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HomeMy WebLinkAbout2018-04-26 Council Minutes.a CITY OF CORCORAN City Council Meeting Minutes April 26, 2018 - 7:00pm The Corcoran City Council met on April 26, 2018 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor LaFave. Also present were City Administrator Martens, Public Works Director Mattson, and City Planner Lindahl. 1. Call to Order/ Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted two added claims and a resignation notice of a maintenance operator to be added to 11 b. MOTION: made by Bottema, seconded by Dejewski to approve the agenda as amended. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 4. Open Forum Roger Masica, 23405 County Road 30, discussed item 6d. site plan and variance for 9520 County Road 19 and requested this item be removed from the consent agenda. He shared that he is an adjacent land owner to the property and had concerns he would like to discuss with the owner of the property regarding parking and bus storage. MOTION: made by Dejewski, seconded by LaFave to remove item 6d. from the consent agenda. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 5. Presentations No persons were present to speak. 6. Consent Agenda a. Draft Minutes of April 12, 2018 Council Meeting b. Draft Minutes of April 12, 2018 Work Session c. Truck Safety Seminar Resolution d. Site Plan and Variance for 9520 County Road 19 (18 -008) e. Conditional Use Permit for High 5 Companies, Inc. at 7525 Commerce Street (18 -006) MOTION: made by Keefe, seconded by LaFave to approve the consent agenda consisting of items 6a, 6b, 6c, and 6e. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by LaFave, seconded by Keefe to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Dejewski, seconded by Bottema to approve all other claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 8. Staff Reports I Memos/Commissions a. Commissioner Representatives The Council acknowledged Parks and Trails Commission Representative Tom Anderson and Planning Commission Representative Alan Schultz. b. Planning Project Update c. Code Compliance Report- 1st Quarter 2018 9. Planning Business a. Special Home Occupation for Patrick Matter at 19320 Mystique Drive (18-009) The Council heard concerns from residents regarding the Special Home Occupation at 19320 Mystique Drive. Shaun Wilson, 9400 Cherry Lane, addressed the Council and shared concern about the type of shop that will open at this location. He also expressed safety concerns about children and elderly residents that live in the neighborhood, as well as numerous blind corners coming in contact with those test driving motorcycles. Sue Hanson, 9405 Cherry Lane, addressed the Council and repeated concerns about safety. Nancy Wold, 9027 Brandywine Road, addressed the council and expressed concern about noise and the number of motorcycles that would be added to the neighborhood. She shared that it is a quiet area with limited traffic and would like it to remain that way. City Planner Lindahl explained the applicant is requesting approval for a Special Home Occupation for sale of motorcycles and vehicles, as well as some repair. She shared that notices were sent to affected properties and the City received 9 letters from 8 properties that were then sent to the Council for action. The most common cited concerns were traffic and noise. The City's discretion is limited to whether the proposed request meets the standards in the ordinance. If the request meets those standards, the City must approve the request. The property will primarily be used to sell vehicles online, but will also do some repairs on-site. Staff has reviewed the Home Occupation standards and the applicant complies, is consistent with other auto home occupations, and is anticipating less than 3 business trips per day while the code allows for 10 business trips per day. Staff has included provisions in the draft resolution to respond to neighborhood concerns specifically no outside storage allowed, repairs must occur within the building, no more than 10 business trips per day, and must comply with MPCA noise rules. The Council stated that it would like it to be more restrictive than 10 trips per day. The applicant responded that most sales will occur online and he does not intend to repair autos at this business. The applicant noted that the Special Home Occupation was largely for needing a dealer's license to purchase automobiles at auctions and repairs can be done at another location. The applicant also stated that he would not test motorcycles on neighborhood roads and would likely not purchase more than 1-2 motorcycles per year. The Council inquired if it would be acceptable to limit to 10 trips per week and ask vehicles coming in to this property to travel on County Road 101. The Council also noted that a Special Home occupation is a temporary permit that gets renewed every 3 years; therefore, if there are problems it can be rescinded. The Council also asked the applicant to explain the hours of operation. The applicant responded that he would be taking business from 8 a.m. to 5 p.m. The Council inquired what the process would be if there were to be an issue. City Planner Lindahl explained that the Code Compliance Official would inspect for violation and document. The applicant would then get a chance to correct the violations and if there were a series of problems that happened at the end of the 3-year period the Council can decide if they need to add more conditions and renew or remove the Special Use Permit. Council suggested changing the conditions for the Special Home Occupation to no more than 10 business trips per week and restricting access to only County Road 101. MOTION: made by Keefe, seconded by Bottema to approve Special Home Occupation for Patrick Matter at 19320 Mystique Drive with amendments to item 6 and item 7. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. Comprehensive Plan Amendment for Encore (18-007) City Planner Lindahl gave a verbal presentation on the Comprehensive Plan Amendment for Encore. She explained that the applicant is seeking to reclassify 75.14 acres of Mixed Residential to Low Density Residential, 40.22 of High Density Residential to Low Density Residential, 4.01 acres of Light Industrial to Low Density Residential, and 20.13 acres of Commercial to Low Density Residential. City Planner Lindahl clarified that a Comprehensive Plan Amendment is a policy decision for the city, not a development review or approval. The Commission held a public hearing at their April 5t" meeting and four people spoke and shared their questions and concerns. The Commission voted 4-1 to recommend approval. The nay vote had concerns over eliminating the High Density Residential opportunities. On February 22nd, the Council reviewed a PUD sketch plan, an Environmental Assessment Worksheet, and indicated support for the concept. The applicant is currently working to address concerns. Under the current land use designation, this area had potential for 800 residential units and this change would result in approximately 400. Dennis Stieg, 19320 Stieg Road, addressed the Council and shared concerns about losing commercial property and the resulting tax base. He shared that he consulted with the City Assessor and found that commercial properties pay over two times as much taxes as a residential property. He reminded the Council that the City of Corcoran is always looking for commercial opportunities and this area would be prime due to access to the freeway, the County Road 101 exchange that is planned, and the County Road 30 extension off of MN -610. Paul Heuer from Pulte Homes, 7500 Flying Cloud Drive, Eden Prairie, MN, addressed the Council and gave a verbal presentation on the planned development. He shared that after discussions, it was decided to brand this development as Del Webb. He addressed the amount of Commercial area that will be converted and shared that after analysis it would result to approximately 11.5 acres. The Comprehensive Plan states 110 gross acres of Commercial, which would roughly result in approximately 10%. He also addressed the 4 acres of industrial that would be converted but highlighted that the 4 acres would unlikely be developed as it is a peninsula surrounded by wetlands and woods and could only be accessed through a residential neighborhood. Heuer also shared some of the amenities this development would provide, including: a 8,000 square foot clubhouse with a fitness center, locker rooms, multipurpose rooms, a large community room, a kitchen, and a patio; an amenity center with an outdoor pool, pickle ball courts, bocce ball courts, a tennis court, a fire pit, and gathering areas; and an arrival drive with a heavily landscaped corridor, a variety of tree species, coniferous buffers, and view corridors to wetlands/open space. City Planner Lindahl also noted a typo on page 2 of the draft resolution from "demand" to "supply". The Council inquired about adding meander to the roads and Heuer shared that they are working with staff and trying to find the right balance. The Council inquired about the 8,000 square foot clubhouse and asked if that was solely for residents or could be rented out by other residents. Heuer noted that it would be owned by the neighborhood association and was designed for residents at the new development but would be up to the discretion of the neighborhood association for future use. The Council expressed reluctance in reclassifying Commercial property but noted difficulties in attracting commercial use due to the surrounding wetlands and difficulty in access. The Council also inquired about the maximum number of homes allowed on this property. City Planner Lindahl explained that if approved, the maximum would be 5 units per acre. Currently the development is in range for 387-420 homes and the final plat will formalize the number. The Council inquired about the proposed parking lots and if there was a bike trail. Heuer responded there will be two parking lots next to the open space woods and public park on the north side and that there will be bike paths. The Council inquired about the types of comments and concerns that were shared at the Commission's public hearing. City Planner Lindahl noted that comments revolved around changing land use, concerns about losing commercial land, and access inquiries. MOTION: made by Keefe, seconded by Bottema to approve a Comprehensive Plan Amendment for property located at 9975 County Road 101, with adjustments due to typo. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) c. Preliminary Plat for Rush Creek Run (18-001) City Planner Lindahl gave a verbal presentation on the Preliminary Plat for Rush Creek Run. She explained that the applicant is requesting approval of a preliminary plat for 6 new lots on 60 acres of land. The property is zoned as Rural Residential and portions of the property are in the FEMA floodplain. The Parks and Trails Commission voted unanimously to recommend dedication of a 20-foot trail easement and cash in-lieu of land. The Commission did not recommend the horse trail dedication and recommended removal of the planned horse trail from the Comprehensive Plan. The applicant submitted revised plans that show these changes. The 2030 Comprehensive Plan shows a horse trail along Rolling Hills Road and the 2040 Comprehensive Plan shows the updated trail alignment with the 20-foot trail easement plus park dedication cash in-lieu for the remainder. Applicant representative Brian Whisney addressed the Council and requested continued deference for paying the Special Assessment fee until the lots are sold or developed. The total of the Special Assessments from road improvements is $32,000. City Administrator Martens noted that from a staff perspective they are recommending the fee comes due with the development due to the intent of the previously deferred assessment. The intent when deference was given was to have it deferred until the land was divided into different sections. The Council inquired whether the property was still accruing interest. City Planner Lindahl explained that the assessment was applied in 2001 and accrued interest for 10 years, in which the interest is then maximized and no longer continues accruing. She also explained the triggers for payment from the assessment agreement including if the land is vacant when it develops, when someone subdivides the property, or when the property is sold. The Council then noted that the applicant can defer payment for another year as long as the plat is not filed. MOTION: made by LaFave, seconded by Dejewski to approve the preliminary plat to create 6 lots from an existing 59.95-acre parcel. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) d. 2040 Comprehensive Plan (17-001) City Planner Lindahl gave a verbal presentation on the 2040 Comprehensive Plan. She explained that the Comprehensive Plan is the policy document and vision for development for the City of Corcoran that reflects the community's social and economic values. These values translate into the type of land use the City desires and programs regarding economic development, housing, parks, transportation, and other key areas. The Planning Commission held a public hearing and voting unanimously to recommend approval. One resident spoke at the hearing and two residents submitted written requests. The Planning Commission recommends approval of the Park and Trails Commission recommendations but no other changes. For the Comprehensive Plan process, there have been: 1 joint Council/Commission kick-off meeting, 8 Council meetings, 2 Planning Commission meetings, 3 open houses/public outreach events, and 2 surveys. Key land use changes were: the city's population forecasts being reduced 35% from an estimated 17,600 to 11,400 in 2040; updated SE District Land Use per the 2016 Plan; Business Park designation near County Road 30/County Road 116 shifted to the NE corner; an additional 932 acres of land added to MUSA in SW Corcoran; and the land behind the existing downtown industrial area changed from Residential to Industrial. Key parks changes were: a plan for trails on or adjacent to all collector roads; the horse trail location shifted south and as a future loop near Lake Jubert; and a new community park (ASA) near Old Settlers Road. Recommendations from the Parks and Trails Commission: remove the horse trail, move the OSP from the east side of Lake Jubert to the west, and move the trail that runs along the east side of Bass Lake Crossing South adjacent to the Lions' park property with a crossing along the wetlands. Key transportation changes were: County Road 50 alignment will not change as previously planned; County Road 10 alignment east of County Road 116 will not change as previously planned; and realignment of the Maple Hill/Larkin Road/County Road 10 intersection is planned. The City received two new resident requests: a request to move staging up to the 2nd phase by Dahlheimer and a request to retain Medium Density Residential by Schutte. The Commission recommended no change. Staff recommends adoption of the 2040 Comprehensive Plan. Approval authorizes staff to make final edits and distribute to adjacent jurisdictions for review. There will then be a 6 month review period, after which it can be adopted and sent to the Metropolitan Council. The Council expressed its satisfaction with the plan. The Council inquired if the horse trail were to be removed how trails would be impacted in the area. City Administrator Martens explained that there is an off-road trail that parallels the previously planned horse trail which was incompatible because it was too close. Parks and Trails Commission Representative Tom Anderson explained that the horse and pedestrian trail need to be far away because having walkers and cyclists near a horse trail is not compatible. He also explained that horse owners said they would not use the planned trail because it was not long enough and crossed traffic. The Council inquired how long the Comprehensive Plan has taken up until this point. City Planner Lindahl noted that staff began working on it May 2017. MOTION: made by Keefe, seconded by Bottema approving a Comprehensive Plan update for the City of Corcoran. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 6d. Site Plan and Variance for 9520 County Road 19 City Planner Lindahl presented on the site plan and variance for 9520 County Road 19. The applicant is requesting approval of a site plan and variance for a building addition to the existing accessory building and a parking area for buses on approximately 28.73 acres. The Planning Commission voted unanimously to recommend approval. There was no one present at the public hearing to speak. City Planner Lindahl explained that there has always been a tree gap along two parts of the property facing north due to existing power line easement and wetlands. There is currently a gap from where the Masica property is that can view the bus storage. Suggestions for landscaping, if the Council proposes to do so, is at the edge of the wetland buffer or on the north side along the common lot line. The Council may approve Resolution 2018-34 as drafted, or approve Resolution 2018-34 with a new condition for landscaping. Doug Doboszenski, the applicant, address the Council and spoke on behalf of the plans. He explained that the wetlands tie into the power line and that they had no control over where the power lines were placed or what trees were cut down for that purpose. Owner of adjacent property Roger Masica expressed desire to have trees or a fence planted between the properties to block views of bus storage and equipment. Doug Doboszenski explained that the City of Corcoran requested they move to the current area from a prior area where they were operating. He explained that he bought 30 of the 50 acres that was zoned for this type of business and could only put hard surface on 50% due to city ordinance. He also shared that there was a public hearing at the time and there were decisions on how many trees to cut down. The Council inquired if it was acceptable for there to be material storage within the power line easement. Doboszenski responded that the decision is up to the easement holders and that they have a letter from the power company that outlines height restrictions but ultimately approves it. City Planner Lindahl clarified that the original approval in 2006 showed the building addition but did not approve the addition. She also noted that the approval clearly states where storage can go and the City did not approve storage in that location. MOTION: made by Keefe, seconded by Bottema to approve site plan amendment and variance for 9520 County Road 19. Voting Aye: Thomas, Bottema, Dejewski, and Keefe Nay:LaFave (Motion carried 4:1) e. Proposal to Update Appendix B of the Zoning Ordinance (18-012) City Planner Lindahl gave a verbal presentation on updating Appendix B of the Zoning Ordinance as outlined in the Comprehensive Plan. The primary effort is to retook at the map and define where the downtown center and core is and how that might change with the conditions of the Comprehensive Plan. Staff developed a few options and are suggesting to work directly with the Council and meet with staff from Hennepin County to make sure the City and County's plans align. The focus is to update the transportation plan first, then update the land use pieces, then update the GIS, text, and graphics of the document itself. She noted that it would be an approximate 6 month process and there has been no public process yet. One option staff outlined was to establish a street alignment west of County Road 116 and execute a more detailed concept plan and site plan. Another option is to generate 3-D models of the plans to give the project a sense of scale and higher detail. The Council noted that this process was necessary as renderings help people understand and digest concept plans. The Council also stated concerns with spending money moving forward on these items without clear direction for the future and suggested having work sessions prior to spending money executing the items. City Administrator Martens stated that staff sought clarity and direction through what was outlined and discussed in the Comprehensive Plan process. City Planner Lindahl added that another source of direction was discussions during the work session in August. City Administrator Martens noted that it is useful to get as much information as possible so that if conversations need to be had with businesses in the affected area they can happen as soon as possible. The Council inquired if the items listed were to be done in order or if the Council can choose which they find important. City Planner Lindahl responded that the items are suggestions that the Council can choose which to implement. The Council clarified that the purpose is to consult with someone for their expertise to help develop a plan for how the downtown will look east and west of County Road 116 and that the Council will ultimately have the final authority on what will be executed. MOTION: made by Dejewski, seconded by Keefe to execute Tasks 1, 2, and three as well as Option 1 of the proposal to update Appendix B of the Zoning Ordinance evaluating options west of County Road 116 including establishing an ultimate street alignment, developing an illustrative transportation plan, developing a master concept plan for the area generally located west of 116 and east of Cain Road between County Road 50 and Meister Road, and refine the concept plan as needed after meeting with City Council for review. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 10. Unfinished Business e. Fir Lane Turn Lane Improvement Project Public Works Director Mattson gave a presentation on the Fir Lane Turn Lane Improvement Project. He stated that intersection improvements along Bass Lake Road are required as a result of two developments moving forward in 2018: Bass Lake Crossing and Bass Lake Crossing South. The project will result in right, left, and through lanes in both eastbound and westbound directions at the new street Fir Lane. Hennepin County led the ultimate design process with the westbound travel lane shifting north and the dedicated left turn lane at Larkin Road where there is currently a bypass lane. A bid opening was held on April 17th and the City received 6 bids. The lowest bidder was Northwest Asphalt, Inc. at $326,528.05. The anticipated schedule for construction is June and July with substantial completion expected August 1st. Staff is recommending the award to Northwest Asphalt, Inc. contingent upon receipt of cash escrow funds. Public Works Director Mattson noted that Northwest Asphalt, Inc. was the contractor who did the turn lanes for Hackamore Road and County Road 101. MOTION: made by Keefe, seconded by LaFave to award CSAH 10 & Fir Lane Turn Lane Improvements to Northwest Asphalt, Inc. for $326,528.05 contingent upon receiving cash escrow funds. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 11. New Business a. Proposed City Council Work Session City Administrator Martens noted that the City is dealing with increasingly complex items in both development and policy and stated that having the Council meet once a month to discuss these issues before the Council Meetings would be beneficial. The Council discussed holding it from 5:45-6:45 p.m. and noted that it would not be recorded but it would be open to the public and minutes would be recorded. The Council discussed holding meetings before the first or second meeting of the month and decided to do polls to determine what works best for Council members. b. Resignation Notice- Phillip Medrano MOTION: made by Dejewski, seconded by Keefe to accept the resignation notice for Phillip Medrano and finalize the last working day, as well as authorize City Administrator Martens to begin a process to recruit for a replacement of the maintenance operator position. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 12.2018 Council Schedule City Administrator Martens reviewed the upcoming schedule. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council packet. 14. Adjournment MOTION: made by Keefe, seconded by LaFave to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Meeting adjourned at 9:26 p.m. Brad Martens —City Administrator