HomeMy WebLinkAbout2018-08-23 Council Minutesmot. .L •:..'<' ,� 3F' +'�- -" - -
CITY OF CORCORAN
City Council Meeting Minutes
August 23, 2018 - 7:00 pm
The Corcoran City Council met on August 23, 2018 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Dejewski, and Councilor LaFave.
Excused were Councilor Bottema and Councilor Keefe.
Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative
Services Coordinator Beise, Public Works Director Mattson, and Director of Public Safety
Gottschalk.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted one additional claim was presented and that he would ask that the
Council consider Item 6b. separately on the consent agenda.
MOTION: made by Dejewski, seconded by LaFave to approve the agenda as amended.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3 :0)
4. Open Forum
No persons were present to speak at Open Forum.
5. Presentations
a. Years of Service Recognition — Paula Steelman 10 Year
Mayor Thomas presented a years of service award to Paul Steelman for 10 years of service.
Council thanked Ms. Steelman for her years of service.
b. Resolution Honoring the Parks and Trails Commission
Mayor Thomas read aloud Resolution 2018 -64 Honoring the 15 Year Anniversary of the Parks and
Trails Commission.
MOTION: made by LaFave, seconded by Dejewski to approve Resolution 2018 -64 Honoring the 15
Year Anniversary of the Parks and Trails Commission.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3 :0)
Council thanked the Commission for their service and noted a job well done. Parks and Trails
Commission Chair Anderson addressed the Council providing a summary of the work the
commission has done over the years.
6. Consent Agenda
a. Draft Minutes of August 9, 2018 Council Meeting
b. Lawful Gambling Ordinance Amendment
c. 2018 Fee Schedule Amendment
d. Charitable Gambling License — Hope Chest for Breast Cancer at BreastFest 2018
MOTION: made by LaFave, seconded by Dejewski to approve the consent agenda consisting of
Items 6a., 6c., and 6d.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
City Administrator Martens noted that there was a revision provided to Council due to a clerical
error and as the Council does not have a 4 person majority to be voted upon for approval.
MOTION: made by Dejewski, seconded by LaFave to approve Ordinance 2018-371 Amending the
Text of Chapter of the City Code, Entitled Lawful Gambling.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
No action was taken on the summary ordinance.
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Dejewski, seconded by LaFave to approve escrow claims as revised.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
b. All Other Financial Claims
MOTION: made by LaFave, seconded by Dejewski to approve all other claims as presented.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
8. Staff Reports I Memos/Commissions
a. Commissioner Representatives
Mayor Thomas noted Planning Commissioner Dean Jacobs and Parks and Trails Commissioner
Val Robran were in attendance and invited them to speak on items related to their Commissions.
b. Planning Project Update; report received.
9. Planning Business
a. Shoulak/Lindblad Ordinance Amendment for Event Centers
City Planner Lindahl presented the report noting the ordinance language was worded broadly to
allow for a variety of uses and utilize an Interim Use Permit (IUP) for approval. Council discussed
noise and parking surfaces. City Planner Lindahl noted adequate parking is required for other
businesses and that improved surfaces was discussed due to the frequency. Council inquired about
requiring access off a paved road. City Planner Lindahl noted that traffic was the consideration for
the requirement of a paved road. Council inquired about the adequate parking. City Planner Lindahl
noted the language was broad to allow for alternative arrangements such as off-site parking with
shuttle services. Council discussed noise requirements and complaints. City Planner Lindahl noted
the Council has discretion over hours for outside noise. Director of Public Safety Gottschalk noted
complaints are typical for wedding and other types of events related to noise. Council inquired
about signage. City Planner Lindahl noted a sign would be considered as part of the IUP. Council
discussed noise, requiring a paved access, parking surfaces, and limiting the number of events.
City Administrator Martens noted Councilmember Bottema provided feedback on the ordinance
noting a concern about adequate parking. City Planner Lindahl noted that the improved parking
requirement was to ensure public safety has access. Council discussed what number of events
constitutes an event center. City Planner noted it was left broad. Director of Public Safety
Gottschalk noting the parking is important for egress, safety, and need for security. Council
discussed the number of events and additional modification to the ordinance if needed in the future.
Council discussed removing the paved road requirement and changing the hours of operation to
end at 10: OOpm.
MOTION: made by Dejewski, seconded by LaFave to adopt Ordinance 2018-374 Amending the
Text of Title 10 of the City Code Related to Event Centers (City File 18-020 & 18-024) with the
hours of operation no later than 1 0:00pm daily and with gravel roads being allowed (removing
Section 2 E.1. and amending the language of Section 2 E. 2. To read the hours of operation shall
be no later than 1 0:00pm).
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
MOTION: made by Dejewski, seconded by LaFave to adopt Resolution 2018-65 Approving
Findings of Fact for an Ordinance Amending the Text of Title 10 of the City Code Related to Event
Centers (City File 18-020 & 18-024).
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
No action was taken on the Summary Ordinance.
b. City Initiated ROW, Small Cell and DAS Ordinance Amendments
City Planner Lindahl presented the report. Council inquired about restoration should there be
problems with the road. Council discussed the legislation and the City's efforts to speak against the
legislation on the grounds of loss of local control. Council inquired about degradation costs. City
Administrator Martens provided the legal definition as prescribed by law. City Planner Lindahl noted
degradation relates to recouping the costs for issues with restoration. Council inquired about co-
location and multiple sites. City Planner Lindahl noted that an applicant can have up to 15 small cell
facilities within a two-mile radius.
MOTION: made by LaFave, seconded by Dejewski to adopt Ordinance 2018-376 Amending the
Text of Chapter 52 and Chapter 10 Section 1020 and Section 1060 (City File 17-039).
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
MOTION: made by Dejewski, seconded by LaFave to adopt Resolution 2018-66 Approving
Findings of Fact for an Ordinance Amendment the Text Chapter 52 and Chapter 10 Section 1020
and Section 1060 of the Corcoran City Code Related to Right of Way Management (City File 17-
039).
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
No action was taken on the Summary Ordinance.
c. Ordinance Amendment Regarding Financial Guarantee Requirements
City Planner Lindahl presented the report. Council discussed that the language as written provides
developers the idea that they have a choice in the type of financial guarantee that will be provided
to the City. Council discussed clarifying the language. Per consensus, Council directed staff to work
with the City Attorney to clarify the language noting the City has discretion over the allowed financial
guarantee.
10. Unfinished Business
No unfinished business was presented.
11. New Business
a. Northeast Trunk Sewer Improvements — Accept Plans/Specifications; Authorize Bids
Public Works Director Mattson presented the report noting the City completes the off-site
improvements. Council inquired about the timing. Public Works Director Mattson noted that the
project could begin this year with the potential to work through the winter through wetlands with
substantial completion anticipated by July 2019.
MOTION: made by LaFave, seconded by Dejewski to accept plans and specifications and authorize
staff to go out for bid.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
b. Parks and Trails Commission Appointment; Charter Commission Appointment
City Administrator Martens presented the report noting that himself and the Mayor met with the
applicant and recommended approval. Councilor LaFave noted the applicant reached out to her
previously on how to get involved in the City.
MOTION: made by Dejewski, seconded by LaFave to appoint Phillip Christenson to the Parks and
Trails Commission for a term ending February 29, 2020.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
MOTION: made by LaFave, seconded by Dejewski to appoint Phillip Christenson to the Charter
Commission for a three year term.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
12. Closed Session
a. Consider and Offer for the Purchase of Real Estate — PID 12- 119 -23 -22 -0008
Mayor Thomas stated:
"Under the authority of Minn. Stat. 13D.05 Subd. 3(c)(3), the City is permitted to close a meeting to
consider offers and counter offers for the purpose of real estate. The City Council is now going into
closed session to consider an offer for the purchase of real estate. The following property is the
subject of the closed meeting: 52 Unassigned, PID 12- 119 -23 -22 -0008.
Mayor Thomas recessed the meeting at 8 :08pm.
Mayor Thomas reconvened the meeting at 8:15pm.
In closed session, the City Council considered the purchase of 52 Unassigned, PID 12- 119- 23 -22-
0008. Staff was directed to make an offer on the real estate.
13. 2017 Council Schedule
City Administrator Martens reviewed the Council schedule. Councilor LaFave noted she would not
be able to attend the September Parks and Trails Commission meeting.
14. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
15. Adjournment
MOTION: made by Dejewski, seconded by LaFave to adjourn.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
Meeting adjourned at 8:17 pm.
JF "
sica Beise —City Clerk/Administrative Services Coordinator