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HomeMy WebLinkAbout2018-07-26 Council MinutesCITY OF CORCORAN City Council Meeting Minutes July 26, 2018 - 7:00 pm The Corcoran City Council met on July 26, 2018 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor LaFave, Councilor Bottema, and Councilor Keefe. Councilor Dejewski was excused. Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative Services Coordinator Beise, City Attorney Thames, Public Works Director Mattson, Director of Public Safety Gottschalk, and Code Compliance Official Pritchard. 1. Call to Order/ Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted a revised Item 6c. was presented to Council and Temporary Liquor License Resolutions 2018 -60 and 2018 -61 were to be added to the consent agenda as Items 6f. and 6g. MOTION: made by LaFave, seconded by Bottema to approve the agenda as amended. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) 4. Open Forum Chad Robran, 19805 Olde Sturbridge Road, addressed the Council on the topic of Country Daze. Mr. Robran noted that the planning has been going well and everything is on track. Mr. Robran noted the event will be again at Lions Park with musical acts and fireworks on both evenings and shared details of the event with the Council. 5. Presentations a. Hennepin County Sheriff- Todd Turpit Major Todd Turpit, Hennepin County Sheriff's Office, gave a presentation on behalf of the Hennepin County Sheriff Richard Stanek. Mr. Turpit discussed the jurisdiction of the Hennepin County Sheriff's Office, leadership of the agency, responsibility of the sheriff, and the different partnerships of the Hennepin County Sheriff's Office. Mr. Turpit reported an increase in opioid deaths, the dangers of fentanyl, NARCAN (drug to counter act an overdose) advocacy, and drug -take back programs. He also showed the Council medication disposal bags. Council thank Mr. Turpit for his information and asked why pills cannot be flushed down the toilet. Mr. Turpit responded that there are environmental concerns to flushing medications down the toilet. b. Corcoran Police Canine Program Update- Cody Vojacek Officer Cody Vojacek gave a presentation on the police canine Zeke. Officer Vojacek and Zeke have been partnered since February 2018 and went through 13 weeks of canine training where Zeke learned to track, apprehend, recover items of evidence, and locate narcotics. From June 22 to July 22, 2018, Zeke has been deployed on seven tracks with three finds, various narcotic sniffs, and has assisted in supporting officer safety. 6. Consent Agenda a. Draft Minutes of July 12, 2018 Work Session W 8. b. Draft Minutes of July 12, 2018 Council Meeting c. Resolution 2018-59- Temporary Liquor License for Corcoran Country Daze d. Draft Hennepin County 2040 Comprehensive Plan e. Planning Commission and Charter Commission Resignation- Jennifer Brewington f. Resolution 2018-60 Temporary Liquor License- N.T.P.A. Tractor Pull g. Resolution 2018-61 Temporary Liquor License- Demo Derby Councilor Bottema requested to pull Item 6d. from the consent agenda for further discussion. Council requested Items 6f. and 6g. be discussed. MOTION: made by Keefe, seconded by Bottema to approve the consent agenda consisting of Items 6a., 6b., 6c., and 6e. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) Councilor Bottema shared concerns over the political affiliations of those who contributed to the document. The Council discussed their limited authority to comment on political affiliations, but its ability to comment on specific items the document discusses and whether or not the City of Corcoran is in agreement with those items. MOTION: made by Keefe, seconded by LaFave to approve the presented City Response to the Hennepin County on the Draft Hennepin County 2040 Comprehensive Plan. Council discussed the timeline for review. City Administrator Martens noted staff's review was technical. Council discussed additional comments. Voting Aye: Keefe Voting Nay: Thomas, Bottema, and LaFave (Motion failed 3:1) MOTION: made by LaFave, seconded by Bottema to delay sending the City's comments for one month to allow Council to add comments to the City Response to the Draft Hennepin County 2040 Comprehensive Plan. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) City Administrator Martens noted Items 6f. and 6g. are temporary liquor licenses requested by the Lions for the upcoming tractor pull and demo derby. MOTION: made by Keefe, seconded by Bottema to approve Items 6f. and 6g. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by LaFave, seconded by Keefe to approve escrow claims as presented. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) b. All Other Financial Claims MOTION: made by Bottema, seconded by Keefe to approve all other claims as presented. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) Staff Reports I Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Dorothy Theis and Parks and Trails Commissioner Judith Strehler were in attendance and invited them to speak on items related to their Commissions. b. Planning Project Update c. Code Compliance Quarterly Report The Council inquired about having a third party observe what may potentially be out of code in Corcoran and if Code Compliance Officer Pritchard had any concerns with this proposal. Code Compliance Officer Pritchard responded that he did not have any concerns. 9. Planning Business a. Minor Subdivision at 20801 Larkin Road City Planner Lindahl presented the report noting Parcel B would be 8.24 acres of vacant land to be sold for a new home. MOTION: made by LaFave, seconded by Keefe to approve 2018-58 Approving the Minor Subdivision at 20801 Larkin Road. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) b. Discussion of Nuisance Ordinance Amendment City Planner Lindahl presented the report outlining the current process resolves most issues at the staff level and all other issues through the courts. City Attorney Thames noted that the existing protocols are largely effective in addressing nuisance problems and there are ways to speed up the timeline if the Council so desired. City Attorney Thames noted that administrative citations is something that other cities have done but is more successful in generating revenue rather than gaining compliance. City Attorney Thames noted the way that the City of Corcoran is handling nuisances now is the most effective. Council noted it would like to see a timeline chart of responding to nuisances. City Administrator Martens outlined the current process. Per consensus, Council directed staff to proceed with the Nuisance Ordinance Amendment as recommended by staff with the current process and tightening timelines. 10. Unfinished Business No unfinished business. 11. New Business a. Financial Management Plan Tammy Omdal from Northland Securities gave a presentation on the 2018 Financial Management Plan. Tammy Omdal explained that the study was done using historical information and current plans, assumptions for expense and revenue, impact of development on services and revenue, and timing of expenditures. Some current assumptions of the Plan include: 18 acres platted per year on average, 57 residential equivalent units added per year on average, and 152 residential equivalent units for downtown area between 2018 and 2019. The Council inquired about tax projections and Tammy Omdal and City Administrator Martens explained how the numbers were calculated. City Administrator Martens clarified that there will likely be an amended plan after decisions are made later this year. Tammy Omdal noted that it is important for the City of Corcoran to maintain focus on long-term financial planning, pay attention and manage compliance with the City's Fund Balance Policy, continue to review and update assumptions for development, and continue to monitor financial performance of newly established utility funds. MOTION: made by Keefe, seconded by Bottema to accept the Financial Management Plan. Voting Aye: Thomas, Bottema, LaFave, and Keefe b. Cost Comparison- Gravel Roads and Paved Roads Public Works Director Mattson presented the report noting the calculation was done by standardizing it to one mile of road with no geometric improvements or road widening, costs from 2018, and application frequencies based on typical staff and equipment hours and recommended intervals. The analysis compared collector and residential streets individually and the costs did not include inflationary adjustments or factor in the application timeline over the 35-year road life expectancy. Based on the assumptions, the analysis indicates that paved roads have less average annual maintenance costs compared to gravel roads for both collector and residential settings. Difference results in the number of grading and gravel applications required on average to maintain a similar level of service. c. Speed Limit on MSA Roads Councilor Bottema noted that if roads are paved with MSA funds the City cannot determine the speed limit of the road. Councilor Bottema learned that if the road is in a residential urban area with driveways within 300 feet then the City can control the speed limit. 12. 2017 Council Schedule City Administrator Martens reviewed the Council schedule. City Administrator Martens noted a work session on August 9th for development rights, ribbon cutting for new sign will likely take place, and August 23rd is a substantial meeting. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Bottema, seconded by Keefe to adjourn. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) Meeting adjourned at 9:08 pm. It sica Beise —City Clerk/Administrative Services Coordinator