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2018-08-09 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda August 9, 2018 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of July 26, 2018 Council Meeting* b. Election Canvassing Date – November Special meeting* c. Greenfield Comprehensive Plan Review Letter* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* 9. Planning Business a. Grading and Trunk Sanitary Work – Phase 1 of Encore* 10. Unfinished Business a. 2019 Budget – Rev. 3* 11. New Business a. Potential Corcoran Water Supply Options* b. Calling of General Obligation Bonds* c. 2019 Squad Purchase* d. 2019 Front End Loader Purchase* e. September and October Work Session Schedule* f. Grant Application – Subwatershed Assessment* 12. 2018 Council Schedule* 13. Council Liaison Calendar Planning Commission 8/2/18 9/6/18 10/4/18 11/1/18 12/6/18 Keefe Thomas Bottema Dejewski LaFave Parks and Trails Commission 8/21/18 9/18/18 10/16/18 11/20/18 12/18/18 Available LaFave Keefe Available Bottema 14. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda August 9, 2018 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of July 26, 2018 Council Meeting* b. Election Canvassing Date – November Special meeting* c. Greenfield Comprehensive Plan Review Letter* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* 9. Planning Business a. Grading and Trunk Sanitary Work – Phase 1 of Encore* 10. Unfinished Business a. 2019 Budget – Rev. 3* 11. New Business a. Potential Corcoran Water Supply Options* b. Calling of General Obligation Bonds* c. 2019 Squad Purchase* d. 2019 Front End Loader Purchase* e. September and October Work Session Schedule* f. Grant Application – Subwatershed Assessment* g. Request for Proposals-IT 12. 2018 Council Schedule* 13. Council Liaison Calendar Planning Commission 8/2/18 9/6/18 10/4/18 11/1/18 12/6/18 Keefe Thomas Bottema Dejewski LaFave Parks and Trails Commission 8/21/18 9/18/18 10/16/18 11/20/18 12/18/18 Available LaFave Keefe Available Bottema 14. Adjournment CITY OF CORCORAN City Council Meeting Minutes July 26, 2018 - 7:00 pm The Corcoran City Council met on July 26, 2018 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor LaFave, Councilor Bottema, and Councilor Keefe. Councilor Dejewski was excused. Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative Services Coordinator Beise, City Attorney Thames, Public Works Director Mattson, Director of Public Safety Gottschalk, and Code Compliance Official Pritchard. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted a revised Item 6c. was presented to Council and Temporary Liquor License Resolutions 2018-60 and 2018-61 were to be added to the consent agenda as Items 6f . and 6g. MOTION: made by LaFave, seconded by Bottema to approve the agenda as amended. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) 4.Open Forum Chad Robran, 19805 Olde Sturbridge Road, addressed the Council on the topic of Country Daze. Mr. Robran noted that the planning has been going well and everything is on track. Mr. Robran noted the event will be again at Lions Park with musical acts and fireworks on both evenings and shared details of the event with the Council. 5.Presentations a. Hennepin County Sheriff- Todd Turpit Major Todd Turpit, Hennepin County Sheriff’s Office, gave a presentation on behalf of the Hennepin County Sheriff Richard Stanek. Mr. Turpit discussed the jurisdiction of the Hennepin County Sheriff’s Office, leadership of the agency, responsibility of the sheriff, and the different partnerships of the Hennepin County Sheriff’s Office. Mr. Turpit reported an increase in opioid deaths, the dangers of fentanyl, NARCAN (drug to counter act an overdose) advocacy, and drug-take back programs. He also showed the Council medication disposal bags. Council thank Mr. Turpit for his information and asked why pills cannot be flushed down the toilet. Mr. Turpit responded that there are environmental concerns to flushing medications down the toilet. b. Corcoran Police Canine Program Update- Cody Vojacek Officer Cody Vojacek gave a presentation on the police canine Zeke. Officer Vojacek and Zeke have been partnered since February 2018 and went through 13 weeks of canine training where Zeke learned to track, apprehend, recover items of evidence, and locate narcotics. From June 22 to July 22, 2018, Zeke has been deployed on seven tracks with three finds, various narcotic sniffs, and has assisted in supporting officer safety. 6.Consent Agenda a.Draft Minutes of July 12, 2018 Work Session b.Draft Minutes of July 12, 2018 Council Meeting c.Resolution 2018-59- Temporary Liquor License for Corcoran Country Daze 6a. d. Draft Hennepin County 2040 Comprehensive Plan e. Planning Commission and Charter Commission Resignation- Jennifer Brewington f. Resolution 2018-60 Temporary Liquor License- N.T.P.A. Tractor Pull g. Resolution 2018-61 Temporary Liquor License- Demo Derby Councilor Bottema requested to pull 6d from the consent agenda for further discussion. Council requested Items 6f. and 6g. be discussed. MOTION: made by Keefe, seconded by Bottema to approve the consent agenda consisting of 6a, 6b, 6c, and 6e. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) Councilor Bottema shared concerns over the political affiliations of those who contributed to the document. The Council discussed their limited authority to comment on political affiliations, but its ability to comment on specific items the document discusses and whether or not the City of Corcoran is in agreement with those items. MOTION: made by Keefe, seconded by LaFave to approve the presented City Response to the Hennepin County on the Draft Hennepin County 2040 Comprehensive Plan. Council discussed the timeline for review. City Administrator Martens noted staff’s review was technical. Council discussed additional comments. Voting Aye: Keefe Voting Nay: Thomas, Bottema, and LaFave (Motion failed 3:1) MOTION: made by LaFave, seconded by Bottema to delay sending the City’s comments for one month to allow Council to add comments to the City Response to the Draft Hennepin County 2040 Comprehensive Plan. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) City Administrator Martens noted Items 6f. and 6g. are temporary liquor licenses requested by the Lions for the upcoming tractor pull and demo derby. MOTION: made by Keefe, seconded by Bottema to approve items 6f and 6g. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by LaFave, seconded by Keefe to approve escrow claims as presented. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) b. All Other Financial Claims MOTION: made by Bottema, seconded by Keefe to approve all other claims as presented. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Dorothy Theis and Parks and Trails Commissioner Judith Strehler were in attendance and invited them to speak on items related to their Commissions. b. Planning Project Update c. Code Compliance Quarterly Report The Council inquired about having a third party observe what may potentially be out of code in Corcoran and if Code Compliance Officer Pritchard had any concerns with this proposal. Code Compliance Officer Pritchard responded that he did not have any concerns. 9. Planning Business a. Minor Subdivision at 20801 Larkin Road City Planner Lindahl presented the report noting Parcel B would be 8.24 acres of vacant land to be sold for a new home. MOTION: made by LaFave, seconded by Keefe to approve 2018-58 Approving the Minor Subdivision at 20801 Larkin Road. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) b. Discussion of Nuisance Ordinance Amendment City Planner Lindahl presented the report outlining the current process resolves most issues at the staff level and all other issues through the courts. City Attorney Thames noted that the existing protocols are largely effective in addressing nuisance problems and there are ways to speed up the timeline if the Council so desired. City Attorney Thames noted that administrative citations is something that other cities have done but is more successful in generating revenue rather than gaining compliance. City Attorney Thames noted the way that the City of Corcoran is handling nuisances now is the most effective. Council noted it would like to see a timeline chart of responding to nuisances. City Administrator Martens outlined the current process. Per consensus, Council directed staff to proceed with the Nuisance Ordinance Amendment as recommended by staff with the current process and tightening timelines. 10. Unfinished Business No unfinished business. 11. New Business a. Financial Management Plan Tammy Omdal from Northland Securities gave a presentation on the 2018 Financial Management Plan. Tammy Omdal explained that the study was done using historical information and current plans, assumptions for expense and revenue, impact of development on services and revenue, and timing of expenditures. Some current assumptions of the Plan include: 18 acres platted per year on average, 57 residential equivalent units added per year on average, and 152 residential equivalent units for downtown area between 2018 and 2019. The Council inquired about tax projections and Tammy Omdal and City Administrator Martens explained how the numbers were calculated. City Administrator Martens clarified that there will likely be an amended plan after decisions are made later this year. Tammy Omdal noted that it is important for the City of Corcoran to maintain focus on long-term financial planning, pay attention and manage compliance with the City’s Fund Balance Policy, continue to review and update assumptions for development, and continue to monitor financial performance of newly established utility funds. MOTION: made by Keefe, seconded by Bottema to accept the Financial Management Plan. Voting Aye: Thomas, Bottema, LaFave, and Keefe b. Cost Comparison- Gravel Roads and Paved Roads Public Works Director Mattson presented the report noting the calculation was done by standardizing it to one mile of road with no geometric improvements or road widening, costs from 2018, and application frequencies based on typical staff and equipment hours and recommended intervals. The analysis compared collector and residential streets individually and the costs did not include inflationary adjustments or factor in the application timeline over the 35-year road life expectancy. Based on the assumptions, the analysis indicates that paved roads have less average annual maintenance costs compared to gravel roads for both collector and residential settings. Difference results in the number of grading and gravel applications required on average to maintain a similar level of service. c. Speed Limit on MSA Roads Councilor Bottema noted that if roads are paved with MSA funds the City cannot determine the speed limit of the road. Councilor Bottema learned that if the road is in a residential urban area with driveways within 300 feet then the City can control the speed limit. 12. 2017 Council Schedule City Administrator Martens reviewed the Council schedule. City Administrator Martens noted a work session on August 9th for development rights, ribbon cutting for new sign will likely take place, and August 23rd is a substantial meeting. 13.Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14.Adjournment MOTION: made by Bottema, seconded by Keefe to adjourn. Voting Aye: Thomas, Bottema, LaFave, and Keefe (Motion carried 4:0) Meeting adjourned at 9:08 pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 6b. Council Meeting: August 9, 2018 Prepared By: Jessica Beise Topic: 2018 Election Results Canvassing Date Action Required: Approval Summary: The 2018 General Election is held November 6th, 2018. Council is required to canvass the election results between November 9th and November 16th. As we currently do not have a regular meeting scheduled during this time, a special meeting of the City Council will need to be called. Staff is suggesting November 13th at 7:00pm to hold the canvassing meeting. Should the November 13th date not be an available option for Council members, staff requests pulling this item from the consent agenda and providing an alternative date. Once approved staff will post the special meeting in the Crow River News and on the City’s website. Financial/Budget: Costs for publishing election notices are budgeted in the elections line item. Alignment with Values: This item relates to the following adopted values: Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Council Action: Select the date of November 13th at 7:00pm for canvassing the 2018 General Election Results and directing staff to post and publish notices accordingly. Attachments: N/A 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: August 1, 2018 for the August 9, 2018 City Council Meeting RE: Draft City of Greenfield 2040 Comprehensive Plan 1.Background The City received notice of the draft 2040 comprehensive plan from City of Greenfield on June 25, 2018. The draft plan is available at city hall and due to the file size, the full plan is not attached to this report. Per MN Statutes §473.858, Subd. 2, the City of Corcoran has 6 months to provide comments to the County. Staff has noted a number questions or concerns in the attached letter, which could affect the City of Corcoran’s planning efforts. Please review the attached letter and make any necessary modifications. The Council must authorize staff to send the letter prior to December 26, 2018 when our 6-month statutory review period ends. 2.Recommendation Move to authorize the Mayor and City Administrator to sign and send the attached letter to City of Greenfield. Attachments 1.Response Cover Letter Form 2.Draft Letter to City of Greenfield Agenda Item 6c. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us August 9, 2018 Brad Scheib Hoisington Koegler Group Inc. 123 North Third Street, Suite 100 Minneapolis, MN 55401. RE: Greenfield Draft 2040 Comprehensive Plan Brad, The City of Corcoran has reviewed the City of Greenfield Comprehensive Plan update, which was received with your email dated June 25, 2018. The City of Corcoran has reviewed that draft plan and find that there are limited impacts on the City of Corcoran. However, we offer the following comments: Transportation System Plan 1. The traffic forecasts are reasonable and assume a 1-2% annual growth rate. 2. The transportation goals and policies listed are reasonable and intended to create an effective transportation system within the City. 3. The plan states that the City will coordinate with surrounding jurisdictions but does not specifically mention Corcoran. We look forward to working with you as transportation improvements are planned and implemented along our shared border. We look forward to working with City of Greenfield. Please feel free to contact City Administrator Brad Martens with questions at bmartens@ci.corcoran.mn.us and 763-400-7030. Sincerely, Ron Thomas Mayor Brad Martens City Administrator Copy: Kendra Lindahl, City Planner City File To: ADJACENT COMMUNITIES AND AFFECTED AGENCIES From: Brad Scheib, City Planning Consultant Re: Distribution of Greenfield Draft 2040 Comprehensive Plan Update Date: June 25, 2018 This memo is to serve as the City of Greenfield’s official distribution of its DRAFT 2040 Comprehensive Plan Update per Minnesota Statute 473.858 Subd. 2 and the Metropolitan Council guidance. The DRAFT 2040 Comprehensive Plan Update can be downloaded from this link: https://hkgi.sharefile.com/d-s5e7c030caa74f3c9 Please know that this is a DRAFT document and that it is subject to change as we work through the review process. In the event there are substantive changes to the draft plan that have the potential to impact your jurisdiction or agency we will promptly notify you via email of such changes. The Greenfield City Council authorized the plan for distribution at its June 19th City Council meeting. It is respectfully requested that you review the proposed 2040 Comprehensive Plan Update and send any comments or indication of no comment to me, Brad Scheib (brad@hkgi.com) by December 26th, 2018. With regard to review of the Comprehensive Plan Update, we ask that you provide feedback as timely as possible within the requested 6-month comment period. Please be advised that email response is the preferred method of comment. Written responses are also acceptable and can be submitted to my attention at: Hoisington Koegler Group Inc. 123 North Third Street, Suite 100 Minneapolis, MN 55401. The attached form is available to facilitate your response should you choose to use it. If there is anything further we can do to facilitate you review, answer questions or be of further assistance in your review, please feel free to contact me via email or phone at 612.252.7122. On behalf of the City of Greenfield, we would like to thank you in advance for your assistance and prompt response. Please check the appropriate box: AgendaItem 7a-b. CouncilMeetingDate: 8/9/2018 FINANCIALCLAIMS PreparedBy: jrotz CHECK RANGE FUND #500ESCROWCLAIMSAgendaItem: 7a. PaidtoAmountProjectname 500-20436$ 1,000.00MNDNROMB - PULTENETRUNKSEWER 500-20436$ 142.50CARSON, CLELLAND & SCHREDER - PULTEDEVELOPMENT 500-20456$ 178.14CARSON, CLELLAND & SCHREDER - WILLOWLLCMINORSUBDIVISION18-022 500-20335$ 29,765.62WENCK - LENNARENGINEERING 500-20376$ 344.67WENCK - PARKPLACESTORAGE 500-20389$ 384.00WENCK - STREHLERESTATES16-001 500-20416$ 3,050.62WENCK - SUNRISESOLAR17-007 500-20423$ 1,197.52WENCK - BASSLAKEESTATESSKETCHPUD17-015 500-20436$ 26,740.32WENCK - PULTEENCOREPUDSKETCH17-029 500-20436$ 22,194.27WENCK - PULTEENCORENETRUNKSEWER 500-20438$ 22,517.29WENCK - BASSLAKECROSSINGM/IHOME17-012ENGINEERING 500-20439$ 1,101.80WENCK - BASSLAKECROSSINGM/IHOME17-012CR10TURNLANES 500-20453$ 594.00WENCK - FEHNMEADOWS2NDADDITIONPP18-017 500-20454$ 183.60WENCK - EDGEWATERCORCORANSKETCH18-018 Total 109,394.35 TotalFund #500 = SeeattachedPaymentsDetail) ALLOTHERFINANCIALCLAIMSAgendaItem:7b.$ 154,322.32 TotalChecks SeeattachedCheckDetailRegister) TotalofAutoDeductions TOTALEXPENDITURESFORAPPROVAL$ AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaidtoAmount 7/23/2018CorcoranCrossRoads - Corcoran, MN$ 8.16 7/25/2018AtlantisGlobal - Danville, IN$ 179.00 7/27/2018MinnesotaChiefsofPoliceAssociation$ 125.00 7/30/20184Imprint$ 574.29 7/30/2018WalmartSuperCenter$ 16.00 7/23/2018MNDeptRev - Fueltax$ 135.95 7/24/2018PERA$ 11,855.28 7/25/2018StateofMN - MSRS$ 1,787.63 7/25/2018StateofMN - Roth$ 2,228.54 7/25/2018Optum - HSA$ 2,876.86 7/27/2018OutgoingWireFee$ 20.00 7/27/2018OutgoingWire (RolfErickson - Assessor)$ 5,284.79 Total H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2018ClaimsWorkbook 08/01/183:20PMCITYOFCORCORAN Page 1 Check Detail Register© August2018 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid AMAZONCAPITALSERVICES E100-42100-208 TrainingandInstruction$255.10SUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$149.7517VQ-7GRY-OFFICE SUPPLIES E100-42100-208 TrainingandInstruction$18.231W34-X3PF-DSUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$8.561W34-X3PF-DSUPPLIES E100-42100-208 TrainingandInstruction$18.231YTY-XCPL-WSUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$69.991YTY-XCPL-WSUPPLIES E100-42100-208 Training and Instruction$18.231YTY-XCPL-WSUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$69.991YTY-XCPL-WSUPPLIES Total AMAZON CAPITAL SERVICES 608.08 Unpaid BEAUDRYOILCOMPANY E100-42100-212 Motor Fuels$234.58864599SQUAD FUEL E100-43100-212 MotorFuels$12.00864599GASOLINE E100-41920-210 Operating Supplies (GENERAL)$6.52864599GASOLINE E100-43100-212 MotorFuels$744.60864600DIESEL E100-43100-212 Motor Fuels$246.70865207DIESEL E100-42100-212 Motor Fuels$1,398.04865208SQUAD FUEL E100-43100-212 Motor Fuels$71.53865208GASOLINE E100-41920-210 Operating Supplies (GENERAL)$38.83865208GASOLINE Total BEAUDRYOILCOMPANY 2,752.80 Unpaid BERGANKDV E100-41540-300 Professional Srvs (GENERAL)$620.001006172FINANCIAL CONSULTING Total BERGANKDV 620.00 Unpaid BROCKWHITE E100-43100-227 Crack Filling$2,271.6012919031-00PLEXIMELTMASTICONELEVELING E100-43100-227 Crack Filling$2,196.6012921290-00PLEXI MELT MASTIC ONELEVELING Total BROCKWHITE 4,468.20 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 ProfessionalSrvs (GENERAL)$3,585.06073018CIVIL - LEGAL E100-42100-304 LegalFees$2,996.09073018CRIMINAL G500-20436 PulteEncore - PUDSkch 17-029$142.50073018PULTE DEVELOPMENT G500-20456 WillowLLCMinorSubd18-022$178.14073018WILLOW LLC MINOR SUBDIVISION18-022 Total CARSON, CLELLAND & SCHREDER 6,901.79 Unpaid CENTURY LINK E100-45200-321 Telephone$61.69073018LANDLINE763-420-4061 Total CENTURY LINK 61.69 Unpaid CHRISTENSEN BUCK, JESSICA E100-45200-210 Operating Supplies (GENERAL)$44.69072718MILEAGE REIMBURSEMENT Total CHRISTENSEN BUCK, JESSICA 44.69 Unpaid CINTAS - 470 08/01/183:20PMCITYOFCORCORAN Page 2 Check Detail Register© August2018 Check AmtInvoiceComment E100-43100-417 Uniforms$35.664007979565PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$85.184007979575CITYHALLRUGS E100-41941-210 Operating Supplies (GENERAL)$82.504007979596CITYHALLRUGS E100-42100-223 BuildingRepairSupplies$76.494007979652PD RUGS E100-43100-210 Operating Supplies (GENERAL)$91.264007979663PW RUGS E100-43100-417 Uniforms$138.274007979778PW UNIFORMS E100-43100-417 Uniforms$35.664008209631PW UNIFORMS E100-42100-223 Building RepairSupplies$64.834008209664PD RUGS E100-41941-210 Operating Supplies (GENERAL)$85.184008209682CITYHALLRUGS E100-43100-210 Operating Supplies (GENERAL)$49.944008209685PW RUGS E100-41941-210 Operating Supplies (GENERAL)$82.504008209697CITY HALLRUGS E100-43100-417 Uniforms$138.274008209838PW UNIFORMS Total CINTAS - 470 965.74 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$107.5467211880LANDLINE E100-42100-321 Telephone$107.5467211880LANDLINE E100-43100-321 Telephone$107.5667211880LANDLINE Total COMCAST- 902943336 322.64 Unpaid DELTADENTAL E100-41400-131 EmployerPaidHealth$132.057353970DENTAL INSURANCE E100-42100-131 Employer PaidHealth$162.757353970DENTALINSURANCE E100-42102-131 Employer PaidHealth$0.007353970DENTAL INSURANCE E100-43100-131 Employer PaidHealth$124.407353970DENTALINSURANCE G100-20205 Reimbursements$63.007353970DENTAL INSURANCE - HAMILTON Total DELTA DENTAL 482.20 Unpaid ECMPUBLISHERS INC E100-41941-210 Operating Supplies (GENERAL)$27.71616903ORDINANCE AMENDMENT HEARING PO# 18-025 E100-41941-210 Operating Supplies (GENERAL)$23.74616904ZONINGORDINANCE AMENDMENT HEARING PO# 18- 020 E100-41941-210 Operating Supplies (GENERAL)$27.71616905CITY CODE AMENDMENT HEARINGPO# 17-039 E100-41941-210 Operating Supplies (GENERAL)$39.57616906ORDINANCE-2018-370 E100-41941-210 Operating Supplies (GENERAL)$43.54616907ORDINANCE-2018-368 E100-41941-210 Operating Supplies (GENERAL)$39.57616908ORDINANCE-2018-366 E100-41410-210 Operating Supplies (GENERAL)$68.94619094NOTICE OFFILING E100-41410-210 Operating Supplies (GENERAL)$39.57619095PUBLIC ACCURACYTEST Total ECMPUBLISHERS INC 310.35 Unpaid ENFORCEMENT LIGHTING, LLC E202-42100-210 Operating Supplies (GENERAL)$700.001805318POLICE EQUIPMENT Total ENFORCEMENTLIGHTING, LLC 700.00 Unpaid FEDEX E601-49400-300 Professional Srvs (GENERAL)$33.683-884-46220PUBLIC HEALTHLAB MN DEPT OFAGRICULTURE Total FEDEX 33.68 Unpaid FERGUSONENTERPRISES 08/01/183:20PMCITYOFCORCORAN Page 3 Check Detail Register© August2018 Check AmtInvoiceComment E601-49400-210 Operating Supplies (GENERAL)$89.975893025SUPPLIES Total FERGUSON ENTERPRISES 89.97 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$55.0034_01081812PREPAID CARWASH Total HOLIDAYSTATIONSTORES 55.00 Unpaid JOEROTZ E100-41400-433 DuesandMemberships$415.00073018DUES ANDMEMBERSHIPS Total JOEROTZ 415.00 Unpaid JOTSCOMPUTER SERVICES E100-41951-300 ProfessionalSrvs (GENERAL)$450.0025539CONTRACT SERVICE Total JOTSCOMPUTERSERVICES 450.00 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$50.00073018CELL PHONE E100-41300-210 Operating Supplies (GENERAL)$11.45073018MILEAGE Total MARTENS, BRAD 61.45 Unpaid MENARDS MAPLEGROVE E100-42100-210 Operating Supplies (GENERAL)$39.9626648SUPPLIES E202-42100-210 Operating Supplies (GENERAL)$157.9226660NIGHT TOUNITE SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$21.3826704SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$19.9426948SUPPLIES Total MENARDS MAPLE GROVE 239.20 Unpaid METRO SALESINC E100-41951-207 ComputerSupplies$94.50INV1122998SUPPLIES Total METROSALESINC 94.50 Unpaid MINIBIFF, LLC E100-45200-210 Operating Supplies (GENERAL)$255.28A-97083PORTABLE TOILETS - PICNIC SHELTER E100-45200-210 Operating Supplies (GENERAL)$251.43A-97083PORTABLETOILETS - PICNIC SHELTER E100-45200-210 Operating Supplies (GENERAL)$179.16A-97085PORTABLETOILETS - WEST FIELD/SOCCER E100-45200-210 Operating Supplies (GENERAL)$176.46A-97085PORTABLETOILETS - WEST FIELD/SOCCER E100-45200-210 Operating Supplies (GENERAL)$76.11A-97086PORTABLE TOILETS - LIONS FIELD E100-45200-210 Operating Supplies (GENERAL)$74.97A-97086PORTABLE TOILETS - LIONS FIELD E100-45200-210 Operating Supplies (GENERAL)$76.11A-97087PORTABLE TOILETS - MEISTER & SNYDER E100-45200-210 Operating Supplies (GENERAL)$74.97A-97087PORTABLE TOILETS - MEISTER & SNYDER Total MINIBIFF, LLC 1,164.49 Unpaid MINNESOTA EQUIPMENT E100-45200-210 Operating Supplies (GENERAL)$15.27P70705SUPPLIES Total MINNESOTA EQUIPMENT 15.27 Unpaid MNDNR - OMB G500-20436 PulteEncore - PUDSkch17-029$1,000.002018-2586PULTE NETRUNK SEWER ESCROW 08/01/183:21PMCITYOFCORCORAN Page 4 Check Detail Register© August2018 Check AmtInvoiceComment Total MNDNR - OMB 1,000.00 Unpaid MORRISELECTRONICS E100-41951-210 Operating Supplies (GENERAL)$52.5020147715SERVICE LABOR Total MORRIS ELECTRONICS 52.50 Unpaid OFFICEDEPOT E100-41910-210 Operating Supplies (GENERAL)$11.99159550396001PLANNING COMMISSIONER E100-45200-210 Operating Supplies (GENERAL)$11.99159550397001PARKS & RECREATION Total OFFICEDEPOT 23.98 Unpaid OPTUM E100-41941-300 ProfessionalSrvs (GENERAL)$105.25947465HSAMAINTENANCE FEE Total OPTUM 105.25 Unpaid RANDYSENVIRONMENTALSERVICES E100-41941-380 Utility & Services (GENERAL)$275.48072318CITY HALLGARBAGE 1280351 E100-43232-300 Professional Srvs (GENERAL)$491.96072318MONTHLY RECYCLING E100-45200-380 Utility & Services (GENERAL)$245.12072318PARKS GARBAGE 11039 E100-43100-380 Utility & Services (GENERAL)$227.49072318PUBLIC WORKS GARBAGE (9100) 12 Total RANDYSENVIRONMENTAL SERVICES 1,240.05 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 Professional Srvs (GENERAL)$5,053.75073018MONTHLY ASSESSING FEE E100-41550-300 Professional Srvs (GENERAL)$12.84073018COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$7.20073018FORMS ANDSUPPLIES Total ROLFERICKSON ENTERPRISES INC 5,073.79 Unpaid SPRINT E100-43100-321 Telephone$460.23391283315-20CELL SERVICE Total SPRINT 460.23 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-417 Uniforms$219.97I1322944UNIFORMS E100-42100-209 PoliceReserves$29.99I1323737UNIFORMS E100-42100-417 Uniforms$54.99I1323881UNIFORMS E100-42100-417 Uniforms$185.97I1323972UNIFORMS E100-42100-209 PoliceReserves$74.99I1324247UNIFORMS Total STREICHER SPOLICEEQUIPMENT 565.91 Unpaid TEAMSTER LOCAL 320 G100-21707 Union Dues$343.44AUG18UNIONDUES/TLDF Total TEAMSTERLOCAL 320 343.44 Unpaid WENCK ASSOCIATES, INC. E100-43170-300 ProfessionalSrvs (GENERAL)$650.00073018GENERAL ENGINEERING SERVICES E100-43170-300 Professional Srvs (GENERAL)$902.40073018BRIDGE ANDMSAFEASIBILITY STUDY E100-43170-300 Professional Srvs (GENERAL)$9,621.23073018LARKIN & ROLLING HILLSOVERLAY E100-43170-300 Professional Srvs (GENERAL)$457.00073018STORM WATER - ENGINEERING 08/01/183:21PMCITYOFCORCORAN Page 5 Check Detail Register© August2018 Check AmtInvoiceComment E101-41911-300 Professional Srvs (GENERAL)$972.200730182040 CORCORAN COMP PLAN E422-43100-530 ImprovementsOtherThan Bldgs$71.97073018DT UTILITYPROJECT - STREET 37% E422-49400-530 ImprovementsOtherThan Bldgs$54.46073018DT UTILITYPROJECT - WATER 28% E422-49450-530 ImprovementsOtherThanBldgs$68.08073018DT UTILITY PROJECT - SEWER 35% E601-49400-303 Engineering Fees$720.50073018WATER -ENGINEERING E602-49450-303 Engineering Fees$1,363.50073018SANITARY SEWER - ENGINEERING G500-20335 Lennar Eng PlanReview/Modific$29,765.62073018LENNAR - ENGINEERING G500-20376 ParkPlace Storage$344.67073018PARK PLACE STORAGE G500-20389 StrehlerEstates-Final Plat$384.00073018STREHLER ESTATES 16-001 G500-20416 SunriseSolar - 17-007$3,050.62073018SUNRISE SOLAR17-007 G500-20423 BassLakeEstSkch PUD17-015$1,197.52073018BASS LAKE ESTATESSKETCH PUD17-015 G500-20436 PulteEncore - PUDSkch 17-029$26,740.32073018PULTE ENCORE - PUDSKETCH17-029 G500-20436 PulteEncore - PUDSkch 17-029$22,194.27073018PULTE ENCORE - NETRUNK SEWER G500-20438 BassLkCR M/IHomeEngineering$22,517.29073018BASSLAKECROSSINGM/IHOME 17-012 ENGINEERING G500-20439 BassLkCRM/IHomeTurnLanes$1,101.80073018BASSLAKECROSSING M/IHOME 17-012CR10TURN LANES G500-20453 FehnMeadows2ndAddPP18-017$594.00073018FEHN MEADOWS 2NDADDITIONPP18-017 G500-20454 EdgewaterCorcoran Skch18-018$183.60073018EDGEWATER CORCORANSKETCH 18-018 Total WENCK ASSOCIATES, INC. 122,955.05 Unpaid WESTSIDE WHOLESALETIRE E100-43100-220 Repair/Maint Supply (GENERAL)$167.00814764SERVICE E100-43100-220 Repair/Maint Supply (GENERAL)$412.08814957SERVICE E100-43100-220 Repair/Maint Supply (GENERAL)$90.00815976SERVICE Total WESTSIDE WHOLESALE TIRE 669.08 Unpaid XCELENERGY E100-43100-381 Street/SignalLights$976.30600558350UTILITIES - 9100 Total XCEL ENERGY 976.30 10100 Farmers State Bank$154,322.32 FundSummary 10100 Farmers State Bank 100GENERALFUND$40,695.69 101LONG-TERMPLANNING FUND$972.20 202POLICE DONATION FUND$857.92 422DOWNTOWN IMPROVEMENT$194.51 500 ESCROWHOLDING FUND$109,394.35 601WATER$844.15 602SEWER$1,363.50 154,322.32 CityofCorcoran ConsultantSummary 8/9/2018 NameInvoice DateAmountDue Carson, Clelland & Schreder07/30/18 6,901.79 Landform MetroWestInspection RolfEricksonEnterprises07/30/18$ 5,073.79 WenckAssociates07/30/18$ 122,955.05 Total$ 134,930.63 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2018ClaimsWorkbook vendor: CARSON CLELLAND&SCHREDER CITY OF CORCORAN Date: 7-30-18 PAYMENT VOUCHER Address: CARSON,CLELLAND&SCHREDER 6300 SHINGLE CREEK PKWY#305 Payment Total: $ 6,901.79 • t j MINNEAPOLIS MN 55430-2190 Due Date: 08/29/18 Fund Department Account Description Amount 100 41600 300 CIVIL-LEGAL 3,585.06 100 41600 _ 300 RAVINIA-TABOR 100 41600 300 TOTAL CONTROL SOLUTIONS AGREEMENT 100 42100 304 ! CRIMINAL 2,996.09 100 41600 300 LENNAR/RAVINIA 100 41600 300 Gleason Parkway Extension 100 41600 300 . Lametti Contract Action 205 42100 304 VEHICLE FORFEITURE 411 43100 300 i PW FLOOR SETTLING 422 43100 530 DT UTILITY PROJECT-STREET 37% 422 49400 530 DT UTILITY PROJECT-WATER 28% 422 49450 530 DT UTILITY PROJECT-SEWER 35% 423 45200 510 ROCKFORD SCHOOL LAND PURCHASE 424 43100 530 FIR LANE TURN LANE PROJECT 500 20320 Lennar Design 500 20335 Lennar Engineering 500 20389 STREHLER ESTATES 16-01 500 20392 MN Solar 500 20400 RAVINIA 5TH&6TH 500 20407 MOTOR CAFE CUP 500 20416 Sunrise Solar 17-007 500 20420 Bass Lake Cross MI Home 17-012 500 20421 _ Ravinia 7th Addition 500 20423 Bass Lake Estates Sketch PUD 17-015 500 20433 Bass Lk Est PP/PUD, CPA 17-026/Bass Lk Cross South C 500 20436 PULTE DEVELOPMENT 142.50 500 20439 Bass Lake Cross MI Home CR10 Turn Lanes 17-012 500 20441 Olsen Access Encroachment Agreement 500 20445 RAVINIA 9TH FP AND PUD 17-042 500 20452 Matter Home Occupation 18-009 500 20454 Edgewater Corcoran Skch 18-018 500 20456 _ Willow LLC Minor Subd 18-022 178.14 601 49400 304 WATER-50% 602 49450 304 SEWER-50% TOTAL: $ 6,901.79 i Notes Check# 3 ( 113iAra( if e . CarScson, hreder Clelland ATTORNEYS AT LAW 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 763)-561-2800 July 30, 2018 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount Civil 6/27/2018 Review City Council agenda packet, review state law regarding small cell 190.00 requirements/restrictions Conference with Planner regarding right of way ordinance, zoning ordinance revisions, 95.00 resolution amendment, potential land use restrictions, correspondence with Administrator regarding agenda items, review correspondence related to"spite strip" 6/28/2018 Research data classification issue, City disclosure obligations, applicable caselaw 106.88 Correspondence with Administrator, review voting issue, alternative actions 47.50 7/9/2018 Correspondence with Planner, begin review of nuisance code revisions 35.63 Pull 7/12 City Council agenda, attachments for review 23.33 7/10/2018 Review nuisance, open burning and vehicle ordinance drafts 142.50 7/11/2018 Prepare for, attend City staff meeting regarding nuisance code updates and processes, 332.50 review additional sample language, update drafts, file Review City Council work session and business meeting agenda packets, correspondence 178.13 with City staff Revise nuisance and related ordinance drafts, research enforceability issues, prepare 332.50 Council memo 7/12/2018 Conference with Becky regarding ordinance redline preparation and additional comments, 106.88 conference with Administrator regarding open files, conference with Attorney Carson regarding enforcement issue Review Chapter 117 provisions, correspondence with Administrator, draft condemnation 285.00 outline, conference with Attorney Carson regarding Chapter 117 negotiation best practices and city authority issue, correspondence with Planner, revise Council memo, provide additional draft ordinance comment Review nuisance issues and memo from Attorney Thames 71.25 Conference with Attorney Thames, prepare initial draft of nuisance ordinance 29.17 7/17/2018 Correspondence with Planner, Code Enforcement Official, Councilmember regarding open 35.63 files 7/18/2018 Correspondence with Code Enforcement Official, Planner regarding ORV enforcement 237.50 issue, review state law, City code, research enforcement authority and potential code revision, review Planner's nuisance code memo draft CITY OF CORCORAN Page 2 Amount 7/18/2018 Review correspondence from watershed and Board action, conference with Councilmember 106.88 regarding watershed authority, update file 7/19/2018 Prepare for, attend conference call with Administrator regarding lawful gambling ordinance, 142.50 condemnation actions, watershed issues, other open files, update files Conference with Chief regarding city authority and liability issues, Data Practices issue 106.88 7/20/2018 Correspondence with Administrator, Councilmember, review Data Practices issue 35.63 7/23/2018 Pull 7/26 City Council agenda packet for review 17.50 7/25/2018 Review City Council agenda packet 142.50 Conference with Planner regarding agenda items, research speed zone change authority 106.88 and applicable state law Review nuisance enforcement update, conference with Attorney Ross regarding CUP 35.63 enforcement and abatement 7/26/2018 Review watershed JPA, review state law and administrative rules, LMC opinion 142.50 Review city authority issue related to speed zones, review right of entry issues and private 106.88 property retainage issues Conference with Councilmember regarding watershed JPA enforcement, conference with 391.88 staff regarding code interpretation issue, prepare for, attend City Council meeting SUBTOTAL: 1 oo-(16Gu'30)3,585.06] City File 18-021 7/25/2018 Conference with Planner regarding easement requirements 35.63 7/26/2018 Correspondence with Planner, review property and entity information, review right of way 106.88 dedication/transfer documentation, outline easement requirements Begin drafting easements 35.63 SUBTOTAL: Su'..Zc)ycc [ 178.14] Encore PUD, Prelim Plat 6/27/2018 Review Encore PUD, preliminary plat application, Planner's report, Engineer's report, draft 142.50 resolutions and ordinance SUBTOTAL: fib`' ZUy 142.50] Criminal 6/27/2018 Attend court hearings at Brookdale 48.75 6/28/2018 Attend prosecution meeting with Judges regarding changes to downtown calendars 24.38 6/29/2018 Case file updates from 6/13 court hearings 16.25 7/2/2018 Review files for court; review criminal histories, driving records, probation status, victim 32.50 input, prepare offers Preparation of two complaints 80.00 7/3/2018 Review discovery, note file 24.38 Attend hearings at Brookdale court 97.50 7/5/2018 Review reports and city ordinance related to firearms 32.50 Review statutes, review file 32.50 CITY OF CORCORAN Page 3 Amount 7/5/2018 Continue updating case files from 6/13 afternoon court calendar 16.25 Prepare files for jury trial, review videos 97.50 Review ordinances 32.50 7/6/2018 Review reports for charging and request additional information 32.50 Review jury trial file, correspondence with defense attorney 97.50 Review and respond to emails regarding criminal matters 24.38 7/9/2018 Preparation of one complaint 40.00 Prepare probation violation summons for in-custody defendant 32.50 Attend jury trial hearing downtown 97.50 Review Brookdale files in preparation for 7/10 calendar 32.50 7/10/2018 Preparation of one complaint 40.00 Review, amend criminal complaint 16.25 Case file updates from 6/20 court hearings 48.75 Review files for court; review criminal histories, driving records, probation status, victim 16.25 input, prepare offers Handle Brookdale court calendar 48.75 7/11/2018 Attend Brookdale court calendar 48.75 Review files, prepare disposition letters and notes for follow up 48.75 7/12/2018 Phone call with defendant to discuss case, offer, and plea by mail 32.50 7/13/2018 Case file updates from 6/27 court 48.75 7/16/2018 Preparation for 7/17 cases 16.25 7/17/2018 Review files for court, review criminal histories, driving records, probation status, victim 16.25 input, prepare offers Attend arraignments and pretrial hearings 48.75 7/18/2018 Attend hearings at Brookdale court 48.75 Discuss upcoming cases with Attorney Thames 48.75 Prepare disposition letter and prepare follow up instructions for assistants 16.25 7/19/2018 Review emails from public defenders and court clerks regarding matters tracking downtown, 32.50 review police reports and e-file offers for resolution 7/23/2018 Phone call with defendant regarding resolution 16.25 Review Brookdale files in preparation for 7/24 calendar 48.75 7/24/2018 Preparation of two complaints 80.00 Prepare probation violation reports for filing 16.25 Review files for court; review criminal histories, driving records, probation status, victim 32.50 input, prepare offers Handle Brookdale court calendar 65.00 Preparation for 7/25 jury trial 97.50 7/25/2018 Attend hearings at Brookdale court 81.25 Conference with Attorney Ross regarding open files 24.38 Correspondence with police department 48.75 Review files, correspondence with court and defense attorneys 48.75 Attend jury trial hearing downtown 97.50 Review voicemails regarding criminal matters 24.38 7/26/2018 Review discovery, note files 24.38 Open criminal files, preparation of criminal complaints; preparation of cases for court 234.38 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period CITY OF CORCORAN Page 4 Amount 7/26/2018 Open criminal files, preparation of criminal complaints; preparation of cases for court 287.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 150.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests,complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 12.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: t(,`'12 I ' "3c)LI [ 2,858.16] For professional services rendered 6,763.86 Client Expense Charges : Civil Expenses Westlaw charges for May 105.41 SUBTOTAL: 105.41] Criminal Expenses: Monthly support fee 16.26 Monthly support fee 16.26 SUBTOTAL: 32.52] Total Client Expense Charges bb-'-(21w "3 137.93 Total amount of this bill 6,901.79 Previous balance 5,765.88 7/19/2018 Payment-thank you 5,765.88) Total payments and adjustments 5,765.88) Balance due 6,901.79 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. CITY OF CORCORAN Page 5 John J.Thames, City Attorney Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN Date: 7-30-18 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC PO BOX 47841 Payment Total: $ 5,073.79 PLYMOUTH MN 55447 Due Date: 08/29/18 ' Fund Department Account Description Amount 100 41550 300 MONTHLY ASSESSING FEE 073018 5,053.75 100 41550 300 COUNTY DATA FEE 12.84 100 41550 210 FORMS AND SUPPLIES-POSTAGE 7.20 100 41550 210 FORMS AND SUPPLIES 100 41550 210 FORMS AND SUPPLIES 100 41550 201 POSTAGE TOTAL : $ 5,073.79 Approved Notes Check# oa,to STATEMENT JUL 3 0 2018 30-Jul-18 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JULY2018 ASSESSING FEE 5,053.75 COUNTY DATA FEE 12.84 COPIES 7.20 TOTAL 5,073.79 Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN Date: 6-25-18 PAYMENT VOUCHER I Address: ROLF ERICKSON ENTERPRISES INC PO BOX 47841 Payment Total: $ 5,284.79 PLYMOUTH MN 55447 Due Date: 07/25/18 Fund Department Account Description Amount 100 41550 300 MONTHLY ASSESSING FEE 062518 5,053.75 100 41550 300 COUNTY DATA FEE 12.84 100 41550 210 FORMS AND SUPPLIES-POSTAGE 218.20 100 41550 210 FORMS AND SUPPLIES 100 41550 _ 210 FORMS AND SUPPLIES 100 41550 201 POSTAGE Ji I TOTAL : $ 5,284.79 i Approved Notes Check# F„Js 1,..,Pr( -.' n°J r-u__,y ?Iv? 113, STATEMENT 25-Jun-18 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JUNE 2018 ASSESSING FEE 5,053.75 COUNTY DATA FEE 12.84 REVALUATION NOTICE POSTAGE 70.58 MARSHALL VALUATION SERVICE FEE 147.62 TOTAL 5,284.79 Vendor: Wenck CITY OF CORCORAN Date: 7-30-18 PAYMENT VOUCHER Address: Wenck 1800 Pioneer Creek Center Payment Total: $ 122,955.05 PO Box 249 Maple Plain, MN 55359-0249 Due Date: 08/29/18 Fund Department Account Description 1 100 43170 300 General En. Services 967.60 100 43170! 300 Bridge and MSA Feasibility Study 902.40 100 43170 300 Larkin&Rolling Hills Overlay 9,317.63 100 43170 300 Storm Water-Engineering 457.00 101 41911 300 2040 CORCORAN COMP PLAN 972.20 411 43100 303 PW Building 415 45200 520 PARK DEDICATION 419 43100 303 HACKAMORE ROAD IMPROVEMENTS 2294-0028 422 43100 530 DT UTILITY PROJECT-STREET 37% 71.97 422 49400 530 DT UTILITY PROJECT-WATER 28% 54.46 422 49450 530 DT UTILITY PROJECT-SEWER 35% 68.08 423 45200 510 Rockford School District Environmental Site Assessment 601 49400 303 Water-Engineering 1,042.00 602 49450 303 Sanitary Sewer-Engineering 1,174.00 602 49450 303 MCES SEWER EXTENSION 500 20247 Sunram Permits,Acct.#500-20247 500 20335 LENNAR-ENGINEERING 29,765.63 500 20335 LENNAR-ENGINEERING-66th Street Design&Construction 500 20369 Sunram Permits,Acct.#500-20369 500 20376 PARK PLACE STORAGE 344.67 , 500 20389 STREHLER ESTATES 16-001 238.00 500 20392 MN SOLAR 500 20415 MI HOMES 500 20416 Sunrise Solar 17-007 3,050.62 .i 500 20418 Pheasant Ridge Sketch 17-009 500 20423 Bass Lake Estates Sketch PUD 17-015 1,197.52 500 20425 Gmach Prelim/Final Plat 17-017 i 500 20434 Hoppe-Lot Consolid. 17-027 500 20436 Pulte Encore-PUD Skch 17-029 26,740.32] 500 20436 Pulte Encore-NE Trunk Sewer 22,194.27 500 20438 Bass Lake Crossing M/I Home 17-012 Engineering 22,517.29 500 20439 1 Bass Lake Crossing M/I Home 17-012 CR 10 TURN LANES 1,101.80 500 20446 Rush Creek Run PP 18-001 500 20448 Maple Hill Apt PUD Skch 18-005 I , 500 20451 Doboszenski Sons Inc 18-008 500 20453 Fehn Meadows 2nd Add PP 18-017 _ 594.00 500 20454 Edgewater Corcoran Skch 18-0.18 _ _ 183.60_ TOTAL: $ 122,955.05 Approved Notes Check* it JUL 3 0 2018 WENCK ASSOCIATES Responsive partner. Exceptional outcomes. June 28, 2018 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: Wenck's May 2018 Invoices Dear Brad: Engineering efforts for May continued to involve mostly developer work on Encore and Northeast Sewer for Pulte, and the Bass Lake Crossings, Bass Lake Estates, and Lennar. The Bridge and MSA Feasibility Study was presented at June council meeting. Unbilled time was over 10 hours of office hours at City Hall, various phone and resident conversations and responding to engineering questions in support of staff. If you have any questions as you review this letter or our invoices, please contact me at 763- 479-4209, ktorve @wenck.com, or City Hall. Sincerely, Wenck Associates, Inc. Kent Torve, P.E., LEED AP Principal enc: May 2018 Invoices] Wenck Associates, Inc. I 1800 Pioneer Creek Center I P.O. Box 249 I Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp @wenck.com Web wenck.com V^V Mr. Brad Martens City Administrator WENCK June 28, 2018 Responsive partner Ezcepnonal outcomes City of Corcoran May 2018 Invoices City Projects Invoice no. Project nos. Project name Amount 11803517 2294-01 General Engineering Services u200Planning198.00 100-1131/' -30 V 500-01 General 35.00 100-4?17° '3`3 500-02 Council Meetings and Engineering Admin 132.00 joy--.1317‘'-30v 500-05 Comprehensive Plan 972.20 Ica- 1-11‘111-3°' 600-01 Stormwater/WCA Tasks 457.00 IOU'47170-?al 700-01 MnDOT State Aid 153.00 IO0--43170- 30w a na 700-06 Bridge and MSA Feasibility Study 902.40 W-43(7o -30o 1,V.3.0 900 Utilities 2,084.00 / Total $ 9 quo 303 4z3 U CM 146 601--N9NSu-3u3 h.40a, 11803509 B2294-0023 Downtown Utility and Street Project 2014 t No.54 950 Project Closeout 194.50 Li 22 / fk J 77 Total $ 194.50 TV Total City Projects $ 5,431.70 Invoice no. Project nos. Project name Amount 11803506 2294-17 Lennar Development 200 Construction Plan Reviews and Approvals 393.60 300 Construction Inspection 29,372.03 Total $ 29,765.63 Soo-2 o33S 11803510 B2294-0025 MCES Gravity Sewer Extension Project 1'Phase 01 Design/Permitting 132.00 0 Z,,V1 c1i5v 3o3 Total $ 1 11803511 82294-0027 CR10 Turn Lanes Phase 200 Route Surveying 180.00 Phase 400 Initial Construction Plan Engineering 566.00 Phase 800 Bid Management Services 355.80 Total $ 1,101.80 Sou-ZJN39 11803512 82294-0032 Escrow Projects Phase 01 Park Place Storage,Acct#500-20261 344.67 5' s-Zc'37° Phase 02 Bass Lake MI Homes 22,517.29 Suu -Z`'y3S Phase 04 Bass Lake Estates and Storage 1,197.52 SOo-Z'"IZ Phase 05 Small Projects 978.00 -S 7 Phase 08 Sunrise Solar 3,050.62 2 jyt'° -2.-` S-3 Phase 11 Edgewater 183.60 `6 9H,IA Total $ 28,271.70 \S °-2.'c"1 I r_ aO3 11803513 B2294-0033 Pulte NE Sewer and Development Feasibility Study S la° Phase 100 General Engineering and Project Coordination 6,612.20 Phase 600 EAW Response 1,156.22 Phase 700 Development Feasibility Study 18,971.90 Total $ 26,740.32 S G° `Z° I3t 11803521 82294-0035 Northeast Trunk Sewer Phase 100 Wetland Delineation and Application 1,316.30 Phase 200 Route Surveying and Easements 6,029.17 Phase 300 Initial Construction Plan Engineering 14,848.80 5 Z/e Total $ 22,194.27 J J 11803514 82294-0036 Larking and Rolling Hills Overlay Phase 100 Plans,Specifications and Coordination 9,079.00 L 4365.6°Phase Phase 200 Construction 238.63 Total $ __9,317.63 1(jti 1317<-, '3u) l a(. A3 Total Escrow Projects $ 117,523.35 I •1 2 Invoice Total $ 122,955.05 T:\2294-Corcoran\Invoices and Budget Tracker etc\2018\05 May\May 2018 cover letter.docx Invoice TA. June 7, 2018 Invoice No: 11803517 1l (E N C K City of Corcoran, MN 8200 County Road 116 Responsive partner. Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project 2294-01 Corcoran General Engineering Services Professional Services Through May 31, 2018 Phase 200 PLANNING PLANNING Professional Personnel Hours Rate Amount Torve, Kent 1.50 132.00 198.00 Totals 1.50 198.00 Total Labor 198.00 Phase Total 198.00 Phase 500-01 General General Professional Personnel Hours Rate Amount Raymond, Luann 50 70.00 35.00 Totals 50 35.00 Total Labor 35.00 Phase Total 35.00 Phase 500-02 Council Meetings and Engineering Adminis Council Meetings and Engineering Administrative Professional Personnel Hours Rate Amount Torve, Kent 1.00 132.00 132.00 Totals 1.00 132.00 Total Labor 132.00 Phase Total 132.00 Phase 500-05 2040 Comprehensive Plan 2040 Corcoran Comprehensive Plan Professional Personnel Hours Rate Amount Mueller, Kevin 1.20 116.00 139.20 Shuck, Jordan 7.00 119.00 833.00 Totals 8.20 972.20 Total Labor 972.20 Phase Total 972.20 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11803517 Phase 600-01 Stormwater/WCA General Tasks Stormwater/WCA General Tasks Professional Personnel Hours Rate Amount Nalven, Sarah 2.60 95.00 247.00 Nelson, Susan 2.80 75.00 210.00 Totals 5.40 457.00 Total Labor 457.00 Phase Total 457.00 Phase 700-01 MnDOT State Aid MnDOT State Aid Professional Personnel Hours Rate Amount Terhaar, Edward 1.00 153.00 153.00 Totals 1.00 153.00 Total Labor 153.00 Phase Total 153.00 Phase 700-05 Pavement Management and CIP AL,1 k0 Pavement Management and CIP 4 e70'1/4vProfessionalPersonnel 0664 1 Hours Rate Amount Torve, Kent 2.30 132.00 303.60 Totals 2.30 303.60 Total Labor 03.6 Phase Total 60 Phase 700-06 Bridge and MSA Feasibility Study Bridge and MSA Feasibility Study Professional Personnel Hours Rate Amount Terhaar, Edward 5.00 153.00 765.00 Torve, Kent 70 132.00 92.40 Wyers, Nicholas 50 90.00 45.00 Totals 6.20 902.40 Total Labor 902.40 Phase Total 902.40 Phase 900 Utilities Utilities Professional Personnel Hours Rate Amount 2 99 Schmidt, Rowdy 2.00 119.00 238.00 7 Shuck,Jordan 5.00 119.00 595.00 0,10 # 4 Wyers, Nicholas 13.90 90.00 1,251.00 7 Totals 20.90 2,084.00 0 opTotalLabor2,084.00 Phase Total 2,084.00 Total Invoice Amount 5,237.20 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11803517 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 3 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11803517 Billing Backup Wednesday, June 6, 2018 WAI - Wenck Associates, Inc. Invoice 11803517 Dated 6/7/2018 4:59:10 PM Project 2294-01 Corcoran General Engineering Services Phase 200 PLANNING PLANNING Professional Personnel Hours Rate Amount 063 962 -Torve, Kent 5/9/2018 50 132.00 66.00 DRC 063 962 -Torve, Kent 5/16/2018 50 132.00 66.00 DRC 063 962 -Torve, Kent 5/23/2018 50 132.00 66.00 DRC planning topics and schedule Tota Is 1.50 198.00 Total Labor 198.00 Phase Total 198.00 Phase 500-01 General General Professional Personnel Hours Rate Amount 714 911 - Raymond, Luann 5/4/2018 50 70.00 35.00 Cover letter and spreadsheets Totals 50 35.00 Total Labor 35.00 Phase Total 35.00 Phase 500-02 Council Meetings and Engineering Adminis Council Meetings and Engineering Administrative Professional Personnel Hours Rate Amount 063 962 -Torve, Kent 5/10/2018 1.00 132.00 132.00 1.0 Council meeting Totals 1.00 132.00 Total Labor 132.00 Phase Total 132.00 Phase 500-05 2040 Comprehensive Plan 2040 Corcoran Comprehensive Plan Professional Personnel Hours Rate Amount 907 932 - Mueller, Kevin 5/3/2018 1.20 116.00 139.20 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 4 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11803517 Natural Resources Communities Quality Ranking map and digitizing 243 933 - Shuck,Jordan 5/3/2018 2.00 119.00 238.00 Wetland Buffer Map recreation 243 933 - Shuck, Jordan 5/7/2018 3.00 119.00 357.00 map revisions, parks and trails, future land use, wetland corridor map 243 933 - Shuck,Jordan 5/21/2018 2.00 119.00 238.00 Land Use Totals 8.20 972.20 Total Labor 972.20 Phase Total 972.20 Phase 600-01 Stormwater/WCA General Tasks Stormwater/WCA General Tasks Professional Personnel Hours Rate Amount 789 922 - Nalven, Sarah 5/2/2018 50 95.00 47.50 TMDL appendix to annual report 789 922 - Nalven, Sarah 5/4/2018 60 95.00 57.00 TMDL appendix to annual report 789 922 - Nalven, Sarah 5/17/2018 10 95.00 9.50 emaiing Kevin 789 922 - Nalven, Sarah 5/18/2018 20 95.00 19.00 emailing with Kevin; calling/emailing Eric Alms at MPCA 789 922 - Nalven, Sarah 5/23/2018 20 95.00 19.00 checkin with kevin 789 922 - Nalven, Sarah 5/24/2018 80 95.00 76.00 phone call with eric alms (MPCA) re TMDL credits 789 922 - Nalven, Sarah 5/29/2018 20 95.00 19.00 phone call with kevin 335 923 - Nelson, Susan 5/1/2018 1.30 75.00 97.50 Email Kevin Mattson to follow up Monday's meeting: Local plan edits, MS4 report login and PW, ditch information, illicit discharge information. 335 923 - Nelson, Susan 5/4/2018 1.50 75.00 112.50 Download MPCA's septic system improvement estimator and user's manual, review each, enter data for Corcoran, search online for WWTP information. Call Sarah to discuss questions to ask MPCA(Eric Alms) about TMDL benefit and information to pass along to Corcoran. Totals 5.40 457.00 Total Labor 457.00 Phase Total 457.00 Phase 700-01 MnDOT State Aid MnDOT State Aid Professional Personnel Hours Rate Amount 293 951 -Terhaar, Edward 5/7/2018 1.00 153.00 153.00 state aid traffic counts Tota Is 1.00 153.00 Total Labor 153.00 Phase Total 153.00 Phase 700-05 Pavement Management and CIP Pavement Management and CIP INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18% Annum interest/finance charge. Please reference the Page 5 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11803517 Professional Personnel Hours Rate Amount Vim .063 962 -Torve, Kent 5/10/2018 2.30 132.00 303.60 Project review, cost estimating, and bid schedule Totals 2.30 303.60 aaqu_ 0036 Total Labor 3030 Phase Total 303.60 Phase 700-06 Bridge and MSA Feasibility Study Bridge and MSA Feasibility Study Professional Personnel Hours Rate Amount 293 951 -Terhaar, Edward 5/30/2018 1.00 153.00 153.00 report 293 951 -Terhaar, Edward 5/31/2018 4.00 153.00 612.00 meeting and report 063 962 -Torve, Kent 5/30/2018 70 132.00 92.40 Meeting with staff on final revisions and options 706 922 - Wyers, Nicholas 5/31/2018 50 90.00 45.00 review state aid street lengths Totals 6.20 902.40 Total Labor 902.40 Phase Total 902.40 Phase 900 Utilities Utilities Professional Personnel Hours Rate Amount 394 941 - Schmidt, Rowdy 5/3/2018 1.00 119.00 119.00 IA) Service hookup-Protech 394 941 - Schmidt, Rowdy 5/4/2018 1.00 119.00 119.00 W Water Shut down for Water service hookup - ProTech d 243 933 - Shuck, Jordan 5/8/2018 5.00 119.00 595.00 --) s1Iso l - . storm, sewer, water mapping. Setup GIS online, cloud if h 706 922 - Wyers, Nicholas 5/1/2018 4.30 90.00 387.00 .NI Sf'O/S0 construction coordination Protech and Commercial Wall (30 minutes) sewer and water inspection notices 706 922 - Wyers, Nicholas 5/2/2018 1.00 90.00 90.00 6 commercial wall systems sewer hookup inspection 706 922 - Wyers, Nicholas 5/3/2018 1.50 90.00 135.00 fo1640 GSOC ticket reviews,(.5 hour) construction observation and documentation Protech sewer hookup 706 922 - Wyers, Nicholas 5/4/2018 4.50 90.00 405.00 (Al construction observation and documentation Protech water hookup 706 922 - Wyers, Nicholas 5/7/2018 50 90.00 45.00 0(50 sewer and water hookup Protech 706 922 - Wyers, Nicholas 5/9/2018 1.00 90.00 90.00 tN sewer and water hookup Protech - Water pressure test 706 922 - Wyers, Nicholas 5/21/2018 50 90.00 45.00 co Kb GSOC locate tickets, maps sent 706 922 - Wyers, Nicholas 5/22/2018 30 90.00 27.00 _p/!( GSOC locate ticket review 6 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 6 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 2294-01 Corcoran General Engineering Services Invoice 11803517 706 922- Wyers, Nicholas 5/29/2018 30 90.00 27.00 4-0I50 Review GSOC locate tickets lithuktifs Totals 20.90 2,084.00 A I-'3,(0 3.,SC Total Labor 2,084.00 ,/' Phase Total 2,084.00 Ste'^"" X39,50 Project Total 5,237.20 Total this Report 5,237.20 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 7 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice A. June 7, 2018 Invoice No: 11803506 I/E N C K Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes.Corcoran, MN 55340 p Project Manager Kent Torve Project 2294-17 Lennar Development Professional Services Through May 31, 2018 Phase 200 Construction Plan Reviews and Approvals Construction Plan Reviews and Approvals Professional Personnel Hours Rate Amount Torve, Kent 2.30 132.00 303.60 Wyers, Nicholas 1.00 90.00 90.00 Totals 3.30 393.60 Total Labor 393.60 Phase Total 393.60 Phase 300 Construction Inspection Construction Inspection Professional Personnel Hours Rate Amount Anderson, Chloe 49.50 62.00 3,069.00 Butler, Samuel 172.40 83.00 14,309.20 Quady, Keith 12.50 115.00 1,437.50 Schmidt, Rowdy 46.00 119.00 5,474.00 Wyers, Nicholas 47.80 90.00 4,302.00 Totals 328.20 28,591.70 Total Labor 28,591.70 Reimbursable Expenses Mileage - Reimbursable 316.16 Total Reimbursables 316.16 316.16 Unit Billing 2016 Ford F-150 VIN Ending 1752 14.17 Trimble GPS Unit 450.00 Total Units 464.17 464.17 Phase Total 29,372.03 Total Invoice Amount 29,765.63 Outstanding Invoices Number Date Balance 11802562 5/4/2018 5,513.67 Total 5,513.67 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice y V vv June 7, 2018 Invoice No: 11803509 E N C K Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes.Corcoran, MN 55340 p Project Manager Kent Torve Project B2294-0023 Downtown Utility and Street Project 2014 Professional Services Through May 31, 2018 Phase 950 Project Closeout Project Closeout Professional Personnel Hours Rate Amount Schmidt, Rowdy 50 119.00 59.50 Wyers, Nicholas 1.50 90.00 135.00 Totals 2.00 194.50 Total Labor 194.50 Phase Total 194.50 Total Invoice Amount 194.50 Outstanding Invoices Number Date Balance 11802568 5/4/2018 361.50 Total 361.50 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice V V June 7, 2018 Invoice No: 11803510 E N C K Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes.Corcoran, MN 55340 p Project Manager Kent Torve Project B2294-0025 MCES Gravity Sewer Extension Project Professional Services Through May 31, 2018 Phase 01 Design/Permitting Design/Permitting Professional Personnel Hours Rate Amount Torve, Kent 1.00 132.00 132.00 Totals 1.00 132.00 Total Labor 132.00 Phase Total 132.00 Total Invoice Amount 132.00 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice V • A June 7, 2018 Invoice No: 11803511 L(E N C IBC Brad Martens City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes. Corcoran, MN 55340 Project Manager Kent Torve Project B2294-0027 CR 10 Turn Lanes Professional Services Through May 31, 2018 Phase 200 Route Surveying Route Surveying Professional Personnel Hours Rate Amount Halls, Matthew 2.00 90.00 180.00 Totals 2.00 180.00 Total Labor 180.00 Phase Total 180.00 Phase 400 Construction Plan Engineering Construction Plan Engineering Professional Personnel Hours Rate Amount Schmidt, Rowdy 4.00 119.00 476.00 Wyers, Nicholas 1.00 90.00 90.00 Totals 5.00 566.00 Total Labor 566.00 Phase Total 566.00 Phase 800 Bid Management Services Bid Management Services Professional Personnel Hours Rate Amount Louwagie, Shawn 2.40 122.00 292.80 Wyers, Nicholas 70 90.00 63.00 Totals 3.10 355.80 Total Labor 355.80 Phase Total 355.80 Total Invoice Amount 1,101.80 Outstanding Invoices Number Date Balance 11802569 5/4/2018 3,547.10 Total 3,547.10 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA. June 7, 2018 Invoice No: 11803512 E N C K Brad Martens City of Corcoran, MN Responsive partner.8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project 82294-0032 Escrow Projects Professional Services Through May 31, 2018 Phase 01 Park Place Storage, Acct. #500-20261 Park Place Storage, Acct. #500-20261 Professional Personnel Hours Rate Amount Butler, Samuel 20 83.00 16.60 Wyers, Nicholas 3.30 90.00 297.00 Totals 3.50 313.60 Total Labor 313.60 Reimbursable Expenses Mileage - Reimbursable 31.07 Total Reimbursables 31.07 31.07 Phase Total 344.67 Phase 02 Bass Lake Crossings Bass Lake Crossings Professional Personnel Hours Rate Amount Anderson, Chloe 3.00 62.00 186.00 Butler, Samuel 27.60 83.00 2,290.80 Quady, Keith 97.50 115.00 11,212.50 Schmidt, Rowdy 36.50 119.00 4,343.50 Wyers, Nicholas 41.80 90.00 3,762.00 Totals 206.40 21,794.80 Total Labor 21,794.80 Reimbursable Expenses Mileage - Reimbursable 362.49 Total Reimbursables 362.49 362.49 Unit Billing Trimble GPS Unit 360.00 Total Units 360.00 360.00 Phase Total 22,517.29 Phase 04 Bass Lake Estates and Storage Bass Lake Estates and Storage INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project 132294-0032 Escrow Projects Invoice 11803512 Professional Personnel Hours Rate Amount Butler, Samuel 30 83.00 24.90 Schmidt, Rowdy 5.00 119.00 595.00 Wyers, Nicholas 6.20 90.00 558.00 Totals 11.50 1,177.90 Total Labor 1,177.90 Reimbursable Expenses Mileage - Reimbursable 19.62 Total Reimbursables 19.62 19.62 Phase Total 1,197.52 Phase 05 Small Projects Small Projects Professional Personnel Hours Rate Amount Schmidt, Rowdy 5/15/2018 1.00 119.00 119.00 j_ Review Punchlist/site n kir Schmidt, Rowdy 5/17/2018 1.00 119.00 119.00 g444-QLj Roll Test Strehler estates g(.'6(5 Schmidt, Rowdy 5/18/2018 1.00 119.00 119.00 w 7 Roll Test Strehler estates Torve, Kent 5/2/2018 1.20 132.00 158.40 c'614 Fehn Meadows Allan review and staff discussion 6° / 140101,05Kent5/23/2018 1.50 132.00 198.00 Fehn meadowns Plan review Torve, Kent 5/25/2018 1.80 132.00 237.60 Fehn meadows Engineer memo 111( Wyers, Nicholas 5/18/2018 30 90.00 27.00 3 - '" sending updated street sign detail plates Totals 7.80 978.00 Total Labor 978.00 Phase Total 978.00 Phase 08 Sunrise Solar Sunrise Solar Professional Personnel Hours Rate Amount Butler, Samuel 50 83.00 41.50 Schmidt, Rowdy 19.50 119.00 2,320.50 Torve, Kent 1.80 132.00 237.60 Wyers, Nicholas 4.00 90.00 360.00 Totals 25.80 2,959.60 Total Labor 2,959.60 Reimbursable Expenses Mileage - Reimbursable 91.02 Total Reimbursables 91.02 91.02 Phase Total 3,050.62 Phase 11 Edgewater Edgewater INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Project B2294-0032 Escrow Projects Invoice 11803512 Professional Personnel Hours Rate Amount Bowers, Matthew 1.20 153.00 183.60 Totals 1.20 183.60 Total Labor 183.60 Phase Total 183.60 Total Invoice Amount 28,271.70 Outstanding Invoices Number Date Balance 11802564 5/4/2018 5,408.36 Total 5,408.36 Current Prior Total Billing Summary 28,271.70 59,382.71 87,654.41 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 3 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA. June 7, 2018 Invoice No: 11803513 WENCK Kevin Mattson City of Corcoran, MN Responsive partner.8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0033 Pulte NE Sewer and Development Feasibility Study Professional Services Through May 31, 2018 Phase 100 General Engineering and Project Coordina General Engineering and Project Coordination Professional Personnel Hours Rate Amount Schmidt, Rowdy 4.50 119.00 535.50 Shuck,Jordan 2.50 119.00 297.50 Torve, Kent 37.10 132.00 4,897.20 Vander Top,Vincent 2.00 153.00 306.00 Wyers, Nicholas 6.40 90.00 576.00 Totals 52.50 6,612.20 Total Labor 6,612.20 Phase Total 6,612.20 Phase 600 EAW Response EAW Response Professional Personnel Hours Rate Amount Terhaar, Edward 7.50 153.00 1,147.50 Totals 7.50 1,147.50 Total Labor 1,147.50 Reimbursable Expenses Mileage - Reimbursable 8.72 Total Reimbursables 8.72 8.72 Phase Total 1,156.22 Phase 700 Development Feasibility Study Development Feasibility Study Professional Personnel Hours Rate Amount Bowers, Matthew 51.80 153.00 7,925.40 Erickson, Mindy 5.60 60.00 336.00 Nelson, Susan 4.50 75.00 337.50 Shuck, Jordan 17.00 119.00 2,023.00 Sigtermans, Louis 37.00 88.00 3,256.00 Terhaar, Edward 10.00 153.00 1,530.00 Torve, Kent 27.00 132.00 3,564.00 Totals 152.90 18,971.90 Total Labor 18,971.90 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.comWebwww.wenck.com Project B2294-0033 Pulte Development Feasibiliy Invoice 11803513 Phase Total 18,971.90 Total Invoice Amount 26,740.32 Outstanding Invoices Number Date Balance 11802565 5/4/2018 10,254.22 Total 10,254.22 Current Prior Total Billing Summary 26,740.32 54,790.12 81,530.44 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice TA. June 7, 2018 Invoice No: 11803521 tE N C K Kevin Mattson City of Corcoran, MN Responsive partner.8200 County Road 116 Corcoran, MN 55340 Exceptional outcomes. Project Manager Kent Torve Project B2294-0035 Northeast Trunk Sewer Professional Services Through May 31, 2018 Phase 100 Wetland Delineation and Application Wetland Delineation and Application Professional Personnel Hours Rate Amount Boll, Wesley 8.70 119.00 1,035.30 Larson, Mitchell 1.50 90.00 135.00 Summers, Matthew 2.00 73.00 146.00 Totals 12.20 1,316.30 Total Labor 1,316.30 Phase Total 1,316.30 Phase 200 Route Surveying and Easements Route Surveying and Easements Professional Personnel Hours Rate Amount Ambourn, Christopher 5.00 98.00 490.00 Bjorklund, Gary 2.50 137.00 342.50 Bowers, Matthew 2.90 153.00 443.70 Halls, Matthew 19.00 90.00 1,710.00 Kraemer,Timothy 14.00 60.00 840.00 Landecker, Luke 21.50 59.00 1,268.50 Schroeher, Mark 1.50 125.00 187.50 Totals 66.40 5,282.20 Total Labor 5,282.20 Unit Billing Survey Supplies/Equipment$20 19.5 Hours @ 20.00 390.00 2016 Ford F-150 123.0 Miles @ 0.545 67.04 Drone Mission $100 2.0 Units @ 100.00 200.00 Mileage MP 2013 F150 XL Supercab 139 LMA 140.0 Miles @ 0.545 76.30 2014 Ford F-150 (14003) WD 25.0 Miles @ 0.545 13.63 Total Units 746.97 746.97 Phase Total 6,029.17 Phase 300 Initial Construction Plan Engineering Initial Construction Plan Engineering INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18%Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.comWebwww.wenck.com Project B2294-0035 Northeast Trunk Sewer Invoice 11803521 Professional Personnel Hours Rate Amount Bowers, Matthew 51.10 153.00 7,818.30 Larson, Mitchell 2.60 90.00 234.00 Schroeher, Mark 18.80 125.00 2,350.00 Shuck,Jordan 50 119.00 59.50 Torve, Kent 5.70 132.00 752.40 Warne,Jason 2.80 112.00 313.60 Wyers, Nicholas 36.90 90.00 3,321.00 Totals 118.40 14,848.80 Total Labor 14,848.80 Phase Total 14,848.80 Total Invoice Amount 22,194.27 Outstanding Invoices Number Date Balance 11802570 5/4/2018 798.70 Total 798.70 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/20/0 18%Annum interest/finance charge. Please reference the Page 2 invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com Invoice VA.A June 7, 2018 Invoice No: 11803514 I"II(E N C K Kevin Mattson City of Corcoran, MN Responsive partner. 8200 County Road 116 Exceptional outcomes. Corcoran, MN 55340 Project Manager Kent Torve Project B2294-0036 Larkin and Rolling Hills Overlay Professional Services Through May 31, 2018 Phase 100 Plans, Specifications and Coordination Plans, Specifications and Coordination Professional Personnel Hours Rate Amount Kaczmarek, Hagen 50 75.00 37.50 Quisberg,Jason 5.50 140.00 770.00 Schmidt, Rowdy 6.00 119.00 714.00 Schroeher, Mark 49.30 125.00 6,162.50 Torve, Kent 1.50 132.00 198.00 Wyers, Nicholas 13.30 90.00 1,197.00 Totals 76.10 9,079.00 Total Labor 9,079.00 Phase Total 9,079.00 Phase 200 Construction Construction Professional Personnel Hours Rate Amount Halls, Matthew 2.50 90.00 225.00 Totals 2.50 225.00 Total Labor 225.00 Unit Billing Mileage MP 2013 F150 XL Supercab 139 LMA 25.0 Miles @ 0.545 13.63 Total Units 13.63 13.63 Phase Total 238.63 Total Invoice Amount 9,317.63 Outstanding Invoices Number Date Balance 11802571 5/4/2018 5,371.40 Total 5,371.40 INVOICES ARE DUE UPON PRESENTATION. Subject to 1-1/2% 18% Annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 -Wenck Associates, Inc.-1800 Pioneer Creek Center PO Box 249- Maple Plain, MN 55359-0249 Toll Free:800-472-2232 Main:763-479-4200 E-mail:accounting @wenck.com Web www.wenck.com 1 STAFF REPORT Agenda Item 8a. Council Meeting: August 9, 2018 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the August 9th Council meeting are as follows: • Planning Commission: Meredith Wu • Parks and Trails Commission: Tom Anderson Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform D ATE: August 2, 2018 for the August 9, 2018 City Council Meeting RE: Request approval for grading and trunk sanitary work for Phase I of “Encore” for Pulte Homes (City File 18-027) 60-DAY REVIEW DEADLINE:N/A 1.Application Request The applicant has submitted a request to allow grading and installation of the trunk sewer line on this site in advance of final plat approval. 2.Analysis of Request The City Council approved a preliminary grading plan, tree preservation plan and plat for the entire project as part of the Preliminary PUD Plan/Preliminary Plat approvals on June 28, 2018. With each final plat phase, a final grading plan is approving and grading within that approved phase is allowed to begin. However, Pulte is asked they be allowed to begin grading and infrastructure on Phase I of their site in order to get rough grading and the trunk sanitary sewer infrastructure work within that phase completed before winter, so they can plan a grand opening for “Encore” in June or July of next year. Staff finds that the unique circumstance in this situation is the 45-foot depth of the trunk sewer line. It is staff’s recommendation that this pipe be installed before frost. Typically, City policy is not to allow grading or utility work until after approval and recording of the final plat. However, the City has allowed Lennar to begin grading in areas of Ravinia prior to final plat approval at their risk. For bigger developments like Ravinia and Encore, there is a significant amount of site work needed before home construction can begin. Any work done prior to approval of the final plat and final PUD development plan is at the developer’s risk. Staff is comfortable allowing Pulte to begin this limited work for grading and trunk sanitary sewer in the portion of Phase I east of the large wetland complex (wetlands 6, 7 and 8) in advance of the final plat with the following conditions: a.The City approves the final grading/utility plans for this phase b.Watershed approval is granted. c.MPCA approval is granted d.A pre-construction meeting is held with the City Agenda Item: 9a. Pulte “Encore” Grading 2 August 9, 2018 e.The developer submits a financial guarantee for the work. The City will confirm the amount, which the developer estimates to be $2,7113,688 for this portion of the work. f.No other utility work is permitted until the final plat is approved and recorded. 3.Recommendation Move to approve resolution approving the grading plan and trunk sanitary sewer as requested by Pulte. No changes to the prior approvals are granted and no additional work (including lateral infrastructure, street or building construction) shall be allowed until final approval is granted for this future development phase. Attachments a.Resolution 2018-62 Approving the Grading and Trunk Sanitary Sewer Work b.August 2, 2018 Request and Plans from Pulte City of Corcoran August 9, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-62 Page 1 of 2 Motion By: Seconded By: APPROVING GRADING AND SANITARY SEWER TRUNK INSTALLATION FOR “ENCORE 1ST ADDITION” (CITY FILE 18-027) WHEREAS, Pulte Homes (“the applicant”) has requested approval to allow rough grading and trunk sanitary sewer installation to occur on a portion of the Encore development, including areas that are planned for future development phases: The North Half of the Northeast Quarter of Section 12, Township 119, North Range 23, West of the Fifth Principal Meridian, Hennepin County, Minnesota; Except that part of the Northeast Quarter of the Northeast Quarter of Section 12, Township 119, Range 23, described as follows: Commencing at the Northeast corner of said Northeast Quarter; thence South along the East line of said Northeast Quarter of the Northeast Quarter a distance of 514 feet; thence at right angles West a distance of 618.65 feet; thence at right angles North a distance of 514 feet to the North line of said Northeast Quarter of the Northeast Quarter; thence East along the said North line to the point of beginning. Also, the Northeast Quarter of the Northwest Quarter of Section 12, Township 119, Range 23, Hennepin County, Minnesota. WHEREAS, the Preliminary PUD Development Plan and Preliminary Plat for the entire Encore development were approved on June 28, 2018; WHEREAS, the preliminary plans submitted and approved on June 28, 2018 included a tree preservation plan and preliminary grading plan; WHEREAS, the applicant has applied for final plat and final PUD development plan approval for Phase I of the Encore development; WHEREAS, the applicant has requested the ability to rough grade the portions of the site (the property formerly known as the “Newman Property”) planned for Phase I development in advance of final plat approval in order to be more efficient in their grading operations; WHEREAS, the ability to grade this phase in advance of final plat approval allows them to begin work this fall and begin construction of homes in early 2019; WHEREAS, the applicant has requested approval to install the 45-foot deep trunk sanitary sewer line; WHEREAS, due to the depth of the trunk sanitary sewer line, the City prefers that the work be done before frost; City of Corcoran August 9, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-62 Page 2 of 2 NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request by Pulte Homes for preliminary grading and installation of trunk sanitary sere for Encore, based on the following findings and conditions: 1. All conditions of the preliminary approvals in Resolution 2018-48 and Resolution 2018-49 remain in place and must be met, except as modified by this resolution. 2. The applicant must comply with the approved preliminary tree preservation plan. 3. No work will be allowed west of the large wetland complex (wetlands 6, 7 and 8) in advance of the final plat. Upon approval of the final plat for phase 1, grading will be allowed in this area. 4. Except the permitted installation of the deep trunk sanitary sewer line, no street, building or utility work will be permitted prior to approval and recording of the final plat. 5. Prior to beginning grading, the applicant must: a. Obtain City approval of the final grading/utility plans for this phase b. Obtain Watershed approval. c. Obtain MPCA approval. d. Hold a pre-construction meeting with the City. e. Submit a financial guarantee for the work. The City will confirm the amount, which the developer estimates to be $2,7113,688 for this portion of the work. f. The City Engineer must authorize construction before work begins on site. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 9th day of August 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator Pulte Homes of Minnesota LLC | 7500 Flying Cloud Drive Suite 670, Eden Prairie, MN 55344 www.Pulte.com | BL# BC627273 August 1, 2018 City of Corcoran Attn: Brad Martens; Kendra Lindahl; Kevin Mattson 8200 County Road 116 Corcoran, MN 55340 Dear Brad, Kendra, and Kevin: We are writing to request approval to complete site work in the Encore neighborhood prior to approval of the 1st Addition final plat. We understand that all work will be at our risk. Specifically, we are requesting permission to undertake site grading and utility installation within the Encore 1st Addition construction boundaries. Below you will find the necessary additional information about this request. Background Developing a large Del Webb neighborhood is a complex undertaking. There are high expectations from our buyers. They expect the neighborhood to look beautiful and manicured before they are willing to purchase a home. Many of our buyers spend the winter in southern climates, further complicating our sales schedule and process. Behind the scenes, we also undertake a variety of marketing/advertising steps that began in May and will continue through grand opening. Due to these expectations, we plan to hold a grand opening event in June or July 2019. Grand opening marks the time when we officially begin to sell homes. By that time, we expect to have our 1st Addition infrastructure in place, entrance monument complete, and all landscaping planted and healthy. We will also have three model homes built across from the amenity center and completed by grand opening. Working backwards from this critical time line, we must account for our feared Minnesota winters. It is critical that we complete enough work this fall to allow enough time for the remaining work to be completed prior to grand opening. As additional background information, we must carefully plan the construction of the amenitiy center as well. Our buyers will understand that the amenity center will not be completed at grand opening. However, they insist that we open the amenity center a reasonable amount of time after grand opening. Based on historic feedback from our Del Webb buyers, we plan to begin construction of the amenity center in the fall of 2019. Below is a more detailed development schedule. Infrastructure Documents In support of this request, we have prepared and enclosed the following infrastructure documents: Pulte Homes of Minnesota LLC | 7500 Flying Cloud Drive Suite 670, Eden Prairie, MN 55344 www.Pulte.com | BL# BC627273 1. A grading cut/fill exhibit showing how much cut and fill will occur at various locations within the project site. 2. A tree preservation exhibit. 3. Grading plan. 4. Utility plan. If approved by City Council, we anticipate beginning construction upon completion of the following: 1. City approval of the erosion and sediment control plan, the grading plan, storm water modeling, and utility plans. 2. Submittal to City of the required surety. 3. Receipt of the MPCA storm water permit. 4. Watershed approvals. We would also like to point out two other important facts. First, we are undertaking grading within the large wetland to improve the water body and improve its appearance. Second, a modest amount of grading needs to be completed west of the large wetland in conjunction with the 1st Addition. Although no lots will be platted west of the wetland as part of the 1st Addition, a temporary ditch and sediment pond will be constructed in this area. Access to the west side of the wetland will occur through the large wetland in conjunction with the grading work that will occur within the wetland. Estimated Schedule Site grading August 13 to September 21, 2018 Silt fence, tree removal, demo August 13 to August 20, 2018 Newman east August 15 to September 21, 2018 Newman west temporary pond August 15 to September 21, 2018 Grading related to trunk sewer August 23 to September 5, 2018 Installation of the trunk sewer September 5 to October 7, 2018 Lateral sewer, water, storm sewer September 24 to November 9, 2018 Streets (partial) November 9 to November 30, 2018 Entrance monument November 2018 to January 2019 Model homes (3) March to June 2019 Streets (remaining) May to June 2019 Landscaping May to June 2019 Amenity center Fall 2019 Boardwalk Fall 2019 to July 2020 Items in bold represent those tasks which fall under this request. Cost Estimates Below are cost estimates for work requested to be completed prior to approval of the 1st Addition final plat. We anticipate that this information will be used in calculating the surety. We are obtaining updated bids from our contractor and anticipate receiving them prior to submitting a surety to the City. We will share these bids once received. Pulte Homes of Minnesota LLC | 7500 Flying Cloud Drive Suite 670, Eden Prairie, MN 55344 www.Pulte.com | BL# BC627273 Grading $938,464 Trunk and lateral sewer $670,925 Water main $447,847 Storm sewer $656,452 Conclusion We are very excited about kicking off development of the first Del Webb neighborhood in the State of Minnesota. This is a big event for Pulte Homes, the City of Corcoran, and the local housing market. The City of Corcoran has been a wonderful partner throughout the long process of turning this vision into reality. Thank you for this partnership and for considering this request. Sincerely, Paul Heuer Director of Land Planning & Entitlement Pulte Homes 952-229-0722 Paul.Heuer@PulteGroup.com Enclosed: Grading plan Grading cut/fill plan Tree preservation plan Utility plan Detailed cost estimates STAFF REPORT Agenda Item 10a. Council Meeting: August 9, 2018 Prepared By: Brad Martens Topic: 2019 Budget – Rev. 3 Action Required: Direction Summary: On July 12th the City Council reviewed the 2019 budget and directed staff to make adjustments in order for the tax rate to stay flat. Staff has made adjustments which results in a proposed property tax reduction of $69,525 from the last draft and is anticipated to keep the tax rate flat at 45.357%. The following are some of the adjustments made in order to get to that number: • Fire contracts: $7,424 o The City has received 2019 budget numbers from two of the three contract providers with lower than anticipated increases. • Recreation programming: $24,000 o Revised budgets and inclusion of soccer results in increased net revenue for recreation programming • Interest earnings: $13,500 o Projecting higher earnings due to new investment approach to be implemented in 2018 • Dust control: $10,000 o Eliminate decrease amount charged to residents in 2019 • Building permit revenue: $15,000 o Increase the amount of revenue to the general fund for new home permits Council should direct staff on any other adjustments at this time. The next important budget deadline is to adopt a preliminary levy at the September 13th meeting. Prior to that time, Hennepin County will release updated tax capacity information which will be used to project an updated tax rate for 2019. Financial/Budget: The updated budget is projected to result in no increase to the tax rate. Impacts to property owners would be dependent upon changes in valuation and classification. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Direct staff to proceed with budget as presented. 2. Direct staff to make additional changes prior to September 13, 2018. Recommendation: Provide staff direction on the 2019 budget. Council Action: Provide staff direction on the 2019 budget. Attachments: 1. 2019 Budget – Rev. 3 11c. 1 1 CITY OF CORCORAN 2 2018 08-09-18 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET BUDGET DIFFERENCE 2018/2019 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100-100 Wages & Salaries 6,600 6,600 19,260 19,260 19,260 -$ 7 41100-122 FICA / SS 409 409 1,195 1,195 1,195 -$ 8 41100-126 Medicare 96 96 280 280 280 -$ 9 41100-208 Training 1,000 1,000 2,500 1,000 1,500 500$ Newly Elected Official Training 10 41100-210 Operating Expense - - 3,000 3,000 1,500 (1,500)$ Electronic Device Stipend 11 41100-364 Workers' Compensation 104 75 95 70 74 4$ Increased workers' comp budget by 5% from prior year 12 8,209 8,180 26,330 24,805 23,809 (997) 13 14 News Letter/Website 15 41130-351 News letter, Misc literature 4,750 6,000 6,500 8,000 8,500 500$ 17 41130-354 Website 700 1,500 2,000 2,000 5,500 3,500$ New Website 18 5,450 7,500 8,500 10,000 14,000 4,000 19 20 Elections 21 41410-210 Operating Supplies 1,500 7,000 1,600 8,500 1,700 (6,800)$ No general election 22 1,500 7,000 1,600 8,500 1,700 (6,800) 23 24 Auditor 25 41540-300 Professional Services 20,000 20,000 23,000 23,000 24,000 1,000$ Abdo, Eick & Meyers 26 Financial Services 6,000 6,000 7,500 7,500 8,000 500$ Other Financial Services (Accounting/Audit Prep) 29 26,000 26,000 30,500 30,500 32,000 1,500 30 31 Assessor 32 41550-210 Operating Supplies 1,000 1,000 1,000 1,000 1,000 -$ 33 41550-300 Professional Services 55,956 59,000 57,000 59,250 65,500 6,250$ Increase Per Assessing costs due to additional homes 34 56,956 60,000 58,000 60,250 66,500 6,250 35 36 Attorney 37 41600-300 Professional Services 31,000 31,000 27,000 29,000 31,000 2,000$ 38 31,000 31,000 27,000 29,000 31,000 2,000 44 45 Other General Government 49 41900-210 Operating Supplies 3,000 4,600 4,000 4,000 4,000 -$ 50 41900-300 Professional Srvs 4,000 5,000 8,000 10,000 11,000 1,000$ Financial Planning 52 41900-360 Insurance 67,400 68,000 65,000 61,000 60,000 (1,000)$ 54 41900-433 Dues & Memberships 30,000 27,000 27,000 27,000 27,000 -$ 65 104,400 104,600 104,000 102,000 102,000 - 66 67 Planning & Zoning 68 41910-210 Operating Supplies 1,000 1,000 2,000 2,250 2,250 -$ Public Hearing Notices, Labels, Postage, Training 69 41910-300 Professional Services 50,000 65,200 65,000 65,000 63,000 (2,000)$ 71 51,000 66,200 67,000 67,250 65,250 (2,000) 72 73 City Hall Operating Expenses 74 41941-200 Office/Computer Supplies 3,000 6,000 3,500 3,500 3,500 -$ 75 41941-201 Postage/Shipping 3,000 3,000 3,250 3,500 3,500 -$ 76 41941-207 Computer / Copier Supplies 3,000 - - -$ 77 41941-210 Operating Supplies 15,000 17,000 17,000 17,500 19,000 1,500$ Cintas, Zep, Adam's Pest Control, Wilmar Water, Hearing Notices 78 41941-300 Professional Services 9,000 9,000 12,000 12,000 12,500 500$ Admin Fees (Paychex), Ordinance Codification 79 41941-321 Telephone 3,000 2,500 2,500 2,500 2,500 -$ 80 41941-352 Gen. Notices Public Hearing information 2,000 - -$ 81 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)25 25 25 25 26 1$ Increased workers' comp budget by 5% from prior year 82 41941-380 Utilities / Outside Services 15,500 15,500 16,000 15,000 16,000 1,000$ Center Point, Randys, Wright Henn Elec, Wright Henn Security 83 41941-400 Repairs /Maintenance Bldg.12,000 12,000 12,000 12,000 16,500 4,500$ Enhanced cleaning contract for City Hall 84 41941-430 Misc. Banking Charge - - 300 300 300 -$ 85 41941-520 Buildings & Structures 5,000 5,000 8,000 8,000 8,000 -$ Facility Repairs 86 41941-810 Refunds/Reimbursements -$ Total City Council Total Elections Total Newsletter & Web Total Assessor Total Auditor Total City Attorney Total Other Government Total Planning & Zoning 11c. 2 1 CITY OF CORCORAN 2 2018 08-09-18 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET BUDGET DIFFERENCE 2018/2019 87 70,525 70,025 74,575 74,325 81,826 7,501 88 89 IT Technology 91 41951-207 Computer / Supplies 22,757 25,550 27,500 28,500 29,000 500$ Annual License Renewal 92 41951-210 Operating Supplies 1,500 1,500 9,725 10,000 10,000 -$ Hardware/Software 93 41951-300 Professional Supplies 13,100 21,500 26,200 30,000 33,000 3,000$ Managed Services 94 41951-530 Facility Assets 6,500 6,500 11,500 8,000 9,000 1,000$ 95 43,857 55,050 74,925 76,500 81,000 4,500 96 97 Engineering 99 43170-300 Professional Services 45,000 47,500 31,250 22,500 32,500 10,000$ LGU wetland services 100 45,000 47,500 31,250 22,500 32,500 10,000 101 102 Fire 103 42200-300 Professional Services 275,895 281,000 298,700 328,113 353,500 25,387$ Contract Increases 106 275,895 281,000 298,700 328,113 353,500 25,387 107 108 Building Inspections 109 42400-300 Professional Services 74,000 74,000 110,000 117,000 144,500 27,500$ Anticipate 65 New Home Starts 110 42400-437 Surcharges 11,000 11,000 12,500 13,000 15,500 2,500$ 111 85,000 85,000 122,500 130,000 160,000 30,000 112 113 Recycling 114 43232-210 Operating Supplies 1,000 - 3,000 3,000 4,000 1,000$ 115 43232-300 Professional Services 69,000 6,000 6,000 6,000 6,300 300$ Provider to Managing Billing/Balance City Subsidy 116 70,000 6,000 9,000 9,000 10,300 1,300 117 118 874,792 855,055 933,880 972,743 1,055,385 82,642 119 120 City Administrator 121 41300-100 Wages & Salaries 92,912 99,757 102,658 109,990 $112,195 2,205$ 122 41300-121 PERA 6,736 7,482 7,699 8,249 8,415 166$ 123 41300-122 FICA / SS 5,761 6,185 6,365 6,819 6,956 137$ 124 41300-126 Medicare 1,347 1,446 1,489 1,595 1,627 32$ 126 41300-131 Employer Paid Health 15,567 17,643 15,409 15,983 17,229 1,246$ Life, A/D, LTD, STD, FSA/HSA, Health 130 41300-208 Training 4,000 4,000 4,350 4,500 5,000 500$ 136 41300-210 Operating Supplies 700 700 800 1,000 1,000 -$ 138 41300-364 Workers' Compensation 753 600 570 510 536 26$ Increased workers' comp budget by 5% from prior year 139 41300-433 Dues & Memberships 850 1,000 1,000 1,300 1,300 -$ 142 128,626 138,813 140,340 149,946 154,258 4,312 143 144 City Clerk / Administrative Staff 145 41400-100 Wages & Salaries 118,212 168,640 174,918 192,055 221,689 29,634$ 146 41400-110 Overtime 2,000 1,000 200 500 - (500)$ 147 41400-121 PERA 8,716 12,723 13,134 13,710 16,627 2,917$ 148 41400-122 FICA / SS 7,453 10,518 10,857 11,938 13,745 1,807$ 149 41400-126 Medicare 1,744 2,460 2,539 2,792 3,214 422$ 151 41400-131 Employer Paid Health 32,068 52,928 46,228 50,707 64,095 13,388$ Life, A/D, LTD, STD, FSA/HSA, Health 155 41400-208 Training 2,500 4,000 4,000 4,500 5,500 1,000$ 156 41400-210 Operating Supplies 500 750 750 1,650 1,750 100$ Mileage, BYOD Policy 158 41400-364 Workers' Compensation Insurance 1,344 1,400 2,275 1,600 1,680 80$ Increased workers' comp budget by 5% from prior year (new employee ??) 159 41400-433 Dues & Memberships 150 500 500 1,000 1,050 50$ CPA Requirements 160 174,687 254,919 255,401 280,452 329,350 48,898 161 162 Code Enforcement 163 41920-100 Wages & Salaries 53,186 59,550 62,975 82,955 68,286 (14,669)$ Move additional code enforcement to professional services 164 41920-110 Overtime 1,000 1,000 500 1,000 1,000 -$ 165 41920-121 PERA 3,928 4,541 4,761 5,097 5,196 99$ 166 41920-122 FICA / SS 3,360 3,754 3,935 4,213 4,296 83$ 167 41920-126 Medicare 786 878 920 985 1,005 20$ Total IT Technology Total City Hall Operating Total Fire Services Total Building Inspections TOTAL CITY HALL Total Administrative Staff Total City Administrator Total Recycling Total Engineering 11c. 3 1 CITY OF CORCORAN 2 2018 08-09-18 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET BUDGET DIFFERENCE 2018/2019 169 41920-131 Health Insurance 16,387 17,643 15,409 15,983 7,754 (8,229)$ Life, A/D, LTD, STD, FSA/HSA, Health 171 41920-208 Training 750 750 1,250 3,250 2,850 (400)$ Tuition Reimbursement 172 41920-210 Operating Supplies 1,000 1,000 1,000 1,500 1,000 (500)$ 173 41920-300 Professional Srvs - - 26,000 26,000$ PT or contract Code Enforcement 176 41920-364 Workers' Compensation 417 417 570 520 546 26$ Increased workers' comp budget by 5% from prior year 177 41920-417 Uniform 250 250 250 250 250 -$ 178 41920-433 Dues & Membership 100 100 250 250 250 -$ 179 81,164 89,883 91,820 116,003 118,433 2,430 180 181 Employee Benefit Charges 182 43190-300 Professional Services - -$ 183 - - - - -$ 184 185 Transfers to/from Other Funds 188 41900-700 Transfer to other funds 25,000 50,000 75,000 100,000 125,000 25,000$ CIP 189 41900-700 Transfer to other funds 10,000 10,000 60,000 90,000 120,000 30,000$ Reserve/Other Contributions 190 35,000 60,000 135,000 190,000 245,000 55,000 191 19 1,294,269 1,398,670 1,556,441 1,709,144 1,902,425 193,281 192 193 PUBLIC WORKS 194 PERSONNEL SERVICES 195 43100-100 Full-time - Regular 283,606 305,571 396,986 483,299 492,309 9,010$ 196 43100-110 Full-time - Overtime 20,000 20,000 24,000 23,000 28,000 5,000$ Increased demand 197 43100-121 PERA 22,011 24,418 31,574 38,047 39,023 976$ 198 43100-122 FICA / SS 18,824 20,185 26,101 31,453 32,259 806$ 199 43100-126 Medicare 4,402 4,721 6,104 7,356 7,544 188$ 201 43100-131 Employer Paid Health 78,656 88,213 97,592 118,776 128,190 9,414$ Life, A/D, LTD, STD, FSA/HSA, Health 206 43100-364 Workers' Compensation Insurance 19,364 19,000 17,100 16,000 16,800 800$ Increased workers' comp budget by 5% from prior year 207 43100-417 Uniforms 7,000 7,000 8,500 8,500 9,000 500$ 208 21 453,863 489,108 607,957 726,431 753,125 26,694 209 210 OPERATING EXPENSE 212 43100-208 Training and Instruction 4,000 4,000 6,000 8,000 6,000 (2,000)$ 213 43100-210 Operating Supplies 25,000 25,000 27,500 28,100 28,100 -$ 214 43100-212 Motor Fuels 40,000 38,000 33,000 26,000 26,500 500$ Price/use increases 215 43100-220 Repair/ Main. Supplies 25,000 25,000 25,000 30,000 32,000 2,000$ 216 43100-223 Building Repair 4,500 6,500 8,000 8,000 10,000 2,000$ Maintenance service contracts, building maintenance costs 217 43100-300 Professional Services 2,100 2,100 2,100 2,100 2,100 -$ 218 43100-321 Telephone 8,000 8,000 11,500 11,500 11,500 -$ 220 43100-380 Utility services 30,000 28,000 14,500 15,000 21,500 6,500$ Shop - gas, electric 222 43100-810 Refunds/Reimbursements 30,000 - -$ 223 21 138,600 136,600 127,600 128,700 137,700 9,000 224 225 CITY OPERATING SERVICES 226 43100-222 Seal Coating 60,000 60,000 60,000 60,000 67,500 7,500$ Increased need 227 43100-225 Land Scape/Ditch Maintenance 10,000 10,000 10,000 10,000 12,500 2,500$ Increase need for restoration 228 43100-226 Sign Repair Material 6,000 6,000 6,100 6,100 6,100 -$ 229 43100-227 Crack Filling 10,000 10,000 10,000 10,000 10,000 -$ 230 43100-228 Dust Control 110,000 115,000 100,000 100,000 95,000 (5,000)$ 231 43100-229 Culverts 10,000 10,000 10,000 10,000 10,000 -$ 234 43100-232 Gravel 130,000 130,000 140,000 140,000 147,500 7,500$ Increase in material price/bid new contracts in 2019 235 43100-233 Asphalt/Maintenance patching 130,000 150,000 165,000 170,000 170,000 -$ 236 43100-381 Signal Lights/street lights 4,000 4,000 4,000 4,000 4,000 -$ 237 21 470,000 495,000 505,100 510,100 522,600 12,500 238 239 PARKS PERSONNEL SERVICES 240 45200-100 Wages and Salaries 36,788 40,182 41,096 41,790 55,404 13,614$ 242 45200-121 PERA - - - - 2,106 2,106$ 243 45200-122 FICA / SS 2,281 2,491 2,548 2,591 3,435 844$ Total Public Works City Operating Services Total Public Works Personnel Total Code Enforcement Total Employee Benefit Chgs Total Administration Total Public Works Operating Expense Total Transfers to/from other funds 11c. 4 1 CITY OF CORCORAN 2 2018 08-09-18 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET BUDGET DIFFERENCE 2018/2019 244 45200-126 Medicare 533 583 596 606 803 197$ 45200-208 Training 325 325$ MRPA Conference, other trainings 45200-210 Operating Supplies 125 125$ 45200-433 Dues and Memberships 380 380$ MRPA/NRPA 247 45200-364 Workers' Compensation Insurance 1,957 2,250 5,671 5,000 5,250 250$ Increased workers' comp budget by 5% from prior year 248 41,559 45,506 49,911 49,987 67,828 17,841 249 250 PARKS OPERATING EXPENSES 251 45200-210 Operating Supplies 15,000 15,500 16,500 16,500 47,000 30,500$ Increased need with Rockford School property purchase; $27k recreation prog. 253 45200-221 Maintenance Project 15,000 15,000 15,000 15,000 15,000 -$ 254 45200-300 Professional Services - 5,000 2,500 (2,500)$ Remove lease costs - add mowing contract at Ravinia Park 255 45200-321 Telephone 700 700 700 700 700 -$ 256 45200-380 Utility services 8,000 7,000 5,500 5,500 5,500 -$ 257 45200-530 Improvements Other than Bldg 37,302 37,302 37,000 35,000 35,000 -$ NW Trails Snowmobile Expense Pass Through Funds Only 100-45200-33422 260 76,002 75,502 74,700 77,700 105,700 28,000 261 262 25 117,561 121,008 124,611 127,687 173,528 45,841 263 264 Ice & Snow Removal 265 43125-210 Snow and Ice Removal 30,000 30,000 30,000 30,000 36,000 6,000$ Salt and Sand - price increase in state contract 266 21 30,000 30,000 30,000 30,000 36,000 6,000 267 268 1,210,024 1,271,716 1,395,268 1,522,918 1,622,953 100,035 269 270 POLICE 271 PERSONNEL SERVICES 272 POLICE 273 42100-100 Wages and Salaries 540,766 552,886 603,583 662,825 736,880 74,055$ Full year of Detective 274 42100-110 Overtime 9,500 10,450 11,400 14,400 14,400 -$ 275 42100-111 Overtime Events 10,000 12,000 12,000 12,000 12,000 -$ Pass Through Funds only 100-42100-34201/33620 276 42100-121 PERA 90,492 89,568 99,627 104,607 126,833 22,226$ 278 42100-126 Medicare 8,100 8,168 8,917 9,363 10,850 1,487$ 280 42100-131 Employer Paid Health 111,823 123,498 123,276 136,501 150,139 13,638$ 284 42100-364 Workers' Compensation 26,516 25,000 32,712 28,000 29,400 1,400$ Increased workers' comp budget by 5% from prior year 285 797,197 821,570 891,515 967,696 1,080,502 112,806 286 287 PART TIME 288 42101-100 Wages and Salaries 78,100 61,000 53,560 40,602 41,969 1,367$ 290 42101-111 Overtime Events 5,000 5,000 5,000 5,000 5,000 -$ Pass Through Funds Only 100-42100-34201 291 42101-121 PERA 2,100 1,100 6,074 7,779 4,979 (2,800)$ 292 42101-122 FICA / SS 4,842 3,000 996 1,276 2,169 893$ 293 42101-126 Medicare 1,132 890 777 995 $1,015 20$ 295 91,174 70,990 66,407 55,652 55,132 (520) 296 297 POLICE ADMINISTRATION 298 42102-100 Wages and Salaries 47,507 50,237 61,583 77,501 79,040 1,539$ 299 42102-110 Overtime 500 500 500 500 500 -$ 300 42102-121 PERA 3,601 3,805 4,656 5,850 5,966 116$ 301 42102-122 FICA / SS 2,976 3,146 3,849 4,836 4,931 95$ 302 42102-126 Medicare 696 736 900 1,131 1,153 22$ 304 42102-131 Employer Paid Health 16,387 17,643 15,409 15,983 17,229 1,246$ 306 71,667 76,067 86,897 105,801 108,819 3,018 307 308 SUPPLIES 309 42100-200 Office Supplies 5,000 5,000 3,600 3,600 3,600 -$ 310 42100-201 Postage 250 250 250 250 250 -$ 311 42100-208 Training Classes and Supplies 11,600 16,800 16,800 23,400 22,000 (1,400)$ Lexipol, Driving School, Training Mandates 312 42100-209 Police Reserves Equipment 3,500 3,500 3,500 3,500 3,500 -$ 313 42100-210 Operating Supplies 4,000 9,000 9,000 10,000 12,500 2,500$ Tazers Added, Additional Night to Unite TOTAL PUBLIC WORKS & PARKS Total Police Personnel Services Total Police Administration Total Part Time Total Snow & Ice Total Parks Total Parks Personnel Total Parks Operating Expense 11c. 5 1 CITY OF CORCORAN 2 2018 08-09-18 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET BUDGET DIFFERENCE 2018/2019 314 42100-212 Motor Fuels 37,000 32,000 25,000 21,000 20,000 (1,000)$ 315 42100-218 Investigations 350 5,350 500 1,000 500$ Supporting a full-time Investigator 316 42100-417 Clothing and Uniforms 9,960 11,000 11,000 11,000 12,000 1,000$ Adding one full-time Officer 317 42100-433 Dues and Memberships 1,200 1,500 1,600 1,600 1,800 200$ Additional Investigator Dues and Memberships 318 42100-810 Refunds/Reimbursements -$ 319 72,510 79,400 76,100 74,850 76,650 1,800 320 321 CONTRACTUAL SERVICES 322 42100-220 Maintenance - Motor Vehicle 8,000 8,000 8,000 8,000 9,500 1,500$ Fleet size increased by two vehicles 323 42100-223 Building Maintenance and Repairs 3,000 3,500 3,500 3,500 3,500 -$ Door handles, Garage Doors 324 42100-300 Professional Services 250 1,500 1,500 3,000 3,000 -$ Animal Control Costs 325 42100-301 Prisoner - Professional Fees 8,000 8,000 8,000 8,000 8,000 -$ 326 42100-304 Legal Services 27,500 27,500 27,500 27,500 27,500 -$ 327 42100-321 Telephone 7,200 7,200 7,200 7,700 9,500 1,800$ Adding K9 Phone & Hotspot, Adding Detective Phone 328 42100-323 Radio Units 15,300 16,900 16,900 17,500 17,500 -$ 0 329 42100-380 Utility Services / Civil Defense/Emergency Management 4,000 4,000 4,000 9,000 8,000 (1,000)$ Siren Maintenance, Emergency Management, Code Red 330 73,250 76,600 76,600 84,200 86,500 2,300$ 331 332 20 1,105,798 1,124,627 1,197,519 1,288,199 1,407,603 90,681$ 333 334 335 3,610,091 3,795,013 4,149,228 4,520,261 4,932,981 383,997 336 337 Debt Service 338 Equipment Certificate Fund 339 340 341 Disbursements 342 Equipment Certificate 343 Fiscal Agent Fees / Issuing Fees 344 Principal 345 Principal & Interest-2008 100,219 99,614 104,882 -$ 346 Principal & Interest-2010 60,658 61,460 62,812 191,549 (191,549)$ 347 Principal & Interest-2012 44,295 44,035 45,964 45,438 44,914 (524)$ 348 Principal & Interest-2014 55,640 50,601 53,419 52,647 52,916 269$ Principal & Interest-2016 Equip 37,590 36,960 36,330 (630)$ Principal & Interest-2018 Equip 81,900 81,900$ Principal & Interest-2018 Debt Service 39,454 39,454$ Principal & Interest-2018 Abatement 68,250 349 Total Principal & Interest 260,812 255,710 304,667 326,594 323,764 (2,830)$ 350 Required 5% overage 13,041 12,786 - -$ 351 Total 273,853 268,496 304,667 326,594 323,764 (2,830)$ 352 -$ 353 Revenues -$ 354 CIP Debt Levy 273,853 -$ 355 Interest -$ 356 Sales of Assets -$ 357 Bond Proceeds -$ 358 Total - - - -$ 359 360 Facility Expansion (PD) #307 & #407 361 Project Costs -$ 362 Principal -$ 363 Principal & Interest 20,440 - -$ 364 Required 5% Overage 1,022 - -$ 365 Total 21,462 - -$ 366 Total Contractual Services Total Police Supplies COMBINED DEPARTMENT TOTAL EXPENDITURES TOTAL POLICE 11c. 6 1 CITY OF CORCORAN 2 2018 08-09-18 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET BUDGET DIFFERENCE 2018/2019 367 Facility Expansion (Public Works) 2012B 368 Principal & Interest 138,488 137,688 185,312 168,039 229,044 61,005$ 369 Required 5% Overage 6,924 6,884 - -$ 370 Total 145,412 144,572 185,312 168,039 229,044 61,005$ 371 372 Equipment Certificate Fund # 309 & 416 -$ 373 2012 Certificates -$ 374 Principal & Interest - -$ 375 Required 5% overage - -$ 376 Total - - - -$ 377 378 COMBINED DEBT SERVICE EXPENDITURES 440,727 413,068 489,979 494,633 552,808 58,175$ 379 380 REVENUES 2015 ACTUAL 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET BUDGET DIFFERENCE 2017/2018 381 GENERAL FUND REVENUE 382 383 GENERAL GOVERNMENT 384 3 41900-31810 Cable Franchise Fee 40,000 40,000 43,000 45,000 53,000 8,000$ 385 5 41900-32110 Liquor Licenses Fees 18,250 18,250 18,250 18,375 18,375 -$ 386 41900-33402 Homestead Credit -$ 387 41900-33403 Mobile Homestead Credit -$ 388 7 41900-33420 AG Preserve Credit 5,000 5,000 5,000 5,000 12,000 7,000$ Increase based upon experience 389 7 41900-33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 -$ 390 41900-33422 Other Grants and Aid -$ 391 41900-34000 Charges for Services -$ 392 10 41900-34103 Zoning / Subdivision Fees 6,000 12,000 25,000 25,000 30,000 5,000$ 393 10 41900-34105 Copies / Maps 150 150 150 150 150 -$ 394 10 41900-34107 Assessment Search 50 50 50 50 50 -$ 395 10 41900-34108 TIF Administrative Fees 8,000 8,000 - -$ 396 41900-34110 Escrow Administrative Fees -$ 397 10 41900-34405 Clean up day Income 675 675 1,500 1,500 3,000 1,500$ 398 13 41900-36200 Miscellaneous Revenue 2,500 2,500 2,500 2,500 2,500 -$ 399 12 41900-36210 Interest Earnings 2,000 2,000 1,000 1,500 15,000 13,500$ 400 13 41900-36217 Sale of Assets -$ 401 13 41900-36220 Rents / Royalties 9,840 9,840 10,800 10,800 8,100 (2,700)$ Crop Rentals 402 13 41900-36230 Donations 1,000 1,000 1,000 1,000 1,000 -$ 403 41900-36233 Refunds/Reimbursements -$ 404 CODE ENFORCEMENT 405 41920-32100 Business/License Fee -$ 406 41920-34000 Charges for Services -$ 407 CITY HALL OPERATIONS 408 41941-34100 General Government -$ 409 10 41941-34101 Facility Rental 5,000 6,000 6,000 6,000 6,500 500$ 410 13 41941-36200 Miscellaneous Revenue 1,000 1,000 1,000 4,500 1,000 (3,500)$ 411 PUBLIC SAFETY 412 42100-32240 Animal Licenses - - -$ 413 9 42100-33423 Police Town Aid 45,000 45,000 50,000 55,000 55,000 -$ 414 9 42100-33424 Police Training & POST 3,700 3,700 3,700 10,300 10,300 -$ 415 9 42100-33620 Other Grants and Aid/Safe & Sober 7,500 10,000 10,000 10,000 10,000 -$ Pass Through Only - Area Traffic Project (42100-111 & 42101-111) 416 5 42100-34200 Police Permits 2,000 2,000 2,000 2,000 2,000 -$ 417 10 42100-34201 Police Service Charge 7,500 7,500 7,500 7,500 7,500 -$ Pass Through Only - Contractural Events (42100-111 & 42101-111) 418 10 42100-34202 Police Reports / Misc. Fees 1,000 1,000 1,000 1,000 1,000 -$ 419 42100-34204 Police Training - - -$ 420 11 42100-35101 Fines 60,000 45,000 45,000 45,000 48,000 3,000$ 421 42100-36200 Miscellaneous Revenue - - -$ 422 42100-36230 Donations - - -$ 423 42100-36233 Refunds/Reimbursements -$ 11c. 7 1 CITY OF CORCORAN 2 2018 08-09-18 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2015 BUDGET 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET BUDGET DIFFERENCE 2018/2019 424 BUILDING INSPECTION 425 5 42400-32210 Building Permit Fees 193,000 190,000 275,000 325,000 400,000 75,000$ 65 New Home Permits 426 PUBLIC WORKS 427 8 43100-33418 MSA Road Maint. Fund 120,000 120,000 124,000 124,000 135,000 11,000$ Revised MSA routes 428 10 43100-34300 Public Works Permits / Fees 3,000 3,000 3,000 3,000 3,000 -$ 429 10 43100-34301 Dust Control 55,530 57,500 47,500 37,500 37,500 -$ Decreased Amount Assessed 430 43100-36100 Special Assessments -$ 431 13 43100-36200 Miscellaneous Revenue - - 8,125 25,000 34,600 9,600$ Billable Hours for Public Works Director; increase to $75/hour 432 43100-36233 Refunds/Reimbursements - - -$ 433 ICE & SNOW REMOVAL 434 13 43125-36200 Miscellaneous Revenue 8,000 8,000 8,000 6,000 6,000 -$ 435 RECYCLING 436 9 43232-33610 County Recycling Grant 14,500 14,500 14,500 14,500 16,000 1,500$ 437 10 43232-34400 Recycling Income 62,000 - 2,500 2,500 2,500 -$ Provider Managing Billing 438 43232-36200 Miscellaneous Revenue -$ 439 PARKS 440 9 45200-33422 Other State Grant 37,302 37,302 37,000 35,000 35,000 -$ Pass Through Only - Snowmobile Trail Grant 441 10 45200-34101 Facility Rental 1,000 6,000 5,000 3,000 3,000 -$ 442 13 45200-36200 Miscellaneous Revenue 8,000 58,000 50,000$ Revenue from Recreation Programming 443 45200-36230 Donations - - -$ 444 45200-36233 Refunds/Reimbursements -$ 445 TRANSFERS TO/FROM OTHER FUNDS 446 17 49360-39200 Transfer from Other Fund 61,901 162,122 192,871 205,932 13,061$ Utility funds - 1.95 FTE + 25% of OT 447 448 TOTAL OTHER REVENUES 722,342 720,713 923,042 1,030,391 1,222,852 192,461 449 450 41900-31020 Delinquent Property Taxes -$ 451 41900-31040 Fiscal Disparities - - -$ 452 41900-33422 Local Government Aid 10,908 - - - -$ 453 41900-31100 General Property Taxes 2,876,841 3,074,300 3,226,186 3,489,870 3,710,129 220,259$ 6.83% 454 455 1 TOTAL PROPERTY TAX REVENUE 2,887,749 3,074,300 3,226,186 3,489,870 3,710,129 220,259$ 6.83% 456 457 TOTAL GENERAL FUND REVENUE 3,610,091 3,795,013 4,149,228 4,520,261 4,932,981 412,720$ 458 459 30 TOTAL DEBT SERVICE TAX LEVY 440,727 413,068 489,979 494,633 552,808 58,175$ 2018 Bond schedule + 5% 460 461 TOTAL ALL REVENUES 4,050,818 4,208,081 4,639,207 5,014,894 5,485,789 470,895$ 462 463 TOTAL ALL EXPENSES 4,050,818 4,208,080 4,639,207 5,014,894 5,485,789 470,895$ 464 465 466 REVENUE - EXPENSE 0 0 0 (0) (0) 0$ 467 468 469 470 471 472 TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)3,317,568 3,487,368 3,716,165 3,984,503 4,262,937 278,434$ 7.49% 473 474 TOTAL PROPERTY TAX LEVY 2,876,841 3,074,300 3,226,186 3,489,870 3,710,129 220,259$ 475 476 TOTAL PROPERTY TAX COLLECTED 2,852,756 -$ Technical Memo Wenck | Colorado | Georgia | Minnesota | North Dakota | Wyoming Toll Free 800-472-2232 Web wenck.com To:Brad Martens, City Administrator Kevin Mattson, PE Public Works Director From:Matt Bowers, PE Kent Torve, PE Date:August 2, 2018 Subject:Potential Corcoran Water Supply Project Initiation 0.0 Introduction This memo presents a summary of the information gathered regarding installation of a potential water supply well in Corcoran, given recent input from Maple Grove regarding future water supply. For this discussion, the well is assumed to be located in NE Corcoran, in the general vicinity of CR 30, between CR 116 and CR 101. 1.0 Groundwater Sources and Availability Information compiled included data from the Geologic Atlas of Hennepin County (Minnesota Geological Survey), the MDH Minnesota Well Index, and various sources of information on the water supplies of neighboring cities. Key findings include: The Franconia-Ironton-Galesville (FIG) aquifer, more recently being referred to as the Tunnel City-Wonewoc is readily available “beneath” Corcoran. In the metro, there is also a Jordan aquifer, but in the west metro/Corcoran this is non-existent or very thin (eroded in geology terms). The shallowest is the overlying (surficial) unconsolidated formation which is predominantly clay with smaller areas of sand and/or gravel deposits that do not appear to be of adequate extent/consistency to support a higher-capacity municipal well. The Geologic Atlas indicates that the expected well yield for a fully-penetrating FIG well with at least 14-inch diameter should be on the order of 400 gpm (576,000 gpd) to 800 (1,150,000 gpd) gpm. Based on the reviewed information as further discussed below, this capacity appears to be readily attainable and more than adequate for Corcoran’s needs, if anything, would be more likely to exceed this range than to fall below it. The thickness of the FIG is typically 200 feet (+/- 50 feet), and a well located in the above-described area would be expected to be approximately 400 to 450 feet deep. Within Corcoran, there are five wells have been completed in the FIG with high enough water usage rates to require an MDNR water appropriation permit: two private water supply wells (Maple Hill Estates), two golf course irrigation wells (Pheasant Run and Shamrock), and one agricultural irrigation (20520 Meister Rd). These wells were pump tested at rates from 100 to 300 gpm, though these rates Item 11a. Page 2 of 5 should not be confused with maximum capacity, which likely would be higher. More importantly, since these wells are only partially-penetrating wells (approximately 30 to 50% of the FIG) and have relatively small boreholes (mostly 6-inch, with one only 4-inch), they are not indicative of expected municipal well yields, as further detailed below. Also note that there are a few other domestic FIG wells in the subject area (i.e., with usage too small to require an MDNR permit), but they are most useful simply for establishing the depth of the FIG. Any capacity information from these well logs is typically even less useful than the above MDNR permit wells, since they often penetrate an even smaller thickness of the FIG and have even smaller boreholes. Overall the data shows that sufficient groundwater is available for Corcoran use and is financially reasonable to develop. 1.1 Other Communities The following is a summary of the water supply sources in surrounding communities, excluding back-up/emergency wells: o Dayton: 2 FIG wells (1 in NW Dayton and 1 in NE Dayton; SW Dayton is buying water from Maple Grove). o Rogers: 6 FIG wells. o Greenfield: 1 FIG well. o Loretto: 1 FIG well. o Medina: 1 FIG, 2 Jordan, 1 Mount Simon aquifer, and 4 sand & gravel wells. o Maple Grove: 10 sand & gravel A brief summary of the Dayton and Loretto municipal FIG wells, are as follows: o Dayton: Both wells were pump tested for 24-hours at 800 gpm, with drawdowns of 26 and 113 feet. Given that more drawdown was available, the maximum capacities would be expected to be higher. The one with only 26 feet of drawdown was hydrofractured, which may have improved its performance versus the other well that was not. o Loretto: The well was pump tested for 8-hours at 400 gpm, with drawdown of only 8.5 feet. Given that significantly more drawdown was available, the maximum capacity would be expected to be much higher. In fact, the specific capacity of this well (47 gpm per foot of drawdown) exceeded both of the two Dayton wells (31 and 7 gpm per foot of drawdown). Conversations with Dayton show that there has been joint city discussions of a long term potential project for a river intake that would involve Ramsey, Rogers and Dayton. This is in the very early stages and has some support from agencies as being viable in the long term. Staff will also connect with Rogers (prior to the Council meeting) for other insight on neighboring community cooperation and shared systems. Page 3 of 5 2.0 Regulatory Process Water supply, conservation and usage are undergoing increased scrutiny in Minnesota as our water supply begins to be a bigger part of the public policy discussion. The awareness of of water usage and aquifer capacity became heightened with the recent lower water table in the northeast metro in White Bear Lake, and aquifer depletion was identified as a cause. The lead agency is the DNR, with additional review/approbal agencies being the MDH and Met Council. Department of Natural Resources (DNR) The DNR issues a water appropriation permit for groundwater equal to or exceeding 10,000 gallons per day or a total of 1 million gallons per year. Corcoran would first obtain preliminary DNR approval prior to constructing the well and the process is as follows: Preliminary DNR review of location, aquifer, annual expected volumes, etc. Approval granted by DNR o MDH review of the future wellhead protection area Pump test specifications identified by DNR Test well installed Review by DNR Municipal Well Construction Corcoran has submitted its DNR Water Supply Plan, which is still undergoing review. This plan is required every 10 years, and since Corcoran just began urban development the submitted Plan compiled usage metered by Maple Grove, and therefore the well drilling is a new program for the City. The process would also involve amending this DNR Water Supply Plan to recognize the future groundwater development. Minnesota Department of Health (MDH) The MDH is a review agency, and reviews the well construction plans for potential contamination sources, well materials, setbacks, etc. The City will be enrolled in the Wellhead Protection Plan program which identifies the “capture zone” for the municipal supply and the WHPA has associated regulatory land use controls if the aquifer is sensitive to surface waters. This type of wellhead protection becomes more regulated when cities utilize a surface / sand aquifer, and surface contamination could enter the water supply. Corcoran is not anticipated to have a susceptible aquifer, however will need to satisfy the MDH regulatory process. The process begins at the initial DNR review stage with a preliminary MDH wellhead protection area review. Metropolitan Council Met Council serves as a metro water supply planning agency and will review information submitted to the above agencies. Corcoran will need to add detail to it’s existing Comprehensive Plan as an update for its own water supply. The exact process for modifying its existing “Draft” Water Supply Plan will be further identified with Met Council staff. 3.0 Concept System and Projected Timeline Corcoran and Maple Grove have a contract for water supply, and this relationship will continue. However, at some point in time, Corcoran will develop it’s own supply in addition to Maple Grove, or eventually be a stand alone system. Page 4 of 5 The entry point into the water supply infrastructure involves several factors and include: Availability Demand Economy of Scale Construction Cost Regional Economy and Development Financing cost Debt service Other factors The challenge for Corcoran is to balance the above factors and select an entry point into municipal supply. A second challenge is Corcoran has two developing districts, that are independent during early stages of buildout. Table 1 is attached and shows that Corcoran has 1,040 approved lots which are either existing or approved “customers”. The Maple Grove contract is for 5.0 MGD, however also limited to 6,334 Residential Equivalent Units (REU). Corcoran will reach the 6,334 REUs before the 5.0 MGD contract cap, therefore the City is 15% of the way complete on it’s water contract. District for Initial Supply The Master Water Supply Plan shows storage in all three districts (NE, SE and SW) and planned for an interconnected system. During the interim (early) stage of urbanization these districts would typically operate independently. For this analysis, the NE District was selected for the initial supply, storage and treatment. NE District Concept A conceptual timeline, capacity and cost for a Corcoran system is identified for discussion purposes. Table 2 and the system description below will provide supply and treatment starting after completion of Pulte development (Day One = Encore complete + 1 Day) to supply Encore and allow for the next development in the NE District. One well would be completed and Maple Grove system used as backup. Therefore the Encore connection will be utilized in the ultimate system. Northeast Corcoran System 250,000-gallon supply o 500 REUs peak use at 500 GPD/REU o Treatment plant would be built to be expandable 500,000 gallon tower o Built larger than treatment to account for expansion o Towers are not expandable Note: Ultimate buildout in NE is approximately 1.5 MGD, so the initial tower is a reasonable size. Page 5 of 5 3.1 Timeline The draft timeline for a potential Corcoran water supply system is a follows: Year 1Property identification, begin permitting and test well Year 2.0 to 2.5 Design, final permits and bidding Year 2.5 to Year 4.0 Construction and startup 4.0 Other Scenarios Other scenarios can be investigated, such as a “One Corcoran” system that would combine the SE and NE districts, and accelerate the system independence. Advantages include capturing more connection fees, disadvantages include additional trunk water main cost along with system complexity for connecting pressure zones. The system is feasible although beyond the scope of this memo. End of Memo Table 1. Snapshot of City's Water Supply Timeline City of Corcoran Maple Grove 0%15% w Pulte 30%45%60%75%90%Contract Limit Houses/REU 0 1,040 6,334 REUs MG Fees connection fees 0 $2.4M $15M No inflation Notes 1,040 units approximately Ravinia, Encore, Bass Lake Crossings, Bass Lake Estates, Downtown $2,300 current Maple Grove Connection fee Table 2. Northeast System Conceptual Timeline and Capital Cost NE 2018 Pulte Finished Next Development Ultimate Houses/REU 0 400 500 1,000 1,500 27%33%66%100% MG Fees 0 $920,000 Supply and Treament Cost 0 $1.5M 250,000 gpd Supply and Treatment Tower Cost 0 $1.5M 500,000 gallon tower Assumptions 170 GPD average REU use (Ravinia use) 3.0 peak multiplier, for 500 GPD peak REU use This 500 GPD / REU number is conservative (high), which is a typical water planning approach Capital Cost Basis $1.50/gallon for supply $4.50/gallon for treatment $3.00/gallon for Tower STAFF REPORT Agenda Item 11b. Council Meeting: August 9, 2018 Prepared By: Brad Martens Topic: Calling of General Obligation Bonds Action Required: Schedule Work Sessions Summary: As guided by the Financial Management Plan, staff is recommending calling the 2010 General Obligation Bonds. This action authorizes the payoff of the 2019 and 2020 maturities on September 11, 2018. The total payoff due is $118,517.89, which includes $118,000 of principal and accrued interest. The total interest savings from the 2019-2020 maturities that will be called is $4,700.50. Financial/Budget: The debt service levy was adjusted to plan for this action. Budget impacts are already mitigated in the 2018 budget and debt service plan. Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Approve Resolution 2018-63 as presented calling general obligation bonds. 2. Decline calling the bonds Recommendation: Approve Resolution 2018-63 as presented calling general obligation bonds. Council Action: Consider a motion to approve Resolution 2018-63 as presented calling general obligation bonds. Attachments: 1. Resolution 2018-63 Calling for the Redemption of General Obligation Equipment Certificates of Indebtedness, Series 2010A City of Corcoran August 9, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-63 Page 1 of 2 Motion By: Seconded By: A RESOLUTION CALLING FOR THE REDEMPTION OF THE OUTSTANDING GENERAL OBLIGATION EQUIPMENT CERTIFICATES OF INDEBTEDNESS, SERIES 2010A WHEREAS: A. The City Council of the City of Corcoran, Minnesota issued $470,000 General Obligation Equipment Certificates of Indebtedness, Series 2010A, dated April 1, 2010; and B. All of said certificates maturing or subject to mandatory redemption on February 1, 2016 through 2020, inclusive, are subject to redemption, in whole or in part, and prepayment at the option of the City on February 1, 2015, and on any date thereafter at par plus accrued interest, all as provided in the resolution of the City authorizing the issuance of said certificates; and C. The City deems it desirable and in the best interest of the City to call $118,000 of the outstanding certificates maturing or subject to mandatory redemption in the years 2019 and 2020, for redemption on September 11, 2018, in accordance with said resolution authorizing the issuance of said certificates, and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Corcoran, Minnesota as follows: 1. $118,000 of the General Obligation Equipment Certificates of Indebtedness, Series 2010A, dated April 1, 2010, of the City of Corcoran, Minnesota, maturing or subject to mandatory redemption in the years 2019 and 2020, shall be redeemed and prepaid on September 11, 2018, at 100% of their principal amount plus accrued interest for each such certificate called. 2. The City Administrator is hereby authorized and directed to give mailed notice of call to the bank where said certificates are payable and said bank shall provide such notice to the holders of the certificates as may be required by law. Said notice shall be in substantially the attached form. 3. The City Administrator is hereby authorized and directed to deposit with the bank where said certificates are payable prior to said call date sufficient funds to pay all principal and interest due on the certificates as of the call date. City of Corcoran August 9, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-63 Page 2 of 2 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 9th day of August, 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item. 11c. Council Meeting: August 9th, 2018 Prepared By: Lieutenant Ryan Burns Topic: 2019 CIP Squad Car Purchase Action Required: Approval Summary: The 2018 / 2019 Capital Improvement Plan provides for the replacement of squad car 559 in 2019. After contacting the dealer, it was learned Ford will stop accepting orders for the Police Interceptor Utility models sometime in September 2018 (based on the amount of orders they receive). They anticipate Ford will not start producing the new updated 2019 Police Interceptor Utility models until March or April of 2019 with at least a 90-day lead time. This pushes the date for receiving the new squad later into 2019 with an in-service date near the last quarter of the year. The dealership also anticipates a price increase with the newly revised 2019 model. Depending on the changes made, additional equipment purchases could be required if the old equipment does not fit in the updated model. Currently, squad 559 is planned to be removed from police service and replace the Dodge Durango currently used by city staff. To reduce delivery delay and anticipated new model price increases staff is requesting authorization to order a 2018 model now instead of waiting for an updated (more expensive) model in late 2019. Financial/Budget: The 2018-2019 CIP has $43,500 budgeted for squad replacement in 2019. Alignment with Values: This item relates to the following adopted values: Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Approve the immediate order and expenditure of CIP funds of up to $43,500 for the squad car replacement and associated equipment and setup costs. 2. Deny authorization at this time. Recommendation: 1. Approve the immediate order and expenditure of CIP funds of up to $43,500 for the squad car replacement and associated equipment and setup costs. Council Action: Consider a motion to approve the immediate order and expenditure of CIP funds of up to $43,500 for the squad car replacement and associated equipment and setup costs. Attachments: 1. VCI for Squad 559 Factor Score Notes Age 4 Purchased March 2014 in service in June 2014 Miles/Hours 9 90,000 Type of Service (1-5)5 Reliability (1-5)3 Estimated M&R Costs (1-5)3 Pending no major repairs or downtime Condition (1-5)3 Several costly repairs but they were covered under warranty. Cost Per Mile (1-3)2 On the higher end but most were covered by warranty. Total Points 29 Meets replacement criteria Point Ranges Under 19 points Condition 1 Excellent 20 to 23 points Condition 2 Good 24 to 27 points Condition 3 Meets replacement criteria 28 points and aboveCondition 4 Needs immediate consideration Notes: Downtime refers to any time the vehicle is not available to be used for its intended purpose. Frequency of use refers to the average use the vehicle has received over the last three years Maintenance and Repair (M & R) refers to all maintenance and repairs less insurance claims. PW time is included as a cost. Cost per mile is the total M & R divided by the miles/hours on the vehicle. Vehicle Condition Index 2014 Ford Interceptor Utility 559 Points One point for each year of chronological age, based upon in- service date. One point for each 10,000 miles of use/500 hrs. of use. 1, 3, or 5 points are assigned based on the type of service that vehicle receives. For instance, a police patrol car would be given a 5 because it is in severe duty service. In contrast, an administrative sedan would be given a 1. Points are assigned as 1, 2, 3, 4 or 5 depending on the frequency of repair/downtime. A 5 would be assigned to a vehicle that has 4.0 to 5.0% downtime or more; 4 for 3.0 to 4.0% downtime; 3 for 2.0 to 3.0% downtime, 2 for 1.0 to 2.0% downtime; and 1 point would be assigned for vehicles with less than 1% downtime. 1 to 5 points are assigned based on total life M & R costs equal to or greater than the vehicle’s original purchase price, while a 1 is given to a vehicle with life M & R costs equal to 20% or less of its original purchase cost. This category takes into consideration body condition, rust, interior condition, accident history, anticipated repairs, etc. A scale of 1 to 5 points is used with 5 being poor condition. Points are assigned as 1,2, or 3 depending on the cost per mile relative to class. A 3 would be assigned to a vehicle with costs per mile higher than average for the class; 2 assigned to a vehicle with costs per mile average for the class; 1 assigned to a vehicle with costs per mile lower than average for the class. STAFF REPORT Agenda Item. 11d. Council Meeting: August 9th, 2018 Prepared By: Brad Martens, Pat Meister Topic: 2019 Front End Loader Purchase Action Required: Approval Summary: The 2018 / 2019 Capital Improvement Plan includes the replacement of the 2004 Front End Loader. Attached to this report is a quote and completed vehicle condition index (VCI) report. If approved the delivery date is anticipated for the first quarter of 2019. This is the only front end loader in the fleet and is used for pushing and loading materials (salt, gravel, piles, etc.) and snow plowing. The replacement loader is slightly bigger in size to allow for faster loading. Financial/Budget: The 2018-2019 CIP allocated $172,000 towards the net purchase cost (cost less trade). The quote is in the amount of $171,890. Funds from bond sales are available for the purchase at time of delivery. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Options: 1. Approve the purchase of the front end loader as presented. 2. Deny the purchase and send back to staff for further review. Recommendation: Approve the purchase of the front end loader as presented. Council Action: Consider a motion to approve the purchase of the front end loader as presented. Attachments: 1. Quote – State Contract 2. VCI – 2004 Case 621D Loader Ziegler Inc. Page 1 of 2 Quote 150356-01 August 1, 2018 City of Corcoran 8200 County Rd 116 Corcoran , Mn 55340 Dear Pat, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. Caterpillar Model: 938M Wheel Loaders We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Dave Carothers Territory Manager Caterpillar Model: 938M Wheel Loaders STANDARD EQUIPMENT POWERTRAIN - Axle seal guards - Auto Idle shut down feature - Cat C7.1ACERT engine - -Power Modes (Standard and Performance) - -Power by Range (High Power in Range 4) - -Tier 4 Final/Stage IV compliant - -Turbocharged and aftercooled - -Filtered crankcase breather - -Diesel particulate filter - -Selective Catalyst Reduction - Coolant protection to -34C (-29F) - Differential lock in front axle - Dry type air cleaner - Enclosed wet disc full hydraulic brakes - Fuel priming pump, automatic - Fuel water separator - Hydraulically driven demand cooling fan - Hydrostatic transmission with electronic - control - -Operator Modes (Default, TC, Hystat and - Ice) - -Directional Shift Agressiveness (Fast, - Medium, Slow) - -Rimpull control, adjust wheel torque - -Creeper control, adjust ground speed - Lubed for life driveshafts - Parking brake, electric - Single plane cooling package wide 6 fins - per inch density - S-O-S port,engine,coolant,transmission - oil - HYDRAULICS - Automatic lift and bucket kickouts, - adjustable in-cab - Bucket and Fork Modes, adjustable in-cab - Cylinder damping at kickout and - mechanical end stops - Fine Mode control (Fast, Medium, Slow) - in Fork Mode - Hydraulic Response setting (Fast, - Medium, Slow) - Hydraulic diagnostic connectors and - S-O-S ports - Hydraulic sight gauge, visible - Load sensing hydraulics and steering - Seat mounted hydraulic joystick controls ELECTRICAL - Alternator, 115-amp, heavy duty - 12V power supply in cab (2) - Batteries, 1,000 CCA (2) 24 volt system, - disconnect switch - Back up alarm - Emergency shutdown switch - Halogen work lights front and rear, LED - rear stop and turn lights - Heavy duty gear reduction starter - Product Link PRO w/3 year subscription - Remote jump start post - Resettable main and critical function - breakers - Roading lights front and rear OPERATOR ENVIRONMENT - 75 mm (3 in) retractable seatbelt - Automatic temperature control - Cab, enclosed ROPS/FOPS pressurized - and sound suppressed - Cup holders - External heated mirrors with lower - parabolic - Ground level cab door release - Gauges - -Digital hour meter, odometer and - tachometer - -Digital ground speedometer and - direction indicator - -Engine coolant temperature gauge - -Fuel and Diesel Exhaust Fluid level - indicator - -Hydraulic oil temperature gauge - Hydraulic control lockout - Ziegler Inc. Page 2 of 2 Interior cab lighting, door and dome - Interior rearview mirrors (2) - Lunch box storage - Operator warning system indicators - Radio ready speakers - Rear window defrost, electric - Seat mounted electronic implement - controls, adjustable - Sliding glass on the side windows - Column mounted multi function control - -lights, wipers, turn signal - Suspension seat, fabric - Tilt and telescope steering wheel - Tinted front glass - Wet arm wiper/washer, 2-speed and - intermittent, front - Wet arm wiper washer, rear - OTHER STANDARD EQUIPMENT - Large-access enclosure doors with - adjustable close/open force - Parallel lift loader linkage - Recovery hitch with pin - Remote mounted lubrication points - Vandalism protection- - lockable compartments - MACHINE SPECIFICATIONS Caterpillar Model: 938M Wheel Loader 1.0 Caterpillar 938M Wheel Loader $ 163,080 2.2 Cab – Deluxe with air conditioner $ 1,880 2.3 Deluxe Am-Fm radio with Bluetooth $ 460 2.6 Ride Control $ 2,520 2.8 Deluxe seat ( Low back- air suspension seat) $ 670 2.12 Rear vision camera $ 670 2.14 Washer and wipers , front and rear $ Included 3.1 Front differential lock $ Included 3.2 Limited slip rear differential $ 1,910 3.5 Ether starting aid $ Included 3.6 Engine coolant heater $ Included 4.1 Flip down bracket for Strobe light $ 170 4.3 Halogen front and rear roading and working lights $ Included 4.6 Two Additional forward facing and two rear facing LED lights $ 620 4.7 Product link PL641 $ Included 4.9 Two additional batteries for cold start $ Included 5.6 Michelin XSNOW + 20.5X25 Tires $ 940 6.1 Heavy duty oil cooler $ Included 6.3 Hydraulics 3 valve, coupler ready $ 1,700 7.1 Caterpillar Fusion quick coupler $ 2,590 7.4 General purpose Cat 3.5 cu yd bucket with BOE $ 6,490 7.16 HD Forks with 96” carriage and 72” tines $ 6,630 7.27 Freight to Falls $ 900 7.28 Joystick, diverter valves, and hyd modifications to run wing $ 15,700 8.15 Full coverage fenders front and rear $ 1,670 8.22 Cat factory payload system $ 5,090 10.89 One set of parts, operators, and service manuals $ Included Total Selling Price $ 213,690 Optional non- State bid options: Falls parts and labor to install plow and wing with new buffer brace, new front post, Stucchi quick couplers, and new Fusion quick coupler installed $ 13,200 Total selling price with options $ 226,890 Trade in Case 621D loader $ 55,000 To- Boot- Selling- Price $ 171,890 F.O.B/TERMS: City of Corcoran Factor Score Notes Age 15 Began service in 2004 Miles/Hours 2.5 1,300 hours as of August 2018 Type of Service (1-5) 3 This is the only loader of this size in our equipment fleet. The next closest is a bobcat approximately 1/3 the material handling size. Reliability (1-5) 2 Little down time due to the upkeep and maintenance program; 2 days per year of down time M&R Costs (1-5) 1 Repair cost is 20% or less of original cost of $130,000 Condition (1-5) 2 Loader is exposed to salt while loading trucks and driving on salted roads; showing some rust on body due to age; additional repairs are unknown and are anticipated to increase Cost Per Mile (1-3) 1 Low average cost per hour for repairs due to equipment maintenance program Total Points 26.5 Meets replacement criteria Point Ranges Under 19 points Condition 1 Excellent 20 to 23 points Condition 2 Good 24 to 27 points Condition 3 Meets replacement criteria 28 points and above Condition 4 Needs immediate consideration Notes: Downtime refers to any time the vehicle is not available to be used for its intended purpose. Frequency of use refers to the average use the vehicle has received over the last three years Maintenance and Repair (M & R) refers to all maintenance and repairs less insurance claims. PW time is included as a cost. Cost per mile is the total M & R divided by the miles/hours on the vehicle. Vehicle Condition Index 2004 Case 621D Loader Points One point for each year of chronological age, based upon in-service date. One point for each 10,000 miles of use/500 hrs. of use. 1, 3, or 5 points are assigned based on the type of service that vehicle receives. For instance, a police patrol car would be given a 5 because it is in severe duty service. In contrast, an administrative sedan would be given a 1. Points are assigned as 1, 2, 3, 4 or 5 depending on the frequency of repair/downtime. A 5 would be assigned to a vehicle that has 4.0 to 5.0% downtime or more; 4 for 3.0 to 4.0% downtime; 3 for 2.0 to 3.0% downtime, 2 for 1.0 to 2.0% downtime; and 1 point would be assigned for vehicles with less than 1% downtime. 1 to 5 points are assigned based on total life M & R costs equal to or greater than the vehicle’s original purchase price, while a 1 is given to a vehicle with life M & R costs equal to 20% or less of its original purchase cost. This category takes into consideration body condition, rust, interior condition, accident history, anticipated repairs, etc. A scale of 1 to 5 points is used with 5 being poor condition. Points are assigned as 1,2, or 3 depending on the cost per mile relative to class. A 3 would be assigned to a vehicle with costs per mile higher than average for the class; 2 assigned to a vehicle with costs per mile average for the class; 1 assigned to a vehicle with costs per mile lower than average for the class STAFF REPORT Agenda Item 11e. Council Meeting: August 9, 2018 Prepared By: Brad Martens Topic: City Council Work Session Schedule Action Required: Schedule Work Sessions Summary: The City Council has directed staff to schedule monthly work sessions due to the increase in complex development reviews and policy/organizational considerations. Staff is requesting approval to continue scheduling work sessions in September and October with the following topics: • September 13: Potential City Hall Remodel • October 11: Southeast District Guideline Update Financial/Budget: Minor costs associated with snacks and beverages will be incorporated into the existing budget. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: 1. Schedule work sessions as recommended. 2. Adjust work session schedule. Recommendation: Schedule work sessions as recommended. Council Action: Schedule City Council work sessions at 5:45 pm on September 13, 2018, and October 11, 2018. Attachments: None. STAFF REPORT Agenda Item. 11f. Council Meeting: August 9th, 2018 Prepared By: Kevin Mattson Topic: Grant Application Request – South Fork Rush Creek Subwatershed Assessment Action Required: Approval Summary: Staff is requesting that the Council consider support for a request to the Elm Creek Watershed Management Commission to complete a grant application for a subwatershed assessment for the South Fork Rush Creek which covers portions of Corcoran, Maple Grove, and Medina. A similar study was recently completed for the Rush Creek Headwaters SWA in northern and western Corcoran. This study provided the City with a road map of potential stormwater BMP’s and identified critical locations and associated cost-benefit analysis. There are two main reasons for this requested action. 1. Board of Water & Soil Resources has indicated that funding for this program may be ending in 2019 2. Corcoran’s stormwater management program depends heavily on incorporating stormwater improvements as development occurs and the vast majority of the anticipated development area is in southern and eastern Corcoran is located in the South Fork subwatershed. Financial/Budget: The total cost of the grant study if awarded is estimated at $58,800. The cost implications to the City of Corcoran are estimated to range from $1,470 to $2,940 (city required grant match). Staff would negotiate with the other watershed members communities to split the $2,940. Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: 1. Approve the request for the watershed to apply for the grant funding with the acknowledgement that if awarded the city would match up to $2,940. 2. Direct staff to stop pursuing this grant opportunity. Recommendation: Approve the request for the watershed to apply for the grant funding with the acknowledgement that if awarded the City would match up to $2,940. Council Action: Consider a motion to approve the request for the watershed to apply for the grant funding with the acknowledgement that if awarded the City would match up to $2,940. Attachments: 1. Grant Application Request Letter to Elm Creek Watershed Management Commission 2. Figure – Proposed SWA’s ELM CREEK WATERSHED MANAGEMENT COMMISSION Proposed SWA Schedule Figure 1 Pelican Diamond Eagle Fish Beebe Bass West SarahRebecca Charlotte Rice Main Lake Independence Weaver East Sarah Sylvan Pike Goose Spurzem Cedar Island Hafften Cowley Henry Pomerleau Magda MeadowPETER (NORTH BAY) Cowley Corcoran City Maple Grove City Dayton City St. Michael City Greenfield City Hassan Township Medina City Plymouth CityIndependence City Rockford Township Rogers City Champlin City Anoka City Hanover City Hanover City Brooklyn Park City New Hope City Buffalo Township Rockford City Franklin Township Osseo City Delano City Loretto City Rockford City Ramsey City Rockford City Hassan Township Hassan Township Rockford Township Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community 2 0 21Miles ±Path: V:\G IS\1507\00\mxd\SWAs_2018.mxdDate: 6/26/2018 Time: 9:24:47 AM User: strjd0373 JUNE 2018 Legend ECWMC Boundary Minor Civil Divisions (MN) Impaired Lake s Subwatersheds S Fork Rush Cre ek SWA (Propo sed) Diamon d Lake SWA (Proposed) Rush Creek Headwate rs SWA (Comple te) INFORMATION TECHNOLOGY MANAGED SERVICES CITY OF Due Friday, Septe OF CORCORAN Page 1 -X"%-uL!JQUEST FOR PROPOSALS SPECIFICATIONS FOR: SUBMIT PROPOSALS BEFORE PROPOSAL DUE DATE AND TIME TO: STANDARD TERMS AND CONDITIONS: Information Technology Managed Services September 7, 2018 at 2:OOP.M. Page TABLE OF CONTENTS 1.0 PROJECT BACKGROUND 1.1 Introduction 1.2 City's IT Transformation 1.3 Existing Internet Capabilities 2.0 SCOPE OF WORK 2.1 Service Desk Support 2.2 Network Infrastructure Monitoring and Network Administration 2.3 Microsoft Servers, Hyper-V, and SQL Server Administration 2.4 Backup As-a-Service 2.5 Infrastructure As-a-Service 2.6 Desktop As-a-Service.-,. 2 .7 Security & Compliance''- 2.8 Professional Services," 3.0 PROPOSAL ORGANZIATION General Ififfir'mation Understanding /Statement of Interest, _ Service Approach. Q-A Personnel 3.5 e _,ences Cost M, Model 4.0 CONDITIONS.. FOR PROPOSAL SUBMITTAL 4.1, 1. al Format Pre-submission ''Meeting- 4.3 'Questions 44 Proposal u m sal issi on/Deadline S", b- 4.5 Of Proposals 6.2 6.3 6.4 6.5 OSAL EVALUATION Award Methocl of Cancellation of Award Evaluation Procedures Crit6rld for Evaluation Oral Presentation Review/Selection Schedule Rejection of Proposals ELLANEOUS PROVISIONS Contract Provisions Provisions of Sub-Contract Funding Restrictions Limitations Ownership of Data Page 3 EXHIBIT A: Network Diagram Page 4 REQUEST FOR PROPOSALS 1.1 Introduction The City of Corcoran is a growing community located in northwest Hennepin County. The current population is approximately 5,6 o o with an anticipated 2040 population Of 11,300. The City has a land area Of 36 square miles and is bound- on the west by Greenfield, north by Rogers, east by Maple Grove, and south by Medina. Facilities include City Hall located at 820o.,Cou"nty Road iibl",which also contains the -,County Road 19. The City Police Department, and the Public Works,"facility located at9'"1'0'';0 i, has 21 full-time employees and 10 -15 par time employees working out of the two facilities. 1,2 City's IT Transformation Currently, the City of Corcoran has a mix of on premise, Software-As-a-Service (SaaS), managed or hosted for business applications and infrastructure. The City of Corcoran primarily �'uses Microsoft Office Suite. The primary server technology uses VMware. As part of moving to "As-A-Service" model, the City of Corcoran has begun using Microsoft Office 365 in the cloud for its Microsoft Surface Pro mobile devices and uses Microsoft Office 365 e-mail filtering services. Active directory remains on premise, however seeks to move to Azure as part of a migration /upgrade project. Hosted or managed services solutions are in place for law enforcement (LETG — Records Management System) and Hennepin County Sheriffs Office (MDC — Mobile Digital Computer for dispatch services). The primary Line of Business applications; Banyon (accounting), Laserfiche (documentation management), Permit Works (building permits). Several other business solutions remain on premise being good candidates for SaaS or hosted services in the future. The phone system is VoIP ShoreTel. Page 5 Overall the City of Corcoran operates two facilities including City Hall and the Public Works Facility. These facilities are connected by VPN. Employee workstations are assortment of Dell workstations that are currently running on Windows 7 Pro. It is the vision of the City to transition most business applications and infrastructure to the cloud or As-a-Service offerings. The City understands that there is a possibility of alternative solutions such as hosting at Vendor locations or a solution deployed on premise at a City facility with technology managed and serviced by a Vendor. 1,3 Existing Internet Capabilities City Hall receives internet service from Comcast., Current speeds are —50 Mbps _x _10 Mbps—. The maximum speed available is l000-Mb :Mbps. Ps x 35 Public Works facility receives internet service from —Nextera Communications. Current speeds are 3 Mbps x 3 Mbps. The maximum speed available is 3 Mbps x 3 Mbps. 2,0 SCOPE OF WORK The City of Corcoran is seeking, proposals for Information Technology Managed Services to serve as a business partner in the delivery of managed ,IT services. Qualified Vendors must be: 1. Insured, to City requirements 2. Experienced and qualified managed services Vendor 3. Certified in -Microsoft products administration where appropriate 4. Certified in System and Organization. Controls (SOC) where appropriate d_'d all for services Managed Follow ITIL Stan ar' s in sponses' Services Cate i gortes: interested Vendors . may choose to provide a proposal for any combination of one or', more of the preferred managed services identified below. If Vendors are not proposing for all services included in the RFP, proposals must clearly identify which services- are being proposed on. Depending on proposals submitted and evaluation of proposals, The City will determine if any or all of the services below will be contracted out. If the City elects to contract services, timelme for when services will start may vary and may not all start at the same time. Vendors are asked to hold pricing submitted for a minimum of go days after the proposal due date. -Service Category 2.1 Service Desk Support -2.2 Network Infrastructure Monitoring and Network Administration -2.3 Microsoft Servers, Hyper-V, and SQL Server Administration Page 6 2.4 Backup-As-a-Service 2.5 Infrastructure-As-a-Service 2.6 Deskto -As-a-Service nAn 2.7 Security & Compliance -2.8 Professional Services 2.1 Service Desk Support: The City supports 23 full-time employees,,aw total of the following devices: • • • • • • • IM 1. Ve mC Ir part-time employees with a p AftiAent a ;,.,��;,� ,t/network access services Page 7 Line of business applications between the hours Of 7:oo a.m. and 5:00 P.m. Monday through Friday. • Standard desktop image applications such as: • MS Office 2010/2013/2o16 (Future Office 365) • Outlook 2010/2013/2ol6 (Future Office 365) • Office 365 ProPlus • Adobe Acrobat DC • Skype • SnagIt • ExacqVision Client (Building Camera System) o IE 11 • Chrome • Misc. LOB applications based on user • Shortcuts to file share 2. Vendor Support technicians -must possess relevant knowledge, certifications, manuals and troubleshooting guides in order to determine if the issue can be resolved at their level or if the issue needs to be escalated based on a mutually agreed-upon processJoint.1y developed by the City and the Vendor. 3. Vendor shall provide an hourly rate or monthly rate for completing work in this section. 4. Vendor �brovide a monthly status re, port on the provided service. This report must include a narrative of the provided services and list any issues or problems being identified by the Vendor or City of Corcoran including work y that is being done to address that particular issue. 2.2 Network lirifra'structure Monitoring and Network Administration: The'-,City of Corcoran's current network is described in the Network Diagram LAN/WAN maps. herein attached as Exhibit A. The network consists of the following devices: • 2switches (HP ProCurve251oB-25 & HP ProCurve2610-PWR) • 2Firewalls (Cisco ASA 5505, Cisco ASA 5506 & SonicWall TZ400) • 6 VLANS • VPN capabilities — (Cisco AnyConnect) • Bandwidth to facilities — 1oGB • Wi-Fi APs and Controller 0 M SonicWall SonicPointN • Network policy/conventions/ Background o MN BCA State interactions —State provided Public IPs Page 8 Page 9 2. Vendor shall provide Cisco-certified engineers to provide their expertise to design, implement, and maintain City networks. 3. Vendor shall also manage the network for security concerns, growth and changing infrastructure requirements. 4. Vendor engineers must provide 24x7x365 support for IP transit networks, IP allocations, LAN/WAN connectivity, WLAN, firewalls, routers, switches, VPN, IPS/IDS, VLANs, VoIP system, and basic cabling. 5. Vendor shall provide an hourly rate or monthly rate for completing work in this section. 6. Vendor shall provide a monthly status report e__po ' A on the provided service. This report must include a narrative of the -provided services and list any issues or problems being identified, by the Vendor or City of Corcoran including work that is being done to address that particular, issue. 2.3 Microsoft Servers, VMware, and SQL Server Administration: Vendor shall administer-, City's Microsoft servers that are currently on premise. In the future County desires to' halve . servers hosted as Infrastructure As-a-Service (Azure or AWS) to be administered by Vendor. Corcoran currently has: • Server/HP ProLiant DL38 6- G7 0 MS Small Business Server 2oi1 o MS Server 2012R2 0 MS, Server 2008 R2 Western Digital Sentinel DX400b o MS Storage Server 2008 R2 • 2 HP Pro'Curve 24 port switches • Number of SQL DBS o," SQL version 2012 & SOL Express o Number of SQL databases — 2 • Laselrfiche • Permit Wor ks Required Services for Microsoft Services, VMware, and SQL Server Administration: Required services include the following but not limited to: • Windows servers • Active Directory • Backup and Disaster recovery Page to • Skype for Business • Office 365 1. Microsoft Server Administration: • Vendor shall provide certified Windows Server administration, including application clustering and availability engineering, as well as performance troubleshooting and optimization. 0 2. VMwareAdmmistration: • Vendor shall provide certified systems engineers responsible for the architecture and maintenance of On-,plr I el m - 1 , se virtual server infrastructure servers, (VMware), including backup Windows and firewalls. • Vendor shall provide certifi. migrations from a physical' and disaster recovery, and 3. SQL Database Server Admi 0 3 , tems engineer§ responsible to manage tual server environment for off -site backup ion prevention, Page 11 4. Vendor shall provide monitoring of Servers and SAN to include: • Storage levels with appropriate warning alerts • Application response time and server metrics for CPU utilization, memory, etc. 5. Vendor shall provide an hourly rate or monthly rate for completing work in this section. 6. Vendor shall provide a monthly status report on the provided service. This report must include a narrative of the provided, services and list any issues or problems being identified by the Vendor or - City of Corcoran including work that is being done to address that particular issue. I 2.4 Backup- As-a-Service Vendor shall provide backup of City's Servers. The City is looking for a Vendor to provide backup-As-a-Service through an external As-a-Service solution. The backups run nightly with a full backup of -production data each Saturday with incremental throughout the rest of the, week. The'Yendor must comply with the City's retention schedule. • Current backup solution used by the City is Veeam Backup& Replication to Amazon Cloud using Riverbed Ste'elSto,re agent, Required Services for Backup As S -a-ervIce: 1. Vend, or shall provide Backups- for all servers: Server -p (Snapshots or Replays) Virtual S level daily back u Daily Incremen tal Weekly Full File level back up • and Daily Incremental and Weekly Full Database backups • Monthly full file level and database backups to be retained for a rolling 3 year period. After the period expires, data should be destroyed. • Remediation of daily 'unsuccessful backups • 'Test restoration of backups on a quarterly basis 2. Vendor shall.provide an hourly rate or monthly rate for completing work in this section.' 3. Vendor shall provide a monthly status report on the provided service. This report must include a narrative of the provided services and list any issues or problems being identified by the Vendor or City of Corcoran including work that is being done to address that particular issue. 2.5 Infrastructure As-a-Service: Vendor shall provide Infrastructure-As-a-Service (IaaS) for the City's Servers. The City is looking for a Vendor to provide a full Infrastructure-As-a-Service through an Page 12 external As-a-Service solution. The City currently supports and maintains its own virtual VMware on premise environment across 3 hosts. The following specifications apply to the City of Corcoran's current Infrastructure: • VMware • Number of Hosts (3) • 1 TB of storage (anticipation of multiple TB as city continues to move to digital storage) Required Services for In. As-a,!-!Service: Vendor shall support the City's goal of transiflb-ni ng to an IaaS service delivery model for selected applications and infrastr cture components. 1. Vendor shall provide secure, private cloud virtuali-i'ation and infrastructure-As- 7 7- a-Service (IaaS) for all Citv9s Windows servers. • txv processors,_,_ • O",ry • IaaS products ; must be hosted out of: • A"10:11based facility (Preference will be given to Minnesota based facilities) • TIER Data Center as defined by the uptime institute • Capable of connecting to City of Corcoran network to provide lo GB plus • Encrypted connectivity to City of Corcoran campuses • SOC 2 compliant according to AICPA standards • Must be managed entirely by the Vendor 4. City of Corcoran data must reside in the continental United States based facilities only. 5. Storage must be encrypted at rest. Page 13 6. These solutions and personnel must meet Policy mandates for IRS, CJIS and HIPAA, PCI and others where necessary. 7. Vendor shall provide government certified cloud virtualization where required as well as physical to virtual server migration services. 8. Backups for all servers: See Backup-As-a-Service requirements • If Backup-As-a-Service Vendor is chosen the backup requirement will be fulfilled by the chosen Vendor and will not need to be covered here • If Backup-As-a-Service Vendor is not chosen the Infrastructure-As-a-Service Vendor will be required to meet the same, backup requirements for the Infrastructure-As-a-Service • It is required that the Infrastructure-As'-a'-.-Service Vendor describe their backup capabilities for this reason, 9. Vendor shall provide an hourly rate or monthly rate for completing work in this section. 10. Vendor shall provide a monthly status report . on the provided `service. This report must include, a narrative of the I provided services and list--Ianv issues or problems being identified by the Vendor or City of Corcoran including work that is being done to address that particular issue'.. 2.6 Desktop-As-a-Service The City of Corcoran currently supports- 22 des'kto p workstations. We are currently in the 'process of'u-pdating our workstations from Windows 7 Pro to Window's 10 Pro as -new- workstation are purchased. The City has 3 workstation an Windows 10 Pro. The City, seeks to refresh of about 5o% of the total workstations to new Dell or HP,hardWare models and the balance have OEM License upgrades available. Deployment model is not -,currently Virtual Desktop Infrastructure model, but is a full, client install on each workstation. Discussion on Virtual Desktop Infrastructure should be evaluated., - The City of Corcoran I has used Dell as its preferred vendor for each workstation. Current models include: • Dell OptiPlex Series • Panasonic o Toughbook CF31 • Lenovo ThinkPad T570 • Microsoft Surface Pro • Apple iPad Required Services for Desktop As-a-Service: Page 14 Vendors may provide a proposal for either or both models under Section A and/or the services under Section B. A. Workstation provisioning and readiness 1. Vendor must provide desktop services including imaging, support, patching, software packaging/deployment, licensing, antivirus, troubleshooting of desktop environment. 8. Ph ic al deployment ofwo r ks tat ons an d peripherals • Support 'fo for the owing 'll related services below. This service is for "last mile :�: o C611::p''ho''nes o Desktop phones (Polycom phones on Skype for Business VOIP) o Local Printers/Scanners 0 4desktop printers 0 3 desktop scanners Vendor shall provide an hourly rate or monthly rate for completing work in this section. Page 15 Vendor shall provide a monthly status report on the provided service. This report must include a narrative of the provided services and list any issues or problems being identified by the Vendor or City of Corcoran including work that is being done to address that particular issue. 2-7 Security & Compliance: The City of Corcoran is considering an external Managed Security Service Vendor to assist in the City's eSecurity needs. The City is looking for a Managed Security Service Vendor to establish, implement, operate, monitor, review, maintain and document the Information Security Management System for the City of Corcoran per ITIL Standards. The City of Corcoran currently conducts its information n, y,co technology security management internally. Our current environment includes: • 2switches (HP ProCurve251oB-2 5 & UP P'r'oCurve26lo-PWR) • 2Firewalls (Cisco ASA 5505, Cisco ASA 5506 &,So-nicWall TZ400) • 6 VLANS • Wi-Fi APs and Controller 0 x3 SonicWall SonicPoint Required Services far Security & Compliance: The Vendor should have capabilities in multiple security areas, including: 1. Vendor shall perform ongoing holistic Information Security assessments and document findings and r I eco'mmendatioM for *improvement and remediation to the City of CO rcoran's environment in accordance with ITIL Framework. 2. Vendor must have,_C.,ertified Information Security Officer (CISO) on staff as well as multiple Certified lnformatio'n' Security Professionals (LISP) on staff to facilitate improvement activities to the City of Corcoran's security profile. 3 Network and Application Secur itY testing and monitoring • Incidence Response.. identifying and responding to threats and issues in the City Of Corcoran's environment including those within its data regardless if it's on premise in-cloud or in a hosted solution such as Office365 and other hosted environments 4. Security Policy reviews including but not limited to: • Access Management • Password Management • Remote Access/Multifactor authentication • Active Directory Management • Personnel Training/Guidance • Internet Content Filtering • Software Deployment Standards • Data Handling Procedures • Vulnerability Management Page 16 • Architecture Design Security Review 5. Intrusion Testing and Systems Hardening • Review and recommend system hardening procedures • Annual policy and procedure compliance testing for: • Payment Card Industry (PCI) • Health Insurance Portability and Accountability Act (HIPAA) • Criminal Justice Information Services (CJIS) • Personally Identifiable Information required by IRS 11. Vend o' S r:.-:` pr vi hall`,,` .6 de a monthly status report on the provided service. This : report must include a narrative of the provided services and list any issues or problems b . eing identified by the Vendor or City of Corcoran including work that is being done to address that particular issue. 2.8 Professional Services: The City of Corcoran is looking for support in the following areas: • Desktop support • Infrastructure support • Network support Page 17 • Application support Required Services for Professional Services: 1. Vendor shall provide on-site or remote engineers/technicians as requested to assist the City with migrations, system administration, network infrastructure administration, database administration, server/storage administration, desktop administration and report building, projects and planned maintenance, documentation and data collection. 2. Vendor shall provide an hourly rate or monthly rate for completing work in this section. 3.o PROPOSAL ORGANIZATION NOTE: It is to our mutual advantage for a V6 ndor's -proposals to be as thorough and detailed as possible so that the City may properly evaluate,. capabilities to provide the required services. Any additional, information,", services, or refinement of work efforts that will assist in the,completion of this initiative can be added to any submittal. The proposal should consist of the following information in outline indicated. 3.1 General Infor m-ation Identify; the Vendor's and its legal status (i.e., corporation, partnership, etc.), address, name of single point Of 'Contact, single point of contact information, and name of person with binding, authority to enter into contracts. 3 2 Understan ding/ Statement of Interest Indicate the Vendor's knowledge and understanding of the City's request and their capabilities to carry out the scope of work. Des cribe Vendor's history, financial resources, capabilities, and stability. Provide information demonstrating Vendor's ability to fiscally manage and monitor services proposed., 3.3 Service Approach: Vendors are not required to respond to every service section. However, when responding to a service section, Vendor must respond to the items in this section (below). Provide a complete description and your approach to the managed services to be provided for each of the required services set out in Section 2, Scope of Work. This must include a clear understanding of what the Vendor will provide and what the Vendor expects the City will provide through each step of the transition, implementation, and management of each proposed service category. Page 18 3.4 3.6 3.6 A high level work plan that will identify the major tasks, milestones to be accomplished and timeline for transition and implementation to be used as a scheduling and managing tool, as well as the basis for invoicing. In addition, the Vendor shall identify any additional tasks not listed in the scope (Section 2) that will be required to successfully complete the project. Include a description of the proposed methodology and any innovative methods or concepts that might be recommended as being particularly beneficial to the City of Corcoran. Describe your plan for Quality Control and identify roles and responsibilities for each quality control task for each service category. Personnel Vendors sh4s''lubmit an annual pricing model for each proposed service for a 5 1 1 e- year contract. , "Pricing must be comprehensive for the proposed service and must include implementation, migration, and ongoing costs. In pricing model, the following should be considered: • Within the 5 year cost model Vendor may provide creative approach to pricing (i.e. bundling, amortized costs, grouping, etc.). Creative solutions/pricing must be clearly marked as such. • Costs not identified in the cost proposal will not be entertained during contract negotiations. Page 19 Any City Staff involvement must be clearly identified in Vendor's proposal so the City's internal costs can be identified. 4-0 CONDITIONS FOR PROPOSAL SUBMITTAL 4,1 Proposal Format The proposal should be submitted on 8-1/2" X 11" soft bound sheets. Include one (1) original and nine (4) copies. In addition, -submit one CD or flash drive of the entire proposal including all Exhibits. 4.2 Pre-submission Meeting A pre-submission meeting will be held on Tuesday, August 28, 2o18 from lo:oo am -12:00pm; RSVP's are require- d. 4,,3 Questions Questions may be E-Mailed to bmarte'ns@Qi,'c'orcoran.mn.us. 4.4 Proposal Submission /Deadline Friday, September 7, 2o18 at 2:00p.m. Latepro p osalswillnotbe accepted. Proposals I -must be endorsed with the, signature of dresponsible official having the authority'.to bind the offer to the execution of the proposal. 4.5,,, Retention of Pro p-ogals Upon submission, all -proposals become the property of the City of Corcoran, which has the right to use any ideas presented in any proposal submitted in response to this RFP, whether or not the proposal is accepted. 5*0 PROPOSAL: EVALUATION 5.1 Method ofAward Although economic issues will be considered in the award process, emphasis will also be placed upon the quality of the service offered, experience factors, the competency of the prospective Vendor, and outside references. 5.2 Cancellation of Award The City reserves the right, without any liability, to cancel the award of any proposals, at any time before the execution of the agreement documents by all parties. Page 20 5-3 Evaluation Procedures It is the intent of the City to review all proposals and judge the merit of those proposals in accordance with the general criteria outlined in Section 5.4, Criteria for Evaluation. The City of Corcoran Evaluation Team will select a Vendor with which to begin negotiations to provide the City with selected Service Categories. The City may elect to invite final Vendors to present and/or demonstrate services during the evaluation period. Failure of the Vendor to provide in the proposal any information requested in this RFP may result in disqualification of that proposaL--,',,,,', 5.4 Criteria for Evaluation : , The decision on selecting a Vendor for the oj ec It` will be based on the following criteria: 5*491 Service Experience: 'I N _5 6.4-1.1 6.4-1.2 6.4-1.3 6.4-1.4 6.4-1.5 6.4-1.6 Experience of Vendor Vendor Depth 1m ar Type Service.$,''..-''-,'' i1a�'�t., Size Services, Vendor -Stabilitv Vendor Refeten - ces �. y.. � n erstan�g /Compatibliy 3 0 1 .-T. J 4J 6.4.3.E 6.4-3.5- 5.5.4 Cost 40% 5.5 Oral Presentation Work Plan /Timelines Schedule Management RFP Specifications Quality Control and Assurances Vendors ability to provide multiple services Following evaluation of proposals, Vendors maybe required to give an oral presentation of their proposal to the City of Corcoran Evaluation Team. This will provide an opportunity for the Vendor to clarify or elaborate on specifics within their proposal. Vendors will be expected to pay for any costs they incur for Page 21 the oral presentation along with any costs associated with preparing and transmitting informational responses. 5.6 Review/Selection Schedule Schedule of Activities — The City has developed an estimated timeline for this initiative: Publish RFP Friday, August 10, 2018 Optional On-site Review of Conditions Tuesday, August 28th; lo:oo am —12 : O O PM; RSVP's required Pro osal Submission Deadline Friday, Se tember 7, 2018 at 2:00 P.M. Selection of Preferred Vendor Tentatively late September2018* Finalize Transition Plan Tentatjyel early October 2o18* Contract Execution — Begin Transition(s) Tentatively November 1, 2018* Dates will be dependent upon responses received,.,, 5-7 Rejection of Proposals The City of Corcoran reserves the right to re ject any (or all) proposal(s) based on the evaluation criteria contained in this FJFP--.,: The City also reserves the: right to cancel or amend this RFP at any time''.. Any changes in the status of the RFP will be brought to the attention of all parties that have received the same. 6. o MISCELLANEOUS PROVISIONS 6.1 Contract Provisions Proposals submitted 'in response to the RFP may become a part of any subsequent contract. if for any reason the selected Vendor deviates in any way from previous proposed services, the City .may reject the proposal and begin negotiations with an other Vendor.,, 602 Provisions for Sub=contract Vendor shall not subcontract any portion of the work to be performed under this contract nor assign this contract without the prior written approval of the authorized agent.of the City. Vendor shall provide the identity of any subcontractor(s)JIt intends to contract with and the services to be performed by said subcontradolr(s). Vendor shall ensure and require that any subcontractor agrees to and complies with all of the terms of this contract and meets all requirements as if they were the primary contractor. Any subcontractor of Vendor used to perform any portion of this contract shall report to and bill Vendor directly. Vendor shall be solely responsible for the breach, performance, or non-performance of any subcontractor. 6.3 Funding Restrictions The City reserves the right to reduce estimated or actual amount of services in whatever amount necessary without prejudice or liability to the City if funding is not Page 22 6,5 available or if legal restrictions are placed upon the expenditure of monies for this category of service. Limitations The City of Corcoran will not be responsible for any costs incurred by applicants in preparing proposals. Ownership of Data All data records, and reports relating to the City o fc-orcoran whether in existence at the execution date of the contract or compiled thereafter in the course of performing the services, shall be treated b Vendor and its subcontractors as the :, exclusive property of the City and the furm"shin- of Such Records, or access to such 9 items by, Vendor and/or its subcontractors, shall not grant any express or implied interest in or license to Vendor and/or 'its subcontractots, relating to such records other than as is necessary to perform'- and provide the services to the City. Upon request by the City at any time and from time to time and without regard to the default status of the parties under Aa the_'�',reement, Vendor and/o` r. its _g nrnmntiv records in elecIro"Ilic format and Page 23 City of Corcoran 2018 City Council Schedule Agenda Item 12. August 23, 2018 – Councilmember Dejewski unable to attend • Years of Service Recognition – Paula Steelman • Maple Grove Comp Plan Review letter • Hennepin County Comp Plan review letter • Lawful Gambling ordinance amendment; fee schedule update • Planning Project Update • ROW, Small Cell and DAC Ordinance Amendments • Shoulak Ordinance Amendment • Financial Guarantee Requirements • Resolution Honoring 15 Years of the Parks and Trails Commission o Big stuff, members, etc. (began August 14, 2003) • Appoint Parks and Trails Commissioner • Northeast Trunk Sewer Improvements – Accept plans/specs; authorize bids September 13, 2018 Work Session • City Hall remodel September 13, 2018 • Preliminary Levy • Insert for tax notifications • BYOD policy (Council/staff) • ROW Maintenance Policy • City Investment Strategy • Watershed LGU Authority and responsibilities September 27, 2018 • Planning Project Update • Rush Creek Run Final Plat • Pheasant Ridge 2nd Addition Preliminary Plat • Bee/Chickens Ordinance Subcommittee Update • Northeast Trunk Sewer Improvements – Award bids October 11, 2018 Work Session • Southeast District Guidelines Update Page 2 of 2 October 11, 2018 • Election Judge Appointment (if needed) • Financial Performance Report • Benefits for regular part-time employees October 25, 2017 (Charter Commission Meeting Prior to Regular Meeting) • Planning Project Update • Code Compliance Quarterly Report • Encore Final Plat (tentative) • Refuge at Rush Creek Final Plat • Nuisance Ordinance amendments November 8, 2018 • Financial Performance Report November 19, 2018 • Planning Project Update • Issue Administrator Performance Evaluation December 13, 2018 • Public Hearing on Budget • Adopt Final 2019 budget • Financial Performance Report December 27, 2018 • Planning Project Update • City Administrator Performance Evaluation • Bring Your Own Device Reimbursement for Council: July - December