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HomeMy WebLinkAbout2018-04-17 Parks and Trails Minutes CITY OF CORCORAN 1 Corcoran Parks and Trails Meeting Minutes April 17, 2018 - 7:00 pm The Corcoran Parks and Trails Commission met on April 17, 2018, at City Hall in Corcoran, MN. Present were, Commissioners – Anderson, Meister, Nybo, Regan, and Robran. Also present were City Administrator Martens, Director of Public Safety Gottschalk, Public Works Director Mattson, Councilmember LaFave, and Recreation Coordinator Christensen Buck. Absent were Commissioners Krueger and Strehler. 1. Call to Order / Roll Call Chairperson Anderson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval a. Agenda City Administrator Martens requested to add Manure Management Policy to the agenda as item 8d. Motion: Made by Meister, seconded by Regan, to approve the agenda with the addition of 8d. Voting Aye: Anderson, Meister, Nybo, Regan, and Robran. (Motion carried 5:0) 4. Minutes a. Minutes – March 20, 2018* Motion: Made by Robran, seconded by Nybo, to approve the minutes as presented. Voting Aye: Anderson, Meister, Nybo, Regan, and Robran. (Motion carried 5:0) 5. Open Forum - None 6. Presentations a. Police Department Update - Matt Gottschalk, Director of Public Safety Director of Public Safety Gottschalk updated the Commission on the detective position opening, increase in the Corcoran Police social media accounts, new badge and patch designs, and squad car graphics. Gottschalk introduced Canine Officer Vojacek to update on the progress with the new canine. Commissioners discussed City Park policies regarding alcohol, dogs, and the hours of the park. Commissioner Robran requested an update on the speed study on County Road 50. City Administrator Martens responded that it is currently at the state level and may be there for a few more months. b. Public Works Update – Kevin Mattson, Public Works Director Public Works Director Mattson introduced himself and gave an overview of his background in engineering. Mattson updated the Commission on the projects that they have worked on over the last year the purchase of an additional plow and turf machine, and the new employee. Mattson also provided an update on work planned for the next year including Meister Field improvements, putting wood mulch around equipment areas, and plowing street and trails in Ravinia. The Commissioners discussed additional maintenance needs at City Park as well as bathrooms at the upcoming park in the Ravinia neighborhood. There was discussion over the Three Rivers trail located off of County Road 19 regarding the upkeep of the trail during the winter. 7. Unfinished Business – None CITY OF CORCORAN 2 8. New Business a. Surface Water Management Plan and Stormwater Pollution Prevention Plan* Corcoran resident Susan Nelson, gave an overview of her background working for Wenck Associates regarding stormwater and surface water management. Nelson discussed the impaired body of water in the north fork of Rush Creek. She gave suggestions of installing best management practices at a possible open space park near Rush Creek or a manure management plan being implemented. The Commission and City Administrator Martens thanked Susan for her hard work over the years. Councilmember LaFave requested to be moved up in the agenda. 10. a. City Council Report – Councilmember LaFave* Councilmember LaFave gave a brief overview of the Council’s discussion to use $250,000 from the park dedication fund and to bond for the remaining amount to purchase the Rockford School District property at 20400 County Road 50. She thanked the Commission for their hard work. 8. New Business b. Park Planning Work Plan* City Administrator Martens gave an overview of previous research done in regards to planning an athletic complex. He proposed a schedule including determining community needs, successes of other complexes, reaching out for proposals, taking the proposals to City Council, and beginning phase one work. Commissioners discussed the desire to keep the natural features intact when allowed. Commissioner Robran requested to use the previous design work and in-house consultants when possible to reduce the cost. Motion: Made by Robran, seconded by Meister, to move forward as presented by staff. Voting Aye: Anderson, Meister, Nybo, Regan, and Robran. (Motion carried 5:0) c. Memorial Garden Maintenance Plan* City Administrator Martens attempted to reach out to Chelsea, the individual maintaining the Memorial Garden, but was unable to reach her and suggested the Garden Club recommend improvements to be made. Chair Anderson gave an overview of the donation by Roz Milbrandt to have a gardener ensure the Memorial Garden is well manicured. Commissioners decided that the Garden Club will come up with two suggested projects for the Memorial Garden. d. Manure Management Policy City Administrator Martens invited the Commissioners to be involved in a discussion later in the month for the Elm Creek Watershed draft plan. 9. Reports/Information a. Active Planning Applications – Informational only* City Administrator Martens gave an overview of the tree removal at Bass Lake Crossing and Bass Lake Crossing South. Public Works Director Mattson stated that the property will have a fence reinstalled, the grade will fall off, and there will be vegetation added. b. Ravinia Neighborhood Park Update City Administrator Martens informed the Commissioners that the Council approved the vendor and budget as recommended by the Parks and Trails Commission. 10. Subcommittee & Miscellaneous Reports b. Garden Club Report - None c. Elm Creek Watershed Commission Report – Sharon Meister CITY OF CORCORAN 3 Commissioner Meister informed the Commission that the sub-watershed assessment report was published for staff review. d. Park Dedication Fund* Commission discussed the cost of the Town and Country fence recently installed. 11. Other Business/Announcements Commissioner Robran informed Commission about the Amateur Softball Association being interested in long-term lease of the fields for softball tournaments. City Administrator Martens mentioned Fusion Soccer having a similar interest and will meet later in the week to further discuss it with them. Commissioners discussed transforming the warming house during the summer into a concession stand at City Park to provide potential for large tournaments. Commissioner Robran suggested having a Recreation Coordinator update during the meetings. City Administrator Martens informed the Commissioners that Recreation Coordinator Christensen Buck will not be at the June and July Parks and Trails meetings. Recreation Coordinator Christensen Buck gave an overview of recent work done with the Corcoran Athletic Association, Corcoran Soccer Association, and Country Daze. 12. Commissioner Liaison Calendar City Council Meetings 4/26/18 5/10/18 5/24/08 6/14/18 6/28/18 7/12/18 7/26/18 Anderson Nybo Regan Krueger Meister Strehler Commissioner Robran stated that he would be unable to attend the meeting on May 10, 2018. Commissioners and City Administrator Martens decided that Commissioners will try to attend meetings, but if they are unable to attend they will keep the Commission informed. 13. Adjournment Motion: Made by Regan, seconded by Meister, to adjourn the meeting at 8:56 pm. Voting Aye: Anderson, Meister, Nybo, Regan, and Robran. (Motion carried 5:0) Submitted by Jessica Christensen Buck, Recreation Coordinator *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by door.