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HomeMy WebLinkAbout2017-11-20 Council MinutesCITY OF CORCORAN City Council Meeting Minutes November 20, 2017 - 7:00pm The Corcoran City Council met on November 20, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Council Dejewski, Councilor Keefe, and Councilor LaFave. Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative Services Coordinator Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens noted additional claims were provided to Council and in the agenda packet book. City Administrator Martens noted the additional claims ensured timely payment of claims as there is an extended time between meetings. MOTION: made by Keefe, seconded by Dejewski to approve the agenda as amended. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 4. Open Forum Roger Hasselius, 9724 Garden Lane, addressed the council on wood burning outdoor stoves. Mr. Hasselius noted concerns with a neighbor and he suggested the Council adopt regulations regulating wood burning outdoor stoves. Mayor Thomas directed staff to look into the issue. Caleb Vainikka, 9725 Garden Lane, addressed the council on wood burning outdoor stoves. Mr. Vainikka noted similar concerns with a neighbor's outdoor wood burning stove. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of October 26, 2017 Council Meeting MOTION: made by Bottema, seconded by Keefe to approve the consent agenda as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Bottema, seconded by Keefe to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5 :0) b. All Other Financial Claims MOTION: made by LaFave, seconded by Keefe to approve all other claims as presented with the additional claims. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 8. Staff Reports/ Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Schultz and Parks and Trails Commissioner Krueger were in attendance and invited them to speak on items related to their commissions. b. Planning Project Report; report received. c. Code Compliance Report Council discussed the report, proactive code enforcement as part of the 2018 budget, and an online reporting system. City Administrator Martens noted the system has been complaint based to date. Council discussed a different reporting format. Council inquired about the website upgrades and the ability to send in complaint information. City Clerk/Administrative Services Coordinator Beise noted that the website upgrade is planned as a 2018 capital improvement project which should provide an opportunity for electronic requests. City Clerk/Administrative Services Coordinator Beise noted the City Code update for nuisances is planned for the first half of 2018. Council discussed accepting online complaints. d. Financial Performance Report City Administrator Martens presented the report outlining the increased revenues. Council discussed the League of Minnesota Cities dividend. City Clerk/Administrative Services Coordinator Beise noted that we received a notification a dividend will be provided but the amount is not yet known. City Administrator Martens noted the Council last directed staff to not budget the amount as it is not guaranteed revenue. Council discussed the dividend. City Administrator Martens noted he could send additional information about the League of Minnesota Cities Insurance Trust Dividend to Council. e. 2018 Proposed Tax Rate City Administrator Martens presented the report outlining noting that any changes to the budget would have an impact on the tax rate. Council inquired about the increased value for an industrial property. City Administrator Martens noted an increase to valuation based on sales data that had not been done in the last few years. 9. Planning Business a. 2040 Comprehensive Plan — Land Use Discussion City Planner Lindahl presented the report outlining the staff recommendations. Mayor Thomas opened the floor for public comment. Dee Sicora, 6410 Elm Street, inquired about current proposals for Study Area 1. Mayor Thomas noted there are no current proposals, but a discussion on land use. Alan Schultz, 6519 Hunter Road, noted concerns with Study Area with existing residential projects, safety concerns with the intersection at Hackamore and County Road 101 and not giving up Wayzata school district land. Council discussed Study Area 1. Council inquired about the comparison of other community comprehensive plans. City Planner Lindahl noted the comparison was of the proposed 2040 plans. Council discussed opinions on the study area and commercial day care. City Planner Lindahl noted in-home day care is an allowed use in residential but a commercial day care is not; however the Council could amend the code to do so. Council inquired about mixed use. City Planner Lindahl noted mixed use would allow for commercial day care and other commercial and residential uses. Council discussed land use. City Administrator Martens clarified the zoning ordinance amendment was preferred rather than a land use designation. Council discussed a day care use. City Administrator Martens noted one business had approached staff about a day care use. Council discussed a day care use and land use designations. City Planner Lindahl confirmed the definition of the mixed-use designation. Council discussed a day care use and land use designations. Per consensus, Council directed staff to not make changes to Study Area 1. Council inquired about access for the business park in Study Area 2. City Planner Lindahl noted there would likely be a full intersection on County Road 30 between County Road 116 and County Road 101 with additional right turn-in lanes. Council inquired if the business park designation had the same flexibility as mixed use in the zoning district. City Planner Lindahl noted there are specific business park standards. Council discussed a business park. City Planner Lindahl provided some examples of business parks. Council discussed the business park the mixed-use designation. Council discussed the snowmobile trail. City Planner Lindahl noted snowmobile trails are private agreements with land owners. Council discussed adding additional business park to the southwest intersection of County Road 30 and County Road 116. Per Consensus, Council directed staff to move the business park as recommended in the staff report. 10. Unfinished Business a. Draft 2018 Budget and Levy City Administrator Martens presented the report outlining the decrease due to update health insurance information and that Council will be asked to adopt the budget on December 14th due the late date of the second Council meeting in December. City Administrator Martens noted a special City Council meeting could be held should there be significant changes. Council inquired about the special meeting requirements. City Clerk/Administrative Services Coordinator Beise noted generally there is a three day posting period with the day posted not counting towards the three day total. Council inquired if the three percent compensation increase was included. City Administrator Martens noted it was. Council discussed the budget. City Administrator Martens noted the two possible changes staff envisioned were health insurance information being refined after open enrollment and the hiring of a facilitator for goal setting. Council discussed the budget and investigator position. Council inquired about additional legal fees related to the additional code enforcement allocation. City Administrator Martens noted there may be additional legal fees. City Clerk/Administrative Services Coordinator Beise noted the position was envisioned with a June start date to allow time for the ordinances to be updated. City Administrator Martens noted with the delayed start additional legal fees would likely be seen in 2019. Council inquired about removing Country Daze funding. City Administrator Martens noted there was a request to allocate gambling fund dollars to Country Daze. Council discussed the additional radio units for the investigator and canine vehicles. Council inquired about the reduction in part-time hours related to the investigator. Director of Public Safety Gottschalk noted prior to the Crime, Drug and Safety Taskforce recommendation an increase to the budget for part-time officers to allow for full-time officers to conduct more investigations, these funds were then reallocated to the investigator position per the Taskforce recommendation. Council discussed Hennepin County prosecution. Director of Public Safety Gottschalk noted Hennepin County prosecutes all felony convictions and the City prosecutor manages the lower charges. Council inquired about increased prosecution costs with an investigator. Director of Public Safety Gottschalk noted their may be an increase to prosecution costs but all felony costs would be absorbed by Hennepin County. 11. New Business a. City Administrator Performance Evaluation City Administrator Martens presented the report outlining the performance evaluation process. Council accepted the report with evaluations due to City Clerk/Administrative Services Coordinator Beise by December 15, 2017. b. 2018 Goal Setting Meeting City Administrator Martens presented the report outlining the options for goal setting and hiring a facilitator for a vision setting meeting. Council discussed having a goal setting session, hiring a facilitator, and staff hosting the goal setting session. Council inquired about staff opinion of the facilitator. City Administrator Martens noted a facilitator allows for more staff interaction and longer- term strategic vision. Council discussed goals versus vision and whether or not to have a facilitator. MOTION: made by Dejewski, seconded by Thomas to authorize staff to engage a facilitator to assist in the 2018 Goal setting session. Council discussed opinions. Voting Aye: Thomas and Dejewski Voting Nay: Bottema, Keefe, and LaFave (Motion failed 2:3) Per consensus, staff was directed to schedule a goal setting session. City Administrator Martens noted he would contact members to obtain dates for the Goal Setting session. 12. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule, noting the plan for the December 14th meeting would be to host the public hearings for Willow Drive /Larkin Road Improvement Project and the 2018 Budget at the beginning of the meeting. Council inquired about action for the Willow Drive /Larkin Road Improvement Project Public Hearing. City Administrator Martens noted a motion will be requested after the public hearing to order plans and specifications. 13. Council Liaison Calendar The council liaison calendar was not reviewed, but was available in the Council packet. 14. Adjournment MOTION: made by LaFave, seconded by Keefe to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Meeting adjourned at 8:23pm. J sica Beise —City Clerk/Administrative Services Coordinator