTAS - 470 931.69 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$108.8576696726LAND LINE E100-42100-321 Telephone$108.8576696726LANDLINE E100-43100-321 Telephone$108.8576696726LANDLINE Total COMCAST- 902943336 326.55 Unpaid COMPUTER INTEGRATIONTECH E100-41951-300 ProfessionalSrvs (GENERAL)$415.00274367IT MANAGED SERVICE E100-41951-300 ProfessionalSrvs (GENERAL)$2,520.00274384ITMANAGED SERVICE E100-41951-300 ProfessionalSrvs (GENERAL)$595.00274591IT MANAGED SERVICE Total COMPUTER INTEGRATIONTECH 3,530.00 Unpaid CORCORAN LOCKER E207-42100-210 Operating Supplies (GENERAL)$3,045.805501TRUCKSAFETY FOOD Total CORCORANLOCKER 3,045.80 Unpaid COUNTRYPETFOODS E100-43100-223 Building RepairSupplies$1,103.144329440# REDOUT & 50# ICEAWAY MAX E100-45200-210 Operating Supplies (GENERAL)$1,103.134329440# REDOUT & 50# ICEAWAY MAX E100-41941-210 Operating Supplies (GENERAL)$1,103.134329440# REDOUT & 50# ICEAWAY MAX Total COUNTRY PETFOODS 3,309.40 Unpaid DEHMER FIREPROTECTION E100-42100-220 Repair/Maint Supply (GENERAL)$40.757766REPAIR SUPPLIES - SQUAD Total DEHMERFIRE PROTECTION 40.75 Unpaid EMPLOYEE RELATIONS E100-42100-300 Professional Srvs (GENERAL)$207.1584180BACKGROUND CHECK 03/07/194:14PMCITYOFCORCORAN Page 3 Check Detail Register© March 2019 Check AmtInvoiceComment E100-45200-300 Professional Srvs (GENERAL)$35.0084180BACKGROUND CHECK E100-42100-300 Professional Srvs (GENERAL)$75.8584450BACKGROUND CHECK Total EMPLOYEERELATIONS 318.00 Unpaid ENEBAKCONSTRUCTION COMPANY E425-49450-530 ImprovementsOtherThanBldgs$484,896.94PAY32018NESEWER DISTRICT IMPROVEMENTS 29% OF PROJECTPAIDTO DATE Total ENEBAK CONSTRUCTION COMPANY 484,896.94 Unpaid FERGUSON WATERWORKS E601-49400-215 WaterMeters$2,175.000317064METERS Total FERGUSONWATERWORKS 2,175.00 Unpaid GALLAGHERBENEFITSERVICES INC E100-41540-300 ProfessionalSrvs (GENERAL)$2,000.00166997FYE 2018GASB75ALTERNATIVEMEASUREMENT METHOD CALCULATION Total GALLAGHERBENEFIT SERVICES INC 2,000.00 Unpaid GOPHER SIGNCOMPANY E100-45200-210 Operating Supplies (GENERAL)$115.07105346KEVINDALEPRESS BOX SIGN Total GOPHERSIGNCOMPANY 115.07 Unpaid GOPHERSTATEONE CALL E601-49400-380 Utility & Services (GENERAL)$45.909020299SERVICE E602-49450-380 Utility & Services (GENERAL)$45.909020299SERVICE Total GOPHER STATE ONECALL 91.80 Unpaid HENN COSHERIFF-MC129 E100-42100-323 Radio Units$1,201.451000126871Radio Fees E100-43100-210 Operating Supplies (GENERAL)$173.841000126946Radio Fees E100-42100-301 Prisoner$459.001000127461PRISONER FEES - BOOKING/HOUSING Total HENNCOSHERIFF-MC129 1,834.29 Unpaid HENNCTYCHIEFS OFPOLICE ASSO E100-42100-433 DuesandMemberships$150.0001-31-19GOTTSCHALK - CHIEFSOFPOLICEASSOCIATION ANNUALDUES 2019 E100-42100-433 DuesandMemberships$130.0001-31-19BURNS - CHIEFS OFPOLICE ASSOCIATION ANNUAL DUES2019 E100-42100-208 Training and Instruction$270.0001-31-19TRAINING MEETINGS Total HENNCTYCHIEFS OFPOLICE ASSO 550.00 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$25.00003401031900PREPAID CARWASH Total HOLIDAYSTATIONSTORES 25.00 Unpaid HUIKKOPLUMBING, INC. E100-43100-223 Building RepairSupplies$250.004358WATER LINE TOFRIDGE Total HUIKKOPLUMBING, INC. 250.00 Unpaid MATTSON, KEVIN 03/07/194:14PMCITYOFCORCORAN Page 4 Check Detail Register© March 2019 Check AmtInvoiceComment E100-43100-321 Telephone$50.00030719TELEPHONE REIMBURSEMENT E100-43100-210 Operating Supplies (GENERAL)$51.04030719MILEAGE Total MATTSON, KEVIN 101.04 Unpaid MEDINA, CITY OF E100-43100-381 Street/SignalLights$335.7000006566STREET LIGHTING Total MEDINA, CITYOF 335.70 Unpaid MENARDSMAPLEGROVE E100-43100-223 Building RepairSupplies$27.4739262SUPPLIES Total MENARDS MAPLE GROVE 27.47 Unpaid METRO WEST INSPECTION SERVICES E100-42400-300 ProfessionalSrvs (GENERAL)$17,937.681885FINALIZEDINSPECTIONS Total METROWESTINSPECTIONSERVICES 17,937.68 Unpaid METROPOLITANCOUNCIL ENVIRO E602-49450-312 MCESSewage Treatment$2,165.110001093089MATERIALTREATMENT Total METROPOLITAN COUNCILENVIRO 2,165.11 Unpaid METROPOLITAN COUNCIL MCES E602-49450-310 OtherProfessional Services$24,601.50030619SAC ACTIVITY Total METROPOLITANCOUNCILMCES 24,601.50 Unpaid MHSRC/RANGE E100-42100-208 Training and Instruction$105.00629430-6869Driving School - PerryRowen Total MHSRC/RANGE 105.00 Unpaid MID-STATE TILECO. E100-43100-223 BuildingRepairSupplies$309.6018156REPAIRPARTS Total MID-STATE TILECO. 309.60 Unpaid MINNESOTA DEPT OFHEALTH E601-49400-300 Professional Srvs (GENERAL)$254.001270075-1WATER SUPPLY SERVICE Total MINNESOTADEPTOFHEALTH 254.00 Unpaid MINNESOTA RURALWATERASSOC E601-49400-208 TrainingandInstruction$600.0002221935TH TECHCONFERENCE E602-49450-208 Training and Instruction$600.0002221935THTECH CONFERENCE Total MINNESOTA RURAL WATERASSOC 1,200.00 Unpaid MORRISELECTRONICS E100-41951-300 ProfessionalSrvs (GENERAL)$210.0020150674CityI.T. - VPNService Total MORRIS ELECTRONICS 210.00 Unpaid NAPA AUTO PARTS - CORCORAN E100-43100-220 Repair/Maint Supply (GENERAL)$9.54216516SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$38.90218994SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$166.73219099SUPPLIES 03/07/194:14PMCITYOFCORCORAN Page 5 Check Detail Register© March 2019 Check AmtInvoiceComment E100-43100-220 Repair/Maint Supply (GENERAL)$2.78219199SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$22.48220017SUPPLIES Total NAPAAUTO PARTS - CORCORAN 240.43 Unpaid NARDINI FIREEQUIPMENT E100-41941-300 ProfessionalSrvs (GENERAL)$160.50IN00101671KITCHEN INSPECTION Total NARDINIFIRE EQUIPMENT 160.50 Unpaid OFFICEDEPOT E100-41400-210 Operating Supplies (GENERAL)$230.31271041400001OFFICE SUPPLIES E100-42100-210 Operating Supplies (GENERAL)$35.37271041400001OFFICE SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$75.49271041400001OFFICE SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$9.49271041694001OFFICE SUPPLIES E100-41400-210 Operating Supplies (GENERAL)$9.49271041694001OFFICE SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$47.19271041694001OFFICE SUPPLIES Total OFFICEDEPOT 407.34 Unpaid PLEAA E100-42100-433 DuesandMemberships$85.00030519PLEAA 2019 SPRING TRAINING SESSION Total PLEAA 85.00 Unpaid POSTMASTER E100-41130-351 Newsletter Expenses$1,113.88SUMMER 201SPRING/SUMMER 2019NEWSLETTER Total POSTMASTER 1,113.88 Unpaid PREFERREDCOMMUNICATIONS E205-42100-210 Operating Supplies (GENERAL)$2,404.6354230DUI FORFEITURE E416-42100-207 ComputerSupplies$2,404.6254230IT SUPPLIES Total PREFERRED COMMUNICATIONS 4,809.25 Unpaid RANDYSENVIRONMENTALSERVICES E100-41941-380 Utility & Services (GENERAL)$270.99022219CITY HALLGARBAGE 1280351 E100-43232-300 Professional Srvs (GENERAL)$535.40022219MONTHLY RECYCLING E100-45200-380 Utility & Services (GENERAL)$241.14022219PARKS GARBAGE 11039 E100-43100-380 Utility & Services (GENERAL)$191.45022219PUBLIC WORKS GARBAGE (9100) 12 Total RANDYSENVIRONMENTAL SERVICES 1,238.98 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 Professional Srvs (GENERAL)$5,053.75022519MONTHLY ASSESSING FEE E100-41550-300 Professional Srvs (GENERAL)$12.84022519COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$7.35022519FORMSANDSUPPLIES - POSTAGE Total ROLFERICKSON ENTERPRISES INC 5,073.94 Unpaid SPRINT E100-43100-321 Telephone$310.64391283315-20CELL SERVICE Total SPRINT 310.64 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-210 Operating Supplies (GENERAL)$94.99I1354802SUPPLIES 03/07/194:14PMCITYOFCORCORAN Page 6 Check Detail Register© March 2019 Check AmtInvoiceComment Total STREICHER SPOLICEEQUIPMENT 94.99 Unpaid TEAMSTER LOCAL 320 G100-21707 Union Dues$143.44MAR19UNION DUES/TLDF Total TEAMSTERLOCAL 320 143.44 Unpaid TERMINAL SUPPLY CO E100-43100-210 Operating Supplies (GENERAL)$386.7712004-00SUPPLIES Total TERMINALSUPPLY CO 386.77 Unpaid TOLLGAS ANDWELDING SUPPLY E100-43100-210 Operating Supplies (GENERAL)$65.6210283104SUPPLIES Total TOLLGASANDWELDINGSUPPLY 65.62 Unpaid TRANSUNION RISK & ALTERNATIVE E100-42100-300 Professional Srvs (GENERAL)$50.003609221-0219SERVICE Total TRANSUNION RISK & ALTERNATIVE 50.00 Unpaid TRUAXPATIENT SERVICES E100-42100-210 Operating Supplies (GENERAL)$525.002853SUPPLIES Total TRUAX PATIENTSERVICES 525.00 Unpaid VERIZON WIRELESS E100-42100-323 RadioUnits$280.089824991331RADIOUNITS - AIRCARDSMDC E100-42100-321 Telephone$366.979824991331CELL SERVICE Total VERIZONWIRELESS 647.05 Unpaid WATCH GUARDVIDEO E416-42100-210 Operating Supplies (GENERAL)$518.00ACCINV00189VIDEO EQUIPMENT Total WATCH GUARD VIDEO 518.00 Unpaid WOLD ARCHITECTS ANDENGINEERS E100-41941-300 Professional Srvs (GENERAL)$7,949.2260971ARCHITECTFEES Total WOLD ARCHITECTSAND ENGINEERS 7,949.22 Unpaid XCELENERGY E100-43100-380 Utility & Services (GENERAL)$1,087.45627600567UTILITIES - 9100 Total XCEL ENERGY 1,087.45 10100 Farmers State Bank$591,190.05 03/07/194:14PMCITYOFCORCORAN Page 7 Check Detail Register© March 2019 Check AmtInvoiceComment FundSummary 10100 Farmers State Bank 100GENERALFUND$65,402.60 205DWIFORFEITURE FUND$2,420.88 207TRUCK SAFETY$4,665.22 416CAPITAL-EQUIPMENT CERTS$2,922.62 425 PULTEENCORE/BELLWETHERPROJEC$484,896.94 427 GLEASON/66THPARKWAY EXTENSION$240.00 500 ESCROWHOLDING FUND$154.38 601WATER$3,074.90 602SEWER$27,412.51 591,190.05 CityofCorcoran ConsultantSummary 3/14/2019 NameInvoice DateAmountDue Carson, Clelland & Schreder02/28/19 5,558.41 Landform MetroWestInspection03/04/19 17,937.68 RolfEricksonEnterprises02/25/19 5,073.94 WenckAssociates Total$ 28,570.03 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2019ClaimsWorkbook.xls rVendor: CARSON, CLELLAND&SCHREDER CITY OF CORCORAN Data: 2-28-19 PAYMENT VOUCHER Address: CARSON,CLELLAND&SCHREDER 6300 SHINGLE CREEK PKWY#305 Payment Total: $ 5,558.41 MINNEAPOUS MN 55430-2190 Due Date: 03/30/19 Fund Department Account Description Amount 100 41600 300 CIVIL-LEGAL 1,761.47 100 41600 300 GEORGE LOT CONSOLIDATION 100 41600 300 WATERSHED FEE DISPUTE 100 41600 300 RAVINIA-TABOR 100 41600 300 TOTAL CONTROL SOLUTIONS AGREEMENT 100 42100 304 CRIMINAL 3,386.31_ 100 41600 300 LENNAR/RAVINIA 100 41600 300 Gleason Parkway Extension 100 41600 300 Lametti Contract Action 205 42100 304 VEHICLE FORFEITURE 16.25 ' 411 43100 300 PW FLOOR SETTLING 422 43100 530 DT UTILITY PROJECT-STREET 37% 422 49400 530 DT UTILITY PROJECT-WATER 28% 422 49450 530 DT UTILITY PROJECT-SEWER 35% 423 _ 45200 510 ROCKFORD SCHOOL LAND PURCHASE 7 424 43100 530 FIR LANE TURN LANE PROJECT II 425 49450 530 PULTE TRUNK LINE EASEMENT ACQUISITION 427 43100 530 CSAH 116 and Gleason Parkway Turn Lanes 240.00 500 20320 _ Lennar Design 500 20335 Lennar Engineering 500 20389 STREHLER ESTATES 16-01 500 20392 MN Solar 500 20400 RAVINIA 5TH&6TH 500 20407 MOTOR CAFE CUP 500 20416 Sunrise Solar 17-007 500 20420 Bass Lake Cross MI Home 17-012 500 20430 Bass Lake Crossing 2nd Addition 500 20421 Ravinia 7th Addition 500 20423 Bass Lake Estates Sketch PUD 17-015 500 20433 Bass Lk Est PP/PUD,CPA 17-026/Bass Lk Cross S outh 500 20436 PULTE DEVELOPMENT 500 20439 Bass Lake Cross MI Home CR10 Turn Lanes 17-012 500 20441 Olsen Access Encroachment Agreement 500 20445 RAVINIA 9TH FP AND PUD 17-042 500 20446 Rush Creek Run Whisney 18-001 500 20452 Matter Home Occupation 18-009 500 20454 Edgewater Corcoran Skch 18-018 500 20456 Willow LLC Minor Subd 18-022 500 20456 Kariniemi PP/Willow LLC 18-037 35.63 500 20458 Rush Creek Run FP 18-026 500 20461 Pouliot Lot Line A_diust. 18-030 500 20462 Maghrak Lot Combo&Var 18-031 500 20469 Ravinia 11th RZ/PP,PUD 18-040 118.75 601 49400 304 WATER-50% 602 I 49450 304 _ SEWER-50% TOTAL: $ 5,558.41 IIIMMII}Notes Check# 12019 33°68 L- t, Carson, Clelland Schreder AT I'ORNEYS AT LAW 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 763)-561-2800 February 27, 2019 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 FEB 2 8 2019 BY: Professional Services Amount Civil 2/1/2019 Review WCA regarding additional authority, draft LGU resolution, review correspondence 190.00 from LMC attorney 2/4/2019 Review public hearing requirement,correspondence with Administrator 35.63 2/6/2019 Conference with Planner regarding easement enforcement issue, correspondence with 47.50 Public Works Director, conference with Becky regarding O&E's Receipt of parcel information for trunk watermain project and Gleason Parkway project,11.67 contact title company regarding O&E's 2/11/2019 Receipt and review of O&E report 17.50 Pull City Council agenda,attachments for review 17.50 2/12/2019 Research assessment authority issue, background policy and state law requirements,142.50 conference with Clerk 2/13/2019 Review City Council agenda packet 142.50 Review letter brief from private attorney regarding civil restitution claim, research city 71.25 competitive bidding authority issue Open and update project files, review correspondence and documents, conference with 40.83 Attorney Thames, send O&E report to City staff 2/14/2019 Review/revise nuisance abatement notice, research enforcement protocols issue 142.50 Conference with Clerk regarding nuisance enforcement issues, review correspondence from 71.25 attorney regarding civil restitution claim Review civil restitution claim complaint and exhibits 106.88 2/15/2019 Review sample campaign sign enforcement ordinances/policies, review state law, research 142.50 connection ordinance enforcement issues Conference with Director of Public Safety regarding restitution action and joinder request, 95.00 conference with Attorney Carson regarding civil right of entry authority issues 2/20/2019 Review applicable state law and city authority,conference with Planner regarding cartway 95.00 ownership and control issues 2/21/2019 Correspondence with Code Enforcement Official, review potential right-of-way enforcement 47.50 issue CITY OF CORCORAN Page 2 Amount 2/21/2019 Review City obligation to enforce endorsed third party agreement, review City obligations 142.50 and liability related to civil restitution action, review additional Department of Administrator and County correspondence, review correspondence from Nelson Auto representatives 2/22/2019 Review code, review code conflict issue, correspondence with Clerk regarding watershed 106.88 fee enforcement placement Conference with Attorney Murphy regarding watershed ordinance and enforcement issues, 71.25 easement issue, open civil complaint, review CUP enforcement issue Pull City Council agenda packet attachments for review 23.33 SUBTOTAL: 106'14 1604) -1') [ 1,761.47] Kariniemi Preliminary Plat 2/13/2019 Review Planner's memo,draft resolution 35.63 SUBTOTAL: 5-06-ZG456 35.63] Ravinia 11th 2/20/2019 Conference with Planner regarding easement authority issues, review easement agreement, 71.25 plat documents 2/21/2019 Correspondence with Planner, review Developer and land owner correspondence, easement 47.50 enforcement issue SUBTOTAL:5o ,&,(d 1 118.75] Criminal 1/29/2019 Attend court hearings at Brookdale 65.00 1/30/2019 Review discovery, charging issues, note files 24.38 Attend court hearings at Brookdale 65.00 Prepare files for jury trial, review audio/video tapes 48.75 1/31/2019 Prepare court updates/dispositions from 1/16 court hearings 16.25 Phone call with defendant related to jail report 32.50 Prepare files for jury trial 48.75 2/1/2019 Review files, prepare disposition letters from 1/23 court calendar 32.50 Review files, prepare for jury trial 146.25 Review email regarding defense motion in upcoming jury trial case and discuss with 32.50 Attorneys Murphy and Thames 2/4/2019 Review discovery demand, research response, review order 65.00 Preparation of three complaints 120.00 Review discovery, research charging issues, review County Attorney correspondence, note 73.13 files Review files, prepare disposition letters from 1/29 court calendar 16.25 Follow up on nuisance property case 16.25 Review files, prepare disposition letters from 1/30 court calendar 32.50 Prepare for 2/5 court hearings, review files 32.50 Handle downtown jury trial calendar 243.75 CITY OF CORCORAN Page 3 Amount 2/4/2019 Review email regarding defense motion and review file 32.50 2/5/2019 Attend hearings at Brookdale court 65.00 Review files, prepare dispositions, note follow up from court hearings 32.50 Review files, correspondence with courts 48.75 2/6/2019 Preparation of one complaint 40.00 Review files, note follow up 32.50 2/11/2019 Review 2/13 Brookdale files in preparation for court 65.00 Review Brookdale files in preparation for 2/12 calendar 24.38 2/12/2019 Handle court calendar at Brookdale 97.50 2/13/2019 Attend hearings at Brookdale court 97.50 2/14/2019 Conference with Attorney Ross regarding nuisance prosecution issues 24.38 2/16/2019 Preparation of two complaints 80.00 2/18/2019 Research charging issues,draft decline letters, review controlled substance table, 73.13 supplementary investigation report Preparation of one complaint 40.00 Review cases and prepare for 2/19 court calendar 16.25 Review files, prepare disposition letters and note files 24.38 Preparation of one complaint 40.00 2/19/2019 Attend Brookdale court hearings 48.75 Review Brookdale files in preparation for 2/20 calendar 24.38 2/20/2019 Handle Brookdale court calendar 81.25 2/21/2019 Review files, prepare dispositions 56.88 2/22/2019 Review correspondence from court,conference with Attorney Larkin 24.38 Correspondence with Judge regarding failure to report 48.75 Review files, correspondence with courts 48.75 Review files, prepare disposition letters 24.38 Review emails from public defender and Judge and discuss cases with Attorney Larkin 65.00 Open criminal files,preparation of criminal complaints; preparation of cases for court 215.63 calendars, including court and jury trials;contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 53.13 calendars, including court and jury trials;contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files,preparation of criminal complaints; preparation of cases for court 150.00 calendars, including court and jury trials;contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: bb-60101)' 361 [ 2,786.31] Vehicle Forfeiture: 2/20/2019 Review new HCSO forfeiture matter 16.25 SUBTOTAL: 7°"'Hub -30/ [16.25] For professional services rendered 4,718.41 CITY OF CORCORAN Page 4 Client Expense Charges : Amount, 2019 Trunk Watermain O&E reports(4) 240.00 SUBTOTAL: Lt21-1-13100-510 [ 240.00] Gleason Parkway Extension 0&E reports(10) 600.00 SUBTOTAL: IW ,gZ1 ,600.00] Total Client Expense Charges 840.00 Total amount of this bill 5,558.41 Previous balance 4,760.45 2/22/2019 Payment-thank you 4,760.45) Total payments and adjustments 4,760.45) Balance due 5,558.41 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. John J.Thames,City Attorney Vendor: METRO WEST INSPECTION SRV CITY OF CORCORAN Date 3-4-19 PAYMENT VOUCHER Address: METRO WEST INSPECTION SRV BOX 248 Payment Total: $ 17,937.68 LORETTO,MN 55357 Due Date:04/03/19 Fund Department Account Description Amount i 100 20201 INSPECTION-2015 i I 100 20201 INSPECTION-2016 I 100 42400 300 FINALIZED INSPECTIONS 1885 17,937.68 6 100 20201 INSPECTION-2016 100 42400 300 INSPECTION-2017 100 42400 300 MEETINGS&PLAN REVIEWS 100 42400 300 MEETINGS & PLAN REVIEWS 100 42200 300 FIRE MARSHALL INSPECTIONS I TOTAL : $ 17,937.68 Approved Notes Check* dtkiii 33 z Metro West Inspection Services, Inc. 689 Medina St,Suite 250 111111 Loretto, MN 55357 US Metro West Inspection Services, Inc. Invoice BILL TO INVOICE# 1885 City of Corcoran DATE 02/28/2019 8200 County Rd 116 Corcoran, MN 55340 Ei MAR 042019 BY ACTIVITY HOURS RATE AMOUNT Finaled Permits 1 17,937.68 17,937.68 Finaled permits January 2019 BALANCE DUE 17,937.68 METRO WEST INSPECTION SERVICES,INC. BOX 248 LORETTO,MN 55357 PH.763-479-1720 FAX 763-479-3090 BILLED TO: City of Corcoran 8200 County Rd 116 Corcoran,MN 55340 Invoice Date February 28,2019 35%Eligible fees, Permit M Pen*Address Mechanical.Plumbing,Plan i00% Total fees Check,SEC 2017-00011 6747 Olde Sturbridge Dr 549.04 192.16 2017-00026 6524 Hunter LA 75.00 26.25 2017-00044 6440 Elm St 200.00 70.00 2017-00071 9220 Co Rd 116 110.00 38.50 2017-00072 19740 Schutte Farm Rd 40.00 14.00 2017-00106 6440 Elm St 271.84 95.14 2017-00128 7800 Maple Hill Rd 483.54 169.24 2017-00139 6740 Horseshoe Bend Dr 318.04 111.31 2017-00143 22741 Wagon Wheel LA 90.00 31.50 2017-00164 6855 Old Settlers Rd 150.00 52.50 2017-00167 9715 Sundance Rd 150.00 52.50 2017-00190 23870 Pioneer Trail 90.00 31.50 2017-00203 20108 Abilene Ln 248.74 87.06 2017-00295 6740 Horseshoe Bend Dr 156.34 54.72 2018-00379 20125 Auger Ave 50.00 17.50 2018-00397 6675 Carriage Way 5,717.10 2,000.99 2018-00416 6600 Carriage Way 1,034.51 362.08 2018-00097 21655 Co Rd 117 1,177.36 412.08 2018-00179 6645 Bridle Path 5,529.78 1,935.42 2018-00198 6545 Bridle Path 4,547.66 1,591.68 2018-00200 9220 County Rd 116 75.00 26.25 2018-00244 21920 Homestead Tr 290.64 101.72 2018-00279 7442 Fir Ln 4,365.16 30.00 1,557.81 2018-00281 7482 Fir Ln 4,477.17 1,567.01 2018-00284 19328 74th Ave N 3,926.86 30.00 1,404.40 2018-00285 19336 74th Ave N 4,238.54 1,483.49 2018-00333 19437 Lupine Lane 5,797.46 2,029.11 2018-00340 19315 Primrose Ln 4,905.86 1,717.05 2018-00357 21655 Co Rd 117 252.54 88.39 2018-00363 20125 Auger Ave 200.00 200.00 2018-00366 20115 Auger Ave 200.00 200.00 2019-00008 19196 Bridle Path 318.04 111.31 2019-00010 20010 Hillside Dr 100.00 35.00 2019-00017 6435 Trail La 200.00 70.00 2019-00016 0.00 0.00 0.00 0.00 0.00 0.00 Page Total 17,937.68 Invoice Total 17,937.68 1-- Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN Date: 2-25-19 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC PO BOX 47841 Payment Total: $ 5,073.94 PLYMOUTH, MN 55447 Due Date: 03/27/19 Fund Department Account Description Amount 100 41550 300 MONTHLY ASSESSING FEE 022519 5,053.75 100 41550 300 COUNTY DATA FEE 12.84 i 100 41550 210 FORMS AND SUPPLIES-POSTAGE 7.35 100 41550 210 FORMS AND SUPPLIES 100 41550 210 FORMS AND SUPPLIES 100 41550 201 POSTAGE TOTAL : $ 5,073.94 IMMO Notes Check# AW 32G 77 I• 4, STATEMENT 25-Feb-19 ECEIV1ROLFERICKSONENTERPRISES, INC. SOUTWEST ASSESSING FEB 25 201 P O BOX 47841 PLYMOUTH, MN 55447 BY; CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 FEBRUARY 2019 ASSESSING FEE 5,053.75 COUNTY DATA FEE 12.84 POSTAGE 7.35 TOTAL 5,073.94 STAFF REPORT Agenda Item 7e. Council Meeting: March 14, 2019 Prepared By: Jessica Beise Topic: Authorization to Bid/Quote 2019 Road Materials Action Required: Approval Summary: Annually the City contracts for various road materials. Staff requests authorization to obtain quotes and bids for asphalt maintenance, gravel, seal coating, and gravel hauling services. Financial/Budget: Costs to purchase the above services are included in the 2019 budget. Staff will adjust the ultimate project scope depending on the cost of the quotes and bids received. Council Action: Authorize staff to obtain quotes and bids for asphalt maintenance, gravel, seal coating, and gravel hauling services. Attachments: N/A STAFF REPORT Agenda Item 7f. Council Meeting: March 14, 2019 Prepared By: Jessica Beise Topic: Mama G’s Optional 2AM License Renewal Action Required: Approval Summary: Mama G’s has applied annually for 2AM liquor license since 2004 when the City amended the City Code to allow for establishments to serve alcoholic beverages until 2AM. Financial/Budget: The State of Minnesota collects the licensing fee for the optional 2AM license. Council Action: Approve Mama G’s Optional 2AM License Renewal Application. Attachments: 1. Mama G’s Optional 2AM License Renewal Application 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: JP Mansolf through Kendra Lindahl, Landform DATE: February 20, 2019 for the February 28, 2019 City Council Meeting RE: 2040 Comprehensive Plan (city file no. 17-001) 1.Background: The Comprehensive Plan is the vision for development in Corcoran. Although it is a physical plan, it is a reflection of the community's social and economic values. These values are translated into the type of land use the City desires and programs regarding economic development, housing, parks, transportation and other key areas. In Minnesota, authority for land-use planning and regulation is vested primarily in local governments (townships, cities and counties). The Metropolitan Land Planning Act, a state law first passed in 1976 and amended several times since, requires local governments in the seven-county Twin Cities area to develop local comprehensive plans. The law requires the City to update the Comprehensive Plan every 10 years. This update was previously required to be adopted by December 31, 2018, however, due to the amount of modifications requested by the Metropolitan Council it was agreed that the City would make the requested changes and submit a revised plan in mid-2019. In 2017, the City initiated the planning process to update the 2030 Comprehensive Plan that was completed in 2011. It was the Council’s direction that no major policy changes were anticipated and this would be an update of the existing plan. In May of 2018, the City sent a draft 2040 Comprehensive Plan to the Metropolitan Council, adjacent communities and relevant agencies to receive comments and feedback on the draft plan. Those comments have been addressed and the modifications the Metropolitan Council requested have been made. 2.Plan Overview Key changes from the 2030 plan include: •The Comprehensive Plan update was designed to incorporate more graphics (maps, photos, table and charts) throughout the document to make it easier to read and understand. •The final document will have hyperlinks to make it easier for users to move through the document. •The implementation plan lists specific action items and their associated timing to implement the Comprehensive Plan. The Council should use these to identify priorities for the City. Agenda Item: 8a. February 28, 2019 Chapter 1: Introduction and Community Background This chapter provides background on the legal requirements for communities within the seven- county metro area to produce a comprehensive plan every 10 years. The introduction also describes the City’s vision over the next 20 years and its setting in relation to the greater seven-county metro area. Chapter 2: Land Use Chapter 2 identifies the location and intensity of development within the City and establishes a framework in which that development may occur. This land use plan seeks to create the flexibility to respond to market conditions while guiding land uses that adhere to the community’s vision and guiding principles. Key changes from the 2030 plan include: • Land use designations will be updated to reflect the land use designations approved as part of the Southeast District Plan and Design Guidelines adopted in 2016 (except as modified by transportation changes in the 2040 Transportation Chapter). • The Business Park designation near CR 30/CR 116 shifted west to the NE corner of CR 30/CR 116. • An additional 932 acres of land in southwest Corcoran was originally proposed to be added to MUSA to help facilitate extension of sewer services as part of the Loretto project. However, at the urging of the Metropolitan Council we have shown this area as a future MUSA expansion area. • Land behind the existing downtown industrial area was changed from residential to industrial to allow expansion of business in central Corcoran. • The Metropolitan Council reduced the City’s population forecasts by 35% from the 2030 estimates (from an estimated population of 17,600 to 11,400 in 2040). These new forecasts are used for planning purposes throughout the 2040 Comprehensive Plan. • Other land use modifications were made as directed by the Council or as determined necessary by staff and are shown on the attached exhibit. • The 2040 Staging Plan (Map 2-2) was modified to reflect the newest sanitary sewer plan. In most cases, the staging is similar to the 2030 plan. Chapter 3: Housing This chapter establishes plans and programs to meet the existing and projected housing needs in Corcoran. It guides the community’s integration of housing goals and policies into land use, infrastructure, community development, transportation, and natural resource decisions. Chapter 4: Economic Competitiveness The Economic Competitiveness chapter identifies strategies to increase commercial and industrial development in Corcoran. This section of the 2040 Plan recognizes the inherent link between commercial development and the availability of skilled and educated workers, affordable housing, developable land and infrastructure. February 28, 2019 Chapter 5: Parks and Trails Chapter 5 contains Corcoran’s plan to develop, maintain and grow the park and trail system while providing a benchmark from which to make decisions as investment opportunities arise. The City seeks to provide a parks, trails and open space system that will be an integral part of the community’s life. Key changes from the 2030 plan include: • The parks and trails plan was updated to reflect the changes approved as part of the Southeast District Plan and Design Guidelines adopted in 2016 (except as modified by transportation changes in the 2040 Transportation Chapter). The Council directed staff to update the Southeast District Plan and Design Guidelines to reflect the changes proposed in the 2040 Transportation Plan. • The text was modified to clarify that Community Parks include both Open Space/Natural Parks and Athletic Search Areas. The text also notes that a park may serve both community park and neighborhood park needs. A new Athletic Search Area was identified near Old Settlers Road. Several possible sites are identified but only one 20-100 acres site is needed to serve the community needs prior to 2040. • Planned regional park improvements were added to the plans. • The plans now show trails on all collector roads. These may be on-road or off-road trails and the final design will be determined when they are constructed with the road improvement projects. • Other minor trail realignments were mapped according to Commission direction. • The horse trail has been eliminated as recommended by the Parks and Trails Commission. • The plan reflects the acquisition of the Rockford School property and construction of Wildflower Park in Ravinia. Chapter 6: Transportation This chapter identifies existing and future transportation needs in Corcoran. It also identifies policies and planned actions to meet those transportation needs. The plan recognizes that coordination of infrastructure is critical to create a system that works to support the land uses both in and surrounding Corcoran. Key changes from the 2030 plan include: • County Road 50 alignment will not change as previously planned • County Road 10 alignment east of County Road 116 will not change as previously planned • Realignment of the Maple Hill/Larkin Road/ CR 10 intersection is planned Chapter 7: Wastewater The intent of this chapter is to describe Corcoran’s existing and proposed ultimate wastewater collection and disposal system and to demonstrate Corcoran’s conformance with Metropolitan Council wastewater system planning, providing specific information needed to meet the 2040 WRPP requirements. Key changes from the 2030 plan include: February 28, 2019 Northeast District. • The primary trunk sewer route extending into Corcoran from the northeast corner was shifted eastward based on the results of a feasibility study. • This pipe was also extended further south, all the way to the southwest corner of the Northeast District and into the northern part of the Southeast District, which eliminated the need for a future large lift station that was identified near City Hall in the 2030 Plan. This provides great operational cost savings and reliability. Southeast District. • A lift station was added to provide service to the Lennar Homes Development was required. • An interim lift station was added to provide service to Downtown Corcoran. This lift station can be eliminated after the primary trunk sewer from the Northeast District is extended into this vicinity. • Maple Hill Estates will connect to the new MCES lift station and eliminate their small wastewater plant in 2018/2019. Southwest District • Loretto will be served by MCES in 2020, therefore future growth in Corcoran will also utilize the Loretto connection (it was previously planned to go through Medina). Chapter 8: Surface Water To protect Corcoran’s numerous wetlands, streams and lakes and comply with legal requirements from the Elm Creek Watershed Management Commission, Metropolitan Council and Minnesota statutes, a Local Water Management plan was prepared for the City of Corcoran. This chapter summarizes the plan. Key changes from the 2030 plan include: • This Comprehensive Plan also includes a “Local Surface Water Management Plan”. This Local Plan reviews the current condition of surface waters, identifies existing or issues related to surface water management, and identifies potential solutions that can be implemented over a 10-year period • New issues brought forth include reviewing the use of chloride-containing salts used for winter deicing, updating buffer requirements, and studying manure management. • A summary of the Local Plan is provided as Chapter 8 in the 2040 Comprehensive Plan. The complete Local Plan is included as an appendix in the 2040 Comprehensive Plan. Chapter 9: Water Supply With the construction of new developments since the 2030 Comprehensive Plan Update, Corcoran has initiated construction of its municipal water system. This chapter provides an overview of the future demand for water supply and how the City plans to provide a sustainable infrastructure system to meet that demand. Key changes from the 2030 plan include: • New maps were created to better show the planned system. • Development in the Northeast District (101 and CR 30) would have a second connection to Maple Grove. February 28, 2019 Chapter 10: Resilience Resiliency is a community’s capacity to respond and thrive under changing conditions while retaining healthy economic, social and environmental systems. This chapter describes how the City can and should prepare to respond to these changes in these systems. Resiliency with regards to the City’s Stormwater management, shoreland and floodplain management, rural character and solar energy access are detailed in Chapter 10. Chapter 11: Implementation This chapter identifies specific strategies and action items that the City will undertake, over the course of several years, to ensure that the programs and policies established in the Plan are reflected in the decisions of the City. The collected implementation statements identified throughout the Plan are consolidated in this chapter for easy future reference. 3. Public Comments: Staff has received comments from two landowners asking the City to consider changes to the draft plan in advance of the Planning Commission public hearing: a. Peter and Jean Dahlheimer have requested that their property at 20702 CR 50 be moved from the fourth to second phase of the sewer staging plan. The sewer staging plan is phased based on how sanitary sewer would be extended. There are a number of properties between this property and property in the second staging area. b. Gary and Phil Schutte requested that their property at 20130 Larkin Road retain the existing Medium Density Residential land use designation rather than the proposed Light Industrial designation proposed by the Council. The Commission considered these changes and recommended no changes to the draft plan for these items. After the public hearing in 2018, staff received an additional comment from landowners Paul and Joan Gibson during the 6-month review period requesting their property remain guided as rural/ag residential. Due to changes requested by the Metropolitan Council, the Gibson’s property and other adjacent properties were moved from the proposed MUSA axpansion area to the future MUSA expansion area and will remain guided as rural/agricultural residential property. 4. Agency Comments The 6-month review of the draft 2040 Comprehensive Plan allowed the Metropolitan Council, adjacent communities and other relevant agencies to send written comments on the submitted plan. Based on comments from the Metropolitan Council, the following changes were made to the draft plan: • Maps and tables were updated to provide additional information as requested February 28, 2019 • Timing of the Open Space and Preservation Plat Ordinance amendment was added to the implementation plan • Demographic, economic and housing data were updated to reflect the availability of 2017 data • A figure and text were added to the Parks and Trails chapter referencing the North-South I Regional Trail Search Corridor • A 932-acre area in the southwest corner of the City previously designated as within the MUSA has been modified and is now identified as “Future MUSA Expansion area”. This change is due to an unknown timeline for the MCES system expansion through Maple Plain which is needed to serve this area. • Tables were updated in Chapter 7 to reflect revised MCES forecasts for sewered population/households/employment and unsewered households. • Text was modified to indicate the NE Trunk Sewer connection schedule • Map 7-5 was created using MCES-provided data • Solar calculations were added to accompany the solar resource map Based on comments from the Three Rivers Park District (TRPD), the following changes were made to the draft plan: • A reference to the Diamond Lake Regional Trail was included within the text and as an additional figure in the Parks and Trails chapter. • The Local Surface Water Management Plan was revised to further explain how the city will address discrepancies between its ordinances and the requirements of the Elm Creek Watershed Management Commission (ECWMC). • Several typos were corrected, and small text additions were added based on TRPD comments. • Small text additions were added to include concerns about buffer ordinances and winter chlorides. Other changes since the last Council review, include: • The adjustment of the MUSA line for property (PID 3411923120001) to follow Old Settlers Road rather than the section line. This resulted in a small expansion of the MUSA. • The alignment of Cain Road on the 2040 Transportation Plan was altered after closer review of the potential extension. • The City has acquired the Rockford School property which adds an additional 60 acres to the Corcoran Community Park. This purchase is now reflected in the Parks and Trails chapter. • Wildflower Park has been dedicated as part of the Ravinia development. Construction began in 2018. This has been reflected in the Parks and Trails chapter and on all maps. 5. Action Items: Adopt Resolution 2019-11 authorizing the submittal of the 2040 Comprehensive Plan to the Metropolitan Council A 3/5 vote is required to send the plan to the Metropolitan Council. February 28, 2019 Attachments a. Resolution 2019-11 authorizing the submittal of the 2040 Comprehensive Plan to the Metropolitan Council b. Proposed Land Use Changes exhibit c. Gibson letter dated October 2, 2018 d. 2040 Comprehensive Plan 51 Ci t y o f G r e e n f i e l d City of Maple Grove City of Medina City of Rogers Be c h t o l d R d Pio n e e r T r l Trail Haven Rd Co u n t y R o a d 1 1 6 County Road 30 Schutte Rd Oakdale Dr County Roa d 1 0 Horseshoe Trl Co u n t y R o a d 5 0 Larsen Rd Wi l l o w D r Hunter Rd Co u n t y R o a d 1 9 Homestead Trl Ca i n R d Ro l l i n g H i l l s R d Country Rd Mo h a w k D r Larkin Rd Fo x l i n e D r Strehler Rd Dassel Ln Old Settlers R d Stie g R d Ka l k R d Meister Rd Ma p l e H i l l R d 93rd Ave N Tessmer Rd Bl u e B o n n e t D r Jubert Ln 456710 456750 456719 456730 4567116 4567101 4567117 Br o c k t o n L n N 109th Ave N 4567101 ")55 Hackamore Rd MorinLake ScottLake JubertLake GooseLake CookLake R u s h C r e e k RushCreek South F o r k Rush Creek SouthFor kR ushC r eek 6/21/2022 6/21/2022 1/25/2026 1/25/2026 1/22/2023 6/21/2022 4/28/2021 1/22/2023 5/26/2020 1/22/2020 1/21/2021 5/26/202010/2020 12/13/22 4/27/2022 4/27/2022 4/22/2020 2040 COMPREHENSIVE PLAN )HHW ± 3DWK / ? ??&RPS3ODQ?)XWXUH/DQG8VHP[G'DWH 7LPH $08VHU 6KX-& Rural/Ag ResidentialExisting ResidentialLow Density Residential Medium Density ResidentialMixed Residential High Density Residential Rural Service/CommercialCommercialMixed UseBusiness ParkLight IndustrialPublic/Semi-PublicParks/Open SpaceAgricultural Preserve (Date of Expiration)Open WaterMunicipal Boundary2040 MUSAFuture MUSA Expansion AreaParcel BoundariesStreamsLake/Open WaterWetlands Map 2-12040 Future Land Use Source:Revised National Wetland Inventory (MN DNR, 2009-2014) Ci t y o f G r e e n f i e l d City of Maple Grove City of Medina City of Rogers Be c h t o l d R d Pio n e e r T r l Trail Haven Rd Co u n t y R o a d 1 1 6 County Road 30 Schutte Rd Oakdale Dr County Roa d 1 0 Horseshoe Trl Co u n t y R o a d 5 0 Larsen Rd Wi l l o w D r Hunter Rd Co u n t y R o a d 1 9 Homestead Trl Ca i n R d Ro l l i n g H i l l s R d Country Rd Mo h a w k D r Larkin Rd Fo x l i n e D r Strehler Rd Dassel Ln Old Settlers R d Stie g R d Ka l k R d Meister Rd Ma p l e H i l l R d 93rd Ave N Tessmer Rd Bl u e B o n n e t D r Jubert Ln 456710 456750 456719 456730 4567116 4567101 4567117 Br o c k t o n L n N 109th Ave N 4567101 ")55 Hackamore Rd MorinLake Scott Lake Jubert Lake Goose Lake CookLake R u sh C r e e k RushCreek S o uth F o rkRushCreek SouthFor kR u shCr eek 6/21/2022 6/21/2022 1/25/2026 1/25/2026 1/22/2023 6/21/2022 4/28/2021 1/22/2023 5/26/2020 1/22/2020 7/24/2018 7/24/2018 1/21/2021 5/26/202010/2020 8/9/2018 12/13/22 10/2018 4/27/2022 4/27/2022 4/22/2020 2040 COMPREHENSIVE PLAN 3,000 0 3,0001,500 Feet ± Path: L:\2294\100\2040CompPlan\2040 Future Land Use.mxdDate: 5/7/2018Time: 2:43:34 PMUser: shujc0243 Rural/Ag Residential Existing Residential Low Density Residential Medium Density Residential Mixed Residential High Density Residential Rural Service/Commercial Commercial Mixed Use Business Park Light Industrial Public/Semi-Public Parks/Open Space Agricultural Preserve (Date of Expiration) Open WaterMunicipal Boundary2040 MUSAParcel BoundariesStreamsLake/Open WaterWetlands Map 2-12040 Future Land Use Source:Revised National Wetland Inventory (MN DNR, 2009-2014) Draft FINAL DRAFT -- MAY 29, 2018 51 Revised 2040 Land Use Map 1 2 3 4 Draft 2040 Land Use Map 2 3 4 1 Land Use Map Revisions: 1. Future MUSA Expansion Area 2. Line modified to follow property line rather than section line 3. Mixed Residential to Mixed Use 4. Wildflower Park deeded to the City 10/2/18 Dear City Council Members- We moved into our current house in 2010. We chose Corcoran because of the beauty of our property, remote location, Delano school district and a newer home built-in 2001. It was an expensive property and we feel we need to protect our investment. We currently reside at 23875 Chestnut Drive, Corcoran, MN 55357 In the past few months, we became aware that Corcoran has been working on the 2040 plan to move light industrial zoning that would affect our property. We are strongly against this change in zoning and are hoping that the city counsel votes against passing this plan with the existing proposed zoning. We would like the counsel to leave the zoning as residential as it was in the 2030 comprehensive plan. We do not want potential buyers purchasing the farm field to the East of our property with the intention of using it for light industrial purposes. We feel that this would devalue our property and our neighbors’ properties. We also have concern that potential buyers may look at the 2040 plan published on the website and this could impact our value near-term. The proposed zoning change would make sense if these properties were old farm homesteads. But the proposed 2040 zoning covers newer rural residential – two homes built in 2001 and our nearest neighbor in 2016. We have a hard time believing that these highly valued properties and homes would be torn down to make way for industry in 20 years. Can you please let me know if this plan is able to be changed? In summary, we propose the new light industrial zoning expansion be changed back to residential as it was in the 2030 plan for the very southwest corner of Corcoran as shown below. Best regards, Paul and Joan Gibson STAFF REPORT Agenda Item 10a. Council Meeting: March 14, 2019 Prepared By: Brad Martens Topic: Parks and Trails Commission Appointment – John Dugan Action Required: Approval Summary: A vacancy exists on the Parks and Trails Commission due to Chad Robran not being able to be re-appointed, as he moved out of the City. Staff has advertised the opening and received one application from John Dugan. John has been a Corcoran resident for five years and lives off of County Road 50. Both Mayor Thomas and I have had the opportunity to meet with John to discuss the roles and responsibilities of commission members. Additionally he has been recommended by outgoing member Chad Robran. It is recommended to appoint Mr. Dugan to the Parks and Trails Commission. Financial/Budget: Parks and Trails Commission members serve without compensation. Options: 1. Appoint John Dugan to the Parks and Trails Commission for a term ending February 28, 2022. 2. Decline the appointment Recommendation: Appoint John Dugan to the Parks and Trails Commission for a term ending February 28, 2022. Council Action: Appoint John Dugan to the Parks and Trails Commission for a term ending February 28, 2022. Attachments: 1. Commission Application – John Dugan STAFF REPORT Agenda Item 10b. Council Meeting: March 14, 2019 Prepared By: Brad Martens Topic: Assessment Policy Amendment Action Required: Approval Summary: In 2017 the City Council put significant effort into updating an assessment policy originally adopted in 1989. The update was due to the Council considering upgrading gravel roads in the City. The assessment includes language for how costs of improvements will be assessed related to water, sanitary sewer, storm sewer, and street construction. Under the street construction section there is a specific category titled “Mill and Overlays”. Within this section it outlines that the City will assess for mill and overlay projects except that certain roads that had yet not received their first overlay would receive an overlay without an assessment. A list of those roads was then established and is located in the attached policy beginning at the bottom of page 11. Since that time staff has become aware that some roads that have yet to receive a n overlay were left out of that list and the assessment policy should be updated. Additionally, roads that have received an overlay since its adoption are recommended for removal. The proposed update is attached to this report and is recommended for approval. Financial/Budget: The assessment policy guides how cost sharing will take place for proposed improvements. Options: 1. Approve resolution 2019-16 amending the special assessment policy and procedures. 2. Decline the amendment. Recommendation: Approve resolution 2019-16 amending the special assessment policy and procedures. Council Action: Consider a motion to approve resolution 2019-16 amending the special assessment policy and procedures. Page 2 Attachments: 1. Resolution 2019-16 Amending Special Assessment Policy and Procedures 2. Proposed amended Special Assessment Policy City of Corcoran March14, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-16 Page 1 of 1 Motion By: Seconded By: A RESOLUTION AMENDING SPECIAL ASSESSMENT POLICY AND PROCEDURES WHEREAS, the City of Corcoran approved Resolution 2017-11 Approving Special Assessment Policy and Procedures in order to guide future assessments related to water, sanitary sewer, storm sewer, and streets; and WHEREAS, the approved policy included an assessment exception for certain streets that had not received an overlay; and WHEREAS, staff has become aware that certain streets were mistakenly not included in the exception portion and should have been included and staff wishes to amend the policy. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran amends the Special Assessment Policy and Procedures as attached to this resolution. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jonathan Bottema, Jonathan Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 14th day of March, 2019. ________________________________ Ron Thomas - Mayor ATTEST: City Seal ____________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator Page 1 of 19 Special Assessment Policy Purpose: The City's special assessment policies and procedures have been established to: 1. Provide a stable and continuing source of funding within the financial capacity of the City, in combination with federal, state, county, and other local financial resources available to the City, to accommodate infrastructure needs for new development, redevelopment, and maintenance within the existing community in the most cost-effective manner. 2. Balance needs and costs for new and existing infrastructure to support and promote economic development and growth as well as maintenance within the existing community by providing for the equitable distribution of infrastructure costs to ensure that specific developments are financially self-supporting to the extent warranted. 3. Provide a comprehensive, well-constructed and well-maintained infrastructure system that services individual properties and takes advantage of economies on a regional scale and flexibility in the timing of infrastructure development. 4. Respond to community needs and desires for health, safety, welfare; accessibility, and mobility provided by new infrastructure and the maintenance of existing infrastructure. 5. Function in harmony with the City's comprehensive plan and growth area plans by providing the infrastructure and amenities associated with those plans thereby promoting orderly growth in areas where services are available or can be provided at the most reasonable cost. 6. Provide the City Council and staff with guidelines and methods to efficiently distribute infrastructure costs to benefiting properties in an equitable and consistent manner thereby enhancing the value of property by assigning a proportionate value of the improvements to the properties deriving benefit from the improvement. General Policy Statement: While the special assessment purposes, policies and procedures have been identified herein, the City Council may deviate from this policy when such rationale in equity arises or the law is required. I. Policy Definitions: A. Adjacent Property: A property directly adjacent to public improvements. Page 2 of 19 B. Access: Properties shall be considered to have access to public street improvements when they may enter onto the improvement from their own private driveway, private road, or public street, or when the street classification would allow the property to be granted driveway access. Properties shall be considered to have access to underground utility improvements when they directly abut the property or may be available to the property by utility or road easement/ROW, and the City has included the property within a defined services area approved for immediate utility service. C. Accrued Interest (or Compounded Interest): Interest which is calculated not only on the initial principal but also the accumulated interest of prior periods. D. Adjusted Area: An area of a benefited property that has been modified by an adjustment factor to more accurately represent the true benefit that property receives from an improvement in comparison to other properties in the assessment area. The adjustment will be based on the improvement design parameters that are applicable to that parcel, as approved by the City Council. Design parameters that may be used to determine the adjustment factor include, but are not limited to, trip generation, storm water runoff coefficients, water or sanitary sewer use, needed fire flow, and zoning or future land use. E. Assessed Cost: Those costs of public improvements that have been determined to benefit specific properties. The assessed cost will be equal to the project cost minus the City cost. Project costs eligible for assessment include all costs associated with the improvements, including, but not limited to, land acquisition, demolition, construction, administration, engineering, legal, financing and other costs as determined by the City Council. The financing charges include all costs of financing the project. These costs include, but are not limited to, financial consultant's fees, bond attorney's fees, and capitalized interest. F. Assessable Footage: The assessable footage is the total front footage of all of the benefiting properties, calculated by using the front footage method. ( G. Assessment Rate: The assessment rate for improvements other than streets is determined by dividing the assessable cost of an improvement by the total number of assessment units such as the total adjusted front footage or square footage, acreage, number of lots, or number of parcels. H. Assessment Unit: Front footage, area, or unit used to compute the costs on the basis of individual assessments. I. Benefit: The increase in property value as a result of a public improvement such as a street, sidewalk, trail, curb and gutter, water main, sanitary sewer, storm sewer, park, or street landscaping. Page 3 of 19 J. Deferment: A process of postponing the collection of the cost of public improvements and funding them as a system cost with the intention of collecting the cost at a later date. K. Driveway Approach: That area which lies between the existing pavement to the right- of- way line; curb cut to curb cut. For assessment purposes driveway approach refers to the road surfacing, not stormwater conveyance such as ditching or culverts. L. Front Footage: The distance measured along the right-of-way line that directly abuts an improvement, not counting Side-Lot Footage. M. Limited Access Street: A street, such as a major or minor collector street, which because of its high volume of traffic has been designated by the City for controlled access, meaning the number of access points to the street will be limited. N. Lot Definitions: 1. Corner Lot: A lot located at a street intersection having both front and side-lot footage. 2. Double Frontage Lot: A lot with access to two separate non- intersecting or intersecting streets but not a corner lot. 3. Irregularly Shaped Lot: Those lots abutting curved streets, cul-de- sacs, or other lots where there is more than five feet of difference in length between the front and back lot lines. 4. Rectangular Lot: A lot with less than five feet of difference in length between the front and back lot lines. O. Public Improvement: Improvements as allowed by State statute that provide a special benefit to properties, including but not limited to stre ets, sidewalks, trails, curb, gutter, sanitary sewer systems, storm sewer systems, water treatment and distribution systems. P. Special Assessment: A legal process whereby the benefited property is charged for all or a portion of the cost of public improvements. Q. Standards for Surface Improvements: Standards for surface improvements have been established in the City's Engineering Standards. R. Street: All public ways designed as means of access to the adjoining properties. Streets are classified into six groups and classified per a Collector or Local street status in the City's Comprehensive Plan: 1. Local Gravel – Local gravel streets have lower traffic counts as compared to collector gravel streets, have a gravel finish, and utilize rural ditches for stormwater conveyance. Examples include, but are Page 4 of 19 not limited to, Hidden Ponds Drive, Meadow Circle, Nystrom Lane, Rush Meadow Lane, and Treeline Drive. 2. Collector Gravel - Collector gravel streets have higher traffic counts as compared to local gravel streets, have a gravel finish, and utilize rural ditches for stormwater conveyance. Examples include, but are not limited to, Trail Haven Road, Cain Road, Bechtold Road, Old Settlers Road, and Willow Drive. 3. Rural Local Asphalt – Rural local asphalt streets have a bituminous finish and utilize ditches for stormwater conveyance. E xamples include, but are not limited to, Cates Longhorn Road, Abilene Lane, Butterworth Lane, Hunter Road, and Dassel Lane. 4. Urban Local Asphalt – Urban local asphalt streets have a bituminous finish and utilize curb and gutter for stormwater conveyance. Examples include, but are not limited to, Bridle Path, Carriage Way, Prairie Sage Lane, and Sorrel Court. 5. Rural Collector Asphalt – Rural collector asphalt streets have higher traffic counts than local streets, have a bituminous finish, and utilize ditches for stormwater conveyance. Examples include, Oakdale Drive. 6. Urban Collector Asphalt – Urban collector asphalt streets have higher traffic counts than local streets, have a bituminous finish, and utilize curb and gutter for stormwater conveyance. Examples include, Gleason Parkway. S. Street Treatment Definitions: 1. Crack Seal and Seal Coat - Crack sealing involves patching and sealing cracks in the roadway. This is followed by seal coating, which involves spraying the road with oil and covering it with a layer of small rock. Crack sealing and seal coating is generally considered routine roadway maintenance. The recommended interval is 6-8 years with first application about 7 years after new roadway construction. 2. Mill and Overlay - Milling and overlaying consists of grinding off the upper layer of asphalt (in urban sections) and replacing it with a new layer of asphalt. This is generally done on roadways that have a fair amount of cracking and other surface distress, usually at about 60% of the street's life cycle. This is considered a structural improvement that will renew the street surface and extend its useful life. 3. Rehabilitate - Rehabilitating a roadway consists of grinding up the existing Page 5 of 19 asphalt and mixing it with a portion of the underlying gravel base (typically 4"- 8"). This combination of bituminous and gravel is then used as the new road base, and a new asphalt surface is paved over this. This is generally done on roadways that have a significant amount of distress. This can be a good alternative to reconstructing a road if the existing road base appears to be structurally sufficient. 4. Reconstruct - Reconstructing a roadway includes improving a gravel road to a paved road or completely removing the existing road and underlying gravel and sand base material, and constructing a new road section. This may also include correcting any poor base material beneath the section, or updating the road to meet design standards such as width and drainage. This is often done in conjunction with utility repairs/replacement. Generally done on roadways that exhibit signs of major distress, such as rutting, cracking, and potholes. T. System Cost: That portion of the assessable cost that benefits properties whose assessments are deferred because they qualify for green acres status, are located outside of the City limits, or are unable to make use of the improvements due to factors beyond their control. The City may reimburse itself for such system costs from the benefitting properties when the basis for the deferral is no longer valid. U. Unit: A unit, for purposes of defining an assessment, may include, but is not limited to: a household; a parcel/lot; water or sewer main length and size; sidewalk or trail length, width and depth; driveway approach length, width and depth. II. Policy Implementation and Procedures: A. Assessment Classification The assessment process shall address the feasibility of physical construction and also the affordability of the improvements. In meeting these responsibilities, a classification system is established below for public improvement projects based on the design capacity and the level of use. Cost apportionment is based on the extent of use of the improvement by the benefiting property owners and City policies for street paving, curb, gutter, and sidewalk construction shall be used as a basic guide. The classification system groups improvements into the three categories: • Type I improvements consist of projects that are mostly of benefit to the abutting properties and include local streets, curb, gutter, water and sewer services, and driveway improvements. Street construction, sidewalk, paving, storm sewer, sanitary sewer, and water mains may be Type I if solely designed to serve the abutting properties. • Type II improvements consist of projects that benefit a larger, yet definable, area. Street construction, sidewalk, paving, storm sewer, sanitary sewer, and water mains may also be Type II if the improvement benefits a larger area. Collector streets, which are likely to be used by a broader segment of the public, should be proportionately assessed to a larger area. Page 6 of 19 • Type III improvements consist of large-scale projects of benefit to the entire City regardless of location. The criteria for designation of any improvement as Type III are facilities that serve areas larger than a definable neighborhood or those areas separated by major identifiable barriers, such as creeks, or county roads. Typically, Type III improvements are financed through a combination of Federal and State appropriations and available City funds; however, special assessments may be needed to fully fund the project. If financial assistance is received by the City from the Federal Government, from the State of Minnesota, the County, or from any other source to defray a portion of the costs of a given improvement, such aid will be used first to reduce the "City cost" of the improvement. If the financial assistance received is greater than the normal "City cost", the remainder of the aid will be applied according to the terms of the assistance program or at the Council's discretion. The assessment classifications are listed in Table 1 below. The City Council may from time to time adjust the classification of improvements to maintain the equitability of the assessment cost. Table 1. Assessment Classification Type I Improvements Type II Improvements Type III Improvements Curb & Gutter Trunk Sanitary Sewers (greater than 8" diameter) Bridges Sidewalks and trails, 5 feet wide or less Trunk Water Main (greater than 8" diameter) and Looped Water Main Community Facilities Library Law Enforcement Fire Station Sanitary Sewer Laterals (less than or equal to 8" diameter) Collector Streets Water Main (less than or equal to 8" diameter) Sidewalks and trails, greater than 5 feet wide Community Parks Sewer & Water Services Storm Drainage Improvements Wastewater Treatment Facilities Local Streets/Alleys Pumping Stations Water Tower Storm Drainage Improvements Water Treatment Plant Other improvements mandated or authorized by law B. Methods of Assessment The City shall use the following methods in determining assessments for public improvements. Page 7 of 19 1. Front Footage Method This method computes the assessable frontage for the project and for each property. The assessment rate is obtained by dividing the total assessable cost by the assessable footage in an assessment district. The assessment for each parcel is then obtained by multiplying the assessment rate times the front footage for each property. Front footage is determined as follows: a. For rectangular lots, the front footage shall be the same as the front footage at the right-of-way. b. For irregularly shaped lots, the front footage will typically be calculated as the width of the lot as defined in the City's zoning ordinance, although other methods may be used at the City's discretion (such as average lot width) if they are determined to be more equitable. c. For all corner lots, street assessments, regardless of the orientation of the house, shall be based on one-half of the footage of the road being improved. d. For a rectangular corner lot, water and sewer assessments, regardless of the orientation of the house, the short side of the lot shall be considered to be the "frontage". e. Double frontage lots may be assessed for any street improvement that it has direct access to, if the lot is of such size that it could be split into multiple buildable lots. The front footage for each improvement will be determined in accordance with the above- described policies, whichever is appropriate. 2. Area Method This method computes cost on a square foot or acreage basis. The assessment rate is determined by dividing the total assessable cost by the total benefiting area. A parcel's assessment is then determined by multiplying the assessment rate times the benefiting area of the parcel. When the benefiting area includes both platted and un- platted properties, the gross benefiting area will be used to apportion the benefit among the properties. An adjustment factor reflecting land use may be applied to a parcel's benefiting area in some cases. For example, for storm sewer design, the assumed rate of runoff per acre from a commercial lot is greater than the runoff rate from a residential lot. If all uses are the same in a project area (single family, multi- family, commercial, or industrial), the assessment rate is the same for all. Where there is variation in residential density or uses, the assessment rate may be adjusted to reflect the corresponding differences in benefit. The assessable area shall include all properties legally eligible for assessments. The following items may not be included in area calculations: public right-of-ways, natural waterways, lakes or other wetlands. 3. Unit Method This method computes the costs on the basis of individual assessment units. For example, sewer and water services, sidewalks, trails, and driveway approaches are typically considered separate individual units. The total project cost is divided by the total number of assessment units to calculate the fixed cost. Assessment units could be determined on a per lot or per unit basis, or any combination thereof. For lots that may be further Page 8 of 19 subdivided, the City may determine the number of assessable units based on the number of equivalent lots that could be created from a particular parcel. 4. Combination Method This method involves using one or more of the above defined methods to more equitably calculate assessments. The combination method may be considered when there is varying land use, undeveloped properties available for future development, or other circumst ances involving the defined public improvement that may provide assessment inequities. C. Determination of Assessable Costs, Rate and Term 1. Water System a. Water Mains: The assessable cost for installing new water main improvements shall be based on the level of service required by the property. In residential areas, 100% of the cost of installing water main that is 8 -inches in diameter or less shall be assessed to the benefiting properties, and up to 50% for reconstruction, see chart below. In commercial areas, 100% of the cost of installing new water main and 50% of the cost of reconstruction will be assessed, based on current design standards. The cost of over sizing the water main for general distribution purposes shall not be assessed. Where larger diameter water mains are required to serve commercial, industrial or institutional properties, the increased cost of water main installation shall be assessed to those properties. Where improvements are designed to serve an area beyond that of direct benefit, the City may defer that portion of the assessment and fund it as a system cost. Reconstruction Assessments – Water System Years After First Assessment Levied1 City Share2 Assessed Share2 0-20 years 100% 0% 20-40 years 75% 25% Over 40 years 50% 50% 1First assessment refers to the original assessment for properties developed or platted at or before the time the improvement is constructed, or to the deferred assessment for properties developed or platted after the improvement is constructed. 2Percentage based on project construction cost. The assesse d share of the project cost, as listed in the above table, will be apportioned against the benefiting properties . The City Engineer will use standard procedures to determine the benefiting property for each specific project. b. Water Services: The assessable cost for the construction or replacement of water services shall be 100% of the project cost. The unit cost method will be used to calculate the assessment. c. Length of Assessment: The assessment period for sanitary sewer improvements, including new construction and replacement projects, is a maximum of twenty years. Page 9 of 19 2. Sanitary Sewer Sanitary Sewer Assessments shall be based on engineering design standards. The assessable cost for installing sanitary sewer improvements shall be based on the type of service required by the property. In residential areas, 100% of the cost of installing new sanitary sewer that is 8-inches in diameter; and up to 50% for reconstruction, shall be assessed to the abutting properties. Where larger diameter sanitary sewers are required to serve commercial, industrial or institutional properties, the increased cost of installation shall be assessed to those properties. Where improvements are designed to serve an area beyond that of direct benefit, the City may defer that portion of the assessment and fund it as a system cost. a. Sanitary Sewer Assessment Formula: Assessments to be levied against properties within the benefited area shall be distributed to those properties on the basis of the following provisions: 1. Assessment Rate: The assessment rate shall be equal to the "assessable cost" of the improvement divided by the total number of assessable units benefited by the improvement. Projects having an uneven distribution of benefits may be subdivided into separate improvements using multiple assessment methods and rates to more equitably apportion the assessments. 2. Assessable Units: The assessable units shall be determined as follows: i. Lateral Sewers. The assessment method shall be the "unit method", unless otherwise specified by the Council. ii. Trunk Sewer and Lift Station. Trunk fees shall be charged as outlined in City Code, Chapter 51: Regulating Public Sanitary Sewer and Water Within the City of Corcoran. iii. Sewer Services. The assessable cost for the construction or replacement of sewer service lines shall be 100% of the project cost. The assessment shall be based on the number of sewer services installed for each individual property. This is the unit cost method of assessment. 3. Assessment Formula for Replacement: The following table shows the cost split for replacement of sanitary sewers (trunk sewers, lateral sewers, and lift stations), if they are to be assessed. Reconstruction Assessments – Sewer System Years After First Assessment Levied1 City Share2 Assessed Share2 0-20 years 100% 0% 20-40 years 75% 25% Over 40 years 50% 50% 1First assessment refers to the original assessment for properties developed or platted at or before the time the improvement is constructed, or to the deferred assessment for properties developed or platted after the improvement is constructed. Page 10 of 19 2Percentage based on project construction cost. The assessed share of the project cost, as listed in the above table, will be apportioned against the benefiting properties. The City Engineer will use standard procedures to determine the benefiting property for each specific project. 4. Length of Assessment: The assessment period for sanitary sewer improvements, including new construction and replacement projects, is a maximum of twenty years. 3. Storm Sewer Storm sewer improvements shall be classified to include all storm sewer, storm sewer pumping stations, culverts, ditches, rain gardens, swales, street grading and any other improvement, which will facilitate drainage. The assessment for the construction of storm drainage improvements shall be based on the level of service required by the property. a. Storm Sewer Assessment Formula: Assessments to be levied against properties within the benefited area shall be distributed to those properties on the basis of the following provisions: 1. Assessment Rate: The assessment rate shall be equal to the assessable cost of the improvement divided by the total number of assessable units benefited by the improvement. Projects having an uneven distribution of benefits may be subdivided into separate improvements using multiple assessment methods and rates to more equitably apportion the assessments. 2. Assessable Units: The assessable unit, unless otherwise specified by the Council, shall be the gross area or adjusted area of the benefited properties, both present and future, as determined in the project design. 3. Assessable Cost: The assessable cost shall be 100% of the total project cost for new or expanded storm drainage improvements, and up to 50% for reconstruction, based on the chart below. 4. Length of Assessment: The assessment period for sanitary sewer improvements, including new construction and replacement projects, is a maximum of twenty years. Reconstruction Assessments – Storm Sewer Years After First Assessment Levied1 City Share2 Assessed Share2 0-20 years 100% 0% 20-40 years 75% 25% Over 40 years 50% 50% 1First assessment refers to the original assessment for properties developed or platted at or before the time the improvement is constructed, or to the deferred assessment for properties developed or platted after the improvement is constructed. 2Percentage based on project construction cost. The assessed share of the project cost, as listed in the above table, will be apportioned against the benefiting properties . The City Engineer will use standard procedures to determine the benefiting property for each specific project. 5. Assessment Formula for Replacement: The cost split for replacement of storm Page 11 of 19 sewers, lift stations, and miscellaneous drainage improvements, if they are to be assessed, will be assessed in the same manner as sanitary sewer replacement as shown above. 6. Length of Assessment: The assessment period for storm sewers, lift stations, and miscellaneous drainage improvements is a maximum of twenty years. Where improvements are designed to serve an area beyond that of direct benefit, the City may defer that portion of the assessment and fund it as a system cost. 4. New Street Construction The City's general policy and practice is to require new residential street construction during land use development applications to be constructed to City standards by the developer/applicant with no special assessments or public bonding support. 5. Street Reconstruction, Rehabilitation, and Mill and Overlays a. Reconstruction and Rehabilitation - The assessable cost of street reconstruction and street rehabilitation projects shall be determined by the benefit to properties affected by the project determined through a letter of benefit or similar from a licensed appraiser. The assessment shall be 90 percent of the low value of the benefit. For example, if the benefit for a direct access residential property was valued from $12,000-$15,000 per unit, the assessment would be $10,800 ($12,000 x .9 = $10,800). If the benefit for an indirect access residential property was $3,000-$5,000 per unit, the assessment would be $2,700 $3,600 ( $3,000 x .9 = $2,700 ). The method of assessment shall be based on per unit. The remaining cost shall be a City cost. 1. For properties with access to the street receiving a reconstruction or rehabilitation, each existing unused development right and newly created development right resulting from the project will be assessed an amount equal to the assessment of a direct access property. 2. Landowners receiving assessments for existing unused development rights and newly created development rights may have the option of paying the entire assessment in one lump sum or through deferral until time of plat with no accrued interest during the period of deferral. Assessments will be filed with the County Recorder. b. Mill and Overlays - The assessable cost of overlays and mill and overlays shall be determined by the benefit to properties affected by the project determined through a letter of benefit or similar from a licensed appraiser. The assessment shall be 90 percent of the median value of the benefit. For example, if the benefit was valued from $1,500-$2,500 per unit, the assessment would be $1,800. The method of assessment shall be based on per unit. The remaining cost shall be a City cost. 1. Exception: The City has completing initial overlays on roads without assessments, the following roads will receive one overlay without an assessment in order to complete the existing program, if the road is improved to a higher standard instead of an overlay the exception no longer applies: Bluestem TrailRoad, Cain Road, Cates Longhorn Road, Chisolm Trail, Corcoran Trail East, Corcoran Trail West, Page 12 of 19 Duffney Drive, Country Circle, Country Road, Hackamore Road (CR 101 – CR 116), Hage Drive, Heather lane, High Bluff Lane, Hunters Ridge, Jackie Lane, Jubert Lane, Julie Ann Drive, Kings Ben Road, Larkin Road, Maple Hill Road, Meadow Creek Drive, Meadowview Drive, Mohawk RoadDrive, Oswald Farm Road, Pioneer Trail, Robert Lane, Rolling Hills Road, Rush Creek Drive, Schutte Court, Schutte Farm Road, Schutte Lane, Summerhill Lane, Sunnyhill Road, Sunset Lane, Trail Lane, and Windmill Drive. c. Length of Assessment - The assessment period for street improvements is a maximum of twenty years. 6. SIDEWALK The front footage or unit cost method shall be the basis for assessment. The assessable cost for sidewalk improvements shall be 100% for both new construction and reconstruction up to 5 feet wide. Sidewalk maintenance and rehabilitation shall be repaired or replaced to the original standard and is the responsibility of the abutting property owner. 7. DRIVEWAY APPROACHES Driveway approaches shall be part of the overall project and not assessed separately. The improvement to driveway approaches should be considered as the amount of benefit is established. D. Deferred Assessments for Green Acres In cases where improvement projects are determined to benefit properties that have been certified to qualify for Green Acres exemption, the City will determine that portion of the project cost that benefits those properties, and finance that portion of the project cost as a system cost. Landowners of benefiting properties may have the option of paying the entire assessment in one lump sum or through deferral as allowed by Minnesota Green Acres statutes. Once the benefiting properties no longer qualify for Green Acres status, the City may recover the system cost. Interest will not be accrued during the period of deferral if assessed on a Green Acres parcel which is not designated as homestead property. Assessments to landowners of Green Acres parcels which contain both homestead and non-homestead assessment units will accrue interest during the period of the deferral on the homestead assessment units only. Assessments against Green Acres parcels will be filed with the County Recorder. E. Deferred Assessments for Undeveloped Property In the Council’s discretion, the City may, at the meeting in which the Council approves an assessment, levy the assessment but defer the first installment of the assessment for unimproved property until a designated future year, or until the platting of the property or the construction of improvements. However, all deferred assessments must be paid within 30 years of the assessment levy. The City Council may set, by resolution, terms, conditions, standards, and criteria for the deferral and future payments. Assessments deferred pursuant to this section shall not accrue interest during the period of deferral. The City shall file a Page 13 of 19 certificate with the county recorder stating the legal description of property subject to deferred assessments, and the amount of the deferred assessments. The City shall include all benefitted property in the assessment proceedings, including those properties on which it determines to defer assessments. F. Determination of Assessment Rate and Terms 1. Interest Rate on Assessments: The City will charge interest on special assessments at a rate specified in the resolution approving the assessment roll. If bonds were sold to finance the improvement project, the interest rate shall generally be one percent (1.0%) more than the average rate of the bonds, rounded to the nearest quarter of a percent. If no bonds were sold, the interest rate shall be set using the same formula based on the current bond market. 2. Length of Assessment: The assessment period for all improvements is subject to the requirements of the bond market at the time of project financing and thus may vary in length from the time periods proposed. G. Undeveloped Property The City shall require the developer, owner or sub-divider of any property within the City's corporate limits desiring to install street, curb and gutter, sidewalk, sanitary sewer or water main improvements to follow the City's subdivision ordinance, in addition to the following: 1. Upon written request by a developer, the City Council shall give consideration to the preparation of a feasibility report to determine the feasibility of construction for the desired improvements. The developer will prepare a plan and other such information, as the Council requires, prior to the Council making a decision on the request. 2. The developer and/or the property owner are required to sign a Developer's Agreement and Petition and Waiver Agreement, in a form acceptable to the City, prior to awarding a contract. 3. At the completion of an improvement, all improvement costs will be recorded or certified to the County per the Developer's Agreement H. Petitioned Improvement Projects The City will consider petitioned improvement projects. However, the need for specific projects shall be determined based on engineering standards (e.g. the existing condition represents a physical or structural hazard, or is no longer cost-effective to maintain, etc.) as determined by the City Public Works Superintendent and City Engineer and approved by the City Council. The City may consider the following information in approving or denying the petition: comprehensive cost of the project; cost to individual properties; demonstrated need for the project; existing site conditions of the proposed project; geographic scope of the project area, and any other information the City deems relevant. The City Council has the authority to initiate non-petitioned improvement projects, if it is felt the improvements are in the best interest or safety of the citizens. Page 14 of 19 Special Assessment Procedures Purpose: This procedure is for internal purposes to summarize statutory and administrative requirements with respect to special assessments. Changes occur statutorily on an annual basis and administratively through Council direction and administrative review on an on -going basis. Verification of any changes needs to occur prior to utilizing this document as those changes may supersede the contents of this document at the time of approval. Procedure: I. Initiation of Proceedings Either a petition from affected property owners or the Council initiates Minnesota State Statute chapter 429 proceedings. A. By Petition: If the Council chooses to proceed with an improvement based on a petition it must have the signatures of the owners of at least 50 percent in frontage of the property bordering the proposed improvements. B. By Council: The Council may act on its own initiative in proposing a local improvement and ordering a feasibility report. The Council must calculate the cost of the improvement or direct staff to do so. II. Feasibility Report Whether initiated by petition or by Council, Chapter 429 requires that the city engineer, or another person with similar skills, prepare a feasibility report. The feasibility report must cover such factors as whether the project is necessary, the availability of money in the general fund to pay the city's share of the cost, an estimate of that cost, whether the improvement is cost effective, and any other information necessary for Council consideration. The feasibility report must also include the estimated cost of the improvement as recommended. Since a reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels must be available at the hearing it could be part of the commissioned report. The feasibility report is integral to the assessment process. Best practice suggests that the City Council pass a resolution receiving the report and provide preliminary notice of the improvement. Ill. Initial Considerations The law requires two public hearings commonly known as an improvement hearing and an assessment hearing; in between these two public hearings Council may order the improvement, decide how to construct the project and tabulate an assessment roll. Page 15 of 19 A. Determining Benefit Districts: Determining what area benefits from improvement projects, or the area against which the City will levy assessments, is a major policy decision for the City Council. The benefit district varies with the kind of improvement. For some improvements, such as a water tank, the area benefited might be very large. In levying an assessment to finance the tank's construction the Council might assess the entire area the tank services. The special benefit test still applies. City staff, consulting engineers and attorneys may provide the basis for Council to determine what area or district to assess for a specific improvement because that area benefits from the improvement. B. City's Share: At any time before or after the City actually incurs expenses for the improvement, the Council must pass a resolution determining how much the City plans to pay and separate that from amounts to be assessed. Best practices suggest the Council work with an appraiser and an attorney to determine the appropriate City share of a particular project. The City has adopted a policy to address the methodology of the assessment calculations. C. Non-abutting Property: The Council may wish to levy assessments against adjacent, non - abutting properties if the properties benefit from the improvement. D. Service Laterals: City utility ordinance requires that property owners maintain private water and sewer service laterals. When an improvement project requires new service laterals the City may require that property owner to install or replace them. E. May Omit Improvement Hearing: The Council may omit the improvement hearing if 100 percent of the affected landowners sign the petition requesting the improvement. If the landowners are not paying 100% of the project costs the City will consider holding both public hearings. F. Two or More Simultaneous Local Improvements: When the City proposes undertaking two or more local improvements simultaneously the City does not need to issue separate notices and hold separate improvement hearings on different dates. The notice will describe each improvement separately, stating the estimated cost for each one and noting that there will be a hearing to address each improvement. IV. Prepare for the Improvement Hearing The purpose of the first hearing is for the Council to discuss a specific local improvement before ordering it done. The Council considers all the information in the feasibility report and any other information necessary for Council deliberation. A. Publish Notice of the Improvement Hearing: The City must publish notice of the initial public hearing on the proposed project twice in the official newspaper, stating the time and place of the hearing, the general nature of the improvement, the estimated cost, and the area proposed to be assessed. The notices must appear at least one week apart. At least three days must elapse between the last publication date and the date of the hearing. B. Mail Notice of the Improvement Hearing: The City must mail a notice once to each property owner in the proposed assessment area, at least 10 days prior to the improvement Page 16 of 19 hearing that states the time and place of the hearing, the general nature of the improvement, the estimated cost and the proposed assessment area. The notice must also contain a statement that a reasonable estimate of the cost of the assessment will be available at the hearing. The City will diligently make every effort to notify citizens about assessment proceedings. According to statute, failure to give mailed notice of the improvement hearing will not invalidate subsequent assessment proceedings. Notice to other governmental entities must be sent out at least two weeks before the improvement hearing, by registered or certified mail to the head of the instrumentality, department or agency having jurisdiction over the property. V. Improvement Hearing At the improvement hearing, interested persons may voice their concerns, whether or not they are in the proposed assessment area. A reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels must be available at the hearing. If the Council rejects the project, it may not reconsider that same project unless another hearing is held following the required notice. The Council must prepare a record of the proceedings and make written findings. The Council may adjourn and subsequently continue the improvement hearing. To provide proper notice, before the improvement hearing is adjourned, the Council must state on record, the date, time and place of the continuation of the improvement hearing, if any. VI. Ordering the Improvement A resolution ordering the improvement may be adopted at any time within six months after the date of the improvement hearing. A. Vote Requirements for Ordering the Improvement: If the improvement is made pursuant to a legally sufficient petition from property owners, the Council adopts the resolution by a simple majority vote of all members of the Council. If there is not a petition, adoption requires a 'super-majority' vote, meaning the council can only adopt the resolution by a four-fifths vote of all members of the Council. B. Time Limits for Local Improvements: The resolution ordering the improvement may be adopted at any time within six months after the date of the improvement hearing. Either arrangements for day labor or a contract must be made within one year of adopting the resolution ordering the improvement, unless the Council specifically states a different timeframe in the resolution ordering the improvement. VII. Competitive Bidding The law permits the Council to carry out, in advance of the assessment hearing , all the steps prior to, but short of, actually issuing of a contract for the improvement. Thus, if the Council wishes to provide firm estimates of costs at the hearing, it may, in addition to the required preliminary report, prepare completed plans and specifications, advertise for bids, and open and tabulate them before the assessment hearing. Once the Council orders a public improvement, staff or consultants prepare the necessary plans and specifications and the Council either: • Contracts for all or part of the work to be performed by outside parties, or Page 17 of 19 • Orders all or part of the work to be done by city staff and contracts for any necessary materials and equipment. In either case, contracting law applies. The City Attorney should coordinate the contracting process in combination with the special assessment process. VIII. Prepare the Proposed Assessment Rolls The City Clerk, with the assistance of the engineer or other staff prepares the proposed assessment rolls. The proposed assessment cannot exceed the increase in market value accruing to the property as a result of the public improvement project. Road Assessment Calculations Components: A. Future Lots within the Combined Method Calculation: The maximum potential parcels are calculated with the current zoning. B. Cemeteries: A cemetery cannot be assessed in accordance with State Statute. C. Right of Way: Parcels that are entirely right of ways will not be assessed. D. Rounding: Calculation of assessment will need to be adjusted due to rounding. Practice is that $.01 per parcel will be adjusted either positively or negatively beginning with the last parcel listed. IX. Prepare for the Assessment Hearing The purpose of the second hearing is to give property owners an opportunity to express concerns about the actual special assessment. The Council will pass a resolution setting the date and time of the assessment hearing and direct the City Clerk to publish and mail notice about the assessment hearing. A. Publish Notice of the Assessment Hearing: At least once and at least two weeks before the assessment hearing, the City must publish notice of the hearing in the city newspaper. The published notice must include the hearing time, date, place, overall project description, area to be assessed, total cost of the improvement, a description of a landowner's right to appeal the assessment, and any deferment options, if available. B. Mail Notice of the Assessment Hearing: At least two weeks before the hearing the City must mail notice of the hearing to each affected property owner. This mailed notice must include the amount of the special assessment against the individual parcels, a description of the landowner's right to appeal the assessment, possible prepayment provisions, and the interest rate on the assessments. Failure to comply with the requirements for published and mailed notice invalidates the assessments. The Clerk will execute an affidavit attesting to the mailing to property owners. X. Assessment Hearing The assessment hearing may be adjourned and continued to another time. If the assessment hearing is adjourned, proper notice shall be given, stating for the record, the date, time and place of the continuation of the hearing. Page 18 of 19 A. Resolution Adopting Assessment Roll: At the assessment hearing the Council shall hear and consider all objections to the proposed assessment, whether presented orally or in writing. The Council may change or amend the proposed assessment as to any parcel. Council must by resolution adopt the special assessment against the lands named in the assessment roll. Once the assessment roll is adopted the assessments are set and become liens against the properties listed. The Council must prepare a record of the proceedings and written findings as to the amount of the assessment roll at this hearing. B. Council Decides Interest of Special Assessments: Special assessments may bear interest at any rate the Council determines. In setting the rate the Council should make sure there is a reasonable relationship between the assessment interest rate and the bond interest rate if the City is issuing bonds to finance the project. If the city finances the project with funds on hand without using bonds, the Council will want to look at the interest rate the City would otherwise have earned on the funds. C. Council Decides Payment Timelines: The Council must also decide the number of years over which the property owners may pay the assessment. The statutes permit payment over a period of not more than 30 years. XI. Sending of Final Notice The law does not require that the City send final notice of assessment to property owners if the amount assessed is the same as that listed in the previously mailed assessment hearing notice. The City chooses to notify property owners of all final assessme nt amounts whether they differ from the proposed assessment or not. Staff will also notify owners by mail the interest rates and prepayment requirements as stated in the proposed assessment notice. XII. Certification of Special Assessment Rolls The City Clerk must certify the assessment rolls to the County Auditor by November 30. The Assessment Rolls need to be accompanied by Council Resolution, certificate with the city seal signed by the City Clerk and a rate card. The County Auditor spreads the assessment every year for collection with taxes. XIII. Payment of Assessments and Interest Property owners initially have two options regarding their assessment. They can either pay the total amount of their assessment immediately, or pay the assessments in annual installments with interest under the terms set by the Council. The property owner can: • Pay the entire amount of the assessment within 30 days after the Council adopts the assessment rolls with no interest. • Pay the entire amount any time after 30 days, but before any certification has been made to the County Auditor with interest accrued to the date of payment. • Any time after the certification the property owner may still pay the entire remaining unpaid amount to the City. The property owner must pay the entire remaining unpaid amount of the assessment before November 15 of any year and must also pay all interest accrued until the end of that calendar year. Page 19 of 19 If the property owner elects not to pay the entire amount of the assessment at once, they may pay it in annual installments spread over the number of years the Council has allowed including interest calculated at the rate established by the Council. XIV. Deferred Assessments Deferred assessments are certified to the County Auditor but collection is deferred. All deferred assessments constitute liens on the property and must be paid within 30 years of the assessment levy. Property owners may request deferment provided the property owner or the property meets certain criteria. The City authorizes deferrals for undeveloped property and Green Acres deferrals. If the assessment deferral is for undeveloped property, or for a Green Acres assessment unit which is not designated as homestead property, no interest shall accrue during the period of the deferral. If interest is deferred with the assessment it will be computed on a compounding basis . Any interest on deferred assessments may be paid or deferred during the period of the deferral. A. Notice of Deferred Assessments: The City will record deferred special assessments with the County Auditor. The certificate of the deferred assessment will contain the type of deferral. B. Interest on Deferred Assessments: Property owners may pay interest (if applicable) either annually during the period of deferment, or when the assessment becomes payable. If interest is deferred with the assessment it will be computed on a compounded basis. { STAFF REPORT Agenda Item 10c. Council Meeting: March 14, 2019 Prepared By: Brad Martens Topic: Job Offer – Maintenance Operator Action Required: Approval Summary: On October 11, 2018 the City accepted the resignation of a Jeff Schmid, Maintenance Operator for the City of Corcoran. Staff recommended leaving the position vacant until after the holiday season to increase potential applicants. Council authorized staff to begin the recruitment at the direction of the City Administrator which has taken place. Applications were due on February 11th and 28 were received. The City held first round interviews on February 20th and second round interviews on March 4th which included an equipment operation test. Staff is in the process of working on draft job offer to the preferred candidate for the Council to review. This will be sent to the Council in advance of the meeting. Financial/Budget: The details of the offer will include items related to salary and benefits. The budget will see a savings as the position will have been vacant for approximately three and a half months. Options: 1. Approve a job offer with the preferred candidate as presented at the meeting. 2. Send back to staff for further review. Recommendation Staff will negotiate in good faith with the candidate in a manner that protects the finances of the City while providing adequate financial compensation for the work required of the position. Staff will recommend approval of the conditional offer as presented at the meeting. Council Action: Consider a motion to approve a job offer with the preferred candidate as presented at the meeting. Attachments: N/A 1 CITY OF CORCORAN 8200 CO RD 116 ∙ Corcoran, MN 55340 763.420.2288 Email: general@ci.corcoran.mn.us Website: www.ci.corcoran.mn.us March 11, 2019 David Lang 22 Ash Ave. NE St. Michael, MN 55376 Dear Mr. Lang, This is a conditional job offer for the Public Works Maintenance Operator position with the City of Corcoran. This offer is subject to confirmation of employment history, satisfactory professional reference checks, satisfactory background check, confirmation of educational credentials, and evidence of eligibility to work in the U.S. This offer is also subject to a pre-employment physical exam and drug test to be scheduled and paid by the City. The terms of this position are as follows: 1. This is a full-time, non-exempt, non-union position. Your typical work week will be as follows: a. Labor Day until Memorial Day i. Monday – Friday 7:00 am to 3:00 pm b. Memorial Day Until Labor Day (summer hours) i. Monday – Thursday 6:00 am – 3:00 pm and Friday 6:00 am – 10:00 am Hours are subject to change per the employee handbook and may be extended per the Public Works Superintendent. 2. Your beginning rate of pay will be $24.04 per hour which is the Start Step for this position in Pay Grade 7. You will be paid according to the City’s normal payroll calendar which includes 26 bi-weekly pay periods. You will be eligible for a step increase upon completion of your six month probationary period. Hourly Pay Rate – Effective January 1, 2019 Start 6 Months Year 1 Year 2 Year 3 Year 4 Year 5 $24.04 $24.92 $25.80 $26.68 $27.55 $28.43 $29.31 3. PTO accrual and other benefits are as established in the City of Corcoran Employee Handbook. 2 4. Your first day of work will be scheduled in coordination with the Public Works Superintendent and the City Administrator. 5. The City has a six month probationary period for this position. You will receive a performance review from your supervisor at the conclusion of your probationary period. 6. This letter is not intended nor should it be considered as an employment contract for a definite or indefinite period of time. If you choose to accept the offer, please sign, date, and return page three of this document indicating you agree to the terms. Please feel free to contact me if you have any questions at 763-400-7030 or bmartens@ci.corcoran.mn.us. Congratulations, Brad Martens City Administrator Enclosure: Offer Agreement 3 Offer Agreement Conditional Offer for David Lang Public Works Maintenance Operator Full-time, Non-Exempt Start Date: To be scheduled with Public Works Superintendent Public Works Facility 9100 County Road 19 Corcoran, MN 55357 I agree to the terms outlined in the above letter. ______________________________________ ____________ Candidate Date STAFF REPORT Agenda Item 10d. Council Meeting: March 14, 2019 Prepared By: Brad Martens Topic: Motor Vehicle Lease Sales Tax Allocation to Hennepin County Action Required: Approval Summary: In 2015 state legislation was adopted which reallocated $32 million of the sales tax collected from leased vehicles from the State’s general fund. The amount was split with 50% to Greater Minnesota Transit and 50% to metro Counties through the County State Aid Fund. In an effort to balance funding for transit and road/bridges, the new law excluded Hennepin and Ramsey counties from receiving their percentage of funding. Instead, Hennepin and Ramsey counties received funding from the Counties Transit Improvement Board (CTIB). In 2017 CTIB was eliminated so while Hennepin County pays into these transportation funds through the motor vehicle lease sales tax, those funds are not going to Hennepin County. A bill will be introduced to the legislature very soon to request that Hennepin and Ramsey counties be included. It is anticipated that if included, Hennepin County would receive $10.7 million annually. Attached to this report is a resolution in support of the allocation to Hennepin County. Financial/Budget: N/A Options: 1. Approve Resolution 2019-17 supporting motor vehicle lease sales tax allocation to Hennepin County 2. Send back to staff for further review. Recommendation Approve Resolution 2019-17 supporting motor vehicle lease sales tax allocation to Hennepin County Council Action: Consider a motion to approve Resolution 2019-17 supporting motor vehicle lease sales tax allocation to Hennepin County Attachments: 1. Fact Sheet 2. Resolution 2019-17 October 2018 Motor Vehicle Lease Sales Tax Hennepin and Ramsey counties deliberately excluded from metro-wide transportation funding Minnesota’s general sales tax applies to long-term motor vehicle leases — the motor vehicle lease sales tax (MVLST). Hennepin County residents contribute substantially to the MVLST but the county is excluded by state law from receiving funding from this transportation source. If included, Hennepin County would receive $10.7 million annually for roads, bridges, and pedestrian and bikeway projects. Transportation funds critical to all counties including Hennepin The economic strength and competitiveness of our state and region depend on an effective, efficient and well-maintained transportation system. County roads and bridges are a critical component of the state and regional transportation system, and no county should be excluded from a key revenue source for keeping pace with the escalating costs of maintaining our transportation infrastructure. Previous rationale for Hennepin exclusion has ceased to exist In 2006, voters overwhelmingly supported a constitutional amendment to dedicate the MVLST to transportation. Subsequent legislative action directed the MVLST to transportation but excluded Hennepin and Ramsey counties. The rationale to exclude Hennepin and Ramsey counties from receiving MVLST formula funds was based on enabling of new taxing authority through the creation of the Counties Transit Improvement Board (CTIB). With CTIB’s dissolution in 2017, this rationale for excluding Hennepin and Ramsey counties from receiving MVLST formula funds has ceased to exist. MVLST funds should be distributed to all seven metro counties In FY2018, MVLST revenues are being distributed according to the following formula: • 11% Highway User Tax Distribution Fund (HUTDF) • 13% MN Transportation Fund (Local Bridges) • 38% Greater MN Transit • 38% County State Aid Highway (CSAH) to five metro counties: Anoka, Carver, Dakota, Scott, Washington Contacts Hennepin County Intergovernmental Relations Kareem Murphy Director Office: 612-596-9711 Cell: 612-559-5279 kareem.murphy@hennepin.us Transportation Planning John Doan Assistant Director Office: 612-543-1468 Cell: 763-355-8746 john.doan@hennepin.us Website hennepin.us The 38% of revenue distributed to the CSAH fund is allocated to only five metro counties, Anoka, Carver, Dakota, Scott and Washington, and excludes Ramsey and Hennepin. The MVLST is distributed proportionally based on the population in each of the five eligible metro counties. In FY2018, nearly $40 million was generated and distributed to the five metro counties. If FY2018 MVLST funds were distributed to all seven metro counties, Hennepin County’s share would have been approximately $10.7 million. Between 2011 and 2021, an estimated $270 million in MVLST revenues will be distributed to Anoka, Carver, Dakota, Scott, and Washington counties for use on their county roads. Since 2011, approximately $160 million in MVLST revenues have been distributed to those five counties, and it is anticipated that an additional $110 million will be provided by 2021. Hennepin needs MVLST funding for essential road and bridge infrastructure Hennepin County has more than double the center line miles, more than four times the signalized intersections, and serves twice the vehicle miles traveled of any of the five counties receiving MVLST revenues. Hennepin County’s 25-year construction needs exceed $1.3 billion, based on the 2018 MnDOT CSAH Distribution Report. When compared to the five counties receiving the MVLST, our need is equal to 73% of the five other counties combined. MnDOT’s estimated Money Needs for each of the seven metro counties is shown in the chart at right. More transportation funds generated in Hennepin should stay in Hennepin According to the Minnesota House Research December 2017 State Aid Report, Hennepin County generated approximately $480 million from the Motor Vehicle Sales Tax, Registration Tax and Fuels Tax combined in 2014. In the same year, Hennepin County and its 45 municipalities received $83.4 million in the form of County and Municipal Highway State Aid. Thus, about $400 million per year of transportation funds generated within Hennepin County went to fund statewide priorities. Currently, Hennepin County receives $69 per capita in the form of County and Municipal Highway State Aid, compared to $79 per capita metro-wide and $132 per capita statewide. 44 12 . 5 53 18 32 30 . 5 9 36 . 5 12 . 5 22 ANOKA CARVER DAKOTA SCOTT WASHINGTON $ M I L L I O N S MVLST DISTRIBUTION 2011-2018 2019-2021 $469 $297 $511 $1,325 $593 $269 $274 Money Needs (in MIL) COUNTY TRANSPORTATION NEEDS Anoka Carver Dakota Hennepin Ramsey Scott Washington $69 $79 $132 $0 $20 $40 $60 $80 $100 $120 $140 Hennepin Metro Counties Statewide TRANSPORTATION STATE AID PER CAPITA City of Corcoran March 14, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-17 Page 1 of 1 Motion By: Seconded By: A RESOLUTION SUPPORTING MOTOR VEHICLE LEASE SALES TAX ALLOCATION TO HENNEPIN COUNTY WHEREAS, Hennepin and Ramsey counties were excluded from receiving Motor Vehicle Lease Sales Tax revenues due to the creation of the Counties Transit Improvement Board (CTIB); and WHEREAS, CTIB was dissolved in 2017 and the rational for excluding Hennepin and Ramsey counties no longer exists; and WHEREAS, Hennepin and Ramsey counties are a major source of Motor Vehicle Lease Sales Tax revenue. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran supports returning to the original intent by eliminating the exemption of Hennepin and Ramsey counties and distributing the Motor Vehicle Lease Sales Tax per the County State Aid formula for all metro counties. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jonathan Bottema, Jonathan Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 14th day of March, 2019. ________________________________ Ron Thomas - Mayor ATTEST: City Seal ____________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 10e. Council Meeting: March 14, 2019 Prepared By: Brad Martens Topic: Downtown Stormwater Improvement Project Action Required: Approval Summary: In 2016, the Downtown Utility and Street Improvement project took place which included extending water/sewer as well as the reconstruction of the streets. As part of that project, the City had also considered a stormwater maintenance project alternate to clean several ditches and a pond generally located on the Pro-Tech property which is the responsibility of the City to maintain through a drainage and utility easement. Ultimately, the City chose not to proceed with the stormwater project alternate at that time. Following that decision, staff worked with the Elm Creek Watershed Management Commission (ECWMC) to place the project on the watershed’s Capital Improvement Program (CIP) so as to be eligible for up to 25% funding match. The project is on the watershed’s 2019 CIP and will be considered for approval in the upcoming months. In order for the ECWMC to consider approval of the funding, a small feasibility memo is required to demonstrate water quality improvements (reduction of phosphorus, total suspended solids, etc.) along with a revised cost estimate. Staff is requesting approval to allow Wenck Associates produce the feasibility memo as well as approval to pursue the available grant funds from the ECWMC. The proposed project work would likely take place in the fall of 2019/winter of 2020 weather permitting should the project move forward. Financial/Budget: It is anticipated that the feasibility memo will cost less than $1,000. City incurred costs related to the project are planned to be “in-kind” with Public Works staff completing the project work. The watershed’s grant contribution would be used for all eligible work related to water quality improvements above and beyond routine maintenance work. Options: 1. Authorize staff to proceed with a feasibility memo and seek available grant funding for the Downtown Stormwater Improvement Project. 2. Decline the opportunity. Recommendation Staff recommends proceeding with the project. Business owners adjacent to the proposed improvement area have shared their concerns with the lack of maintenance and drainage issues. Council Action: Consider a motion to authorize staff to proceed with a feasibility memo and seek available grant funding for the Downtown Stormwater Improvement Project. Attachments: 1. Project Location Map Project Location Map STAFF REPORT Agenda Item 11a. Council Meeting: March 14, 2019 Prepared By: Director Matt Gottschalk Topic: Crime/Drug Action Plan Update Action Required: Information and feedback Summary: During the Council’s goal setting meetings on February 27 and 28, 2017 the Council identified Addressing Specific Crime/Drug Issues to Retain a Safe Atmosphere as a City goal. Council approved a work plan for the goal at the March 23, 2017 meeting. At the April 13, 2017 Council Meeting Councilor Dejewski and Mayor Thomas were selected as the Council representatives on the committee. The newly formed Crime, Drug, and Safety (CDS) Committee met on May 19, 2017 to define the issues, set measurable goals, and help develop a Council supported action plan. The community problems identified by the Committee were: A cultural shift in attitude that drugs have a minimal impact on life/society; some property owners feel powerless to intervene in illegal activities; multiple identifiable residences throughout the community are engaging in drug trafficking; a notable increase in Heroin usage throughout the community; and increasing traffic safety issues throughout the community. The committee identified the following measurable outcomes to work towards: Increasing the feeling of safety in the community by increasing officer presence and enforcement both in vehicles and on foot; proactively enforcing nuisance ordinances resulting in fewer properties in violation; increasing the number of community presentations; collecting and gathering information on drug trafficking and illegal activity occurring in the City. Staff reported to the Council on June 22, 2017 with the findings of the May 19th meeting including identifying the issues, reporting on what is currently being initiated, and identifying items to research and bring back to the committee. As a result of the research and evaluation a prioritized staff work plan was approved by the Council at the September 14, 2017 meeting. Each priority has now been given a 2019 update: Tier 1 Priorities (Immediate Implementation) Priority #1: Reallocate available funds to start a full-time Police Investigator position in 2018. 2019 Update: The hiring of the position was briefly paused during 2019 budget discussions delaying the start date. Eventually, the Police Department developed a Staff Report—March 14, 2019 Council Meeting Prepared by Director Gottschalk Page 2 combined internal/external recruitment and hiring process. On January 23, 2019 the Corcoran Police Department officially hired its first Police Detective. Detective Steve Cole comes to the agency from the Robbinsdale Police Department with over 20 years of law enforcement experience and 12 years of investigative experience. He is currently completing his field training and will begin serving as our full-time investigator in mid- March. He will also begin managing information relating to drug trafficking and illegal activity occurring in the City. Priority #2: Implement a Canine program in the Police Department. 2019 Update: In 2018, the Police Department raised all of the necessary funds to create and sustain a successful Canine program. The Police Department held a selection process and selected Officer Cody Vojacek as the Canine Handler. The dog, now named Zeke, arrived from the Czech Republic in February 2018. After a month of bonding, Officer Vojacek and Zeke attended 3 months of full-time training before hitting the streets in late June. In the last 8+ months they have been deployed over 70 times resulting in multiple felony arrests and located persons. Priority #3: Execute the proposed Increasing Social Media Outreach and Information Sharing plan as presented. 2019 Update: The Police Department has significantly increased its online presence through new outreach posts and initiatives like the Can Koozie photo contest on its already existing Facebook and Twitter accounts. Additionally, the Police Department has increased its digital outreach and information sharing through creating an online presence in the NextDoor App and the Implementation of CodeRed throughout the community. The City administration team has also started a City Facebook page. Priority #4: Increasing Code Enforcement. 2019 Update: The City has rewritten its Nuisance Ordinance and contracted for 12 additional code enforcement hours per week. Tier 2 Priorities (Begin Planning and Groundwork for Implementation) Priority #5: Begin planning for the implementation of a city-wide Crime Free Multi- Housing Program. 2019 Update: Since the City does not currently have a significant rental property presence yet the adoption of a Crime Free Multi-Housing program does not specifically fit today’s needs. Newly hired Detective Steve Cole has direct experience with Crime Free Multi-Housing from his previous employment and is beginning to examine how the principles could be applied in our community with existing circumstances and begin planning for future success in this area. Staff Report—March 14, 2019 Council Meeting Prepared by Director Gottschalk Page 3 Priority #6: Begin Additional Saturation Details Targeting Neighborhood and Community Problems (Targeted enforcement of known problem areas). 2019 Update: In 2018, the Police Department posted overtime shifts to increase officer presence as available. In 2019 the Police Department hopes to grow this capacity in the future and is also currently adding to the Police Reserve (volunteer) program as a cost- effective way to increase presence. More directed patrols are expected in 2019. Priority #7: Continue to hold Additional Community Education Meetings. 2019 Update: The Police Department has continued with its DCII (Decreasing Crime by Increasing Involvement) meetings but has also increased its presence at the Hope Center by partnering with them during their adult Coffee Hour for Coffee with a Cop. Tier 3 Priorities (Not an Immediate Priority) Priority #8: As time allows solicit interest from community members for interest in starting a 501c3 for Crime Prevention and Community Recovery Funds. 2019 Update: A group of residents are currently finalizing plans for a Public Safety Support Fund and a Community Recovery Fund. They will provide details once all t he paperwork has been finalized. Priority #9: Evidence to support a Drug Task Force agent does not currently exist. Staff is not to take any action on a Drug Task Force agent at this time. 2019 Update: No action taken at this time. Staff will monitor the Detective’s workload to determine if/when re-evaluation may be necessary. Priority #10: While cameras in Maple Hill Estates would be a valuable asset to the community, legal complications and financial constraints dictate that it is not in the City’s best interest to pursue them at this time. 2019 Update: No action taken at this time. In addition to increased community presence (physical and digital), these investments have resulted in several more positive community contacts, dramatically increased criminal investigative capacity, and a significant upward trend in narcotics related arrests. Even prior to the start of the new Detective position, the Police Department has generated a 38% increase in narcotics arrests from 2016 to 2017, approximately the same number of narcotics arrests in 2018 as 2017 despite one of the top narcotics enforcement officers being off the road for ¼ of the year at Canine training, and a current 2019 trajectory of a 10% increase in narcotics arrests. Depending on narcotics presence and activity, this trajectory could increase as Detective Cole can now begin to provide support to these investigations and the Canine team will have a full year to dedicate to enforcement. Staff Report—March 14, 2019 Council Meeting Prepared by Director Gottschalk Page 4 It is clear to Police Department staff that the Council’s investment of time and resources to Addressing Specific Crime/Drug Issues to Retain a Safe Atmosphere (ASCDIRSA) is having a positive impact in the community. Financial/Budget: This report serves as an update to the City Council on numerous projects and, in itself, carries no fiscal impact. Options: N/A Recommendation: N/A Council Action: Provide feedback as desired. Attachments: None City of Corcoran 2019 City Council Schedule Agenda Item 13. March 28, 2019 – Charter Commission before meeting Commissioner Recognition – Chad Robran Police Officer Oath – Steve Cole Planning Project Update Job Offer – Administrative Assistant Stieg Road Improvements Discussion (options, community engagement) Campaign Sign Enforcement Policy Accept plans and Approve Bid process for 2019 Trunk Watermain Improvements City Hall Remodel – Construction Management Assistance April 11, 2019 Fire Department Annual Reports Elm Creek Management Commission Update – Ken Guenthner 2019 Dust Control Program; non-chloride options Bring Your Own Device Policy Award Bids for CSAH 101 & 100th Ave Turn Lane Improvements Award Bids for 2019 Trunk Watermain Improvements Rules of decorum for Council and Commission meetings City Hall Remodel – Review of Schematic Design April 25, 2019 Hwy. 55 Coalition Presentation – Marvin Johnson (Independence) Andy Mielke (SRF) Planning Project Update Code Compliance Quarterly Report Financial Performance Report Public Facilities Authority – Credit Enhancement Program Ravinia 12th Addition Ordinance Amendments for Development Rights and OSP Bellwether 2nd Addition May 9, 2019 Public Hearing 2019 Dust Control Project Low cost paving options Compost site options Set Sale Resolution and Finance Plan – southeast waterloop