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2018-07-26 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda July 26, 2018 - 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Hennepin County Sheriff – Richard Stanek b. Corcoran Police Canine Program Update – Cody Vojacek 6. Consent Agenda a. Draft Minutes of July 12, 2018 Work Session* b. Draft Minutes of July 12, 2018 Council Meeting* c. Resolution 2018-59 – Temporary Liquor License for Corcoran Country Daze* d. Draft Hennepin County 2040 Comprehensive Plan* e. Planning Commission and Charter Commission Resignation – Jennifer Brewington* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* b. Planning Project Update* c. Code Compliance Quarterly Report* 9. Planning Business a. Minor Subdivision at 20801 Larkin Road* b. Discussion of Nuisance Ordinance Amendment* 10. Unfinished Business 11. New Business a. Financial Management Plan* b. Cost Comparison – Gravel Roads and Paved Roads* c. Speed Limit on MSA Roads* 12. 2018 Council Schedule* 13. Council Liaison Calendar Planning Commission 8/2/18 9/6/18 10/4/18 11/1/18 12/6/18 Keefe Thomas Bottema Dejewski LaFave Parks and Trails Commission 8/21/18 9/18/18 10/16/18 11/20/18 12/18/18 Available LaFave Keefe Available Bottema 14. Adjournment CITY OF CORCORAN City Council Work Session Minutes July 12, 2018 – 5:45 pm The Corcoran City Council met on July 12, 2018 in work session, at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Keefe, and Councilor LaFave. Councilor Dejewski was excused. Also present were City Administrator Martens, Director of Public Safety Gottschalk, Works Director Mattson, and City Clerk/Administrative Services Coordinator Beise 1.Call to Order / Roll Call Mayor Thomas called the work session to order at 5:49pm 2.2019 Budget Discussion City Administrator Martens presented the report outlining the major changes from the 2018 budget. Council discussed staffing, road maintenance, and contracts. Per consensus, Council directed staff to bring back another draft budget with a reduction to keep the tax rate flat. 3.Financial Management Plat Update City Administrator Martens outlined the items that would be considered in the Financial Management Plan and noted it would be presented to Council on July 26th. 4.Unscheduled Items No unscheduled items were discussed. 5.Adjournment MOTION: made by Keefe, seconded by LaFave to adjourn. Voting Aye: Thomas, Bottema, Keefe, and LaFave (Motion carried 4:0) Meeting adjourned at 6:51pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator 6a. CITY OF CORCORAN City Council Meeting Minutes July 12, 2018 - 7:00 pm The Corcoran City Council met on July 12, 2018 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor LaFave, Councilor Bottema, and Councilor Keefe. Councilor Dejewski was excused. Also present were City Administrator Martens, City Clerk/Administrative Services Coordinator Beise, Director of Public Safety Gottschalk, and Public Works Director Mattson. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted an adjustment to the dates in item 5a. Councilor Bottema requested to add discussions about the Watershed Bill to the meeting as Item 11e. MOTION: made by Keefe, seconded by Bottema to approve the agenda as amended. Voting Aye: Thomas, LaFave, Bottema, and Keefe (Motion carried 4:0) 4.Open Forum No persons were present for open forum. 5.Presentations a. Resolution Honoring the Corcoran Athletic Association and Kevin Dale Mayor Thomas read aloud Resolution 2018-56. Council thanked the Corcoran Athletic Association and Kevin Dale for their service and commitment to participants of the program. MOTION: made by LaFave, seconded by Bottema to adopt Resolution 2018-56 Honoring the Corcoran Athletic Association and Kevin Dale. Voting Aye: Thomas, LaFave, Bottema, and Keefe (Motion carried 4:0) b. Years of Service Recognition- Brad Martens The Council recognized Brad Martens’ 5 years of service and presented him with a plaque. 6.Consent Agenda a.Draft Minutes of June 28, 2018 Council Meeting b.Appointment of Election Judges for Primary and General Elections c.Bring Your Own Device Reimbursement for Council d.Summary Ordinance 2018-366 e.Summary Ordinance 2018-370 MOTION: made by Bottema, seconded by Keefe to approve the consent agenda as presented. Voting Aye: Thomas, LaFave, Bottema, and Keefe (Motion carried 4:0) 7.Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Keefe, seconded by LaFave to approve escrow claims as presented. Voting Aye: Thomas, LaFave, Bottema, and Keefe (Motion carried 4:0) b.All Other Financial Claims 6b. MOTION: made by Bottema, seconded by Keefe to approve all other claims as presented. Councilor Bottema inquired if it was possible to have the dates of inspections listed on the invoices from Metro West. City Administrator Martens noted all of the new homes have multiple inspections and the data on inspection dates would be available upon request by Council or the public with the inspections database. Council discussed the process and tracking the data. Voting Aye: Thomas, LaFave, Bottema, and Keefe (Motion carried 4:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Alan Schultz and Parks and Trails Commissioner Sharon Meister were in attendance and invited them to speak on items related to their Commissions. b. Financial Performance Report City Administrator Martens noted a minor deficit in the budget currently but expressed confidence that the deficit will be gone by the end of the year. He noted that building permit revenue will continue to increase and offset the deficit and noted that engineering fees have been outpacing significantly, partially due to establishing standardized plates. The Council noted that the deficit was approximately $17,000. 9. Planning Business No planning business was presented. 10. Unfinished Business a. Fire Study- Subcommittee Appointments and Next Steps Director of Public Safety Gottschalk presented the report noting the subcommittee will evaluate information and bring recommendations to the Council on key decision points in the Fire Service Comprehensive Growth Plan. Council discussed availability. MOTION: made by Keefe, seconded by LaFave to appoint Councilor Dejewski and Councilor Bottema to the Fire Study Subcommittee. 11. New Business a. Recycling Contract Discussion City Clerk/Administrative Services Coordinator Beise presented the report requesting direction from the Council on whether to negotiate an agreement with Randy’s Environmental Services or complete a Request for Proposal. City Clerk/Administrative Services Coordinator Beise noted the current costs for recycling are in line with other communities and Hennepin County is in the process of updating their recycling ordinance requiring access to organics either as part of residential services or providing a City-wide organics drop-off location by 2022. The Council inquired about the nature of complaints the City receives in regard to its current recycling contract. City Clerk/Administrative Services Coordinator Beise responded that most complaints are about requiring recycling pick-up in general. The Council inquired if the City was required to have a recycling contract with a specific provider or just provide recycling services. City Clerk/Administrative Services Coordinator Beise noted that the City is required to provide recycling services but is not required to have a contract with one provider, however previous Council’s utilize a contract to provide the required service. MOTION: made by Keefe, seconded by LaFave to direct staff to negotiate an agreement with Randy’s Environmental Services. Voting Aye: Thomas, LaFave, Bottema, and Keefe (Motion carried 4:0) b. Assessor Contract City Administrator Martens presented the report outlining in the proposal which increased with 100 new homes having been constructed and a 2% wage adjustment. Staff has reviewed the proposal and finds it to be acceptable. Council discussed the contract. MOTION: made by Keefe, seconded by Bottema to approve the proposed contract with Rolf Erickson Enterprises. Voting Aye: Thomas, LaFave, Bottema, and Keefe. (Motion carried 4:0) c. Wetland Delineation- 20400 County Road 50 and City Park City Administrator Martens presented the report noting, the Parks and Trails Commission is beginning the process to master plan the newly acquired park land and City Park properties. Council discussed if there is a possibility of negative impact by doing a delineation and the timing. Public Works Director Mattson noted that this information can be used for 3-4 years after collection. MOTION: made by LaFave, seconded by Keefe to approve and proceed with the wetland delineation as proposed. Voting Aye: Thomas, LaFave, and Keefe Abstain: Bottema (Motion carried 3:0) d. Charter Commission Appointments City Clerk/Administrative Services Coordinator Beise presented the report noting five current commissioners will have their terms expiring on August 27, 2018 and if reappointments are approved, the Commission will consist of six members. Following Council approval, the requests will be submitted to Chief Judge Cahill of the Fourth Judicial District for formal appointment. City Clerk/Administrative Services Coordinator Beise noted staff will be advertising for vacant positions. MOTION: made by Keefe, seconded by LaFave to reappoint Rich Asleson, George Gmach, and Brian Lother to the Charter Commission for four-year terms. Voting Aye: Thomas, LaFave, Bottema, and Keefe (Motion carried 4:0) e. Watershed Bill 2019 Councilor Bottema discussed the inclusion of the Local Government Unit (LGU) costs in the 2019 budget. Councilor Bottema noted that the watershed plan includes rules, standards, and fees. Councilor Bottema noted the Joint Powers Agreement signed does not specifically delegate the City of Corcoran to be responsible for the LGU costs. Council discussed the LGU responsibilities, fees, and if payment of the fees was required. Per consensus, Council directed staff to seek legal advice on this topic. 12. 2017 Council Schedule City Administrator Martens reviewed the Council schedule. City Administrator Martens noted the Parks and Trails Commission meeting for July was cancelled and the August Parks and Trails Liaison position was available. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Bottema, seconded by Keefe to adjourn. Voting Aye: Thomas, LaFave, Bottema, and Keefe (Motion carried 4:0) Meeting adjourned at 7:52 pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item. 6c. Council Meeting: July 26, 2018 Prepared By: Jessica Beise Topic: Temporary Liquor License – Corcoran County Daze Action Required: Approval Summary: The City has received a request for a temporary liquor license for Corcoran Country Daze. Pursuant to Chapter 110 of the City Code, Alcoholic Beverages, and Minnesota Statues Chapter 340A, Liquor, the City requires that persons obtain approval for temporary liquor license. Staff is working with the Jaycees to obtain the required paperwork to move forward the license. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. Options: 1.Adopt Resolution 2018-59 – Approving a 1 Day to 4 Day Temporary On-Sale Liquor License in the City of Corcoran, Minnesota. 2.Deny the temporary liquor license. Council Action: 1.Approve the temporary liquor license and adopt Resolution 2018-59 – Approving a 1 Day to 4 Day Temporary On-Sale Liquor License in the City of Corcoran, Minnesota. Attachments: 1.Resolution 2018-59 – Approving a 1 Day to 4 Day Temporary On-Sale Liquor License in the City of Corcoran, Minnesota City of Corcoran July 26, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-59 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING TEMPORARY ON-SALE MALT LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE LICENSE LICENSE EFFECTIVE DATE Northwest Area Jaycee’s On-sale malt liquor August 16 -19 2018 Corcoran Country Daze VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 26th day of July, 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator "7�,�'� �r�J{ (jam. City of Corcoran Jul y 26, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-59 Motion By: Seconded By: A RESOLUTION APPROVING TEMPORARY ON-SALE LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. I a reft Mki 49- LICENSE Northwest Area Jaycee's On-sale VOTING AYE F-1 Thomas, Ron ❑ Botterna, Jon ❑ Dejewski, Brian ❑ Keefe, Mike ❑ LaFave, Tonya LICENSE EFFECTIVE DATE August 16 -19 2018 Corcoran Country Daze VOTING NAY ❑ Thomas, Ron r_1 Bottema, Jon ❑ Dejewski, Brian ❑ Keefe, Mike ❑ LaFavejonya Whereupon, said Resolution is hereby declared adopted on this 26th day of July, 2018. Ron Thomas - Mayor ATTEST: City Seal Jessica Beise — City Clerk/Administrative Services Coordinator Page I of I City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2018-60 Motion By: Seconded By: July 26, 2018 A RESOLUTION APPROVING TEMPORARY ON-SALE MALT LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE Corcoran Lions VOTING AYE F] Thomas, Ron r_1 Bottema, Jon r-1 Dejewski, Brian ❑ Keefe, Mike ❑ LaFave, Tonya LICENSE On-sale Strong Beer LICENSE EFFECTIVE DATE August 24-27, 2018 NTPA Tractor Pull VOTING NAY F-1 Thomas, Ron ❑ Bottema, Jon F-I Dejewski, Brian ❑ Keefe, Mike ❑ LaFavejonya Whereupon, said Resolution is hereby declared adopted on this 26' day of July, 2018. Ron Thomas - Mayor ATTEST: City Seal Jessica Beise — City Clerk/Administrative Services Coordinator Page 1 of 1 Ao(6- w City of Corcoran Jul y 26, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-61 Motion By: Seconded By: A RESOLUTION APPROVING TEMPORARY ON-SALE MALT LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. AM =111k N =I 4 Corcoran Lions VOTING AYE F-1 Thomas, Ron ❑ Bottema, Jon F-1 Dejewski, Brian ❑ Keefe, Mike ❑ LaFavejonya LICENSE On-Sale Strong Beer LICENSE EFFECTIVE DATE September 7-10, 2018 Demo Derby VOTING NAY F-1 Thomas, Ron ❑ Bottema, Jon F-1 Dejewski, Brian ❑ Keefe, Mike ❑ LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 26th day of July, 2018. Ron Thomas - Mayor ATTEST: City Seal Jessica Beise — City Clerk/Administrative Services Coordinator Page I of I 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: July 17, 2018 for the July 26, 2018 City Council Meeting RE: Draft Hennepin County 2040 Comprehensive Plan 1.Background The City received notice of the draft 2040 comprehensive plan from Hennepin County on June 12, 2018. The draft plan is available at https://www.hennepin.us/your-government/projects- initiatives/comprehensive-plan and due to the file size, the full plan is not attached to this report. Per MN Statutes §473.858, Subd. 2, the City of Corcoran has 6 months to provide comments to the County. Staff has noted a number questions or concerns in the attached letter, which could affect the City of Corcoran’s planning efforts. Please review the attached letter and make any necessary modifications. The Council must authorize staff to send the letter prior to December 12, 2018 when our 6-month statutory review period ends. 2.Recommendation Move to authorize the Mayor and City Administrator to sign and send the attached letter to the City of Medina. Attachments 1.Response Cover Letter Form 2.Draft Letter to Hennepin County Item 6d. Hennepin County DATE July 26, 2018 SUBJECT: Review of Draft 2040 Hennepin County Comprehensive Plan The City of Corcoran has received and reviewed the draft 2040 Hennepin County Comprehensive Plan (https://www.hennepin.us/your-government/projects-initiatives/comprehensive-plan) per MN State Statute §473.858 Subd. 2. (Please check one.) ____ We have no comments or concerns. _x__ The draft plan will, or is likely to, impact the jurisdiction/agency, and we have comments or concerns (please attach comments). Name Title Date PLEASE RETURN TO Katie Walker Long-range Comprehensive Planning Manager Hennepin County Public Works 701 Fourth Avenue South, Suite 400 Minneapolis, MN 55415 katie.walker@hennepin.us 612.385-5655 Katie Walker Page 1 July 26, 2018 CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us July 26, 2018 Katie Walker Long-range Comprehensive Planning Manager Hennepin County Public Works 701 Fourth Avenue South, Suite 400 Minneapolis, MN 55415 RE: Hennepin County Draft 2040 Comprehensive Plan Ms. Walker, The City of Corcoran has reviewed the Hennepin County Comprehensive Plan update, which was received with your email dated June 12, 2018. The City of Corcoran has reviewed that draft plan and has questions and has identified several items that are inconsistent with our Comprehensive Plan. We ask that the County consider the following items: a. Chapter 2: Mobility 2040 Transportation System Plan 1. The bicycle system gaps section on page 23 notes “By 2040 the county intends to work with partners to close the remaining gaps in order to realize the County’s vision of an interconnected system that eliminates gaps and barriers in order to maximize safety and mobility of the system.” The City is interested in working with the county to address these gaps and we are interested in how the county could work with partners to do so. 2. The Planned Land Use map on Page 2 shows 2030 data. Was 2040 data used for the Transportation System Plan components? 3. The plan emphasizes the need to create a transportation system that includes all modes, yet in Figure 4-01 the entire western half of the County is shown to be low priority for pedestrian facilities. These two points contradict each other. 4. Figures 4-02 and 4-03 identify two future on-street and three off-street bicycle facilities. The City of Corcoran agrees with the need for these facilities to help accommodate expected growth and provide alternative transportation modes for residents. 5. Figure 4-14 shows that multiple roadways in Corcoran will need to be expanded to accommodate the forecasted traffic volumes. In contrast, the 2018-2022 Transportation Capital Improvement Program shows no projects in the entire northwest portion of the County. Funding for projects Katie Walker Page 2 July 26, 2018 in the western portion of the County needs to be identified and dedicated to avoiding future transportation system failures. 6. The plan includes a transportation goal to reduce vehicle miles traveled to year 2000 levels; reduce hours to plow and reduce overlay lane miles. This has the potential for significant impacts to Corcoran where there are very limited transportation options available. We are concerned that this policy does not consider the specifics in our part of Hennepin County. 7. The County has a goal to reduce roadway salt use. In what areas are these reductions planned and how will this impact streets in Corcoran? 8. Figure 4-17 (jurisdictional transfers) shows County Road 10 as a transfer. The City of Corcoran has not consented to this transfer. 9. The City of Corcoran strongly urges the County to maintain existing streets, make needed improvements to these streets and not over-invest in urban areas at the expense of non-urban areas. b. Chapter 4: Water Resources 1. Figure W-1 on page 4 of this chapter is a “Confirmation of Ordinance Amendment Completion Letter.” There is no in-text reference to the letter. How is it related to the discussion of wastewater and septic systems? 2. According to Ordinance 19, Hennepin County does not inspect existing septic systems for compliance unless there is a complaint. However, to help limit E. coli contamination of surface waters, the Pioneer-Sarah Creek WRAPS assigns Hennepin County primary responsibility for identifying and helping upgrade failing septic systems. How might the County work with the MPCA, watersheds and communities to do this? 3. The Plan includes climate change among the emerging issues affecting surface water. Please elaborate on how the County will address the potential impacts of this issue. (See also question 5.) c. Chapter 5: Mississippi River Critical Corridor Area 1. Hennepin County’s Natural Resource Strategic Plan is linked and summarized beginning on page 8 of this chapter. Is this intended to be the implementation plan for water resources? If so, will this five-year plan, which expires in 2020, be updated to forecast implementation plans through 2040? d. Chapter 6: Implementation 1. The Implementation chapter discusses transportation but not water resources. Is there anything the County would add to explain how it will implement programs or policies regarding water resources? We look forward to working with Hennepin County to answer these questions and resolve any issues. Please feel free to contact City Administrator Brad Martens with questions at bmartens@ci.corcoran.mn.us and 763-400-7030. Katie Walker Page 3 July 26, 2018 Sincerely, Ron Thomas Mayor Brad Martens City Administrator Copy: Kendra Lindahl, City Planner City File STAFF REPORT Agenda Item 6e. Council Meeting: July 26, 2018 Prepared By: Brad Martens Topic: Planning Commission and Charter Commission Resignation – Jennifer Brewington Action Required: Accept Resignation Summary: Planning Commission and Charter Commission member Jennifer Brewington has provided a resignation notice. The City Council should accept the resignation. Staff will advertise the vacancy on the website and social media. Jennifer has been a great member of the Planning Commission since August 2016 and of the Charter Commission since December of 2016. She will be missed. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Council Action: Accept the resignation of Jennifer Brewington from the Planning Commission and Charter Commission effective July 26, 2018. Attachments: N/A Dear Brad, It is with regret that I am writing to inform you of my decision to resign my position on the Corcoran Planning Commission. It has been a pleasure being a part of the commission and I am very sad to write this. I am so proud of all we have accomplished in the last year and Corcoran will always be a special community to me. Unfortunately, our living situation has changed and we can no longer stay in the home we are occupying. I want to thank you for your guidance and friendship and hope to stay in touch. We would love to build a home in Corcoran in the future and hope to be back one day. Best, Jenn Brewington AgendaItem 7a-b. CouncilMeetingDate: 7/26/2018 FINANCIALCLAIMS PreparedBy: jrotz CHECK RANGE FUND #500ESCROWCLAIMSAgendaItem: 7a. PaidtoAmountProjectname 500-20400$ 3,130.25Landform - Ravinia6th16-016 500-20421$ 303.75Landform - Ravinia7thEasementVacation18-023 500-20436$ 64.50Landform - PulteCompPlanAmendment18-007 500-20436$ 3,017.75Landform - PulteEncorePP, PUDandRZ18-016 500-20453$ 999.00Landform - FehnMeadows2ndAdditionPP18-017 500-20454$ 774.00Landform - EdgewaterCorcoranSketch18-018 500-20455$ 905.25Landform - ShoulakOrdinanceAmendment18-020 500-20456$ 207.00Landform - WillowLLCMinorSubdivision18-022 500-20377$ 38.80Peterson, Brian - EscrowRefund 500-20390$ 415.44WrightHennepin - RaviniaStreetLights Total 9,855.74 TotalFund #500 = 855. SeeattachedPaymentsDetail) ALLOTHERFINANCIALCLAIMSAgendaItem:7b.$ 155,098.44TotalChecks SeeattachedCheckDetailRegister) TotalofAutoDeductions TOTALEXPENDITURESFORAPPROVAL$ AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaidtoAmount 7/12/2018DISCOUNTMUGS.COM$ 80.67 7/13/20184ALLPROMOS$ 370.00 7/20/2018HENNEPINCOUNTYENVIRO$ 52.00 7/20/2018USPS - Hamel, MN (DustControl)$ 225.00 7/10/2018PERA$ 12,886.17 7/11/2018StateofMN - MSRS$ 1,951.63 7/11/2018StateofMN - Roth$ 2,229.82 7/11/2018Optum - HSA$ 3,004.55 7/19/2018PaychexCGS, Garnish$ 531.14 7/19/2018NetPayrollPP15$ 43,829.24 7/20/2018PayrollTaxes$ 15,719.36 7/20/2018PaychexFee$ 341.94 Total H:\\CityHall Information\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2018ClaimsWorkbook 07/20/1812:37PMCITYOFCORCORAN Page 1 Check Detail Register© July2018 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid AAASTRIPING SERVICE COMPANY E100-43100-233 Asphalt Maint/Patching$8,037.75105623ROADSTRIPING Total AAASTRIPING SERVICECOMPANY 8,037.75 Unpaid ACMETOOLS E100-45200-210 Operating Supplies (GENERAL)$104.975858214SUPPLIES E601-49400-210 Operating Supplies (GENERAL)$62.165871632WATER LINEPAINT Total ACMETOOLS 167.13 Unpaid ASPENMILLS E100-42100-810 Refunds/Reimbursements$958.95219804UNIFORM SUPPLIES Total ASPENMILLS 958.95 Unpaid BEAUDRYOILCOMPANY E100-43100-212 MotorFuels$131.00478982PROPANE - 9100 COUNTY ROAD 19 E100-42100-212 MotorFuels$384.92862742SQUAD FUEL E100-43100-212 MotorFuels$19.70862742GASOLINE E100-41920-210 Operating Supplies (GENERAL)$10.69862742GASOLINE E100-43100-212 Motor Fuels$544.50862743DIESEL Total BEAUDRYOILCOMPANY 1,090.81 Unpaid BEISE, JESSICA E100-41400-210 Operating Supplies (GENERAL)$71.23071318MILEAGE E100-41400-208 Training and Instruction$216.25071318TRAINING Total BEISE, JESSICA 287.48 Unpaid BROCKWHITE E100-43100-227 Crack Filling$3,369.9012915427-00PLEXIMELTMASTICONELEVELING Total BROCKWHITE 3,369.90 Unpaid CENTERPOINT ENERGY HOUSTON E100-45200-380 Utility & Services (GENERAL)$21.338000014143-4 NATURALGAS - 5754177 E100-41941-380 Utility & Services (GENERAL)$38.768000014143-4 NATURALGAS - 5754460 E100-43100-380 Utility & Services (GENERAL)$72.709884559-7-061NATURALGAS-9100 Total CENTERPOINTENERGYHOUSTON 132.79 Unpaid CENTURY LINK E100-43100-321 Telephone$131.86070618LAND LINE/FIREMONITORING-9100763-498-7515 Total CENTURY LINK 131.86 Unpaid CINTAS - 470 E100-43100-210 Operating Supplies (GENERAL)$0.00PUBLIC WORKS TOWELS E100-43100-417 Uniforms$145.594007320755PW UNIFORMS E100-43100-417 Uniforms$29.094007320765PW UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$49.944007320785PW RUGS E100-41941-210 Operating Supplies (GENERAL)$85.184007320798CITYHALLRUGS E100-42100-223 Building RepairSupplies$64.834007320799PD RUGS 07/20/1812:37PMCITYOFCORCORAN Page 2 Check Detail Register© July2018 Check AmtInvoiceComment E100-41941-210 Operating Supplies (GENERAL)$82.504007320801CITYHALLRUGS E100-41941-210 Operating Supplies (GENERAL)$85.184007524207CITYHALLRUGS E100-43100-417 Uniforms$29.094007524251PW UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$93.614007524256PUBLIC WORKS TOWELS E100-42100-223 BuildingRepairSupplies$64.834007524273PD RUGS E100-41941-210 Operating Supplies (GENERAL)$82.504007524310CITY HALLRUGS E100-43100-210 Operating Supplies (GENERAL)$91.264007524340PW RUGS E100-43100-417 Uniforms$138.274007524351PWUNIFORMS E100-41941-210 Operating Supplies (GENERAL)$82.504007760763CITYHALLRUGS E100-43100-417 Uniforms$35.664007760785PW UNIFORMS E100-43100-210 Operating Supplies (GENERAL)$49.944007760786PW RUGS E100-43100-417 Uniforms$138.274007760813PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$85.184007760819CITY HALLRUGS E100-42100-223 BuildingRepairSupplies$64.834007760821PD RUGS Total CINTAS - 470 1,498.25 Unpaid COMCAST-INTERNET E100-41941-321 Telephone$72.42071118CITY HALL INTERNET E100-42100-321 Telephone$72.43071118PD INTERNET Total COMCAST-INTERNET 144.85 Unpaid COMMERCIAL ASPHALT COMPANY E100-43100-233 Asphalt Maint/Patching$185.64180715ASPHALT MIX Total COMMERCIALASPHALTCOMPANY 185.64 Unpaid CULLIGAN BOTTLED WATER E100-41941-210 Operating Supplies (GENERAL)$44.05114X66488905OFFICE WATER Total CULLIGAN BOTTLEDWATER 44.05 Unpaid DIAMONDTRAFFICPRODUCTS E100-43100-232 Gravel$1,520.000027175-INSUPPLIES Total DIAMONDTRAFFIC PRODUCTS 1,520.00 Unpaid ELMCREEK WATERSHED MGMTCOMM E100-41900-300 ProfessionalSrvs (GENERAL)$400.50236RECOVERYEXPENSE Total ELMCREEK WATERSHED MGMT COMM 400.50 Unpaid EVOLVINGSOLUTIONSINC E100-41951-300 Professional Srvs (GENERAL)$1,350.00100059IT MANAGEDSERVICE - MONTHLY Total EVOLVINGSOLUTIONSINC 1,350.00 Unpaid FERGUSONWATERWORKS E601-49400-215 Water Meters$928.890289971METERS Total FERGUSONWATERWORKS 928.89 Unpaid FORD OFHIBBING E416-42100-550 MotorVehicles$29,828.45COR 18-1012018FORD EXPLORER Total FORD OFHIBBING 29,828.45 07/20/1812:37PMCITYOFCORCORAN Page 3 Check Detail Register© July2018 Check AmtInvoiceComment Unpaid GERTENSWHOLESALE E100-43100-225 Landscape/DitchMaterials$1,200.0025151TERRA BLENDW/TACK 50# Total GERTENSWHOLESALE 1,200.00 Unpaid GOPHERSTATEONE CALL E601-49400-380 Utility & Services (GENERAL)$85.058060296SERVICE E602-49450-380 Utility & Services (GENERAL)$85.058060296SERVICE Total GOPHER STATE ONECALL 170.10 Unpaid H & HSPORTSSHOP E100-42100-208 TrainingandInstruction$440.0016571CCI BLAZER Total H & HSPORTS SHOP 440.00 Unpaid HEALTHPARTNERS E100-41300-131 EmployerPaidHealth$388.0082695849HEALTHPARTNERS 7/18 INVOICE E100-41400-131 Employer PaidHealth$3,787.8282695849HEALTHPARTNERS 7/18INVOICE E100-42100-131 Employer PaidHealth$6,366.4282695849HEALTHPARTNERS 7/18INVOICE E100-42102-131 Employer PaidHealth$605.9082695849HEALTHPARTNERS 7/18 INVOICE E100-43100-131 EmployerPaidHealth$5,699.9782695849HEALTHPARTNERS 7/18INVOICE G100-20205 Reimbursements$1,481.5082695849HEALTHPARTNERS 7/18INVOICEHAMILTON G100-20205 Reimbursements$1,849.5082695849HEALTHPARTNERS 7/18INVOICESCHUTTE Total HEALTHPARTNERS 20,179.11 Unpaid HERC ULIFT E100-43100-220 Repair/Maint Supply (GENERAL)$164.03W375338REPAIR SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$48.36W376873REPAIR SUPPLIES Total HERCULIFT 212.39 Unpaid HOLIDAYCOMPANIES E100-42100-212 Motor Fuels$368.2807-31-18FUEL PURCHASE 1400-003-788-415 (07-31-18) Total HOLIDAY COMPANIES 368.28 Unpaid LANDFORM G500-20400 Ravinia5th & 6th$3,130.2527621RAVINIA 6TH 16-016 E100-41910-300 ProfessionalSrvs (GENERAL)$284.2527622ORDINANCE AMENDMENTDOGKENNELS 17-037 E100-41910-300 ProfessionalSrvs (GENERAL)$368.2527622ORDINANCE AMENDMENT SMALLCELLS & DAS17- 039 E101-41911-300 ProfessionalSrvs (GENERAL)$129.0027622CORCORAN 2040 COMPREHENSIVE 17-001 E100-41910-300 Professional Srvs (GENERAL)$3,244.5027623CORCORAN PLANNING E100-41910-300 Professional Srvs (GENERAL)$200.0027623CITY MEETINGS E100-41910-300 Professional Srvs (GENERAL)$611.5027623SEDISTRICT PLAN AND GUIDELINES UPDATE 18-012 E100-41910-300 ProfessionalSrvs (GENERAL)$2,236.5027623NUISANCE ORDINANCE UPDATE18-013 E100-41910-300 ProfessionalSrvs (GENERAL)$290.2527623MINOR SUBDIVISION AMENDMENT18-021 E100-41910-300 ProfessionalSrvs (GENERAL)$69.0027623FINANCIALGUARANTEE ORDINANCEAMENDMENT 18-025 G500-20421 Ravinia7thAddit - FP17-013$303.7527623RAVINIA 7THEASEMENTVACATION18-023 G500-20436 PulteEncore - PUDSkch17-029$64.5027623PULTECOMPPLAN AMENDMENT 18-007 G500-20436 PulteEncore - PUDSkch17-029$3,017.7527623PULTE ENCOREPP, PUDANDRZ18-016 G500-20453 FehnMeadows2ndAddPP18-017$999.0027623FEHNMEADOWS 2NDADDITION PP18-017 07/20/1812:37PMCITYOFCORCORAN Page 4 Check Detail Register© July2018 Check AmtInvoiceComment G500-20454 EdgewaterCorcoran Skch18-018$774.0027623EDGEWATER CORCORANSKETCH18-018 G500-20455 ShoulakOrdinance Amend 18-020$905.2527623SHOULAK ORDINANCE AMENDMENT 18-020 G500-20456 WillowLLCMinorSubd18-022$207.0027623WILLOW LLC MINOR SUBDIVISION 18-022 Total LANDFORM 16,834.75 Unpaid LANO EQUIPMENT E100-43100-220 Repair/Maint Supply (GENERAL)$1,075.2202-572891SUPPLIES Total LANO EQUIPMENT 1,075.22 Unpaid LMCIT E100-41900-360 Insurance (GENERAL)$9,912.0010002640MUNICIPALITY Total LMCIT 9,912.00 Unpaid MATTSON, KEVIN E100-43100-321 Telephone$50.00070518TELEPHONE REIMBURSEMENT E100-43100-210 Operating Supplies (GENERAL)$42.51070518MILEAGE E100-43100-433 DuesandMemberships$122.50070518PE LICENSE RENEWAL Total MATTSON, KEVIN 215.01 Unpaid MAXIMUM RECYCLING LLC E100-43232-210 Operating Supplies (GENERAL)$636.351976LIGHTS, REFRIGERATORS, ELECTRONICSAND STEEL Total MAXIMUMRECYCLING LLC 636.35 Unpaid MEDINA, CITYOF E100-42100-208 Training and Instruction$331.9500006382TRAINING Total MEDINA, CITYOF 331.95 Unpaid METRO SALESINC E100-41130-351 Newsletter Expenses$728.63INV1119876NEWSLETTER E100-41951-207 ComputerSupplies$1,104.75INV1119876SUPPLIES E101-41911-210 Operating Supplies (GENERAL)$370.44INV11198762040 CORCORAN COMP PLAN Total METROSALES INC 2,203.82 Unpaid METROPOLITAN COUNCILENVIRO E602-49450-312 MCESSewageTreatment$1,130.050001084499MATERIAL TREATMENT Total METROPOLITAN COUNCILENVIRO 1,130.05 Unpaid MINNESOTA EQUIPMENT E100-45200-210 Operating Supplies (GENERAL)$129.08P68560SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$80.59P68561SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$129.49P68562SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$822.11P69072SUPPLIES Total MINNESOTA EQUIPMENT 1,161.27 Unpaid MNDEPTOFLABOR & INDUSTRY E100-42400-437 Surcharges$2,917.392018 1Q1ST QUARTER SURCHARGE E100-42400-437 Surcharges$4,556.462018 2Q2ND QUARTER SURCHARGE 07/20/1812:37PMCITYOFCORCORAN Page 5 Check Detail Register© July2018 Check AmtInvoiceComment Total MN DEPTOFLABOR & INDUSTRY 7,473.85 Unpaid NAPAAUTOPARTS - CORCORAN E100-43100-220 Repair/Maint Supply (GENERAL)$23.39178898SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$13.48178915SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$339.78180540SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$7.58180756SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$33.99180758SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$21.99181537SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$127.98182582SUPPLIES Total NAPAAUTO PARTS - CORCORAN 568.19 Unpaid NEXTERA E100-43100-321 Telephone$3,078.00070318INTERNET SERVICE12MONTH SERVICE Total NEXTERA 3,078.00 Unpaid NORTHLAND SECURITIES INC E100-41900-300 Professional Srvs (GENERAL)$1,890.005425FINANCIAL MANAGEMENT PLAN Total NORTHLAND SECURITIESINC 1,890.00 Unpaid OFFICEDEPOT E100-42100-200 OfficeSupplies (GENERAL)$34.98159549537001GENERAL SUPPLIES E100-41100-210 Operating Supplies (GENERAL)$19.28159549537001SUPPLIES E100-41941-210 Operating Supplies (GENERAL)$51.47159549537001OPERATING SUPPLIES E100-41410-210 Operating Supplies (GENERAL)$18.80159549537001ELECTION 2018 SUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$89.45159550395001GENERAL SUPPLIES Total OFFICEDEPOT 213.98 Unpaid PETERSON, BRIAN G500-20377 BrianPeterson$38.80GR15-004ESCROW REFUND Total PETERSON, BRIAN 38.80 Unpaid RIGID HITCH E100-43100-210 Operating Supplies (GENERAL)$28.251928018197SUPPLIES Total RIGID HITCH 28.25 Unpaid ROGERS, CITYOF E100-42200-300 ProfessionalSrvs (GENERAL)$27,957.85070618FIRE PROTECTION - 3RDQUARTER Total ROGERS, CITYOF 27,957.85 Unpaid RTSDRUGTESTING E100-43100-210 Operating Supplies (GENERAL)$100.0012378RANDOM DRUG TESTING Total RTSDRUGTESTING 100.00 Unpaid RYANAUTOMOTIVE E100-43100-220 Repair/Maint Supply (GENERAL)$2,058.161082098GMC 3500 PICKUP REPAIR Total RYAN AUTOMOTIVE 2,058.16 Unpaid STREET FLEET 07/20/1812:37PMCITYOFCORCORAN Page 6 Check Detail Register© July2018 Check AmtInvoiceComment E100-41410-210 Operating Supplies (GENERAL)$75.654233736-30-18 COURIERCHARGE Total STREETFLEET 75.65 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-417 Uniforms$84.99I1321961PTOFFICERUNIFORMS E100-42100-417 Uniforms$199.97I1322170PT OFFICER UNIFORMS E100-42100-417 Uniforms$284.96I1322173PT OFFICER UNIFORMS Total STREICHER SPOLICEEQUIPMENT 569.92 Unpaid SUNLIFEFINANCIAL E100-41300-131 EmployerPaidHealth$25.90237687-2018-0EMPLOYER PAIDHEALTH E100-41400-131 EmployerPaidHealth$28.40237687-2018-0EMPLOYER PAIDHEALTH E100-41920-131 EmployerPaidHealth$25.90237687-2018-0EMPLOYER PAIDHEALTH E100-42100-131 EmployerPaidHealth$374.80237687-2018-0EMPLOYER PAIDHEALTH E100-43100-131 EmployerPaidHealth$78.10237687-2018-0EMPLOYER PAIDHEALTH E100-42102-131 Employer PaidHealth$55.15237687-2018-0EMPLOYER PAID HEALTH G100-21716 ShortTerm Disability$630.24237687-2018-0SHORTTERM DISABILITY G100-21717 LongTerm Disability$354.91237687-2018-0LONG TERM DISABILITY Total SUNLIFEFINANCIAL 1,573.40 Unpaid TEGRETE E100-41941-400 Repairs & MaintCont (GENERAL$365.0076321MONTHLY CITYHALL CLEANING Total TEGRETE 365.00 Unpaid UNIQUEEMBROIDERY E100-42100-209 Police Reserves$69.009601FLEXFIT CAPS - BLACK Total UNIQUE EMBROIDERY 69.00 Unpaid USBANKCORP EQUIPMENTFINANCE E100-41951-210 Operating Supplies (GENERAL)$317.00361230956COPIER LEASE Total USBANKCORP EQUIPMENTFINANCE 317.00 Unpaid VERIZONWIRELESS E100-42100-323 Radio Units$245.079809828690RADIO UNITS E100-42100-321 Telephone$335.729809828690CELL SERVICE E100-42100-321 Telephone$144.5798098286901 K9CELL, 1WIFI, 1.5MONTHS SERVICE Total VERIZONWIRELESS 725.36 Unpaid VIKING AWARDS & RECOGNITION E100-41900-210 Operating Supplies (GENERAL)$25.00135294SUPPLIES Total VIKING AWARDS & RECOGNITION 25.00 Unpaid VOJACEKCODY E202-42100-213 PoliceK9$59.85109182291K9 FOOD Total VOJACEKCODY 59.85 Unpaid WESTSIDE WHOLESALE TIRE E100-43100-220 Repair/Maint Supply (GENERAL)$10.00814963SERVICE 07/20/1812:37PMCITYOFCORCORAN Page 7 Check Detail Register© July2018 Check AmtInvoiceComment Total WESTSIDE WHOLESALETIRE 10.00 Unpaid WRIGHT HENNEPIN COOPELECT E100-43100-381 Street/SignalLights$47.21071218CTY RD10/116 000-0100-1469 E100-45200-380 Utility & Services (GENERAL)$61.26071218Ballpark: 120-1246-7200 E100-42100-380 Utility & Services (GENERAL)$13.22071218CIVIL DEFENSE: 120-1246-8000 E100-42100-380 Utility & Services (GENERAL)$13.74071218Maple Hill Est: 120-1246-8100 E100-41941-380 Utility & Services (GENERAL)$24.76071218SchoolProperty: 120-1247-9600 E100-41941-380 Utility & Services (GENERAL)$589.240712188200 CtyRd116: 120-1255-6300 E100-42100-380 Utility & Services (GENERAL)$0.000712186510 CtyRd116: 150-1680-4662 E601-49400-380 Utility & Services (GENERAL)$13.8707121819090BassLkRd:150-1687-7510 E100-43100-380 Utility & Services (GENERAL)$27.310712189525Cain Rd: 150-1689-5230 E602-49450-380 Utility & Services (GENERAL)$118.88071218Brockton Ln: 150-1689-6871 E100-43100-381 Street/SignalLights$10.12071218Cty 10/Maple Hi: 120-1246-7300 E100-43100-381 Street/SignalLights$22.59071218CTY 10/Treptaus: 120-1246-7400 E100-43100-381 Street/SignalLights$22.59071218CTY 10/StThomas:120-1246-7500 E100-43100-381 Street/SignalLights$22.59071218Cty 10/Stanchion:120-1246-7600 E100-43100-381 Street/SignalLights$22.59071218Co Rd10 & 50: 120-1246-7700 E100-45200-380 Utility & Services (GENERAL)$11.020712188200 CtyRd116: 120-1246-7800 E100-45200-380 Utility & Services (GENERAL)$13.1707121875thAve/Hwy116:120-1246-7900 E100-41941-380 Utility & Services (GENERAL)$167.700712188200CtyRd116: 150-1684-2033 E100-43100-380 Utility & Services (GENERAL)$27.950712189100 CtyRd19: 150-1688-8463 E602-49450-380 Utility & Services (GENERAL)$52.4807121820120 CTY10LIF:150-1691-6661 G500-20390 RaviniaStreetLights$15.92071218Bridle/Gleason: 150-1690-5131 G500-20390 RaviniaStreetLights$15.92071218Bridle/Paddock: 150-1690-5135 G500-20390 Ravinia Street Lights$15.02071218PaddockLn150-1690-5137 G500-20390 Ravinia Street Lights$15.92071218Bridle Path: 150-1690-5146 G500-20390 Ravinia Street Lights$15.92071218Paddock/Bridle: 150-1690-5158 G500-20390 Ravinia Street Lights$15.920712186471Carriage: 150-1691-0155 G500-20390 Ravinia Street Lights$15.92071218Bridle/Steeple: 150-1691-0158 G500-20390 RaviniaStreetLights$15.92071218Bridle/Bluestem: 150-1691-0168 G500-20390 RaviniaStreetLights$15.92071218Prairie/Bridle: 150-1691-0174 G500-20390 RaviniaStreetLights$15.92071218Bridle Path: 150-1691-0177 G500-20390 Ravinia Street Lights$15.92071218Elderberry Ct: 150-1691-0178 G500-20390 Ravinia Street Lights$15.0207121866TH/CEDAR: 150-1692-8373 G500-20390 Ravinia Street Lights$15.02071218Bridle/66th Ave: 150-1692-8374 G500-20390 Ravinia Street Lights$0.000712186629CTY 101: 150-1691-8062 G500-20390 RaviniaStreetLights$15.0207121819301 Annabelle: 150-1691-8063 G500-20390 RaviniaStreetLights$15.020712186675 Carriage: 150-1691-8064 G500-20390 RaviniaStreetLights$15.020712186681 Bridle: 150-1691-8066 G500-20390 Ravinia Street Lights$15.020712186657 Bridle: 150-1691-8079 G500-20390 Ravinia Street Lights$15.0207121819130 Galloway: 150-1691-8080 G500-20390 Ravinia Street Lights$15.0207121819065 Galloway: 150-1691-8082 G500-20390 Ravinia Street Lights$30.940712186485 Larkspur: 150-1692-0907 G500-20390 RaviniaStreetLights$15.020712186398Larkspur: 150-1692-0908 G500-20390 RaviniaStreetLights$15.0207121819437 LupineLN: 150-1693-0197 G500-20390 RaviniaStreetLights$15.0207121819389 LupineLN: 150-1693-0199 G500-20390 Ravinia Street Lights$15.0207121819345GoldenTR: 150-1693-0200 07/20/1812:37PMCITYOFCORCORAN Page 8 Check Detail Register© July2018 Check AmtInvoiceComment G500-20390 RaviniaStreetLights$15.020712186310 Steeple LN: 150-1693-0201 G500-20390 RaviniaStreetLights$15.020712186370 Steeple LN: 150-1693-0202 Total WRIGHT HENNEPINCOOPELECT 1,697.73 Unpaid XCELENERGY E100-43100-381 Street/SignalLights$34.14598195527STREET LIGHTING 9525 CAINROAD E100-43100-381 Street/SignalLights$21.71598515689STREET LIGHTING CR19/CR30 Total XCEL ENERGY 55.85 10100 Farmers State Bank$155,098.44 FundSummary 10100 Farmers State Bank 100GENERALFUND$112,378.53 101LONG-TERMPLANNING FUND$499.44 202 POLICE DONATION FUND$59.85 416 CAPITAL-EQUIPMENT CERTS$29,828.45 500 ESCROWHOLDING FUND$9,855.74 601WATER$1,089.97 602SEWER$1,386.46 155,098.44 CityofCorcoran ConsultantSummary 7/26/2018 NameInvoice DateAmount Due Carson, Clelland & Schreder Landform07/12/18 16,834.75 MetroWestInspection Rolf EricksonEnterprises Wenck Associates Total$ 16,834.75 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2018ClaimsWorkbook vends,:Landform CITY OF CORCORAN Doh 7-12-18 PAYMENT VOUCHER Address:Landform Suite 513 Payment Tow:_$ 16,834.75 105 South Fifth Ave Minneapolis,MN 55401 INV DATE: 08111118 Fund I Department Account Description Imae/ Amount 7 / 100 41910 300 Corcoran Planning 27623 $ 3,244.50 61 100 41910 300 City Meetings 27623 , $ 200.00 r 100 41910 300 Annual Codification 100 41910 300 Tree Preservation/Natural Protection Ord.18-010 100 41910 300 SE District Plan and Guidelines Update 18-012 27623 _ $ 611.50 100 41910 300 Nuisance Ordinance Update 18-013 _ 27623 $ 2,236.50 100 41910 300 Development Right and OS&P Ord.Update 18-014 100 41910 300 Minor Subdivision Amendment 18-021 27623 $ 207.00 100 41910 300 Financial Guarantee Ordinance Amendment 18-025 27623 00 100 41910 300 Schutte Initiate Ag Preserve Expiration 17-041 100 41910 300 Ordinance Amendment Dog Kennels 17-037 27622 $ 284.25 .f 100 41910 300 Ordinance Amendment Bees and Chickens 17-038 _ 100 41910 300 Ordinance Amendment Small Cells&DAS 17-039 27622 $ 368.25 100 41910 300 _ Sign Ordinance-Dynamic Sign 17-033 100 41910 300 Mayers Ag Preserve 17-019 101 41911 300 CORCORAN 2040 COMPREHENSIVE 17-001 27622 _$ 129.00 f 100 41910 300 SOLAR GARDEN MORATORIUM 17-018 100 41910 3.00 HENNEPIN COUNTY WEATHER STATION 500 20376 PARK PLACE STORAGE 16-027 500 20376 PARK PLACE STORAGE 17-034 500 20389 STREHLER ESTATES 16-001 500 20392 MN SOLAR IUP 16-032 500 20396 RAVINIA 4TH 16-004 500 ' 20400 RAVINIA 6TH 16-016 27621 $ 3,130.25 500 20400 RAVINIA 5TH 16-015 500 20404 LENNAR SCHWALBE PUD 500 20406 RAVINIA 7TH PUD 16-030 500 i 20407 MOTOR CAFE PUD 16-033 500 20411 SUNRISE SOLAR 17-003 500 20413 RAVINIA 8TH FP AND PUD 17-002 500 20415 M-I Homes Sketch 17-006 500 20416 Sunrise Solar-17-007 500 20418 Pheasant Ridge 17-009 500 20420 Bass Lake Cross MI Home 17-01.2 500 20421 Ravinia 7th Addit-FP 17-013 01...\ 500 20421 Ravinia 7th and 9th Lot Line Adjustment 18-019 500 20421 Ravinia 7th Easement Vacation 18-023 27623 $ 303.75 i,/ 500 20422 Motley Lot Line Adjust 17-014 Vw) 500 20423 Bass Lake Est Skch PUD 17-015 500 20424 Schilling Administrative Permit 17-016 4,"'en 500 20425 Gmach Farms Preliminary&Final Plat 17-017 11ar 500 20429 Good Dog MN IUP/CHOL 17-021 500 20430 Bass Lake Crossing FP,FPUD and DA 17-022 4 500 20431 Bass Lk Cross Lot Adj,17-023 500 20432 CORNER 2ND ADD.17-025 i 500 20433 LAKE EST CPA,PP,RZ PUD 17-024 500 20434 HOPPE LOT COMBO 17-027 101. 500 20.435 i Red Barn Pet Ret.-CUP 17-028 e, 500 20436 i PULTE SKETCH PLAN 17-029 500 20436 Pulte Encore EAW and Sketch plan 18-004 500 20436 Pulte Comp Plan Amendment 18-007 27623 $ 64.50Ij 500 20436 Pulte Encore PP,PUD and RZ 18-016 27623 $ 3,017.75 4./ 500 20440 FIDELITY NATIONAL TITLE 17-032 500 20443 Pheasant Acres SPA 17-035 500 20442 BASS LAKE EST.FP,PUD 17-036 500 20444 SAC Wireless-Sprint 17-040 500 20445 Ravinia 9th FP and PUD 17-042 500 20446 Rush Creek Run PP 18-001 I 500 20449 I Hunter Lot Vacation and Variance 18-002 500 20447 I f Pheasant Ridge 2nd Addition Sketch Plan 18-003 500_ 20448 I Maple Hill Apt PUD Skch 18-005 500 20450 : High 5 Companies CUP 18-006 500 20451 Doboszenski Sons Inc 18-008 500 20452 Matter Home Occupation 18-009 500 20453 , Fehn Meadows 2nd Addition PP 18-017 27623 $ 999.00 j 500 20454 Edgewater Corcoran Skch 18-018 27623 $ 774.00 V 500 20455 1 E Shoulak Ordinance Amend 18-020_ 27623 $ 905 95 500_ 20456 - I Willow LLC Minor Subd 18-022 27623 $ cau.2 TOTAL: $ .75 APPmved Notes Cheeka zi\IN r 11CCZIIVIEc' JUL 1 2 2018 L A N D F O R M From Site to Finish B Y 105 South Fifth Avenue Tel: 612-252-9070 Suite 513 Fax: 612-252-9077 City of Corcoran Minneapolis,MN 55401 Web: landform.net 8200 County Road 116 Corcoran,MN 55340 INVOICE No.27622 07/11/2018 Corcoran Planning Services COR17015.GEN Contract/P0#: For Services Rendered Through 6/30/2018 001 -Corcoran 2040 Comprehensive Plan(city file 17-001) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 1.00 129.00 129.00 Total Professional Services for.001 129.00 Total Charges for.001 I _L j 1I -3oo 129.00 037-Ordinance Amendment-Dog Kennels(city file 17-037) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 1.00 129.00 129.00 Shay,Kevin M. 2.25 69.00 155.25 Total Professional Services for.037 284.25 Total Charges for.037 I GO- I To-.'Uo 284.25 039-Ordinance Amendment-Small Cells and DAS(city file 17-039) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 1.25 129.00 161.25 Shay,Kevin M. 3.00 69.00 207.00 Total Professional Services for.039 368.25 Total Charges for.039 100-41910 X300 368.25 Invoice Amount 781.50 Page 1 of 2 Project COR17015.GEN Corcoran Planning Services Invoice 27622 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Please include invoice number on remittance. Page 2 of 2 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:27622 Invoice Date:7/11/2018 Transaction ID: 12096 Labor Transactions P/E Date Employee Labor Code Work Date Hrs Effort COR17015.GEN..001 Corcoran 2040 Comprehensive Plan(city file 17-001) 06/30/2018 Lindahl,Kendra S 6/26/2018 0.50 64.50 send background info to city of Medina as requested 06/15/2018 Lindahl,Kendra S 6/4/2018 0.50 64.50 final distribution and post to website/question from Met Council staff Total for COR17015.GEN..001 1.00 129.00 COR17015.GEN..037 Ordinance Amendment-Dog Kennels(city file 17-037) 06/15/2018 Shay,Kevin M. 6/11/2018 1.00 69.00 Draft CC staff report. 06/30/2018 Shay,Kevin M. 6/18/2018 0.50 34.50 Draft summary ordinance. 06/30/2018 Shay,Kevin M. 6/19/2018 0.25 17.25 Update resolution and staff report. 06/30/2018 Shay,Kevin M. 6/20/2018 0.50 34.50 Edit documents with resolution numbers and make pdfs. 06/30/2018 Lindahl,Kendra S 6/21/2018 0.25 32.25 talk to city attorney about non-conforming kennels if ordinance is changed 06/30/2018 Lindahl,Kendra S 6/27/2018 0.25 32.25 powerpoint 06/15/2018 Lindahl,Kendra S 6/7/2018 0.50 64.50 PC prep Total for COR17015.GEN..037 3.25 284.25 COR17015.GEN..039 Ordinance Amendment-Small Cells and DAS(city file 17-039) 06/30/2018 Shay,Kevin M. 6/18/2018 0.50 34.50 Go over changes to the staff report with Kendra.Make edits to the staff report. 06/30/2018 Shay,Kevin M. 6/19/2018 1.25 86.25 Update ordinance and staff report.Read through comments from Kevin Mattson. 06/30/2018 Shay,Kevin M. 6/20/2018 0.50 34.50 Pull together staff packet. 06/30/2018 Shay,Kevin M. 6/21/2018 0.50 34.50 Make edits to the staff report and revise packet. 06/30/2018 Shay,Kevin M. 6/28/2018 0.25 17.25 Review project updates with Kendra. 06/30/2018 Lindahl,Kendra S 6/18/2018 0.25 32.25 talk to Kevin about ROW ordinance 06/30/2018 Lindahl,Kendra S 6/20/2018 0.50 64.50 CC pscket 06/30/2018 Lindahl,Kendra S 6/27/2018 0.50 64.50 powerpoint and talk to city attorney Total for COR17015.GEN..039 4.25 368.25 Total labor 8.50 781.50 7/11/2018 7:55:28 AM 1 of 1 L A N D F O R M From Site to Finish IZCZEIPM? Mb JUL 1 2 2018 105 South Fifth Avenue Tel: 612-252-9070 Suite 513 Fax: 612-252-9077 City of Corcoran Minneapolis,MN 55401 Web: landform.net 8200 County Road 116 BY: Corcoran,MN 55340 INVOICE No.27621 07/11/2018 Corcoran Planning Services COR16014.GEN Contract/PO#: For Services Rendered Through 6/30/2018 016-Ravinia 6th Addition Final PUD and Plat(city file 16-016) Professional Services Employee Hours Rate Amount Lindahl, Kendra S 3.75 129.00 483.75 Osthus, Emily Terrill 33.50 79.00 $2,646.50 Total Professional Services for.016 3,130.25 Total Charges for.016 5b0_Z0400 3,130.25 Invoice Amount 3,130.25 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Please include invoice number on remittance. Page 1 of 1 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:27621 Invoice Date:7/11/2018 Transaction ID: 12095 Labor Transactions P/E Date Employee Labor Code Work Date Hrs Effort COR16014.GEN..016 Ravinia 6th Addition Final PUD and Plat(city file 16.016) 06/15/2018 Osthus,Emily Terrill 6/4/2018 0.25 19.75 work coordination 06/15/2018 Osthus,Emily Terrill 6/12/2018 2.00 158.00 collecting info/getting familiar with project and prior inspections 06/30/2018 Osthus,Emily Terrill 6/19/2018 2.25 177.75 print materials,review,review scope with Kendra 06/30/2018 Osthus,Emily Terrill 6/20/2018 0.50 39.50 work coordination 06/30/2018 Osthus,Emily Terrill 6/22/2018 11.00 869.00 Site Inspection and inspection notes/exhibits(digitize) 06/30/2018 Osthus,Emily Terrill 6/25/2018 6.75 533.25 inspection exhibits-digitize notes and photos 06/30/2018 Osthus,Emily Terrill 6/26/2018 8.75 691.25 inspection exhibits-digitize notes and photos 06/30/2018 Osthus,Emily Terrill 6/27/2018 0.25 19.75 move files 06/30/2018 Osthus,Emily Terrill 6/28/2018 1.75 138.25 meeting and exhibit edits 06/30/2018 Lindahl,Kendra S 6/19/2018 0.25 32.25 prep with Emily for landscape inspection 06/30/2018 Lindahl,Kendra S 6/26/2018 0.50 64.50 review inspection findings 06/30/2018 Lindahl,Kendra S 6/27/2018 1.50 193.50 DRC discussion&site visit 06/30/2018 Lindahl,Kendra S 6/28/2018 1.00 129.00 update inspection notes 06/15/2018 Lindahl,Kendra S 6/11/2018 0.50 64.50 landscape inspection update/coordinate with team Total for COR16014.GEN..016 37.25 3,130.25 Total labor 37.25 3,130.25 7/11/2018 7:57:26 AM 1 of 1 LAN D F O R M From Site to Finish 105 South Fifth Avenue Tel: 612-252-9070 Suite 513 Fax: 612-252-9077 City of Corcoran Minneapolis,MN 55401 Web: landforin.net 8200 County Road 116 Corcoran,MN 55340 INVOICE No.27623 07/11/2018 Corcoran Planning Services COR18016.GEN Contract/PO#: For Services Rendered Through 6/30/2018 007-Pulte Comp Plan Amendment(city file 18-007) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 50 129.00 64.50 Total Professional Services for.007 64.50 Total Charges for.007 Sop Zo`134 64.50 012-SE District Plan and Guidelines Update(city file 18-012) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 2.75 129.00 354.75 Osthus, Emily Terrill 3.25 79.00 256.75 Total Professional Services for.012 611.50 Total Charges for.012 00-141110-141110 -3O0) 611.50 013-Nuisance Ordinance Update(city file 18-013) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 4.50 129.00 580.50 Shay,Kevin M. 24.00 69.00 $1,656.00 Total Professional Services for.013 2,236.50 Total Charges for.013 2,236.504191`) -3 ou 2,236.50 Page 1 of 3 Project COR18016.GEN Corcoran Planning Services Invoice 27623 016-Encore PP, PUD and RZ(city file 18-016) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 8.75 129.00 $1,128.75 Matze,Mary L 18.25 95.00 $1,733.75 Shay,Kevin M. 2.25 69.00 155.25 Total Professional Services for.016 3,017.75 Total Charges for.016 566 (NA - $3,017.75 017-Fehn Meadows 2nd Addition PP(city file 18-017) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 4.00 129.00 516.00 Shay,Kevin M. 7.00 69.00 483.00 Total Professional Services for.017 999.00 Total Charges for.017 SUb ZcHS3 999.00 018-Edgewater of Corcoran Sketch Plan(city file 18-018) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 6.00 129.00 774.00 Total Professional Services for.018 c 774.00 Total Charges for.018 S66 Z 1. '1 774.00 020-Shoulak Ordinance Amendment(city file 18-020) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 1.00 129.00 129.00 Shay,Kevin M. 11.25 69.00 776.25 Total Professional Services for.020 905.25 Total Charges for.020 Soy ?may SS 905.25 021 -Willow LLC Minor Subdivision(city file 18-021) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 50 129.00 64.50 Matze,Mary L 1.50 95.00 142.50 Total Professional Services for.021 207.00 Total Charges for.021 V-36) 207.00 Page 2 of 3 Project COR18016.GEN Corcoran Planning Services Invoice 27623 022-Minor Subdivision Amendment(city file 18-022) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 2.25 129.00 290.25 Total Professional Services for.022 U ID-1D130 r/ 290.25 Total Charges for.022 290.25 023-Ravinia 7th Easement Vacation(city file 18-023) Professional Services Employee Hours Rate Amount Lindahl,Kendra S 75 129.00 96.75 Shay,Kevin M. 3.00 69.00 207.00 Total Professional Services for.023 303.75 Total Charges for.023 5-00'2.0'(Z 303.75 025-Financial Guarantee Ordinance Amendment(city file 18-025) Professional Services Employee Hours Rate Amount Shay,Kevin M. 1.00 69.00 69.00 Total Professional Services for.025 69.00 Total Charges for.025 ob- 111913-300 69.00 90-City Business Professional Services Employee Hours Rate Amount Lindahl,Kendra S 24.75 129.00 $3,192.75 Shay,Kevin M.75 69.00 51.75 Total Professional Services for.90 3,244.50 Total Charges for.90 0 --46) I J(o'30° — $3,244.50 MTG-City Meeting Professional Services Employee Amount Lindahl,Kendra S 200.00 Total Professional Services for MTG 200.00 Total Charges for MTG bv 1 6 31)° 200.00 Invoice Amount $12,923.00 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Please include invoice number on remittance. Page 3 of 3 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:27623 Invoice Date:7/11/2018 Transaction ID:12097 Labor Transactions P/E Date Employee Labor Code Work Date Hrs Effort COR18016.GEN..007 Pulte Comp Plan Amendment(city file 18-007) 06/15/2018 Lindahl,Kendra S 6/14/2018 0.50 64.50 follow up with MC staff comments Total for COR18016.GEN..007 0.50 64.50 COR18016.GEN..012 SE District Plan and Guidelines Update(city file 18-012) 06/30/2018 Osthus,Emily Terrill 6/25/2018 0.50 39.50 meeting to prep for meeting with county 06/30/2018 Osthus,Emily Terrill 6/26/2018 0.25 19.75 find and print 11x17s for county meeting 06/30/2018 Osthus,Emily Terrill 6/28/2018 0.25 19.75 county meeting follow up 06/15/2018 Osthus,Emily Terrill 6/4/2018 0.25 19.75 work coordination 06/15/2018 Osthus,Emily Terrill 6/13/2018 2.00 158.00 review existing concepts,brainstorm concept H 06/30/2018 Lindahl,Kendra S 6/25/2018 0.50 64.50 review road options/prep for county meeting 06/30/2018 Lindahl,Kendra S 6/26/2018 0.50 64.50 prep for county meeting 06/30/2018 Lindahl,Kendra S 6/27/2018 1.00 129.00 county meeting 06/30/2018 Lindahl,Kendra S 6/28/2018 0.25 32.25 update on next steps 06/15/2018 Lindahl,Kendra S 6/4/2018 0.50 64.50 discuss next steps with emily Total for COR18016.GEN..012 6.00 611.50 COR18016.GEN..013 Nuisance Ordinance Update(city file 18-013) 06/15/2018 Shay,Kevin M. 6/5/2018 1.50 103.50 Meet with Kendra to discuss nuisance ordinance update.Begin work on draft ordinance amendment. 06/15/2018 Shay,Kevin M. 6/7/2018 5.25 362.25 Work on draft nuisance ordinance. 06/15/2018 Shay,Kevin M. 6/12/2018 1.00 69.00 Make additional edits to the draft nuisance ordinance.Go over initial draft of nuisance ordinance with Kendra. 06/15/2018 Shay,Kevin M. 6/13/2018 1.50 103.50 Work to refine draft nuisance ordinance. 06/30/2018 Shay,Kevin M. 6/19/2018 3.50 241.50 Make edits to the draft nuisance ordinance.Discuss abatement vs.citations with Kendra. 06/30/2018 Shay,Kevin M. 6/20/2018 0.50 34.50 Additional edits to the draft ordinance. 06/30/2018 Shay,Kevin M. 6/21/2018 1.25 86.25 Work on flowchart for nuisance process. 06/30/2018 Shay,Kevin M. 6/22/2018 1.25 86.25 Work on process hierarchy chart. 7/11/2018 7:54:31 AM 1 of 6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:27623 Invoice Date:7/11/2018 Transaction ID: 12097 06/30/2018 Shay,Kevin M. 6/25/2018 1.50 103.50 Wrap up process chart.Discuss ordinance amendment with Kendra. 06/30/2018 Shay,Kevin M. 6/26/2018 2.50 172.50 Update nuisance ordinance. 06/30/2018 Shay,Kevin M. 6/27/2018 2.00 138.00 Create 3 outlines for layout of nuisance related chapters. 06/30/2018 Shay,Kevin M. 6/28/2018 0.75 51.75 Meet with Kendra to decide layout for ordinance. 06/30/2018 Shay,Kevin M. 6/29/2018 1.50 103.50 Work on redlines to abandoned and junk vehicles chapter and open burning. 06/30/2018.Lindahl,Kendra S 6/19/2018 0.50 64.50 review options with Kevin/leave message for city attorney 06/30/2018 Lindahl,Kendra S 6/21/2018 0.50 64.50 talk to city attomey about enforcement options 06/30/2018 Lindahl,Kendra S 6/22/2018 1.00 129.00 review draft language 06/30/2018 Lindahl,Kendra S 6/25/2018 0.50 64.50 review ordinance issues 06/30/2018 Lindahl,Kendra S 6/26/2018 0.50 64.50 talk to city attorney about administration issues 06/30/2018 Lindahl,Kendra S 6/28/2018 0.50 64.50 review draft 06/15/2018 Lindahl,Kendra S 6/5/2018 0.50 64.50 key update issues 06/15/2018 Lindahl,Kendra S 6/6/2018 0.25 32.25 https://www.egb.state.mn.us/sites/default les/documents/Guide%20to%20MN%20ER%20Rules-May%202010.pdf 06/15/2018 Lindahl,Kendra S 6/12/2018 0.25 32.25 discuss alternatives Total for COR18016.GEN..013 28.50 2,236.50 COR18016.GEN..016 Encore PP,PUD and RZ(city file 18-016) 06/15/2018 Matze,Mary L 6/11/2018 0.75 71.25 Meet with Kendra to discuss Planning Commission meeting. 06/15/2018 Matze,Mary L 6/12/2018 3.00 285.00 Architectural exhibit.Start CC report.Review EAW conditions. 06/15/2018 Matze,Mary L 6/14/2018 2.50 237.50 Council staff report and resolutions.Meet with kendra,review comp plan,setbacks,etc. 06/15/2018 Matze,Mary L 6/15/2018 2.25 213.75 Update staff report.Send complete letter. 06/30/2018 Matze,Mary L 6/18/2018 1.00 95.00 add EAW items to resolution 06/30/2018 Matze,Mary L 6/20/2018 1.00 95.00 Update staff report.correspond with Kendra re plans. 06/30/2018 Matze,Mary L 6/21/2018 5.75 546.25 update staff report and resolutions meet with kendra. 06/30/2018 Matze,Mary L 6/22/2018 2.00 190.00 7/11/2018 7:54:31 AM 2 of 6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:27623 Invoice Date:7/11/2018 Transaction ID: 12097 finalize report and resolutions.Prepare packet. 06/30/2018 Shay,Kevin M. 6/21/2018 1.75 120.75 Create proposed and existing zoning maps. 06/30/2018 Shay,Kevin M. 6/22/2018 0.50 34.50 Edits to the zoning exhibit. 06/30/2018 Lindahl,Kendra S 6/19/2018 0.50 64.50 review new materials from Pulte and prep for DRC 06/30/2018 Lindahl,Kendra S 6/20/2018 1.50 193.50 DRC and CC packet 06/30/2018 Lindahl,Kendra S 6/21/2018 1.00 129.00 CC packet 06/30/2018 Lindahl,Kendra S 6/22/2018 1.00 129.00 finalize CC packet 06/30/2018 Lindahl,Kendra S 6/25/2018 0.25 32.25 questions from pulte about CC meeting 06/30/2018 Lindahl,Kendra S 6/27/2018 0.50 64.50 powerpoint 06/15/2018 Lindahl,Kendra S 6/6/2018 1.00 129.00 PC powerpoint 06/15/2018 Lindahl,Kendra S 6/7/2018 1.00 129.00 conference call with Paul/notes for PC 06/15/2018 Lindahl,Kendra S 6/11/2018 0.25 32.25 review PC meeting 06/15/2018 Lindahl,Kendra S 6/12/2018 0.25 32.25 prep for drc meeting 06/15/2018 Lindahl,Kendra S 6/13/2018 1.00 129.00 DRC meeting 06/15/2018 Lindahl,Kendra S 6/14/2018 0.50 64.50 follow up with client on outstanding issues Total for COR18016.GEN..016 29.25 3,017.75 COR18016.GEN..017 Fehn Meadows 2nd Addition PP(city file 18-017) 06/15/2018 Shay,Kevin M. 6/11/2018 0.25 17.25 Discuss Planning Commission meeting comments. 06/15/2018 Shay,Kevin M. 6/12/2018 1.25 86.25 Draft CC staff report.Review plans for upland area and discuss with Kendra. 06/15/2018 Shay,Kevin M. 6/13/2018 0.50 34.50 Review upland area definitions and plans. 06/15/2018 Shay,Kevin M. 6/14/2018 1.75 120.75 Review revised plans and narrative.Phone call with Scott Dahlke to discuss floodplain boundary and upland area.Discuss updates with Kendra. 06/30/2018 Shay,Kevin M. 6/18/2018 1.50 103.50 Work on staff report and resolutions.Make edits per Kendra comments. 06/30/2018 Shay,Kevin M. 6/19/2018 0.25 17.25 Update resolution and staff report. 06/30/2018 Shay,Kevin M. 6/20/2018 1.00 69.00 Edit documents with resolution numbers and make pdfs. 7/11/2018 7:54:31 AM 3 of 6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:27623 Invoice Date:7/11/2018 Transaction ID: 12097 06/30/2018 Shay,Kevin M. 6/27/2018 0.50 34.50 Fix error to ordinance and resolution numbers. 06/30/2018 Lindahl,Kendra S 6/18/2018 0.50 64.50 CC packet 06/30/2018 Lindahl,Kendra S 6/20/2018 1.00 129.00 Finalize CC packet 06/30/2018 Lindahl,Kendra S 6/27/2018 0.50 64.50 powerpoint 06/15/2018 Lindahl,Kendra S 6/7/2018 1.00 129.00 PC powerpoint 06/15/2018 Lindahl,Kendra S 6/11/2018 0.50 64.50 follow up with applicant PE on shore/and rules/Review PC meeting 06/15/2018 Lindahl,Kendra S 6/14/2018 0.50 64.50 review revised PUD request Total for COR18016.GEN..017 11.00 999.00 COR18016.GEN..018 Edgewater of Corcoran Sketch Plan(city file 18-018) 06/15/2018 Lindahl,Kendra S 6/6/2018 4.00 516.00 DRC meeting and follow up 06/15/2018 Lindahl,Kendra S 6/7/2018 1.00 129.00 talk to EQB/follow up with Beth 06/15/2018 Lindahl,Kendra S 6/13/2018 1.00 129.00 meeting with applicant and MCES Total for COR18016.GEN..018 6.00 774.00 COR18016.GEN..020 Shoulak Ordinance Amendment(city file 18-020) 06/15/2018 Shay,Kevin M. 6/5/2018 2.00 138.00 Work on event center research spreadsheet.Create memo summary of research.Pull additional city ordinances. 06/15/2018 Shay,Kevin M. 6/14/2018 0.25 17.25 Chat about project report with Kendra. 06/30/2018 Shay,Kevin M. 6/25/2018 2.75 189.75 Make edits to the event center ordinance.Discuss standards with Kendra. 06/30/2018 Shay,Kevin M. 6/26/2018 1.75 120.75 Edit staff report. 06/30/2018 Shay,Kevin M. 6/19/2018 2.50 172.50 Work on staff report and draft ordinance amendment. 06/30/2018 Shay,Kevin M. 6/20/2018 1.50 103.50 Work on staff report and ordinance amendment. 06/30/2018 Shay,Kevin M. 6/22/2018 0.50 34.50 make edits to the staff report. 06/30/2018 Lindahl,Kendra S 6/22/2018 1.00 129.00 review/list key issues Total for COR18016.GEN..020 12.25 905.25 COR18016.GEN..021 Willow LLC Minor Subdivision(city file 18-021) 06/15/2018 Matze,Mary L 6/8/2018 1.00 95.00 Incomplete letter. 06/30/2018 Matze,Mary L 6/22/2018 0.50 47.50 7/11/20187:54:31 AM 4of6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:27623 Invoice Date:7/11/2018 Transaction ID: 12097 Discuss project with Kendra. Call anderson engineering.draft complete letter. 06/15/2018 Lindahl,Kendra S 6/4/2018 0.25 32.25 question from surveyor 06/15/2018 Lindahl,Kendra S 6/6/2018 0.25 32.25 DRC discussion Total for COR18016.GEN..021 2.00 207.00 COR18016.GEN..022 Minor Subdivision Amendment(city file 18-022) 06/30/2018 Lindahl,Kendra S 6/18/2018 0.50 64.50 CC packet 06/30/2018 Lindahl,Kendra S 6/27/2018 0.25 32.25 powerpoint 06/30/2018 Lindahl,Kendra S 6/20/2018 0.50 64.50 finalize CC packet 06/30/2018 Lindahl,Kendra S 6/25/2018 0.50 64.50 review ordinance options 06/15/2018 Lindahl,Kendra S 6/7/2018 0.50 64.50 PC prep Total for COR18016.GEN..022 2.25 290.25 COR18016.GEN..023 Ravinia 7th Easement Vacation(city file 18-023) 06/15/2018 Shay,Kevin M. 6/14/2018 1.50 103.50 Draft council staff report and resolution. 06/30/2018 Shay,Kevin M. 6/18/2018 1.00 69.00 Work on staff report and resolution. 06/30/2018 Shay,Kevin M. 6/20/2018 0.50 34.50 Edit documents with resolution numbers and make pdfs. 06/30/2018 Lindahl,Kendra S 6/27/2018 0.25 32.25 coordination with Lennar 06/30/2018 Lindahl,Kendra S 6/28/2018 0.50 64.50 council prep Total for COR18016.GEN..023 3.75 303.75 COR18016.GEN..025 Financial Guarantee Ordinance Amendment(city file 18-025) 06/30/2018 Shay,Kevin M. 6/28/2018 1.00 69.00 Draft ordinance amendment. Total for COR18016.GEN..025 1.00 69.00 COR18016.GEN..90 City Business 06/30/2018 Shay,Kevin M. 6/22/2018 0.50 34.50 Compile zoning information and send to hennepin county. 06/30/2018 Shay,Kevin M. 6/25/2018 0.25 17.25 Clean up City Code pdf. 06/30/2018 Lindahl,Kendra S 6/18/2018 2.00 258.00 DRC agenda/planning project update 06/30/2018 Lindahl,Kendra S 6/19/2018 0.50 64.50 calls and emails 06/30/2018 Lindahl,Kendra S 6/20/2018 4.50 580.50 office hours 7/11/2018 7:54:31 AM 5 of 6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.:27623 Invoice Date:7/11/2018 Transaction ID:12097 06/30/2018 Lindahl,Kendra S 6/25/2018 1.00 129.00 DRC agenda/zoning calls and emails 06/30/2018 Lindahl,Kendra S 6/27/2018 3.25 419.25 office hours 06/30/2018 Lindahl,Kendra S 6/28/2018 1.00 129.00 calls and emails 06/15/2018 Lindahl,Kendra S 6/4/2018 1.00 129.00 DRC/calls and emails 06/15/2018 Lindahl,Kendra S 6/5/2018 0.50 64.50 calls and emails 06/15/2018 Lindahl,Kendra S 6/6/2018 2.50 322.50 office hours 06/15/2018 Lindahl,Kendra S 6/11/2018 1.00 129.00 zoning calls and emails/DRC 06/15/2018 Lindahl,Kendra S 6/12/2018 1.00 129.00 calls and emails 06/15/2018 Lindahl,Kendra S 6/13/2018 6.00 774.00 office hours/site visits 06/15/2018 Lindahl,Kendra S 6/15/2018 0.50 64.50 calls and emails Total for COR18016.GEN..90 25.50 3,244.50 COR18016.GEN.MTG City Meeting 06/30/2018 Lindahl,Kendra S 6/28/2018 1.00 100.00 council meeting 06/15/2018 Lindahl,Kendra S 6/7/2018 1.00 100.00 PC meeting Total for COR18016.GEN.MTG 2.00 200.00 Total labor 130.00 12,923.00 7/11/2018 7:54:31 AM 6 of 6 STAFF REPORT Agenda Item 8a. Council Meeting: July 26, 2018 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the July 26th Council meeting are as follows: Planning Commission: Dean Dorothy Theis Parks and Trails Commission: Judy Strehler Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE July 17, 2018 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Projects/Comments in blue italics are new Project marked with an * have moved from active to approved The following is a summary of project status for current, active projects: 1.2040 Corcoran Comprehensive Plan (City file 17-001). This year-long process was kicked off with a joint City Council/Commission work session on March 16th followed by three community open houses/events and several commission meetings and Council work sessions. The Parks and Trails Commission reviewed at their March 20th meeting, the Planning Commission held a public hearing on April 5th and on April 26th the City Council approved the 2040 Comprehensive Plan for distribution to adjacent jurisdictions for comment. The adjacent jurisdictions have six months to review and comment and then Corcoran will send to the Metropolitan Council to review for compliance with regional systems. 2.Animal Ordinance (city file 17-038). The City has received questions about allowing animals in commercial areas, specifically bees and chickens. The Council considered this item at their January 25th meeting and established a subcommittee to review the issues and bring back a recommendation to the City Council. Staff has the subcommittee recommendation on bees and is awaiting feedback on chickens. Upon receipt, we will present the subcommittee recommendation to the City Council for direction. 3.Right-of-Way, Small Cell and DAS Ordinance Amendment (City file 17-039). Minnesota’s telecommunications right-of-way user state law (SF1456), regarding small wireless facilities, was signed into law on May 30, 2017. It grants wireless service providers access to the public right-of-wa y to construct, maintain and operate small wireless facilities and wireless support structures. Various sections of the city and zoning code need to be amended to be consistent with state law. At their January 25th meeting, Council directed staff to prepare a draft ordinance and schedule for a Public Hearing at the Planning Commission and Council action. Staff presented a draft at the June 28th Council meeting. A public hearing is scheduled for the August 2nd Planning Commission meeting and Council action is expected on August 23rd. 4.Southeast District Master Plan and Design Guidelines update (city file 18-012). The draft 2040 Comprehensive Plan anticipates significant changes to the transportation network that make it necessary to update this plan, which is adopted as Appendix B of the Zoning Ordinance. At the April 26th meeting, the Council authorized staff to begin this work . Staff met with Hennepin County and is now drafting road alignments for incorporation into updated plan options. 5.Nuisance Ordinance ordinance/process update (city file 18-013). The Council has directed staff to be more proactive in the Code Enforcement efforts. Review of the ordinance and policies suggests that updates are needed in several areas. Staff presented the City Council with a work plan and schedule at the May 24th meeting. Staff and the City attorney to draft an ordinance and have questions Agenda Item 8b. MEMORANDUM 2 about the enforcement process that will be brought to the City Council for review at the July 26th meeting. A public hearing will be scheduled for September or October. 6. Development Rights and OS&P ordinance updates (city file 18-014). One of the implementation strategies from the Draft 2040 Comprehensive Plan was to consider amendments to the OS&P ordinance to better reflect City goals. The Council is also considering changes to the development rights program. Staff presented the City Council with a work plan and schedule at the May 24th meeting. The Council will discuss further at the August 9th Work Session. 7. Shoulak Ordinance Amendment (city file 18-020)/Lindblad Ordinance Amendment (city file 18- 024). James Shoulak and Marie Lindblad applied separately for ordinance amendments to allow a type of event center in residential areas. While the individual requests are slightly different, the concept of event centers is similar and staff has notified both applicants that we will process the requests concurrently. Staff is preparing an ordinance update for consideration at a public hearing at the August 2nd Planning Commission and August 23rd City Council meeting. 8. Willow LLC Minor Subdivision at 20801 Larkin Road (city file 18-021) (Incomplete). The applicant is requesting approval of a minor subdivision to split the parcel into two lots. The application is currently incomplete, but is scheduled for the July 26th City Council meeting. 9. Ordinance Amendment for Financial Guarantees (city file 18-025). At the May 24th meeting, the City Council directed staff to revert to the previous policy regarding financial guarantees and to amend the ordinance to reduce the required amount from 125% to 100% of the cost of improvements. Staff is preparing an ordinance update for consideration at a public hearing at the August 2nd Planning Commission and August 23rd City Council meeting. 10. Final Plat for “Rush Creek Run” at 7320 Rolling Hills Road (PID 28-119-23-22-0003) (city file 18- 026). A request for final plat approval has been submitted, but is currently incomplete. The preliminary plat for this project was approved on April 26th. Upon receipt of the missing items, staff will schedule this request for Council action. Also, there are several projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting when more information is available on the Loretto sewer project. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released, but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding issues and future expansion plans on the property. 3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Schendel property at 20400 County Road 10 (City file 14-027). The City Council approved the request on December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD development plan. Peachtree Partners did not buy the property, but a different developer could still proceed with the approved plan. On December 9, 2016, the applicant submitted a written request to extend the approvals for an additional year. Staff recommended that this request be reviewed by the City Council, but adequate time was not provided to place this on a Council agenda prior to expiration. Staff administratively approved an extension until February 28, 2017 so that this request for extension could be considered at the February 23, 2017 Council meeting. At that meeting, the City Council approved a one year extension. The City Council approved another one year extension at the January 25, 2018 meeting. MEMORANDUM 3 4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an application for approval of a building addition, which required a conditional use permit, interim use permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th Planning Commission meeting and was approved by the City Council on June 25th. The required landscaping will be finalized and constructed after the downtown infrastructure project is completed. The City will release the remaining escrow when the planting is completed. 5. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance amendment allowing private drives in the Rural Residential district, subject to certain conditions. However, after adoption the City Council directed staff to revisit this issue and consider an ordinance amendment to eliminate the requirement that private drives off paved roads must be paved. The City Council approved the amendment on May 26th. The Council also identified additional issues that should be reviewed and discussed at a future date. 6. *Dog Kennel Ordinance Update (City file 17-037). The Council directed the Planning Commission to review the Kennel standards in the ordinance and make a recommendation about whether any changes are needed. The Commission discussed the item at their October 5th meeting and asked that it be placed on a future meeting agenda for more discussion. The Planning Commission discussed this at the January 4th meeting and their recommendation was presented to the Council at the January 25th meeting for consideration. At their January 25th meeting, Council considered the Commission’s recommendation, but instead directed staff to prepare a draft ordinance that only allows kennels in commercial zoning districts. The Planning Commission held a public hearing on 7th and the City Council approved the amendment on June 28th. 7. Pulte Comprehensive Plan Amendment for Encore (PID 01-119-23-43-0002 and 01-119-23-44- 0001) (city file 18-007). The applicant has submitted a request to reclassify the property to Low Density Residential. The Planning Commission held a public hearing at the April 5th meeting and the Council approved at the April 26th meeting. The Metropolitan Council will act on the amendment at their July 25th meeting. 8. *Natural Resource Protection Ordinance (city file 18-010). The Council directed staff to look at options to preserve trees and natural resources to maintain the rural character of the community in both rural and urban areas. Staff presented for Council review at the May 24th meeting and the Council tabled this item. 9. *Rezoning, Preliminary Plat and Preliminary PUD Development Plan for “Encore” (PID 1211923120001, 0111923430002 & 0111923440001) (city file 18-016). Pulte has submitted a request for approval of “Encore”, Minnesota’s first Del Webb community. The item was reviewed at the Parks and Trails Commission on May 15th and June 19th and a public hearing was held at the Planning Commission on June 7th. The City Council approved the request on June 28th. 10. *Preliminary PUD Development Plan/Rezoning and Preliminary Plat for Fehn Meadows 2nd Addition (City file 18-017). Chris Rains submitted a request for a 14 lot OS&P plat on County Road 117. The item was reviewed by Parks and Trails Commission on May 15th, a public hearing was held by the Planning Commission on June 7th and City Council approved the request on June 28th. 11. *Sketch Plan for “Edgewater of Corcoran” at 19220 County Road 10 (PID 25-119-23-14-0003 and 25-119-23-14-0002) (City file 18-018). Trek Development, Inc. has submitted a sketch plan for a residential development with a senior living continuum of care complex, apartment and single family homes. The Council reviewed the sketch plan at the May 24th meeting and indicated support. 12. *Minor Subdivision Ordinance Amendment (city file 18-022). This is a City-initiated ordinance amendment to correct an unintended error in the ordinance. The Planning Commission held a public hearing at their June 7th meeting and voted unanimously to recommend approval. The Council approved the request on June 28th. 13. *Ravinia 7th Addition Easement Vacation (city file 18-023). Staff administratively approved a lot line adjustment for Ravinia 7th Addition to correct a boundary overlap with a portion of 9th Addition. The approval was contingent upon City Council approval of the easement vacation. The public hearing was held at the June 28th Council meeting and the request was approved. STAFF REPORT / Code Compliance Agenda Item: 8c. Council Meeting: July 26, 2018 Prepared By: Mike Pritchard Topic: CODE COMPLIANCE REPORT – 2nd Quarter 2018 Action Required: Information Only Ongoing Code Enforcement Issues: Complaint 17-010: Junk/Debris, Exterior Storage, Junk Vehicles at 96XX County Road 101. The City has been working with the property owner to clean-up this property. The owner removed debris and was making progress until mid-2017 when it appeared that more items were brought onto the property. The City requested a plan of action for review then drafted an agreement. An executed Compliance agreement was received on September 14 with a compliance deadline of December 1, 2017. UPDATE: The stipulations of the compliance agreement was not met and no notable progress has been made over the winter. The site will be inspected on or around August 3 and forwarded to the City Attorney for prosecution. Complaint 16-010 (4/1/2016): Home Occupation, Junk/Debris at 21XXX County Road 10. The property owner has been conducting a retail sales business from the property which is in violation of the Home Occupation Ordinance as well as an existing Conditional Use Permit on the property. The City has made multiple attempts to gain compliance, but the owner has refused to comply. This matter has been referred to the City Attorney. The matter has been to court and the City attorney is working with the property owner’s attorney to resolve. The matter was back in court in late August and was continued to October 31. The owner has ceased all business operations related to sales and is working to remove horses. UPDATE: The City was notified that operations have moved back onto the property. The matter has been forwarded to the City Attorney for further prosecution. The property owner was given through April 2018 to remove the horses. As of April 19, the property owner is still over their limit of horses allowed . The Humane Society removed two horses from the property due to health concerns, however two horses have since been born. This matter continues to be prosecuted. Nuisance Ordinance Update and Code Enforcement Policy and Procedures Update: The City is currently has started writing the ordinance and we will have an update and ask for some clarification at an upcoming Council meeting. Complaints Concerns Total Nuisiance Junk/Junk Vehicles Grass & Weed Control Animal Violations Home Occupations Signs Referred to Public Works, Metro West, or City Engineer Misc. Compaints Concerns Cases Referred to City Attorney Building Permits - Zoning review Building Permits Grading or Driveway Permits Misc. Permits Overweight /Ag Vehicle Permits 12 37120210 44122 4 1252 Complaints and Concerns Permits and Zoning 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Mary Matze through Kendra Lindahl, Landform DATE: July 18, 2018 for the July 26, 2018 City Council Meeting RE: Minor Subdivision at 20801 Larkin Road (PID # 27-119-23-41-0009) (City File 18- 016) 60-DAY REVIEW DEADLINE: August 21, 2018 1.Application Request Nathan Kariniemi on behalf of Willow LLC is requesting to split the 16.21-acre lot to create one 7.97- acre lot for the existing home and accessory structures and one 8.24-acre lot at 20801 Larkin Road. 2.Context The applicant has stated that the intent is to sell the property. No new structures are proposed as part of this application Background In 2016 City Council updated the subdivision ordinance to allow a minor subdivision process for properties that created three or fewer lots. On June 28, 2018 City Council approved an ordinance amendment to clarify that the subdivision of metes and bounds properties is allowed to be processed as a minor subdivision. Zoning and Land Use The subject property is guided Rural / Ag Residential in the 2030 Future Land Use Plan and zoned Rural Residential. Property to the south and west is guided and zoned the same as the subject property. Property to the north and east is guided Low Density Residential and zoned Urban Reserve (UR). Agenda Item 9a. Willow LLC Subdivision (City file 18-016) 2 July 26, 2018 Natural Characteristics of the Site The 2030 Comprehensive Plan and the Natural Resource Communities Quality Ranking Map do not identify any significant natural resource areas on the property. There is a stream that is identified on the property, but the stream is not subject to the Shoreland Overlay District standards or the State buffer requirements. The applicant has completed a wetland delineation that has been approved by Elm Creek Watershed Management Commission (ECWMC). Parks and Trails The Parks and Trails Map from 2030 Comprehensive Plan does not show any proposed parks near the property, nor does it show trails on the road or near the site. Access The existing home is served by a driveway on Larkin. An additional driveway serves an accessory shed that will remain on the parcel with the existing home. New driveway will be required in the future to serve the new lot. 4. Analysis Staff has reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance, and City Code requirements, as well as City policies. A. Level of City Discretion in Decision-Making The City’s discretion in approving a minor subdivision is limited to whether or not the lot consolidation meets the standards outlined in the Code. If it meets these standards, the City must approve the subdivision. B. Consistency with Ordinance Standards Development Rights The development rights map shows that there are two development rights remaining on the property. While no new construction is proposed, the new lot (Parcel B) will be assigned one development right for a future home. The applicant should provide a written request to the City indicating which parcel will retain the remaining development right. Lot Size and Shape There are several existing buildings and a home on Parcel A, which comply with the setbacks for the districts. The proposed lots will comply with the standards for the Rural Residential District as follows: Willow LLC Subdivision (City file 18-016) 3 July 26, 2018 RR Dimensional Standards Required Proposed Parcel A Proposed Parcel B Minimum Lot Area 2 Acres 7.97 8.24 Minimum Lot Width 200 Feet 367.02 200.01 Minimum Lot Depth 300 Feet 720.04 960.05 Front Setback* 50 Feet 80 feet (approximately) N/A Side Setback 25 feet 40 feet (approximately) N/A *At this location, Larkin is a local street in the 2030 Comprehensive Plan, and proposed to be designated as a minor collector street in the 2040 Comprehensive Plan. Structures There is currently one home and nine existing accessory structures located on proposed Parcel A. According to section 1030.020, Subd. 4 of the Zoning Ordinance, lots that are 10 acres or more are allowed a total accumulated footprint of all accessory structures of up to 3,969 sq. ft. The total accumulated footprint of accessory structures is approximately 4,432.75 sq. ft. Therefore, these structures are considered to be existing non-conforming structures. No new structures are proposed on either property. Any new construction will be required to comply with City standards at the time of application. Well and Septic There is an existing home on the site that is served by well and septic. No new well and septic is proposed and no additional public improvements would be required to serve the property. While the location of the well is shown on the survey, the location of the septic is not shown. The survey shall be updated to show the location of the existing septic. Streets The applicant is not proposing any new streets, and the property is located in a segment of road that has been identified as a local street in the 2030 Comprehensive Plan. The 2040 Comprehensive Plan identifies this portion as a minor collector, which requires a 40-foot right-of-way. Plans comply with this requirement. Wetlands The Corcoran Natural Resources Inventory Areas Map does not show any wetlands on the property. The Hennepin County Property Map shows that there are probable wetlands on the site. A wetland delineation was completed for the property on May 3, 2018. The wetland delineation was approved by the Elm Creek Watershed Management Commission (ECWMC) for one wetland on the Willow LLC Subdivision (City file 18-016) 4 July 26, 2018 west side of the property. There are no wetlands along the creek. The applicant will be required to comply with any conditions identified by ECWMC. Section 1050.010, Subd. 5, C. of the Zoning Ordinance provides standards for wetland buffers and structure setbacks from the buffer. It appears that the drainage and utility easement for the wetland has been provided over the wetland that provides an average 15-foot buffer, which would comply with the Zoning Ordinance for low quality wetlands. The applicant should note that ECWMC requires a 25-foot buffer around wetlands. Applicants are required to comply with the more restrictive standard when City and ECWMC standards differ. The applicant will need to comply with the buffer standards required by ECWMC. Section 1050.010, Subd. 7 states “A permanent wetland buffer monument shall be installed at each lot line where it crosses a wetland buffer, and where needed to indicate the contour of the buffer, with a maximum spacing of 200 feet of wetland edge. If no buffer is required, the monument shall be at the edge of the wetland.” The plans do not show the proposed location of the buffer monuments. Staff has included a condition that the applicant provide buffer monuments that comply with the Zoning ordinance. Section 1050.10, Subd. 5 requires that buffers around wetlands are planted with vegetation in accordance with Section 1050.10, Subd. 8, Buffer Strip Vegetation Performance Standards. The survey of existing conditions provided by the applicant shows that there is tree coverage around the extent of the wetland and the wetland buffers. The performance standards note that when vegetation exists in buffer strip areas, the retention of existing vegetation (including the trees) in an undisturbed state is preferred. The existing conditions survey shows that the northeast corner of the wetland has less tree coverage. It is unclear from the applicant’s materials how the land in this area has been managed. Staff has included a condition that the applicant provide staff with information regarding land management in the buffer strip areas. In locations where the vegetation has been mowed within the buffer strip, the applicant will be required to comply with Section 1050, which requires buffer strip planting. In areas where existing vegetation has remained in a natural state, the applicant will be required to maintain vegetation (including the trees) on site be maintained in a natural state. Drainage and Utility Easements Section 945.060, Subd. 2 of the Subdivision Ordinance requires 10-foot drainage and utility easements around the perimeter of the lot and over the wetlands. The applicant will need to provide easements that comply with the standards of the Subdivision Ordinance and record the easement documents at the County. Section 945.040, Subd. 2, B. of the Subdivision Ordinance requires drainage and utility easements over all watercourses. The plans comply with this standard. Willow LLC Subdivision (City file 18-016) 5 July 26, 2018 Parks and Trails Staff notes that Section 955.020 of the Subdivision Ordinance states “Park Dedication is only due in cases where additional new parcels are created.” One additional parcel is being created as a result of this subdivision, however, no new buildings are proposed. Since no parks or trails are planned for this parcel, staff has included a condition that park dedication for cash-in-lieu of land in the amount of $3,970 be required prior to the release of mylars of the subdivision for recording. C. Conclusions Staff has reviewed the outlined in the Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance. Staff noted in the staff report the outstanding issues that must be addressed and have included conditions in the attached draft resolution to address these issues. 5. Recommendation Move to recommend approval of Resolution 2018-58 approving the Lot Consolidation Attachments 1. Resolution 2018-58 approving the Minor Subdivision 2. Aerial Location Map 3. City Engineer’s memo dated July 16, 2018 4. ECWMC Notice of Decision dated June 19, 2018 5. Existing Conditions Survey dated May 10, 2018 6. Certificate of Survey dated June 7, 2018 City of Corcoran July 26, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-xx Page 1 of 2 Motion By: Seconded By: A RESOLUTION TO APPROVE A MINOR SUBDIVISION LOCATED AT 20801 LARKIN ROAD (PID # 27-119-23-41-0009) (CITY FILE NO. 18-016) WHEREAS, Nathan Kariniemi on behalf of Willow LLC has requested approval of a minor subdivision to create one 7.97-acre lot and one 8.24-acre lot on the property legally described as: See Attachment A – Existing Legal Description NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran, Minnesota, that it does approve the request for a minor subdivision, subject to the following findings and conditions: 1. A minor subdivision is approved in accordance with the plans received by the City on May 30, 2018, and subsequent revisions received on June 7, 2018, June 13, 2018 and June 20, 2018, except as amended by this resolution. 2. There are two development rights remaining on the lot. One of the development rights will be used for the home planned on Parcel B. The applicant shall provide written direction to the City indicating on which parcel they would like to apply the one remaining development right. Any future subdivision request would be reviewed against the standards in place at the time of the request. 3. No new construction has been reviewed or approved with this application. If new construction is proposed, the applicant will be required to comply with the standards in place at the time of request. 4. Prior to release of the mylars for recording, the applicant must: a. Revise the plans to show: i. The location of the existing septic; ii. Correct annotation of wetlands; iii. Wetland buffers, buffer setbacks, and location of buffer monuments consistent with Section 1050.010 of the Zoning Ordinance; iv. The applicant shall provide staff with information about land management in the wetland buffer areas and work with staff determine areas that shall be re-vegetated or be preserved in accordance with Section 1050.010. Trees within the wetland, wetland buffer and wetland buffer setbacks shall be preserved; City of Corcoran July 26, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-xx Page 2 of 2 v. Provide the required drainage and utility easements and street easement documents in recordable form for review and approval by the City; vi. Pay park dedication for the one new lot. Any future subdivision would be subject to the park dedication requirements at that time. 5. Prior to issuance of building permits, the applicant must: a. Install wetland buffer monuments consistent with Section 1050.010. b. Record Certificate of Survey, all drainage and utility easements and right-of-way dedication documents at Hennepin County and provide proof of recording to the City. c. The applicant shall provide the approved Certificate of Survey drawings to the City in an electronic (AutoCAD) format. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Ordinance is hereby declared adopted on this 26th day of July 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator Henn e p in Co unty Prop erty Map Da te : 5/2 2/2018 Com ments: 1 inc h = 4 00 feet PAR C EL ID: 27 11923410009 OWN ER N AME : W illow1 Llc PAR C EL AD DR E SS: 2 080 1 La rk in Rd, Corc oran MN 55340 PAR C EL AR EA: 15 .7 ac re s , 683,857 sq ft A-T-B: Torrens SAL E PR ICE: $440,000 SAL E D ATA: 09/2017 SAL E C OD E: Wa rranty Deed ASSESS ED 2 017 , PAYABLE 2018 PR OPERT Y TYPE: Res idential H OM ESTEAD : Homes tead M AR KET VA L UE: $372,000 TAX TO TAL: $5,657.50 ASSESS ED 2 018 , PAYABLE 2019 PRO PER TY TYPE : Residential HO MESTEAD: No n-homes tead MARKE T VALU E: $380,000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 18 Technical Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - Engineer’s Memorandum To: Kendra Lindahl, City Planner From: Kent Torve, P.E., City Engineer Date: July 16, 2018 Subject: Willow LLC Lot Split 1. Background A review of the lot split at 20801 Larkin Road has resulted in the following comments A new driveway access off of Larkin Road is required for Parcel B Driveway plan shall be submitted for approval with the building permit A creek crossing permit is required for Parcel B and culvert sizing will be reviewed with building permit. 2. Easements and Right of Way Easements are required showing o Both parcels perimeter easements (10 frontage, 5 feet sides and rear lot) o Creek drainage easement of 30 feet is acceptable o Separate easement documents required in a recordable form Dedication of a 40-foot half ROW on Larkin Road Only show LGU watershed designated wetlands End of Memo BWSR Forms 7-1-10 Page 1 of 3 Minnesota Wetland Conservation Act Notice of Decision Local Government Unit (LGU) Elm Creek Watershed Management Commission Address 3235 Fernbrook Ln N, Plymouth, MN 55447 1. PROJECT INFORMATION Applicant Name Mark Lee, Bluewater Bldrs. 7685 84th Ave N Grnfld 55373 Project Name 20801 Larkin Rd. Corcoran (PID-2711923410009) Date of Application May 4, 2018 Application Number 2018-017W Attach site locator map. Type of Decision: Wetland Boundary or Type No-Loss Exemption Sequencing Replacement Plan Banking Plan Technical Evaluation Panel Findings and Recommendation (if any): Approve Approve with conditions Deny 2. LOCAL GOVERNMENT UNIT DECISION Date of Decision: June 19, 2018 Approved Approved with conditions (include below) Denied LGU Findings and Conclusions (attach additional sheets as necessary): Wetlands may not be impacted until all applicable conditions have been met! This is a 15.7 acre parcel located at 20801 Larkin Road (PID 27119234100009) in Corcoran. One, Type 2 fresh marsh wetland basin was delineated on the parcel on April 30, 2018 by Anderson Engineering. The project area was be reviewed for wetland boundary and type by the ECWMC. Our review of the delineation report and a site inspection by the LGU and BWSR verified the accuracy of wetland delineation boundaries and types as provided in the wetland delineation report for Bluewater Builders, Inc., 20801 Larkin Road, Corcoran, MN by Anderson Engineering of MN LLC dated May 3, 2018. BWSR Forms 7-1-10 Page 2 of 3 LGU Authorized Signature: Signing and mailing of this completed form to the appropriate recipients in accordance with 8420.0255, Subp. 5 provides notice that a decision was made by the LGU under the Wetland Conservation Act as specified above. If additional details on the decision exist, they have been provided to the landowner and are available from the LGU upon request. Name James C Kujawa Title Technical Advisor to the LGU Signature Date June 19, 2018 Phone Number and E-mail 612-348-7338 James.Kujawa@hennepin.us THIS DECISION ONLY APPLIES TO THE MINNESOTA WETLAND CONSERVATION ACT. Additional approvals or permits from local, state, and federal agencies may be required. Check with all appropriate authorities before commencing work in or near wetlands. Applicants proceed at their own risk if work authorized by this decision is started before the time period for appeal (30 days) has expired. If this decision is reversed or revised under appeal, the applicant may be responsible for restoring or replacing all wetland impacts. This decision is valid for three years from the date of decision unless a longer period is advised by the TEP and specified in this notice of decision. 3. APPEAL OF THIS DECISION Pursuant to MN Rule 8420.0905, any appeal of this decision can only be commenced by mailing a petition for appeal, including applicable fee, within thirty (30) calendar days of the date of the mailing of this Notice to the following as indicated: Check one: Appeal of an LGU staff decision. Send petition and $0 fee (if applicable) to: Elm Creek Watershed Management Commission 3235 Fernbrook Ln N Plymouth, MN 55447 Appeal of LGU governing body decision. Send petition and $500 filing fee to: Executive Director Minnesota Board of Water and Soil Resources 520 Lafayette Road North St. Paul, MN 55155 4. LIST OF ADDRESSEES SWCD TEP member: (email only) Stacey. Lijewski@co.hennepin.mn.us BWSR TEP member: (email only) Ben Carlson (ben.carlson@state.mn.us). LGU TEP member (if different than LGU Contact): DNR TEP member: DNR Regional Office (email only) Becky.Horton@state.mn.us WD or WMO (if applicable): Applicant: (email only) leebluewater@yahoo.com City of Corcoran: Brad Marten bmartens@ci.corcoran.mn.us Members of the public who requested notice (notice only) Anderson Engineering, bhodapp@ae- mn.com Corps of Engineers Project Manager (notice only) Melissa.M.Jenny@usace.army.mil BWSR Wetland Bank Coordinator (wetland bank plan applications only) 6. ATTACHMENTS In addition to the site locator map, list any other attachments: Location Map Parcel Area with Delineation boundaries ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kevin Shay through Kendra Lindahl, Landform DATE: July 18, 2018 for the July 26, 2018 City Council Meeting RE: Discussion of Nuisance Ordinance Amendment (City File 18-013) 60-Day Review Deadline: N/A 1.Background The City Council discussed code enforcement standards at their February 9, 2017, August 10, 2017 and May 24, 2018 meetings. At the May 24, 2018 meeting staff believes the Council’s direction was to be more active in code enforcement and to draft an amendment to the City Code to allow for abatement and administrative citations in addition to the current process enforcement process. We believe this was intended to shorten the timeline of the enforcement process. 2.Analysis As staff worked with the city attorney to draft an amendment to the code to include abatement and administrative citations, in addition to the current process, it became clear that this posed challenges. Among the challenges are balancing three separate enforcement procedures, increased liability and difficulty in gaining compliance. A memo from the city attorney is attached to this memo with greater detail on the benefits and drawbacks of the current process, abatement and administrative citations. It is the staff’s position that the current enforcement procedure is the best method to address nuisances within the city. The current enforcement process is effective to address the vast majority of nuisance properties and can be modified to expedite the timeline of the process. 3.Action Provide direction to staff on how the Council would like to proceed. Attachments a.Memo from the City Attorney dated July 11, 2018 Agenda Item: 9b. -1- M E M O R A N D U M TO: Corcoran City Council FROM: John Thames, City Attorney DATE: 7/11/18 RE: Process for addressing public nuisances within the City ======================================================= The City Council has asked staff to review nuisance correction/abatement procedures and protocols and propose potential revisions to improve the existing code and current procedures to maximize efficiency and effectiveness in addressing public nuisances within the City. While adjustments can be made to expedite timetables and provide clarity for both staff and Corcoran citizens, it is staff’s opinion that the present framework remains the best option to address nuisances within the City. Presently, City staff will investigate a nuisance complaint upon receipt. If the nuisance is verified by Code Enforcement, contact is made with the applicable property owner and/or occupant and that party is directed to take corrective action. If compliance is not achieved, subsequent notices are provided. If no response (or insufficient response) is made through this process or if the owner indicates an unwillingness to comply, the matter is referred to the City Attorney’s office for criminal charging and compliance is sought through court order or legal agreement. This process is effective for the vast majority of nuisance properties. However, there are occasional instances in which a property owner demonstrates an unwillingness to work with the City and provide voluntary compliance. In such instances, property owners may challenge the City’s corrective action order or processes, or simply refuse to abide by the directives of the City or the Court. When this happens, the cases are prosecuted through formal hearings or trials and court sanctions are sought. Due process is provided to property owners via the Court processes and the City relies upon the authority and willingness of the Court to impose the necessary action and potential sanction (or threat thereof) to gain compliance. In the event of a challenge or refusal to comply, this process can be time consuming but is usually effective and still most often more cost-effective than seeking a separate civil court order to gain authority for the City to make entr y to a given property and abate any existing nuisances. However, the latter process can be used in more rare cases in which there is no reasonable chance of obtaining voluntary or court-ordered compliance. If the City desires to speed up enforcement timetables, the best method to accomplish this will be through the adjustment of staff protocols in implementing the existing process. The number of warning letters can be reduced and time provided to offending property owners to take corrective action can be limited. The downside of this approach will be that, at least in the -2- short term, more criminal cases will have to be initiated and pursued, resulting in an increased cost to the City. The goal for this approach would be to establish a precedent that informs residents of the City’s willingness to pursue non-compliance or delayed compliance with Court action, thereby deterring some such non-compliance or delay in the future. As alternatives to Court action, the City could also pursue administrative remedies with non-compliant properties. Due to the problems associated with these processes, it is staff’s recommendation that these not be implemented. If the City desires to pursue such process, clarity will need to be provided to staff as to when such processes should be implemented (instead of the existing Court protocols). One option would be to implement administrative offense citations to offending property owners. This would involve providing notice of a violation and then issuing an administrative citation upon a property owner’s failure to comply with a hard deadline for compliance (e.g. 14 days). Staff finds this proposed remedy to be largely inadequate in addressing the primary issue of gaining compliance. This process implements a (usually small) financial penalty for the property owner’s failure to comply, but does not guaranty that the applicable property owner take action. Many property owners may choose to pay a nominal cost rather that clean up a nuisance condition. Conversely, if a property owner elects to challenge the validity of such a citation, due process must be provided to that owner. This often is in the form of a hearing before a hearing officer who is not the person who wrote the citation. The costs of this process almost always exceed any funds recovered from the citation(s), which means that the system is often operated at a financial loss without any assurances that nuisances are ultimately corrected. Further, the state has questioned (but not yet resolved) whether cities maintain the authority to implement these types of administrative citations programs at all. Therefore, while this process provides the swiftest means by which the City could (initially) impose a penalty, that penalty remains subject to challenge, the system remains subject to potential preemption/disqualification, and the process ultimately does not fully address the City’s ultimate goal of compliance. The other administrative remedy that the City could pursue would be an administrative abatement process. This would be a much more serious potential remedy as it would involve entering private property, without permission or a court order, to abate existing nuisances. The City would have to establish and adhere to very detailed notice and due process provisions prior to completing such an abatement. The decision to proceed with abatement would usually follow Council approval after notice to the property owner and exhaustion of all of his or her rights of appeal. City staff would thereafter enter the private property and take corrective action, store any removed items, and follow a detailed notice and hearing process as to the allocation/sale/destruction of said removed property. The costs of implementing the process could then potentially be recovered via the assessment process. Staff notes that this would be a more extreme remedy that could be used in certain situations, but advises against its implementation as it could potentially subject the City to additional liability. In making entry to the applicable property and removing items/conditions, against a property owner’s will, the City would be relying upon the process it establishes and the specific findings it makes in a given situation to ensure that due process is followed, private -3- property rights preserved, and that the City’s actions are justified. If a court later finds that the City’s findings or process were insufficient to justify the applicable intrusion or removal, liability will follow for both. The advantage of obtaining a court order prior to proceeding with abatement against the will of a property owner is that the City is protected by the applicable court order. It is for this reason that many cities do not proceed with private property abatement until after a judge has ratified the City’s process, findings, and corresponding right to make entry and remove property. Staff feels that obtaining this judicial approval would provide the City with an important protection and best practices dictate that such an order be pursued prior to proceeding with abatement against a property owner’s will. Overall, the City will want to clearly establish staff expectations for responding to nuisance complaints. The present protocols appear effective in the vast majority of instances, however, when corrective action is delayed in other cases adjustments can be made to expedite formal action, if the Council desires. Administrative remedies can be pursued, but citations tend to fall short of accomplishing the City’s goals and administrative abatement is a more extreme remedy, which can expose the City to additional liability without backing from the Court. Additionally, implementation of more than one path can result in claims of inconsistent enforcement. Regardless of the process implemented, certain cases will take longer than others when property owners cease cooperating with the City and/or challenge City action or authority, but due process must be provided to any person who desires to challenge any nuisance corrective action on his or her property. Provision of the same is often time consuming and expensive, but nuisance code enforcement is an important part of maintaining quality of life standards in the City and staff believes the existing process (with existing or adjusted timetables) properly provides that due process and ultimately allows the City to obtain a court order to insulate it against potential causes of action brought by a property owner. Respectfully Submitted. STAFF REPORT Agenda Item 11a. Council Meeting: July 26, 2018 Prepared By: Brad Martens Topic: Five Year Financial Management Plan Action Required: Direction Summary: The City of Corcoran annually updates a financial management plan to serve as a guide for the ongoing financial management of the City. Staff has worked with Northland Securities to update the plan based upon the first draft of the 2019 budget and other guidance from the City Council on future projects. This is a placeholder report as the updated plan will be ready on Monday and sent out to the City Council. Tammy Omdal of Northland Securities has assisted in the preparation of the plan and will be available to answer questions. The City Council should direct staff on any changes to the assumptions used in the plan. Financial/Budget: The Financial Management Plan includes financial projections of taxes levied and the tax rate. Changes to the assumptions used will also change those projections. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Page 2 Options: 1. Direct staff to update the five year financial management plan with assumptions as presented. 2. Direct staff to amend the five year financial management plan. Recommendation: It is recommended that the Council continue to prioritize investments to meet the goals and objectives of the City in a manner similar to that presented. Council Action: Direct staff on changes to the financial management plan. Attachments: None NorthlandSecurities,Inc. 150SouthFifthStreet,Suite3300 Minneapolis,MN55402 (800)851-2920 MemberFINRAandSIPC RegisteredwithSECandMSRB LetterofTransmittal ExecutiveSummary1 OrganizationofPlan.........................................................................................................................1 StudyApproach...................................................................................................................................1 UsingthePlan......................................................................................................................................2 ConclusionsandRecommendations...........................................................................................2 TABLE1-PropertyTaxLevyandTaxRate................................................................................4 CHART1-AnnualChangeinPropertyTaxLevyandRate.................................................5 Background6 Summary................................................................................................................................................6 TABLE2-ProjectedREU,VolumeofWaterSold,andAcresPlattedbyYear..............7 CapitalImprovementPlan8 OverviewofPlan.................................................................................................................................8 SourceofFunding..............................................................................................................................8 DebtService.........................................................................................................................................9 TABLE3-CapitalImprovementPlan........................................................................................10 TABLE4-DebtService..................................................................................................................13 FinancialPlans14 Background........................................................................................................................................14 KeyFactorsandAssumptions.....................................................................................................14 TotalGovernmentalFundsCombined.....................................................................................16 CHART2-CombinedGovernmentalFunds,TotalSourcesandUsesofFunds17 CHART3-CashBalances.......................................................................................................17 TABLE5-FinancePlan............................................................................................................18 GeneralFundFinancialPlan........................................................................................................19 FIGURE1-AnnualChangeinGeneralFundLevyandFundBalance%..............19 FIGURE2-GeneralFundUseofFunds............................................................................20 CHART4-GeneralFundTotalSourcesandUsesofFunds......................................20 TABLE6-FinancePlan............................................................................................................21 TaxIncrementFundFinancialPlan............................................................................................22 TABLE7-FinancePlan............................................................................................................23 DebtServiceFundsFinancialPlan............................................................................................24 TABLE8-FinancePlan............................................................................................................25 SpecialRevenueFundsFinancialPlan.....................................................................................26 TABLE9-FinancePlan............................................................................................................27 CapitalProjectsFundsFinancialPlan......................................................................................28 TABLE10-FinancePlan..........................................................................................................29 CapitalEquipmentFundFinancialPlan..................................................................................30 TABLE10-FinancePlan..........................................................................................................31 WaterFundFinancialPlan............................................................................................................32 TABLE11-FinancePlan..........................................................................................................34 SewerFundFinancialPlan...........................................................................................................36 TABLE12-FinancePlan..........................................................................................................37 Appendix39 TABLEA-UtilityFeeSchedule...................................................................................................39 TABLEB-PropertyTaxLevyforDebtService......................................................................40 TABLEC-SpecialAssessments..................................................................................................41 TheFinancialManagementPlan(the“Plan”)isintended UPTFSWFBTBHVJEFGPSUIFPOHPJOHmOBODJBMNBOBHF mentoftheCityofCorcoran(the“City”).ThePlancontains NBOBHFNFOUTUSBUFHJFTBOEJEFOUJmDBUJPOPGLFZGBDUPST VQEBUFEBOOVBMMZ GPSGVUVSFQSPKFDUFEmOBODJBMQFSGPS mance.ThePlanincludesinformationonprojectedprop- ertytaxlevyandfeesandchargestofundcityservices, capitalimprovementplans,anddebtservice.Futurecity councilactionswillimpacttheassumptionsonwhichthe Planisbased. 5IF$JUZmSTUBEPQUFEUIF'JOBODJBM.BOBHFNFOU1MBOPO September13,2012,andhasactedtoupdatethePlan eachyearfollowing. OrganizationofPlan 5IF1MBOJTPSHBOJ[FEJOUPmWFTFDUJPOT 1.ExecutiveSummaryprovidesinformationontheorga- nizationofthePlan,studyapproach,usingthePlan, andconclusionsandrecommendations.Thissection includesinformationonestimatedfutureyears’City taxleviesandtaxrates. 2.BackgroundCSJFnZEJTDVTTFTUIFIJTUPSJDBMDPOUFYU BOEmOBODJBMEFDJTJPOTGBDJOHUIF$JUZ*OGPSNBUJPO isprovidedonkeydevelopmentandredevelopment factors.Thissectionincludesinformationonthepro- jectedtotalgrowthinresidentialequivalenthousing unitsoverthenext20yearsandtheadjustedgrowth FTUJNBUFTVTFEGPSmOBODJBMQMBOOJOHQVSQPTFT 3.CapitalImprovementPlanandDebtServiceStudy providesinformationontheCity’splansforvehicle, equipment,andfacilitiesacquisition;streetmainte- nanceandpublicimprovements;andwaterandsewer utilityimprovements.Estimatedsourcesoffundsto anddebtserviceisincluded. 4.FinancialPlansareprovidedfortheeachoftheCity’s governmentalfunds(consolidatedbyfundtype)and GPSUIF8BUFSBOE4FXFS'VOET5IFmOBODJBMQMBOT providebothhistorical,current,andprojectedsourc- esandusesoffunds.Financialplanstakeintoaccount currentlevelsofserviceandrevenuesandfuturecapi- talimprovementplans. 5.Appendixincludessupportinginformation,including theutilityfeesandratesscheduleusedtodevelopthe chargesforservicerevenueshownintheWaterand SewerFunds.Adetailedreportofannualdebtservice leviesbypurposeanddetailsforspecialassessment estimatesusedinthePlanisalsoincludedintheAp- pendix. StudyApproach ThePlanwaspreparedbyNorthlandPublicFinance,adivi- sionofNorthlandSecurities,Inc.Thefollowingstepswere takenaspartoftheprocess: •Cityprovidedinformationonhistoricalspendingand revenues,capitalimprovementplans,andprioryears budgetinformation. •InformationprovidedbytheCitywasorganized,ana- lyzed,andusedtosupportthedevelopmentofthe Plan. •OncetheinitialupdatetothePlanwascompleted UIFOEJõFSFOUTDFOBSJPTBOEPQUJPOTXFSFDPOTJEFSFE andanalyzed. •$JUZTUBõPõFSFEJOQVUBOEEJSFDUJPOPOUIFBTTVNQ tionsanddesiredoutcomes. *UJTBMTPJNQPSUBOUUPOPUFBTQFDUTPGmOBODJBMQFSGPS mancenotreviewedaspartofthisstudy: •Analysisofthesewerandwaterfeesandchargesin comparisontoothercities. UsingthePlan 5IF1MBOJTJOUFOEFEUPCFBQSBDUJDBMHVJEFGPSTUBõBOE UIF$JUZ$PVODJMGPSUIFPOHPJOHmOBODJBMNBOBHFNFOUPG theCity.MuchoftheinformationinthePlanhasprovento haveenduringvalueandhelpstoguidemanagementde- cisions.However,managementofcityfundsisadynamic system.Propertytaxlaw,propertyvalues,utilitycustomer base,statutesandrulesmaychange.Actualcostoflabor andmaterialsandsupplieswillallvaryfromyeartoyear impactingtheassumptionsinthePlan.Growthfromde- velopmentwillvaryfromwhatisincludedinthePlan;de- velopmentmayoccuratafasterorslowerrate.ThePlan shouldcontinuetobethefoundationofanannualreview andupdate. Thefollowingconclusionsandrecommendationsareof- fered: TheGeneralFundcash BOEGVOECBMBODFQPTJUJPOIBTJNQSPWFETJHOJmDBOUMZ PWFSUIFQBTUmWFZFBST5IF$JUZIBTBDIJFWFEBOEJT projectedtocontinuetoachieveitsfundbalancepol- icyofmaintainingaminimumunrestrictedfundbal- anceof35%ofbudgetedoperatingexpenditures. TheCityhasseenanincreaseinrevenueoverthepast severalyears,includingrevenuefromincreasingprop- ertytaxlevyandcollectionofutilityfeesandcharges, includingconnectionandtrunklinecharges,tosup- QPSUDBTInPXOFFET Moody’sInvestorServicerecentlyupgradetheCity’s bondratingtoAa3fromA1.Indoingsotherating agencyrecognizedtheCity’screditstrengthand TUSPOHmOBODJBMPQFSBUJPOTSFTVMUJOHJOHSPXJOHSF serves.Themaintenanceandcontinuedrelative growthofreservesisanimportantcreditfactorforthe City’sratinggoingforward. TheCityshouldcontinuetoactivelymanageitsfunds UPBDIJFWFJUTQPMJDZHPBMTBOEUPNBJOUBJOTVöDJFOU balanceswithinthefundstomeetCityneedsinclud- ingtheneedforreserves. TheCityhasim- plementedaplan,asincludedinthebudgetsince 2015,tofundannualcapital/equipmentacquisitionon apay-gobasistoavoidtheneedtoborrowandincur interestexpense.ThePlanassumestheCitywillcon- tinuetoincrementallyincreasethepropertytaxlevy forcapital/equipmentacquisitiontoallowtheCityto transitionawayfromissuingdebtforthesetypesof purchases.ThePlanincludesataxlevyincreasetopro- videpay-gofundingof$25,000inyear2019andthen $50,000annually,eachyear,untilthebudgetreaches BCBTFBNPVOUPG XJUIBOOVBMJOnBUJPOBSZ adjustmentsthereafter. Futuretaxlevy andutilityrateincreasesarenecessarytomaintain adequatecashbalancesacrossallCityfunds.Tofund TUBõBEEJUJPOTBOEDBQJUBMJNQSPWFNFOUT UIF$JUZXJMM needtoincreaseitspropertytaxlevyoverthenext mWFZFBSTCZBQQSPYJNBUFMZNJMMJPO GSPNBDFSUJ mFEUBYMFWZPGNJMMJPOJOUPBOFTUJNBUFE $5.0millionbyyear2023. "OJODSFBTFJOUBYMFWZJTQSPKFDUFEUPCFPõTFUCZ growthintheCity’staxbasefromnewdevelopment. TheestimatedpercentageincreaseintheCity’stax rateduringthissameperiodoftime(years2019to 2023)isestimatedtoaverage1.3%annually.Basedon preliminaryinformationfromtheHennepinCounty Assessorontaxablemarketvalueofpropertyfortaxes payablein2019,alongwithotherkeyassumptions madeinthePlan,theCity’staxrateisprojectedtoin- creasefrom45.36foryear2018to48.31byyear2023. Theestimatedtaxratefortaxespayablein2019and futureyearswillneedtobeupdatedwhentheHenne- pinCountyPropertyTaxDivisionprovidescitieswith updatedestimatesofthedataforcalculatingprelimi- narytaxratesfortaxpayablein2019.Thisinformation willnotbeavailableuntillaterthisyear.Theupdated estimatestobeprovidedbyHennepinCountywillim- pactthetaxrateestimatesincludedinthePlan. Ifgrowthfromdevelopmentdoesnotoccuraspro- jectedanddevelopmentfeesarenotcollected,there willbeadditionalpressureonthepropertytaxlevy UPQBZEFCUTFSWJDFPOCPOETJTTVFEUPmOBODFVUJMJUZ systeminfrastructureandtoraiseutilityrates.Attime ofissuanceofthebonds,theCityanticipatedrevenue fromfuturedevelopment(collectionoftrunklineand DPOOFDUJPOGFFT XPVMECFTVöDJFOUUPSFQBZDFSUBJO bondsissuedwithouttheneedforataxlevy. Table1providesprojectedCitypropertytaxlevies andtaxratesforyears2019-2023basedonacombi- nationofestimatedincreaseintaxcapacityof0.75% peryearfrommarketvaluechangescombinedwith anincreaseinvaluefromnewconstruction.Itisim- portanttonotethatinprojectingfuturetaxrates,the mTDBMEJTQBSJUZEJTUSJCVUJPOPGUBYMFWZBOEmTDBMEJT paritycontributionoftaxcapacityisheldconstantat thePay2018taxyearamounts.Theactualdistribution BOEDPOUSJCVUJPOGSPNUIFmTDBMEJTQBSJUJFTQSPHSBN XJMMWBSZGSPNZFBSUPZFBS$IBOHFTUPUIFmTDBMEJT paritiesamountswillimpacttheprojectedtaxrates. Table1onpage4includestaxlevyamountsforthe GeneralFundanddebtservice.Adetailedbreakdown ofthedebtservicelevyisprovidedintheAppendix onpage40. ThePlananticipatesincreasestothefeesandcharges forprovidingwaterandsanitarysewerservices.The BWFSBHFBOOVBMJODSFBTFPWFSUIFOFYUmWFZFBSTXJMM rangebetweenapproximately3-5%,withtheincrease forwaterbeinghiredthanforsanitarysewerfeesand DIBSHFT3BUFMFWFMTCFZPOEUIFOFYUmWFZFBSTXJMMCF drivenbythelevelofactualdevelopmentandgrowth inresidentialequivalentunitsthatoccurswithinthe City. Futuredevelopmentwillprovideincreasedrevenueto theCityfromchargesforservicesandtaxrevenue.This willincluderevenuetotheWaterandSewerFunds. Revenuewillcomefrombothdevelopmentfeesand usagefees.Futuredevelopmentwillprovideaddi- tionalpropertyvaluetotheCityandpotentialforad- ditionalpropertytaxrevenuetopayforservices.The rateoffuturedevelopmentandadditionofcustom- FSTJTBTJHOJmDBOUWBSJBCMFGPSUIF1MBOBOEUIFQSP jectionswithin.TheCityshouldcontinuetocarefully monitoractualdevelopmentthatoccursagainstthe anticipatedrateofdevelopmentassumedwithinthe 1MBO5IFSBUFPGEFWFMPQNFOUXJMMTJHOJmDBOUMZJNQBDU theprojectedrevenuesincludedinthePlan,bothin theGeneralFundandintheWaterandSewerFunds. Informationonprojectedhousingunitsisincluded intheBackgroundsectionofthePlan,seeTable2on page7. TheCityofCorcoranislocatedonthewesternedgeofthe TwinCitiesMetropolitanareainHennepinCounty.The 2017populationis5,592asprovidedbytheMetropolitan Council.Theestimated2018populationis5,730.Popula- tionisanticipatedtocontinuetoincreaseduetodevelop- mentofresidentialpropertywithintheCity.Thelandarea fortheCityencompassesjustunder36squaremilesand includesareaforfutureresidentialdevelopment. CommercialandindustrialdevelopmentintheCityhas beenlimited,primarilyduetothelackofmunicipalwa- terandsewerservicesandtheabsenceofmajortransport DPSSJEPST5IF$JUZIBTTVDDFTTGVMMZmOBODFEBOEJNQMF NFOUFENBKPSJNQSPWFNFOUQSPKFDUUPmSTUCSJOHBOE thenexpandmunicipalwaterandsanitarysewerservices totheCity.Theimprovementprojectsprovidedforcon- nectiontothemetropolitandisposalsystem(MDS).The Cityforecaststhiswillcontinuetoresultinincreasedde- velopmentbothinresidentialandcommercial. TheCity’sdevelopmentplanforitsdowntownareapro- videsanopportunityforadditionaleconomicdevelop- ment.TheCityrecentlycompletedconstructionofstreet improvementsandutilityinfrastructureinthedowntown area. Table2onthenextpageprovidestheestimatednumber ofresidentialequivalentunits(REU)theCityprojectswill beaddedoverthenext20years.TheassumptionsonREU isanimportantinputtothePlanandisupdatedonannual basisbytheCity. TheCityannuallyreviewsitscapitalvehicle,equipment, facilities,andimprovementprojectneedsandprepares amulti-yearplan.TheCapitalImprovementPlan(CIP) providesdetailsoncostsbyyearandproposedfunding sources.Thedebtservicestudy,includedinthePlan,pro- videsinformationoncurrentdebtserviceandfutureesti- mateddebtservicebasedontheCIP. Theplanforfuturecapitalacquisitionandimprovements QSPWJEFTBOJNQPSUBOUJOQVUJOUPQSFQBSJOHUIFmOBODJBM QMBOTJODMVEFEXJUIJOUIF1MBO5IFmOBODJBMQMBOTBSFJO clusiveofallsourcesandusesoffunds,bothoperating andnon-operating.Table3,beginningonpage10,pro- videsasummaryoftheCity’scapitalacquisitionandim- provementplans. OverviewofPlan Themajorityoftheon-goingcostsincludedintheCIP areforon-goingannualvehicle,equipment,andfacilities needs.Thefourkeycategoriesofspendingshowninthe CIPareasfollows: 1.Equipment,Vehicles,andFacilities 0WFSUIFOFYUmWFZFBST UP UIF$JUZBOUJDJQBUFT spendinganaverageofapproximately$450,000peryear onequipment,facilities,andvehiclescapitalneeds.The Planincludesanticipatedbondinginyear2020forequip- ment,vehicles,andfacilities. 2.WaterImprovements WaterimprovementsareincludedintheCIPforthedown- townareaandfortheCountyRoad116(WesternLoop) trunklineproject. ThePlananticipatestheCitywillspend$100,000peryear between2019and2020toplanfora$3,000,000construc- tionprojectin2021tobuildoutacity-ownedmunicipal watersystemtoprovidewatertothenortheastareaofthe City.ThePlananticipatesthesoutheastareaoftheCity willcontinuetobeservedfortheforseeablefutureunder termsofanagreementwithMapleGroveforpurchaseof municipalwater. TheCIPdoesnotincludewaterimprovementprojectsthat BSFBOUJDJQBUFEUPCFDPOTUSVDUFEBOEmOBODFECZQSJWBUF developmentandcontributedtotheCity. 3.SanitaryImprovements Aprojecttoextendsanitarysewerinthenortheastarea oftheCityisanticipatedtobeconstructedin2019paid entirelybyadeveloperofproperty.Thisprojectisnotin- cludedintheCIPastheCitywillnotbepayingfortheim- provementsfromcityrevenuesources. 4.StreetImprovements TheCIPincludesstreetimprovementsforHackamore Road(CR116/CSAH101).TheCity’sshareoftheHackamore Roadimprovements(projectisacooperativeprojectwith otherjurisdictions)willbefundedfromapaymentfrom UIFCFOFmUJOHSFTJEFOUJBMEFWFMPQFSBOETQFDJBMBTTFTT NFOUTUPPUIFSCFOFmUJOHQSPQFSUJFT5IF$*1EPFTOPU anticipateanypropertytaxlevysupportforthisprojector otherstreetimprovementprojectsintheCIP. 4.FacilityandParks 5IF$*1BOUJDJQBUFTJNQSPWFNFOUTUP$JUZIBMMUPCFm nancedwithcashorothercurrentrevenuesources(i.e., annualrevenuesurpluses).Nobondingisincludedinthe CIPforthisproject.TheCityisconsideringthefollowing sourcesofrevenuetofundtheprojectcostsfortheim- QSPWFNFOUTUPDJUZIBMM BTJEFOUJmFECZ$JUZTUBõBTQP tentialsources: •$300,000fromtheCity’slong-rangeplanningfund(an assignedfund); •$125,000from2018-2019CIP(asincludedinthePlan); •$70,000fromprojectedadditionalbuildingpermitnet revenuethanbudgetedin2018(surplus); •$135,000from2019fundbalanceallocationfromthe GeneralFund;and •$220,000interfundloan(estimatedtocomefromthe ParkDedicationFund). Theamountsandsourceslistedabovearepreliminaryand OPUBMMPGUIFTFQSPQPTFETPVSDFTBSFSFnFDUFEJOUIFWBSJ ousfundsatthistimeinthePlan. SourceofFunding ThesourceoffundingfortheCIPincludescashbalance (fromexistingfundbalanceorcurrenttaxlevy),bondpro- ceeds,developerpayments,andproceedsfromsaleofas- sets. DebtService 5IF$JUZBOUJDJQBUFTUIFJTTVBODFPGCPOETUPmOBODFDFS taincapitalimprovements.Table4onpage13provides asummaryoffutureestimateddebtservicepayments (principalandinterest)byyearandfundingsources. Theannualdebtserviceonfuture“new”bondstobeis- TVFEJTBMTPJODMVEFEJOUIFmOBODJBMQMBOTGPSUIFEFCU servicefundandutilityfunds(theproprietaryfunds).The preliminaryestimatesfordebtservicearebasedonthe followingestimatednewbondissuancestobepaidasfol- lows: •HFOFSBMPCMJHBUJPOCPOETUPmOBODFXBUFSJN provementstobepaidfromnetrevenuesofthewater fundover15yearterm •HFOFSBMPCMJHBUJPOCPOETUPmOBODFFRVJQNFOU acquisitiontobepaidfromtaxlevyover10yearterm •HFOFSBMPCMJHBUJPOCPOETUPmOBODFTUSFFUJN provementstobepaidentirelyfromspecialassess- mentsover4yearterm •HFOFSBMPCMJHBUJPOCPOETUPmOBODFXBUFSTZT temimprovementstobepaidfromnetrevenuesof thewaterfundover15yearterm 5IFmOBMTJ[JOH TUSVDUVSJOH BOEJOUFSFTUSBUFTXJMMEFQFOE POQSPKFDUTQFDJmDTBOENBSLFUDPOEJUJPOTBUUJNFPGJT suance.TheamountsshowninthisPlanarepreliminary andforplanningpurposesonly.Thedebtserviceforthe newbondsisbasedonthetermsshownaboveandanes- timated3.5%interestrateonthebonds. Background #BTFEPOIJTUPSJDBMmOBODJBMQFSGPSNBODF DVSSFOUDIBSHFT andfees,estimatesforfutureutilityrates,andfuturecapi- UBMQSPKFDUT UIFGPMMPXJOHmOBODJBMQMBOTIBWFCFFOQSF paredforeachCityfund. •TotalGovernmentalFundsCombined •GeneralFundFinancialPlan •TaxIncrementFundFinancialPlan( ) •DebtServiceFundsFinancialPlan •SpecialRevenueFundsFinancialPlan •CapitalProjectsFundFinancialPlan •Water(Proprietary)FundFinancialPlan •Sewer(Proprietary)FundFinancialPlan KeyFactorsandAssumptions Thekeyfactorsorassumptionsthatwereusedtodevelop UIFmOBODJBMQMBOTBSFBTGPMMPXT •GeneralFund2019expensebudgetwillbesetbased onalevel,whencombinedwiththedebtservicelev- ies,achievesaconstantCitytaxratefromtaxyear2018 to2019,futureyearprojections(from2019forward) fortheGeneralFundwillbebasedontheassumptions inthePlan •2.0%annualincreaseinoperatingexpense. •1.5%annualincreaseinnon-propertytaxrevenuein thegovernmentalfunds. •4.0%annualincreaseinwaterfeesinyears2019-2022; andthen6.5%annualincreaseinyears2023-2028. Theoneexceptionistothebasewaterfee,whichis estimatedtoincreasefrom$12.73to$20.00fromyear 2018to2019andthenbythestatedadjustmentsbe- ginninginyear2020. •5.0%increaseinwaterconnectionandtrunkfeesin years2019-2022;andthen7.75%annualincreasein years2023-2028. •3.0%annualincreaseinallsanitarysewerfeesinyears 2019-2028,includingforconnectionandtrunkfees. •0.5%annualinvestmentincomerate. •Annualprojectedincreaseinpropertytaxleviestobe TFUBUBMFWFMTVöDJFOUUPGVOEDBTInPXSFRVJSFNFOUT andtomaintainminimumfundbalancelevelsper CityPolicyandtoprovide$135,000annualincreaseto fundbalance.Table1onpage4providesinformation onprioryearsandprojectedfutureyearspropertytax levyamountsandtaxrates. •Fiscaldisparitiesdistributionofpropertytaxesand contributionofpropertytaxcapacityisassumedtobe atthesamelevelsasforPay2018.Theactualamounts willvarybyyearandwillimpacttheprojectionsshown inthePlan. •MaintainaminimumbalanceintheGeneralFund equivalentto35%ofannualexpenditures. •MaintainaminimumbalanceintheWaterandSewer Fundsequivalenttothreemonthsofexpenditures.For theWaterFund,thisminimumbalanceisprojectedto bemetannuallyoverthenexttenyears.Afteryearten, cashbalanceisshowntodeclineintheWaterFundto alevelbelowtheminimumtarget.Itisimportantto notethatisbasedontheconservativeassumptions inthePlanforgrowthinresidentialunits.TheSewer Fundisprojectedtomeettheminimumbalanceover thelongtermplanningperiod(beyondtenyears). 5IF$JUZXJMMOFFEUPDBSFGVMMZNPOJUPSBOOVBMmOBO cialresults,basedonactualresults,todeterminewhat actionmaybeneededinthefuturetomaintainmini- mumbalances.Potentialactionmayrequiregreater thanplannedincreasesinutilityfeesandcharges,or propertytaxlevysupport. •MaintainpositivebalancesinallotherCityfundsand BNPVOUTTVöDJFOUUPNFFUTQFDJmDDBTInPXSFRVJSF mentsofthefunds. •CIPplanwillbeimplementasshowninTable3on page10.Thisincludestheissuanceofbonds. Fundoperatingbudget.Aportionoftheincreasein2019 isplannedtobesupportedbyanincreaseinthetransfer ofcashfromtheWaterFundandtheSewerFundtothe GeneralFundtocoverapro-ratedshareofoperatingcosts. TransfersToandFromOtherFunds Transfersbetweenfundsforfutureyearsincludethefol- lowing: •TransfersfromtheWaterFundandSewerFundtothe GeneralFundtopayanallocatedshareofoperating costs. •TransferfromtheWaterFundandSewerFundtothe DebtServiceFundtopayanallocatedshareofthe EFCUTFSWJDFTGPSUIF"#POETJTTVFEUPmOBODF improvementsinthedowntownarea. 5IFmOBODJBMQMBOTIPXOJO5BCMFPOQBHFQSPWJEFT asumtotalofallsourcesandusesoffundsforallofthe GovernmentalFundscombined.Thisincludesthefollow- ingfunds: •GeneralFund •TaxIncrementFund •DebtServiceFunds •SpecialRevenueFunds •CapitalProjectsFund •CapitalEquipmentFund SourceofFunds Annualsourceoffundsfromnon-propertytaxlevysourc- eshasbeenstablefortheCityoverthelastseveralyears andisprojectedtocontinuetobesointhefuture.TheCity didnotreceivelocalgovernmentaid(LGA)fromtheState in2018anddoesnotanticipatereceiptin2019. Propertytaxlevyincreaseswillbeneededtopayforin- creasedoperatingcostsanddebtservicerelatedto plannedcapitalimprovements. UseofFunds Personnelandotheroperatingcostsoverallhavebeen BOEBSFQSPKFDUFEUPSFNBJOTUBCMF5IFmOBODJBMQMBOTBO UJDJQBUFJODMVEFQSPKFDUFETUBöOHJODSFBTFTPWFSUIFQMBO ningperiod,withtheassumptionthat1.0FTEisadded peryearatanestimatedtotalcostof$90,000perFTE.The 2019budgetincludesprojectedincreasestotheGeneral UseofFunds TheGeneralFundisusedtoaccountfortheexpenseof providinggeneralgovernmentservicesfortheCity.The largestuseoffundsisforthecostofpersonnel,includ- JOHTBMBSZBOEXBHFTBOECFOFmUT0UIFSDPTUTJODMVEJOH operatingmaterialsandsupplies,equipment,andother QSPGFTTJPOBMTFSWJDFT5IFmOBODJBMQMBOJODMVEFTUIFGPM lowingkeyassumptionsforfutureuseoffunds: •Currentexpendituresareestimatedtoincreaseby BOOVBMMZEVFUPJOnBUJPOBSZQSFTTVSFT •Currentexpendituresareincreasedtoincludeaddi- tionalresourcesneededfortheexpandingutilityser- vicesandtobepaidfromtheutilityfundsthroughan interfundtransferofcash. SourceofFunds Annualsourceofnon-taxrevenuefortheGeneralFund hasbeenstableandisprojectedtoremainstable.Inter- governmentalrevenuepaymentsformunicipalstateaid forstreetmaintenanceprovidesthesinglelargestsource ofnon-taxrevenuetotheGeneralFund.TheCitydidnot receivelocalgovernmentaid(LGA)fromtheStatein2018 anddoesnotanticipatereceiptin2019.Thesecondlarg- estsourceofnon-taxrevenueischargesforservicesand UIFOFYUMBSHFTUJTmOFTBOEGPSGFJUVSFT Propertytaxlevyrevenueisestimatedtoincreaseeach year.Inadditiontofundinggeneralcityoperations,prop- ertytaxlevyprovidesrevenuetomeetcontingencyand fundbalancegoals.Figure1providestheprojectedGen- eralFundpropertytaxlevybyyear,percentageincrease intheGeneralfundlevybyyear,andestimatedending fundbalanceasapercentofestimatedbudgetedcur- rentexpenditures.Futurebalancelevelsareprojectedto beatalevelthatmeetstheCity’sminimumfundbalance pursuanttoCitypolicy.Thefundbalanceinexcessofthe minimumisacreditpositivewithrespecttotheCity’sAa3 ratingfromMoody’s. The2019taxlevyfortheGeneralFundisestimatedata levelthatwhencombinedwiththedebtservicelevieswill achieveaconstanttaxratefromtaxyear2018to2019.Fu- tureyearGeneralFundtaxlevyareestimatedatalevel thatwillcoverprojectedexpenseslessprojectednon-tax revenueandprovide$135,000innetrevenuetofundre- serves. Figure2belowprovidesabreak-downofthetotalproject- edannualGeneralFundexpenditureandincreasesdueto JOnBUJPOBOEJODSFBTFEVFUPJODSFBTFJOPQFSBUJOHDPTUT tosupporttheutilityfunds.Theutilityfundsareprojected topayforaportionoftheincreasedexpensethroughin- terfundtransfersofrevenuefromtheutilityfundstothe GeneralFund. TransfersToandFromOtherFunds Inyear2014,theGeneralFundtransferredcashtothe capitalprojectsfundstoeliminateaninterfundpayable thatwasduetotheGeneralFundfromthecapitalprojects fundsforprioryearsprojects,thiswasaonetimetrans- action.TheGeneralFundhadpreviouslyadvancedcash throughaninterfundloantothecapitalprojectsfunds. Transfersouttotaling$244,278wererecordedfromthe GeneralFundtothecapitalprojectsfundsin2014towrite- PõUIFJOUFSGVOEMPBOT"TPGZFBSFOE UIF$JUZTSF portstheGeneralFundisowedapproximately$7,736in cashfromothercityfunds. Beginningin2016,theWaterFundandSewerFundbe- gantotransferrevenuetotheGeneralFundtopayanal- locatedshareofoperatingcosts.Thistransferisprojected tocontinue. Beginningin2015,theGeneralFundincludesatransfer outtotheCapitalProjectsFundforequipmentandvehicle acquisitionandfacilityimprovements.Thetransferstarted with$25,000inyear2015,andisprojectedtoincreasean- nuallyuntilreachingatargetedamountof$375,000. TransfersToandFromOtherFunds TheCitydeterminedtoaccountforthedowntownim- provementproject(streetsandutilities)intheCapital ProjectsFundwhichrequiredthatthefundbetransferred fromtheTaxIncrementFundtotheCapitalProjectsFund topayforeligibleprojectcostspursuanttotheStatelaws UIBUHPWFSOUIFVTFPGUBYJODSFNFOUmOBODJOH5IFUBYJO crementfundsmustbespentonredevelopmentproject costs;theplannedstreetandutilityimprovementsqualify. TheTaxIncrementFundisclosedasofDecember31,2016. ThisisthelastyeartheTaxIncrementFundwillbeinclud- edinthePlan. TheFundwasusedtoaccountforfundsthatwerere- ceivedfromTaxIncrementFinancingDistrictNo.1,are- EFWFMPQNFOUEJTUSJDU XIJDIXBTEFDFSUJmFEJO:FBS 2013wasthelastyearofreceiptoftaxincrementrevenue fromproperty.TheTIFDistrictwasapprovedonFebruary DFSUJmFEPO.BZ BOEUIFmSTUUBYJODSF mentwasreceivedin1988. SourceofFunds 1SJPSUPEFDFSUJmDBUJPO UBYJODSFNFOUDPMMFDUFEPOQBSDFMT withinTIFDistrictNo.1,generallythedowntownarea, wererecordedinthisfund. AsofDecember31,2015,theCityreportedafundbalance intheapproximateamountof$1.68million.In2016,the Cityapprovedplanstospendtheremainingbalanceof fundsontaxincrementeligibleexpenditureforpublicim- provementsinthedowntownarea.In2016,theCitytrans- ferredtheremainingbalanceintheTaxIncrementFundto payforprojectcostsintheCapitalProjectsFund. UseofFunds AsapprovedbytheCityCouncil,in2016theCityusedall remainingfundsonpayingforstreetandutilityimprove- mentsinthedowntownarea.TheTaxIncrementFundwas closedafterthebalancewasspent(transferredtotheCap- italProjectsFund). frompropertytaxlevy.Prioryearandfutureprojectedtax MFWZBNPVOUTGPSSFQBZNFOUPGFRVJQNFOUDFSUJmDBUFTBSF includedinthePlan. Theannualdebtservicebeginninginyear2017,includes paymentonthe2016ABonds.TheCitypledgedtothe 2016ABondsthespecialassessmentstobeleviedagainst CFOFmUJOHQSPQFSUZJOUIFEPXOUPXOBSFBGPSUIFEPXO townimprovementproject.Theprincipalamountofthe specialassessmentswasestimatedtobeapproximately $1.8millionattimeofissuanceofthe2016ABonds. ThePlananticipatestheissuanceofgeneralobligation bondsin2019and2020thatwillbeaccountedforinthe DebtServiceFunds.ThePlananticipatestheissuanceof generalobligationdebtsupportedbyacombinationof taxlevy,taxabatementlevy,andspecialassessments. UseofFunds Theuseoffundsisforthepaymentofdebt. TransfersToandFromOtherFunds TheCityplanstorecordspecialassessmentrevenuecol- MFDUFEPOUIFEPXOUPXOQSPKFDU mOBODFEXJUIUIFJTTV anceofthe2016ABonds,directlyintothedebtservice fund.Specialassessmentrevenuefromassessmentslev- JFEUPmOBODFDPOOFDUJPOBOEUSVOLMJOFDIBSHFTGPSXBUFS andsanitarysewerserviceswillbedepositeddirectlyin theWaterandSewerFunds.TheWaterandSanitarySewer Fundswilltransferrevenuetothedebtservicefundfor the2016ABondstocovertheutilityportionofthe2016A Bonds.Thespecialassessmentrevenuedepositedinto thedebtservicefundsispledgedtothepaymentofthe bonds.TheCitywillneedtocarefullymanagethe2016A debtservicefund,andavailablecash,asitpreparesannu- albudgetsandsetstheamountoffundstobetransferred fromtheWaterandSanitarySewerFunds. TheDebtServiceFundsasreportedinthePlanincludes thecombinedfundsusedtoaccountforalloftheCity’s governmentaldebtservice. Attheendof2017,theCityreportedtotalgeneralobliga- tionbondspayable(reportedasgovernmentalactivities) of$7,456,000.TheWaterFundandtheSewerFundalsore- portdebtoutstanding,whichisaccountedforseparately asaliabilityintheproprietaryfunds.Attheendof2017, theCityreportedtotalgeneralobligationbondspayable intheproprietaryfundsof$2,910,000. Beginningwithyear2017,theyear-endcashbalancein thedebtservicefundwillbegreaterthanprioryears.This isduetothetimingofcollectionofrevenueandthepay- mentofdebtserviceforthe2016ABondsandfromfuture bondsthatareprojectedtobeissued.Theyear-endcash balancewillincludecash(fromcollectionofspecialas- sessmentsandtaxlevy)topayFebruary1debtpayments. 'PSFYBNQMFUIFUBYMFWZDFSUJmFEJOGPSDPMMFDUJPOJO 2017forthe2016ABondswasavailabletocovertheAu- gust1,2017andFebruary1,2018debtservicepayments. TheCityreceivesataxsettlementfromtheCountyinJune BOE%FDFNCFSPGFBDIZFBS5IFmSTUUBYTFUUMFNFOUXJMM beavailabletocovertheAugust1paymentandthesec- ondtaxsettlementwillbeavailabletocovertheFebruary 1payment. SourceofFunds TheDebtServiceFundsincludethefollowingsourceof funds:specialassessments,interestincome,transfersin fromotherfunds,andpropertytaxlevy. (FOFSBMPCMJHBUJPOFRVJQNFOUDFSUJmDBUFTXJMMCFSFQBJE 5IFmOBODJBMQMBOGPSUIF4QFDJBM3FWFOVF'VOETBTJO cludedinthePlanprovidessourcesandusesoffundson acombinedbasisforthefollowingspecialrevenuefunds. Thefundsincludedareasfollows: •Fund201ReserveDonation •Fund202PoliceDonation •Fund204FirearmsSafety •Fund205DWIForfeiture •Fund206DrugForfeiture •Fund207TruckSafety •Fund208LawfulGambling SourceofFunds Thesourceoffundsforthespecialrevenuefundscome fromdonations,chargesforservices,andothermiscella- neousrevenuesourceswhicharegenerallyrestrictedfor thepurposetheywerecollected.Thereisnopropertytax levythatisrecordedtothespecialrevenuefunds. UseofFunds Theuseoffundsisrestrictedforthepurposeofthefunds collected. TransfersToandFromOtherFunds Therearenotransfers. Roadimprovements.HackamoreRoadimprovementswill befundedfromacombinationofthedeveloperpayment andbondproceedssupportedbyspecialassessmentsto PUIFSCFOFmUJOHQSPQFSUJFT5IFJTTVBODFPGCPOETGPSUIF HackamoreRoadimprovementsisshowninyear2020,to besupported100%byspecialassessments. UseofFunds Theprojecteduseoffundswillbeforcapitalprojectsas includedintheCity’sCapitalImprovementPlan.Thisin- cludesequipmentacquisitionandconstructionofstreet andfacilityimprovements. TransfersToandFromOtherFunds In2016,the$1,683,210transferinisfromtheTaxIncre- mentFinancingFund.Futureyeartransfersinarepro- jectedfromtheGeneralFundtofundfuturecapitaland equipmentacquisition. 5IFmOBODJBMQMBOGPSUIF$BQJUBM1SPKFDUT'VOET BTJO cludedinthePlan,providessourcesandusesoffundson acombinedbasisforthefollowingCity’scapitalprojects funds.Thefundsincludedareasfollows: •Fund305AsphaltMaintenance •Fund411PublicWorksFacility •Fund415ParkCapital •'VOE$BQJUBM&RVJQNFOU$FSUJmDBUFT •Fund417ShannonLane •Fund419HackamoreUpgrade •Fund420WetlandRestoration •Fund422DowntownImprovements TheCapitalEquipmentFundisnotincludedaspartofthe mOBODJBMQMBO POQBHF5IF$BQJUBM&RVJQNFOU'VOE hasbeenbroken-outseparatelyforpurposesofthePlan andisprovidedonpage30. SourceofFunds Themajorityofthesourceoffundsisfromchargesforser- vice,specialassessments,investmentincome,intergov- ernmental,andbondproceeds. Year2016includesbondproceeds,andtransfersinfrom otherfunds(fromtheTaxIncrementFund)forthedown- townimprovementproject. Year2019includesrevenuefromananticipated$1.14mil- liondeveloperpaymentforcostsrelatedtoHackamore SourceofFunds Thesourceofrevenuehashistoricallycomefromtheis- suanceofbonds.Beginninginyear2015,theCityimple- mentedaplantobegintotransitiontofundcapital/equip- mentacquisitiononapay-gobasistoavoidtheneedto borrowandincurinterestexpense. ThePlanassumestheCitywillcontinuetoincrementally increasethepropertytaxlevyforcapital/equipmentac- quisitiontoallowtheCitytotransitionawayfromissuing debtforthesetypesofpurchases.ThePlanincludesatax levyincreaseof$25,000inyear2019andthen$50,000an- nually,eachyear,untilthebudgetreachesabaseamount PG XJUIBOOVBMJOnBUJPOBSZBEKVTUNFOUTUIFSF after. Othersourcesoffundsincludessaleofcapitalassetsand investmentincome. 5IF1MBOBOUJDJQBUFTUIBUZFBSXJMMCFUIFmOBMZFBS ofbondissuanceforcapitalequipment.Futurebonding maybeneededifapprovedprojectspendingexceedsthe availablecashinthefund. UseofFunds Theprojecteduseoffundswillbeforcapitalprojectsas includedintheCity’sCapitalImprovementPlan.. TransfersToandFromOtherFunds 5IFUSBOTGFSJOTIPXOJOUIFmOBODJBMQMBODPNFTGSPNUIF transferofcashfromtheGeneralFund. from$12.73to$20.00.Afteryear2023,theannualaverage increaseinthebaseandusagefeeswillneedtobegreater (approximately7%)iftheprojectedgrowthincustomer unitsdoesnotexceedtheconservative(adjustedlevels) assumedinthePlan,seeTable2onpage7forestimates forgrowth. Thewaterconnectionandtrunkfeesareestimatedtoin- creaseby5.0%annuallybetweenyears2019-2022;and thenanapproximate7-8%averageannualincreasebe- tweenyears2024-2028. Attheestimatedlevelofrateincreasesoutlinedabove, theWaterFundisprojectedtoachievepositivecashbal- anceovertheplanningperiod. Ifthepaceofdevelopment(newunitsadded)occursat theprojectedunadjustedlevelsshowninTable2onpage 7,whichisgreaterthantheadjusted(moreconservative) HSPXUIUIBUJTBTTVNFEGPSmOBODJBMQMBOOJOHQVSQPTFT thantheestimatedaverageannualrateincreasewillbe MFTTUIBOFTUJNBUFEGPSmOBODJBMQMBOOJOHQVSQPTFTBOE closerto3-4%forallwaterfeesandcharges. TheCIPanticipatestheissuanceofgeneralobligation bondsinyear2019toprovideproceedsforanewwater trunkline(CountyRoad116,WesternLoop),supportedby revenuefromtheWaterFund.Inaddition,theCIPantici- QBUFTUIFJTTVBODFCPOETJOUPmOBODFXBUFSTZTUFN improvementsinthenortheastareaoftheCity. UseofFunds Theuseoffundsistopayfortheoperationandcapitalim- provements,andrelateddebtservice,forprovidingmu- nicipalwaterservices.TheCityhasanagreementwiththe CityofMapleGrovewhichprovidesforpaymenttoMaple Groveforwaterdistribution. TheWaterFundwasestablishedfortheaccountingfor costsofprovidingmunicipalwaterservicestoresidents andbusinesses. SourceofFunds ThesourceoffundsfortheWaterFundischargesforser- vices,specialassessments,andbondproceeds.Theesti- matedfeesandchargesusedforthePlanareprovided intheAppendix.Futuregrowthfromdevelopmentisas- sumedatthefollowingratesforthenexttenyears(from years2018to2027): -17.98acresplattedperyearonaverage -57residentialequivalentunits(REU)addedonaver- ageeachyearforacombinedtotalof566(notinclud- ingdowntownareacommercialproperty) -152REUaddedbetween2018and2019fordown- townarea,noadditionalunitsafteryear2019(38par- celsat4REUperparcel) Theestimatedacresplattedperyearandresidentialequiv- BMFOUVOJUTBEEFE BTQSFQBSFECZ$JUZTUBõ JTJOUFOEFEUP beaconservativeestimatebasedonapproveddevelop- mentprojects(seeTable2onpage7).Additionaldevel- opmentwillneedtooccurinorderfortheWaterFundto remainself-supportingandnotrequiretaxlevysupport PSTJHOJmDBOUJODSFBTFJODIBSHFTGPSTFSWJDFBOEEFWFMPQ mentfees. ThePlanestimatesannualrateadjustmentsof4.0%be- tweenyears2019and2022forthebaseandusagefees. Thereisonetimeadjustmenttothebasefeeinyear2019, "OOVBMEFCUTFSWJDFQBZNFOUTPOCPOETJTTVFEUPmOBODF waterimprovementsaresupportedbyrevenuefromthe WaterFund. TransfersToandFromOtherFunds TheWaterFundwilltransferfundsannuallytotheGeneral Fundtopayforoperationalsupport. Specialassessmentrevenuefromassessmentsleviedto mOBODFDPOOFDUJPOBOEUSVOLMJOFDIBSHFTGPSXBUFSTFS viceswillbedepositeddirectlyintheWaterFund.TheWa- terFundwilltransferrevenuetothedebtservicefundfor the2016ABondstocoverthewaterutilityportionofthe 2016ABonds.TheCitywillneedtocarefullymanagethe 2016Adebtservicefund,andavailablecash,asitprepares annualbudgetsandsetstheamountoffundstobetrans- ferredfromtheWaterFund. Ifthepaceofdevelopment(newunitsadded)occursat theprojectedunadjustedlevelsshowninTable2onpage 7,whichisgreaterthantheadjusted(moreconservative) HSPXUIUIBUJTBTTVNFEGPSmOBODJBMQMBOOJOHQVSQPTFT thantheestimatedaveragerateincreasesneededto achievepositivecashbalancewillbelessthanestimated GPSmOBODJBMQMBOOJOHQVSQPTFTBOEDMPTFSUP TheCIPdoesnotanticipatetheissuanceofanydebtinthe futuretopayforSewerimprovements. UseofFunds Theuseoffundsistopayfortheoperationandcapitalim- provements,andrelateddebtservice,forprovidingmu- nicipalsewerservices.Annualdebtservicepaymentsare supportedbyrevenuefromtheSewerFund. TransfersToandFromOtherFunds TheSewerFundwilltransferfundsannuallytotheGeneral Fundtopayforoperationalsupport. 4QFDJBMBTTFTTNFOUSFWFOVFGSPNBTTFTTNFOUTMFWJFEUPm nanceconnectionandtrunklinechargesforsanitarysew- erserviceswillbedepositeddirectlyintheSanitarySewer Fund.TheSanitarySewerFundwilltransferrevenuetothe debtservicefundforthe2016ABondstocoverthesani- tarysewerutilityportionofthe2016ABonds.TheCitywill needtocarefullymanagethe2016Adebtservicefund, andavailablecash,asitpreparesannualbudgetsandsets theamountoffundstobetransferredfromtheSanitary SewerFund. TheSewerFundwasestablishedfortheaccountingfor costsofprovidingsewerservicestoresidentsandbusi- nesses. SourceofFunds ThesourceoffundsfortheSewerFundischargesforser- vices,specialassessments,andbondproceeds.Theesti- matedfeesandchargesusedtoestimatesourceoffunds fortheSewerFundareprovidedintheAppendix.Future growthfromdevelopmentisassumedatthefollowing ratesforthenexttenyears(fromyears2018to2027): -17.98acresplattedperyearonaverage -57residentialequivalentunits(REU)addedonaver- ageeachyearforacombinedtotalof566(notinclud- ingdowntownareacommercialproperty) -152REUaddedbetween2018and2019fordown- townarea,noadditionalunitsafteryear2019(38par- celsat4REUperparcel) Theestimatedacresplattedperyearandresidentialequiv- BMFOUVOJUTBEEFE BTQSFQBSFECZ$JUZTUBõ JTJOUFOEFEUP beaconservativeestimatebasedonapproveddevelop- mentprojects(seeTable2onpage7). TheprojecteddevelopmentthatisassumedforthePlan, combinedwithestimatedannualrateadjustmentsofap- proximately3.0%,forbaseandusagefeesandconnection andtrunkfees,willresultintheSewerFundhavingsuf- mDJFOUDBTIUPDPWFSFTUJNBUFEVTFPGGVOET Attheselevelofrateincrease,theWaterFundisprojected toachievepositivecashbalanceovertheplanningperiod. NorthlandSecurities,Inc. 150SouthFifthStreet,Suite3300 Minneapolis,MN55402 TollFree1-800-851-2920Main612-851-5900 www.northlandsecurities.com MemberFINRAandSIPC|RegisteredwithSECandMSRB STAFF REPORT Agenda Item 11b. Council Meeting: July 26, 2018 Prepared By: Kevin Mattson Topic: Road Surface Cost Comparison – Gravel vs Paved Roads Action Required: Discussion Summary: At the direction of the City Council, staff has begun an analysis of the cost of maintaining gravel roads as compared to maintaining paved roads. Attached to this report is an initial summary table for City Council review and discussion. In order to complete a comparison, many assumptions had to be developed. Below is a recap of the approach: Assumptions/Inputs • Based on a one mile stretch of road • No geometric improvements or road widening o 24-foot wide roads o 3 inches of gravel per application o 3 inches of gravel and 3.5 inches of pavement for residential capital improvement o 3 inches of gravel and 4.5 inches of pavement for collector capital improvement • 2018 costs o Construction o Staffing/Equipment • Application frequencies based on typical staff/equipment hours and recommended intervals Other • Compared collector and residential streets individually • Costs do not include inflationary adjustments or factor in the application timeline over the 35-year road life expectancy Findings Based on these assumptions, the analysis indicates that paved roads have less average annual maintenance costs compared to gravel roads for both collector and residential settings ($8,600 less for collector and $2,700 less for residential). This difference results from the number of grading and gravel applications required on average to maintain a similar level of service. When the cost of the initial capital improvement is considered in the average annual cost the results are mixed. It is still more advantageous from a cost perspective to pave collector roads ($800 less), however, costs for residential roads do not break even Page 2 ($3,500 more). It should be noted that this does not include any revenue from possible special assessments which could decrease the initial capital improvement costs. It is important to note that all road sections are inherently unique often making direct comparisons difficult. Overall, gravel roads that require increased grading work and/or supplemental gravel applications should be considered for pavement improvements. Financial/Budget: There are a variety of financial impacts depending on the approach to improving and maintaining roads. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Discuss results of the road surface cost comparison and direct staff to continue the analysis. 2. Discuss results of the road surface cost comparison and take no action. Recommendation: Discuss results of the road surface cost comparison and direct staff to continue the analysis if desired. Page 3 Council Action: Discuss results of the road surface cost comparison and direct staff to continue the analysis if desired. Attachments: 1. Road Surface Cost Comparison Summary & Background Information Summary Maintenance Items - Gravel Collector Residental Collector Residental Collector Residental Grading 756.00$ 756.00$ 4 2 3,024.00$ 1,512.00$ Gravel 25,896.00$ 25,896.00$ 0.50 0.33 12,948.00$ 8,545.68$ Dust Control 4,716.00$ 4,716.00$ 1 1 4,716.00$ 4,716.00$ 20,688.00$ 14,773.68$ Maintenance - Gravel Maintenance Items - Paved Crack Fill 2,560.00$ 2,560.00$ 0.33 0.33 844.80$ 844.80$ Shouldering 10,080.00$ 10,080.00$ 0.1 0.1 1,008.00$ 1,008.00$ Striping 369.60$ 369.60$ 0.2 0.2 73.92$ 73.92$ Seal Coat 18,480.00$ 18,480.00$ 0.15 0.15 2,772.00$ 2,772.00$ Overlay 105,300.00$ 105,300.00$ 0.07 0.07 7,371.00$ 7,371.00$ 12,069.72$ 12,069.72$ Maintenance - Paved Capital Improvement Items - Paved Initial Paving w/Gravel 260,500.00$ 207,525.00$ 0.03 0.03 7,815.00$ 6,225.75$ 19,884.72$ 18,295.47$ Capital Improvement + Maintenance - Paved 8,618.28$ 2,703.96$ Difference of Gravel/Paved Maintenance Only 803.28$ (3,521.79)$ Difference Total Applications Per Year Average Annual Cost Per MileTotal Application Cost Per Mile Collector Material Price Cost Equipment Rate Cost ($/HR)Labor Rate Cost ($/HR)Hours/mile Total Cost Per Application Applications per Year Average Cost per Year Grading 6 80.00$ 480.00$ 6 46.00$ 276.00$ 1 756.00$ 4 3,024.00$ Gravel 2325 10.00$ 23,250.00$ 6 80.00$ 480.00$ 6 46.00$ 276.00$ 3.5 25,896.00$ 0.50 12,948.00$ Dust Control 5280 0.75$ 3,960.00$ 6 80.00$ 480.00$ 6 46.00$ 276.00$ 1 4,716.00$ 1 4,716.00$ 20,688.00$ Maintenance Crack Fill 5280 0.25$ 1,320.00$ 1 80.00$ 80.00$ 5 46.00$ 230.00$ 4 2,560.00$ 0.33 844.80$ Shouldering 525 18.00$ 9,450.00$ 5 80.00$ 400.00$ 5 46.00$ 230.00$ 1 10,080.00$ 0.1 1,008.00$ Striping 5280 0.07$ 369.60$ 369.60$ 0.2 73.92$ Seal Coat 5280 3.50$ 18,480.00$ 18,480.00$ 0.15 2,772.00$ Overlay 1620 65.00$ 105,300.00$ 105,300.00$ 0.07 7,371.00$ 12,069.72$ Maintenance Initial Paving 3650 65.00$ 237,250.00$ 260,500.00$ 0.03 7,815.00$ & Gravel 2325 10.00$ 23,250.00$ 19,884.72$ Capital Improvement + Maintenance Residential Material Price Cost Equipment Rate Cost ($/HR)Labor Rate Cost ($/HR)Hours/mile Total Cost Per Application Applications per Year Average Cost per Year Grading 6 80.00$ 480.00$ 6 46.00$ 276.00$ 1 756.00$ 2 1,512.00$ Gravel 2325 10.00$ 23,250.00$ 6 80.00$ 480.00$ 6 46.00$ 276.00$ 3.5 25,896.00$ 0.33 8,545.68$ Dust Control 5280 0.75$ 3,960.00$ 6 80.00$ 480.00$ 6 46.00$ 276.00$ 1 4,716.00$ 1 4,716.00$ 14,773.68$ Maintenance Crack Fill 5280 0.25$ 1,320.00$ 1 80.00$ 80.00$ 5 46.00$ 230.00$ 4 2,560.00$ 0.33 844.80$ Shouldering 525 18.00$ 9,450.00$ 5 80.00$ 400.00$ 5 46.00$ 230.00$ 1 10,080.00$ 0.1 1,008.00$ Striping 5280 0.07$ 369.60$ 369.60$ 0.2 73.92$ Seal Coat 5280 3.50$ 18,480.00$ 18,480.00$ 0.15 2,772.00$ Overlay 1620 65.00$ 105,300.00$ 105,300.00$ 0.07 7,371.00$ 12,069.72$ Maintenance Initial Paving 2835 65.00$ 184,275.00$ 207,525.00$ 0.03 6,225.75$ & Gravel 2325 10.00$ 23,250.00$ 18,295.47$ Capital Improvement + Maintenance STAFF REPORT Agenda Item 11c. Council Meeting: July 26, 2018 Prepared By: Brad Martens Topic: Speed Limit on MSA Roads Action Required: Discussion Summary: Councilmember Bottema has requested an opportunity to discuss information he has related to speed limits on MSA Roads. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: 1. Hear information from Councilmember Bottema on speed limits on MSA roads Recommendation: N/A Council Action: Hear information from Councilmember Bottema on speed limits on MSA roads Attachments: None City of Corcoran 2018 City Council Schedule Agenda Item 12. August 9, 2018 Work Session • Development Rights August 9, 2018 – Councilmember Dejewski unable to attend • Country Daze Update – Chad Robran • Select Election Canvassing Date – November Special Meeting • Watershed LGU Report • Water Supply Options • 2019 Budget • September and October Work Sessions August 23, 2018 – Councilmember Dejewski unable to attend • Years of Service Recognition – Paula Steelman • Hennepin County Comp Plan Review letter • Planning Project Update • 2019 Front End Loader Purchase • 2019 Squad Car Purchase • Rush Creek Run Final Plat • ROW, Small Cell and DAC Ordinance Amendments • Nuisance Ordinance amendments • Shoulak Ordinance Amendment • Financial Guarantee Requirements • Bee/Chickens Ordinance Subcommittee Update • Resolution Honoring 15 Years of the Parks and Trails Commission o Big stuff, members, etc. (began August 14, 2003) • Appoint Parks and Trails Commissioner • Northeast Trunk Sewer Improvements – Accept plans/specs; authorize bids September 13, 2018 Work Session • City Hall remodel September 13, 2018 • Preliminary Levy • Insert for tax notifications • BYOD policy (Council/staff) • ROW Maintenance Policy • Watershed LGU Authority