Loading...
HomeMy WebLinkAbout2017-09-14 Council MinutesCITY OF CORCORAN City Council Meeting Minutes September 14, 2017 - 7:00pm The Corcoran City Council met on September 14, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Dejewski, and Councilor LaFave. Councilor Bottema and Councilor Keefe were excused. Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative Services Coordinator Beise, and Public Works Director Mattson. 1. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Councilor LaFave inquired about adding a discussion of attendance. Mayor Thomas noted the addition of a discussion on Council attendance as part of Item 11a. 2018 Preliminary Levy. Mayor Thomas asked that Item 11 f. Dog Kennels be added to the agenda. MOTION: made by LaFave, seconded by Dejewski to approve the agenda as amended. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) 4. Open Forum No persons were present for open forum. 5. Presentations No presentations were heard. 6. Consent Agenda a. Draft Minutes of August 24, 2017 Work Session b. Draft Minutes of August 24, 2017 Council Meeting c. Job Description Approval — Reserve Officer Mayor Thomas noted that City Clerk /Administrative Services Coordinator Beise made clerical corrections to Items 6a. and 6b. and revised copies were available at the Council dais and in the agenda book. Councilor Dejewski asked that Item 6c. be considered separately. MOTION: made by Dejewksi, seconded by LaFave to approve the consent agenda consisting of the revised Items 6a and 6b. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) Council noted that the City is looking for volunteers for the Reserve Officer position. Council inquired about transportation of prisoners. Director of Public Safety Gottschalk noted that it is common for reserve officers to transport compliant prisoners and if there were non - compliant prisoners the officer would bring them to jail. Council discussed the job description requirements. MOTION: made by LaFave, seconded by Dejewski to approve Item 6c. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Dejewski, seconded by LaFave to approve escrow claims as presented. Voting Aye: Thomas, Dejewski, and LaFave 8. 9. (Motion carried 3:0) b. All Other Financial Claims Council noted an increase in the number of claims added after the Council packet had been sent. City Clerk/Administrative Services Coordinator noted the two added claims were a disputed claim and the other a timing issue and ensuring meeting the statutory requirements. Council inquired about the Emergency Services Consulting International claim. Director of Public Safety Gottschalk noted that staff reviewed the contract and the invoice and seemed consistent with the quote and contract. Council inquired about the payment to Lametti and Sons. City Clerk/Administrative Services Coordinator Beise noted the payment was broken into the costs for the street, sewer and water sections of the project MOTION: made by LaFave, seconded by Dejewski to approve all other claims as presented. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) Staff Reports / Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Theis was in attendance and invited her to speak on items related to the Commission. Planning Business a. Bass Lake Crossing Final Plat and PUD and Development Contract (City File 17-022) City Planner Lindahl presented the report noting the trail easement had been negotiated. City Planner Lindahl added to the house agenda packet and at the Council dais there are new resolutions for approval with updated legal descriptions as there was a clerical error in the original legal description provided as well as an updated development agreement and engineering memo. City Administrator Martens noted staff has been working with the applicant to move the project forward in a truncated timeframe. Council confirmed the wetland delineation approval and costs in the development agreement. Council inquired about the fencing along County Road 10. City Planner Lindahl noted the fence and landscaping materials and grade change should provide a distinction between the local street and the County Road. Council inquired about the fencing material and ability to stop a car. City Planner Lindahl noted it would be a decorative fence. Director of Public Safety Gottschalk confirmed the staff opinion on sufficient landscaping and grade change and noted that based on the road position likely any accident would be an over-correction from the westbound lane and the grade should assist in stopping the vehicle. Council discussed erosion concerns. Public Works Director Mattson noted the erosion control measure that need to be taken, there are weekly inspections and the onus is on the developer to ensure that erosion control measures are in place. City Administrator Martens noted the applicant has been working with the adjacent property owners. Public Works Director Mattson reviewed the water flow on site and the areas which will require additional measures. Council inquired about drainage onto the northern properties. Public Works Director Mattson noted it would be the developer's responsibility and engineering follows best practices. City Administrator noted that it would be a civil issue for drainage changes between properties. John Rask, M/I Homes addressed the Council on drainage concerns and the actions M/I will be taking. Council inquired about trees and erosion control. Public Works Director Mattson noted trees wouldn't be able to be planted yet this year but the developer has to blanket or temporary seed to prevent erosion. Council discussed noting in the materials provided to prospective residents that Lions Park has events throughout the summer which can be loud. John Rask, M/I Homes addressed the Council on language in marketing materials as well as the home owner's association documents noting the activities and possible noise. City Administrator Martens noted staff is working with the applicant on the final homeowner's association documents and that additional language could be added. Council inquired about the language related to local control in the development agreement. City Planner Lindahl noted the language comes from state statute and transportation options would be handled outside of the plat. Planning Commissioner Thies suggested the Lions Club put up a sign regarding their events. MOTION: made by Dejewski, seconded by LaFave to adopt Resolution 2017-50 Approving Final PUD Development Plan for "Bass Lake Crossing" for M/I Homes of Minneapolis LLC on the 51.26 Acre Site at County Road 10 and Maple Hill Road (City File 17-022). Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) MOTION: made by Dejewski, seconded by LaFave to adopt Resolution 2017-51 Approving Final Plat and Development Contract for "Bass Lake Crossing" for M/I Homes of Minneapolis LLC on the 51.26 Acre Site at County Road 10 and Maple Hill Road (City File 17-022). Councilor LaFave noted the absent Councilors were aware of the project. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) 10. Unfinished Business a. Address Specific Crime/Drug Issues to Retain Safe Atmosphere Director of Public Safety Gottschalk presented the report outlining each topic area. Council noted the work done by staff on this project was impressive. Council inquired about body cameras. Director of Public Safety Gottschalk noted that body cameras were discussed and were going to be considered separately for the size of the investment and coordinating with the replacement of squad car cameras. Council inquired about additional legal costs related to the hiring of an investigator. Director of Public Safety Gottschalk noted generally legal fees would not rise as felonies are prosecuted by the County and anticipated legal fees would likely be for occasional conversations with the City Attorney. Council inquired about utilizing the County's resources for canine programs. Director of Public Safety Gottschalk noted that decreased number of canines in the County's program. Police Officer Vojacek noted his experience with obtaining assistance from a canine unit. Council inquired about the use of surrounding communities' canine programs. Director of Public Safety Gottschalk noted that the staff works with the surrounding communities. Council inquired about school program. Director of Public Safety Gottschalk noted with the five different school districts it can be challenging to work with the schools that are outside the City but involvement in the schools can be beneficial. Council discussed grant funding. Director of Public Safety Gottschalk noted there are limited grant funds for staffing. Council discussed Crime Free Multi-Housing and rental ordinance. Council discussed code enforcement. Council reiterated the thoughts on the quality of the report and asked for ongoing metrics on items in the report. City Administrator Martens asked for direction on the budget related to the items in the proposed work plan. Council inquired about the items in the budget that would have a 2019 budget impact. City Administrator Martens noted part-time officer funding could be reallocated for a 2018 fourth quarter hiring of an investigator and increased code enforcement staffing mid-year in 2018 is not reflected in the budget. City Administrator Martens noted that both positions would have an impact on the 2019 budget. Council discussed the work plan and costs. MOTION: made by Dejewski, seconded by LaFave to proceed with the work plan as presented. Council discussed the possibility of cameras at Maple Hill Estates. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) b. Meister Field Improvement Project City Administrator Martens presented the report noting the cost savings on the original project would allow for the installation of irrigation. Council discussed park improvements such as a bathroom facility. City Administrator Martens noted that the cost estimate for a new bathroom facility would be approximately $100,000.00. Council discussed usage of the fields and the costs of the downtown project. City Administrator Martens noted the attendance for baseball and soccer participants and the costs of the downtown project is on budget. Public Works Director Mattson noted the approval of the project at this time would realize some savings. No motion was received to move forward with irrigation. 11. New Business a. 2018 Preliminary Levy City Administrator Martens presented the report outlining the timeline of the budget process and the changes to the 2018. Council inquired about adding funding for recommendations from the Crime, Drug, and Safety Taskforce. City Administrator Martens noted that code enforcement is not in the proposed budget and staff would recommend further refining a plan for code enforcement. MOTION: made by Thomas, seconded by Dejewksi to approve Resolution 2017-52 Adopting the Preliminary Tax Levy Collectible in 2018 with a total levy of $4,013,035. Councilor LaFave noted she is not in favor of additional code enforcement funding and does not support a 3% cost of living increase. Council discussed their opinions and timing of approval Voting Aye: Thomas and Dejewski Nay: LaFave (Motion carried 2:1) b. 2018 Proposed Levies and Taxes Insert City Administrator Martens presented the report noting the draft would change slightly base on the preliminary levy. MOTION: made by LaFave, seconded by Dejewksi to authorize staff to submit the insert to Hennepin County and incur the costs associated with the project. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) c. Discussion on Reviewing Organizational Performance City Administrator Martens presented the report noting this was discussed as part of the goal setting sessions held in February. Per consensus, Council tabled the discussion until a full quorum of the Council is present. d. City Hall Dynamic Sign Design City Clerk/Administrative Services Coordinator Beise presented the report noting the updated quote was within the budget. Council inquired about the Northwest Area Jaycees Logo and content of the sign. City Clerk/Administrative Services Coordinator noted that would be facing the street and staff will be creating a procedure and guideline for content. City Clerk/Administrative Services Coordinator noted the sections of the sign could be removed should the logo change or changes to the facilities would happen. Council discussed the location of the sign and the current sign. City Clerk/Administrative Services Coordinator Beise noted staff would be reviewing final sight lines and the decision on the current sign had not been made but the intention was to remove it. MOTION: made by LaFave, seconded by Dejewksi to approve the sign design and authorize staff to construct the sign utilizing the funds donated by the Northwest Area Jaycees. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) e. October Comprehensive Plan Work Session City Administrator Martens presented the report noting the work session would be on land use and transportation if necessary for the Comprehensive Report. MOTION: made by Dejewski, seconded by LaFave to hold a work session at 5:30 on October 26 th Voting aye: Thomas, Dejewski and LaFave (Motion carried 3:0) f. Dog Kennels Mayor Thomas wanted to start a discussion on commercial kennels in non-commercial areas with additional kennels in the community. Council provided initial thoughts. Per consensus, staff was directed to have the Planning Commission review the issue. 12. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. 13. Council Liaison Calendar The Council liaison calendar was not reviewed, but was available in the Council Packet. 14. Adjournment MOTION: made by Dejewski, seconded by LaFave to adjourn. Voting Aye: Thomas, Dejewski, and LaFave (Motion carried 3:0) Meeting adjourned at 9:01 pm. ssica Beise —City Clerk/Administrative Services Coordinator