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2018-04-12 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda April 12, 2018 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Annual Fire Department Reports i. Hanover Fire Department ii. Loretto Fire Department iii. Rogers Fire Department 6. Consent Agenda a. Draft Minutes of March 22, 2018 Council Meeting* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* b. Financial Performance Report* 9. Planning Business 10. Unfinished Business 11. New Business a. Public Hearing – Proposed Property Tax Abatement; Sale of 2018A Bonds* b. 2018 Dust Control Program* c. 2018 Pavement Overlay Project* d. Discussion on Compensation for Commissioners* e. Playground Provider Selection and Budget* f. 2017 Surplus Allocation* 12. 2018 Council Schedule* 13. Council Liaison Calendar Planning Commission 4/5/18 5/3/18 6/7/18 7/5/18 8/2/18 Thomas Cancelled Dejewski LaFave Keefe Parks and Trails Commission 4/17/18 5/15/18 6/19/18 7/17/18 8/21/18 LaFave Keefe Available Bottema Available 14. Adjournment Loretto Fire Department – 2017 Year End Report 1 Chief Jeff Leuer, Loretto Fire Department Loretto Volunteer Fire Department 2017 Year End Report ●Corcoran (40%) ●Greenfield (22%) ●Independence (24%) ●Loretto (100%) ●Medina (13%) Proudly Serving the Cities of: Loretto Fire Department – 2017 Year End Report 2 Organizational Membership Loretto Fire Department – 2017 Year End Report 3 (1) Fire Chief (4) Asst. Fire Chief (7) Captain (1) Lieutenant (1) Safety Officer (19) Firefighter (1) Office Admin ●Corcoran (7) ●Greenfield (11) ●Independence (0) ●Loretto (13) ●Medina (1) Members Residence Loretto Fire Department – 2017 Year End Report 4 1 13 11 7 0 Calls for Service by City 2017 Loretto Fire Department – 2017 Year End Report 5 No. Calls % of All Calls Firefighter Hours Loretto 26 13% 378 Medina 30 15% 332 Independence 52 26% 765 Corcoran 50 25% 711 Greenfield 40 20% 618 Mutual Aid Outside Above Cities 5 <1% 160 Calls for Service by Type 2017 Loretto Fire Department – 2017 Year End Report 6 Medical Fire / Smoke Alarm PI Vehicle Fire Gas Odor Misc Firefig hter Hours Loretto 18 3 3 2 378 Medina 11 8 5 1 2 1 2 332 Independence 39 3 7 1 1 1 765 Corcoran 24 13 3 4 4 1 1 711 Greenfield 25 6 6 1 1 1 618 Mutual Aid Outside Above Cities 2 3 160 Calls for Service by Time 2017 Loretto Fire Department - 2017 Year End Report 7 Calls for Service by Day 2017 Loretto Fire Department – 2017 Year End Report 8 Sunday 37 Monday 40 Tuesday 30 Wednesday 28 Thursday 25 Friday 22 Saturday 21 Calls for Service by Response 2017 Loretto Fire Department – 2017 Year End Report 9 Calls for Service Historically Loretto Fire Department - 2017 Year End Report 10 Mutual Aid - Provided vs. Requested Loretto Fire Department - 2017 Year End Report 11 Firefighter Hours for Calls and Events Loretto Fire Department – 2017 Year End Report 12 ●Administration Hours – 1810 ●Chief & Admin Staff (2 part-time) ●Firefighter Training - 2128 ●Public Events - 1079 ●Station & Apparatus Maintenance - 633 ●Firefighter Hours for Calls - 2964 Total hours with calls = 8614 Budget – Revenues 2017 Loretto Fire Department – 2017 Year End Report 13 Source Amount City Contracts $414,848.48 Donations $33,790.93 Gambling $36,142.22 Other Income $18,713.21 Grants $21,240.00 TOTAL Revenue 2017 $524,735.84 Budget – Expenses 2017 Loretto Fire Department – 2017 Year End Report 14 Source Amount Operating $353,469.56 Capital $111,465.98 Pension $55,000 TOTAL Expenses 2016 $519,935.54 Budget – 2018 Loretto Fire Department – 2017 Year End Report 15 Source Amount Operating $337,700.00 Capital $123,00.00 Pension $55,000 TOTAL Budget 2018 $515,700 Thank You for Allowing Loretto Fire Department to Serve Your Community – Questions? Loretto Fire Department - 2017 Year End Report 16 Dear Ladies and Gentlemen, As Fire Chief for the Rogers Fire Department, I proudly present to you this summary of activities for the year 2017. 2017 Call History: The Rogers Fire Department responded to 438 calls for emergency and non-emergency assistance. There were 152 medical calls and 286 calls for Fire/P.I. Accidents/Calls for service. Fire Contract: The 2018 Rogers Fire Department service contract rate for the City of Corcoran will remain the same as the current contract on file from 1994. The contract amount is calculated by multiplying the 2017 Market Value times .00044. Based on the current rate, the 2018 Fire Contract for the City of Corcoran will be $111,831. Training: In 2017, Rogers Firefighters participated in approximately 1600 hours of training activities. Firefighters trained on structure fire response, fire pumps, forcible entry, auto & bus extrication, ice rescue, confined space, hazardous materials, active shooter, and other emergency related training activities throughout the year. 2018 Budget: Description Budget Description Budget Payroll, Health Insurance, Workers Comp $370868 Fire Prevention $3450 Office Supplies $700 Communication $49000 Computer Supplies/Equipment $9500 Printing $1200 Training Supplies $750 Insurance $18900 Operation Supplies $10000 Electric $6000 Tools/Equipment $51500 Water $200 Protective Gear $22000 Gas $3500 Fuel/Lubricants $8400 Refuse Disposal $325 Medical Supplies $1750 Sewer $50 Clothing $5500 Security System $425 Legal Fees $500 Building Repairs $13000 Contracted Services $250 Vehicle Repairs $17500 Computer Services $6300 Cleaning Service $3000 Telephone $100 Testing $12500 Vehicle/Equipment Parts $3000 Equipment Leases $3541 Dues/Subscriptions $3250 Training/Conferences $25250 Emergency Management $22750 Rogers Fire Department 21201 Memorial Drive Rogers, MN 55374 Phone: 763-428-3500 Fax: 763-428-2534 Fire Apparatus/Equipment: Rogers Fire apparatus consists of three 1250 GPM pumpers, a 1000 GPM pumper, rescue vehicle with a mobile air cascade system and incident command center, 3500-gallon water tanker, 100’ ladder truck, Life Safety Trailer for Rehab, two rescue vehicles, a grass rig, inspector vehicle and a Fire Chief vehicle. Specialized equipment includes automatic defibrillators, three sets of Jaws of Life, water/ice rescue equipment, confined space equipment, and hazmat supplies. New Hires: In January of 2018, three firefighters were hired, which brought the Fire Department to a staffing level of 39 active firefighters. After completing the hiring requirements, the three firefighters will began their firefighter I, II, Hazmat Operations, and First Responder Training. The new firefighters have two years to complete the required training. iPad Project: In 2018, fire staff is working with PowerApps to design a new monthly maintenance form and equipment/truck repair ticket that will be added to the iPad’s in the fire trucks. The firefighter s will use these apps to check equipment on fire apparatus each month and report broken equipment to the Fire Chief and the Fleet Service Manager. The go live date is scheduled for September 2018. Self-Contained Breath Apparatus (SCBA) Project: In 2014, the Rogers City Council approved a five-year project to replace the fire departments existing 2216psi SCBA equipment. Per NFPA/OSHA requirements, SCBA equipment is required to be replaced after 15 years of service. In 2017, Aerial 11 was updated to the new 4500psi bottles/packs and Engine 12 is scheduled for new air packs in August of 2018. The total cost of the project is approximately $135,000. New Tanker New Tanker scheduled to be completed by September 2018: The New 2018 Pierce Peterbuilt Tanker will be equipped with an auxiliary pump & booster reel with 15 0 feet of one inch diameter hose, scene lights, highway safety chevron, seat belt alarms, vehicle data recorder, one electrically controlled rear discharge, side discharges that extend and retract automatically with a pneumatic control system, hose bed that will store approximately 200 feet of 2 ½” hose, and four compartments with roll-up doors for storage of loose equipment. Tanker project cost is $391,231. Rogers Fire Organizational Structure Full-Time Fire Chief/Fire Marshal/Emergency Manager – Brad Feist Full-time Fire Inspector – Kris Skow-Fiske Station 1 - 21201 Memorial Drive Station 2 - 22350 S. Diamond Lake Road Chief 11 Chief 21 Two Captains Two Captains Two Lieutenants Two Lieutenants 16 Paid-on-Call Firefighters 13 Paid-on-call Firefighters Attached are charts showing Call Type Breakdown, Activity Summary, Average Response Times, and Calls by Day of Week 2017 Activity Summary 438 Total Calls Call Type Rogers Corcoran Otsego Dayton Maple Grove Loretto LSU Trailer Structure Fire 7 3 2 1 1 6 Fire 19 5 Fire Alarm 76 13 Medical 119 23 10 PI Accident 64 9 Hazardous Condition 24 4 1 Service Call 29 Good Intent 18 2 1 1 Structure Fires 4% Fire 6% Fire Alarm 20% Medicals 35% PI Accident 17% Hazardous Condition 6% Service Calls 7% Good Intent 5% 438 Fire/EMS Calls in 2017 Rogers Fire Department Call Type Breakdown Total: 356 59 12 3 1 1 6 I want to thank all firefighters of the Rogers Fire Department for their commitment to excellence and dedication to our communities. Respectfully, 0 2 4 6 8 10 12 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 Rogers Fire Department Average Response Time Rogers Corcoran Otsego 58 59 63 55 68 75 60 0 20 40 60 80 2017 Rogers Fire Department Incidents by Day of the Week Bradley W. Feist Bradley W. Feist Fire Chief/Fire Marshal/Emergency Manager CITY OF ROGERS CITY OF CORCORAN City Council Meeting Minutes March 22, 2018 - 7:00pm The Corcoran City Council met on March 22, 2018 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Keefe, Councilor Dejewski, Councilor Bottema, and Councilor LaFave. Also present were City Administrator Martens, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted a liquor license resolution to be added to Item 11c. MOTION: made by LaFave, seconded by Keefe to approve the agenda as amended. Voting Aye: Thomas, Bottema, Keefe, LaFave, and Dejewski (Motion carried 5:0) 4.Open Forum No persons present to speak. 5.Presentations No presentations were heard. 6.Consent Agenda a. Draft Minutes of March 8, 2018 Council Work Session MOTION: made by Bottema, seconded by Dejewski to approve the draft minutes for the March 8 Council Work Session. Voting Aye: Thomas, Bottema, Keefe, LaFave, and Dejewski (Motion carried 5:0) b. Draft Minutes of March 8, 2018 Council Meeting The Council noted a mistake in a nay vote for the last council meeting to be corrected. MOTION: made by Keefe, seconded by Dejewski to approve the draft minutes for the March 8 Council Meeting as amended. Voting Aye: Thomas, Bottema, Keefe, LaFave, and Dejewski (Motion carried 5:0) c. Resolution 2018-23 Amending the Entity Name on Liquor License 2017-01 MOTION: made by Bottema, seconded by Dejewski to approve the consent agenda including 6c. Voting Aye: Thomas, Bottema, Keefe, LaFave, and Dejewski (Motion carried 5:0) 7.Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by LaFave, seconded by Keefe to approve escrow claims as presented. Agenda Item 6a. Voting Aye: Thomas, Bottema, Keefe, LaFave, and Dejewski (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Bottema to approve all other claims as presented. Voting Aye: Thomas, Bottema, Keefe, LaFave, and Dejewski (Motion carried 5:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives The Council acknowledged Parks and Trails Commission Sharon Meister and City Administrator Martens noted that Planning Commission Jennifer Russell was unable to attend. b. Planning Project Update The Council reviewed updates to the planning project. c. Staffing Update City Administrator Martens noted two new staff: Temporary Assistant to the City Administrator Hope Capp and Recreation Coordinator Jessica Christensen Buck. 9. Planning Business No planning business was presented. 10. Unfinished Business No unfinished business was presented. 11. New Business a. Finance Plan for Park Purchase City Administrator Martens gave a presentation on the finance plan for the park purchase. City Administrator Martens noted that the City Council approved a purchase agreement for the approximate 60-acres of land owned by the Rockford School District at the last Council meeting and that the Rockford School District also approved the purchase agreement on March 19th. City Administrator Martens noted that the next step is to select a finance plan for the purchase including a term of debt issuance as well as the amount of park dedication funds to be used. Debt issuance plans of 10, 15, and 20 years were considered. City Administrator Martens recommended the 15-year debt issuance plan due to the 10-year plan resulting in a high debt issuance and the 20-year plan resulting in additional administrative costs and loss of attractiveness to the buyer. There is an existing balance of $642,269 in the park dedication fund, as well as an additional forecasted amount of $460,000. This would result in an approximate $1,102,269. City Administrator Martens noted that the City of Corcoran has some upcoming park needs that the funds may be considered for, including: $175,000 for the Ravinia neighborhood park in 2018, the Town Center Park in 2021, the Ravinia open space park in 2020-2021, the athletic complex improvements, the Northeast Corcoran parks, and both on/off-road corridors. City Administrator Martens showed that the more money that is used from the park dedication fund, the less the overall annual payment for the debt service will be. City Administrator Martens met with the Park and Trails Commission and they recommended retaining some park dedication funds for future park initiatives. Next steps planned are: Phase 1 Environmental Site Assessment on April 6th, receive a bond rating on May 2nd, participate in the bond sale by May 10th, close on the bonds by May 31st, and potentially close on the land purchase as early as June 1st. The Council asked about interest terms of the debt, cost of debt issuance, pre- payment penalties, and if Corcoran has to consider competition for the property. The Council then discussed how much money should be used from the park dedication fund for this property. Council opinions ranged from not using any money from the fund and instead saving it for developing the park and future park uses to funding it entirely with the park dedication fund. MOTION: made by LaFave, seconded by Dejewski to approve $250,000 from the park dedication fund and to bond for the remaining amount to purchase the property at 20400 County Road 50. Voting Aye: LaFave, Dejewski, and Bottema Nay: Thomas and Keefe (Motion carried 3:2) b. Fir Lane Turn Lane Improvement Project Public Works Director Mattson presented plans for the Fir Lane Turn Lane to the Council which showed creating a new intersection along Bass Lake Road. The plan would create right, left, and through lanes in both eastbound and westbound directions at the new street Fir Lane. Hennepin County led the design process which shifted the westbound travel lane north and dedicated a left-turn lane at Larkin Road. Currently, there is a bypass lane at that location. The project cost is estimated to be $450,000 and will be funded by the developer. Prior to the award, both developers will contribute additional cash escrow to cover all project costs. The anticipated schedule will be for the City Council to accept plans and authorize bidding on March 22nd, begin bidding on April 17th, and have the project be awarded by the Council contingent upon receipt of cash escrow on April 26th. Substantial completion of the project is targeted for April 1st. The council asked Public Works Director Mattson if he supported the plans that Hennepin County provided. Public Works Director Mattson responded that he did and that they were improvement from the previous consideration from the Beacon Academy who recommended shifting the roads to the south, which would have been more expensive and would not have resulted in the left-turn lane. The Council expressed some safety concerns related to traffic and recommended a ‘T’-intersection or dead-ending the road. The Council inquired about accidents from this intersection and Director of Public Safety Gottschalk noted one fatality from early last year. Public Works Director Mattson acknowledged these safety concerns, but noted that the goal of the project was to provide access to new construction. City Administrator Martens also noted that in order to consider safety improvements there would need to be outside consulting. Director of Public Safety noted that there would likely need to be a traffic study done to consider the collateral consequences of shutting down the road. The Council suggested revisiting these safety issues at a future meeting. MOTION: made by Keefe, seconded by Bottema to accept the plans and authorize to bid the CSAH 10 and Fir Lane Improvements to serve Bass Lake Crossings (north side) and Bass Lake Crossings South (previously Bass Lake Estates). Voting Aye: Thomas, Keefe, Bottema, Dejewski, and LaFave (Motion carried 5:0) 12. 2018 Council Schedule City Administrator Martens reviewed the upcoming schedule. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council packet. 14. Adjournment MOTION: made by Keefe, seconded by LaFave to adjourn. Voting Aye: Thomas, Bottema, Keefe, LaFave, and Dejewski (Motion carried 5:0) Meeting adjourned at 7:49 pm. ________________________________ Brad Martens – City Administrator AgendaItem 7a-b. CouncilMeetingDate: 4/12/2018 FINANCIALCLAIMS Prepared By: jrotz CHECKRANGE FUND #500ESCROWCLAIMSAgendaItem: 7a. Paid toAmountProject name 500-20335$ 95.00Carson, Clelland & Schreder - LennarEngineering 500-20392$ 213.75Carson, Clelland & Schreder - MNSolarIUP16-032 500-20416$ 237.50Carson, Clelland & Schreder - Sunrise Solar17-007 500-20420$ 579.14Carson, Clelland & Schreder - BassLake CrossingM/IHome17-012 500-20433$ 605.64Carson, Clelland & Schreder - BassLakeEstatesPP/PUD, CPA17-026/BassLakeCrossing South 500-20445$ 356.25Carson, Clelland & Schreder - Ravinia9thFPandPUD 17-042 500-20448$ 298.30MWFProperties - Maple HillAptPUDsketch18-005EscrowRefund Total$ 2,385.58 TotalFund #500 = 2,385.58 SeeattachedPaymentsDetail) AgendaItem:7b.ALLOTHERFINANCIAL CLAIMS$ 141,092.76$ 143,478.34TotalChecks SeeattachedCheck DetailRegister) TotalofAutoDeductions 97,196.41 TOTALEXPENDITURES FORAPPROVAL$ 240,674.75 AutoDeductions / Electronic FundTransfer / OtherDisbursements DatePaid toAmount 3/22/2018Humanity$ 49.00 3/22/2018Target - Medina, MN$ 5.78 3/23/2018Chuck & Don'sPetFood - Maple Grove, MN$ 56.98 3/25/2018Paypal - MNFOP$ 175.00 3/26/2018Pirogues Mobil - Plankton, SD$ 7.75 3/26/2018MillsFleetFarm - Monticello, MN$ 110.24 3/26/2018Target - Monticello, MN$ 10.45 3/30/2018BCA TrainingEducation$ 75.00 3/30/2018Osseo Gun Club - Osseo, MN$ 387.09 4/2/2018USPS - Hamel, MN$ 210.00 4/2/2018USA USAAutoShowers V - SaintMichael, MN$ 9.00 4/3/2018Minnesota State - St. Paul, MN$ 350.00 4/3/2018BCA Training Education$ 75.00 4/4/2018Subway - St. Cloud, MN$ 23.47 4/4/2018Target - Rogers, MN$ 6.06 4/5/2018EBBridgingoutofPoverty$ 121.50 4/5/2018BCA Training Education$ 75.00 3/22/2018PERA$ 12,649.16 3/23/2018MN DeptRev - Fueltax$ 108.30 3/23/2018State of MN - MSRS$ 1,943.62 3/23/2018State ofMN - Roth$ 2,230.79 3/23/2018Optum - HSA$ 2,876.86 3/26/2018Optum - HSA$ 127.69 3/29/2018PaychexCGS, Garnish$ 531.14 3/29/2018Net Payroll PP07$ 41,214.46 3/30/2018Paychex Fee$ 322.40 3/30/2018Payroll Taxes$ 14,583.57 4/3/2018PERA$ 11,696.34 4/4/2018State ofMN - MSRS$ 1,778.22 4/4/2018StateofMN - Roth$ 2,231.32 4/4/2018Optum - HSA$ 3,004.55 4/5/2018Revtrak SV9T$ 135.67 4/5/2018ACH FileFee$ 15.00 Total$ H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2018ClaimsWorkbook 04/06/1810:09AMCITYOFCORCORAN Page 1 Check Detail Register© April2018 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ABDO, EICK & MEYERS, LLP E100-41540-300 ProfessionalSrvs (GENERAL)$11,000.00396396AUDIT SERVICES Total ABDO, EICK & MEYERS, LLP 11,000.00 Unpaid AMAZONCAPITALSERVICES E100-41951-210 Operating Supplies (GENERAL)$36.961CYL-GWWV-CITYI.T. COMPUTER E100-41951-210 Operating Supplies (GENERAL)$63.991FWQ-QHDP-CITYI.T. COMPUTER E100-43100-228 DustControl$239.901VDP-7DWD-6PWOPERATINGSUPPLIES Total AMAZON CAPITAL SERVICES 340.85 Unpaid AMERICAN PRESSURE E100-43100-210 Operating Supplies (GENERAL)$990.00100663SUPPLIES Total AMERICANPRESSURE 990.00 Unpaid ASPENMILLS E100-42100-810 Refunds/Reimbursements$1,147.95213477UNIFORM SUPPLIES E100-42100-810 Refunds/Reimbursements($189.00)CM3500UNIFORM SUPPLIES Total ASPENMILLS 958.95 Unpaid BEAUDRYOILCOMPANY E100-42100-212 Motor Fuels$1,053.48857814SQUAD FUEL E100-43100-212 MotorFuels$30.75857814GASOLINE E100-41920-210 Operating Supplies (GENERAL)$30.77857814GASOLINE E100-43100-212 MotorFuels$1,865.75857815DIESEL E100-43100-212 Motor Fuels$287.88858183DIESEL E100-42100-212 Motor Fuels$642.85858184SQUAD FUEL E100-43100-212 Motor Fuels$9.25858184GASOLINE E100-41920-210 Operating Supplies (GENERAL)$10.82858184GASOLINE Total BEAUDRYOILCOMPANY 3,931.55 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 Professional Srvs (GENERAL)$2,107.13033018CIVIL - LEGAL E100-41600-300 ProfessionalSrvs (GENERAL)$498.75033018RAVINIA - TABOR E100-42100-304 LegalFees$2,230.68033018CRIMINAL E205-42100-304 LegalFees$48.75033018VEHICLE FORFEITURE E423-45200-510 Land$177.50033018ROCKFORD SCHOOL LAND PURCHASE G500-20335 LennarEng PlanReview/Modific$95.00033018LENNAR ENGINEERING G500-20392 Potentia SolarInc$213.75033018MN SOLAR G500-20416 SunriseSolar - 17-007$237.50033018SUNRISE SOLAR17-007 G500-20420 BassLakeCrossMIHome17-012$579.14033018BASSLAKE CROSSM/IHOME17-012 G500-20433 BassLkEst PP/PUD, CPA17-026$605.64033018BASS LAKEESTATESPP/PUD, CPA17-026/BASS LAKECROSSING SOUTH G500-20445 Ravinia9thFPandPUD17-042$356.25033018RAVINIA 9THFPANDPUD 17-042 Total CARSON, CLELLAND & SCHREDER 7,150.09 Unpaid CDWGOVERNMENT E100-41951-207 ComputerSupplies$134.44MCC5115COMPUTER SUPPLIES 04/06/1810:09AMCITYOFCORCORAN Page 2 Check Detail Register© April2018 Check AmtInvoiceComment E100-41951-207 ComputerSupplies$285.35MDQ7517COMPUTER SUPPLIES Total CDWGOVERNMENT 419.79 Unpaid CENTERPOINT ENERGY HOUSTON E100-43100-380 Utility & Services (GENERAL)$334.159884559-7-031NATURAL GASBASIC 9100COUNTY ROAD19 Total CENTERPOINTENERGYHOUSTON 334.15 Unpaid CENTURY LINK E100-45200-321 Telephone$133.4003272018LANDLINE763-420-4061 Total CENTURY LINK 133.40 Unpaid CENTURYLINK 91154 E100-43100-321 Telephone$268.9803312018LAND LINE/FIREMONITORING-9100 763-498-7515 Total CENTURYLINK91154 268.98 Unpaid CINTAS - 470 E100-43100-210 Operating Supplies (GENERAL)$0.00PUBLIC WORKS TOWELS E100-43100-210 Operating Supplies (GENERAL)$0.00PUBLIC WORKS TOWELS E100-42100-223 BuildingRepairSupplies$64.834004592399PD RUGS E100-41941-210 Operating Supplies (GENERAL)$82.504004592434CITY HALLRUGS E100-43100-417 Uniforms$159.354004592437PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$85.184004592445CITY HALLRUGS E100-43100-210 Operating Supplies (GENERAL)$93.614004592446PUBLICWORKS TOWELS E100-43100-210 Operating Supplies (GENERAL)$91.264004592460PW RUGS E100-41941-210 Operating Supplies (GENERAL)$82.504004746368CITYHALLRUGS E100-43100-210 Operating Supplies (GENERAL)$49.944004746370PW RUGS E100-42100-223 BuildingRepairSupplies$64.834004746416PD RUGS E100-41941-210 Operating Supplies (GENERAL)$85.184004746432CITY HALLRUGS E100-43100-417 Uniforms$159.354004746436PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$85.184004907409CITY HALLRUGS E100-43100-210 Operating Supplies (GENERAL)$91.264004907439PW RUGS E100-42100-223 Building RepairSupplies$76.494004907459PD RUGS E100-41941-210 Operating Supplies (GENERAL)$82.504004907466CITYHALLRUGS E100-43100-417 Uniforms$159.354004907496PW UNIFORMS Total CINTAS - 470 1,513.31 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$107.7862719668LAND LINE E100-42100-321 Telephone$107.7862719668LANDLINE E100-43100-321 Telephone$107.7962719668LANDLINE Total COMCAST- 902943336 323.35 Unpaid COMPASSMINERALS E100-43125-210 Operating Supplies (GENERAL)$1,447.24239660SALTSUPPLIES Total COMPASS MINERALS 1,447.24 Unpaid CUMMINSNPOWER LLC E602-49450-400 Repairs & Maint Cont (GENERAL$501.17E4-10543SERVICE ON GENERATOR E100-43100-223 BuildingRepairSupplies$703.89E4-10735SERVICE ONGENERATOR 04/06/1810:09AMCITYOFCORCORAN Page 3 Check Detail Register© April2018 Check AmtInvoiceComment E602-49450-400 Repairs & Maint Cont (GENERAL$952.44E4-11025SERVICE ON GENERATOR Total CUMMINS NPOWER LLC 2,157.50 Unpaid DONALDSALVERDA & ASSOC E100-41300-208 TrainingandInstruction$600.00P-1803-52018 LEADERSHIP GROWTH PROGRAM Total DONALD SALVERDA & ASSOC 600.00 Unpaid ECMPUBLISHERS INC E100-41941-210 Operating Supplies (GENERAL)$31.66583403HIGH 5COMPANIES HEARING E101-41911-210 Operating Supplies (GENERAL)$31.66583404COMP PLANAMENDMENT-PH E101-41911-210 Operating Supplies (GENERAL)$27.715834052040 COMP PLANHEARING E100-41910-210 Operating Supplies (GENERAL)$35.62583406OPEN BOOK MEETING Total ECMPUBLISHERS INC 126.65 Unpaid ELMCREEK WATERSHED MGMTCOMM E100-41900-300 Professional Srvs (GENERAL)$367.50233RECOVERY EXPENSE Total ELM CREEK WATERSHEDMGMT COMM 367.50 Unpaid EMPLOYEE RELATIONS E100-43100-300 ProfessionalSrvs (GENERAL)$136.0081269BACKGROUND CHECK E100-45200-300 ProfessionalSrvs (GENERAL)$53.8581748BACKGROUND CHECK E100-41400-300 ProfessionalSrvs (GENERAL)$35.0081748BACKGROUND CHECK Total EMPLOYEERELATIONS 224.85 Unpaid ENFORCEMENT LIGHTING, LLC E416-42100-331 Vehicle Expense$9,125.0018053012018 FORDSUV K9 Total ENFORCEMENTLIGHTING, LLC 9,125.00 Unpaid ENVIROTECHSERVICESINC E100-43125-210 Operating Supplies (GENERAL)$1,110.00CD201810932MELTDOWN APEX Total ENVIROTECH SERVICES INC 1,110.00 Unpaid GOPHERSTATEONE CALL E601-49400-380 Utility & Services (GENERAL)$8.708030294SERVICE E602-49450-380 Utility & Services (GENERAL)$8.708030294SERVICE Total GOPHER STATE ONECALL 17.40 Unpaid GRAINGER E100-43100-210 Operating Supplies (GENERAL)$49.809740360483SUPPLIES Total GRAINGER 49.80 Unpaid HENN COSHERIFF-MC129 E100-42100-301 Prisoner$174.001000109053PRISONER FEES - BOOKING/HOUSING E100-42100-323 Radio Units$1,080.811000109250RADIO FEES /MDC E100-43100-210 Operating Supplies (GENERAL)$162.081000109325RADIO FEES - PUBLICWORKS Total HENNCOSHERIFF-MC129 1,416.89 Unpaid HENNCOUNTY ATTORNEYSOFFICE 04/06/1810:09AMCITYOFCORCORAN Page 4 Check Detail Register© April2018 Check AmtInvoiceComment E206-42100-300 Professional Srvs (GENERAL)$800.0017-004287FORFEITURE CASE 20% TO HENNEPIN COUNTY CASE17-004287 Total HENNCOUNTYATTORNEYS OFFICE 800.00 Unpaid HENNEPIN COUNTYTREASURER-A600 E100-41900-210 Operating Supplies (GENERAL)$2,430.00CROPLAND TCROPLAND TAX Total HENNEPIN COUNTYTREASURER-A600 2,430.00 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$75.0034_01041817PRE PAIDCARWASH Total HOLIDAYSTATIONSTORES 75.00 Unpaid HUTCHINSON HYDROGRAPHICS E201-42100-210 Operating Supplies (GENERAL)$1,350.00INV0003SHOTGUN COATINGANDSTENCILING Total HUTCHINSON HYDROGRAPHICS 1,350.00 Unpaid JOTSCOMPUTER SERVICES E100-41951-300 Professional Srvs (GENERAL)$675.0025477CONTRACT SERVICE Total JOTSCOMPUTERSERVICES 675.00 Unpaid LANO EQUIPMENT E100-43100-210 Operating Supplies (GENERAL)$59.2801-533074SUPPLIES E100-43100-210 Operating Supplies (GENERAL)($30.74)01-533263SUPPLIES Total LANO EQUIPMENT 28.54 Unpaid LEAGUE OFMINNESOTA CITIES E100-41900-208 TrainingandInstruction$400.00270224RESPECTFULWORKPLACE/SEXUAL HARASSMENT TRAINING E100-42100-208 TrainingandInstruction$400.00270224RESPECTFULWORKPLACE/SEXUAL HARASSMENT TRAINING Total LEAGUEOFMINNESOTA CITIES 800.00 Unpaid LORETTOFIREDEPARTMENT E100-42200-300 Professional Srvs (GENERAL)$38,498.552-22232018 FIRE PROTECTION - 2NDQTR Total LORETTO FIREDEPARTMENT 38,498.55 Unpaid MARTENS, BRAD G100-21709 DependentCareFSAWithhold$475.00033018DEPENDENT CARE FSA Total MARTENS, BRAD 475.00 Unpaid MATTSON, KEVIN E100-43100-321 Telephone$50.00030918TELEPHONE REIMBURSEMENT E100-43100-210 Operating Supplies (GENERAL)$57.77030918MILEAGE Total MATTSON, KEVIN 107.77 Unpaid MENARDS MAPLEGROVE E100-45200-220 Repair/Maint Supply (GENERAL)$3.5118913REPAIR SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$256.5519490SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$39.9519491SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$395.4319627SUPPLIES 04/06/1810:09AMCITYOFCORCORAN Page 5 Check Detail Register© April2018 Check AmtInvoiceComment Total MENARDS MAPLE GROVE 695.44 Unpaid METRO WESTINSPECTION SERVICES E100-42400-300 ProfessionalSrvs (GENERAL)$14,482.661452FINALIZEDINSPECTIONS Total METROWESTINSPECTIONSERVICES 14,482.66 Unpaid METROPOLITAN AREAMGRSASSOC E100-41300-208 Training and Instruction$25.002807MEETING Total METROPOLITAN AREA MGRSASSOC 25.00 Unpaid METROPOLITAN COUNCILENVIRO E602-49450-312 MCESSewageTreatment$1,130.050001080864MATERIAL TREATMENT Total METROPOLITAN COUNCILENVIRO 1,130.05 Unpaid METROPOLITAN COUNCIL MCES E602-49450-310 OtherProfessional Services$17,221.05040518SAC ACTIVITY Total METROPOLITAN COUNCIL MCES 17,221.05 Unpaid MIMBACHFLEET SUPPLYINC E100-43100-220 Repair/Maint Supply (GENERAL)$119.99141051SUPPLIES Total MIMBACH FLEETSUPPLY INC 119.99 Unpaid MINNESOTA EQUIPMENT E100-43100-220 Repair/Maint Supply (GENERAL)$324.13P57735SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$324.13P57735SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$958.29P57736SUPPLIES E100-45200-210 Operating Supplies (GENERAL)$958.29P57736SUPPLIES Total MINNESOTA EQUIPMENT 2,564.84 Unpaid MINNESOTA MANAGEMENT & BUDGET E206-42100-300 Professional Srvs (GENERAL)$400.0015004075FORFEITURE CASE 10% TOSTATEOFMINNESOTA 15004075 Total MINNESOTA MANAGEMENT & BUDGET 400.00 Unpaid MORRISELECTRONICS E100-41951-210 Operating Supplies (GENERAL)$275.0020146080CITY IT - VPNSERVICE/ SERVICE LABOR E100-41951-210 Operating Supplies (GENERAL)$887.6020146140CITY IT - VPNSERVICE/ SERVICE LABOR E100-41951-210 Operating Supplies (GENERAL)$120.0020146144CITY IT - VPNSERVICE/ SERVICE LABOR E100-41951-300 Professional Srvs (GENERAL)$97.5020146152CITY IT - VPNSERVICE/ SERVICE LABOR E100-41951-210 Operating Supplies (GENERAL)$80.0020146172CITY IT - VPNSERVICE/ SERVICE LABOR Total MORRIS ELECTRONICS 1,460.10 Unpaid MOTLEY AUTOSERVICE E100-42100-220 Repair/Maint Supply (GENERAL)$1,664.00032718REPAIR/MAINTENANCE SUPPLIES Total MOTLEYAUTOSERVICE 1,664.00 Unpaid MWFPROPERTIES G500-20448 Maple HillApt PUDSkch18-005$298.30REFUNDESCROW REFUND Total MWF PROPERTIES 298.30 04/06/1810:09AMCITYOFCORCORAN Page 6 Check Detail Register© April2018 Check AmtInvoiceComment Unpaid NAPAAUTOPARTS - CORCORAN E100-43100-220 Repair/Maint Supply (GENERAL)$9.38161936SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$16.39166451SUPPLIES E100-42100-220 Repair/Maint Supply (GENERAL)$17.89166460SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$11.22167181SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$20.69167364SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$79.02167512SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$17.38167654SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$20.18167655SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$5.99168502SUPPLIES Total NAPAAUTO PARTS - CORCORAN 198.14 Unpaid OEB E100-43100-223 BuildingRepairSupplies$500.0025752TASK CHAIRS Total OEB 500.00 Unpaid OFFICEDEPOT E101-41911-210 Operating Supplies (GENERAL)$222.101185463770012040 CORCORAN COMP PLAN Total OFFICEDEPOT 222.10 Unpaid PLEAA E100-42100-433 DuesandMemberships$35.00STEELMAN-2STEELMAN-2018DUES Total PLEAA 35.00 Unpaid POLICETECHNICAL E100-42100-208 TrainingandInstruction$900.0016994SOCIAL MEDIAMETHODS Total POLICE TECHNICAL 900.00 Unpaid PRITCHARD, MIKE E100-41920-210 Operating Supplies (GENERAL)$20.00032318RECORD NOTARY COMMISSION Total PRITCHARD, MIKE 20.00 Unpaid RANDYSENVIRONMENTALSERVICES E100-41941-380 Utility & Services (GENERAL)$265.79032218CITY HALL GARBAGE1280351 E100-43232-300 ProfessionalSrvs (GENERAL)$484.44032218MONTHLYRECYCLING E100-45200-380 Utility & Services (GENERAL)$236.52032218PARKS GARBAGE 11039 E100-43100-380 Utility & Services (GENERAL)$187.79032218PUBLIC WORKS GARBAGE (9100) 12 Total RANDYS ENVIRONMENTAL SERVICES 1,174.54 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 Professional Srvs (GENERAL)$5,053.75032618MONTHLY ASSESSING FEE E100-41550-300 ProfessionalSrvs (GENERAL)$12.84032618COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$20.00032618FORMSAND SUPPLIES - POSTAGE Total ROLFERICKSON ENTERPRISES INC 5,086.59 Unpaid RUSSELLSECURITYRESOURCE INC E100-42100-223 Building RepairSupplies$60.00A31741BUILDING REPAIR SUPPLIES Total RUSSELL SECURITY RESOURCE INC 60.00 04/06/1810:09AMCITYOFCORCORAN Page 7 Check Detail Register© April2018 Check AmtInvoiceComment Unpaid SECRETARY OFSTATE E100-42100-433 DuesandMemberships$120.00STEELMANNOTARYAPPLICATION Total SECRETARY OFSTATE 120.00 Unpaid SPRINT E100-43100-321 Telephone$358.46391283315-19CELL SERVICE Total SPRINT 358.46 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-210 Operating Supplies (GENERAL)$65.94I1307775SUPPLIES E100-42100-208 TrainingandInstruction$27.99I1308134TRAINING Total STREICHER SPOLICEEQUIPMENT 93.93 Unpaid TEAMSTER LOCAL320 G100-21707 Union Dues$343.44APR18UNION DUES/TLDF Total TEAMSTERLOCAL 320 343.44 Unpaid TEGRETE E100-41941-400 Repairs & MaintCont (GENERAL$365.0073662MONTHLY CITYHALL CLEANING Total TEGRETE 365.00 Unpaid TERMINAL SUPPLY CO E100-43100-210 Operating Supplies (GENERAL)$64.7312107-00SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$30.6312380-00SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$503.4399332-00SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$102.8299374-00SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$484.1099528-00SUPPLIES Total TERMINALSUPPLY CO 1,185.71 Unpaid TRANSUNION RISK & ALTERNATIVE E100-42100-218 Investigations$25.003609221-0318SERVICE Total TRANSUNION RISK & ALTERNATIVE 25.00 Unpaid TRI-KSPORTSINC E100-42100-220 Repair/Maint Supply (GENERAL)$85.9810426PS-4OILCHANGE Total TRI-K SPORTSINC 85.98 Unpaid USBANKCORP EQUIPMENTFINANCE E100-41951-210 Operating Supplies (GENERAL)$317.00354488512COPIER LEASE Total USBANKCORP EQUIPMENTFINANCE 317.00 Unpaid VERIZON WIRELESS E100-42100-323 Radio Units$245.079804278109RADIO UNITS E100-42100-321 Telephone$336.269804278109CELL SERVICE Total VERIZONWIRELESS 581.33 Unpaid WOLD ARCHITECTS ANDENGINEERS E100-41941-300 Professional Srvs (GENERAL)$1,433.0757401ARCHITECTFEES 04/06/1810:09AMCITYOFCORCORAN Page 8 Check Detail Register© April2018 Check AmtInvoiceComment Total WOLD ARCHITECTS ANDENGINEERS 1,433.07 Unpaid XCELENERGY E100-43100-380 Utility & Services (GENERAL)$1,064.51585443057UTILITIES - 9100 Total XCEL ENERGY 1,064.51 10100 Farmers StateBank$143,478.34 FundSummary 10100 Farmers State Bank 100GENERALFUND$109,087.93 101LONG-TERMPLANNING FUND$281.47 201RESERVESDONATION FUND$1,350.00 205DWIFORFEITURE FUND$48.75 206DRUGFORFEITURE FUND$1,200.00 416 CAPITAL-EQUIPMENT CERTS$9,125.00 423 ROCKFORD SCHOOLLANDPURCHASE$177.50 500ESCROWHOLDING FUND$2,385.58 601WATER$8.70 602SEWER$19,813.41 143,478.34 CityofCorcoran ConsultantSummary 4/12/2018 NameInvoice DateAmount Due Carson, Clelland & Scherder03/30/18 7,150.09 Landform MetroWestInspection04/04/18 14,482.66 RolfEricksonEnterprises03/26/18$ 5,086.59 Wenck Associates Total$ 26,719.34 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2018ClaimsWorkbook Vendor: CARSON,CLELLAND&SCHREDER CITY OF CORCORAN Date: 3-30-18 PAYMENT VOUCHER Address: CARSON,CLELLAND&SCHREDER 8300 SHINGLE CREEK PKWY#305 Payment Total: $ 7,150.09 MINNEAPOLIS MN 55430-2190 Due Date: 04/29/18 Fund Department Account Description Amount 100 41600 300 CIVIL-LEGAL 2,107.13 100 41600 300 RAVINIA-TABOR 498.75 100 41600 300 TOTAL CONTROL SOLUTIONS AGREEMENT 100 42100 304 CRIMINAL 2,230.68 100 41600 300 LENNAR/RAVINIA 100 41600 300 Gleason Parkway Extension 100 41600 300 Lametti Contract Action 205 42100 304 VEHICLE FORFEITURE 48.75 411 43100 300 PW FLOOR SETTLING 422 43100 530 DT UTILITY PROJECT-STREET 37% 422 49400 530 DT UTILITY PROJECT-WATER 28% 1 422 49450 530 DT UTILITY PROJECT-SEWER 35% 423 45200 510 ROCKFORD SCHOOL LAND PURCHASE 177.50 1 500 20320 Lennar Design 1 500 20335 Lennar Engineering 95.00 500 20389 STREHLER ESTATES 16-01 500 20392 MN Solar 213.75 500 20400 RAVINIA 5TH&6TH 500 20407 MOTOR CAFE CUP 500 20416 Sunrise Solar 17-007 237.50 500 20420 Bass Lake Cross MI Home 17-012 579.14 500 20421 Ravinia 7th Addition 500 20423 Bass Lake Estates Sketch PUD 17-015 500 20433 Bass Lk Est PP/PUD, CPA 17-026/Bass Lk Cross South 605.64 500 20436 PULTE DEVELOPMENT 500 20439 Bass Lake Cross MI Home Turn Lanes 17-012 500 20441 Olsen Access Encroachment Agreement I 500 20445 RAVINIA 9TH FP AND PUD 17-042 356.25 601 49400 304 WATER-50% 602 49450 304 SEWER-50% TOTAL: $ 7,150.09 Approved Notes Check# tr 3P-1113 L INECarson, Clelland Schreder AT 1'ORNEYS AT LAW MAR 3 0 201R 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 763)-561-2800 March 30, 2018 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount Civil 2/23/2018 Correspondence with Administrator, review closed meeting notice, begin research of 71.25 potential condemnation issue 2/26/2018 Conference with Attorney Carson regarding city authority related to condemnation action 35.63 2/27/2018 Prepare for, attend Brady conference with County Attorney regarding potential disclosure of 142.50 personnel files, correspondence with Chief, update files, research future disclosure issue Research City enforcement and liability issues related to plat approval 71.25 2/28/2018 Conference with Administrator, Planner regarding several open files, enforcement 142.50 authority/options, correspondence with Planner regarding memo revisions, correspondence with City Administrator, update files 3/7/2018 Correspondence with Administrator, Planner, conference with Attorney Murphy 29.17 3/8/2018 Correspondence with Administrator, Planner, review letter from property owner, conference 47.50 with Becky regarding response 3/12/2018 Conference with Administrator, update files 35.63 Correspondence with Planner, review/revise draft performance bond, research term 213.75 provision, prepare redlined draft, begin review of easement agreements 3/14/2018 Correspondence with Planner, Public Works Director regarding open files, City bond 35.63 template, update files 3/16/2018 Correspondence with Administrator,Assistant Administrator, research minutes certification 142.50 requirement, liquor licensing issue,draft resolution Review draft Lametti change order 35.63 3/19/2018 Pull 3/22 City Council agenda, packet for review 11.67 Correspondence with Assistant Administrator, revise resolution, review Department of Public 178.13 Safety notice requirements, state law regarding liquor license amendment, research City liability issue related to developer request and need for variance Conference with Public Works Director regarding encroachment agreements, liability issues,178.13 insurance requirements, change order language, waiver argument, research applicability of insurance to City owned property, update files 3/20/2018 Correspondence with Administrator, review Data Practices request, research disclosure 71.25 issue CITY OF CORCORAN Page 2 Amount 3/21/2018 Review City Council agenda packet,conference with Administrator regarding agenda items, 106.88 Data Practices responses 3/23/2018 Conference with Administrator,City staff regarding several open files, LOC and bond 178.13 policies, previous correspondence, proposed stipulation, review City policies, review code, zoning changes, update files Review City zoning action and Met Council certification protocol 47.50 SUBTOTAL: IC 46w-3uu [ 1,774.63] Bass Lake Crossing Easements 3/8/2018 Correspondence with John Rask, correspondence with Becky regarding easements, 35.63 correspondence with Planner 3/13/2018 Review correspondence with IA Homes, conference with Planner regarding easement 106.88 terms, entity authority issues, review trail easement, indemnification agreement, research additional required documentation, draft outline, update file 3/14/2018 Correspondence with Planner, correspondence with John Rask regarding open items 35.63 3/19/2018 Correspondence with developer representatives regarding easement documents, 47.50 correspondence with Planners office regarding previous drafts 3/22/2018 Review legal descriptions for trail and cul-de-sac easements, correspondence with 142.50 developer, draft cul-de-sac easement 3/27/2018 Correspondence with developer representatives, review/compare easement descriptions 190.00 and depictions,conference with Planner regarding several amendments, review indemnification agreement revisions SUBTOTAL: 5-co,Z o-4 t v [ 558.14] Bass Lake Crossing South 3/13/2018 Conference with Planner regarding performance bond terms, revisions 35.63 3/16/2018 Review correspondence from Planner, review revised HOA documents, previous revision 213.75 requests, correspondence with Developer, revise HOA declarations, update file 3/21/2018 Review correspondence and revisions from Planner, review final easements, HOA 320.63 documents, stormwater agreement, revise agreements, conference with staff regarding revisions and recording Correspondence with staff regarding final documents, review developer responses 35.63 SUBTOTAL: 50u-ZL'L(605.64] Lametti Contract Action 3/12/2018 Correspondence with Public Works Director, review letter from Lametti Project Manager, 71.25 review previous correspondence, project contract 3/14/2018 Review waiver agreement, project contract, research claim waiver issue, prepare for, attend 213.75 conference call with Administrator, Public Works Director, update file 3/20/2018 Review contract documents,draft change order language, correspondence with Public 47.50 Works Director SUBTOTAL: t t? F [ 332.50] CITY OF CORCORAN Page 3 Amount Lennar Encroachment Agreements 3/13/2018 Review correspondence from Public Works Director, review encroachment agreements 47.50 3/21/2018 Revise enroachment agreements, correspondence with Public Works Director 47.50 SUBTOTAL: SUS -Zo:3S [ 95.00] MN Solar Application 3/23/2018 Review/revise updated letter of credit, review additional entity data, review enforceability 213.75 issues, conference with staff regarding standards, correspondence with MN Solar representative regarding revisions and replacement entity, review/reference City policy SUBTOTAL: 5 a -z03`1 2 [ 213.75] Park Purchase/Rockford School District 3/2/2018 Correspondence with Administrator regarding Purchase Agreement, review file and notes, 35.00 conference with Attorney Murphy 3/7/2018 Review Purchase Agreement with Rockford School District 142.50 SUBTOTAL: 1Z3 45-Zoo-5to - [ 177.50] Ravinia--Tabor 2/23/2018 Conference with Attorney Murphy regarding easement dispute and Council action, 142.50 conference with Attorney Carson regarding enforcement authority issue, research alternative enforcement options, update file 3/21/2018 Conference with Tabor attorney regarding proposed resolution and City approval/authority, 71.25 research authority issue 3/22/2018 Conference with Attorney Thames regarding Lennar/Ag Preserve issues 71.25 Review proposed stipulation, research City authority related to several representations 213.75 within, conference with Attorney Carson regarding potential revisions SUBTOTAL: 106, Ni6* 30, [ 498.75] Ravinia 9th 2/27/2018 Correspondence with Lennar attorney, review previous approval language, previous 47.50 developer correspondence 2/28/2018 Conference with Planner, Administrator regarding plat review and easement enforcement, 237.50 conference with Lennar attorney regarding easement issues, correspondence with Tabor attorney regarding deposition request, conference with City Assessor regarding deposition and requested data, update file 3/7/2018 Review Lennar correspondence and correspondence with Attorney Thames 71.25 SUBTOTAL: coo-Z`f LI S - [ 356.25] CITY OF CORCORAN Page 4 Amount Sunrise Solar Application 3/19/2018 Correspondence with Mary Matze regarding amended site plan request, review developer 71.25 correspondence, City staff response, site plan drafts, approval resolution 3/21/2018 Review bond, research entity data 71.25 3/23/2018 Review proposed bond, review bond policy, entity data, conference with Administrator, 95.00 correspondence with Sunrise Energy representative, provide bond template SUBTOTAL: cab_1°416 237.50] Criminal 2/23/2018 Review files, prepare disposition letters 32.50 Review and respond to emails with police department and defense attorneys 48.75 2/25/2018 Prepare forfeiture paperwork and review and respond to emails 81.25 2/26/2018 Review Brookdale files in preparation for 2/27 calendar 48.75 Email with police department and defense attorney 32.50 Respond to emails regarding criminal matters 16.25 2/27/2018 Attend Brookdale court calendar 65.00 Prepare disposition letters and memorandums to files, prepare follow up instructions to 24.38 assistants Preparation for 2/28 cases, review criminal histories in MNCIS, review DVS records 65.00 Discuss cases with Attorney Thames 48.75 2/28/2018 Attend arraignments and pretrial hearings 48.75 3/1/2018 Prepare disposition letter regarding 2/28 cases and follow up instructions to assistants, 32.50 select witnesses for upcoming jury trials 3/2/2018 Review and respond to emails 32.50 3/6/2018 Attend hearings at Brookdale Court, assist Attorney Larkin 32.50 3/8/2018 Review police reports for charging regarding threats made to school 130.00 Discuss criminal elements, caselaw, defenses for negligent firearm storage case with 48.75 Attorney Ross Review files, correspondence with defense attorneys 48.75 Prepare disposition letter, review cases in MNCIS and prepare follow up instructions for 32.50 assistants 3/9/2018 Review files, prepare disposition letters 32.50 3/12/2018 Phone conference with detective regarding gun case 16.25 Review files in preparation for 3/13 calendar at Brookdale 32.50 3/13/2018 Attend hearings at Brookdale court 48.75 Preparation of one complaint 40.00 Prepare case files for court, review criminal histories, review driving records, review 16.25 probation status, note victim input and prepare offers 3/14/2018 Assist Attorney Larkin with Brookdale court calendar 32.50 Review files, prepare disposition letters 48.75 Attend court hearings at Brookdale; review and update files 32.50 3/15/2018 Preparation of one complaint 40.00 3/16/2018 Review files, prepare disposition letters and notes for follow up 48.75 3/19/2018 Review Brookdale files in preparation for 3/20 court 32.50 3/20/2018 Attend hearings at Brookdale court 48.75 1 CITY OF CORCORAN Page 5 Amount 3/20/2018 Preparation for 3/21 court cases, review videos and review criminal histories in MNCIS 48.75 3/21/2018 Attend arraignments and pretrial hearings 73.13 3/22/2018 Review contested omnibus hearing file 81.25 Review files, prepare disposition letters 32.50 Review files, conference with Attorney Ross 48.75 Review charging issue 32.50 Phone call with police department,email Hennepin County Sheriffs Department, discuss 97.50 upcoming contested issues with Attorney Thames and Murphy and email department 3/26/2018 Prepare cases for 3/27 court, review criminal histories, review driving records and probation 16.25 status, note victim input, prepare offers 3/27/2018 Handle arraignments and pretrial hearings at Brookdale court 32.50 Open criminal files, preparation of criminal complaints; preparation of cases for court 178.13 calendars,including court and jury trials;contact and notice to witnesses for trial testimony, prepare outgoing discovery requests,complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 90.63 calendars, including court and jury trials;contact and notice to witnesses for trial testimony, prepare outgoing discovery requests,complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 121.88 calendars, including court and jury trials;contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL:0/3--" 003-31)4 [ 2,193.15] Vehicle Forfeiture: 3/15/2018 Review status of forfeiture matters 48.75 u2 too-3u4 SUBTOTAL: 48.75] For professional services rendered 7,091.56 Client Expense Charges : Bass Lake Crossing Easements Legal process service 56b--2"`126 21.00 SUBTOTAL: 21.00] Criminal Expenses: Monthly support fee for February 16.26 Westlaw charges for January 21.27 SUBTOTAL: I(w,{2 t W 'U4 [ 37.53] Total Client Expense Charges 58.53 1 CITY OF CORCORAN Page 6 Amount Total amount of this bill 7,150.09 Previous balance 8,032.84 3/29/2018 Payment-thank you 8,032.84) Total payments and adjustments 8,032.84) Balance due 7,150.09 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. John J.Thames, City Attorney Vendor: METRO WEST INSPECTION SRV CITY OF CORCORAN Date 4-4-18 PAYMENT VOUCHER Address: METRO WEST INSPECTION SRV sox 248 Payment Total: $ 14,482.66 LORETTO MN 55357 Due Date: 05/04/18 Fund Department Account Description Amount 100 20201 INSPECTION-2015 100 20201 INSPECTION-2016 100 42400 300 FINALIZED INSPECTIONS 1452 14,482.66 100 20201 INSPECTION-2016 100 42400 300 INSPECTION-2017 100 42400 300 MEETINGS & PLAN REVIEWS 100 42400 300 MEETINGS & PLAN REVIEWS 100 42200 300 FIRE MARSHALL INSPECTIONS TOTAL : $ 14,482.66 Approved Notes Check# 3IN5-C 9 Metro West Inspection Services, Inc. 689 Medina St, Suite 250 APR 0 4 2018 Loretto, MN 55357 Ns ks.metrowest@gmail.com Metro West Inspection Services, Inc. INVOICE BILL TO INVOICE# 1452 City of Corcoran DATE 03/28/2018 8200 County Rd 116 DUE DATE 04/27/2018 Corcoran, MN 55340 TERMS Net 30 ACTIVITY HOURS RATE AMOUNT Finaled Permits 1 14,482.66 14,482.66 Finaled permits February 2018 BALANCE DUE 14,482. ... METRO WEST INSPECTION SERVICES,INC. Box 248 LORETTO,MN 55357 PH.763-479-1720 FAX 763-479-3090 BILLED TO: Iaty of Corcoran 8200 County Rd 116 Corcoran,MN 55340 Invoice Date March 28,2018 Fli%e1dYe Fees.MN Inueseptkis Permit II Penult Address ededieraLIFYwrltiNee Tar sees t1ed4.SEC 2016-00003 7800 Maple Hill Rd 75.00 26.25 2016-00010 6310 Rillong Hills Rd 364.24 100.00 227.48 2016-00038 7800 Corcoran TrI 20.00 7.00 2016-00062 7145 Willow Dr 145.00 50.75 2016-00071 9718 Lily Pond La 75.00 26.25 2016-00088 7800 Maple Hill Rd 75.00 26.25 2016-00090 9100 Brandywine Rd 552.84 193.49 2016-00091 9013 Shannon La 75.00 26.25 2016-00094 6507 Elm St 271.84 95.14 2016-00106 6507 Elm St 50.00 17.50 2016.00115 7090 Jubert La 40.00 14.00 2016-00129 6507 Elm St 75.00 26.25 2016-00132 7800 Maple Hill Rd 75.00 26.25 2016-00168 6234 Bridle Path 5,166.76 1,808.37 2016-00209 8985 Bechtold Rd 75.00 26.25 2016-00221 19328 Bridle Path 364.24 127.48 2016-00224 23525 Strehler Rd 1,369.91 479.47 2016-00230 6701 Olde Strubridge Dr 831.19 290.92 2016-00232 6881 Co Rd 19 50.00 17.50 2016-00274 6403 Horseshoe Bend Dr 645.24 225.83 2016-00276 22410 State Hwy 55 75.00 26.25 2016-00295 10525 Bechtold Rd 391.14 136.90 2016-00325 7800 Maple Hill Rd 75.00 26.25 2016-00326 7800 Maple Hill Rd 20.00 7.00 2016-00329 7800 Maple Hill Rd 20.00 7.00 2016-00333 19210 Mystique Dr 75.00 26.25 2016-00336 6645 Co Rd 19 75.00 26.25 201600341 19520 Steig Rd 82.91 29.02 2016-00388 22393 Rush Creek Dr 20.00 7.00 2016-00395 19053 Galloway Cr 82.91 29.02 2016-00405 6275 Old Settlers Rd 150.00 52.50 2016-00415 19611 Jackie La 572.14 200.25 2016-00422 19604 Country Cr E 693.34 242.67 2017-00154 6275 Old Settlers Rd 90.00 31.50 2017-00165 6320 Co Rd 116 150.00 52.50 2016-00166 20439 Co Rd 10 1,369.91 479.47 2017-00191 7800 Maple Hill Rd 250.00 87.50 2017-00194 6501 Park Trail Rd 714.54 250.09 2017-00270 19191 66th Ave N 3,856.10 1,349.64 2017-00272 19119 66th Ave N 4,503.73 1,576.31 Page Total 8,382.04 Invoke Total 14,48166 METRO WEST INSPECTION SERVICES,INC. BOX 248 LORETTO,MN 55357 PH.763-479-1720 FAX 763-479-3090 BILLED TO City of Corcoran 8200 County Rd 116 Corcoran,MN 55340 Invoke Date March 28,2018 39fi Eibibk Fan, remits PenuRA/is iwdraelaikPhobia&Mae WODXBybItFees TstalFes Cheek 2017-00283 19130 Galloway Dr 434.24 151.98 2017-00313 19086 Galloway Cr 4,594.52 1,608.08 2017-00325 19143 66th Ave N 4,424.05 1,548.42 2017-00326 19106 Galloway Cr 4,645.25 1,625.84 2017-00329 19400 Co Rd 10 300.00 105.00 2017-00335 6223 Elm Ridge Cr 90.00 31.50 2017-00336 6398 Larkspur Ct 595.24 208.33 2017-00364 20105 Abilene La 1,127.36 394.58 2017-00383 19154 Galloway Cr 410.44 143.65 2017-00388 10410 Cain Rd 100.00 35.00 2017-00394 8030 Corcoran Tr W 150.00 52.50 2017-00395 22405 Rush Creek Dr 100.00 35.00 2017-00402 23525 Co Rd 10 95.00 33.25 2017-00404 6612 Carriage Way 364.24 127.48 Page Total 6,100.62 Invoke Total 514.482.66 Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN Date: 3-26-18 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC PO BOX 47841 Payment Total: $ 5,086.59 PLYMOUTH MN 55447 Due Date: 04/25/18 Fund Department Account Description Amount 100 41550 300 MONTHLY ASSESSING FEE 032618 5,053.75 100 41550 300 COUNTY DATA FEE 12.84 100 41550 210 FORMS AND SUPPLIES-POSTAGE 20.00 100 41550 210 FORMS AND SUPPLIES l 100 41550 210 FORMS AND SUPPLIES 100 41550 201 POSTAGE I I TOTAL : $ 5,086.59 Approved Notes Check# ir 311451 STATEMENT MAR 2 6 2018 26-Mar-18 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 MARCH 2018 ASSESSING FEE 5,053.75 COUNTY DATA FEE 12.84 POSTAGE 20.00 TOTAL 5,086.59 STAFF REPORT Agenda Item 8a. Council Meeting: April 12, 2018 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the April 12th Council meeting are as follows: Planning Commission: Dean Jacobs Parks and Trails Commission: Judy Strehler Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 8b. Council Meeting: April 12, 2018 Prepared By: Brad Martens Topic: Financial Performance Report Action Required: None – Informational Summary: Attached to this report is the Financial Performance Report showing the first quarter of 2018. The report shows a minor overage in expenditures primarily due to higher than anticipated workers compensation charges. There are no budget issues that need attention at this time. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open an honest communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Options: N/A Recommendation N/A Council Action: N/A Attachments: 1. Financial Performance Report – March 31, 2018 CITY OF CORCORAN 2018 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2018 UNAUDITED 8b. 2018 Variance Account Description 2017 Actual 2018 Budget 2018 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS REVENUE Other General Government R 100-41900-31100 General Property Taxes R 100-41900-31100 3,232,021.44 3,489,870.00 - 3,489,870.00 100.00%3,489,870.00 0.00 R 100-41900-31810 Cable Franchise Fee R 100-41900-31810 50,474.75 45,000.00 - 45,000.00 100.00%45,000.00 0.00 R 100-41900-32110 Liquor License Fee R 100-41900-32110 18,400.00 18,375.00 - 18,375.00 100.00%18,375.00 0.00 R 100-41900-33402 Homestead Credit R 100-41900-33402 19,475.03 0.00 - 0.00 0%0.00 0.00 R 100-41900-33403 Mobile Home Homestead Credit R 100-41900-33403 0.00 0.00 - 0.00 0%0.00 0.00 R 100-41900-33420 Ag Preserve Credit R 100-41900-33420 13,492.81 5,000.00 - 5,000.00 100.00%5,000.00 0.00 R 100-41900-33421 PERA State Aid R 100-41900-33421 1,845.00 1,845.00 - 1,845.00 100.00%1,845.00 0.00 R 100-41900-33422 Other State Grants and Aids R 100-41900-33422 0.00 0.00 - 0.00 0%0.00 0.00 R 100-41900-33620 Other County Grants/Aid R 100-41900-33620 0.00 0.00 - 0.00 0%0.00 0.00 R 100-41900-34000 Charges for Services R 100-41900-34000 5.80 0.00 - 0.00 0%0.00 0.00 R 100-41900-34103 Zoning/Land Use Appl Fee R 100-41900-34103 49,549.25 25,000.00 5,003.08 19,996.92 79.99%25,000.00 0.00 R 100-41900-34105 Copies/Maps R 100-41900-34105 32.00 150.00 8.75 141.25 94.17%150.00 0.00 R 100-41900-34107 Special Assessment Search R 100-41900-34107 50.00 50.00 - 50.00 100.00%50.00 0.00 R 100-41900-34405 Clean Up Day Income R 100-41900-34405 2,504.29 1,500.00 - 1,500.00 100.00%1,500.00 0.00 R 100-41900-36100 Special Assessments R 100-41900-36100 0.00 0.00 - 0.00 0%0.00 0.00 R 100-41900-36200 Miscellaneous Revenues R 100-41900-36200 5,648.01 2,500.00 150.00 2,350.00 94.00%2,500.00 0.00 R 100-41900-36210 Interest Earnings R 100-41900-36210 3,005.87 1,500.00 - 1,500.00 100.00%1,500.00 0.00 R 100-41900-36217 Sale of Assets R 100-41900-36217 0.00 0.00 - 0.00 0%0.00 0.00 R 100-41900-36220 Other Rents and Royalties R 100-41900-36220 10,080.00 10,800.00 - 10,800.00 100.00%10,800.00 0.00 R 100-41900-36230 Donations R 100-41900-36230 40,257.79 1,000.00 (40,000.00) 41,000.00 4100.00%1,000.00 0.00 Moved dynamic sign donation to 416 Capital Equipment Fund R 100-41900-36233 Refunds/Reimbursements R 100-41900-36233 2,068.54 0.00 - 0.00 0%0.00 0.00 3,448,910.58$ 3,602,590.00$ (34,838.17)$ 3,637,428.17$ 3,602,590.00$ -$ Planning and Zoning R 100-41910-34103 Zoning/Land Use Appl Fee R 100-41910-34103 775.00 0.00 - 0.00 0%0.00 0.00 775.00$ -$ -$ -$ -$ -$ City Hall Operations R 100-41941-34101 Facility Rental R 100-41941-34101 7,692.50 6,000.00 1,920.00 4,080.00 68.00%6,000.00 0.00 R 100-41941-36200 Miscellaneous Revenues R 100-41941-36200 598.88 4,500.00 3.03 4,496.97 99.93%4,500.00 0.00 8,291.38$ 10,500.00$ 1,923.03$ 8,576.97$ 10,500.00$ -$ Police R 100-42100-32240 Animal Licenses R 100-42100-32240 0.00 - 0.00 0%0.00 0.00 R 100-42100-33423 Police Aid R 100-42100-33423 55,981.98 55,000.00 - 55,000.00 100.00%55,000.00 0.00 R 100-42100-33424 Police POST Board Train Reimb R 100-42100-33424 3,815.12 10,300.00 - 10,300.00 100.00%10,300.00 0.00 R 100-42100-33620 Other County Grants/Aid R 100-42100-33620 18,858.75 10,000.00 - 10,000.00 100.00%10,000.00 0.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34200 Police Permits R 100-42100-34200 2,910.00 2,000.00 20.00 1,980.00 99.00%2,000.00 0.00 R 100-42100-34201 Police Serviced Charges R 100-42100-34201 13,779.00 7,500.00 - 7,500.00 100.00%7,500.00 0.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34202 Police Reports/Fees R 100-42100-34202 638.00 1,000.00 133.00 867.00 86.70%1,000.00 0.00 R 100-42100-34204 Training R 100-42100-34204 0.00 0.00 - 0.00 0%0.00 0.00 R 100-42100-34205 Police Event Over Time R 100-42100-34205 0.00 0.00 - 0.00 0%0.00 0.00 R 100-42100-35101 Fines R 100-42100-35101 48,085.64 45,000.00 4,782.05 40,217.95 89.37%45,000.00 0.00 R 100-42100-36220 Miscellaneous Revenues R 100-42100-36220 0.00 0.00 - 0.00 0%0.00 0.00 R 100-42100-36230 Donations R 100-42100-36230 0.00 0.00 - 0.00 0%0.00 0.00 R 100-42100-36233 Refunds/Reimbursements R 100-42100-36233 0.00 0.00 - 0.00 0%0.00 0.00 144,068.49$ 130,800.00$ 4,935.05$ 125,864.95$ 130,800.00$ -$ Building Inspection R 100-42400-32210 Bldg/Plan Review Fees R 100-42400-32210 579,158.84 325,000.00 58,777.50$ 266,222.50 81.91%325,000.00 -$ Public Works 0% R 100-43100-33418 Muni State Aid St Maintenance R 100-43100-33418 128,114.50 124,000.00 64,699.00 59,301.00 47.82%124,000.00 0.00 R 100-43100-34300 Public Works Permits/Fees R 100-43100-34300 3,485.00 3,000.00 200.00 2,800.00 93.33%3,000.00 0.00 R 100-43100-34301 Dust Control R 100-43100-34301 47,706.01 37,500.00 - 37,500.00 100.00%37,500.00 0.00 R 100-43100-36100 Special Assessments R 100-43100-36100 0.00 0.00 - 0.00 0%0.00 0.00 R 100-43100-36200 Miscellaneous Revenues R 100-43100-36200 12,675.00 25,000.00 - 25,000.00 100.00%25,000.00 0.00 R 100-43100-36230 Donations R 100-43100-36230 10,000.00 0.00 - 0.00 0%0.00 0.00 R 100-43100-36233 Refunds/Reimbursements R 100-43100-36233 29,568.47 0.00 - 0.00 0%0.00 0.00 231,548.98$ 189,500.00$ 64,899.00$ 124,601.00$ 189,500.00$ -$ Ice & Snow Removal R 100-43125-36200 Ice & Snow Removal/Miscellaneous Rev R 100-43125-36200 17,965.22 6,000.00 -$ 6,000.00 100.00%6,000.00 -$ Recycling R 100-43232-33610 County Recycling Grant R 100-43232-33610 16,504.00 14,500.00 - 14,500.00 100.00%14,500.00 0.00 R 100-43232-34400 Recycling R 100-43232-34400 3,841.54 2,500.00 - 2,500.00 100.00%2,500.00 0.00 R 100-43232-36200 Miscellaneous Revenues R 100-43232-36200 184.42 0.00 - 0.00 0%0.00 0.00 20,529.96$ 17,000.00$ -$ 17,000.00$ 17,000.00$ -$ Parks R 100-45200-33422 Other State Grants and Aids R 100-45200-33422 17,918.00 35,000.00 16,414.86 18,585.14 53.10%35,000.00 0.00 NW Trails Grant R 100-45200-34101 Facility Rental R 100-45200-34101 1,286.11 3,000.00 (100.18) 3,100.18 103.34%3,000.00 0.00 2017 Sales & Use Tax R 100-45200-36200 Miscellaneous Revenues R 100-45200-36200 100.00 8,000.00 - 8,000.00 100.00%8,000.00 0.00 R 100-45200-36230 Donations R 100-45200-36230 15,650.00 0.00 700.00 -700.00 0%0.00 0.00 NW Area Jaycees tree giveaway 34,954.11$ 46,000.00$ 17,014.68$ 28,985.32$ 46,000.00$ -$ Transfers to/from Other Funds R 100-49360-39200 Transfer from Other Fund R 100-49360-39200 162,122.00 192,871.00 - 192,871.00$ 100.00%192,871.00$ -$ Total Revenue 4,648,325$ 4,520,261$ 112,711$ 4,407,550$ 4,520,261$ -$ 1 of 5 CITY OF CORCORAN 2018 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2018 UNAUDITED 8b. Account Description 2017 Actual 2018 Budget 2018 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS EXPENSE City Charter E 100-41000-210 Operating Supplies (GENERAL)E 100-41000-210 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41000-300 Professional Srvs (GENERAL)E 100-41000-300 0.00 0.00 0.00 0.00 0%0.00 0.00 -$ -$ -$ -$ -$ -$ City Council E 100-41100-100 Wages and Salaries (GENERAL)E 100-41100-100 19,260.00 19,260.00 0.00 19,260.00 100.00%19,260.00 0.00 E 100-41100-122 FICA E 100-41100-122 1,194.12 1,195.00 0.00 1,195.00 100.00%1,195.00 0.00 E 100-41100-126 Medicare E 100-41100-126 279.32 280.00 0.00 280.00 100.00%280.00 0.00 E 100-41100-208 Training and Instruction E 100-41100-208 865.10 1,000.00 0.00 1,000.00 100.00%1,000.00 0.00 E 100-41100-210 Operating Supplies (GENERAL)E 100-41100-210 9.36 3,000.00 247.31 2,752.69 91.76%3,000.00 0.00 E 100-41100-364 Worker's Comp Insurance E 100-41100-364 66.00 70.00 67.00 3.00 4.29%67.00 -3.00 21,673.90$ 24,805.00$ 314.31$ 24,490.69$ 24,802.00$ (3.00)$ Wastewater Committee E 100-41120-210 Operating Supplies (GENERAL)E 100-41120-210 0.00 0.00 0.00 0.00 0%0.00 0.00 Newspaper/Newsletter/Website E 100-41130-351 Newsletter Expenses E 100-41130-351 7,087.28 8,000.00 2,712.55 5,287.45 66.09%8,000.00 0.00 New homes increased printing costs. E 100-41130-352 General Notices and Pub Info E 100-41130-352 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41130-354 Web Site E 100-41130-354 800.00 2,000.00 0.00 2,000.00 100.00%2,000.00 0.00 7,887.28$ 10,000.00$ 2,712.55$ 7,287.45$ 10,000.00$ -$ City Administrator E 100-41300-100 Wages and Salaries (GENERAL)E 100-41300-100 106,256.80 109,990.00 16,921.60 93,068.40 84.62%109,990.00 0.00 E 100-41300-110 Overtime E 100-41300-110 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-121 PERA E 100-41300-121 7,970.69 8,249.00 1,269.12 6,979.88 84.61%8,249.00 0.00 E 100-41300-122 FICA E 100-41300-122 6,555.27 6,819.00 1,052.64 5,766.36 84.56%6,819.00 0.00 E 100-41300-126 Medicare E 100-41300-126 1,533.13 1,595.00 246.17 1,348.83 84.57%1,595.00 0.00 E 100-41300-130 Employer Paid FSA E 100-41300-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-131 Employer Paid Health E 100-41300-131 15,800.84 15,983.00 3,041.80 12,941.20 80.97%15,983.00 0.00 E 100-41300-132 Medical Cafeteria Plan E 100-41300-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-133 Employer Paid H S A E 100-41300-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-140 Unemployment Comp (GENERAL)E 100-41300-140 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-208 Training and Instruction E 100-41300-208 4,575.75 4,500.00 739.00 3,761.00 83.58%4,500.00 0.00 E 100-41300-210 Operating Supplies (GENERAL)E 100-41300-210 1,339.17 1,000.00 85.97 914.03 91.40%1,000.00 0.00 E 100-41300-300 Professional Srvs (GENERAL)E 100-41300-300 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-364 Worker's Comp Insurance E 100-41300-364 504.00 510.00 795.00 -285.00 -55.88%795.00 285.00 E 100-41300-433 Dues and Memberships E 100-41300-433 969.93 1,300.00 866.26 433.74 33.36%1,300.00 0.00 145,505.58$ 149,946.00$ 25,017.56$ 124,928.44$ 150,231.00$ 285.00$ Clerk/Admin E 100-41400-100 Wages and Salaries (GENERAL)E 100-41400-100 161,409.89 192,055.00 27,797.60 164,257.40 85.53%192,055.00 0.00 E 100-41400-110 Overtime E 100-41400-110 0.00 500.00 0.00 500.00 100.00%500.00 0.00 E 100-41400-121 PERA E 100-41400-121 11,910.60 13,710.00 2,066.64 11,643.36 84.93%13,710.00 0.00 E 100-41400-122 FICA E 100-41400-122 9,929.07 11,938.00 1,650.31 10,287.69 86.18%11,938.00 0.00 E 100-41400-126 Medicare E 100-41400-126 2,322.15 2,792.00 385.96 2,406.04 86.18%2,792.00 0.00 E 100-41400-130 Employer Paid FSA E 100-41400-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-131 Employer Paid Health E 100-41400-131 42,110.41 50,707.00 15,838.61 34,868.39 68.76%50,707.00 0.00 E 100-41400-132 Medical Cafeteria Plan E 100-41400-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-133 Employer Paid H S A E 100-41400-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-140 Unemployment Comp (GENERAL)E 100-41400-140 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-208 Training and Instruction E 100-41400-208 2,029.59 4,500.00 0.00 4,500.00 100.00%4,500.00 0.00 E 100-41400-210 Operating Supplies (GENERAL)E 100-41400-210 800.48 1,650.00 1,097.46 552.54 33.49%1,650.00 0.00 Admin staff mileage reimbursements. E 100-41400-300 Professional Srvs (GENERAL)E 100-41400-300 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-364 Worker's Comp Insurance E 100-41400-364 1,513.00 1,600.00 2,138.00 -538.00 -33.63%2,138.00 538.00 E 100-41400-433 Dues and Memberships E 100-41400-433 756.50 1,000.00 335.00 665.00 66.50%1,000.00 0.00 Accountant Memberships 232,781.69$ 280,452.00$ 51,309.58$ 229,142.42$ 280,990.00$ 538.00$ Elections E 100-41410-210 Operating Supplies (GENERAL)E 100-41410-210 2,705.49 8,500.00 0.00 8,500.00 100.00%8,500.00 0.00 Auditor/Treasurer E 100-41540-300 Professional Srvs (GENERAL)E 100-41540-300 51,255.50 30,500.00 3,875.00 26,625.00 87.30%30,500.00 0.00 Assessor E 100-41550-201 Postage/Shipping (GENERAL)E 100-41550-201 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41550-210 Operating Supplies (GENERAL)E 100-41550-210 665.67 1,000.00 0.00 1,000.00 100.00%1,000.00 0.00 E 100-41550-300 Professional Srvs (GENERAL)E 100-41550-300 57,204.81 59,250.00 10,133.18 49,116.82 82.90%59,250.00 0.00 57,870.48$ 60,250.00$ 10,133.18$ 50,116.82$ 60,250.00$ -$ Attorney E 100-41600-300 Professional Srvs (GENERAL)E 100-41600-300 30,932.57 29,000.00 7,717.42 21,282.58 73.39%29,000.00 0.00 E 100-41600-304 Legal Fees E 100-41600-304 0.00 0.00 0.00 0.00 0%0.00 0.00 30,932.57$ 29,000.00$ 7,717.42$ 21,282.58$ 29,000.00$ -$ Other General Government E 100-41900-131 Employer Paid Health E 100-41900-131 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-150 Worker's Comp (GENERAL)E 100-41900-150 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-201 Postage/Shipping E 100-41900-201 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-208 Training and Instruction E 100-41900-208 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-210 Operating Supplies (GENERAL)E 100-41900-210 7,110.94 4,000.00 2,858.02 1,141.98 28.55%4,000.00 0.00 Wetland buffer signs purchased, which are then sold with development projects. E 100-41900-300 Professional Srvs (GENERAL)E 100-41900-300 16,238.27 10,000.00 2,285.00 7,715.00 77.15%10,000.00 0.00 Maxfield study. Will need to recode $7,365 to long range planning. E 100-41900-321 Telephone E 100-41900-321 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-360 Insurance (GENERAL)E 100-41900-360 63,853.00 61,000.00 0.00 61,000.00 100.00%61,000.00 0.00 2 of 5 CITY OF CORCORAN 2018 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2018 UNAUDITED 8b. Account Description 2017 Actual 2018 Budget 2018 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-41900-430 Misc. Banking Charge E 100-41900-430 25.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-433 Dues and Memberships E 100-41900-433 25,175.61 27,000.00 17,906.98 9,093.02 33.68%27,000.00 0.00 ECW,Metro Cities,NWHHSC,Community Media,LMC,I94 Chamber, Home Free E 100-41900-530 Improvements Other Than Bldg E 100-41900-530 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-700 Transfers E 100-41900-700 125,000.00 190,000.00 0.00 190,000.00 100.00%190,000.00 0.00 E 100-41900-810 Refunds/Reimbursements E 100-41900-810 0.00 0.00 0.00 0.00 0%0.00 0.00 237,402.82$ 292,000.00$ 23,050.00$ 268,950.00$ 292,000.00$ -$ Planning & Zoning E 100-41910-100 Wages and Salaries (GENERAL)E 100-41910-100 156.25 0.00 0.00 0.00 0%0.00 0.00 E 100-41910-121 PERA E 100-41910-121 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41910-122 FICA E 100-41910-122 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41910-126 Medicare E 100-41910-126 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41910-130 Employer Paid FSA E 100-41910-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41910-131 Employer Paid Health E 100-41910-131 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41910-210 Operating Supplies (GENERAL)E 100-41910-210 291.77 2,250.00 27.71 2,222.29 98.77%2,250.00 0.00 E 100-41910-300 Professional Srvs (GENERAL)E 100-41910-300 49,093.77 65,000.00 11,644.50 53,355.50 82.09%65,000.00 0.00 E 100-41910-344 Public Hearing Notices E 100-41910-344 0.00 0.00 0.00 0.00 0%0.00 0.00 49,541.79$ 67,250.00$ 11,672.21$ 55,577.79$ 67,250.00$ -$ E 100-41911-300 Professional Srvs (GENERAL) E 100-41911-300 4,653.50 0.00 0.00 0.00 0%0.00 0.00 4,653.50$ -$ -$ -$ -$ -$ Code Enforcement E 100-41920-100 Wages and Salaries (GENERAL)E 100-41920-100 62,732.89 82,955.00 10,300.81 72,654.19 87.58%82,955.00 0.00 E 100-41920-110 Overtime E 100-41920-110 0.00 1,000.00 0.00 1,000.00 100.00%1,000.00 0.00 E 100-41920-121 PERA E 100-41920-121 4,706.39 5,097.00 772.56 4,324.44 84.84%5,097.00 0.00 E 100-41920-122 FICA E 100-41920-122 4,228.49 4,213.00 693.89 3,519.11 83.53%4,213.00 0.00 E 100-41920-126 Medicare E 100-41920-126 988.98 985.00 162.27 822.73 83.53%985.00 0.00 E 100-41920-130 Employer Paid FSA E 100-41920-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41920-131 Employer Paid Health E 100-41920-131 8,409.00 15,983.00 1,797.55 14,185.45 88.75%15,983.00 0.00 E 100-41920-132 Medical Cafeteria Plan E 100-41920-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41920-208 Training and Instruction E 100-41920-208 805.00 3,250.00 0.00 3,250.00 100.00%3,250.00 0.00 E 100-41920-210 Operating Supplies (GENERAL)E 100-41920-210 1,799.17 1,500.00 153.44 1,346.56 89.77%1,500.00 0.00 E 100-41920-300 Professional Srvs (GENERAL)E 100-41920-300 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41920-331 Vehicle Expense E 100-41920-331 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41920-344 Public Hearing Notices E 100-41920-344 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41920-364 Worker's Comp Insurance E 100-41920-364 504.00 520.00 529.00 -9.00 -1.73%529.00 9.00 E 100-41920-417 Uniforms E 100-41920-417 0.00 250.00 0.00 250.00 100.00%250.00 0.00 E 100-41920-433 Dues and Memberships E 100-41920-433 120.00 250.00 65.00 185.00 74.00%250.00 0.00 84,293.92$ 116,003.00$ 14,474.52$ 101,528.48$ 116,012.00$ 9.00$ City Hall Operations E 100-41941-200 Office Supplies (GENERAL)E 100-41941-200 1,416.43 3,500.00 427.59 3,072.41 87.78%3,500.00 0.00 E 100-41941-201 Postage/Shipping E 100-41941-201 3,946.67 3,500.00 128.85 3,371.15 96.32%3,500.00 0.00 E 100-41941-207 Computer Supplies E 100-41941-207 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-210 Operating Supplies (GENERAL)E 100-41941-210 20,997.96 17,500.00 3,744.30 13,755.70 78.60%17,500.00 0.00 E 100-41941-228 Dust Control E 100-41941-228 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-261 Recreation Complex E 100-41941-261 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-300 Professional Srvs (GENERAL)E 100-41941-300 10,010.50 12,000.00 2,220.46 9,779.54 81.50%12,000.00 0.00 E 100-41941-304 Legal Fees E 100-41941-304 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-321 Telephone E 100-41941-321 2,135.48 2,500.00 432.82 2,067.18 82.69%2,500.00 0.00 E 100-41941-352 General Notices and Pub Info E 100-41941-352 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-364 Worker's Comp Insurance E 100-41941-364 0.00 25.00 0.00 25.00 100.00%25.00 0.00 E 100-41941-380 Utility & Services (GENERAL)E 100-41941-380 15,655.90 15,000.00 3,967.47 11,032.53 73.55%15,000.00 0.00 E 100-41941-400 Repairs & Maint Cont (GENERAL)E 100-41941-400 9,227.23 12,000.00 1,710.91 10,289.09 85.74%12,000.00 0.00 E 100-41941-430 Misc. Banking Charge E 100-41941-430 60.00 300.00 15.00 285.00 95.00%300.00 0.00 E 100-41941-432 Credit Card Fees E 100-41941-432 315.30 0.00 229.93 -229.93 0%0.00 0.00 E 100-41941-520 Buildings and Structures E 100-41941-520 7,600.50 8,000.00 0.00 8,000.00 100.00%8,000.00 0.00 E 100-41941-530 Improvements Other Than Bldg E 100-41941-530 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-610 Interest E 100-41941-610 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-810 Refunds/Reimbursements E 100-41941-810 0.00 0.00 0.00 0.00 0%0.00 0.00 71,365.97$ 74,325.00$ 12,877.33$ 61,447.67$ 74,325.00$ -$ IT (Info Technology) E 100-41951-201 Postage/Shipping E 100-41951-201 0.00 0.00 0.00 0%0.00 0.00 E 100-41951-207 Computer Supplies E 100-41951-207 32,482.53 28,500.00 21,718.18 6,781.82 23.80%28,500.00 0.00 E 100-41951-210 Operating Supplies E 100-41951-210 4,143.17 10,000.00 2,050.85 7,949.15 79.49%10,000.00 0.00 E 100-41951-300 Professional Srvs E 100-41951-300 25,205.89 30,000.00 8,165.25 21,834.75 72.78%30,000.00 0.00 E 100-41951-520 Building and Structures E 100-41951-520 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41951-530 Improvements Other Than Bldg E 100-41951-530 6,447.39 8,000.00 0.00 8,000.00 100.00%8,000.00 0.00 68,278.98$ 76,500.00$ 31,934.28$ 44,565.72$ 76,500.00$ -$ Police E 100-42100-100 Wages and Salaries (GENERAL)E 100-42100-100 611,509.06 662,825.00 98,949.23 563,875.77 85.07%662,825.00 0.00 E 100-42100-110 Overtime E 100-42100-110 13,925.89 14,400.00 8,940.79 5,459.21 37.91%14,400.00 0.00 E 100-42100-111 Overtime Events/Grants E 100-42100-111 18,354.82 12,000.00 596.94 11,403.06 95.03%12,000.00 0.00 Pass thru revenue 100-42100-33620, 100-42100-34201 E 100-42100-121 PERA E 100-42100-121 103,696.71 104,607.00 16,486.16 88,120.84 84.24%104,607.00 0.00 E 100-42100-122 FICA E 100-42100-122 134.71 0.00 -134.71 134.71 0%0.00 0.00 E 100-42100-126 Medicare E 100-42100-126 9,215.84 9,363.00 1,565.25 7,797.75 83.28%9,363.00 0.00 E 100-42100-130 Employer Paid FSA E 100-42100-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-131 Employer Paid Health E 100-42100-131 120,863.57 136,501.00 34,908.73 101,592.27 74.43%136,501.00 0.00 E 100-42100-132 Medical Cafeteria Plan E 100-42100-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-133 Employer Paid H S A E 100-42100-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-134 Employer Paid H R A E 100-42100-134 0.00 0.00 0.00 0.00 0%0.00 0.00 3 of 5 CITY OF CORCORAN 2018 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2018 UNAUDITED 8b. Account Description 2017 Actual 2018 Budget 2018 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-42100-200 Office Supplies (GENERAL)E 100-42100-200 3,602.28 3,600.00 195.83 3,404.17 94.56%3,600.00 0.00 E 100-42100-201 Postage/Shipping E 100-42100-201 12.15 250.00 31.16 218.84 87.54%250.00 0.00 E 100-42100-208 Training and Instruction E 100-42100-208 16,385.03 23,400.00 8,762.68 14,637.32 62.55%23,400.00 0.00 E 100-42100-209 Police Reserves E 100-42100-209 3,664.46 3,500.00 544.00 2,956.00 84.46%3,500.00 0.00 E 100-42100-210 Operating Supplies (GENERAL)E 100-42100-210 8,281.41 10,000.00 4,156.80 5,843.20 58.43%10,000.00 0.00 E 100-42100-211 Contracted Security E 100-42100-211 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-212 Motor Fuels E 100-42100-212 18,691.69 21,000.00 3,979.89 17,020.11 81.05%21,000.00 0.00 E 100-42100-218 Investigations E 100-42100-218 5,303.14 500.00 55.30 444.70 88.94%500.00 0.00 E 100-42100-220 Repair/Maint Supply (GENERAL)E 100-42100-220 9,683.33 8,000.00 1,331.10 6,668.90 83.36%8,000.00 0.00 E 100-42100-223 Building Repair Supplies E 100-42100-223 3,764.47 3,500.00 888.47 2,611.53 74.62%3,500.00 0.00 E 100-42100-300 Professional Srvs (GENERAL)E 100-42100-300 2,535.17 3,000.00 1,450.00 1,550.00 51.67%3,000.00 0.00 Animal boarding $1,200.00 E 100-42100-301 Prisoner E 100-42100-301 11,692.64 8,000.00 555.00 7,445.00 93.06%8,000.00 0.00 E 100-42100-304 Legal Fees E 100-42100-304 28,566.13 27,500.00 3,717.55 23,782.45 86.48%27,500.00 0.00 E 100-42100-321 Telephone E 100-42100-321 7,184.75 7,700.00 1,645.86 6,054.14 78.63%7,700.00 0.00 E 100-42100-323 Radio Units E 100-42100-323 15,198.04 17,500.00 3,001.38 14,498.62 82.85%17,500.00 0.00 E 100-42100-364 Worker's Comp Insurance E 100-42100-364 26,018.00 28,000.00 32,129.00 -4,129.00 -14.75%32,129.00 4,129.00 E 100-42100-380 Utility & Services (GENERAL)E 100-42100-380 2,933.10 9,000.00 6,305.75 2,694.25 29.94%9,000.00 0.00 E 100-42100-417 Uniforms E 100-42100-417 10,165.82 11,000.00 3,868.56 7,131.44 64.83%11,000.00 0.00 E 100-42100-433 Dues and Memberships E 100-42100-433 1,555.00 1,600.00 871.00 729.00 45.56%1,600.00 0.00 E 100-42100-490 Donations (Gambling Proceeds)E 100-42100-490 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-550 Motor Vehicles E 100-42100-550 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-810 Refunds/Reimbursements E 100-42100-810 142.56 0.00 0.00 0.00 0%0.00 0.00 Original entry booked in November 2016; Re-class posted to January 2017 in error. 1,053,079.77$ 1,126,746.00$ 234,801.72$ 891,944.28$ 1,130,875.00$ 4,129.00$ Part Time Officers E 100-42101-100 Wages and Salaries (GENERAL)E 100-42101-100 45,075.88 40,602.00 6,194.56 34,407.44 84.74%40,602.00 0.00 E 100-42101-110 Overtime E 100-42101-110 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-111 Overtime Events/Grants E 100-42101-111 5,445.00 5,000.00 440.00 4,560.00 91.20%5,000.00 0.00 Contractural events/Safe and Sober events. Budgeted 100-42100-111 E 100-42101-120 Employer Contrib Ret (GENERAL)E 100-42101-120 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-121 PERA E 100-42101-121 3,405.61 7,779.49 669.60 7,109.89 91.39%7,779.49 0.00 E 100-42101-122 FICA E 100-42101-122 1,942.63 1,276.00 298.31 977.69 76.62%1,276.00 0.00 E 100-42101-126 Medicare E 100-42101-126 726.21 995.00 102.59 892.41 89.69%995.00 0.00 E 100-42101-130 Employer Paid FSA E 100-42101-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-131 Employer Paid Health E 100-42101-131 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-132 Medical Cafeteria Plan E 100-42101-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-133 Employer Paid H S A E 100-42101-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-140 Unemployment Comp (GENERAL)E 100-42101-140 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-150 Worker's Comp (GENERAL)E 100-42101-150 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-160 Liability Insurance Employees E 100-42101-160 0.00 0.00 0.00 0.00 0%0.00 0.00 56,595.33$ 55,652.49$ 7,705.06$ 47,947.43$ 55,652.49$ -$ Police Admin E 100-42102-100 Wages and Salaries (GENERAL)E 100-42102-100 59,721.12 77,501.00 10,443.55 67,057.45 86.52%77,501.00 0.00 E 100-42102-110 Overtime E 100-42102-110 0.00 500.00 0.00 500.00 100.00%500.00 0.00 E 100-42102-120 Employer Contrib Ret (GENERAL)E 100-42102-120 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-121 PERA E 100-42102-121 3,971.62 5,850.00 651.84 5,198.16 88.86%5,850.00 0.00 E 100-42102-122 FICA E 100-42102-122 3,918.69 4,836.00 691.72 4,144.28 85.70%4,836.00 0.00 E 100-42102-126 Medicare E 100-42102-126 916.51 1,131.00 161.78 969.22 85.70%1,131.00 0.00 E 100-42102-130 Employer Paid FSA E 100-42102-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-131 Employer Paid Health E 100-42102-131 15,369.00 15,983.00 4,238.35 11,744.65 73.48%15,983.00 0.00 E 100-42102-132 Medical Cafeteria Plan E 100-42102-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-133 Employer Paid H S A E 100-42102-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-140 Unemployment Comp (GENERAL)E 100-42102-140 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-150 Worker's Comp (GENERAL)E 100-42102-150 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-160 Liability Insurance Employees E 100-42102-160 0.00 0.00 0.00 0.00 0%0.00 0.00 83,896.94$ 105,801.00$ 16,187.24$ 89,613.76$ 105,801.00$ -$ Fire E 100-42200-550 Motor Vehicles E 100-42200-550 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42200-580 Other Equipment E 100-42200-580 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42200-300 Professional Srvs (GENERAL)E 100-42200-300 298,367.74 328,113.00 66,456.40 261,656.60 79.75%328,113.00 0.00 298,367.74$ 328,113.00$ 66,456.40$ 261,656.60$ 328,113.00$ -$ Building Inspection E 100-42400-300 Professional Srvs (GENERAL)E 100-42400-300 214,578.97 117,000.00 27,117.12 89,882.88 76.82%117,000.00 0.00 E 100-42400-437 Surcharges E 100-42400-437 17,591.69 13,000.00 0.00 13,000.00 100.00%13,000.00 0.00 232,170.66$ 130,000.00$ 27,117.12$ 102,882.88$ 130,000.00$ -$ Public Works E 100-43100-100 Wages and Salaries (GENERAL)E 100-43100-100 388,206.43 483,299.00 63,381.35 419,917.65 86.89%483,299.00 0.00 E 100-43100-110 Overtime E 100-43100-110 24,747.59 23,000.00 11,664.47 11,335.53 49.28%23,000.00 0.00 E 100-43100-121 PERA E 100-43100-121 30,802.41 38,047.00 5,799.02 32,247.98 84.76%38,047.00 0.00 E 100-43100-122 FICA E 100-43100-122 23,731.98 31,453.00 4,558.31 26,894.69 85.51%31,453.00 0.00 E 100-43100-126 Medicare E 100-43100-126 5,550.19 7,356.00 1,066.04 6,289.96 85.51%7,356.00 0.00 E 100-43100-130 Employer Paid FSA E 100-43100-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-131 Employer Paid Health E 100-43100-131 95,232.61 118,776.00 27,507.28 91,268.72 76.84%118,776.00 0.00 E 100-43100-132 Medical Cafeteria Plan E 100-43100-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-133 Employer Paid H S A E 100-43100-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-134 Employer Paid H R A E 100-43100-134 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-140 Unemployment Comp (GENERAL)E 100-43100-140 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-200 Office Supplies (GENERAL)E 100-43100-200 189.42 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-208 Training and Instruction E 100-43100-208 2,260.00 8,000.00 2,365.00 5,635.00 70.44%8,000.00 0.00 E 100-43100-210 Operating Supplies (GENERAL)E 100-43100-210 21,102.72 28,100.00 3,930.67 24,169.33 86.01%28,100.00 0.00 E 100-43100-212 Motor Fuels E 100-43100-212 25,723.74 26,000.00 5,866.29 20,133.71 77.44%26,000.00 0.00 4 of 5 CITY OF CORCORAN 2018 PERFORMANCE REPORT - GENERAL FUND MARCH 31, 2018 UNAUDITED 8b. Account Description 2017 Actual 2018 Budget 2018 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100-43100-220 Repair/Maint Supply (GENERAL)E 100-43100-220 26,943.26 30,000.00 5,094.91 24,905.09 83.02%30,000.00 0.00 E 100-43100-222 Seal Coating E 100-43100-222 55,249.28 60,000.00 0.00 60,000.00 100.00%60,000.00 0.00 E 100-43100-223 Building Repair Supplies E 100-43100-223 5,440.76 8,000.00 2,865.80 5,134.20 64.18%8,000.00 0.00 E 100-43100-225 Landscape/Ditch Materials E 100-43100-225 11,565.41 10,000.00 0.00 10,000.00 100.00%10,000.00 0.00 E 100-43100-226 Sign Repair Materials E 100-43100-226 5,962.26 6,100.00 0.00 6,100.00 100.00%6,100.00 0.00 E 100-43100-227 Crack Filling E 100-43100-227 3,700.00 10,000.00 321.25 9,678.75 96.79%10,000.00 0.00 E 100-43100-228 Dust Control E 100-43100-228 91,193.00 100,000.00 0.00 100,000.00 100.00%100,000.00 0.00 E 100-43100-229 Culverts E 100-43100-229 7,494.58 10,000.00 0.00 10,000.00 100.00%10,000.00 0.00 E 100-43100-230 MSA Expense E 100-43100-230 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-231 Tiling E 100-43100-231 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-232 Gravel E 100-43100-232 137,450.44 140,000.00 0.00 140,000.00 100.00%140,000.00 0.00 E 100-43100-233 Asphalt Maint/Patching E 100-43100-233 177,027.38 170,000.00 0.00 170,000.00 100.00%170,000.00 0.00 E 100-43100-300 Professional Srvs (GENERAL)E 100-43100-300 5,581.20 2,100.00 609.00 1,491.00 71.00%2,100.00 0.00 Public Works Facility 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-321 Telephone E 100-43100-321 11,572.45 11,500.00 1,805.50 9,694.50 84.30%11,500.00 0.00 E 100-43100-360 Insurance (GENERAL)E 100-43100-360 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-364 Worker's Comp Insurance E 100-43100-364 14,323.00 16,000.00 18,646.00 -2,646.00 -16.54%18,646.00 2,646.00 E 100-43100-380 Utility & Services (GENERAL)E 100-43100-380 18,958.44 15,000.00 5,993.59 9,006.41 60.04%15,000.00 0.00 E 100-43100-381 Street/Signal Lights E 100-43100-381 3,291.63 4,000.00 820.57 3,179.43 79.49%4,000.00 0.00 E 100-43100-417 Uniforms E 100-43100-417 9,184.94 8,500.00 1,654.96 6,845.04 80.53%8,500.00 0.00 E 100-43100-810 Refunds/Reimbursements E 100-43100-810 8,237.40 0.00 2,345.17 -2,345.17 0%0.00 0.00 Insurance reimbursement E 100-43100-811 Storm Damage Insurance Refunds E 100-43100-811 9,264.08 0.00 0.00 0.00 0%0.00 0.00 Storm damage reimbursement from park shelter. 1,219,986.60$ 1,365,231.00$ 166,295.18$ 1,198,935.82$ 1,367,877.00$ 2,646.00$ Ice & Snow Removal E 100-43125-210 Operating Supplies (GENERAL)E 100-43125-210 34,458.61 30,000.00 31,767.64$ (1,767.64)$ -5.89%31,767.64 1,767.64$ Compass Minerals salt supplies Engineeering E 100-43170-260 Comprehensive Plan E 100-43170-260 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43170-300 Professional Srvs (GENERAL)E 100-43170-300 57,918.16 22,500.00 12,620.49 9,879.51 43.91%22,500.00 0.00 E 100-43170-303 Engineering Fees E 100-43170-303 0.00 0.00 0.00 0.00 0%0.00 0.00 57,918.16$ 22,500.00$ 12,620.49$ 9,879.51$ 22,500.00$ -$ Employee Benefit Chgs E 100-43190-300 Professional Srvs (GENERAL)E 100-43190-300 0.00 0.00 0.00 0.00 0%0.00 0.00 Recycling E 100-43232-210 Operating Supplies (GENERAL)E 100-43232-210 3,634.21 3,000.00 0.00 3,000.00 100.00%3,000.00 0.00 E 100-43232-300 Professional Srvs (GENERAL)E 100-43232-300 8,645.42 6,000.00 967.08 5,032.92 83.88%6,000.00 0.00 12,279.63$ 9,000.00$ 967.08$ 8,032.92$ 9,000.00$ -$ Parks E 100-45200-100 Wages and Salaries (GENERAL)E 100-45200-100 13,224.58 41,790.00 3,315.50 38,474.50 92.07%41,790.00 0.00 E 100-45200-110 Overtime E 100-45200-110 141.75 0.00 0.00 0.00 0%0.00 0.00 E 100-45200-121 PERA E 100-45200-121 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-45200-122 FICA E 100-45200-122 828.73 2,591.00 205.56 2,385.44 92.07%2,591.00 0.00 E 100-45200-126 Medicare E 100-45200-126 193.76 606.00 48.09 557.91 92.06%606.00 0.00 E 100-45200-132 Medical Cafeteria Plan E 100-45200-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-45200-133 Employer Paid H S A E 100-45200-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-45200-210 Operating Supplies (GENERAL)E 100-45200-210 15,533.92 16,500.00 1,171.98 15,328.02 92.90%16,500.00 0.00 E 100-45200-220 Repair/Maint Supply (GENERAL)E 100-45200-220 80.98 0.00 103.18 -103.18 0%0.00 0.00 E 100-45200-221 Maintenance Projects E 100-45200-221 9,275.43 15,000.00 0.00 15,000.00 100.00%15,000.00 0.00 E 100-45200-222 Seal Coating E 100-45200-222 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-45200-300 Professional Srvs (GENERAL)E 100-45200-300 6,299.59 5,000.00 0.00 5,000.00 100.00%5,000.00 0.00 Rockford Area Schools park lease $5,000.00 E 100-45200-321 Telephone E 100-45200-321 754.56 700.00 190.36 509.64 72.81%700.00 0.00 E 100-45200-364 Worker's Comp Insurance E 100-45200-364 2,814.00 5,000.00 2,483.00 2,517.00 50.34%2,483.00 -2,517.00 E 100-45200-380 Utility & Services (GENERAL)E 100-45200-380 4,850.89 5,500.00 1,807.92 3,692.08 67.13%5,500.00 0.00 E 100-45200-417 Uniforms E 100-45200-417 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-45200-530 Improvements Other Than Bldgs E 100-45200-530 34,044.20 35,000.00 25,373.86 9,626.14 27.50%35,000.00 0.00 NW Trails Grant 100-45200-36230 Meister Field donation E 100-45200-810 Refunds/Reimbursements E 100-45200-810 1,950.00 0.00 0.00 0.00 0%0.00 0.00 89,992.39$ 127,687.00$ 34,699.45$ 92,987.55$ 125,170.00$ (2,517.00)$ Transfers to/from Other Funds E 100-49360-720 Operating Transfers E 100-49360-720 300,000.00 0.00 0.00 0.00 0%0.00 0.00 Transfer to 101 (LT Planning) fund, which is still part of general fund for financial statement purposes Total Expense 4,504,895$ 4,520,261$ 793,705$ 3,726,556$ 4,527,116$ 6,855$ GENERAL FUND TOTALS Total Revenue 4,648,325$ 4,520,261$ 112,711$ 4,407,550$ 97.51%4,520,261$ -$ Total Expense 4,504,895$ 4,520,261$ 793,705$ 3,726,556$ 82.44%4,527,116$ 6,855$ Total Revenue - Total Expense 143,429$ -$ (680,994)$ 680,994$ 0%(6,855)$ (6,855)$ Transfer to CIP and Reserves 125,000$ 190,000$ -$ 190,000$ 100.00%190,000$ -$ 2017 YEAR END FORECAST 5 of 5 STAFF REPORT Agenda Item 11a. Council Meeting: April 12, 2018 Prepared By: Brad Martens Topic: Public Hearing – Proposed Property Tax Abatement; Sale of 2018A Bonds Action Required: Hold Public Hearing; Approval Summary: The City is in the process of issuing debt for the 2018-2018 Capital Improvement Plan (CIP) and the purchase of the property at 20400 County Road 50. The CIP was approved at the February 22, 2018 meeting, a purchase agreement for the property at 20400 County Road 50 was approved at the March 8, 2018 meeting with finance direction received at the March 22, 2018 meeting. The next step in the process is to hold a public hearing as required to issue tax abatement bonds for the purchase of the property. Following the hearing t he Council should consider the resolution approving the tax abatement and a resolution calling for the sale of bonds. Attached to this report is the finance plan as well as the appropriate resolutions. Tammy Omdal of Northland Securities will be present to assist in the process and answer any questions. If approved, the next step will be to hold a bond rating call prior to the sale of bonds which is scheduled for May 10, 2018. Financial/Budget: Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Hold the public hearing; approve Resolution 2018-24 Approving Property Tax Abatement Related to the Acquisition and Development of Public Facilities within the City; approve Resolution 2018-25 Providing for the Issuance and Sale of Approximately $1,865,000 General Obligation Bonds, Series 2018A 2. Send back to staff for further review. Page 2 Recommendation: Due to the lower than anticipated purchase price and upcoming park projects, staff recommends retaining the park dedication funds to invest in future park improvements. Council Action: Direct staff on the finance plan for the park purchase. Attachments: 3. Finance Plan 2018A Bonds 4. Resolution 2018-24 Approving Property Tax Abatement Related to the Acquisition and Development of Public Facilities within the City. 5. Resolution 2018-25 Providing for the Issuance and Sale of Approximately $1,865,000 General Obligation Bonds, Series 2018A FinancePlan CityofCorcoran,Minnesota $1,865,000 GeneralObligationBonds, Series2018A April12,2018 150South5thStreet,Suite3300 Minneapolis,MN55402 612-851-5900800-851-2920 www.northlandsecurities.com MemberFINRAandSIPC|RegisteredwithSECandMSRB NorthlandSecurities,Inc.Page2 Contents ExecutiveSummary ......................................................................................................................................................2 IssueOverview...............................................................................................................................................................3 Purpose ....................................................................................................................................................................3 Authority ................................................................................................................................................................3 Structure ..................................................................................................................................................................4 SecurityandSourceofRepayment ...........................................................................................................4 PlanRationale ......................................................................................................................................................4 IssuingProcess.....................................................................................................................................................4 Attachment1–PreliminaryDebtServiceSchedules .....................................................................................5 TotalCombined2018ABonds .....................................................................................................................5 AbatementPortion ............................................................................................................................................6 EquipmentPortion ............................................................................................................................................6 Attachment2–EstimatedLevySchedules .........................................................................................................7 AbatementPortion ............................................................................................................................................7 EquipmentPortion ............................................................................................................................................7 Attachment3–RelatedConsiderations ...............................................................................................................8 NewIssuePriceRule................................................................................................................................8 BankQualification .....................................................................................................................................9 ArbitrageCompliance .............................................................................................................................9 ContinuingDisclosure.............................................................................................................................9 Premiums .....................................................................................................................................................10 Rating..............................................................................................................................................................10 Attachment4–CalendarofEvents ......................................................................................................................11 Attachment5-RiskFactors.....................................................................................................................................12 NorthlandSecurities,Inc.Page2 ExecutiveSummary Thefollowingisasummaryoftherecommendedtermsfortheissuanceof$1,865,000General ObligationBonds,Series2018A(the“Bonds”).Additionalinformationontheproposedfinance planandissuingprocesscanbefoundaftertheExecutiveSummary,intheIssueOverviewand Attachment3–RelatedConsiderations. Purpose ProceedsfromtheBondswillbeusedtofinance thepurchase ofparkland,thepurchaseofequipmentandtopaycosts associatedwiththeissuanceoftheBonds. Security TheBondswillbeaGeneralObligationoftheCity.TheCity willpledgepropertytaxleviesforpaymentofthe Equipment PortionoftheBondsandtaxabatementleviesfor the AbatementPortionoftheBonds. RepaymentTerm TheBondswillmatureannuallyeachFebruary1 intheyears 2020through2034.InterestontheBondswillbepayableon February1,2019andsemiannuallythereafteroneachAugust1 andFebruary1. EstimatedInterestRate Averagecoupon:2.98% Trueinterestcost(TIC):3.12% PrepaymentOption BondsmaturingonandafterFebruary1,2027 willbesubjectto redemptiononFebruary1,2026and anydaythereafterata priceofparplusaccruedinterest. Rating AratingwillberequestedfromMoody’s.TheCity’s general obligationdebtiscurrentlyrated"A1”byMoody’s. TaxStatus TheBondswillbetax-exempt,bankqualifiedobligations. RiskFactors Therearecertainrisksassociatedwithalldebt.Riskfactors relatedtotheBondsarediscussedinAttachment5. TypeofBondSale PublicSale–CompetitiveBids ProposalsReceived Thursday,May10,2018@10:30A.M. CouncilConsideration Thursday,May10,20186:30P.M. NorthlandSecurities,Inc.Page3 IssueOverview Purpose ProceedsfromtheBondswillbeusedtofinancethefollowingprojects(together,the“Projects”): thepurchaseofparkland(the“AbatementPortion”), thepurchaseofvariousequipmentintheCity’s2018-2019CapitalImprovementPlan (the“EquipmentPortion”). ProceedswillalsobeusedtopaycostsassociatedwithissuingtheBonds.TheBondshavebeen sizedbasedonestimatesprovidedbyCityStaff.TheCityintendstocontribute$250,000ofpark dedicationfundstowardsthepurchaseoftheparkland.Thetablebelowcontainsthesources andusesoffundsforthebondissue. Authority TheBondswillbeissuedpursuanttotheauthorityofMinnesotaStatutes,Section469.1812to 469.1815andSection412.301. Sections469.1812through469.1815donotauthorizetheactual“abatementoftaxes.”Instead, theCityhastheabilitytolevyapropertytax(anabatementlevy)thatisequivalenttotaxesthat couldbeabated.TheCitywillcertifyapropertytaxabatementlevytopaythedebtserviceon theBonds.ApublichearingwillbeheldonApril12,2018andfollowingthehearingtheCity Councilwilladoptaresolutionapprovingthepropertytaxabatementforthispurpose. Thetotalamountofabatedtaxesinanyyearcannotexceedthegreaterof(1)10%ofthenettax capacityofthepoliticalsubdivisionforthetaxespayableyeartowhichtheabatementapplies, or(2)$200,000.TheCity’s2018nettaxcapacityis$8,778,154($8,778,154x0.1=$877,815).The maximumamountofabatedtaxesisexpectedtobeapproximately$129,760,whichislessthan $877,815. UnderSection412.301,CapitalEquipmentincludes,butisnotlimitedto,roadconstructionand maintenanceequipment,publicsafetyequipmentandcomputerhardwareandsoftware,which musthaveausefullifeatleastaslongasthetermofthedebtissuedtofinancetheequipment. ThetermoftheBondscannotexceed10yearsfromthedateofissuance. IftheamountoftheEquipmentPortionoftheBondsexceeds0.25%oftheestimatedmarket valueofthetaxablepropertyintheCity,areversereferendumprovisionapplies.TheCity’s estimatedmarketvaluefortaxespayablein2018is$844,129,000($844,129,000x0.0025= $2,110,323).SincetheEquipmentPortionoftheBondsdoesnotexceed$2,110,323,thereverse referendumprovisiondoesnotapply. EquipmentAbatement Issue Summary SourcesOfFunds ParAmountofBonds $615,000.00 $1,250,000.00 $1,865,000.00 PlannedIssuerEquityContribution -250,000.00 250,000.00 TotalSources $615,000.00 $1,500,000.00 $2,115,000.00 UsesOfFunds TotalUnderwriter'sDiscount(1.100%)6,765.00 13,750.00 20,515.00 CostsofIssuance 13,528.34 27,496.66 41,025.00 DeposittoCapitalizedInterest(CIF)Fund 10,334.55 23,959.42 34,293.97 DeposittoProjectConstructionFund 583,921.00 1,434,000.00 2,017,921.00 RoundingAmount 451.11 793.92 1,245.03 TotalUses $615,000.00 $1,500,000.00 $2,115,000.00 NorthlandSecurities,Inc.Page4 Structure TheAbatementPortionhasbeenstructuredover15years,withrelativelylevelannualdebt servicepaymentsandincludesaCitycontributionof$250,000.TheEquipmentPortionhas beenstructuredover9yearswithrelativelylevelannualdebtservicepaymentsandbasedon themaximumtermallowed,hasafinalmaturitywithintenyearsfromthedateoftheBonds. Theproposedstructureforthebondissueandpreliminarydebtserviceprojectionsare illustratedinAttachment1andtheestimatedleviesareillustratedinAttachment2. SecurityandSourceofRepayment TheBondswillbegeneralobligationsoftheCity.Thefinanceplanreliesonthefollowing assumptionsfortherevenuesusedtopaydebtservice,asprovidedbyCitystaff: TaxAbatements.ThetotalamountofthetaxesproposedtobeabatedbytheCityonthe parcelsidentifiedwithintheabatementareaisestimatedtobesufficienttopayannual principalandinterestoverthe15-yeartermoftheAbatementPortionoftheBonds.The annualabatementlevyisspreadovertheCity’sentiregeneraltaxbase(nettaxcapacity) thesameasthegeneralfundlevy.Propertywithintheabatementareawillpaythesame amountofCitytaxesaspropertyoutsideoftheabatementarea.Thereisnodifferent impactonindividualpropertytaxstatementsforpropertywithintheabatementarea comparedtootherpropertywithintheCityasawhole. PropertyTaxes.TheremainingrevenuesneededtopaydebtserviceontheBondsare expectedtocomefrompropertytaxlevies.Anannualtaxlevyisneededtoproducethe statutoryrequirementof105%ofdebtservice.Thelevymaybeadjustedannuallybased onactualmoniesinthedebtservicefund.Theinitialtaxlevywillbemadein2018for taxespayablein2019. Giventhetimingoftheinitialrevenuefromtaxes,theBondsincludeaCapitalized InterestFundtopaytheinterestdueontheBondsonFebruary1,2019. PlanRationale TheFinancePlanrecommendedinthisreportisbasedonavarietyoffactorsandinformation providedbytheCityrelatedtothefinancedprojectandCityobjectives,Northland’sknowledge oftheCityandourexperienceinworkingwithsimilarcitiesandprojects.Theissuanceof GeneralObligationBondsprovidesthebestmeansofachievingtheCity’sobjectivesandcost effectivefinancing.TheCityhassuccessfullyissuedandmanagedthistypeofdebtforprevious projects. IssuingProcess NorthlandwillreceivebidstopurchasetheBondsonThursday,May10,2018,at10:30AM. MarketconditionsandthemarketabilityoftheBondssupportissuancethroughacompetitive sale.Thisprocesshasbeenchosenasitisintendedtoproducethelowestcombinationof interestexpenseandunderwritingexpenseonthedateandtimesettoreceivebids.The calendarofeventsfortheissuingprocesscanbefoundinAttachment4. MunicipalAdvisor:NorthlandSecurities,Inc.,Minneapolis,Minnesota BondCounsel:Kennedy&GravenChartered,Minneapolis,Minnesota PayingAgent:NorthlandTrustServices,Inc.Minneapolis,Minnesota NorthlandSecurities,Inc.Page5 Attachment1–PreliminaryDebtServiceSchedules TotalCombined2018ABonds DatePrincipalCouponInterestTotalP+IFiscalTotal 05/31/2018 ----- 02/01/2019 --34,293.97 34,293.97 34,293.97 08/01/2019 --25,613.75 25,613.75 - 02/01/2020 130,000.00 1.950%25,613.75 155,613.75 181,227.50 08/01/2020 --24,346.25 24,346.25 - 02/01/2021 135,000.00 2.100%24,346.25 159,346.25 183,692.50 08/01/2021 --22,928.75 22,928.75 - 02/01/2022 140,000.00 2.250%22,928.75 162,928.75 185,857.50 08/01/2022 --21,353.75 21,353.75 - 02/01/2023 140,000.00 2.400%21,353.75 161,353.75 182,707.50 08/01/2023 --19,673.75 19,673.75 - 02/01/2024 145,000.00 2.500%19,673.75 164,673.75 184,347.50 08/01/2024 --17,861.25 17,861.25 - 02/01/2025 150,000.00 2.650%17,861.25 167,861.25 185,722.50 08/01/2025 --15,873.75 15,873.75 - 02/01/2026 150,000.00 2.750%15,873.75 165,873.75 181,747.50 08/01/2026 --13,811.25 13,811.25 - 02/01/2027 155,000.00 2.850%13,811.25 168,811.25 182,622.50 08/01/2027 --11,602.50 11,602.50 - 02/01/2028 160,000.00 2.950%11,602.50 171,602.50 183,205.00 08/01/2028 --9,242.50 9,242.50 - 02/01/2029 85,000.00 3.050%9,242.50 94,242.50 103,485.00 08/01/2029 --7,946.25 7,946.25 - 02/01/2030 90,000.00 3.150%7,946.25 97,946.25 105,892.50 08/01/2030 --6,528.75 6,528.75 - 02/01/2031 90,000.00 3.250%6,528.75 96,528.75 103,057.50 08/01/2031 --5,066.25 5,066.25 - 02/01/2032 95,000.00 3.350%5,066.25 100,066.25 105,132.50 08/01/2032 --3,475.00 3,475.00 - 02/01/2033 100,000.00 3.450%3,475.00 103,475.00 106,950.00 08/01/2033 --1,750.00 1,750.00 - 02/01/2034 100,000.00 3.500%1,750.00 101,750.00 103,500.00 Total$1,865,000.00-$448,441.47$2,313,441.47- DateAndTermStructure Dated 5/31/2018 DeliveryDate 5/31/2018 Firstavailablecalldate 2/01/2026 CallPrice 100.000% YieldStatistics BondYearDollars $15,038.51 AverageLife 8.064Years AverageCoupon 2.9819534% NetInterestCost(NIC)3.1183698% TrueInterestCost(TIC)3.1184709% AllInclusiveCost(AIC)3.4436054% NorthlandSecurities,Inc.Page6 AbatementPortion EquipmentPortion DatePrincipalCouponInterestTotalP+IFiscalTotal 05/31/2018 ----- 02/01/2019 --23,959.42 23,959.42 23,959.42 08/01/2019 --17,895.00 17,895.00 - 02/01/2020 70,000.00 1.950%17,895.00 87,895.00 105,790.00 08/01/2020 --17,212.50 17,212.50 - 02/01/2021 70,000.00 2.100%17,212.50 87,212.50 104,425.00 08/01/2021 --16,477.50 16,477.50 - 02/01/2022 75,000.00 2.250%16,477.50 91,477.50 107,955.00 08/01/2022 --15,633.75 15,633.75 - 02/01/2023 75,000.00 2.400%15,633.75 90,633.75 106,267.50 08/01/2023 --14,733.75 14,733.75 - 02/01/2024 75,000.00 2.500%14,733.75 89,733.75 104,467.50 08/01/2024 --13,796.25 13,796.25 - 02/01/2025 80,000.00 2.650%13,796.25 93,796.25 107,592.50 08/01/2025 --12,736.25 12,736.25 - 02/01/2026 80,000.00 2.750%12,736.25 92,736.25 105,472.50 08/01/2026 --11,636.25 11,636.25 - 02/01/2027 80,000.00 2.850%11,636.25 91,636.25 103,272.50 08/01/2027 --10,496.25 10,496.25 - 02/01/2028 85,000.00 2.950%10,496.25 95,496.25 105,992.50 08/01/2028 --9,242.50 9,242.50 - 02/01/2029 85,000.00 3.050%9,242.50 94,242.50 103,485.00 08/01/2029 --7,946.25 7,946.25 - 02/01/2030 90,000.00 3.150%7,946.25 97,946.25 105,892.50 08/01/2030 --6,528.75 6,528.75 - 02/01/2031 90,000.00 3.250%6,528.75 96,528.75 103,057.50 08/01/2031 --5,066.25 5,066.25 - 02/01/2032 95,000.00 3.350%5,066.25 100,066.25 105,132.50 08/01/2032 --3,475.00 3,475.00 - 02/01/2033 100,000.00 3.450%3,475.00 103,475.00 106,950.00 08/01/2033 --1,750.00 1,750.00 - 02/01/2034 100,000.00 3.500%1,750.00 101,750.00 103,500.00 Total$1,250,000.00-$353,211.92$1,603,211.92- DatePrincipalCouponInterestTotalP+IFiscalTotal 05/31/2018 ----- 02/01/2019 --10,334.55 10,334.55 10,334.55 08/01/2019 --7,718.75 7,718.75 - 02/01/2020 60,000.00 1.950%7,718.75 67,718.75 75,437.50 08/01/2020 --7,133.75 7,133.75 - 02/01/2021 65,000.00 2.100%7,133.75 72,133.75 79,267.50 08/01/2021 --6,451.25 6,451.25 - 02/01/2022 65,000.00 2.250%6,451.25 71,451.25 77,902.50 08/01/2022 --5,720.00 5,720.00 - 02/01/2023 65,000.00 2.400%5,720.00 70,720.00 76,440.00 08/01/2023 --4,940.00 4,940.00 - 02/01/2024 70,000.00 2.500%4,940.00 74,940.00 79,880.00 08/01/2024 --4,065.00 4,065.00 - 02/01/2025 70,000.00 2.650%4,065.00 74,065.00 78,130.00 08/01/2025 --3,137.50 3,137.50 - 02/01/2026 70,000.00 2.750%3,137.50 73,137.50 76,275.00 08/01/2026 --2,175.00 2,175.00 - 02/01/2027 75,000.00 2.850%2,175.00 77,175.00 79,350.00 08/01/2027 --1,106.25 1,106.25 - 02/01/2028 75,000.00 2.950%1,106.25 76,106.25 77,212.50 Total$615,000.00-$95,229.55$710,229.55- NorthlandSecurities,Inc.Page7 Attachment2–EstimatedLevySchedules AbatementPortion EquipmentPortion DateTotalP+ICIF105%LevyLevyYear Collection Year 02/01/2019 23,959.42 (23,959.42)- 02/01/2020 105,790.00 -111,079.50 2018 2019 02/01/2021 104,425.00 -109,646.25 2019 2020 02/01/2022 107,955.00 -113,352.75 2020 2021 02/01/2023 106,267.50 -111,580.88 2021 2022 02/01/2024 104,467.50 -109,690.88 2022 2023 02/01/2025 107,592.50 -112,972.13 2023 2024 02/01/2026 105,472.50 -110,746.13 2024 2025 02/01/2027 103,272.50 -108,436.13 2025 2026 02/01/2028 105,992.50 -111,292.13 2026 2027 02/01/2029 103,485.00 -108,659.25 2027 2028 02/01/2030 105,892.50 -111,187.13 2028 2029 02/01/2031 103,057.50 -108,210.38 2029 2030 02/01/2032 105,132.50 -110,389.13 2030 2031 02/01/2033 106,950.00 -112,297.50 2031 2032 02/01/2034 103,500.00 -108,675.00 2032 2033 Total$1,603,211.92(23,959.42)$1,658,215.13 DateTotalP+ICIF105%LevyLevyYear Collection Year 02/01/2019 10,334.55 (10,334.55)- 02/01/2020 75,437.50 -79,209.38 2018 2019 02/01/2021 79,267.50 -83,230.88 2019 2020 02/01/2022 77,902.50 -81,797.63 2020 2021 02/01/2023 76,440.00 -80,262.00 2021 2022 02/01/2024 79,880.00 -83,874.00 2022 2023 02/01/2025 78,130.00 -82,036.50 2023 2024 02/01/2026 76,275.00 -80,088.75 2024 2025 02/01/2027 79,350.00 -83,317.50 2025 2026 02/01/2028 77,212.50 -81,073.13 2026 2027 Total$710,229.55(10,334.55)$734,889.75 NorthlandSecurities,Inc.Page8 Attachment3–RelatedConsiderations NewIssuePriceRule TheUSTreasuryDepartmentandInternalRevenueService(“IRS”)recentlyfinalized regulationswhichredefinethe“issueprice”determinedfornewtax-exemptbondissues, effectiveforsalesonorafterJune7,2017.Theissuepricefactorsintothearbitrageyield determinedforanewbondissue,aswellastheIRSrebaterulesapplicabletotheissuer.Issuers arerequiredtoprovidecertificationoftheseitemstotheIRSwhenissuingtax-exemptbonds. ThenewchangestotheIRSissuepricerules(the“Rules”)provideseveralwaysfortheissue priceofanewbondissuetobedetermined.UnderpriorIRSregulations,thepriceofeach maturityofanewbondissuewasthefirstpriceatwhich10%ofthatmaturitywas“reasonably expected”tobesoldtothepublic. Althoughthe“10%sold”thresholdfordeterminingtheInitialOfferingPrice(“IOP”)fora maturityisstillretainedintheRules,itmustnowbebasedon actual sales,notjust“reasonable expectations.”However,thenewIssuePriceRulesalsonowincludeafive-day“holdtheprice” alternativeforestablishingtheIOP.Iftheunderwriteragreesinwritingtoholdthepriceofthe bondsforfivebusinessdaysafterthesaleatapricenohigherthantheIOP,thentheIOPwillbe establishedatthatfive-dayholdlevel.Ifatleast10%ofamaturityissoldtothepublicator belowtheIOP during thefive-dayhold,thenthe10%thresholdismetandthe“pricehold”for thatmaturitycanbereleased. Forbondissuessoldonacompetitivebidbasis,anotheralternativefordeterminingtheIOPis providedinthenewRules.Iftheissuerreceivesatleastthreecompetitivebids(asdefinedin theRules),theycanestablishtheIOPasthewinningbidder’s“reasonablyexpected”IOPupon whichtheybasedtheirwinningbid(ratherthanactualsales).However,thisalternativeonly appliesiftheissuerreceivesatleastthreecompetitivebids.Iftheissuerreceiveslessthanthree bids,theissuerwillneedtogetthewinningbiddertoeitheragreeto“holdtheprice”forfive days,orrequirethewinningbiddertoestablishtheIOPasthefirstpriceatwhich10%ofeach maturityisactuallysoldtothepublic. WerecommendthattheCityestablishtheissuepricebyrequiringthewinningbidderto“hold theprice”forfivedaysafteraward,intheeventfewerthanthreebidsarereceived.Applying the“holdtheprice”rule,ratherthanthe“10%actualsales”rulewillallowtheCitytofinalize theissuesizeandclosingdateimmediately,andalsomeettheSECrequirementofprovidinga FinalOfficialStatement(whichmustincludefinalpricing)withinsevenbusinessdaysafterthe sale.Underwritershaveexpressedastrongpreferenceforthis“holdtheprice”alternativefor thesesamereasons,andalsobecauseiteliminatestheneedforthemtocontinuereportingbond tradestotheissueruntiltheyhavereachedthe“10%actualsales”thresholdforeverymaturity. Inperiodsofmarketvolatility,itcanbedifficultforanunderwritertosellcertainmaturitiesina timelymanner,anditmayevenhindertheirabilitytoget10%actuallysoldbeforetheclosing date,especiallyiftheyarehopingto“waitout”unfavorablechangesinthemarket. Forboththeissuerandtheunderwriter,the“holdtheprice”ruleprovidescertaintyand simplicityinsettingsize,offeringprice,tradingparametersandclosingdateattheoutset,rather thanhavingthosecriticalfeaturesinastateoffluxuntiltheactualsalesthresholdshavebeen met. InthesectionaddedtotheNoticeofSalerelatingtotheIssuePriceRulesandbidding requirements,wealsorecommendlanguagestatingthatunderwriterssubmittingbidswillnot beallowedtocanceltheirbidafterthesale.Theconceptof“cancellable”biddingwas introducedtothemarketplacelastyearasapossiblefallbackforawinningbidderifa NorthlandSecurities,Inc.Page9 competitivebondsalewasexpected,butlessthanthreebidswerereceived.Ifawinningbidder didnotwanttothenberequiredtomeetthe“holdtheprice”testorthe“10%actualsales”test, itwouldprovidethemwiththeoptiontocanceltheirbid.Wefeelthisconceptmayprotectan underwriter,butgreatlyincreasesrisktoanissuer,especiallytheriskofhavinganunsuccessful salewithnobuyer.Werecommendrequiring“non-cancellable”bids,sinceunderwritershave expressedminimalconcernabouthavingto“holdtheprice”anditisnotexpectedtoreducethe numberofbidsyoureceive. Non-cancellablebidding,coupledwithhold-the-pricerestrictionsintheNoticeofSaleprovide theissuerwiththegreatestlevelofcertaintyforasuccessfulsale,andminimalornoadditional costinunderwriters’bids. BankQualification WeunderstandtheCity(incombinationwithanysubordinatetaxingjurisdictionsordebt issuedintheCity’snameby501(c)3corporations)anticipatesissuing$10,000,000orlessintax- exemptdebtduringthiscalendaryear.ThereforetheBondswillbedesignatedas“bank qualified”obligationspursuanttoFederalTaxLaw. ArbitrageCompliance Project/ConstructionFund.Alltax-exemptbondissuesaresubjecttofederalrebate requirementswhichrequireallarbitrageearnedtoberebatedtotheU.S.Treasury.Arebate exemptiontheCityexpectstoqualifyforisthe“24monthspendingexemption.” DebtServiceFund.TheCitymustmaintainabonafidedebtservicefundfortheBondsorbe subjecttoyieldrestrictioninthedebtservicefund.Abonafidedebtservicefundinvolvesan equalmatchingofrevenuestodebtserviceexpensewithabalanceforwardpermittedequalto thegreateroftheinvestmentearningsinthefundduringthatyearor1/12ofthedebtserviceof thatyear. TheCityshouldbecomefamiliarwiththevariousArbitrageCompliancerequirementsforthis bondissue.TheResolutionfortheBondspreparedbyBondCounselexplainstherequirements ingreaterdetail. ContinuingDisclosure Type:Full DisseminationAgent:NorthlandSecurities TherequirementsforcontinuingdisclosurearegovernedbySECRule15c2-12.Theprimary requirementsofRule15c2-12actuallyfallonunderwriters.TheRulesetsforthduediligence neededpriortotheunderwriter’spurchaseofmunicipalsecurities.Partofthisrequirementis obtainingcommitmentfromtheissuertoprovidecontinuingdisclosure.Thedocument describingthecontinuingdisclosurecommitments(the“Undertaking”)iscontainedinthe OfficialStatementthatwillbepreparedtooffertheBondstoinvestors. TheCityhasmorethan$10,000,000ofoutstandingdebtandisrequiredtoundertake“full” continuingdisclosure.Fulldisclosurerequiresannualpostingoftheauditandaseparate continuingdisclosurereport,aswellasthereportingofcertain“materialevents.”Material eventssetforthintheRule,including,butnotlimitedto,bondratingchangesandcallnotices, mustbereportedwithintendaysofoccurrence.Thereportcontainsannualfinancial informationandoperatingdatathat“mirrors”materialinformationpresentedintheOfficial Statement.ThespecificcontentsoftheannualreportwillbedescribedintheUndertakingthat appearsintheappendixoftheOfficialStatement.Northlandcurrentlyservesasdissemination NorthlandSecurities,Inc.Page10 agentfortheCity,assistingwiththeannualreporting.TheinformationfortheBondswillbe incorporatedintoourreporting. Premiums Inthecurrentmarketenvironment,itislikelythatbidsreceivedfromunderwriterswillinclude premiums.ApremiumbidoccurswhenthepurchaserpaystheCityanamountinexcessofthe paramountofamaturityinexchangeforahighercoupon(interestrate).Theuseofpremiums reflectsthebidder’sviewonfuturemarketconditions,taxconsiderationsforinvestorsand otherfactors.Ultimately,thetrueinterestcost(“TIC”)calculationwilldeterminethelowestbid, regardlessofpremium. Apremiumbidproducesadditionalfundsthatcanbeusedinseveralways: ThepremiummeansthattheCityneedslessbondproceedsandcanreducethesizeof theissuebytheamountofthepremium. ThepremiumcanbedepositedintheConstructionFundandusedtopayadditional projectcosts,ratherthanusedtoreducethesizeoftheissue. ThepremiumcanbedepositedintheDebtServiceFundandusedtopayprincipaland interest. NorthlandwillworkwithCitystaffpriortothesaledaytodetermineuseofpremium(ifany). AconsiderationforuseofpremiumisthebankqualificationoftheBonds. Rating AratingwillberequestedfromMoody’s.TheCity’sgeneralobligationdebtiscurrentlyrated "A1"byMoody’s.Theratingprocesswillincludeaconferencecallwiththeratinganalyst. NorthlandwillassistCitystaffinpreparingforandconductingtheratingcall. NorthlandSecurities,Inc.Page11 Attachment4–CalendarofEvents Date Action ResponsibleParty March1 ResolutiontoCity BondCounsel March8 TaxAbatement ResolutionCallingforthePublic HearingApproved CityCouncilAction, BondCounsel April2 PublishPublicHearingNotices nolaterthanthisdate City April5 FinancePlanandSetSaleResolutionsenttoCity Northland,Bond Counsel April12 PublicHearing –ResolutionApprovingtheTax Abatements SetSaleResolutionAdopted CityCouncilAction, Northland,Bond Counsel April13 PreliminaryOfficialStatementSenttoCityforSignOff andtoRatingAgency Northland,City WeekofApril23 RatingConferenceCall Northland,City, RatingAgency May2 RatingReceived RatingAgency,City, Northland May10 BondSale AuthorizingResolutionAdopted–6:30p.m. Northland,Bond Counsel May31 ClosingontheBonds(Proceedsavailable)Northland,CityStaff, BondCounsel June1 Closingonlandpurchase CityStaff March2018April2018 SunMonTueWedThuFriSatSunMonTueWedThuFriSat 1231234567 45678910891011121314 1112131415161715161718192021 1819202122232422232425262728 252627282930312930 May2018June2018 SunMonTueWedThuFriSatSunMonTueWedThuFriSat 1234512 67891011123456789 1314151617181910111213141516 2021222324252617181920212223 272829303124252627282930 NorthlandSecurities,Inc.Page12 Attachment5-RiskFactors PropertyTaxes:PropertytaxleviesshowninthisFinancePlanarebasedonprojecteddebt serviceandotherrevenues.Finallevieswillbesetbasedontheresultsofsale.Leviesshouldbe reviewedannuallyandadjustedasneeded.Thedebtservicelevymustbeincludedinthe preliminarylevyforannualTruthinTaxationhearings.FutureLegislativechangesinthe propertytaxsystem,includingtheimpositionoflevylimitsandchangesincalculationof propertyvalues,wouldaffectplansforpaymentofdebtservice.Delinquentpaymentof propertytaxeswouldreducerevenuesavailabletopaydebtservice. TaxAbatement:Thetaxabatementlevyneedstobecalculatedannuallyinaccordancewiththe abatementresolution.Theabatementlevymustbeincludedinthepreliminarylevyusedfor annualTruthinTaxationhearings.Ataxabatementlevywasauthorizedasaspeciallevy(not subjecttolevylimits)underthemostrecentlegislation.Levylimitsarenotcurrentlyenacted. Thestatusofataxabatementlevyunderfuturelevylimitations(ifany)cannotbepredicted. General:Inadditiontotherisksdescribedabove,therearecertaingeneralrisksassociatedwith theissuanceofbonds.Theserisksinclude,butarenotlimitedto: Failuretocomplywithcovenantsinbondresolution. FailuretocomplywithUndertakingforcontinuingdisclosure. FailuretocomplywithIRSregulations,includingregulationsrelatedtouseoftheproceeds andarbitrage/rebate.TheIRSregulationsgoverntheabilityoftheCitytoissueitsbondsas tax-exemptsecuritiesandfailuretocomplywiththeIRSregulationsmayleadtolossoftax- exemption. City of Corcoran April 12th, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-24 Motion by: Seconded by: RESOLUTION APPROVING PROPERTY TAX ABATEMENT REALTED TO THE ACQUISITION AND DEVLEPOMENT OF PUBLIC FACILITIES WITHIN THE CITY BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, AS FOLLOWS: Section 1. Recitals. 1.01. The City has determined to grant a property tax abatement in order to help finance the acquisition of land for a new park serving City residents (the “Project”), which will benefit certain properties in the City, all pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the “Act”). 1.02. Pursuant to Section 469.1813, subdivision 1 of the Act, the City may grant an abatement of all or a portion of the taxes imposed by the City on one or more parcels of property to pay for all or part of the cost of acquisition or improvement of public facilities, whether or not located on or adjacent to the parcels for which the tax is abated. 1.03. The City has identified two hundred thirty-four (234) parcels located in the City, identified in EXHIBIT A attached hereto (the “Abatement Property”), which will be benefitted by the Project and from which the City proposes to abate a portion of the City’s share of taxes to help finance the Project, subject to all the terms and conditions of this resolution. 1.04. The City intends to issue one or more series of general obligation bonds, all or a portion of which will be designated as tax abatement bonds in the maximum aggregate principal amount of $1,555,000 (the “Abatement Bonds”), which will be issued to pay the costs of the Project pursuant to the Act, and which are expected to be paid primarily through the collection of Abatement revenues (as defined herein). 1.05. On the date hereof, the Council conducted a duly noticed public hearing on the Abatement at which the views of all interested persons were heard. Section 2. Findings. 2.01. It is hereby found and determined that the benefits to the City from the Abatement will be at least equal to the costs to the City of the Abatement, because (a) the Abatement will help finance the Project, which is necessary to provide improved public facilities to City residents in the form of a public park; and (b) the increased City taxes collected from the Abatement Property upon termination of the Abatement are expected to far exceed the amount of the Abatement collected from the Abatement Property during the term of this resolution. 2.02. It is hereby found and determined that the Abatement is in the public interest for the reasons described in Section 2.01 hereof. Section 3. Actions Ratified; Abatement Approved. 3.01. The Council hereby ratifies all actions of the City’s staff and consultants in arranging for approval of this resolution in accordance with the Act. 3.02. Subject to the provisions of the Act, the Abatement is hereby approved and adopted subject to the following terms and conditions: (a) The term “Abatement” means the City’s share of the real property taxes generated from the Abatement Property, in the amounts described in this Section: (i) The aggregate Abatement paid by the City during the term of this resolution will not exceed the amount necessary to pay the principal of and all or a portion of the interest on the Abatement Bonds, up to a maximum of $1,555,000. (ii) Notwithstanding anything to the contrary herein, the Abatement payable on any August 1 and subsequent February 1, combined, will not exceed the amount produced by extending the City’s total tax rate for the applicable year against the tax capacity of the Abatement Property, as of January 2 in the prior year. (iii) In accordance with Section 469.1813, subdivision 8 of the Act, in no year shall the Abatement, together with all other abatements approved by the City under the Act and paid in that year, exceed the greater of ten percent (10%) of the City’s net tax capacity for that year or $200,000 (the “Abatement Volume Cap”). The City may grant any other abatements permitted under the Act after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Cap, the allocation of Abatement Cap to such other abatements is subordinate to the Abatements under this Agreement. (b) The City will pay the Abatement in semiannual installments each February 1 and August 1, commencing August 1, 2019, and continuing through February 1, 2034. The City will pay the Abatement solely to finance the cost of the Project, through application of Abatement amounts toward debt service payments on the Abatement Bonds (including any bonds issued to refund the initial Abatement Bonds). (c) This resolution may be modified only with the prior written approval of the City, and any modification is subject to Section 469.1813, subdivision 7 of the Act. (d) In accordance with Section 469.1815 of the Act, the City will add to its levy in each year during the term of the Abatement the total estimated amount of current year Abatement granted under this resolution. 3.03. The Chair and City Clerk are authorized and directed to execute and deliver any agreements, certificates or other documents that the City determines are necessary to implement this resolution. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 12th day of April, 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator City of Corcoran April 12th, 2018 County of Hennepin State of Minnesota 1 Extract of Minutes of Meeting of the City Council of the City of Corcoran, Hennepin County, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Corcoran, Hennepin County, Minnesota, was held at the City Hall in the City on Thursday, April 12, 2018, commencing at 7:00 P.M. The following members of the Council were present: and the following were absent: * * * * * * * * * The following resolution was presented by Councilmember ____________ who moved its adoption: RESOLUTION NO. 2018-25 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF APPROXIMATELY $1,865,000 GENERAL OBLIGATION BONDS, SERIES 2018A BE IT RESOLVED By the City Council of the City of Corcoran, Hennepin County, Minnesota (the “City”) as follows: 1. Background. It is hereby determined that: (a) the City is authorized by Minnesota Statutes, Chapter 475 and Minnesota Statutes, Sections 412.301 and 469.1812 through 469.1815 (collectively the “Act”) to issue and sell its general obligation bonds to finance the acquisition of park land and the purchase of equipment (the “Project”). 2 (b) it is necessary and expedient to the sound financial management of the affairs of the City to issue approximately $1,865,000 General Obligation Bonds, Series 2018A (the “Bonds”) pursuant to the Act to provide financing for the Project. 2. Sale of Bonds. To finance the Project pursuant to the Act, the City will therefore issue and sell the Bonds in the proposed aggregate principal amount of $1,865,000, which amount is subject to adjustment in accordance with the official Notice of Sale attached hereto as EXHIBIT A (the “Notice of Sale”). The Bonds will be issued, sold, and delivered in accordance with the Notice of Sale. 3. Authority of Municipal Advisor. Northland Securities, Inc. is authorized and directed to negotiate the Bonds in accordance with the foregoing Notice of Sale. The City Council will meet at 6:30 P.M. on Thursday, May 10, 2018, to consider proposals on the Bonds and take any other appropriate action with respect to the Bonds. 4. Authority of Bond Counsel. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in the preparation and review of necessary documents, certificates and instruments relating to the Bonds. The officers, employees and agents of the City are hereby authorized to assist Kennedy & Graven, Chartered in the preparation of such documents, certificates, and instruments. 5. Covenants. In the resolution awarding the sale of the Bonds the City Council will set forth the covenants and undertakings required by the Act. 6. Official Statement. In connection with the sale of the Bonds, the officers or employees of the City are authorized and directed to cooperate with Northland Securities, Inc. and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. (The remainder of this page is intentionally left blank.) 3 EXHIBIT A NOTICE OF SALE $1,865,000* GENERAL OBLIGATION BONDS, SERIES 2018A CITY OF CORCORAN, MINNESOTA (Book-Entry Only) NOTICE IS HEREBY GIVEN that these Bonds will be offered for sale according to the following terms: TIME AND PLACE: Proposals (also referred to herein as “bids”) will be opened by the City Administrator, or designee, on Thursday, May 10, 2018, at 10:30 A.M., CT, at the offices of Northland Securities, Inc. (the City’s “Municipal Advisor”), 150 South Fifth Street, Suite 3300, Minneapolis, Minnesota 55402. Consideration of the Proposals for award of the sale will be by the City Council at its meeting at the City Offices beginning Thursday, May 10, 2018 at 6:30 P.M., CT. SUBMISSION OF PROPOSALS Proposals may be: a) submitted to the office of Northland Securities, Inc., b) faxed to Northland Securities, Inc. at 612-851-5918, c) for proposals submitted prior to the sale, the final price and coupon rates may be submitted to Northland Securities, Inc. by telephone at 612-851-5900 or 612-851-4945, or d) submitted electronically. Notice is hereby given that electronic proposals will be received via PARITY™, or its successor, in the manner described below, until 10:30 A.M., CT, on Thursday, May 10, 2018. Proposals may be submitted electronically via PARITY™ or its successor, pursuant to this Notice until 10:30 A.M., CT, but no Proposal will be received after the time for receiving Proposals specified above. To the extent any instructions or directions set forth in PARITY™, or its successor, conflict with this Notice, the terms of this Notice shall control. For further information about PARITY™, or its successor, potential bidders may contact Northland Securities, Inc. or i-Deal at 1359 Broadway, 2nd floor, New York, NY 10018, telephone 212-849-5021. Neither the City nor Northland Securities, Inc. assumes any liability if there is a malfunction of PARITY™ or its successor. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. * The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. 4 BOOK-ENTRY SYSTEM The Bonds will be issued by means of a book-entry system with no physical distribution of bond certificates made to the public. The Bonds will be issued in fully registered form and one bond certificate, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of Depository Trust Company (“DTC”), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the City through Northland Trust Services, Inc. Minneapolis, Minnesota (the “Paying Agent/Registrar”), to DTC, or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The successful bidder, as a condition of delivery of the Bonds, will be required to deposit the bond certificates with DTC. The City will pay reasonable and customary charges for the services of the Paying Agent/Registrar. DATE OF ORIGINAL ISSUE OF BONDS Date of Delivery (Estimated to be May 31, 2018) AUTHORITY/PURPOSE/SECURITY The Bonds are being issued pursuant to Minnesota Statutes, Sections 469.1812-469.1815 and 412.301. Proceeds will be used to finance the acquisition of park land and the purchase of equipment. The Bonds are payable from an annual tax abatement levy and additionally secured by ad valorem taxes on all taxable property within the City. The full faith and credit of the City is pledged to their payment and the City has validly obligated itself to levy ad valorem taxes in the event of any deficiency in the debt service account established for this issue. INTEREST PAYMENTS Interest is due semiannually on each February 1 and August 1, commencing February 1, 2019, to registered owners of the Bonds appearing of record in the Bond Register as of the close of business on the fifteenth day (whether or not a business day) of the calendar month preceding such interest payment date. MATURITIES Principal is due annually on February 1, inclusive, in each of the years and amounts as follows: Year Amount Year Amount Year Amount 2020 $130,000 2025 $150,000 2030 $90,000 2021 135,000 2026 150,000 2031 90,000 2022 140,000 2027 155,000 2032 95,000 2023 140,000 2028 160,000 2033 100,000 2024 145,000 2029 85,000 2034 100,000 5 Proposals for the Bonds may contain a maturity schedule providing for any combination of serial bonds and term bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject to mandatory redemption in each year conforms to the maturity schedule set forth above. INTEREST RATES All rates must be in integral multiples of 1/20th or 1/8th of 1%. Rates must be in level or ascending order. All Bonds of the same maturity must bear a single uniform rate from date of issue to maturity. ESTABLISHMENT OF ISSUE PRICE (HOLD-THE-OFFERING-PRICE RULE MAY APPLY – BIDS NOT CANCELLABLE) The winning bidder shall assist the City in establishing the issue price of the Bonds and shall execute and deliver to the City at closing an “issue price” or similar certificate setting forth the reasonably expected initial offering price to the public or the sales price or prices of the Bonds, together with the supporting pricing wires or equivalent communications, substantially in the form attached hereto as Exhibit A, with such modifications as may be appropriate or necessary, in the reasonable judgment of the winning bidder, the City and Bond Counsel. All actions to be taken by the City under this Notice of Sale to establish the issue price of the Bonds may be taken on behalf of the City by the City’s Municipal Advisor and any notice or report to be provided to the City may be provided to the City’s Municipal Advisor. The City intends that the provisions of Treasury Regulation Section 1.148-1(f)(3)(i) (defining “competitive sale” for purposes of establishing the issue price of the Bonds) will apply to the initial s ale of the Bonds (the “competitive sale requirements”) because: (1) the City shall disseminate this Notice of Sale to potential underwriters in a manner that is reasonably designed to reach potential underwriters; (2) all bidders shall have an equal opportunity to bid; (3) the City may receive bids from at least three underwriters of municipal bonds who have established industry reputations for underwriting new issuances of municipal bonds; and (4) the City anticipates awarding the sale of the Bonds to the bidder who submits a firm offer to purchase the Bonds at the highest price (or lowest cost), as set forth in this Notice of Sale. Any bid submitted pursuant to this Notice of Sale shall be considered a firm offer for the purchase of the Bonds, as specified in the bid. In the event that the competitive sale requirements are not satisfied, the City shall promptly so advise the winning bidder. The City may then determine to treat the initial offering price to the public as of the award date of the Bonds as the issue price of each maturity by imposing on the winning bidder the Hold- the-Offering-Price Rule as described in the following paragraph (the “Hold-the-Offering-Price Rule”). Bids will not be subject to cancellation in the event that the City determines to apply the Hold-the- Offering-Price Rule to the Bonds. Bidders should prepare their bids on the assumption that the Bonds will be subject to the Hold-the-Offering-Price Rule in order to establish the issue price of the Bonds. By submitting a bid, the winning bidder shall (i) confirm that the underwriters have offered or will offer the Bonds to the public on or before the date of award at the offering price or prices (the “Initial Offering Price”), or at the corresponding yield or yields, set forth in the bid submitted by 6 the winning bidder and (ii) agree, on behalf of the underwriters participating in the purchase of the Bonds, that the underwriters will neither offer nor sell unsold Bonds of any maturity to which the Hold -the-Offering Price Rule shall apply to any person at a price that is higher than the Initial Offering Price to the public during the period starting on the award date for the Bonds and ending on the earlier of the following: (1) the close of the fifth (5th) business day after the award date; or (2) the date on which the underwriters have sold at least 10% of a maturity of the Bonds to the public at a price that is no higher than the Initial Offering Price to the public (the “10% Test”), at which time only that particular maturity will no longer be subject to the Hold-the-Offering-Price Rule. The City acknowledges that, in making the representation set forth above, the winning bidder will rely on (i) the agreement of each underwriter to comply with the Hold-the-Offering-Price Rule, as set forth in an agreement among underwriters and the related pricing wires, (ii) in the event a selling group has been created in connection with the initial sale of the Bonds to the public, the agreement of each dealer who is a member of the selling group to comply with the Hold-the-Offering-Price Rule, as set forth in a selling group agreement and the related pricing wires, and (iii) in the event that an underwriter is a party to a retail distribution agreement that was employed in connection with the initial sale of the Bonds to the public, the agreement of each broker-dealer that is a party to such agreement to comply with the Hold-the- Offering-Price Rule, as set forth in the retail distribution agreement and the related pricing wires. The City further acknowledges that each underwriter shall be solely liable for its failure to comply with its agreement regarding the Hold-the-Offering-Price Rule and that no underwriter shall be liable for the failure of any other underwriter, or of any dealer who is a member of a selling gr oup, or of any broker- dealer that is a party to a retail distribution agreement to comply with its corresponding agreement regarding the Hold-the-Offering-Price Rule as applicable to the Bonds. By submitting a bid, each bidder confirms that: (i) any agree ment among underwriters, any selling group agreement and each retail distribution agreement (to which the bidder is a party) relating to the initial sale of the Bonds to the public, together with the related pricing wires, contains or will contain language obligating each underwriter, each dealer who is a member of the selling group, and each broker-dealer that is a party to such retail distribution agreement, as applicable, to comply with the Hold -the-Offering- Price Rule, if applicable, in each case if and for so long as directed by the winning bidder and as set forth in the related pricing wires, and (ii) any agreement among underwriters relating to the initial sale of the Bonds to the public, together with the related pricing wires, contains or will conta in language obligating each underwriter that is a party to a retail distribution agreement to be employed in connection with the initial sale of the Bonds to the public to require each broker-dealer that is a party to such retail distribution agreement to comply with the Hold-the-Offering-Price Rule, if applicable, in each case if and for so long as directed by the winning bidder or such underwriter and as set forth in the related pricing wires. Notes: Sales of any Bonds to any person that is a related party to an underwriter shall not constitute sales to the public for purposes of this Notice of Sale. Further, for purposes of this Notice of Sale: (1) “public” means any person other than an underwriter or a related party, (2) “underwriter” means (A) any person that agrees pursuant to a written contract with the City (or with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to the public and (B) any person that agrees pursuant to a written contract directly or indirectly with a person described in clause (A) to participate in the initial sale of the Bonds to the public (including a member of a selling group or a party to a retail distribution agreement participating in the initial sale of the Bonds to the public). a purchaser of any of the Bonds is a “related party” to an underwriter if the underwriter and the purchaser are subject, directly or indirectly, to (i) at least 50% common ownership of the voting 7 power or the total value of their stock, if both entities are corporations (including direct ownership by one corporation or another), (ii) more than 50% common ownership of their capital interests or profits interests, if both entities are partnerships (including direct ownership (3) by one partnership of another), or (iii) more than 50% common ownership of the value of the outstanding stock of the corporation or the capital interests or profit interests of the partnership, as applicable, if one entity is a corporation and the other entity is a partnership (including direct ownership of the applicable stock or interests by one entity of the other), and (4) “sale date” means the date that the Bonds are awarded by the City to the winning bidder. ADJUSTMENTS TO PRINCIPAL AMOUNT AFTER PROPOSALS The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. Such adjustments shall be made promptly after the sale and prior to the award of Proposals by the City and shall be at the sole discretion of the City. The successful bidder may not withdraw or modify its Proposal once submitted to the City for any reason, including post-sale adjustment. Any adjustment shall be conclusive and shall be binding upon the successful bidder. OPTIONAL REDEMPTION Bonds maturing on February 1, 2027 through 2034 are subject to redemption and prepayment at the option of the City on February 1, 2026 and any date thereafter, at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and principal amounts within each maturity to be redeemed shall be determined by the City and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. CUSIP NUMBER If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto shall constitute cause for a failure or refusal by the successful bidder thereof to accept delivery of and pay for the Bonds in accordance with terms of the purchase contract. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the successful bidder. DELIVERY Delivery of the Bonds will be within forty days after award, subject to an approving legal opinion by Kennedy & Graven, Chartered, Bond Counsel. The legal opinion will be paid by the City and delivery will be anywhere in the continental United States without cost to the successful bidder at DTC. TYPE OF PROPOSAL Proposals of not less than $1,844,485 (98.90%) and accrued interest on the principal sum of $1,865,000 must be filed with the undersigned prior to the time of sale. Proposals must be unconditional except as to legality. Proposals for the Bonds should be delivered to Northland Securities, Inc. and addressed to: 8 9 Brad Martens, City Administrator Corcoran City Hall 8200 County Road 116 Corcoran, Minnesota 55340 A good faith deposit (the “Deposit”) in the amount of $37,300 in the form of a federal wire transfer (payable to the order of the City) is only required from the apparent winning bidder, and must be received within two hours after the time stated for the receipt of Proposals. The apparent winning bidder will receive notification of the wire instructions from the Municipal Advisor promptly after the sale. If the Deposit is not received from the apparent winning bidder in the time allotted, the City may choose to reject their Proposal and then proceed to offer the Bonds to the next lowest bidder based on the terms of their original proposal, so long as said bidder wires funds for the Deposit amount within two hours of said offer. The City will retain the Deposit of the successful bidder, the amount of which will be deducted at settlement and no interest will accrue to the successful bidder. In the event the successful bidder fails to comply with the accepted Proposal, said amount will be retained by the City. No Proposal can be withdrawn after the time set for receiving Proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City’s computation of the interest rate of each Proposal, in accordance with customary practice, will be controlling. In the event of a tie, the sale of the Bonds will be awarded by lot. The City will reserve the right to: (i) waive non-substantive informalities of any Proposal or of matters relating to the receipt of Proposals and award of the Bonds, (ii) reject all Proposals without cause, and (iii) reject any Proposal which the City determines to have failed to comply with the terms herein. INFORMATION FROM SUCCESSFUL BIDDER The successful bidder will be required to provide, in a timely manner, certain information relating to the initial offering price of the Bonds necessary to compute the yield on the Bonds pursuant to the provisions of the Internal Revenue Code of 1986, as amended. OFFICIAL STATEMENT By awarding the Bonds to any underwriter or underwriting syndicate submitting a Proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide to the senior managing underwriter of the syndicate to which the Bonds are awarded, the Final Official Statement in an electronic format as prescribed by the Municipal Securities Rulemaking Board (MSRB). FULL CONTINUING DISCLOSURE UNDERTAKING The City will covenant in the resolution awarding the sale of the Bonds and in a Continuing Disclosure Undertaking to provide, or cause to be provided, annual financial information, including audited financial statements of the City, and notices of certain material events, as required by SEC Rule 15c2-12. 10 BANK QUALIFICATION The City will designate the Bonds as qualified tax-exempt obligations for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. BOND INSURANCE AT UNDERWRITER’S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the successful bidder, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the successful bidder of the Bonds. Any increase in the costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the successful bidder, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the successful bidder. Failure of the municipal bond insurer to issue the policy after the Bonds have been awarded to the successful bidder shall not constitute cause for failure or refusal by the successful bidder to accept delivery on the Bonds. The City reserves the right to reject any and all Proposals, to waive informalities and to adjourn the sale. Dated: April 12, 2018 BY ORDER OF THE CORCORAN CITY COUNCIL /s/ Brad Martens City Administrator Additional information may be obtained from: Northland Securities, Inc. 150 South Fifth Street, Suite 3300 Minneapolis, Minnesota 55402 Telephone No.: 612-851-5900 11 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember _____________, and upon vote being taken thereon the following members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. 12 STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) ) CITY OF CORCORAN ) I, the undersigned, being the duly qualified and acting City Administrator of the City of Corcoran, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Thursday, April 12, 2018, with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes, insofar as they relate to the issuance and sale of approximately $1,865,000 General Obligation Bonds, Series 2018A of the City. WITNESS My hand as City Administrator and the corporate seal of the City this ____ day of _________, 2018. City Administrator City of Corcoran, Minnesota (SEAL) STAFF REPORT Agenda Item 11b. Council Meeting: April 12, 2018 Prepared By: Brad Martens, Kevin Mattson, Pat Meister Topic: 2018 Dust Control Program Action Required: Call Public Hearing Summary: The gravel road maintenance program for the City of Corcoran includes the application of a chloride product on certain gravel roads (27 miles of our 34 miles of gravel road) for dust control. The cost of the project is estimated at $109,950 or $0.75 per linear foot which is subsidized by the City based up on different type of roads: Collector roads and neighborhood roads connecting to Collector roads: Subsidized to $0.24 per linear foot Neighborhood roads accessing paved roads: Subsidized to $0.60 per linear foot It is proposed to bill properties for the application as in years past with unpaid fees to be assessed later in the year if necessary. The percentage of the project to be assessed has been reduced overtime with incremental budget adjustments. For example, another $10,000 of general funds was allocated towards the project in 2018 reducing the per unit collector road fee from $104.98 in 2017 to $81.51 in 2018. The City received favorable bids from Norther Salt Incorporated (NSI) of $0.92/gallon for both 2018 as compared to $0.939 for 2017. Incorporating the reduction in price the City anticipates the following costs for the program in 2018. Neighborhood Road Assessment Collector/Adjacent Road Assessment Other Assessment City Share Total 2017 $10,290 $29,710 $1,575 $68,375 $109,950 The next step in the process is to call a public hearing through approving the attached resolution. After the public hearing, the Council could then approve the project which is anticipated to be completed in June. After project completion, properties would be billed based upon the actual project costs. Financial/Budget: Costs associated with the City’s share of the project are included in the 2018 budget. Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Page 2 Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Options: 1. Approve resolution 2018-26 calling for a public hearing on the potential assessment of the cost of dust control treatments to be applied to city streets in 2018. 2. Send back to staff for further review. Recommendation: Approve resolution 2018-26 calling for a public hearing on the potential assessment of the cost of dust control treatments to be applied to city streets in 2018. Council Action: Consider a motion to approve resolution 2018-26 calling for a public hearing on the potential assessment of the cost of dust control treatments to be applied to city streets in 2018. Attachments: 1. Resolution 2018-26 Calling For A Public Hearing on the Potential Assessment of Costs of Dust Control Treatments to be Applied to City Streets In 2018 STAFF REPORT Agenda Item 11c. Council Meeting: April 12, 2018 Prepared By: Kevin Mattson Topic: 2018 Pavement Overlay Project Action Required: Approval Summary: The Council approved completion of a feasibility study on March 8th that included the development of a 5-Year Capital Improvement Plan (CIP) for Municipal State Aid (MSA) funding. One of the goals of this study was to review options for project work that was warranted and eligible for MSA Construction funds that could be completed in 2018 to draw down the construction account below $1.5 million. During the preliminary analysis, it was evident that completion of an enhanced pavement overlay project on Larkin Road and Rolling Hills Road were prime candidates. A budget of $160,000 was established for a Larkin Road City Overlay project in 2018. Rolling Hills Road is the next street on the City’s Overlay project list. Staff is asking for the approval to order plans and specifications for this project ahead of delivering the feasibility study, which will be delivered to Council in May, in order to expedite the design and bidding process requirements and take advantage of earlier bidding and construction windows. The estimated cost for this project is $475,000 including engineering and construction administration. This exceeds the $361,491.18 amount required to draw down MSA construction account below $1.5 million. Larkin Road 1.25 miles $265,000 Rolling Hills Road 1.35 miles$210,000 These costs will be rolled into the CIP budget recommendations. The study will continue to review bridge replacement projects as part of the MSA 5-Year CIP. Additional grant funding opportunities have been identified which complicate the project delivery timeline. Financial/Budget: The estimated cost for the project is $475,000. These costs are eligible for MSA reimbursement. Page 2 Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. RESPONSIBLE DECISION MAKING We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Approve authorization of plans and specifications for the 2018 Pavement Overlay Project as recommended. 2. Decline to approve authorization of plans and specifications for the 2018 Pavement Overlay Project. Recommendation: Approve authorization of plans and specifications for the 2018 Pavement Overlay Project. Council Action: Consider a motion to approve authorization of plans and specifications for the 2018 Pavement Overlay Project as recommended. Attachments: Project Location Figure PR O J E C T L O C A T I O N F I G U R E - L A R K I N R O A D & R O L L I N G HI L L S R O A D P A V E M E N T O V E R L A Y P R O J E C T LA R K I N R O A D O V E R L A Y RO L L I N G H I L L S R O A D O V E R L A Y STAFF REPORT Agenda Item 11d. Council Meeting: April 12, 2018 Prepared By: Brad Martens Topic: Discussion on Compensation for Commissioners Action Required: Direction Summary: Earlier this year the City Council directed staff to schedule a discussion on commissioner compensation. Currently commissioners appointed by the City do not receive any compensation. Staff reached out to adjacent cities and found the following information related to compensation of commissioners: City Compensation to commissioners Medina No compensation provided Dayton $25 per meeting Rogers Planning $25 per meeting; Parks no compensation Greenfield Planning $30 per meeting; Parks no compensation Maple Grove Planning $125 per calendar quarter ($500 year) Plymouth No compensation provided Loretto No commissioners, no compensation The City Council should discuss whether compensation should be provided for serving as an appointed commissioner. Any changes would be incorporated into an updated ordinance governing the commission and be included in the 2019 budget. Financial/Budget: Currently no compensation is provided. A nominal rate of $25 per meeting would have a financial impact of $300 per commissioner or $1,500 for the Planning Commission and $2,100 for the Parks and Trails Commission. Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Page 2 Options: 1. Direct staff on whether or not to initiate ordinance amendments to compensate appointed commissioners. Recommendation: Providing some level of compensation may be helpful for individuals that need to find childcare for meetings or are giving up other opportunities. It is uncertain whether adding compensation would increase the desire of residents to serve on a commission. Council Action: Direct staff on whether or not to initiate ordinance amendments to compensate appointed commissioners. Attachments: None. STAFF REPORT Agenda Item 11e. Council Meeting: April 12, 2018 Prepared By: Brad Martens Topic: Playground Provider Selection and Budget Action Required: Approval Summary: At the direction of the City Council, the Parks and Trails Commissio n has been working on the design of the public neighborhood park for Ravinia. Work has included overall site design, landscaping, and park amenities. Most recently the commission has focused on playground design. A request for proposals was approved by the City Council in December 2017 with proposals due February 2, 2018. Those submitting proposals were asked to provide a $60,000 option and an $80,000 option. A total of seven proposals were received and reviewed at the February Parks and Trails Commission meeting. Three of the proposals were selected for further review and invited to present at the March Parks and Trails Commission meeting. In addition, residents near the proposed park were sent an invitation to attend the meeting. After reviewing the presentations and the preferences of the residents in attendance, the Parks and Trails Commission recommended St. Croix Recreation/Burke as the preferred provider. Additionally they recommended the City Council allocate $75,000 - $85,000 of park dedication funds towards playground equipment. The next step in the process is to finalize the design with the selected playground provider and execute any agreements as necessary. The playground is anticipated to be installed in summer 2018. Financial/Budget: The overall estimated cost of the Ravinia neighborhood park is $227,550 prior to a 20% contingency. The following outlines financial responsibilities and phasing of improvements as discussed at a Council meeting in 2017: Phase 1: Grading and Landscaping o Lennar: $52,950 (work, not cash) o City: $63,850 (retaining wall, cement, bituminous) Phase 2: Equipment and Amenities o Playground equipment: $75,750 o Shade structure: $20,000 o Raised gardens: $15,000 Staff envisions completing phase one work and installing the playground equipment in 2018 bringing City costs to about $140,000. Additional amenities could be installed over time. All City costs are projected to be paid out of Park Dedication. Page 2 Alignment with Values: This item relates to the following adopted values: Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Options: 1. Select St. Croix Recreation/Burke as the playground provider for the Ravinia neighborhood park and authorize staff to execute contracts; authorize staff and the Parks and Trails Commission to complete final design; approve a budget of up to $85,000 for playground equipment. 2. Send back to staff for further review. Recommendation: Select St. Croix Recreation/Burke as the playground provider for the Ravinia neighborhood park and authorize staff to execute contracts; authorize staff and the Parks and Trails Commission to complete final design; approve a budget of up to $85,000 for playground equipment. Council Action: Consider a motion to select St. Croix Recreation/Burke as the playground provider for the Ravinia neighborhood park and authorize staff to execute contracts; authorize staff and the Parks and Trails Commission to complete final design; app rove a budget of up to $85,000 for playground equipment. Attachments: 1. Playground Proposal – St. Croix Recreation/Burke STAFF REPORT Agenda Item 11f. Council Meeting: April 12, 2018 Prepared By: Brad Martens Topic: 2017 Surplus Allocation Action Required: Direction Summary: In March the annual financial audit took place for fiscal year 2017. The City has received draft reports which show a surplus amount of $360,776. The following table outlines some of the reasons for the surplus: Item Amount Notes Budgeted surplus $60,000 The City chose to earmark some of the building permit revenue towards the reserve or other purposes Building permit revenue $165,000 Additional net revenue above and beyond the budgeted revenue Land Use Applications $24,832 Higher than anticipated land use application revenue Ice Control $8,000 Salt sales to adjacent communities LMC Insurance Payment $54,354 This was an insurance reimbursement from storm damage that took place in 2016 Donations $15,000 These are donations received in 2017 that will be spent in 2018 As noted above, an amount of $15,000 will be spent in 2018 so the surplus that needs to be allocated should be considered $345,776. The Financial Management Plan states that the City should achieve a fund balance of at minimum 35% of the budgeted expenditures. The City achieved that 35% balance for the first time in 2017; by adding the $60,000 to the reserves as budgeted, that amount would increase to 36.3% A decision should be made on where to allocate surplus funds. The following are some of the options available: Additional reserve allocation to achieve a higher fund balance: o 38%: $75,607 o 40%: $166,012 o 42%: $256,418 Allocate funds to the Long Range Planning Fund account for upcoming projects o Action steps following fire study, additional potential costs for remodel, work towards redesigning the town center, park planning, etc. o The Long Range Planning Fund has been a great resource to accomplish specific projects while not impacting the tax levy; past examples include speed signs, fire service study, 2040 comprehensive plan update, southeast district market analysis, and architectural services for a potential remodel of City Hall Allocate funds to a paving gravel road account Page 2 In order to help facilitate the conversation it is recommended that the City Council first focus on the amount of reserves the City desires. An amou nt between 35% - 50% is recommended. Once that is determined a decision should be made to allocate the remainder to a specific project or the Long Range Planning Fund where future decisions can be made. Staff will direct the auditors to allocate the funds accordingly prior to approving the audit which is anticipated for the May 10th meeting. Financial/Budget: If all funds are kept in the reserves the balance would reach 42.9%. The reserve balance would change based upon where funds are dedicated. Alignment with Values: This item relates to the following adopted values: Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. Options: 1. Direct staff on priorities for use of surplus funds. Recommendation: Staff recommends allocating a significant portion , if not all of the surplus to the Long Range Planning Fund which can then be allocated towards future projects. Council Action: Direct staff on priorities for the use of surplus funds. Attachments: None. City of Corcoran 2018 City Council Schedule Agenda Item 12. April 12, 2018 – Emergency Management Tabletop Exercise 5:00 pm April 12, 2018 (Open Book meeting held in advance of Council meeting) April 26, 2018 Planning Project Update Code Compliance Quarterly Report Approval Process and Financial Guarantee for Land Use Proposals Authorize update to Town Center plan Approve Comprehensive Plan for Distribution Rush Creek Run Preliminary Plat High 5 Companies Inc. Conditional Use Permit Encore Comprehensive Plan Amendment EAW – Notice of Decision Doboszenski Site Plan Amendment and Variance Special Home Occupation License Fir Lane Turn Lane – Award bids Proposed Monthly Work Session Schedule (May-budget, June-Town Center plan, July-gravel/paved road costs, etc.) May 10, 2018 2017 Audit Presentation Public Hearing – dust control assessments; Approve 2018 Dust Control Project Municipal State Aid – 2018 project, route adjustment, CIP ESCI Report (Fire study) – tentative Night to Unite Budget May 24, 2018 Planning Project Update Nuisance ordinance updates Options to adjust ordinances to protect trees/natural areas June 14, 2018 – Brad unable to attend Clean-up day report, discuss 2019 priorities