HomeMy WebLinkAbout2018-10-16 Parks and Trails Agenda Packet CITY OF CORCORAN
Corcoran Parks and Trails Commission Agenda
October 16, 2018 - 7:00 pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Minutes
a. Minutes – September 18, 2018*
5. Open Forum
6. Presentations
a. Kevin Dale - Snyder Field Press Box Update
7. Unfinished Business
8. New Business
9. Reports/Information
a. Active Planning Applications – Informational only*
b. Recreation Coordinator Update*
c. Projected Park Development Projects*
10. Subcommittee & Miscellaneous Reports
a. City Council Report – Councilmember Keefe*
b. Garden Club Report
c. Elm Creek Watershed Commission Report – Tom Anderson
d. Park Dedication Fund*
11. Other Business/Announcements
12. Commissioner Liaison Calendar
City Council Meetings
10/25/18 11/8/18 11/19/18* 12/13/18 12/27/18 1/10/19 1/24/19
Meister Strehler Anderson Robran Nybo Regan Christenson
* Monday – rescheduled due to Thanksgiving holiday
13. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
door.
CITY OF CORCORAN
Corcoran Parks and Trails Meeting Minutes
September 18, 2018 - 7:00 pm
The Corcoran Parks and Trails Commission met on September 18, 2018, at City Hall in Corcoran, MN.
Present were Commissioners – Anderson, Christenson, Nybo, Regan, and Strehler.
Also present were City Administrator Martens, Councilmember Schultz, and Recreation Coordinator
Christensen Buck.
Commissioner Robran arrived at 7:50 pm.
Absent was Commissioner Meister.
1. Call to Order / Roll Call
Chairperson Anderson called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
a. Agenda
Chairperson Anderson requested the addition of 6a. for an introduction of Phillip Christenson, the
newest Parks and Trails Commissioner.
Motion: Made by Nybo, seconded by Regan, to approve the agenda with the addition of 6a.
Voting Aye: Anderson, Christenson, Nybo, Regan, and Strehler.
(Motion carried 5:0)
4. Minutes
a. Minutes – August 21, 2018*
Motion: Made by Nybo, seconded by Strehler, to approve the minutes as presented.
Voting Aye: Anderson, Christenson, Nybo, Regan, and Strehler.
(Motion carried 5:0)
5. Open Forum - None
6. Presentations
a. Introduction of new Commission member
Chairperson Anderson introduced Commissioner Christenson. Commissioner Christenson provided
the Commission with an overview of himself. Chairperson Anderson also introduced
Councilmember Schultz to the Commission who was recently appointed at the September 13th City
Council meeting.
7. Unfinished Business
a. Park Master Planning Update – Wetland Delineation*
City Administrator Martens updated the Commission on the results from the wetland delineation at
City Park stating that most of the park is in usable condition. City Administrator Martens discussed
the next steps with the Commissioners including holding a work session on October 16th, 2018 at 6
pm to recap prior research and put together a new document to submit to Council.
Motion: Made by Nybo, seconded by Regan, to schedule a work session on October 16th, 2018 at
6 pm.
Voting Aye: Anderson, Christenson, Nybo, Regan, and Strehler.
(Motion carried 5:0)
CITY OF CORCORAN
b. Fusion soccer update
City Administrator Martens updated the Commission of Fusion Soccer Club’s ask regarding City
Park usage, stating that currently it is for too much in terms of space and amount of time they would
need it for. The City and subcommittee declined the current ask, but may consider a 5-10 acre area
for them to use in the future.
8. New Business
a. Park Naming Process*
Recreation Coordinator Christensen Buck provided the Commission with an overview of what other
cities use for park naming processes. The Commissioners discussed possible options for themes
and decided they would like to see themes and examples put together by staff in a survey for the
Commission to vote on.
9. Reports/Information
a. Active Planning Applications – Informational only*
City Administrator Martens informed the Commission that the Bellwether development, which has
an open space park, will be on the October 11th City Council meeting. Chairperson Anderson
mentioned that there is an open space park in Ravinia as well.
b. Recreation Coordinator Update*
Recreation Coordinator Christensen Buck updated the Commission on tasks she has been working
on including fall baseball, ice rinks, and the neighborhood park build in the Ravinia development.
10. Subcommittee & Miscellaneous Reports
a. City Council Report – Councilmember Schultz*
Councilmember Schultz gave an overview of the August 23rd meeting including the Parks and Trails
15 year anniversary. The Commission discussed the City Hall remodel’s finance plan including
borrowing money with interest from the park dedication or sewer funds. Commissioners discussed
the possible options for the remodel including updating, adjusting, and expanding the space in City
Hall.
b. Garden Club Report
Chairperson Anderson updated the Commission on the most recent meeting which took place at
Heidi’s Growhaus where they had a fall planter party attended by approximately 5-6 individuals.
c. Elm Creek Watershed Commission Report – Sharon Meister
City Administrator Martens updated the Commission on the watershed pushing forward a livestock
management policy that will have an impact on Corcoran and the initial review of the Bellwether
development with regard to irrigating using water from the wetland.
d. Park Dedication Fund*
Commissioner Nybo asked if Burke/St. Croix Recreation received payment for the playground in
Ravinia. Chairperson Anderson informed the commission that the Garden Club will be helping with
trimming the trees in the Memorial Garden and Public Works will replace lights and mulch.
11. Other Business/Announcements
Commissioner Robran asked to be updated on the open space park in the Ravinia development in
an effort to start planning for it. Commissioners informed Robran of the work session scheduled for
October 16th, 2018.
12. Commissioner Liaison Calendar
City Council Meetings
City Administrator Martens gave an overview of attending City Council meetings to Commissioner
Christenson and asked if he would be willing to attend the meeting on October 11th, 2018.
Commissioner Christenson stated that he would check his schedule.
CITY OF CORCORAN
8/23/18 9/13/18 9/27/18 10/11/18 10/25/18 11/8/18 11/19/18*
Robran Nybo Regan Christenson -
TBD Meister Strehler Anderson
* Monday – rescheduled due to Thanksgiving holiday
13. Adjournment
Motion: Made by Christenson, seconded by Nybo, to adjourn the meeting at 8:02 pm.
Voting Aye: Anderson, Christenson, Nybo, Regan, Robran, and Strehler.
(Motion carried 6:0)
Submitted by Jessica Christensen Buck, Recreation Coordinator
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
MEMORANDUM
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
DATE September 5, 2018
TO Brad Martens
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
Projects/Comments in blue italics are new
Project marked with an * have moved from active to approved
The following is a summary of project status for current, active projects:
1.2040 Corcoran Comprehensive Plan (City file 17-001). This year-long process was kicked off with
a joint City Council/Commission work session on March 16th followed by three community open
houses/events and several commission meetings and Council work sessions. The Parks and Trails
Commission reviewed at their March 20th meeting, the Planning Commission held a public hearing on
April 5th and on April 26th the City Council approved the 2040 Comprehensive Plan for distribution to
adjacent jurisdictions for comment. The adjacent jurisdictions have six months to review and comment
and then Corcoran will send to the Metropolitan Council to review for compliance with regional
systems.
2.Animal Ordinance (city file 17-038). The City has received questions about allowing animals in
commercial areas, specifically bees and chickens. The Council considered this item at their January
25th meeting and established a subcommittee to review the issues and bring back a recommendation
to the City Council. Staff has the subcommittee recommendation on bees and is awaiting feedback on
chickens. Upon receipt, we will present the subcommittee recommendation to the City Council for
direction.
3.Right-of-Way, Small Cell and DAS Ordinance Amendment (City file 17-039). Minnesota’s
telecommunications right-of-way user state law (SF1456), regarding small wireless facilities, was
signed into law on May 30, 2017. It grants wireless service providers access to the public right-of-way
to construct, maintain and operate small wireless facilities and wireless support structures. Various
sections of the city and zoning code need to be amended to be consistent with state law. At their
January 25th meeting, Council directed staff to prepare a draft ordinance and schedule for a Public
Hearing at the Planning Commission and Council action. Staff presented a draft at the June 28th
Council meeting. A public hearing was held at the August 2nd Planning Commission and the Council
approved at the August 23rd City Council meeting. The summary ordinance is expected to be
approved at the September 13th Council meeting.
4.Southeast District Master Plan and Design Guidelines update (city file 18-012). The draft 2040
Comprehensive Plan anticipates significant changes to the transportation network that make it
necessary to update this plan, which is adopted as Appendix B of the Zoning Ordinance. At the April
26th meeting, the Council authorized staff to begin this work . Staff met with Hennepin County and is
now drafting road alignments for incorporation into updated plan options. This item is scheduled for
review at the November 8th Council Work Session.
5.Nuisance Ordinance ordinance/process update (city file 18-013). The Council has directed staff to
be more proactive in the Code Enforcement efforts. Review of the ordinance and policies suggests
Agenda Item 9a.
MEMORANDUM 2
that updates are needed in several areas. Staff presented the City Council with a work plan and
schedule at the May 24th meeting. Staff and the City attorney brought questions to the July 26th
Council meeting for direction. A public hearing will be scheduled for October 4th and City Council
action is expected on October 25th.
6. Development Rights and OS&P ordinance updates (city file 18-014). One of the implementation
strategies from the Draft 2040 Comprehensive Plan was to consider amendments to the OS&P
ordinance to better reflect City goals. The Council is also considering changes to the development
rights program. Staff presented the City Council with a work plan and schedule at the May 24th
meeting. The Council will discuss further at the October 11th Work Session.
7. Shoulak Ordinance Amendment (city file 18-020)/Lindblad Ordinance Amendment (city file 18-
024). James Shoulak and Marie Lindblad applied separately for ordinance amendments to allow a
type of event center in residential areas. While the individual requests are slightly different, the
concept of event centers is similar and staff has notified both applicants that we will process the
requests concurrently. A public hearing was held at the August 2nd Planning Commission and the
Council approved at the August 23rd City Council meeting. The summary ordinance is expected to be
approved at the September 13th Council meeting.
8. Ordinance Amendment for Financial Guarantees (city file 18-025). At the May 24th meeting, the
City Council directed staff to revert to the previous policy regarding financial guarantees and to amend
the ordinance to reduce the required amount from 125% to 100% of the cost of improvements. A
public hearing was held at the August 2nd Planning Commission. The Council reviewed this at the
August 23rd City Council meeting requested additional revisions to clarify our policy and it is expected
to be adopted on September 13th.
9. Final Plat for “Rush Creek Run” at 7320 Rolling Hills Road (PID 28-119-23-22-0003) (city file 18-
026). A request for final plat approval has been submitted but is currently incomplete. The preliminary
plat for this project was approved on April 26th. Upon receipt of the missing items, staff will schedule
this request for Council action.
10. Final Plat and Final PUD Development Plan for “Encore” at 9975 County Road 101 (PID
1211923120001) (city file 18-027). The preliminary plans were approved by the City Council in June.
A request for final plat approval has been submitted and staff is reviewing for completeness. This
application is for Phase 1, which will plat the Newman property and create 79 lots (78 home lots plus
the activity center). This item is scheduled for Planning Commission review on October 4th and City
Council action on October 24th.
11. Final Plat and Final PUD Development Plan for “Final Plat and Final PUD for the Refuge at Rush
Creek (PID 03-119-23-13-0002) (City File 18-028). This project was formerly known as “Fehn
Meadows 2nd Addition” and was approved by the City Council in June. The item has been scheduled
for Planning Commission review on September 6th and City Council action on September 27th.
12. Preliminary Plat, Preliminary PUD and Rezoning for “Pheasant Ridge Second Addition”. (PID
0311923310003, 0311923430005, 0311923410002) (City File 18-029). The Council has reviewed
and provided feedback to the applicant on a PUD sketch plan. This formal application for an OS&P
subdivision is currently incomplete. Upon receipt of the missing items, staff will schedule this request
for Council action.
13. Lot Line Adjustment and Variance for Allen James Pouliot located at 6626 Pioneer Trail (PID 31-
119-23-11-0004) (city file no. 18-030). The applicant is proposing to adjust a lot line between two
properties and a variance is required to accommodate the request. The application is currently
incomplete. Upon receipt of the missing items, staff will schedule this request for Council action.
14. Lot Combination and Easement Vacation for Tony Maghrak located at 21580 Sicora Lane (PID
09-119-23-11-0003) (city file no. 18-031). The applicant is proposing consolidate two properties and
an easement vacation is required along the eliminated lot line. The application is currently incomplete.
Upon receipt of the missing items, staff will schedule this request for Council action.
MEMORANDUM 3
Also, there are several projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project. Staff has spoken to the applicant and will schedule a meeting when
more information is available on the Loretto sewer project.
2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a
conditional use permit to allow a cemetery west of the existing church. The application was approved
by the City Council on March 22nd and site work had begun. The letter of credit for site improvements
has been released, but we are holding the escrow pending completion of the approved landscaping.
The applicant has indicated that they are considering a site plan amendment application to modify the
approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding
issues and future expansion plans on the property.
3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Schendel
property at 20400 County Road 10 (City file 14-027). The City Council approved the request on
December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD
development plan. Peachtree Partners did not buy the property, but a different developer could still
proceed with the approved plan. On December 9, 2016, the applicant submitted a written request to
extend the approvals for an additional year. Staff recommended that this request be reviewed by the
City Council, but adequate time was not provided to place this on a Council agenda prior to expiration.
Staff administratively approved an extension until February 28, 2017 so that this request for extension
could be considered at the February 23, 2017 Council meeting. At that meeting, the City Council
approved a one year extension. The City Council approved another one year extension at the
January 25, 2018 meeting.
4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an
application for approval of a building addition, which required a conditional use permit, interim use
permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th
Planning Commission meeting and was approved by the City Council on June 25th. The required
landscaping will be finalized and constructed after the downtown infrastructure project is completed.
The City will release the remaining escrow when the planting is completed.
5. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance
amendment allowing private drives in the Rural Residential district, subject to certain conditions.
However, after adoption the City Council directed staff to revisit this issue and consider an ordinance
amendment to eliminate the requirement that private drives off paved roads must be paved. The City
Council approved the amendment on May 26th. The Council also identified additional issues that
should be reviewed and discussed at a future date.
6. Natural Resource Protection Ordinance (city file 18-010). The Council directed staff to look at
options to preserve trees and natural resources to maintain the rural character of the community in
both rural and urban areas. Staff presented for Council review at the May 24th meeting and the Council
tabled this item.
7. Sketch Plan for “Edgewater of Corcoran” at 19220 County Road 10 (PID 25-119-23-14-0003 and
25-119-23-14-0002) (City file 18-018). Trek Development, Inc. has submitted a sketch plan for a
residential development with a senior living continuum of care complex, apartment and single family
homes. The Council reviewed the sketch plan at the May 24th meeting and indicated support.
8. *Willow LLC Minor Subdivision at 20801 Larkin Road (city file 18-021) (Incomplete). The
applicant is requesting approval of a minor subdivision to split the parcel into two lots. The application
was approved at the July 26th City Council meeting.
9b.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.ci.corcoran.mn.us
MEMO
Meeting Date: October 16, 2018
To: Parks and Trails Commission
From: Jessica Christensen Buck, Recreation Coordinator
Re: Recreation Coordinator Update
______________________________________________________________________
The following is a summary of what Recreation Coordinator Christensen Buck has been
overseeing since the last meeting.
Baseball: Wrapped up the fall 2018 season, put together a draft for spring 2019
registration, and updated website information.
Night to Unite: Started putting together a timeline for 2019 planning.
Corcoran Soccer Association: Continued working on a draft for 2019 priority
registration.
Neighborhood Park in Ravinia: Assisted with the finishing touches for the
sidewalk boarder, helped put in wood fiber, and put together name themes and
examples for current and future parks.
Other: Reached out to last year’s rink attendants to gauge their interest in
returning this winter. Passed the Certified Park and Recreation Professional
(CPRP) Exam and attended the Minnesota Recreation and Park Association
Conference in Rochester, Minnesota. Started to draft plans and a sign-up sheet
for an adopt-a-spot (road, park, and trail) program.
Attachments:
None
9c.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.ci.corcoran.mn.us
MEMO
Meeting Date: October 16, 2018
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Projected Park Development Projects
______________________________________________________________________
At the September meeting, Commission members requested staff put together a
projection of park development activity. The following assumes all approved proposed
developments move forward in a timely fashion.
City Park:
• 2018: Begin park master planning
• 2019: Complete park master planning
• 2020: Park improvement project
Ravinia neighborhood park
• 2018: Playground equipment and initial landscaping installed
• 2019: Complete landscaping and park amenities
Ravinia open space park
• 2020: Accept park land from Lennar with plat
• 2021: Master plan open space park
• 2022: Park improvement project
Park in Bellwether
• 2018: Portion of park accepted from Pulte with plat
• 2019: Consider designing boardwalk trail over wetland
• 2020: Additional portion of park accepted from Pulte with plat
• 2020: Master plan park
• 2021: Park improvement project
9c.
Town Square park
• 2018: Select location of park
• 2021: Acquire land for park; master plan
• 2022: Park improvement project
Other park considerations
• 21.59 acre parcel at 7150 Old Settlers Road
• Trails along County Roads
Attachments:
None
10a.
MEMO
Meeting Date: October 16, 2018
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: City Council Report
______________________________________________________________________
The Parks and Trails Commission last met on September 18, 2018. The following is a
recap of some of the items discussed at City Council meetings since that time. A full
recap can be found by reviewing the approved City Council minutes on the website
September 27, 2018 Council Meeting
• Resolution Honoring Outgoing Councilmember Tonya LaFave
o Mayor Thomas read the resolution; Council approved as presented and
thanked Tonya for her service
• Final PUD Development Plan and Final Plat for Refuge at Rush Creek
o Approved the plan as presented for the 14 home development
• Development Rights and Open Space and Preservation Plats
o Provided staff direction to draft updates to ordinances; discussion to
continue at October 11th work session
• Job Offer – Maintenance Operator
o Approved the job offer to Robbie Kottke for the position of Maintenance
Operator
• Authorization to Proceed with Western Waterloop and Gleason Parkway
Extension Projects
o Authorized staff to proceed with phase one of the Western Waterloop and
Gleason Parkway Extension projects as presented
October 11, 2018 Council Work Session
• Development Rights and Open Space and Preservation Plats
10a.
October 11, 2018 Council Meeting
• Commissioner Resignation – Sharon Meister, Elm Creek Watershed Commission
o Accepted the resignation of Sharon Meister from the Elm Creek
Watershed Commission
• Resignation – Jeff Schmid, Maintenance Operator
o Accepted the resignation of Jeff Schmid
• Final Plat/ Development Contract and Final Development PUD Plan for
“Bellwether” (formerly Encore) a Residential Development West of County Road
101 and North of County Road 30 (PID 12-119-23-12-0001) (City File 18-027)
o Approved the Final Plat, Development Contract, and Final Development
PUD as presented for the first phase including 78 lots
• Public Hearing – Certifying Delinquent Fees to Hennepin County
o Held the public hearing; approved the resolution as presented
• Northeast Trunk Sewer Improvements – Award Bids
o Awarded the bid contingent upon issuance of funds from the developer
and obtaining necessary permits and easements
• City Investment Strategy
o Authorized membership in the 4M fund; directed staff to proceed with the
investment strategy as presented
• Maintenance Operator Recruitment
o Authorized staff to hire part-time snow plow assistance as necessary;
authorized staff to begin the recruitment at discretion of the City
Administrator
• Westside Tire Request
o Approved a temporary connection to the sewer system only until May 1,
2019
Attachment:
None
10d.
September 26, 2018
Date
Park
Dedication
Memorial Park
Maintenance
Combined
Fund Balance
415‐10100415‐10102
09/16 Beginning Balance364,189.75 9,097.68 373,287.43
09/16Millow Electric(3,885.00)
09/16Interest Earned0.17 1.15
09/163rd Qtr Interest Allocation40.13
10/16Interest Earned0.18
11/16Garden Gate(210.00)
11/16Park Place Storage 16‐02755,875.00
11/16Interest Earned0.16
12/16Park Dedication Fees11,910.00
12/16Interest Earned0.28 1.14
12/164th Qtr Interest Allocation405.70
01/17Interest Earned0.37
02/17Interest Earned0.27
03/17Wenck ‐ Ravinia Park Design(769.40)
03/17Lennar ‐ Ravinia 8th Addition79,400.00
03/17Interest Earned0.21 1.12
03/171st Qtr Interest Allocation283.29
04/17Garden Gate(180.00)
04/17Wenck ‐ Ravinia Park Design(238.50)
04/17Interest Earned0.17
05/17Wenck ‐ Ravinia Park Design(23.60)
05/17Interest Earned0.13
06/17Wenck ‐ Ravinia Park Design(275.40)
06/17Interest Earned0.18 1.14
06/172nd Qtr Interest Allocation120.83
07/17Wenck ‐ Ravinia Park Design(610.40)
07/17Interest Earned0.21
08/17Kevin Dale ‐ Press Box Supplies(272.78)
08/17Kevin Dale ‐ Press Box Supplies(2,799.30)
08/17
MN Twins Community Fund ‐ 2016 Hennepin Co.
Grant 15,000.00
08/17Interest Earned0.20
09/17Morris Excavating ‐ 4" Tile Install(6,407.50)
09/17Wenck ‐ Ravinia Park Design(57.50)
09/17 M/I Homes of Minneapolis Bass Lake Crossing 166,740.00
09/17Interest Earned0.18
09/17Interest Earned65.41
09/17Interest Earned1.14
10/17Wenck ‐ Ravinia Park Design(445.80)
10/17George or Jean Gmach7,940.00
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
CASH FUNDS
10/17Interest Earned0.18
11/17Interest Earned0.29
12/17Town & Country Fence(43,470.00)
12/17Interest Earned0.21 1.15
12/17Interest Allocation736.88
01/18Interest Earned0.15
02/18Wenck ‐ Ravinia Park Design(59.00)
02/18Interest Earned0.23
03/18 Bass Lake Crossing South park dedication fees 242,645.00
03/18Interest Earned0.29 1.12
03/18Interest Allocation84.27
04/18Interest Earned0.37
05/18Transfer to Rockford School Land Fund (423)(250,000.00)
05/18Interest Earned0.31
06/18Interest Earned0.30
06/18Interest Allocation1,193.74
07/18Interest Earned0.36
08/18Wenck ‐ Ravinia Park Design(1,066.76)
08/18Menards ‐ Ravinia Park Supplies(17.13)
08/18Menards ‐ Ravinia Park Supplies(460.97)
ENDING BALANCE635,386.36 9,105.64 644,492.00