HomeMy WebLinkAbout2018-07-12 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
July 12, 2018 - 7:00 pm
The Corcoran City Council met on July 127 2018 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor LaFave, Councilor Bottema, and Councilor Keefe.
Councilor Dejewski was excused.
Also present were City Administrator Martens, City Clerk /Administrative Services Coordinator Beise,
Director of Public Safety Gottschalk, and Public Works Director Mattson.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7 :00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted an adjustment to the dates in item 5a. Councilor Bottema
requested to add discussions about the Watershed Bill to the meeting as Item 11 e.
MOTION: made by Keefe, seconded by Bottema to approve the agenda as amended.
Voting Aye: Thomas, LaFave, Bottema, and Keefe
(Motion carried 4:0)
4. Open Forum
No persons were present for open forum.
5. Presentations
a. Resolution Honoring the Corcoran Athletic Association and Kevin Dale
Mayor Thomas read aloud Resolution 2018 -56. Council thanked the Corcoran Athletic Association
and Kevin Dale for their service and commitment to participants of the program.
MOTION: made by LaFave, seconded by Bottema to adopt Resolution 2018 -56 Honoring the
Corcoran Athletic Association and Kevin Dale.
Voting Aye: Thomas, LaFave, Bottema, and Keefe
(Motion carried 4:0)
b. Years of Service Recognition- Brad Martens
The Council recognized Brad Martens' 5 years of service and presented him with a plaque.
6. Consent Agenda
a. Draft Minutes of June 28, 2018 Council Meeting
b. Appointment of Election Judges for Primary and General Elections
c. Bring Your Own Device Reimbursement for Council
d. Summary Ordinance 2018 -366
e. Summary Ordinance 2018 -370
MOTION: made by Bottema, seconded by Keefe to approve the consent agenda as presented.
Voting Aye: Thomas, LaFave, Bottema, and Keefe
(Motion carried 4:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Keefe, seconded by LaFave to approve escrow claims as presented.
Voting Aye: Thomas, LaFave, Bottema, and Keefe
(Motion carried 4:0)
b. All Other Financial Claims
MOTION: made by Bottema, seconded by Keefe to approve all other claims as presented.
Councilor Bottema inquired if it was possible to have the dates of inspections listed on the invoices
from Metro West. City Administrator Martens noted all of the new homes have multiple inspections
and the data on inspection dates would be available upon request by Council or the public with the
inspections database. Council discussed the process and tracking the data.
Voting Aye: Thomas, LaFave, Bottema, and Keefe
(Motion carried 4:0)
8. Staff Reports I Memos/Commissions
a. Commissioner Representatives
Mayor Thomas noted Planning Commissioner Alan Schultz and Parks and Trails Commissioner
Sharon Meister were in attendance and invited them to speak on items related to their
Commissions.
b. Financial Performance Report
City Administrator Martens noted a minor deficit in the budget currently but expressed confidence
that the deficit will be gone by the end of the year. He noted that building permit revenue will
continue to increase and offset the deficit and noted that engineering fees have been outpacing
significantly, partially due to establishing standardized plates. The Council noted that the deficit was
approximately $17,000.
9. Planning Business
No planning business was presented.
10. Unfinished Business
a. Fire Study- Subcommittee Appointments and Next Steps
Director of Public Safety Gottschalk presented the report noting the subcommittee will evaluate
information and bring recommendations to the Council on key decision points in the Fire Service
Comprehensive Growth Plan. Council discussed availability.
MOTION: made by Keefe, seconded by LaFave to appoint Councilor Dejewski and Councilor
Bottema to the Fire Study Subcommittee.
11. New Business
a. Recycling Contract Discussion
City Clerk/Administrative Services Coordinator Beise presented the report requesting direction from
the Council on whether to negotiate an agreement with Randy's Environmental Services or
complete a Request for Proposal. City Clerk/Administrative Services Coordinator Beise noted the
current costs for recycling are in line with other communities and Hennepin County is in the process
of updating their recycling ordinance requiring access to organics either as part of residential
services or providing a City-wide organics drop-off location by 2022. The Council inquired about the
nature of complaints the City receives in regard to its current recycling contract. City
Clerk/Administrative Services Coordinator Beise responded that most complaints are about
requiring recycling pick-up in general. The Council inquired if the City was required to have a
recycling contract with a specific provider or just provide recycling services. City
Clerk/Administrative Services Coordinator Beise noted that the City is required to provide recycling
services but is not required to have a contract with one provider, however previous Council's utilize
a contract to provide the required service.
MOTION: made by Keefe, seconded by LaFave to direct staff to negotiate an agreement with
Randy's Environmental Services.
Voting Aye: Thomas, LaFave, Bottema, and Keefe
(Motion carried 4:0)
b. Assessor Contract
City Administrator Martens presented the report outlining in the proposal which increased with 100
new homes having been constructed and a 2% wage adjustment. Staff has reviewed the proposal
and finds it to be acceptable. Council discussed the contract.
MOTION: made by Keefe, seconded by Bottema to approve the proposed contract with Rolf
Erickson Enterprises.
Voting Aye: Thomas, LaFave, Bottema, and Keefe.
(Motion carried 4:0)
c. Wetland Delineation- 20400 County Road 50 and City Park
City Administrator Martens presented the report noting, the Parks and Trails Commission is
beginning the process to master plan the newly acquired park land and City Park properties.
Council discussed if there is a possibility of negative impact by doing a delineation and the timing.
Public Works Director Mattson noted that this information can be used for 3 -4 years after collection.
MOTION: made by LaFave, seconded by Keefe to approve and proceed with the wetland
delineation as proposed.
Voting Aye: Thomas, LaFave, and Keefe Abstain: Bottema
(Motion carried 3:0)
d. Charter Commission Appointments
City Clerk/Administrative Services Coordinator Beise presented the report noting five current
commissioners will have their terms expiring on August 27, 2018 and if reappointments are
approved, the Commission will consist of six members. Following Council approval, the requests
will be submitted to Chief Judge Cahill of the Fourth Judicial District for formal appointment. City
Clerk/Administrative Services Coordinator Beise noted staff will be advertising for vacant positions.
MOTION: made by Keefe, seconded by LaFave to reappoint Rich Asleson, George Gmach, and
Brian Lother to the Charter Commission for four -year terms.
Voting Aye: Thomas, LaFave, Bottema, and Keefe
(Motion carried 4 :0)
e. Watershed Bill 2019
Councilor Bottema discussed the inclusion of the Local Government Unit (LGU) costs in the 2019
budget. Councilor Bottema noted that the watershed plan includes rules, standards, and fees.
Councilor Bottema noted the Joint Powers Agreement signed does not specifically delegate the City
of Corcoran to be responsible for the LGU costs. Council discussed the LGU responsibilities, fees,
and if payment of the fees was required. Per consensus, Council directed staff to seek legal advice
on this topic.
12. 2017 Council Schedule
City Administrator Martens reviewed the Council schedule. City Administrator Martens noted the
Parks and Trails Commission meeting for July was cancelled and the August Parks and Trails
Liaison position was available.
13. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
14. Adjournment
MOTION: made by Bottema, seconded by Keefe to adjourn.
Voting Aye: Thomas, LaFave, Bottema, and Keefe
(Motion carried 4:0)
Meeting adjourned at 7 :52 pm.
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Je ica Beise —City Clerk/Administrative Services Coordinator