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2018-11-08 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda November 8, 2018 - 7:00pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Open Forum 5.Presentations Sherman Patterson – Lights On Program 6.Consent Agenda Draft Minutes of October 25, 2018 Council Meeting* Hennepin County User Agreement – Pictometry* Recycling Contract – Randy’s Sanitation* Request for Topography Exemption and Wetland Delineation Exemption at 6626 and 6628 Pioneer Trail* Request for Topography Exemption and Wetland Delineation Exemption at 20702 County Road 50* 7.Claims as Presented Escrow Claims (Fund #500)* All Other Financial Claims* 8.Staff Reports / Memos / Commissions Commission Representatives* 2019 Tax Rate* 9.Planning Business 10.Unfinished Business City Hall Remodel Finance Plan* 11.New Business Appointments – Elm Creek Watershed Management Commission and Charter Commission* Preferred Vendor – IT Managed Services* 2019 MSA Roadway System Changes* Request for Contribution – Dayton Parkway Interchange* Snyder Field Press Box Naming* 12.Closed Session – Easement Agreements for Bellwether 13.2018 Council Schedule* 14.Council Liaison Calendar Planning Commission 11/1/18 12/6/18 Dejewski Schultz Parks and Trails Commission 11/20/18 12/18/18 Schultz Bottema 15.Adjournment CITY OF CORCORAN City Council Meeting Minutes October 25, 2018 - 7:00 pm The Corcoran City Council met on October 25, 2018 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor Schultz. Also present were City Administrator Martens, City Planner Lindahl, City Attorney Thames, City Clerk/Administrative Services Coordinator Beise, Public Works Director Mattson, Director of Public Safety Gottschalk, and Code Compliance Official Pritchard. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval MOTION: made by Keefe, seconded by Dejewski to approve the agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 4.Open Forum No persons were present to speak at Open Forum. 5.Presentations No presentations were heard. 6.Consent Agenda a.Draft Minutes of October 11, 2018 Work Session b.Draft Minutes of October 11, 2018 Council Meeting c.Job Description Update – Rink Attendant Councilor Bottema asked that Item 6c. considered separately. MOTION: made by Keefe, seconded by Dejewski to approve the consent agenda consisting of Items 6a. and 6b. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council discussed the rink attendant position scheduling and police visits. Director of Public Safety Gottschalk noted the Police Department does visit the rink and is available should an attendant need an officer. City Clerk/Administrative Services Coordinator Beise noted we had one returning attendant and are seeking additional applicants. MOTION: made by Schultz, seconded by Dejewski to approve Item 6c. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 7.Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Schultz, seconded by Keefe to approve escrow claims as revised. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Dejewski, seconded by Schultz to approve all other claims as presented. 6a. Council inquired on the Rolling Hills Road and Larkin Road Overlay Project, the County Road 10 and Fir Lane Turn Lane Improvements, and Ravinia Park Equipment. Public Works Director Mattson noted the Rolling Hills Road and Larkin Road Overlay project is completed and the payment request is 98% of the project value. Public Works Director Mattson noted the County Road 10 and Fir Lane Turn Lane Improvement project is nearing completion and the claims contain second payment request with the total amount paid representing 80% of the project value. Public Works Director Mattson noted the Ravinia Park claim was related to the playground equipment at the neighborhood park in Ravinia noting that it was representing a majority of the project value however not all the equipment was installed. Council inquired about the Ravinia Park equipment. City Administrator Martens noted the boulder was not yet installed and was scheduled for a mid-November installation. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Dean Jacobs and Parks and Trails Commissioner Sharon Meister were in attendance and invited them to speak on items related to their Commissions. b. Planning Project Update; report received. c. Code Compliance Quarterly Report Council inquired on the Maple Hill Estates violations and the Minnesota Health Department Inspection. Code Compliance Official Pritchard noted that City has worked with the Minnesota Department of Health in the past two years with their inspections. Council inquired about the success rate. Code Compliance Official Pritchard noted a 50% success rate when the City completed its own inspections of the property. Council discussed process with the state on follow- up on violations. Code Compliance Official Pritchard noted that the City can utilize the nuisance ordinance to supplement the violations. Council discussed the violations and the process. Code Compliance Official Pritchard noted that the state and the City collaborated on compiling the nuisance information and the City will utilize the experience from working with the state to understand future code enforcement needs. d. Performance Report; report received. 9. Planning Business a. Final Plat for Rush Creek Run City Planner Lindahl presented the report noting final amount of park dedication due will be dependent on final size of the required trail easement. Council inquired about trail easements. City Planner Lindahl noted the trail easement for this property was through the property. City Planner Lindahl noted trail easements are taken per the City’s Parks and Trails plan and based on a review of the parcel. Council discussed trail connections. City Planner Lindahl confirmed that if adjacent properties develop their trail easements would need to align. MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2018-62 Approving Final Plat for “Rush Creek Run” for LBJ Country Estate, LLC on the 60-Acre Site at (PID 28-119-23-22-0003) (City File 18-026). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) The applicant thanked staff for their assistance. b. Development Rights Appeal for Property at 22901 Oakdale Drive City Planner Lindahl presented the report. Council inquired about the subdivision next to the property and if development rights had been used. City Planner Lindahl noted the adjacent property was platted before the development rights program. Council discussed development rights. MOTION: made by Dejewski, seconded by Keefe to adopt Resolution 2018-83 Approving an Amendment to the Development Rights Map for Property at 22901 Oakdale Drive (PID 05-119-23- 31-0001) (City File 18-032). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) c. Nuisance Ordinance Amendment City Administrator Martens noted that Councilor Dejewski reached out to staff with several suggestions for the ordinance and the Council could table the item to work through things with staff or have an open discussion. Per consensus, Councilor Dejewski was given the floor to discuss his suggestions for the nuisance ordinance. Council discussed tools for enforcement and increased enforcement. Council inquired about the differences for renters versus owners for abatement purposes. City Attorney Thames noted the owner and tenant have rights and in certain cases consent of the owner and tenant would be required. Council discussed nuisance abatement. City Attorney Thames noted if consent is given by the owner and the tenant staff would be able to abate, however he would caution situations where staff needs to determine abatement without the information needed to determine who needs consent. Council discussed the procedures in the proposed ordinances. City Attorney Thames noted if voluntary compliance isn’t met the City would utilize court ordered abatement providing less liability and due process. Council discussed fee responsibilities for the abated property. City Attorney Thames noted the Code states that the City will try and collect the fees from the property owner. City Council discussed ordinance and enforcement. City Attorney Thames noted the City has the ability to go after the owner or tenant. Council discussed parking requirements. City Planner Lindahl noted that the current ordinance does not have a limited number of cars kept. Council discussed open burning and the requirements. Director of Public Safety Gottschalk noted the fire code sets most requirements including the 3 foot diameter recreational fire maximum and the distance from structures. Director of Public Safety Gottschalk noted the limit on number of recreational fires is to ensure that property owners don’t start several smaller fires to avoid getting a larger burning permit during burning bans. Council discussed burning of leaves. Director of Public Safety Gottschalk noted that burning of leaves is only permitted by ordinance and the City’s code currently does not address leaf burning. Council discussed snow cover and open burning. Director of Public Safety Gottschalk noted you’d be exempt from the need for a burn permit. Council discussed the removal of construction storage. City Planner Lindahl noted language from the zoning ordinance regarding this was moved to the nuisance chapter to help with enforcement. Council discussed storage of vehicles and storage containers. City Planner Lindahl noted that parking of a construction trailer for additional office space or a permanent storage trailer rather than a permanent structure wouldn’t be allowed however storage pods on a temporary basis may be allowed if it is servicing the residence. Council discussed timeframe for storage containers and moving vans. City Planner Lindahl noted for additions to commercial spaces typically temporary office spaces like construction trailers would be reviewed as part of the site plan. Code Compliance Official Pritchard noted a business who had a fire needed a temporary office space for over a year during construction and the ordinance limits temporary structures from becoming permanent additions to a site. Council discussed additional enforcement. City Attorney Thames noted the City can use the proposed structure with prosecution to gain compliance. MOTION: made by Keefe, seconded by Schultz to adopt Ordinance 2018-380 Amending the Text of Chapter 80 of the Corcoran City Code Related to Abandoned and Junk Vehicles (City File 18- 013). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Bottema, seconded by Thomas to adopt Ordinance 2018-381 Amending the Text of Chapter 82 of the Corcoran City Code Related to Nuisances (City File 18-013). Council discussed staff partnering with individual property owners to address specific nuisance issues. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Bottema to adopt Ordinance 2018-382 Amending the Text of Chapter 82 of the Corcoran City Code Related to Open Burning (City File 18-013). Council inquired about if changes were being made to the snow cover exemption for burn permits. City Administrator Martens noted no changes for the snow cover exemption were being proposed. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Bottema to adopt Ordinance 2018-383 Amending the Text of Chapter 1080 of the Corcoran City Code Related to Performance Standards (City File 18-013). Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2018-84 Approving Findings of Fact for an Ordinance Amending the Text of Title VIII (General Regulations) and Title X (Zoning Ordinance) of the Corcoran City Code Related to Nuisances Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Keefe to adopt Ordinance 2018-384 Summary Ordinance of 2018-380, 2018-381, 2018-382, and 2018-383. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council thanked staff for their work on the ordinance updates. City Administrator Martens noted staff will be working with Council to outline priorities for partnering with property owners and enforcement. Council discussed the format and content of the minutes. 10. Unfinished Business No unfinished business was presented. 11. New Business a. Watershed LGU Options City Administrator Martens presented the report noting that an Local Government Unit (LGU) is responsible for enforcing the wetland conservation act. City Administrator Martens noted the City’s current LGU is the Elm Creek Watershed Commission (ECWC) who voted to begin charging the City for LGU services. City Administrator Martens noted the Elm Creek Watershed Commission (ECWC) by a majority of the Commission can make amendments to the Storm water Management Plan. Council discussed the transition of LGU services. City Administrator Martens noted the City would hire a consultant and the ECWC is willing to assist in the transition. Council inquired about the ability of the ECWC to make amendments to the Storm water Management Plan. City Attorney Thames noted that the ECWC does not have the power to make the City consent, however could dissolve and start over without the City. Council discussed the authority of the ECWC. City Attorney Thames noted the Joint Powers Agreement allows a majority vote for a change to LGU services. City Attorney Thames noted legal challenges against the ECWC could be brought but would likely not have different results as the other Cities in the watershed are all paying for LGU services and getting the other services of the watershed. Council discussed having more local control if the City provides the LGU services. City Attorney Thames noted the City providing the LGU services would provide a more streamlined process for billing residents for violations. Council inquired about authority to residents for violations. City Administrator Martens noted the City believes it has the authority to charge residents for violations. Council inquired about staffing for the LGU services. City Administrator Martens noted it would start as a consultant position and may be added to a future staff position eventually should there be additional needs. Council inquired about development plan review. City Administrator Martens noted plan review would continue to be a function of the ECWC. Council inquired about the timeline and changes the ECWC could implement. City Administrator Martens noted the ECWC wanted the City to take on services in 2018 but the City negotiated a 2019 start. Public Works Director Mattson noted the ECWC could change how they interpret permits, laws, and standards. Council discussed the assessment process. Council discussed possible actions. MOTION: made by Schultz, seconded by Dejewski to direct staff to begin preparations to begin LGU services beginning January 1, 2019. Voting Aye: Thomas, Dejewski, Keefe, and Schultz Nay: Bottema (Motion carried 4:1) b. Draft 2019 Water and Sewer Budgets City Administrator Martens presented the report. Council inquired about the water base rate recommendation. City Administrator Martens noted the proposed $15.00 base fee would move the City closer to having the enterprise fund be self-sufficient and would be defendable. Council discussed the rate and the financial plan for the utilities. City Administrator Martens noted that rates are typically increased early in the life-cycle of the system to ensure financial viability. Council discussed rates. MOTION: made by Dejewski, seconded by Schultz to direct staff to complete the draft budgets as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) c. 2019 Benefits Program City Clerk/Administrative Services Coordinator presented the report noting the rates received were slightly below the 2019 budgeted amount and the total budget impact is subject to change based on actual enrollment. Council inquired about the plans being experience rated. City Clerk/Administrative Services Coordinator Beise noted that the City is part of the small group market and our rates are not based on our individual experience. Council discussed the plan and compensation philosophy. Council inquired about the City’s broker. City Clerk/Administrative Services Coordinator Beise noted the City had had the same broker for several years as the City was previously part of the LOGIS group. Council discussed completing and RFP for broker services. Council inquired about the 70/30 employer/employee split of premium increases. City Administrator Martens noted that it had been a long-standing practice and currently there is language in the union contract reflects the 70/30 split of premium increases. Council inquired about the HSA premium increase. City Clerk/Administrative Services Coordinator Beise noted the $200 increase recommendation was to match the current deductible as the plans have changed and the city can no longer have a $2800 deductible with Health Partners. City Administrator Martens noted the HSA contribution covers the deductible for single coverage. Council discussed compensation, benefits, and brokers. Director of Public Safety Gottschalk noted that in 2016 the City received a decrease in the health insurance costs and part of the negotiations revolved around a lower City cafeteria plan contribution and adding an HSA contribution. Council inquired about cost impacts. City Administrator Martens noted the current plan is approximately $1000 under budget and the City won’t have exact numbers until open enrollment is completed. MOTION: made by Schultz, seconded by Keefe to authorize staff to use age banding to establish average insurance rates for employees; authorizes staff to establish two stipends for single and non-single coverage basing the increase of the stipend on 70% (employer) / 30% (employee) on the increase from 2018 monthly premiums; authorize staff to establish the 2019 employer contribution towards the HSA at $3,000; and authorize staff to continue with all other benefits as outlined 2018. Voting Aye: Thomas, Bottema, Dejewski, and Keefe Abstain: Schultz (Motion carried 4:0) d. Recognition Program Amendment City Administrator Martens presented the report noting the current amount limits staff ability to hosts events such as the holiday recognition lunch with 50 persons in attendance. MOTION: made by Bottema, seconded by Keefe to approve Resolution 2018-85 Amending A Recognition Program for Employees, Elected Officials and Appointed Officials. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) e. Study for Regional Surface Water Supply System City Administrator Martens presented the report outlining there are not requirements for committing to using surface water as part of the study. MOTION: made by Bottema, seconded by Schultz to approve Resolution 2018-86 Supporting Metropolitan Council Study for Northwest Metropolitan Area Regional Surface Water Supply System. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) f. Open Space & Preservation Plat Work Session Schedule City Administrator Martens presented the report noting November 27th and December 4th the two dates proposed. Council discussed dates. MOTION: made by Schultz, seconded by Keefe to approve schedule a work session on November 27th at 5:45pm. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 5:0) Council discussed having light snack available for members. 12. Closed Session – Easement Agreements for Bellwether Mayor Thomas stated: “Under the authority of Minn. Stat. 13D.05 Subd. 3(c) (3), the City is permitted to close a meeting to consider offers and counter offers for the purpose of real estate. The City Council is now going into closed session to consider an offer for the purchase of real estate. The following property is the subject of the closed meeting: 10585 County Road 101, 10409 County Road 101, 19319 Stieg Road, 19301 Stieg Road, 19330 County Road 30, and PID 12-119-23-14-0006. Mayor Thomas recessed the meeting at 9:13pm. Mayor Thomas reconvened the meeting at 9:28pm. In the closed session the City Council discussed and offer for the purchase of real estate; staff was provided direction.” 13. 2018 Council Schedule City Administrator Martens reviewed the Council schedule. Council inquired about the Request for Contribution for the Dayton Parkway Interchange. City Administrator Martens noted that staff would present the proposal for the Council to review and discuss at the November 8th meeting and the following meeting would anticipate a vote on the contribution. Council inquired about the pictometry agreement with Hennepin County. City Clerk/Administrative Services Coordinator Beise noted it was for access to certain GIS data from Hennepin County. City Administrator Martens asked if Councilor Schultz would be able to attend the Planning Commission meeting in December and noted an opening for the November 20th Parks and Trails Commission meeting. Councilor Schultz noted he would be able to attend the December Planning Commission meeting. Council discussed a Council liaison with the Elm Creek Watershed Commission. City Administrator Martens noted that the City did receive an application for the Elm Creek Watershed Commission which it will bring to the next City Council meeting. 14. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 15. Adjournment MOTION: made by Keefe, seconded by Bottema to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz (Motion carried 3:0) Meeting adjourned at 9:35 pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 6b. Council Meeting: November 9, 2018 Prepared By: Jessica Beise Topic: Hennepin County User Agreement - Pictometry Action Required: Approval Summary: Hennepin County provides the City with a GIS tool that allows the City to use historical aerial images and measurement tools. The Hennepin County User Agreement allows the City access to these tools. Financial/Budget: None. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Council Action: Authorize staff to enter into the Hennepin County User Agreement – Pictometry. Attachments: 1. Hennepin County Letter Regarding Pictometry 2. Hennepin County User Agreement - Pictometry Information Technology GIS Office A-18 Government Center | Minneapolis, MN 55487 | 612-596-9484 | gis.info@hennepin.us October 10, 2018 Dear Administrator: Hennepin County is acquiring new aerial imagery and analysis tools this year from the Sanborn Map Company. The county also has historical Pictometry aerial imagery that was captured in 2006, 2008, 2011 and 2015. The county would like to make both resources available to your organization free of charge, through separate online services without installation or administration of any software. These resources will allow users within your organization to access both the new imagery and analysis tools, as well as the historical imagery. Access to aerial imagery and analysis tools adds value to many business areas serving Hennepin County residents, such as property appraisal, public safety, public works, and education, to name a few. Please review the attached page for more information on both Sanborn and Pictometry imagery. If you have a previous contract with Hennepin County for accessing aerial imagery via Pictometry Connect, you will find a new contract enclosed. This agreement will allow your organization to access the new Sanborn imagery as well as the historical Pictometry imagery. Please complete the contract fields, sign, and attach a copy of your delegation of signature authority, then return a hard copy by mail within forty-five (45) days to Julie Gilasevitch at the address below to avoid losing your access. Please be sure to indicate a contact person, their email address, and phone number so the Hennepin County GIS team can follow up with specific instructions to access the imagery. If you do not have a previous contract for the imagery and would like to participate, please call or email Ann Houghton, GIS Project Manager: Ann.Houghton@Hennepin.us, 612-348-5623. The Hennepin County GIS Office will administer access to the system over the coming months and will work with your organization on necessary steps to provide your staff access. Please respond to this letter by November 21, 2018. We look forward to working collaboratively with you in serving Hennepin County residents. Sincerely, Julie Gilasevitch, MPH, CPH | Senior Contract Services Analyst | Hennepin County Government Center | Information Technology Department A-1900 300 S 6th St | Minneapolis MN 55487 | 612-543-5169 | julie.gilasevitch@hennepin.us Overview: Web Applications Pictometry CONNECTExplorer ( https://www.eagleview.com) enables staff to view historic aerial photos of Hennepin County. Features and functionality include: ● Orthophotography (straight down) ● Oblique images (taken at a 45° angle from N S E W) ● Length, Area, and Height measurement tools ● Historic images from 2006, 2008, 2011, and 2015 ● View historic imagery side by side ● Copy images for use in reports ● Overlay parcel data Sanborn Oblique Analyst (https://www.sanborn.com/oblique-analyst/) enables staff to view current aerial photos of Hennepin County. Features and functionality include: ● Orthophotography (straight down) ● Oblique images (taken at a 45° angle from N S E W) ● Length, Area, and Height measurement tools ● Spring 2018 images ● Copy images for use in reports ● Overlay parcel data - 1 - HENNEPIN COUNTY USER AGREEMENT This Hennepin County User Agreement (“HCUA”) is between Hennepin County, State of Minnesota, (“COUNTY”) and ________________________, (“USER”). WITNESSETH: WHEREAS, COUNTY and Pictometry International Corporation (“Picto metry”) executed the AGREEMENT FOR THE PURCHASE OF A DIGITAL ORTHO AND OBLIQUE AERIAL PHOTOGRAPH AND INFORMATION SYSTEM LICENSE, as amended, for the licensing of oblique images and related systems (the “Pictometry Agreement”); WHEREAS, COUNTY and The Sanborn Map Company, Inc. (“Sanborn”) executed the AGREEMENT FOR THE PURCHASE OF A DIGITAL ORTHO AND OBLIQUE AERIAL PHOTOGRAPH AND INFORMATION SYSTEM LICENSE, as amended, for the licensing of oblique images and related systems (the “Sanborn Agreement”); WHEREAS, Pictometry’s hosted software system and Sanborn’s hosted software system (collectively the “System”) collects, organizes, stores, displays and allows access to a collection of oblique images, metadata, data layers, models, reports and other geographic or structural visualizations or embodiments (collectively “Delivered Content”); WHEREAS, by the terms of the Pictometry Agreement, Pictometry granted COUNTY the right to allow duly authorized political units or subdivisions located totally or substantially within the boundaries of Hennepin County, including cities or townships, to access the System and Pictometry Delivered Content. WHEREAS, by the terms of the Sanborn Agreement, Sanborn granted COUNTY the right to allow duly authorized political units or subdivisions located totally or substantially within the boundaries of Hennepin County, including cities or townships, to access the System and Sanborn Delivered Content. NOW, THEREFORE, in consideration of the mutual undertakings and agreements set forth herein, COUNTY and USER agree as follows: 1. Term. This Agreement shall commence upon September 1, 2018 and shall continue for one (1) year unless terminated earlier in accordance with the provisions of this Agreement. Unless COUNTY otherwise notifies USER within thirty (30) days prior to the expiration of a term of this Agreement, this Agreement shall then - 2 - automatically renew for another two (2) year term. However, in no event shall this Agreement continue beyond August 31, 2021. 2. Licenses. Subject to the provisions herein, COUNTY grants USER a limited, revocable, non-exclusive, royalty-free license to access and use the System and Delivered Content exclusively for the performance of USER’s public responsibilities. The rights granted in this paragraph may be referred to as the “License”. For clarification and not limitation, the License permits access or use by USER’s employees and contracted personnel performing USER’s public responsibilities (said employees or contracted personnel may be referr ed to as “Eligible Personnel” and, as applicable throughout this HCUA, the term “USER” shall include and apply to Eligible Personnel). USER is solely responsible for implementing the technology necessary to access the System, to retrieve Delivered Content and to use, control and safeguard the Delivered Content pursuant to the obligations set forth herein. Except as expressly set forth herein, USER shall acquire no right, title or interest in or to the System or Delivered Content. USER shall strictly comply with the following: (i) USER shall access the System and access, use, control and safeguard Delivered Content in compliance with the terms of this HCUA; (ii) USER shall only access the System and Delivered content by and through a computer workstation or server (i) that is owned or leased by USER; (ii) that is under the exclusive control of USER; and (iii) that is exclusively available for use by USER (an “Authorized System”); (iii) USER shall not share or distribute System authentication information, usernames or passwords (“Authentication”) with any unauthorized third-party; (iv) USER shall secure and safeguard the System, Authentication and Delivered Content in USER’s possession or control in the same manner that USER secures and safeguards its own critical or confidential systems, software, data, passwords or other information. If there is a conflict between USER’s security requirements and COUNTY’s security requirements, COUNTY’s security requirements shall prevail; - 3 - (v) USER shall not access the Delivered Content by any means other than the System including but not limited to scraping, robots, wanderers, crawlers, spiders, etc (as those terms are commonly used and understood in the information technology industry); (vi) USER shall be solely responsible for accessing, using and otherwise supporting the System including but not limited to paying all costs, expenses and communication charges associated with the same; (vii) USER shall use, control and safeguard the Delivered Content in compliance with the terms of this HCUA and with applicable law including but not limited to the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13; (viii) Except as expressly provided herein, USER shall not use, disclose, sell, market, distribute or otherwise make available the Delivered Content during the term of this HCUA or at any time thereafter except as required by law or with COUNTY’s express written consent; (ix) USER shall not allow third-party access to Delivered Content except as follows: (a) USER may provide Delivered Content to individual members of the public requesting access to data pursuant to the Minnesota Government Data Practices Act subject to the following: (1) USER may permit inspection of Delivered Content on Authorized Systems; (2) USER may provide paper copies of Delivered Content; and (3) USER may provide .pdf or .jpg images of Delivered Content provided that USER may not assemble more than three (3) contiguous images into a single image. (b) USER may provide Delivered Content to an entity performing services for USER (said entity, including but not limited to the entity’s employees or contracted personnel, may be referred to as “Project Participant(s)”) subject to the following: (1) Access and use of the Delivered Content by Project Participants shall be solely for the purpose of performance of tasks or preparation of materials for USER; - 4 - (2) Project Participants shall be identified in writing to Pictometry and Sanborn, respectively, prior to being granted access to the Delivered Content; (3) Unless Pictometry and/or Sanborn expressly waives such requirement, Project Participants shall enter a written agreement with Pictometry and/or Sanborn authorizing such access; (4) Project Participants shall access and use Delivered Content under USER’s supervision; (5) USER may provide paper copies of Delivered Content to Project Participants; and (6) USER may provide static images of Delivered Content to Project Participants provided that the static image does not include any metadata. Unless expressly authorized by the provisions herein, all other third - party access to Delivered Content is prohibited; (x) USER shall not remove, delete, alter or otherwise modify any copyright messages on or associated with the System or Del ivered Content, including but not limited to copyright notices from COUNTY or Pictometry or Sanborn. 3. Disclaimers and Limitations of Liability. COUNTY, BY AND THROUGH PICTOMETRY AND/OR SANBORN, IS PROVIDING THE SYSTEM AND DELIVERED CONTENT ON AN AS-IS BASIS WITH NO SUPPORT WHATSOEVER. THERE IS NO WARRANTY OF MERCHANTABILITY, NO WARRANTY OF FITNESS FOR PARTICULAR USE, NO WARRANTY OF NON- INFRINGEMENT, NO WARRANTY REGARDING THE USE OF THE INFORMATION OR THE RESULTS THEREOF AND NO OTHER WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. WITHOUT LIMITING THE FOREGOING, COUNTY DOES NOT WARRANT THE PERFORMANCE OF THE SYSTEM OR RELATED AND NECESSARY COMMUNICATIONS OR CONNECTIONS TO THE SYSTEM, THAT THE SYSTEM WILL BE UNINTERRUPTED OR ERROR FREE, THAT DEFECTS WILL BE CORRECTED, OR THAT THE SYSTEM IS FREE OF HARMFUL CODE. USER fully understands and agrees that (i) the System is subject to errors, omissions, delays or interruptions; and (ii) COUNTY, by and through Pictometry and/or Sanborn, may modify or change the System in a manner that may impact or restrict USER’s access. In any such event, the COUNTY will not be liable for the cost of such changes, damages or other liability which may be sustained by USER. - 5 - WITHOUT LIMITING THE FOREGOING, COUNTY DOES NOT WARRANT THE ACCURACY, COMPLETENESS OR TIMELINESS OF THE DELIVERED CONTENT NOR DOES COUNTY WARRANT THAT DEFECTS IN THE SAME WILL BE CORRECTED. USER fully understands and agrees that (i) the Delivered Content is provided by third-parties, including but not limited to Pictometry and/or Sanborn; and (ii) COUNTY does not directly control and is not responsible for the Delivered Content. USER fully understands and agrees that the Delivered Content is subject to errors, omissions, delay or interruptions, including but not limited to (i) delays, errors or omissions in the receipt of the Delivered Content , (ii) changes, adjustments, corrections or modifications of the Delivered Content and (iii) that COUNTY may make modifications, changes and/o r adjustments to the Delivered Content at any time and without notice to USER. At the point of initial contact with any Delivered Content provided to the public, USER shall include the disclaimer set forth in the preceding three paragraphs, in the same or substantially similar format with necessary adjustments for accuracy and applicability, including but not limited to defining “Delivered Content”. IN NO EVENT SHALL COUNTY BE LIABLE FOR ACTUAL, DIRECT, INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL DAMAGES OR LOSS OF PROFIT, LOSS OF BUSINESS OR ANY OTHER FINANCIAL LOSS OR ANY OTHER DAMAGES EVEN IF THE COUNTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. COUNTY’S SOLE LIABILITY AND USER’S SOLE AND EXCLUSIVE REMEDY FOR ANY DAMAGES RELATED TO THIS HCUA OR FOR ANY BREACH OF THIS HCUA, INCLUDING BUT NOT LIMITED TO LIABILITY FOR SYSTEM OR DELIVERED CONTENT NONPERFORMANCE, ERRORS OR OMISSIONS, SHALL BE LIMITED TO RESTORING OR CORRECTING THE SYSTEM OR DELIVERED CONTENT TO THE EXTENT AND DEGREE COUNTY IS CAPABLE OF PERFORMING THE SAME AND AS IS REASONABLY POSSIBLE UNDER THE PERTINENT CIRCUMSTANCES. 4. Royalty Free License. The License is royalty free. COUNTY is not providing any implementation, maintenance, support or other services hereunder and, as such, USER shall not pay COUNTY any amount for services pursuant to this HCUA. 5. Compliance with Applicable Law and Data. USER and COUNTY shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances currently in force or later enacted . Subject to the provisions set forth in Section 2 above, the parties, their officers, agents, owners, partners, employees, volunteers and subcontractors shall - 6 - abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13 (MGDPA) and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality. USER shall promptly notify COUNTY if USER becomes aware of any potential claims, or facts giving rise to such claims, under the MGD PA. 6. Termination. If COUNTY reasonably believes that USER is not complying with any terms of this HCUA, including but not limited to the license or related limitations, COUNTY may immediately terminate this HCUA and thereby terminate the License and USER’s access to and use of the System and Delivered Content. Either party may terminate this HCUA without cause at any time by upon thirty (30) day written notice to the other party. Notwithstanding the term set forth herein, the parties expressly agre e that COUNTY may (i) terminate the license granted herein for either the Pictometry Delivered Content or the Sanborn Delivered Content; or (ii) terminate this HCUA upon the expiration or termination, for any reason, of either or both the Pictometry Agreement and/or the Sanborn Agreement. 7. Liability. USER agrees to defend, indemnify, and hold harmless the COUNTY, their officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney’s fees, resulting directly or indirectly from USER’s use of or access to the System or Delivered Content, from USER’s failure to comply with the terms of this HCUA or from failure to perform any duties and obligations required by applicable law and/or this HCUA. As applicable, a party’s liability shall be governed by the provisions of applicable law including but not limited to the Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable l aw. The statutory limits of liability for some or all of the parties may not be added together or stacked to increase the maximum amount of liability for any party. This paragraph shall not be construed to bar legal remedies one party may have for the other party’s failure to fulfill its obligations under this HCUA. Nothing in this HCUA constitutes a waiver by the USER or COUNTY of any statutory or common law defenses, immunities, or limits on liability. 8. Miscellaneous Provisions. - 7 - The Hennepin County Geographic Information Systems Manager, or his/her designee, shall manage this HCUA on behalf of the COUNTY and perform the other duties expressly set forth herein . Except as directed by COUNTY, USER shall not use the term “Hennepin County”, or any derivative thereof in USER’s advertising, external facing communication and/or marketing, including but not limited to advertisements of any type or form, promotional ads/literature, client lists and/or any other form of outreach, without the written app roval of the Hennepin County Public Affairs/Communications Department, or their designees. USER and COUNTY intend that this HCUA will not benefit or create any right or cause of action in or on behalf of any person or entity other than the parties. The laws of the state of Minnesota shall govern all questions and interpretations concerning the validity an d construction of this HCUA and the legal relations between the parties and their performance. The remainder of this page is blank. - 8 - COUNTY AUTHORIZATION COUNTY OF HENNEPIN Reviewed by the County STATE OF MINNESOTA Attorney's Office By: Hennepin County Administrator Date: USER warrants that the person who executed this Agreement is authorized to do so on behalf of USER as required by applicable articles, bylaws, resolutions or ordinances.* USER By: Printed Name: Printed Title: Date: *USER shall submit applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory’s delegation of authority. This documentation shall be submitted at the time USER returns the Agreement to COUNTY. Documentation is not required for a sole proprietorship. STAFF REPORT Agenda Item 6c. Council Meeting: November 8, 2018 Prepared By: Jessica Beise Topic: Recycling Contract Action Required: Approval Summary: The City of Corcoran contracts for recycling services utilizing Randy’s Environmental Services. Randy’s Environmental Services has been the City’s contracted provider since 2012. The City has completed Requests for Proposals on a regular basis (every two or three years). The City extended the current contract to December 31, 2018 and the City Council should consider entering into a new contract. In July, Council directed staff to negotiate with Randy’s Environmental Services and complete a Request for Proposal if necessary. Randy’s Environmental Services is proposing a three year contract with a rate of $3.49 in 2019 with a 2.75% increase in 2020 and a 3% increase in 2021. These rates are comparable with recent recycling contracts. The City of Plymouth renewed their contract and saw annual increases of 2.5%. The Golden Valley renewal was much higher with varied annual increases between 16.5% and 4.9% annually for their contract. With our current pricing being in line with other communities and the annual increase being in the range of other communities who recently negotiated contracts, staff recommends approval of the contract terms as presented. Staff is happy with the level of service provided by Randy’s Environmental Services. Financial/Budget: Costs of the selected recycling contract was incorporated into the 2019 budget. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Council Action: Direct staff to draft an amendment to the Randy’s Environmental Services contract to extend the current contact with the terms as presented and authorize the Mayor and City Clerk to execute the contract. Attachments: 1. Randy’s Contract Proposal 2. 2018 Hennepin County Recycling Rates 4351 US Hwy 12 SE RandysEnvironmentalServices.com PO Box 169 Phone: 763.972.3335 Delano MN 55328-0169 September 10, 2018 Jessica Beise – City Clerk/Administrator Services Coordinator City of Corcoran 8200 Co Rd 116 Corcoran, MN 55340 Re: Negotiating 3 year Contract for Residential Recycle Service. Thank you for this opportunity to negotiate pricing for Randy’s Residential Recycle Services. Randy’s is proposing the following language in the contract, as it relates to term length: Contract shall be for the 3 year term of 1/1/2019 to 12/31/2021. Upon mutual agreement by the parties, Contractor and City shall begin negotiations by 7/1/2021 for a 3 year contract extension to include new Hennepin County and/or State recycle mandates including, but not limited to Organics Recycling. Randy’s will continue the Bi-Weekly with alternating week schedule, for all residents in Corcoran. There would be no changes in the current single sort collection program. Our rate will be $3.49 the first year with a 3% increase in the start of year two and an additional 3% increase in year three. Randy’s will continue to provide on-site Document Destruction services to the City owned buildings at no charge. We will continue to provide recycling services at City owned buildings and parks at no charge to the city. Randy’s shall remain with the responsibility for billing the residents directly for the recycling services. The same procedure for Special Assessment shall be done annually for no pay residents. Respectfully submitted, Deb Gatz Company Operations Administrator Randy’s Environmental Services Direct Dial 763.972.4119 FFFaaammmiiilllyyy OOOwwwnnneeeddd aaannnddd OOOpppeeerrraaattteeeddd SSSiiinnnccceee 111999777999 City Hauler Contract Rate per Household Revenue Share Notes Bloomington Consortium 5.67$ https://www.bloomingtonmn.gov/ub/garbage-and-recycling Brooklyn Park WM 2.59$ Yes New rate will be $2.25/household Champlin Consortium 4.11$ Corcoran Randy's 3.29$ Dayton Randy's 3.02$ Deephaven WM 3.99$ Eden Prairie Open NA Edina Republic 2.76$ Yes Excelsior Republic 3.59$ Golden Valley Republic 2.84$ Yes Greenfield Randy's 3.44$ Greenwood Randy's 5.54$ Hanover Randy's 3.14$ Hennepin Recycling Group WM 2.74$ Yes New rate will be $2.39/household Hopkins WM 3.28$ Yes Independence Randy's 2.97$ Long Lake WM 3.33$ Yes Loretto Randy's 3.09$ Maple Grove Republic 3.12$ Yes Maple Plain Randy's 3.49$ Medicine Lake Randy's 5.00$ Includes organics Medina Randy's 5.10$ Includes organics Minneapolis City/MRI 2.94$ Yes Minnetonka Republic 2.85$ Yes Minnetonka Beach Republic 3.24$ Minnetrista WM 3.50$ Mound Republic 3.51$ Orono WM 2.97$ Yes Osseo Randy's 5.87$ Includes organics Plymouth Republic 2.78$ Yes Richfield Open NA Robbinsdale WM 2.99$ Rockford Randy's 2.84$ City Hauler Contract Rate per Household Revenue Share Notes Rogers Randy's 2.63$ St. Anthony Consortium 3.77$ St. Bonifacius Randy's 5.30$ Includes organics St. Louis Park WM 2.85$ Yes Shorewood Republic 3.60$ Spring Park Republic 3.39$ Tonka Bay Republic 5.63$ Wayzata Randy's 3.06$ Woodland WM 4.34$ Maximum 5.87$ Average 3.41$ Minimum 2.59$ 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: October 31, 2018 for the November 8, 2018 City Council Meeting RE: Request for Topography Exemption and Wetland Delineation Exemption for Al Pouliot at 6626 and 6628 Pioneer Trail (PIDs: 31-119-23-14-0004 and 31-119-23-11-0004) (City File No. 18-030) 60-DAY REVIEW DEADLINE:December 23, 2018 1.Application Request Al Pouliot is requesting approval of an exemption from the survey requirement that a wetland delineation be completed. Staff recommends that an exemption from the topographic survey requirements also be considered for approval. Section 930.020, Subd. 6(B)2 of the City Code allows the City Council to waive the topography requirements for lots greater than 3 acres and the City Council has previously granted exemptions from the wetland delineation requirements. 2.Context This request is the first step of the applicant’s request to adjust the lot lines of 6626 Pioneer Trail (PID: 31-119-23-14-0004) and 6628 Pioneer Trail (PID: 31-119-23-11-0004). 6626 Pioneer Trail is a 1.46-acre parcel that currently contains a single-family residence. 6628 Pioneer Trail is a 47.62-acre parcel that contains a single-family residence, accessory agricultural facilities and agricultural land. Both parcels are unplatted and neither has any remaining development rights. The applicant is hoping to adjust the lot lines so the existing accessory agricultural facilities will be within the property lines of 6626 Pioneer Trail. There are no physical changes to the site planned. Zoning and Land Use The property is zoned Rural Residential and is guided Rural / Ag Residential. Agenda Item 6d. Pouliot Topographic and Wetland Exemption (18-030) 2 November 8, 2018 Surrounding Properties The surrounding properties to the west, east, and north are all zoned Rural Residential and guided Rural / Ag Residential. The parcel to the south of the site is zoned Urban Reserve and guided Low Density Residential. Natural Characteristics of the Site The FEMA 100-year floodplain map shows that there is a floodplain present within the property lines of 6628 Pioneer Trail. The final survey should indicate this floodplain. The National Wetlands Survey also shows that there is a possible wetland within the property lines of 6628 Pioneer Trail. Because no development is proposed and the applicant has indicated that the property will continue to be farmed, staff recommends the wetland delineation requirement be waived with the condition that a delineation be required if future development is proposed. 3. Analysis of Request It is the applicant’s desire to adjust the lot lines of 6626 and 6628 Pioneer Trail so the existing agricultural buildings currently located on 6628 Pioneer Trail’s property would be included within the property lines of 6626 Pioneer Trail. It is important to note that the Zoning Ordinance limits square footage of accessory structures on site for parcels under 10 acres. By including the accessory structures in the smaller parcel, the applicant may be creating non-conformities. According to a preliminary concept plan, the lot line adjustment will change the total acreage for 6626 Pioneer Trail from 1.46 to 3.7 acres. The total acreage for 6628 will change from 47.62 acres to 45.5 acres. There is currently no new development planned for either property and each property will continue their existing uses with no physical changes. Staff recommends approval of the wetland waiver because the requested lot line adjustment is simply a legal procedure and no development or physical changes are proposed for the site. There are no potential wetlands or other significant natural resources on 6626 Pioneer Trail. While there is a potential wetland and 100-year floodplain located on 6628 Pioneer Trail, no new development or physical changes are proposed. The applicant should indicate the 100 -year floodplain and potential wetland on the final survey, but delineation is not necessary for the lot line adjustment request. Staff recommends approval of the topography waiver for the entire site because no new development is proposed. A topographic survey should be provided with the building permit for the area if new development is proposed. If the application is approved, the applicant would proceed with the lot adjustment. 4. Recommendation Move to approve Resolution 2018-87 approving the topographic survey exemption and wetland delineation. Approval of the exemptions requires a 3/5 vote of the City Council. Pouliot Topographic and Wetland Exemption (18-030) 3 November 8, 2018 Attachments a. Resolution Approving Topographic and Wetland Exemption b. Site Location Map c. Applicant’s graphics City of Corcoran November 8, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-87 Page 1 of 2 Motion By: Seconded By: A RESOLUTION TO APPROVE A TOPOGRAPHY SURVEY AND WETLAND DELINEATION EXEMPTION FOR PROPERTY LOCATED AT 6626 AND 6628 PIONEER TRAIL (PIDs 31-119-23-14-0004 AND 31-119-23-11-0004) (CITY FILE NO. 18-030) WHEREAS, the applicant has requested a waiver from the topography and wetland delineation requirements for a lot line adjustment as allowed in Section 930.020, Subd. 6(B)2 and 3 of the Corcoran Subdivision Ordinance for property legally described as follows: Tract A, REGISTERED LAND SURVEY NO. 1686, Hennepin County, Minnesota, according to the files of the Registrar of Titles EXCEPT That Part of Tract A, REGISTERED LAND SURVEY NO. 1686, Hennepin County, Minnesota, according to files of the Registrar of Titles, lying Southerly of the Easterly extension of the North line of Tract B And Tract A, REGISTERED LAND SURVEY NO. 1686, Hennepin County, Minnesota WHEREAS, the Corcoran City Council reviewed this item at their meeting on November 8, 2018; and NOW THEREFORE BE IT RESOLVED that the Corcoran City Council approves the topographic survey exemption and the wetland delineation waiver based on the following findings and conditions: 1. There are no development rights remaining on either property. 6626 Pioneer Trail has one single family home on its property. 6628 Pioneer Trial has one single family home and accessory agricultural facilities with the remainder of the property is used for agricultural purposes. At this time, there is no new construction proposed on either parcel. 2. A topographic survey exemption and a wetland delineation waiver for both parcels is granted subject to the following: a. A topographic survey shall be provided prior to any proposed new construction. b. The 100-year floodplain and potential wetland located on 6628 Pioneer Trail’s property shall be indicated on the final survey. c. Wetland delineation shall be required for any proposed future development. 3. The existing use is consistent with the City’s Comprehensive Land Use Plan. 4. The use is generally consistent with the Zoning Ordinance and Subdivision Ordinance. 5. No other exemptions or variances are granted. City of Corcoran November 8, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-87 Page 2 of 2 6. Granting the topography and wetland delineation exemption neither grants nor implies approval of any lot line adjustment. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 8th day of November 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator Henn e p in Co unty Prop erty Map Da te : 10 /30/2018 Com ments: 1 inc h = 8 00 feet PAR C EL ID: 3111923140004 OWN ER N AME : Alle n & D onna Pouliot PAR C EL AD DR E SS: 6 626 Pio nee r Tr, Corcoran MN 55357 PAR C EL AR EA: 1.4 6 ac re s , 63,612 sq ft A-T-B: Torrens SAL E PR ICE : SAL E D ATA: SAL E C ODE: ASSESS ED 2 017 , PAYABLE 2018 PR OPERT Y TYPE: Res idential H OM ESTEAD : Homes tead M AR KET VA L UE: $151,000 TAX TO TAL: $2,109.12 ASSESS ED 2 018 , PAYABLE 2019 PRO PER TY TYPE : Residential HO MESTEAD: Homestead MARKE T VALU E: $126,000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 18 Henn e p in Co unty Prop erty Map Da te : 10 /30/2018 Com ments: 1 inc h = 8 00 feet PAR C EL ID: 3111923110004 OWN ER N AME : D J P ou liot Family Tr Etal PAR C EL AD DR E SS: 6 628 Pio nee r Tr, Corcoran MN 55357 PAR C EL AR EA: 47 .62 a cr es , 2,074,195 sq ft A-T-B: Torrens SAL E PR ICE : SAL E D ATA: SAL E C ODE: ASSESS ED 2 017 , PAYABLE 2018 PR OPERT Y TYPE: Farm H OM ESTEAD : Homes tead M AR KET VA L UE: $642,000 TAX TO TAL: $6,851.55 ASSESS ED 2 018 , PAYABLE 2019 PRO PER TY TYPE : Farm HO MESTEAD: Homestead MARKE T VALU E: $667,000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 18 P I O N E E R T R A I L PARCEL A PARCEL B Project No. Revised:Checked By: Requested By: Date:Drawn By:Scale: Engineers & Land Surveyors, Inc. 9 West Division Street Buffalo, MN 55313 (763)682-4727 Fax: (763)682-3522 www.ottoassociates.comdenotes 1/2 inch by 14 inch iron pipe set and marked by License #40062 denotes iron monument found 7-9-18 Al Pouliot S.O.S.1"=100'P.E.O. I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. _______________________________ Paul E. Otto License #40062 Date:_____________ Concept Plan N Feet 0 100 200 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: October 31, 2018 for the November 8, 2018 City Council Meeting RE: Request for Topography Exemption and Wetland Delineation Exemption for Peter and Jean Dahlheimer at 20702 County Road 50 (PID 22-119-23-41-0001) (City File No. 18-036) 60-DAY REVIEW DEADLINE:December 22, 2018 1.Application Request Peter and Jean Dahlheimer are requesting approval of an exemption from the following survey requirements: a.topographic survey b.wetland delineation Section 930.020, Subd. 6(B)2 of the City Code allows the City Council to waive the topography requirements for lots greater than 3 acres and the City Council has previously granted exemptions from the wetland delineation requirements. 2.Context The 40.2-acre parcel is unplatted and has 4 development rights remaining. The existing farmstead is located in the south eastern portion of the property. The applicant is planning to subdivide the property to create a smaller parcel and an outlot, which requires preliminary and final platting. The existing farmstead and accessory agricultural buildings would be located on the smaller parcel and the outlot would continue to be used for agricultural purposes, with the possibility of future development. Zoning and Land Use The property is zoned Urban Reserve and is guided Low Density Residential. Surrounding Properties The surrounding properties in all directions are zoned Urban Reserve. The property to the north is guided Agricultural Preserve. The properties to the west and south are guided low density residential. The properties to the east are guided existing residential. Agenda Item 6e. Dahlheimer Topographic and Wetland Exemption (18-036) 2 November 8, 2018 Natural Characteristics of the Site There are several probable and potential wetlands on the site. There is also a stream that runs through the northern portion of the property that is surrounded by a 100-year floodplain. See Exhibit C for wetland and floodplain locations as shown on the Hennepin County Natural Resources Map. 3. Analysis of Request The development rights map shows 4 development rights remaining on the parcel. At the time of platting, the developer should indicate to the city how these rights should be applied to the parcels. Generally, we would apply all 4 development rights to the proposed outlot. It is the applicant’s desire to subdivide the property to create a smaller parcel for the existing farmstead and a larger outlot for farming and/or future development. The minimum lot size is 20 acres, minimum lot width is 300 feet and minimum lot depth is 300 feet in the Urban Reserve zoning district. Additionally, the existing multiple agricultural buildings on site would be located on the proposed smaller parcel based on the initial concept plan. It is important to note that the Zoning Ordinance limits the square footage of accessory buildings on site for parcels under 10 acres. By including the accessory structures in the smaller parcel, the applicant may be creating non- conformities. This subdivision would require a preliminary plat, final plat and variance. The subdivision would be not eligible for the Minor Subdivision process because variances are required. Staff recommends approval of the wetland waiver for the larger parcel because no physical changes or development are proposed currently, and the parcel will continue to be used as agricultural land. There is a floodplain and several potential and probable wetlands that should be indicated on the preliminary and final plats, but delineating the wetland is not necessary. Staff recommends that Wetland Delineation be required for the smaller parcel, as it is unlikely that this proposed parcel will be subdivided in the future. This may be the only opportunity for the City to require the wetland delineation and acquire the required easements. Staff recommends approval of the topography waiver for the entire site because no new development is proposed. A topographic survey should be provided with the building permit for the area when new development is proposed. If the application is approved, the applicant would proceed with a preliminary and final plat to allow subdivision of the property. 4. Recommendation Move to approve Resolution 2018-88 approving the topographic survey exemption for the whole site and wetland delineation for the larger proposed parcel, but not for the smaller parcel. Approval of the exemptions requires a 3/5 vote of the City Council. Dahlheimer Topographic and Wetland Exemption (18-036) 3 November 8, 2018 Attachments a. Resolution Approving Topographic and Wetland Exemption b. Site Location Map c. Hennepin County Natural Resources Map d. Applicant’s graphics City of Corcoran November 8, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-88 Page 1 of 3 Motion By: Seconded By: A RESOLUTION TO APPROVE A TOPOGRAPHY SURVEY AND WETLAND DELINEATION EXEMPTION FOR PROPERTY LOCATED AT 20702 CO ROAD NO 50 (PID 15-119-23-21-0001) (CITY FILE NO. 14-029) WHEREAS, Peter and Jean Dahlheimer have requested a waiver from the topography and wetland delineation requirements for a preliminary plat as allowed in Section 930.020, Subd. 6(B)2 and 3 of the Corcoran Subdivision Ordinance for property legally described as follows: See Exhibit A WHEREAS, the Corcoran City Council reviewed this item at their meeting on November 8, 2018; and NOW THEREFORE BE IT RESOLVED that the Corcoran City Council approves the topographic survey exemption and the wetland delineation waiver based on the following findings and conditions: 1. The 40.2-acre property has 4 development rights remaining. The property has one single family home on the smaller proposed parcel and the remainder of the property is used for agricultural purposes. At this time there is no new construction proposed for the proposed lot or outlot. 2. A topographic survey exemption for the entire site and a wetland delineation waiver for the larger proposed parcel is granted subject to the following: a. A topographic survey shall be provided prior to any new construction for the area immediately surrounding any proposed construction. b. The 100-year floodplain and all probable and potential wetlands located on the property of 20702 Co Road No 50 shall be indicated on the preliminary and final plats. c. Wetland delineation shall be required for the smaller proposed parcel and any proposed future development located on the either parcel. 3. The existing use is consistent with the City’s Comprehensive Land Use Plan. 4. The use is generally consistent with the Zoning Ordinance and Subdivision Ordinance. 5. No other exemptions or variances are granted. 6. Granting the topography and wetland delineation exemption neither grants nor implies approval of any plat. City of Corcoran November 8, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-88 Page 2 of 3 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 8th day of November 2018. ___________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator City of Corcoran November 8, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-88 Page 3 of 3 Attachment A Insert Legal Henn e p in Co unty Prop erty Map Da te : 10 /29/2018 Com ments: 1 inc h = 8 00 feet PAR C EL ID: 22 11923410001 OWN ER N AME : P A & J F Dahlheimer PAR C EL AD DR E SS: 2 070 2 Co R d N o 50, Corcoran MN 55340 PAR C EL AR EA: 40 .2 ac re s, 1,751,055 sq ft A-T-B: Ab s trac t SAL E PR ICE: $135,000 SAL E D ATA: 07/1997 SAL E C OD E: Exclu de d From Ratio Studies ASSESS ED 2 017 , PAYABLE 2018 PR OPERT Y TYPE: Farm H OM ESTEAD : Homes tead M AR KET VA L UE: $387,300 TAX TO TAL: $3,122.02 ASSESS ED 2 018 , PAYABLE 2019 PRO PER TY TYPE : Farm HO MESTEAD: Homestead MARKE T VALU E: $391,000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 18 Hen nepi n Coun ty Natur al Resourc es Map Da te : 10 /30/2018 Th is da ta (i) is fu rn ished 'AS IS' wit h no representation as tocompleteness o r a ccuracy; (ii) is fu rnished with no warranty of any kin d; an d (iii) is n otsu itab le for le ga l, engineering or surveying purp oses. Hen nep in Co unt y sha ll not be liable for any damag e, injury or loss resulting from this data. CO PYRIGHT © HENNEP IN COUNTY 2018 1 inch = 4 00 feet ¯ PID: 2211923 4100 01 Ad dres s: 207 0 2 CO RD NO 50 , C OR C ORAN O wn er N am e : P A & J F D AHLHEIM ER Acr e s: 4 0 .2 Co mm ents: Le ge nd FEM A Fl oodpla ins - 100 Ye ar A AE FL O O DPLA IN AH AO AE FL O O DWA Y We tlands Po ten ti al W et land - HCWI Pro ba bl e W e tl and - HCWI Pro ba bl e W e tland - NWI AgendaItem7a-b. CouncilMeetingDate:11/8/2018 FINANCIALCLAIMS PreparedBy:jrotz CHECKRANGE AgendaItem: 7a.FUND #500ESCROWCLAIMS PaidtoAmountProjectname 500-20436$2,042.53CARSON, CLELLAND & SCHREDER - PulteEncore - PUDSkch17-029 500-20446$47.50CARSON, CLELLAND & SCHREDER - RushCreekRunWhisney18-001 500-20458$35.63CARSON, CLELLAND & SCHREDER - RushCreekRunFP18-026 Total$ 2,125.66 TotalFund #500 =$ 2,125.66 SeeattachedPaymentsDetail) AgendaItem:7b.ALLOTHERFINANCIAL CLAIMS$ 168,992.51$ 171,118.17TotalChecks SeeattachedCheckDetailRegister) TotalofAutoDeductions$ 95,618.85 TOTALEXPENDITURESFORAPPROVAL$ 266,737.02 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaidtoAmount 10/29/2018EBBridgingoutofPoverty$ 90.24 10/29/2018UofMContinuingLearning$ 650.00 11/1/2018I-94WestChamberofCommerce$ 65.00 10/23/2018MNDeptRev - Fueltax$ 47.88 10/25/2018Paychex CGS, Garnish$ 531.14 10/25/2018NetPayrollPP22$ 44,144.90 10/26/2018PaychexFee$ 314.70 10/26/2018PayrollTaxes$ 17,805.47 10/30/2018PERA$ 14,274.84 10/31/2018StateofMN - Roth$ 2,330.03 10/31/2018Optum - HSA$ 2,876.86 10/31/2018StateofMN - MSRS$ 12,487.79 Total$ H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2018ClaimsWorkbook 11/02/188:57AMCITYOFCORCORAN Page 1 Check Detail Register© November2018 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ADVANCED IRRIGATION, INC. E422-49400-530 ImprovementsOtherThanBldgs$8,267.5030645100118BALLFIELDRESTORATION - LAWNIRRIGATION INSTALLATION E422-49450-530 ImprovementsOtherThanBldgs$8,267.5030645100118BALLFIELDRESTORATION - LAWNIRRIGATION INSTALLATION Total ADVANCEDIRRIGATION, INC. 16,535.00 Unpaid AMAZONCAPITALSERVICES E100-42100-200 OfficeSupplies (GENERAL)$49.991F4T-M61C-NHEAVY DUTY CARPET CHAIRMAT Total AMAZON CAPITAL SERVICES 49.99 Unpaid BEAUDRYOILCOMPANY E100-42100-212 Motor Fuels$230.32870159SQUAD FUEL E100-43100-212 Motor Fuels$6.12870159GASOLINE E100-41920-210 Operating Supplies (GENERAL)$7.06870159GASOLINE Total BEAUDRYOIL COMPANY 243.50 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 ProfessionalSrvs (GENERAL)$2,486.92110118CIVIL - LEGAL E100-41600-300 ProfessionalSrvs (GENERAL)$178.13110118GEORGE LOTCONSOLIDATION E100-41600-300 ProfessionalSrvs (GENERAL)$950.02110118WATERSHEDFEE DISPUTE E100-42100-304 Legal Fees$2,292.13110118CRIMINAL E205-42100-304 Legal Fees$32.50110118VEHICLE FORFEITURE G500-20436 PulteEncore - PUDSkch17-029$2,042.53110118PULTEDEVELOPMENT G500-20446 Rush CreekRunWhisney 18-001$47.50110118RUSH CREEK RUN WHISNEY 18-001 G500-20458 Rush CreekRunFP18-026$35.63110118RUSH CREEK RUNFP18-026 Total CARSON, CLELLAND & SCHREDER 8,065.36 Unpaid CENTURY LINK E100-45200-321 Telephone$62.00102918LAND LINE763-420-4061 Total CENTURY LINK 62.00 Unpaid CINTAS - 470 E100-43100-210 Operating Supplies (GENERAL)$0.00PUBLIC WORKS TOWELS E100-43100-417 Uniforms$41.984011301192PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.504011301193CITY HALLRUGS E100-42100-223 BuildingRepairSupplies$64.834011301230FLOOR MATS - POLICE E100-41941-210 Operating Supplies (GENERAL)$85.184011301240CITYHALLRUGS E100-43100-210 Operating Supplies (GENERAL)$49.944011301242PW RUGS E100-43100-417 Uniforms$115.414011301310PWUNIFORMS E100-41941-210 Operating Supplies (GENERAL)$85.184011605935CITY HALLRUGS E100-41941-210 Operating Supplies (GENERAL)$82.504011606015CITY HALLRUGS E100-42100-223 BuildingRepairSupplies$64.834011606022PD RUGS E100-43100-417 Uniforms$115.414011606034PW UNIFORMS E100-43100-417 Uniforms$41.984011606047PW UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$93.614011606057PUBLICWORKS TOWELS E100-43100-210 Operating Supplies (GENERAL)$94.614011606087PW RUGS 11/02/188:57AMCITYOFCORCORAN Page 2 Check Detail Register© November2018 Check AmtInvoiceComment Total CINTAS - 470 1,017.96 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$107.9470890160LAND LINE E100-42100-321 Telephone$107.9470890160LAND LINE E100-43100-321 Telephone$107.9470890160LAND LINE Total COMCAST- 902943336 323.82 Unpaid CUMMINSNPOWER LLC E100-43100-220 Repair/Maint Supply (GENERAL)$4,076.33E4-52541SERVICE ONGENERATOR Total CUMMINS NPOWER LLC 4,076.33 Unpaid DELTADENTAL E100-41300-131 EmployerPaidHealth$0.007446347DENTAL INSURANCE E100-41400-131 EmployerPaidHealth$132.057446347DENTAL INSURANCE E100-42100-131 Employer PaidHealth$162.757446347DENTALINSURANCE E100-42102-131 Employer PaidHealth$0.007446347DENTAL INSURANCE E100-43100-131 Employer PaidHealth$124.407446347DENTALINSURANCE G100-20205 Reimbursements$63.007446347DENTAL INSURANCE - HAMILTON Total DELTA DENTAL 482.20 Unpaid ECMPUBLISHERS INC E100-41410-210 Operating Supplies (GENERAL)$23.74641218PUBLIC ACCURACYTEST E100-41410-210 Operating Supplies (GENERAL)$256.96643200GENERAL ELECTION/SAMPLE BALLOT Total ECMPUBLISHERS INC 280.70 Unpaid EMERSON, STEVE E201-42100-210 Operating Supplies (GENERAL)$95.19103118TRAINING MEAL Total EMERSON, STEVE 95.19 Unpaid GOPHERSTATEONE CALL E601-49400-380 Utility & Services (GENERAL)$91.808100298SERVICE E602-49450-380 Utility & Services (GENERAL)$91.808100298SERVICE Total GOPHER STATE ONECALL 183.60 Unpaid GREAT NORTHERN WINDOW CLEANERS E100-41941-210 Operating Supplies (GENERAL)$277.751520CITY HALL WINDOW CLEANING Total GREAT NORTHERN WINDOWCLEANERS 277.75 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$65.0034_01111813PRE PAIDCARWASH Total HOLIDAYSTATIONSTORES 65.00 Unpaid LANO EQUIPMENT E100-45200-210 Operating Supplies (GENERAL)$40.1703-605988SUPPLIES Total LANO EQUIPMENT 40.17 Unpaid LEAGUE OFMINNESOTA CITIES E100-41900-433 DuesandMemberships$5,871.00275606MMA ANNUALDUES 11/02/188:57AMCITYOFCORCORAN Page 3 Check Detail Register© November2018 Check AmtInvoiceComment Total LEAGUEOFMINNESOTACITIES 5,871.00 Unpaid LITTLEFALLSMACHINE E100-43100-220 Repair/Maint Supply (GENERAL)$248.31352697ROUND 69" LONG; LEG, HANGER; UBSSTOP/TUBE Total LITTLEFALLSMACHINE 248.31 Unpaid MAPLEGROVE, CITYOF E601-49400-311 Water Purchased$27,970.1518957WATER USAGE 2ND & 3RDQTR Total MAPLEGROVE, CITYOF 27,970.15 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$50.00102518CELL PHONE E100-41300-210 Operating Supplies (GENERAL)$40.33102518MILEAGE G100-21709 DependentCareFSAWithhold$800.00102518DEPENDENT CARE FSA E100-41100-210 Operating Supplies (GENERAL)$17.18102518TARGET - SNACKSFORWORK SESSIONS Total MARTENS, BRAD 907.51 Unpaid METRO SALESINC E100-41130-351 Newsletter Expenses$936.24INV1186316NEWSLETTER E100-41951-207 ComputerSupplies$1,104.75INV1186316SUPPLIES Total METROSALESINC 2,040.99 Unpaid METRO WEST INSPECTION SERVICES E100-42400-300 Professional Srvs (GENERAL)$18,478.501743FINALIZED INSPECTIONS Total METRO WESTINSPECTIONSERVICES 18,478.50 Unpaid METROPOLITAN AREAMGRSASSOC E100-41300-208 TrainingandInstruction$25.0020MEETING 10-11-18 Total METROPOLITAN AREA MGRS ASSOC 25.00 Unpaid METROPOLITAN COUNCIL MCES E602-49450-310 OtherProfessional Services$24,601.50110218SAC ACTIVITY Total METROPOLITAN COUNCIL MCES 24,601.50 Unpaid PEARSONBROS., INC. E100-43100-222 SealCoating$49,749.954373BITUMINOUS MATERIAL FORSEALCOAT Total PEARSON BROS., INC. 49,749.95 Unpaid RANDYSENVIRONMENTALSERVICES E100-41941-380 Utility & Services (GENERAL)$278.42102518CITY HALLGARBAGE 1280351 E100-43232-300 Professional Srvs (GENERAL)$515.97102518MONTHLY RECYCLING1280351 E100-45200-380 Utility & Services (GENERAL)$247.76102518PARKS GARBAGE 11039 E100-43100-380 Utility & Services (GENERAL)$266.40102518PUBLIC WORKSGARBAGE (9100) 12112149 Total RANDYSENVIRONMENTAL SERVICES 1,308.55 Unpaid RIGID HITCH E100-43100-220 Repair/Maint Supply (GENERAL)$117.201928059028SUPPLIES Total RIGID HITCH 117.20 11/02/188:57AMCITYOFCORCORAN Page 4 Check Detail Register© November2018 Check AmtInvoiceComment Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 Professional Srvs (GENERAL)$5,053.75102918MONTHLY ASSESSING FEE E100-41550-300 ProfessionalSrvs (GENERAL)$12.84102918COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$247.07102918FORMS ANDSUPPLIES Total ROLFERICKSON ENTERPRISES INC 5,313.66 Unpaid SITE ONELANDSCAPE SUPPLY E100-43100-210 Operating Supplies (GENERAL)$500.0087201339-001SUPPLIES Total SITEONE LANDSCAPE SUPPLY 500.00 Unpaid SPRINT E100-43100-321 Telephone$309.67391283315-20CELL SERVICE Total SPRINT 309.67 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-417 Uniforms$76.98I1335448UNIFORMS E100-42100-220 Repair/Maint Supply (GENERAL)$213.97I1336496SUPPLIES Total STREICHER SPOLICEEQUIPMENT 290.95 Unpaid WESTSIDE WHOLESALETIRE E100-42100-220 Repair/Maint Supply (GENERAL)$137.57823157Squad Maintenance E100-43100-220 Repair/Maint Supply (GENERAL)$156.65823220SERVICE E100-43100-220 Repair/Maint Supply (GENERAL)$50.00823476SERVICE E100-43100-220 Repair/Maint Supply (GENERAL)$225.08823491SERVICE E100-42100-220 Repair/Maint Supply (GENERAL)$92.00823608SQUAD MAINTENANCE Total WESTSIDE WHOLESALE TIRE 661.30 Unpaid WRIGHT HENNEPIN COOPELECT E100-45200-380 Utility & Services (GENERAL)$20.37102518BASEBALL FIELDS/IRRIGATION: 150-1693-6855 Total WRIGHT HENNEPINCOOPELECT 20.37 Unpaid XCELENERGY E100-43100-380 Utility & Services (GENERAL)$904.99612230882UTILITIES - 9100 Total XCEL ENERGY 904.99 10100 Farmers StateBank$171,118.17 11/02/188:57AMCITYOFCORCORAN Page 5 Check Detail Register© November2018 Check AmtInvoiceComment FundSummary 10100 Farmers State Bank 100GENERALFUND$99,574.57 201RESERVESDONATION FUND$95.19 205DWIFORFEITURE FUND$32.50 422DOWNTOWN IMPROVEMENT$16,535.00 500 ESCROWHOLDING FUND$2,125.66 601WATER$28,061.95 602 SEWER$24,693.30 171,118.17 CityofCorcoran ConsultantSummary 11/8/2018 NameInvoice DateAmountDue Carson, Clelland & Schreder11/01/18 8,065.36 Landform MetroWestInspection10/29/18 18,478.50 RolfEricksonEnterprises10/29/18$ 5,313.66 WenckAssociates Total$ 31,857.52 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2018ClaimsWorkbook Vendor: CARSON,CLELLAND&SCHREDER CITY OF CORCORAN Date: 11-1-18 PAYMENT VOUCHER Address: CARSON,CLELLAND&SCHREDER 6300 SHINGLE CREEK PKWY#305 Payment Total: $ 8,065.36 MINNEAPOLIS MN 55430-2190 Due Date: 12/01/18 Fund Department Account ;; Description Amount 100 41600 300 t CIVIL-LEGAL 2,486.92 100 41600 300 GEORGE LOT CONSOLIDATION 178.13 100 I 41600 300 WATERSHED FEE DISPUTE10041600300 950.02 RAVINIA-TABOR L 100 41600 300 TOTAL CONTROL SOLUTIONS AGREEMENT 1001 42100 304 CRIMINAL 2,292.13 L 100 41600 300 LENNAR/RAVINIA 100 41600 300 Gleason Parkway Extension 100 41600 300 Lametti Contract Action 205 42100 304 VEHICLE FORFEITURE 32.50 411 43100 + 300 PW FLOOR SETTLING 422 43100 I 530 DT UTILITY PROJECT-STREET 37% 1 422 49400 530 DT UTILITY PROJECT-WATER 28% 422 49450 530 DT UTILITY PROJECT-SEWER 35% 423 45200 510 ROCKFORD SCHOOL LAND PURCHASE 424 43100 530 FIR LANE TURN LANE PROJECT 425 A 49450 530 _ PULTE TRUNK LINE EASEMENT ACQUISITION 500 20320 Lennar Design 500 20335 Lennar Engineering 500 j 20389 STREHLER ESTATES 16-01 500 20392 MN Solar 500 20400 RAVINIA 5TH&6TH i MOTOR CAFE CUP50020407 500 20416 Sunrise Solar 17-007 P 500 20420 Bass Lake Cross MI Home 17-012I 500 , 20421 Ravinia 7th Addition L_- 500 20423 Bass Lake Estates Sketch PUD 17-015 500 20433 Bass Lk Est PP/PUD, CPA 17-026/Bass Lk Cross South 500 20436 L PULTE DEVELOPMENT 2,042.53-1 H-500 20439 Bass Lake Cross MI Home CR10 Turn Lanes 17-012 500 20441 Olsen Access Encroachment Agreement I 500 _ 20445 RAVINIA 9TH FP AND PUD 17-042 Rush Creek Run Whisney 18-001 47.5050020446 500 20452 Matter Home Occupation 18-009 500 20454 Edgewater Corcoran Skch 18-018 500 20456 Willow LLC Minor Subd 18-022 500 . 20458 Rush Creek Run FP 18-026 35.63 ' 1 601 49400 304 I WATER-50% 602 i 49450 304 1 SEWER-50% TOTAL: $ 8,065.36 1 Notes Check 8 i ' 32y11 Carson, Clelland Schreder ATTORNEYS Al' LAW 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 763)-561-2800 October 31, 2018 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount Civil 9/26/2018 Review City Council agenda packet 142.50 10/1/2018 Correspondence with Planner regarding open files,correspondence with Administrator,95.00 review state law regarding ward system establishment, conference with Attorney Carson regarding charter issues 10/2/2018 Correspondence with LMC attorney,further research ward system initiation and charter 213.75 amendments, review examiner of title report/order and 473H exceptions, conference with Administrator regarding ward system, ag-preserve expiration, condemnation project, update files 10/5/2018 Pull 10/11 City Council agenda packet for review 17.50 10/9/2018 Conference with Director of Public Safety regarding Data Practices request and response, 106.88 review MGDPA, correspondence with requester, correspondence with City staff 10/10/2018 Review City Council work session packet and business meeting packet, conference with 249.38 Clerk and Code Enforcement Official regarding ROW enforcement issue, research property ownership issue, correspondence with Administrator regarding closed meeting item, review WCA enforcement issue, conference with Attorney Carson regarding city authority to enforce 10/15/2018 Correspondence with Administrator regarding request for lien release, review 2005 litigation 71.25 file, correspondence with County representative, conference with Attorney Carson regarding basis for lien 10/17/2018 Conference with Administrator regarding watershed response,fee collection issue, 106.88 enforcement action, other open files, update several files, correspondence with County representative 10/19/2018 Review city ordinance and assessment authority issue 35.63 10/22/2018 Conference with Attorney Thames regarding road right of way/political signs issues 47.50 Correspondence with Public Works Director regarding open files, correspondence with 285.00 County representative regarding lien terms, review lien agreement, review Planner's memo, conference with Administrator regarding right of way enforcement issue, correspondence with LMC attorney, research City enforcement authority Research additional City regulatory authority, correspondence with Administrator 178.13 CITY OF CORCORAN Page 2 Amount 10/22/2018 Pull 10/25 City Council agenda for review 35.00 10/24/2018 Review City Council agenda packet, review development rights report 178.13 Conference with LMC attorney regarding right of way enforcement issue 47.50 10/25/2018 Correspondence with watershed representative regarding investigation, appeal right, 106.88 extensions,finalize response letter, conference with Administrator regarding Council agenda, closed session, open files, update files Conference with Administrator, review draft nuisance code, Council memo, update file 71.25 Conference with Planner regarding code amendments, and tenant enforcement issues,71.25 outline options Prepare for, attend City Council meeting and closed session, update files 391.88 10/26/2018 Correspondence with Planner, Public Works Director regarding open files, update liquidated 35.63 damages retention file SUBTOTAL: 416 - 300 2,486.92] George Lot Consolidation 10/2/2018 Correspondence with Planner, research state law regarding lot consolidation request and 142.50 city authority, review right of way issue 10/3/2018 Conference with Planner regarding proposed lot consolidation issues and access issues 35.63 SUBTOTAL: 178.13] Pulte Bellwether 10/2/2018 Review Pulte Bellwether development agreement, correspondence with Planner 71.25 10/3/2018 Further review/revise development agreement, review/revise recapture agreement, research 391.88 enforceability issues, conference with Planner regarding proposed revisions 10/9/2018 Correspondence with Public Works Director, Planner, review correspondence from Pulte 142.50 representative, review easement descriptions, easement conveyance document revisions, propose responsive revisions 10/10/2018 Correspondence with Pulte representatives, Planner, Public Works Director, review final 106.88 draft of LOC, review/revise trail easement Review developer application, draft approval resolutions, development agreement revised 213.75 draft, correspondence from developer and City staff regarding proposed revisions, review city authority issue 10/11/2018 Review developer's notes and requested revisions, conference with Planner regarding 332.50 response, revisions, correspondence with Public Works Director, Engineer, revise easement, revise development agreement and recapture agreement Correspondence with property owner representative regarding proposed easement language 35.63 revisions, review draft 10/22/2018 Review finalized easement 35.63 Correspondence with Public Works Director, Planner regarding easement/maintenance 106.88 agreements, encroachment agreement, stormwater maintenance agreement, review proposed declaration of landscape easement 10/23/2018 Correspondence with Planner, Engineer, review stormwater maintenance agreement draft, 391.88 draft/revise right of way maintenance and encroachment agreement, review enforceability issue CITY OF CORCORAN Page 3 Amount 10/23/2018 Conference with Engineer regarding Bellwether easement language, landowner responses, 71.25 status of negotiations, closed session presentation 10/25/2018 Review utility corridor easement drafts, revise easement, conference with Public Works 142.50 Director regarding open negotiation points and response, closed session items SUBTOTAL: SQv -Zti'34 2,042.53] Rush Creek Final Plat 9/26/2018 Review resolutions, correspondence with Planner regarding HOA documents 35.63 SUBTOTAL: S$ [35.63]5-00 Watershed Fee Dispute 10/8/2018 Review correspondence from property owner's attorney, research administrative rules 178.13 regarding city authority issues, conference with Attorney Carson regarding previous watershed negotiation/findings, update file 10/10/2018 Conference with Attorney Thames regarding watershed issues 47.50 10/15/2018 Assemble additional authority regarding watershed issue, correspondence with Watershed 47.50 attorney 10/16/2018 Correspondence with Watershed attorney, Administrator, County representative 35.63 10/17/2018 Research administrative rules and related state law regarding LGU authority and cost 356.25 collection issues, prepare for, handle conference call with Watershed representatives and attorney, review wetland site plans and findings 10/23/2018 Review watershed investigation report 35.63 10/24/2018 Correspondence with County representative, correspondence with watershed representative, 249.38 review investigation findings, review LGU authority issue, draft letter to property owner's attorney, correspondence with Administrator, update files SUBTOTAL: 108 2'UU 950.02] Whisney Plat 10/17/2018 Review easement documents, correspondence with Planner 47.50 SUBTOTAL: 5-06'269 N [47.50] Criminal 9/26/2018 Attend hearings at Brookdale court 97.50 9/27/2018 Preparation of one complaint 40.00 Review charging issues, review state law, city code, review discovery, note files, review 32.50 correspondence from County Attorney 9/28/2018 Updates from 9/5 court 16.25 Schedule upcoming court calendars 16.25 Review files, prepare disposition letters 24.38 10/1/2018 Court updates from 9/19 cases 16.25 CITY OF CORCORAN Page 4 Amount 10/1/2018 Updates from 9/12 court hearings 32.50 Review Brookdale files 24.38 10/2/2018 Preparation of one complaint 40.00 Handle Brookdale calendar 48.75 10/3/2018 Preparation of one complaint 40.00 10/4/2018 Review files, prepare dispositions 24.38 10/5/2018 Court updates from 9/26 hearings 48.75 Case updates from 9/18 court 65.00 10/8/2018 Email defendant to discuss upcoming court date and requirements for resolution 16.25 Review police reports, prepare decline letter 32.50 Review Data Practices Act requirements and email department 32.50 Review files, prepare disposition letters 24.38 10/9/2018 Conference with Attorney Ross regarding discovery request,correspondence with police 24.38 department respresentative Preparation of two complaints 80.00 Review files, reports, criminal histories, and victim input where applicable in preparation for 16.25 court Attend arraignments and pretrial hearings 48.75 10/10/2018 Attend Brookdale court calendar 48.75 10/11/2018 Updates from 10/10 court 16.25 Review city ordinances 32.50 10/12/2018 Review property rights issue, update file 24.38 Review and respond to emails regarding criminal matters 32.50 Review files, prepare disposition letters 24.38 10/15/2018 Preparation of one complaint 40.00 Review Brookdale files in preparation for 10/16 hearings 24.38 10/16/2018 Review files, criminal histories and victim input for court 32.50 Handle Brookdale court calendar 48.75 10/17/2018 Attend/handle hearings at Brookdale court 113.75 10/18/2018 Court updates from 10/17 65.00 Review file, criminal history and prepare plea by mail petition for incarcerated defendant 32.50 Review files tracking with matters downtown,email offers,email Judge's clerk and email 48.75 public defender regarding bail 10/22/2018 Review files, criminal histories, victim input for cases scheduled for court on 10/24 16.25 Review charging issue 48.75 Review Brookdale files in preparation for 10/23 hearings 48.75 10/23/2018 Handle Brookdale calendar 65.00 10/24/2018 Attend hearings at Brookdale court 48.75 10/25/2018 Phone call with defendant with probation violation to discuss resolution 48.75 Court updates from 10/24 cases 16.25 10/26/2018 Open criminal files, preparation of criminal complaints; preparation of cases for court 225.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 65.63 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period CITY OF CORCORAN Page 5 Amount 10/26/2018 Open criminal files, preparation of criminal complaints; preparation of cases for court 131.25 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL:1 Ou —ldZloo ,3614 2,140.67] Vehicle Forfeiture: 10/11/2018 Review and respond to forfeiture question 32.50 SUBTOTAL:7(15--92.100 -_3d1 — [32.50] For professional services rendered 7,913.90 Client Expense Charges : Criminal Expenses: Westlaw charges for August 43.20 Special prosecution fees for Corc v. Karimini 92.00 Monthly support fee for September 16.26 SUBTOTAL: 151.46] Total Client Expense Charges b`i2 3 151.46 Total amount of this bill 8,065.36 Previous balance 6,021.53 10/19/2018 Payment-thank you 6,021.53) Total payments and adjustments 6,021.53) Balance due 8,065.36 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been ppaaiJd.. John J. Thames, City Attorney Vendor: METRO WEST INSPECTION SRV CITY OF CORCORAN Date 10-29-18 PAYMENT VOUCHER Address: METRO WEST INSPECTION SRV BOX 248 Payment Total: $ 18,478.50 LORETTO,MN 55357 Due Date: 11/28/18 Fund Department Account Description Amount 100 20201 INSPECTION-2015 100 20201 INSPECTION-2016 I 100 42400 300 FINALIZED INSPECTIONS 1743 18,47_8.50 100 20201 INSPECTION-2016 100 42400 300 INSPECTION-2017 100 42400 300 MEETINGS & PLAN REVIEWS 100 42400 300 MEETINGS & PLAN REVIEWS 100 42200 300 FIRE MARSHALL INSPECTIONS TOTAL : $ 18,478.50 Approved Notes Check# 1 Metro West Inspection Services, Inc. 689 Medina St, Suite 250 Loretto, MN 55357 WM Metro West Inspection Services, Inc. INVOICE OCT2 9 2 0 1 8 BILL TO INVOICE# 1743 City of Corcoran DATE 10/26/2018 8200 County Rd 116 Corcoran, MN 55340 ACTIVITY HOURS RATE AMOUNT Finaled Permits 1 18,478.50 18,478.50 Finaled permits September 2018 BALANCE DUE 18,478.50 I METRO WEST INSPECTION SERVICES,INC. BOX 248 LORETTO,MN 55357 PH.763-479-1720 FAX 763-479-3090 BILLED TO: City of Corcoran I 8200 County Rd 116 Corcoran,MN 55340 Invoice Date October 26,2018 35%Eligible Fees,100%InvestigationPermit# Pesmlt Address Mechanical,Plumbing,Plan Total Fees Chedk,SEC 2017-00358 6605 Co Rd 19 H 15,936.88 5,577.91 2017-00390 6605 Co Rd 19 E 7,521.86 2,632.65 2018-00065 6494 Larkspur Ct 4,643.40 1,625.19 2018-00085 19289 Annabelle Ln 5,680.73 1,988.26 2018-00086 19140 66th Ave N 4,094.70 1,433.15 2018-00099 19389 Lupine Ln 6,031.38 2,110.98 2018-00101 19128 66th Ave N 4,920.38 1,722.13 2018-00111 10330 Heather La 50.00 17.50 2018-00114 6605 Co Rd 19 H 764.53 267.59 2018-00128 6605 Co Rd 19 H 1,031.17 360.91 2018-00148 21025 Oakdale Dr 599.04 209.66 2018-00167 8490 Trail Haven Rd 456.64 159.82 2018-00219 21100 Co Rd 10 90.00 31.50 2018-00257 7800 Maple Hill Rd 90.00 31.50 2018-00271 10025 Co Rd 116 90.00 31.50 2018-00287 23140 Co Rd 10 90.00 31.50 2018-00297 23205 Larsen Rd 75.00 26.25 2018-00299 19360 81st PI N 90.00 31.50 2018-00300 6440 Park Trail Rd 90.00 31.50 2018-00303 10080 Sundance Rd 90.00 31.50 2018-00319 9530 Co Rd 116 90.00 31.50 2018-00325 6417 Elm St 90.00 31.50 2018-00332 9425 Trial Haven Rd 90.00 31.50 2018-00346 7800 Maple Hill Rd 90.00 31.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Page Total 18,478.50 Invoice Total S18.478.50 Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN Date: 10-29-18 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC__ PO BOX 47841 Payment Total: $ 5,313.66 PLYMOUTH, MN 55447 Due Date: 11/28/18 Fund Department Account Description Amount 100 41550 300 MONTHLY ASSESSING FEE 102918 5,053.75_' 100 41550 300 COUNTY DATA FEE 12.84 100 41550 210 FORMS AND SUPPLIES-POSTAGE 100 41550 210 FORMS AND SUPPLIES _ 247.07_ 100 41550 210 FORMS AND SUPPLIES 100 41550 201 POSTAGE TOTAL : $ 5,313.66 Approved Notes Check# 3?214(17 STATEMENT OCT 29 2018 29-Oct-18 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 OCTOBER 2018 ASSESSING FEE 5,053.75 COUNTY DATA FEE 12.84 HENNEPIN COUNTY COMMERCIAL DATA EXCHANGE 247.07 TOTAL 5,313.66 STAFF REPORT Agenda Item 8a. Council Meeting: November 8, 2018 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the November 8th Council meeting are as follows: Planning Commission: Jeff Dickman Parks and Trails Commission: Judy Strehler Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 8b. Council Meeting: November 8, 2018 Prepared By: Brad Martens Topic: 2019 Tax Rate Action Required: None – Informational Summary: Hennepin County has released tax rate information for 2019 based upon prelimin ary levies certified by cities. Attached to this report is the proposed rate for Corcoran. The City rate is 45.119% which is nearly identical to the anticipated rate of 45.120% projected while adopting the preliminary levy. For reference, the current tax r ate for 2018 is 45.357%. The attached document also includes all other proposed levies for 2019 including Hennepin County and each of the school districts. The below table summarizes the overall tax rate changes: School District Osseo Wayzata Buffalo Delano Delano Rockford 2018 Tax Rate 120.989 121.532 128.539 139.579 139.892 139.51 2019 Tax Rate 118.611 118.902 124.89 133.544 133.858 135.449 Change -2.378 -2.63 -3.649 -6.035 -6.034 -4.061 Individual property tax notices will be mailed in mid-November. The Council is scheduled to adopt its final tax levy at the December 13th meeting. Financial/Budget: A reduced tax rate means that properties with no change in value would see a decrease in City taxes. Properties with valuation increases over one percent would likely see an increase however it will be lower than if the tax rate would have remained the same. Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: N/A Recommendation N/A Council Action: N/A Attachments: 1. Proposed 2019 Tax Rate PAGE NO HENNEPIN COUNTY 2018-2019 Proposed MUNIC TAX RATES SCHOOL 2RE2 WIDE R2TE 143.992%WTRSHD SEWER COMM, IND, UTILITY 41.000% SEASONAL RES REC 20.000%CONT % COUNTY MUNICIPAL DISTRICTS Revenue Bonds & Interest Municipality Sewer District SUBTOTAL (Munic/Sewer) HRA EDA TOTAL MUNICIPAL DISTRICTS SCHOOL DISTRICTS Voter Approved - General NTC Other - General NTC Gen Ed Levy Other - General NTC Other - Community Service Voter Approved - General Debt Service Other - General Debt Service Other - OPEB/Pension TOTAL SCHOOL DISTRICTS METRO TAXING DISTRICTS Metro Mosquito Control Metro Council Revenue Metro Council B&I Metro Council Right of Way Metro Council Livable Communities Metro Council Total Metro Transit Debt TOTAL METRO DISTRICTS OTHER SPECIAL TAXING DISTRICTS Hennepin Parks Hennepin Parks B&I Hennepin Parks Total Park Museum HC Regional Railroad Authority (HCRRA) Minneapolis Chapter 595 Hennepin HRA Minneapolis Teachers Retrmnt Fund Watershed TOTAL OTHER SPEC DIST TOTAL NTC BASED RATE City Referendum Market Value (RMV) School Voter Approved - RMV School Other - RMV TOTAL RMV BASED RATE STATE GENERAL RATE 21 CorcoranCorcoranCorcoranCorcoranCorcoranCorcoran 52 52 52 52 52 52 279 284 877 879 879 883 2 2 2 0 2 2 00 00 00 00 00 00 110 111 112 113 114 115 35.8073%35.8073%35.8073%35.8073%35.8073%35.8073% 41.661%41.661%41.661%41.661%41.661%41.661% 39.268%39.268%39.268%39.268%39.268%39.268% 5.851%5.851%5.851%5.851%5.851%5.851% 45.119%45.119%45.119%45.119%45.119%45.119% 0.000%0.000%0.000%0.000%0.000%0.000% 45.119%45.119%45.119%45.119%45.119%45.119% 0.000%0.000%0.000%0.000%0.000%0.000% 0.000%0.000%0.000%0.000%0.000%0.000% 45.119%45.119%45.119%45.119%45.119%45.119% 3.446%4.702%0.000%0.000%0.000%0.000% 0.000%0.000%0.000%0.000%0.000%0.000% 9.147%11.102%9.001%8.594%8.594%5.775% 1.499%0.984%1.255%1.756%1.756%1.055% 6.526%5.966%14.518%28.074%28.074%33.242% 2.366%1.992%0.353%1.278%1.278%1.221% 1.471%0.000%5.607%0.000%0.000%0.000% 24.455%24.746%30.734%39.702%39.702%41.293% 0.425%0.425%0.425%0.425%0.425%0.425% 0.350%0.350%0.350%0.350%0.350%0.350% 0.031%0.031%0.031%0.031%0.031%0.031% 0.000%0.000%0.000%0.000%0.000%0.000% 0.275%0.275%0.275%0.275%0.275%0.275% 0.656%0.656%0.656%0.656%0.656%0.656% 1.081%1.081%1.081%1.081%1.081%1.081% 2.221%2.221%2.221%2.221%2.221%2.221% 0.729%0.729%0.729%0.729%0.729%0.729% 2.950%2.950%2.950%2.950%2.950%2.950% 0.701%0.701%0.701%0.701%0.701%0.701% 1.798%1.798%1.798%1.798%1.798%1.798% 0.532%0.532%0.532%0.532%0.532%0.532% 0.314%0.314%0.314%0.000%0.314%0.314% 6.295%6.295%6.295%5.981%6.295%6.295% 118.611%118.902%124.890%133.544%133.858%135.449% 0.00000%0.00000%0.00000%0.00000%0.00000%0.00000% 0.20668%0.18931%0.01140%0.06565%0.06565%0.00000% 0.06695%0.04615%0.11620%0.14197%0.14197%0.12960% 0.27363%0.23546%0.12760%0.20762%0.20762%0.12960% STAFF REPORT Agenda Item 10a. Council Meeting: November 8, 2018 Prepared By: Brad Martens Topic: City Hall Remodel Finance Plan Action Required: Direction Summary: On September 13, 2018 the staff outlined the need for a remodel of City H all at a work session. The discussion continued at the regular Council meeting that evening and staff was directed to refine the finance plan and obtain quotes to proceed with next steps in the project. Staff has updated the finance plan for the project separating costs into two categories: New demand: These are costs that are only required due to the new demand from growth General fund: These are costs that are required regardless of growth Attached to this report is a draft finance plan showing expenditures and proposed funds. The overall budget for the project is an average of the low and high cost projections developed by Wold in the space needs analysis. General fund costs would be paid through use of a 2018 budget transfer and funds from the 2018-2019 CIP. A portion of the new demand costs would be paid from the long range planning fund and a 2019 budget transfer. The remainder is recommended to come from an internal loan from the water fund and be paid back from building permit revenues. An attached example shows an annual payment of $60,125/year over eight years. Council should discuss the proposed finance plan. Staff will then update the plan and bring proposals for review for final schematic and design services. Financial/Budget: The above scenario can be accommodated within the projections of the existing five year financial management plan. The internal loan is recommended in lieu of bonding due to the cost of issuance for a relatively small bond. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Provide feedback to staff on the proposed finance plan. Recommendation Provide feedback to staff on the proposed finance plan. Council Action: Provide feedback to staff on the proposed finance plan. Attachments: 1. Draft Finance Plan 2. Example of Internally Financing Remodel of City Hall Draft Finance Plan Expenditures Revenue Item Cost Allocation New Demand Project $901,088 Light renovations $252,000 New demand Long range planning fund $300,000 Medium renovation $210,000 New demand 2019 budget (transfer)$120,000 Heavy renovations $127,500 New demand 2018 budget surplus (TBD) sub-total $589,500 Sub-total $420,000 Miscellaneous project costs (25%)$147,375 New demand Gap $481,088 Project management (7.5%)$44,213 New demand Furniture $120,000 New demand Total $901,088 Item Cost Allocation Replace damaged brick, excavate and correct foundation $18,000 General Fund Generl Fund Project $186,200 Renovate public City Hall toilet facilities $52,000 General Fund 2018-2019 CIP Allocation $125,000 Replace original electrical panels Defer (30,000)2018 Budget (transfer)$60,000 Upgrade telecom/data cabling to Category 6a through the building $22,000 General Fund Replace remaining plumbing fixtures throughout building $10,000 General Fund Total $185,000 Replace toilet exhaust fans $15,000 General Fund Provide split-system computer room cooling $30,000 General Fund Provide destratification fans for lobby space $5,000 General Fund Sub-total $152,000 Miscellaneous project costs (15%; Wold used 25%)$22,800 General Fund Project management (7.5%)$11,400 Total $186,200 New Demand Total $901,088 General Fund Total $186,200 Project Total $1,087,288 City of Corcoran Example of Internally Financing Remodel of City Hall 1 2 3 4 5 6 7 8 2019 2020 2021 2022 2023 2024 2025 2026 2027 CAPITAL PROJECTS FUND (REMODEL OF CITY HALL) Transfer in from General Fund (revenue)$60,125 $60,125 $60,125 $60,125 $60,125 $60,125 $60,125 $60,125 Capital improvements (expense)$481,000 Change in fund balance ($481,000)$60,125 $60,125 $60,125 $60,125 $60,125 $60,125 $60,125 $60,125 Ending fund blance ($481,000)($420,875)($360,750)($300,625)($240,500)($180,375)($120,250)($60,125)$0 Cash (asset)$0 $0 $0 $0 $0 $0 $0 $0 $0 Due to Water Fund (liability)$481,000 $420,875 $360,750 $300,625 $240,500 $180,375 $120,250 $60,125 $0 Fund balance ($481,000)($420,875)($360,750)($300,625)($240,500)($180,375)($120,250)($60,125)$0 Total liabilities and fund balance $0 $0 $0 $0 $0 $0 $0 $0 $0 WATER FUND Due from Capital Projects Fund (Remodel of City Hall)$481,000 $420,875 $360,750 $300,625 $240,500 $180,375 $120,250 $60,125 $0 GENERAL FUND Transfer to Capital Projects Fund (Remodel of City Hall)$60,125 $60,125 $60,125 $60,125 $60,125 $60,125 $60,125 $60,125 October 16, 2018 Brad Martens, City Administrator Corcoran City Hall 8200 County Road 116 Corcoran, Minnesota 55340 Re: City of Corcoran Police / City Hall Remodeling Commission No. 9999 Dear Brad: We are pleased to provide our proposal to perform full architectural and engineering consulting services for the proposed Phase 1 Police / City Hall Remodeling project as presented to the City Council. As a culmination of thoughtful study regarding the condition of your existing facility, the space needs of each of the departments housed in the facility, and the most effective long-term investment in your facility, Wold is excited by the prospect of participating in the realization of turning these concepts into actuality. As with the Space Needs we have performed for you, Wold typically proposes establishing a fixed fee at the onset of each project. We provide a comprehensive package of professional design and management services for you and manage our time internally to al ways meet your expectations. All engineering and consultant services are provided in our fee. We believe that by establishing a fixed fee for each project, based on an agreed upon construction cost, this eliminates the potentially negative dialog that often happens regarding extra services. Our “basic services” contract with you goes well beyond what some other architectural firms would provide. Our commitment to you is to agree on a fixed fee and not request additional fees unless the scope of the project changes significantly. We propose to provide full service architectural and engineering services, including mechanical, electrical, and structural engineering for all project phases from Schematic Design, Design Development, Construction Documents, Bidding, Construction Observation, and Post Occupancy Close-out as outlined in the American Institute of Architects Document B101 – Standard Form of Agreement Between Owner and Architect. Phases of work are delineated as follows. SCHEMATIC DESIGN PHASE SERVICES During the first phase—Schematic Design—an Architect consults with the Owner to determine project goals and requirements. During Schematic Design, study drawings, documents, or other media are developed that illustrate the concepts of the design and include spatial relationships, scale, and form for the Owner to review. Schematic Design also is the research phase of the project, when zoning requirements or jurisdictional restrictions are discovered and addressed. This phase produces a final Schematic Design, to which the Owner agrees after consultation and discussions with the Architect. Costs are estimated based on overall project volume. The design then moves forward to the Design Development phase. Schematic Design often produces a site plan, floor plans, sections, elevations, and other illustrative materials; computer images, renderings, or models. Typically, the drawings include overall dimensions, and a construction cost is estimated. Schematic Design accounts for 15% of architectural services. Letter to Brad Martens Page 2 DESIGN DEVELOPMENT PHASE SERVICES Design Development services use the initial design documents from the schematic phase and take them one step further. This phase lays out mechanical, electrical, plumbing, structural, and architectural details. Typically referred to as DD, this phase results in drawings tha t often specify design elements such as material types and location of windows and doors. Specific room layouts and amenities are finalized with building users. The DD phase often ends with a formal presentation to, and approval by, the owner. Design Development often produces floor plans, sections, and elevations with full dimensions. These drawings typically include door and window details and outline material specifications. DD accounts for 20% of architectural services. CONSTRUCTION DOCUMENT PHASE SERVICES The next phase is Construction Documents (CDs). Once the Owner and Architect are satisfied with the documents produced during DD, the Architect moves forward and produces drawings with greater detail. These drawings typically include specifications for construction details and materials. Once CDs are completed, the Architect sends them to contractors for bidding. The construction document phase produces a set of drawings and specifications that include all pertinent information required for a contractor to price and build the project. CDs accounts for 40% of architectural services. BID PHASE SERVICES The first step of this phase is preparation of the bid documents to go out to potential contractors for pricing. The bid document set often includes an advertisement for bids, instructions to bidders, the bid form, bid documents, the Owner-Contractor agreement, labor and material payment bond, and any other sections necessary for successful price bids. The Architect and Owner may elect to have a pre-bid meeting for potential contractors. After bid sets are distributed, the Architect answers contractor questions, reviews any requests for alternate materials and issues addenda to the bid document to clarify them prior to bids being received. The Owner, with the help of the Architect, evaluate the bids and select a winning bid. The final step is to award the contract to the selected bidder with a formal letter of intent to allow construction to begin. The final deliverable is a construction contract. Onc e this document is signed, project construction can begin. Bidding accounts for 5% of architectural services. CONSTRUCTION PHASE SERVICES Contract Administration (CA) services are outlined in the Owner-Architect construction agreement. CA services begin with the initial contract for construction and terminate when the final certificate of payment is issued. The Architect’s core responsibility during this phase is to help the Contractor to build the project as specified in the CDs as approved by the Owner. Questions may arise on site that require the Architect to develop architectural sketches: drawings issued after construction documents have been released that offer additional clarification to finish the project properly. Different situations may require the architect to issue a Change in Services to complete the project. Deliverables: A successfully built and contracted project. CA accounts for 20% of architectural services. Letter to Brad Martens Page 3 For these complete and comprehensive services, we consistently propose fixed fees of 7.5% for remodeled construction based on the approved or agreed upon construction cost. This results in the following calculation for the overall building design and construction phases: Building Construction Budget $ 838,000 Half of Construction Contingency $ 42,000 Total Building Construction Budget $ 880,000 Full Service Fixed Fee Rate x 7.5% Full Service Fixed Fee $ 66,000 Reimbursable Expenses are in addition to compensation for Basic and Supplemental Basic Services and include expenses incurred by the Architect’s consultants directly related to the Project, as follows: Transportation in connection with travel. Long distance services, dedicated data and communication services, teleconferences, Project Web Sites, and extranets. Fees paid for securing approval of authorities having jurisdiction over the Project. Printing, reproductions (except sets of each phase for Owner review), plots, standard form documents. Postage, handling and delivery. Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner. Renderings, models, professional photography, and presentation materials requested by the Owner. Architect’s Consultant’s expense of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Architect’s consultants and, if authorized in advance by the Owner. All taxes levied on professional services and on reimbursable expenses. Other similar Project-related expenditures, if authorized in advance by the Owner. We have found that reimbursable expenses typically do not exceed $4,000 per million of construction cost on a project of this size. Therefore, we propose to invoice reimbursable expenses at actual cost with a maximum amount capped at $4,000.00 resulting in a total contract amount of $70,000. Letter to Brad Martens Page 4 In addition to these phases for design and construction of the building, Wold Architects and Engineers has full Interior Design capability and offers to provide the services needed to design, procure and administer implementation of these elements. We offer a similar fixed fee approach, calculated by our offered 6% rate multiplied by the value of the furnishings or equipment that we are responsible for. Therefore, based upon the appro ved budget, typical fees would be calculated as follows: Furniture Budget $120,000 Full Service Fixed Fee Rate x 6.0% Typical Furniture Fixed Fee $ 7,200 In summary, Wold Architects and Engineers offers the City of Corcoran the following proposed fees. Schematic Design (15%) $ 9,900 Design Development (20%) $ 13,200 Construction Documents (40%) $ 26,400 Bidding (5%) $ 3,300 Construction Administration (20%) $ 13,200 Maximum Reimbursable Expenses $ 4,000 Typical Furniture Fixed Fee $ 7,200 Wold’s Maximum Contract Amount $ 77,200 We look forward to commencing work on the planning for the Corcoran Police Station / City Hall Project. Please let me know if I can provide any additional information. Sincerely, Wold Architects and Engineers Joel L. Dunning | AIA, LEED AP Partner cc: Andy Dahlquist, Wold Matt Mooney, Wold MV/Promo/CI_Corcoran/crsp/oct18 STAFF REPORT Agenda Item 11a. Council Meeting: November 8, 2018 Prepared By: Brad Martens Topic: Appointments – Elm Creek Watershed Management Commission and Charter Commission Action Required: Approval Summary: The City has received an application from Ken Guenthner to fill the vacant Elm Creek Watershed Commission position and one of the vacant Charter Commission positions. The Council should consider approving the appointments to both commissions. Financial/Budget: Commissioners on both commissions serve without compensation. Alignment with Values: This item relates to the following adopted values: Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: 1. Appoint Ken Guenthner to the Elm Creek Watershed Management position; appoint Ken Guenthner to the Charter Commission. 2. Decline the appointment. Recommendation Appoint Ken Guenthner to the Elm Creek Watershed Management position; appoint Ken Guenthner to the Charter Commission. Council Action: Consider a motion to appoint Ken Guenthner to the Elm Creek Watershed Management position; appoint Ken Guenthner to the Charter Commission. Attachments: 1. Commission Application – Ken Guenthner STAFF REPORT Agenda Item 11b. Council Meeting: November 8, 2018 Prepared By: Brad Martens Topic: Preferred Vendor – IT Managed Services Action Required: Approval Summary: In August the City Council authorized staff to issue a request for proposals for information technology services. Staff received proposals from the following vendors which were due September 21, 2018: Atomic Data Computer Integrated Technologies DeltaWare Data Solutions Morris Electronics VTECH Solutions Two companies were identified as viable options. Staff is conducting final interviews and will recommend a preferred vendor at the meeting. Once the preferred vendor is selected the next steps would be to develop a transition plan and contract for consideration. Financial/Budget: Funds in the 2019 budget and the 2018-2019 Capital Improvement plan are designated for this transition. Updated cost projections will be presented alongside the transition plan and contract approval. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Select a preferred vendor for IT Managed Services as presented. 2. Send back to staff for further review. Recommendation Select a preferred vendor for IT Managed Services as presented. Council Action: Consider a motion to select a preferred vendor for IT Managed Services as presented. Attachments: None STAFF REPORT Agenda Item 11c. Council Meeting: November 8, 2018 Prepared By: Kevin Mattson Topic: 2019 MSA Roadway System Designation Action Required: Approval Summary: At the June 14th Council meeting, staff presented a Municipal State Aid (MSA) Feasibility Study. One goal of that study was to review current MSA roadway designations within the City to maximize the network for funding purposes. The system was reviewed relative to existing traffic volumes, future development locations, and future construction and maintenance needs. There was one change to the preliminary recommendation as presented in the feasibility study. Based on the latest bridge inspection report, staff recommends that the City include the segment of Trail Haven Road between Oakdale and CR-117 on the MSA roadway system. The sufficiency rating for the culvert located within this roadway section dropped fairly significantly from 83.8 to 50.7. By keeping this segment of the roadway on the MSA system, it helps to maximize funding options for the culvert replacement. Recommended Changes Add Oakdale Drive from CSAH-19 to Trail Haven Road (2.66 mile) Gleason Parkway/66th Avenue (1.05 mile) Remove Kalk Road (0.75 mile) Trail Haven Road from CSAH-50 to CSAH-30 (2.25 mile) Non-existing (0.45 mile) Unassigned (0.42 mile) Net Result Unassigned (0.16 mile) Schutte Road and Trail Haven Road bridge replacements remain eligible for funding opportunities Financial/Budget: The recommended MSA Roadway System Designation changes a re estimated to increase the City’s annual needs benefit by $14,500. This is subject to final approval by the state of Corcoran’s 2018 traffic counts. Alignment with Values: This item relates to the following adopted values: Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Options: 1. Authorize staff to submit the recommended 2019 MSA Roadway System Designation changes to State Aid for approval. 2. Send back to staff for further review. 3. Take no action. Recommendation Authorize staff to submit the recommended 2019 MSA Roadway System Designation changes to State Aid for approval. Council Action: Consider a motion to authorize staff to submit the recommended 2019 MSA Roadway System Designation changes to State Aid for approval. Attachments: 1. Recommended 2019 MSA Roadway System Designation Figure. STAFF REPORT Agenda Item 11d. Council Meeting: November 8, 2018 Prepared By: Brad Martens Topic: Request for Contribution – Dayton Parkway Interchange Action Required: Direction Summary: The City of Corcoran has received a formal request from the City of Dayton to contribute $250,000 towards the Dayton Parkway Interchange project (formerly known as the Brockton Interchange project). It is requested that the Council discuss the request and direct staff on next steps. Staff has informed the City of Dayton that a formal decision will be made at the November 19th meeting. The project is located entirely within the City of Dayton however is extremely close to the northeast border of Corcoran. An interchange in that location would almost certainly increase the value and desire for properties in that area. Over the past few years the City of Dayton has had discussions with staff about a potential contribution from Corcoran for the project. Staff had asked that a formal request be made once additional details have been finalized such as design and cost. Recently a design has been selected and a cost estimate has been established. Attached to this report is a presentation from October 10, 2018 outlining the project and costs. If there is support for contributing towards the project it has been determined that Corcoran’s MSA funds would be an eligible source. Additionally, the funds would not be needed up front, only dedicated by resolution for when the project is to be completed which is anticipated for the year 2020. The City does have MSA funds available which could fund this request. Staff would need to finalize details and how that would impact our five year MSA planning. Financial/Budget: Design work completed over the past several years has been funded through multiple sources including $2 million from the City of Dayton. The proposed remaining project is estimated at approximately $25 million. The City of Dayton has identified at $4 million gap and is requesting $250,000 from Corcoran to fill a portion of that gap. Alignment with Values: This item relates to the following adopted values: Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Options: 1. Direct staff to draft a finance plan and resolution to commit funds to the Dayton Parkway Interchange project. 2. Decline to contribute resources to the Dayton Parkway Interchange project . Recommendation The vision of Corcoran includes “a variety of commercial and industrial businesses exist to provide for mot services and jobs for the community”. An investment of this nature in close proximity to Corcoran would significantly increase the likelihood of additional investment in properties guided commercial and light industrial. It should be noted that water supply issues would need to be addressed prior to new development being approved. Staff finds the request to be reasonable based upon the dollar amount requested and the potential positive impact to Corcoran. Council Action: Consider a motion to direct staff to draft a finance plan and resolution to commit funds to the Dayton Parkway Interchange project. Attachments: 1. Letter from City of Dayton 2. Dayton Parkway Interchange Presentation STAFF REPORT Agenda Item 11e. Council Meeting: November 8, 2018 Prepared By: Brad Martens Topic: Snyder Field Press Box Naming Action Required: Approval Summary: At the October meeting of the Parks and Trails Commission, Kevin Dale of th e Corcoran Athletic Association provided an update on the recently completed press box at Snyder Field which was primarily completed by him with a few other volunteers. The Parks and Trails Commission thanked Mr. Dale for his efforts and approved a motion recommending that the press box be named after Kevin Dale in appreciation for his efforts. The City Council should consider this recommendation to name the press box after Kevin Dale. If approved, staff would place a plaque on the press box in honor of Mr . Dale’s efforts. Financial/Budget: Minimal costs would exist to place a plaque on the press box. Alignment with Values: This item relates to the following adopted values: Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Options: 1. Name the press box at Snyder Field after Kevin Dale. 2. Take no action. Recommendation No formal policy or process exists for naming items within the City. Staff recommends approval as recommended by the Parks and Trails Commission. Council Action: Consider a motion to name the press box at Snyder Field after Kevin Dale in honor of his efforts. Attachments: None. City of Corcoran 2018 City Council Schedule Agenda Item 13. November 13, 2018 – Charter Commission 6:00 pm Annual meeting November 13, 2018 (Special Meeting) Canvassing Election Results November 19, 2018 – Planning items at end of agenda Planning Project Update Financial Performance Report Issue Administrator performance evaluation Maghrak Lot Line Combination and Vacation 2040 Comp Plan Amendment Request Ravinia 10th Addition Request for Contribution to Dayton Parkway Interchange Bring Your Own Device Policy Bee/Chickens Ordinance Subcommittee Update Website Update Project Letter of Engagements – Audit Preparation Services and Annual Financial Audit Services Right of Way Maintenance Policy Met Council SAC Deferral Program November 27, 2018 Open Space and Preservation Plat Work Session December 13, 2018 Public Hearing on Budget Adopt Final 2019 budget Financial Performance Report Job Description Update – Recreation Coordinator Cropland Rental – 20400 County Road 50 Adopt 2040 Comprehensive Plan Local Surface Water Supply Plan