HomeMy WebLinkAbout2018-06-28 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
June 28, 2018 - 7:00 pm
The Corcoran City Council met on June 28, 2018 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, and Councilor LaFave. Councilor Dejewski and
Councilor Keefe were excused.
Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative
Services Coordinator Beise, Director of Public Safety Gottschalk, and Public Works Director
Mattson.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted the additional claims to be approved, Item 11c. Financial Planning
Agreement, and Item 11 d. Letter of Support for Three Rivers Park District.
MOTION: made by LaFave, seconded by Bottema to approve the agenda as amended.
Voting Aye: Thomas, Dejewski, and LaFave
(Motion carried 3:0)
4. Open Forum
No persons were present for open forum.
5. Presentations
a. Resolution Honoring Trish Krueger
City Administrator Martens noted Commissioner Krueger was unable to attend. Mayor Thomas read
aloud the resolution. Council thanked Commissioner Krueger for her service.
MOTION: made by Bottema, seconded by LaFave to adopt Resolution 2018 -55 Honoring Outgoing
Commissioner Trish Krueger.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
b. K9 Oath of Office
City Clerk /Administrative Services Coordinator Beise administered the oath of office to K9 Zeke.
6. Consent Agenda
a. Draft Minutes of June 14, 2018 Council Meeting
b. Parks and Trails Resignation — Trish Krueger
c. Establishing an Absentee Ballot Board
d. Resignation Notice — Phillip Medrano
e. Retired Police Department Badges and Patches
MOTION: made by LaFave, seconded by Bottema to approve the consent agenda as presented.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Bottema, seconded by LaFave to approve escrow claims as presented.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
b. All Other Financial Claims
MOTION: made by LaFave, seconded by Bottema to approve all other claims as presented.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
8. Staff Reports / Memos/Commissions
a. Commissioner Representatives
Mayor Thomas noted Planning Commission Chair Jacobs and Parks and Trails Commissioner
Strehler were in attendance and invited them to speak on items related to their Commissions.
9. Planning Business th
a. Easement Vacation for Portions of Ravinia 7 Addition — Public Hearing
City Planner Lindahl presented the report outlining the need for the vacation of easements as lot
lines were adjusted in Ravinia 9th addition. Mayor Thomas opened the public hearing. No persons
were present to speak.
MOTION: made by Bottema, seconded by LaFave to close the public hearing.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
City Planner Lindahl noted that a revised Resolution was presented and placed in the agenda book.
MOTION: made by LaFave, seconded by Bottema to adopt Resolution 2018-54 Approving Vacation
of Drainage and Utility Easements within the "Ravinia" Subdivision.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
b. Fehn Meadows 2nd Addition PUD Rezoning, Preliminary Plat, and Preliminary PUD
Development Plan
City Planner Lindahl presented the report noting that the applicant requested additional flexibility for
the building heights in the Shoreland Overlay District since the planning commission public hearing.
City Planner Lindahl noted that that the plan has been changed to show homes outside the
Shoreland Overlay District except for one lot. Greg Thyr, 20909 County Road 117, addressed the
Council concerns about his well drying out and flooding concerns. Public Works Director Mattson
noted the flooding concern and that staff would work with the applicant to ensure the culvert is sized
appropriately during plan review. Council discussed the paved public street and the flexibility
requested. City Planner Lindahl noted the flexibility would allow the homes to be within 30 feet of
the back lot line. Council discussed the flexibility and the size of the lots. Chris Rains, Fehn
Meadows applicant, address the Council noting the flexibility requested for the build to line was to
allow for flexibility with driveway grades and the lot size request was to allow the creation of one
additional lot to allow no building on the current outlot which is near the current neighbors. Mr.
Rains noted the septic sites were tested and will be located as denoted on the plat. Council
discussed the lot line standards and the cash in lieu for the parkland. Commissioner Strehler noted
that the commission noted the City has become land rich. City Administrator Martens noted that in
previous plans the trail would be on the south. Council discussed park dedication and the previous
plans. Kathleen Thyr, 20909 County Road 117, addressed the Council noting no concern for a
building on the outlot but was concerned about the location of a home on lot 5.
MOTION: made by LaFave, seconded by Bottema to adopt Ordinance 2018-368 Amending Title X
(Zoning Ordinance) of the City Code to Classify Land Located at (PID 03-119-23-13-0002) (City
File -18 -017).
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
MOTION: made by Bottema, seconded by LaFave to adopt Resolution 2018-50 Findings of Fact for
Rezoning for "Fehn Meadows 2nd Addition" for Rains Properties, LLC on the 62.7 Acre Site at (PID
03-119-23-13-0002) (City File -18 -017).
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
MOTION: made by LaFave, seconded by Bottema to adopt Resolution 2018-51 Preliminary Plat for
"Fehn Meadows 2nd Addition" for Rains Properties, LLC on the 62.7 Acre Site at (PID 03- 119- 23 -13-
0002) (City File-18-017).
Council noted support for the project being in the Buffalo School District and in the non-MUSA.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
MOTION: made by LaFave, seconded by Bottema to adopt Resolution 2018-52 Preliminary
Planned Unit Development (PUD) Plan for "Fehn Meadows 2nd Addition" for Rains Properties, LLC
on the 62.7 Acre Site at (PID 03-119-23-13-0002) (City File -18 -017).
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
Council discussed reviewing lot frontage sizes. City Planner Lindahl noted that lot size is on the list
for staff to review.
c. Encore PUD Rezoning, Preliminary Plat, and Preliminary PUD Development Plan
City Planner Lindahl presented the report outlining the requested zoning changes. City Planner
Lindahl noted driveways will need to be a minimum of 22 feet to ensure cars stay out of the public
streets. City Planner Lindahl noted the request for flexibility on the secondary front elevations, the
challenges of meeting the ordinance with a one story home, and the compromised reached with the
developer as outlined in the packet. City Planner Lindahl noted the PUD benefits proposed
including extension of the trunk sewer line, improvement to Hunters Ridge, and private amenity
center. City Planner Lindahl noted two changes were presented from the public hearing, an
amended wetland buffer if best management practices are employed and a trail in the wetland
buffer for the regional connection. Council discussed traffic and terms of the recapture agreement.
City Planner Lindahl noted the recapture agreement would be a requirement of a development
agreement. City Administrator Martens provided an overview of the current terms of the recapture
agreement noting at this time it is unlikely that the developer would recapture all of the investment
and developer would stop receiving funds at the time they reach their initial investment. Council
discussed the recapture agreement process. City Administrator Martens noted the Council affirmed
process is to approve the development contract at time of final plat. Council discussed the approval
process and the development agreement. Mayor Thomas noted that any development agreement
would have a recapture agreement that would not exceed a recapture of more revenue than the
initial investment. Paul Heuer, Pulte/Del Webb, provided a presentation outlining change from the
sketch plan and the preliminary plat. Mr. Heuer noted the changes to home locations for the lots
near Huntersridge and a change of two stub streets to one cul de sac. Mr. Heuer reviewed the
sewer project, the Stieg road improvements, and the trail system. Mr. Heuer provided an overview
of the planned amenity center. Council inquired about noise at the amenity center. Director of Public
Safety Gottschalk noted the noise ordinance would apply. Council inquired about lighting. City
Planner Lindahl noted standard lighting would be worked out between the two providers. Council
discussed the water service approval and support of the changes from the City.
MOTION: made by Bottema, seconded by LaFave to adopt Ordinance 2018-367 Amending Title X
(Zoning Ordinance) of the City Code to Classify Certain Land Located at 9975 County Road
101 (PlDs 12-119-23-12-000, 01-119-23-43-0002, 01-119-23-44-0001 and 01- 119 -23 -41 -0001) (City
File -18 -007).
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
MOTION: made by LaFave, seconded by Bottema to adopt Resolution 2018-47 Findings of Fact for
Rezoning for Property Located at 9975 County Road 101 (PI Ds 12-119-23-12-000, 01- 119- 23 -43-
0002, 01-119-23-44-0001 and 01- 119 -23 -41 -0001) (City File -18 -007).
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
MOTION: made by Bottema, seconded by LaFave to adopt Resolution 2018-48 Approving
Preliminary Planned Unit Development (PUD) Plan for "Encore" for Pulte Homes of Minnesota LLC
on the 225.9-Acre for Property Located at 9975 County Road 101 (Pl Ds 12-119-23-12-000, 01 -119-
23 -43 -0002, 01-119-23-44-0001 and 01- 119 -23 -41 -0001) (City File -18 -007).
Council discussed parking at the proposed park. City Administrator Martens noted that additional
parking would be required if the adjacent parcel were to develop.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
MOTION: made by LaFave, seconded by Bottema to adopt Resolution 2018-49 Approving
Preliminary Plat for "Encore" for Pulte Homes of Minnesota LLC on the 225.9-Acre for Property
Located at 9975 County Road 101 (PI Ds 12-119-23-12-000, 01-119-23-43-0002, 01- 119- 23 -44-
0001 and 01- 119 -23 -41 -0001) (City File -18 -007).
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
A member of the audience addressed the Council and inquired about tornado sheltering. Mr. Heuer
noted that some lots have options for basements. Council discussed their experience with tornado
shelters.
d. Minor Subdivision Ordinance Amendment
City Planner Lindahl presented the report noting that there was an error in the subdivision
ordinance. Council discussed the minor subdivision ordinance. City Planner Lindahl noted the
ordinance applies to properties with three or fewer lots. City Administrator Martens noted that
summary publication would need to wait until four Council members were present.
MOTION: made by LaFave, seconded by Bottema to adopt Ordinance 2018-369 Amending the
Text of the Title IX of the Corcoran City Code, Entitled Subdivision Ordinance.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
MOTION: made by Bottema, seconded by LaFave to adopt Resolution 2018-53 Findings of Fact for
and Ordinance Amending the Text of Title IX of the Corcoran City Code, Entitled Corcoran
Subdivision Ordinance.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
Per consensus, Council directed staff to bring back the summary publication at the next meeting.
e. ROW, Small Cell and DAS Facility Ordinance Update
City Planner Lindahl presented the report outlining the draft ordinance noting the limited ability of
the City to regulate small wireless facilities or structures. Council discussed the legislation and the
proposed ordinance. Per consensus, Council provided direction to not require a Conditional Use
Permit in residential areas.
f. Dog Kennel Ordinance Amendment
City Planner Lindahl presented the report noting the Findings of Fact Resolution has been updated
as the Planning Commission did not recommend approval of the ordinance change. Council
discussed the proposed ordinance, noise concerns, and traffic concerns. Planning Commission
Chair Jacobs noted the Planning Commission felt there were protections in place in the current
ordinance to address the concerns of traffic and noise. Council discussed home occupation
business limitations, the noise ordinance, and traffic concerns. City Planner Lindahl noted that the
Interim Use Permit would have some flexibility as they would have to meet the standards of the
Conditional Use Permit. Council discussed notifications to the owners of current kennels and
prohibiting expansion. City Planner Lindahl noted the current kennel owners would not be able to
expand as it would be an expansion of a legal non-conformity. City Administrator Martens noted
staff could send communications to the current kennel owners informing them of the ordinance
change.
MOTION: made by LaFave, seconded by Bottema to adopt Ordinance 2018-369 Amending the
Text of Chapter 81 and Chapter 1040 of the Corcoran City Code Related to Commercial Dog
Kennels (17-037).
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
City Administrator Martens noted that a revised Resolution was presented and placed in the agenda
book. Council discussed home-based business requirements.
MOTION: made by LaFave, seconded by Thomas to adopt Resolution 2018-46 Findings of Fact for
and Ordinance Amending the Text of Chapter 81 and Chapter 1040 of the Corcoran City Code
Related to Commercial Dog Kennels (17-037).
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
Per consensus, Council directed staff send letters to those kennels affected and to bring back the
summary publication at the next meeting. Council discussed communications related to ordinance
changes.
10. Unfinished Business
No unfinished business was presented.
11. New Business
a. 2019 Budget Direction
City Administrator Martens presented the report outlining the staff recommendations for the 2019
budget. Council inquired about the Local Government Unit (LGU) change for the Watershed
Commission. Public Works Director Mattson noted that the Commission is discontinuing services
the LGU. Council discussed the impact of the LGU change. City Administrator Martens noted he
would put together a staff report for a future meeting. Council discussed limiting the tax rate
increase. Council discussed staffing including an analysis on planning, benchmarking staff sizes,
the parks and recreation position, sharing talent with other communities, and Night to Unite funding.
Director of Public Safety Gottschalk noted the Night to Unite funding was discussed in 2018.
Council discussed the building permit projects. City Administrator Martens noted that building permit
funds are one time funds and are recommended to be utilized on one-time projects.
b. Water Service Agreement Amendment
City Administrator Martens presented the report noting that ancillary commercial connections may
be available. Council discussed the agreement.
MOTION: made by LaFave, seconded by Bottema to approve the contract amendment as
presented.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
c. Financial Planning Agreement
City Administrator Martens presented the report noting the financial planning agreement. Council
inquired about the cost and if staff has reviewed other providers. City Administrator Martens noted
the costs could vary depending on the staff member and staff has not gone out for RFP for financial
planning services.
MOTION: made by Bottema, seconded by LaFave to approve the contract as presented.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
d. Letter of Support — Three Rivers Parks District
City Administrator Martens presented the report noting that the Three Rivers Park District staff
contacted the City and asked for a letter of support for paving a section of the Crow River Regional
Trail through Crow Hassen Park. Council discussed the request. Planning Commission Chair
provided insight on horseback riding along the trail. Per consensus, Council directed staff to bring
back additional information.
12.2017 Council Schedule
City Administrator Martens reviewed the Council schedule, noting that the July Planning
Commission meeting was cancelled and the Parks and Trails Commission meeting may be
cancelled as well.
13. Council Liaison Calendar
The Council liaison calendar was not reviewed, but was available in the Council Packet.
14. Adjournment
MOTION: made by Bottema, seconded by LaFave to adjourn.
Voting Aye: Thomas, Bottema, and LaFave
(Motion carried 3:0)
Meeting adjourned at 9:37 pm.
Jess' a Beise —City Clerk/Administrative Services Coordinator