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HomeMy WebLinkAbout2018-08-21 Parks and Trails Minutes CITY OF CORCORAN Corcoran Parks and Trails Meeting Minutes August 21, 2018 - 7:00 pm The Corcoran Parks and Trails Commission met on August 21, 2018, at City Hall in Corcoran, MN. Present were Commissioners – Anderson, Meister, Nybo, Regan, and Strehler. Also present were City Administrator Martens and Recreation Coordinator Christensen Buck. Absent was Commissioner Robran. 1. Call to Order / Roll Call Chairperson Anderson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval a. Agenda Motion: Made by Meister, seconded by Nybo, to approve the agenda. Voting Aye: Anderson, Meister, Nybo, Regan, and Strehler. (Motion carried 5:0) 4. Minutes a. Minutes – June 19, 2018* Motion: Made by Nybo, seconded by Regan, to approve the minutes as presented. Commissioner Regan asked if there were any additional updates regarding the Encore development boardwalk report from the June 19th meeting. City Administrator Martens informed the commission that when the first phase of development comes through, there should be more information. Voting Aye: Anderson, Meister, Nybo, Regan, and Strehler. (Motion carried 5:0) 5. Open Forum - None 6. Presentations – None 7. Unfinished Business 8. New Business a. 2019 Budget* City Administrator Martens gave an overview of the 2019 budget covering portions of the budget that relate to parks. City Administrator Martens informed the commission that the Recreation Coordinator position may be seeing an increase in both hours per week and wage. Recreation Coordinator Christensen Buck put together a recreation programming budget that estimated a net revenue of $31,000, covering almost all of the cost of the Recreation Coordinator position. City Administrator Martens suggested continuing to put $15,000 towards park projects and to consider investing it into the City Park planning process. City Administrator Martens suggested contracting out the mowing at the neighborhood park in Ravinia. Commissioners and City Administrator Martens discussed the budget and benefits for part-time staff. By consensus recommended staff to proceed with the budget as presented. b. 2019 Fee Schedule* Recreation Coordinator Christensen Buck provided an overview of suggested fee schedule changes. One recommendation was implementing a fee of $15 for scoreboard usage on Snyder Field while keeping the security deposit at $350. Recreation Coordinator Christensen Buck suggested a $5 fee increase to soccer and baseball registrations for non-Corcoran residents. Commissioner Regan suggested having a 6-hour early registration for Corcoran residents as well. CITY OF CORCORAN Commissioners agreed to move item 8d. before 8c. while they opened the Subwatershed Assessment presentation. d. Baseball Survey Results* Recreation Coordinator Christensen Buck gave an overview of the two baseball survey results. The first survey gauged interest in a 2018 fall baseball program in which parents showed enthusiasm. The second survey provided feedback of the 2018 spring baseball program where parents reflected a desire for participation medals and a focus on skill improvement. Chairperson Anderson asked about the status of volunteer coaches and Recreation Coordinator Christensen Buck informed the commissioners that there were many interested parents, but teams are limited to one coach reimbursed per team. c. Subwatershed Assessment Results* Commissioner Meister provided the commission with an overview of the subwatershed assessment on the map. Commissioners discussed the amount of sedimentary run off from the fields into the waterways throughout Corcoran. Commissioner Meister went through the projects that would have the biggest impact to the wetlands and waterways in the City. City Administrator Martens provided an overview of the impact the watershed document has and how it will be used. Commissioners discussed having a storm water fee that can be used to help individuals make improvements to ensure less run off. e. Memorial Garden Update City Administrator Martens gave an overview of the meetings and visits that took place recently regarding the Memorial Garden between staff, Heidi’s Growhaus, and Chairperson Anderson. Commissioners began discussing options for revitalizing the Memorial Garden. Commissioners agreed to take a recess at 7:30 pm to look at the Memorial Garden. The commission reconvened at 7:41 pm. Commissioners agreed that the Memorial Garden needs to be trimmed, have dead shrubs pulled and replaced, and lighting along the pathway needs to be replaced. 9. Reports/Information a. Active Planning Applications – Informational only* Chairperson Anderson asked for more information on item 6 on the active planning memorandum. City Administrator Martens informed the commission that it would be discussed on the City Council September 27th agenda or the October 11th work session. b. Recreation Coordinator Update* Recreation Coordinator Christensen Buck updated the commissioners on the tasks she had been working on including fall baseball, Night to Unite, Corcoran Country Daze, and the neighborhood park at Ravinia. Commissioner Nybo updated the commission on Corcoran Country Daze. c. Ravinia Neighborhood Park Update* City Administrator Martens provided the commission with an update on the playground process including the timeline for the playground build. Recreation Coordinator Christensen Buck updated the commission on the volunteer recruitment process. Commissioners discussed a grand opening ceremony and photo opportunity. d. Community Input Recap – Night 2 Unite* Recreation Coordinator Christensen Buck gave an overview of the survey and requested amenities. Recreation Coordinator Christensen Buck gave feedback on Night to Unite. Commissioners discussed the possibility of a broomball league at City Park. 10. Subcommittee & Miscellaneous Reports a. City Council Report * CITY OF CORCORAN City Administrator Martens provided an overview of recent City Council meetings including Trish Krueger being honored, the canine oath of office, and a paved trail in Crow Hassen. City Administrator Martens also updated the commission on upcoming meeting information including the upcoming honoring of the Parks and Trails Commission and the appointment of a new commissioner. b. Garden Club Report Chairperson Anderson updated the commission on a fall arrangement class at Heidi’s Growhaus in September. c. Elm Creek Watershed Commission Report – Sharon Meister Commissioner Meister informed the commission that a Hy-Vee would be going in near Lion’s Park in Maple Grove. d. Park Dedication Fund* Commissioner Regan asked where the funds from the parks and recreation department fall under. City Administrator Martens informed the commission that the funds go into the general fund. 11. Other Business/Announcements Commissioners discussed starting to develop a plan for the land at City Park and naming the neighborhood park at Ravinia. 12. Commissioner Liaison Calendar City Council Meetings 8/23/18 9/13/18 9/27/18 10/11/18 10/25/18 11/8/18 11/19/18* Robran Nybo Regan TBD Meister Strehler Anderson * Monday – rescheduled due to Thanksgiving holiday 13. Adjournment Motion: Made by Meister, seconded by Strehler, to adjourn the meeting at 8:11 pm. Voting Aye: Anderson, Meister, Nybo, Regan, and Strehler. (Motion carried 5:0) Submitted by Jessica Christensen Buck, Recreation Coordinator