HomeMy WebLinkAbout2018-01-25 Council MinutesCITY OF CORCORA.N
City Council Meeting Minutes
January 25, 2018 - 7:00pm
The Corcoran City Council met on January 25, 2018 at City Hall in Corcoran, Minnesota.
Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and
Councilor LaFave.
Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative
Services Coordinator Beise, Public Works Director Mattson, Public Works Superintendent Meister,
and Director of Public Safety Gottschalk.
1. Call to Order / Roll Call
Mayor Thomas called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens noted additional claims were presented at the Council dais and added to
the Council agenda packet.
MOTION: made by Keefe, seconded by Bottema to approve the agenda as amended.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
4. Open Forum
Greg Hoglund, 19220 Hackamore Road addressed the Council on the October 26th Comprehensive
Plan Work Session. Mr. Hoglund addressed concerns with the November 20th staff report which
characterized his comments from the October 26th Work Session seeking a change to land use near
the intersection of Hackamore Road and County Road 101 to a commercial land use. Mr. Hoglund
wanted to note he was interested in mixed use rather than just commercial land use and noted in
the staff report.
5. Presentations
No presentations were heard.
6. Consent Agenda
a. Draft Minutes of January 11, 2018 Council Meeting
b. Authorization for Bids /Quotes for 2018 Road Materials
c. Schutte Initiate Expiration of Ag Preserve
d. Cropland Rental Bids
MOTION: made by Dejewski, seconded by Keefe to approve the consent agenda as presented.
Council discussed the use of the cropland and utilizing the land in the future. Council inquired about
the bidding process. City Clark /Administrative Services Coordinator Beise noted the notices are
published the paper and that previous bidders are contacted. Public Works Superintendent Meister
noted typically at least three bids are sought however the receipt of bids depend on the companies.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Bottema, seconded by LaFave to approve escrow claims as presented.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
8.
9.
b. All Other Financial Claims
MOTION: made by Keefe, seconded by LaFave to approve all other claims as presented with the
additional claims.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
Staff Reports / Memos/Commissions
a. Commissioner Representatives
Mayor Thomas noted Planning Commission Chair Jacobs, Planning Commissioner Schultz, and
Parks Trails Commissioner Strehler were in attendance and invited them to speak on items related
to their commissions.
b. Planning Project Update; report received.
c. Environmental Assessment Worksheet
City Administrator Martens presented the report noting a concept plan was received on January 25th
and outlined the next steps in the process.
Council inquired about the process for updating the record related to the comments Mr. Hoglund
presented at Open Forum. City Clerk/Administrative Services Coordinator Beise noted the minutes
from this meeting would reflect Mr. Hoglund's comments.
Planning Business
a. City-Initiated Sign Ordinance Update
City Planner Lindahl presented the report noting the changes related to size of the dynamic portion
of the sign and the rate at which the dynamic sign can change. Council discussed noted a reason
for the amendment was a difficulty with manufactured dimensions.
MOTION: made by Dejewski, seconded by LaFave to adopt Ordinance 2018-363 Ordinance
Amendment for the Chapter 84 of the Corcoran City Code, Entitled Sign Ordinance.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
MOTION: made by Dejewski, seconded by LaFave to adopt Ordinance 2018-364 Summary
Ordinance of Ordinance 2018-363.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2018-05 Approving Findings
of Fact for an Ordinance Amending the Text of Chapter 84 of the Corcoran City Code, Entitled Sign
Ordinance.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
b. Application for Site Plan Amendment and Variances for 10705 County Road 116
City Planner Lindahl presented the report noting the setbacks are met however accessory
structures are not allowed in the front yard and the exterior of the northern accessory structure was
to match the surrounding accessory buildings. City Planner Lindahl noted the Council might
consider reviewing this ordinance for amendment in the future. Council discussed the ordinance.
MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2018-06 Approval of Site
Plan and Variance for Golden Acres Golf Course for an Accessory Building in the Front Yard at
10705 County Road 116.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
Council inquired about the timing of the ordinance update. City Planner Lindahl noted that typical
process would be complete a review of multiple ordinances and as part of the upcoming
Comprehensive Plan implementation staff will be completing an update of ordinances.
c. Bass Lake Estates Final PUD Plan and Final Plat
City Planner Lindahl presented the report noting the change from the preliminary plat due to storm
water changes and an additional emergency access is not shown on the plan but is required. City
Planner Lindahl noted the project would develop in two phases with the residential portion first and
the self-storage second over four to five years. Council inquired about snow removal. City Planner
Lindahl noted the applicant did speak to snow removal and feels that there is adequate space for
snow storage. Council discussed the condition of having board fence as recommended by the
Planning Commission. Planning Commissioner Schultz provided insight into the Commissions
recommendation, noting it was to provide screening from Lions Parks. Council discussed the
fencing. Council inquired about the turn lanes on County Road 10. City Administrator Martens noted
right turn lanes would be added. Council inquired about the notification to potential buyers about the
activities at Lions Park. City Planner Lindahl noted the applicant is required to indicate the activities
in the homeowner's association documents and the final document will include the items addressed
at the preliminary plat. Council discussed the busing and the size of the cul-du-sac. City Planner
Lindahl noted the size of the cul-de-sac was 45 foot radius. Council discussed busing and concerns
with the cul-de-sac and mailbox locations and buses not being able to back up. Planning
Commissioner Schultz noted in his neighborhood, which has a similar intersection, the buses do
back up. Council discussed the secondary emergency access point. City Planner Lindahl noted the
emergency access is not planned to be paved and would likely have bollards off of the County
Road to prevent through traffic. City Administrator Martens noted County access standards would
limit the number of paved access points. Council discussed bus stops. Greg Hayes, Ebert
Construction, noted the cul-de-sac size is determined by City standard. City Administrator Martens
noted the cul-de-sac is standard and allows for large fire trucks, which should accommodate buses.
Council inquired about the mailbox locations. Mr. Hayes noted that the postal service determines
mailbox locations. Council discussed the financial guarantee and development agreement. City
Administrator Martens noted the Council directed staff to make changes to the agreement, due to
that change the development agreement would be reviewed at the February 22nd meeting, and the
final plat cannot be released without a development contract. City Administrator Martens noted at
the Council's request a discussion on financial guarantees will be taking place in the spring.
MOTION: made by Dejewski to approve Resolution 2018-17 as presented with the screening.
(Motion failed, no second)
MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2018-17 Approving Final
PUD Development Plan for `Bass Lake Estates' for E & R Investments on the 39.98-Acre site at
19219 and 19235 County Road 10 (City File 17-36) without condition 18.
Councilor LaFave noted she would vote nay due to concerns with the storage facility.
Voting Aye: Thomas, Bottema, Dejewski, and Keefe Nay:LaFave
(Motion carried 4:1)
MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2018-18 Approving Final
Plat for `Bass Lake Estates' for E & R Investments on the 39.98-Acre site at 19219 and 19235
County Road 10 (City File 17-36).
Voting Aye: Thomas, Bottema, Dejewski, and Keefe Nay:LaFave
(Motion carried 4:1)
d. Preliminary Plat Extension — Sawgrass
City Administrator Martens presented the report outlining the project, process, and the extension is
a policy decision. Council discussed the extension and impacts to the City and applicant. City
Administrator Martens noted the site was previously re-guided and the 2040 plan does not make
any changes to the property. City Administrator Martens noted the level of Council discretion may
be a risk to the applicant as the Council has little discretion should a consistent final plat be
presented. Council discussed outside impacts on the project and previous review of the project.
MOTION: made by Keefe, seconded by Dejewski to extend the preliminary plat for Sawgrass for
one year until February 28, 2019.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
e. Discussion of Dog Kennel Standards
City Planner Lindahl presented the report outlining the recommendations of the planning
commission and asked for Council direction on the topic and urgency of any ordinance updates.
Council discussed kennels in residential areas, noise, and fees for additional monitoring. Council
inquired about the tax impact. City Administrator Martens noted he would have to follow up with
Council on home occupation licenses and currently there have not to date been complaints from the
current kennels. Council discussed home occupation and encouraging businesses in the downtown.
MOTION: made by Keefe, seconded by Bottema to direct staff to modify the ordinance to only allow
dog kennels in commercial districts.
Council discussed limited options for home-based businesses in the non-MUSA and live animals
may or may not more conducive to a home-based business.
Voting Aye: Thomas, Bottema, and Keefe Nay: Dejewski and LaFave
(Motion carried 3:2)
Per consensus, staff was directed to work with planning commission and when time allows updating
the ordinance. Council discussed adding waste management to the ordinance.
f. Discussion of Animals in Commercial Districts
City Planner Lindahl presented the report noting in a review of ordinances many cities do not allow
animals in commercial districts and asked for feedback from the Council on updating the ordinance.
City Planner Lindahl noted the request was to review bees and chickens but the ordinance may
want to address other animals. City Planner Lindahl noted that bees are not currently allowed in
commercial districts. Council discussed one concern is bee defecation on cars and regulation.
Council inquired about farm stores selling chicks. City Planner Lindahl noted that selling chicks
would be considered a retail product, whereas this request would be to allow for chickens to be kept
on site. Council inquired about the bee request. Ken Guenthner, 6315 Butterworth lane, noted farm
supply stores may be selling bees but the request before council is for keeping of bees on site. Mr.
Guenthner noted that when the Council updated the animal ordinance previously, bees were not
addressed for residential uses. Mr. Guenthner noted the Council may consider updating the
ordinance as bees are currently allowed by animal units and the standards would allow for large
numbers of hives allowed. Council discussed the ordinance updates. City Administrator Martens
noted a subcommittee may be an appropriate forum to discuss ordinance update considerations.
Council discussed keeping of animals in residential areas. Mayor Thomas asked Mr. Guenthner to
take part in a subcommittee to review the ordinance. Councilor Bottema volunteered to serve on the
subcommittee.
MOTION: made by Thomas, seconded by Bottema to direct staff to work with a subcommittee to
review the animal ordinance.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
g. City-initiated Small Cell Tower and DAS Facility Ordinance Update
City Planner Lindahl presented the report noting the new legislation allows for cell towers to be
placed in the City's right-of-way and the City has limited regulation authority. City Planner Lindahl is
recommending adopting a right-of-way ordinance to address the telecommunication equipment the
right-of-way and in the future amend the telecommunications ordinance which should be updated
due to changes in federal law.
MOTION: made by Dejewski, seconded by Bottema to direct staff to draft an amendment to the City
Code adopting a right-of-way ordinance.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
h. Comprehensive Plan Update
City Planner Lindahl presented the report noted updated schedule and invited the community to
attend the Comprehensive Plan Open House on January 29th and input can still be received.
Council inquired about notifying the community via the mobile sign. Lt. Burns noted the sign was
undergoing annual maintenance but would be placed out. Council discussed taking a review of the
draft.
10. Unfinished Business
No unfinished business was presented.
11. New Business
a. 2018-2019 Capital Improvement Plan
City Administrator Martens presented the report outlining the process, the use of levied funds and
issuing bonds as the funding mechanisms and the request for advanced approval on two items. City
Administrator Martens noted the entire Capital Improvement Plan will be reviewed and approved at
an upcoming meeting. Council inquired about pricing. Lt. Burns and Public Works Superintendent
Meister noted the pricing is off of the state bid. Council inquired about the single-axel dump truck.
Public Works Superintendent Meister noted the smaller truck was selected for the new
developments to assist with plowing and limit damage to property and will be set up to carry
equipment allowing for the dual-axel trucks to be used for road maintenance creating efficiencies.
Council inquired about the new equipment. Public Works Superintendent Meister noted the City has
been planning for a single-axel truck with the new developments happening noted the trucks
currently are over the recommended lane miles for large snowfalls. City Administrator Martens
noted that the equipment has been planned for but is new so it would not have resale value
calculated into the cost.
MOTION: made by Dejewski, seconded by Bottema to authorize staff to order the purchase of a
2018 Mack Single-Axel Dump Truck and 2018 Ford Interceptor Utility Canine Squad as presented.
Council inquired about the City Hall improvements. City Administrator Martens noted the approval
of the two items would not require approval of the entire Capital Improvement Plan and City Hall
improvements would be reviewed the architect review.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
b. Commissioner Appointment Process
City Administrator Martens presented the report noting the options for appointments. Council
discussed training for the Planning Commission City Administrator Martens noted the City does
have budget for commission training. Council discussed the appointment process and standard
attendance requirements.
Per consensus, Council directed staff to bring back applications and should there be more
applicants that vacancies the Council will approve review applications and consider next steps.
MOTION: made by Bottema, seconded by Dejewski to arrange for training for planning
commissioners.
Council discussed stipends for commissioners. City Administrator Martens note some other cities
do provide stipends. Council discussed adding a commissioner stipend to the 2019 budget.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
c. Temporary Assistant to the City Administrator
City Administrator Martens presented the report outlining the need for a temporary position during a
staff leave of absence.
MOTION: made by Dejewski, seconded by LaFave to approve the position of Temporary Assistant
to the City Administrator and direct the City Administrator to hire the position.
Council inquired about the position. City Administrator Martens noted that applicants may include
graduate students or retired clerks. City Administrator Martens noted if significant training would be
required the position may be reviewed.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5 :0)
d. Recreation Coordinator Job Description and Hiring Process
City Administrator Martens presented the report noting the position duties and the position was
budgeted. Council inquired about additional programming or events including for seniors. City
Administrator Martens noted additional programing could be reviewed. Council discussed the
position. City Administrator Martens noted that with a seasonal position it has been hard to get
continuity. Council inquired about the fees for the programs. City Administrator Martens noted the
revenue from the programs will be revenue for the City, however the position is not projected to be
budget neutral as it's based on conservative revenue projections.
MOTION: made by Keefe, seconded by LaFave to approve the job description and authorize the
City Administrator to hire the position.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
12. 2017 Council Schedule
City Administrator Martens reviewed the upcoming schedule. Council discussed scheduling for the
February 8th meeting.
13. Council Liaison Calendar
The council liaison calendar was not reviewed, but was available in the Council packet.
14. Adjournment
MOTION: made by LaFave, seconded by Dejewski to adjourn.
Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave
(Motion carried 5:0)
Meeting adjourned at 8:53pm.
tpssica Beise —City Clerk/Administrative Services Coordinator