HomeMy WebLinkAbout2018-02-20 Parks and Trails Agenda Packet CITY OF CORCORAN
Corcoran Parks and Trails Commission Agenda
February 20, 2018 - 7:00pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Minutes
a. Minutes – January 16, 2018*
5. Open Forum
6. Presentations
7. Unfinished Business
8. New Business
a. Ravinia Neighborhood Park Playground Proposals*
9. Reports/Information
a. Active Planning Applications – Informational only*
b. History of the Parks and Trails Commission*
c. Recreation Coordinator Update
10. Subcommittee & Miscellaneous Reports
a. City Council Report – Councilmember Bottema*
b. Garden Club Report
c. Elm Creek Watershed Commission Report – Sharon Meister
d. Park Dedication Fund*
11. Other Business/Announcements
12. Commissioner Liaison Calendar
City Council Meetings
2/22/18 3/8/18 3/22/18 4/12/18 4/26/18 5/10/18 5/24/08
Regan Krueger Meister Strehler Anderson Robran Nybo
13. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
door.
CITY OF CORCORAN
Item 4a.
Parks and Trails Commission Meeting Minutes
January 16, 2018 - 7:00pm
The Corcoran Parks and Trails Commission met on January 16, 2017, at City Hall in Corcoran, MN.
Present were, Commissioners - Anderson, Krueger, Nybo, and Strehler.
Commissioner Robran arrived at 7:03 pm.
Also present was City Administrator Martens.
1. Call to Order / Roll Call
Chairperson Anderson called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance.
3. Chairperson and Vice-Chairperson Election
City Administrator Martens provided an overview of the process for electing a Chairperson and
Vice-Chairperson for the Commission.
Motion: Made by Nybo, seconded by Strehler, to appoint Tom Anderson as Chairperson for 2018
Voting Aye: Anderson, Krueger, Nybo, and Strehler
(Motion carried 4:0)
Motion: Made by Nybo, seconded by Strehler, to appoint Trish Krueger as Vice-Chairperson for
2018
Voting Aye: Anderson, Krueger, Nybo, and Strehler
(Motion carried 4:0)
4. Agenda Approval
a. Agenda
Motion: Made by Nybo, seconded by Krueger, to approve the agenda as presented.
Voting Aye: Anderson, Krueger, Nybo, Robran, and Strehler
(Motion carried 5:0)
5. Minutes
a. Minutes – December 19, 2017
Commissioner Krueger noted that the minutes should be updated to reflect Commissioner Nybo on
the board of the Corcoran Athletic Association.
Motion: Made by Krueger, seconded by Nybo, to approve the minutes as modified.
Voting Aye: Anderson, Krueger, Nybo, Robran, and Strehler
(Motion carried 5:0)
6. Open Forum - None
7. Presentations - None
8. Unfinished Business - None
9. New Business
a. PUD Amendment for Ravinia 9th Addition
City Administrator Martens provided a brief overview of the request. Danyelle Pierquet of Landform
presented each request specifically and provided further information from conversations she has
had with experts. Commissioners discussed tree species, the need for tree diversity, property
planting techniques, warranty terms, and overall responsibilities.
Motion: Made by Robran, seconded by Krueger, to recommend action on the request as presented
by staff.
Voting Aye: Anderson, Krueger, Nybo, Robran, and Strehler
(Motion carried 5:0)
CITY OF CORCORAN
Item 4a.
a. Annual Report and 2018 Priorities
City Administrator Martens presented the draft memo from the Parks and Trails Commission to the
City Council. Commissioners discussed priorities for 2018 and the level of detail to include in the
memo. Chair Anderson suggested adding a priority to support the transition from athletic
association programming to City staff programming.
Motion: Made by Robran, seconded by Krueger, to direct staff to draft the memo with the
recommended addition. Commissioners discussed Chair Anderson’s role in his presentation to the
Council.
Voting Aye: Anderson, Krueger, Nybo, Robran, and Strehler
(Motion carried 5:0)
10. Reports/Information
a. Active Planning Applications
City Administrator Martens answered questions from Commissioners related to the report.
b. Commissioner Term Update
City Administrator Martens updated the Commission on upcoming expiring terms. Commissioners
discussed the importance of the work completed by the Commission and the strong support of the
City Council for their recommendations.
11. Subcommittee and Miscellaneous Reports
a. City Council Report
City Administrator Martens answered questions from Commissioners related to the report.
b. Garden Club Report
Chair Anderson informed the Commission that the group would be meeting soon to plan 2018
activities. Commissioners discussed the upcoming 2018 tree giveaway noted in the recent City
newsletter.
c. Elm Creek Watershed Commission Report
City Administrator Martens informed the Commission that Public Works Director Kevin Mattson was
attending the meetings alongside Commissioner Sharon Meister.
d. Park Dedication Fund
Commissioners reviewed the report.
12. Other Business/Announcements
Commissioner Robran discussed the City gambling fund and its availability and use for parks
related activities. Commissioner Robran informed the Commission that 2018 Country Daze
planning is beginning with meetings taking place the third Wednesday of each month.
13. Commissioner Liaison Calendar
Commissioner Strehler took the liaison role for the January 25th Council meeting.
14. Adjournment
Motion: Made by Krueger, seconded by Nybo, to adjourn the meeting at 8:16 pm.
Voting Aye: Anderson, Krueger, Nybo, Robran, and Strehler
(Motion carried 5:0)
Submitted by
Brad Martens City Administrator
8a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: February 20, 2018
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Ravinia Neighborhood Park Playground Proposals
______________________________________________________________________
Playground proposals for the Ravinia neighborhood park were due on February 2, 2018.
Seven proposals were received and have been initially reviewed by staff. At the meeting
staff will present the proposals to the Commission who will be asked to select 1-3
preferred proposals for further consideration. Due to the nature of the discussion and
the need for Commissioners to move around the Council Chamber, video recording will
cease temporarily.
Proposals are large in amount and size and are not included in the packet. Items can be
inspected in advance or after the meeting at City Hall.
Attachment:
None
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1
MEMORANDUM
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
DATE February 13, 2018
TO Brad Martens
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
Projects in italics are new
Project marked with an * have moved from active to approved
The following is a summary of project status for current, active projects:
1.2040 Corcoran Comprehensive Plan (City file 17-001). This year-long process was kicked off with
a joint City Council/Commission work session on March 16th followed by a community open house on
April 17th and several commission meetings and Council work sessions. he next Council work session
is scheduled for February 15th.
2.Bass Lake Estates Final PUD Development Plan and Final Plat at 19235 and 19219 CR 10 (PID
2511923440002 and 2511923440003) (City file 17-036). The Final PUD Development Plan was
reviewed at the January 4th Planning Commission meeting. The applicant went to the December 28th
and January 11th meeting to ask for a waiver from the development contract letter of credit
requirements. The Council agreed. The Final Plat and Final PUD Development Plan approved by the
Council on January 25th. However, staff and the City attorney will need to rewrite the development
agreement to address the different financial guarantees, therefore, the Development Agreement will
be a condition of plat approval and will be brought back to the February 22nd Council meeting for
approval.
3.Dog Kennel Ordinance Update (City file 17-037). The Council directed the Planning Commission to
review the Kennel standards in the ordinance and make a recommendation about whether any
changes are needed. The Commission discussed the item at their October 5th meeting and asked that
it be placed on a future meeting agenda for more discussion. The Planning Commission discussed
this at the January 4th meeting and their recommendation was presented to the Council at the January
25th meeting for consideration. At their January 25th meeting, Council considered the Commission’s
recommendation, but instead directed staff to prepare a draft ordinance that only allows kennels in
commercial zoning districts and schedule for a Public Hearing at the Planning Commission and
Council action in April/May.
4.Animal Ordinance (city file 17-038). The City has received questions about allowing animals in
commercial areas, specifically bees and chickens. The Council considered this item at their January
25th meeting and established a subcommittee to review the issues and bring back a recommendation
to the City Council.
5.Small Cell and DAS Ordinance Amendment (City file 17-039). Minnesota’s telecommunications
right-of-way user state law (SF1456), regarding small wireless facilities, was signed into law on May
30, 2017. It grants wireless service providers access to the public right-of-way to construct, maintain
and operate small wireless facilities and wireless support structures. Various sections of the city and
zoning code need to be amended to be consistent with state law. At their January 25th meeting,
Agenda Item 9a.
MEMORANDUM 2
Council directed staff to prepare a draft ordinance and schedule for a Public Hearing at the Planning
Commission and Council action in April/May.
6. Preliminary Plat for “Rush Creek Run” at 7320 Rolling Hills Road (PID 28-119-23-22-0003) (city
file 18-001). A request by Linda and John Whisney for a preliminary plat to create 6 lots. The
applicant is currently working to make the application complete and staff expects it to be scheduled for
March Parks & Trails Commission Review and April Planning Commission and City Council review.
7. OS&P Sketch Plan for “Pheasant Ridge 2nd Addition” at 10000 Ebert Road PID 03-119-23-31-
0003, 03-119-23-43-0005, 03-119-23-41-0002) (City File 18-003). Tony Bolduc has submitted a
request for sketch plan review of an OS&P plat with 30 lots (2 with existing homes) and 4 outlots. The
City Council will review the request at the February 22nd meeting.
8. EAW and Sketch Plan for “Encore” (PID 1211923120001, 0111923430002 & 0111923440001)
(city file 18-004). Pulte has submitted a revised sketch plan and is working with the City to prepare
an EAW (Environmental Assessment Worksheet) for approval of 393 single family lots. The City
Council will review this item at their February 22nd meeting.
Also, there are several projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (City file 06-005). The City Council granted a one-year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project. Staff has spoken to the applicant and will schedule a meeting when
more information is available on the Loretto sewer project.
2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (City file 12-002). Hope Ministries submitted a request for a
conditional use permit to allow a cemetery west of the existing church. The application was approved
by the City Council on March 22nd and site work had begun. The letter of credit for site improvements
has been released, but we are holding the escrow pending completion of the approved landscaping.
The applicant has indicated that they are considering a site plan amendment application to modify the
approved plans. Staff met again with Pastor Brian Lother in July 2017 to discuss the outstanding
issues and future expansion plans on the property.
3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for on Schendel
property at 20400 County Road 10 (City file 14-027). The City Council approved the request on
December 11, 2014 and granted the applicant 2 years to apply for the final plat and final PUD
development plan. Peachtree Partners did not buy the property, but a different developer could still
proceed with the approved plan. On December 9, 2016, the applicant submitted a written request to
extend the approvals for an additional year. Staff recommended that this request be reviewed by the
City Council, but adequate time was not provided to place this on a Council agenda prior to expiration.
Staff administratively approved an extension until February 28, 2017 so that this request for extension
could be considered at the February 23, 2017 Council meeting. At that meeting, the City Council
approved a one year extension. The City Council approved another one year extension at the
January 55, 2018 meeting.
4. Commercial Door Addition at 7670 Commerce Street (City file 15-010) The City received an
application for approval of a building addition, which required a conditional use permit, interim use
permit, variance and site plan approval. The project was reviewed at a public hearing at the June 4th
Planning Commission meeting and was approved by the City Council on June 25th. The required
landscaping will be finalized and constructed after the downtown infrastructure project is completed.
The City will release the remaining escrow when the planting is completed.
5. Private Drive Ordinance Amendment (City file 16-003). The City Council approved an ordinance
amendment allowing private drives in the Rural Residential district, subject to certain conditions.
However, after adoption the City Council directed staff to revisit this issue and consider an ordinance
amendment to eliminate the requirement that private drives off paved roads must be paved. The City
Council approved the amendment on May 26th. The Council also identified additional issues that
should be reviewed and discussed at a future date.
MEMORANDUM 3
6. Pulte Homes of Minnesota LLC request for sketch plan review of “Encore” at 9975 CR 101 (PID
12-119-23-12-0001) (city file 17-029). Pulte has submitted a sketch plan review for a residential
development on this property. The item was reviewed by the City Council at the September 28th
meeting.
7. *Sign Ordinance Update (city file 17-033). The Council asked staff to bring back options for
increasing the amount of dynamic message boards allowed in the City. At the October 26th meeting,
the Council directed staff to schedule this item for a public hearing at the Planning Commission to
increase the allowed area of dynamic sign to 60% and reduce the message change limit from 12 to 6
seconds. The Planning Commission held a public hearing at their January 4th meeting and
recommended approval. The City Council approved the amendment at the January 25th Council
meeting.
8. Park Place Storage Phase 2 (City file 17-034). The Master Plan for Park Place Storage was
approved in 2016. The Council approved the entire project but noted that each phase would need to
submit for site plan approval. This was primarily a condition to ensure that all engineering issues were
adequately addressed for each phase. Phase I is under construction and the applicant has submitted
an application for administrative site plan approval for Phase 2 (to the south of Phase 1). The
application was administratively approved.
9. *Pheasant Acres Golf Club at 10705 County Road 116 (city file 17-035). Pheasant Acres has
applied for a site plan amendment and variance to allow the replacement and expansion of two
accessory buildings. The Planning Commission reviewed this item at their January 4th meeting and
recommended approval. The City Council approved the request at their January 25th Council meeting.
10. *SAC Wireless Administrative Permit for new Antenna on the existing tower at 23400 County
Road 10 (PID 07-119-23-43-0004) (city file no. 17-040). The applicant is currently incomplete. The
permit has been administratively approved.
11. *Schutte – Initiate Expiration of Agricultural Preserve (PID 13-119-23-42-0001 and 13-119-23-31-
0001) (city file 17-041). This item was approved at the January 25th Council meeting.
12. WITHDRAWN. Variance and Vacation request for 6270 Hunter Road (PID 36-119-23-34-0013)
(city file 18-002). Mike Wittkop submitted a request for a wetland setback variance and vacation of a
public street and easements. However, he was able to modify his plans and has withdrawn the
request.
9b.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: February 20, 2018
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: History of the Parks and Trails Commission
______________________________________________________________________
Commissioners recently discussed the history of the Parks and Trails Commission.
Attached to this report is Ordinance 188 Establishing the Parks and Trails Commission
on August 14, 2003. This means that the Commission is approaching its 15th
anniversary.
Additionally, Chair Tom Anderson has information that the Natural Resources
Committee began on July 25, 2001.
Attachment:
1. Ordinance 188 Establishing a Parks and Trails Commission in the City of Corcoran
10a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: February 20, 2018
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: City Council Report
______________________________________________________________________
The Parks and Trails Commission last met on January 16, 2018. The following is a recap
of some of the items discussed at City Council meetings since that time. A full recap can
be found by reviewing the approved City Council minutes on the website
January 25, 2018 Council Meeting
Authorization for Bid/Quotes 2018 Road Materials
o Authorized staff to obtain quotes and bids for asphalt maintenance, dust
control, sealcoating, and gravel hauling services
Schutte Initiate Expiration of Ag Preserve
o Approved the initiation of expiration for ag preserve; expiration takes place
eight years from now
City-Initiated Sign Ordinance Update
o Approved the amendment to allow for larger dynamic signs
Application for Site Plan Amendment and Variances for 10705 County Road 116
o Approved the site plan amendment and variances as presented
Bass Lake Estates Final PUD Plan and Final Plat
o Approved the final PUD plan and final plat for 56 homes and 7 self-storage
buildings at 19219 and 19235 County Road 10
Preliminary Plat Extension – Sawgrass
o Approved an extension of the preliminary plat until February 29, 2019
Discussion of Dog Kennel Standards
o Directed staff to amend the ordinance to allow dog kennels only in
commercial areas
10a.
Discussion of Animals in Commercial Districts
o Authorized a sub-committee to study the issue to include Councilmember
Bottema and Ken Guenthner
City-initiated Small Cell Tower and DAS Facility Ordinance Update
o Directed staff to proceed with an amendment as presented
Comprehensive Plan Update
o Reviewed the schedule for the comprehensive plan update
2018-2019 Capital Improvement Plan
o Authorized staff to purchase a 2018 Mack Single Axle Truck and a 2018 Ford
Interceptor Utility K9 Squad
Commissioner Appointment Process
o Directed staff to continue with the appointment process as previous years;
authorized staff to schedule training for commissions
Temporary Assistant to the City Administrator
o Approved the position of Temporary Assistant to the City Administrator and
authorized the City Administrator to hire the position
Recreation Coordinator Job Description and Hiring Process
o Approved the job description and hiring process as presented
February 8, 2018 Council Meeting
Comprehensive Plan Open House
o Provided the Council an overview of the outcome of the open house held on
January 29th
Canine Appointment Process
o Director of Public Safety Gottschalk informed the City Council of the
escalated process due to the scheduled delivery of the canine and that
Officer Cody Vojacek has been appointed to the role of Canine Handler for
the department.
Maintenance Operator Offer
o Council was updated on the process to fill the vacant position of Maintenance
Operator and that a recommended candidate has been selected; Council
authorized the Mayor and City Administrator to draft a conditional offer and
complete the hiring process
Appraisal and Environmental Site Analysis (ESA) – 20400 County Road 50
o Authorized the Mayor and City Administrator to obtain an appraisal and ESA
Attachments:
None
10d.
February 16, 2018
Date
Park
Dedication
Memorial Park
Maintenance
Combined
Fund Balance
415-10100 415-10102
09/16 Beginning Balance 364,189.75 9,097.68 373,287.43
09/16 Millow Electric (3,885.00)
09/16 Interest Earned 0.17 1.15
09/16 3rd Qtr Interest Allocation 40.13
10/16 Interest Earned 0.18
11/16 Garden Gate (210.00)
11/16 Park Place Storage 16-027 55,875.00
11/16 Interest Earned 0.16
12/16 Park Dedication Fees 11,910.00
12/16 Interest Earned 0.28 1.14
12/16 4th Qtr Interest Allocation 405.70
01/17 Interest Earned 0.37
02/17 Interest Earned 0.27
03/17 Wenck - Ravinia Park Design (769.40)
03/17 Lennar - Ravinia 8th Addition 79,400.00
03/17 Interest Earned 0.21 1.12
03/17 1st Qtr Interest Allocation 283.29
04/17 Garden Gate (180.00)
04/17 Wenck - Ravinia Park Design (238.50)
04/17 Interest Earned 0.17
05/17 Wenck - Ravinia Park Design (23.60)
05/17 Interest Earned 0.13
06/17 Wenck - Ravinia Park Design (275.40)
06/17 Interest Earned 0.18 1.14
06/17 2nd Qtr Interest Allocation 120.83
07/17 Wenck - Ravinia Park Design (610.40)
07/17 Interest Earned 0.21
08/17 Kevin Dale - Press Box Supplies (272.78)
08/17 Kevin Dale - Press Box Supplies (2,799.30)
08/17
MN Twins Community Fund - 2016
Hennepin Co. Grant 15,000.00
08/17 Interest Earned 0.20
09/17 Morris Excavating - 4" Tile Install (6,407.50)
09/17 Wenck - Ravinia Park Design (57.50)
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
CASH FUNDS
09/17
M/I Homes of Minneapolis Bass
Lake Crossing 166,740.00
09/17 Interest Earned 0.18
09/17 Interest Earned 65.41
09/17 Interest Earned 1.14
10/17 Wenck - Ravinia Park Design (445.80)
10/17 George or Jean Gmach 7,940.00
10/17 Interest Earned 0.18
11/17 Interest Earned 0.29
12/17 Town & Country Fence (43,470.00)
12/17 Interest Earned 0.21 1.15
02/18 Wenck - Ravinia Park Design (59.00)
ENDING BALANCE 642,269.32 9,104.52 651,373.84