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2018-02-08 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda February 08, 2018 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of January 25, 2018 Council Meeting* b. Draft Minutes of the January 27, 2018 Work Session* c. Renumbering Resolutions 2018-17 and 2018-18* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* b. Comprehensive Plan Open House Recap* 9. Planning Business 10. Unfinished Business 11. New Business 12. 2018 Council Schedule* 13. Council Liaison Calendar Planning Commission 2/1/18 3/1/18 4/5/18 5/3/18 6/7/18 LaFave Keefe Thomas Bottema Dejewski Parks and Trails Commission 2/20/18 3/20/18 4/17/18 5/15/18 6/19/18 Bottema Available LaFave Keefe Available 14. Adjournment CITY OF CORCORAN City Council Meeting Minutes January 25, 2018 - 7:00pm The Corcoran City Council met on January 25, 2018 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe, and Councilor LaFave. Also present were City Administrator Martens, City Planner Lindahl, City Clerk/Administrative Services Coordinator Beise, Public Works Director Mattson, Public Works Superintendent Meister, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted additional claims were presented at the Council dais and added to the Council agenda packet. MOTION: made by Keefe, seconded by Bottema to approve the agenda as amended. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 4.Open Forum Greg Hoglund, 19220 Hackamore Road addressed the Council on the October 26th Comprehensive Plan Work Session. Mr. Hoglund addressed concerns with the November 20th staff report which characterized his comments from the October 26th Work Session seeking a change to land use near the intersection of Hackamore Road and County Road 101 to a commercial land use. Mr. Hoglund wanted to note he was interested in mixed use rather than just commercial land use and noted in the staff report. 5.Presentations No presentations were heard. 6.Consent Agenda a.Draft Minutes of January 11, 2018 Council Meeting b.Authorization for Bids/Quotes for 2018 Road Materials c.Schutte Initiate Expiration of Ag Preserve d.Cropland Rental Bids MOTION: made by Dejewski, seconded by Keefe to approve the consent agenda as presented. Council discussed the use of the cropland and utilizing the land in the future. Council inquired about the bidding process. City Clark/Administrative Services Coordinator Beise noted the notices are published the paper and that previous bidders are contacted. Public Works Superintendent Meister noted typically at least three bids are sought however the receipt of bids depend on the companies. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 7.Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Bottema, seconded by LaFave to approve escrow claims as presented. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 6a. b. All Other Financial Claims MOTION: made by Keefe, seconded by LaFave to approve all other claims as presented with the additional claims. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commission Chair Jacobs, Planning Commissioner Schultz, and Parks Trails Commissioner Strehler were in attendance and invited them to speak on items related to their commissions. b. Planning Project Update; report received. c. Environmental Assessment Worksheet City Administrator Martens presented the report noting a concept plan was received on January 25th and outlined the next steps in the process. Council inquired about the process for updating the record related to the comments Mr. Hoglund presented at Open Forum. City Clerk/Administrative Services Coordinator Beise noted the minutes from this meeting would reflect Mr. Hoglund’s comments. 9. Planning Business a. City-Initiated Sign Ordinance Update City Planner Lindahl presented the report noting the changes related to size of the dynamic portion of the sign and the rate at which the dynamic sign can change. Council discussed noted a reason for the amendment was a difficulty with manufactured dimensions. MOTION: made by Dejewski, seconded by LaFave to adopt Ordinance 2018-363 Ordinance Amendment for the Chapter 84 of the Corcoran City Code, Entitled Sign Ordinance. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) MOTION: made by Dejewski, seconded by LaFave to adopt Ordinance 2018-364 Summary Ordinance of Ordinance 2018-363. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2018-05 Approving Findings of Fact for an Ordinance Amending the Text of Chapter 84 of the Corcoran City Code, Entitled Sign Ordinance. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. Application for Site Plan Amendment and Variances for 10705 County Road 116 City Planner Lindahl presented the report noting the setbacks are met however accessory structures are not allowed in the front yard and the exterior of the northern accessory structure was to match the surrounding accessory buildings. City Planner Lindahl noted the Council might consider reviewing this ordinance for amendment in the future. Council discussed the ordinance. MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2018-06 Approval of Site Plan and Variance for Golden Acres Golf Course for an Accessory Building in the Front Yard at 10705 County Road 116. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Council inquired about the timing of the ordinance update. City Planner Lindahl noted that typical process would be complete a review of multiple ordinances and as part of the upcoming Comprehensive Plan implementation staff will be completing an update of ordinances. c. Bass Lake Estates Final PUD Plan and Final Plat City Planner Lindahl presented the report noting the change from the preliminary plat due to storm water changes and an additional emergency access is not shown on the plan but is required. City Planner Lindahl noted the project would develop in two phases with the residential portion first and the self-storage second over four to five years. Council inquired about snow removal. City Planner Lindahl noted the applicant did speak to snow removal and feels that there is adequate space for snow storage. Council discussed the condition of having board fence as recommended by the Planning Commission. Planning Commissioner Schultz provided insight into the Commissions recommendation, noting it was to provide screening from Lions Parks. Council discussed the fencing. Council inquired about the turn lanes on County Road 10. City Administrator Martens noted right turn lanes would be added. Council inquired about the notification to potential buyers about the activities at Lions Park. City Planner Lindahl noted the applicant is required to indicate the activities in the homeowner’s association documents and the final document will include the items addressed at the preliminary plat. Council discussed the busing and the size of the cul-du-sac. City Planner Lindahl noted the size of the cul-de-sac was 45 foot radius. Council discussed busing and concerns with the cul-de-sac and mailbox locations and buses not being able to back up. Planning Commissioner Schultz noted in his neighborhood, which has a similar intersection, the buses do back up. Council discussed the secondary emergency access point. City Planner Lindahl noted the emergency access is not planned to be paved and would likely have bollards off of the County Road to prevent through traffic. City Administrator Martens noted County access standards would limit the number of paved access points. Council discussed bus stops. Greg Hayes, Ebert Construction, noted the cul-de-sac size is determined by City standard. City Administrator Martens noted the cul-de-sac is standard and allows for large fire trucks, which should accommodate buses. Council inquired about the mailbox locations. Mr. Hayes noted that the postal service determines mailbox locations. Council discussed the financial guarantee and development agreement. City Administrator Martens noted the Council directed staff to make changes to the agreement, due to that change the development agreement would be reviewed at the February 22nd meeting, and the final plat cannot be released without a development contract. City Administrator Martens noted at the Council’s request a discussion on financial guarantees will be taking place in the spring. MOTION: made by Dejewski to approve Resolution 2018-17 as presented with the screening. (Motion failed, no second) MOTION: made by Keefe, seconded by Dejewski to adopt Resolution 2018-17 Approving Final PUD Development Plan for ‘Bass Lake Estates’ for E & R Investments on the 39.98-Acre site at 19219 and 19235 County Road 10 (City File 17-36) without condition 18. Councilor LaFave noted she would vote nay due to concerns with the storage facility. Voting Aye: Thomas, Bottema, Dejewski, and Keefe Nay: LaFave (Motion carried 4:1) MOTION: made by Bottema, seconded by Dejewski to adopt Resolution 2018-18 Approving Final Plat for ‘Bass Lake Estates’ for E & R Investments on the 39.98-Acre site at 19219 and 19235 County Road 10 (City File 17-36). Voting Aye: Thomas, Bottema, Dejewski, and Keefe Nay: LaFave (Motion carried 4:1) d. Preliminary Plat Extension – Sawgrass City Administrator Martens presented the report outlining the project, process, and the extension is a policy decision. Council discussed the extension and impacts to the City and applicant. City Administrator Martens noted the site was previously re-guided and the 2040 plan does not make any changes to the property. City Administrator Martens noted the level of Council discretion may be a risk to the applicant as the Council has little discretion should a consistent final plat be presented. Council discussed outside impacts on the project and previous review of the project. MOTION: made by Keefe, seconded by Dejewski to extend the preliminary plat for Sawgrass for one year until February 28, 2019. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) e. Discussion of Dog Kennel Standards City Planner Lindahl presented the report outlining the recommendations of the planning commission and asked for Council direction on the topic and urgency of any ordinance updates. Council discussed kennels in residential areas, noise, and fees for additional monitoring. Council inquired about the tax impact. City Administrator Martens noted he would have to follow up with Council on home occupation licenses and currently there have not to date been complaints from the current kennels. Council discussed home occupation and encouraging businesses in the downtown. MOTION: made by Keefe, seconded by Bottema to direct staff to modify the ordinance to only allow dog kennels in commercial districts. Council discussed limited options for home-based businesses in the non-MUSA and live animals may or may not more conducive to a home-based business. Voting Aye: Thomas, Bottema, and Keefe Nay: Dejewski and LaFave (Motion carried 3:2) Per consensus, staff was directed to work with planning commission and when time allows updating the ordinance. Council discussed adding waste management to the ordinance. f. Discussion of Animals in Commercial Districts City Planner Lindahl presented the report noting in a review of ordinances many cities do not allow animals in commercial districts and asked for feedback from the Council on updating the ordinance. City Planner Lindahl noted the request was to review bees and chickens but the ordinance may want to address other animals. City Planner Lindahl noted that bees are not currently allowed in commercial districts. Council discussed one concern is bee defecation on cars and regulation. Council inquired about farm stores selling chicks. City Planner Lindahl noted that selling chicks would be considered a retail product, whereas this request would be to allow for chickens to be kept on site. Council inquired about the bee request. Ken Guenthner, 6315 Butterworth lane, noted farm supply stores may be selling bees but the request before council is for keeping of bees on site. Mr. Guenthner noted that when the Council updated the animal ordinance previously, bees were not addressed for residential uses. Mr. Guenthner noted the Council may consider updating the ordinance as bees are currently allowed by animal units and the standards would allow for large numbers of hives allowed. Council discussed the ordinance updates. City Administrator Martens noted a subcommittee may be an appropriate forum to discuss ordinance update considerations. Council discussed keeping of animals in residential areas. Mayor Thomas asked Mr. Guenthner to take part in a subcommittee to review the ordinance. Councilor Bottema volunteered to serve on the subcommittee. MOTION: made by Thomas, seconded by Bottema to direct staff to work with a subcommittee to review the animal ordinance. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) g. City-initiated Small Cell Tower and DAS Facility Ordinance Update City Planner Lindahl presented the report noting the new legislation allows for cell towers to be placed in the City’s right-of -way and the City has limited regulation authority. City Planner Lindahl is recommending adopting a right-of-way ordinance to address the telecommunication equipment the right-of-way and in the future amend the telecommunications ordinance which should be updated due to changes in federal law. MOTION: made by Dejewski, seconded by Bottema to direct staff to draft an amendment to the City Code adopting a right-of-way ordinance. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) h. Comprehensive Plan Update City Planner Lindahl presented the report noted updated schedule and invited the community to attend the Comprehensive Plan Open House on January 29th and input can still be received. Council inquired about notifying the community via the mobile sign. Lt. Burns noted the sign was undergoing annual maintenance but would be placed out. Council discussed taking a review of the draft. 10. Unfinished Business No unfinished business was presented. 11. New Business a. 2018-2019 Capital Improvement Plan City Administrator Martens presented the report outlining the process, the use of levied funds and issuing bonds as the funding mechanisms and the request for advanced approval on two items. City Administrator Martens noted the entire Capital Improvement Plan will be reviewed and approved at an upcoming meeting. Council inquired about pricing. Lt. Burns and Public Works Superintendent Meister noted the pricing is off of the state bid. Council inquired about the single-axel dump truck. Public Works Superintendent Meister noted the smaller truck was selected for the new developments to assist with plowing and limit damage to property and will be set up to carry equipment allowing for the dual-axel trucks to be used for road maintenance creating efficiencies. Council inquired about the new equipment. Public Works Superintendent Meister noted the City has been planning for a single-axel truck with the new developments happening noted the trucks currently are over the recommended lane miles for large snowfalls. City Administrator Martens noted that the equipment has been planned for but is new so it would not have resale value calculated into the cost. MOTION: made by Dejewski, seconded by Bottema to authorize staff to order the purchase of a 2018 Mack Single-Axel Dump Truck and 2018 Ford Interceptor Utility Canine Squad as presented. Council inquired about the City Hall improvements. City Administrator Martens noted the approval of the two items would not require approval of the entire Capital Improvement Plan and City Hall improvements would be reviewed the architect review. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) b. Commissioner Appointment Process City Administrator Martens presented the report noting the options for appointments. Council discussed training for the Planning Commission City Administrator Martens noted the City does have budget for commission training. Council discussed the appointment process and standard attendance requirements. Per consensus, Council directed staff to bring back applications and should there be more applicants that vacancies the Council will approve review applications and consider next steps. MOTION: made by Bottema, seconded by Dejewski to arrange for training for planning commissioners. Council discussed stipends for commissioners. City Administrator Martens note some other cities do provide stipends. Council discussed adding a commissioner stipend to the 2019 budget. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) c. Temporary Assistant to the City Administrator City Administrator Martens presented the report outlining the need for a temporary position during a staff leave of absence. MOTION: made by Dejewski, seconded by LaFave to approve the position of Temporary Assistant to the City Administrator and direct the City Administrator to hire the position. Council inquired about the position. City Administrator Martens noted that applicants may include graduate students or retired clerks. City Administrator Martens noted if significant training would be required the position may be reviewed. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) d. Recreation Coordinator Job Description and Hiring Process City Administrator Martens presented the report noting the position duties and the position was budgeted. Council inquired about additional programming or events including for seniors. City Administrator Martens noted additional programing could be reviewed. Council discussed the position. City Administrator Martens noted that with a seasonal position it has been hard to get continuity. Council inquired about the fees for the programs. City Administrator Martens noted the revenue from the programs will be revenue for the City, however the position is not projected to be budget neutral as it’s based on conservative revenue projections. MOTION: made by Keefe, seconded by LaFave to approve the job description and authorize the City Administrator to hire the position. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) 12. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. Council discussed scheduling for the February 8th meeting. 13. Council Liaison Calendar The council liaison calendar was not reviewed, but was available in the Council packet. 14. Adjournment MOTION: made by LaFave, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Meeting adjourned at 8:53pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator CITY OF CORCORAN City Council Work Session Minutes January 27, 2018 – 12:00pm The Corcoran City Council met on January 27, 2018 in work session, at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, Councilor Dejewski, Councilor Keefe and Councilor LaFave. Also present were City Administrator Martens, Director of Public Safety Gottschalk, Public Works Director Mattson, and City Clerk/Administrative Services Coordinator Beise. 1.Call to Order / Roll Call Mayor Thomas called the work session to order at 12:00pm 2.Goal Setting Session Council and staff reviewed the City’s vision, discussed successful cities, reviewed core values, and created ten year goals with shorter-term three year and one year goals to meet the ten year goals. 3.Adjournment MOTION: made by Keefe, seconded by Dejewski to adjourn. Voting Aye: Thomas, Bottema, Dejewski, Keefe, and LaFave (Motion carried 5:0) Meeting adjourned at 6:40pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator 6b. STAFF REPORT Agenda Item 6c. Council Meeting: February 8, 2018 Prepared By: Jessica Beise Topic: Renumbering Resolutions 2018-17 and 2018-18 Action Required: Approval Summary: On January 25, 2018 the City Council, approved Resolutions 2018-17 and 2018-18 for the final PUD Plan and Final Plat for Bass Lake Estates. In review of the City’s resolutions staff discovered a clerical error in the two approved resolutions included in the packet. Resolution 2018-17 Approving Final PUD Development Plan for ‘Bass Lake Estates’ should be renumbered to 2018-07 and Resolution 2018-18 Approving Final Plat for ‘Bass Lake Estates’ should be renumbered to 2018-08. Staff recommends a formal renumbering of the two resolutions and authorization to amend the Jan uary 25, 2018 minutes to accurately reflect the correct resolution numbers. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Council Action: Approve a motion to formally renumber the Resolution 2018-17 Approving Final PUD Development Plan for ‘Bass Lake Estates’ to Resolution 2018-07, formally renumber Resolution 2018-18 Approving Final Plat for ‘Bass Lake Estates’ to Resolution 2018-08, and authorize staff to amend the January 25, 2018 minutes to reflect the corrected resolution numbers. Attachments: Renumbered Resolutions 1. Resolution 2018-07 Approving Final PUD Development Plan for ‘Bass Lake Estates’ 2. Resolution 2018-08 Approving Final Plat for ‘Bass Lake Estates’ City of Corcoran January 25, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-07 Page 1 of 5 Motion By: Keefe Seconded By: Dejewski APPROVING FINAL PUD DEVELOPMENT PLAN FOR “BASS LAKE ESTATES” FOR E & R INVESTMENTS, LLC ON THE 39.98-ACRE SITE AT 19219 AND 19235 COUNTY ROAD 10 (PID 25-119-23-44-0002 AND 25-119-23-44-0003) (CITY FILE 17-036) WHEREAS, E&R Investments LLC (“the applicant”) has requested approval of a final PUD (planned unit development) plan for “Bass Lake Estates” on property legally described as: Parcel 1: That part of the West Half of the East Half of the Southeast Quarter of Section 25, Township 119, Range 23, lying South of the centerline of County Road 10, except the West 300 feet thereof. Parcel 2: The West 300 feet of the West Half of the East Half of the Southeast Quarter of Section 25, Township 119 North, Range 23 West, lying South of the centerline of County Road 10. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a final PUD development plan and, FURTHER, that the following conditions be met prior to release of the final plat for recording with the County: 1. A final PUD development plan is approved to create for 56 single family lots, one industrial lot and two outlots for Bass Lake Crossing, in accordance with the plans and application received by the City on November 21, 2017 and revision received on November 22nd, December 8th and December 21st, except as amended by this resolution. 2. Approval is contingent upon City Council approval of the final plat. 3. The land use map amendment approved by Resolution 2017-70 and the rezoning approved by Ordinance No. 2017-359 on October 26, 2017 shall take effect upon adoption of this resolution adopting the final PUD development plan. 4. The development contract must be executed by the developer and the City and must be filed with the final plat. 5. Development is subject to the preliminary approvals in Resolutions 2017-72 and 2017-73. 6. The developer shall comply with all conditions of final plat approval (Resolution 2017-18). 7. Park dedication shall be as follows: City of Corcoran January 25, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-07 Page 2 of 5 a. Dedication of the 20-foot trail easement from Fir Lane to the west property line and dedication of the 10-foot trail easement along the west property line. b. The plans shall be revised to show an 8-foot bituminous trail between County Road 10 and the private drive. c. The 8-foot wide trail from County Road 10 to the west property line shall be constructed by the developer. d. In exchange for PUD flexibility, the developer is required to provide finished grading, paving and ground cover for this trail. No credit toward the required dedication shall be given for this work. e. Park dedication shall be cash in lieu of land in the amount of $222,320.00 (56 new lots x $3,970.00 per lot) for the residential portion. Park dedication shall be paid prior to the release of the final plat. f. The industrial portion shall be $20,325 of the market value of the land. (5.42 x $125,000 x 3%) and shall be paid prior to the release of the final plat. 8. The sidewalk shall be extended to the cul de sac bulb. The sidewalk shall be extended to the property line when the road is extended to the adjacent property and the temporary cul de sac is removed. The HOA shall be responsible for these costs. 9. The applicant shall comply with all requirements of the City Engineer’s memo, dated January 5, 2018. 10. All platted residential lots shall comply with the following: Single Family Industrial Minimum Lot Area 5,103 square feet 1 acre Minimum lot width 40 feet 100 feet Minimum Principal Structure Setbacks: Front, From CR 10 N/A 60 feet Front, From all other streets 20 feet NA Front Porch (≤ 120 square feet) 15 feet N/A Side 5 feet 20 feet Rear 25 feet 20 feet Maximum Principal Building Height 35 feet 45 feet Parking setback from CR 10 NA 50 feet Drive Aisle setback from CR 10 NA 37.2 feet 11. Mechanical equipment (including air conditioning units) must be located in the side or rear yard. 12. All garages must have a minimum 22-foot parking area in front of the garage that does not overlap into sidewalks, drives or streets. City of Corcoran January 25, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-07 Page 3 of 5 13. All Design Requirements for the RSF-3 district described in Section 1040.050 shall be met for the residential homes, except that the following flexibility for garages shall be allowed: B. Garages: 1. The garage shall not comprise more than 55 percent of the viewable ground floor street- facing linear building frontage for at least 30% of the homes. This standard is based on the measurement of the entire garage structure and not on a measurement of the garage door or doors only. Corner lots are exempt from this requirement on one street elevation. 2. Garage doors shall be architecturally styled (this includes details such as raised panels, accent color, windows, etc.) to match the exterior design of the home. 3. Three Car Garages shall be prohibited on 40- and 50-foot wide lots. 4. When allowed, the third stall garage must be offset two feet from the main portion of the garage to provide visual relief. 14. PUD flexibility is granted to allow certain industrial building elevations to exceed the 20% metal siding requirements for internal elevations. 15. The developer shall provide centralized mailbox locations. A mailbox plan shall be submitted for City review and approval. 16. The landscape plan shall be revised in accordance with Landform comments dated December 21, 2017. a. The wetland buffer planting shall be a native seed mix appropriate to the design condition and meeting the intent of cover and diversity as outlined in the Minnesota Board of Water and Soil Resources State Seed Mixes and shall be submitted for review and approval by the City. b. The wetland buffer is shown on the plans, but the wetland buffer setback must be added to the plans. 17. The landscape plan shall be revised to eliminate conflicts between the proposed landscaping and the drainage easements. Staff has concern about the drainage swales/landscaping between the Lot 1 and homes in Block 2 and the area adjacent to Lions Park. The applicant shall work with staff to revise the landscape plan. 18. Lawn Sprinklers/irrigation systems shall have rain sensors to limit unnecessary watering. 19. A final tree preservation plan must be submitted. 20. Snow storage areas must be shown for Lot 1, Block 2. Revised plans must be submitted for City review and approval. 21. Fence details shall be provided for City review and approval. 22. Street Light details shall be submitted for review and approval by the City. City of Corcoran January 25, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-07 Page 4 of 5 23. The applicant must work with the City to apply for a FEMA map amendment. The plans show grading in the mapped floodplain and floodplain on Lots 1 and 3-6, Block 3. The floodplain will be removed from Lots 3-6 if the map amendment is approved. Potential buyers should be notified of this process. 24. The emergency vehicle access in the northeast corner of the site must be added to all plan sheets. a. It appears that the access conflicts with trees proposed for planting. b. The access must be designed to pass a roll test. The access may be grass, but must be maintained for access, including snow removal, etc. If a gate/bollard is to be installed, it must be equipped with a breakaway. c. Details for the emergency access must be provided. 25. The following documents must be approved by the City Attorney and recorded at Hennepin County. The responsible party shall be the applicant (E&R Investments, LLC) and their assigns: a. HOA documents b. Stormwater Maintenance Agreement c. Trail Easement (for both city trail and county trail) d. Temporary Turnaround Easement e. Access, Utility and Drainage easement for work on Lions Park property FURTHER, that the following conditions be met prior to issuance of building permits: 1. The applicant must record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. 2. The applicant shall provide proof of recording the final plat and related documents at Hennepin County. 3. The applicant shall provide the approved preliminary and final plan drawings to the City in an electronic (AutoCAD) format. 4. The approval shall expire within one year of the date of approval unless the applicant has initiated construction. The approvals anticipate a 4-5 year build out. City of Corcoran January 25, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-07 Page 5 of 5 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 25th day of January 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator City of Corcoran January 25, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-08 Page 1 of 2 Motion By: Bottema Seconded By: Dejewski APPROVING FINAL PLAT FOR “BASS LAKE ESTATES” FOR E & R INVESTMENTS, LLC ON THE 39.98-ACRE SITE AT 19219 AND 19235 COUNTY ROAD 10 (PID 25-119-23-44-0002 AND 25-119-23-44-0003) (CITY FILE 17-036) WHEREAS, E&R Investments LLC (“the applicant”) has requested approval of a Final Plat for “Bass Lake Estates” on property legally described as: Parcel 1: That part of the West Half of the East Half of the Southeast Quarter of Section 25, Township 119, Range 23, lying South of the centerline of County Road 10, except the West 300 feet thereof. Parcel 2: The West 300 feet of the West Half of the East Half of the Southeast Quarter of Section 25, Township 119 North, Range 23 West, lying South of the centerline of County Road 10. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request by E&R Investments, LLC for a final plat for Bass Lake Estates and, FURTHER, that the following conditions be met prior to release of the final plat for recording with the County: 1. A final PUD development plan is approved to create for 56 single family lots, one industrial lot and two outlots for Bass Lake Crossing, in accordance with the plans and application received by the City on November 21, 2017 and revision received on November 22nd, December 8th and December 21st, except as amended by this resolution. 2. Approval is contingent upon City Council approval of the final PUD development plan. 3. The applicant must comply with the conditions in Resolution 2018-07. 4. The development agreement must be approved by the City Council. 5. The extension of sanitary sewer and municipal water is required to serve this site. Approval of this final plat is contingent upon extension of these services to the site. 6. Park dedication for shall be as required by Resolution 2018-07 and shall be due prior to release of the final plat for recording. FURTHER, that the following conditions be met prior to issuance of building permits: City of Corcoran January 25, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-08 Page 2 of 2 1. All drainage and utility easements shall be staked, surveyed and properly recorded prior to beginning any work on site. 2. The applicant must file the final plat for phase I at Hennepin County within 2 years of the date of approval or the approval shall expire. 3. The development agreement must be executed by the applicant and the City and must be filed with the final plat. 4. Record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. 5. The applicant shall provide proof of recording the final plat and related documents at Hennepin County. 6. The applicant shall provide the approved preliminary and final plat drawings to the City in an electronic (AutoCAD) format. 7. Wetland buffer monument signs must be purchased from the city and installed as shown on the plans. 8. The application is subject to review, approval and permitting from Hennepin County. 9. The application is subject to review, approval and permitting from Elm Creek Watershed Management Commission. FURTHER, that the following conditions be met prior to release of remaining escrow: 1. Lot corner monuments shall be installed as required by the Subdivision Ordinance. As part of the development contract financial guarantee shall be required to ensure installation per city requirements. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 25th day of January 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator Agenda Item 7a-b. CouncilMeeting Date: 2/8/2018 FINANCIALCLAIMS Prepared By: jrotz CHECKRANGE FUND #500ESCROW CLAIMSAgendaItem: 7a. Paid toAmountProject name 500-20392$ 142.Carson, Clelland & Schreder - MNSolar 500-20420$ 579.Carson, Clelland & Schreder - BassLake CrossMIHome17-012 500-20433$ 403.Carson, Clelland & Schreder - BassLakeEstatesPP/PUD, CPA17-026 Total$ TotalFund #500 = SeeattachedPaymentsDetail) AgendaItem:7b.ALLOTHERFINANCIAL CLAIMS$ 54,614.52$ 55,740.24TotalChecks SeeattachedCheckDetailRegister) TotalofAutoDeductions 71,076.84 TOTALEXPENDITURES FORAPPROVAL$ 126,817.08 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 1/23/2018Humanity$ 49.00 1/23/2018Logmein.com$ 268. 1/29/2018Wal-Mart - MapleGrove, MN$ 7.17 1/29/2018Sam's Club - MapleGrove, MN$ 42.82 1/30/2018Wal-Mart - MapleGrove, MN$ 24.82 1/31/2018Prime Video$ 107. 1/31/2018FedEx$ 31.16 1/22/2018PaychexFee$ 352. 1/23/2018MN DeptRev - Fuel tax$ 102. 1/23/2018MN DeptRev - Fuel tax$ 113. 1/23/2018PERA$ 12,401.96 1/24/2018State ofMN - MSRS$ 1/24/2018State ofMN - Roth$ 1/24/2018Optum - HSA$ 2/1/2018PaychexCGS, Garnish$ 531. 2/1/2018Net PayrollPP03$ 43,497.79 2/1/2018FTPoliceOfficer Uniform Allowance$ 2/1/2018MN Sales/UseTax$ 143. Total$ H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2018ClaimsWorkbook 02/01/182:38PMCITYOFCORCORAN Page 1 Check Detail Register© February 2018 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACME TOOLS E100-43100-210 Operating Supplies (GENERAL)$399.005531695SUPPLIES Total ACMETOOLS 399.00 Unpaid AMAZONCAPITALSERVICES E100-42100-321 Telephone$156.911J3J-MVPV-YTELEPHONE SUPPLIES Total AMAZON CAPITAL SERVICES 156.91 Unpaid ASPENEQUIPMENT E100-43100-220 Repair/Maint Supply (GENERAL)$496.0010185120WEAR STRIP Total ASPENEQUIPMENT 496.00 Unpaid AXON ENTERPRISE, INC. E100-42100-210 Operating Supplies (GENERAL)$3,595.00012518SUPPLIES Total AXONENTERPRISE, INC. 3,595.00 Unpaid B & DPLUMBING HEATING & AC E100-43100-223 BuildingRepairSupplies$882.95133732SERVICE CALL Total B & DPLUMBING HEATING & AC 882.95 Unpaid BANYONDATA SYSTEMS E601-49400-300 Professional Srvs (GENERAL)$265.0000156923UB SUPPORT E602-49450-300 Professional Srvs (GENERAL)$265.0000156923UB SUPPORT E100-41951-207 ComputerSupplies$265.0000156923UB SUPPORT E601-49400-300 ProfessionalSrvs (GENERAL)$147.5000156923UB METER DEVICESUPPORT E602-49450-300 ProfessionalSrvs (GENERAL)$147.5000156923UB METER DEVICESUPPORT Total BANYON DATA SYSTEMS 1,090.00 Unpaid BEAUDRYOILCOMPANY E100-43100-212 MotorFuels$131.00239195PROPANE - 9100 COUNTY ROAD 19 E100-43100-212 MotorFuels$281.95460899PROPANE E100-42100-212 MotorFuels$1,507.24854102SQUADFUEL E100-43100-212 Motor Fuels$46.96854102GASOLINE E100-41920-210 Operating Supplies (GENERAL)$76.10854102GASOLINE E100-43100-212 Motor Fuels$1,217.50854103DIESEL Total BEAUDRYOILCOMPANY 3,260.75 Unpaid CARDIACSCIENCE CORP E100-42100-210 Operating Supplies (GENERAL)$162.707309057DEFIBRILLATORSUPPLIES E100-42100-223 BuildingRepairSupplies$249.007309057DEFIBRILLATOR SUPPLIES Total CARDIAC SCIENCE CORP 411.70 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 ProfessionalSrvs (GENERAL)$3,604.64012918CIVIL - LEGAL E100-42100-304 Legal Fees$1,827.52012918CRIMINAL E205-42100-304 Legal Fees$24.38012918VEHICLE FORFEITURE G500-20392 Potentia SolarInc$142.50012918MN SOLAR 02/01/182:38PMCITYOFCORCORAN Page 2 Check Detail Register© February 2018 Check AmtInvoiceComment G500-20420 BassLakeCrossMIHome17-012$579.46012918BASS LAKE CROSSMIHOME 17-012 G500-20433 BassLkEst PP/PUD, CPA17-026$403.76012918BASS LAKEESTATES PP/PUD, CPA17-026 Total CARSON, CLELLAND & SCHREDER 6,582.26 Unpaid CDWGOVERNMENT E100-41951-207 ComputerSupplies$1,372.65LLQ4475COMPUTER SUPPLIES Total CDWGOVERNMENT 1,372.65 Unpaid CINTAS - 470 E100-43100-210 Operating Supplies (GENERAL)$0.00PUBLIC WORKS TOWELS E100-41941-210 Operating Supplies (GENERAL)$63.85470294159CITYHALLRUGS E100-42100-223 BuildingRepairSupplies$43.50470294160PD RUGS E100-43100-210 Operating Supplies (GENERAL)$69.93470294161PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470294162CITYHALLRUGS E100-43100-210 Operating Supplies (GENERAL)$72.28470294163PUBLICWORKSTOWELS E100-43100-417 Uniforms$139.40470294164PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$63.85470297638CITY HALLRUGS E100-42100-223 Building RepairSupplies$43.50470297639PDRUGS E100-43100-210 Operating Supplies (GENERAL)$28.61470297640PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470297641CITYHALLRUGS E100-43100-417 Uniforms$138.14470297642PW UNIFORMS Total CINTAS - 470 785.40 Unpaid COUNTRY PETFOODS E100-43100-210 Operating Supplies (GENERAL)$277.833977640 # RED OUT & 50# ICE AWAY MAX E100-45200-210 Operating Supplies (GENERAL)$277.833977640 # RED OUT & 50# ICE AWAYMAX E100-41941-210 Operating Supplies (GENERAL)$277.833977640 # RED OUT & 50# ICE AWAYMAX E100-41941-210 Operating Supplies (GENERAL)$675.003977640 # RED OUT & 50# ICE AWAYMAX Total COUNTRY PETFOODS 1,508.49 Unpaid EKENBERGPETER G100-21709 DependentCareFSAWithhold$5,000.002017DEPENDDEPENDENT CAREFSAREIMBURSEMENT Total EKENBERG PETER 5,000.00 Unpaid FERGUSONWATERWORKS E601-49400-215 Water Meters$484.450264918WATER METERS E602-49450-210 Operating Supplies (GENERAL)$484.450264918WATER METERS E601-49400-215 Water Meters$1,380.000267811WATER METERS E601-49400-215 WaterMeters$5,805.680271771WATER METERS E601-49400-215 WaterMeters$1,647.800272547WATER METERS Total FERGUSONWATERWORKS 9,802.38 Unpaid GRAINGER E100-43100-210 Operating Supplies (GENERAL)$53.209668054365SUPPLIES Total GRAINGER 53.20 Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$40.0034_01021815PRE PAIDCARWASH 02/01/182:38PMCITYOFCORCORAN Page 3 Check Detail Register© February 2018 Check AmtInvoiceComment Total HOLIDAYSTATIONSTORES 40.00 Unpaid LEXIPOL LLC E100-42100-208 TrainingandInstruction$3,332.0023379TRAINING - LEXIPOLDTB 2018 Total LEXIPOL LLC 3,332.00 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$50.00012418CELL PHONE E100-41300-210 Operating Supplies (GENERAL)$27.29012418MILEAGE Total MARTENS, BRAD 77.29 Unpaid MATTSON, KEVIN E100-43100-321 Telephone$50.00013118TELEPHONE REIMBURSEMENT E100-43100-210 Operating Supplies (GENERAL)$42.51013118MILEAGE E100-43100-208 TrainingandInstruction$365.00013118TRAINING Total MATTSON, KEVIN 457.51 Unpaid M-BCOMPANIES E100-45200-210 Operating Supplies (GENERAL)$594.22223702SERVICE KITFOR501-147245 Total M-B COMPANIES 594.22 Unpaid MEDINA, CITY OF E100-43100-381 Street/SignalLights$386.0300006288STREET LIGHTING Total MEDINA, CITYOF 386.03 Unpaid MIMBACH FLEET SUPPLYINC E207-42100-210 Operating Supplies (GENERAL)$208.93139813TRUCK SAFETYSUPPLIES E100-43100-417 Uniforms$87.96139813RUBBER BOOTS Total MIMBACH FLEETSUPPLY INC 296.89 Unpaid MONTICELLO, CITYOF E100-42100-300 Professional Srvs (GENERAL)$250.000021004Animal ControlCharges Total MONTICELLO, CITYOF 250.00 Unpaid MORRISELECTRONICS E100-41951-210 Operating Supplies (GENERAL)$200.0020145489SERVICE LABOR Total MORRIS ELECTRONICS 200.00 Unpaid NAPAAUTOPARTS - CORCORAN E100-42100-220 Repair/Maint Supply (GENERAL)$28.38159494SUPPLIES Total NAPA AUTO PARTS - CORCORAN 28.38 Unpaid OPTUM E100-41941-300 ProfessionalSrvs (GENERAL)$107.25946220HSAMAINTENANCE FEE Total OPTUM 107.25 Unpaid PERMITWORKS E100-41951-207 ComputerSupplies$2,990.002018-00132018BUILDINGPERMITSOFTWARE Total PERMITWORKS 2,990.00 02/01/182:38PMCITYOFCORCORAN Page 4 Check Detail Register© February 2018 Check AmtInvoiceComment Unpaid R&RSPECIALTIES OFWISCONSIN E100-45200-210 Operating Supplies (GENERAL)$1,086.170064242-INSUPPLIES Total R&RSPECIALTIESOFWISCONSIN 1,086.17 Unpaid RANDYS ENVIRONMENTAL SERVICES E100-41941-380 Utility & Services (GENERAL)$267.25012918CITY HALLREFUSE 1-28035-1 E100-43232-300 ProfessionalSrvs (GENERAL)$483.41012918RECYCLING 1-28035-1 E100-45200-380 Utility & Services (GENERAL)$237.81012918GARBAGE SERVICE 1-103-9 E100-43100-380 Utility & Services (GENERAL)$188.81012918GARBAGE SERVICE (9100) 1-211214-9 Total RANDYSENVIRONMENTAL SERVICES 1,177.28 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 ProfessionalSrvs (GENERAL)$5,053.75013018MONTHLYASSESSING FEE E100-41550-300 ProfessionalSrvs (GENERAL)$12.84013018COUNTY DATA FEE E100-41550-210 Operating Supplies (GENERAL)$0.00013018FORMS AND SUPPLIES Total ROLFERICKSONENTERPRISES INC 5,066.59 Unpaid SPRINT E100-43100-321 Telephone$717.17391283315-19CELL SERVICE Total SPRINT 717.17 Unpaid STREICHER SPOLICEEQUIPMENT E416-42100-550 MotorVehicles$1,005.00I1298129SQUAD BUILD UP E100-42100-220 Repair/Maint Supply (GENERAL)$60.00I1298130SUPPLIES E100-42100-208 Training and Instruction$442.98I1298296TRAINING Total STREICHER SPOLICEEQUIPMENT 1,507.98 Unpaid SYMBOLARTS E100-42100-417 Uniforms$750.000298261-INUNIFORMSSUPPLIES Total SYMBOLARTS 750.00 Unpaid TERMINAL SUPPLY CO E100-43100-210 Operating Supplies (GENERAL)$87.8484043-00SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$68.7084506-00SUPPLIES Total TERMINALSUPPLY CO 156.54 Unpaid XCELENERGY E100-43100-380 Utility & Services (GENERAL)$1,122.25577829638UTILITIES - 9100 Total XCEL ENERGY 1,122.25 10100 Farmers StateBank$55,740.24 02/01/182:38PMCITYOFCORCORAN Page 5 Check Detail Register© February 2018 Check AmtInvoiceComment FundSummary 10100 Farmers State Bank 100GENERALFUND$42,748.83 205DWIFORFEITURE FUND$24.38 207TRUCK SAFETY$208.93 416CAPITAL-EQUIPMENT CERTS$1,005.00 500 ESCROWHOLDING FUND$1,125.72 601WATER$9,730.43 602 SEWER$896.95 55,740.24 CityofCorcoran ConsultantSummary 2/8/2018 NameInvoice DateAmount Due Carson, Clelland & Scherder01/29/18 6,582.26 Landform MetroWestInspection RolfEricksonEnterprises01/30/18$ 5,066.59 Wenck Associates Total$ 11,648.85 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2018ClaimsWorkbook Vendor: CARSON, CLELLAND &SCHREDER CITY OF CORCORAN i o** h1'Q'18 PAYMENT VOUCHER| Address: CARSON,uu,uwouao*nsosn omm SHINGLE CREEK p xvVYwmm Payment Total: $ 6.682.26 i y/wwsmPxumw yo o"°o"m. 02/28/18 Fund Department Account Description Amount I ' 100 41600 | 300 CIVIL-LEGAL 3,604.64 100 42100 304 C UK8|NAL 1.827.52 ' 205 42100 / 304 VEHICLE 4.38 1l 422 43100 530 DT UTILITY PROJECT-STREET 37% 422 48400 530 DT UTILITY PROJECT-WATER 28Y6 L 422 48460 630 DT UTILITY PROJECT-SEWER 3596 411 43100 300 PW FLOOR SETTLING LENNAR/RAVINIA1DD41600300LE 1 601 49400 \ 304 WATER-50% 602 49450 304 SEVVER-5096 500 2032O LmnnarOoa n 508 20335 LunnarEnginemhng 500 20389 STREHLER ESTATES 16-01 500 20392 MN Solar 142.50 MOTOR500 .. D4UT 500 20416 Sunrise Solar 17-007 _ 500 20420 Bass Home 17-012 579.46 / 500 20421 ' Rania 7th Addition 500 20423 Bass Lake Estates Sketch PUD 17-015 bUU 20433 . BassLk Est PP/PUP, CPA 17'026 4U3 7 600 20439 ! Bass Lake Cross MI Home Turn Lanes 17-012 1 500 20441 | Olsen Access Encroachment Agreement T 100 41600 ' 380 Gleason arh ayExtenm n 100 41600 / 300 Lonoe Contna Acbon TOTAL: $ 6,58226 i Notes CheckApproved Milt y— i I 0,_ IMO Carson, Clelland Schreder ATTORNEYS AT LAW 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 JAN 2 9 2018 763)-561-2800 January 29, 2018 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount Civil 12/27/2017 Review City Council agenda packet 142.50 Review correspondence from Administrator, review assessment resolution, Easement 71.25 Agreement, outline potential agreement points 12/28/2017 Correspondence with Clerk regarding subpoena, correspondence with Administrator 35.63 regarding LOC 1/3/2018 Correspondence with Director of Public Safety, review correspondence from CarFax 71.25 attorney, review revised contract, update Code Red contract revisions 1/4/2018 Correspondence with Planner regarding bond issue,easement language, correspondence 142.50 with Director of Public Safety regarding CarFax contract,Code Red contract revisions, correspondence with County Attorney regarding personnel file review 1/5/2018 Research caselaw related to comp plan and zoning conflicts and related City liability 178.13 Conference with Planner regarding comp plan amendments and zoning conflicts, Council 95.00 direction related to surety acceptance, additional open files Conference with Planner regarding easement revisions, developer response,developer 190.00 development agreement provisions, correspondence with developer, revise,finalize easements, correspondence with Schommer attorney, update file 1/9/2018 Correspondence with Public Works Director, Code Enforcement Official regarding open files 35.63 Pull City Council agenda and packet attachments for review 23.33 1/10/2018 Review City Council agenda packet, review certification requirements for signator, 178.13 correspondence with trustee attorney, correspondence with Administrator 1/11/2018 Conference with Clerk regarding Data Practices request and response 23.33 Review standard development agreement for potential revisions 106.88 1/12/2018 Correspondence with Clerk, conference with Becky regarding Tabor subpoena request and 47.50 privilege review Conference with Administrator regarding assessment/easement contract, surety policy, open 106.88 files, update files Conference with Planner regarding open files, watershed agreement, entity designation, 106.88 City's model development agreement terms CITY OF CORCORAN Page 2 Amount 1/16/2018 Correspondence with County Attorney, Chief regarding personnel file review 35.63 1/17/2018 Conference with Clerk regarding LOC policy and draft response, assessment waiver process 142.50 and additional value issues, easement negotiation, Data Practices issue, subpoena response, update files, conference with Becky regarding data response 1/18/2018 Correspondence with Chief, correspondence with County Attorney regarding personnel file 35.63 review, Brady application to accident-related files, update file 1/22/2018 Revise standard development agreement terms,correspondence with Planner 142.50 Review Planner's memo regarding sign ordinance 35.63 Pull 1/25 City Council agenda, packet for review 35.00 1/24/2018 Review City Council agenda packet, correspondence with Planner, Clerk, review LOC 190,00 correspondence Conference with Administrator, Clerk regarding subpoena, depositions, input from Planner, 142.50 conference with Planner regarding Ag Preserve process,open files 1/25/2018 Research city authority to impose transportation fees 213.75 Correspondence with Planner, review indemnification agreement 35.63 SUBTOTAL: lvO-11° 3a° [ 2,563.59] Bass Lake Crossing Easements 1/10/2018 Review correspondence from title company, Attorney Thames, review probate case court 58.33 record and document request procedure, prepare certified document request and conference with Attorney Thames 1/11/2018 Conference with Attorney Thames regarding document request and timeline for execution of 17.50 agreements,finalize and submit request Correspondence with Schommer attorney, review certification process 35.63 1/15/2018 Correspondence with Planner, review stormwater maintenance agreement, update file 47.50 1/23/2018 Conference with Becky regarding probate court requests, correspondence with Jay Cook 35.63 regarding easement execution Phone call with probate court regarding certified copy requests for Schommer estate; 40.83 research death certificate request process,conference with Attorney Thames, organize courier pick-up for documents, prepare easements for signature 1/24/2018 Review probate court documents, handle easement execution with estate representative, 249.38 draft construction indemnification agreement, correspondence with Planner Receipt of certified probate documents, assist in execution of easement documents by 23.33 estate representative Format indemnification agreement 23.33 SUBTOTAL: cob .2,0e0 0[ 531.46] Bass Lake Estates 12/28/2017 Correspondence with Planner, review declaration of restrictive covenants, several easement 285.00 drafts, update file 1/5/2018 Conference with Planner regarding HOA and easement document revisions 47.50 1/12/2018 Conference with Planner regarding transfer of obligations to assigned entity 35.63 1/22/2018 Review entity data, transfer of obligations, correspondence with Planner 35.63 SUBTOTAL: Sao-i"133 [ 403.76] CITY OF CORCORAN Page 3 Amount Code Red Contract 1/11/2018 Correspondence with Lt. Burns, complete additional review of warranty, indemnity, liability 213.75 provisions in contract, draft redlined version 1/22/2018 Review correspondence from Code Red attorney, review agreement, effect on cross 71.25 referenced sections,correspondence with Lt. Burns, update file SUBTOTAL: 100, w 3W [ 285.00] Lametti Contract Action 1/9/2018 Conference with Public Works Director regarding contract additions, negotiation, update file 35.63 SUBTOTAL: 106-Ht/(k -3w 35.63] Lennar/Ravinia 12/27/2017 Correspondence with Clerk, review correspondence from Tabor attorney, subpoena, 106.88 document production demand, review 473H, previous order to show cause, update file 1/12/2018 Review email from Attorney Carson regarding subpoena in Tabor matter, begin review of 35.00 files and records and conference with Attorney Thames Further review of email records in response to subpoena 70.00 1/15/2018 Further review of documents relating to the Tabor easement, note to Attorney Carson 23.33 1/16/2018 Review documents per request of Jessica related to Tabor/Lennar and correspondence to 142.50 Jessica Conference with Attorney Carson, correspondence with Clerk regarding documents for 40.83 subpoena response, paper file review,follow up with Attorney Carson and order files from storage 1/17/2018 Review documents in storage files, conference with Attorney Carson regarding file contents 52.50 and documents for disclosure, correspondence to Clerk 1/19/2018 Conference with Administrator, Clerk regarding deposition request, correspondence with 35.63 Becky regarding disclosed data Conference with Tabor attorney regarding depositions, subpoenaed data, County 142.50 correspondence,Ag Preserve certification 1/24/2018 Conference with attorney for Tabors regarding potential court order, deposition inquiries, 71.25 potential witnesses, update file SUBTOTAL: 106-4 t u - 3 0.3 720.42] MN Solar Application 1/17/2018 Correspondence with Clerk, review draft LOC, research bank standing, research 142.50 enforcement issues, revise LOC SUBTOTAL:So,.Zv312 [ 142.50] CITY OF CORCORAN Page 4 Amount Criminal 12/28/2017 Preparation of two complaints 80.00 12/29/2017 Review Brookdale files in preparation for 1/2/18 court calendar 32.50 1/2/2018 Handle Brookdale court calendar 81.25 Preparation for 1/3 cases, review files, review criminal histories in MNCIS 48.75 1/3/2018 Attend arraignments and pretrial hearings 73.13 1/4/2018 Review discovery, conference with Attorney Ross regarding open files, update files, 71.25 correspondence with public defender 1/5/2018 Review files, correspondence with police department 65.00 Preparation of one complaint 40.00 Review files, prepare disposition letters 32.50 1/8/2018 Review files in preparation for 1/9 Brookdale calendar 32.50 1/9/2018 Handle Brookdale court calendar 48.75 1/10/2018 Review files, prepare disposition letters and notes to files 32.50 Attend arraignments and pretrial hearings 48.75 1/11/2018 Prepare disposition letter and follow up instructions to assistants regarding 1/3 cases 32.50 Prepare disposition letter regarding 1/10 cases, prepare follow up instructions to assistants 32.50 regarding victims, restitution and offers 1/15/2018 Preparation of one complaint 40.00 Review Brookdale files in preparation for 1/16 calendar 65.00 1/16/2018 Handle Brookdale calendar 113.75 1/17/2018 Review files, prepare disposition letters 32.50 1/18/2018 Review files, prepare disposition letters and instructions to assistants 32.50 1/19/2018 Review correspondence from witness, review discovery 24.38 Preparation of one complaint 40.00 Review voicemails from victim/witnesses 24.38 1/22/2018 Review Brookdale files in preparation for 1/23 calendar 48.75 1/23/2018 Handle Brookdale calendar 178.75 1/24/2018 Attend arraignments and pretrial hearings 48.75 1/25/2018 Review files, preparation disposition letters 32.50 Prepare disposition letters, prepare memorandums to files and prepare follow up instructions 16.25 to assistants, prepare memorandums to files Open criminal files, preparation of criminal complaints; preparation of cases for court 196.88 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 125.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 56.25 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: 0 o_Li 2 Ito_304 [ 1,827.52] CITY OF CORCORAN Page 5 Amount Vehicle Forfeiture: 1/19/2018 Review status of forfeiture cases 24.38 SUBTOTAL: Zu5-q71`x3-34)4 [ 24.381 For professional services rendered 6,534.26 Client Expense Charges : Bass Lake Crossing Easements Certified copy fees to Hennepin County District Court for probate records 2o420 48.00 Sc u SUBTOTAL; 48.00) Total Client Expense Charges 48.00 Total amount of this bill 6,582.26 Previous balance 5,502.11 1/19/2018 Payment-thank you 5,502.11) Total payments and adjustments 5,502.11) Balance due 6,582.26 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. John J. Thames, City Attorney r--'----------- -- ' ------ -'- - - ' - - - - -- - - - --- - - -- -------- ' '- Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN DATE: 1-30-18 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC PO BOX 47841 Payment Total: $ 5,066.59 PLYMOUTH MN 55447 Due Date: 03/01/18 Fund Department Account Description Amount 100 41550 300 MONTHLY ASSESSING FEE 013018 5.O5375 | 100 41550 / 300 COUNTY DATA FEE 12.84 100 41550 210 / FORMS AND SUPPLIES 100 41550 210 FORMS AND SUPPLIES 100 41550 210 FORMS AND SUPPLIES 100 41550 201 POSTAGE J TOTAL : | $ 5,066.59 Approved Notes Check# l \ | ^7 K /\Un u` STATEMENT 29-Jan-18 ROLF ERICKSON ENTERPRISES, INC. JAN 3 0 2018 SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JANUARY 2018 ASSESSING FEE 5,053.75 COUNTY DATA FEE 12.84 TOTAL 5,066.59 STAFF REPORT Agenda Item 8a. Council Meeting: February 8, 2018 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the February 8th Council meeting are as follows: Planning Commission: Alan Schultz Parks and Trails Commission: Val Nybo Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 8b. Council Meeting: February 8, 2018 Prepared By: Brad Martens Topic: Comprehensive Plan Open House Recap Action Required: None – Informational Summary: An open house was held on Monday, January 29th for the 2040 Comprehensive Plan update. Staff were available to walk through the draft plan and answer questions on parks and trails, land use, utilities, transportation and more. Attendance however was relatively low with only 23 attendees. The meeting was marketed on the front page of the January newsletter, promoted on Facebook and Twitter, and the “speed sign” was utilized. Those in attendance showed overwhelming support for the planning activities taking place. The sign in sheet and a written comment received are attached to this report Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation N/A Council Action: N/A Attachments: 1. Sign in Sheets and Comment Card City of Corcoran 2018 City Council Schedule Agenda Item 12. February 15, 2018 • Comprehensive Plan Work Session – Review Draft Plan February 22, 2018 Councilmember Bottema unable to attend • Planning Project Update • Planning Commission Report • Parks and Trails Commission Report • Vision Setting Session Recap • Development Agreement for Bass Lake Estates • 2018-2019 Capital Improvement Plan • Equipment Purchase – Bobcat Loaders • Concept Plan and EAW Review – Encore • Pheasant Ridge 2nd Addition – PUD OSP Sketch Plan • Ravinia 9th Addition • Concept Plan for Maple Hill Apartments • Road Materials Bid Approvals • Cropland Rental Bid Approvals March 8, 2018 • Allocating donation funds to Country Daze (requested by Chad in August 2017) • State Aid Project Options • Ordinance Updates – Nuisance Language March 22, 2018 • Planning Project Update • ESCI Report • Rush Creek Run April 12, 2018 (Open Book meeting held in advance of Council meeting) • Financial Performance Report April 26, 2018 • Planning Project Update • Code Compliance Quarterly Report • Approval Process and Financial Guarantee for Land Use Proposals • Authorize update to Town Center plan