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2018-11-19 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda November 19, 2018 - 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Senator David J. Osmek – District 33 6. Consent Agenda a. Draft Minutes of November 8, 2018 Council Meeting* b. Letter of Engagement – Audit Preparation Services and Annual Financial Audit* c. Liability Coverage – Waiver* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* b. Planning Project Update* c. Performance Report* 9. Planning Business a. Lot Consolidation and Easement Vacation for 21580 Sicora Lane* b. Final PUD Development Plan and Final Plat for Ravinia 10th Addition* 10. Unfinished Business a. Request for Contribution – Dayton Parkway Interchange* b. City Hall Remodel – Architectural and Engineering Services* 11. New Business a. Draft 2019 Fee Schedule* b. 2019 Community Meetings* c. City Administrator Performance Evaluation Distribution* 12. Closed Session – Easement Agreements for Bellwether 13. 2018 Council Schedule* 14. Council Liaison Calendar Planning Commission 11/1/18 12/6/18 Dejewski Schultz Parks and Trails Commission 11/20/18 12/18/18 Schultz Keefe 15. Adjournment CITY OF CORCORAN City Council Meeting Minutes November 8, 2018 - 7:00 pm The Corcoran City Council met on November 8, 2018 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, and Councilor Keefe. Councilor Schultz was excused. Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative Services Coordinator Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:01 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted representatives from the City of Dayton were in attendance and asked that Item 11d. be moved to the beginning of new business. City Administrator Martens also noted the addition of Item 11f. Crop Land Rental and the removal of Item 12. Closed Session as documents were not received in time for the meeting. MOTION: made by Bottema, seconded by Dejewski to approve the agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) 4.Open Forum Dorothy Theis addressed the Council noting that several positive comments were received on the election staff. Council thanked the staff and election judges. 5.Presentations a. Sherman Patterson – Lights on Program Director of Public Safety Gottschalk noted the Police Department has been working towards the goals of the Crime, Drug and Safety Taskforce and looking additional ways to engage the community which led the Department to meet with Sherman Patterson and the Lights on Program. Sherman Patterson, Lights on Program, presented the Council information on the Lights on Program which provides vouchers to fix a broken light at a local service shop. Mr. Patterson noted that 23 departments have received vouchers from the program and the goal is to build better police and community relations. Council inquired about getting the word out about the program and if someone has to be pulled over to use the voucher. Mr. Patterson noted persons can now go to the service provider, Bobby and Steve’s Auto World, to utilize the voucher. 6.Consent Agenda a.Draft Minutes of October 25, 2018 Council Meeting b.Hennepin County User Agreements - Pictometry c.Recycling Contract – Randy’s Sanitation d.Request for Topography Exemption and Wetland Delineation Exemption 6626 and 6628 Pioneer Trail e.Request for Topography Exemption and Wetland Delineation Exemption at 20702 County Road 50 Councilor Dejewski asked that Item 6c. considered separately. 6a. MOTION: made by Bottema, seconded by Dejewski to approve the consent agenda consisting of Items 6a., 6b., 6d, and 6e. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) Council inquired about revenue sharing. City Clerk/Administrative Services Coordinator noted that the City hadn’t discussed it in recent years and revenue sharing provides a portion of the revenue from product sales, however in this market some products have negative value. Council discussed revenue sharing. MOTION: made by Dejewski, seconded by Keefe to approve Item 6c. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Bottema, seconded by Keefe to approve escrow claims as revised. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) b. All Other Financial Claims MOTION: made by Dejewski, seconded by Keefe to approve all other claims as presented. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Dorothy Theis and Parks and Trails Commissioner Judy Strehler were in attendance and invited them to speak on items related to their Commissions. b. 2019 Tax Rate City Administrator Martens presented the report noting tax rate for the City is lower than projected as well as the tax rates for each of the school districts in Corcoran are lower, however the recent passage of the referendum for Rockford is not included in the projection. 9. Planning Business No planning business was presented. 10. Unfinished Business a. City Hall Remodel Finance Plan City Administrator Martens presented the report providing a summary of the needs analysis that was reviewed at the September 13, 2018 work session and Council meeting. City Administrator Martens outlined the proposed finance plan noting the water fund was selected for the higher fund balance. Council discussed the proposed finance plan and the fire service sub-committee and the impact to the project. City Administrator Martens noted the remodel is designed to work with future expansion. Council inquired about the next steps of the project. City Administrator Martens outlined the next steps being selecting an architect, creating plans, and bidding the project. City Administrator Martens noted staff would work with the architect to determine the best time to bid. Council discussed the first and second phases. Council inquired about the number of building permits needed to fund the project. City Administrator Martens noted 20 building permits were allocated to the project. Per consensus, Council directed staff to proceed with the draft finance plan. 11. New Business d. Request for Contribution – Dayton Parkway Interchange City Administrator Martens presented the report outlining the location, design and request for funds from the City of Dayton. Tim McNeil, Dayton Mayor, addressed the Council on the City of Dayton’s request for a contribution to the Dayton Parkway Interchange project . Mayor McNeil noted with the support of the City of Corcoran the project would be considered a regional project and would likely be eligible for additional funding sources. Council inquired about access to the water tower and the timing of the water tower. Mayor McNeil noted that the City is reviewing the numbers for a water tower over the next six months and looking at capacity and the water tower project would be tied to the interchange project as that would create the need for the larger water tower. Council discussed financing options and the amount of the contribution. Mayor McNeil noted that the request was for $250,000 which is less than 1% of the project. Council inquired about how common is contributing to infrastructure in other communities. City Administrator Martens noted that sewer projects and some road projects would be similar and would be based on the benefit to the City. Council discussed the contribution and traffic. Mayor McNeil provided information on additional funding sources and noted Dayton could provide additional information on traffic studies. Council inquired about the timing of the project. Mayor McNeil noted that the bids would be received in January of 2020. Per consensus, Council directed staff to draft a finance plan and resolution to commit funds to the Dayton Parkway Interchange Council discussed the project design. Public Works Director Mattson noted the design took in several factors including truck traffic, traffic flow, trails, and land requirements. a. Appointments – Elm Creek Watershed Management Commission and Charter Commission City Administrator Martens presented the report noting applicant Ken Guenthner’s experience with the City. MOTION: made by Keefe, seconded by Dejewski to appoint Ken Guenthner to the Elm Creek Watershed Management Commission; to appoint Ken Guenthner to the Charter Commission. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) City Administrator Martens noted that the Charter Commission appointment does need to go through the appointment process with the district court judge. City Administrator Martens noted that Councilor Bottema asked to serve as a liaison to the Elm Creek Watershed. Council discussed the request. Elm Creek Watershed Commissioner Guenthner the aim of the request would be to increase the City’s presence at the Watershed meetings and if the voices for the City were in conflict that they would work together for a common voice. Council discussed the rotation of liaisons. MOTION: made by Dejewski, seconded by Keefe to appoint Councilor Bottema to serve as the Council liaison to the Elm Creek Watershed Commission. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) b. Preferred Vendor – IT Managed Services City Administrator Martens presented the report noting the preferred vendor CIT had significant experience with police department data needs. Council discussed the IT budget. City Administrator Martens noted the estimated monthly cost is approximately $6,000 over the 2019 budget. Council inquired about the managed services. City Administrator Martens noted the managed services includes firewall assistance, patches, backups, and training. Director of Public Safety Gottschalk noted managed services includes right sizing of systems, BCA audit assistance, policy creation and desktop support. City Administrator Martens noted contract includes dedicated hours and the next steps would include meeting with the vendor. MOTION: made by Bottema, seconded by Keefe to select Computer Integrated Technologies as the preferred vendor for IT managed services and to direct staff to work with Computer Integrated Technologies to develop a transition plan and draft contract documents. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) c. 2019 MSA Roadway System Designation Public Works Director Mattson presented the report outlining the recommended changes and noting that a section of Trail Haven would be eligible for bridge funding. Public Works Director Mattson noted plan targeted development projects and maximized the allotment available. Council inquired about traffic counts. Public Works Director Mattson noted traffic counts had been completed three times and the traffic has increased. Council inquired about paving roads such as the portion of Trail Haven Road that was removed. Public Works Director Mattson noted if the City paves the non-MSA portion of Trail Haven Road the City could build it using different standards and have more control over the design. MOTION: made by Dejewski, seconded by Keefe to authorize staff to submit the recommended 2019 MSA Roadway System Designation changes to State Aid for approval. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) e. Snyder Field Press Box Naming City Administrator Martens presented the report outlining the project and the recommendation of the Parks and Trails Commission. Council discussed Kevin Dale’s efforts on behalf of the City and the naming of the field. MOTION: made by Bottema, seconded by Keefe to name the press box at Snyder Field after Kevin Dal in honor of his efforts on the press box and over the years. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) f. Crop Land Rental City Administrator Martens presented the report noting the land the City purchased from the Rockford School district at City Park has been farmed for years and when the City purchased the land permission for 2018 was granted to continue farming. City Administrator Martens noted the City typically bids for crop land rental and the current farmer had agreed to match the bid rate for the other land rented by the City for 2019. City Administrator Martens noted the land would be added to the City’s crop land bidding schedule for 2020. Council discussed the rental and the cost. MOTION: made by Bottema, seconded by Keefe to adopt Resolution 2018-89 Awarding Cropland Rental Contract. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) 12. Closed Session – Easement Agreements for Bellwether – Removed from the Agenda 13. 2018 Council Schedule City Administrator Martens reviewed the Council schedule. City Administrator Martens thanked the election staff for their efforts. 14. Council Liaison Calendar The Council liaison calendar was not reviewed but was available in the Council Packet. 15. Adjournment MOTION: made by Bottema, seconded by Keefe to adjourn. Voting Aye: Thomas, Bottema, Dejewski, and Keefe (Motion carried 4:0) Meeting adjourned at 8:44 pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 6b. Council Meeting: November 19, 2018 Prepared By: Jessica Beise Topic: Letters of Engagement – Audit Preparation Services and Annual Financial Audit Action Required: Approval Summary: The City of Corcoran contracts annually with Bergen KDV for audit prep and general accounting assistance and contracts with Abdo, Eick and Meyers for audit services. Our audit preparation consultant recently left Bergen KDV and no one on staff is filling his role. Staff reached out the Abdo, Eick and Meyers as they have a branch that provides audit preparation and general accounting assistance. Staff has been happy with the services provided by Abdo, Eick and Meyers for the audit and recommends contracting with them for audit preparation and accounting assistance for the 2018 audit. Abdo, Eick and Meyers provides audit services to the City. Staff has been happy with the auditing services that Abdo, Eick and Meyers provides and recommends contracting with them for the 2018 annual financial audit. Financial/Budget: Costs of the audit preparation services and auditing services are in the 2019 budget. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Council Action: Authorize the City Administrator and Mayor to execute engagement letters as required. Attachments: 1. Auditing Preparation Services Letter of Engagement 2. Annual Financial Audit Letter of Engagement STAFF REPORT Agenda Item 6c. Council Meeting: November 19, 2018 Prepared By: Jessica Beise Topic: Liability Coverage – Waiver Action Required: Approval Summary: The City is a member of the Minnesota League of Cities Insurance Trust and must decide whether to waive the statutory tort requirements. By not waiving the limits, an individual would not be able to recover more than $500,000 on claims which tort limits apply. Waiving the limits would require extending the limits of liability coverage obtained, and the City could pay more than $500,000 on claims which tort limits apply. In the past several years the City’s policy decision has been to not waive the statutory tort limits. The City Council may choose to review the policy to waive tort limits. Financial/Budget: Additional liability coverage would need to be purchased if the City were to waive coverage. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Council Action: Waive the monetary limits on municipal tort liability established by Minn. Stat. 466.04 and authorize the Mayor to sign the liability coverage waiver form. Attachments: 1. Liability Coverage – Waiver Form AgendaItem7a-b. CouncilMeetingDate:11/19/2018 FINANCIALCLAIMS PreparedBy:jrotz CHECKRANGE AgendaItem: 7a.FUND #500ESCROWCLAIMS PaidtoAmountProjectname 500-20335$13,175.55WENCKLENNAR - ENGINEERING 500-20335$488.40WENCK LENNAR - ENGINEERING - 66THSTREETDESIGN & CONSTRUCTION 500-20376$614.97WENCKPARKPLACESTORAGE 500-20416$398.32WENCKSUNRISESOLAR17-007 500-20423$3,001.37WENCKBASSLAKEESTATESSKETCHPUD17-015 500-20436$7,758.20WENCKPULTEENCORE - PUDSKCH17-029 500-20438$5,062.47WENCKBASSLAKECROSSINGM/IHOME17-012ENGINEERING Total$ 30,499.28 TotalFund #500 =$ 30,499.28 SeeattachedPaymentsDetail) AgendaItem:7b.ALLOTHERFINANCIAL CLAIMS$ 279,873.39$ 310,372.67TotalChecks SeeattachedCheckDetailRegister) TotalofAutoDeductions$ 68,814.01 TOTALEXPENDITURESFORAPPROVAL$ 379,186.68 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaidtoAmount 11/5/2018SensibleLandUseCoalition - Excelsior, MN$ 58.00 11/6/2018Doordash - Chipotle$ 37.97 11/7/2018BCATrainingEducation$ 50.00 11/7/2018CorcoranCrossRoads - Corcoran, MN$ 11.58 11/8/2018Sam'sClub - MapleGrove, MN$ 255.28 11/13/2018CubFoods - Monticello, MN$ 8.99 11/13/2018JerseyMike's - MapleGrove, MN$ 47.54 11/5/2018ACHFileFee$ 15.00 11/6/2018RevtrakSV9T$ 332.38 11/9/2018Paychex CGS, Garnish$ 531.14 11/9/2018PayrollTaxes$ 14,753.46 11/9/2018NetPayrollPP23$ 40,751.52 11/13/2018PaychexFee$ 333.41 11/14/2018PERA$ 11,627.74 Total$ H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2018ClaimsWorkbook 11/14/1812:31PMCITYOFCORCORAN Page 1 Check Detail Register© November2018 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACME TOOLS E100-45200-210 Operating Supplies (GENERAL)$43.906115970SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$62.166116065SUPPLIES Total ACMETOOLS 106.06 Unpaid AMAZONCAPITALSERVICES E100-42100-200 OfficeSupplies (GENERAL)$170.5017RT-K9JF-ROFFICE SUPPLIES Total AMAZON CAPITAL SERVICES 170.50 Unpaid AMERICAN PRESSURE E100-43100-210 Operating Supplies (GENERAL)$57.95104541SUPPLIES Total AMERICANPRESSURE 57.95 Unpaid B & DPLUMBING HEATING & AC E100-43100-223 Building RepairSupplies$1,100.00117660SERVICE CALL Total B & DPLUMBING HEATING & AC 1,100.00 Unpaid BAN-KOE SYSTEMSINC E100-43100-223 BuildingRepairSupplies$680.0097208BUILDING REPAIR SUPPLIES Total BAN-KOESYSTEMSINC 680.00 Unpaid BEAUDRYOILCOMPANY E100-42100-212 MotorFuels$1,103.40870208SQUADFUEL E100-43100-212 MotorFuels$25.77870208GASOLINE E100-41920-210 Operating Supplies (GENERAL)$61.83870208GASOLINE Total BEAUDRYOILCOMPANY 1,191.00 Unpaid BEISE, JESSICA G100-21709 DependentCareFSAWithhold$400.00111418DEPENDENT CAREFSAREIMBURSEMENT G100-21709 DependentCareFSAWithhold$400.00111418DEPENDENTCAREFSA REIMBURSEMENT E100-41400-210 Operating Supplies (GENERAL)$38.48111418MILEAGE E100-41410-210 Operating Supplies (GENERAL)$20.00111418ELECTION PARKING Total BEISE, JESSICA 858.48 Unpaid CENTERPOINT ENERGY HOUSTON E100-45200-380 Utility & Services (GENERAL)$29.128000014143-4 NATURALGAS - 5754177-3 E100-41941-380 Utility & Services (GENERAL)$38.058000014143-4 NATURALGAS - 5754460-3 Total CENTERPOINT ENERGY HOUSTON 67.17 Unpaid CENTURY LINK E100-43100-321 Telephone$141.22110518LAND LINE/FIREMONITORING-9100763-498-7515 Total CENTURY LINK 141.22 Unpaid CINTAS - 470 E100-43100-417 Uniforms$41.984011897981PW UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$49.944011897985PW RUGS E100-42100-223 Building RepairSupplies$64.834011897993PD RUGS E100-41941-210 Operating Supplies (GENERAL)$85.184011898010CITY HALLRUGS 11/14/1812:31PMCITYOFCORCORAN Page 2 Check Detail Register© November2018 Check AmtInvoiceComment E100-41941-210 Operating Supplies (GENERAL)$82.504011898026CITYHALLRUGS E100-43100-417 Uniforms$115.414011898087PWUNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.504012236241CITYHALLRUGS E100-42100-223 BuildingRepairSupplies$76.494012236383PD RUGS E100-43100-417 Uniforms$41.984012236389PW UNIFORMS E100-43100-417 Uniforms$157.804012236405PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$85.184012236419CITY HALLRUGS E100-43100-210 Operating Supplies (GENERAL)$94.614012236437PW RUGS Total CINTAS - 470 978.40 Unpaid COMCAST-INTERNET E100-41941-321 Telephone$72.42111018CITY HALL INTERNET E100-42100-321 Telephone$72.43111018PD INTERNET Total COMCAST-INTERNET 144.85 Unpaid CULLIGANBOTTLED WATER E100-41941-210 Operating Supplies (GENERAL)$88.25114X67964409OFFICE WATER Total CULLIGAN BOTTLEDWATER 88.25 Unpaid ECMPUBLISHERS INC E100-41941-210 Operating Supplies (GENERAL)$31.66645198MAGHRAK EASEMENT VAC-PH E100-41941-210 Operating Supplies (GENERAL)$15.83646921CHARTER COMMISSION MEETING E100-41410-210 Operating Supplies (GENERAL)$19.79646922CANVASSING ELECTIONRESULTS Total ECMPUBLISHERS INC 67.28 Unpaid FERGUSONWATERWORKS E100-43100-220 Repair/Maint Supply (GENERAL)$186.290311554METERS Total FERGUSONWATERWORKS 186.29 Unpaid GOTTSCHALK, MATT G100-21709 DependentCareFSAWithhold$1,900.00111318DEPENDENT CARE FSA E100-42100-321 Telephone$250.00111318CELL PHONEREIMBURSEMENT Total GOTTSCHALK, MATT 2,150.00 Unpaid HANOVER, CITYOF E100-42200-300 ProfessionalSrvs (GENERAL)$16,029.102018-42018 FIREPROTECTION - 4THQTR Total HANOVER, CITYOF 16,029.10 Unpaid HEALTHPARTNERS E100-41300-131 Employer PaidHealth$388.0085370854HEALTH PARTNERS11/18INVOICE E100-41400-131 Employer PaidHealth$3,787.8285370854HEALTHPARTNERS 11/18 INVOICE E100-42100-131 EmployerPaidHealth$6,366.4285370854HEALTH PARTNERS11/18 INVOICE E100-42102-131 EmployerPaidHealth$605.9085370854HEALTH PARTNERS 11/18INVOICE E100-43100-131 EmployerPaidHealth$5,699.9785370854HEALTH PARTNERS11/18 INVOICE G100-20205 Reimbursements$1,481.5085370854HEALTH PARTNERS 11/18INVOICE HAMILTON G100-20205 Reimbursements$1,849.5085370854HEALTHPARTNERS 11/18INVOICESCHUTTE Total HEALTHPARTNERS 20,179.11 Unpaid HENN COSHERIFF-MC129 11/14/1812:31PMCITYOFCORCORAN Page 3 Check Detail Register© November2018 Check AmtInvoiceComment E100-42100-301 Prisoner$465.001000117966PRISONERFEES - BOOKING/HOUSING E100-42100-323 RadioUnits$1,141.591000118520RADIO FEES E100-43100-210 Operating Supplies (GENERAL)$162.081000118595RADIO FEES Total HENNCOSHERIFF-MC129 1,768.67 Unpaid I-94WESTCHAMBER E100-41900-433 DuesandMemberships$300.006574MEMBERSHIP DUES Total I-94WEST CHAMBER 300.00 Unpaid JOEROTZ E100-41400-433 DuesandMemberships$101.50MNQBOA0001ANNUALCPALICENSE RENEWAL Total JOEROTZ 101.50 Unpaid JOTSCOMPUTER SERVICES E100-41951-300 ProfessionalSrvs (GENERAL)$637.50255566CONTRACT SERVICE Total JOTS COMPUTERSERVICES 637.50 Unpaid KENTCO SIGNS E416-43100-550 MotorVehicles$325.0025867PW TRUCKS - CITY OFCORCORANLETTERING Total KENTCO SIGNS 325.00 Unpaid KOTHRADE SEWERWATEREXCAVATIN E100-41941-380 Utility & Services (GENERAL)$440.0022615UTILITY & SERVICES Total KOTHRADE SEWER WATEREXCAVATIN 440.00 Unpaid KRISENGINEERING E100-43100-220 Repair/Maint Supply (GENERAL)$1,518.0630757SUPPLIES E100-43100-232 Gravel$3,485.2030758SUPPLIES Total KRISENGINEERING 5,003.26 Unpaid LITTLEFALLSMACHINE E100-43100-220 Repair/Maint Supply (GENERAL)$1,122.543528909" AUGER MOTOR AND COMPONENTS Total LITTLE FALLS MACHINE 1,122.54 Unpaid MATTSON, KEVIN E100-43100-321 Telephone$50.00110518TELEPHONE REIMBURSEMENT E100-43100-210 Operating Supplies (GENERAL)$38.70110518MILEAGE Total MATTSON, KEVIN 88.70 Unpaid MEISTERPAT E100-43100-208 Training and Instruction$47.41111318TRAINING E100-43100-208 TrainingandInstruction$44.25111318TRAINING Total MEISTER PAT 91.66 Unpaid METROPOLITAN COUNCILENVIRO E602-49450-312 MCESSewageTreatment$1,130.050001088801MATERIAL TREATMENT Total METROPOLITAN COUNCILENVIRO 1,130.05 Unpaid MILLERTRUCKINGANDLANDSCAPE 11/14/1812:31PMCITYOFCORCORAN Page 4 Check Detail Register© November2018 Check AmtInvoiceComment E100-43100-225 Landscape/DitchMaterials$39.00132729LANDSCAPING/DITCHMATERIALS Total MILLER TRUCKING ANDLANDSCAPE 39.00 Unpaid MINNESOTADRIVELINE INC E100-45200-210 Operating Supplies (GENERAL)$248.29112778SUPPLIES Total MINNESOTA DRIVELINE INC 248.29 Unpaid NAPA AUTO PARTS - CORCORAN E100-43100-220 Repair/Maint Supply (GENERAL)$42.08199735SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$539.99199747SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$11.96199749SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$29.99199754SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$33.09202423SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$22.17202707SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$5.09202724SUPPLIES Total NAPA AUTO PARTS - CORCORAN 684.37 Unpaid NORTHMEMORIALEMSEDUCATION E100-42100-208 TrainingandInstruction$60.00P-MCTLS-513TRAINING Total NORTHMEMORIAL EMSEDUCATION 60.00 Unpaid NORTHWESTASPHALT INC E424-43100-530 ImprovementsOtherThan Bldgs$64,013.13PAY3CSAH-10FIRLANETURN LANE98% COMPLETE Total NORTHWEST ASPHALTINC 64,013.13 Unpaid NUSSTRUCK & EQUIPMENT E100-43100-220 Repair/Maint Supply (GENERAL)$756.084569795PPARTS/LABOR Total NUSSTRUCK & EQUIPMENT 756.08 Unpaid POLLARD WATER E601-49400-210 Operating Supplies (GENERAL)$69.620123635SUPPLIES Total POLLARDWATER 69.62 Unpaid SITE ONELANDSCAPE SUPPLY E415-45200-210 Operating Supplies (GENERAL)$891.0087764866-001PUHLE MEMORIALPARK PATH LIGHTS E100-41941-210 Operating Supplies (GENERAL)$288.0087766334-001SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$624.0087766677-001SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$106.6787767268-001SUPPLIES Total SITEONE LANDSCAPE SUPPLY 1,909.67 Unpaid STMICHAEL SPINAL REHABCENTER E100-43100-210 Operating Supplies (GENERAL)$95.00MEISTERDOT PHYSICAL Total STMICHAEL SPINALREHABCENTER 95.00 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-209 PoliceReserves$12.99I1337862RESERVE OFFICER UNIFORMS E100-42100-209 Police Reserves$95.99I1337863RESERVE OFFICER UNIFORMS E100-42100-209 Police Reserves$67.98I1338640RESERVE OFFICER UNIFORM 11/14/1812:31PMCITYOFCORCORAN Page 5 Check Detail Register© November2018 Check AmtInvoiceComment Total STREICHER SPOLICEEQUIPMENT 176.96 Unpaid SUBURBAN TIREWHOLESALE INC E100-42100-220 Repair/Maint Supply (GENERAL)$8.550000000006SQUAD TIRES E100-42100-220 Repair/Maint Supply (GENERAL)$570.2010155924SQUAD TIRES E100-42100-220 Repair/Maint Supply (GENERAL)$285.1010157075SQUAD TIRES Total SUBURBANTIREWHOLESALE INC 863.85 Unpaid TACTICALSOLUTIONS E100-42100-220 Repair/Maint Supply (GENERAL)$256.007036CERTIFICATION OFRADAR/TUNINGFORKS/LASER UNITS Total TACTICAL SOLUTIONS 256.00 Unpaid TEAMSTER LOCAL320 G100-21707 Union Dues$343.44NOV18UNIONDUES/TLDF Total TEAMSTERLOCAL 320 343.44 Unpaid TOWMASTER E416-43100-550 MotorVehicles$114,571.00409506TRUCK BOX & EQUIPMENT 2019MACK Total TOWMASTER 114,571.00 Unpaid TRANSUNION RISK & ALTERNATIVE E100-42100-300 ProfessionalSrvs (GENERAL)$25.003609221-1018SERVICE Total TRANSUNION RISK & ALTERNATIVE 25.00 Unpaid USBANKCORP EQUIPMENT FINANCE E100-41951-210 Operating Supplies (GENERAL)$317.00370336927COPIER LEASE Total USBANKCORP EQUIPMENTFINANCE 317.00 Unpaid VERIZON WIRELESS E100-42100-323 Radio Units$280.089817272906RADIO UNITS E100-42100-321 Telephone$390.809817272906CELL SERVICE Total VERIZONWIRELESS 670.88 Unpaid WAYZATA, CITYOF E416-43100-550 MotorVehicles$6,263.071M2GR6AC5K2019 MACKTRUCK GR42F91M2GR6AC5KM001099 Total WAYZATA, CITY OF 6,263.07 Unpaid WENCKASSOCIATES, INC. E100-43170-300 Professional Srvs (GENERAL)$2,729.20111318GENERAL ENGINEERING SERVICES E100-43170-300 Professional Srvs (GENERAL)$206.10111318BRIDGE ANDMSAFEASIBILITY STUDY E100-43170-300 ProfessionalSrvs (GENERAL)$3,957.25111318LARKIN & ROLLING HILLSOVERLAY E100-43170-300 ProfessionalSrvs (GENERAL)$1,318.50111318STORMWATER - ENGINEERING E100-43170-300 ProfessionalSrvs (GENERAL)$4,127.15111318CITY OFCORCORAN - ORIGIN & DESTINATION STUDY E101-41911-300 ProfessionalSrvs (GENERAL)$1,794.701113182040 CORCORAN COMPPLAN E424-43100-530 ImprovementsOtherThan Bldgs$1,963.90111318BASSLAKECROSSING M/IHOME 17-012CR10TURN LANES E425-49450-530 ImprovementsOtherThan Bldgs$8,056.10111318PULTE ENCORE - NETRUNKSEWER 11/14/1812:31PMCITYOFCORCORAN Page 6 Check Detail Register© November2018 Check AmtInvoiceComment E425-43100-530 ImprovementsOtherThan Bldgs$966.00111318PULTE ENCORE - TURNLANESCSAH101 AND ENCORE E601-49400-303 EngineeringFees$919.63111318WATER - ENGINEERING E602-49450-303 Engineering Fees$2,851.70111318SANITARY SEWER - ENGINEERING E602-49450-303 Engineering Fees$1,191.74111318MCES SEWEREXTENSION E602-49450-303 Engineering Fees$588.601113182019 TRUNK WATER MAINIMPROVEMENTS G500-20335 Lennar Eng PlanReview/Modific$13,175.55111318LENNAR - ENGINEERING G500-20335 LennarEng PlanReview/Modific$488.40111318LENNAR - ENGINEERING - 66THSTREET DESIGN & CONSTRUCTION G500-20376 ParkPlace Storage$614.97111318PARK PLACE STORAGE G500-20416 Sunrise Solar - 17-007$398.32111318SUNRISE SOLAR 17-007 G500-20423 BassLakeEstSkch PUD17-015$3,001.37111318BASS LAKE ESTATESSKETCH PUD17-015 G500-20436 PulteEncore - PUDSkch 17-029$7,758.20111318PULTE ENCORE - PUDSKCH17-029 G500-20438 BassLkCR M/IHomeEngineering$5,062.47111318BASS LAKE CROSSING M/IHOME17-012 ENGINEERING Total WENCK ASSOCIATES, INC. 61,169.85 Unpaid WESTSIDE WHOLESALE TIRE E100-45200-220 Repair/Maint Supply (GENERAL)$2,495.84823946TIRE SERVICE E100-42100-220 Repair/Maint Supply (GENERAL)$80.00824059SQUAD MAINTENANCE Total WESTSIDE WHOLESALE TIRE 2,575.84 Unpaid XCELENERGY E100-43100-381 Street/SignalLights$25.21613845064STREET LIGHTINGCR19/CR30 E100-43100-381 Street/SignalLights$34.87614138057STREET LIGHTING9525CAINROAD Total XCEL ENERGY 60.08 10100 Farmers StateBank$310,372.67 FundSummary 10100 Farmers State Bank 100 GENERAL FUND$74,278.15 101 LONG-TERM PLANNINGFUND$1,794.70 415PARKCAPITAL FUND$891.00 416CAPITAL-EQUIPMENT CERTS$121,159.07 424CSAH-10FIRLANETURNLANE$65,977.03 425PULTEENCORE/BELLWETHERPROJEC$9,022.10 500 ESCROWHOLDING FUND$30,499.28 601WATER$989.25 602 SEWER$5,762.09 310,372.67 CityofCorcoran ConsultantSummary 11/19/2018 NameInvoice DateAmountDue Carson, Clelland & Schreder Landform MetroWestInspection RolfEricksonEnterprises WenckAssociates11/13/18$ 61,169.85 Total$ 61,169.85 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2018ClaimsWorkbook i Vendor: Wenck CITY OF CORCORAN Date: 11-13-18 PAYMENT VOUCHER Address: Wenck 1800 Pioneer Creek Center Payment Total: $ 61,169.85 PO Box 249 Maple Plain,MN 55359-0249 Due Date: 12/13/18 Fund Department Account Description 100 43170 300 General Eng Services go )q.' 1$ -tv_cwg 100 43170 300 Bridge and MSA Feasibility Study 206.10 re 100 43170 300 Larkin&Rolling Hills Overlay 3,957.25 If! 100 43170 300 Storm Water-Engineering 1131g *j $ - +u±0 , r,100 43170 300 City of Corcoran-Origin&Destination Study 4,127.15 V 101 41911 300 2040 CORCORAN COMP PLAN pitif4.1o, $ 14.14,u i 411 43100 303 PW Building 415 45200 262 RAVINIA PARK DESIGN 415 45200 520 PARK DEDICATION 419 43100 303 HACKAMORE ROAD IMPROVEMENTS 2294-0028 422 43100 530 DT UTILITY PROJECT-STREET 37% 422 49400 530 DT UTILITY PROJECT-WATER 28% 422 49450 530 DT UTILITY PROJECT-SEWER 35% 423 45200 510 Rockford School District Environmental Site Assessment f42443100530BassLakeCrossingMilHome17-012 CR 10 TURN LANES 1,963.90 V,. 425 49450 530 Pulte Encore-NE Trunk Sewer 8,056.10 Iry 425 43100 530 Pulte Encore-Turn Lanes CSAH 101 and Encore 966.00 V 601 49400 303 Water-Engineering 919.63 Yi 602 49450 303 Sanitary Sewer-Engineering QI&4" ,?O 446,64i _/ 602 49450 303 MCES SEWER EXTENSION 1,191.74 Vi 602 49450 -968- es,la - . - _:----': 0 $ -2474,243- / 602 49450 303 2019 Trunk Water Main Improvements 588.60 V. 500 20247 Sunram Permits,Acct.#500-20247 500 20335 LENNAR-ENGINEERING 13,175.55 V F 500 20335 LENNAR-ENGINEERING-66th Street Design&Construction 488.40 V 500 20369 Sunram Permits,Acct.#500-20369 500 20376 PARK PLACE STORAGE 614.97 jt! 500 20389 STREHLER ESTATES 16-001 500 20392 MN SOLAR 500 20415 MI HOMES 500 20416 Sunrise Solar 17-007 398.32 Vfr 500 20418 Pheasant Ridge Sketch 17-009 500 20423 Bass Lake Estates Sketch PUD 17-015 3,001.37 V 500 20425 Gmach Prelim/Final Plat 17-017 500 20434 Hoppe-Lot Consolid.17-027 p 500 20436 Pulte Encore-PUD Skch 17-029 7,758.20 /i 500 20438 Bass Lake Crossing M/I Home 17-012 Engineering 5,062.47 V 500 20446 Rush Creek Run PP 18-001 500 20448 Maple Hill Apt PUD Skch 18-005 500 20451 Doboszenski Sons Inc 18-008 500 20453 Fehn Meadows 2nd Add PP 18-017 500 20454 Edgewater Corcoran Skch 18-018 500 20459 Refuge of Rush Creek FP 18-028 500 20464 Cushman/Wakefield Sewer Exten. TOTAL: $ 61,169.85 j I Approved Notes Check N VI •Alc) I tip` ZCSO IA City of Corcoran October 2018 Invoices City Projects Invoice no. Project nos. Project name Amount 2 11807243 2294-01 General Engineering Services w-L-131-7°'31 200 Planning 79.20 500-01 General teer.61T' OO 500-05 2040 Comprehensive Plan ern? 1 Kku 40 600-01 Stormwater/WCA Tasks 1,318.50 - 10(_,iy,k-3d) 700-01 MnDOT State Aid 2,295.00 900 Utilities l t p $ 1,395.13 ' ‘A f C.AC. 9k Z' 00 4c, {„,„,s'l4-. .;}'q STt,f@ ai $ 7,678.53 Comex U3. , 4i Li,ia4 IS Total City Projects $ 7,678.53 J Escrow Projects I `tr S" -3°3 Invoice no. Project nos. project name Amount U2' 6_yy cu' 3bt 11807256 2294-17 Lennar Development l 200 Construction Plan Reviews and Approvals 2,832.60 300 Construction Inspection 10,190.95 350 LOMR and Stormwater Modeling 152.00 1 So 2 V 3 T STotal $ 13,175.55 u 11807250 B2294-0025 MCES Lilt Station Construction Phase 03 L80 Site Observation 1,191.74 J 1/4g,X343 Total $ 1,191.74 V64,2-`l 1 11807262 82294-0027 CR 10 Turn Lanes Phase 400 Construction Plan Engineering 1,288.90 Phase 900 Construction Inspection 675.00 / v'L_Lt3(VU Total 570 Total $ 1,963.90 V 7 11807252 B2294-0031 66th Street Design and Construction `l . r & vJ Phase 050 Project Administration/Legal/Property 88.40 J 0335 Total $ 488.40 6` 11807253 B2294-0032 Escrow Projects SW ZG376Phase01ParkPlaceStorage,Acct#500-20261 614.97 Phase 02 Bass Lake Crossings 5,062.47 V spu_5 Phase 04 Bass Lake Estates and Storage 3,001.37 ' 11 1 Phase 08 Sunrise Solar 398.32 Sever'/2 a Phase 13 Maple Hill Wastewater connection `Ce.V.IleXj $ ' °35 P- ?j [41 Total $ 11,012.33 j 11807263 82294-0033 Pulte NE Sewer and Development Feasibility Study V -- -I 7,/ 5U 3U- Z Phase 100 General Engineering and Project Coordination 2,513.72 l Phase 200 Development Plan Review 4,375.10 Phase 300 Stormwater 359.50 Phase 400 Construction Observation 509.88 5,-00 Z^l4 36 Total $ 7,758.20 J 11807264 B2294-0035 Northeast Trunk Sewer Phase 100 Wetland Delineation and Application 80.50 Phase 300 Initial Construction Plan Engineering 782.50 _/ Phase 400 Bid Management Services Total $$ 87, 193. 0 , Zc cLs-u.- S3o 11807254 B2294-0036 Larking and Rolling Hills Overlay Phase 200 Construction 3,957.25 J 0_,-,131'7.-3(0Total $ 3,957.25 11807265 B2294-0037 Turn Lanes CSAH 101 and Encore Phase 400 Construction Plan Engineering 966.00 A 0/.1.5-,..4 3 ,S 30 Total $ 966.00 i ` J 11807266 82294-0038 Trail Haven MSA Bridge Replacement 1 k, % .'I rc' w{ir ) Phase 050 Project Administration 34.50 Phase 200 Surveying 171.60 400...V3(Z 0 3 0,3 Total $ 206.10 J`l 11807255 82294-0041 2019 Trunk Water Main Improvements l fro`„ ..L} -±1 c c(*-O 1 Phase 100 Wetland Delineation and Application ' 174.60 Phase 200 Route Surveying and Easements 66.00 Phase 300 Construction Plan Engineering 330.00 / Phase 500 Construction Inspection 18.00 6 _ Ky U-3u3 Total $ Total Escrow Projects $ 49,364.17 Invoice Total $ 57,042.70 4- L1,I7.7, I5- - 4i 16`I.65" Invoice V V A November 2, 2018 Invoice No: 11807243 l\fECK City of Corcoran, MN 8200 County Road 116 Responsive partner. Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project 2294-01 Corcoran General Engineering Services Professional Services Through October 31, 2018 Phase 200 PLANNING PLANNING Professional Personnel Hours Rate Amount Torve, Kent 60 132.00 79.20 Totals 60 79.20 Total Labor 79.20 Phase Total 79.20 Phase 500-01 General General Professional Personnel Hours Rate Amount Raymond, Luann 1.30 70.00 91.00 Torve, Kent 2.00 132.00 264.00 Wyers, Nicholas 50 90.00 45.00 (Vbv(. 413 0' Totals 3.80 146Se 13 Total Labor 400.00 Phase Total 40300 3, , Phase 500-05 2040 Comprehensive Plan 2040 Corcoran Comprehensive Plan Professional Personnel Hours Rate Amount Bowers, Matthew 4.90 153.00 749.70 Erickson, Mindy 1.00 60.00 60.00 Nalven, Sarah 20 95.00 19.00 Terhaar, Edward 2.00 153.00 306.00 Torve, Kent Bti' 132.00 1,056.00 / 3 + e Totals 16.10 2,190.70 J ..) 43 Total Labor 2,190 Phase Total 2,1 . 7 I Phase 600-01 Stormwater/WCA General Tasks Stormwater/WCA General Tasks INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11807243 Professional Personnel Hours Rate Amount Nalven, Sarah 30 95.00 28.50 Nelson, Susan 17.20 75.00 1,290.00 Totals 17.50 1,318.50 Total Labor 1,318.50 Phase Total 1,318.50 Phase 700-01 MnDOT State Aid MnDOT State Aid Professional Personnel Hours Rate Amount Terhaar, Edward 15.00 153.00 2,295.00 Totals 15.00 2,295.00 Total Labor 2,295.00 Phase Total 2,295.00 Phase 900 Utilities Utilities Professional Personnel Hours Rate Amount Butler, Samuel 7.50 83.00 622.50 Wyers, Nicholas 8.50 90.00 765.00 Totals 16.00 1,387.50 Total Labor 1,387.50 Reimbursable Expenses Mileage - Reimbursable 7.63 Total Reimbursables 7.63 7.63 Phase Total 1,395.13 Total Invoice Amount 7,678.53 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11807243 Billing Backup Friday, November 2, 2018 WAI -Wenck Associates, Inc. Invoice 11807243 Dated 11/2/2018 12:34:08 PM Project 2294-01 Corcoran General Engineering Services Phase 200 PLANNING PLANNING Professional Personnel Hours Rate Amount 063 962-Torve, Kent 10/3/2018 30 132.00 39.60 DRC general items and schedule review 063 962 -Torve, Kent 10/10/2018 30 132.00 39.60 DRC review of schedule and projects Totals 60 79.20 Total Labor 79.20 Phase Total 79.20 Phase 500-01 General General Professional Personnel Hours Rate Amount 714 911 - Raymond, Luann 10/2/2018 80 70.00 56.00 Entering June,July and August invoices into the Budget Tracker Worksheet 714 911 - Raymond, Luann 10/5/2018 50 70.00 35.00 updating spreadsheet and entering September invoice amounts 063 962 -Torve, Kent 10/10/2018 1.00 132.00 132.00 Meeting with potential developer 063 962 -Torve, Kent 10/31/2018 1.00 132.00 132.00 applicant meeting for construction site ac y_ 00 3 706 922- Wyers, Nicholas 10/3/2018 50 90.00 45.00 11 nn Maple Hill Estates coordination ylacJe" Totals 3.80 400.00 Total Labor 400.00^ Phase Total 405cOD -355-, CO Phase 500-05 2040 Comprehensive Plan 2040 Corcoran Comprehensive Plan Professional Personnel Hours Rate Amount 030 952 - Bowers, Matthew 10/16/2018 2.80 153.00 428.40 MCES Comment Review/Response 030 952 - Bowers, Matthew 10/22/2018 30 153.00 45.90 MCES Comment Review/Response 030 952 - Bowers, Matthew 10/23/2018 1.80 153.00 275,40 MCES Comment Review/Response 651 911 - Erickson, Mindy 10/22/2018 1.00 60.00 60.00 Format response memo to Met Council letter for M. Bowers 789 922 - Nalven, Sarah 10/16/2018 20 95.00 19.00 sending susan dayton's water plan comments INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 3 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11807243 293 951 -Terhaar, Edward 10/22/2018 2.00 153.00 306.00 comp plan updates 063 962 -Torve, Kent 10/22/2018 2.50 132.00 330.00 Met Council response comments 063 962 -Torve, Kent 10/23/2018 2.00 132.00 264.00 Comp Plan MEt C Responses to Kendra d 063 962 -Torve, Kent 10/23/2018 1.50 132.00 198.00 Maple Hill meter set up costs and design review MeV 063 962 -Torve, Kent 10/24/2018 1.50 132.00 198.00 Meeting prep and Maple hill engineer meeting 063 962 -Torve, Kent 10/31/2018 50 132.00 66.00 LWSMP responses Totals 16.10 2,190.70 Total Labor 2,190.7 30 Phase Total 2,19 .70 Phase 600-01 Stormwater/WCA General Tasks Stormwater/WCA General Tasks Professional Personnel Hours Rate Amount 789 922 - Nalven, Sarah 10/1/2018 30 95.00 28.50 quarter 4 task reminders and progress review 335 923- Nelson, Susan 10/16/2018 2.00 75.00 150.00 Local Plan: review watershed comments and prepare revisoins for discussion. 335 923 - Nelson, Susan 10/24/2018 1.00 75.00 75.00 Local Plan revisions: Prepare for and participate in meeting with Kevin Mattson and Kent Torve regarding watershed comments. 335 923 - Nelson, Susan 10/25/2018 70 75.00 52.50 Local Plan revisions: Email Kendra Lindahl regarding watershed comments on buffers, floodplains, and manure management. Respond to replies. 335 923 - Nelson, Susan 10/26/2018 2.80 75.00 210.00 Local Plan revisions: Continue drafting technical memo to Kevin regarding watershed comments and potential responses. 335 923- Nelson, Susan 10/27/2018 2.00 75.00 150.00 Local Plan: revisions based on watershed comments, tech memo, manure management. 335 923 - Nelson, Susan 10/29/2018 2.00 75.00 150.00 Local Plan: revisions based on watershed comments, tech memo, manure management. 335 923 - Nelson, Susan 10/30/2018 5.00 75.00 375.00 Local Plan: manure management research and Local Plan revisions, meeting prep. 335 923 - Nelson, Susan 10/31/2018 1.70 75.00 127.50 Local Plan: meeting with Kevin Mattson, Mike Pritchard, Kendra Lindahl, Brad Martens, Kent Torve re: revisions and manure manaagement. Totals 17.50 1,318.50 Total Labor 1,318.50 Phase Total 1,318.50 Phase 700-01 MnDOT State Aid MnDOT State Aid INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 4 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11807243 Professional Personnel Hours Rate Amount 293 951 -Terhaar, Edward 10/1/2018 3.00 153.00 459.00 state aid system changes 293 951 -Terhaar, Edward 10/11/2018 1.00 153.00 153.00 state aid traffic counts 293 951 -Terhaar, Edward 10/12/2018 1.00 153.00 153.00 state aid traffic counts 293 951 -Terhaar, Edward 10/15/2018 1.00 153.00 153.00 state aid traffic counts 293 951 -Terhaar, Edward 10/22/2018 2.00 153.00 306.00 state aid traffic counts 293 951 -Terhaar, Edward 10/26/2018 2.00 153.00 306.00 state aid traffic counts 293 951 -Terhaar, Edward 10/29/2018 2.50 153.00 382.50 state aid system review 293 951 -Terhaar, Edward 10/30/2018 2.50 153.00 382.50 state aid traffic counts Totals 15.00 2,295.00 Total Labor 2,295.00 Phase Total 2,295.00 Phase 900 Utilities Utilities Professional Personnel Hours Rate Amount 895 921 - Butler, Samuel 10/9/2018 2.50 83.00 207.50 VW water shutoff notices 895 921 - Butler, Samuel 10/11/2018 2.00 83.00 166.00 ri' napa water hookup 1-9-// L1895921 - Butler, Samuel 10/29/2018 3.00 83.00 249.00 1. /-)- ` 1 watermain shutoff and service, sanitary air test for c emery nelson 706 922- Wyers, Nicholas 10/2/2018 1.00 90.00 90.00 L/ N) ` Li S S sewer and water hookup inspection - Downtown Corcoran Miller Excavating to 706 922 - Wyers, Nicholas 10/4/2018 2.50 90.00 225.00 Vu 4" " '^- 1^ construction observation and documentation, sewer and water hookup inspection Co c r- ' 706 922-Wyers, Nicholas 10/29/2018 4.30 90.00 387.00 it)3 .? 1")---` ` ---) C Emery Nelson sewer and water service connection 706 922 - Wyers, Nicholas 10/30/2018 70 90.00 63.00 (/l) C Downtown Corcoran valve figure l 4/"{ { c1 : Totals 16.00 1,387.50 Wu J Total Labor 1,387.50 f-V 41 ' ' Reimbursable Expenses Mileage - Reimbursable EX 000000031585 10/29/2018 Butler, Samuel/ MP to Corcoran 7.63 Total Reimbursables 7.63 7.63 Phase Total 1,395.13 Project Total 7,678.53 Total this Report 7,678.53 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 5 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com i Invoice V V ANovember2, 2018 Invoice No: 11807256 IEICII( Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project 2294-17 Lennar Development Professional Services Through October 31. 2018 Phase 200 Construction Plan Reviews and Approvals Construction Plan Reviews and Approvals Professional Personnel Hours Rate Amount Torve, Kent 14.30 132.00 1,887.60 Wyers, Nicholas 10.50 90.00 945.00 Totals 24.80 2,832.60 Total Labor 2,832.60 Phase Total 2,832.60 Phase 300 Construction Inspection Construction Inspection Professional Personnel Hours Rate Amount Butler, Samuel 11.10 83.00 921.30 Mathisen, Cody 2.00 115.00 230.00 Penshorn,John 3.50 80.00 280.00 Quady, Keith 8.50 105.00 892.50 Schmidt, Rowdy 39.50 119.00 4,700.50 Wyers, Nicholas 29.20 90.00 2,628.00 Totals 93.80 9,652.30 Total Labor 9,652.30 Reimbursable Expenses Mileage - Reimbursable 358.65 Total Reimbursables 358.65 358.65 Unit Billing Trimble GPS Unit 180.00 Total Units 180.00 180.00 Phase Total 10,190.95 Phase 350 LOMR and Stormwater Modeling LOMR and Stormwater Modeling Professional Personnel Hours Rate Amount Penshorn,John 1.90 80.00 152.00 Totals 1.90 152.00 Total Labor 152.00 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-17 Lennar Development Invoice 11807256 Phase Total 152.00 Total Invoice Amount 13,175.55 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice V V vaiv November 2, 2018 Invoice No: 11807250 IE1CK Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0025 MCES Lift Station Construction Professional Services Through October 31, 2018 Phase 03 L80 Site Observation L80 Site Observation Professional Personnel Hours Rate Amount Butler, Samuel 1.50 83.00 124.50 Schmidt, Rowdy 7.00 119.00 833.00 Wyers, Nicholas 2.10 90.00 189.00 Totals 10.60 1,146.50 Total Labor 1,146.50 Reimbursable Expenses Mileage - Reimbursable 45.24 Total Reimbursables 45.24 45.24 Phase Total 1,191.74 Total Invoice Amount 1,191.74 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project B2294-0025 MCES Lift Station Construction Invoice 11807250 Billing Backup Friday, November 2, 2018 WAI -Wenck Associates, Inc. Invoice 11807250 Dated 11/2/2018 12:37:35 PM Project B2294-0025 MCES Lift Station Construction Phase 03 L80 Site Observation L80 Site Observation Professional Personnel Hours Rate Amount 895 921 - Butler, Samuel 10/10/2018 50 83.00 41.50 ms4 inspection 895 921 - Butler, Samuel 10/18/2018 50 83.00 41.50 ms4 inspection 895 921 - Butler, Samuel 10/31/2018 50 83.00 41.50 ms4 inspection 394 941 - Schmidt, Rowdy 10/1/2018 1.50 119.00 178.50 Connection to City MH 394 941 - Schmidt, Rowdy 10/4/2018 2.50 119.00 297.50 weekly meeting/site review and electrical meeting 394 941 -Schmidt, Rowdy 10/24/2018 1.50 119.00 178.50 Construction: Utilities-water bypass 394 941 - Schmidt, Rowdy 10/25/2018 1.50 119.00 178.50 Site Visit- review small utility route 706 922 - Wyers, Nicholas 10/2/2018 80 90.00 72.00 MS4 inspection and documentation 706 922 -Wyers, Nicholas 10/24/2018 1.00 90.00 90.00 MS4 inspection and documentation 706 922- Wyers, Nicholas 10/31/2018 30 90.00 27.00 MS4 inspection and coordination Totals 10.60 1,146.50 Total Labor 1,146.50 Reimbursable Expenses Mileage - Reimbursable EX 000000031568 10/2/2018 Wyers, Nicholas/Site visit (8)/ MS4 4.36 inspection and documentation/ 8.00 miles @ 0.545 EX 000000031579 10/4/2018 Schmidt, Rowdy/ Mileage (10/1 &10/4)/ 17.99 33.00 miles @ 0.545 EX 000000031568 10/24/2018 Wyers, Nicholas/ Site Visit(8)/ MS4 4.36 inspection and documentation/ 8.00 miles @ 0.545 EX 000000031579 10/25/2018 Schmidt, Rowdy/ Mileage (10/24-10/25)/ 18.53 34.00 miles @ 0.545 Total Reimbursables 45.24 45.24 Phase Total 1,191.74 Project Total 1,191.74 Total this Report 1,191.74 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice V V vv November 2, 2018 Invoice No: 11807262 I1E1CK Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0027 CR 10 Turn Lanes Professional Services Through October 31, 2018 Phase 400 Construction Plan Engineering Construction Plan Engineering Professional Personnel Hours Rate Amount Schmidt, Rowdy 9.50 119.00 1,130.50 Torve, Kent 1.20 132.00 158.40 Totals 10.70 1,288.90 Total Labor 1,288.90 Phase Total 1,288.90 Phase 900 Construction Inspection Construction Inspection Professional Personnel Hours Rate Amount Wyers, Nicholas 7.50 90.00 675.00 Totals 7.50 675.00 Total Labor 675.00 Phase Total 675.00 Total Invoice Amount 1,963.90 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA.IFA, November 2, 2018 Invoice No: 11807252 EI1CK Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0031 66th Street Design and Construction Professional Services Through October 31, 2018 Phase 050 Project Administration/Legal/Property Project Administration/Legal/Property Professional Personnel Hours Rate Amount Torve, Kent 3.70 132.00 488.40 Totals 3.70 488.40 Total Labor 488.40 Phase Total 488.40 Total Invoice Amount 488.40 Current Prior Total Billing Summary 488.40 9,391.50 9,879.90 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting©wenck.com Web www.wenck.com loom Invoice VA" November 2, 2018 Invoice No: 11807253 I'..1EICK Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0032 Escrow Projects Professional Services Through October 31, 2018 Phase 01 Park Place Storage,Acct. #500-20261 Park Place Storage,Acct. #500-20261 Professional Personnel Hours Rate Amount Butler, Samuel 1.60 83.00 132.80 Wyers, Nicholas 5.20 90.00 468.00 Totals 6.80 600.80 Total Labor 600.80 Reimbursable Expenses Mileage - Reimbursable 14.17 Total Reimbursables 14.17 14.17 Phase Total 614.97 Phase 02 Bass Lake Crossings Bass Lake Crossings Professional Personnel Hours Rate Amount Butler, Samuel 3.80 83.00 315.40 Mathisen, Cody 5.00 115.00 575.00 Quady, Keith 7.00 105.00 735.00 Schmidt, Rowdy 8.50 119.00 1,011.50 Torve, Kent 10.50 132.00 1,386.00 Wyers, Nicholas 10.40 90.00 936.00 Totals 45.20 4,958.90 Total Labor 4,958.90 Reimbursable Expenses Mileage- Reimbursable 103.57 Total Reimbursables 103.57 103.57 Phase Total 5,062.47 Phase 04 Bass Lake Estates and Storage Bass Lake Estates and Storage Professional Personnel Hours Rate Amount Butler, Samuel 2.90 83.00 240.70 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project B2294-0032 Escrow Projects Invoice 11807253 Quady, Keith 4.50 105.00 472.50 Schmidt, Rowdy 13.00 119.00 1,547.00 Wyers, Nicholas 6.80 90.00 612.00 Totals 27.20 2,872.20 Total Labor 2,872.20 Reimbursable Expenses Mileage- Reimbursable 129.17 Total Reimbursables 129.17 129.17 Phase Total 3,001.37 Phase 08 Sunrise Solar Sunrise Solar Professional Personnel Hours Rate Amount Butler, Samuel 2.20 83.00 182.60 Wyers, Nicholas 2.30 90.00 207.00 Totals 4.50 389.60 Total Labor 389.60 Reimbursable Expenses Mileage - Reimbursable 8.72 Total Reimbursables 8.72 8.72 Phase Total 398.32 Phase 13 Maple Hill Wastewater connection Maple Hill Wastewater connection Professional Personnel Hours Rate Amount Bowers, Matthew 9.80 153.00 1,499.40 00 Schmidt, Rowdy 1.00 119.00 119.00 Torve, Kent 2.40 132.00 316.80 at, Totals 13.20 1,935.20 Total Labor 1,935. 3 Phase Total 1,93 .20 Total Invoice Amount 11,012.33 Current Prior Total Billing Summary 11,012.33 146,993.13 158,005.46 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18% Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA, vAv November 2, 2018 Invoice No: 11807263 I1EICK Kevin Mattson City of Corcoran, MN Responsive partner. 8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0033 Pulte Development Infrastructure Professional Services Through October 31, 2018 Phase 100 General Engineering and Project Coordina General Engineering and Project Coordination Professional Personnel Hours Rate Amount Butler, Samuel 60 83.00 49.80 Erickson, Mindy 30 60.00 18.00 Shuck,Jordan 50 119.00 59.50 Torve, Kent 16.50 132.00 2,178.00 Wyers, Nicholas 2.30 90.00 207.00 Totals 20.20 2,512.30 Total Labor 2,512.30 Reimbursable Expenses Postage/Shipping-Reimbursable 1.42 Total Reimbursables 1.42 1.42 Phase Total 2,513.72 Phase 200 Plan Review Plan Review Professional Personnel Hours Rate Amount Butler, Samuel 20 83.00 16.60 Madejczyk,Jeffrey 50 114.00 57.00 Schmidt, Rowdy 17.00 119.00 2,023.00 Terhaar, Edward 2.50 153.00 382.50 Torve, Kent 11.50 132.00 1,518.00 Wyers, Nicholas 4.20 90.00 378.00 Totals 35.90 4,375.10 Total Labor 4,375.10 Phase Total 4,375.10 Phase 300 Stormwater Stormwater Professional Personnel Hours Rate Amount Butler, Samuel 50 83.00 41.50 Torve, Kent 1.50 132.00 198.00 Totals 2.00 239.50 Total Labor 239.50 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 82294-0033 Pulte Development Infrastructure Invoice 11807263 Unit Billing Trimble GPS Unit 120.00 Total Units 120.00 120.00 Phase Total 359.50 Phase 400 Construction Observation Construction Observation Professional Personnel Hours Rate Amount Madejczyk,Jeffrey 3.00 114.00 342.00 Wyers, Nicholas 20 90.00 18.00 Totals 3.20 360.00 Total Labor 360.00 Reimbursable Expenses Mileage - Reimbursable 149.88 Total Reimbursables 149.88 149.88 Phase Total 509.88 Total Invoice Amount 7,758.20 Current Prior Total Billing Summary 7,758.20 119,697.04 127,455.24 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice V . vAv November 2, 2018 Invoice No: 11807264 1.fE1CK Kevin Mattson City of Corcoran, MN Responsive partner. 8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0035 Northeast Trunk Sewer Professional Services Through October 31, 2018 Phase 100 Wetland Delineation and Application Wetland Delineation and Application Professional Personnel Hours Rate Amount Summers, Matthew 70 115.00 80.50 Totals 70 80.50 Total Labor 80.50 Phase Total 80.50 Phase 300 Construction Plan Engineering Construction Plan Engineering Professional Personnel Hours Rate Amount Schmidt, Rowdy 2.50 119.00 297.50 Schroeher, Mark 1.00 125.00 125.00 Wyers, Nicholas 4.00 90.00 360.00 Totals 7.50 782.50 Total Labor 782.50 Phase Total 782.50 Phase 400 Bid Management Services Bid Management Services Professional Personnel Hours Rate Amount Bowers, Matthew 36.70 153.00 5,615.10 Butler, Samuel 3.00 83.00 249.00 Hegland, Steven 50 122.00 61.00 Knudson, Dawn 30 70.00 21.00 Schroeher, Mark 1.00 125.00 125.00 Torve, Kent 8.50 132.00 1,122.00 Totals 50.00 7,193.10 Total Labor 7,193.10 Phase Total 7,193.10 Total Invoice Amount 8,056.10 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice V 7 ANovember2, 2018 Invoice No: 11807254 WENCK Kevin Mattson City of Corcoran, MN Responsive partner. 8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0036 Larkin and Rolling Hills Overlay Professional Services Through October 31, 2018 Phase 200 Construction Construction Professional Personnel Hours Rate Amount Halls, Matthew 5.50 90.00 495.00 Quady, Keith 3.00 105.00 315.00 Quisberg, Jason 1.50 140.00 210.00 Schmidt, Rowdy 14.00 119.00 1,666.00 Torve, Kent 50 132.00 66.00 Wyers, Nicholas 12.10 90.00 1,089.00 Totals 36.60 3,841.00 Total Labor 3,841.00 Unit Billing 00-WAI Vehicle Maple Plain 35.0 Miles @ 0.75 26.25 01-Survey Supplies/Equipment 4.5 Hours @ 20.00 90.00 Total Units 116.25 116.25 Phase Total 3,957.25 Total Invoice Amount 3,957.25 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA. November 2, 2018 Invoice No: 11807265 WENCK Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes.Corcoran, MN 55340 p Project Manager Kent Torve Project B2294-0037 Turn Lanes CSAH 101 and Encore Professional Services Through October 31, 2018 Phase 400 Construction Plan Engineering Construction Plan Engineering Professional Personnel Hours Rate Amount Ward,Jared 1.00 120.00 120.00 Wyers, Nicholas 9.40 90.00 846.00 Totals 10.40 966.00 Total Labor 966.00 Phase Total 966.00 Total Invoice Amount 966.00 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA.ANovember2, 2018 Invoice No: 11807266 A1E11CIi( Kevin Mattson City of Corcoran, MN 8200 County Road 116 Responsive partner. Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0038 Trail Haven MSA Bridge Replacement Professional Services Through October 31, 2018 Phase 050 Project Administration Project Administration Professional Personnel Hours Rate Amount Grosser, Kellen 50 69.00 34.50 Totals 50 34.50 Total Labor 34.50 Phase Total 34.50 Phase 200 Surveying Surveying Professional Personnel Hours Rate Amount Torve, Kent 1.30 132.00 171.60 Totals 1.30 171.60 Total Labor 171.60 Phase Total 171.60 Total Invoice Amount 206.10 Current Prior Total Billing Summary 206.10 0.00 206.10 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice November 2, 2018 Invoice No: 11807255 IIE1CK Kevin Mattson City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes.Corcoran, MN 55340 p Project Manager Kent Torve Project B2294-0041 2019 Trunk Water Main Improvements Professional Services Through October 31, 2018 Phase 100 Wetland Delineation and Application Wetland Delineation and Application Professional Personnel Hours Rate Amount Grosser, Kellen 1.00 69.00 69.00 Torve, Kent 80 132.00 105.60 Totals 1.80 174.60 Total Labor 174.60 Phase Total 174.60 Phase 200 Route Surveying and Easements Route Surveying and Easements Professional Personnel Hours Rate Amount Torve, Kent 50 132.00 66.00 Totals 50 66.00 Total Labor 66.00 Phase Total 66.00 Phase 300 Construction Plan Engineering Construction Plan Engineering Professional Personnel Hours Rate Amount Torve, Kent 2.50 132.00 330.00 Totals 2.50 330.00 Total Labor 330.00 Phase Total 330.00 Phase 500 Construction Inspection Construction Inspection Professional Personnel Hours Rate Amount Erickson, Mindy 30 60.00 18.00 Totals 30 18.00 Total Labor 18.00 Phase Total 18.00 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project B2294-0041 2019 Trunk Water Main Improvements Invoice 11807255 Total Invoice Amount 588.60 Current Prior Total Billing Summary 588.60 0.00 588.60 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA. September 10, 2018 Invoice No: 11806157 W E N C K Mr. Robert Byers Hennepin County Public Works, MN Responsive partner. Hennepin County AP P.O. Box 1388 Exceptional outcomes. Minneapolis, MN 55440-1388 Project Manager Edward Terhaar Project B3035-0009 City of Corcoran Origin - Destination Study PO #INCTY-325819 Professional Services Through August 31, 2018 Phase 01 Hennepin County Scope Hennepin County Scope Professional Personnel Hours Rate Amount Akin, Nicholas 8.50 62.00 527.00 Beyer, Megan 50 86.00 43.00 Terhaar, Edward 18.00 153.00 2,754.00 Totals 27.00 3,324.00 Total Labor 3,324.00 Unit Billing 00-WAI Vehicle Maple Plain 37.06 Phase Total 3,361.06 Phase 02 City of Corcoran Scope City of Corcoran Scope Professional Personnel Hours Rate Amount Akin, Nicholas 8.50 62.00 527.00 Beyer, Megan 50 86.00 43.00 Terhaar, Edward 18.00 153.00 2,754.00 Totals 27.00 3,324.00 Total Labor 3,324.00 Unit Billing 00-WAI Vehicle Maple Plain 38.15 Phase Total 3,362.15 Total Invoice Amount 6,723.21 Current Prior Total Billing Summary 6,723.21 170.70 6,893.91 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice V V October 9, 2018 A Invoice No: 11807014 WENCK Mr. Robert Byers Hennepin County Public Works, MN Responsive partner. Hennepin County AP P.O. Box 1388 Exceptional outcomes. Minneapolis, MN 55440-1388 Project Manager Edward Terhaar Project B3035-0009 City of Corcoran Origin - Destination Study PO #HNCTY-325819 Professional Services Through September 30, 2018 Phase 01 Hennepin County Scope Hennepin County Scope Professional Personnel Hours Rate Amount Terhaar, Edward 7.00 153.00 1,071.00 Totals 7.00 1,071.00 Total Labor 1,071.00 Phase Total 1,071.00 Phase 02 City of Corcoran Scope City of Corcoran Scope Professional Personnel Hours Rate Amount Terhaar, Edward 5.00 153.00 765.00 Totals 5.00 765.00 Total Labor 765.00 Phase Total 765.00 Total Invoice Amount 1,836.00 Outstanding Invoices Number Date Balance 11806157 9/10/2018 6,723.21 Total 6,723.21 Current Prior Total Billing Summary 1,836.00 6,893.91 8,729.91 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com STAFF REPORT Agenda Item 8a. Council Meeting: November 19, 2018 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the November 19th Council meeting are as follows: Planning Commission: Jeff Dickman Parks and Trails Commission: Tom Anderson Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE November 12, 2018 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Projects/Comments in blue italics are new Project marked with an * have moved from active to approved The following is a summary of project status for current, active projects: 1.2040 Corcoran Comprehensive Plan (City file 17-001). This year-long process was kicked off with a joint City Council/Commission work session on March 16th followed by three community open houses/events and several commission meetings and Council work sessions. The Parks and Trails Commission reviewed at their March 20th meeting, the Planning Commission held a public hearing on April 5th and on April 26th the City Council approved the 2040 Comprehensive Plan for distribution to adjacent jurisdictions for comment. The adjacent jurisdictions have six months to review and comment and then Corcoran will send to the Metropolitan Council to review for compliance with regional systems. City staff met with Metropolitan Council staff to discuss their preliminary comments and have a follow up meeting scheduled on November 20th. 2.Animal Ordinance (city file 17-038). The City has received questions about allowing animals in commercial areas, specifically bees and chickens. The Council considered this item at their January 25th meeting and established a subcommittee to review the issues and bring back a recommendation to the City Council. Staff has the subcommittee recommendation on bees and is awaiting feedback on chickens. Upon receipt, we will present the subcommittee recommendation to the City Council for direction. 3.Southeast District Master Plan and Design Guidelines update (city file 18-012). The draft 2040 Comprehensive Plan anticipates significant changes to the transportation network that make it necessary to update this plan, which is adopted as Appendix B of the Zoning Ordinance. At the April 26th meeting, the Council authorized staff to begin this work . Staff met with Hennepin County and is now drafting road alignments for incorporation into updated plan options. This item was discussed a the November 8th Council Work Session. Staff will take Council direction and begin refining the plan for adoption in early 2019. 4.Development Rights and OS&P ordinance updates (city file 18-014). One of the implementation strategies from the Draft 2040 Comprehensive Plan was to consider amendments to the OS&P ordinance to better reflect City goals. The Council is also considering changes to the development rights program. Staff presented the City Council with a work plan and schedule at the May 24th meeting. The Council discussed at the October 11th Work Session and continued it to a future work session. 5.Preliminary Plat, Preliminary PUD and Rezoning for “Pheasant Ridge Second Addition”. (PID 0311923310003, 0311923430005, 0311923410002) (City File 18-029). The Council has reviewed and provided feedback to the applicant on a PUD sketch plan. This formal application for an OS&P Agenda Item 8b. MEMORANDUM 2 subdivision is currently incomplete. Upon receipt of the missing items, staff will schedule this request for Council action. 6. Lot Line Adjustment and Variance for Allen James Pouliot located at 6626 Pioneer Trail (PID 31- 119-23-11-0004) (city file no. 18-030). The applicant is proposing to adjust a lot line between two properties and a variance is required to accommodate the request. The applicant submitted a request for a wetland delineation and topographic survey waiver that was approved by the City Council on November 8th. The lot line adjustment and variance will be reviewed a has been scheduled for Planning Commission review on December 6th and City Council action on December 27th. 7. Lot Combination and Easement Vacation for Tony Maghrak located at 21580 Sicora Lane (PID 09-119-23-11-0003) (city file no. 18-031). The applicant is proposing consolidate two properties and an easement vacation is required along the eliminated lot line. The item is scheduled for Council action on November 19th. 8. Kottke Development Rights Appeal for 22901 Oakdale Drive (PID 05-119-23-31-0001) (city file no. 18-032). The applicant is appealing the number of development rights on the Development Rights Map. The item is scheduled for Council action on October 25th. 9. Ravinia 10th Addition Final PUD Development Plan and Final Plat (PID 3611923430040 and 3611923430041) (city file no. 18-034). The application had been scheduled for Planning Commission review on November 1st and City Council action on November 19th. 10. Bass Lake Crossing 2nd Addition PUD Amendment, Final PUD Development Plan and Final Plat (city file no. 18-035). The applicant is requesting a PUD amendment to allow more 3-car garages in the project, which will result in fewer units. The application has been scheduled for Planning Commission review on December 6th and City Council action on December 27th. 11. Kariniemi Preliminary Plat for two lots at 20801 Larkin Road. (PID 2711923410009) (City File 18- 037). The application is currently incomplete. The item will be scheduled for Planning Commission and Council review after a complete application is received. Also, there are several projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released, but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding issues and future expansion plans on the property. 3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. On December 9, 2016, the applicant submitted a written request to extend the approvals for an additional year. Staff recommended that this request be reviewed by the City Council, but adequate time was not provided to place this on a Council agenda prior to expiration. Staff administratively approved an extension until February 28, 2017 so that this request for extension could be considered at the February 23, 2017 Council meeting. At that meeting, the City Council approved a one year extension. The City Council approved another one year extension at the January 25, 2018 meeting. MEMORANDUM 3 4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The required landscaping will be finalized and constructed after the downtown infrastructure project is completed. The City will release the remaining escrow when the planting is completed. 5. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance amendment allowing private drives in the Rural Residential district, subject to certain conditions. However, after adoption the City Council directed staff to revisit this issue and consider an ordinance amendment to eliminate the requirement that private drives off paved roads must be paved. The City Council approved the amendment on May 26th. The Council also identified additional issues that should be reviewed and discussed at a future date. 6. Natural Resource Protection Ordinance (city file 18-010). The Council directed staff to look at options to preserve trees and natural resources to maintain the rural character of the community in both rural and urban areas. Staff presented for Council review at the May 24th meeting and the Council tabled this item. 12. *Nuisance Ordinance ordinance/process update (city file 18-013). The Council has directed staff to be more proactive in the Code Enforcement efforts. Review of the ordinance and policies suggests that updates are needed in several areas. Staff presented the City Council with a work plan and schedule at the May 24th meeting. Staff and the City attorney brought questions to the July 26th Council meeting for direction. A public hearing was held on October 4th and City Council approval was granted on October 25th. 7. Sketch Plan for “Edgewater of Corcoran” at 19220 County Road 10 (PID 25-119-23-14-0003 and 25-119-23-14-0002) (City file 18-018). Trek Development, Inc. has submitted a sketch plan for a residential development with a senior living continuum of care complex, apartment and single family homes. The Council reviewed the sketch plan at the May 24th meeting and indicated support. 8. *Final Plat for “Rush Creek Run” at 7320 Rolling Hills Road (PID 28-119-23-22-0003) (city file 18- 026). A request for final plat approval has been submitted but is currently incomplete. The preliminary plat for this project was approved on April 26th. This item was approved at the October 25th Council meeting. 9. Final Plat and Final PUD Development Plan for “Encore” at 9975 County Road 101 (PID 1211923120001) (city file 18-027). The preliminary plans were approved by the City Council in June. A request for final plat approval has been submitted and staff is reviewing for completeness. This application is for Phase 1, which will plat the Newman property and create 79 lots (78 home lots plus the activity center). This item was reviewed by the Planning Commission on October 4th and the City Council approved it on October 11th. 10. Peter and Jean Dahlheimer request for Topography Exemption and Wetland Delineation Exemption at 20702 County Road 50 (PID 22-119-23-41-0001) (City File No. 18-036). The application was reviewed and approved by the City Council action on November 8th. STAFF REPORT Agenda Item 8c. Council Meeting: November 19, 2018 Prepared By: Brad Martens Topic: Financial Performance Report Action Required: None – Informational Summary: Attached to this report is the Financial Performance Report through the October 2018. The report shows a projected surplus of $43,354. This is an increase in our overall position by $46,882 as we had projected a slight surplus at the end of September. The most significant impact is a deferred assessment realized in the amount of $36,434 from a previous road improvement project on Rolling Hills Road. Many other adjustments have been made as well which impact the overall projection. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: N/A Recommendation N/A Council Action: N/A Attachments: 1. Financial Performance Report CI T Y O F C O R C O R A N 2 0 1 8 P E R F O R M A N C E R E P O R T - G E N E R A L F U N D OC T O B E R 3 1 , 2 0 1 8 UN A U D I T E D 8c. 20 1 8 V a r i a n c e Ac c o u n t D e s c r i p t i o n 2 0 1 7 A c t u a l 2 0 1 8 B u d g e t 2 0 1 8 A c t u a l A m o u n t R e m a i n i n g % R e m a i n i n g Ye a r E n d F o r e c a s t Budget vs YEFCOMMENTS RE V E N U E Ot h e r G e n e r a l G o v e r n m e n t R 1 0 0 - 4 1 9 0 0 - 3 1 1 0 0 G e n e r a l P r o p e r t y T a x e s R 1 0 0 - 4 1 9 0 0 - 3 1 1 0 0 3 , 2 3 2 , 0 2 1 . 4 4 3 , 4 8 9 , 8 7 0 . 0 0 2 , 0 3 5 , 0 3 1 . 7 0 1 , 4 5 4 , 8 3 8 . 3 0 4 1 . 6 9 % 3 , 4 8 9 , 8 7 0 . 0 0 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 1 8 1 0 C a b l e F r a n c h i s e F e e R 1 0 0 - 4 1 9 0 0 - 3 1 8 1 0 5 0 , 4 7 4 . 7 5 4 5 , 0 0 0 . 0 0 - 4 5 , 0 0 0 . 0 0 1 0 0 . 0 0 % 4 5 , 0 0 0 . 0 0 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 2 1 1 0 L i q u o r L i c e n s e F e e R 1 0 0 - 4 1 9 0 0 - 3 2 1 1 0 1 8 , 4 0 0 . 0 0 1 8 , 3 7 5 . 0 0 1 8 , 1 2 5 . 0 0 2 5 0 . 0 0 1 . 3 6 % 1 8 , 1 2 5 . 0 0 - 2 5 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 3 4 0 2 H o m e s t e a d C r e d i t R 1 0 0 - 4 1 9 0 0 - 3 3 4 0 2 1 9 , 4 7 5 . 0 3 0 . 0 0 - 0 . 0 0 0 % 0 . 0 0 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 3 4 2 0 A g P r e s e r v e C r e d i t R 1 0 0 - 4 1 9 0 0 - 3 3 4 2 0 1 3 , 4 9 2 . 8 1 5 , 0 0 0 . 0 0 9 , 8 5 9 . 0 7 - 4 , 8 5 9 . 0 7 - 9 7 . 1 8 % 9 , 8 5 9 . 0 7 4 , 8 5 9 . 0 7 R 1 0 0 - 4 1 9 0 0 - 3 3 4 2 1 P E R A S t a t e A i d R 1 0 0 - 4 1 9 0 0 - 3 3 4 2 1 1 , 8 4 5 . 0 0 1 , 8 4 5 . 0 0 9 2 2 . 5 0 9 2 2 . 5 0 5 0 . 0 0 % 1 , 8 4 5 . 0 0 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 4 0 0 0 C h a r g e s f o r S e r v i c e s R 1 0 0 - 4 1 9 0 0 - 3 4 0 0 0 5 . 8 0 0 . 0 0 3 . 7 5 - 3 . 7 5 0 % 0 . 0 0 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 4 1 0 3 Z o n i n g / L a n d U s e A p p l F e e R 1 0 0 - 4 1 9 0 0 - 3 4 1 0 3 4 9 , 5 4 9 . 2 5 2 5 , 0 0 0 . 0 0 4 5 , 7 3 3 . 0 8 - 2 0 , 7 3 3 . 0 8 - 8 2 . 9 3 % 4 5 , 7 3 3 . 0 8 2 0 , 7 3 3 . 0 8 R 1 0 0 - 4 1 9 0 0 - 3 4 1 0 5 C o p i e s / M a p s R 1 0 0 - 4 1 9 0 0 - 3 4 1 0 5 3 2 . 0 0 1 5 0 . 0 0 6 0 . 9 5 8 9 . 0 5 5 9 . 3 7 % 1 0 0 . 0 0 - 5 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 4 1 0 7 S p e c i a l A s s e s s m e n t S e a r c h R 1 0 0 - 4 1 9 0 0 - 3 4 1 0 7 5 0 . 0 0 5 0 . 0 0 2 5 . 0 0 2 5 . 0 0 5 0 . 0 0 % 5 0 . 0 0 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 4 4 0 5 C l e a n U p D a y I n c o m e R 1 0 0 - 4 1 9 0 0 - 3 4 4 0 5 2 , 5 0 4 . 2 9 1 , 5 0 0 . 0 0 3 , 2 6 0 . 0 0 - 1 , 7 6 0 . 0 0 - 1 1 7 . 3 3 % 3 , 2 6 0 . 0 0 1 , 7 6 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 6 1 0 0 S p e c i a l A s s e s s m e n t s R 1 0 0 - 4 1 9 0 0 - 3 6 1 0 0 0 . 0 0 0 . 0 0 3 6 , 4 3 4 . 0 0 - 3 6 , 4 3 4 . 0 0 0 % 3 6 , 4 3 4 . 0 0 3 6 , 4 3 4 . 0 0 D e f e r r e d a s s e s s m e n t R o l l i n g H i l l s R o a d R 1 0 0 - 4 1 9 0 0 - 3 6 2 0 0 M i s c e l l a n e o u s R e v e n u e s R 1 0 0 - 4 1 9 0 0 - 3 6 2 0 0 5 , 6 4 8 . 0 1 2 , 5 0 0 . 0 0 3 , 0 1 0 . 0 0 - 5 1 0 . 0 0 - 2 0 . 4 0 % 3 , 0 5 0 . 0 0 5 5 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 6 2 1 0 I n t e r e s t E a r n i n g s R 1 0 0 - 4 1 9 0 0 - 3 6 2 1 0 3 , 0 0 5 . 8 7 1 , 5 0 0 . 0 0 2 , 8 8 5 . 1 2 - 1 , 3 8 5 . 1 2 - 9 2 . 3 4 % 3 , 5 0 0 . 0 0 2 , 0 0 0 . 0 0 R 1 0 0 - 4 1 9 0 0 - 3 6 2 2 0 O t h e r R e n t s a n d R o y a l t i e s R 1 0 0 - 4 1 9 0 0 - 3 6 2 2 0 1 0 , 0 8 0 . 0 0 1 0 , 8 0 0 . 0 0 8 , 1 0 0 . 0 0 2 , 7 0 0 . 0 0 2 5 . 0 0 % 8 , 1 0 0 . 0 0 - 2 , 7 0 0 . 0 0 A d d $ 1 , 4 8 0 f r o m f o r m e r S D p r o p e r t y R 1 0 0 - 4 1 9 0 0 - 3 6 2 3 0 D o n a t i o n s R 1 0 0 - 4 1 9 0 0 - 3 6 2 3 0 4 0 , 2 5 7 . 7 9 1 , 0 0 0 . 0 0 ( 4 0 , 0 0 0 . 0 0 ) 4 1 , 0 0 0 . 0 0 4 1 0 0 . 0 0 % 1 , 0 0 0 . 0 0 0 . 0 0 M o v e d d y n a m i c s i g n d o n a t i o n t o 4 1 6 C a p i t a l E q u i p m e n t F u n d R 1 0 0 - 4 1 9 0 0 - 3 6 2 3 3 R e f u n d s / R e i m b u r s e m e n t s R 1 0 0 - 4 1 9 0 0 - 3 6 2 3 3 2 , 0 6 8 . 5 4 0 . 0 0 - 0 . 0 0 0 % 0 . 0 0 0 . 0 0 3, 4 4 8 , 9 1 0 . 5 8 $ 3 , 6 0 2 , 5 9 0 . 0 0 $ 2 , 1 2 3 , 4 5 0 . 1 7 $ 1 , 4 7 9 , 1 3 9 . 8 3 $ 3 , 6 6 5 , 9 2 6 . 1 5 $ 6 3 , 3 3 6 . 1 5 $ Pl a n n i n g a n d Z o n i n g R 1 0 0 - 4 1 9 1 0 - 3 4 1 0 3 Z o n i n g / L a n d U s e A p p l F e e R 1 0 0 - 4 1 9 1 0 - 3 4 1 0 3 7 7 5 . 0 0 0 . 0 0 - 0 . 0 0 0 % 0 . 0 0 0 . 0 0 77 5 . 0 0 $ - $ - $ - $ - $ - $ Ci t y H a l l O p e r a t i o n s R 1 0 0 - 4 1 9 4 1 - 3 4 1 0 1 F a c i l i t y R e n t a l R 1 0 0 - 4 1 9 4 1 - 3 4 1 0 1 7 , 6 9 2 . 5 0 6 , 0 0 0 . 0 0 7 , 3 8 0 . 5 0 - 1 , 3 8 0 . 5 0 - 2 3 . 0 1 % 7 , 3 8 0 . 5 0 1 , 3 8 0 . 5 0 R 1 0 0 - 4 1 9 4 1 - 3 6 2 0 0 M i s c e l l a n e o u s R e v e n u e s R 1 0 0 - 4 1 9 4 1 - 3 6 2 0 0 5 9 8 . 8 8 4 , 5 0 0 . 0 0 4 3 3 . 0 3 4 , 0 6 6 . 9 7 9 0 . 3 8 % 4 3 3 . 0 3 - 4 , 0 6 6 . 9 7 M a i l b o x p o s t s a l e s a n d i n s t a l l a t i o n s ; $ 3 , 5 0 0 w a s b u d g e t e d f o r a n i n t e r n s h i p g r a n t 8, 2 9 1 . 3 8 $ 1 0 , 5 0 0 . 0 0 $ 7 , 8 1 3 . 5 3 $ 2 , 6 8 6 . 4 7 $ 7 , 8 1 3 . 5 3 $ ( 2 , 6 8 6 . 4 7 ) $ Po l i c e R 1 0 0 - 4 2 1 0 0 - 3 3 4 2 3 P o l i c e A i d R 1 0 0 - 4 2 1 0 0 - 3 3 4 2 3 5 5 , 9 8 1 . 9 8 5 5 , 0 0 0 . 0 0 6 9 , 6 0 0 . 7 7 - 1 4 , 6 0 0 . 7 7 - 2 6 . 5 5 % 6 9 , 6 0 0 . 0 0 1 4 , 6 0 0 . 0 0 R 1 0 0 - 4 2 1 0 0 - 3 3 4 2 4 P o l i c e P O S T B o a r d T r a i n R e i m b R 1 0 0 - 4 2 1 0 0 - 3 3 4 2 4 3 , 8 1 5 . 1 2 1 0 , 3 0 0 . 0 0 1 0 , 5 2 7 . 0 4 - 2 2 7 . 0 4 - 2 . 2 0 % 1 0 , 5 2 7 . 0 4 2 2 7 . 0 4 R 1 0 0 - 4 2 1 0 0 - 3 3 6 2 0 O t h e r C o u n t y G r a n t s / A i d R 1 0 0 - 4 2 1 0 0 - 3 3 6 2 0 1 8 , 8 5 8 . 7 5 1 0 , 0 0 0 . 0 0 9 , 7 6 0 . 3 1 2 3 9 . 6 9 2 . 4 0 % 1 0 , 0 0 0 . 0 0 0 . 0 0 P a s s t h r o u g h t o f u n d - ( 1 0 0 - 4 2 1 0 0 - 1 1 1 a n d 1 0 0 - 4 2 1 0 1 - 1 1 1 ) R 1 0 0 - 4 2 1 0 0 - 3 4 2 0 0 P o l i c e P e r m i t s R 1 0 0 - 4 2 1 0 0 - 3 4 2 0 0 2 , 9 1 0 . 0 0 2 , 0 0 0 . 0 0 5 , 0 1 1 . 5 0 - 3 , 0 1 1 . 5 0 - 1 5 0 . 5 8 % 5 , 0 1 1 . 5 0 3 , 0 1 1 . 5 0 R 1 0 0 - 4 2 1 0 0 - 3 4 2 0 1 P o l i c e S e r v i c e d C h a r g e s R 1 0 0 - 4 2 1 0 0 - 3 4 2 0 1 1 3 , 7 7 9 . 0 0 7 , 5 0 0 . 0 0 6 , 6 7 5 . 0 0 8 2 5 . 0 0 1 1 . 0 0 % 6 , 6 7 5 . 0 0 - 8 2 5 . 0 0 P a s s t h r o u g h t o f u n d - ( 1 0 0 - 4 2 1 0 0 - 1 1 1 a n d 1 0 0 - 4 2 1 0 1 - 1 1 1 ) ( C o u n t r y D a z e ) R 1 0 0 - 4 2 1 0 0 - 3 4 2 0 2 P o l i c e R e p o r t s / F e e s R 1 0 0 - 4 2 1 0 0 - 3 4 2 0 2 6 3 8 . 0 0 1 , 0 0 0 . 0 0 6 4 4 . 7 5 3 5 5 . 2 5 3 5 . 5 3 % 1 , 0 0 0 . 0 0 0 . 0 0 R 1 0 0 - 4 2 1 0 0 - 3 5 1 0 1 F i n e s R 1 0 0 - 4 2 1 0 0 - 3 5 1 0 1 4 8 , 0 8 5 . 6 4 4 5 , 0 0 0 . 0 0 5 1 , 2 2 7 . 8 5 - 6 , 2 2 7 . 8 5 - 1 3 . 8 4 % 5 1 , 2 2 7 . 8 5 6 , 2 2 7 . 8 5 R 1 0 0 - 4 2 1 0 0 - 3 6 2 0 0 M i s c e l l a n e o u s R e v e n u e s R 1 0 0 - 4 2 1 0 0 - 3 6 2 0 0 0 . 0 0 0 . 0 0 1 9 0 . 0 0 - 1 9 0 . 0 0 0 % 1 9 0 . 0 0 1 9 0 . 0 0 D H S - F i n a n c i a l O p e r a t i o n s M a y 2 1 S V C S 14 4 , 0 6 8 . 4 9 $ 1 3 0 , 8 0 0 . 0 0 $ 1 5 3 , 6 3 7 . 2 2 $ ( 2 2 , 8 3 7 . 2 2 ) $ 1 5 4 , 2 3 1 . 3 9 $ 2 3 , 4 3 1 . 3 9 $ Bu i l d i n g I n s p e c t i o n R 1 0 0 - 4 2 4 0 0 - 3 2 2 1 0 B l d g / P l a n R e v i e w F e e s R 1 0 0 - 4 2 4 0 0 - 3 2 2 1 0 5 7 9 , 1 5 8 . 8 4 3 2 5 , 0 0 0 . 0 0 4 2 9 , 9 9 8 . 9 4 $ - 1 0 4 , 9 9 8 . 9 4 - 3 2 . 3 1 % 4 2 9 , 9 9 8 . 9 4 1 0 4 , 9 9 8 . 9 4 $ Pu b l i c W o r k s 0% R 1 0 0 - 4 3 1 0 0 - 3 3 4 1 8 M u n i S t a t e A i d S t M a i n t e n a n c e R 1 0 0 - 4 3 1 0 0 - 3 3 4 1 8 1 2 8 , 1 1 4 . 5 0 1 2 4 , 0 0 0 . 0 0 1 2 9 , 2 1 0 . 1 0 - 5 , 2 1 0 . 1 0 - 4 . 2 0 % 1 2 9 , 2 1 0 . 1 0 5 , 2 1 0 . 1 0 R 1 0 0 - 4 3 1 0 0 - 3 4 3 0 0 P u b l i c W o r k s P e r m i t s / F e e s R 1 0 0 - 4 3 1 0 0 - 3 4 3 0 0 3 , 4 8 5 . 0 0 3 , 0 0 0 . 0 0 4 , 1 0 5 . 0 0 - 1 , 1 0 5 . 0 0 - 3 6 . 8 3 % 4 , 1 0 5 . 0 0 1 , 1 0 5 . 0 0 R 1 0 0 - 4 3 1 0 0 - 3 4 3 0 1 D u s t C o n t r o l R 1 0 0 - 4 3 1 0 0 - 3 4 3 0 1 4 7 , 7 0 6 . 0 1 3 7 , 5 0 0 . 0 0 4 0 , 8 6 5 . 2 9 - 3 , 3 6 5 . 2 9 - 8 . 9 7 % 4 0 , 8 6 5 . 2 9 3 , 3 6 5 . 2 9 R 1 0 0 - 4 3 1 0 0 - 3 6 2 0 0 M i s c e l l a n e o u s R e v e n u e s R 1 0 0 - 4 3 1 0 0 - 3 6 2 0 0 1 2 , 6 7 5 . 0 0 2 5 , 0 0 0 . 0 0 2 4 , 4 3 6 . 1 8 5 6 3 . 8 2 2 . 2 6 % 6 2 , 0 0 0 . 0 0 3 7 , 0 0 0 . 0 0 $ 3 7 , 0 0 0 r e i m b u r s e d f r o m M S A R 1 0 0 - 4 3 1 0 0 - 3 6 2 3 0 D o n a t i o n s R 1 0 0 - 4 3 1 0 0 - 3 6 2 3 0 1 0 , 0 0 0 . 0 0 0 . 0 0 - 0 . 0 0 0 % 0 . 0 0 0 . 0 0 R 1 0 0 - 4 3 1 0 0 - 3 6 2 3 3 R e f u n d s / R e i m b u r s e m e n t s R 1 0 0 - 4 3 1 0 0 - 3 6 2 3 3 2 9 , 5 6 8 . 4 7 0 . 0 0 - 0 . 0 0 0 % 0 . 0 0 0 . 0 0 23 1 , 5 4 8 . 9 8 $ 1 8 9 , 5 0 0 . 0 0 $ 1 9 8 , 6 1 6 . 5 7 $ ( 9 , 1 1 6 . 5 7 ) $ 2 3 6 , 1 8 0 . 3 9 $ 4 6 , 6 8 0 . 3 9 $ Ic e & S n o w R e m o v a l R 1 0 0 - 4 3 1 2 5 - 3 6 2 0 0 I c e & S n o w R e m o v a l / M i s c e l l a n e o u s R e v R 1 0 0 - 4 3 1 2 5 - 3 6 2 0 0 1 7 , 9 6 5 . 2 2 6 , 0 0 0 . 0 0 1 9 , 8 8 4 . 5 7 $ - 1 3 , 8 8 4 . 5 7 - 2 3 1 . 4 1 % 1 9 , 8 8 5 . 0 0 1 3 , 8 8 5 . 0 0 $ Re c y c l i n g R 1 0 0 - 4 3 2 3 2 - 3 3 6 1 0 C o u n t y R e c y c l i n g G r a n t R 1 0 0 - 4 3 2 3 2 - 3 3 6 1 0 1 6 , 5 0 4 . 0 0 1 4 , 5 0 0 . 0 0 1 3 , 1 2 3 . 0 0 1 , 3 7 7 . 0 0 9 . 5 0 % 1 4 , 5 0 0 . 0 0 0 . 0 0 R 1 0 0 - 4 3 2 3 2 - 3 4 4 0 0 R e c y c l i n g R 1 0 0 - 4 3 2 3 2 - 3 4 4 0 0 3 , 8 4 1 . 5 4 2 , 5 0 0 . 0 0 2 , 1 8 1 . 3 3 3 1 8 . 6 7 1 2 . 7 5 % 2 , 5 0 0 . 0 0 0 . 0 0 R 1 0 0 - 4 3 2 3 2 - 3 6 2 0 0 M i s c e l l a n e o u s R e v e n u e s R 1 0 0 - 4 3 2 3 2 - 3 6 2 0 0 1 8 4 . 4 2 0 . 0 0 - 0 . 0 0 0 % 0 . 0 0 0 . 0 0 20 , 5 2 9 . 9 6 $ 1 7 , 0 0 0 . 0 0 $ 1 5 , 3 0 4 . 3 3 $ 1 , 6 9 5 . 6 7 $ 1 7 , 0 0 0 . 0 0 $ - $ Pa r k s R 1 0 0 - 4 5 2 0 0 - 3 3 4 2 2 O t h e r S t a t e G r a n t s a n d A i d s R 1 0 0 - 4 5 2 0 0 - 3 3 4 2 2 1 7 , 9 1 8 . 0 0 3 5 , 0 0 0 . 0 0 3 6 , 3 1 7 . 1 0 - 1 , 3 1 7 . 1 0 - 3 . 7 6 % 3 6 , 3 1 7 . 0 0 1 , 3 1 7 . 0 0 N W T r a i l s G r a n t R 1 0 0 - 4 5 2 0 0 - 3 4 1 0 1 F a c i l i t y R e n t a l R 1 0 0 - 4 5 2 0 0 - 3 4 1 0 1 1 , 2 8 6 . 1 1 3 , 0 0 0 . 0 0 8 9 9 . 8 2 2 , 1 0 0 . 1 8 7 0 . 0 1 % 8 9 9 . 8 2 - 2 , 1 0 0 . 1 8 2 0 1 7 S a l e s & U s e T a x R 1 0 0 - 4 5 2 0 0 - 3 6 1 9 9 R e c r e a t i o n P r o g r a m m i n g R 1 0 0 - 4 5 2 0 0 - 3 6 1 9 9 0 . 0 0 0 . 0 0 2 , 2 2 0 . 0 0 - 2 , 2 2 0 . 0 0 0 % 2 , 2 2 0 . 0 0 2 , 2 2 0 . 0 0 R e c r e a t i o n p r o g r a m m i n g - 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R 1 0 0 - 4 5 2 0 0 - 3 6 2 0 0 M i s c e l l a n e o u s R e v e n u e s R 1 0 0 - 4 5 2 0 0 - 3 6 2 0 0 1 0 0 . 0 0 8 , 0 0 0 . 0 0 3 6 5 . 0 0 7 , 6 3 5 . 0 0 9 5 . 4 4 % 8 , 0 0 0 . 0 0 0 . 0 0 C r e a t e d n e w a c c o u n t f o r r e c r e a t i o n p r o g r a m m i n g ( 3 6 1 9 9 ) i n 2 0 1 8 . R 1 0 0 - 4 5 2 0 0 - 3 6 2 3 0 D o n a t i o n s R 1 0 0 - 4 5 2 0 0 - 3 6 2 3 0 1 5 , 6 5 0 . 0 0 0 . 0 0 1 0 , 8 0 0 . 0 0 - 1 0 , 8 0 0 . 0 0 0 % 1 0 , 8 0 0 . 0 0 1 0 , 8 0 0 . 0 0 N W A r e a J a y c e e s d o n a t i o n 34 , 9 5 4 . 1 1 $ 4 6 , 0 0 0 . 0 0 $ 5 0 , 6 0 1 . 9 2 $ ( 4 , 6 0 1 . 9 2 ) $ 5 8 , 2 3 6 . 8 2 $ 1 2 , 2 3 6 . 8 2 $ Tr a n s f e r s t o / f r o m O t h e r F u n d s R 1 0 0 - 4 9 3 6 0 - 3 9 2 0 0 T r a n s f e r f r o m O t h e r F u n d R 1 0 0 - 4 9 3 6 0 - 3 9 2 0 0 1 6 2 , 1 2 2 . 0 0 1 9 2 , 8 7 1 . 0 0 - 1 9 2 , 8 7 1 . 0 0 $ 1 0 0 . 0 0 % 1 9 2 , 8 7 1 . 0 0 $ - $ To t a l R e v e n u e 4, 6 4 8 , 3 2 5 $ 4 , 5 2 0 , 2 6 1 $ 2 , 9 9 9 , 3 0 7 $ 1 , 5 2 0 , 9 5 4 $ 4 , 7 8 2 , 1 4 3 $ 2 6 1 , 8 8 2 $ 1 o f 5 CI T Y O F C O R C O R A N 2 0 1 8 P E R F O R M A N C E R E P O R T - G E N E R A L F U N D OC T O B E R 3 1 , 2 0 1 8 UN A U D I T E D 8c. Ac c o u n t D e s c r i p t i o n 2 0 1 7 A c t u a l 2 0 1 8 B u d g e t 2 0 1 8 A c t u a l A m o u n t R e m a i n i n g % R e m a i n i n g Ye a r E n d F o r e c a s t Budget vs YEFCOMMENTS EX P E N S E Ci t y C o u n c i l E 1 0 0 - 4 1 1 0 0 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 1 1 0 0 - 1 0 0 1 9 , 2 6 0 . 0 0 1 9 , 2 6 0 . 0 0 1 0 , 2 4 0 . 0 0 9 , 0 2 0 . 0 0 4 6 . 8 3 % 1 9 , 2 6 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 1 0 0 - 1 2 2 F I C A E 1 0 0 - 4 1 1 0 0 - 1 2 2 1 , 1 9 4 . 1 2 1 , 1 9 5 . 0 0 6 3 4 . 8 8 5 6 0 . 1 2 4 6 . 8 7 % 1 , 1 9 5 . 0 0 0 . 0 0 E 1 0 0 - 4 1 1 0 0 - 1 2 6 M e d i c a r e E 1 0 0 - 4 1 1 0 0 - 1 2 6 2 7 9 . 3 2 2 8 0 . 0 0 1 4 8 . 5 1 1 3 1 . 4 9 4 6 . 9 6 % 2 8 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 1 0 0 - 2 0 8 T r a i n i n g a n d I n s t r u c t i o n E 1 0 0 - 4 1 1 0 0 - 2 0 8 8 6 5 . 1 0 1 , 0 0 0 . 0 0 0 . 0 0 1 , 0 0 0 . 0 0 1 0 0 . 0 0 % 5 0 0 . 0 0 - 5 0 0 . 0 0 E 1 0 0 - 4 1 1 0 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 1 0 0 - 2 1 0 9 . 3 6 3 , 0 0 0 . 0 0 3 6 4 . 2 0 2 , 6 3 5 . 8 0 8 7 . 8 6 % 2 , 0 0 0 . 0 0 - 1 , 0 0 0 . 0 0 E 1 0 0 - 4 1 1 0 0 - 3 6 4 W o r k e r ' s C o m p I n s u r a n c e E 1 0 0 - 4 1 1 0 0 - 3 6 4 6 6 . 0 0 7 0 . 0 0 6 7 . 0 0 3 . 0 0 4 . 2 9 % 6 7 . 0 0 - 3 . 0 0 21 , 6 7 3 . 9 0 $ 2 4 , 8 0 5 . 0 0 $ 1 1 , 4 5 4 . 5 9 $ 1 3 , 3 5 0 . 4 1 $ 2 3 , 3 0 2 . 0 0 $ ( 1 , 5 0 3 . 0 0 ) $ Ne w s p a p e r / N e w s l e t t e r / W e b s i t e E 1 0 0 - 4 1 1 3 0 - 3 5 1 N e w s l e t t e r E x p e n s e s E 1 0 0 - 4 1 1 3 0 - 3 5 1 7 , 0 8 7 . 2 8 8 , 0 0 0 . 0 0 6 , 7 0 7 . 3 0 1 , 2 9 2 . 7 0 1 6 . 1 6 % 8 , 5 0 0 . 0 0 5 0 0 . 0 0 N e w h o m e s i n c r e a s e d p r i n t ing costs. E 1 0 0 - 4 1 1 3 0 - 3 5 4 W e b S i t e E 1 0 0 - 4 1 1 3 0 - 3 5 4 8 0 0 . 0 0 2 , 0 0 0 . 0 0 8 5 0 . 0 0 1 , 1 5 0 . 0 0 5 7 . 5 0 % 1 , 0 0 0 . 0 0 - 1 , 0 0 0 . 0 0 7, 8 8 7 . 2 8 $ 1 0 , 0 0 0 . 0 0 $ 7 , 5 5 7 . 3 0 $ 2 , 4 4 2 . 7 0 $ 9 , 5 0 0 . 0 0 $ ( 5 0 0 . 0 0 ) $ Ci t y A d m i n i s t r a t o r E 1 0 0 - 4 1 3 0 0 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 1 3 0 0 - 1 0 0 1 0 6 , 2 5 6 . 8 0 1 0 9 , 9 9 0 . 0 0 8 8 , 8 3 8 . 4 0 2 1 , 1 5 1 . 6 0 1 9 . 2 3 % 1 0 9 , 9 9 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 3 0 0 - 1 2 1 P E R A E 1 0 0 - 4 1 3 0 0 - 1 2 1 7 , 9 7 0 . 6 9 8 , 2 4 9 . 0 0 6 , 6 6 2 . 8 8 1 , 5 8 6 . 1 2 1 9 . 2 3 % 8 , 2 4 9 . 0 0 0 . 0 0 E 1 0 0 - 4 1 3 0 0 - 1 2 2 F I C A E 1 0 0 - 4 1 3 0 0 - 1 2 2 6 , 5 5 5 . 2 7 6 , 8 1 9 . 0 0 5 , 4 9 8 . 8 1 1 , 3 2 0 . 1 9 1 9 . 3 6 % 6 , 8 1 9 . 0 0 0 . 0 0 E 1 0 0 - 4 1 3 0 0 - 1 2 6 M e d i c a r e E 1 0 0 - 4 1 3 0 0 - 1 2 6 1 , 5 3 3 . 1 3 1 , 5 9 5 . 0 0 1 , 2 8 5 . 9 7 3 0 9 . 0 3 1 9 . 3 7 % 1 , 5 9 5 . 0 0 0 . 0 0 E 1 0 0 - 4 1 3 0 0 - 1 3 1 E m p l o y e r P a i d H e a l t h E 1 0 0 - 4 1 3 0 0 - 1 3 1 1 5 , 8 0 0 . 8 4 1 5 , 9 8 3 . 0 0 1 2 , 0 5 9 . 4 4 3 , 9 2 3 . 5 6 2 4 . 5 5 % 1 5 , 9 8 3 . 0 0 0 . 0 0 E 1 0 0 - 4 1 3 0 0 - 2 0 8 T r a i n i n g a n d I n s t r u c t i o n E 1 0 0 - 4 1 3 0 0 - 2 0 8 4 , 5 7 5 . 7 5 4 , 5 0 0 . 0 0 3 , 6 5 8 . 7 6 8 4 1 . 2 4 1 8 . 6 9 % 4 , 0 0 0 . 0 0 - 5 0 0 . 0 0 E 1 0 0 - 4 1 3 0 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 3 0 0 - 2 1 0 1 , 3 3 9 . 1 7 1 , 0 0 0 . 0 0 7 6 7 . 4 8 2 3 2 . 5 2 2 3 . 2 5 % 1 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 3 0 0 - 3 6 4 W o r k e r ' s C o m p I n s u r a n c e E 1 0 0 - 4 1 3 0 0 - 3 6 4 5 0 4 . 0 0 5 1 0 . 0 0 7 9 5 . 0 0 - 2 8 5 . 0 0 - 5 5 . 8 8 % 7 9 5 . 0 0 2 8 5 . 0 0 E 1 0 0 - 4 1 3 0 0 - 4 3 3 D u e s a n d M e m b e r s h i p s E 1 0 0 - 4 1 3 0 0 - 4 3 3 9 6 9 . 9 3 1 , 3 0 0 . 0 0 1 , 8 7 8 . 1 7 - 5 7 8 . 1 7 - 4 4 . 4 7 % 1 , 8 7 8 . 1 7 5 7 8 . 1 7 14 5 , 5 0 5 . 5 8 $ 1 4 9 , 9 4 6 . 0 0 $ 1 2 1 , 4 4 4 . 9 1 $ 2 8 , 5 0 1 . 0 9 $ 1 5 0 , 3 0 9 . 1 7 $ 3 6 3 . 1 7 $ Cl e r k / A d m i n E 1 0 0 - 4 1 4 0 0 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 1 4 0 0 - 1 0 0 1 6 1 , 4 0 9 . 8 9 1 9 2 , 0 5 5 . 0 0 1 4 8 , 6 3 3 . 8 9 4 3 , 4 2 1 . 1 1 2 2 . 6 1 % 1 9 2 , 0 5 5 . 0 0 0 . 0 0 E 1 0 0 - 4 1 4 0 0 - 1 1 0 O v e r t i m e E 1 0 0 - 4 1 4 0 0 - 1 1 0 0 . 0 0 5 0 0 . 0 0 4 6 . 3 3 4 5 3 . 6 7 9 0 . 7 3 % 2 5 0 . 0 0 - 2 5 0 . 0 0 E 1 0 0 - 4 1 4 0 0 - 1 2 1 P E R A E 1 0 0 - 4 1 4 0 0 - 1 2 1 1 1 , 9 1 0 . 6 0 1 3 , 7 1 0 . 0 0 1 0 , 0 2 4 . 2 2 3 , 6 8 5 . 7 8 2 6 . 8 8 % 1 3 , 7 1 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 4 0 0 - 1 2 2 F I C A E 1 0 0 - 4 1 4 0 0 - 1 2 2 9 , 9 2 9 . 0 7 1 1 , 9 3 8 . 0 0 8 , 8 3 1 . 2 4 3 , 1 0 6 . 7 6 2 6 . 0 2 % 1 1 , 9 3 8 . 0 0 0 . 0 0 E 1 0 0 - 4 1 4 0 0 - 1 2 6 M e d i c a r e E 1 0 0 - 4 1 4 0 0 - 1 2 6 2 , 3 2 2 . 1 5 2 , 7 9 2 . 0 0 2 , 0 6 5 . 3 4 7 2 6 . 6 6 2 6 . 0 3 % 2 , 7 9 2 . 0 0 0 . 0 0 E 1 0 0 - 4 1 4 0 0 - 1 3 1 E m p l o y e r P a i d H e a l t h E 1 0 0 - 4 1 4 0 0 - 1 3 1 4 2 , 1 1 0 . 4 1 5 0 , 7 0 7 . 0 0 4 9 , 6 4 2 . 4 6 1 , 0 6 4 . 5 4 2 . 1 0 % 5 0 , 7 0 7 . 0 0 0 . 0 0 E 1 0 0 - 4 1 4 0 0 - 2 0 8 T r a i n i n g a n d I n s t r u c t i o n E 1 0 0 - 4 1 4 0 0 - 2 0 8 2 , 0 2 9 . 5 9 4 , 5 0 0 . 0 0 1 , 4 3 4 . 3 4 3 , 0 6 5 . 6 6 6 8 . 1 3 % 2 , 0 0 0 . 0 0 - 2 , 5 0 0 . 0 0 E 1 0 0 - 4 1 4 0 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 4 0 0 - 2 1 0 8 0 0 . 4 8 1 , 6 5 0 . 0 0 1 , 4 5 9 . 3 3 1 9 0 . 6 7 1 1 . 5 6 % 1 , 6 5 0 . 0 0 0 . 0 0 A d m i n s t a f f m i l e a g e r e imbursements. E 1 0 0 - 4 1 4 0 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 1 4 0 0 - 3 0 0 0 . 0 0 0 . 0 0 3 5 . 0 0 - 3 5 . 0 0 0 % 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 4 0 0 - 3 6 4 W o r k e r ' s C o m p I n s u r a n c e E 1 0 0 - 4 1 4 0 0 - 3 6 4 1 , 5 1 3 . 0 0 1 , 6 0 0 . 0 0 2 , 1 3 8 . 0 0 - 5 3 8 . 0 0 - 3 3 . 6 3 % 2 , 1 3 8 . 0 0 5 3 8 . 0 0 E 1 0 0 - 4 1 4 0 0 - 4 3 3 D u e s a n d M e m b e r s h i p s E 1 0 0 - 4 1 4 0 0 - 4 3 3 7 5 6 . 5 0 1 , 0 0 0 . 0 0 1 , 1 5 0 . 0 0 - 1 5 0 . 0 0 - 1 5 . 0 0 % 1 , 1 5 0 . 0 0 1 5 0 . 0 0 A c c o u n t a n t & C l e r k M e m b e r s hips 23 2 , 7 8 1 . 6 9 $ 2 8 0 , 4 5 2 . 0 0 $ 2 2 5 , 4 6 0 . 1 5 $ 5 4 , 9 9 1 . 8 5 $ 2 7 8 , 3 9 0 . 0 0 $ ( 2 , 0 6 2 . 0 0 ) $ El e c t i o n s E 1 0 0 - 4 1 4 1 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 4 1 0 - 2 1 0 2 , 7 0 5 . 4 9 8 , 5 0 0 . 0 0 4 , 5 0 3 . 2 9 3 , 9 9 6 . 7 1 4 7 . 0 2 % 8 , 5 0 0 . 0 0 0 . 0 0 Au d i t o r / T r e a s u r e r E 1 0 0 - 4 1 5 4 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 1 5 4 0 - 3 0 0 4 5 , 7 5 5 . 5 0 3 0 , 5 0 0 . 0 0 2 5 , 0 5 5 . 0 0 5 , 4 4 5 . 0 0 1 7 . 8 5 % 2 7 , 5 0 0 . 0 0 - 3 , 0 0 0 . 0 0 As s e s s o r E 1 0 0 - 4 1 5 5 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 5 5 0 - 2 1 0 6 6 5 . 6 7 1 , 0 0 0 . 0 0 6 6 9 . 2 2 3 3 0 . 7 8 3 3 . 0 8 % 1 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 5 5 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 1 5 5 0 - 3 0 0 5 7 , 2 0 4 . 8 1 5 9 , 2 5 0 . 0 0 4 5 , 5 9 9 . 3 1 1 3 , 6 5 0 . 6 9 2 3 . 0 4 % 5 9 , 2 5 0 . 0 0 0 . 0 0 57 , 8 7 0 . 4 8 $ 6 0 , 2 5 0 . 0 0 $ 4 6 , 2 6 8 . 5 3 $ 1 3 , 9 8 1 . 4 7 $ 6 0 , 2 5 0 . 0 0 $ - $ At t o r n e y E 1 0 0 - 4 1 6 0 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 1 6 0 0 - 3 0 0 3 0 , 9 3 2 . 5 7 2 9 , 0 0 0 . 0 0 2 6 , 3 7 2 . 9 1 2 , 6 2 7 . 0 9 9 . 0 6 % 2 9 , 0 0 0 . 0 0 0 . 0 0 30 , 9 3 2 . 5 7 $ 2 9 , 0 0 0 . 0 0 $ 2 6 , 3 7 2 . 9 1 $ 2 , 6 2 7 . 0 9 $ 2 9 , 0 0 0 . 0 0 $ - $ Ot h e r G e n e r a l G o v e r n m e n t E 1 0 0 - 4 1 9 0 0 - 2 0 8 T r a i n i n g a n d I n s t r u c t i o n E 1 0 0 - 4 1 9 0 0 - 2 0 8 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 % 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 0 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 9 0 0 - 2 1 0 7 , 1 1 0 . 9 4 4 , 0 0 0 . 0 0 1 0 , 1 9 0 . 4 5 - 6 , 1 9 0 . 4 5 - 1 5 4 . 7 6 % 1 2 , 0 0 0 . 0 0 8 , 0 0 0 . 0 0 Wetland buffer signs purchased, which are then sold with development projects. Also, includes cropland taxes and public notices. E 1 0 0 - 4 1 9 0 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 1 9 0 0 - 3 0 0 1 6 , 2 3 8 . 2 7 1 0 , 0 0 0 . 0 0 1 3 , 0 6 0 . 6 5 - 3 , 0 6 0 . 6 5 - 3 0 . 6 1 % 1 2 , 6 6 1 . 0 0 2 , 6 6 1 . 0 0 E 1 0 0 - 4 1 9 0 0 - 3 6 0 I n s u r a n c e ( G E N E R A L ) E 1 0 0 - 4 1 9 0 0 - 3 6 0 6 3 , 8 5 3 . 0 0 6 1 , 0 0 0 . 0 0 6 7 , 6 1 8 . 0 0 - 6 , 6 1 8 . 0 0 - 1 0 . 8 5 % 6 7 , 6 1 8 . 0 0 6 , 6 1 8 . 0 0 E 1 0 0 - 4 1 9 0 0 - 4 3 0 M i s c . B a n k i n g C h a r g e E 1 0 0 - 4 1 9 0 0 - 4 3 0 2 5 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 % 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 0 0 - 4 3 3 D u e s a n d M e m b e r s h i p s E 1 0 0 - 4 1 9 0 0 - 4 3 3 2 5 , 1 7 5 . 6 1 2 7 , 0 0 0 . 0 0 1 9 , 5 4 5 . 9 8 7 , 4 5 4 . 0 2 2 7 . 6 1 % 2 7 , 0 0 0 . 0 0 0 . 0 0 E C W , M e t r o C i t i e s , N W H H S C,Community Media,LMC,I94 Chamber, Home Free E 1 0 0 - 4 1 9 0 0 - 7 0 0 T r a n s f e r s E 1 0 0 - 4 1 9 0 0 - 7 0 0 1 2 5 , 0 0 0 . 0 0 1 9 0 , 0 0 0 . 0 0 1 0 0 , 0 0 0 . 0 0 9 0 , 0 0 0 . 0 0 4 7 . 3 7 % 1 9 0 , 0 0 0 . 0 0 0 . 0 0 23 7 , 4 0 2 . 8 2 $ 2 9 2 , 0 0 0 . 0 0 $ 2 1 0 , 4 1 5 . 0 8 $ 8 1 , 5 8 4 . 9 2 $ 3 0 9 , 2 7 9 . 0 0 $ 1 7 , 2 7 9 . 0 0 $ Pl a n n i n g & Z o n i n g E 1 0 0 - 4 1 9 1 0 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 1 9 1 0 - 1 0 0 1 5 6 . 2 5 0 . 0 0 0 . 0 0 0 . 0 0 0 % 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 1 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 9 1 0 - 2 1 0 2 9 1 . 7 7 2 , 2 5 0 . 0 0 2 9 5 . 5 7 1 , 9 5 4 . 4 3 8 6 . 8 6 % 1 , 0 0 0 . 0 0 - 1 , 2 5 0 . 0 0 E 1 0 0 - 4 1 9 1 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 1 9 1 0 - 3 0 0 4 9 , 0 9 3 . 7 7 6 5 , 0 0 0 . 0 0 5 8 , 1 6 6 . 0 0 6 , 8 3 4 . 0 0 1 0 . 5 1 % 6 5 , 0 0 0 . 0 0 0 . 0 0 49 , 5 4 1 . 7 9 $ 6 7 , 2 5 0 . 0 0 $ 5 8 , 4 6 1 . 5 7 $ 8 , 7 8 8 . 4 3 $ 6 6 , 0 0 0 . 0 0 $ ( 1 , 2 5 0 . 0 0 ) $ E 1 0 0 - 4 1 9 1 1 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 1 9 1 1 - 3 0 0 4 , 6 5 3 . 5 0 0 . 0 0 0 . 0 0 0 . 0 0 0 % 0 . 0 0 0 . 0 0 4, 6 5 3 . 5 0 $ - $ - $ - $ - $ - $ Co d e E n f o r c e m e n t E 1 0 0 - 4 1 9 2 0 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 1 9 2 0 - 1 0 0 6 2 , 7 3 2 . 8 9 8 2 , 9 5 5 . 0 0 5 4 , 0 7 9 . 2 5 2 8 , 8 7 5 . 7 5 3 4 . 8 1 % 8 2 , 9 5 5 . 0 0 0 . 0 0 2 o f 5 CI T Y O F C O R C O R A N 2 0 1 8 P E R F O R M A N C E R E P O R T - G E N E R A L F U N D OC T O B E R 3 1 , 2 0 1 8 UN A U D I T E D 8c. Ac c o u n t D e s c r i p t i o n 2 0 1 7 A c t u a l 2 0 1 8 B u d g e t 2 0 1 8 A c t u a l A m o u n t R e m a i n i n g % R e m a i n i n g Ye a r E n d F o r e c a s t Budget vs YEFCOMMENTS E 1 0 0 - 4 1 9 2 0 - 1 1 0 O v e r t i m e E 1 0 0 - 4 1 9 2 0 - 1 1 0 0 . 0 0 1 , 0 0 0 . 0 0 8 0 . 6 4 9 1 9 . 3 6 9 1 . 9 4 % 5 0 0 . 0 0 - 5 0 0 . 0 0 E 1 0 0 - 4 1 9 2 0 - 1 2 1 P E R A E 1 0 0 - 4 1 9 2 0 - 1 2 1 4 , 7 0 6 . 3 9 5 , 0 9 7 . 0 0 4 , 0 6 1 . 9 9 1 , 0 3 5 . 0 1 2 0 . 3 1 % 5 , 0 9 7 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 2 0 - 1 2 2 F I C A E 1 0 0 - 4 1 9 2 0 - 1 2 2 4 , 2 2 8 . 4 9 4 , 2 1 3 . 0 0 3 , 6 4 2 . 2 4 5 7 0 . 7 6 1 3 . 5 5 % 4 , 2 1 3 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 2 0 - 1 2 6 M e d i c a r e E 1 0 0 - 4 1 9 2 0 - 1 2 6 9 8 8 . 9 8 9 8 5 . 0 0 8 5 1 . 7 9 1 3 3 . 2 1 1 3 . 5 2 % 9 8 5 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 2 0 - 1 3 1 E m p l o y e r P a i d H e a l t h E 1 0 0 - 4 1 9 2 0 - 1 3 1 8 , 4 0 9 . 0 0 1 5 , 9 8 3 . 0 0 6 , 6 3 6 . 3 4 9 , 3 4 6 . 6 6 5 8 . 4 8 % 1 0 , 0 0 0 . 0 0 - 5 , 9 8 3 . 0 0 E 1 0 0 - 4 1 9 2 0 - 2 0 8 T r a i n i n g a n d I n s t r u c t i o n E 1 0 0 - 4 1 9 2 0 - 2 0 8 8 0 5 . 0 0 3 , 2 5 0 . 0 0 6 5 0 . 0 0 2 , 6 0 0 . 0 0 8 0 . 0 0 % 1 , 5 0 0 . 0 0 - 1 , 7 5 0 . 0 0 E 1 0 0 - 4 1 9 2 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 9 2 0 - 2 1 0 1 , 7 9 9 . 1 7 1 , 5 0 0 . 0 0 7 5 9 . 6 9 7 4 0 . 3 1 4 9 . 3 5 % 1 , 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 2 0 - 3 6 4 W o r k e r ' s C o m p I n s u r a n c e E 1 0 0 - 4 1 9 2 0 - 3 6 4 5 0 4 . 0 0 5 2 0 . 0 0 5 2 9 . 0 0 - 9 . 0 0 - 1 . 7 3 % 5 2 9 . 0 0 9 . 0 0 E 1 0 0 - 4 1 9 2 0 - 4 1 7 U n i f o r m s E 1 0 0 - 4 1 9 2 0 - 4 1 7 0 . 0 0 2 5 0 . 0 0 0 . 0 0 2 5 0 . 0 0 1 0 0 . 0 0 % 2 5 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 2 0 - 4 3 3 D u e s a n d M e m b e r s h i p s E 1 0 0 - 4 1 9 2 0 - 4 3 3 1 2 0 . 0 0 2 5 0 . 0 0 9 3 . 6 5 1 5 6 . 3 5 6 2 . 5 4 % 1 5 0 . 0 0 - 1 0 0 . 0 0 84 , 2 9 3 . 9 2 $ 1 1 6 , 0 0 3 . 0 0 $ 7 1 , 3 8 4 . 5 9 $ 4 4 , 6 1 8 . 4 1 $ 1 0 7 , 6 7 9 . 0 0 $ ( 8 , 3 2 4 . 0 0 ) $ Ci t y H a l l O p e r a t i o n s E 1 0 0 - 4 1 9 4 1 - 2 0 0 O f f i c e S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 9 4 1 - 2 0 0 1 , 4 1 6 . 4 3 3 , 5 0 0 . 0 0 8 5 4 . 3 8 2 , 6 4 5 . 6 2 7 5 . 5 9 % 2 , 5 0 0 . 0 0 - 1 , 0 0 0 . 0 0 E 1 0 0 - 4 1 9 4 1 - 2 0 1 P o s t a g e / S h i p p i n g E 1 0 0 - 4 1 9 4 1 - 2 0 1 3 , 9 4 6 . 6 7 3 , 5 0 0 . 0 0 6 1 1 . 5 5 2 , 8 8 8 . 4 5 8 2 . 5 3 % 1 , 5 0 0 . 0 0 - 2 , 0 0 0 . 0 0 E 1 0 0 - 4 1 9 4 1 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 1 9 4 1 - 2 1 0 2 0 , 9 9 7 . 9 6 1 7 , 5 0 0 . 0 0 1 6 , 6 2 2 . 5 0 8 7 7 . 5 0 5 . 0 1 % 2 0 , 0 0 0 . 0 0 2 , 5 0 0 . 0 0 E 1 0 0 - 4 1 9 4 1 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 1 9 4 1 - 3 0 0 1 0 , 0 1 0 . 5 0 1 2 , 0 0 0 . 0 0 7 , 0 3 5 . 2 5 4 , 9 6 4 . 7 5 4 1 . 3 7 % 1 1 , 0 0 0 . 0 0 - 1 , 0 0 0 . 0 0 E 1 0 0 - 4 1 9 4 1 - 3 2 1 T e l e p h o n e E 1 0 0 - 4 1 9 4 1 - 3 2 1 2 , 1 3 5 . 4 8 2 , 5 0 0 . 0 0 1 , 6 9 3 . 2 8 8 0 6 . 7 2 3 2 . 2 7 % 2 , 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 4 1 - 3 6 4 W o r k e r ' s C o m p I n s u r a n c e E 1 0 0 - 4 1 9 4 1 - 3 6 4 0 . 0 0 2 5 . 0 0 0 . 0 0 2 5 . 0 0 1 0 0 . 0 0 % 0 . 0 0 - 2 5 . 0 0 E 1 0 0 - 4 1 9 4 1 - 3 8 0 U t i l i t y & S e r v i c e s ( G E N E R A L ) E 1 0 0 - 4 1 9 4 1 - 3 8 0 1 5 , 6 5 5 . 9 0 1 5 , 0 0 0 . 0 0 1 0 , 4 4 6 . 9 1 4 , 5 5 3 . 0 9 3 0 . 3 5 % 1 5 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 4 1 - 4 0 0 R e p a i r s & M a i n t C o n t ( G E N E R A L ) E 1 0 0 - 4 1 9 4 1 - 4 0 0 9 , 2 2 7 . 2 3 1 2 , 0 0 0 . 0 0 6 , 4 1 7 . 6 5 5 , 5 8 2 . 3 5 4 6 . 5 2 % 1 1 , 0 0 0 . 0 0 - 1 , 0 0 0 . 0 0 E 1 0 0 - 4 1 9 4 1 - 4 3 0 M i s c . B a n k i n g C h a r g e E 1 0 0 - 4 1 9 4 1 - 4 3 0 6 0 . 0 0 3 0 0 . 0 0 1 9 5 . 0 0 1 0 5 . 0 0 3 5 . 0 0 % 3 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 4 1 - 4 3 2 C r e d i t C a r d F e e s E 1 0 0 - 4 1 9 4 1 - 4 3 2 3 1 5 . 3 0 0 . 0 0 2 , 1 6 3 . 1 2 - 2 , 1 6 3 . 1 2 0 % 2 , 5 0 0 . 0 0 2 , 5 0 0 . 0 0 R e v T r a k c r e d i t c a r d p r o c e s s i n g f e e s E 1 0 0 - 4 1 9 4 1 - 5 2 0 B u i l d i n g s a n d S t r u c t u r e s E 1 0 0 - 4 1 9 4 1 - 5 2 0 7 , 6 0 0 . 5 0 8 , 0 0 0 . 0 0 4 , 4 1 0 . 3 8 3 , 5 8 9 . 6 2 4 4 . 8 7 % 7 , 0 0 0 . 0 0 - 1 , 0 0 0 . 0 0 71 , 3 6 5 . 9 7 $ 7 4 , 3 2 5 . 0 0 $ 5 0 , 4 5 0 . 0 2 $ 2 3 , 8 7 4 . 9 8 $ 7 3 , 3 0 0 . 0 0 $ ( 1 , 0 2 5 . 0 0 ) $ IT ( I n f o T e c h n o l o g y ) E 1 0 0 - 4 1 9 5 1 - 2 0 1 P o s t a g e / S h i p p i n g E 1 0 0 - 4 1 9 5 1 - 2 0 1 0 . 0 0 0 . 0 0 0 . 0 0 0 % 0 . 0 0 0 . 0 0 E 1 0 0 - 4 1 9 5 1 - 2 0 7 C o m p u t e r S u p p l i e s E 1 0 0 - 4 1 9 5 1 - 2 0 7 3 2 , 4 8 2 . 5 3 2 8 , 5 0 0 . 0 0 3 2 , 5 5 9 . 6 6 - 4 , 0 5 9 . 6 6 - 1 4 . 2 4 % 3 5 , 0 0 0 . 0 0 6 , 5 0 0 . 0 0 E 1 0 0 - 4 1 9 5 1 - 2 1 0 O p e r a t i n g S u p p l i e s E 1 0 0 - 4 1 9 5 1 - 2 1 0 4 , 1 4 3 . 1 7 1 0 , 0 0 0 . 0 0 9 , 0 2 3 . 5 6 9 7 6 . 4 4 9 . 7 6 % 1 1 , 0 0 0 . 0 0 1 , 0 0 0 . 0 0 E 1 0 0 - 4 1 9 5 1 - 3 0 0 P r o f e s s i o n a l S r v s E 1 0 0 - 4 1 9 5 1 - 3 0 0 2 5 , 2 0 5 . 8 9 3 0 , 0 0 0 . 0 0 2 5 , 1 9 7 . 7 5 4 , 8 0 2 . 2 5 1 6 . 0 1 % 2 8 , 0 0 0 . 0 0 - 2 , 0 0 0 . 0 0 E 1 0 0 - 4 1 9 5 1 - 5 3 0 I m p r o v e m e n t s O t h e r T h a n B l d g E 1 0 0 - 4 1 9 5 1 - 5 3 0 6 , 4 4 7 . 3 9 8 , 0 0 0 . 0 0 1 , 4 0 6 . 2 7 6 , 5 9 3 . 7 3 8 2 . 4 2 % 8 , 0 0 0 . 0 0 0 . 0 0 68 , 2 7 8 . 9 8 $ 7 6 , 5 0 0 . 0 0 $ 6 8 , 1 8 7 . 2 4 $ 8 , 3 1 2 . 7 6 $ 8 2 , 0 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ Po l i c e E 1 0 0 - 4 2 1 0 0 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 2 1 0 0 - 1 0 0 6 1 1 , 5 0 9 . 0 6 6 6 2 , 8 2 5 . 0 0 5 1 6 , 9 9 2 . 7 1 1 4 5 , 8 3 2 . 2 9 2 2 . 0 0 % 6 6 2 , 8 2 5 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 1 1 0 O v e r t i m e E 1 0 0 - 4 2 1 0 0 - 1 1 0 1 3 , 9 2 5 . 8 9 1 4 , 4 0 0 . 0 0 1 7 , 7 7 5 . 5 5 - 3 , 3 7 5 . 5 5 - 2 3 . 4 4 % 1 9 , 4 0 0 . 0 0 5 , 0 0 0 . 0 0 C o u n t r y D a z e a n d m o r e h o l i d a ys taken as OT E 1 0 0 - 4 2 1 0 0 - 1 1 1 O v e r t i m e E v e n t s / G r a n t s E 1 0 0 - 4 2 1 0 0 - 1 1 1 1 8 , 3 5 4 . 8 2 1 2 , 0 0 0 . 0 0 1 4 , 5 3 4 . 4 2 - 2 , 5 3 4 . 4 2 - 2 1 . 1 2 % 1 5 , 0 0 0 . 0 0 3 , 0 0 0 . 0 0 P a s s t h r u r e v e nue 100-42100-33620, 100-42100-34201 E 1 0 0 - 4 2 1 0 0 - 1 2 1 P E R A E 1 0 0 - 4 2 1 0 0 - 1 2 1 1 0 3 , 6 9 6 . 7 1 1 0 4 , 6 0 7 . 0 0 8 7 , 8 9 8 . 3 6 1 6 , 7 0 8 . 6 4 1 5 . 9 7 % 1 0 4 , 6 0 7 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 1 2 2 F I C A E 1 0 0 - 4 2 1 0 0 - 1 2 2 1 3 4 . 7 1 0 . 0 0 - 1 3 4 . 7 1 1 3 4 . 7 1 0 % 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 1 2 6 M e d i c a r e E 1 0 0 - 4 2 1 0 0 - 1 2 6 9 , 2 1 5 . 8 4 9 , 3 6 3 . 0 0 7 , 8 5 8 . 8 1 1 , 5 0 4 . 1 9 1 6 . 0 7 % 9 , 3 6 3 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 1 3 1 E m p l o y e r P a i d H e a l t h E 1 0 0 - 4 2 1 0 0 - 1 3 1 1 2 0 , 8 6 3 . 5 7 1 3 6 , 5 0 1 . 0 0 1 1 0 , 7 9 3 . 4 6 2 5 , 7 0 7 . 5 4 1 8 . 8 3 % 1 3 6 , 5 0 1 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 2 0 0 O f f i c e S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 2 1 0 0 - 2 0 0 3 , 6 0 2 . 2 8 3 , 6 0 0 . 0 0 1 , 4 3 3 . 8 2 2 , 1 6 6 . 1 8 6 0 . 1 7 % 3 , 6 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 2 0 1 P o s t a g e / S h i p p i n g E 1 0 0 - 4 2 1 0 0 - 2 0 1 1 2 . 1 5 2 5 0 . 0 0 4 5 . 1 5 2 0 4 . 8 5 8 1 . 9 4 % 2 5 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 2 0 8 T r a i n i n g a n d I n s t r u c t i o n E 1 0 0 - 4 2 1 0 0 - 2 0 8 1 6 , 3 8 5 . 0 3 2 3 , 4 0 0 . 0 0 2 0 , 1 7 4 . 2 2 3 , 2 2 5 . 7 8 1 3 . 7 9 % 2 3 , 4 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 2 0 9 P o l i c e R e s e r v e s E 1 0 0 - 4 2 1 0 0 - 2 0 9 3 , 6 6 4 . 4 6 3 , 5 0 0 . 0 0 3 , 4 1 9 . 4 7 8 0 . 5 3 2 . 3 0 % 3 , 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 2 1 0 0 - 2 1 0 8 , 2 8 1 . 4 1 1 0 , 0 0 0 . 0 0 5 , 7 5 5 . 6 4 4 , 2 4 4 . 3 6 4 2 . 4 4 % 1 0 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 2 1 2 M o t o r F u e l s E 1 0 0 - 4 2 1 0 0 - 2 1 2 1 8 , 6 9 1 . 6 9 2 1 , 0 0 0 . 0 0 2 1 , 4 6 6 . 5 2 - 4 6 6 . 5 2 - 2 . 2 2 % 2 3 , 0 0 0 . 0 0 2 , 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 2 1 8 I n v e s t i g a t i o n s E 1 0 0 - 4 2 1 0 0 - 2 1 8 5 , 3 0 3 . 1 4 5 0 0 . 0 0 2 8 4 . 3 0 2 1 5 . 7 0 4 3 . 1 4 % 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 2 2 0 R e p a i r / M a i n t S u p p l y ( G E N E R A L ) E 1 0 0 - 4 2 1 0 0 - 2 2 0 9 , 6 8 3 . 3 3 8 , 0 0 0 . 0 0 6 , 2 8 9 . 1 8 1 , 7 1 0 . 8 2 2 1 . 3 9 % 8 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 2 2 3 B u i l d i n g R e p a i r S u p p l i e s E 1 0 0 - 4 2 1 0 0 - 2 2 3 3 , 7 6 4 . 4 7 3 , 5 0 0 . 0 0 5 , 1 3 8 . 7 6 - 1 , 6 3 8 . 7 6 - 4 6 . 8 2 % 6 , 0 0 0 . 0 0 2 , 5 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 2 1 0 0 - 3 0 0 2 , 5 3 5 . 1 7 3 , 0 0 0 . 0 0 1 , 6 4 5 . 4 0 1 , 3 5 4 . 6 0 4 5 . 1 5 % 3 , 0 0 0 . 0 0 0 . 0 0 A n i m a l b o a r d i n g $ 1 , 200.00 E 1 0 0 - 4 2 1 0 0 - 3 0 1 P r i s o n e r E 1 0 0 - 4 2 1 0 0 - 3 0 1 1 1 , 6 9 2 . 6 4 8 , 0 0 0 . 0 0 3 , 7 2 9 . 0 0 4 , 2 7 1 . 0 0 5 3 . 3 9 % 6 , 0 0 0 . 0 0 - 2 , 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 3 0 4 L e g a l F e e s E 1 0 0 - 4 2 1 0 0 - 3 0 4 2 8 , 5 6 6 . 1 3 2 7 , 5 0 0 . 0 0 2 1 , 7 6 7 . 6 4 5 , 7 3 2 . 3 6 2 0 . 8 4 % 2 7 , 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 3 2 1 T e l e p h o n e E 1 0 0 - 4 2 1 0 0 - 3 2 1 7 , 1 8 4 . 7 5 7 , 7 0 0 . 0 0 5 , 7 9 7 . 5 9 1 , 9 0 2 . 4 1 2 4 . 7 1 % 7 , 7 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 3 2 3 R a d i o U n i t s E 1 0 0 - 4 2 1 0 0 - 3 2 3 1 5 , 1 9 8 . 0 4 1 7 , 5 0 0 . 0 0 1 2 , 8 0 8 . 4 6 4 , 6 9 1 . 5 4 2 6 . 8 1 % 1 7 , 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 3 6 4 W o r k e r ' s C o m p I n s u r a n c e E 1 0 0 - 4 2 1 0 0 - 3 6 4 2 6 , 0 1 8 . 0 0 2 8 , 0 0 0 . 0 0 3 2 , 1 2 9 . 0 0 - 4 , 1 2 9 . 0 0 - 1 4 . 7 5 % 3 2 , 1 2 9 . 0 0 4 , 1 2 9 . 0 0 E 1 0 0 - 4 2 1 0 0 - 3 8 0 U t i l i t y & S e r v i c e s ( G E N E R A L ) E 1 0 0 - 4 2 1 0 0 - 3 8 0 2 , 9 3 3 . 1 0 9 , 0 0 0 . 0 0 9 , 0 5 5 . 4 1 - 5 5 . 4 1 - 0 . 6 2 % 1 0 , 0 0 0 . 0 0 1 , 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 4 1 7 U n i f o r m s E 1 0 0 - 4 2 1 0 0 - 4 1 7 1 0 , 1 6 5 . 8 2 1 1 , 0 0 0 . 0 0 6 , 1 7 9 . 0 3 4 , 8 2 0 . 9 7 4 3 . 8 3 % 1 1 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 0 - 4 3 3 D u e s a n d M e m b e r s h i p s E 1 0 0 - 4 2 1 0 0 - 4 3 3 1 , 5 5 5 . 0 0 1 , 6 0 0 . 0 0 1 , 7 4 3 . 2 4 - 1 4 3 . 2 4 - 8 . 9 5 % 1 , 7 4 3 . 2 4 1 4 3 . 2 4 E 1 0 0 - 4 2 1 0 0 - 8 1 0 R e f u n d s / R e i m b u r s e m e n t s E 1 0 0 - 4 2 1 0 0 - 8 1 0 1 4 2 . 5 6 0 . 0 0 - 1 8 3 . 0 7 1 8 3 . 0 7 0 % 1 , 4 2 8 . 9 1 1 , 4 2 8 . 9 1 1, 0 5 3 , 0 7 9 . 7 7 $ 1 , 1 2 6 , 7 4 6 . 0 0 $ 9 1 4 , 3 9 7 . 3 6 $ 2 1 2 , 3 4 8 . 6 4 $ 1 , 1 4 3 , 9 4 7 . 1 5 $ 1 7 , 2 0 1 . 1 5 $ Pa r t T i m e O f f i c e r s E 1 0 0 - 4 2 1 0 1 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 2 1 0 1 - 1 0 0 4 5 , 0 7 5 . 8 8 4 0 , 6 0 2 . 0 0 4 7 , 2 1 0 . 6 1 - 6 , 6 0 8 . 6 1 - 1 6 . 2 8 % 5 1 , 3 0 2 . 0 0 1 0 , 7 0 0 . 0 0 A d d i t i o nal hours needed to fill in for K9 training. E 1 0 0 - 4 2 1 0 1 - 1 1 1 O v e r t i m e E v e n t s / G r a n t s E 1 0 0 - 4 2 1 0 1 - 1 1 1 5 , 4 4 5 . 0 0 5 , 0 0 0 . 0 0 5 , 3 3 5 . 0 0 - 3 3 5 . 0 0 - 6 . 7 0 % 5 , 3 3 5 . 0 0 3 3 5 . 0 0 C o n t r a c t u r a l e v e n t s / S a f e and Sober events. Budgeted 100-42100-111 E 1 0 0 - 4 2 1 0 1 - 1 2 1 P E R A E 1 0 0 - 4 2 1 0 1 - 1 2 1 3 , 4 0 5 . 6 1 7 , 7 7 9 . 4 9 3 , 4 4 4 . 2 1 4 , 3 3 5 . 2 8 5 5 . 7 3 % 5 , 7 7 9 . 4 9 - 2 , 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 1 - 1 2 2 F I C A E 1 0 0 - 4 2 1 0 1 - 1 2 2 1 , 9 4 2 . 6 3 1 , 2 7 6 . 0 0 2 , 8 4 2 . 1 3 - 1 , 5 6 6 . 1 3 - 1 2 2 . 7 4 % 3 , 2 7 6 . 0 0 2 , 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 1 - 1 2 6 M e d i c a r e E 1 0 0 - 4 2 1 0 1 - 1 2 6 7 2 6 . 2 1 9 9 5 . 0 0 7 6 8 . 3 3 2 2 6 . 6 7 2 2 . 7 8 % 9 9 5 . 0 0 0 . 0 0 56 , 5 9 5 . 3 3 $ 5 5 , 6 5 2 . 4 9 $ 5 9 , 6 0 0 . 2 8 $ ( 3 , 9 4 7 . 7 9 ) $ 6 6 , 6 8 7 . 4 9 $ 1 1 , 0 3 5 . 0 0 $ Po l i c e A d m i n E 1 0 0 - 4 2 1 0 2 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 2 1 0 2 - 1 0 0 5 9 , 7 2 1 . 1 2 7 7 , 5 0 1 . 0 0 5 8 , 5 5 6 . 8 0 1 8 , 9 4 4 . 2 0 2 4 . 4 4 % 7 7 , 5 0 1 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 2 - 1 1 0 O v e r t i m e E 1 0 0 - 4 2 1 0 2 - 1 1 0 0 . 0 0 5 0 0 . 0 0 3 0 . 3 0 4 6 9 . 7 0 9 3 . 9 4 % 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 2 - 1 2 1 P E R A E 1 0 0 - 4 2 1 0 2 - 1 2 1 3 , 9 7 1 . 6 2 5 , 8 5 0 . 0 0 3 , 4 2 2 . 1 6 2 , 4 2 7 . 8 4 4 1 . 5 0 % 5 , 8 5 0 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 2 - 1 2 2 F I C A E 1 0 0 - 4 2 1 0 2 - 1 2 2 3 , 9 1 8 . 6 9 4 , 8 3 6 . 0 0 3 , 8 5 9 . 9 3 9 7 6 . 0 7 2 0 . 1 8 % 4 , 8 3 6 . 0 0 0 . 0 0 E 1 0 0 - 4 2 1 0 2 - 1 2 6 M e d i c a r e E 1 0 0 - 4 2 1 0 2 - 1 2 6 9 1 6 . 5 1 1 , 1 3 1 . 0 0 9 0 2 . 7 1 2 2 8 . 2 9 2 0 . 1 8 % 1 , 1 3 1 . 0 0 0 . 0 0 3 o f 5 CI T Y O F C O R C O R A N 2 0 1 8 P E R F O R M A N C E R E P O R T - G E N E R A L F U N D OC T O B E R 3 1 , 2 0 1 8 UN A U D I T E D 8c. Ac c o u n t D e s c r i p t i o n 2 0 1 7 A c t u a l 2 0 1 8 B u d g e t 2 0 1 8 A c t u a l A m o u n t R e m a i n i n g % R e m a i n i n g Ye a r E n d F o r e c a s t Budget vs YEFCOMMENTS E 1 0 0 - 4 2 1 0 2 - 1 3 1 E m p l o y e r P a i d H e a l t h E 1 0 0 - 4 2 1 0 2 - 1 3 1 1 5 , 3 6 9 . 0 0 1 5 , 9 8 3 . 0 0 1 4 , 4 6 2 . 9 5 1 , 5 2 0 . 0 5 9 . 5 1 % 1 5 , 9 8 3 . 0 0 0 . 0 0 83 , 8 9 6 . 9 4 $ 1 0 5 , 8 0 1 . 0 0 $ 8 1 , 2 3 4 . 8 5 $ 2 4 , 5 6 6 . 1 5 $ 1 0 5 , 8 0 1 . 0 0 $ - $ Fi r e E 1 0 0 - 4 2 2 0 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 2 2 0 0 - 3 0 0 2 9 8 , 3 6 7 . 7 4 3 2 8 , 1 1 3 . 0 0 3 1 4 , 1 2 2 . 9 0 1 3 , 9 9 0 . 1 0 4 . 2 6 % 3 2 8 , 1 1 3 . 0 0 0 . 0 0 29 8 , 3 6 7 . 7 4 $ 3 2 8 , 1 1 3 . 0 0 $ 3 1 4 , 1 2 2 . 9 0 $ 1 3 , 9 9 0 . 1 0 $ 3 2 8 , 1 1 3 . 0 0 $ - $ Bu i l d i n g I n s p e c t i o n E 1 0 0 - 4 2 4 0 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 2 4 0 0 - 3 0 0 2 1 4 , 5 7 8 . 9 7 1 1 7 , 0 0 0 . 0 0 1 3 0 , 1 0 1 . 0 5 - 1 3 , 1 0 1 . 0 5 - 1 1 . 2 0 % 1 7 2 , 0 0 0 . 0 0 5 5 , 0 0 0 . 0 0 E 1 0 0 - 4 2 4 0 0 - 4 3 7 S u r c h a r g e s E 1 0 0 - 4 2 4 0 0 - 4 3 7 1 7 , 5 9 1 . 6 9 1 3 , 0 0 0 . 0 0 1 2 , 3 1 1 . 6 5 6 8 8 . 3 5 5 . 2 9 % 1 3 , 5 0 0 . 0 0 5 0 0 . 0 0 23 2 , 1 7 0 . 6 6 $ 1 3 0 , 0 0 0 . 0 0 $ 1 4 2 , 4 1 2 . 7 0 $ ( 1 2 , 4 1 2 . 7 0 ) $ 1 8 5 , 5 0 0 . 0 0 $ 5 5 , 5 0 0 . 0 0 $ Pu b l i c W o r k s E 1 0 0 - 4 3 1 0 0 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 3 1 0 0 - 1 0 0 3 8 8 , 2 0 6 . 4 3 4 8 3 , 2 9 9 . 0 0 3 7 4 , 2 5 0 . 4 6 1 0 9 , 0 4 8 . 5 4 2 2 . 5 6 % 4 8 3 , 2 9 9 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 1 1 0 O v e r t i m e E 1 0 0 - 4 3 1 0 0 - 1 1 0 2 4 , 7 4 7 . 5 9 2 3 , 0 0 0 . 0 0 3 6 , 1 3 2 . 0 9 - 1 3 , 1 3 2 . 0 9 - 5 7 . 1 0 % 3 7 , 0 0 0 . 0 0 1 4 , 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 1 2 1 P E R A E 1 0 0 - 4 3 1 0 0 - 1 2 1 3 0 , 8 0 2 . 4 1 3 8 , 0 4 7 . 0 0 3 0 , 8 7 2 . 4 6 7 , 1 7 4 . 5 4 1 8 . 8 6 % 3 8 , 0 4 7 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 1 2 2 F I C A E 1 0 0 - 4 3 1 0 0 - 1 2 2 2 3 , 7 3 1 . 9 8 3 1 , 4 5 3 . 0 0 2 3 , 6 5 1 . 8 3 7 , 8 0 1 . 1 7 2 4 . 8 0 % 3 1 , 4 5 3 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 1 2 6 M e d i c a r e E 1 0 0 - 4 3 1 0 0 - 1 2 6 5 , 5 5 0 . 1 9 7 , 3 5 6 . 0 0 5 , 5 3 1 . 4 1 1 , 8 2 4 . 5 9 2 4 . 8 0 % 7 , 3 5 6 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 1 3 1 E m p l o y e r P a i d H e a l t h E 1 0 0 - 4 3 1 0 0 - 1 3 1 9 5 , 2 3 2 . 6 1 1 1 8 , 7 7 6 . 0 0 8 6 , 8 2 5 . 0 8 3 1 , 9 5 0 . 9 2 2 6 . 9 0 % 1 1 8 , 7 7 6 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 0 0 O f f i c e S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 3 1 0 0 - 2 0 0 1 8 9 . 4 2 0 . 0 0 0 . 0 0 0 . 0 0 0 % 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 0 8 T r a i n i n g a n d I n s t r u c t i o n E 1 0 0 - 4 3 1 0 0 - 2 0 8 2 , 2 6 0 . 0 0 8 , 0 0 0 . 0 0 2 , 9 7 5 . 1 9 5 , 0 2 4 . 8 1 6 2 . 8 1 % 8 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 3 1 0 0 - 2 1 0 2 1 , 1 0 2 . 7 2 2 8 , 1 0 0 . 0 0 1 7 , 7 1 6 . 0 6 1 0 , 3 8 3 . 9 4 3 6 . 9 5 % 2 8 , 1 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 1 2 M o t o r F u e l s E 1 0 0 - 4 3 1 0 0 - 2 1 2 2 5 , 7 2 3 . 7 4 2 6 , 0 0 0 . 0 0 2 8 , 4 3 9 . 0 7 - 2 , 4 3 9 . 0 7 - 9 . 3 8 % 2 9 , 0 0 0 . 0 0 3 , 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 2 0 R e p a i r / M a i n t S u p p l y ( G E N E R A L ) E 1 0 0 - 4 3 1 0 0 - 2 2 0 2 6 , 9 4 3 . 2 6 3 0 , 0 0 0 . 0 0 2 4 , 5 8 3 . 4 4 5 , 4 1 6 . 5 6 1 8 . 0 6 % 3 0 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 2 2 S e a l C o a t i n g E 1 0 0 - 4 3 1 0 0 - 2 2 2 5 5 , 2 4 9 . 2 8 6 0 , 0 0 0 . 0 0 0 . 0 0 6 0 , 0 0 0 . 0 0 1 0 0 . 0 0 % 6 0 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 2 3 B u i l d i n g R e p a i r S u p p l i e s E 1 0 0 - 4 3 1 0 0 - 2 2 3 5 , 4 4 0 . 7 6 8 , 0 0 0 . 0 0 1 6 , 6 6 9 . 3 2 - 8 , 6 6 9 . 3 2 - 1 0 8 . 3 7 % 1 9 , 0 0 0 . 0 0 1 1 , 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 2 5 L a n d s c a p e / D i t c h M a t e r i a l s E 1 0 0 - 4 3 1 0 0 - 2 2 5 1 1 , 5 6 5 . 4 1 1 0 , 0 0 0 . 0 0 4 , 3 9 3 . 0 3 5 , 6 0 6 . 9 7 5 6 . 0 7 % 1 0 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 2 6 S i g n R e p a i r M a t e r i a l s E 1 0 0 - 4 3 1 0 0 - 2 2 6 5 , 9 6 2 . 2 6 6 , 1 0 0 . 0 0 1 , 7 2 0 . 1 4 4 , 3 7 9 . 8 6 7 1 . 8 0 % 6 , 1 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 2 7 C r a c k F i l l i n g E 1 0 0 - 4 3 1 0 0 - 2 2 7 3 , 7 0 0 . 0 0 1 0 , 0 0 0 . 0 0 1 6 , 0 4 7 . 5 5 - 6 , 0 4 7 . 5 5 - 6 0 . 4 8 % 1 6 , 0 5 0 . 0 0 6 , 0 5 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 2 8 D u s t C o n t r o l E 1 0 0 - 4 3 1 0 0 - 2 2 8 9 1 , 1 9 3 . 0 0 1 0 0 , 0 0 0 . 0 0 8 8 , 2 6 8 . 2 6 1 1 , 7 3 1 . 7 4 1 1 . 7 3 % 1 0 0 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 2 9 C u l v e r t s E 1 0 0 - 4 3 1 0 0 - 2 2 9 7 , 4 9 4 . 5 8 1 0 , 0 0 0 . 0 0 2 , 5 2 4 . 9 8 7 , 4 7 5 . 0 2 7 4 . 7 5 % 1 0 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 3 2 G r a v e l E 1 0 0 - 4 3 1 0 0 - 2 3 2 1 3 7 , 4 5 0 . 4 4 1 4 0 , 0 0 0 . 0 0 1 1 3 , 6 8 2 . 2 1 2 6 , 3 1 7 . 7 9 1 8 . 8 0 % 1 4 0 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 2 3 3 A s p h a l t M a i n t / P a t c h i n g E 1 0 0 - 4 3 1 0 0 - 2 3 3 1 7 7 , 0 2 7 . 3 8 1 7 0 , 0 0 0 . 0 0 9 , 1 3 7 . 1 4 1 6 0 , 8 6 2 . 8 6 9 4 . 6 3 % 1 7 0 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 3 1 0 0 - 3 0 0 5 , 5 8 1 . 2 0 2 , 1 0 0 . 0 0 1 , 1 7 7 . 0 0 9 2 3 . 0 0 4 3 . 9 5 % 2 , 1 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 3 2 1 T e l e p h o n e E 1 0 0 - 4 3 1 0 0 - 3 2 1 1 1 , 5 7 2 . 4 5 1 1 , 5 0 0 . 0 0 9 , 8 5 8 . 2 7 1 , 6 4 1 . 7 3 1 4 . 2 8 % 1 1 , 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 3 6 4 W o r k e r ' s C o m p I n s u r a n c e E 1 0 0 - 4 3 1 0 0 - 3 6 4 1 4 , 3 2 3 . 0 0 1 6 , 0 0 0 . 0 0 1 8 , 6 4 6 . 0 0 - 2 , 6 4 6 . 0 0 - 1 6 . 5 4 % 1 8 , 6 4 6 . 0 0 2 , 6 4 6 . 0 0 E 1 0 0 - 4 3 1 0 0 - 3 8 0 U t i l i t y & S e r v i c e s ( G E N E R A L ) E 1 0 0 - 4 3 1 0 0 - 3 8 0 1 8 , 9 5 8 . 4 4 1 5 , 0 0 0 . 0 0 1 4 , 9 5 8 . 3 5 4 1 . 6 5 0 . 2 8 % 1 6 , 0 0 0 . 0 0 1 , 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 3 8 1 S t r e e t / S i g n a l L i g h t s E 1 0 0 - 4 3 1 0 0 - 3 8 1 3 , 2 9 1 . 6 3 4 , 0 0 0 . 0 0 3 , 3 8 7 . 8 6 6 1 2 . 1 4 1 5 . 3 0 % 4 , 0 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 4 1 7 U n i f o r m s E 1 0 0 - 4 3 1 0 0 - 4 1 7 9 , 1 8 4 . 9 4 8 , 5 0 0 . 0 0 6 , 6 3 7 . 8 6 1 , 8 6 2 . 1 4 2 1 . 9 1 % 8 , 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 3 1 0 0 - 4 3 1 M i s c E x p e n s e E 1 0 0 - 4 3 1 0 0 - 4 3 1 0 . 0 0 0 . 0 0 6 . 0 0 - 6 . 0 0 0 % 6 . 0 0 6 . 0 0 E 1 0 0 - 4 3 1 0 0 - 4 3 3 D u e s a n d M e m b e r s h i p s E 1 0 0 - 4 3 1 0 0 - 4 3 3 0 . 0 0 0 . 0 0 1 2 2 . 5 0 - 1 2 2 . 5 0 0 % 1 2 2 . 5 0 1 2 2 . 5 0 E 1 0 0 - 4 3 1 0 0 - 8 1 0 R e f u n d s / R e i m b u r s e m e n t s E 1 0 0 - 4 3 1 0 0 - 8 1 0 8 , 2 3 7 . 4 0 0 . 0 0 5 , 7 7 0 . 9 9 - 5 , 7 7 0 . 9 9 0 % 5 , 7 7 0 . 9 9 5 , 7 7 0 . 9 9 I n s u r a n c e r e i m b u r s e m e n t E 1 0 0 - 4 3 1 0 0 - 8 1 1 S t o r m D a m a g e I n s u r a n c e R e f u n d s E 1 0 0 - 4 3 1 0 0 - 8 1 1 9 , 2 6 4 . 0 8 0 . 0 0 - 2 , 6 6 6 . 4 2 2 , 6 6 6 . 4 2 0 % - 2 , 6 6 6 . 4 2 - 2 , 6 6 6 . 4 2 S t o r m d a m a g e r e i m bursement from park shelter. 1, 2 1 9 , 9 8 6 . 6 0 $ 1 , 3 6 5 , 2 3 1 . 0 0 $ 9 4 1 , 3 1 8 . 1 3 $ 4 2 3 , 9 1 2 . 8 7 $ 1 , 4 0 6 , 1 6 0 . 0 7 $ 4 0 , 9 2 9 . 0 7 $ Ic e & S n o w R e m o v a l E 1 0 0 - 4 3 1 2 5 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 3 1 2 5 - 2 1 0 3 4 , 4 5 8 . 6 1 3 0 , 0 0 0 . 0 0 4 2 , 7 7 7 . 6 8 $ ( 1 2 , 7 7 7 . 6 8 ) $ - 4 2 . 5 9 % 4 2 , 7 7 7 . 6 8 1 2 , 7 7 7 . 6 8 $ Compass Minerals salt supplies En g i n e e e r i n g E 1 0 0 - 4 3 1 7 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 3 1 7 0 - 3 0 0 5 7 , 9 1 8 . 1 6 2 2 , 5 0 0 . 0 0 8 0 , 5 7 7 . 3 8 - 5 8 , 0 7 7 . 3 8 - 2 5 8 . 1 2 % 9 0 , 0 0 0 . 0 0 6 7 , 5 0 0 . 0 0 $ 3 7 , 0 0 0 reimbursable for MSA funding 57 , 9 1 8 . 1 6 $ 2 2 , 5 0 0 . 0 0 $ 8 0 , 5 7 7 . 3 8 $ ( 5 8 , 0 7 7 . 3 8 ) $ 9 0 , 0 0 0 . 0 0 $ 6 7 , 5 0 0 . 0 0 $ Re c y c l i n g E 1 0 0 - 4 3 2 3 2 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 3 2 3 2 - 2 1 0 3 , 6 3 4 . 2 1 3 , 0 0 0 . 0 0 3 , 0 7 3 . 3 5 - 7 3 . 3 5 - 2 . 4 5 % 3 , 0 7 3 . 3 5 7 3 . 3 5 E 1 0 0 - 4 3 2 3 2 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 3 2 3 2 - 3 0 0 8 , 6 4 5 . 4 2 6 , 0 0 0 . 0 0 6 , 7 5 2 . 1 1 - 7 5 2 . 1 1 - 1 2 . 5 4 % 8 , 0 0 0 . 0 0 2 , 0 0 0 . 0 0 12 , 2 7 9 . 6 3 $ 9 , 0 0 0 . 0 0 $ 9 , 8 2 5 . 4 6 $ ( 8 2 5 . 4 6 ) $ 1 1 , 0 7 3 . 3 5 $ 2 , 0 7 3 . 3 5 $ Pa r k s E 1 0 0 - 4 5 2 0 0 - 1 0 0 W a g e s a n d S a l a r i e s ( G E N E R A L ) E 1 0 0 - 4 5 2 0 0 - 1 0 0 1 3 , 2 2 4 . 5 8 4 1 , 7 9 0 . 0 0 3 3 , 9 2 9 . 8 1 7 , 8 6 0 . 1 9 1 8 . 8 1 % 4 1 , 7 9 0 . 0 0 0 . 0 0 E 1 0 0 - 4 5 2 0 0 - 1 1 0 O v e r t i m e E 1 0 0 - 4 5 2 0 0 - 1 1 0 1 4 1 . 7 5 0 . 0 0 2 6 3 . 2 9 - 2 6 3 . 2 9 0 % 2 6 3 . 2 9 2 6 3 . 2 9 E 1 0 0 - 4 5 2 0 0 - 1 2 1 P E R A E 1 0 0 - 4 5 2 0 0 - 1 2 1 0 . 0 0 0 . 0 0 7 7 0 . 3 6 - 7 7 0 . 3 6 0 % 7 7 0 . 3 6 7 7 0 . 3 6 E 1 0 0 - 4 5 2 0 0 - 1 2 2 F I C A E 1 0 0 - 4 5 2 0 0 - 1 2 2 8 2 8 . 7 3 2 , 5 9 1 . 0 0 2 , 1 1 9 . 8 5 4 7 1 . 1 5 1 8 . 1 8 % 2 , 5 9 1 . 0 0 0 . 0 0 E 1 0 0 - 4 5 2 0 0 - 1 2 6 M e d i c a r e E 1 0 0 - 4 5 2 0 0 - 1 2 6 1 9 3 . 7 6 6 0 6 . 0 0 4 9 5 . 8 1 1 1 0 . 1 9 1 8 . 1 8 % 6 0 6 . 0 0 0 . 0 0 E 1 0 0 - 4 5 2 0 0 - 2 1 0 O p e r a t i n g S u p p l i e s ( G E N E R A L ) E 1 0 0 - 4 5 2 0 0 - 2 1 0 1 5 , 5 3 3 . 9 2 1 6 , 5 0 0 . 0 0 1 6 , 4 5 3 . 9 7 4 6 . 0 3 0 . 2 8 % 1 7 , 0 0 0 . 0 0 5 0 0 . 0 0 E 1 0 0 - 4 5 2 0 0 - 2 2 0 R e p a i r / M a i n t S u p p l y ( G E N E R A L ) E 1 0 0 - 4 5 2 0 0 - 2 2 0 8 0 . 9 8 0 . 0 0 0 . 0 0 0 . 0 0 0 % 0 . 0 0 0 . 0 0 E 1 0 0 - 4 5 2 0 0 - 2 2 1 M a i n t e n a n c e P r o j e c t s E 1 0 0 - 4 5 2 0 0 - 2 2 1 9 , 2 7 5 . 4 3 1 5 , 0 0 0 . 0 0 1 9 , 1 5 8 . 6 5 - 4 , 1 5 8 . 6 5 - 2 7 . 7 2 % 2 4 , 7 0 0 . 0 0 9 , 7 0 0 . 0 0 J a y c e e s d o n a t i o n - $9,700. E 1 0 0 - 4 5 2 0 0 - 3 0 0 P r o f e s s i o n a l S r v s ( G E N E R A L ) E 1 0 0 - 4 5 2 0 0 - 3 0 0 6 , 2 9 9 . 5 9 5 , 0 0 0 . 0 0 6 7 3 . 9 4 4 , 3 2 6 . 0 6 8 6 . 5 2 % 1 , 0 0 0 . 0 0 - 4 , 0 0 0 . 0 0 R o c k f o r d A r e a S c hools park lease $5,000.00 - land was purchased earlier in 2018 E 1 0 0 - 4 5 2 0 0 - 3 2 1 T e l e p h o n e E 1 0 0 - 4 5 2 0 0 - 3 2 1 7 5 4 . 5 6 7 0 0 . 0 0 5 0 8 . 7 9 1 9 1 . 2 1 2 7 . 3 2 % 7 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 5 2 0 0 - 3 6 4 W o r k e r ' s C o m p I n s u r a n c e E 1 0 0 - 4 5 2 0 0 - 3 6 4 2 , 8 1 4 . 0 0 5 , 0 0 0 . 0 0 2 , 4 8 3 . 0 0 2 , 5 1 7 . 0 0 5 0 . 3 4 % 2 , 4 8 3 . 0 0 - 2 , 5 1 7 . 0 0 E 1 0 0 - 4 5 2 0 0 - 3 8 0 U t i l i t y & S e r v i c e s ( G E N E R A L ) E 1 0 0 - 4 5 2 0 0 - 3 8 0 4 , 8 5 0 . 8 9 5 , 5 0 0 . 0 0 4 , 9 3 0 . 0 8 5 6 9 . 9 2 1 0 . 3 6 % 5 , 5 0 0 . 0 0 0 . 0 0 E 1 0 0 - 4 5 2 0 0 - 5 3 0 I m p r o v e m e n t s O t h e r T h a n B l d g s E 1 0 0 - 4 5 2 0 0 - 5 3 0 3 4 , 0 4 4 . 2 0 3 5 , 0 0 0 . 0 0 3 6 , 3 1 7 . 1 0 - 1 , 3 1 7 . 1 0 - 3 . 7 6 % 3 6 , 3 1 7 . 0 0 1 , 3 1 7 . 0 0 N W T r a i l s Grant 100-45200-36230 Meister Field donation E 1 0 0 - 4 5 2 0 0 - 8 1 0 R e f u n d s / R e i m b u r s e m e n t s E 1 0 0 - 4 5 2 0 0 - 8 1 0 1 , 9 5 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 % 0 . 0 0 0 . 0 0 89 , 9 9 2 . 3 9 $ 1 2 7 , 6 8 7 . 0 0 $ 1 1 8 , 1 0 4 . 6 5 $ 9 , 5 8 2 . 3 5 $ 1 3 3 , 7 2 0 . 6 5 $ 6 , 0 3 3 . 6 5 $ Tr a n s f e r s t o / f r o m O t h e r F u n d s 4 o f 5 CI T Y O F C O R C O R A N 2 0 1 8 P E R F O R M A N C E R E P O R T - G E N E R A L F U N D OC T O B E R 3 1 , 2 0 1 8 UN A U D I T E D 8c. Ac c o u n t D e s c r i p t i o n 2 0 1 7 A c t u a l 2 0 1 8 B u d g e t 2 0 1 8 A c t u a l A m o u n t R e m a i n i n g % R e m a i n i n g Ye a r E n d F o r e c a s t Budget vs YEFCOMMENTS E 1 0 0 - 4 9 3 6 0 - 7 2 0 O p e r a t i n g T r a n s f e r s E 1 0 0 - 4 9 3 6 0 - 7 2 0 5 8 5 , 7 7 6 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 % 0 . 0 0 0 . 0 0 Transfer to 101 (LT Planning) fund, which is still part of general fund for financial statement purposes 58 5 , 7 7 6 . 0 0 $ - $ - $ - $ - $ - $ To t a l E x p e n s e 4, 7 8 5 , 1 7 1 $ 4 , 5 2 0 , 2 6 1 $ 3 , 6 3 1 , 3 8 7 $ 8 8 8 , 8 7 5 $ 4 , 7 3 8 , 7 9 0 $ 2 1 8 , 5 2 8 $ GE N E R A L F U N D T O T A L S To t a l R e v e n u e 4, 6 4 8 , 3 2 5 $ 4 , 5 2 0 , 2 6 1 $ 2 , 9 9 9 , 3 0 7 $ 1 , 5 2 0 , 9 5 4 $ 33 . 6 5 % 4, 7 8 2 , 1 4 3 $ 2 6 1 , 8 8 2 $ To t a l E x p e n s e 4, 7 8 5 , 1 7 1 $ 4 , 5 2 0 , 2 6 1 $ 3 , 6 3 1 , 3 8 7 $ 8 8 8 , 8 7 5 $ 19 . 6 6 % 4, 7 3 8 , 7 9 0 $ 2 1 8 , 5 2 8 $ To t a l R e v e n u e - T o t a l E x p e n s e (1 3 6 , 8 4 7 ) $ - $ ( 6 3 2 , 0 7 9 ) $ 6 3 2 , 0 7 9 $ 0% 43,354 $ 4 3 , 3 5 4 $ Tr a n s f e r t o C I P a n d R e s e r v e s 12 5 , 0 0 0 $ 1 9 0 , 0 0 0 $ 1 0 0 , 0 0 0 $ 9 0 , 0 0 0 $ 47 . 3 7 % 190,000 $ - $ 20 1 8 Y E A R E N D F O R E C A S T 5 o f 5 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: November 12, 2018 for the November 19, 2018 City Council Meeting RE: PUBLIC HEARING. Lot Consolidation and Easement Vacation for 21580 Sicora Lane (PID 09-119-23-11-002 and 31-119-23-11-003) (City File No. 18-031) 60-DAY REVIEW DEADLINE: December 16, 2018 1.Application Request Tony Maghrak is requesting to consolidate their 1.86-acre home lot (Lot 2) with the adjacent 2-acre parcel to the east (Lot 1). The lot consolidation also requires an easement vacation for the Drainage and Utility Easement that currently exists along the property line separating the two lots. 2.Context Background At its August 25, 2016 City Council Meeting, City Council approved an Ordinance Amendment to bring the subdivision standards into compliance with state statute, which explicitly states that lot line adjustments and lot consolidations are not subdivisions. Lot consolidations and lot line adjustments are now reviewed under Section 926 of the Subdivision Ordinance which allows administrative review and approval of lot line adjustments and lot consolidations, except in cases such as this, when the City requires dedication of right-of-way or easement vacations. Zoning and Land Use The subject property is zoned Rural Residential and is guided Rural / Ag Residential. The surrounding properties in all directions are zoned Rural Residential and guided Rural / Ag Residential. There is a small outlot directly north of the subject property that was deeded to the city to provide access to the wetland to the west. Natural Characteristics of the Site There are probable wetlands on the site as indicated in the Hennepin County Natural Resources Map. The map also indicates a FEMA Floodplain on Lot 2. Parks and Trails The Parks and Trails Map from 2030 Comprehensive Plan shows a proposed On-Road Trail along Trail Haven Road adjacent to the subject property. Agenda Item 9a. Maghrak Lot Consolidation and Easement Vacation (City file 18-031) 2 November 19, 2018 Access The property is served by an existing driveway off Sicora Lane. 3. Analysis Staff has reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance, and City Code requirements, as well as City policies. A. Level of City Discretion in Decision-Making The City’s discretion in approving or denying a lot consolidation and easement vacation is limited to whether the lot consolidation and easement vacation meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the lot consolidation and easement vacation. B. Consistency with Ordinance Standards The two parcels are platted lots (Lot 1 and 2, Block 2, Trail Haven). Development Rights After the lots are consolidated, there will be one remaining development right for the parcel from the unused development right on Lot 1. Staff notes that after combining these two lots, the applicant would not be able to subdivide the property under the existing ordinance. Future subdivision of the property would be subject to the District standards in place at that time. Lot Size and Shape To calculate the lot dimensions of the subject property it is important to note that the front lot line of a corner lot is the shorter of the two lot lines that abut a public street or private drive easement. After the consolidation of the lots, the lot line adjacent to Trail Haven Road will be considered the front lot line, despite the lot line adjacent to Sicora Lane being used as the functional front lot line where the entrance to the residence is located. Lot 2 is currently considered a legal, nonconforming lot because it does not meet the minimum lot area, minimum lot width and minimum lot depth required in the Rural Residential district. The lot that results from consolidating Lots 1 and 2 will conform to all minimum lot requirements as shown in the table below. Standard Required Lot 1 Lot 2 New Minimum Lot Area 2 Acres 2 acres 1.86 acres 3.86 acres Minimum Lot Width 200 Feet 294.96 feet 89.8 feet 320 feet Minimum Lot Depth 300 Feet 320 feet 277.72 566.29 feet Maghrak Lot Consolidation and Easement Vacation (City file 18-031) 3 November 19, 2018 Setbacks The shed to the south of the residence is located 6.2 feet over the property line according to the submitted survey. As this shed is an existing structure, no relocation is required, but the applicant is encouraged to relocate the shed to be completely on the applicant’s property. The shed north of the house encroaches on the required wetland buffer setbacks. The structure is considered a legal, nonconforming structure and the proposed lot consolidation will not increase its nonconformity. All other setbacks comply with Rural Residential district standards. Accessory Structures The maximum allowable total square footage for accessory structures according to 1030.020 of the Zoning Ordinance is 2,094 square feet. The total existing accessory square footage is 891.32 square feet. The proposed lot consolidation would not cause the accessory structures to become nonconforming. Well and Septic The existing home’s well and septic will remain. No new well and septic is proposed, and no additional public improvements would be required to serve the property. Easement Vacation The applicant is requesting to vacate the drainage and utility easement between the existing Lot 1 and Lot 2. This is a standard easement that the City requires along lot lines. The City engineer has reviewed the request and has no objection to the vacation. C. Conclusions Staff has reviewed the lot consolidation applicable standards outlined in the Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance. Staff noted in the staff report the outstanding issues that must be addressed and have included conditions in the attached draft resolution to address these issues. 4. Recommendation Hold the public hearing on the easement vacation and then move to adopt the following: a. Resolution 2018-91 approving the Lot Consolidation b. Resolution 2018-92 approving the Easement Vacation Maghrak Lot Consolidation and Easement Vacation (City file 18-031) 4 November 19, 2018 Attachments a. Resolution 2018-91 approving the Vacation b. Resolution 2018-92 approving the Lot Consolidation c. Aerial Location Map d. Hennepin County Natural Resource Map e. City Engineer’s memo dated November 12, 2018 f. Certificate of Survey dated September 18, 2017, revised October 16, 2018 City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-91 Page 1 of 3 Motion By: Seconded By: APPROVING VACATION OF DRAINAGE AND UTILITY EASEMENTS FOR PROPERTY LOCATED AT 21580 SICORA LANE (PID 09-119-23-11-002 and 31-119-23-11-003) (CITY FILE 18-031) WHEREAS, Tony Maghrak (“the applicant”) has requested approval of an easement vacation within the subdivision: WHEREAS, the applicant has requested approval of a lot combination, which will eliminate the common lot line; WHEREAS, the applicant has requested vacation of the existing easements as shown on Attachment A and legally described as follows: That part of the drainage and utility easement in Lots 1 and 2, Block 2, TRAIL HAVEN, Hennepin County, Minnesota, lying within 10 feet of and parallel with the east line of said Lot 2 and north of the southerly 10 feet of said Lots 1 and 2. WHEREAS, the Corcoran City Council considered this item at a duly called Public Hearing; WHEREAS, the City finds that the existing drainage and utility easements are no longer required; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the following vacation, subject to the following conditions: 1. Approval of the vacation is contingent upon approval of the lot consolidation of Lot 1 and 2, Block 2, Trail Haven. 2. The applicant must record the resolution approving the vacation at Hennepin County and provide the City of Corcoran with proof of recording. City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-91 Page 2 of 3 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 19th day of November 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-91 Page 3 of 3 ATTACHMENT A City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-92 Page 1 of 2 Motion By: Seconded By: A RESOLUTION TO APPROVE A LOT CONSOLIDATION FOR PROPERTY LOCATED AT 21580 SICORA LANE (PID 09-119-23-11-002 and 31-119-23-11-003) (CITY FILE NO. 18- 031) WHEREAS, Tony Maghrak has requested approval of a lot consolidation of property legally described as: Lot 1, Block 2, TRAIL HAVEN, Hennepin County. Minnesota. AND Lot 2, Block 2, TRAIL HAVEN, Hennepin County. Minnesota. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran, Minnesota, that it does approve the request for a lot consolidation subject to the following findings and conditions: 1. A lot consolidation is approved in accordance with the plans received by the City on August 24, 2018 and additional materials received on October 17, 2018 except as amended by this resolution. 2. No new lots are proposed; therefore, no park dedication is required. 3. There is one development right remaining on the lot. Any future subdivision request would be reviewed against the standards in place at the time of the request. 4. Prior to release of escrow, the applicant must: a. Record approval documents at Hennepin County and provide proof of recording to the City. b. The applicant shall provide the approved Certificate of Survey drawings to the City in an electronic (AutoCAD) format. City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-92 Page 2 of 2 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Ordinance is hereby declared adopted on this 19th day of November 2018. ___________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator Henn e p in Co unty Prop erty Map Da te : 10 /31/2018 Com ments: 1 inc h = 2 00 feet PAR C EL ID: 09 11923110002 OWN ER N AME : A G M agh ra k & S J Maghrak PAR C EL AD DR E SS: 2 158 0 Sico ra La, Corc oran MN 55340 PAR C EL AR EA: 2 a cr es , 87,229 s q ft A-T-B: Ab s trac t SAL E PR ICE : SAL E D ATA: SAL E C ODE: ASSESS ED 2 017 , PAYABLE 2018 PR OPERT Y TYPE: Vac an t Land-Residential H OM ESTEAD : Homes tead M AR KET VA L UE: $35,000 TAX TO TAL: $495.12 ASSESS ED 2 018 , PAYABLE 2019 PRO PER TY TYPE : Va ca nt Land-residential HO MESTEAD: Homestead MARKE T VALU E: $36,000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 18 Henn e p in Co unty Prop erty Map Da te : 10 /31/2018 Com ments: 1 inc h = 2 00 feet PAR C EL ID: 09 11923110003 OWN ER N AME : A G M agh ra k & S J Maghrak PAR C EL AD DR E SS: 2 158 0 Sico ra La, Corc oran MN 55340 PAR C EL AR EA: 1.8 6 ac re s , 81,112 sq ft A-T-B: Ab s trac t SAL E PR ICE: $217,000 SAL E D ATA: 07/1999 SAL E C OD E: Wa rranty Deed ASSESS ED 2 017 , PAYABLE 2018 PR OPERT Y TYPE: Res idential H OM ESTEAD : Homes tead M AR KET VA L UE: $363,000 TAX TO TAL: $5,117.28 ASSESS ED 2 018 , PAYABLE 2019 PRO PER TY TYPE : Residential HO MESTEAD: Homestead MARKE T VALU E: $384,000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 18 He nn e pin Cou n ty Na tural Resources Map Da te : 10 /31/2018 Co mm ents: Th is data (i) is furnished 'AS IS' with no representation as to co mp le te ness or accu racy; (ii) is furnished with no wa rra nty of a ny kin d; an d (iii) is n otsuitable for leg al, eng ine erin g or surveying p urposes. Hennepin County shall n ot be liable for a ny d amage, injury or loss re sulting from this data. CO PYRIGHT © HENNEP IN COUNTY 2018 1 inch = 2 00 feet Le ge nd Streams FEM A Floodp lai ns - 100 Ye ar A AE FL OODPLAIN AH AO AE FL OODW AY We tlands Poten tial Wetland - HCW I Pr obab le We tland - HCW I Pr obab le We tland - NW I PID: 0 911 9 231 1 000 2 Add re s s: 2 1580 SICORA LA, C OR C ORAN O wne r N am e: A G M AGHRAK &S J M AGH RAK Acr es: 2 ¯ Technical Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - ENGINEER’S MEMO To: Kendra Lindahl, AICP, City Planner From: Kent Torve, P.E., City Engineer Date: November 12th, 2018 Subject: Maghrak Easement Vacation 1. Background Anderson Engineering has submitted a survey for Tony Maghrak on Sicora Lane that includes a drainage and utility easement vacation. Engineering approves of the vacation. ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: November 12, 2018 for the November 19, 2018 City Council Meeting RE: Final PUD Development Plan and Final Plat for U.S. Home Corporation (dba Lennar) for Ravinia 10th Addition (City File 18-034) 60-Day Review Deadline: December 10, 2018 1.Application Request Lennar submitted a request for approval of a final plat and final PUD development plan “Ravinia 10th Addition” to allow 26 single-family detached home lots and three outlots. 2.Planning Commission Review Planning Commission reviewed the Final PUD plan at their regularly scheduled meeting on November 1, 2018. One person spoke during the open forum portion of the meeting with concerns about drainage issues related to the project. Commissioners had several questions about engineering details that were addressed by staff. Planning Commissioners voted 3-0 to recommend approval of the final PUD plan. 3.Context Level of City Discretion in Decision-Making The City’s discretion in approving a final PUD development plan is limited to whether the proposed plan is in substantial conformance with the approved preliminary PUD development plan. If it meets these standards, the City must approve the final PUD development plan. The City’s discretion in approving a final plat is limited to whether the proposed plat meets the standards outlined in the City’s subdivision and zoning ordinance and the conditions of preliminary plat approval. If it meets these standards, the City must approve the final plat. Background The City Council approved the Ravinia rezoning to PUD (Planned Unit Development), Preliminary PUD Development Plan and Preliminary Plat on December 23, 2013. The Final PUD Development Plan and Final Plat for Phase I was approved by City Council on April 24, 2014. Agenda Item: 9b. Ravinia 10th Addition (18-034) 2 November 19, 2018 There have been nine phases of Ravinia granted final approval and several PUD amendments since the 2014 approval. 4. Analysis of Request Staff has reviewed the application for consistency with the approved preliminary plans, as well as City policies. The City Engineer’s comments are incorporated into this staff report and resolution and the detailed comments are included in the attached engineering memo dated October 23, 2018. Staff has included a condition that the applicant must comply with the memo. Final PUD Development Plan Architecture The applicant submitted a series of house plans and color palettes for the project with the preliminary PUD development plan. The City will review each house plan to ensure that the homes are compatible with the standards in the original approvals for both design and materials. Mail Delivery One centralized mailbox location should be shown on the landscape plans. Condition 19 of Resolution 2014-20 requires that the location of mailboxes be approved by the US Postal Service. The applicant will need to provide proof of the approved location to the City. Streets Two permanent cul-de-sacs with islands will be constructed in this phase, consistent with preliminary approvals. Meadow Rue Court will extend west ending in a permanent cul-de-sac south of top portion of wetland #9. Snowberry Court will be constructed as a short road extending south from Meadow Rue Court and ending in a permanent cul-de-sac. This is consistent with the preliminary approvals. Driveway Locations Driveway locations are not indicated on the plans submitted. As a condition of approval, the C ity requests revised plans that demonstrate the location of all proposed driveways for this phase of development. Maintenance Agreements The original development contract for phase 1 states that the Homeowners Association will be responsible for maintaining landscaping and irrigation in boulevards and cul-de-sac islands. Similar to the requirements for earlier additions, an exhibit defining the boulevard landscaping and cul -de- sac islands as landscape maintenance areas will be required in the Annexation Amendment to Neighborhood Declaration of Covenants for Ravinia 10th Addition. Ravinia 10th Addition (18-034) 3 November 19, 2018 Sidewalks and Trails The plans show sidewalks on one side of the street as required. This phase includes construction of a trail to the south of wetland #9. Preliminary approvals require a 20-foot easement for all eight-foot trails. Documentation of the easement was provided to the city that clearly shows the easement area, but a separate exhibit must be submitted showing net and gross trail areas. Additionally, a future trail that connects to 63rd Avenue is shown encroaching on the wetland buffer along the northern edge of wetland #9. The city requests that the applicant avoid trails encroaching on wetland buffers where possible and it appears that the trail could be located outside of the buffer. The plans should be revised accordingly. Setbacks The preliminary approvals list the setbacks for 75-foot wide lots as follows: 75-foot lots Front, From County Road 101* 100 feet Front, From all other streets 20 feet Front Porch (≤ 120 square feet) 15 feet Side (living) 10 feet Side (garage) (Minimum separation between structures on adjacent parcels shall be 10 feet.) 5 feet Rear 25 feet Maximum Principal Building Height 35 feet The city requests that the plans be revised to match the minimum setbacks established by the preliminary approvals. The site plan sheet (Sheet 1 of 18) does not show side and rear setbacks and needs to be corrected so the listed setbacks to match the preliminary agreement. Landscaping The Monument sign for the south entrance has been moved from east side to west side of Steeple Chase Lane. This change was administratively approved by City staff. As a condition for approval, no certificate of occupancy will be issued for home that do not have street trees planted as shown on the landscape plan submitted to the city. Tree Preservation Trees are required to be preserved as shown on the original plans. Outlot D south of Steeple Chase Lane (see Exhibit I) shows a number trees that were removed as part of the 5th Addition to accommodate a larger stormwater pond. Those changes were approved by the City Engineer and did increase tree removal in this area. However, a total of 51 new trees are proposed to be planted with this addition, including a number of trees that will be planted in this area to provide some buffer from Hackamore. Ravinia 10th Addition (18-034) 4 November 19, 2018 Park Dedication Park dedication is based on the development of the entire Ravinia site. 32.12 net acres are required, which will be met through park dedication in other phases of the project. For this phase, the Trail Easements will count toward the total park dedication requirement. The gross and net areas of the trail easements will be required to calculate the total contribution to park dedication for this phase of development. Final Plat The applicant is requesting approval of a final plat to create 26 lots and three outlots. The final plat is consistent with the approved preliminary plat. If this subdivision is approved, it would bring the total number of platted lots to 339 of 447 approved: • Phase 1 = 38 Units • Phase 2 = 36 units • Phase 3 = 27 units • Phase 4 = 44 units • Phase 5 = 47 units • Phase 6 = 23 units • Phase 7 = 29 units • Phase 8 = 20 units* • Phase 9 = 49 units • Phase 10 = 26 units Total Units = 339 units (74% of the approved lots) The Ravinia 8th Addition added land and units to the Ravinia project and the total increased from 437 to 457 units and 268.07 gross acres to 274.07 gross acres. Conclusion Staff has reviewed the plan for consistency with the applicable standards outlined in the preliminary approvals, Zoning Ordinance and Subdivision Ordinance. 5. Recommendation Move to adopt the following: a. Resolution 2018-93 approving the Final PUD Development Plan. b. Resolution 2018-94 approving the Final Plat and Development Contract. Ravinia 10th Addition (18-034) 5 November 19, 2018 Attachments a. Resolution 2018-93 approving the Final PUD Development Plan. b. Resolution 2018-94 approving the Final Plat and Development Contract. c. Development Contract d. Location Map e. Engineer’s Memo dated October 23, 2018 f. Applicant’s narrative dated September 18, 2018 g. Site Graphics dated September 18, 2018 h. Final Plat dated September 18, 2018 i. Tree Preservation Exhibit j. Phasing Plan City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-93 Page 1 of 4 Motion By: Seconded By: APPROVING FINAL PLANNED UNIT DEVELOPMENT (PUD) PLAN FOR “RAVINIA 10TH ADDITION” FOR THE LENNAR CORPORATION (PID 36-119-23-43-0040 AND 36-119-23-43- 0041) (CITY FILE 18-034) WHEREAS, The Lennar Corporation (“the applicant”) has requested approval of a final PUD plan for 26 single family homes and three outlots on property legally described as: Outlot A, Ravinia 5th Addition And Outlot D, Ravinia 5th Addition WHEREAS, the Planning Commission has reviewed the plan at a public meeting and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a final PUD development plan, subject to the following conditions: 1. A final PUD plan is approved to allow the creation of 26 single family lots and three outlots in accordance with the application materials and plans received by the City on September 18, 2018, except as amended by this resolution. 2. Approval is contingent upon City Council approval of the final plat and development contract. 3. The development contract must be amended and executed by the developer and the City and must be filed with the final plat. 4. The development shall be subject to all conditions of the “Ravinia” preliminary PUD development plan approval and all amendments. 5. The application shall comply with all conditions in the City Engineer’s memo dated October 23, 2018. City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-93 Page 2 of 4 6. The PUD is hereby approved to allow 75-foot wide lots in this plat. All platted residential lots shall comply with the following: 75-foot lots Front 20 feet Front Porch (≤ 120 square feet) 15 feet Side 5 feet Rear 25 feet Maximum Principal Building Height 35 feet 7. The site plan sheet (Sheet 1 of 18) shows different setbacks and must be corrected. 8. All garages must have a minimum 22-foot parking area in front of the garage that does not overlap into sidewalks, drives or streets. Plans should be revised to indicate all driveway locations to ensure compliance. 9. The plans show centralized mailbox locations. These mailbox locations shall be approved by the US Postal Service and proof of the approved locations shall be provided to the City, prior to issuance of building permits. 10. The project is subject to the PUD standards, which were amended to allow flexibility in building materials and were granted PUD flexibility to allow the face of the garage to exceed 55% of the building face, subject to certain standards as outlined in the PUD approvals. 11. All homes must have street trees planted as shown in the landscape plan before a certificate of occupancy will be issued. 12. An exhibit defining the boulevard landscaping and cul-de-sac island as landscape maintenance areas to be maintained by the Homeowners Association will be required in the Annexation Amendment to Neighborhood Declaration of Covenants for Ravinia 10th Addition. 13. Park dedication is based on the development of the entire Ravinia site and shall be land dedication totaling 32.12 net acres, due at the time of final plat for the phases that include public park dedication. With this phase, the trail easements contribute to the total park dedication. The net and gross areas will be required to calculate the total contribution to park dedication for this phase of development. a. The trail easements in recordable form must be submitted with a legal description and net and gross easement areas. b. Plans should be revised to locate the proposed trail segment that connects to 63rd Avenue north of wetland #9 to north of the wetland buffer 14. All permanent wetland buffer monument signs must be erected along the wetland buffer line as required by Section 1050.010, Subd. 7 of the Zoning Ordinance. City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-93 Page 3 of 4 a. The wetland buffer signs must be relocated to comply with ordinance requirements as the current plan does not comply. The revised plan must be submitted for City review and approval. b. Wetland signs shall be purchased from the City. c. The final locations must be inspected and approved by City staff. d. Monuments and signs shall be installed prior to approval of the building permit. 15. The development shall comply with the City’s requirements regarding fire access, fire protection and fire flow calculations, the location of fire hydrants, fire department connections and fire lane signage. 16. The following conditions be met prior to issuance of building permits: a. The applicant must record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. b. The applicant shall provide proof of recording the final plat and related documents at Hennepin County. c. The applicant shall provide the approved preliminary and final plan drawings to the City in an electronic (AutoCAD) format. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-93 Page 4 of 4 Whereupon, said Resolution is hereby declared adopted on this 19th day of November 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-94 Page 1 of 2 Motion By: Seconded By: APPROVING FINAL PLAT AND DEVELOPMENT CONTRACT FOR “RAVINIA 10TH ADDITION” FOR THE LENNAR CORPORATION (PID 36-119-23-43-0040 AND 36-119-23-43- 0041) (CITY FILE 18-034) WHEREAS, The Lennar Corporation (“the applicant”) has requested approval of a final plat for 26 single family homes and three outlots on property legally described as: Outlot A, Ravinia 5th Addition And Outlot D, Ravinia 5th Addition NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that the Corcoran City Council approves the request for a final plat; and; FURTHER, that the development contract for said plat shall be completed by city staff and the Mayor and that the City Administrator be authorized to execute the development contract on behalf of the City; and FURTHER, that the approval is granted based on the following findings and conditions: 1. A final plat is approved to create 26 lots and three outlots for Ravinia 10th Addition, in accordance with the plans and application received by the City on September 18, 2018 and the narrative received January 30, 2017, except as amended by this resolution. 2. The final plat is consistent with the preliminary plat approvals. 3. Approval is contingent upon City Council approval of the final PUD development plan for Ravinia 10th Addition. The developer shall comply with all conditions of final PUD development plan approval (Resolution 2018-93). 4. Development is subject to the preliminary approvals and amendments , except as otherwise amended. 5. A development contract must be executed by the developer and the City and must be filed with the final plat. a. Prior to finalizing the contract, the developer must provide construction estimates for the Development Contract that include landscape and trail construction costs for City review and approval. 6. Park dedication is required according to Resolution 2018-93 (PUD final plan approval). City of Corcoran November 19, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-94 Page 2 of 2 7. The applicant shall comply with all requirements of the City Engineer’s memo, dated October 23, 2018. 8. The applicant must provide a stormwater maintenance agreement. 9. The following conditions be met prior to issuance of building permits: a. The applicant must file the final plat, easements and related documents at Hennepin County within 2 years of the date of approval or the approval shall expire. b. The applicant must record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. c. The applicant must record the required revisions to the HOA documents. d. All drainage and utility easements shall be staked, surveyed and properly recorded prior to beginning any work on site. e. Wetland buffer monument signs must be purchased from the City and installed by the applicant. f. The applicant shall provide the approved preliminary and final plan drawings to the City in an electronic (AutoCAD) format. 10. The following conditions be met prior to release of remaining escrow: a. Lot corner monuments shall be installed as required by the Subdivision Ordinance. A financial guarantee shall be required to ensure installation per city requirements. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 19th day of November 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator (reserved for recording information) DEVELOPMENT CONTRACT (Developer Installed Improvements) RAVINIA 10TH ADDITION CONTRACT dated ____________________, 2018, by and between the CITY OF CORCORAN, a Minnesota municipal corporation (“City”), and U.S. Home Corporation (dba Lennar) (the “Developer”). This is an amendment to the Ravinia Development Contract dated June 12, 2014 1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat for Ravinia 10th Addition (referred to in this Contract as the "plat"). The land is situated in the County of Hennepin, State of Minnesota, and is legally described in Exhibit A. 2. CONDITIONS OF PLAT APPROVAL. The Developer shall enter into this Contract, furnish the security required by it, and record the plat upon City approval with the County Recorder or Registrar of Titles. 3. RIGHT TO PROCEED. Unless separate written approval has been given by the City, within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security has been received by the City, 3) the plat, development contract and other associated documents have been recorded with the Hennepin County Recorder's Office and proof of recording has been provided to the City, and 4) the City has issued written notice that all conditions have been satisfied and that the Developer may proceed. However, the Developer may be allowed to begin grading the site when items 1, 2 and 4 of the previous sentence have been satisfied. 4. PHASED DEVELOPMENT. If the plat is a phase of a multi-phased preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has failed to fulfill all obligations in this Contract and the failure has not been remedied. Development of subsequent phases may not proceed until Development Contracts for such phases are approved by the City. Park charges and area charges for sewer and water referred to in this Contract are not being imposed on outlots, if any, in the plat that are designated in an approved preliminary plat for future subdivision into lots and blocks. Such charges will be calculated and imposed when the outlots are final platted into lots and blocks. 5. PRELIMINARY PLAT STATUS. If the plat is a phase of a multi-phased preliminary plat, the preliminary plat approval for all phases not final platted shall lapse and be void unless final platted into lots and blocks, not outlots, within two (2) years after preliminary plat approval. - 2 – 6. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Contract, no amendments to the City's Comprehensive Plan or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved final plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent permitted by state law, the City may require compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Contract. 7. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following plans. The plans shall not be attached to this Contract. If the plans vary from the written terms of this Contract, the written terms shall control. The plans are: Exhibit A – Legal Description Plan A – Final Plat, dated 09/18/18 Plan B – Final Grading, Drainage, and Erosion Control Plan, dated 09/18/18 Plan C – Final Tree Preservation and Reforestation Plan, dated 09/18/18 Plan D – Plans and Specifications for Public Improvements, dated 09/18/18 Plan E – Final Street Lighting Plan, dated 09/18/18 Plan F – Final Landscape Plan, dated 09/13/18 8. IMPROVEMENTS. The Developer shall install and pay for all of the following improvements: • Streets • Sanitary Sewer • Watermain • Surface Water Facilities (pipe, ponds, rain gardens, etc.) • Grading and Erosion Control • Sidewalks/Trails • Street Lighting • Underground Utilities • Street Signs and Traffic Control Signs • Landscaping Required by Section 1060 of the Zoning Ordinance • Tree Preservation • Wetland Mitigation and Buffers • Monuments Required by Minnesota Statutes • Miscellaneous Facilities The Developer shall submit plans and specifications which have been prepared by a competent registered professional engineer to the City for approval by the city engineer or designee. The Developer shall instruct its engineer to provide full-time field inspection personnel in order for the Developer's engineer to be able to certify that the construction work meets the approved City standards as a condition of City acceptance. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer and/or the Developer’s engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his or her - 3 – engineer shall schedule a pre-construction meeting at a mutually agreeable time at City Hall with all parties concerned, including the City staff, to review the program for the construction work. All labor and work shall be done and performed in the best and most workmanlike manner and in strict conformance with the approved plans and specifications. No deviations from the approved plans and specifications will be permitted unless approved in writing by the city engineer or designee. The Developer agrees to furnish to the City a list of contractors being considered for retention by the Developer for the performance of the work required by the contract. The Developer shall not do any work or furnish any materials not covered by the plans and specifications and special conditions of this contract, for which reimbursement is expected from the City, unless such work is first approved in writing by the city engineer or designee. The Developer shall be responsible for construction of all improvements in conformance with the approved plans and specs. 9. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City Planning Commission members, and corporations, partnerships, and other entities in which such individuals have greater than a 25% ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the public improvements identified in Paragraph 8 above. 10. OFF-SITE PUBLIC IMPROVEMENTS. The developer agreed to pay the City the cost of the improvements as outlined in the Master Development Contract dated June 12, 2014. No payments for public improvements are due for the Ravinia 10th Addition development, however, the final remaining payments have been deferred. The remaining $1,210,000 shall be due on December 31, 2018: • Hackamore final payment of $285,000.00 (or the remaining portion of the developer's share of the costs). • CSAH 116 and 66th Avenue turn lanes as outlined in the feasibility study and estimated at $125,000. • CSAH 116 and 66th A venue street improvements as outlined in the feasibility study and estimated at $900,000. The remaining $700,000 shall be paid on December 31, 2018. • The developer’s portion (50% of the total actual cost) of the CSAH 116 traffic signal as outlined in the feasibility study and estimated at $100,000. 11. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to: • Minnesota Department of Health for Watermains/Wells • NPDES Permits • MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal • City of Corcoran for Building Permits and Building Demolition • MCES for Sanitary Sewer Connections 12. TIME OF PERFORMANCE. The Developer shall install all required public improvements by October 31, 2018, with the exception of the final wear course of asphalt on streets. The Developer shall have the option of installing the wearing course of streets within one (1) year following initial - 4 – commencement of work on the required basic improvements or installing it after the first course has weathered a winter season, consistent with warranty requirements. The Developer may, however, request an extension of time from the City. If an extension is granted, it shall be conditioned upon updating the security posted by the Developer to reflect cost increases and the extended completion date. Final wear course placement outside of this time frame must have the written approval of the City Engineer. 13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 14. CONSTRUCTION ACCESS. Construction traffic access and egress for grading, public utility construction, and street construction is restricted to access the subdivision via Steeple Chase Lane. No construction traffic is permitted on other adjacent local streets. 15. GRADING PLAN. The plat shall be graded in accordance with the approved grading drainage and erosion control plan, Plan "B". The plan shall conform to City of Corcoran Engineering Design Standards. 16. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, Plan B, shall be implemented by the Developer and inspected and approved by the City. Erosion control practices must comply with the Minnesota Pollution Control Agency’s Best Management Practices. The City may impose additional erosion control requirements if they would be beneficial. All erosion control shall comply with Section 950 (Erosion Control) of the Corcoran City Code and the Corcoran Engineering Design Standards. No development, utility or street construction will be allowed and no building permits will be issued unless the plat is in full compliance with the approved erosion control plan. 17. STREET MAINTENANCE DURING CONSTRUCTION. The Developer shall be responsible for all street maintenance until the streets are accepted by the City. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on the same and to direct attention to detours. If and when streets become impassable, such streets shall be barricaded and closed. In the event residences are occupied prior to completing streets, the Developer shall maintain a smooth surface and provide proper surface drainage to ensure that the streets are passable to traffic and emergency vehicles. The Developer shall be responsible for keeping streets within and without the subdivision swept clean of dirt and debris that may spill, track, or wash onto the street from Developer’s operation. 18. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and acceptance of the work by the City, the improvements lying within public easements or right-of-way shall become City property. Prior to acceptance of the improvements by the City, the Developer must furnish the following affidavits: • Contractor’s Certificate • Engineer’s Certificate • Land Surveyor’s Certificate - 5 – 19. PARK DEDICATION. Park dedication is based on the development of the entire Ravinia site and shall be land dedication totaling 32.12 net acres, due at the time of final plat for the phases that include public park dedication. The Developer shall dedicate to the City the trail easement identified in easement document attached hereto as Exhibit B. No other park dedication is proposed or accepted with this phase. 20. WATERMAIN / STORAGE TRUNK LINE AREA CHARGE (TLAC). This plat is subject to a watermain/storage trunk line area charge (TLAC). The charge is calculated as follows: 12.71 net acres (based on pre-developable area) x $5,665.00 per acre = $72,002.15 for Ravinia 10th Addition. Future phases shall be cash with the final plat for each future phase subject to the then-current rates. 21. WATER CONNECTION CHARGE. This plat is subject to a water connection charge calculated as follows: 26 units x $1,126.00 per unit = $29,276.00. The fees shall be paid at the time of building permit. Future development shall be cash at the time of issuance of each building permit at the then- current rates. The developer will be responsible for payment of the then-current water connection charge set by the City of Maple Grove. 22. SANITARY SEWER TRUNK LINE AREA CHARGE (TLAC). This plat is subject to a sanitary sewer trunk line area charge (TLAC). The charge is calculated as follows: The charge is calculated as follows: 12.71 net acres (based on pre-developable area) x $3,811.00 per acre = $48,437.81 for Ravinia 10th Addition. Future phases shall be cash with the final plat for each future phase subject to the then-current rates. The developer will also be responsible for payment of the then-current SAC fee set by the Metropolitan Council. 23. SANITARY SEWER CONNECTION CHARGE. This plat is subject to a sanitary sewer connection charge calculated as follows: 26 units x $1,126.00 per unit = $29,276.00. The fees shall be paid at the time of building permit. Future development shall be cash at the time of issuance of each building permit at the then-current rates. 24. BUILDING PERMITS/CERTIFICATES OF OCCUPANCY. A. Curbing, and one lift of asphalt shall be installed on all public and private streets prior to issuance of any certificate of occupancy, except one model home on a lot acceptable to the City Planner may be issued a certificate of occupancy if needed for the Parade of Homes. B. The Developer shall comply with the City of Corcoran Engineering Design Standards. C. Prior to issuance of building permits, wetland buffer monuments shall be placed in accordance with the City’s zoning ordinance. Specifications for the monuments are available from the City Planner. D. Failure to fulfill any of the terms of this Contract by the Developer, including nonpayment of billings from the City, shall be grounds for denial of building permits, including lots sold to third parties, and the halting of all work in the plat. - 6 – E. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, their contractors, subcontractors, materialmen, employees, agents, or third parties. No sewer and water connection permits may be issued until the streets needed for access have been paved with a bituminous surface and the utilities are tested and approved by the City Engineer. 25. STREET REGULATORY SIGNS/TRAFFIC CONTROL SIGNS. Street name signs shall be installed by the Developer in accordance with the City of Corcoran Engineering Design Standards. The Developer shall install traffic control signs in accordance with the plan approved by the City Engineer and Minnesota Manual on Uniform Traffic Control Devices. All signs must be installed prior to final building inspection approval or earlier if necessary as determined by the City Engineer. 26. STREET LIGHT INSTALLATION AND OPERATION COSTS. The developer shall pay for and install all street lights. The street light shall be of a design approved by the City. The developer shall be responsible for street light operation and maintenance costs until such time as the City accepts the public street where the streetlights are located. After the acceptance the City shall be responsible for all costs, subject to the street lighting policy. The costs of operation are dependent upon the operation costs for Wright Hennepin Electric under contract franchise with the City of Corcoran. 27. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not limited to legal, planning, engineering and inspection expenses incurred in connection with approval and acceptance of the plat, the preparation of this Contract, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the plat. The City may require Developer to post funds in an escrow account, at its discretion. In the event the cash escrow amount is insufficient, Developer shall post additional escrow funds as determined by the City Planner within ten (10) days of written demand. Failure to make payment of the additional escrow amount shall permit the City to supplement those amounts from any other sureties posted by Developer. B. The Developer shall hold the City and its officers, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including engineering and attorneys' fees. D. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this contract. This is a personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. - 7 – E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. Bills not paid within thirty (30) days shall accrue interest at the rate of eight percent (8%) per year. F. In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. 28. SPECIAL PROVISIONS. The following special provisions shall apply to plat development: A. Compliance with the conditions of the original Ravinia approvals, PUD Amendments and Ravinia 10th approvals including the PUD Final Development Plan (Resolution 2018-93) and Final Plat approval (Resolution 2018-94). B. Before the City signs the final plat, the Developer shall convey the Park to the City by warranty deed, free and clear of any and all encumbrances. Before the City signs the final plat, the developer shall convey the required trail easements to the City in a form satisfactory to the City C. The Developer shall post a $2,600.00 security for the final placement of interior subdivision iron monuments at property corners. The security was calculated as follows: 26 lots at $100.00 per lot. The security will be held by the City until the Developer's land surveyor certifies that all irons have been set following site grading and utility and street construction. In addition, the certificate of survey must also include a certification that all irons for a specific lot have either been found or set prior to the issuance of a building permit for that lot. D. The Developer must obtain a sign permit from the City Building Official prior to installation of any subdivision identification signs. E. The Developer shall supply a complete set of the approved construction plans in an AutoCAD.DWG electronic file format before the preconstruction conference. F. The Developer shall include the “City of Corcoran’s Standard Detail Specifications” (all applicable sections) in the contract documents of their improvement project. G. Other requirements: 1. A final plat is approved to allow the creation of 26 single family lots and three outlots in accordance with the application materials and plans received by the City on September 18, 2018. 2. Development is subject to the Ravinia preliminary approvals and amendments, except as otherwise amended. 3. The developer must submit a final plat for each future phase of development. No final approvals are granted at this time for future phases. 4. The development contract must be executed by the developer and the City and must be filed with the final plat. 5. The applicant shall comply with all requirements of the City Engineer’s memo, dated October 23, 2018. - 8 – 6. The PUD is hereby approved to allow 75-foot wide lots in this plat. All platted residential lots shall comply with the following: 75-foot lots Front 20 feet Front Porch (≤ 120 square feet) 15 feet Side 5 feet Rear 25 feet Maximum Principal Building Height 35 feet 7. The site plan sheet (Sheet 1 of 18 shows different setbacks and must be corrected. 8. All garages must have a minimum 22-foot parking area in front of the garage that does not overlap into sidewalks, drives or streets. Plans should be revised to indicate all driveway location to ensure compliance. 9. The plans show centralized mailbox locations. These mailbox locations shall be approved by the US Postal Service and proof of the approved locations shall be provided to the City, prior to the issuance of building permits. 10. The project is subject to the PUD standards, which were amended to allow flexibility in building materials and were granted PUD flexibility to allow the face of the garage to exceed 55% of the building face, subject to certain standards as outline in the PUD approvals. 11. All homes must have street trees planed as shown in the landscape plan before a certificate of occupancy will be issued. 12. An exhibit defining the boulevard landscaping and cul-de-sac island as landscape maintenance areas to be maintained by the Homeowners Association will be required in the Annexation Amendment to Neighborhood Declaration of Covenants for Ravinia 10th Addition. 13. Park dedication is based on the development of the entire Ravinia site and shall be land dedication totaling 32.12 net acres, due at the time of final plat for the phases that include public park dedication. With this phase, the trail easements contribute to the total park dedication. The net and gross areas will be required to calculate the total contribution to park dedication for this phase of development. a. The trail easements in recordable form must be submitted with a legal description and net and gross easement areas. b. Plans should be revised to locate the proposed trail segment that connects to 63rd Avenue north of wetland #9 to north of the wetland buffer. 14. All permanent wetland buffer monument signs must be erected along the wetland buffer line as required by Section 1050.010, Subd. 7 of the Zoning Ordinance. a. The wetland buffer signs must be relocated to comply with ordinance requirements as the current plan does not comply. The revised plan must be submitted for City review and approval. b. Wetland signs shall be purchased from the City. c. The final locations must be inspected and approved by City staff. - 9 – d. Monuments and signs shall be installed prior to approval of the building permit. 15. The development shall comply with the City’s requirements regarding fire access, fire protection and fire flow calculations, the locations of fire hydrants, fire department connections and fire lane signage. 16. The following conditions must be met prior to issuance of building permits: a. The applicant must record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. b. The applicant shall provide proof of recording the final plat and related documents at Hennepin County. c. The applicant shall provide the approved preliminary and final plan drawings to the City in an electronic (AutoCAD) format. 29. MISCELLANEOUS. A. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. Notwithstanding anything herein to the contrary, in conjunction with a sale of the entire land, the Developer may, without the consent of the City, assign this Contract to a limited liability company or other entity in which the Developer or an affiliate thereof has a controlling membership or other controlling ownership interest, provided that such assignee assumes in writing the obligations of Developer under this Contract. B. Certain retaining walls will require a Building Permit. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the Building Official evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls identified on the development plans or by special conditions referred to in this Contract shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. C. Appropriate legal documents including, but not limited to, those regarding Homeowner Association documents, conservation easements, covenants and restrictions, as approved by the City Attorney, shall be filed with the Final Plat. D. Developer shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500,000 for one person and $1,000,000 for each occurrence; limits for property damage shall be not less than $200,000 for each occurrence; or a combination single limit policy of $1,000,000 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given thirty (30) days advance written - 10 – notice of the cancellation of the insurance. The insurance shall be primary and non-contributory as to any policy maintained by the City. E. Third parties shall have no recourse against the City under this Contract. F. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. H. This Contract shall run with the land and may be recorded against the title to the property. The Developer covenants with the City, its successors and assigns, that the Developer has fee title to the property being final platted and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for failure to fulfill any of the foregoing covenants. I. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. J. The Developer represents to the City that the plat complies with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat until the Developer does comply. Upon the City’s demand, the Developer shall cease work until there is compliance. 30. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than 48 hours in advance. This contract is a license for the City to act, and it shall not be necessary for the City to seek a court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 31. WARRANTY/PERFORMANCE GUARANTEE. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The Developer shall submit either 1) a warranty/maintenance bond for 100% of the cost of the improvement, or 2) a letter of credit or performance bond for twenty-five percent (25%) of the amount of the original cost of the improvements. - 11 – A. The required warranty period for materials and workmanship for the utility contractor installing public sewer and water mains shall be two (2) years from the date of final written City acceptance of the work. B. The required warranty period for all work relating to street construction, including concrete curb and gutter, sidewalks and trails, materials and equipment shall be subject to one (1) year from the date of final written acceptance, unless the wearing course is placed during the same construction season as the bituminous base course. In those instances, the subdivider shall guarantee all work, including street construction, concrete curb and gutter, sidewalks and trails, material and equipment for a period of two (2) years from the date of final written City acceptance of the work. C. The required warranty period for sod, trees, and landscaping is one full growing season following installation. Following construction, a certification signed by the design landscape architect shall be filed with the City evidencing that the was installed in accordance with the approved plans and specifications. 32. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this contract, payment of special assessments, payment of the costs of all public improvements, and construction of all public improvements, the Developer shall furnish the City with a letter of credit, in a form acceptable to the City, from a bank, cash escrow or a combination cash escrow and Letter of Credit ("security") for $676,165.41, which represents 125 percent of the estimated cost of the Improvements. The letter of credit shall include an automatic renewal clause. The letter of credit shall guarantee to the City the construction and satisfactory completion of all items to be completed by the developer; that the letter of credit shall be reduced from time to time as work is performed and accepted in a satisfactory manner; that the city engineer may reduce the letter of credit to the amount reasonably estimated by the City engineer to be necessary to cover the remaining construction obligations; however, the letter of credit shall not be reduced below the amount estimated by the City to cover all obligations of development including payment of costs and expenses incurred by the City for legal, engineering, planning and any other costs until a maintenance bond for period of one year, satisfactory to the city attorney and the city engineer has been provided by the developer or its subcontractor. The amount of the security was calculated as follows: - 12 – ESTIMATED COSTS City Project Developer ITEM No._______(1) Installed (2) Private (3) Total Street Construction* $218,475.50 $218,475.50 Sanitary Sewer System $103,986.27 $103,986.27 Watermain System $76,180.00 $76,180.00 Storm Sewer System $70,121.50 $70,121.50 Boulevard and Drainage Swale Sod $0 $0 Pond Construction $0 $0 Rain Garden $0 $0 Street and Traffic Control Signs $0 Sidewalk Improvements $0 Trail Improvements $0 $0 Landscaping $32,100.00 $32,100.00 Street Lighting $0 Site Grading & Drainage Imp.** $0 $0 Setting Iron Monuments $0 $0 Tree Preservation and Reforestation $0 Wetland Buffer Monuments $0 SUB-TOTAL: $500,863.27 $500,863.27 Design, Admin, Insp, As-Builts (8%) $40,069.06 $40,069.06 Total: $540,932.33 $540,932.33 Total Project Cost $540,932.33 (1) Public Improvement/City Project. City to own and maintain after development complete. (2) Developer Installed Public Improvements. City to own and maintain after development complete. (3) Private - Property owner and/or property owners' association to maintain after development completed. *Street Construction includes costs for sidewalk and trail improvements **Note: If a grading permit was issued and the financial guarantee released and/or expired, these monies may be used for the required maintenance of the erosion and sediment control plan. 33. This breakdown is for historical reference; it is not a restriction on the use of the security. The bank shall be subject to the approval of the City Administrator. The City may draw down the security, without notice, for any violation of the terms of this contract or if the security is allowed to lapse prior to the end of the required term. If the required public improvements are not completed at least 30 days prior to the expiration of the security, the City may also draw it down. If the security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the city engineer or designee that work has been completed and financial obligations to the City have been satisfied, with city engineer or designee approval the security may be reduced from time to time by 75% of the financial obligations that have been satisfied. Twenty-five percent (25%) of the amounts certified by the Developer's engineer shall be retained as security until: (1) all improvements have been completed; (2) - 13 – iron monuments for lot corners have been installed; (3) all financial obligations to the City satisfied; (4) the required "record" plans have been received by the City; (5) a warranty security is provided; and (6) the public improvements are accepted by the City. 34. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Contract which must be furnished to the City at the time of final plat approval: Water Supply Trunk line area charge (TLAC) $ 72,002.15 Sanitary Sewer Trunk line area charge (TLAC) 48,437.81 TOTAL CASH REQUIREMENTS LEVIED: $ 120,439.96 35. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: _______________________________ _______________________________ _______________________________ Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340. The Developer shall notify the City within five (5) days of change of address. CITY OF CORCORAN: BY: ______________________________________ Ron Thomas, Mayor (SEAL) AND _____________________________________ Brad Martens, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______ day of ________________, 20____, by Ron Thomas and by Brad Martens, the mayor and city administrator of the City of Corcoran, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________ NOTARY PUBLIC DEVELOPER: By: ______________________________________ Its: ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ________ day of ________________, 20____, by __________________________________ the ____________________________________ of ______________________________________ on its behalf. ______________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 FEE OWNER CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________, fee owners of all or part of the subject property, the development of which is governed by the foregoing Development Contract, affirm and consent to the provisions thereof and agree to be bound by the provisions as the same may apply to that portion of the subject property owned by them. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of _____________, 2____, by ______________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 CONTRACT PURCHASER CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________________, which/who has a contract purchaser's interest in all or part of the subject property, the development of which is governed by the foregoing Development Contract, hereby affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the subject property in which there is a contract purchaser's interest. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2____, by ____________________________________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 EXHIBIT A TO DEVELOPMENT CONTRACT Legal Description of Property Being Final Platted as RAVINIA 10TH ADDITION Outlot A, Ravinia 5TH Addition AND Outlot D, Ravinia 5TH Addition EXHIBIT B TO DEVELOPMENT CONTRACT TRAIL EASEMENT The property is legally described as follows: A 20.00 foot trail easement over, under, and across that part of Outlot A and Lots 1, 3, 6, 7, 8 and 9, Block 2 and Lot 1, Block 3, RAVINIA 10TH ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota; The centerline of said easement is described as commencing at the southwest corner of Lot 1, Block 2, RAVINIA 5TH ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota; thence on an assumed bearing of North 12 degrees 14 minutes 51 seconds West along the westerly line of said Lot 1, a distance of 187.91 feet to the northwest corner of said Lot 1; thence South 84 degrees 36 minutes 42 seconds West, a distance of 16.57 feet; thence South 13 degrees 45 minutes 33 seconds East, a distance of 106.82 feet; thence southerly a distance of 44.49 feet along a tangential curve, concave to the west, having a radius of 200.00 feet and a central angle of 12 degrees 44 minutes 39 seconds; thence South 01 degrees 00 minutes 54 minutes East tangent to last described curve, a distance of 41.55 feet; thence southerly a distance of 60.64 feet along a tangential curve, concave to the east, having a radius of 200.00 feet and a central angle of 17 degree 22 minutes 22 seconds; thence South 18 degrees 23 minutes 16 seconds East tangent to last described curve, a distance of 156.87 feet; thence southwesterly a distance of 73.96 feet along a tangential curve, concave to the west, having a radius of 75.00 feet and a central angle of 56 degrees 30 minutes 07 seconds, to the point of beginning of said centerline; thence continuing southwesterly along last described curve to the right a distance of 33.39 feet, having a radius of 75.00 feet and a central angle of 25 degrees 30 minutes 17 seconds; thence South 63 degrees 3 7 minutes 08 seconds West, tangent to last describe curve, a distance of 27.05 feet; thence southwesterly a distance of 23.41 along a tangential curve concave to the northwest having a radius of 200.00 feet and a central angle of 06 degrees 42 minutes 26 seconds; thence South 70 degrees 19 minutes 34 seconds West, tangent to last described curve, a distance of 138.38 feet; thence southwesterly a distance of 67 .00 feet along a tangential curve concave to the southeast, having a radius of 200.00 feet and a central angle of 19 degrees 11 minutes 39 seconds; thence South 51 degrees 07 minutes 55 seconds West, tangent to last described curve, a distance of 117.92 feet; thence southwesterly a distance of 17.89 feet along a tangential curve concave to the southeast, having a radius of 200.00 feet and a central angle of 05 degrees 07 minutes 27 seconds to a point hereinafter referred to as point "A"; thence continuing southwesterly along last described curve to the left a distance of 95.04 feet, having a radius of 200.00 feet and a central angle of 27 degrees 13 minutes 38 seconds; thence South 18 degrees 46 minutes 50 seconds West, tangent to last described curve, a distance of 60.68 feet to the north right of way line of Meadow Rue Court and said centerline there terminating. The continuation of said centerline of 20.00 foot trail easement is described as beginning at point "A"; thence South 43 degrees 52 minutes 18 seconds East a distance of 104.54 feet; thence southeasterly a distance of 24.59 feet along a tangential curve concave to the southwest, having a radius of 157.94 feet and a central angle of 08 degrees 55 minutes IO seconds; thence South 35 degrees 32 minutes 53 seconds East, tangent to last described curve, a distance of 88.11 feet; thence South 38 degrees 3 7 minutes 24 seconds East, a distance of 52.21 feet; thence southeasterly a distance of 65.35 feet along a tangential curve concave to the northeast, having a radius of 86.60 feet and a central angle of 43 degrees 14 minutes 00 seconds; thence South 83 degrees 23 minutes 16 seconds East, tangent to last described curve, a distance of 136. 79 feet; thence southeasterly a distance of 94.32 feet along a tangential curve concave to the southwest, having a radius of 200.00 feet and a central angle of 27 degrees 01 minutes 10 seconds; thence South 49 degrees 22 minutes 01 seconds East, tangent to last described curve, a distance of 94.40 feet; thence southeasterly a distance of 69.17 feet along a tangential curve concave to the northeast, having a radius of 520.72 feet and a central angle of 07 degrees 36 minutes 41 seconds; thence South 54 degrees 18 minutes 09 seconds East, tangent to last described curve, a distance of 22.97 feet; thence South 68 degrees 30 minutes 47 seconds East a distance of 16.90 feet; thence South 75 degrees 01 minutes 55 seconds East a distance of 30.76 feet; thence South 61 degrees 42 minutes 35 seconds East a distance of 44.67 feet to the north right of way line of Chase Lane and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at said north right of way line of Meadow Rue Court and said north right of way line of Chase Lane. Henn e p in Co unty Prop erty Map Da te : 10 /22/2018 Com ments: 1 inc h = 4 00 feet PAR C EL ID: 36 11923430040 OWN ER N AME : U S H ome Corporat ion PAR C EL AD DR E SS: 5 2 A ddr es s Pe nding, Corcoran MN 00000 PAR C EL AR EA: 19 .81 a cr es , 863,107 s q ft A-T-B: Ab s trac t SAL E PR ICE : SAL E D ATA: SAL E C ODE: ASSESS ED 2 017 , PAYABLE 2018 PR OPERT Y TYPE: Vac an t Land-Residential H OM ESTEAD : N on-Homest ead M AR KET VA L UE: $1,475,000 TAX TO TAL: $2 5,862.96 ASSESS ED 2 018 , PAYABLE 2019 PRO PER TY TYPE : Va ca nt Land-residential HO MESTEAD: No n-homes tead MARKE T VALU E: $1,475,000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 18 Henn e p in Co unty Prop erty Map Da te : 10 /22/2018 Com ments: 1 inc h = 4 00 feet PAR C EL ID: 36 11923430041 OWN ER N AME : U S H ome Corporat ion PAR C EL AD DR E SS: 5 2 A ddr es s Pe nding, Corcoran MN 00000 PAR C EL AR EA: 5.0 2 ac re s , 218,884 sq ft A-T-B: Ab s trac t SAL E PR ICE : SAL E D ATA: SAL E C ODE: ASSESS ED 2 017 , PAYABLE 2018 PR OPERT Y TYPE: Vac an t Land-Residential H OM ESTEAD : N on-Homest ead M AR KET VA L UE: $408,000 TAX TO TAL: $7,153.78 ASSESS ED 2 018 , PAYABLE 2019 PRO PER TY TYPE : Va ca nt Land-residential HO MESTEAD: No n-homes tead MARKE T VALU E: $408,000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 18 Technical Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Kevin Mattson, PE, Director of Public Works From: Kent Torve, P.E. Nicholas Wyers Rowdy Schmidt Date: October 23rd, 2018 Subject: Ravinia – 10th Addition Plan Review Lennar submitted plans for the Ravinia development 10th Addition for City of Corcoran review. Plans dated September 19th, 2018 have been received September 25th, 2018 for the proposed Ravinia development. The following comments are regarding the plans submitted and should be considered and addressed. 1.0 Transportation 1.1 Include pedestrian ramp details 1.2 Note #5 on sheet 2 does not apply to phase 10 1.3 Update draintile per the following comments: 1.3.1 Connect draintile together at Snowberry Court and Meadow Rue Court southeast corner. 1.3.2 End draintile at property line between Lot 4 and Lot 5 Block 2 (per the plat). 1.3.3 Connect draintile together at Snowberry Court and Meadow Rue Court southwest corner. 1.3.4 Connect draintile into CB A7. 1.3.5 End draintile at property line between Lot 8 and Lot 9 Block 2 (per the plat). 1.3.6 Connect draintile together on Snowberry Court. 1.4 Further discussion needed to determine how to address ped ramps for trail/ sidewalk through cul-de-sac on Meadow Rue. 1.5 Coordinate right-of-way needs along Hackamore Road with City Engineer. 2.0 Trails 2.1 Identify any areas where trails are steeper than 5%. 2.2 Trail north of Block 2 (per the plat) to be relocated outside of wetland buffer. 20’ trail easement required. 2.3 Trails to be 1’ higher than high water elevation. 3.0 Sewer 3.1 Note #3 on sheet 5: update to say inside I&I barrier (Eull’s or approved equal). 3.2 Remove sanitary stub to property line on Meadow Rue Court. Engineer’s Memo October 23, 2018 2 T:\2294-Corcoran\17-Lennar\Phase 10\Plan Review\Submittal 1_2018_0925\_Wenck Review\2018-1022 Plan Reivew_Phase 10 Review 1.docx 3.3 Adjust grades from MH 3 to MH 7 to be similar to grades from MH 7 to MH 8 to prevent segregation of liquids and solids. 4.0 Water 4.1 Update note #9 to include information from City detail WAT-1 note #12. 4.2 Note #14: Update to say “curb boxes shall be installed 1’ inside the D/U easement”. 4.3 Note #18: shows pumper to be 4-1/2” pumper, then has a note about storz nozzle. Update to show storz nozzle as the pumper. 4.4 Phase 5 plans show gate valve on Meadow Rue Court, not shown on phase 10. Verify that gate valve has been installed. 4.5 What size is water tap to be in cul-de-sac islands for irrigation 4.6 Remove water stub from Meadow Rue Court. Plan to install watermain along trunk sewer on Prairie Sage Lane. 5.0 Grading and Stormwater Storm Sewer 5.1 Install 3’ sump in CBMH A3 per City detail STO-6 5.2 Move STMH A2 out of wetland buffer. 5.3 Update easement on plan for to CB B1. Plat shows accurate easement. 5.4 Show easement over Pond 20. 5.5 Install CB on north side of the road out of CBMH A6 to prevent overloading the low point catch basin. 5.6 City prefers to match inverts at CBMH A6. 5.7 Update easements on Lot 5 Block 3 (per the plat) to include draintile south of CBMH A11. 5.8 Sump connection required on Lot 2 Block 2 (per the plat). Stormwater 5.9 Drainage and utility easements required for turn lane drainage on plat. 5.10 FEMA process will be complete after asbuilts and final model is submitted and approved. Grading 5.11 label EOF elevation along western property edge. 5.12 Lot 9 Block 4 is 1.3’ above EOF. 5.13 Define swale from Lot 9, 8, and 7 Block 3 north (per the plat). 5.14 Verify drainage for Lot 6 and 7 Block 3 (per the plat) to road/west does not have offsite impacts. 5.15 Verify EOF on Steeple Chase Wetland #9 crossing. Engineer’s Memo October 23, 2018 3 T:\2294-Corcoran\17-Lennar\Phase 10\Plan Review\Submittal 1_2018_0925\_Wenck Review\2018-1022 Plan Reivew_Phase 10 Review 1.docx 5.16 Verify EOF on trail between north and middle areas of Wetland #9. 5.17 Additional conversation is needed to address elevation difference between Meadow Rue Court cul-de-sac to the adjacent property to the west. 6.0 Erosion Control 6.1 City of Corcoran is an MS4 city and site visits to be conducted weekly. 7.0 General 7.1 Install street light at intersection of Meadow Rue Court and Snowberry Lane in southwest corner. 7.2 Move street light in Meadow Rue Court cul -de-sac to be near trail ped ramp. 7.3 Move street light at Meadow Rue Court and Steeple Chase to be installed on west side of Steeple Chase on sidewalk side of road. 7.4 Update sheet name for sheet numbers 6 and 7. 7.5 Sheet number 4, update profile street name. 7.6 Update detail plates to new Wenck Logo. 7.7 Lot and Block number do not match between the plat and the plans. 7.8 Update plans to accurately show monument location. Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. Ravina 10th Addition • Corcoran, MN Final PUD • 10.23.2018 Exhibit G: Tree Preservation Preliminary 10th Addition STAFF REPORT Agenda Item 10a. Council Meeting: November 19, 2018 Prepared By: Brad Martens Topic: Request for Contribution – Dayton Parkway Interchange Action Required: Direction Summary: The City of Corcoran has received a formal request from the City of Dayton to contribute $250,000 towards the Dayton Parkway Interchange project (formerly known as the Brockton Interchange project). This item was originally discussed at the November 8th meeting and Council requested additional information from the City of Dayton which is attached to this report. During the discussion mentioned above, the potential for a shared water system was also discussed. While staff will continue to discuss that option, it is recommended that the Council not weigh that possibility in making this decision. It is requested that the Council discuss the request and consider a motion to direct staff to draft a resolution committing to the requested contribution. Financial/Budget: Design work completed over the past several years has been funded through multiple sources including $2 million from the City of Dayton. The proposed remaining project is estimated at approximately $25 million. The City of Dayton has identified at $4 million gap and is requesting $250,000 from Corcoran to fill a portion of that gap. According to the City of Dayton, the contribution is not due immediately and could be staged over multiple years. In 2019 a transportation fund will be created through a financial transfer for the Gleason Parkway extension project. This fund will be in excess of the $250,000 contribution request and be eligible for use. The other option would be to commit general fund tax dollars through the annual budget process. Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Direct staff to draft a resolution to commit funds to the Dayton Parkway Interchange project. 2. Decline to contribute resources to the Dayton Parkway Interchange project. Recommendation The vision of Corcoran includes “a variety of commercial and industrial businesses exist to provide for most services and jobs for the community”. An investment of this nature in close proximity to Corcoran would significantly increase the likelihood of additional investment in properties guided commercial and light industrial. It should be noted that water supply issues would need to be addressed prior to new development being approved. Staff finds the request to be reasonable based upon the dollar amount requested and the potential positive impact to Corcoran. Council Action: Consider a motion to direct staff to draft a resolution to commit funds to the Dayton Parkway Interchange project. Attachments: 1. November 15, 2018 Letter from City of Dayton 2. November 15, 2018 Letter from SRF City of Dayton I 12260 South Diamond Lake Road I Dayton, MN 55327 I (763) 427-4589 I www.cityofdaytonmn.com November 15, 2018 Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Subject: Benefits of Dayton Parkway Interchange to City of Corcoran Dear Brad, Mayor McNeil and Engineer Vander Top shared the discussion from your last Council meeting. Thank you to you and your Council for providing the time for this discussion. The Mayor thought it would be appropriate to provide a specific response to some of the items raised during the meeting. Specifically, we wanted to reiterate the benefit to Corcoran from a traffic and access perspective. The City of Dayton has been working on this interchange and the study of regional traffic patterns with SRF Consulting Group for many years. Attached find a brief memo from SRF regarding some of the points made by the Mayor during the last council meeting discussion. The interchange will improve Corcoran property values, improve access for the northern portion of the City, and perhaps most importantly reduce trips on County Road 30 and at key intersections as development continues to progress in the region. Corcoran is a key partner. We are certainly willing to make ourselves available for further discussions. We look forward to pursuing final funding with the overall regional benefit in mind. Sincerely, Tina Goodroad, City Administrator www.srfconsulting.com 1 Carlson Parkway North, Suite 150 | Minneapolis, MN 55447-4453 | 763.475.0010 Fax: 1.866.440.6364 An Equal Opportunity Employer SRF No. 10472 November 15, 2018 Brad Martens City Administrator, City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Subject: Benefits of Dayton Parkway Interchange to City of Corcoran Dear Mr. Martens, The purpose of this letter is to respond to your request for some additional information on the benefits of the Dayton Parkway Interchange to the City of Corcoran. SRF has been involved in this project since 2008 and has worked on various transportation plans and forecast models, including Hennepin County’s forecast model. These models use the regional travel demand model to forecast future trips using socio-economic data for the region. The socio-economic data used was consistent with Met Council information supplied to all communities. We have identified three primary areas where benefits would accrue to the City of Corcoran’s residents and/or businesses. We have not included any increased property values as a benefit; because we have not studied the Corcoran area for this particular issue, but we have studied areas within Dayton and believe that the benefits shown there could be applied in principle to areas in Corcoran that are near the interchange. Below are the key points. If you have questions please don’t hesitate to contact us for clarification. 1. Adding the Dayton Parkway Interchange will better balance trips between other interchanges on I-94 in this area (redistributes traffic demands between three interchanges instead of two). The rebalancing of interchange trips and traffic getting to and from the interchange in Maple Grove will benefit Corcoran residents and businesses by providing better service and travel times. Note traffic currently on CSAH 30 and/or CR 117 coming in from the west, typically makes its way eastward through Corcoran to the Maple Grove Parkway interchange. Today, one sees longer queues at key intersections, especially during peak times. These queues and delays will increase over time as more development and growth occurs. The new interchange and the planned extension of CR 117 will shift some travel patterns and reduce demands on CSAH 30. This will benefit many users and residents in Corcoran. 2. The Dayton Parkway Interchange would facilitate and promote better continuity and connectivity on Corcoran’s norther boarder. This will better balance east-west oriented trips within the system including reducing volumes on CSAH 30. This rebalancing will again reduce the delays at other key intersections along CSAH 30. 3. Based on the regional model, slightly less than 5 % of the trips that use the new Dayton Parkway Interchange will have a trip end in Corcoran. While this percentage does not seem Letter to City of Corcoran – Dayton Parkway Interchange November 15, 2018 Page 2 like a significant amount, the City is only asking for a nominal contribution of $250,000 which is less than 1% of the total cost of the project. Also, the rebalancing of trips in the transportation network (points one and two above) will affect a far larger percentage of trips in Corcoran area. Sincerely, SRF CONSULTING GROUP, INC. Dave Montebello, PE (MN) President/CEO SRF Consulting Group Inc. cc: Tina Goodroad, City of Dayton Vince VanderTop City of Dayton Tim McNeil, Mayor of Dayton STAFF REPORT Agenda Item 10b. Council Meeting: November 19, 2018 Prepared By: Brad Martens Topic: City Hall Remodel – Architectural and Engineering Services Action Required: Approval Summary: The next step in the proposed remodel of City Hall is to select a consultant to assist the City in architectural and engineering design services. Attached to this report are two proposals summarized below: Wold Architects and Engineers Full Service Fixed Fee: $66,000 Maximum Reimbursable Expenses: $4,000 Optional Furniture Fixe fee: $7,200 Pope Architects Base fee: $65,000 Reimbursable expenses: Billed at cost X 1.1 basis Optional furniture fee: $10,500 As needed structural engineering: $5,000 (recommended to budget) Notes: Assumes CAD drawings are available which we do not have; opinions of probable cost are not included Staff recommends contracting with Wold Architects and Engineers for the project due to the following reasons: Base costs are nearly identical and reimbursable costs will likely be similar Optional furniture fee is lower Wold Architects and Engineers completed the space needs analysis and is extremely familiar with the project which staff believes will lead to efficiencies in cost and time staff time In addition to comparing the quotes side by side, staff asked individuals with experience with similar work to review the Wold Proposal. According to those individuals, a 7.5% of project cost proposal matches what they are seeing in other proposals. Additionally, in a larger project recently reviewed with five bidders, Wold was lowest of the five at the same 7.5%. Financial/Budget: Actual costs will be updated into the finance plan reviewed at the November 8, 2018 meeting. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Authorize staff to enter into an agreement with Wold Architects and Engineers as outlined in their proposal dated October 16, 2018 . 2. Decline to contribute resources to the Dayton Parkway Interchange project. Recommendation Staff originally considered recommending the Wold Architects and Engineers proposal without the optional furniture/interior design proposal of $7,200. After consideration of the time and effort it would take staff to complete that work, it is recommended that the entire proposal be accepted. Council Action: Consider a motion to authorize staff to enter into an agreement with Wold Architects and Engineers as outlined in their proposal dated October 16, 2018. Attachments: 1. Proposal – Wold Architects and Engineers 2. Proposal – Pope Architects October 16, 2018 Brad Martens, City Administrator Corcoran City Hall 8200 County Road 116 Corcoran, Minnesota 55340 Re: City of Corcoran Police / City Hall Remodeling Commission No. 9999 Dear Brad: We are pleased to provide our proposal to perform full architectural and engineering consulting services for the proposed Phase 1 Police / City Hall Remodeling project as presented to the City Council. As a culmination of thoughtful study regarding the condition of your existing facility, the space needs of each of the departments housed in the facility, and the most effective long-term investment in your facility, Wold is excited by the prospect of participating in the realization of turning these concepts into actuality. As with the Space Needs we have performed for you, Wold typically proposes establishing a fixed fee at the onset of each project. We provide a comprehensive package of professional design and management services for you and manage our time internally to al ways meet your expectations. All engineering and consultant services are provided in our fee. We believe that by establishing a fixed fee for each project, based on an agreed upon construction cost, this eliminates the potentially negative dialog that often happens regarding extra services. Our “basic services” contract with you goes well beyond what some other architectural firms would provide. Our commitment to you is to agree on a fixed fee and not request additional fees unless the scope of the project changes significantly. We propose to provide full service architectural and engineering services, including mechanical, electrical, and structural engineering for all project phases from Schematic Design, Design Development, Construction Documents, Bidding, Construction Observation, and Post Occupancy Close-out as outlined in the American Institute of Architects Document B101 – Standard Form of Agreement Between Owner and Architect. Phases of work are delineated as follows. SCHEMATIC DESIGN PHASE SERVICES During the first phase—Schematic Design—an Architect consults with the Owner to determine project goals and requirements. During Schematic Design, study drawings, documents, or other media are developed that illustrate the concepts of the design and include spatial relationships, scale, and form for the Owner to review. Schematic Design also is the research phase of the project, when zoning requirements or jurisdictional restrictions are discovered and addressed. This phase produces a final Schematic Design, to which the Owner agrees after consultation and discussions with the Architect. Costs are estimated based on overall project volume. The design then moves forward to the Design Development phase. Schematic Design often produces a site plan, floor plans, sections, elevations, and other illustrative materials; computer images, renderings, or models. Typically, the drawings include overall dimensions, and a construction cost is estimated. Schematic Design accounts for 15% of architectural services. Letter to Brad Martens Page 2 DESIGN DEVELOPMENT PHASE SERVICES Design Development services use the initial design documents from the schematic phase and take them one step further. This phase lays out mechanical, electrical, plumbing, structural, and architectural details. Typically referred to as DD, this phase results in drawings tha t often specify design elements such as material types and location of windows and doors. Specific room layouts and amenities are finalized with building users. The DD phase often ends with a formal presentation to, and approval by, the owner. Design Development often produces floor plans, sections, and elevations with full dimensions. These drawings typically include door and window details and outline material specifications. DD accounts for 20% of architectural services. CONSTRUCTION DOCUMENT PHASE SERVICES The next phase is Construction Documents (CDs). Once the Owner and Architect are satisfied with the documents produced during DD, the Architect moves forward and produces drawings with greater detail. These drawings typically include specifications for construction details and materials. Once CDs are completed, the Architect sends them to contractors for bidding. The construction document phase produces a set of drawings and specifications that include all pertinent information required for a contractor to price and build the project. CDs accounts for 40% of architectural services. BID PHASE SERVICES The first step of this phase is preparation of the bid documents to go out to potential contractors for pricing. The bid document set often includes an advertisement for bids, instructions to bidders, the bid form, bid documents, the Owner-Contractor agreement, labor and material payment bond, and any other sections necessary for successful price bids. The Architect and Owner may elect to have a pre-bid meeting for potential contractors. After bid sets are distributed, the Architect answers contractor questions, reviews any requests for alternate materials and issues addenda to the bid document to clarify them prior to bids being received. The Owner, with the help of the Architect, evaluate the bids and select a winning bid. The final step is to award the contract to the selected bidder with a formal letter of intent to allow construction to begin. The final deliverable is a construction contract. Onc e this document is signed, project construction can begin. Bidding accounts for 5% of architectural services. CONSTRUCTION PHASE SERVICES Contract Administration (CA) services are outlined in the Owner-Architect construction agreement. CA services begin with the initial contract for construction and terminate when the final certificate of payment is issued. The Architect’s core responsibility during this phase is to help the Contractor to build the project as specified in the CDs as approved by the Owner. Questions may arise on site that require the Architect to develop architectural sketches: drawings issued after construction documents have been released that offer additional clarification to finish the project properly. Different situations may require the architect to issue a Change in Services to complete the project. Deliverables: A successfully built and contracted project. CA accounts for 20% of architectural services. Letter to Brad Martens Page 3 For these complete and comprehensive services, we consistently propose fixed fees of 7.5% for remodeled construction based on the approved or agreed upon construction cost. This results in the following calculation for the overall building design and construction phases: Building Construction Budget $ 838,000 Half of Construction Contingency $ 42,000 Total Building Construction Budget $ 880,000 Full Service Fixed Fee Rate x 7.5% Full Service Fixed Fee $ 66,000 Reimbursable Expenses are in addition to compensation for Basic and Supplemental Basic Services and include expenses incurred by the Architect’s consultants directly related to the Project, as follows: Transportation in connection with travel. Long distance services, dedicated data and communication services, teleconferences, Project Web Sites, and extranets. Fees paid for securing approval of authorities having jurisdiction over the Project. Printing, reproductions (except sets of each phase for Owner review), plots, standard form documents. Postage, handling and delivery. Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner. Renderings, models, professional photography, and presentation materials requested by the Owner. Architect’s Consultant’s expense of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Architect’s consultants and, if authorized in advance by the Owner. All taxes levied on professional services and on reimbursable expenses. Other similar Project-related expenditures, if authorized in advance by the Owner. We have found that reimbursable expenses typically do not exceed $4,000 per million of construction cost on a project of this size. Therefore, we propose to invoice reimbursable expenses at actual cost with a maximum amount capped at $4,000.00 resulting in a total contract amount of $70,000. Letter to Brad Martens Page 4 In addition to these phases for design and construction of the building, Wold Architects and Engineers has full Interior Design capability and offers to provide the services needed to design, procure and administer implementation of these elements. We offer a similar fixed fee approach, calculated by our offered 6% rate multiplied by the value of the furnishings or equipment that we are responsible for. Therefore, based upon the appro ved budget, typical fees would be calculated as follows: Furniture Budget $120,000 Full Service Fixed Fee Rate x 6.0% Typical Furniture Fixed Fee $ 7,200 In summary, Wold Architects and Engineers offers the City of Corcoran the following proposed fees. Schematic Design (15%) $ 9,900 Design Development (20%) $ 13,200 Construction Documents (40%) $ 26,400 Bidding (5%) $ 3,300 Construction Administration (20%) $ 13,200 Maximum Reimbursable Expenses $ 4,000 Typical Furniture Fixed Fee $ 7,200 Wold’s Maximum Contract Amount $ 77,200 We look forward to commencing work on the planning for the Corcoran Police Station / City Hall Project. Please let me know if I can provide any additional information. Sincerely, Wold Architects and Engineers Joel L. Dunning | AIA, LEED AP Partner cc: Andy Dahlquist, Wold Matt Mooney, Wold MV/Promo/CI_Corcoran/crsp/oct18 CITY OF CORCORAN prepared for Brad Martens, City Administrator November 1, 2018 City Hall & Police Department Remodel Proposal for Architectural & Interior Design Services November 1, 2018 Brad Martens, City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: Corcoran City Hall & Police Department Remodel Architectural and Interior Design Services Dear Brad, This is our proposal to provide architectural and interior design services for the remodel of the Corcoran City Hall and Police Department. We appreciate this opportunity and look forward to work ing with you. PROJECT DESCRIPTION The Corcoran City Hall is at capacity and improvements to the building are necessary to accommodate Corcoran’s growing space needs. A Space Needs Study was conducted earlier this year by Wold Architects and Engineers. This study is an initial step to understanding program needs and provided direction regarding potential building improvements to accommodate the City’s growing staff size and evolving services. The proposed project is a two-phased approach to remodel the City Hall and the Police Department. Phase 1 would relocate the Council Chamber, expand City Hall functions into the existing Council Chamber, and expand the Police Department into the City Hall side of the building. Phase 2 would include the construction of a new Police Department (either attached to the existing building or at a different location ) and the conversion of the entire existing building to City Hall functions. We understand you intend to proceed with Phase 1, as described in the completed Space Needs Study. A copy of the Phase I proposed plan, dated September 13, 2018, is attached for reference on page 14. In addition to space improvements to accommodate City Hall growing staff and service needs, the study also identified building systems and components that need attention. Our proposal includes the replacement of damaged brick on the north wall of the building and the correction of the foundation wall. Renovation of the public toilet rooms in City Hall to meet current accessibility code is also included. Based on the Space Needs Study, we understand that certain elements of the mechanical, lighting and ele ctrical systems will require upgrades. We propose that mechanical and electrical engineering be provided on a design -build basis by qualified subcontractors working for the selected General Contractor. Pope Architects will coordinate its work with the other members of the design team. SCOPE OF SERVICES Schematic Design Phase We anticipate a four-week period for Schematic Design (SD) services. Deliverables will include hard-lined schematic floor plans. Specific services include: • Conduct a kick-off meeting with City of Corcoran staff to confirm project goals, scope and schedule. This meeting will also be used to review and confirm the space diagrams created during the Space Needs Study. • Working from the conceptual floor plans completed during the Space Needs Study, we will complete SD in collaboration with City of Corcoran staff. • Conduct a site visit for field verification of existing building conditions. Corcoran City Hall & Police Department Remodel November 1, 2018 Page 2 • Conduct programming questionnaires/interviews with leadership from different City departments to understand their space needs. • Collect additional detailed program information on a room by room basis (micro-programming). • Conduct a Visual Listening session for Interior Design to understand the City’s aesthetic and image preferences. • Block plan systems furniture in open office areas. • Produce a code study identifying occupancies, separations, construction type, etc. Design Development / Bidding Phase During Design Development (DD) and Bidding, the approved design produced during Schematic Design p hase will be further developed. Enlarged floor plans, ceiling plans, elevations, sections, details and schedules will be added. Services include: • Meeting with Metro West Inspections staff to review the project scope and confirm the approval and permitting pathway and timeframe. This meeting will also provide an opportunity to identify potential design changes based on code requirements. • Generate a Design Development drawing package suitable for bidding by General Contractors. Documents will be issued in electronic form (PDF files). • Assist the City in preparing advertisement for bids. • Answer questions during bidding process and issuing addenda (if required). • Attend pre-bidding meeting/walk through. • Assist the City in evaluating the bids. Construction Document Phase • Generate architectural Construction Documents including plans and written specifications. • Provide background documents electronically to the Design -Build Mechanical and Electrical subcontractors. • Attend meetings required for coordination of all disciplines. • Issue permit documents. Construction Administration Phase • Review contractor shop drawings and submittals. • Respond to Requests for Information (RFI’s) from the field, issue Architect’s Supplementary Instructions (ASI’s) as required. • Issue Change Order Requests as directed by the client. • Review monthly draw-requests and certify for payment. • Visit the jobsite on a monthly basis to review the work in place, attend coordination meeting and answer questions. • At project close out, participate in a punch list walk through. PROFESSIONAL FEES The fee required to complete the work described above is Sixty-Five Thousand Dollars ($65,000.00). This lump sum fee will be billed on a percent complete basis through the design and construction pr ocess. Normal reimbursable expenses including printing, delivery, travel and long-distance telephone costs are additional and will be billed on a cost X 1.1 basis. Corcoran City Hall & Police Department Remodel November 1, 2018 Page 3 OPTIONAL ADDITIONAL SERVICES 1. FF&E (Furniture, Fixtures and Equipment) Services Pope Architects proposes to provide the design services as they relate to the furniture selection and specification. • Develop a program and schematic floor plan detailing furniture needs for this facility. Review furniture layout with the different departments. • Select options for each piece of furniture. • Coordinate with manufacturers to have selected item samples delivered for review and approval. • Select finish material for all furniture pieces. • Develop and produce written specification and floor plan outlying all furniture items for use in a Request for Proposal (RFP) process. o Facilitate the RFP process with 3-4 pre-selected furniture vendors. o Review alternate furniture options and specifications submitted by the furniture vendors. o Issue addendums to the furniture RFP as required. o Review all completed RFP submissions and develop a comparison spreadsheet for the Owner’s review. o Advise as required during the selection process. • Work with the selected furniture dealership to finalize furniture items and review final purchase order for accuracy. • Coordinate designs by electrical and data consultants with the FF&E selections as required. • Coordinate order placement, delivery times and locations, and installation times and locations for FF&E selections. • Punchlist at completion of FF&E installation. • Please Note: signage and artwork selection are not included. The fee required to complete the work described above will be billed on an hourly rate not to exceed (NTE) Ten Thousand Five Hundred Dollars ($10,500.00). 2. Structural Engineering Services At this time, we do not anticipate the need for Structural Engineering services. However, it is possible that after reviewing possible solutions for the damaged brick on the north wall and its foundation wall, the assistance of a structural engineer may be required. We propose an allowance of $5,000 to cover the potential cost of structural engineering services. PLEASE NOTE THE FOLLOWING: • Our proposal is based on the project scope for Phase 1 as described on the Space Needs Study. The work related to Phase 2 is not included in our proposal. • Site improvements, changes to the building shell and structural modifications are not anticipated. Therefore, civil engineering, landscape architecture and structural engineering s ervices are not included, but can be added as an additional service if required. • We assume reasonably accurate CAD files of the existing building are available. • Code required special structural inspections are not included. • Design services for project signs or interior signage are not included. • Providing Opinions of Probable cost is not included. Corcoran City Hall & Police Department Remodel November 1, 2018 Page 4 We have provided an overview of our proposed design team and relevant project experience on the following pages. Again, Brad, we appreciate this opportunity and genuinely look forward to working with you. If this proposal meets with your approval, we will draft an AIA Owner/Architect agreement, with this letter acting as an exhibit. If you have any questions, concerns, or need any further information, please fe el free to call. Sincerely, POPE ARCHITECTS, INC. Gonzalo Villares, AIA Principal WHO ARE WE?WHAT DO WE DO? We are a firm of more than 70 creative professionals shaping environments that enhance lives. Pope Architects began in 1974 as a 3 person practice. Now, more than 40 years later, the firm serves a wide array of markets locally and nationally. Nearly everything has changed in that time, except the core value on which the company was founded. This value is to provide a high level of customer service and design expertise for every client. Today, our work in Corporate Architecture, Senior and Multi- Family Housing, Retail, Healthcare, and Education markets drive continued growth and provide many opportunities to serve our client’s needs by developing creative and responsive solutions. STAFFING BY DISCIPLINE: Registered Architects 22 Architectural Staff 29 Interiors Designers 12 Administrative Staff 9 Total Staff 72 Community and workspace design is a core competency at Pope Architects. Our design practice is a collaborative team of experts dedicated to assisting clients in creating motivating, flexible and vibrant workplaces. CAPABILITIES & EXPERTISE • Architecture • Interior Design • Branding • Site Design & Master Planning • Facility Assessment • Programming & Operational Planning • Sustainable Design & LEED Process • Furniture, Finishes, & Equipment Design should be purposeful, responding to the user's unique program, budget, and schedule. We will actively communicate with you through every step of the process to deliver thoughtful and creative solutions that meet your goals and expectations. Firm Profile CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 5 Gonzalo is a Principal and has worked on a variety of building types throughout his career. He has a strong commitment to establishing solid relationships with clients. He believes these relationships should be based on responsiveness and good communication. The careful coordination of all disciplines has been key in achieving successful projects. GONZALO VILLARES AIA PRINCIPAL IN CHARGE | POPE ARCHITECTS RELEVANT EXPERIENCE • JFCS Minneapolis Stillman Family Foundation Building, Golden Valley, MN • Entegris Office Remodel, Chaska, MN • OATI Microgrid Technology Center, Bloomington, MN • Hennepin County Data Center, Minneapolis, MN • Caribou Technologies, Blaine, MN • U of M OIT Engineering, Minneapolis, MN • Benton County, Human Services Department Remodel, Foley, MN* • Minnesota Correctional Facility/Lino Lakes Education Department, Lino Lakes, MN* *work completed while with another firm. Brian is an observant designer who listens to and studies user perspectives to inform the building design. As Design Architect, Brian will apply his decades of unique experience to help shape a thoughtful, functional and cost-effective design for the Corcoran City Hall. With his experience designing for community facilities, secure environments and gathering spaces, Brian will approach your project from each user's perspective as the team develops an innovative solution. Brian Larson AIA DESIGN ARCHITECT | POPE ARCHITECTS RELEVANT EXPERIENCE • FamilyMeans Office Building, Stillwater, MN* • Kraus-Anderson Headquarters, Minneapolis, MN • Hunt Electric Headquarters, Bloomington, MN • Grand Rapids Public Library, Grand Rapids, MN* • North Oaks Recreation Area Community Building, North Oaks, MN* • Minnesota Department of Revenue Office Building, Ely, MN* • Minimum Security Addition, Itasca County, Grand Rapids, MN* • Cimarron Community Center, Lake Elmo, MN* • Landfall Community Center, Landfall, MN* *work completed while managing Larson Architects. Rebecca Frenning CID, IIDA, LEED AP INTERIOR DESIGNER | POPE ARCHITECTS Rebecca is the Interiors Team Manager and a Senior Interior Designer at Pope Architects, working on many of the firm’s community and workspace projects. Rebecca manages the interior design team and helps guide the interior design practice of the firm, working with clients and teams to create effective and welcoming environments. RELEVANT EXPERIENCE • JFCS Minneapolis Stillman Family Foundation Building, Golden Valley, MN • OATI Microgrid Technology Center, Bloomington, MN • Entegris Office Remodel, Chaska, MN • Caribou Technologies, Blaine, MN • City of Minneapolis City Hall Attorney’s Office, Minneapolis, MN* • Minneapolis Police Station 1st Precinct Expansion, Minneapolis, MN* *work completed while with another firm. CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 6 Experience Our team's experience combines to offer the City of Corcoran a group of design professionals that can develop and deliver a beautiful, functional and cost-effective project for City Hall and Police Department. We have worked on similar phased office and multi-purpose remodels, including enhancing security and safety for occupants. We've highlighted some of our most relevant projects on the following pages. Community & Workspace Design CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 7 City of Woodbury HealthEast Sports Center Expansion Woodbury, MN The City of Woodbury selected Pope Architects to design an expansion to the HealthEast Sports Center campus (formerly Bielenberg). Working with City officials and the Parks and Recreation Department, the design team developed a new 90,000 sq. ft. field house to replace the outdated domed field house. A two-story, 20,000 sq. ft. expanded lobby links the field house to the existing ice rink creating space for a new lobby, food service and ample seating and gathering areas. The project includes three hockey rinks — two inside and one outside, and spaces for indoor baseball, soccer, lacrosse, football and golf. An outdoor refrigerated ice rink space features a skating rink, patio and large fire pit. The facility utilizes a geothermal heating and cooling system as well as solar panels for heating water. Reference City of Woodbury Clint Gridley, City Administrator (651) 714-3523 | cgridley@ci.woodbury.mn.us SIZE OF PROJECT 90,000 sq. ft. Field House and 20,000 sq. ft. Lobby SERVICES Architectural and Interior Design In 2016, Pope's team designed Phase 2 of the HealthEast Sports Center expansion project — a 13,600 sq. ft. 2-story fit up of shell space for Summit Orthopedics Wellness Center and Clinic with a separate reception and entry, atrium-like PT gym, exam spaces and retail areas. PHASED IMPLEMENTATION CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 8 JFCS Minneapolis Stillman Family FOundation Golden Valley, MN The Jewish Family and Children’s Service of Minneapolis (JFCS) provides a broad range of programs and services to people in the Jewish and general communities. An existing 1970s building was repositioned to offer more flexible space and an improved work environment for JFCS. The new offices are strategically organized to facilitate collaboration and shared resources among 120 employees and 30+ programs. The outcome is a collaborative, flexible and modern workplace, with comfortable and private client spaces, informal and formal meeting spaces, a community event room, meditation/prayer rooms, and updated technology features. The design enhances amenities for staff, and increases privacy and security for staff and visitors. Some features for improved security preparedness include: • Impact resistant safety film on all exterior and public space windows and door glass; • Physically separating visitor space from restricted staff workspace; and • Enhancing interior door locking capabilities. Reference JFCS Minneapolis Lee Friedman, COO (952) 542-4812 | lfriedman@jfcsmpls.org SIZE OF PROJECT 69,400 sq. ft., 2-story Office Tenant Improvements SERVICES Architectural and Interior Design BEFORE RENDERING AFTER CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 9 Family Means Office & Community Space** Stillwater, MN This $3.1 million dollar facility is for a not for profit family and social services center, including family and consumer credit counseling. The 18,500 SF building is designed to take advantage of a long narrow sloping site with favorable views on one end. Visible from the site entrance is a timber supported “front porch” which identifies the public entrance and provides a welcoming first impression. This entrance opens into a large daylit public lobby including a fi replace, lounge areas and a space designated for children. The lobby, a multipurpose room and two other meeting rooms can be zoned separately from the rest of the building, and used by other groups for meeting and training sessions. The multipurpose room has state-of-the-art audio- visual equipment, including rear screen video projection and simple computer touch screen controls of A/V equipment, lighting and window blinds. Reference FamilyMeans Arba-Della Beck, President (651) 439-4840 SIZE OF PROJECT 18,500 sq. ft. Social Services Center SERVICES Architectural Design **Team Member Brian Larson designed and managed this project while managing Larson Brenner Architects. CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 10 CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 11 KRAUS-ANDERSON HEADQUARTERS MINNEAPOLIS, MN Kraus-Anderson's new headquarters building consolidates the cultures of three distinct offices, once spread throughout the Twin Cities metro, and creates a modern workplace for 300 employees that blends high- tech efficiencies with legacy features. Over one hundred KA employees worked together to proactively plan for the blending of cultures and functions and provided senior leadership with valuable recommendations for features including technology, workstations, lunchroom and fitness amenities, sustainability, and a legacy wall. The result is a workplace that is very much a reflection of the employees’ values. Employees can choose how to be most productive each day with over 30 flexible secondary spaces. Kitchenettes are anchored on the western edge of each level. Additional collaborative spaces include the KAU Training Center, 1st Floor street-facing KAfé, 3rd Floor collaboration hub, and 5th Floor patio. Views toward the public street, city skyline and interior courtyard enhance each area. Reference Kraus-Anderson Construction Company Al Gerhardt, President and Chief Operating Officer al.gerhardt@krausanderson.com SIZE OF PROJECT 5-story, 99,000 sq. ft. New Corporate Headquarters SERVICES Architectural and Interior Design Specialty Manufacturing Co. Expansion/Renovation White Bear Lake, MN The Specialty Manufacturing Co. makes metal and plastic parts for a variety of uses. The company has a long history in the Twin Cities and wanted to continue to invest in their location and provide for growth with an office expansion and renovation. SMC desired to update and modernize the interior design of the office environment. Pope Architects completed the original building in 1989 and was able to be SMC’s design partner on the 2015 office update. An open office area was added to enhance collaboration for staff. A new large sun-lit breakroom and large training room offer additional workplace amenities. The design integrates a continuous exterior to interior Kasota stone feature wall, and new windows also update the exterior image. Reference R.J. Ryan Construction Nate Ryan, Construction Project Manager (651) 485-9101 | nryan@rjryan.com SIZE OF PROJECT 9,000 sq. ft. Renovation and 9,400 sq. ft. Expansion SERVICES Architectural and Interior Design CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 12 BEFORE Confidential Client Office Remodel Confidential This global advanced high-technology manufacturing company desired to renovate an existing office housing Sales, Finance, Marketing, HR, IT, Logistics and Procurement divisions. The design solution created opportunities to better connect employees by offering collaborative break-out spaces, improving amenities and refreshing the overall office environment. SIZE OF PROJECT 32,000 sq. ft. Office Tenant Improvements SERVICES Architectural and Interior Design CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 13 Proposal Scope Exhibit VEHICLE STORAGE (800 SF) SQUAD SUPPLIES (130 SF) POLICE LOCKERS (170 SF) POLICE TOILET (70 SF) MECH (50 SF) EOC/ SQUAD/ REPORT ROOM (425 SF) POLICE LIEUTENANT (180 SF) BOOKING/ INTOXILIZER (80 SF) PUBLIC LOBBY (60 SF) POLICE RECEPTION (150 SF) TOILET (64 SF) STOR/ ADDRESS FILES (200 SF) CITY ADMINISTRATOR (180 SF) MECH (105 SF) LUNCH AREA (140 SF) JAN (15 SF) MEN'S TOILET RENOVATIONS (170 SF) WOMEN'S TOILET RENOVATIONS (200 SF) CONFERENCE (190 SF) TABLE STOR (180 SF) KITCHEN (235 SF) COUNCIL CHAMBERS/ COMMUNITY ROOM (2,140 SF) ELECTIONS STORAGE (140 SF) MECH (140 SF) INTERVIEW/ SAFE ROOM (150 SF) COPY/ WK RM (64 SF) CONF/ SECURE INTERVIEW ROOM (80 SF) EVIDENCE PROCESSING (100 SF) EVIDENCE STORAGE (190 SF) LOBBY (620 SF) PUBLIC SAFETY DIRECTOR (220 SF) CONFERENCE (250 SF) WK STN (56 SF) WK STN (56 SF) WK STN (56 SF) RESERVES EQUIP (25 SF) CSO/ RESERVES AREA (80 SF) DEMOUNTABLE DAIS AND PLATFORM WK STN (56 SF) DETECTIVE/ CASE MGMT/ DRUG TASKFORCE (120 SF) UNLABELED WORKSTATIONS (9): -ACCOUNTANT -BUILDING INSPECTIONS -CITY PLANNER -CODE COMPLIANCE -DROP-IN -DROP-IN -RECREATION COORDINATOR -UTILITY BILLING -ZONING/BUILDING INSPECTIONS COPY/ WK RM (135 SF) WK STN (56 SF) WK STN (56 SF) WK STN (56 SF) WK STN (56 SF) ASSISTANT CITY ADMINISTRATOR (140 SF) (2) CONTRACT (50 SF) PUBLIC WORKS DIRECTOR (135 SF) CITY CLERK (140 SF) QUIET ROOM (60 SF) ADMINISTRATIVE ASSISTANT (56 SF) PART-TIME ADMIN ASSISTANT (25 SF) (1) CONTRACT (25 SF) WEAPONS CLEANING (50 SF) WK STN (56 SF)AMBULANCE LOUNGE (120 SF) COATS (70 SF) A/V EQUIP ROOM (60 SF) PROPOSED FLOOR PLAN - PHASE 1 EXISTING AND/OR REPROGRAMMED POLICE DEPARTMENT SPACES REQUIRING NO CONSTRUCTION EXISTING AND/OR REPROGRAMMED CITY HALL SPACES REQUIRING NO CONSTRUCTION COLOR KEY RENOVATED POLICE DEPARTMENT SPACES OR NEW FURNISHINGS RENOVATED CITY HALL SPACES OR NEW FURNISHINGS MAIN ENTRY C:\Users\dgallagher\Documents\Corcoran City Hall & Police (Central)_dgallagher.rvt 9/6/2018 12:11:57 PM City of Corcoran Space Needs and Facility Analysis September 13, 2018 Comm No: 182066\\Wae-srv-mn.woldae.com\StPaul\CI-Corcoran\City Hall-Police\Corcoran City Hall & Police (Central).rvt PHASE 1Page 22 CITY OF CORCORAN CITY HALL & POLICE DEPARTMENT REMODEL PAGE 14 1295 bandana boulevard n, SUITE 200 st. paul, mn 55108 (651) 642-9200 | www.popearch.com STAFF REPORT Agenda Item 11a. Council Meeting: November 19, 2018 Prepared By: Jessica Beise Topic: Draft 2019 Fee Schedule Action Required: Approval Summary: Annually the City updates and adopts a fee schedule for the City. Attached is the draft fee schedule for 2019. Staff is researching fees for Local Government Unit services and contractor water meter rental which will be incorporated into the final draft which will be presented in December. It is requested that the City Council review and provide feedback on the draft schedule. Financial/Budget: The fee schedule sets the amounts charged for various item/services. Changes have been incorporated into the 2019 budget. Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: 1.Provide feedback to staff on the draft 2019 Fee Schedule. Recommendation: Provide feedback to staff on the draft 2019 Fee Schedule. Council Action: Provide feedback to staff on the draft 2019 Fee Schedule. Attachments: 1.2019 Draft Fee Schedule 2.2018 Adopted Fee Schedule CITY OF CORCORAN DRAFT 2019 FEE SCHEDULE FEE ADMINISTRATIVE FEE SCHEDULE Records & Service for City Document (Includes Tax) Assessment Search from County 25.00 USB Flash Drive 10.00 Interest charge on 30 day past due Escrow accounts 10% Notary Fee - per document 1.00 Candidate Filing Fee 10.00 Code Books Code Book (Codes/Zoning/Subd) Binder 65.00 Municipal Code Only 35.00 Subdivision Code Only 35.00 Zoning Code Only 35.00 Comprehensive Plan Book Printed - special order 100.00 Copies Copies black/white - up to 8 1/2x14 per page 0.25 Copies black/white - 11 x 17 per page 0.55 Copies Color up to 8 1/2x14 pp 1.00 Copies Color 11x17 1.50 Copies Oversize (Larger than 11X17) - Special Order Varies Labor/Staff Research Data Request Retrieval Cost per hour Salary of the lowest- paid entity employee who can complete the task Normal Business Hrs (1 hr minimum) per hour 65.00 After Hours (1 hr minimum) per hour 100.00 Late Fees / Penalties /Processing Fees Returned Check Fee 38.00 Delinquent Fee 10.00 Permit Cancellation Fee 25.00 Credit Card Processing Fee - Transactions under $100.00 N/C Credit Card Processing Fee - Transactions over $100.00 3.49% less $3.49 Maps Color Maps - on cardstock 3.00 Oversized or Laminated - special order Varies Topos - special order Varies Recycling Fee Recycling Fee - Annually 38.53 Recycling Delinquent Fee 10.00 Recycling Provider Late Fee 1.5% per month Community Room Fees Damage Deposit Required On All Rentals Group 1 Local Non Profit Groups: NW Area Jaycees, Lions, Pioneer Society, Seniors, Athletic Assoc, NW Trails, Corcoran Garden Club, Corcoran Bee Club N/C Group 2 Corcoran Residents 10% discount Community Room Rental Fee - Per Day CITY OF CORCORAN DRAFT 2019 FEE SCHEDULE FEE Includes Kitchen and Memorial Garden CITY OF CORCORAN DRAFT 2019 FEE SCHEDULE FEE Monday - Thursday 150.00 Friday 275.00 Saturday - Sunday 350.00 Community Room Rental - General Public Non-Profit Groups - Per Day If Contract 6 + time per year (Excludes Saturdays)80.00 per day Conference Room/Council Chamber Rental Fee - Per Day Conference Room/Council Chamber 75.00 Approved Non Profit Public Safety Training Classes Conference Room (up to 10 people)35.00 Damage Deposit 350.00 Cleaning Fee (Staff - (2 staff members at hourly rate) or Contractor - (at cost)) Staff - 130.00 per hour Contractor -Cost Police Security Police Security serving alcohol (per hr no discount applies)*75.00 Police Security serving alcohol (holiday rate per hr no discount applies)*100.00 Reserve Officer Event Security (per hr no discount applies)*25.00 City Park - Picnic Facility Rental Fee 100.00 Damage Deposit 350.00 Soccer/Football/Baseball - per field (6 hour usage)30.00 Lights (Lions field only) - Additional per game 30.00 Tennis Courts - All courts 4 hour usage 30.00 Fields/Tennis Courts Damage Deposit (per season, all groups)350.00 Photography Rental - Community Garden (3 hour maximum)25.00 Engraved Memorial Bricks (tax included) 4 x 8 Engraved Brick 50.00 12 x 12 Engraved Brick 100.00 Engraved Stone (Large)135.00 Engraved Stone (X-Large)175.00 48" Maintenance Free Bench Varies* Concrete Bench - 22 Characters Varies* Granite Bench Varies* *Product and prices subject to change with vendors Administrative Fees - Rentals Mutiple Date Change Fee (1 Date Change Per Year Free)10.00 Licenses & Miscellaneous Permits Liquor/Tobacco/Lawful Gambling License/Permit Temporary 3.2 Malt Liquor License - 1 - 4 Day Event 25.00 Temporary Malt Liquor License - 1 - 4 Day Event 25.00 Temporary 3.2 Malt Liquor License - Annual Max 100.00 On Sale 3.2 Malt Liquor 100.00 Off Sale 3.2 Malt Liquor 25.00 Investigation (New/Transfer License)100.00 On Sale Intoxicating Liquor 4,000.00 Off Sale Intoxicating Liquor (Fee limited by State Law)150.00 Sunday Sale Intoxicating Liquor (Fee limited by State Law)200.00 Investigation Fee (New/Transfer License)300.00 2:00 am Closing Paid to State CITY OF CORCORAN DRAFT 2019 FEE SCHEDULE FEE Tobacco License 150.00 Fireworks Permit-Per Event 50.00 Hobby Kennel - Annual Fee 75.00 Exempt Gambling Permit - Held at Non-Premise Permitted Site N/C Exempt Gambling Permit - Held at a Premise Permitted Site (ie. Conducts Regular Charitable Gambling Activities 50.00 Burning Permit Valid for 1 month 10.00 Valid for 6 months 50.00 Driveway Permit Driveway Permit 100.00 Grading & Land Reclamation Permit Under 300 Cubic Yards 35.00 Over 300 Cubic Yards - residential 300.00 Surety Determined by City Engineer Varies No security fee for under 300 Cubic Yards required N/C Overweight Vehicle Permit Agriculture N/C Commercial Tow Truck 750.00 Daily Permit - Non Exempt Emergency 100.00 Seasonal - Emergency (Septic, Liquid Propane & Similar)N/C Resident - To and From (5 ton maximum)N/C Seasonal - Home Delivery 250.00 No Permit - Double Fee Maximum $300.00 All Charges are Per Truck - Permits are Restricted Sign Permit No Planning Commission Review - Temporary 25.00 No Planning Commission Review - Permanent 150.00 Utility Permit Utility Work in the Right-of-Way - IE:Comcast, Century Link, CenterPoint Energy, Wright-Hennepin, etc 100.00 Public Safety Police Reports Police Reports - Per Page 0.25 Audio/Video on USB Flash Drive 10.00 Normal Business Hrs (1 hr min.) per hour Salary of the lowest- paid entity employee who can complete the task Car Seat Checks Resident N/C Non-Resident - 1st Seat 25.00 Non-Resident - Additional Seats 10.00 Police Patch Police Patch - Available Only to Full-time Police Officers 5.00 Finger Printing Resident - Child N/C Non-Resident - Child 10.00 Resident - Adult N/C CITY OF CORCORAN DRAFT 2019 FEE SCHEDULE FEE Non-Resident - Adult 15.00 CITY OF CORCORAN DRAFT 2019 FEE SCHEDULE FEE Additional Cards - Resident N/C Additional Cards - Non-Resident 5.00 False Alarm Fire Emergency CITY OF CORCORAN DRAFT 2019 FEE SCHEDULE FEE 2-3 In any 12-month period ( Each)75.00 4+ In any 12-month period (Each)150.00 False Alarm Police 1-3 In any 12-month period N/C 4+ In any 12-month period 100.00 Firearm & Hunting Permits High Powered Discharge of Fire Arm - Resident**15.00 High Powered Discharge of Fire Arm - Non-Resident**20.00 Goose Lake Hunting Permit 10.00 Permit to Purchase/Transfer N/C Rental Fee Range contract per day (law enforcement agencies only)50.00 Command Post per day 50.00 Vehicle Impound Vehicle Impound Release 10.00 Storage Fee Weekly 75.00 Animal Impound 1st Offense 50.00 2nd Offense 150.00 No Kennel License 50.00 Event Security Rates Officer - per hour 75.00 Officer - per hour Holiday rate 100.00 Reserve Officer - per hour 25.00 *Fee Set By State / **Restricted Emergency Communications Systems Fee Per Single Residential Unit 100.00 Up to 4 Units 200.00 Up to 10 Units 500.00 For Any Number of Units Above 10 Units 1,000.00 Public Works Equipment Usage Per Hour (Government Agency Assistance) Tractor/Backhoe 50.00 Dump Truck 65.00 Front End Wheel Loader 40.00 Road Grader 80.00 Skid Loader 40.00 Wood Chipper 40.00 Labor Per Hour 65.00 Lawn Mowing - Property Cleanup Mowing 1 acre & under 315.00 Mowing over 1 acre - $315 + additional hourly rate 85.00 Contract tree and weed removal Cost + 65.00 Contract rubbish removal Cost + 65.00 Swing Away Mail Box Arms (Sales Tax included) Post only (mailbox not included)65.00 Post and Installation (mailbox not included)150.00 Street Department Fees CITY OF CORCORAN DRAFT 2019 FEE SCHEDULE FEE Street Sign Install Labor (Per hour)75.00 Dust Control Assessment Established Annually Dust Control (Voluntary) 300' min.Established Annually Dust Control Delinquent Fee 10.00 Culvert priced per foot Cost + 65.00 Planning Development & Zoning Fees Land Use Permit/Application Type Non-Refundable Application Fee Escrow CITY OF CORCORAN DRAFT 2019 FEE SCHEDULE FEE Agriculture Preserve Application - Placement (fee limited by state) 50.00 0.00 Agriculture Preserve Application - Removal (fee limited by state) 50.00 0.00 Administrative Permit, Minor Subdivision, Lot Line Adjustment/Consolidation 100.00 1,000.00 Certificate of Compliance 80.00 0.00 Comprehensive Plan Amendment 1,000.00 2,200.00 Conditional Use Permit (CUP)550.00 2,200.00 Conditional Use Permit (CUP) Amendment 200.00 1,000.00 Environmental Review 500.00 5,000.00 Interim Use Permit 500.00 2,000.00 Final Plat – Base Fee Regular / OSP 575.00 5,000.00 Final Plat – Per Lot Regular /OSP 50.00 0.00 Residential Park Dedication Fees (Subdivision Ordinance) Section 955 Single Family Unit 3,970.00 0.00 Multi Family Unit 2,694.00 0.00 Preliminary Plat – Base Regular /OSP 600.00 5,000.00 Preliminary Plat – Per Lot Regular / OSP 50.00 0.00 PUD -Preliminary Development Plan 575.00 5,000.00 PUD - Final Development Plan 500.00 5,000.00 PUD - Sketch Plat/Plan Review 450.00 2,000.00 Rezoning 575.00 2,000.00 Sign - Wetland Buffer Sign (per sign - requires site inspection)20.00 0.00 Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 0.00 Site Plan 425.00 1,500.00 Site Plan Amendment - Minor 200.00 1,000.00 Sketch Plat/Plan Review - Regular / OSP 450.00 1,750.00 Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 1,000.00 Vacation 350.00 1,000.00 Variance 550.00 2,000.00 Zoning/Subdivision Code Amendment 700.00 2,000.00 Meeting with City Consultants (first hour no charge)Over 1 hour Contract fee 500.00 Public Works Director Review - per hour 75.00 Additional Escrow May Be Required on a Project by Project Basis 2019 DRAFT FEE SCHEDULE FEE WATER AND SANITARY SEWER FEE SCHEDULE Water rates - residential (monthly use) per 1,000 gallons Tier 1: 0 gallons to 4,999 gallons 1.94 Tier 2: 5,000 gallons to 8,999 gallons 2.33 Tier 3: 9,000 gallons to 19,999 gallons 2.91 Tier 4: 20,000 gallons and over 3.88 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.50 Water base fees - payable by each user for each month Residential 15.00 Non residential - Under 1" Meter 15.11 Non residential - 1" to 3" Meter 34.59 Non residential - Over 3" Meter 48.26 Sewer rates - residential (monthly use) per 1,000 gallons Existing Customers - Based on Winter Water Usage (November-March)2.72 New Customers - Based on 5,417 gallons per month 2.72 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.72 Sewer base fees - payable by each user for each month Residential 27.32 Non residential 27.32 Late/Past Due Payments Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Bulk Water Sales Set Up/Administrative Fee 65.00 Tier 1: 1,000 gallons +2.33 Trunk Line Availability Charge (TLAC) Water Trunk Line Availability Charge (TLAC) - per acre 5,948.00 Sewer Trunk Line Availability Charge (TLAC) - per acre 3,925.00 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,182.00 Water Connection Fee (per unit) - Multi-Family 945.00 Water Connection Fee (per unit) - Non-Residential 1,182.00 Sewer Connection Fee (per unit) - Single Family 1,182.00 Sewer Connection Fee (per unit) - Multi-Family 945.00 Sewer Connection Fee (per unit) - Non-Residential 1,182.00 Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule) Water Connection Fee (per unit) - Residential/individual laundry facilities 2,350.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 1,880.00 Water Connection Fee (per unit) - Commercial/Industrial/Mixed 9,400.00 Water Connection Fee (per unit) - Parks 1,175.00 Water Connection Fee (per unit) - Institutional 9,400.00 Connection Fees - Metropolitan Council Sewer Access Charge (SAC)2,485.00 Meter Fees Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% Meter Inspection 65.00 2019 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below. TO TAL VALUATIONS BUILDING PERMIT FEE SCHEDULE (Residential & Commercial) $1.00 to $500.00 $35.00 $501.00 to $2,000.00 $35.00 for the first $500.00 plus $3.05 for each additional $100.00 or fraction thereof, to and including $2,000.00. $2,001.00 to $25,000.00 $80.75 for the first $2,000.00 plus $14.00 each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,001.00 to $50,000.00 $402.75 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $655.25 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $1005.25 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. $500,001.00 to $1,000,000.00 $3245.25 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. $1,000,001.00 and up $5620.25 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof PLAN REVIEW FEE: 65% of the Building Permit Fee calculated from the above schedule. REPETITIVE PLAN REVIEW FEE: 25% of the Building Permit Fee calculated from the above schedule PLAN REVIEW FEE IS NON-REFUNDABLE STATE SURCHARGE: Based on the table below. For valuation use the fees listed above BUILDING VALUATION STATE SURCHARGE* One Million or less .0005 x valuation with minimum of $1.00 for Flat Rate Permits [up to $10,010 valuation] $1,000,001 to $2,000,000 $ 500 + .0004 x (Value -$1,000,000) $2,000.001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000) SEC FEE: .0005 x permit valuation for all Building Permits except Re-Roof, Re-side, Re-Window, Decks & Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non-exempt construction ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance. EMERGENCY COMMUNICATIONS SYSTEMS FEE: $100.00 for new construction single family homes. Multiple residential unit rates per adopted fee schedule. OVER THE COUNTER PERMITS Re-Roof, Re-side and Windows $90.00 each + State Surcharge Fee ($1.00) General Plumbing (Residential)$50.00 minimum + additional $5.00 per fixture + Dr a f t 2019 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE State Surcharge Fee ($1.00) Water Heaters / Water Softeners (change out only) Water Heater $20 per unit + State Surcharge Fee ($1.00) Water Softener $15.00 per unit + State Surcharge Fee ($1.00) Mechanical (Residential)$75.00 per unit + State Surcharge Fee ($1.00) (Furnace, AC or Gas line) Additional $10.00 gas fitting/connection fee for each unit over 2 units The following qualify as a “unit” Furnace, AC, Air Exchange, In-floor heat, Boiler, Geothermal System, Ground System Heat Pump, Garage Heater, etc. Gas Fireplace $100.00 + State Surcharge Fee ($1.00) *State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge $90.00 per hr. Re-inspection Fee $45.00 per hr. Inspections for which no fee is specifically indicated $60.00 per hr. Site Inspection Fee RESIDENTIAL $45.00 ea. COMMERCIAL $80.00 ea. Additional plan review required by changes, additions, or revisions to approved plans (min. ½ hour charge) $60.00 per hr. Miscellaneous and special services per contract $60.00 per hr. Water Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Sewer Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Pre-Move inspection $150.00 ea. Moved – In structure (not including foundation, interior remodel, etc.) $250.00 ea. Commercial Plumbing permit and plan review Based on valuation Commercial Mechanical permit and plan review Based on valuation Electrical Inspections (Residential & Commercial)Per State Inspector Demolition Residential $150.00 + State Surcharge ($1.00) Commercial $250.00 + State Surcharge ($1.00) Mobile Home Installation $250.00 + State Surcharge ($1.00) Fence Any fence taller than 6’ requires a building permit Fee based on valuation + State surcharge Fence (residential within 6’ of property line)Zoning and Setback Review Only ($25.00) Permit Cancellation Fee $25.00 Replacement Permit Card Fee $30.00 CERTIFICATE OF SURVEY City Ordinance Title IV: 40-2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for exemption (Building permits only) – If the proposed structure meets all of the required setbacks from the property line, flood plain, wetlands and easements by two times. Dr a f t 2019 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE PENALTY Any person or entity that fails to obtain a permit under City Ordinance Title lV: 40-40.04 prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. All fees are to be paid at time of permit issuance Dr a f t CITY OF CORCORAN 2018 FEE SCHEDULE FEE ADMINISTRATIVE FEE SCHEDULE Records & Service for City Document (Includes Tax) Assessment Search from County 25.00 USB Flash Drive 10.00 Interest charge on 30 day past due Escrow accounts 10% Notary Fee - per document 1.00 Candidate Filing Fee 10.00 Code Books Code Book (Codes/Zoning/Subd) Binder 65.00 Municipal Code Only 35.00 Subdivision Code Only 35.00 Zoning Code Only 35.00 Comprehensive Plan Book Printed - special order 100.00 Copies Copies black/white - up to 8 1/2x14 per page 0.25 Copies black/white - 11 x 17 per page 0.55 Copies Color up to 8 1/2x14 pp 1.00 Copies Color 11x17 1.50 Copies Oversize (Larger than 11X17) - Special Order Varies Labor/Staff Research Data Request Retrieval Cost per hour Salary of the lowest-paid entity employee who can complete the task Normal Business Hrs (1 hr minimum) per hour 65.00 After Hours (1 hr minimum) per hour 100.00 Late Fees / Penalties /Processing Fees Returned Check Fee 38.00 Delinquent Fee 10.00 Permit Cancellation Fee 25.00 Credit Card Processing Fee - Transactions under $100.00 N/C Credit Card Processing Fee - Transactions over $100.00 3.49% less $3.49 Maps Color Maps - on cardstock 3.00 Oversized or Laminated - special order Varies Topos - special order Varies Recycling Fee Recycling Fee - Annually 36.32 Recycling Delinquent Fee 10.00 Recycling Provider Late Fee 1.5% per month Community Room Fees Damage Deposit Required On All Rentals Group 1 Local Non Profit Groups: NW Area Jaycees, Lions, Pioneer Society, Seniors, Athletic Assoc, NW Trails, Corcoran Garden Club, Corcoran Bee Club N/C Group 2 Corcoran Residents 10% discount Community Room Rental Fee - Per Day CITY OF CORCORAN 2018 FEE SCHEDULE FEE Includes Kitchen and Memorial Garden CITY OF CORCORAN 2018 FEE SCHEDULE FEE Monday - Thursday 150.00 Friday 275.00 Saturday - Sunday 350.00 Community Room Rental - General Public Non-Profit Groups - Per Day If Contract 6 + time per year (Excludes Saturdays)80.00 per day Conference Room/Council Chamber Rental Fee - Per Day Conference Room/Council Chamber 75.00 Approved Non Profit Public Safety Training Classes Conference Room (up to 10 people)35.00 Damage Deposit 350.00 Cleaning Fee (Staff - (2 staff members at hourly rate) or Contractor - (at cost)) Staff - 130.00 per hour Contractor - Cost Police Security Police Security serving alcohol (per hr no discount applies)*75.00 Police Security serving alcohol (holiday rate per hr no discount applies)*100.00 Reserve Officer Event Security (per hr no discount applies)*25.00 City Park - Picnic Facility Rental Fee 100.00 Damage Deposit 350.00 Soccer/Football/Baseball - per field (6 hour usage)30.00 Lights (Lions field only) - Additional per game 30.00 Tennis Courts - All courts 4 hour usage 30.00 Fields/Tennis Courts Damage Deposit (per season, all groups)350.00 Photography Rental - Community Garden (3 hour maximum)25.00 Engraved Memorial Bricks (tax included) 4 x 8 Engraved Brick 50.00 12 x 12 Engraved Brick 100.00 Engraved Stone (Large)135.00 Engraved Stone (X-Large)175.00 48" Maintenance Free Bench Varies* Concrete Bench - 22 Characters Varies* Granite Bench Varies* *Product and prices subject to change with vendors Administrative Fees - Rentals Mutiple Date Change Fee (1 Date Change Per Year Free)10.00 Licenses & Miscellaneous Permits Liquor/Tobacco/Lawful Gambling License/Permit Temporary 3.2 Malt Liquor License - 1 - 4 Day Event 25.00 Temporary Malt Liquor License - 1 - 4 Day Event 25.00 Temporary 3.2 Malt Liquor License - Annual Max 100.00 On Sale 3.2 Malt Liquor 100.00 Off Sale 3.2 Malt Liquor 25.00 Investigation (New/Transfer License)100.00 On Sale Intoxicating Liquor 4,000.00 Off Sale Intoxicating Liquor (Fee limited by State Law)150.00 Sunday Sale Intoxicating Liquor (Fee limited by State Law)200.00 Investigation Fee (New/Transfer License)300.00 2:00 am Closing Paid to State CITY OF CORCORAN 2018 FEE SCHEDULE FEE Tobacco License 150.00 Fireworks Permit-Per Event 50.00 Hobby Kennel - Annual Fee 75.00 Exempt Gambling Permit - Held at Non-Premise Permitted Site N/C Exempt Gambling Permit - Held at a Premise Permitted Site (ie. Conducts Regular Charitable Gambling Activities 50.00 Burning Permit Valid for 1 month 10.00 Valid for 6 months 50.00 Driveway Permit Driveway Permit 100.00 Grading & Land Reclamation Permit Under 300 Cubic Yards 35.00 Over 300 Cubic Yards - residential 300.00 Surety Determined by City Engineer Varies No security fee for under 300 Cubic Yards required N/C Overweight Vehicle Permit Agriculture N/C Commercial Tow Truck 750.00 Daily Permit - Non Exempt Emergency 100.00 Seasonal - Emergency (Septic, Liquid Propane & Similar)N/C Resident - To and From (5 ton maximum)N/C Seasonal - Home Delivery 250.00 No Permit - Double Fee Maximum $300.00 All Charges are Per Truck - Permits are Restricted Sign Permit No Planning Commission Review - Temporary 25.00 No Planning Commission Review - Permanent 150.00 Utility Permit Utility Work in the Right-of-Way - IE:Comcast, Century Link, CenterPoint Energy, Wright-Hennepin, etc 100.00 Public Safety Police Reports Police Reports - Per Page 0.25 Audio/Video on USB Flash Drive 10.00 Normal Business Hrs (1 hr min.) per hour Salary of the lowest-paid entity employee who can complete the task Car Seat Checks Resident N/C Non-Resident - 1st Seat 25.00 Non-Resident - Additional Seats 10.00 Police Patch Police Patch - Available Only to Full-time Police Officers 5.00 Finger Printing Resident - Child N/C Non-Resident - Child 10.00 Resident - Adult N/C CITY OF CORCORAN 2018 FEE SCHEDULE FEE Non-Resident - Adult 15.00 CITY OF CORCORAN 2018 FEE SCHEDULE FEE Additional Cards - Resident N/C Additional Cards - Non-Resident 5.00 False Alarm Fire Emergency CITY OF CORCORAN 2018 FEE SCHEDULE FEE 2-3 In any 12-month period ( Each)75.00 4+ In any 12-month period (Each)150.00 False Alarm Police 1-3 In any 12-month period N/C 4+ In any 12-month period 100.00 Firearm & Hunting Permits High Powered Discharge of Fire Arm - Resident**15.00 High Powered Discharge of Fire Arm - Non-Resident**20.00 Goose Lake Hunting Permit 10.00 Permit to Purchase/Transfer N/C Rental Fee Range contract per day (law enforcement agencies only)50.00 Command Post per day 50.00 Vehicle Impound Vehicle Impound Release 10.00 Storage Fee Weekly 75.00 Animal Impound 1st Offense 50.00 2nd Offense 150.00 No Kennel License 50.00 Event Security Rates Officer - per hour 75.00 Officer - per hour Holiday rate 100.00 Reserve Officer - per hour 25.00 *Fee Set By State / **Restricted Emergency Communications Systems Fee Per Single Residential Unit 100.00 Up to 4 Units 200.00 Up to 10 Units 500.00 For Any Number of Units Above 10 Units 1,000.00 Public Works Equipment Usage Per Hour (Government Agency Assistance) Tractor/Backhoe 50.00 Dump Truck 65.00 Front End Wheel Loader 40.00 Road Grader 80.00 Skid Loader 40.00 Wood Chipper 40.00 Labor Per Hour 65.00 Lawn Mowing - Property Cleanup Mowing 1 acre & under 315.00 Mowing over 1 acre - $315 + additional hourly rate 85.00 Contract tree and weed removal Cost + 65.00 Contract rubbish removal Cost + 65.00 Swing Away Mail Box Arms (Sales Tax included) Post only (mailbox not included)65.00 Post and Installation (mailbox not included)150.00 Street Department Fees CITY OF CORCORAN 2018 FEE SCHEDULE FEE Street Sign Install Labor (Per hour)75.00 Dust Control Assessment Established Annually Dust Control (Voluntary) 300' min.Established Annually Dust Control Delinquent Fee 10.00 Culvert priced per foot Cost + 65.00 Planning Development & Zoning Fees Land Use Permit/Application Type Non-Refundable Application Fee Escrow CITY OF CORCORAN 2018 FEE SCHEDULE FEE Agriculture Preserve Application - Placement (fee limited by state)50.00 0.00 Agriculture Preserve Application - Removal (fee limited by state)50.00 0.00 Administrative Permit, Minor Subdivision, Lot Line Adjustment/Consolidation 100.00 1,000.00 Certificate of Compliance 80.00 0.00 Comprehensive Plan Amendment 1,000.00 2,200.00 Conditional Use Permit (CUP)550.00 2,200.00 Conditional Use Permit (CUP) Amendment 200.00 1,000.00 Environmental Review 500.00 5,000.00 Interim Use Permit 500.00 2,000.00 Final Plat – Base Fee Regular / OSP 575.00 5,000.00 Final Plat – Per Lot Regular /OSP 50.00 0.00 Residential Park Dedication Fees (Subdivision Ordinance)Section 955 Single Family Unit 3,970.00 0.00 Multi Family Unit 2,694.00 0.00 Preliminary Plat – Base Regular /OSP 600.00 5,000.00 Preliminary Plat – Per Lot Regular / OSP 50.00 0.00 PUD -Preliminary Development Plan 575.00 5,000.00 PUD - Final Development Plan 500.00 5,000.00 PUD - Sketch Plat/Plan Review 450.00 2,000.00 Rezoning 575.00 2,000.00 Sign - Wetland Buffer Sign (per sign - requires site inspection)20.00 0.00 Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 0.00 Site Plan 425.00 1,500.00 Site Plan Amendment - Minor 200.00 1,000.00 Sketch Plat/Plan Review - Regular / OSP 450.00 1,750.00 Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 1,000.00 Vacation 350.00 1,000.00 Variance 550.00 2,000.00 Zoning/Subdivision Code Amendment 700.00 2,000.00 Meeting with City Consultants (first hour no charge)Over 1 hour Contract fee 500.00 Public Works Director Review - per hour 65.00 Additional Escrow May Be Required on a Project by Project Basis 2018 FEE SCHEDULE FEE WATER AND SANITARY SEWER FEE SCHEDULE Water rates - residential (monthly use) per 1,000 gallons Tier 1: 0 gallons to 4,999 gallons 1.85 Tier 2: 5,000 gallons to 8,999 gallons 2.22 Tier 3: 9,000 gallons to 19,999 gallons 2.78 Tier 4: 20,000 gallons and over 3.70 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.39 Water base fees - payable by each user for each month Residential 12.73 Non residential - Under 1" Meter 13.69 Non residential - 1" to 3" Meter 29.44 Non residential - Over 3" Meter 41.06 Sewer rates - residential (monthly use) per 1,000 gallons Existing Customers - Based on Winter Water Usage (November-March)2.64 New Customers - Based on 5,417 gallons per month 2.64 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.64 Sewer base fees - payable by each user for each month Residential 26.52 Non residential 26.52 Late/Past Due Payments Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Bulk Water Sales Set Up/Administrative Fee 65.00 Tier 1: 1,000 gallons +2.39 Trunk Line Availability Charge (TLAC) Water Trunk Line Availability Charge (TLAC) - per acre 5,665.00 Sewer Trunk Line Availability Charge (TLAC) - per acre 3,811.00 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,126.00 Water Connection Fee (per unit) - Multi-Family 900.00 Water Connection Fee (per unit) - Non-Residential 1,126.00 Sewer Connection Fee (per unit) - Single Family 1,126.00 Sewer Connection Fee (per unit) - Multi-Family 900.00 Sewer Connection Fee (per unit) - Non-Residential 1,126.00 Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule) Water Connection Fee (per unit) - Residential/individual laundry facilities 2,350.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 1,880.00 Water Connection Fee (per unit) - Commercial/Industrial/Mixed 9,400.00 Water Connection Fee (per unit) - Parks 1,175.00 Water Connection Fee (per unit) - Institutional 9,400.00 Connection Fees - Metropolitan Council Sewer Access Charge (SAC)2,485.00 Meter Fees Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% Meter Inspection 65.00 2018 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below. TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE (Residential & Commercial) $1.00 to $500.00 $35.00 $501.00 to $2,000.00 $35.00 for the first $500.00 plus $3.05 for each additional $100.00 or fraction thereof, to and including $2,000.00. $2,001.00 to $25,000.00 $80.75 for the first $2,000.00 plus $14.00 each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,001.00 to $50,000.00 $402.75 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $655.25 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $1005.25 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. $500,001.00 to $1,000,000.00 $3245.25 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. $1,000,001.00 and up $5620.25 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof PLAN REVIEW FEE: 65% of the Building Permit Fee calculated from the above schedule. REPETITIVE PLAN REVIEW FEE: 25% of the Building Permit Fee calculated from the above schedule PLAN REVIEW FEE IS NON-REFUNDABLE STATE SURCHARGE: Based on the table below. For valuation use the fees listed above BUILDING VALUATION STATE SURCHARGE* One Million or less .0005 x valuation with minimum of $1.00 for Flat Rate Permits [up to $10,010 valuation] $1,000,001 to $2,000,000 $ 500 + .0004 x (Value -$1,000,000) $2,000.001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000) SEC FEE: .0005 x permit valuation for all Building Permits except Re-Roof, Re-side, Re-Window, Decks & Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non-exempt construction ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance. EMERGENCY COMMUNICATIONS SYSTEMS FEE: $100.00 for new construction single family homes. Multiple residential unit rates per adopted fee schedule. 2018 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE OVER THE COUNTER PERMITS Re-Roof, Re-side and Windows $90.00 each + State Surcharge Fee ($1.00) General Plumbing (Residential) $50.00 minimum + additional $5.00 per fixture + State Surcharge Fee ($1.00) Water Heaters / Water Softeners (change out only) Water Heater $20 per unit + State Surcharge Fee ($1.00) Water Softener $15.00 per unit + State Surcharge Fee ($1.00) Mechanical (Residential) $75.00 per unit + State Surcharge Fee ($1.00) (Furnace, AC or Gas line) Additional $10.00 gas fitting/connection fee for each unit over 2 units The following qualify as a “unit” Furnace, AC, Air Exchange, In-floor heat, Boiler, Geothermal System, Ground System Heat Pump, Garage Heater, etc. Gas Fireplace $100.00 + State Surcharge Fee ($1.00) *State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge $90.00 per hr. Re-inspection Fee $45.00 per hr. Inspections for which no fee is specifically indicated $60.00 per hr. Site Inspection Fee RESIDENTIAL $45.00 ea. COMMERCIAL $80.00 ea. Additional plan review required by changes, additions, or revisions to approved plans (min. ½ hour charge) $60.00 per hr. Miscellaneous and special services per contract $60.00 per hr. Water Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Sewer Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Pre-Move inspection $150.00 ea. Moved – In structure (not including foundation, interior remodel, etc.) $250.00 ea. Commercial Plumbing permit and plan review Based on valuation Commercial Mechanical permit and plan review Based on valuation Electrical Inspections (Residential & Commercial) Per State Inspector Demolition Residential $150.00 + State Surcharge ($1.00) Commercial $250.00 + State Surcharge ($1.00) Mobile Home Installation $250.00 + State Surcharge ($1.00) Fence Any fence taller than 6’ requires a building permit Fee based on valuation + State surcharge Fence (residential within 6’ of property line) Zoning and Setback Review Only ($25.00) Permit Cancellation Fee $25.00 Replacement Permit Card Fee $30.00 2018 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE CERTIFICATE OF SURVEY City Ordinance Title IV: 40-2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for exemption (Building permits only) – If the proposed structure meets all of the required setbacks from the property line, flood plain, wetlands and easements by two times. PENALTY Any person or entity that fails to obtain a permit under City Ordinance Title lV: 40-40.04 prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. All fees are to be paid at time of permit issuance STAFF REPORT Agenda Item 11b. Council Meeting: November 19, 2018 Prepared By: Brad Martens Topic: 2019 Community Meetings Action Required: Direction Summary: Mayor Thomas has requested an opportunity to discuss the potential for schedul ing community meetings in 2019. The purpose would be to go out in the community and present important and timely information and to allow for an open dialogue with those who attend. The goal would be to keep at least one-half of the time for open dialogue. The Mayor is also interested in hosting a meeting for the business community. Locations would be chosen in geographic locations to best attract a local audience. Some potential locations are as follows: City owned facilities: City Hall, Public Works Facility, Hope Center Churches: St. Thomas, Hope, Immanuel, St. Johns Other: Ravinia amenity center, business with meeting space It is requested that the City Council discuss the desire to host meetings, the number of meetings, and timing of meetings. Staff can then develop a schedule with locations and draft an agenda for the meetings. Financial/Budget: There would be minimal costs associated with noticing the meeting and preparing materials. The largest impact would be the time of staff and Council. Alignment with Values: This item relates to the following adopted values: Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Page 2 Options: 1. Direct staff to draft a schedule and agenda for 2019 community meetings. 2. Decline the opportunity to schedule community meetings. Recommendation: Community meetings can be an effective way to present information and obtain feedback from the community. The meetings are labor intensive and require a strong commitment from elected officials to attend additional meetings. If support exists for such a commitment staff recommends scheduling a limited number of meetings for 2019. Council Action: Consider a motion to direct staff to draft a schedule and agenda for 2019 community meetings. Attachments: None STAFF REPORT Agenda Item 11c. Council Meeting: November 19, 2018 Prepared By: Brad Martens Topic: City Administrator Performance Evaluation Distribution Action Required: Accept and complete Summary: Annually in December, the City Council evaluates the performance of the City Administrator. According to the terms of the employment agreement “An adjustment in annual salary for the City Administrator shall be considered at the time performance reviews are given by the Council provided a satisfactory performance evaluation is received.” Attached to this report is the evaluation form for the City Administrator. It is requested that Councilmembers complete the form and forward to City Clerk/Administrative Services Coordinator Jessica Beise no later than Friday, December 14th. A closed session will be scheduled for the December 27, 2018 City Council meeting for the formal evaluation to take place. Financial/Budget: Unless directed otherwise, the City Administrator will receive the same market adjustment as other employees effective January 1, 2019. Alignment with Values: This item relates to the following adopted values: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Options: 1. Accept the performance evaluation form and complete as requested. 2. Discuss a different method to complete the evaluation. Page 2 Recommendation: Accept the performance evaluation form and complete as requested. Council Action: Accept the performance evaluation form and complete as requested. Attachments: 1. 2018 Performance Evaluation – City Administrator Page 1 of 7 CITY OF CORCORAN Performance Evaluation Brad Martens, City Administrator Evaluation period: 2018 Each City Council member should complete th is evaluation form, sign it in the space below, and return it to Jessica Beise at City Hall. The deadline for submitting this performance evaluation is December 14, 2018. Evaluations will be summarized and included on the agenda for discussion at the December 27, 2018 meeting in closed session. Council Member’s Signature Date Subm itted Add the values from above and enter the subtotal ÷ 5 = score for this category Initials Page 2 of 7 INSTRUCTIONS This evaluation form contains ten categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the city administrator’s performance. 5 = Excellent (almost always exceeds the performance standard) 4 = Above a verage (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 = Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) If you choose to not rate a particular statement, please describe why you did so in the margin next to that statement. At the bottom of each a category you are asked to divide the sub-total of the category by five to get an average score. If you leave a statement blank, please adjust the number to divide by accordingly. This evaluation f orm also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page. On the date space of the cover page, enter the date the evaluation form was submitted. All evaluations presented prior to the deadline identified on the cover page will be summarized into a performance evaluation to be presented by the governing body to the City Administrator as part of the agenda for the meeting indicated on the cover page. PERFORMANCE C ATEGORY SCORING 1. INDIVIDUAL CH AR ACTERISTICS Diligent and thorough in the discharge of duties, “self-starter” Exercises good judgment Displays enthusiasm, cooperation, and will to adapt Mental and physical stamina appropriate for the position Exhibits composure, appearance, and attitude appropriate for executive position Add the values from above and enter the subtotal ÷ 5 = score for this category Initials Page 3 of 7 2. PROFESSIONAL SKILLS AND ST ATUS Maintains knowledge of current developments affecting the practice of local government management Demonstrates a capacity f or innovation and creativity Anticipates and analyzes problems to develop effective approaches for solving them W illing to try new ideas proposed by governing body members and/or staff Sets a professional example by handling affairs of the public office in a fair and impartial manner Add the values from above and enter the subtotal ÷ 5 = score for this category 3. RELATIONS WITH ELECTED MEMBERS OF THE GOVERNING BODY Carries out directives of the body as a whole as opposed to those of any one member or minority group Sets meeting agendas that ref lect the guidance of the governing body and avoids unnecessary involvement in administrative actions Disseminates complete and accurate inf ormation equally to all members in a timely manner Assists by facilitating decision making without usurping authority Responds well to requests, advice, and constructive criticism Add the values from above and enter the subtotal ÷ 5 = score for this category 4. POLICY EXECUTION Implements governing body actions in accordance with the intent of council Supports the actions of the governing body after a decision has been reached, both inside and outside the organization Understands, supports, and enforces local government’s laws, policies, and ordinances Reviews ordinance and policy procedures periodically to suggest improvements to their effectiveness Offers workable alternatives to the governing body for changes in law or policy when an existing policy or ordinance is no longer practical Initials Page 4 of 7 5. REPORTING Provides regular information and reports to the governing body concerning matters of importance to the local government Responds in a timely manner to requests from the governing body for special reports Takes the initiative to provide information, advice, and recommendations to the governing body on matters that are non-routine and not administrative in nature Reports produced by the administrator are accurate, comprehensive, concise and written to their intended audience Produces and handles reports in a way to convey the message that affairs of the organization are open to public scrutiny Add the values from above and enter the subtotal ÷ 5 = score for this category 6. CITIZEN RELATIONS Responsive to requests from citizens Demonstrates a dedication to service to the community and its citizens Maintains a nonpartisan approach in dealing with the news media Meets with and listens to members of the community to discuss their concerns and strives to understand their interests Gives an appropriate effort to maintain citizen satisfaction with city services Add the values from above and enter the subtotal ÷ 5 = score for this category 7. STAFFING Recruits and retains competent personnel for staff positions Applies an appropriate level of supervision to improve any areas of substandard performance Stays accurately informed and appropriately concerned about employee relations Professionally manages the compensation and benefits plan Promotes training and development opportunities for employees at all levels of the organization Add the values from above and enter the subtotal ÷ 5 = score for this category Initials Page 5 of 7 8. SUPERVISION Encourages heads of departments to make decisions within their jurisdictions with minimal city administrator involvement, yet maintains general control of operations by providing the right amount of communication to the staff Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level Develops and maintains a friendly and informal relationship with the staff and work force in general, yet maintains the professional dignity of the city administrator’s office Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives f or them, periodically assessing their progress, and providing appropriate f eedback Encourages teamwork, innovation, and effective problem-solving among the staff members Add the values from above and enter the subtotal ÷ 5 = score for this category 9. FISCAL M AN AGEMENT Prepares a balanced budget to provide services at a level directed by council Makes the best possible use of available funds, conscious of the need to operate the local government efficiently and effectively Prepares a budget and budgetary recommendations in an intelligent and accessible format Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability Appropriately monitors and manages fiscal activities of the org anization Add the values from above and enter the subtotal ÷ 5 = score for this category Initials Page 6 of 7 10. COMMUNITY Shares responsibility for addressing the difficult issues facing the city Avoids unnecessary controversy Cooperates with neighboring communities and the county Helps the council address future needs and develops adequate plans to address long term trends Cooperates with other regional, state and federal government agencies Add the values from above and enter the subtotal ÷ 5 = score for this category NARR ATIVE EVALU ATION W hat would you identif y as the administrator’s strength(s), expressed in terms of the principle results achieved during the rating period? W hat performance area(s) would you identify as most critical for improvement? Initials Page 7 of 7 W hat constructive suggestions or assistance can you offer the administrator to enhance performance? W hat other comments do you have f or the administrator; e.g., priorities, expectations, goals or objectives for the new rating period? City of Corcoran 2018 City Council Schedule Agenda Item 13. November 27, 2018 Open Space and Preservation Plat Work Session December 13, 2018 Public Hearing on Budget Adopt Final 2019 budget Financial Performance Report Job Description Update – Recreation Coordinator Comprehensive Plan Update Bee/Chickens Ordinance Subcommittee Update Local Surface Water Supply Plan Website Update Project Bring Your Own Device Policy Code enforcement priorities and contract MSA Resolution December 27, 2018 Planning Project Update City Administrator Performance Evaluation Bring Your Own Device Reimbursement for Council: July – December 2019 Work Session Schedule Bass Lake Crossing 2nd Addition Final Plat Pouliot Lot Line Adjustment and Variance Approve 2040 Comprehensive Plan