HomeMy WebLinkAbout2018-09-27 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
September 27, 2018 - 7:00 pm
The Corcoran City Council met on September 27, 2018 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and
Councilor Schultz.
Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative
Services Coordinator Beise, and Public Works Director Mattson.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7 :00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted the job offer letter for item 11 a. was on the dais and added to the
agenda book.
MOTION: made by Keefe, seconded by Dejewski to approve the agenda as amended.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5 :0)
4. Open Forum
No persons were present to speak.
5. Presentations
a. Resolution Honoring Outgoing Councilmember Tonya LaFave
Mayor Thomas read aloud Resolution 2018 -73. Mayor Thomas thanked Councilmember LaFave for
her service. Tonya LaFave thanked the Council.
MOTION: made by Bottema, seconded by Keefe to adopt Resolution 2018 -73 Honoring Outgoing
Councilmember Tonya LaFave.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
6. Consent Agenda
a. Draft Minutes of September 13, 2018 Council Meeting
b. Hennepin County Hazard Mitigation Plan Adoption
Councilor Dejewski requested to pull Item 6a. from the consent agenda for further discussion.
MOTION: made by Keefe, seconded by Dejewski to approve the consent agenda consisting of Item
6b.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5 :0)
Councilor Dejewski asked for a modification to the vote on Item 6. of the minutes, adding a
sentence noting his dissent was not for Mr. Schutlz based on qualifications but an appearance of
influencing the election. Councilor Dejewski asked for a modification to the vote on Item 12d. of the
minutes, adding a sentence noting his dissent was for his opinion that the City should cover the cost
of it's errors. Councilor Dejewski asked for a modification of Item 9b. changing the words "prizes are
distributed" to "attractions are distributed ". Mayor Thomas noted a clerical error in the numbering of
the consent agenda items. City Administrator Martens clarified that verbatim minutes are not
currently taken and it's at the discretion of the Council to add dissent information. Council discussed
being in support of the changes as recommended however not allowing long dissents typically.
MOTION: made by Dejewski, seconded by Keefe to approve Item 6b as modified.
Voting Aye: Thomas, Dejewski, Keefe, Schultz Abstain: Bottema
(Motion carried 4:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Schultz, seconded by Dejewski to approve escrow claims as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
b. All Other Financial Claims
MOTION: made by Bottema, seconded by Keefe to approve all other claims as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
8. Staff Reports / Memos/Commissions
a. Commissioner Representatives
Mayor Thomas noted Planning Commissioner Thies was in attendance and invited her to speak on
items related to the Commission. Mayor Thomas noted the Parks and Trails Commissioner was
unable to attend.
b. Planning Project Update; report received.
9. Planning Business
a. Final PUD Development Plan and Final Plat for Refuge at Rush Creek
City Planner Lindahl presented the report noting the County recently had a policy change requiring
turn lanes be added to the project which would be paid for by the developer and installed by the
City. Council inquired about the language unanimously approved during the presentation and if that
meant all members were present and voted or if there were members excused. City Planner Lindahl
noted that it had been the policy of previous Councils to note the vote was unanimous if no
members voted against the project even if members were excused and didn't vote. Council inquired
about the outstanding items. City Planner Lindahl noted that the Home Owners Association (HOA)
documents were received but have not been approved by the City Attorney and there are a few
outstanding engineering items. Public Works Director Mattson noted some of the items were storm
water related and the others were outlined in the approval. Council inquired about if an HOA was
required. City Planner Lindahl noted that the HOA was selected by the applicant as the tool for
maintaining the open space and the ordinance allows three mechanisms. Council inquired if the
HOA would be part of the discussion for Open Space and Preservation Plats (OS& P Plat). City
Planner Lindahl noted the HOA requirement could be discussed in agenda Item 9b.
MOTION: made by Dejewski, seconded by Schultz to adopt Resolution 2018-71 Approving Final
Planned Unit Development (PUD) Plan for "Refuge at Rush Creek" for Rains Properties, LLC on the
62.7 Acre Site at (PI D 03-119-23-13-0002) (City File 18-028).
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2018-72 Approving Final
Plat and Development Contract for "Refuge at Rush Creek" for Rains Properties, LLC on the 62.7
Acre Site at (PI D 03-119-23-13-0002) (City File 18-028).
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
b. Development Rights and Open Space and Preservation Plat
Tony Bolduc, 15099 Scenic Dr., Rogers, MN 55374, addressed the Council on OS& P Plats. Mr.
Bolduc noted he is currently planning an OS & P Plat, he has concerns about the rural road section
requirements and sidewalks. City Planner Lindahl presented the report outlining the options for the
Development Rights program noting the additional option of moving to a permanent rural (rural
residential) designation which would limit the ability of future residents to have access to
wastewater treatment. Planning Commissioner Theis inquired about public input in the process of
changing the building rights program. Council discussed holding hearings when appropriate.
Council discussed keeping the development rights program. Council inquired about learning more
about the permanent rural (rural residential) designation and the pros and cons of the different
options for managing development. Council discussed clustering, paving, frontage sizes, and
restrictions on one building right per five acres. Council discussed moving to a one building right per
ten acres system regardless if the property is on a paved road. Council discussed paving of new
City streets within a development. Per consensus, staff was directed to bring back ordinance
language reflecting the change to the building rights program to allow one building right per ten
acres regardless if the access street is paved. City Planner Lindahl outlined the report asking for
feedback from the Council on the goals of the OS & P Plat. Council discussed land preservation.
City Planner Lindahl noted that the Metropolitan Council's Flexible Design Guidelines allows for
development of the preserved land when sewer is available and the City's OS & P Plat ordinance
does not allow for future development. Council discussed wetland calculation in OS & P Plats,
taxability of open space, and farming. City Administrator Martens noted he would look into the tax
impact of the open space and the impact of a HOA. City Planner Lindahl clarified that currently
preserved land can be farmed. Council discussed different street/sidewalk standards for different
areas. City Planner Lindahl noted that in the past the OS & P Plat was a Conditional Use Permit
(CUP) rather than a Planned Unit Development (PUD) and a way to encourage these developments
would be to allow them as a CUP rather than a PUD. Council discussed CUP versus PUD. Council
discussed rural character, wetlands, tax impacts, public preservation, and density. City
Administrator Martens clarified areas of consensus to be reviewed. Council directed staff maintain
the scheduled October 11 th Work Session on Development Rights and OS & P Plats.
10. Unfinished Business
No unfinished business was presented.
11. New Business
a. Job Offer— Maintenance Operator
City Administrator Martens presented the report noting that the offer was provided to Council at the
dais and was placed in the agenda book. City Administrator Martens noted the preferred candidate
has experience in Public Works for the City of Clearwater. Council inquired about the wage for the
previous employee. City Clerk/Administrative Services Coordinator noted same step and grade and
years of experience are factored in wages.
MOTION: made by Bottema, seconded by Keefe to approve the job offer for Robbie Kottke for the
Maintenance Operator position as recommended.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
b. Authorization to Proceed with the Western Waterloop and Gleason Parkway Extension
Projects.
City Administrator Martens presented the report noting that Park Trail is not recommended to be
paved but staff will meet with the Park Trail property owners to keep them aware of the project.
Council inquired if water looping was unique to the development or would this be common with
future developments. Public Works Director Mattson noted this is the trunk water system loop for
the entire Southeast district.
MOTION: made by Keefe, seconded by Bottema to authorize staff to proceed with the first phase of
the Western Waterloop and Gleason Parkway Extension projects
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
12. 2017 Council Schedule
City Administrator Martens reviewed the Council schedule. Council discussed adding rights
13. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
14. Adjournment
MOTION: made by Bottema, seconded by Keefe to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Meeting adjourned at 8:41 pm.
JJsAica Beise —City Clerk/Administrative Services Coordinator