HomeMy WebLinkAbout2018-09-13 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
September 13, 2018 - 7:00 pm
The Corcoran City Council met on September 13, 2018 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, and Councilor Keefe.
Also present were City Administrator Martens, City Clerk /Administrative Services Coordinator Beise,
Public Works Director Mattson, and Director of Public Safety Gottschalk.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens the addition of Items 5a. Resolution Recognizing the Efforts of the
Northwest Area Jaycees for the Dynamic Sign, 12d. Waiving of Fees, and 12e. City Hall Remodel,
a continuation of discussion from the work session.
MOTION: made by Bottema, seconded by Keefe to approve the agenda as amended.
Voting Aye: Thomas, Bottema, Dejewski, and Keefe
(Motion carried 4 :0)
4. Open Forum
No persons were present to speak at Open Forum.
5. Presentations
a. Resolution 2018 -70 — Recognizing the Efforts of the Northwest Area Jaycees on the
Dynamic Sign
Mayor Thomas read aloud Resolution 2018 -70.
MOTION: made by Keefe, seconded by Bottema to adopt Resolution 2018 -70 Recognizing the
Efforts of the Northwest Area Jaycees on the Dynamic Sign.
Voting Aye: Thomas, Bottema, Dejewski, and Keefe
(Motion carried 4 :0)
Council thanked the Jaycees.
6. City Council Resignation and Delectation of a Vacancy
City Administrator Martens presented the report noting that no specific process be conducted to fill
the vacancy and Council has discretion.
MOTION: made by Keefe, seconded by Dejewski to accept the resignation of Councilmember
Tonya LaFave effective August 30, 2018 and to declare a vacancy.
Voting Aye: Thomas, Bottema, Dejewski, and Keefe
(Motion carried 4:0)
Council discussed the preferred process, possible appointment of a Planning Commissioner, and
the perception of the appointment of an individual who is on the ballot. Council asked Mr. Schultz
his opinion as a possible appointee. Council discussed appointment.
MOTION: made by Keefe, to appoint Alan Schultz to the City Council effective immediately.
City Administrator Martens noted that the Mayor in the case of vacancy has the ability to break a tie,
the date of appointment would be significant, and that staff would recommend a recess to allow
staff to create the oath of office for the appointee. Mr. Schultz noted if appointed he would not be
able to serve on the Planning Commission. Council discussed concerns on the timing of the
appointment during the election. Council discussed recession of the meeting.
MOTION: seconded by Bottema.
Council discussed timing of the appointment.
Voting Aye: Thomas, Bottema, and Keefe Nay: Dejewski
(Motion carried 3:1)
City Administrator Martens asked that Item 12d. be considered prior to the consent agenda to allow
staff time to create the oath of office.
12. New Business
a. Waiving of Fees
City Administrator Martens presented the report noting that the property at 22901 Oakdale Drive
was in agricultural preserve status when the building rights program was implemented and there is
no evidence that any building rights from this property were used in the adjacent developments.
City Administrator Martens noted the property owners are requesting the City waive the fees to
appeal the number of building rights. City Administrator Martens noted that the appeal would
require consultant time and staff notes the waiving of fees could create s precedent. Council
discussed a cap on the amount of fees waived, waiving all fees, and the responsibility of individuals
to ensure the building permits where provided.
MOTION: made by Bottema, seconded by Keefe to waive the $1,000.00 escrow requirement for
appealing a building rights determination and only require a $100.00 application fee.
Voting Aye: Thomas, Bottema, and Keefe Nay: Dejewski
(Motion carried 3:1)
Mayor Thomas recessed the meeting at 7:31 pm
Mayor Thomas reconvened the meeting at 7:39pm
6.t City Council Resignation and Delectation of a Vacancy
City Clerk/Administrative Services Coordinator Beise administered the oath of office to
Councilmember to Alan Schultz.
7. Consent Agenda
a. Draft Minutes of August 23, 2018 Council Meeting
b. Hennepin County Draft Comprehensive Plan Letter
c. Maple Grove Draft Comprehensive Plan Letter
d. Ordinance Amendment Regarding Financial Guarantee Requirements
e. Summary Ordinance 2018-372
f. Summary Ordinance 2018-375
g. Summary Ordinance 2018-377
Councilor Dejewski asked that Items 6b. and 6c. be considered separately. Council discussed
summary ordinances. City Administrator Martens noted the ordinances had been voted on and the
summary ordinance allow for reduced publication costs.
MOTION: made by LaFave, seconded by Dejewski to approve the consent agenda consisting of
Items 7a., 7d., 7e., 7f., and 7g.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Councilor Dejewski asked that the items be pulled so staff could review with Council certain areas
highlighted in the City's response. City Administrator Martens showed a map of the proposed
location of the bicycle facilities discussed in comment a. (4). City Administrator Martens noted that
in comment a. (5) additional roadways are shown as being needed however no funds are allocated
to these projects. Council discussed the draft plan and City's response. Council discussed
transferring of County Roads to the City. City Administrator Martens noted that the City would have
to consent to any transfer of a road.
MOTION: made by Dejewski, seconded by Bottema to authorize the Mayor and City Administrator
to sign and send the attached letter to Hennepin Council.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Councilor Dejewski asked that the items be pulled so staff could review with Council certain areas
highlighted in the City's response. City Administrator Martens showed a map of the proposed 610
extension, noting coordination among City staff would be required. Public Works Director Mattson
noted that additional storm water coordination would be required. Council discussed the budgetary
impacts of the projects. Public Works Director noted staff will be planning through development for
long-term wetland projects.
8. Claims as Presented
a. Escrow Claims (Fund #500)
Council inquired about being charged for Hennepin County Jail services. Public Safety Director
Gottschalk noted that the City receives a bill for each time an individual is booked and for their daily
housing if arrested on a local charge.
MOTION: made by Bottema, seconded by Keefe to approve escrow claims as revised.
Voting Aye: Thomas, Bottema, Dejewski, Keefe and Schultz
(Motion carried 5:0)
b. All Other Financial Claims
MOTION: made by Dejewski, seconded by Bottema to approve all other claims as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
9. Staff Reports/ Memos /Commissions
a. Commissioner Representatives
Mayor Thomas noted Parks and Trails Commissioner Val Nybo was in attendance and invited her
to speak on items related to their Commission.
b. Night to Unite Recap
Police Officer Ekenberg presented the report noting the increase in neighborhood parties and
attendance at the City Party. Council thanked staff. Council discussed the prizes and ensuring that
prizes are distributed at the City Party and the neighborhood parties equally. Council inquired about
the locations of the seven neighborhood parties. Staff provided general locations of the parties and
noted the feedback received by those who didn't participate this year.
10. Planning Business
No planning business was presented.
11. Unfinished Business
No unfinished business was presented.
12. New Business
a. 2019 Preliminary Levy
City Administrator Martens presented the report outlining the report noting that the percentages of
expenditures by category has not changed significantly from 2018. Council discussed sewer and
water rates and connections. City Administrator Martens noted the water and sewer rates for trunk
sewer and water are being reviewed. Council discussed including monies for the Local Government
Unit. Council inquired about the detective position. Director of Public Safety Gottschalk noted that
position had been posted and applications are being accepted. Council discussed staffing and
maintaining the tax rate. Council inquired about the recreation programing revenue. City
Administrator Martens noted that an analysis showed the revenue from recreation programing
brought the recreation coordinator position to budget neutral. Council inquired about snow removal
costs. Public Works Director Mattson noted materials costs are increasing. Council inquired about
methods for reducing salt usage. City Administrator Marten noted that staff are looking at ways to
reduce salt and maintain safety. Council inquired about seal coating. Public Works Director Mattson
noted the City has begun utilizing a fog sealing technique.
MOTION: made by Keefe, seconded by Dejewski to approve Resolution 2018-69 Adopting
Preliminary Proposed Tax Levy Collectable in 2019.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
b. 2019 Proposed Levies and Tax Insert
City Administrator Martens presented the report noting that the City has been providing the tax
inserts for the last three years. Council discussed the building inspections costs and noting that
that's paid by a user fee. Council discussed adding tax capacity to the tax insert.
MOTION: made by Bottema, seconded by Dejewski to authorize staff to submit the insert to
Hennepin County and incur the costs associated with the project with the modifications as
discussed.
Council discussed how to convey the tax rate has been decreased.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
c. Planning Commission Appointment
City Administrator Martens presented the report noting the Mayor and himself met with the
applicant this week and seemed like a good fit. Mayor Thomas noted that the applicant wanted to
be involved for the betterment of the community. Council discussed the process of appointment
including interviews and recruitment.
MOTION: made by Keefe, seconded by Keefe to appoint Jeff Dickman to the Planning Commission
to fulfill a term ending on February 28, 2021.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Mayor Thomas Recessed the meeting at 8:41 pm
Mayor Thomas Reconvened the meeting at 8:43pm
e. City Hall Remodel
City Administrator Martens presented the report noting the discussion was a continuation of the
work session. Council inquired about the proposed financing through park dedication. City
Administrator Martens noted that an interfund loan could be set up and interest to the fund would be
paid. City Administrator Martens detailed that staff may consider the sewer fund rather than park
dedication noting that the specifics would be fleshed out in a finance plan. City Administrator
Martens noted currently the draft finance plan does not include bonding. Council discussed
borrowing from an internal source rather than bonding. Council discussed the use of the long-term
planning. Council inquired about sprinkling the building. Director of Public Safety Gottschalk noted
sprinkling is a cost consideration especially with a building that is not connected to City water and
sewer. Director of Public Safety Gottschalk noted through the remodel less gathering space would
limit the need for a sprinkling, however if the building was added onto there could be requirements
for sprinkling. Council inquired about limiting storage space and moving to electronic records. City
Clerk/Administrative Services Coordinator Beise noted that the City is working on scanning
documents for electronic storage however with elections and other records are required to be
maintained in physical copies. Per consensus, authorize staff to formalize and refine the finance
plan, obtain a quote to proceed with plans and specifications, and refine plans.
13. 2017 Council Schedule
City Administrator Martens reviewed the Council schedule. Councilor Schultz noted he could attend
the September 18th Planning Commission meeting.
14. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
15. Adjournment
MOTION: made by Bottema, seconded by Schultz to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and Schultz
(Motion carried 5:0)
Meeting adjourned at 9:58 pm.
TFSica Beise —City Clerk/Administrative Services Coordinator