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2019-02-14 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda February 14, 2019 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum 6. Presentations/Recognitions 7. Consent Agenda a. Draft Minutes of January 24, 2019 Council Meeting* b. Draft Minutes of January 24, 2019 Council Work Session* c. Financial Claims* d. Charitable Gambling Permit – Elks* e. Pay Request #2 – Northeast Trunk Sewer Improvements* 8. Planning Business a. Kariniemi Preliminary Plat* 9. Unfinished Business a. City Hall Remodel – Council Chamber Design* b. City Hall Remodel – Construction Manager Model* c. Deputy Clerk and Administrative Services Director Appointments* 10. New Business a. Met Council SAC Deferral Program* b. City Council Training Budget* 11. Staff Reports* a. Origin and Destination Study* b. Code Compliance Annual Report* 12. 2019 Council Schedule* 13. Council Liaison Calendar Planning Commission 1/3/19 2/7/19 Schultz Schultz Parks and Trails Commission 1/15/19 2/19/19 Keefe Keefe 14. Adjournment The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. MISSION STATEMENT The City of Corcoran will become a vibrant community focused around a thriving Town Center while preserving its natural character and agricultural roots. In order to achieve this vision, the City will seek to work with partners to accomplish the following outcomes: A variety of housing options for all ages and stages of life existing in cohesion with the natural environment. A well connected parks and trails system with options for year-round recreation and opportunities for residents to connect with nature. A safe and clean community where residents can be proud to live, work, and play. A variety of high quality schools are available to residents and work in cohesion with the City’s vision. A variety of commercial and industrial businesses exist to provide for most services and jobs for the community. VISION STATEMENT The following values are fundamental to the City of Corcoran’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. A D O P T E D M A R C H 8 , 2 0 1 8 VALUES STATEMENT A D O P T E D J A N U A R Y 2 4 , 2 0 1 9 ACTION STEPS The City of Corcoran has identified the following action steps for 2019: Develop a master plan, finance plan, and select amenities for City Park. Develop a needs assessment, action plan, and finance plan for fire service. Complete the update to the southeast district and town center plan; complete a stormwater management plan for the town center. Decide on request for contribution to the Dayton Parkway Interchange project. Develop a low cost option to pave gravel roads; establish criteria to select roads for paving; push legislative priorities which includes street funding options. Identify all existing easements/right-of-way the City has obtained for trails, etc. Complete a feasibility study for trails along selected County Roads. Identify preferred snowmobile routes. Evaluate staffing and space needs for public safety. Evaluate the need for a City Planner. Complete studies needed for water system options. Investigate options to reduce the use of salt/chloride; apply for funding to complete an additional sub watershed assessment. Provide an update on the existing crime/drug action plan; create a new plan for next steps. Execute code enforcement plan. Consider updates to the Open Space and Preservation ordinance and other ordinances to establish incentives for protecting/preserving the natural environment through development. Review compost site options. STAFF REPORT Agenda Item 4. Council Meeting: February 14, 2019 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the February 14th Council meeting are as follows: Planning Commission: Dean Jacobs Parks and Trails Commission: Sharon Meister Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN City Council Meeting Minutes January 24, 2019 - 7:00 pm The Corcoran City Council met on January 24, 2019 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor Schultz. Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative Services Coordinator Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Oath of Office a. Ron Thomas Mayor Thomas noted the oath had been administered prior to him convening the work session. City Clerk/Administrative Services Coordinator Beise administered a public oath of office to Mayor Thomas. 4.Agenda Approval City Administrator Martens noted the addition of Item 11e. Stanchion Water Service Appeal. Councilor Dejewski asked to add Item 12c. Housing for All Program Update. MOTION: made by Schultz, seconded by Dejewski to approve the agenda as amended. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 5.Commission Representatives Mayor Thomas noted Planning Commissioner Dorothy Theis and Parks and Trails Commissioner Phillip Christenson was in attendance and invited them to speak on items related to their Commissions. 6.Open Forum No persons were present to speak at open forum. 7.Presentations/Recognitions No presentations were heard. 8.Consent Agenda a.Draft Minutes of January 10, 2019 Council Meeting b.Draft Minutes of January 5, 2019 Council Work Session c.Financial Claims d.Plymouth Draft 2040 Comprehensive Plan Letter e.Rogers Draft 2040 Comprehensive Plan Letter f.Independence Draft 2040 Comprehensive Plan Letter g.Pay Request #1 – 2018 NE Sewer District Improvements h.Code Enforcement Contract Councilor Dejewski asked that Item 8h. be considered separately. MOTION: made by Schultz, seconded by Bottema to approve the consent agenda consisting of Items 8a. through 8g. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz 7a. (Motion carried 5:0) Council inquired about the map included in the packet. City Clerk/Administrative Services Coordinator Beise noted the map was an example of the product created by Landform. Council inquired about being proactive with code enforcement. City Clerk/Administrative Services Coordinator Beise noted the code enforcement consultant would be conducting a comprehensive review of code enforcement and taking complaints as they come in. City Clerk Administrative Services Coordinator Beise noted reporting would be done on a regular basis. Council discussed providing feedback to staff and evaluating success of the contract. City Administrator Martens noted the consultant works at the direction of the staff and staff has been provided direction to be move proactive with code enforcement. City Administrator Martens indicated success isn’t totally defined yet, however making an impact and being progressive on code enforcement would be considered successful. Council discussed reporting of code enforcement activities. City Administrator Martens noted staff would speak with Council to see what is important to them in reporting. Council inquired about mileage costs in the proposals. City Planner Lindahl noted the primary Landform contract does not require additional mileage or copier costs. Council inquired about the billing for WSB. City Clerk/Administrative Services Coordinator Beise noted in speaking with the firm they prefer four hour increments for their employees. Council inquired about the Landform proposal and if the individual would be based in Corcoran or would be located out of Landform’s office. City Planner Lindahl noted in other cities the contract consultant works in the field, the City office and may do some work at the Landform offices. Council inquired about space at City Hall. City Administrator Martens noted the remodel will have sufficient space for the consultant. MOTION: made by Bottema, seconded by Dejewski to approve Item 8h. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 9. Planning Business No planning business was presented. 10. Unfinished Business No unfinished business was presented. 11. New Business a. Commissioner Appointment Process City Administrator Martens presented the report noting the City received an application for a new Planning Commissioner and anticipates receiving applications from the current members. City Administrator Martens noted the Mayor and Administrator could meet with candidate or interviews could be conducted. Council discussed the selection process, interviews, balloting, and residency requirements. Council discussed past appointments and having individuals introduce themselves before appointment to a commission in the future. Council discussed having a work session to host interviews for the three candidates. Mayor Thomas called a work session of the Council for February 14, 2019 at 6:20 pm for the purpose of interviewing Planning Commission members. b. Goal Setting Recap – 2019 Action Plan City Administrator Martens presented the report outlining the mission, vision, values, and action steps. Council discussed the goal setting process and future meetings. MOTION: made by Keefe, seconded by Schultz to adopt the 2019 action steps as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) c. Deputy Clerk Hiring Process City Administrator Martens presented the report outlining the reorganization and the new organizational chart. Council inquired about the process and the division of duties. MOTION: made by Keefe, seconded by Dejewski to approve job description for the Deputy Clerk position; authorize staff to begin an internal recruitment for the Deputy Clerk position. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) d. Tree Inventory/Forest Management Plan Councilmember Bottema presented the report outlining an opportunity to apply for grant funding for a tree inventory and forest management plan. Councilor Bottema discussed donating funds for the study. Council discussed staff involvement in the project and the focus of the study on public lands. Councilor Bottema noted he would prepare the materials and no staff time would be needed. Council discussed involving the Parks and Trails Commission. City Administrator noted the final report could be provided to the Parks and Trails Commission. Council discussed the City paying for the study and Councilmember Bottema donating the funds. Per consensus, Council directed Councilmember Bottema to work with the Parks and Trails Commission and staff. e. Stanchion Water Service Approval City Administrator Martens presented the report noting the emergency where water needed to be connected to the Stanchion. City Administrator Martens noted staff approved the permit and Council is required to approve when water only would be connected. City Administrator Martens noted the City anticipates a request for a delay in connection to the system. Council discussed delayed connections. Council inquired about the need for the connection. City Administrator Martens noted the property’s well wasn’t functioning and rather than replace the well, water connection will be required by May 1, 2019. Public Works Director Mattson noted the request meets the connection deadline. Council discussed delays for connecting to the utility system. MOTION: made by Dejewski, seconded by Schultz to authorize the Stanchion Bar to connect to the water system only temporarily, and require connection to the sewer system on May 1, 2019. Council discussed the action of approval for the process when approving formally an action that has already taken place. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Abstain: Bottema (Motion carried 4:0) Council discussed the process for emergency connections. MOTION: made by Bottema, seconded by Schultz to authorize staff to make emergency connections to the utility system. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council discussed criteria for emergency connections. 12. Staff Reports a. Planning Project Update; report received. b. Work Plan for Establishing Water Supply System Public Works Director Mattson presented the report outlining the timeline and components of the plan. Council discussed the schedule. Council discussed the water and sewer project. Public Works Director Mattson noted the schedule is aggressive. Council discussed the schedule. Council inquired about the aquifer for the City’s water supply. City Engineer Torve noted the testing allows the City to see the recharge rate and see if it would be a sustainable for City use, which initial results are positive. City Engineer Torve noted the aquifer is below the wells for private homes in the bedrock and is a contained aquifer. Council discussed water from Loretto. City Engineer Torve noted that Loretto project was a sewer project and possibly a joint water project. City Council inquired about the location. City Engineer Torve noted the Corcoran water supply would serve the northeast of Corcoran east of County Road 116 down to County Road 30 but then would be able to be extended. City Engineer Torve noted water would follow sewer. Council inquired if the capacity saved by moving the northern connection onto its own water supply could be used in the southeast district. City Engineer Torve noted Maple Grove has committed to a certain capacity which is not location dependent. City Administrator Martens noted the City is limited by the sewer capacity in southeast Corcoran. Per consensus, staff was directed to move forward with the plan as presented. c. Housing for All Councilor Dejewski presented a report on a forum on Housing for All. Councilor Dejewski noted additional affordable housing is needed and the current affordable housing isn’t sustainable. Councilor Dejewski noted the cost for maintaining housing stock is lower than building new affordable housing. Councilor Dejewski noted the Comprehensive Plan does not address affordable housing. City Administrator Martens noted the Comprehensive Plan has an action step to create an affordable housing plan. Council discussed affordable housing. 13. 2019 Council Schedule City Administrator Martens reviewed the Council schedule, noting the work session prior to the meeting. Council discussed if the work session schedule would be for Planning Commission candidates or for all Commissioners. City Administrator Martens noted the current work session would be scheduled for the Planning Commission but could be adjusted if additional Parks and Trails Commission applications are received. 14. Council Liaison Calendar Council discussed the council liaison calendar. City Administrator Martens noted the goal of leaving the liaison calendar on the agenda was a reminder should the liaisons need to request a replacement for the meeting. 15. Adjournment MOTION: made by Keefe, seconded by Bottema to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Meeting adjourned at 8:26 pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator CITY OF CORCORAN City Council Work Session Minutes January 24, 2019 – 5:45 pm The Corcoran City Council met on January 24, 2019 in work session, at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Keefe, and Councilor Schultz. Councilor Dejewski arrived at 6:03 pm. Also present were City Administrator Martens, City Planner Lindahl, Public Works Director Mattson, City Engineer Torve, and City Clerk/Administrative Services Coordinator Beise. 1.Call to Order / Roll Call Mayor Thomas called the work session to order at 5:47 pm 2.Development Rights Program and Open Space and Preservation Plats City Planner Lindahl presented the report outlining the development rights program, providing visual examples of the development rights program, and outlining the proposed ordinance for open space and preservation plats. Council discussed preservation of land and natural resources, maintenance costs for ditches, significant natural resource and/or ecological areas, sewer and water extension, and building rights. Dorothy Theis, 9530 Cain Road, addressed the Council on a desire for the Planning Commission to review the proposals in a joint session. 3.Adjournment MOTION: made by Schultz, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Meeting adjourned at 6:50 pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator 7b. AgendaItem 7c. CouncilMeetingDate: 2/14/2019 FINANCIALCLAIMS PreparedBy: jrotz CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7a. Paid toAmountProject name 500-20430$35.63CARSON, CLELLAND & SCHREDER - BassLkCrossFP, FPUD, 17-022 500-20436$522.50CARSON, CLELLAND & SCHREDER - PulteEncore - PUDSkch17-029 500-20461$35.63CARSON, CLELLAND & SCHREDER - PouliotLotLineAdj. 18-030 Total 593.76 TotalFund #500 = 593.76 SeeattachedPayments Detail) ALLOTHER FINANCIAL CLAIMSAgendaItem:7b.$ 277,508.54$ 278,102.30TotalChecks Seeattached Check DetailRegister) TotalofAutoDeductions 4,115,965.46 TOTALEXPENDITURES FORAPPROVAL$ 4,394,067.76 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 1/28/2019Active911Inc541-223-7992$ 23.56 2/5/2019Outgoing wireto4M fund$ 4,000,000.00 2/5/2019Outgoingwire fee$ 20.00 1/22/2019PERA$ 13,599.29 1/23/2019State ofMN - MSRS$ 1,997.36 1/23/2019StateofMN - Roth$ 2,681.22 1/23/2019Optum - HSA$ 2,799.88 1/24/2019MN DeptRev - Sales/Use tax$ 118.00 1/25/2019POSTALIA, TDCPOSTAGE$ 350.00 2/1/2019ADPWageGarnishment$ 531.14 2/1/2019Payroll Taxes$ 17,604.52 2/1/2019NetPayrollPP03$ 53,204.84 2/5/2019ACHFileFee$ 15.00 2/6/2019ADPWage Pay, WagePay$ 1,452.72 2/7/2019PERA$ 13,356.57 2/7/2019Revtrak SV9T695.81 2/8/2019StateofMN - MSRS$ 2,645.06 2/8/2019State ofMN - Roth$ 1,955.23 2/8/2019Optum - HS A$ 2,915.26 Total H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2019ClaimsWorkbook.xls 02/08/1910:41AMCITYOFCORCORAN Page 1 Check DetailRegister© February 2019 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACME TOOLS E100-43100-210 Operating Supplies (GENERAL)$95.766180320SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$119.766180735SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$309.396261562SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$310.966323745SUPPLIES E100-43100-210 Operating Supplies (GENERAL)($199.99)6338084SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$217.996371943SUPPLIES E100-43100-210 Operating Supplies (GENERAL)($190.00)6378019SUPPLIES Total ACMETOOLS 663.87 Unpaid ADP, LLC E100-41941-300 ProfessionalSrvs (GENERAL)$1,349.75529531548WORKFORCENOWPAYROLL SOLUTIONS BUNDLE IMPLEMENTATIONCHARGES Total ADP, LLC 1,349.75 Unpaid AMAZONCAPITALSERVICES E100-42100-200 OfficeSupplies (GENERAL)$65.1219XJ-PTKW-OFFICESUPPLIES E100-42100-417 Uniforms$204.971D7J-VDWK-XUNIFORMS E205-42100-210 Operating Supplies (GENERAL)$537.991D7J-VDWK-XSUPPLIES E100-42100-210 Operating Supplies (GENERAL)$74.791GN1-CHY3-PPOLICE SUPPLIES E201-42100-210 Operating Supplies (GENERAL)$49.361K9F-7WKP-QSUPPLIES E100-41951-210 Operating Supplies (GENERAL)$319.981LWV-T7DY-RCITY I.T. COMPUTER E205-42100-210 Operating Supplies (GENERAL)$313.601LWV-T7DY-RSUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$86.721LWV-T7DY-XOFFICE SUPPLIES E100-42100-210 Operating Supplies (GENERAL)$5.191V34-YJJN-Y6POLICESUPPLIES Total AMAZON CAPITAL SERVICES 1,657.72 Unpaid AMEM E100-42100-433 DuesandMemberships$100.002019112-347ANNUAL DUES - 2019 Total AMEM 100.00 Unpaid BANYONDATASYSTEMS E601-49400-300 ProfessionalSrvs (GENERAL)$397.5000158428UB SUPPORT E602-49450-300 ProfessionalSrvs (GENERAL)$397.5000158428UB SUPPORT E100-41951-207 ComputerSupplies$95.0000158428UBSUPPORT - REVTRAK E601-49400-300 ProfessionalSrvs (GENERAL)$197.5000158428UB METERDEVICESUPPORT E602-49450-300 Professional Srvs (GENERAL)$197.5000158428UBMETERDEVICE SUPPORT Total BANYON DATA SYSTEMS 1,285.00 Unpaid BEAUDRYOILCOMPANY E100-43100-212 Motor Fuels$271.00245522PROPANE - 9100COUNTY ROAD 19 E100-43100-212 Motor Fuels$131.00785956PROPANE - 9100COUNTY ROAD 19 E100-42100-212 Motor Fuels$372.64874685SQUAD FUEL E100-43100-212 Motor Fuels$8.13874685GASOLINE E100-41920-210 Operating Supplies (GENERAL)$13.25874685GASOLINE E100-42100-212 MotorFuels$271.12875715SQUAD FUEL E100-43100-212 MotorFuels$5.92875715GASOLINE 02/08/1910:41AMCITYOFCORCORAN Page 2 Check DetailRegister© February 2019 Check AmtInvoiceComment E100-41920-210 Operating Supplies (GENERAL)$9.64875715GASOLINE Total BEAUDRYOIL COMPANY 1,082.70 Unpaid BLACKFIRECREATIVE E416-42100-210 Operating Supplies (GENERAL)$1,837.8832022019 CIPSQUADBUILD UP #568 Total BLACKFIRE CREATIVE 1,837.88 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 Professional Srvs (GENERAL)$1,476.90020419CIVIL - LEGAL E100-42100-304 Legal Fees$2,582.91020419CRIMINAL E100-41600-300 ProfessionalSrvs (GENERAL)$106.88020419LAMETTI CONTRACT ACTION G500-20430 BassLkCross FP, FPUD, 17-022$35.63020419BASS LAKECROSSING2ND ADDITION G500-20436 PulteEncore - PUDSkch 17-029$522.50020419PULTE DEVELOPMENT G500-20461 Pouliot Lot LineAdj. 18-030$35.63020419POULIOT LOTLINEADJUSTMENT - 18-030 Total CARSON, CLELLAND & SCHREDER 4,760.45 Unpaid CENTURY LINK E100-45200-321 Telephone$63.1512819LAND LINE 763-420-4061 E100-43100-321 Telephone$141.8020419LAND LINE/FIREMONITORING - 9100 763-498-7515 Total CENTURY LINK 204.95 Unpaid CHRISTENSEN BUCK, JESSICA E100-45200-210 Operating Supplies (GENERAL)$7.54011819MILEAGE Total CHRISTENSEN BUCK, JESSICA 7.54 Unpaid CINTAS - 470 E100-43100-210 Operating Supplies (GENERAL)$94.614015465412PW RUGS E100-41941-210 Operating Supplies (GENERAL)$85.184015465424CITY HALLRUGS E100-42100-223 BuildingRepairSupplies$64.834015465425PD RUGS E100-43100-417 Uniforms$41.984015465436PWUNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.504015465448CITYHALLRUGS E100-43100-210 Operating Supplies (GENERAL)$93.614015465461PUBLIC WORKS TOWELS E100-43100-417 Uniforms$200.794015465526PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$85.184015859945CITY HALLRUGS E100-43100-417 Uniforms$41.984015860021PWUNIFORMS E100-42100-223 BuildingRepairSupplies$64.834015860048PD RUGS E100-43100-210 Operating Supplies (GENERAL)$49.944015860050PW RUGS E100-41941-210 Operating Supplies (GENERAL)$82.504015860064CITY HALLRUGS E100-43100-417 Uniforms$114.814015860107PW UNIFORMS E100-43100-417 Uniforms$41.984016227205PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$85.184016227223CITYHALLRUGS E100-42100-223 BuildingRepairSupplies$76.494016227244PD RUGS E100-41941-210 Operating Supplies (GENERAL)$82.504016227270CITY HALLRUGS E100-43100-210 Operating Supplies (GENERAL)$94.614016227294PW RUGS E100-43100-417 Uniforms$114.814016227307PW UNIFORMS Total CINTAS - 470 1,598.31 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$108.8574819872LAND LINE 02/08/1910:41AMCITYOFCORCORAN Page 3 Check DetailRegister© February 2019 Check AmtInvoiceComment E100-42100-321 Telephone$108.8574819872LANDLINE E100-43100-321 Telephone$108.8574819872LANDLINE Total COMCAST- 902943336 326.55 Unpaid COMPUTER INTEGRATIONTECH E100-41951-207 ComputerSupplies$298.00113029EQUIPMENT E100-41951-207 ComputerSupplies$3,370.00113059EQUIPMENT E100-41951-207 ComputerSupplies$2,236.00113159EQUIPMENT E100-41951-207 ComputerSupplies$140.00113187EQUIPMENT E100-41951-300 Professional Srvs (GENERAL)$170.00113320ITMANAGED SERVICE - MTH E100-41951-300 ProfessionalSrvs (GENERAL)$895.00273121ITMANAGED SERVICE Total COMPUTER INTEGRATION TECH 7,109.00 Unpaid CORCORAN PETCARE CENTER, LLC E202-42100-213 PoliceK9$68.30616526K9 VETCARE Total CORCORAN PET CARECENTER, LLC 68.30 Unpaid CULLIGANBOTTLED WATER E100-41941-210 Operating Supplies (GENERAL)$78.50114X69083208OFFICE WATER Total CULLIGAN BOTTLEDWATER 78.50 Unpaid DONALDSALVERDA & ASSOC E100-41300-208 Training and Instruction$142.97P-1803-5B2018LEADERSHIPGROWTH PROGRAM Total DONALDSALVERDA & ASSOC 142.97 Unpaid ECMPUBLISHERS INC E100-41941-210 Operating Supplies (GENERAL)$27.71665523CITY CODE AMENDMENT - PH E100-41941-210 Operating Supplies (GENERAL)$31.66665524DAHLHEIMER FARMS - PH E100-41941-210 Operating Supplies (GENERAL)$27.71665525PRELIM PLAT WILLOW1 - PH E100-41941-210 Operating Supplies (GENERAL)$31.66665526PUD RAVINIA 11TH Total ECM PUBLISHERS INC 118.74 Unpaid EMPLOYEE RELATIONS E100-42100-300 ProfessionalSrvs (GENERAL)$207.1583892BACKGROUND CHECK E100-45200-300 ProfessionalSrvs (GENERAL)$35.0083892BACKGROUND CHECK Total EMPLOYEERELATIONS 242.15 Unpaid ENEBAKCONSTRUCTION COMPANY E425-49450-530 ImprovementsOtherThan Bldgs$130,196.83PAY22018 NE SEWERDISTRICT IMPROVEMENTS 11% OF PROJECT PAIDTO DATE Total ENEBAK CONSTRUCTION COMPANY 130,196.83 Unpaid ENFORCEMENT LIGHTING, LLC E416-42100-210 Operating Supplies (GENERAL)$9,340.000124192019 FORDSUV #568 Total ENFORCEMENT LIGHTING, LLC 9,340.00 Unpaid EVOLVINGSOLUTIONSINC E100-41951-300 Professional Srvs (GENERAL)$1,350.00100926IT MANAGED SERVICE - MTHDECEMBER 2018 E100-41951-300 Professional Srvs (GENERAL)$150.00100982ITMANAGED SERVICE - MONTHLY 02/08/1910:41AMCITYOFCORCORAN Page 4 Check DetailRegister© February 2019 Check AmtInvoiceComment Total EVOLVING SOLUTIONSINC 1,500.00 Unpaid FERGUSON WATERWORKS E601-49400-215 Water Meters$672.100316279METERS Total FERGUSONWATERWORKS 672.10 Unpaid GOPHERSTATEONE CALL E601-49400-380 Utility & Services (GENERAL)$27.009010301SERVICE E602-49450-380 Utility & Services (GENERAL)$27.009010301SERVICE Total GOPHER STATE ONECALL 54.00 Unpaid GRAINGER E100-43100-210 Operating Supplies (GENERAL)$65.269058642654SUPPLIES Total GRAINGER 65.26 Unpaid GREYSTONE CONSTRUCTION CO E100-43100-223 Building RepairSupplies$350.0027318BUILDINGREPAIRSUPPLIES Total GREYSTONECONSTRUCTIONCO 350.00 Unpaid HANOVER, CITYOF E100-42200-300 ProfessionalSrvs (GENERAL)$16,326.572019-12019FIREPROTECTION - 1STQUARTER Total HANOVER, CITYOF 16,326.57 Unpaid HENN COSHERIFF-MC129 E100-42100-301 Prisoner$258.001000122292PRISONER FEES - BOOKING/HOUSING E100-42100-323 RadioUnits$1,201.451000122699RADIO FEES E100-43100-210 Operating Supplies (GENERAL)$173.841000122774RADIO FEES Total HENNCOSHERIFF-MC129 1,633.29 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$30.00003401021900PRE PAID CARWASH Total HOLIDAYSTATION STORES 30.00 Unpaid JOTSCOMPUTER SERVICES E100-41951-300 ProfessionalSrvs (GENERAL)$112.50255618CONTRACT SERVICE Total JOTSCOMPUTERSERVICES 112.50 Unpaid LEXIPOLLLC E100-42100-208 Training and Instruction$3,365.0027567TRAINING - LEXIPOL DTB2019 Total LEXIPOL LLC 3,365.00 Unpaid LIGHTBULBS.COM E100-41941-210 Operating Supplies (GENERAL)$200.00INV2642610CITY HALL LIGHTS Total LIGHTBULBS.COM 200.00 Unpaid MAPLEGROVE, CITYOF E601-49400-311 Water Purchased$5,300.2519278WATER USAGE 4THQTR Total MAPLEGROVE, CITYOF 5,300.25 02/08/1910:41AMCITYOFCORCORAN Page 5 Check DetailRegister© February 2019 Check AmtInvoiceComment Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$50.00013019CELL PHONE E100-41300-210 Operating Supplies (GENERAL)$38.70013019MILEAGE Total MARTENS, BRAD 88.70 Unpaid MATTSON, KEVIN E100-43100-321 Telephone$50.00020619TELEPHONE REIMBURSEMENT E100-43100-210 Operating Supplies (GENERAL)$42.92020619MILEAGE Total MATTSON, KEVIN 92.92 Unpaid MENARDS MAPLEGROVE E100-42100-210 Operating Supplies (GENERAL)$94.8435408SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$102.6637207SUPPLIES E207-42100-210 Operating Supplies (GENERAL)$693.0037342TRUCK SAFETYSUPPLIES E100-43100-210 Operating Supplies (GENERAL)$356.3637893SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$53.3237894SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$32.6337986SUPPLIES E100-42100-210 Operating Supplies (GENERAL)$59.9937988SUPPLIES Total MENARDS MAPLE GROVE 1,392.80 Unpaid METRO SALESINC E100-41941-200 OfficeSupplies (GENERAL)$1,104.75011719CONTRACT SERVICE E100-42100-200 OfficeSupplies (GENERAL)$682.28011719CONTRACT SERVICE Total METROSALES INC 1,787.03 Unpaid METROPOLITAN AREAMGRSASSOC E100-41300-208 TrainingandInstruction$25.0046MEETING Total METROPOLITAN AREA MGRS ASSOC 25.00 Unpaid METROPOLITAN COUNCILENVIRO E602-49450-312 MCESSewage Treatment$2,165.110001091795MATERIALTREATMENT Total METROPOLITAN COUNCILENVIRO 2,165.11 Unpaid METROPOLITAN COUNCIL MCES E602-49450-310 OtherProfessional Services$17,221.05020719SAC ACTIVITY Total METROPOLITANCOUNCILMCES 17,221.05 Unpaid MIMBACHFLEET SUPPLYINC E100-43100-220 Repair/Maint Supply (GENERAL)$481.83151031SUPPLIES Total MIMBACHFLEETSUPPLY INC 481.83 Unpaid MINNESOTAOCCUPATIONALHEALTH E100-43100-300 ProfessionalSrvs (GENERAL)$35.00306899SERVICE Total MINNESOTA OCCUPATIONAL HEALTH 35.00 Unpaid MONTICELLO, CITYOF E100-42100-300 Professional Srvs (GENERAL)$250.000022325PROFESSIONAL SERVICES - ANIMAL CONTROL Total MONTICELLO, CITYOF 250.00 02/08/1910:41AMCITYOFCORCORAN Page 6 Check DetailRegister© February 2019 Check AmtInvoiceComment Unpaid NAPAAUTOPARTS - CORCORAN E100-43100-220 Repair/Maint Supply (GENERAL)$13.90212129SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$18.76213614SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$3.78213786SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$74.80214423SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$10.28215246SUPPLIES E100-42100-220 Repair/Maint Supply (GENERAL)$132.79215374SUPPLIES E100-42100-220 Repair/Maint Supply (GENERAL)($18.00)215401SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$246.63215540SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$18.76215773SUPPLIES Total NAPAAUTO PARTS - CORCORAN 501.70 Unpaid NORTHLAND SECURITIES INC E100-41900-300 ProfessionalSrvs (GENERAL)$1,125.005530FINANCIAL REPORTING Total NORTHLAND SECURITIESINC 1,125.00 Unpaid NORTHWESTERNUNIVERSITY E100-42100-208 Training and Instruction$450.00020819MANAGINGCRIMINAL INVESTIGATION UNITS Total NORTHWESTERN UNIVERSITY 450.00 Unpaid NUSSTRUCK & EQUIPMENT E100-43100-220 Repair/Maint Supply (GENERAL)$6,760.064012706PARTS/LABOR - MACK GU713 Total NUSSTRUCK & EQUIPMENT 6,760.06 Unpaid OFFICEDEPOT E100-42100-210 Operating Supplies (GENERAL)$43.49256891358001OFFICE SUPPLIES E100-42100-210 Operating Supplies (GENERAL)$9.59256892510001OFFICE SUPPLIES E100-42100-210 Operating Supplies (GENERAL)$487.27259865411001OFFICE SUPPLIES Total OFFICEDEPOT 540.35 Unpaid OPTUM E100-41941-300 Professional Srvs (GENERAL)$58.25948659H.S.A. MAINTENANCE FEES E100-41941-300 Professional Srvs (GENERAL)$27.50948928H.S.A. MAINTENANCE FEES Total OPTUM 85.75 Unpaid OSSEOGUN CLUB E100-42100-208 TrainingandInstruction$540.00123198USE OFSIMULATOR ANDTAC BAY1-24-19 Total OSSEO GUNCLUB 540.00 Unpaid PERMITWORKS E100-41951-207 ComputerSupplies$2,990.002019-00122019BUILDINGPERMITSOFTWARE Total PERMITWORKS 2,990.00 Unpaid PRITCHARD, MIKE E100-41920-210 Operating Supplies (GENERAL)$63.80012319MILEAGE Total PRITCHARD, MIKE 63.80 Unpaid R&RSPECIALTIES OFWISCONSIN E100-45200-210 Operating Supplies (GENERAL)$301.500067007-INSUPPLIES 02/08/1910:41AMCITYOFCORCORAN Page 7 Check DetailRegister© February 2019 Check AmtInvoiceComment Total R&R SPECIALTIESOFWISCONSIN 301.50 Unpaid RANDYSENVIRONMENTALSERVICES E100-41941-380 Utility & Services (GENERAL)$269.68012419CITY HALL GARBAGE 1280351 E100-43232-300 ProfessionalSrvs (GENERAL)$535.96012419MONTHLY RECYCLING1-28035-1 E100-45200-380 Utility & Services (GENERAL)$239.97012419PARKSGARBAGE 11039 E100-43100-380 Utility & Services (GENERAL)$190.52012419PUBLIC WORKSGARBAGE (9100) 12 Total RANDYS ENVIRONMENTAL SERVICES 1,236.13 Unpaid ROGERS, CITYOF E100-42200-300 ProfessionalSrvs (GENERAL)$29,079.78012219FIRE PROTECTION - 1STQUARTER Total ROGERS, CITYOF 29,079.78 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 ProfessionalSrvs (GENERAL)$5,053.75020119MONTHLY ASSESSING FEE E100-41550-300 Professional Srvs (GENERAL)$12.84020119COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$0.00020119CITYASSESSOR JANUARY2019 Total ROLF ERICKSONENTERPRISES INC 5,066.59 Unpaid RUSSELLSECURITYRESOURCE INC E100-41941-400 Repairs & MaintCont (GENERAL$152.00A34005REPAIRS & MAINTENANCECONTRACTS Total RUSSELL SECURITY RESOURCE INC 152.00 Unpaid SPRINT E100-43100-321 Telephone$761.86391283315-20CELL SERVICE Total SPRINT 761.86 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-209 PoliceReserves$24.00I1349927RESERVE OFFICER - UNIFORMS E100-42100-417 Uniforms$171.97I1350008UNIFORMS E100-42100-220 Repair/Maint Supply (GENERAL)$67.99I1351165REPLACE ENGINE IDLE SWITCH Total STREICHER SPOLICE EQUIPMENT 263.96 Unpaid SUNLIFEFINANCIAL E100-41300-131 EmployerPaidHealth$93.21237687-2019-0EMPLOYER PAIDHEALTH E100-41400-131 EmployerPaidHealth$153.19237687-2019-0EMPLOYER PAIDHEALTH E100-41920-131 EmployerPaidHealth$71.09237687-2019-0EMPLOYER PAIDHEALTH E100-43100-131 EmployerPaidHealth$481.44237687-2019-0EMPLOYER PAIDHEALTH E100-42100-131 Employer PaidHealth$813.70237687-2019-0EMPLOYER PAID HEALTH E100-42102-131 Employer PaidHealth$93.27237687-2019-0EMPLOYERPAID HEALTH Total SUNLIFEFINANCIAL 1,705.90 Unpaid TEAMSTER LOCAL320 G100-21707 Union Dues$543.44FEB19UNION DUES/TLDF Total TEAMSTERLOCAL 320 543.44 Unpaid TERMINAL SUPPLY CO E100-43100-210 Operating Supplies (GENERAL)$34.5292449-00SUPPLIES 02/08/1910:41AMCITYOFCORCORAN Page 8 Check DetailRegister© February 2019 Check AmtInvoiceComment Total TERMINALSUPPLY CO 34.52 Unpaid TRANSUNIONRISK & ALTERNATIVE E100-42100-300 ProfessionalSrvs (GENERAL)$50.003609221-0119SERVICE Total TRANSUNION RISK & ALTERNATIVE 50.00 Unpaid USBANKCORP EQUIPMENTFINANCE E100-41951-210 Operating Supplies (GENERAL)$317.00377394788COPIERLEASE Total USBANKCORP EQUIPMENTFINANCE 317.00 Unpaid VERIZON WIRELESS E100-42100-323 Radio Units$280.109823040700RADIO UNITS - AIR CARDSMDC E100-42100-321 Telephone$834.299823040700PHONE - CELLUNIT Total VERIZONWIRELESS 1,114.39 Unpaid WOLD ARCHITECTS ANDENGINEERS E100-41941-300 Professional Srvs (GENERAL)$7,425.0060623ARCHITECT FEES Total WOLD ARCHITECTS ANDENGINEERS 7,425.00 Unpaid XCELENERGY E100-43100-380 Utility & Services (GENERAL)$1,055.46623777957UTILITIES - 9100 Total XCEL ENERGY 1,055.46 Unpaid ZEP SALES & SERVICE E100-41941-210 Operating Supplies (GENERAL)$578.619003956439SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$39.889003970817SUPPLIES Total ZEPSALES & SERVICE 618.49 10100 Farmers StateBank$278,102.30 FundSummary 10100 Farmers State Bank 100 GENERAL FUND$107,869.07 201RESERVESDONATION FUND$49.36 202POLICE DONATION FUND$68.30 205DWIFORFEITURE FUND$851.59 207TRUCK SAFETY$693.00 416CAPITAL-EQUIPMENT CERTS$11,177.88 425 PULTEENCORE/BELLWETHERPROJEC$130,196.83 500 ESCROWHOLDING FUND$593.76 601WATER$6,594.35 602SEWER$20,008.16 278,102.30 CityofCorcoran ConsultantSummary 2/14/2019 NameInvoice DateAmountDue Carson, Clelland & Schreder02/04/19 4,760.45 Landform MetroWestInspection RolfEricksonEnterprises02/01/19 5,066.59 WenckAssociates Total$ 9,827.04 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2019ClaimsWorkbook.xls Vendor: CARSON,CLELLAND&SCHREDER CITY OF CORCORAN Date: 2-4-19 PAYMENT VOUCHER Address: CARSON,CLELLAND&SCHREDER 6300 SHINGLE CREEK PKWY#305 Payment Total: $ 4,760.45 MINNEAPOLIS MN 55430-2190 Due Date: 03/06/19 Fund Department Account I Description Amount 100 41600 300 CIVIL-LEGAL 1,476.90 100 41600 300 GEORGE LOT CONSOLIDATION 100 41600 300 WATERSHED FEE DISPUTE 100 41600 300 RAVINIA-TABOR 100 41600 300 TOTAL CONTROL SOLUTIONS AGREEMENT 100 42100 304 CRIMINAL 2,582.91 100 41600 300 LENNAR/RAVINIA 100 41600 300 Gleason Parkway Extension 100 41600 300 Lametti Contract Action 106.88 205 42100 304 VEHICLE FORFEITURE 411 43100 300 PW FLOOR SETTLING 422 43100 530 DT UTILITY PROJECT-STREET 37% 422 49400 530 DT UTILITY PROJECT-WATER 28% 422 49450 530 DT UTILITY PROJECT-SEWER 35%I 423 45200 510 ROCKFORD SCHOOL LAND PURCHASE 424 43100 530 FIR LANE TURN LANE PROJECT 425 49450 530 PULTE TRUNK LINE EASEMENT ACQUISITION 500 20320 Lennar Design 500 20335 Lennar Engineering__ STREHLER ar ES 16-01 500 20392 MN Solar 500 20400 RAVINIA 5TH&6TH 500 20407 MOTOR CAFE CUP 500 20416 Sunrise Solar 17-007 500 20420 Bass Lake Cross MI Home 17-012 500 20430 Bass Lake Crossing 2nd Addition 35.63 500 20421 I Ravinia 7th Addition _ 500 20423 Bass Lake Estates Sketch PUD 17-015 500 20433 Bass Lk Est PP/PUD, CPA 17-026/Bass Lk Cross South 500 20436 PULTE DEVELOPMENT 522.50 500 20439 Bass Lake Cross MI Home CR10 Turn Lanes 17-012 500 20441 Olsen Access Encroachment Agreement 500 20445 RAVINIA 9TH FP AND PUD 17-042 _ 500 20446 Rush Creek Run Whisney 18-001 500 20452 Matter Home Occupation 18-009 500 20454 Edgewater Corcoran Skch 18-018 500 20456 Willow LLC Minor Subd 18-022 500 20458 Rush Creek Run FP 18-026E 500 20461 Pouliot Lot Line Adjust. 18-030 35.63 500 20462 _ Maghrak Lot Combo&Var 18-031 601 49400 _ 304 WATER-50% 602 49450 304 SEWER-50% _ TOTAL: $ 4,760.45 Approved Notes Check# 2019 20r1 3211? INE Carson, Clelland Schreder ATTORNEYS AT LAW 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 763)-561-2800 February 01, 2019 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 R FEB 0 4 2019 BY. Professional Services Amount Civil 12/26/2018 Conference with Clerk regarding 211A violation, review 211A and 211B, research mandatory 71.25 reporting requirements Pull City Council agenda packet for review 29.17 12/27/2018 Review City Council agenda packet 142.50 Review open meeting issue, correspondence with Administrator,review Planner's memo 47.50 Review/revise release form 35.63 12/28/2018 Review enforceability issue, prepare redlined version of waiver 47.50 1/2/2019 Research notice issue, correspondence with Planner 35.63 1/7/2019 Pull 1/10 City Council agenda packet for review 23.33 1/8/2019 Review City Council agenda packet 142.50 1/15/2019 Correspondence with Administrator, review City resolutions regarding watershed and 106.88 assessment authority, review correspondence from property owners'attorney, correspondence from LMC, research MN Rules regarding City authority issue regarding cost recovery, update file Conference with Administrator regarding watershed ordinance, campaign sign enforcement,142.50 additional open files, research right of way enforcement issue, review correspondence from Clerk, update files Review correspondence and documents regarding campaign signs in the right of way, open 17.50 file 1/18/2019 Conference with Clerk regarding MGDPA issue, review 13.43 issue 47.50 Pull City Council agenda packet for review 17.50 1/21/2019 Review City Council agenda packet 142.50 1/24/2019 Correspondence with Attorneys Larkin and Ross regarding CUP enforcement issue 35.63 Review General Conditions and Supplementary Conditions in Lametti contract, research 213.75 eminent domain standard and city liability issue, update files Conference with Administrator, Public Works Director regarding Lametti contract 106.88 enforcement, Gleason Parkway eminent domain action, LGU transition, update files and action items CITY OF CORCORAN Page 2 Amount 1/25/2019 Review contract enforcement issue, conference with Becky regarding title records 71.25 SUBTOTAL: 00 l bot)'3°' [ 1,476.90] Bass Lake Crossing 2nd Addition 12/27/2018 Review resolution and development agreement amendments 35.63 SUBTOTAL: 5Cvt)-2041 [35.63) Lametti Contract Action 1/11/2019 Review contract general conditions 106.88 SUBTOTAL: I too,y(( ,3 W [ 106.88] Pouliot Lot Line Adjustment 12/27/2018 Review applicant correspondence, resolution draft 35.63 SUBTOTAL: 500-2o '( 35.63] Pulte Bellwether 1/9/2019 Review HOA documents 142.50 1/10/2019 Complete review of Bellwether HOA documents, review enforceability issues, revise 285.00 declarations Conference with Planner regarding HOA declaration revisions, review right of way 95.00 maintenance agreement terms, update file SUBTOTAL: SG()-Z01-1?6 522.50] Criminal 12/26/2018 Attend Brookdale court 97.50 12/28/2018 Review files, prepare dispositions 32.50 Update files from 12/19/18 court hearings 32.50 12/31/2018 Preparation of two complaints 80.00 Review file,prepare offer 16.25 Phone call with defendant to discuss case,offer, and plea by mail 32.50 1/2/2019 Review files, prepare disposition letters 32.50 Attend hearings at Brookdale court 65.00 1/3/2019 Prepare court updates and disposition letters for 12/26/18 cases 32.50 Prepare court updates and disposition letters for 1/2/19 cases 32.50 1/7/2019 Review files, criminal histories, and victim input for court 16.25 Email correspondence and follow up on CUP violation/clean up 65.00 Review file, criminal history, and prepare plea by mail petition for incarcerated defendant 32.50 1/8/2019 Attend court hearings at Brookdale 48.75 CITY OF CORCORAN Page 3 Amount 1/8/2019 Update files and prepare disposition letters from 1/2/19 court hearings 32.50 1/9/2019 Handle morning calendar at Brookdale court 48.75 Review files, prepare disposition letters 24.38 Review files, criminal histories, and victim input for court 16.25 Email correspondence and follow up on CUP violation/clean up 16.25 Attend Brookdale court hearings 48.75 1/10/2019 Review files, prepare dispositions 24.38 Update files and prepare disposition letters from 1/8/19 and 1/9/19 cases 32.50 1/11/2019 Correspondence with Clerk, review Data Practices request, conference with Attorney Ross 73.13 regarding Public Defender's Office response, review discovery Review Brookdale files 24.38 1/14/2019 Review Brookdale files 24.38 Review files,criminal histories,victim input for cases scheduled for court on 1/16/19 16.25 1/15/2019 Handle Brookdale court calendar 81.25 1/16/2019 Attend Brookdale court hearings 48.75 1/17/2019 Conference with Attorney Ross regarding CUP enforcement issue 35.63 Phone call from defense attorney to discuss conditions of release for in-custody domestic 16.25 assault case 1/18/2019 Review discovery,witness statements, probationary terms, conference with Attorneys Ross 65.00 and Murphy regarding revocation matter, review disclosure issue Review correspondence from PD, review City authority issue 24.38 Corcoran vs. McCarthy--Discuss case with Attorneys Thames and Murphy, review 81.25 sentencing order in MNCIS Review files, correspondence with City staff 48.75 Conference with Attorneys Ross and Thames regarding McCarthy property 81.25 Review files, prepare disposition letters 24.38 Email correspondence related to home occupation violation and updates 32.50 1/21/2019 Review Brookdale files 24.38 1/22/2019 Handle Brookdale court calendar 65.00 Prepare plea by mail petition for efiling 16.25 Review files,criminal histories, and victim input for court 32.50 1/23/2019 Prepare email regarding McCarthy 16.25 Preparation of one complaint 40.00 Attend court at Brookdale 97.50 1/24/2019 Review discovery, note files 24.38 Discuss open cases with Attorney Thames 32.50 Correspondence with defense attorney related to CUP violation and defendant's failure to 48.75 report to workhouse Correspondence with city code enforcement related to CUP violation 16.25 Phone call with defendant related to status of jail report 32.50 1/25/2019 Discuss outstanding cases with Attorneys Murphy and Larkin 32.50 Review files, prepare disposition letters 24.38 Phone call with defendant regarding probation violation resolution 48.75 1/28/2019 Review files, prepare dispositions 32.50 Review files,criminal histories, and victim input in preparation for court appearances 48.75 Open criminal files, preparation of criminal complaints; preparation of cases for court 159.38 calendars, including court and jury trials;contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period CITY OF CORCORAN Page 4 Amount 1/28/2019 Open criminal files, preparation of criminal complaints; preparation of cases for court 137.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 140.63 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: I 6°_ L i uo —30"f [ 2,608.19] For professional services rendered 4,785.73 Client Expense Charges : Criminal Expenses: Monthly support fee for December 16.26 Monthly support fee for January 11.16 SUBTOTAL: 27.42] Total Client Expense Charges W_ NZiw-3°4 27.42 Total amount of this bill 4,813.15 Previous balance 3,825.47 1/4/2019 Credit for recording fees 52.70) 1/18/2019 Payment-thank you 3,825.47) Total payments and adjustments 3,878.17) Balance due 4,760.45 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. John J.Thames, City Attorney I Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN Date: 2-1-19 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC PO BOX 47841 Payment Total: $ 5,066.59 PLYMOUTH, MN 55447 Due Date: 03/03/19 Fund Department Account Description r Amount 100 41550 300 MONTHLY ASSESSING FEE 020119 5,053.75 ! 100 41550 300 COUNTY DATA FEE 12.84 100 41550 _ 210 FORMS AND SUPPLIES-POSTAGE 100 41550 210 FORMS AND SUPPLIES 100 41550 210 FORMS AND SUPPLIES 100 41550 201 POSTAGE I TOTAL : $ 5,066.59 Approved Notes Check# Z6161 3211143 STATEMENT 28-Jan-19 T 1 k 7,177, ROLF ERICKSON ENTERPRISES, INC. FEB 01 2019 SOUTWEST ASSESSING L P O BOX 47841 BY PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JANUARY 2019 ASSESSING FEE 5,053.75 COUNTY DATA FEE 12.84 TOTAL 5,066.59 STAFF REPORT Agenda Item. 7d. Council Meeting: February 14, 2019 Prepared By: Jessica Beise Topic: Charitable Gambling License – Rocky Mountain Elk Foundation Action Required: Approval Summary: The City received a request for a charitable gambling license. Pursuant to Chapter 116 of the City Code, Regulating Lawful Gambling, the City requires that persons obtain approval for temporary gambling licenses. The applicant submitted an application and required documents for approval. Financial/Budget: Pursuant to the City’s fee schedule, permits are $50.00 and are not typically budgeted due to unknown frequency of the events. Council Action: 1. Approve the temporary gambling license and adopt Resolution 2019-04 Approving Charitable Gambling in the City of Corcoran, MN. Attachments: 1. Resolution 2019-04 Approving Charitable Gambling in the City of Corcoran, MN City of Corcoran February 14, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-04 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING CHARITABLE GAMBLING IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Charitable Gambling License is granted effective for the dates as indicated, to the following Licensee, which provided appropriate application. LICENSEE LICENSE LICENSE EFFECTIVE DATE Rocky Mountain Elk Foundation Organization located at 8976 Zanzibar Lane, Maple Grove, MN Charitable Gambling March 30, 2019 (One day license) Event located at 20037 County Road 10, Corcoran, MN VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 14thday of February, 2019. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: February 5th, 2019 Subject: Pay Request #2 – 2018 NE Sewer District Improvements Council Action Requested •Approve Pay Request #2 to Enebak Construction Company in the amount of $130,196.83 Project Summary •Contract Amount - $2,736,357.20 •Change Orders to Date - $0 •Projected Total - $2,736,357.20 Financing Financing is provided by developers through an escrow. Project Update This amount brings the total approved to date to 11% of the total project value before withholding the 5% retainage amount of $14,509.33. The requested amount is related to sanitary sewer pipe and manhole installation and erosion control. Next Steps Enebak Construction Company will continue sanitary sewer installation and establishment of site restoration. Item 7e. 2/ 5 / 2 0 1 9 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: February 7, 2019 for the February 14, 2019 City Council Meeting RE: Preliminary Plat for 20801 Larkin Road (PID 27-119-23-41-0009) (City File 18-037) 120-DAY REVIEW: April 6, 2019 1.Application Request Nate Kariniemi has submitted a request for a Preliminary Plat for 20801 Larkin Road to create one new lot from an existing 7.89-acre parcel. One lot is currently developed as a homestead with various structures. The new lot is being developed as a single-family home. 2.Planning Commission Review This item was originally scheduled for the January 3rd Planning Commission meeting, however, there was an error in the public hearing notice. The Planning Commission opened the Public Hearing at the January meeting and continued it to the February 7th meeting. There was no one present to speak on this item. The public hearing reopened at the February 7th meeting. Other than the applicant, there was no on present to speak on this item. The Commission voted 3-0 to recommend approval. 3.Context Level of City Discretion in Decision-Making The City’s discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the preliminary plat. Zoning and Land Use The subject property is guided Rural / Ag Residential in the 2030 Future Land Use Plan and zoned Rural Residential. Property to the south and west is guided and zoned the same as the subject property. Property to the north and east is guided Low Density Residential and zoned Urban Reserve (UR). Agenda Item: 8a. 20801 Larkin Road PP (18-037) 2 February 14, 2018 Natural Characteristics of the Site Elm Creek Watershed Management Commission has reviewed the wetland delineation on the site and approved the delineation. Background The subject property was created as part of a minor subdivision that split the existing lot into two separate parcels and was approved by City Council on July 26, 2018. The previous subdivision divided the development rights so that the eastern parcel (Parcel B) retained one development right and the western parcel (Parcel A) retained two development rights, one of which is used by the existing home. The subject property with this application is the western parcel created from the minor subdivision and will be using the one remaining development right. 4. Analysis of Request Preliminary Plat The applicant is proposing a preliminary plat with 2 single family home lots. The applicant has not yet identified the plat name, but will submit with the final plat application. Access/Streets The proposed lots will both have access off a private drive that connects to Larkin Road. A private drive is allowed in the Rural Residential District only if the Council finds the following conditions are met: • That a public street connection is not required for the street network. • That the private drive meets the design standards adopted in the Subdivision Ordinance. • That the access for each lot in the subdivision is from the private drive and the private drive is not included in the parcel size calculation. • That an easement and maintenance agreement are established for all private drives. • That an HOA (homeowners association) is established to ensure that the private drive remains “private”. As part of this application an access easement is being dedicated over the private drive. The existing home will be removing the existing driveway and constructing a new gravel driveway with access off the private drive. The city engineer has reviewed the private drive for compliance with the design standards and we have included the memo provided as a condition of approval. As part of the final plat a recordable easement document, maintenance agreement and HOA document must be submitted to ensure the private drive is properly maintained in perpetuity. If all of the conditions in the draft resolution are met, the Code requirements will be met for a private drive. 20801 Larkin Road PP (18-037) 3 February 14, 2018 Lot Standards The applicant is proposing to create two lots – one lot for a new home and a lot for the existing homestead. The proposed lots on the preliminary plat exceed the minimum lot size and depth standards in the zoning ordinance for the RR district. For purpose of complying with the minimum lot width requirements, the front of the lot shall be the lot line adjacent to the private drive. Both lots meet the lot width requirement at the private drive. Wetlands A wetland delineation report was submitted with a previous application to split the lot. The wetland delineation report was approved by the Elm Creek Watershed Management Commission with the previous application. Section 1050.010 of the Zoning Ordinance provides standards for wetlands. The wetland on-site is defined as a medium quality wetland on site, which requires a 25-foot average wetland buffer and a 15-foot buffer setback. Wetland buffer monuments must be installed prior to issuance of a building permit. Where the City and ECWMC differ in standards, the applicant shall comply with the more restrictive standard. Utilities This site is located outside of the MUSA boundary and will be served by individual water wells and septic sites. The location for the future septic area shown on Lot 1 does not meet the 75-foot setback standard from the wetland delineation line as required by Section 1050.010 Subd. 4a of the Zoning Ordinance. The location for this septic area will need to be revised and an acceptable location must be provided prior to approval of the final plan in order to ensure that a buildable lot is created. Storm Water Management The engineer’s memo indicated that the lots have sufficient drainage as shown but some grading work is shown outside the property limits and documentation will need to be provided prior to the work . Any significant grading will need City approval. Parks and Trails While reviewing the application we used the 2030 Comprehensive Plan Parks and Trails Map. The map shows an on-road trail on Larkin Road. The on-road trail could be accommodated within the existing right-of-way. Park Dedication Requirements Under the current ordinance, park dedication is only taken for newly created lots. Lot 1, Block 1 is an existing developed lot and is exempt from park dedication. 20801 Larkin Road PP (18-037) 4 February 14, 2018 The Comprehensive plan shows a future on-road trail on Larkin. There is no park land planned on this site, therefore, staff recommends cash-in-lieu of land for this site. For residential developments, the cash in lieu of land fee has been calculated based on the per capita share of park system costs at $3,970 per single family unit (1 x $3,970 = $3,970). Park dedication is due prior to release of the final plat for recording. Conclusion The staff report noted the outstanding issues that must be addressed and we have included conditions in the attached resolution to address these issues. 5. Recommendation Move to adopt Resolution 2019-03 approving the Preliminary Plat, as recommended by the Planning Commission. Attachments a. Resolution 2019-03 approving Preliminary Plat b. Hennepin County Aerial c. Preliminary Plat dated December 5, 2018 d. Access Easement dated December 5, 2018 e. Engineer’s Memo dated December 20, 2018 City of Corcoran February 14, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-03 Page 1 of 2 Motion By: Seconded By: APPROVING PRELIMINARY PLAT FOR “20801 LARKIN ROAD” FOR NATE KARINIEMI ON THE 7.98-ACRE SITE AT 20801 LARKIN ROAD (PID 27-119-23-41-0009) (CITY FILE 18-037) WHEREAS, Nate Kariniemi (“the applicant”) has requested approval of a preliminary plat to create 2 lots from an existing 7.98-acre parcel legally described as: Parcel 1: The north 960.00 feet of the west 347.00 feet of the east 789.00 feet and the north 720.00 feet of the west 20.00 feet of the east 809.00 feet of the Northeast Quarter of the Southeast Quarter of Section 27, Township 119 North, Range 23 West, Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed the plan at a duly called Public Hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a preliminary plat, subject to the following conditions: 1. A preliminary plat is approved to allow the creation of two lots for single family homes, in accordance with the application materials and plans received by the City on November 12, 2018 and revisions received December 07, 2018, except as amended by this resolution. 2. The applicant shall comply with all conditions in the City Engineer’s memo dated December 20, 2018. 3. The future septic site for Lot 1, Block 1 does not meet the 75-foot setback from the wetland as required by Section 1050.010 Subd. 4.a of the Zoning Ordinance. The location for this septic area will need to be revised and an acceptable location must be provided prior to approval of the final plat in order to ensure that a buildable lot is created. 4. Wetland buffer monuments shall be installed prior to issuance of building permit. 5. Drainage and utility easements must be provided over all wetlands, wetland buffers and ponds. 6. There are no development rights remaining. 7. The developer is required to create a Home Owners Association (HOA) for maintenance of the private drive. The applicant shall provide copies of the final HOA documents/covenants for City review as part of the final plat application. a. The HOA documents shall ensure that the private drive remain “private” in perpetuity City of Corcoran February 14, 2019 County of Hennepin State of Minnesota RESOLUTION NO. 2019-03 Page 2 of 2 b. The HOA documents shall require mandatory participation of all homeowners that have access via the private drive and shall include the requirement for creation of a fund to address maintenance, drainage and snow removal on the private drive. 8. The applicant shall provide a recordable access easement for the private drive as part of the final plat. 9. The applicant shall provide a maintenance agreement for the private drive as part of the final plat application, subject to the review of the City Attorney. 10. Park dedication shall be cash in lieu of land in accordance with the park dedication policy in place when the final plat is released for recording. a. Park dedication is due for the one new lot. Park dedication shall not be required for Lot 1, Block 1 with the existing home. 11. Approval shall expire within one year of the date of approval unless the applicant has filed a complete application for approval of a final plat. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 14th day of February 2019. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator Henn e p in Co unty Prop erty Map Da te : 2/4/2019 Com ments: 1 inc h = 4 00 feet Divisio n in Proces s The d isp layed p arc e l b oun da ry may n ot be the actual boundarybecause th is pr op er ty is in the p roc ess of being dividedor r epla tt ed. PID : 2 711 923410010ADDRESS: 5 2 Add res s Pe nd ing, Corc oran MN 00000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 19 9 8 3 9 8 6 99 7 99 6 10 0 1 10 0 2 99 4 9 9 2 99 1 98 9 98 8 98 7 9 8 4 9 8 1 9 8 2 99 9 99 5 9 8 5 99 5 99 0 99 4 9 8 0 99 3 9 8 8 9 8 7 9 8 6 10 0 0 LOT 2 5.18 AC. LOT 1 2.46 AC. ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE ANDERSON NOT FOR CONSTRUCTION N 0 50'100' EXISTING LEGEND CLEAN OUT COMMUNICATION JUNCTION BOX ELECTRIC METER LIGHT POLE MONITOR WELL POWER POLE POWER POLE ANCHOR SIGN PROPOSED WELL FOUND IRON MONUMENT SET IRON PIPE WITH P.L.S. NO. 20281 OVERHEAD WIRES CONIFEROUS TREE DECIDUOUS TREE EXISTING BITUMINOUS EXISTING CONCRETE EXISTING GRAVEL DRIVE PROPOSED LEGEND 5' DRAINAGE & UTILITY EASEMENT WETLAND EASEMENT DRAINAGE EASEMENT 30' ACCESS EASEMENT NEW HOME PAD 50'x60' PRIMARY SEPTIC FIELD FUTURE SEPTIC AREA SEPTIC TANK COVER DRAINAGE & UTILITY EASEMENT PROPERTY LINE PROPERTY LINE 30' ACCESS EASEMENT PROPOSED HOMESITE (APPROX. LOCATION) P PRILIMINARY PRIMARY & SECONDARY SEPTIC FIELD LOCATIONS (TO BE VERIFIED) S GRAVEL DRIVE/ PRIVATE ROAD DRAINAGE DIRECTION FLOW PROPOSED 25 LF. 12" CMP CULVERT PROPOSED PRIVATE ROAD, SURFACE AREA = 7170 S.F. 25 ' 25' MIN. 985 EXISTING CONTOUR LINE CONTOUR LINE985 GRAVEL DRIVE SILT FENCE SILT FENCE TREE, TO BE REMOVED NOTE: DEPENDING UPON CONFIGURATION, ATTACH FABRIC TO WIRE MESH WITH HOG RINGS, STEEL POSTS WITH TIE WIRES, OR WOOD POSTS WITH STAPLES. DIRECTION OF RUNOFF FLOW ENGINEERING FABRIC FABRIC ANCHORAGE TRENCH BACKFILL WITH TAMPED NATURAL SOILMETAL OR WOOD POST OR STAKE WIRE MESH REINFORCEMENT (OPTIONAL) 2' 6" 6" MI N . MIN. MI N . SCALE:1 SILT FENCE INSTALLATION DETAIL N.T.S. SILT FENCE PAVED DRIVEWAY APRON (BITUMINOUS) 5 BEING 10 FEET IN WIDTH AND ADJOINING RIGHT-OF-WAY LINES AND 5 FEET IN WIDTH AND ADJOINING INTERIOR AND EXTERIOR LOT LINES. 5 10 PROPOSED DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: SCALE:2 PROPOSED DRAINAGE AND UTILITY EASEMENTS DETAIL N.T.S. 3:1 MA X . 3:1 MA X . VARIE S 3:1 M A X . 2.5%2.5% 7.5'7.5' 8" CLASS 5 AGGREGATE BASE MNDOT 3138 NOTES: 1.THE CITY RESERVES THE RIGHT TO INCREASE THE DRIVEWAY SECTION BASED ON SOIL CONDITIONS FOR A 10-TON SECTION. 2.MINIMUM SLOPE = 0.5% 3.MAXIMUM SLOPE = 10% 4.A SINGLE DRIVEWAY IS RECOMMENDED TO FOLLOW THIS DETAIL, BUT MAY NOT BE REQUIRED. 5.ROLL TEST TO BE CONDUCTED. 6.PAVED APRON REQUIRED WHEN PRIVATE DRIVE COMES OFF PAVED PUBLIC ROAD. LONG AGGREGATE DRIVEWAY SCALE:3 PRIVATE DRIVE TYPICAL SECTION N.T.S. SITE DATA: PROPERTY ADDRESS: 20801 LARKIN ROAD, CORCORAN, MN 55340 LEGAL DESCRIPTION: PROPOSED ZONING DISTRICT: RR (RURAL RESIDENTIAL) SITE AREA: LOT 1 AREA: LOT 2 AREA: 5.18 AC. LARKIN ROAD (40') EASEMENT AREA: 0.34 AC. MINIMUM LOT AREA: 2.0 AC. MINIMUM LOT WIDTH: 200 FT. MINIMUM LOT DEPTH: 300 FT. BUILDING SETBACKS: BENCH MARK: REFER TO SHEET C0. REQUIRED WETLAND BUFFER AREA: 0.33 AC. (BASED UPON EXACT 25 FT. OFFSET) PROVIDED WETLAND BUFFER AREA: 0.34 AC. (AVERAGE 25 FT. OFFSET) 7.98 AC. (TOTAL) 7.64 AC. (EXCLUDING LARKIN ROAD EASEMENT) THE NORTH 960.00 FEET OF THE WEST 347.00 FEET OF THE EAST 789.00 FEET AND THE NORTH 720.00 FEET OF THE WEST 20.00 FEET OF THE EAST 809.00 FEET OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 27, TOWNSHIP 119 NORTH, RANGE 23 WEST, HENNEPIN COUNTY, MINNESOTA. FRONT: 100 FT. (FROM MAJOR ROADS) 50 FT. (FROM OTHER ROADS) REAR & SIDE: 25 FT. PROPOSED DRAINAGE & UTILITY/ WETLAND EASEMENT PROPOSED LOT LINE PROPOSED SPOT ELEVATION. HP = HIGH POINT 5' DRAINAGE & UTILITY EASEMENT 2.46 AC. (EXCLUDES LARKIN RD. EASEMENT) FUTURE SEPTIC AREA R5 0 ' 15 ' TY P . NEW HOME DATA: SIDE - LOOKOUT FOUNDATION STYLE:GARAGE FLOOR ELEV. = 994.50 (APPROX.) BASEMENT FLOOR ELEV. = 986.00 (APPROX.) SILT FENCE GENERAL NOTES: 1.SEPTIC FIELD LOCATIONS SHOWN ARE PRELIMINARY AND WILL BE FIELD-VERIFIED BY A MN CERTIFIED SEPTIC DESIGNER PRIOR TO CONSTRUCTION. 2.IMPROVEMENTS SHOWN WITHIN LARKIN ROAD RIGHT-OF-WAY, SHALL MEET THE CITY'S CONSTRUCTION STANDARDS TO SPECIFICATIONS FOR RURAL DRIVEWAY INSTALLATION. 3.PAVED DRIVEWAY APRON SECTION SHALL CONSIST OF 3.5" BITUMINOUS (MIN.), 6" CLASS 5 AGGREGATE (MIN.) ON APPROVED SUBGRADE, UNLESS CITY STANDARDS ARE DETERMINED TO BE MORE STRINGENT. 75' LONG x 15' WIDE PAVED APRON NATURAL SOIL SAVE & PROTECT EXISTING SEPTIC FIELD 3:1 MA X . 3:1 MA X . VARIE S 3:1 M A X . 2.5%2.5% 7.5'7.5' 8" CLASS 5 AGGREGATE BASE MNDOT 3138 PAVED PRIVATE DRIVE APRON 0.5' SHLD 0.5' SHLD 8" CLASS 5 AGGREGATE SHLD. (TYP.) 1.5" SPWEA240B WEAR COURSE PER MNDOT 2360 TACK COAT PER MNDOT 2357 1.5" SPNWB230B BASE COURSE PER MNDOT 2360 R 2 8 ' R28 ' R 2 8 ' 20' 20 ' WETLAND BUFFER LINE NOTE: ALL SIGNS SHALL BE OBTAINED AT CITY HALL 4"x 4" TREATED WOOD POST 5' 2" 3' MI N . SCALE:4 WETLAND BUFFER SIGN N.T.S. WETLAND BUFFER WETLAND BUFFER MONUMENT SIGN REMOVE EXISTING DRIVE REMOVE PAVED APRONNEW GRAVEL DRIVE 35' 35 ' 30 ' SILT FENCE PROVIDE ONE "PRIVATE DRIVE" SIGN, PER CITY STANDARD WETLAND DECLINEATION LINE WETLAND BUFFER MONUMENT SIGN (TYP.) NEW PRIVATE WELL LOCATION (VERIFY) 25 ' ( A V E . ) EN G I N E E R I N G An d e r s o n E n g i n e e r i n g o f M i n n e s o t a , L L C 13 6 0 5 1 s t A v e n u e N o r t h Su i t e 1 0 0 Pl y m o u t h , M N 5 5 4 4 1 76 3 - 4 1 2 - 4 0 0 0 ( o ) 7 6 3 - 4 1 2 - 4 0 9 0 ( f ) ww w . a e - m n . c o m EN G I N E E R I N G AR C H I T E C T U R E LA N D S U R V E Y I N G EN V I R O N M E N T A L S E R V I C E S LA N D S C A P E A R C H I T E C T U R E Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Kendra Lindahl, City Planner From: Kent Torve, P.E. Date: December 20, 2018 Subject: Kariniemi Plat Summary The Kariniemi parcel is proposed to be divided with access off Larkin. The private driveway should comply with City Standard Plate STR-3 (attached). The private drive shall be a minimum of 20 feet wide the entire length Gravel shall be a minimum of 12-inch depth the entire length Required to pass a roll test Provide stormwater runoff conveyance via ditch and culvert as required to maintain drainage 60-foot road, drainage, and utility easement is required Other Verify if any permits are required from the Elm Creek Watershed and City. Grading work is shown outside of the property limits, therefore submit documentation of an easement or right-of-entry to complete the work Install necessary private drive sign with address identification information. No work is shown as being proposed in the drainage easement, which would require a separate City/LGU approval. STAFF REPORT Agenda Item 9a. Council Meeting: February 14, 2019 Prepared By: Brad Martens Topic: City Hall Remodel – Council Chamber Design Action Required: Direction Summary: Staff has been working with Wold Architects through the schematic design phase for the remodel of City Hall. Prior to finalizing design, it is requested that the City Council review a draft design and provide direction on a variety of items as outlined below. As a reminder, the plan is to relocate the City Council chambers to the existing community room. City Council dais Staff recommends a dais that is more “u-shaped” than the existing dais. This will allow for Councilmembers to see each other better during discussions. Additionally, it is recommended the dais accommodate seven individuals. During Council meetings this would allow for the Mayor, Council, City Administrator, and one other individual to be at the main dais during the meetings. This size would also accommodate the seven member Parks and Trails Commission. Dais technology It is recommended that each seat at the new dais include a monitor that would show presentation materials directly in front of each member. This would allow for each member to clearly see the materials and no longer need to turn to face a screen. Staff seating Several staff attend each meeting to present materials and answer questions by the City Council. Staff recommends extending the dais, at a lower level on the north side, to accommodate additional staff. Public viewing screen In order for public attendees to see presentation materials, it is recommended that a large television screen be installed on the south wall of the new Council Chambers. This will allow for attendees to see the information that the Council is seeing. Another option may be for two smaller televisions above and behind the Council depending on the final arrangement of the dais. Presenter podium It is important for individuals on the agenda as well as individuals at open forum to speak directly to the City Council. Staff recommends a smaller podium in front of the dais be installed to allow for that communication to take place. A monitor would also be at that location for individuals with approved presentations to present their materials. Page 2 Video technology Meetings are currently video recorded with one camera covering the entire dais. Staff recommends including technology to continue to operate as we do currently with capabilities to add cameras and have someone operate the system in the future. Other uses of the room The existing community room is occasionally rented for uses such as meetings and small events. This brings in a small amount of revenue (approximately $7,500/year) but also has costs and time associated with the rental process, setup, and cleanup. If the Council desires to continue this use, a removable wall is recommended for installation. Staff recommends discontinuing these uses due to the small amount of revenue and the amount of labor related to the rentals. This would also remove the need for the removable wall. The Council could approve a small number of groups to use the room for community related meetings (Jaycees, Lions, etc.) Attached to this report is a draft design of the Council Chambers as well as a photo of what the design could look like (from the City of New Brighton). It is requested that the Council provide input to the design on the above areas and any additional areas of interest. The entire design of the remodel will be presented at the February 28th Council meeting. Financial/Budget: The draft budget for the remodel includes improvements to the Council Chambers however the final design will determine actual costs. Options: 1. Provide staff direction on the items as outlined in this report. Recommendation: Recommendations from staff are included in the report as outlined. Council Action: Provide staff direction on the items as outlined in this report. Attachments: 1. Draft design of Council Chambers 2. Photo of New Brighton Council Chambers DN JA N ME N ' S TO I L E T WO M E N ' S TO I L E T CO N F E R E N C E TA B L E ST O R KI T C H E N CO U N C I L CH A M B E R S / EO C EL E C T I O N S ST O R A G E ME C H AM B U L A N C E LO U N G E CO A T S A/ V RO O M +6"PUBLIC SEATING, NIC CITY STAFF COUNTER SEATING FOR (4) CITY STAFF, NIC DN ELEVATED DAIS COUNCIL SEATING FOR (7), NIC VE S T TO L O B B Y C: \ U s e r s \ d g a l l a g h e r \ D o c u m e n t s \ C o r c o r a n C i t y H a l l & Po l i c e ( C e n t r a l ) _ D G A L L A G H E R @ W O L D A E . C O M . r v t 2/ 8 / 2 0 1 9 1 1 : 3 0 : 1 8 A M City of Corcoran Corcoran City Hall & Police Remodel - Phase I February 14, 2019 Comm No: 182066 \\ W a e - s r v - m n . w o l d a e . c o m \ S t P a u l \ C I - C o r c o r a n \ C i t y H a l l- P o l i c e \ C o r c o r a n C i t y H a l l & P o l i c e ( C e n t r a l ) . r v t Unnamed 0 1 / 8 " = 1 ' - 0 " CO U N C I L C H A M B E R S F L O O R P L A N 1 6' 12 ' STAFF REPORT Agenda Item 9b. Council Meeting: February 14, 2019 Prepared By: Brad Martens Topic: City Hall Remodel – Construction Management Action Required: Direction Summary: Staff is currently reviewing options for managing the construction of the City Hall remodel. The following options are under review: Construction Manager Advisor In this model the City contracts individually with all the sub-contractors and hires a construction manager to oversee the work and advocate for the best i nterests of the City. This was the model used for the Public Works facility. The advantage of this model is to have a knowledgeable individual reviewing the work being completed by the contractors. A disadvantage of this model is that the City holds all contracts so if an issue arises, there is not one individual to deal with (in the Public Works example there was a floor settling issue and several of the sub-contractors pointed fingers at each other; ultimately this required mediation). An additional disad vantage of this model is that due to the project being relatively small, it is unlikely we would be able to have someone on-site every day monitoring what is taking place. Construction Manager At-risk In this model the construction manager holds the contracts with each sub-contractor rather than the City. The advantage is that the City has one “go -to” person for when issues arise. A disadvantage is that this model is more costly and seems to take away some of the ability to advocate for the City’s best interest as the construction manager holds the contracts. Additionally, there is some disagreement on whether MN statutes allow for municipalities to use this model. General Contractor In this model the City acts as the construction manager and bids out the project to a general contractor for a lump sum low bid. The general contractor holds all of the contracts and is responsible for the project. An advantage of this model is that the City has one individual to go to for issues. A disadvantage of this model is that the City would be responsible for reviewing all work and ensuring it is done properly. Staff does not have the time and ability to complete this work in a manner best suited for the City. Sourcewell Cooperative (formerly NJPA) In this model the City would select a qualified individual to assist in obtaining contractors and oversee the work of the project based upon pre-approved pricing. An existing list of approved companies is made available for the City to select for the coordination component. Once the company is selected to coordinate the work, they would work to select contractors to complete the work with pre-approved pricing for all areas of the Page 2 remodel (time, materials, etc). An advantage of this model is that pricing is set for everything in advance based upon time and materials. An additional advantage is that contractors are selected as opposed to the lowest responsible bidder since the pricing is already set. A disadvantage of this model is that there is no potential for savings if a contractor submits a bid lower than the established rate. Staff recommends proceeding towards the Sourcewell Cooperative (formerly NJPA) model for the following reasons: Meets the goal of having one individual overseeing the project and contractors. Pricing is set based upon pre-approved pricing for time and materials avoiding potential markups by the contractors (over 280,000 construction tasks with modifiers for various factors); additional information attached to this report Allows the City to select the project coordinator and for that coordinator to find contractors that are qualified and a good fit for the project. If the City Council agrees with this approach, staff would interview selected firms to provide the coordination and bring to the Council f or approval at an upcoming meeting. Financial/Budget: The Construction Manager models vary in pricing but are generally around 2-3% of the project cost. Assuming a project cost of $1,100,000 would put these costs at between $22,000-33,000. The General Contractor model does not have the overhead cost but requires significant staff time for the management of the project. In the Sourcewell Cooperative model, the costs for management are included in the overall contract pricing based upon time and materials. A small “adjustment factor” is used which is included in the pricing. Options: 1. Direct staff to proceed with the Sourcewell Cooperative model (formerly NJPA). 2. Direct staff to proceed with one of the other construction management models as outlined above. Recommendation: Direct staff to proceed with the Sourcewell Cooperative model (formerly NJPA) for construction management of the City Hall remodel project. Council Action: Consider a motion to direct staff to proceed with the Sourcewell Cooperative model (formerly NJPA) for construction management of the City Hall remodel project. Attachments: 1. Sourcewell Overview 2. Construction Task Catalog Highlights PDF created with pdfFactory trial version www.pdffactory.com PDF created with pdfFactory trial version www.pdffactory.com STAFF REPORT Agenda Item 9c. Council Meeting: February 14, 2019 Prepared By: Brad Martens Topic: Deputy Clerk and Administrative Services Director Appointments Action Required: Approval Summary: Deputy Clerk appointment At the January 24, 2019 meeting the Council reviewed a plan for a restructuring of the Administrative Department and approved an internal recruitment for the Deputy Clerk position. The recruitment was completed and one applicant applied for the position. An interview took place and staff is excited to recommend Michelle Friedrich, current Administrative Assistant for the Deputy Clerk position. Michelle has been with the City of Corcoran since September 2015 and has consistently performed at a high level with a proven capacity to take a greater role within the organization. Michelle is well organized, detail oriented, and has a high capacity of assessing a variety of situations and use appropriate processes and people to reach the desired outcome. Staff recommends Michelle Friedrich for appointment to the Deputy Clerk position upon backfilling the Administrative Assistant position at Grade 8, Year 2. Administrative Assistant recruitment Due to the above recommendation there is a need to fill the Administrative Assistant position. It is requested that the City Council authorize staff to begin the recruitment process for that position. Anticipated start date is April 29th. Administrative Services Director The final piece of this plan is to appoint Jessica Beise to the role of Administrative Services Director. In her new role Jessica will take on a variety of responsibilities currently provided by the City Administrator (reference January 24, 2019 Council packet). Jessica has been with the City of Corcoran since June 2015 and has done an outstanding job of taking on additional duties as the organization continues to grow. She has great knowledge of local government operations and regularly assists all departments with processes and a wide variety of other issues. Jessica is an asset to the Corcoran team and the new role will allow her to focus less on day to day duties and focus more on high impact areas such as process improvement and aligning the Administration Department to better meet the needs of a growing city. It is requested to appoint Jessica Besie as the Administrative Services Director at Grade 12 Year 4 effective April 6, 2019. This date is slightly earlier than when it is anticipated that Michelle can move to the Deputy Clerk position reflecting the transition of some of the additional duties to Jessica earlier in the process. Page 2 Financial/Budget: The 2019 budget includes costs associated with the appointments of the Deputy Clerk and Administrative Services Director position. Options: 1. Approve the following: a. Appointment of Michelle Friedrich to Deputy Clerk at Grade 8, Year 2 effective upon the start date of the Administrative Assistant b. Initiation of recruitment for the Administrative Assistant position. c. Approve the Administrative Services Director job description; appo int Jessica Beise to the Administrative Services Director at Grade 12, Year 4 effective April 2, 2019 2. Direct staff to take other action. Recommendation: Approve the following: a. Appointment of Michelle Friedrich to Deputy Clerk at Grade 8, Year 2 effective upon the start date of the Administrative Assistant b. Initiation of recruitment for the Administrative Assistant position. c. Appointment of Jessica Beise to the Administrative Services Director at Grade 12, Year 4 effective April 2, 2019 Council Action: Consider a motion to approve the following items: a. Appointment of Michelle Friedrich to Deputy Clerk at Grade 8, Year 2 effective upon the start date of the Administrative Assistant b. Initiation of recruitment for the Administrative Assistant position. c. Appointment of Jessica Beise to the Administrative Services Director at Grade 12, Year 4 effective April 6, 2019 Attachments: 1. Administrative Services Director Job Description 2. Updated Organizational Chart 3. 2019 Wage Schedule ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 2018 1 Department: Administration Reports To: City Administrator Points: 332 Grade: 12 FLSA: Exempt Bargaining Unit: Confidential Employee Revision Date: June, 2018 Job Summary: The Administrative Services Director is the department head for the Administration Department and is responsible to coordinate and execute administrative duties of the City Clerk as required by State Statute and City Code. The Administrative Services Director is also responsible for the areas of elections, finance, accounting, city planning, information technology, human resources, data practices, City Council operations, and other functions as assigned. Scope of Impact: The Administrative Services Director is responsible for the operations of the administration department which includes supervision of the Accountant, Code Compliance Official Planning Associate, Deputy Clerk, Administrative Assistant, contract City Planner, and contract information technology services. The position oversees the functions of human resource management including recruitment and file management. Essential Duties and Responsibilities: Performs statutory and City functions as City Clerk o Maintains files and appropriate documentation of bookkeeping and administrative functions, in order to satisfy legal requirements; o Performs duties delegated by the City Administrator including attendance at public meetings, legal notices, preparation of public meeting minutes, resolutions, ordinances, bid openings and other duties as assigned; o Attests the Mayor's signature on official documents wherever required and maintains responsibility for the City Seal; acts as notary providing certified copies of proceedings and records of the City upon request; o Attends meetings and seminars, in order to remain current with administrative duties and informs City Administrator/City Council of new developments; o Assists various departments with ordinance amendment requests (researches issue, prepares Council packet information, coordinates with City Attorney on the City’s behalf to draft the amendment); o Delegates responsibilities to the Deputy Clerk as appropriate. Supervises the Administration Department o Coordinates and supervises the Accountant, Code Compliance Official, Deputy Clerk, and Administrative Assistant and their activities; City of Corcoran ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 2018 2 o Performs a variety of supervisory tasks including interviewing candidates, recommending person(s) to be hired, determines work assignments, scheduling, conducts performance appraisals and disciplinary matters; o Oversees day to day planning operations and directs the work of the Contract City Planner; o Oversees contract information technology services. Oversees accounting activities of the City o Oversees the accounting function of the City and ensures proper maintenance of all official accounting records so they conform to generally accepted government accounting principles and provide an accurate and current statement of the City financial condition; o Oversees the annual audit; o Prepares and manages the Administration Department budget; o Monitors the overall City budget and calls attention to variances as they occur; o Keeps the Administrator and City Council informed of all financial activities and concerns. Serves as the human resource director o Oversees all aspects of human resource management including workers compensation and FMLA coordination, benefits program coordination, drug and alcohol testing, and other human resource programs ; o Assists the City Administrator in personnel policy development, recruitment, and selection of employees; o Ensures compliance with all applicable local, State, and Federal laws affecting human resources; o Participates in labor negotiations by preparing impact analysis and recommends the City position on contract matters; o Coordinates the City’s Safety Committee. Serves as Treasurer o Manages idle monies, in keeping with legally approved investment policies and practices, and acts in a direct leadership role in debt management and bond issuance to ensure the most efficient utilization of monies available. Oversees data practices duties o Acts as the City’s Data Compliance Official and performs duties relating to records management, ensuring compliance with the State Records Retention Schedule and Minnesota Government Data Practices Act; o Delegates responsibilities to the Deputy Clerk as appropriate. Coordinates elections o Oversees the function of public elections and all related processes; o Hires, trains, and supervises election judges and makes determinations on the proper staffing allocations to meet the City’s election needs. Implements the City’s Communications strategies o Works with the City Administrator to compose and execute a communications strategy and guides the creation of City’s digital and non-digital communication; o Coordinates the City’s official Social Media efforts. ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 2018 3 • Performs other duties and activities as assigned. Minimum Qualifications: Bachelor’s degree in business, accounting, public administration or closely related field; two years’ experience in a responsible accounting or administrative position; ability to receive certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Clerk within three years. Desired Qualifications: Two years of experience as a city clerk or deputy city clerk; two years of experience working for a municipal government, a Master’s degree in business, accounting, public administrator or closely related field, certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Municipal Clerk, experience managing or assisting with the management of federal, state, and local elections, experience supervising full-time employees. Knowledge, Skills and Abilities Required for Successful Job Performance: Customer service skills including demonstrated ability to build positive relationships with employees and managers; Knowledge of the functions and responsibilities of City Departments, staff, and key community members; Knowledge of public information laws, rules, and regulations applicable to City government; Knowledge of and ability to operate accounting software and standard office software, including strong Excel skills sufficient to manipulate data, draft reports and maintain records; Ability to analyze and resolve problems; Ability to perform research, assemble information, and prepare reports and studies; Ability to exercise initiative, discretion, and independence of judgment; Ability to work effectively under pressure and to competently handle numerous diverse tasks in a single time-period; Ability to plan and perform duties with minimal supervision; The ability to work independently and to prioritize work requests; ability to plan coordinate and prioritize workload to meet project deadlines; Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials; Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. Physical and Mental Requirements: Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. The Administrative Services Director must be able to use judgment to respond to situations occurring during the absence of the Administrator. ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 2018 4 Working Conditions: Work is performed in a normal office environment. Attendance at evening meetings is required. Work may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ___________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ____________________________________________________ City of Corcoran Organizational Chart – 2019 City Council City Administrator City Clerk/Administrative Services Coordinator Code Compliance Official Accountant Deputy Clerk Administrative Assistant Planning (Contract) IT (Contract) Public Works Director Public Works Superintendent Crew Leader Maintenance Operator (4 FTE) Summer Seasonal (2 - .6 FTE) Rink Attendants (4 - .3 FTE) Engineering (Contract) Director of Public Safety Lieutenant Police Officer - 7 FTE Includes K9 Officer and Detective Part-time Police Officer Approximately 8 (1FTE) Fire (Contract) Administrative Assistant Part-time Administrative Assistant .5 FTE Building Inspections (Contract) Recreation Coordinator .75 FTE Commissions (Parks and Trails, Planning, Charter) City Attorney Staffing Summary: 26.15 FTE (23 full-time; 3.15 part-time) Administration/Recreation: 6.75 FTE (6 full-time; .75 part-time) Public Safety: 11.5 FTE (10 full-time; 1.5 part-time) Public Works: 7.9 FTE (7 full-time; .9 part-time) Contract: fire, building inspections, IT, planning, engineering Proposed 2.0% WAGE INCREASE Grade Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 1 $17.11 $17.74 $18.36 $18.99 $19.61 $20.24 $20.86 2 $18.11 $18.77 $19.43 $20.09 $20.76 $21.42 $22.08 3 $19.16 $19.86 $20.56 $21.27 $21.97 $22.67 $23.37 4 $20.28 $21.02 $21.76 $22.51 $23.25 $23.99 $24.73 5 $21.46 $22.25 $23.03 $23.82 $24.60 $25.39 $26.17 6 $22.71 $23.54 $24.37 $25.21 $26.04 $26.87 $27.70 7 $24.04 $24.92 $25.80 $26.68 $27.55 $28.43 $29.31 8 $25.44 $26.37 $27.30 $28.23 $29.16 $30.09 $31.02 9 $26.92 $27.91 $28.89 $29.88 $30.86 $31.85 $32.83 10 $28.49 $29.53 $30.58 $31.62 $32.66 $33.70 $34.75 11 $30.15 $31.26 $32.36 $33.46 $34.56 $35.67 $36.77 12 $31.62 $32.78 $33.94 $35.09 $36.25 $37.41 $38.57 13 $33.17 $34.38 $35.59 $36.81 $38.02 $39.23 $40.45 14 $34.63 $35.89 $37.16 $38.43 $39.70 $40.96 $42.23 15 $36.15 $37.48 $38.80 $40.12 $41.44 $42.77 $44.09 16 $37.75 $39.13 $40.51 $41.89 $43.27 $44.65 $46.03 17 $39.41 $40.85 $42.29 $43.73 $45.18 $46.62 $48.06 18 $40.95 $42.45 $43.95 $45.45 $46.95 $48.45 $49.94 19 $42.56 $44.12 $45.67 $47.23 $48.79 $50.34 $51.90 20 $44.23 $45.85 $47.46 $49.08 $50.70 $52.32 $53.94 Position Start 1 Year 2 Year PD PT Admin Ast 20.60$ -$ -$ Rink Attendant 11.02$ 11.63$ 12.24$ Maint. Worker 1 15.61$ 16.47$ 17.34$ Maint. Worker 2 21.22$ 22.40$ 23.58$ Plow Operator 21.22$ 22.40$ 23.58$ Mgmt. Intern 15.00$ Rec. Coordinator 18.00$ Start-2080 hours 2081-4160 hours Over 4160 hours Police Officer-PT $24.35 $25.71 $27.06 EXHIBIT A - 2019 FULL-TIME, PART-TIME, AND SEASONAL WAGE SCHEDULE Steps 2019 PART-TIME AND SEASONAL WAGE SCHEDULE 2019 FULL-TIME WAGE SCHEDULE STAFF REPORT Agenda Item 10a. Council Meeting: February 14, 2019 Prepared By: Brad Martens Topic: Met Council SAC Deferral Program Action Required: Direction Summary: The Metropolitan Council offers a Sewer Access Charge (SAC) deferral program for cities to implement if they desire. This program was designed for businesses, however has been extended to Maple Hill Estates as they intend to connect to the sewer system in 2019. Attached to this report is an overview of the program which allo ws cities to defer up to 80% of the SAC fees up front, and pay back an amount annually at an interest rate determined by the Met Council. Maple Hill Estates has asked the City of Corcoran to approve a SAC deferral program with the following details: 80% deferral of SAC fees with a term of 10 years o Amount to be deferred would be approximately $190,000 10% of the amount plus interest would need to be paid back each year; City would enter into an agreement with Maple Hill Estates to pay the City that amount 30 days prior to our payment date. Agreement with Maple Hill Estates to assess fees to the property if no payment occurs. The City Council should discuss this request and consider directing staff to draft documents to enter the program as well as an agreeme nt between the City and Maple Hill Estates outlining payment requirements. Financial/Budget: The City would be the responsible party for making the payments to the Met Council. If payments are received from Maple Hill Estates there would be no financial i mpact to the City. If payments were not received from Maple Hill Estates the City would incur some financial impact until assessment revenues were received. Options: 1. Direct staff to enter into the SAC deferral program and draft an agreement between the City of Corcoran and Maple Hill Estates. 2. Decline the request for the SAC deferral program. Recommendation: While there is some risk in entering the program staff believes that the program would be of great benefit to Maple Hill Estates to pay the significan t costs of connecting the mobile home park to the system. It is recommended that the Council engage in the program and draft an agreement with Maple Hill Estates. Page 2 Council Action: Consider a motion to direct staff to enter into the SAC deferral program and draft an agreement between the City of Corcoran and Maple Hill Estates. Attachments: 1. SAC Deferral Program Description and Application 1 SAC Deferral Program Description and Application To promote business development, Metropolitan Council Environmental Services (MCES) provides communities the option to participate in the SAC Deferral Program to defer some SAC payment obligations. This option allows deferral of up to 80% of SAC due for the wastewater demand created by businesses (communities are required to pass on the benefits of deferred SAC payments to the participating businesses). Businesses allowed to participate are those within an eligible city and where a new SAC determination of 25 or fewer SAC units occurs (total charge before credits). To obtain these deferments, communities must first complete and submit to MCES a signed master SAC Deferral Agreement (Agreement). This Agreement will be sent to interested communities for signature after the information in the following is completed and returned to MCES. 1. Community: 2. Community Address: 3. Contact (Finance Director or CFO): 4. Community-Wide Maximum Percent of SAC that can be Deferred (80% maximum): 5. Community-Wide SAC Deferment Period (years): 6. Payment Month(s): For 4, 5 and 6 above, each participating community has additional implementation options that will apply to all its deferrals: 4. For qualifying SAC liabilities (businesses with total determinations of 25 units or fewer), MCES allows the community to defer up to 80% of SAC due; however, a community can set a maximum that is lower than this (fill in the percentage on line 4 above). Once this community maximum is set, the percentage deferred for each individual site deferral can be lower than this maximum but cannot be higher (e.g., a community chooses a 75% maximum, but a business chooses to pay 50% up front). For each individual deferment, this site-specific percentage must be noted on the MCES SAC-E Form, available at: http://www.metrocouncil.org/Wastewater-Water/Funding- Finance/Rates-Charges/Sewer-Availability-Charge/SAC-Forms.aspx#Activity 5. Deferment period (term): Choose any whole number up to a maximum of 10 years. This term will apply to all individual deferments from the community. However, note that the Agreement allows any individual deferment to prepay the remaining principal (and interest up to the payoff date) at any time. 6. Timing of payments: MCES prefers annual payments due each year on the anniversary the Agreement was signed, but Communities may request a different payment schedule, as long as it applies to all deferments in the community. Semi-annual payments are also allowed, on any month-end during the year - such a schedule may be preferred that corresponds with local SAC collections, assessments, or other payments from businesses. 2 Communities are strongly encouraged to: - Consider which staff will be responsible for authorizing SAC deferrals and what the process will be to implement site specific deferral arrangements as are allowed under the Agreement with MCES; - Consider the need for policies or ordinances around your agreements or arrangements with business and property owners (in some cases those parties may have different interests); - Consider in advance how to react if a business fails to pay, which will not relieve the community of its deferral payment obligation to MCES, unless the business closes and as described below; and - Review the Agreement with involved community staff and legal advisors before signing. Please note that this program is offered only as described in the Agreement; MCES does not anticipate changing it. Once the Agreement is executed, SAC reporting staff in your community must also attach the MCES SAC-E form with monthly SAC reporting for each qualified business for which the community is allowing the deferred SAC payment. Each deferment liability will be effective the first day of the subsequent month (e.g., for an April building permit that is due and typically reported in May, interest will begin accruing June 1). Principal on the deferred amount will be amortized monthly at a fixed interest rate based on MCES’ average cost of debt (per statute). MCES’ average cost of debt, computed on December 31 each year, will be used as the interest rate for all new deferrals entered into the following calendar year. For example, the average rate was 2.28% on 12/31/12, so all deferrals originating in 2013 uses that rate, and the rate was fixed for the duration of each individual deferral started in 2013. For 2014 the rate for new deferrals is 2.26%. Near the end of January each year, MCES will provide the new interest rate (for deferrals started in the new calendar year) to participating communities. If a participating business completely closes, the community has an option to discontinue making deferral payments to MCES. If this option is chosen, it requires a notification to MCES with a certification of the business closing. In this situation, the site will not be credited with the unpaid wastewater capacity (for future SAC determinations), but will get credit for each SAC unit paid. No payments will be refunded and no net credits will be transferrable off the site (unless and until a redevelopment requires less wastewater capacity, as on any site). Alternatively, for each such business closure, the community has the option of simply finishing the payments to MCES, which will result in full SAC credit for the next use of the site. Late payments on deferrals will incur an additional administrative charge of 2% per month plus the maximum interest allowed by law. SAC Deferral Example #1: 1. Community signs SAC Deferral Agreement in October 2013, establishing basic deferral terms including maximum amount deferred (e.g., 80%), standard community deferral length (e.g., 5 years), and the payment timing requested (e.g., billing only on anniversary of Agreement). 2. An 8-SAC unit business is permitted February 2014. On the SAC Activity Report for February, the community chooses a deferral and: a) Pays 20% of the SAC for the site = 8 X 20% = 1.60 X $2485/unit [2014 SAC rate] = $3976 3 b) Attaches SAC-E form that details the information for this individual deferral: i. Property Address = 123 45th Street, City of XYZ ii. Business Name = Acme Genetics, Ltd. iii. Permit Issued Date = 2/15/14 iv. Start of Loan Date = 4/1/14 (1st day of month after SAC report is due) v. Deferred amount= 8 SAC units X 80% = 6.40 X $2485/unit = $15,904 3. MCES sends an invoice detailing the amount due on the SAC deferral(s) in October 2014. In this single deferral example: a) $15,904 was spread over 5 years with monthly amortization at 2.26% interest (the 2014 interest rate) = $280.57/month. b) Payment on this loan in year 1 = $280.57 X 7 months [April through October] = $1,963.99 c) Invoice is sent out annually (aggregating all community deferrals). d) Payment is due in 30 days. In this example, unless the deferral is prepaid, the community will pay for 12 months in 2015, 2016, 2017 and 2018, and only 5 months on the last year’s invoice (2019). At that point the full 8 SAC is paid and creditable to future use. SAC Deferral Example #2: Same circumstances as above but the business closes in 2016 after community made 2 payments (for 7 months in 2014 and 12 months in 2015). In June 2016, community notifies MCES that the business closed. Community has an option: 1. Continue remitting the remainder of the SAC deferral payments as scheduled. The full 8 SAC units will be credited to future use on the site as all units are paid for. Of course, if the new use is different, a new SAC determination must be made, and the community will owe SAC for any incremental capacity demand. –OR- 2. Discontinue accruing liability. The community still needs to pay for the 5 months that wastewater demand was needed in 2016, but has no obligation for the rest of the scheduled payments. Only what was paid is creditable for future use (24 months of 60 is paid = 40% X 6.4 SAC units = 2.56 credits available for the site, in addition to 1.60 units from the original down payment). If you wish to participate in the deferral program and are ready for the master SAC Deferral Agreement, fill out the boxes at the top of this application and return it to Dan Schueller, MCES, 390 North Robert Street, St. Paul, MN 55101 or dan.schueller@metc.state.mn.us. If you have additional question you can call him at 651.602.1624. For questions about the SAC program in general, please call Jessica Nye at 651.602.1378. For SAC determinations, please call Karon Cappaert at 651.602.1118. Last Updated: 1/23/14 STAFF REPORT Agenda Item 10b. Council Meeting: February 14, 2019 Prepared By: Brad Martens Topic: City Council Training Budget Action Required: Direction Summary: The adopted 2019 budget includes $1,500 for the City Council for training pu rposes. While a training fund has been included in the last several budgets, there is no established practice of the use of these funds by the Council. It is requested that the Council discuss the distribution of these funds and the appropriate approval process. One option would be to allow each member up to $300 to use for training purposes at their discretion. The Council could also require approval in advance of the funds. Financial/Budget: The 2019 budget includes $1,500 in training funds for the City Council. Options: 1. Provide guidance on the use of training funds for the City Council. Recommendation: Staff recommends that the Council earmark an amount for each member for training purposes. Staff would review this information at times throughout the year and determine whether members were planning on using or not using their allotment which could be reallocated to another member. Council Action: Provide guidance on the use of training funds for the City Council. Attachments: None STAFF REPORT Agenda Item 11a. Council Meeting: February 14, 2019 Prepared By: Kevin Mattson Topic: Origin-Destination Study Action Required: None - informational Summary: At the November 9, 2017 meeting, Council authorized staff to work with Hennepin County on a joint origin-destination study. The goal of the study was to determine existing traffic patterns through the community which focused on CSAH 10 and CSAH 50 between CR 116 and CSAH 19. The information will be used to help determine the future function of each roadway along this important transportation planning corridor. It was important for both the City and County to collect the traffic data under typical traffic operations (no detours) to avoid skewed data. This resulted in the delay of the final deliverable. In summary, the study concluded the following: CSAH 10 carried higher traffic volumes than CSAH 50 for both the AM and PM peak hours Majority of the traffic on CSAH 10 and CSAH 50 is commuter City and County should the discuss the roles of each roadway within the overall system and reexamine the future functional classification o County previously considered CSAH 50 an Arterial and CSAH 10 a Collector Past County discussions on possible CSAH 10 turnback to City should be reviewed based on current usage County is planning to do supplemental GIS and cell phone data analysis as information becomes available to incorporate regional travel patterns Closure of the CSAH 10/Larkin Road intersection would result in diversion of the through and local traffic through the CR-116/CSAH 10 intersection and impact the access on Larkin Road for local traffic. o The draft 2040 Comprehensive Plan identifies a proposed realignment of Larkin Road with Maple Hill Road Financial/Budget: The budget for the study was $9,000 which was split between the City and County at $4,500 apiece. Options: N/A Page 2 Recommendation: N/A Council Action: N/A Attachments: 1. Origin-Destination Study WENCK File #3035-09 November 16, 2018 Prepared by: WENCK Associates, Inc. 1800 Pioneer Creek Center Maple Plain, MN 55359 Phone: 7963-479-4200 Fax: 763-479-4242 Prepared for: Hennepin County City of Corcoran Origin-Destination Study for County Roads 10 and 50 in Corcoran, MN in Edina, MN November 2018 i Table of Contents TABLE OF CONTENTS ..................................................................................... I 1.0 PURPOSE AND METHOLOGY .............................................................. 1-1 2.0 DATA COLLECTION............................................................................ 2-1 3.0 DISTANCES AND TRAVEL TIMES ....................................................... 3-1 4.0 TRAVEL PATTERNS ............................................................................ 4-1 5.0 CONCLUSIONS AND RECOMMENDATIONS ......................................... 5-1 6.0 APPENDIX ........................................................................................ 6-1 FIGURES FIGURE 1 INTERSECTION LOCATIONS........................................................ 1-2 FIGURE 2 DISTANCE AND TRAVEL TIME ..................................................... 3-2 FIGURE 3 A.M. VOLUMES FOR 7/17/18 ....................................................... 4-3 FIGURE 4 A.M. VOLUMES FOR 7/18/18 ....................................................... 4-4 FIGURE 5 A.M. TWO DAY VOLUMES ........................................................... 4-5 FIGURE 6 P.M. VOLUMES FOR 7/17/18 ....................................................... 4-6 FIGURE 7 P.M. VOLUMES FOR 7/18/18 ....................................................... 4-7 FIGURE 8 P.M. TWO DAY VOLUMES ........................................................... 4-8 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. __________________________________ DATE: November 16, 2018 Edward F. Terhaar License No. 24441 November 2018 1-1 1.0 Purpose and Methodology Purpose and Background The purpose of this study was to determine existing travel patterns between County Road (CR) 116 and County State Aid Highway (CSAH) 19 along CSAH 10 and CSAH 50 in Corcoran, MN. This information will be used to help determine the future function of each roadway as well as City or County jurisdiction. County State Aid Highways (CSAH) 10 and 50 are important east/west roadways in Corcoran. CSAH 10, a rural two-lane roadway, extends across the entire City while CSAH 50, also a rural two-lane roadway, extends from the western border to its terminus at CSAH 10. The two roadways intersect approximately 0.25 mile west of CR 116, with CSAH 10 extending east into Maple Grove. The intersections included in the study are listed below and are shown in Figure 1. • CR 116/CSAH 10 • CSAH 10/CSAH 50 • CSAH 19/CSAH 10 • CSAH 19/CSAH 50 Methodology Origin-destination information was determined for each corridor through completion of the following steps: • Recording video of traffic operations at each intersection on two weekdays • Determining the travel time between intersections • Determining the appropriate time offset between intersections for eastbound travel in the a.m. peak hour and westbound travel in the p.m. peak hour • Processing the video to determine the peak hour turn movement volumes at each intersection • Comparison of the turn movement volumes to determine directional percentages Weekday traffic volumes on these roadways are very directional and vary by time period. During the a.m. peak hour, the majority of traffic is eastbound. During the p.m. peak hour, the majority of traffic is westbound. Therefore, the eastbound traffic volumes w ere used during the a.m. peak hour and the westbound volumes during the p.m. peak hour. FIGURE1 INTERSECTIONLOCATIONS N AP P R O X I M A T E S C A L E 01 , 8 0 0 ’ CSAH10/CR116CSAHCSAH10/50 CS A H C S A H 19 / 1 0 CS A H C S A H 19 / 5 0 November 2018 2-1 2.0 Data Collection Hennepin County staff installed cameras that recorded weekday operations at the following intersections: • CR 116/CSAH 10 • CSAH 10/CSAH 50 • CSAH 19/CSAH 10 • CSAH 19/CSAH 50 The time and date stamp was synchronized on all cameras prior to recording. Video was recorded on the following two days: • Tuesday July 17, 2018 • Wednesday July 18, 2018 Weather conditions were normal on these two days, with no significant precipitation or other weather related events. No road construction was occurring in the area during the data collection. The CR 116/CSAH 10 intersection accommodates the highest volumes and therefore was used to determine the a.m. and p.m. peak hours. The weekday peak hours were determined by viewing the recorded video at our office location and record the movements on a JAMAR count board. The data at the CR 116/CSAH 10 intersection indicated the following weekday peak hours: • A.M. Peak Hour = 7:00 – 8:00 a.m. • P.M. Peak Hour = 4:15 – 5:15 p.m. In addition to the intersections listed above, video was also recorded at the CR 116/Larkin Road and CSAH 10/Larkin Road intersections. This data was not used in the travel pattern analysis but is included in the Appendix for review purposes. November 2018 3-1 3.0 Distances and Travel Times The distances and travel times between each intersection were determined using maps and field data. The distances were determined by measuring between each intersection using online maps. Travel times between each intersection were determined by recording the amount of time it took to drive on each roadway while following the posted speed limit. The distance and travel times are shown in Table 3-1 and in Figure 2. Table 3-1 Distances and Travel Times Roadway Segment Distance (feet and miles) Travel Time (minutes and seconds) CSAH 10 - CSAH 19 to CSAH 50 26,266 feet = 4.97 miles 6 minutes 6 seconds CSAH 50 – CSAH 19 to CSAH 10 23,403 feet = 4.43 miles 5 minutes 11 seconds CSAH 10 – CR 116 to CSAH 50 1,367 feet = 0.26 mile 0 minutes 30 seconds Starting at the CR 116/CSAH 10 intersection, the peak hour times were offset according to the travel time in order to record the same vehicle volumes. The peak hour for each intersection is shown in Table 3-2. Table 3-2 Intersection Peak Hours Intersection Peak Hour A.M. Peak – Eastbound Direction CSAH 19/CSAH 10 6:53:24 – 7:53:24 CSAH 19/CSAH 50 6:54:19 – 7:54:19 CSAH 10/CSAH 50 6:59:30 – 7:59:30 CR 116/CSAH 10 7:00:00 – 8:00:00 P.M. Peak – Westbound Direction CR 116/CSAH 10 4:15:00 – 5:15:00 CSAH 10/CSAH 50 4:15:30 – 5:15:30 CSAH 19/CSAH 10 4:21:36 – 5:21:36 CSAH 19/CSAH 50 4:20:41 – 5:20:41 Distance=1,367’=0.26mi Traveltime=0min30sec Di s t a n c e = 26 , 2 6 6 ’ = 4 . 9 7 m i Tr a v e l t i m e = 6m i n 0 6 s e c Di s t a n c e = 23 , 4 0 3 ’ = 4 . 4 3 m i Tr a v e l t i m e = 5m i n 1 1 s e c FIGURE2 DISTANCEANDTRAVELTIME N AP P R O X I M A T E S C A L E 01 , 8 0 0 ’ CSAH10/CR116CSAHCSAH10/50 CS A H C S A H 19 / 1 0 CS A H C S A H 19 / 5 0 November 2018 4-1 4.0 Travel Patterns The turn movement volumes recorded at each intersection were totaled to determine the volume and percentage to and from each direction. The results are shown in Figures 3 through 8. • Figure 3 -Weekday A.M. Peak Hour Volumes for Tuesday July 17, 2018 • Figure 4 -Weekday A.M. Peak Hour Volumes for Wednesday July 18, 2018 • Figure 5 -Weekday A.M. Peak Hour Volumes – Two Day Totals • Figure 6 -Weekday P.M. Peak Hour Volumes for Tuesday July 17, 2018 • Figure 7 -Weekday P.M. Peak Hour Volumes for Wednesday July 18, 2018 • Figure 8 -Weekday P.M. Peak Hour Volumes – Two Day Totals A summary of the Two Day Totals is shown in Table 4-1. Table 4-1 Summary of Two Day Totals Intersection Volume and Percentage A.M. Peak – Eastbound Direction CSAH 19/CSAH 10 80% from north, 16% from west, 4% from south CSAH 19/CSAH 50 7% from north, 83% from west, 10% from south CSAH 10/CSAH 50 64% from west on CSAH 10, 36% from west on CSAH 50 CR 116/CSAH 10 3% to north, 70% to east, 27% to south P.M. Peak – Westbound Direction CR 116/CSAH 10 8% from north, 62% from east, 30% from south CSAH 10/CSAH 50 60% to west on CSAH 10, 40% to west on CSAH 50 CSAH 19/CSAH 10 68% to north, 27% to west, 5% to south CSAH 19/CSAH 50 10% to north, 75% to west, 15% to south In addition to the video data, a small sampling of travel patterns were observed through car following techniques. This data focused on the travel patterns between the CR 116/CSAH 10 and CSAH 10/CSAH 50 intersections. The car following results are shown in Table 4-2. Table 4-2 Car Following Results A.M. Peak To SB CR 116 To EB CSAH 10 From EB CSAH 50 = 55 12 (22%) 43 (78%) From EB CSAH 10 = 122 31 (25%) 91 (75%) Total = 177 43 (24%) 134 (76%) P.M. Peak To WB CSAH 50 To WB CSAH 10 From NB CR 116 = 58 21 (36%) 37 (64%) From WB CSAH 10 = 180 70 (39%) 110 (61%) Total = 238 91 (38%) 147 (62%) November 2018 4-2 Observations at each intersection are described below. • CR 116/CSAH 10 – During the a.m. peak, the majority of traffic (70%) continues east on CSAH 10. The second highest percentage is to the south on CR 116 (27%). During the p.m. peak, the majority of traffic (62%) comes from the east on CSAH 10. The second highest percentage is from the south on CR 116 (30%). • CSAH 10/CSAH 50 – During the a.m. peak, the majority of traffic (64%) comes from CSAH 10. During the p.m. peak, the majority of traffic (60%) continues to the west on CSAH 10. • CSAH 19/CSAH 10 – During the a.m. peak, the majority of traffic (80%) comes from the north on CSAH 19. The second highest percentage (16%) is from the west on CSAH 10. During the p.m. peak, the majority of traffic (68%) turns north onto CSAH 19. The second highest percentage (27%) continues west on CSAH 10. • CSAH 19/CSAH 50 – During the a.m. peak, the majority of traffic (83%) comes from the west on CSAH 50. The second highest percentage (10%) comes from the south on CSAH 19. During the p.m. peak, the majority of traffic (75%) continues to the west on CSAH 50. The second highest percentage (15%) is to the south on CSAH 19. In addition to the intersection observations, comments on the amount of through traffic on CSAH 10 and CSAH 50 between CSAH 19 and the CSAH 10/CSAH 50 intersection are described below. • CSAH 10 – During the a.m. peak, the total eastbound volume increases from 698 to 765. During the p.m. peak, the westbound volume increase from 932 to 962. During both time periods, the majority of traffic is likely through traffic as the volumes do not vary significantly at either end of the corridor. • CSAH 50 – During the a.m. peak, the total eastbound volume increases from 372 to 432. During the p.m. peak, the westbound volume decreases from 614 to 575. During both time periods, the majority of traffic is likely through traffic as the volumes do not vary significantly at either end of the corridor. November 2018 5-1 5.0 Conclusions and Recommendations The conclusions drawn from the information and analyses presented in this report are as follows: • During both the a.m. and p.m. peaks, CSAH 10 carried higher traffic volumes than CSAH 50 between CR 116 and CSAH 19. • At the CSAH 19/CSAH 10 intersection, the majority of traffic travels to and from the north on CSAH 19. At the CSAH 19/CSAH 50 intersection, the majority of traffic travels to and from the west on CSAH 50. • At the CR 116/CSAH 10 interaction, the majority of traffic travels to and from the east on CSAH 10. • During both time periods on both CSAH 10 and CSAH 50, the majority of traffic is likely through traffic as the volumes do not vary significantly at either end of the corridor. • Under existing conditions, CSAH 10 is classified as a Collector roadway between CSAH 19 and the CSAH 10/CSAH 50 intersection. CSAH 50 is classified as an Arterial roadway. Based on the results of this study, the City and County should discuss the roles of each roadway within the overall system and reexamine the future functional classification. • Previous discussions between the City and County regarding turning back CSAH 10 to the City should be reviewed based on the current usage of CSAH 10. • Additional information is needed to determine the regional impacts of travel patterns on these corridors. As GPS and cell phone data becomes available in the future, the results of this study should be revisited to incorporate regional travel patterns. CS A H C S A H 19 / 1 0 6: 5 3 : 2 4 - 7 : 5 3 : 2 4 CS A H C S A H 19 / 5 0 6: 5 4 : 1 9 - 7 : 5 4 : 1 9 CSAHCSAH10/50 6:59:30-7:59:30CSAH10/CR116 7:00:00-8:00:00 FIGURE3 WEEKDAYA.M.PEAKVOLUMESFOR TUESDAYJULY17,2018 N AP P R O X I M A T E S C A L E 01 , 8 0 0 ’ 59 (1 7 % ) 212(36%)384(64%)596 558 15 4 (8 4 % ) 26 9 (7 9 % ) 15(3%) 12 (6 % ) 14 (4 % ) 393(70%) 18 (1 0 % ) 34 2 150(27%) 18 4 CS A H C S A H 19 / 1 0 6: 5 3 : 2 4 - 7 : 5 3 : 2 4 CS A H C S A H 19 / 5 0 6: 5 4 : 1 9 - 7 : 5 4 : 1 9 CSAHCSAH10/50 6:59:30-7:59:30CSAH10/CR116 7:00:00-8:00:00 FIGURE4 WEEKDAYA.M.PEAKVOLUMESFOR WEDNESDAYJULY18,2018 N AP P R O X I M A T E S C A L E 01 , 8 0 0 ’ 54 (1 5 % ) 211(36%)381(64%)592 541 15 4 (8 2 % ) 28 6 (8 0 % ) 16(3%) 15 (8 % ) 16 (5 % ) 379(70%) 19 (1 0 % ) 35 6 146(27%) 18 8 CS A H C S A H 19 / 1 0 6: 5 3 : 2 4 - 7 : 5 3 : 2 4 CS A H C S A H 19 / 5 0 6: 5 4 : 1 9 - 7 : 5 4 : 1 9 CSAHCSAH10/50 6:59:30-7:59:30CSAH10/CR116 7:00:00-8:00:00 FIGURE5 WEEKDAYA.M.PEAKVOLUMES-TWODAYTOTALS N AP P R O X I M A T E S C A L E 01 , 8 0 0 ’ 11 3 (1 6 % ) 423(36%)765(64%)1188 1099 30 8 (8 3 % ) 55 5 (8 0 % ) 31(3%) 27 (7 % ) 30 (4 % ) 772(70%) 37 (1 0 % ) 69 8 296(27%) 37 2 CS A H C S A H 19 / 1 0 4: 2 1 : 3 6 - 5 : 2 1 : 3 6 CSAHCSAH10/50 4:15:30-5:15:30CSAH10/CR116 4:15:00-5:15:00 FIGURE6 WEEKDAYP.M.PEAKVOLUMESFOR TUESDAYJULY17,2018 N AP P R O X I M A T E S C A L E 01 , 8 0 0 ’ 14 8 ( 2 9 % ) 292(37%)488(63%)780717 33 5 ( 6 6 % ) 51 (7%) 26 ( 5 % ) 460 (64%) 50 9 206 (29%) CS A H C S A H 19 / 5 0 4: 2 0 : 4 1 - 5 : 2 0 : 4 1 21 3 ( 7 2 % ) 37 ( 1 3 % ) 46 ( 1 5 % ) 29 6 CS A H C S A H 19 / 1 0 4: 2 1 : 3 6 - 5 : 2 1 : 3 6 CS A H C S A H 19 / 5 0 4: 2 0 : 4 1 - 5 : 2 0 : 4 1 CSAHCSAH10/50 4:15:30-5:15:30CSAH10/CR116 4:15:00-5:15:00 FIGURE7 WEEKDAYP.M.PEAKVOLUMESFOR WEDNESDAYJULY18,2018 N AP P R O X I M A T E S C A L E 01 , 8 0 0 ’ 10 8 ( 2 4 % ) 21 6 ( 7 7 % ) 322(42%)444(58%)766714 32 1 ( 7 1 % ) 20 ( 7 % ) 57 (8%) 24 ( 5 % ) 43 ( 1 6 % ) 435 (61%) 45 3 27 9 222 (31%) CS A H C S A H 19 / 1 0 4: 2 1 : 3 6 - 5 : 2 1 : 3 6 CS A H C S A H 19 / 5 0 4: 2 0 : 4 1 - 5 : 2 0 : 4 1 CSAHCSAH10/50 4:15:30-5:15:30CSAH10/CR116 4:15:00-5:15:00 FIGURE8 WEEKDAYP.M.PEAKVOLUMES-TWODAYTOTALS N AP P R O X I M A T E S C A L E 01 , 8 0 0 ’ 25 6 ( 2 7 % ) 42 9 ( 7 5 % ) 614(40%)932(60%)15461431 65 6 ( 6 8 % ) 57 ( 1 0 % ) 108 (8%) 50 ( 5 % ) 89 ( 1 5 % ) 895 (62%) 96 2 57 5 428 (30%) November 2018 6-1 6.0 Appendix • Turn movement volumes at the CR 116/Larkin Road and CSAH 10/Larkin Road intersections 11 / 1 1 8/ 1 3 26 / 2 0 La r k i n R o a d CR116 13/13 672/165 10/16 11 / 1 3 8/ 7 12 / 1 3/17 125/832 25/56 131/700 72/47CSAH10 LarkinRoad 55 7 / 1 8 4 1/ 1 1/2 30/63 N 20 1 8 A M P E A K ( 7 : 0 0 - 8 : 0 0 ) 20 1 8 P M P E A K ( 4 : 1 5 - 5 : 1 5 ) XX / X X CR 1 1 6 / L A R K I N R O A D A N D CS A H 1 0 / L A R K I N R O A D TU R N M O V E M E N T V O L U M E S Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Kevin Mattson, P.E. – City of Corcoran Bob Byers, P.E. – Hennepin County From: Ed Terhaar, P.E. Date: February 6, 2019 Subject: Impact to Larkin Road Traffic Volumes if Modifications Are Made to the CSAH 10/Larkin Road Intersection Traffic utilizing Larkin Road between CSAH 10 and CR 116 is a combination of through trips and local trips for the golf course and residential uses along the roadway. Closure of the CSAH 10/Larkin Road intersection through construction of a cul-de-sac on Larkin Road would result in diversion of the through and local traffic through the CR 116/CSAH 10 intersection. If Larkin Road was realigned to intersect CSAH 10 at Maple Hill Road, through and local traffic would likely continue to use Larkin Road in a manner similar to existing conditions. STAFF REPORT / Code Compliance Agenda Item: 11b. Council Meeting: February 14, 2019 Prepared By: Mike Pritchard Topic: CODE COMPLIANCE REPORT – 2018 Action Required: Information Only 2018 The City recorded a total of 127 complaints in 2018. The vast majority of these non-compliances were general nuisance and junk vehicles. Many properties had multiple violations. As you may recall, the City and Police Department were in attendance during an annual Minnesota Department of Health (MDH) inspection at Maple Hill Estates on June 21, 2018. The findings of this visit were compiled and 88 nuisance violations were noted in this report. These findings were forwarded by MDH to the property owner to address. However, the state does not typically get involved with enforcement unless there is a serious safety or health issue. Staff has reached out to our MDH Inspector in an effort to better understand their process and get ideas for how we can better manage this in our City. She stated that they have found success with multiple, more regular inspections and in cities where both the City and property owner are taking an active enforcement role. The City and Police Department are looking into options to better and more efficiently gain compliance and should have a plan this spring. The City also continues to work with property owners who have home occupations to maintain the character and integrity of residential areas and to provide a means through the establishment of specific standards and procedures by which home occupations can be conducted in residential neighborhoods. In 2018, at the direction of the Council, the City amended the Nuisance and Junk Vehicle ordinances in an effort to clarify and streamline the enforcement process. The new ordinances are much clearer in both what constitutes a nuisance and what the process is for enforcement. Staff is hopeful this change will make the process much more efficient. The City Council also directed staff to explore options to dedicate more time to code enforcement, including a more pro-active approach both in identifying and resolving non-compliances. As part of this, the Council allocated more funds to allow for more staff time. The Council and staff, after looking into different options, has decided to utilize contract staff and dedicate them solely to code enforcement. Staff is also working on our internal process, including creating new forms and notices, researching tracking options, and overall procedures. The City is in the process of onboarding the consultant and will begin the new process sometime this spring. Complaints Concerns Total Nuisiance Junk/Junk Vehicles Grass & Weed Control Animal Violations Home Occupations Signs Referred to Public Works, Metro West, or City Engineer Misc. Compaints Concerns Cases Referred to City Attorney Building Permits - Zoning review Building Permits Grading or Driveway Permits Misc. Permits Overweight /Ag Vehicle Permits 127 102 9 5 5 1 14 19 0 158 407 9 46 74 Complaints and Concerns Permits and Zoning City of Corcoran 2019 City Council Schedule Agenda Item 12. February 28, 2019 Work Session – 5:45 pm • Southeast District Design Guidelines February 28, 2019 • Planning Project Update • 2040 Comp Plan Approval • Planning Commission Annual Report and 2019 Priorities • Parks and Trails Commission Annual Report and 2019 Priorities • Planning Commission Appointments • Parks and Trails Commission Appointments • Ravinia 11th rezoning, preliminary plat and PUD plan • Dalheimer preliminary plat, final plat, variance • Sawgrass Preliminary Plat Extension • Animal ordinance update • Watershed LGU Resolutions and Ordinance • Liquor License Transfer – Corcoran Bottle Shop • City Hall Remodel – Review of Schematic Design; Construction management oversight • Accept plans and Approve Bid process for CSAH 101 & 100th Ave Turn Lane Improvements • Accept plans and Approve Bid process for 2019 Trunk Watermain Improvements March 14, 2019 • Rules of decorum for Council and Commission meetings • Update on crime/drug action plan with proposed next steps • Resolution honoring Chad Robran for years of service on P&T Commission • Maintenance Operator Job Offer • Campaign Sign Enforcement Policy March 28, 2019 – Charter Commission March 28, 2019 • Planning Project Update • Corcoran land holdings rezoning, conditional use permit, site plan • Update on Crime/Drug action plan