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2018-01-11 Council Agenda Packet
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. The complete Council Agenda Packet is available electronically on the website at www.ci.corcoran.mn.us. Corcoran City Council Agenda January 11, 2018 - 7:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of December 28, 2017 Council Meeting* b. Pay Equity Reporting* c. Resolution 2018-02 Designating Donation Funds* d. Resolution 2018-03 Accepting Donation for the City of Corcoran Canine Program* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos / Commissions a. Commission Representatives* b. Commercial Vehicle Inspector 2017 Summary Report* 9. Planning Business 10. Unfinished Business a. Requested Modification to Financial Guarantee Policy – Bass Lake Estates* 11. New Business a. Police Canine Program* b. Police Detective Position* c. Local Surface Water Management Plan – 2018 Update* d. Annual Appointments* e. 2018 Legislative Priorities* f. Roadway Jurisdictional Transfers – Hennepin County* g. City Hall Remodel* h. 2018 City Council Calendar* 12. 2017/2018 Council Schedule* 13. Council Liaison Calendar Planning Commission 1/4/18 2/1/18 3/1/18 4/5/18 5/3/18 Dejewski LaFave Keefe Thomas Bottema Parks and Trails Commission 1/16/18 2/20/18 3/20/18 4/17/18 5/15/18 Available Bottema Available LaFave Keefe 14. Adjournment CITY OF CORCORAN City Council Meeting Minutes December 28, 2017 - 7:00pm The Corcoran City Council met on December 28, 2017 at City Hall in Corcoran, Minnesota. Present were Mayor Thomas, Councilor Bottema, and Councilor Keefe. Councilor Dejewski and Councilor LaFave were excused. Also present were City Administrator Martens, City Clerk/Administrative Services Coordinator Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk. 1.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Martens noted that revised copies of the resolutions for Items 6c. and 6d. were provided to the Council and added to the public agenda packet. MOTION: made by Keefe, seconded by Bottema to approve the agenda as amended. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) 4.Open Forum No persons were present to speak. 5.Presentations No presentations were heard. 6.Consent Agenda a.Draft Minutes of December 14, 2018 Council Meeting b.Resolution 2017-80 Accepting Donations from the Northwest Area Jaycees c.Resolution 2017-81 Accepting Donations for the City of Corcoran Canine Program d.Designation of Polling Places for 2018 Elections e.Resolution 2017-83 Amending Resolution 2017-48 Mayor Thomas asked that items 6b. and 6c. be considered separately. MOTION: made by Keefe, seconded by Bottema to approve the consent agenda consisting of items 6a., 6d., and 6e. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) Mayor Thomas read aloud Resolution 2017-80 Accepting Donation from the Northwest Area Jaycees. MOTION: made by Keefe, seconded by Bottema to approve the consent agenda Item 6b. Council discussed donations to the City and thanked the Northwest Area Jaycees for the donation. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) Mayor Thomas read aloud Resolution 2017-81 Accepting Donation for the City of Corcoran Canine Program. MOTION: made by Bottema, seconded by Keefe to approve the consent agenda Item 6c. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) Council thanked the Lions and Ebert Construction for their donations. 6a. 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Bottema, seconded by Keefe to approve escrow claims as presented. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Bottema to approve all other claims as presented. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) 8. Staff Reports / Memos/Commissions a. Commissioner Representatives Mayor Thomas noted Planning Commissioner Wu and Parks, Trails Commissioner Meister and Parks and Trails Commission Chair Anderson were in attendance and invited them to speak on items related to their commissions. b. Planning Project Update; report received. c. Financial Performance Report City Administrator Martens presented the report outlining the projected surplus and the process for surplus allocation prior to the adoption of the audit. d. 2018 Open Book Meeting Date; report received. e. 2017 Year in Review City Administrator Martens presented the report highlighting the many accomplishments of the City and staff in 2017. 9. Planning Business a. 2040 Comprehensive Plan – 2018 Schedule City Administrator Martens presented the report noting the proposed meeting dates. MOTION: made by Keefe, seconded by Bottema to approve the draft schedule for the update to the 2040 Comprehensive Plan as presented. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) b. Requested Modification to Financial Guarantee Policy – Bass Lake Estates City Administrator Martens presented the report outlining the differences between a letter of credit and a performance bond. City Administrator Martens noted in contacting eleven other cities none of those cities accepted a performance bond for the type of project. David Stradtman, Rachel Contracting, addressed the Council thanking them for the discussion and noting the subdivision ordinance outlines a performance bond as an acceptable financial guarantee. Mr. Stradtman outlined the background of the company, the process for collecting on a performance bond, and the reasons for requesting a performance bond. Council inquired about phasing and restructuring the financing agreement. Mr. Stradtman noted that phasing for this size project would not be feasible and noted the similarities of a performance bond and letter of credit. Greg Hayes, E & R Investments and Ebert Construction, addressed the Council noting that the ordinance as written creates confusion when a performance bond is listed as a possible financial guarantee. Council discussed the liability exposure for a performance bond, allowing a combination of two types of financial guarantees, and the acceptance of performance bonds in in certain situations such as solar decommissioning but not as part of a development contract. City Administrator Martens noted that each project is different and the City can require a different financial guarantee. City Administrator Martens noted for solar garden decommissioning the City allowed for a performance bond noting that there were no public improvements to construct or maintain. City Administrator Martens noted with a residential development there would be public improvements to maintain or complete and the policy has been to require a letter of credit or cash escrow for these types of developments. Council discussed a findings of fact should Council allow a performance bond, looking in to allowing for a combination of financial guarantees, and reviewing the ordinance language. City Administrator Martens noted the ordinance provides flexibility in accepting a financial guarantees and staff would recommend a consistent policy to set expectations for developers. Council discussed the policy and the financial guarantee ordinance language. City Administrator Martens noted the final plat and development agreement is being drafted for approval at the January 25th, 2018 City Council meeting. Council discussed wanting additional information on what projects would need to be completed should a financial guarantee be used, what is the City’s exposure, and should the ordinance language be amended. Mr. Stradtman noted this project does include turn lanes and outlined that proposal. Mayor Thomas noted he would work with staff and bring back a proposal for the January 11th, 2018 meeting. 10. Unfinished Business No unfinished business was presented. 11. New Business a. 2018-2019 Labor Agreement City Administrator Martens presented the report noting the proposed changes. City Administrator Martens noted that due to a scheduling conflict a final draft was not available and the request for council action would be for the Mayor and City Administrator to execute the agreement. Mayor Thomas noted the wage increase was consistent with surrounding communities. Council discussed timeline. City Administrator Martens noted the agreement would be received before the first pay period of 2018. MOTION: made by Bottema, seconded by Keefe to direct the Mayor and City Administrator to execute the 2018-2019 Labor Agreement between the City of Corcoran and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) b. Recycling Agreement Extension City Clerk/Administrative Services Coordinator Beise presented the report noting the extension maintains the current rate and the City will be presenting a Request for Proposals to for recycling services in 2018 for a new contract. City Administrator Martens noted the history of the mid-year contract and noted the hardship for mid-year billing. MOTION: made by Keefe, seconded by Bottema to authorize staff and the Mayor to execute the recycling agreement. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) c. Rockford School District Property – 20400 County Road 50 City Administrator Martens presented the report noting the timeline of the discussion and Parks and Trails Commission recommendation. Council discussed the Parks and Trails Commission concerns with purchasing the land and not developing it as a park. Council discussed financing and if the property is sold finding other arrangements for athletic events. Council discussed master planning for the property. MOTION: made by Bottema, seconded by Keefe to direct the Mayor and the City Administrator to work with School District Administration to draft terms for potential purchase agreement. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) d. Ravinia Neighborhood Park Request for Proposals City Administrator Martens presented the report noting the proposal asks for proposals of two different price points and examples of both traditional equipment and nature based play equipment. MOTION: made by Keefe, seconded by Bottema to direct staff to issue the request for proposals for playground equipment for the Ravinia neighborhood park. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) e. CodeRED Agreement and Implementation Director of Public Safety Gottschalk presented the report noting the capabilities of the technology and timeline. Council inquired about other agencies utilizing CodeRED. Director of Public Safety Gottschalk noted West Hennepin Public Safety and the City of Mound. Council discussed the technology. Director of Public Safety Gottschalk noted the contract is a one year service agreement. MOTION: made by Keefe, seconded by Bottema to authorize staff to enter into a service agreement for CodeRED. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) 12. Closed Session a. City Administrator Performance Evaluation Mayor Thomas stated: “Under the authority of Minn. Stat. § 13D.05 subd. 1(d), 3(a) the City is permitted to close a meeting to evaluate the performance of an individual who is subject to its authority. The city council is going into closed session to evaluate the performance of the City Administrator.” Mayor Thomas recessed the regular meeting at 8:16 pm. Mayor Thomas reconvened the regular meeting at 8:24 pm. Mayor Thomas stated “In the closed session the city council evaluated the performance of the City Administrator. The city council found the City Administrator’s performance to between very good and excellent.” 13. 2017 Council Schedule City Administrator Martens reviewed the upcoming schedule. Council requested that the original approval information be included in the packet for the extension of the Sawgrass development. 14. Council Liaison Calendar The council liaison calendar was not reviewed, but was available in the Council packet. 15. Adjournment MOTION: made by Keefe, seconded by Bottema to adjourn. Voting Aye: Thomas, Bottema, and Keefe (Motion carried 3:0) Meeting adjourned at 8:26pm. ________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator STAFF REPORT Agenda Item 6b. Council Meeting: January 11, 2018 Prepared By: Brad Martens Topic: Pay Equity Reporting Action Required: Approval Summary: State law requires all public jurisdictions to complete pay equity reporting once every three years. The City of Corcoran last reported in 2015 and is required to do so again by January 31, 2018. According to the Minnesota Office of Management and Budget, “Pay Equity is a method of eliminating discrimination against women who are paid less than men for jobs requiring comparable levels of expertise. George Gmach has assisted staff in completing the reporting requirements and has found the City to be in compliance. The next step is to receive City Council approval of the report, post a notice for 90 days, and submit the information to the Office of Management and Budget prior to January 31, 2018. Financial/Budget: George Gmach assisted the City in reporting at no charge. The reporting found the City to be in compliance which means that it is anticipated that no changes in compensation will be required by the Office of Management and Budget. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Council Action: Approve the pay equity reports as presented, authorize the Mayor to sign the Pay Equity Implementation Report, and direct staff to post the required notices. Attachments: 1. Compliance Report 2. Job Class Data Entry Verification List Page 2 3. Predicted Pay Report Compliance Report Jurisdiction: Contact:Phone: Corcoran 8200 County Road 116 Corcoran MN 55340 2018 Case: Report Year: 1 - 2018 Data (Private (Jur Only)) Brad Martens bmartens@ci.corcoran.mn.us(763) 420-7030 E-Mail: The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Classes Female Classes Balanced Classes All Job Classes # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = Male Classes Female Classes a. # At or above Predicted Pay b. # Below Predicted Pay c. TOTAL d. % Below Predicted Pay (b divided by c = d) * *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = Value of T = a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = III. SALARY RANGE TEST = (Result is A divided by B) A. Avg. # of years to max salary for male jobs = B. Avg. # of years to max salary for female jobs = IV. EXCEPTIONAL SERVICE PAY TEST = (Result is B divided by A) A. % of male classes receiving ESP * B. % of female classes receiving ESP *(If 20% or less, test result will be 0.00) 11 3 0 14 20 3 0 23 5,809.90 5,068.67 5,713.22 163.64 5 2 6 1 11 3 54.55 33.33 21 -3.112 ($18) $372 100.00 5.00 5.00 0.00 0.00 0.00 Job Nbr Class Title Nbr Males Nbr Females Class Type Jobs Points Min Mo Salary Max Mo Salary Yrs to Max Salary Yrs of Service Exceptional Service Pay 2018 DataCase: Corcoran Job Class Data Entry Verification List 655LGID: 1 Seasonal PW 2 0 M 180 $2,128.00 $2,129.00 0.00 1.00 2 Public Safety Admin Asst 0 1 F 212 $3,747.00 $4,570.00 5.00 0.00 3 Administrative Assistant 0 1 F 212 $3,747.00 $4,570.00 5.00 0.00 4 Maintenance Operator 4 0 M 228 $3,965.00 $4,835.00 5.00 0.00 5 Accountant 1 0 M 237 $4,197.00 $5,118.00 5.00 0.00 6 Compliance Official 1 0 M 258 $4,442.00 $5,416.00 5.00 0.00 7 Public Works Crew Leader 1 0 M 285 $4,700.00 $5,731.00 5.00 0.00 8 Police Officer 6 0 M 296 $4,974.00 $6,066.00 5.00 0.00 9 City Clerk-Admin Services Coor 0 1 F 316 $4,974.00 $6,066.00 5.00 0.00 10 PW Superintendent 1 0 M 385 $5,712.00 $6,967.00 5.00 0.00 11 Police Lieutenant 1 0 M 403 $5,963.00 $7,273.00 5.00 0.00 12 Public Works Director 1 0 M 545 $6,755.00 $8,239.00 5.00 0.00 13 Director of Public Safety 1 0 M 570 $7,020.00 $8,563.00 5.00 0.00 14 Administrator 1 0 M 622 $7,296.00 $8,897.00 5.00 0.00 14Job Number Count: 1 Case : 2018 Data Predicted Pay Report for Corcoran 1/3/2018 150 200 250 300 350 400 450 500 550 600 650 2000 3000 4000 5000 6000 7000 8000 9000 Male Jobs Female Jobs Balanced Jobs Predicted Pay Line Continuation (Min)Line Continuation (Max) Points Sa l a r y Page 1 of 2 1/3/2018 Job Nbr Job Title Job Points Max Mo Salary Job Type Nbr Males Pay Difference Predicted Pay Nbr Females Total Nbr Predicted Pay Report for Corcoran Case : 2018 Data 1 Seasonal PW 180 $2,129.00 Male 2 ($187.08)$2,316.08 0 2 2 Public Safety Admin Asst 212 $4,570.00 Female 0 $727.55 $3,842.45 1 1 3 Administrative Assistant 212 $4,570.00 Female 0 $727.55 $3,842.45 1 1 4 Maintenance Operator 228 $4,835.00 Male 4 ($15.64)$4,850.64 0 4 5 Accountant 237 $5,118.00 Male 1 $89.43 $5,028.57 0 1 6 Compliance Official 258 $5,416.00 Male 1 $31.58 $5,384.42 0 1 7 Public Works Crew Leader 285 $5,731.00 Male 1 ($125.94)$5,856.94 0 1 8 Police Officer 296 $6,066.00 Male 6 $14.92 $6,051.08 0 6 9 City Clerk-Admin Services Coor 316 $6,066.00 Female 0 ($338.60)$6,404.60 1 1 10 PW Superintendent 385 $6,967.00 Male 1 ($66.44)$7,033.44 0 1 11 Police Lieutenant 403 $7,273.00 Male 1 $50.54 $7,222.46 0 1 12 Public Works Director 545 $8,239.00 Male 1 ($47.68)$8,286.68 0 1 13 Director of Public Safety 570 $8,563.00 Male 1 $70.62 $8,492.38 0 1 14 Administrator 622 $8,897.00 Male 1 ($22.94)$8,919.94 0 1 Job Number Count: 14 Page 2 of 2 City of Corcoran January 11, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-02 Page 1 of 1 Motion By: Seconded By: A RESOLUTION DESIGNATING DONATED FUNDS WHEREAS, the City of Corcoran received donations in 2017 without a dedicated purpose and; WHEREAS, the City of Corcoran graciously accepted the donations and; WHEREAS, the City of Corcoran finds is appropriate to designate $20,000.00 to the Corcoran Canine Program and; WHEREAS, the City of Corcoran finds it appropriate to designate $200.00 toward the Shop with a Cop event and; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Corcoran designated the donated funds for the above specified programs. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 11th day of January, 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Clerk/Administrative Services Coordinator 6c. City of Corcoran January 11, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-03 Motion By: Seconded By: A RESOLUTION ACCEPTING DONATION FOR THE CITY OF CORCORAN CANINE PROGRAM WHEREAS, the Shoulak Family Foundation made a financial donation to the City of Corcoran in the amount of $3,000.00; and WHEREAS, the donation received was dedicated for the City’s canine program; and WHEREAS, The City Council finds that it is appropriate to accept the donations as offered for the benefit of the City of Corcoran and its residents; and NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Shoulak Family Foundation and graciously accepts the donation. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 11th day of January, 2018. ________________________________ Ron Thomas – Mayor ATTEST: ___________________________________ Jessica Beise – City Clerk/Administrative Services Coordinator City Seal 6d. Agenda Item 7a-b. CouncilMeeting Date: 1/11/2018 FINANCIALCLAIMS Prepared By: jrotz CHECKRANGE FUND #500ESCROW CLAIMSAgendaItem: 7a. Paid toAmountProject name 500-20420$ 825.Carson, Clelland & Schreder - BassLake CrossingM/IHome17-012 500-20433$ 53.13 Carson, Clelland & Schreder - BassLakeEstatesPP/PUD, CPA17-026 500-20390$ 332.WrightHennepin - Ravinia StreetLights Total$ TotalFund #500 = SeeattachedPaymentsDetail) AgendaItem:7b.ALLOTHERFINANCIAL CLAIMS$ 114,098.46$ 115,308.80 TotalChecks SeeattachedCheckDetailRegister) TotalofAutoDeductions 16,299.21 TOTALEXPENDITURES FORAPPROVAL$ 131,608.01 AutoDeductions / ElectronicFundTransfer / OtherDisbursements DatePaid toAmount 12/29/2017AmericanChemical$ 115. 1/4/2018MenardsKeyKiosk$ 8.60 1/4/2018MenardsKeyKiosk$ 10.20 12/26/2017MNDeptRev - Fueltax$ 54.15 12/29/2017PERA$ 11,258.13 1/2/2018Optum - H SA$ 1/2/2018State ofMN - MSRS$ 1/2/2018State ofMN - Roth$ Total$ H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\CouncilClaims\\2018ClaimsWorkbook 01/05/182:29PMCITYOFCORCORAN Page 1 Check Detail Register© January 2018 Check AmtInvoiceComment 10100 FarmersState Bank Unpaid ACME TOOLS E100-43100-210 Operating Supplies (GENERAL)$37.005478682SUPPLIES Total ACMETOOLS 37.00 Unpaid AMAZONCAPITALSERVICES E100-42100-380 Utility & Services (GENERAL)$497.9913KY-6Q4R-FSUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$19.971KWN-K174-RSUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$157.741NM7-GRWK-SUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$44.951NM7-GRWK-SUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$87.601YDR-H1YW-SUPPLIES Total AMAZON CAPITAL SERVICES 808.25 Unpaid AMSOIL E100-45200-210 Operating Supplies (GENERAL)$306.60C23925MOTORVEHICLELUBRICANTS & FILTERS Total AMSOIL 306.60 Unpaid ASPEN EQUIPMENT E100-43100-220 Repair/Maint Supply (GENERAL)$407.0010184301REPAIR SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$128.521428019WEAR STRIP Total ASPENEQUIPMENT 535.52 Unpaid ASPENMILLS E100-42100-810 Refunds/Reimbursements$1,038.00209040BODYARMOR Total ASPENMILLS 1,038.00 Unpaid BEAUDRYOILCOMPANY E100-42100-212 Motor Fuels$1,276.71854447SQUAD FUEL E100-43100-212 Motor Fuels$39.78854447GASOLINE E100-41920-210 Operating Supplies (GENERAL)$64.46854447GASOLINE E100-43100-212 MotorFuels$1,096.78854448DIESEL Total BEAUDRYOIL COMPANY 2,477.73 Unpaid BECHTOLD, CLYDE E100-43100-417 Uniforms$175.002017-BOOTSUNIFORMS Total BECHTOLD, CLYDE 175.00 Unpaid CALIBREPRESS E100-42100-208 Training and Instruction$259.0055734TRAINING COURSE - JESSEOLSON Total CALIBREPRESS 259.00 Unpaid CARSON, CLELLAND & SCHREDER E100-41600-300 ProfessionalSrvs (GENERAL)$2,748.80122817CIVIL - LEGAL E100-42100-304 LegalFees$1,875.16122817CRIMINAL G500-20420 BassLakeCrossMIHome17-012$825.02122817BASS LAKECROSSING M/IHOME 17-012 G500-20433 BassLkEst PP/PUD, CPA17-026$53.13122817BassLkEstPP/PUD, CPA17-026 Total CARSON, CLELLAND & SCHREDER 5,502.11 Unpaid CDWGOVERNMENT 01/05/182:29PMCITYOFCORCORAN Page 2 Check Detail Register© January 2018 Check AmtInvoiceComment E100-42100-218 Investigations$2,194.49LFF2168COMPUTERSUPPLIES Total CDWGOVERNMENT 2,194.49 Unpaid CENTURY LINK E100-45200-321 Telephone$61.47123117LANDLINE763-420-4061 Total CENTURY LINK 61.47 Unpaid CINTAS - 470 E100-43100-210 Operating Supplies (GENERAL)$0.00PUBLIC WORKS TOWELS E100-41941-210 Operating Supplies (GENERAL)$63.85470280551CITY HALLRUGS E100-42100-223 BuildingRepairSupplies$43.50470280552PD RUGS E100-43100-210 Operating Supplies (GENERAL)$69.93470280553PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470280554CITYHALLRUGS E100-43100-210 Operating Supplies (GENERAL)$72.28470280555PUBLICWORKSTOWELS E100-43100-417 Uniforms$139.40470280556PW UNIFORMS E100-41941-210 Operating Supplies (GENERAL)$63.85470283911CITY HALLRUGS E100-42100-223 Building RepairSupplies$43.50470283912PDRUGS E100-43100-210 Operating Supplies (GENERAL)$28.61470283913PW RUGS E100-41941-210 Operating Supplies (GENERAL)$61.17470283914CITYHALLRUGS E100-43100-417 Uniforms$139.40470283915PW UNIFORMS Total CINTAS - 470 786.66 Unpaid COMCAST- 902943336 E100-41941-321 Telephone$109.5259614458LAND LINECITY HALL E100-42100-321 Telephone$109.5259614458LAND LINEPOLICE E100-43100-321 Telephone$109.5259614458LAND LINE PUBLICWORKS Total COMCAST- 902943336 328.56 Unpaid CONCEPTFINANCIALGROUP E100-43100-232 Gravel$2,205.006350GRAVELHAULING E100-43100-232 Gravel$5,100.006351GRAVELHAULING Total CONCEPT FINANCIAL GROUP 7,305.00 Unpaid DVS E100-43100-220 Repair/Maint Supply (GENERAL)$16.00F1380Q738VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00F2950Z458VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00F2970V213VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00F3350S777VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00FL151Q001VEHICLE REGISTRATION E100-42100-220 Repair/Maint Supply (GENERAL)$11.00G142D0744VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00G243C0143VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00H1050Z292VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00H1050Z293VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00H1360T631VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00H187E0415VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00H3230W261VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00J0950P422VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00J257C0653VEHICLE REGISTRATION 01/05/182:29PMCITYOFCORCORAN Page 3 Check Detail Register© January 2018 Check AmtInvoiceComment E100-43100-220 Repair/Maint Supply (GENERAL)$16.00J2930M046VEHICLEREGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00K0810V999VEHICLEREGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00L1200W102VEHICLE REGISTRATION E100-41920-210 Operating Supplies (GENERAL)$16.00M1630X153VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00M2430V031VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00M2430V034VEHICLE REGISTRATION E100-43100-220 Repair/Maint Supply (GENERAL)$16.00N298D0520VEHICLE REGISTRATION Total DVS 331.00 Unpaid ECM PUBLISHERS INC E100-41941-210 Operating Supplies (GENERAL)$27.71559068SIGN ORDINANCE TEXTAMENDMENT E100-41941-210 Operating Supplies (GENERAL)$31.66561027ORDINANCE-2017-361 E100-41941-210 Operating Supplies (GENERAL)$47.49561028PUBLIC NOTICES Total ECMPUBLISHERS INC 106.86 Unpaid ESRI E601-49400-210 Operating Supplies (GENERAL)$658.063320308ARC GISDESKTOPBASICSINGLE LICENSE E602-49450-210 Operating Supplies (GENERAL)$658.053320308ARC GISDESKTOPBASICSINGLE LICENSE Total ESRI 1,316.11 Unpaid EVOLVINGSOLUTIONSINC E100-41951-300 ProfessionalSrvs (GENERAL)$593.0099177IT MANAGED SERVICE - MONTHLY Total EVOLVINGSOLUTIONSINC 593.00 Unpaid FRONTIER PRECISION E601-49400-210 Operating Supplies (GENERAL)$1,122.75168415TRIMBLE R1 GNSS RECEIVER E602-49450-210 Operating Supplies (GENERAL)$1,122.75168415TRIMBLE R1 GNSS RECEIVER Total FRONTIERPRECISION 2,245.50 Unpaid GOPHERSTATEONE CALL E601-49400-380 Utility & Services (GENERAL)$14.187120295SERVICE E602-49450-380 Utility & Services (GENERAL)$14.177120295SERVICE Total GOPHER STATE ONECALL 28.35 Unpaid H & HSPORTS SHOP E100-42100-208 TrainingandInstruction$800.00130017SUPPLIES Total H & HSPORTS SHOP 800.00 Unpaid HEINZ, BRANDON E100-43100-417 Uniforms$175.002017-BOOTSUNIFORMS Total HEINZ, BRANDON 175.00 Unpaid HENN COSHERIFF-MC129 E100-42100-301 Prisoner$210.001000102567PRISONER FEES - BOOKING/HOUSING E100-42100-301 Prisoner$784.981000102772PRISONER FEES - BOOKING/HOUSING E100-42100-323 RadioUnits$1,453.391000102810RADIOFEES/MDC E100-43100-210 Operating Supplies (GENERAL)$152.481000102885RADIO FEES - PUBLICWORKS Total HENNCOSHERIFF-MC129 2,600.85 01/05/182:29PMCITYOFCORCORAN Page 4 Check Detail Register© January 2018 Check AmtInvoiceComment Unpaid HOLIDAY STATION STORES E100-42100-220 Repair/Maint Supply (GENERAL)$65.0034_01011813PRE PAIDCARWASH Total HOLIDAYSTATIONSTORES 65.00 Unpaid KOTTKE, DAVE E100-43100-417 Uniforms$175.002017-BOOTSUNIFORMS Total KOTTKE, DAVE 175.00 Unpaid KRISENGINEERING E100-43100-232 Gravel$1,531.4029300GRAVEL Total KRISENGINEERING 1,531.40 Unpaid LANDRUM DOBBINSLLC E100-41600-300 ProfessionalSrvs (GENERAL)$3,132.503206LEGAL INTERVIEW/FEES Total LANDRUMDOBBINSLLC 3,132.50 Unpaid LEAGUE OFMINNESOTA CITIES E100-42100-208 Training and Instruction$990.00266321SUBSCRIPTION Total LEAGUEOFMINNESOTA CITIES 990.00 Unpaid LOBERGELECTRICINC E100-43100-811 StormDamage InsuranceRefund$1,132.5224815LIGHTNING REPAIR WORK Total LOBERGELECTRIC INC 1,132.52 Unpaid MARTENS, BRAD E100-41300-210 Operating Supplies (GENERAL)$50.00010318CELL PHONE E100-41300-210 Operating Supplies (GENERAL)$5.35010318MILEAGE E100-41300-210 Operating Supplies (GENERAL)$19.95010318SUBWATERSHED MEETING Total MARTENS, BRAD 75.30 Unpaid MATTSON, KEVIN E100-43100-321 Telephone$50.00010318TELEPHONE E100-43100-210 Operating Supplies (GENERAL)$19.80010318MILEAGE Total MATTSON, KEVIN 69.80 Unpaid MENARDS MAPLEGROVE E100-43100-210 Operating Supplies (GENERAL)$39.9514248SUPPLIES E100-42100-210 Operating Supplies (GENERAL)$91.9114257SUPPLIES Total MENARDS MAPLE GROVE 131.86 Unpaid METROCITIES E100-41900-433 DuesandMemberships$2,488.00182018MEMBERSHIP DUES Total METRO CITIES 2,488.00 Unpaid METRO WEST INSPECTION SERVICES E100-42400-300 Professional Srvs (GENERAL)$7,217.921344INSPECTION-2017 Total METRO WESTINSPECTIONSERVICES 7,217.92 Unpaid METROPOLITAN COUNCIL MCES 01/05/182:29PMCITYOFCORCORAN Page 5 Check Detail Register© January 2018 Check AmtInvoiceComment E602-49450-310 OtherProfessional Services$36,902.25010418SAC ACTIVITY Total METROPOLITAN COUNCIL MCES 36,902.25 Unpaid MINNESOTA EQUIPMENT E100-43100-225 Landscape/DitchMaterials$459.44P54248DITCHING Total MINNESOTA EQUIPMENT 459.44 Unpaid MINNESOTA RURALWATERASSOC E601-49400-433 DuesandMemberships$275.002018FEB2018 - FEB2019 MEMBERSHIPDUES Total MINNESOTA RURAL WATERASSOC 275.00 Unpaid MNFOPLDP E100-42100-304 LegalFees$175.002018-GOTTSC2018- GOTTSCHALK Total MNFOPLDP 175.00 Unpaid M-RSIGNCOINC E100-43100-226 SignRepairMaterials$1,795.80198724SIGN SUPPLIES Total M-RSIGNCOINC 1,795.80 Unpaid NAPA AUTO PARTS - CORCORAN E100-43100-220 Repair/Maint Supply (GENERAL)$40.38152379SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$13.38152381SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$23.99152677SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL)$127.57156193SUPPLIES Total NAPA AUTO PARTS - CORCORAN 205.32 Unpaid NET TRANSCRIPTS INC E100-42100-300 ProfessionalSrvs (GENERAL)$49.750016084-INOFFICE SUPPLIES - TRANSCRIPTIONSERVICES Total NETTRANSCRIPTSINC 49.75 Unpaid NORTHERN SAFETYTECHNOLOGY E100-43100-220 Repair/Maint Supply (GENERAL)$454.5044982SUPPLIES Total NORTHERN SAFETYTECHNOLOGY 454.50 Unpaid OFFICEDEPOT E100-42100-200 OfficeSupplies (GENERAL)$177.46989431511001OFFICE SUPPLIES E100-41941-200 OfficeSupplies (GENERAL)$70.24989431511001OFFICE SUPPLIES E100-41920-210 Operating Supplies (GENERAL)$13.19989431511001OFFICE SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$9.08989431511001OFFICE SUPPLIES E100-41920-210 Operating Supplies (GENERAL)$7.83989431970001OFFICE SUPPLIES E100-43100-210 Operating Supplies (GENERAL)$129.98989431971001OFFICE SUPPLIES E100-41941-200 OfficeSupplies (GENERAL)$54.99989431972001OFFICE SUPPLIES E100-41941-200 OfficeSupplies (GENERAL)$18.87989431973001OFFICE SUPPLIES E100-42100-200 OfficeSupplies (GENERAL)$48.58989431975001OFFICE SUPPLIES Total OFFICEDEPOT 530.22 Unpaid OMNISITE E602-49450-380 Utility & Services (GENERAL)$552.0058007LIFT STATION WIRELESSSERVICE 01/05/182:29PMCITYOFCORCORAN Page 6 Check Detail Register© January 2018 Check AmtInvoiceComment Total OMNISITE 552.00 Unpaid R&TDISTRIBUTING E100-43100-212 Motor Fuels$254.401639MOLY E.P. GREASE Total R&TDISTRIBUTING 254.40 Unpaid RANDYS ENVIRONMENTAL SERVICES E100-41941-380 Utility & Services (GENERAL)$261.24122717CITY HALLREFUSE1-28035-1 E100-43232-300 Professional Srvs (GENERAL)$483.15122717RECYCLING1-28035-1 E100-45200-380 Utility & Services (GENERAL)$232.46122717GARBAGE SERVICE 1-103-9 E100-43100-380 Utility & Services (GENERAL)$184.56122717GARBAGE SERVICE (9100) 1-211214-9 Total RANDYSENVIRONMENTAL SERVICES 1,161.41 Unpaid ROLFERICKSONENTERPRISES INC E100-41550-300 ProfessionalSrvs (GENERAL)$5,053.75123117MONTHLY ASSESSING DEC17 E100-41550-300 Professional Srvs (GENERAL)$12.84123117COUNTY DATAFEE DEC17 Total ROLFERICKSONENTERPRISES INC 5,066.59 Unpaid SITE ONELANDSCAPE SUPPLY E100-41941-400 Repairs & MaintCont (GENERAL$400.0083951651MAINTENANCE Total SITEONELANDSCAPESUPPLY 400.00 Unpaid STREICHER SPOLICEEQUIPMENT E100-42100-209 Police Reserves$651.91I1293608RESERVE OFFICER - EARPIECES & FLASHLIGHT E416-42100-550 MotorVehicles$10,391.72I1294525SQUAD BUILD UP E416-42100-550 MotorVehicles$94.98I1294616SQUAD BUILD UP Total STREICHER SPOLICEEQUIPMENT 11,138.61 Unpaid SYMBOLARTS E100-42100-417 Uniforms$145.000297463-INUNIFORM PATCHES Total SYMBOLARTS 145.00 Unpaid TEAMSTER LOCAL 320 G100-21707 Union Dues$343.44JAN18UNION DUES/TLDF Total TEAMSTERLOCAL 320 343.44 Unpaid TERMINAL SUPPLY CO E100-43100-210 Operating Supplies (GENERAL)$513.8477742-00SUPPLIES Total TERMINALSUPPLY CO 513.84 Unpaid TOWMASTER E100-43100-220 Repair/Maint Supply (GENERAL)$31.80399135REPAIR Total TOWMASTER 31.80 Unpaid TRANSUNION RISK & ALTERNATIVE E100-42100-218 Investigations$25.003609221-1217SERVICE Total TRANSUNION RISK & ALTERNATIVE 25.00 Unpaid TWINCITYSEED CO. 01/05/182:29PMCITYOFCORCORAN Page 7 Check Detail Register© January 2018 Check AmtInvoiceComment E100-43100-225 Landscape/DitchMaterials$4,592.5041682GRASS SEED Total TWINCITYSEEDCO. 4,592.50 Unpaid WRIGHT HENNEPIN COOPELECT G500-20390 Ravinia Street Lights$14.380104186681 Bridle: 150-1691-8066 G500-20390 Ravinia Street Lights$14.380104186657 Bridle: 150-1691-8079 G500-20390 Ravinia Street Lights$14.3801041819130 Galloway: 150-1691-8080 G500-20390 RaviniaStreetLights$14.3801041819065 Galloway: 150-1691-8082 G500-20390 RaviniaStreetLights$18.190104186485Larkspur: 150-1692-0907 G500-20390 RaviniaStreetLights$28.840104186398Larkspur: 150-1692-0908 E100-43100-381 Street/SignalLights($0.72)010418CTY RD10/116000-0100-1469 E100-45200-380 Utility & Services (GENERAL)$78.49010418Ballpark: 120-1246-7200 E100-42100-380 Utility & Services (GENERAL)$10.76010418CIVIL DEFENSE: 120-1246-8000 E100-42100-380 Utility & Services (GENERAL)$10.88010418Maple Hill Est: 120-1246-8100 E100-41941-380 Utility & Services (GENERAL)$21.17010418School Property: 120-1247-9600 E100-41941-380 Utility & Services (GENERAL)$770.170104188200 CtyRd116: 120-1255-6300 E100-42100-380 Utility & Services (GENERAL)$0.000104186510 CtyRd116: 150-1680-4662 E601-49400-380 Utility & Services (GENERAL)$11.3301041819090 BassLkRd:150-1687-7510 E100-43100-380 Utility & Services (GENERAL)$25.580104189525Cain Rd: 150-1689-5230 E602-49450-380 Utility & Services (GENERAL)$164.09010418Brockton Ln: 150-1689-6871 E100-43100-381 Street/SignalLights$9.58010418Cty10/Maple Hi: 120-1246-7300 E100-43100-381 Street/SignalLights$19.66010418CTY 10/Treptaus: 120-1246-7400 E100-43100-381 Street/SignalLights$19.66010418CTY 10/StThomas:120-1246-7500 E100-43100-381 Street/SignalLights$19.66010418Cty 10/Stanchion:120-1246-7600 E100-43100-381 Street/SignalLights$19.66010418Co Rd10 & 50: 120-1246-7700 E100-45200-380 Utility & Services (GENERAL)$10.060104188200 CtyRd116: 120-1246-7800 E100-45200-380 Utility & Services (GENERAL)$11.9001041875thAve/Hwy116:120-1246-7900 E100-41941-380 Utility & Services (GENERAL)$0.000104188200 CtyRd116: 150-1684-2033 E100-43100-380 Utility & Services (GENERAL)$27.950104189100 CtyRd19: 150-1688-8463 E422-49450-530 ImprovementsOtherThanBldgs$79.0501041820120CTY 10LIF:150-1691-6661 G500-20390 RaviniaStreetLights$14.86010418Bridle/Gleason: 150-1690-5131 G500-20390 RaviniaStreetLights$14.86010418Bridle/Paddock: 150-1690-5135 G500-20390 RaviniaStreetLights$14.86010418Paddock Ln150-1690-5137 G500-20390 Ravinia Street Lights$14.86010418Bridle Path: 150-1690-5146 G500-20390 Ravinia Street Lights$14.86010418Paddock/Bridle: 150-1690-5158 G500-20390 Ravinia Street Lights$14.860104186471Carriage: 150-1691-0155 G500-20390 Ravinia Street Lights$14.86010418Bridle/Steeple: 150-1691-0158 G500-20390 RaviniaStreetLights$14.86010418Bridle/Bluestem: 150-1691-0168 G500-20390 RaviniaStreetLights$14.86010418Prairie/Bridle: 150-1691-0174 G500-20390 RaviniaStreetLights$14.86010418Bridle Path: 150-1691-0177 G500-20390 Ravinia Street Lights$14.86010418Elderberry Ct: 150-1691-0178 G500-20390 Ravinia Street Lights$17.7101041866TH/CEDAR: 150-1692-8373 G500-20390 Ravinia Street Lights$17.71010418Bridle/66th Ave: 150-1692-8374 G500-20390 Ravinia Street Lights$0.000104186629CTY 101: 150-1691-8062 G500-20390 RaviniaStreetLights$14.3801041819301 Annabelle: 150-1691-8063 G500-20390 RaviniaStreetLights$14.380104186675 Carriage: 150-1691-8064 Total WRIGHT HENNEPINCOOPELECT 1,641.12 01/05/182:29PMCITYOFCORCORAN Page 8 Check Detail Register© January 2018 Check AmtInvoiceComment Unpaid XCELENERGY E100-43100-380 Utility & Services (GENERAL)$858.29574030092UTILITIES - 9100 Total XCEL ENERGY 858.29 Unpaid ZEPSALES & SERVICE E100-41941-210 Operating Supplies (GENERAL)$716.169003185847SUPPLIES Total ZEP SALES & SERVICE 716.16 10100 Farmers State Bank$115,308.80 FundSummary 10100 Farmers State Bank 100GENERALFUND$62,038.08 416CAPITAL-EQUIPMENT CERTS$10,486.70 422DOWNTOWN IMPROVEMENT$79.05 500 ESCROWHOLDING FUND$1,210.34 601WATER$2,081.32 602SEWER$39,413.31 115,308.80 CityofCorcoran ConsultantSummary 1/11/2018 NameInvoice DateAmount Due Carson, Clelland & Scherder12/28/17 5,502.11 Landform MetroWestInspection12/28/17 7,217.92 RolfEricksonEnterprises01/03/18$ 5,066.59 Wenck Associates Total$ 17,786.62 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2018ClaimsWorkbook 9\ q I Vendor: CARSON, CLELLAND & SCHREDER CITY OF CORCORAN Date: 12-28-17 PAYMENT VOUCHER Address: CARSON,CLELLAND&SCHREDER 8300 SHINGLE CREEK PKWY#305 Payment Total: $ 5,502.11 - MINNEAPOLIS MN 55430-2190 Due Date: 01/27/18 Fund De•artment Account Descri•tion Amount 100 41600 300 CIVIL-LEGAL 2,748.80 100 42100 304 CRIMINAL 1,875.16 205 42100 304 VEHICLE FORFEITURE 422 43100 530 DT UTILITY PROJECT-STREET 37% 422 49400 530 DT UTILITY PROJECT-WATER 28% 422 49450 530 DT UTILITY PROJECT-SEWER 35% 411 43100 300 PW FLOOR SETTLING 100 41600 300 LENNAR/RAVINIA 601 49400 304 WATER-50% 602 49450 304 SEWER-50% 500 20320 Lennar Design 500 20335 Lennar Engineering 500 20389 STREHLER ESTATES 16-01 500 20392 MN Solar _ i , 500 20407 MOTOR CAFE CUP 500 20416 Sunrise Solar 17-007 500 20420 Bass Lake Cross MI Home 17-012 825.02 500 20421 Ravinia 7th Addition 500 209 r Bass Lake Estates Sketch PUD 17-015 53.13 500 2043r ; Bass Lake Cross MI Home Turn Lanes 17-012 500 20441 Olsen Access Encroachment Agreement 1- 100 41600 300 Gleason Parkway Extension 100 41600 300 Lametti Contract Action TOTAL : $ 5,502.11 Approved Notes Check# briV Carson, Clelland Schreder ATTORNEYS AT LAW 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430-2190 DEC 28 2017 763)-561-2800 December 28, 2017 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount Civil 11/30/2017 Research conflict issue, notice requirements, conference with Administrator regarding 142.50 personnel investigation, update file 12/1/2017 Correspondence with Planner regarding right-of-way ordinance, small cell amendments 35.63 Conference with Administrator regarding personnel matter, update file 35.63 12/6/2017 Conference with Clerk regarding public hearing notices, ordinance notices, Randy's contract 47.50 amendment 12/8/2017 Correspondence with Administrator, Director of Public Safety regarding open files, update 35.63 files Correspondence with Clerk, begin review of recycling contract 35.63 12/11/2017 Correspondence with Planner regarding Comprehensive Plan amendments 47.50 Conference with Clerk regarding multiple entity gambling permit issues, review City Code, 213.75 conference with Clerk regarding recycling contact terms, draft contract amendment Conference with Administrator regarding personnel investigation, update file 71.25 Conference with Clerk regarding gambling fund allocation issue, review state law 47.50 Further revise recycling contract 35.63 Pull City Council agenda attachments for review 17.50 12/14/2017 Review City Council agenda packet 142.50 Correspondence with Administrator, Clerk regarding assessment matters 35.63 12/15/2017 Research personnel issue, liability issue, review investigative report, update file 249.38 Conference with Administrator regarding personnel issue and action to follow, update file 106.88 12/18/2017 Review report write-up regarding personnel matter, update file 47.50 Review K-9 contract, conference with Attorney Carson regarding Data Practices issue 71.25 12119/2017 Correspondence with Administrator, research MGDPA data designation, correspondence 95.00 with Planner, revise Council memo Further review/revise K-9 contract, conference with Chief regarding K-9 contract, CarFax 106.88 contract, Brady MOU, personnel file review, update files 12/20/2017 Correspondence with Planner, begin researching comp plan question, correspondence with 142.50 Clerk regarding assessment issue, personnel file issue CITY OF CORCORAN Page 2 Amount 12/20/2017 Conference with Planner regarding comp plan designation and defensibility, easements, 71.25 approval conditions, update files Prepare for, attend meeting with Chief regarding personnel file disclosure per Brady, go 522.50 through files for applicable material, review MGDPA provisions, update file 12/21/2017 Review Code Red contract,correspondence with Chief 142.50 Conference with Attorney Carson regarding comp plan designation issue, update file 47.50 12/26/2017 Revise K-9 contract, prepare redlined draft, correspondence with Director of Public Safety 95.00 Research zoning issue 35.63 SUBTOTAL: I Op-91 6ou—30o 2,677.55] Bass Lake Crossing Easements 11/29/2017 Further revise easements, draft redlined version, conference with Planner regarding added 213.75 obligations, review title work, update file 12/5/2017 Revise easements,correspondence with Planner, correspondence with Schommer 142.50 representative, review personal representative documentation regarding authorized signator, update file 12/6/2017 Correspondence with title company, Schommer representative 35.63 Correspondence with title company regarding easements and title check 17.50 12/7/2017 Correspondence with Schommer representative, title company regarding personal 35.63 representative documentation required 12/11/2017 Correspondence with John Rask, attorney for Schommer regarding easements 35.63 12/20/2017 Conference with Jay Cook regarding easement terms and revisions, update file 71.25 12/21/2017 Research liability issue, outline revisions, correspondence with John Rask 35.63 Research liability issues, revise easement agreements, review title work, correspondence 237.50 with Jay Cook regarding easements SUBTOTAL: 5-00-ZO`izu [ 825.02] Bass Lake Estates 11/29/2017 Conference with Planner regarding security posting, form, remedies 35.63 12/21/2017 Review documents, open file 17.50 SUBTOTAL:c„o-2cNZ 53.13] CarFax Contract 12/11/2017 Review revisions to CarFax agreement, review cross-references, correspondence with 71.25 Director of Public Safety SUBTOTAL: leo-1,11 ,.30° 71.25] Criminal 11/28/2017 Prepare files for 11/29 calendar 24.38 Watch video, review file and email defense attorneys 32.50 CITY OF CORCORAN Page 3 Amount 11/28/2017 Attend hearings at Brookdale court 48.75 11/29/2017 Attend morning and afternoon court calendar at Brookdale 48.75 Review file, correspondence with witness and courts 81.25 Review files, prepare disposition letters 24.38 11/30/2017 Review and update files from 11/29 calendar 24.38 Review files and prepare disposition letters 32.50 12/1/2017 Review reports and email from defense attorney 48.75 12/4/2017 Review police reports 24.38 Review and prepare files for 12/5 hearings 24.38 12/5/2017 Attend morning and afternoon calendars at Brookdale court 24.38 Review Brookdale files in preparation for 12/6 calendar 32.50 12/6/2017 Review and update files from 12/5 hearings 24.38 Attend Brookdale court calendar 32.50 12/8/2017 Review files, prepare disposition letters 24.38 12/12/2017 Review Brookdale files in preparation for 12/13 calendar 32.50 12/13/2017 Review voicemails and emails regarding criminal matters 16.25 Attend hearings at Brookdale court 48.75 12/15/2017 Review files, prepare disposition letters and notes to files 48.75 12/18/2017 Review correspondence from victim, correspondence with witness 24.38 Emails with defense attorney; review documents 48.75 Prepare files for 12/19 court hearings 48.75 Review email regarding criminal matter 16.25 Review files, prepare disposition letters 16.25 12/19/2017 Attend morning and afternoon court calendars 170.63 Review Brookdale files on 12/20 calendar 32.50 12/20/2017 Review emails regarding criminal matters 24.38 Handle Brookdale court calendar 65.00 12/21/2017 Review email regarding criminal matter, review criminal histories in MNCIS 32.50 12/22/2017 Preparation of one complaint 40.00 Review and update files from 12/19 hearings 48.75 Prepare files for 12/26 court hearings 24.38 Phone calls and updates regarding McCarthy 32.50 12/26/2017 Attend morning and afternoon court calendar; review and update files from court 24.38 Review Brookdale files in preparation for 12/27 calendar 24.38 Open criminal files, preparation of criminal complaints; preparation of cases for court 140.63 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 62.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 215.63 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: Ut)- 210O -3d`1 1,791.33] For professional services rendered 5,418.28 CITY OF CORCORAN Page 4 Client Expense Charges : Amount Criminal Expenses: Westlaw charges for November 67.57 Monthly support fee for December 16.26 SUBTOTAL: 00- L(210°-34'1 [ 83.83] Total Client Expense Charges 83.83 Total amount of this bill 5,502.11 Previous balance 6,608.52 12/21/2017 Payment-thank you 6,608.52) Total payments and adjustments 6,608.52) Balance due 5,502.11 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. John J. Thames, City Attorney OM° LI Vendor: METRO WEST INSPECTION SRV CITY OF CORCO AN Date 12-28-17 PAYMENT VOUCHER Address: METRO WEST INSPECTION SRV BOX 248 Payment Total: $ 7.217.92 | LORETTO MN 55357 Due Date: 01/27/18 | Fund Department Account Description Amount 1________1 100 20201 INSPECTION-2015 1 ; 100 20301 NGPECTION-2010 100 42400 300 N8PECT|ON-2017 1344 7.217.92 100 20201 NGPECTION-2018 100 42400 300 N8PECT|ON-2017 100 42400 300 MEETINGS & PLAN REVIEWS 100 42400 300 MEETINGS & PLAN REVIEWS 100 42200 300 FIRE MARSHALL INSPECTIONS 1 TOTAL : |\ $ 7,217.92 | } Approved Notes Check# Y ` jQ Metro West Inspection Services, Inc. 689 Medina St, Suite 250 kit Loretto, MN 55357 US ks.metrowest @gmail.com INVOICE BILL TO INVOICE# 1344 City of Corcoran DATE 12/27/2017 8200 County Rd 116 DUE DATE 01/26/2018 Corcoran, MN 55340 TERMS Net 30 ACTIVITY HOURS RATE AMOUNT Finaled Permits 1 7,217.92 7,217.92 All finaled permits November 2017 BALANCE DUE 7,217.92 METRO WEST INSPECTION SERVICES,INC. BOX 248 LORETTO,MN 55357 PH.763-479-1720 FAX 763-479-3090 BILLED TO: City of Corcoran 8200 County Rd 116 Corcoran,MN 55340 Invoice Data December 27,2017 35%EI35%Eligible Fen,100%investigation Pernik a Permit Address Mechanical,Plumbing,Plan Total Fees Mack,SEC 2017-00014 19398 Elderberry Ct 5,067.41 1,773.59 2017-00114 19619 Jacklie Ln 150.00 52.50 2017-00227 6461 Larkspur Ct 5,051.98 1,768.19 2017-00229 6415 Co Rd 19 1,277.51 447.13 2017-00234 6415 Co Rd 19 814.52 285.08 2017-00262 23890 Pioneer Trl 827.86 289.75 2017-00276 9500 Duffney Dr 90.00 31.50 2017-00287 6415 Co Rd 19 1,081.16 378.41 2017-00294 20218 Hillside Dr 90.00 31.50 2017-00300 6666 Bridle Path 765.24 267.83 2017-00306 6760 Olde Sturbridge Dr 483.54 169.24 2017-00312 6605 Co Rd 19 2,074.46 726.06 2017-00314 19325 Mystique Dr 764.73 267.66 20170-0315 6605 Co Rd 19 318.04 111.31 2017-00316 9285 County Rd 19 90.00 31.50 2017-00332 21527 Homestead Tr 90.00 31.50 2017-00349 7559 Co Rd 116 50.00 17.50 2017-00353 23817 Strehler Rd 781.19 273.42 2017-00357 21405 Co Rd 117 90.00 31.50 2017-00360 23120 Strehler Rd 150.00 52.50 2017-00361 9714 Trail Haven Rd 90.00 31.50 2017-00377 7800 Maple Hill Rd 75.00 26.25 2017-00378 10760 co Rd 19 20.00 7.00 2017-00386 12144 Strehler Rd 90.00 31.50 2017-00387 19330 Mystique Dr 150.00 52.50 2017-00396 6633 Bridle Path 15.00 5.25 2017-00410 8175 Strehler Rd 75.00 26.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Page Total 7,217.92 Invoice Total 7,217.92 Vendor: ROLF ERICKSON ENTERPRISES INC CITY OF CORCORAN DATE: 1-3-18 PAYMENT VOUCHER Address: ROLF ERICKSON ENTERPRISES INC PO BOX 47841 Payment Total: $ 5.056.59 PLYMOUTH MN 55447 Due Date: 02/02/18 punu Department Account Description Amount ! ! 100 41550 300 MONTHLY ASSESSING FEE 123117 5.053. 100 41550 300 COUNTY DATA FEE 12.84 100 41550 210 FORMS AND SUPPLIES 100 41550 210 FORMS AND SUPPLIES 100 41550 210 FORMS AND SUPPLIES POSTAGE10041550201POS L_ TOTAL ' $ 5O 8 9 Approved Notes Check# 7>/J ' 411111-‘10 N,C.\ JAN 0 3 2018 STATEMENT 3-Jan-18 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 DECEMBER 2017 ASSESSING FEE 5,053.75 COUNTY DATA FEE 12.84 TOTAL 5,066.59 STAFF REPORT Agenda Item 8a. Council Meeting: January 11, 2018 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the January 11th Council meeting are as follows: Planning Commission: Jennifer Russell Parks and Trails Commission: Tom Anderson Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 8b. Council Meeting: January 11th 2018 Prepared By: Lieutenant Ryan Burns Topic: Commercial Vehicle Inspector 2017 Summary Report Action Required: None - Informational Summary: In May and June of 2017, Officer Hunter successfully attended, completed and passed the North American Standards/Commercial Vehicle Inspection course, put on by the Minnesota State Patrol and the Commercial Vehicle Safety Alliance (CVSA) in Mendota Heights, MN. The course consisted of 80 hours of classroom learning. One “hands on” field day, and the successful completion of two written tests, requiring a minimum of 80 percent to pass. After the classroom portion was completed and passed, Officer Hunter had to complete 32 Level I Inspections with a Commercial Vehicle Inspector. June through July 2017, Officer Hunter worked with the Minnesota State Patrol, mainly in the City of Corcoran, and completed the required 32 Level I Inspections. July 25th 2017, Officer Hunter received all the required software needed for documenting the inspections, and was on his own as a Commercial Vehicle Inspector. Officer Hunter will be required to attend yearly In-Service Trainings with the State Patrol/CVSA, to keep up his certification, along with any other certifications that he would want to obtain, ie. Red Dye Fuel, Haz-Mat. Since the start of the program, his required number of inspections for the year was prorated at 50 inspections. Not including the 32 Level I inspections that were completed during the training process. From July 25th through December 31st 2017, Officer Hunter completed 64 inspections with the following results: Level I: 34 Level II: 23 Level III: 7 Total Violations found: 450 Total citations issued: 54* Total Out of Service Violations found: 95 Total Vehicles placed Out of Service: 41 Total Drivers placed Out of Service: 8 Total Vehicle Over weights Cited: 4 As you can see, our Commercial Vehicle Inspection (CVI) program has been a tremendous value in making our community’s roads safer for all of us. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: N/A Recommendation: N/A Council Action: N/A Attachments: 1) Officer Hunter’s Report with Pictures of Violations. 2) Officer Hunter’s Federal Motor Carrier Summary Report. 2017 Commercial Vehicle Inspection End of the Year Report Missing Tire and Loose Lug nuts on tire. Inoperable Brakes/Breakaway cable Unsecure Load Unsecure HAZ-Mat Items Broken Leaf Spring on trailer Unsecure Load/Strap fell off Definition of Out of Service (OOSC) The Out Of Service Criteria identifies serious violations that render a commercial vehicle or commercial vehicle operator an imminent danger to the general public. Commercial vehicles and operators placed Out-of-Service cannot operate until those items that rendered them out of service are remedied or repaired. Level I – North American Standard Inspection An inspection that includes examination of driver’s license; Medical Examiner’s Certificate and Skill Performance Evaluation (SPE) Certificate (if applicable); alcohol and drugs; driver’s record of duty status, as required; hours of service; seat belt; vehicle inspection report(s) (if applicable); brake systems; cargo securement; coupling devices; driveline/driveshaft; exhaust systems; frames; fuel systems; lighting devices (headlamps, tail lamps, stop lamps, turn signals and lamps/flags on projecting loads); steering mechanisms; suspensions; tires; van and open-top trailer bodies; wheels, rims and hubs; windshield wipers; buses, motor coaches, passenger vans or other passenger-carrying vehicles – emergency exits, electrical cables and systems in engine and battery compartments, seating, HM/DG and specification cargo tank requirements, as applicable. HM/DG required inspection items will only be inspected by certified HM/DG and cargo tank inspectors, as applicable. Level II – Walk-Around Driver/Vehicle Inspection An examination that includes each of the items specified under the North American Standard Level II Walk-Around Driver/Vehicle Inspection Procedure. As a minimum, Level II Inspections must include examination of: driver’s license; Medical Examiner’s Certificate and Skill Performance Evaluation (SPE) Certificate (if applicable); alcohol and drugs; driver’s record of duty status as required; hours of service; seat belt; vehicle inspection report(s) (if applicable); brake systems; cargo securement; coupling devices; driveline/driveshaft; exhaust systems; frames; fuel systems; lighting devices (headlamps, tail lamps, stop lamps, turn signals and lamps/flags on projecting loads); steering mechanisms; suspensions; tires; van and open-top trailer bodies; wheels, rims and hubs; windshield wipers; buses, motor coaches, passenger vans or other passenger-carrying vehicles – emergency exits, electrical cables and systems in engine and battery compartments, seating, and HM/DG requirements, as applicable. HM/DG required inspection items will only be inspected by certified HM/DG and cargo tank inspectors, as applicable. It is contemplated that the walk-around driver/vehicle inspection will include only those items that can be inspected without physically getting under the vehicle. Level III – Driver/Credential Inspection An examination that includes those items specified under the North American Standard Level III Driver/Credential Inspection Procedure. As a minimum, Level III Inspections must include, where required and/or applicable: examination of the driver’s license; Medical Examiner’s Certificate and Skill Performance Evaluation (SPE) Certificate; driver’s record of duty status; hours of service; seat belt; and vehicle inspection report(s). Those items not indicated in the North American Standard Level III Driver/Credential Inspection Procedure shall not be included on a Level III Inspection. Officer Josh Hunter STAFF REPORT Agenda Item 10a. Council Meeting: January 11, 2018 Prepared By: Brad Martens Topic: Requested Modification to Financial Guarantee Policy – Bass Lake Estates Action Required: Direction Summary: At the December 28, 2017 City Council meeting a request was considered from the Bass Lakes Estates development group to allow a performance bond as a financial guarantee for the development in lieu of a letter of credit or cash as required by policy. After discussion the City Council directed staff to have a discussion with the Mayor on possible options and bring back for consideration at the January 11 th meeting. The staff report from that meeting is attached to this report and provides additional background on the request. Additionally, staff has followed up with the City of Vadnais Heights who has confirmed that they allow both a letter of credit and a performance bond as mentioned by David Stradtman at the meeting. In the follow up discussion with the Mayor the following items were discussed: How the use of a letter of credit works in a practical matter. o Staff discussed an example in which a deadline is approaching for landscaping to be installed correctly in Ravinia. If the deadline is passed without meeting requirements, staff would pull from the letter of credit to complete the work. In the performance bond scenario, this would not be possible without a significant process. If a performance bond were allowed staff would likely change language in the development contract to allow for a withholding of building permit applications or other means of enforcement. Require a letter of credit only when improvements absolutely need to be completed. o This follows the point made by David Stradtman that if the worst case scenario happened and the developer went away during the project, there is no need to complete the infrastructure (street, water, sewer) as no homes would be constructed and the adjacent properties (Lions Park and Shamrock Golf Course) do not require the infrastructure. This approach would require the City Council to determine what is “necessary” and which neighbors need the infrastructure. Allow a performance bond for a majority of the costs and cash for a small portion. o City Code requires a financial guarantee in the amount of 125% of the estimated project costs. One option would be to allow a performance bond for 115% of the costs and a cash escrow for 10% of the costs. For example, if the costs were estimated at $2,000,000 the City would have $200,000 in cash to use if necessary. Page 2 The safest position for the City would be to continue with the requirement of the letter of credit or cash for the entire amount. However, if the Council wanted to allow a performance bond as an option, the performance bond/cash mixture as mentioned above is recommended with additional changes in the development contract to allow for other options of enforcement. Staff will need additional time to draft the documents which would push the approvals from the January 25 th meeting to the February 8th meeting. Financial/Budget: The financial guarantee is a significant safety mechanism for the City. Any reduction in requirements would adjust the risk to the City. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff to require a letter of credit or cash for the development contract per City Policy. 2. Direct staff to allow a performance bond and cash for the development contract and to update the language of the development contract. 3. Other. Recommendation: Direct staff to require a letter of credit or cash for the development contract per City Policy. Council Action: Consider a motion to direct staff to require a letter of credit or cash for the development contract per City Policy. Attachments: 1. Memo from December 28, 2017 City Council meeting 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform and John Thames, City Attorney DATE: December 19, 2017 for the December 28, 2017 City Council Meeting RE: Requested Modification to Financial Guarantee Policy for “Bass Lake Estates” a mixed-use development at 19219 and 19235 County Road 10 (PID 25-119-23-44- 0002 and 25-119-23-44-0003) (City File 17-036) 60-DAY REVIEW: NA 1.Application Request E & R Investments, LLC has submitted a request for a Final Plat and Final PUD Development Plan for “Bass Lake Estates” a development of 56 homes and 7 self-storage buildings on 39.98 acres. 2.Background City Council reviewed a sketch plan of the development on June 22, 2017. The Council identified several concerns that they asked the applicant to address, but was generally supportive of the concept. The Council approved the Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Preliminary PUD on October 26, 2017. The Comprehensive Plan Amendment was reviewed by the Metropolitan Council and found to be consistent with the regional policy. 3.Analysis of Request While the City does not require a financial guarantee until the final plat is approved, the applicant has requested that the City consider accepting a performance bond rather than a letter of credit for the development contract financial guarantee. The Final Plat and Development Contract is expected to be reviewed by the Council at the January 25th meeting. Staff has consulted with the City Attorney and we believe that the letter of credit is in the best interests of the City. Historically, we have required a letter of credit or cash for projects with development agreements. Section 960.050 of the City Code gives the City four options for financial guarantees based on different circumstances: Bass Lake Estates Final Plat and Final PUD (city file 17-036) 2 December 28, 2017 Subsequent to execution of the development contract but prior to the release of a signed final plat mylar for recording, the subdivider shall provide the City with a financial guarantee in the form of a performance bond, letter of credit from a bank, cash escrow, or a combination of a performance bond, letter of credit and a cash deposit with the City. The guarantee shall be in an amount equal to 125 percent of the estimated cost of completion of the specified basic improvements. The issuer of the letter of credit or the escrow agent, as applicable, shall be acceptable to the City. Subd. 1. Letter of Credit. If the subdivider posts a letter of credit as a guarantee, the credit shall 1) be irrevocable, 2) be from a bank approved by the City, 3) be in a form approved by the City, 4) be for a term sufficient to cover the completion, maintenance and warranty periods identified in this Section and 5) require only that the City present the credit with a sight draft and an affidavit signed by the City Administrator or the Administrator’s designee attesting to the City’s right to draw funds under the credit. Subd. 2. Cash Escrow. If the subdivider posts a cash escrow as a guarantee, the escrow instructions approved by the City shall provide that 1) the subdivider will have no right to a return of any of the funds except as provided in Section 960.060, and 2) the escrow agent shall have a legal duty to deliver the funds to the City whenever the City Administrator or the Administrator’s designee presents an affidavit to the agent attesting to the City’s right to receive funds whether or not the subdivider protests that right. Subd. 3. Cash. A cash deposit made with the City may be used as part of the required financial guarantee in those instances where the subdivider elects to have the City install some or all of the public improvements. Subd. 4. Performance Bond. A performance bond shall be conditioned upon the performance by the operator to complete the work for which the bond is required. The performance guarantee shall be issued by an insurance company, bank or other entity approved by the City and shall be conditioned upon the faithful performance of all terms of the permit and the law, and shall specify that if the City determines that the subdivider has failed to faithfully perform or is in default under any of its obligations, the obligor shall make good and reimburse the City such funds as are necessary to pay damages incurred by the City or otherwise meet the obligations of the permit and the law. The purpose of the financial guarantee is to protect the City by ensuring that the projects are completed in accordance with the approvals and, if not, provides a method for the City to complete the improvements. The City’s model development agreement with the City Attorney, engineer and planner, the City policy only authorizes cash or a letter of credit as it easiest for the City should we need to collect on it. A performance bond does not specifically set aside funds for the project, but simply ensures that sufficient assets exist to support a potential claim in an amount up to the total of the performance bond. It is our City Attorney’s opinion that a performance bond simply gives the City the right to sue to collect and make improvements that are not completed by the developer. It does not give the City access to the funds immediately to correct a deficiency and takes significantly more time to access the funds than a letter of credit or cash. It is easier for the City to collect on the letter of credit because a letter of credit is a source of dedicated funds that the City can collect as needed. We would accept a warranty bond for warranty work after the improvements are completed. Bass Lake Estates Final Plat and Final PUD (city file 17-036) 3 December 28, 2017 A performance bond is normally used only where the City is contracting with a company to complete work. The performance bond guarantees the work, but the City would also have the ability to withhold payments. The ability to access the funds the guarantee the work in a timely manner is important. While rare, if the developer fails to complete the required work or fails to complete it correctly, the development contract outlines the process where the City notifies the applicant of the defect and the required corrections. The developer has 30 days to make the correction. If the work is not completed as required, the City can cash the letter of credit and complete the work. The standard development agreement language specifically references a letter of credit (not a performance bond) for this reason: 27. DEVELOPER’S DEFAULT. In the event of default by the Developer, its successors or assigns, and the continuance of such default for a period of thirty (30) days following written notice by the City to the Developer, the City is hereby granted the right to declare a default against the defaulting Developer and to declare any sums required to complete the Developer’s obligations due and payable, and to make demand for and receive proceeds of the letter of credit so that the City can complete all of the terms set forth herein. In the event of default by Developer as to any of the work guaranteed by letter of credit to be performed hereunder, the City may, at its option, perform said work and Developer shall be obligated to and shall promptly reimburse the City for any expense to the extent that letter of credit funds are insufficient or are not utilized; defaulting Developer shall be obligated to and shall promptly reimburse the City for any reasonable out-of-pocket expenses incurred thereby by the City; provided, however, in any such case, the Developer shall first be given an opportunity to cure the default by the City giving the Developer written notice of the default and the opportunity to cure the default for a period of 30 days thereafter. Said notice will be addressed to Developer at the address shown below in Section 32, notice given in this manner being sufficient as described. The City Planner and City Attorney are not familiar with other cities that allow a performance bond rather than a letter of credit or cash guarantees for a development contract for the reasons outlined above. The applicant prefers the bond, because it is less expensive for them to get a bond and it does not affect their bonding ability. A summary of this request was included in the October 26th Council report for Bass Lake Estates and staff’s recommendation remains the same: • Staff recommends that the development agreement that is approved with the final plat be guaranteed by a letter of credit or cash, as we have done with other development agreements. Bass Lake Estates Final Plat and Final PUD (city file 17-036) 4 December 28, 2017 4. Recommendation Move to direct the applicant to provide either a letter of credit or cash for the development contract per City policy. Attachments a. Letter of Credit Policy 04/17/12 Page 1 CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us LETTER OF CREDIT REDUCTION PROCESS AND POLICY The following procedures detail the process for reducing letters of credit submitted to the City of Corcoran for development projects. 1. Original Letters of Credit (LOC) will be placed on file with the City Clerk. A copy of the LOC shall also be placed in the project file. a. All letters of credit must follow the standard template provided by the City. b. All letters of credit must be issued by an FDIC financial institution in good standing. The City Clerk may reject an institution requested by the applicant if the finances of the financial institution holding the LOC cannot be deemed to be secure. 2. At the time that various aspects of construction, grading, restoration and/or landscaping are completed, developers may submit a written request for a reduction in the LOC. The written request must be substantiated by proof of payment for the work completed. The letter shall be addressed to the City Clerk and copied to the City Administrator, City Planner and City Engineer. 3. The City Engineer and the City Planner and any other appropriate staff will review the request for conformance to the original specifications required in acceptance of the LOC. 4. The original LOC will not be released until a new letter amending the original agreement to the reduced amount is provided by the developer. 5. If a reduction is warranted, the City Engineer will provide a written recommendation for reduction. The developer will receive written notice from the City if the authorization reducing the escrow is denied. 6. In some cases, the City Engineer or City Planner may recommend that a specified amount be held in the LOC to account for establishment of landscaping and/or restoration elements. 7. Letters of Credit will not be reduced beyond 90% until the project is officially accepted by the City. To reduce the LOC to zero, the applicant must make a formal request to the City Clerk. 8. The City Clerk with confer with the City Engineer and City Planner and will together make a decision on acceptance and forward the request for final release of the Letter of Credit to the City Administrator. Warranty and bond periods shall begin with the final release of the LOC. 04/17/12 Page 2 9. A letter of credit will be required, but shall not be limited to, the following types of issues related to projects: a. Developer’s Agreements b. Lighting c. Landscaping (to include wetland related items) d. Enforcement of any and all conditions related to the proposed project e. Infrastructure improvements to include but not be limited to streets, sewers, etc. f. Driveways and Curb Cuts g. Drainage and Grading h. Payment of outstanding and expected escrow related items i. Any other purposes as required by staff 04/17/12 Page 3 IRREVOCABLE LETTER OF CREDIT TEMPLATE To: City of Corcoran Attn: City Clerk 8200 County Road 116 Corcoran, MN 55340 Dear Sir or Madam: We hereby issue, for the account of _____________________________, and in your favor, our irrevocable letter of credit in the amount of $_________________, for the purpose of _____________________ available to you by your draft drawn on sight on the undersigned financial institution. To draw on the Letter of Credit, the draft letter must: a. Bear the clause, “drawn under the Letter of Credit No. _____________, dated ___________, 2_____, of (Name of Bank); b. Be signed by the Mayor or City Administrator of the City of Corcoran. c. Be presented for payment at ___________________, on or before the expiration date of the letter of credit. d. Reason for the draw and the cost to be drawn against the letter of credit. THE FOLLOWING STATEMENT MUST BE INCLUDED ON ALL LETTERS OF CREDIT SUBMITTED TO THE CITY OF CORCORAN: This Letter of Credit shall automatically renew for successive one year terms unless, at least forty-five (45) days prior to the next annual renewal date the financial institution delivers written notice to the City of Corcoran City Administrator that it intends to modify the terms of, or cancel, this letter of credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: City of Corcoran, Attn: City Clerk, Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340, and is actually received by the City administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation of Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 500. 04/17/12 Page 4 We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. BY: _______________________________ Signature _______________________________ Its _______________________________ Printed Name of Signator Copy: City of Corcoran City Planner City of Corcoran City Engineer City of Corcoran City Administrator STAFF REPORT Agenda Item 11a. Council Meeting: January 11, 2018 Prepared By: Director Matt Gottschalk Topic: Police Canine Program Action Required: Approval and Authorization Summary: Over the past several years the Corcoran Police Department has seen an increased need and decreased availability of canine officers for our calls for service. The City has made due with the available resources; however, there have been several times where one was needed for the community but not available. During the Council’s goal setting meetings on February 27th and 28th the Council identified Addressing Specific Crime/Drug Issues to Retain a Safe Atmosphere as a 2017 City goal. The Council approved a work plan for the goal on March 23rd and appointed Mayor Thomas and Councilor Dejewski to represent the Council on the task force on April 13th. The Crime, Drug, and Safety task force convened on May 19th to define the issues, set measurable goals, and help develop a Council supported action plan. The following community problems were identified: A cultural shift in attitude that drugs have a minimal impact on life/society; some property owners feel powerless to intervene in illegal activities; multiple identifiable residences throughout the community are engaging in drug trafficking; a notable increase in Heroin usage throughout the community; and increasing traffic safety issues throughout the community. The measurable outcomes to work towards included: Increasing the feeling of safety in the community by increasing officer presence and enforcement both in vehicles and on foot; proactively enforcing nuisance ordinances resulting in fewer properties in violation; increasing the number of community presentations; collecting and gathering information on drug trafficking and illegal activity occurring in the City. The task force identified several areas for staff to investigate and bring back more information on including: The legality/feasibility of City owned camera systems in the community; increased nuisance enforcement capacity; Crime-Free Multi-Housing programs; establishing funds for Crime Prevention and Community Recovery; the feasibility of adding a K9 program within current staffing; and the feasibility of phasing investigator and drug task force positions into the Police Department. On June 22nd staff reported to the Council on the findings of the May 19th meeting. Council directed staff to continue with the work and direction recommended by the task force. Staff conducted research and assembled a summary of the items during July and August. The resulting work was a Crime, Drug, and Safety Committee Research Staff Report—January 11, 2018 Council Meeting Prepared by Director Gottschalk Page 2 Summary. The summary outlines the need, value, and costs associated with each research item. The Crime, Drug, and Safety Task Force reconvened on September 6, 2017 to evaluate the research and assemble a work plan to recommend to the Council. The task force carefully examined each item and weighed its cost and value in achieving the desired outcome in the community. The evaluation resulted in a recommended work plan containing three tiers. Tier 1 Priorities included recommendations for immediate implementation, Tier 2 Priorities included recommendations to begin planning and groundwork for implementation, and Tier 3 Priorities listed recommendations that were not an immediate priority. The Crime, Drug, and Safety Research Summary and work plan were presented to the Council at the September 14, 2017 meeting. The Council directed staff to execute the work plan as presented by the Crime, Drug, and Safety Task Force. The implementation of a Police Canine Program in the Police Department was listed as a Tier 1 Priority for immediate implementation. Please read the attached excerpt from the Crime, Drug, and Safety Research Summary titled: Adding a Corcoran Police Canine Program. The City has established a fund to accept donations for the Canine Program. The City has already received $37,000 in donations from the community and a commitment of an additional $5,000 in donations that can be used for its implementation. The City is on the March class list with a local Police Canine trainer, McDonough K9. With this report, staff is seeking approval and authorization for the following: 1. Enter into an agreement with McDonough K9 for the purchase of the canine and officer training. The current cost for both the canine and training program is $12,900. Staff sent the agreement to the City attorney for review and McDonough K9 agreed to the changes requested by the City. 2. Hold an internal process for the selection of the special assignment of Canine Officer. The program and position assignment will be at the full discretion of the City and the Director of Public Safety. The position would operate under the Police Officer job description with additional criteria added to the officer’s performance evaluation. The following selection process is recommended: Canine Officer Selection Process -The Director of Public Safety will send out a department notification notifying officers of the available assignment, its prerequisites, and the expectations. -Interested Officers will submit a letter of interest for the position including a resume and case summary of at least 4 cases within the past year demonstrating a commitment to narcotics interdiction and/or canine patrol functions. Staff Report—January 11, 2018 Council Meeting Prepared by Director Gottschalk Page 3 -The Director of Public Safety and Police Lieutenant will score the letters of interest and select the top candidate(s) for interview. -Candidates will interview for the position and a selection will be made by the Director of Public Safety. -The Canine officer will have an additional portion added to their annual performance evaluation to evaluate their success in the assignment. This will be provided to them at the start of their assignment. 3. Meet with the Police Officer’s union to develop a Memorandum of Understanding (MOU) that addresses compensation for the position. Based on surrounding areas staff recommends working towards the following in the MOU: 3.16 Canine Officer- Assigned position by Chief of Police. This is a non- permanent lateral assignment. 10.4 Officers assigned as a Canine Officer shall be available during non- scheduled hours to take phone calls and respond as needed; and, are not entitled to compensation under article 13.1 for Canine Officer availability. Employees taking phone calls and responding as a Canine Officer are not eligible employees for compensation under Article 14 (Call Back). Off-duty response will be compensated according to Article 11. 30.5 Officers assigned as a Canine Officer shall be compensated at three percent (3%) over base wage and sufficient compensation for canine care time in order to comply with the Fair Labor Standards Act. 4. Send an officer to the 12-14 week Canine Training Academy and deploy on patrol once they have successfully met the trainer’s requirements. Officers’ shifts will be temporarily adjusted where necessary to accommodate the absence and some backfilling with part-time officers will be required. 5. Continue with the City’s CIP as planned resulting in the addition of a canine squad car. One of the squad cars that was due for replacement in 2018 was replaced part way through its life with an insurance claim, so it is does not currently need to be replaced. By continuing with the existing CIP, the City would purchase its replacement but deploy the new squad as the canine squad car. Up- fitting the new squad with the necessary squad equipment will cost approximately $15,000 dollars and would be fully funded by the donation money. 6. A police canine squad requires specialized equipment for the safety of the dog and handler, unfortunately it also makes it impractical for use by other officers. Due to the off-duty timely response requirements (directly to the scene) and specialized equipment for the safe transport and utilization of the canine, staff is also seeking authorization for the assigned canine officer to take the squad car home at the end of their shift. Since the squad is being utilized by only the canine officer, staff believes the life-span of the vehicle will be longer than the other squads in regular rotation. The canine officer will be required to meet 30-minute response time requirements. Staff Report—January 11, 2018 Council Meeting Prepared by Director Gottschalk Page 4 7. Authorization to enter into an agreement with Corcoran Pet Care for the veterinary needs of the canine. Corcoran Pet Care has offered to provide labor as an in-kind donation and only pass along their hard costs to the department. 8. Authorization to enter into an agreement with All Seasons Canine Country Club to provide two weeks of boarding for the canine during the year. 9. Authorization to allow staff to apply for grant funding to support the Canine Program. Financial/Budget: Staff anticipates the program cost will be approximately $40,000-$50,000. This includes purchase of the dog, training, squad setup, equipment, supplies, and veterinary care. Staff set a funding goal of $50,000. At the time of this report, staff has received $37,000 in donations with a commitment for another $5,000 in donations. Staff will continue to attempt to raise funds to reach the $50,000 but the remaining $8,000 can be covered with forfeiture funds if necessary. Staff is recommending a stipend of 3% over base wage for the Canine Officer to compensate for the additional training, responsibilities, and availability requirements of the position. The City will need to provide compensation to the handler in the form of comp. time for some training and deployments; however, most of the time compensation will be achieved through schedule adjustments when possible. The City will also need to show compliance with Fair Labor Standards Act case law which requires compensation of 30 minutes per day, seven days a week for at-home care of the canine (Levering v District of Columbia). This equates to 182.5 hours during a regular year and 183 hours during a leap year. Staff plans to account for a majority of this through the Canine Officer’s scheduling. Officers Currently work six 12-hour shifts and one 8-hour shift per pay period over 26 pay periods per year. By scheduling the Canine Officer for 11-hour patrol shifts instead of 12-hour shifts (where possible) it will result in 156 compensated hours (6 shifts x 26 pay periods= 156 hours). The remaining 27 hours of compensation can be achieved by providing the officer with comp. time or overtime. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Staff Report—January 11, 2018 Council Meeting Prepared by Director Gottschalk Page 5 TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Approve and authorize staff to execute items 1 through 9 in the staff report. 2. Approve and authorize staff to execute items 1 through 9 in the staff report with specified changes. 3. Decline to move forward with the Canine Program. Recommendation: 1. Approve and authorize staff to execute items 1 through 9 in the staff report. Council Action: Approve and authorize staff to execute items 1 through 9 in the staff report. Attachments: 1. Crime, Drug, and Safety Research Summary- Adding a Corcoran Police Canine Program 2. 2017 Labor Agreement – Police Officers & Corporals 3. Mark McDonough K9 Contract 8 3. Adding a Corcoran Police Canine Program (Officer Cody Vojacek) HISTORY In past practice, the Corcoran Police Department has utilized surrounding agencies for its K9 needs, whether it is narcotics or tracking and apprehension. Recently, the Hennepin County Sheriff’s Office has started to fade away its K9 program which is now down to 3 K9 teams that work primarily dayshift. The Corcoran Police Department used to heavily rely on their program. Other programs in the area, Plymouth, New Hope, and Brooklyn Park are often busy or have long response times. In January of 2017 alone, during at least two shifts, there were no K9 teams on in Hennepin County when requested for high priority calls. The Corcoran Police Department is a proactive agency. We are situated along Highway 55 which is a high drug trafficking corridor. The City of Corcoran is growing, and will continue to grow to match surrounding cities. The Corcoran Police Department has seen a rising trend in narcotic related calls and arrests, including DWI, thefts, burglaries, narcotic offenses, and other traffic offenses. The City of Corcoran hosts target areas known to be distribution centers for illegal narcotics in the area. The Corcoran Police Department could be an asset in assisting local area agencies with a K9. Currently, Dayton, Medina, West Hennepin Public Safety, Orono, and South Lake Minnetonka lack a K9 program. With the Hennepin County Sheriff’s Office shrinking their program, K9 teams from their department are no longer working at night. Rogers Police Department recently added 1 K9. In narcotic investigations and tracking, time is a crucial element in the successful utilization of a K9. Courts have ruled that a justifiable wait time for a K9 on a narcotics sniff for traffic is 40 minutes to 1 hour. Also, a tracking and apprehension K9 is most effective in a “Hot Pursuit” type track, where the K9 is on scene and deployed rapidly. The older the trail gets, the more difficult it is for the K9 to have a successful track. Currently the Corcoran Police Department would expect a 30‐40 minute response time from a K9 team in a surrounding jurisdiction. With the addition of a Commercial Vehicle Inspector to the Corcoran Police Department, we have an opportunity to focus on Commercial Vehicle interdiction, which is where the large quantities of narcotics are being brought up. Smugglers are using the large voids in trucks, the products they’re carrying, such as windshield washer fluid, and other aspects of commercial vehicles that make them ideal for delivering large quantities of narcotics. The following statistical data has been collected from 1 officer over a 1‐year period in Corcoran; Narcotics – Over 40 stops with paraphernalia or narcotics located – 5‐10% of traffic encounters 6 vehicles that could have been searched but no consent or K9 9 K9 searches aided in finding methamphetamine, Heroin and stolen gun 120 Grams of Marijuana 24 Grams of Methamphetamine 9 Heroin 200 Pills – Controlled DWI – 18 Controlled Substance DWI’s Tracking – Felony Warrant that fled residence Missing Person/Suicidal located by K9 Search warrant in Maple Hill Domestic Assault fled Criminal Sexual Conduct Suspect, Utilized Anoka County K9 Ravinia Burglaries Arrest Warrant barricaded violent felon Open Doors/Burglaries Suicidal persons Missing or lost juveniles, vulnerable adults, or elderly Additionally, the current opioid epidemic has been declared a national emergency. Heroin and opioid related overdoses are at an alarming level, including 15 overdose calls in the City of Corcoran alone. EXPENSES The addition of a K9 unit can be a financial burden to any jurisdiction, however, the following plan is laid out to make the addition of a K9 unit to the Corcoran Police Department as cost effective and low burden as can be done; Food o Approximately $1,200 per year K9 Donation Fund Reoccurring donation year to year from Jaycee’s Dog Care o Corcoran Pet Care Minus emergency services Will know in October if they will for sure, but they did have an interest Would like a $5,000 emergency vet fund from the initial $40,000 goal Emergency vet bill typically $2,000‐$5,000 o All Seasons Canine Country Club Will house K9 if handler is out of town Car – Increase squad car fleet by 1 vehicle accordance with the existing CIP 10 Approximately $15,000 additional dollars to outfit a K9 squad with all new equipment Officer o ½ hour a day for dog maintenance Straight time, Comp or Cash Dog o Performance Kennels ‐ $15,000 $9,000 – PD1 (Just Dog) $2,000 – 4 Weeks (Narcotics) $4,000 – 10 Weeks (Apprehension) February 2018 at soonest Includes startup kit (Bite Sleeve, leashes, leads, etc.) Dog Miscellaneous Items o Kennel, toys, bed, boots, emergency aid kit, and other misc. items o $1,000 of the $50,000 goal ***See attached quick reference sheet for easier break down*** Funding Opportunities The City of Corcoran has a very supportive community, and several avenues to achieve donations that would fully fund this project. A resident of Corcoran has expressed interest in donating the funds to cover the dog and the training to get the team started. The Northwest Area Jaycees have expressed interest in donating towards this project. We could expect their donation to cover the cost of outfitting a squad car and some additional. I would look to the Jaycees for a yearly donation to maintain operating costs, and other expenses. Roughly $2,000‐5,000 a year would allow us to cover the cost of food, replacing equipment, and building a fund to keep the program thriving in the future. Several businesses have been talked to about the feasibility of a K9 program including Ebert Construction, Lennar, Spike’s Feed, Target, Wal‐Mart, the Schoulak Family and Corcoran Pet care. In addition, we have approximately $5,000 in forfeiture funds that could be used towards this program. As it stands, if we can get the cost of the dog donated, and raise an additional $20,000, the K9 program could be started without any financial impact to the City. $40,000 should cover the life of the dog. The average working life of a K9 would be 8‐10 years. Handler Duties Seeing as K9 is a specialty position, assigned to one officer and with the equipment involved it would be reasonable to provide the handler with a take home squad car. This would allow the K9 to be safely transported to and from work. It would allow for emergency call outs, and would provide the most 11 “street time” for the duo during their shift. The handler should have a reasonably secure place to store the squad while not on‐duty as to minimize the potential for theft or damage to the squad car. The handler should have a 30‐minute response time to the City of Corcoran while driving routine. The handler should be available for emergency call outs, after that request has been approved by the Police Lieutenant or Police Chief. The handler would be compensated at straight time comp for those events. Personnel This addition of a K9 would not require the addition of any other personnel. Insurance The addition of a K9 would have a minimal impact on insurance premiums. The additional cost would be to cover the dog as moveable property, similar to a squad car, and would cost approximately $40 more per year. This was confirmed by the League of MN Cities. A K9 is the same liability from a use of force stand point as any other tool we use. K9 Contract Mark McDonough, known as “First Party,” agrees to enter into this contract with Corcoran Police Department,_known as “Second Party” on _January 1, 2018. This agreement is based on the following provisions: 1. Warranty on adult dogs: All adult dogs sold by Mark McDonough are of the highest genetic quality, selected carefully for your satisfaction. All dogs offered come from high quality blood lines. They are trained to meet National Police Dog Standards. Mark McDonough, guarantees the dog is free of genetic and congenital problems and that the dog conforms to the written description of such dog. Video of each trained dog’s performance is kept for the records. Any other warranties expressed or implied are null and void. If the dog does not conform to above description, then it will be replaced with a dog of equal value, as soon as one is available. However, if no replacement dog is secured within six months of notice of the non-conformity, Second Party may cancel this agreement and all funds paid to First Party shall be reimbursed to Second Party. Second Party shall be responsible for all initial shipping costs. First Party shall be responsible for the shipping costs related to provision of any replacement dog. 2. Limitation of Guarantee: This guarantee applies to the original dog and any replacement dog provided by First Party and is otherwise not transferable. The dog must be in good condition, and not have suffered abuse, mistreatment or uncorrected improper training. No replacement will be given if the dog has been bred, neutered, spayed, or sold to another party. Guarantee is void if the dog has not been properly immunized. If the dog needs to be replaced, a dog will be chosen by First Party of equal quality and value as soon as one is available. In the event buyer either defaults in the payment of the entire purchase price, or elects to cancel this agreement for reasons other than breach of this contract by First Party or First Party’s failure to timely provide a replacement dog as articulated in Section 1 (each a “Permissible Cancellation”), all money paid pursuant hereto may be retained by the First Party as liquidated damages and no further action shall be maintained by either party. Excepting an event of Permissible Cancellation, this warranty is replacement only, no money back. Warranty will last for one year from date or purchase. 3. All dogs have been tested in the areas of apprehension work, scent work, ball drive, search drive, tracking, environmental stability, and sociability. Such tests are not intended to replace basic handler and dog training. The tests are intended to select the best possible dogs for the handlers and your agency’s needs. The dogs are guaranteed to be psychologically and physically suitable for basic patrol dog and dual-purpose detector dog training. If the basic training is not conducted by Mark McDonough, it must be in accordance with generally accepted law enforcement canine training standards and guidelines. Failure to do so may void the guarantee. The dogs are guaranteed to be free from debilitating genetic defects in the hips, elbows, and eyes for one year from the original date of possession. The dogs must be trained, cared for, and maintained as directed by the dog’s veterinarian(s) and training staff. Health problems or related issues must be reported to Mark McDonough as soon as they are detected. Failure to make such a report may result in voiding the warranty. Mark McDonough will not be liable for any medical related bills or exam fees. This warranty does not include health or medical problems due to poor diet, negligence, injury, teeth, abuse, maltreatment, normal illness, bloat, torsion, disease, ingestion of any controlled substance(s) or other foreign substance, allergies, or failure to provide appropriate preventative medical care New customers are reminded that during basic training these new dogs must be given an opportunity to learn with a minimum of compulsion. The canine team has the responsibility to train and/or maintain the dog's skills in accordance with generally accepted principles and guidelines given to the handler upon purchasing the dog from Mark McDonough. Mark McDonough and his training staff will work with all of our customers to the fullest extent possible to resolve any issues, problems, or complaints not specifically addressed here. Our goal is complete satisfaction of every customer. If the trainer determines that the handler is un-motivated, physically unable, or will not be able to meet standards, contact will be made with the agency to advise them of the issue and suggest a replacement handler, so that the standards can be met. 4. Second Party agrees to defend, indemnify and hold harmless First Party against all claims, losses, liability, judgments, costs and expenses, including reasonable attorneys’ fees, arising out of or related to Second Party’s negligence or willful misconduct in the performance of Second Party’s duties pursuant to this agreement. First Party agrees to defend, indemnify and hold harmless Second Party against all claims, losses, liability, judgments, costs and expenses, including reasonable attorneys’ fees, arising out of or related to First Party’s negligence or willful misconduct in the performance of First Party’s duties pursuant to this agreement. Furthermore, the First Party agrees: To provide ten to twelve weeks as required of Basic Patrol and Narcotic Detection training and that the dog will be able to meet the USPCA National Standards for Police K9’s. Training is also available in other National Organization standards, ex: N.C.P.A., or NAPWDA. and the Second Party agrees: To purchase the K9 and training at $12,900. The K9 must be purchased by the Second Party before the K9 can be shipped. Signed: ___________________________ __________________________ {First Party Name} {First Party Signature} ___________________________ __________________________ {Second Party Name} {Second Party Signature} STAFF REPORT Agenda Item 11b. Council Meeting: January 11, 2018 Prepared By: Director Matt Gottschalk Topic: Police Detective Position Action Required: Approval and Authorization Summary: Over the past several years the Corcoran Police Department has seen a growing need for an in-house investigative position. The Police Department currently forwards cases requiring follow-up to Hennepin County Criminal Investigations Division (CID) or the Violent Offenders Task Force (VOTF). The City has had several cases that received no follow-up investigation and others that only received follow-up several months after the initial report was taken. Unfortunately, many of the Corcoran cases requiring follow-up do not receive the level of service that our residents expect from the City. The City also currently has no capacity to proactively initiate more complex investigations into criminal activity in the community. During the Council’s goal setting meetings on February 27th and 28th the Council identified Addressing Specific Crime/Drug Issues to Retain a Safe Atmosphere as a 2017 City goal. The Council approved a work plan for the goal on March 23rd and appointed Mayor Thomas and Councilor Dejewski to represent the Council on the task force on April 13th. The Crime, Drug, and Safety task force convened on May 19th to define the issues, set measurable goals, and help develop a Council supported action plan. The following community problems were identified: A cultural shift in attitude that drugs have a minimal impact on life/society; some property owners feel powerless to intervene in illegal activities; multiple identifiable residences throughout the community are engaging in drug trafficking; a notable increase in Heroin usage throughout the community; and increasing traffic safety issues throughout the community. The measurable outcomes to work towards included: Increasing the feeling of safety in the community by increasing officer presence and enforcement both in vehicles and on foot; proactively enforcing nuisance ordinances resulting in fewer properties in violation; increasing the number of community presentations; collecting and gathering information on drug trafficking and illegal activity occurring in the City. The task force identified several areas for staff to investigate and bring back more information on including: The legality/feasibility of City owned camera systems in the community; increased nuisance enforcement capacity; Crime-Free Multi-Housing programs; establishing funds for Crime Prevention and Community Recovery; the feasibility of adding a K9 program within current staffing; and the feasibility of phasing investigator and drug task force positions into the Police Department. Staff Report—January 11, 2018 Council Meeting Prepared by Director Gottschalk Page 2 On June 22nd staff reported to the Council on the findings of the May 19th meeting. Council directed staff to continue with the work and direction recommended by the task force. Staff conducted research and assembled a summary of the items during July and August. The resulting work was a Crime, Drug, and Safety Committee Research Summary. The summary outlines the need, value, and costs associated with each research item. The Crime, Drug, and Safety Task Force reconvened on September 6, 2017 to evaluate the research and assemble a work plan to recommend to the Council. The task force carefully examined each item and weighed its cost and value in achieving the desired outcome in the community. The evaluation resulted in a recommended work plan containing three tiers. Tier 1 Priorities included recommendations for immediate implementation, Tier 2 Priorities included recommendations to begin planning and groundwork for implementation, and Tier 3 Priorities listed recommendations that were not an immediate priority. The Crime, Drug, and Safety Research Summary and work plan were presented to the Council at the September 14, 2017 meeting. The Council directed staff to execute the work plan as presented by the Crime, Drug, and Safety Task Force. The implementation of an investigative position was listed as a Tier 1 Priority for immediate implementation. Please read the attached excerpt from the Crime, Drug, and Safety Research Summary titled: Adding a Police Investigator and the ensuing list of cases that would have benefited from an in-house investigative position. The position title of “Investigator” is typically seen in Sheriff’s Offices while Police Departments usually use the title “Detective” to describe their investigative positions. Both provide investigative support for the agency and vary only in name. Because the title Detective is more common in municipal police departments staff recommends the position title of Detective be used for the City’s investigative position. The Detective position would allow the Police Department to follow up with most investigations in-house in a thorough and timely manner and coordinate any investigative assistance from outside agencies on larger cases like homicides or serious assaults. The position would also be able to proactively gather information and intelligence to initiate and support investigations into criminal activity occurring in the City. Additionally, the position would help initiate, support, and coordinate narcotics investigations by local drug task forces working around our area. This position cannot be achieved with existing staffing and would require adding an additional Police Officer to the department. The approved 2018 budget supports a fourth quarter start date for the additional position. Due to the lack of an existing Detective position in the department, there is not a significant amount of investigative experience for high level investigative functions like complex search warrant writing, managing informants, advanced interview and interrogation techniques, child and vulnerable adult interviewing techniques, etc. For Staff Report—January 11, 2018 Council Meeting Prepared by Director Gottschalk Page 3 this reason, staff is recommending having a combined internal/external process in order to select the best qualified candidate to start the City’s newly formed Detective position. Once this position is established it would provide the opportunity to mentor and train current officers that have an interest in expanding their investigative skills and capacity. With this report staff is seeking approval and authorization for the following: 1. Initiate a Detective selection/hiring process consisting of internal and external candidates, allowing lateral entry. Additionally, if an internal candidate is selected, approve staff to initiate the hiring process for a Police Officer to backfill the officer’s position. The additional position would have a fourth quarter start date. The following selection process is recommended: Detective Selection Process -The Director of Public Safety will send out a department notification notifying current officers of the position, its prerequisites and the expectations. The position will also be posted for external candidates. -Interested Corcoran Officers will submit a letter of interest for the position including a resume, training summary, and investigative case summaries of at least 4 cases within the past 2 years demonstrating a commitment to criminal investigations. -External applicants will submit a cover letter, application, supplemental questionnaire, training summary, and 4 investigative case summaries. -The City Administrator, Director of Public Safety, and Police Lieutenant will score the documentation and select the top candidate(s) for interview. -Candidates will interview for the position. The number of rounds of interviews will depend on the number of candidates selected for interviews. An internal candidate may be selected by the Director of Public Safety, or if an external candidate is preferred, the Director of Public Safety and City Administrator will make the hiring recommendation to the City Council. -The Detective will have an additional portion added to their annual Police Officer performance evaluation to evaluate their success in the assignment. This will be provided to them at the start of their assignment. 2. Meet with the Police Officer’s union to develop a Memorandum of Understanding (MOU) that addresses compensation for the position. Based on surrounding areas staff recommends working towards the following in the MOU: 3.15 Detective- Assigned position by Chief of Police. This is a non- permanent lateral assignment. 10.4 Officers assigned as a Detective shall be available during non- scheduled hours to take phone calls and respond as needed; and, are not entitled to compensation under article 13.1 for Detective availability. Employees taking phone calls and responding as a Detective are not eligible employees for compensation under Article 14 (Call Back). Off-duty response will be compensated according to Article 11. Staff Report—January 11, 2018 Council Meeting Prepared by Director Gottschalk Page 4 30.4 Officers assigned as a Detective shall be compensated at six percent (6%) over base wage. 3. The Detective position has different vehicle requirements than a Patrol Officer. A Detective vehicle does not need the full up-fitting and equipment of a fully marked squad but it would need some emergency lighting for roadside or crime scene investigations. There will also be times where the Detective will need transportation that does not advertise that they are a Police Officer; for example, following a suspect with narcotics to a specific residence, sitting outside of a residence to gather descriptive information for a search warrant, conducting alcohol and tobacco compliance checks, etc. In order to meet the vehicle needs for the Detective position staff has identified three options: 1. Retaining a retired squad car with the graphics and equipment removed. 2. Utilizing a forfeited vehicle if available; or 3. If necessary, staff could utilize forfeiture funds towards the purchase of a used vehicle. The Police Department does not currently have a forfeited vehicle suitable for Detective use. At this time staff seeks approval for option #1. Retaining a retired squad car and transitioning to option #2. Utilizing a forfeited vehicle if the option presents itself. 4. A Detective squad contains very different equipment and by nature, is not set up as a patrol vehicle. No other officers on the department would have a practical use for the vehicle. Due to the timely off-duty response requirements (directly to the scene) and the vehicle being equipped specifically for crime scene response, staff is seeking authorization for the assigned Detective to take the vehicle home at the end of their shift. The Detective will be required to meet 45-minute response time requirements. Financial/Budget: Based on surrounding communities and existing contract language staff is recommending a stipend of 6% over base wage for the Detective position in order to compensate for the additional training, responsibilities, and availability requirements. The cost of this position, as presented, would be equal to that of a full-time Police Officer plus a recommended 6% salary stipend over their base wage. With the reallocation of existing investigative funds (including part-time wages currently used to support full-time officers’ investigations) the 2018 budget will support a fourth quarter start for the new position. Funding the remaining ¾ of the position would be necessary in 2019. Staff is recommending a vehicle option that is neutral to the operating budget to help get the position started. The preferred option would be to use a forfeited vehicle; however, the department does not currently have a suitable vehicle in the forfeiture process. The alternative, as requested in #3 above, would be to utilize a squad car that is being cycled out of patrol service instead of sending it to auction or allocating it elsewhere in the City. Staff Report—January 11, 2018 Council Meeting Prepared by Director Gottschalk Page 5 Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Approve and authorize staff to execute items 1 through 4 in the staff report. 2. Approve and authorize staff to execute items 1 through 4 in the staff report with specified changes. 3. Decline to move forward with the Detective position. Recommendation: 1. Approve and authorize staff to execute items 1 through 4 in the staff report. Council Action: Approve and authorize staff to execute items 1 through 4 in the staff report. Attachments: 1. Crime, Drug, and Safety Research Summary- Adding a Corcoran Police Investigator 42 9. Adding a Police Investigator (Lt. Ryan Burns) Background / History Corcoran Police have utilized Hennepin County Sheriff’s Office investigative division for investigation and follow ups on Corcoran cases. HCSO does the required work on case follow up and charging, but many times doesn’t align with community and residents’ expectations. HCSO case load and assignments have changed and their efforts are more focused on high profile felony level crimes. Lower level crimes, thefts, burglaries, child protection cases, damage to property, etc. may not get the follow up and attention they need in a timely manner to close the case out. Also, one of the pitfalls is the case management system which does not allow CPD to view case follow ups on certain cases even though the case occurred in Corcoran, sometimes hampering information we could be utilizing. HCSO’s investigative location is downtown and many times there is disconnect from what’s going on in our community. HCSO has, when requested, provided any and all personnel on complex cases to Corcoran. Need Currently since January 1st 2017 there have been roughly sixty cases a Corcoran investigator would follow up on and close out or gather more information to add to an officer’s initial call before the case is sent to the city attorney for review (see attached list). Also, the investigator would be in charge forfeited vehicles (which can be long process), signing criminal complaints, narcotics cases (not investigations), background checks for city employees, liquor, tobacco license holders and alcohol, tobacco compliance checks, child protection reports and vulnerable adult reports. The Investigator would also be in charge electronic data bases used for searching criminal information, TLO, APS PAWN alert etc. Community Benefits I believe the community benefits will be increased services to residents and victims of crime, with better communication, follow up and follow through on cases. Also, Corcoran will see more accountability on case follow up and have better access to information. With this investigator, Corcoran will continue to build positive and strong community relationships. This will allow officers to spend more time on active patrol and continued community engagement and problem solving. Timeline July 2018 start date Staffing 1) Hire new officer and appoint a current officer to investigator and back fill vacant officer’s position. 2) Hire outside officer with investigative experience. Can be difficult to find officers who will leave their current dept. 43 Budget Add officer funding for a new officer for 6 months, 1080 hours X $30.00 hr wage plus benefits ( not sure this cost) To offset this cost utilize 1000 hours of part‐time coverage roughly $25,000 Overtime for 2018 $2500 for afterhours calls and on call pay New Investigator Pay – currently not in contract roughly $350 a month x 6 $2,100 Total minus part time hours = $13,000 plus benefits (not sure this cost) Investigators would work a Monday through Friday schedule or a modified weekday schedule based on investigation needs. They could also be used to fill in long term absences. Vehicle Investigator would use a retired squad or a forfeited vehicle. Currently no forfeited vehicle would fit this use. Fuel‐ no adjustment to fuel budget Action Plan Implement a plan to hire an investigator for the Corcoran Police Department in 2018 to continue to build on our strong customer service foundation and strengthen community benefits. The intent is to continue to work with HCSO investigative division on complex cases. 44 Some of the Recent Investigator Cases in Corcoran (Case numbers have been removed for investigative confidentiality) Sign formal complaints for City and Police Dept. Background Investigations 2017 ‐2 PT officers, 1 city admin, 2 public works, 1 police tech, 1 public works director. Vehicle forfeitures PT hire Backgrounds Liquor license backgrounds Criminal Vehicular Operation & DWI Crash Warrants Fatal and Serious Injury Crashes Death Investigations APS‐ pawn records system TLO‐ person search Evidence Management Bad Check Cases Alcohol Compliance Tobacco compliance Child Protection Reports Vulnerable Adult Reports ‐ stolen handgun in MV, ‐ stolen fish house / recovery ‐Child Protection Summary (CPS) report CPS Report theft of MV plates theft of MV plates CPS child abuse Theft by swindle $38,000 45 CPS child abuse – Stolen Auto‐ Theft by swindle CPS Child Abuse OFP Violation Theft / Credit Card fraud –served a WT on the case by Vojacek – Voter ID Fraud Acct closed check – closed CPD charged case out – Narcotics Meth TRS – Narcotics Traffic stop Meth – ‐ CPS Case ‐ Terroristic Threats ‐ Narcotics DUI Narcotics arrest ‐ CPS case ‐forgery / theft Narcotics / Stolen auto – theft report‐ credi card fraud ID Theft / mail fraud Forgery Report Criminal Sexual Conduct Damage to property / shooting comp Theft of services Theft Burglary Burglary Dangerous dog charges PI crash CPS 46 CPS Assault‐ CSC ‐ Facebook scam Burglary domestic domestic theft counterfeit Theft from auto Theft from auto Theft from auto Narc comp Burglary Burglary Domestic Overdose forgery forgery threats report narc narc theft sex crime narc narc narc narc theft OD 47 Burglary Sex crime narc theft damage to property theft from auto theft from auto damage to auto theft domestic assault vandalism damage to auto theft from auto Burglary Theft No pay Theft no pay STAFF REPORT Agenda Item 11c. Council Meeting: January 11, 2018 Prepared By: Kevin Mattson Topic: Local Surface Water Management Plan – 2018 Update Action Required: Direction Summary: Different entities regulate water resources and the acronyms can be confusing along with the different reporting timelines and requirements. The City of Corcoran has legal responsibility that currently consists of: • NPDES (MS4) Permit • City Local Water Management Plan NPDES The National Pollution Discharge Elimination System (NPDES) is a permit requirement originating from the Federal Clean Water Act. Originally (1970’s) the permit was for “pipe discharge” (for example a wastewater plant or industry discharging from a pipe into a river), however, has expanded over 40 years to now include “Non-Point” sources like our City stormwater system. This is administered by the State agency (MPCA) and requires the City to inspect its ponds, outfalls, provide education to citizens, and inspect construction sites, etc. Local Plan State law requires metro communities to be within a water management organization (WMO) and Corcoran’s is the Elm Creek Watershed Commission, which is a joint powers entity. These WMO’s have “Third Generation Plans” and when a new watershed plan is approved, a City must update its Local Plan. The City of Corcoran is required to update our Local Plan to meet the commitment and requirements of the Elm Creek Watershed Management Commission, the Metropolitan Council, Minnesota Statutes 103B.235, and Minnesota Rules 8410. Cities approach stormwater management differently based on staff, resident input, needs, and funding. Funding is by a Stormwater Utility (similar to sewer and water) or General Fund (Corcoran). Historically, staff (led by Susan Nelson of Wenck) has been operating at a “compliance level” and Susan has been diligent about keeping the City in compliance. Therefore, the City is meeting all of its baseline obligations in terms of stormwater management. Staff requests Council use this discussion as an opportunity for feedback or to reaffirm that approach with the Council’s vision before we complete the 2018 Local Plan updates. The City has been working with Wenck to prepare the Local Plan update which reviews the surface waters, identifies existing or potential problems related to surface water management, and develops an implementation plan. The implementation and capital improvement plans identify project expenses and potential funding sources through 2025. Page 2 The Council has previously expressed of a desire to seek opportunities to maintain local control where financially feasible. Listed below, and described in more detail in the Draft Local Plan (attached), are upcoming items that impact our future stormwater management policy, budget, and implementation strategy. • Ordinance Review and Adoption/Guidelines o Manure management o Wetlands/Shoreland • Water quality improvements o Maple Hill Estates Sewer Connection and decommission of wastewater treatment facility o Implement watershed rules as development occurs • Chloride Management/Road Salt • Wetland Conservation Act o LGU transition in 2019 • Development of a Right-of-Way Policy Council has a few options with the direction for stormwater management that staff can explore in 2018. These include: • Continue the compliance level directive • Actively pursue and fund stormwater improvements with tax dollars • Increase citizen engagement in stormwater such as exploring the establishment of a citizen advisory committee to review requirements, policy, and implementation and to provide staff and Council with a community lead vision on future natural resources topics. • Other options as directed by Council. Financial/Budget: Staff resources could be committed to efforts to address stormwater management policy changes. This information is unknown at this time. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: • Continue the compliance level directive • Actively pursue and fund stormwater improvements with tax dollars Page 3 • Increase citizen engagement in stormwater such as exploring the establishment of a citizen advisory committee to review requirements, policy, and implementation and to provide staff and Council with a community lead vision on future natural resources topics. • Other options as directed by Council. Recommendation: Provide staff direction of Council’s vision for stormwater management policy. Existing funding and staffing does not allow for a more aggressive approach to stormwater management. If Council recommends changing policy, additional resources would be necessary. Council Action: Consider a motion to provide direction on the City’s stormwater management policy. Attachments: None STAFF REPORT Agenda Item 11d. Council Meeting: January 11, 2018 Prepared By: Jessica Beise Topic: Annual Appointments Action Required: Approval Summary: Each year the City makes annual appointments as required for the operations of the City. The recommended appointments are the same as 2018. It is requested the City Council review the appointments and approve for 2018. Selected notes on annual appointments: • City Newspaper: No increase in rates • City Attorney: No increase in rates • City Planner: $4/hour increase for Principal Planner; • City Engineer: $4/hour increase for City Engineer • City Auditor: $700 increase over 2016 audit Financial/Budget: Fees for various appointments are included in the 2018 budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. Options: 1. Approve Resolution 2018-01 establishing annual appointments and authorize the City Administrator and Mayor to execute engagement letters as required. Recommendation: Approve Resolution 2018-01 establishing annual appointments and authorize the City Administrator and Mayor to execute engagement letters as required. Council Action: Consider a motion to approve Resolution 2018-01 establishing annual appointments and authorize the City Administrator and Mayor to execute engagement letters as required. Attachments: 1. Resolution 2018-01 Establishing Annual Appointments 2. Crow River News Engagement Letter Page 2 3. Landform 2017 Rate Schedule 4. Wenck Associates Engagement Letter 5. Carson, Clelland & Schreder Engagement Letter 6. Abdo, Eick, & Meyers Engagement Letter City of Corcoran January 11, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-01 Page 1 of 2 Motion By: Seconded By: RESOLUTION ESTABLISHING ANNUAL APPOINTMENTS FOR THE CITY OF CORCORAN FOR 2018 WHEREAS, the City of Corcoran (City) is required to designate the official newspaper, official depositories and signatories, make annual appointments to various commissions within the organization of the City, as well as other defined organizational items as defined by State Statute and City Codes. NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointments for the year 2018. 1. Official Newspaper Crow River News, (aka Sun Media) 10917 Valley View Road, Eden Prairie MN 55344 2. Acting Mayor The Acting Mayor shall be Mike Keefe 3. Planning Consultant Landform, 105 S. Fifth Avenue, # 513 Minneapolis, MN 55401 4. Engineer Wenck Associates, Inc., 1800 Pioneer Creek Center, Maple Plain MN 55359 5. Attorney – Civil and Criminal John Thames - Carson, Clelland & Schreder, 6300 Shingle Creek Parkway, Suite 305, Minneapolis, MN 55430-2190 6. Auditor Abdo, Eick & Meyers, LLP 5201 Eden Avenue #250, Edina, MN 55436 KDV Ltd., 220 Park Avenue South, Saint Cloud, MN 56302 7. Assistant Weed Inspector City Administrator and the Public Works Department 8. Insurance Agent Anderson Insurance Agency, 312 Central Avenue S.E., #488, Minneapolis, MN 55414-1064 9. Animal Control Officer Monticello Animal Facility, 203 Chelsea Road, Monticello, MN 55362. 10. Official Depositories Farmers State Bank of Hamel BankWest 21st Century Bank (Formerly State Bank of Loretto) Northland Securities Smith Barney Citigroup Piper Jaffray City of Corcoran January 11, 2018 County of Hennepin State of Minnesota RESOLUTION NO. 2018-01 Page 2 of 2 11. Official Signatory The following individuals are hereby authorized as official signatories for the City: a. Mayor/Ron Thomas b. City Administrator/Brad Martens 12. Authorized for funds transfer and inquiry at Farmers State Bank of Hamel The following individuals are hereby authorized for funds transfer and inquiry for the City checking and savings accounts at Farmers State Bank of Hamel: a. City Administrator/Brad Martens b. City Clerk/Administrative Services Coordinator/Jessica Beise c. Accountant/Joe Rotz VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Dejewski, Brian Dejewski, Brian Keefe, Mike Keefe, Mike LaFave, Tonya LaFave, Tonya Whereupon, said Resolution is hereby declared adopted on this 11th day of January, 2018. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise– City Clerk/Administrative Services Coordinator December 2017 City of Corcoran City Council 8200 County Road 116 Corcoran, MN 55340 Dear City Council Members: Please accept the following bid from the Crow River News for legal newspaper designation for the City of Corcoran. This newspaper is qualified by the State of Minnesota as a legal newspaper under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 2018: First insertion: $15.83 per column inch Subsequent insertions: $9.24 per column inch Characters per inch: 320 Lines per inch: 9 A notarized affidavit will be provided for each notice published. Additional affidavits are $2.50 each. A $20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on the Press & News website at no additional charge. The Crow River News is published weekly on Thursdays. The deadline is 12:00 p.m. on Friday for pub- lication the following Thursday. Please email legal notices to publicnotice@ecm-inc.com. Thank you for considering the Crow River News as the official newspaper for the City of Corcoran for the upcoming year. We appreciate the opportunity to serve the needs of your community. Sincerely, Michael Jetchick Sales Manager 10917 VALLEY VIEW ROAD, EDEN PRAIRIE, MN 55344 • 952-846-2019 • PRESSNEWS.COM 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. December 9, 2017 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: 2018 Rate Schedule Dear Mr. Martens, Thank you for utilizing Landform to provide planning services for the City. We appreciate your confidence in us and we value our working relationship with the City. We are proud to have been able to take the lead on the 2017 planning efforts, which included 40 land use applications and initiation of the 2040 Comprehensive Plan update. We look forward to working with you in 2018 to help the City Council meet their goals, including completion of the 2040 Comprehensive Plan updates, adoption of updated ordinances and review of development applications. Landform has a full time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places. I have attached our municipal rate schedule for 2018. We recognize that we all have budget constraints and this rate schedule with a 3% increase allows us to be competitive with other firms and provide a comprehensive range of services through retention of our most talented employees. These rates will become effective on January 1, 2018 for hourly work performed by Landform on behalf of the City in 2018. We look forward to working with the City of Corcoran in 2018 and the opportunity to continue to provide professional planning services to assist your staff. Landform is an interdisciplinary site design firm with a studio-based, client-centered practice. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGreen® approach to your development challenges from Site to Finish®. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform Kendra Lindahl, AICP Principal Planner Brad Martens 2 December 9, 2017 2018 Rate Schedule Professional Services Hourly Rates Senior Principal $201 Principal $165 Corcoran Principal Planner* $129 Associate/Studio Lead/Survey Lead $139 Planning Lead/Senior Planner/Project Lead $118 Planner III/Designer III/Survey Technician III $95 Planner II/Designer II/Survey Tech II $79 Planner I/Designer I $69 Senior CAD Manager $124 Senior Designer $118 Development Manager $247 Development Coordinator lll $108 Development Coordinator ll $98 Development Coordinator l $88 Construction Observation III $124 Construction Observation II $88 Construction Observation I $82 Survey Crew Chief $129 Senior Surveyor $124 Survey Coordinator $98 Survey Technician I $69 Field Technician $57 Business Lead $77 Accounting Lead $77 Administrative Assistant $59 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Internal reimbursable expenses are priced as follows: Mileage Based on IRS Requirements Plotting on Bond 0.50 per square foot Plotting on Vellum 1.10 per square foot Plotting on Mylar 2.75 per square foot Color Printing 1.00 for 8.5 x 11 2.50 for 8.5 x 14, 11 x 17 Foam core 25.00 per sheet Scanning 1.50 per scan CD/DVD/Thumb drive 10.00 per cd/dvd/thumb drive 3. External reimbursable expenses shall be billed at cost plus 15%. Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - December 20, 2017 Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: Letter of Engagement for City Engineering Services Dear Brad: On behalf of Wenck Associates, we thank you for the opportunity to serve as the City Engineer and look forward to continuing in that role in 2018. Kevin Mattson will continue to utilize Wenck staff to its fullest potential on day to day engineering services, construction management, transportation, and development needs of growth as he builds the Public Works Department and city infrastructure. We appreciate supporting you, other City staff and Council in achieving the Council’s goals and look forward to another exciting year. Over the past year, we have worked alongside staff with finalizing the Downtown project under challenging conditions, and our business model shows that Corcoran benefits from experienced municipal engineers while discounting rates and eliminating charges for Council meeting time past one hour, some weekly Cit y Hall hours, mileage costs, and other miscellaneous items. We are proud to provide this discounted local service while keeping the range of Wenck hourly rates still competitive with other metro firms. Business Model and Team As described above, Wenck provides a discount to Corcoran from our standard fee schedule. This can be provided due to the steady nature of public/municipal work and our location allows for efficiency. Developers on escrow work receive this discount also. Our Wenck team remains consistent for 2018, and we typically add an entry level and intern based on construction intensity. Unbilled fees We recognize that a client does not want to see a charge for every phone call, meeting minute, or site visit and due to our location can provide no charge services along with quick response. Wenck documented over 200 unbilled hours of service in 2017. 2018 Fee Schedule The fees for engineering work is billed on an hourl y basis and categories will increase at 3%. Our City Engineer rate for 2018 is proposed to increase from $129 to $132. Engineering staff is billed in accordance with experience as listed on the chart below. The range in this schedule has not changed from 2012, however employees have received a step increase: Brad Martens City Administrator City of Corcoran 2 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Agendas\2018\2018-01-11\Corcoran 2018 letter of engagement.docx Personnel Hourly Rate ($) Clerical/Intern $60.00-$70.00 Inspector/Technician $80.00-$100.00 EIT/Construction $90.00-$120.00 Engineer/ Speci alist/Scientist $110.00-$175.00 Independent Contractor Wenck serves as an Independent Contractor to the City. We look forward to discussing this letter of engagement and a productive 2018 year. Sincerel y, Wenck Associates, Inc. Kent Torve, P.E., LEED AP Principal ENGAGEMENT LETTER The Law Firm of Carson, Clelland & Schreder agrees to represent the City of Corcoran for civil legal services and for municipal prosecution services in 2018. Civil services include meeting attendance, staff consultation and the production of work relating to ordinances, zoning, special assessments, development contracts and other contractual matters. Representation for EDA matters is also anticipated. In addition to the before mentioned subjects, any other services as needed and directed by the City Council will be gladly performed. Charges for the civil work will be $70.00 per hour for paralegal assistant and $142.50 per hour for attorney. The criminal prosecution services include the prosecution of petty misdemeanors, misdemeanors and gross misdemeanors as they occur; review and preparation of criminal complaints and consultation and advice with officers and police administration. The prosecution services include vehicle forfeitures. The prosecution services are billed at $97.50 per hour for attorney and $37.50 per hour for legal assistant. The firm will also provide human resources and labor consultation and representation if desired by the City. These services will be billed at the civil rate. Sincerely, John~----=--==== on behalf of Carson, Clelland & Schreder APPROVED BY CITY OF CORCORAN By: ------------------------- Its Mayor By: ------------------------- Its Clerk STAFF REPORT Agenda Item 11e. Council Meeting: January 11, 2018 Prepared By: Brad Martens Topic: 2018 Legislative Priorities Action Required: Approval Summary: The 2018 legislative session will begin on February 20, 2018 and must end by May 21, 2018. As in previous years, staff will work with legislators to promote the priorities of the City of Corcoran and to attempt to eliminate legislation hurtful to the City. Additionally, groups including the League of Minnesota Cities and Metro Cities will advocate on behalf of their member cities which includes Corcoran. In order to communicate effectively with the legislators it is requested that the City Council review a proposed legislative agenda and provide staff with direction for those conversations. Attached to this report is a draft document showing draft legislative priorities. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve 2018 legislative priorities as presented. 2. Approve 2018 legislative priorities with amendments. Recommendation: Approve 2018 legislative priorities as presented. Council Action: Consider a motion to approve 2018 legislative priorities. Attachments: 1. 2018 Legislative priorities for the City of Corcoran CITY OF CORCORAN 2018 Legislative Priorities Thank you for taking the time to meet to discuss the legislative issues affecting the City of Corcoran. The City appreciates your help in furthering our mission to provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and transact business. Topic #1: General Government Local Control: The City opposes legislation that erodes local decision making and control. We believe that decision making happens best at the local level. Unfunded Mandates: Many bills passed by the legislature and adopted into law have direct effects on cities. Bills should include language stating that additional costs from State requirements must be paid for with State allocated funds. Additionally there are often bills introduced which require additional reporting from cities. This affects smaller communities the hardest which have the fewest staff. Existing unfunded mandates should be modified or repealed where possible; no additional statewide mandates should be enacted unless full funding for the mandate is provided; cities should not be forced to comply with unfunded mandates. Levy Limits: The City of Corcoran strongly opposes levy limits and other forms of levy restrictions imposed upon local governments. Topic #2: Transportation Street Improvement District: The City of Corcoran operates and maintains 69 miles of roads, 33 of which are gravel. The City supports the option to create a street improvement district to dedicate funds towards transportation improvements. State Aid Funds: The City of Corcoran roads deteriorate on a more aggressive pace due to the amount of pass through traffic. Although the City receives some state aid funds, the amount is nowhere near the level needed to offset the additional maintenance costs. Additional funding should be provided. Brockton Interchange: The City supports investment in the Brockton Interchange to spur growth in the region. Currently $8.5 million is in hand or committed to the project. Additional funding is needed to complete this important project to handle the transportation needs of the region and to provide additional job growth. Topic #3: Housing and Land Use City Role in Planning: Cities facilitate the development of housing via land use planning, zoning ordinances, subdivision regulations, and rental licensing. Cities should have sufficient authority and flexibility to promote housing types best suited to meet local needs, public purposes and goals. Corcoran strongly opposes any effort to reduce, alter, or interfere with city authority to carry our these functions in a locally determined manner. Topic #4: Fiscal Reform Local Government Aid: The City of Corcoran receives no local government aid despite ever increasing costs to maintain infrastructure for those who do not live in the City. Formula adjustments should be made to consider costs attributed to no n-residents travelling through and utilizing infrastructure. Topic #5: School Funding Inadequate school funding leads to discrepancies based upon which district has the highest tax capacity. Corcoran sends students to five school districts, more rural di stricts such as Rockford and Buffalo do not have access to resources equal to high tax capacity districts such as Wayzata and Osseo. This places an undue burden on property owners and reduces the ability to provide a high quality education without cutting important after school programs important for student development. Thank you for your time. Sincerely, Brad Martens City Administrator bmartens@ci.corcoran.mn.us 763-400-7030 Corcoran City Council Mayor Ron Thomas Councilmember Jonathan Bottema Councilmember Brian Dejewski Councilmember Mike Keefe Councilmember Tonya LaFave STAFF REPORT Agenda Item 11f. Council Meeting: January 11, 2018 Prepared By: Brad Martens Topic: Roadway Jurisdictional Transfers – Hennepin County Action Required: Direction Summary: Hennepin County is in the process of updating its policy related to jurisdictional transfers of the transportation network. The goal for Hennepin County is to document and maintain a consistent process for fair and equitable transfers. Attached to this report are the draft policy and the existing 2011 transportation plan showing jurisdictional and long-rang transportation issue areas. It has been requested that cities provide feedback on the draft policy and the 2011 plan by January 15, 2018. Staff has drafted a letter (attached to this report) and requests the City Council review it prior to submitting. In general, the letter says the following: City of Corcoran supports the requirement that the City and County must agree to the terms of any turnback prior to it proceeding. City of Corcoran is open to discussing a proposed turnback of County Road 10 if sufficient resources are attached to the turnback to facilitate a relocation along Meister Road. City of Corcoran is opposed to any turnback of County Road 101. Financial/Budget: A turnback of any kind would have a significant financial impact. This impact would differ by proposal. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff to submit the letter to Hennepin County as presented. 2. Direct staff to submit the letter to Hennepin County with amendments. Page 2 Recommendation: Direct staff to submit the letter to Hennepin County as presented. Council Action: Consider a motion to direct staff to submit the letter to Hennepin County as presented. Attachments: 1. Draft Jurisdictional Transfer Policy 2. Jurisdiction and Long-Range Transportation Issue Areas 3. Draft Letter to Hennepin County Hennepin County Transportation Project Delivery Public Works Facility, 1600 Prairie Drive, Medina, MN 55430 hennepin.us Final Draft for Distribution – November 15, 2017 Jurisdictional Transfer Policy The function of a roadway is ideally aligned with the appropriate jurisdiction. Misalignments may lead to inefficiencies within the roadway system as well as funding complications for roadway improvements and preservation. A jurisdictional transfer may be necessary to optimize system connectivity, eliminate system redundancy, and achieve greater consistency in design guidelines and standards, all of which help to fulfill the county’s broader Transportation Vision and Goals. The function of roadways can change over time due to factors such as increased urbanization or significant changes to the regional roadway system. System realignments and adjustments are also prompted by new land development/redevelopment and system changes. These changes in roadway function, system realignment and land use often prompt a need for a roadway to be “transferred” between agencies. Jurisdictional transfers are generally infrequent, however the potential exists for a number of jurisdictional transfers in the near-mid range future. Transfers between the state and county, as well as county and cities have varied in both process and detail. County leadership has expressed an interest for a more consistent and transparent process that will ensure mutually beneficial jurisdictional transfer transactions in the future. Jurisdictional Transfer Rationale: As potential jurisdictional transfers are considered, the following relationships should be evaluated: the alignment of roadway function and ownership; continuity and roadway spacing within the overall system/network; connectivity and integration with current and future land use; traffic volumes and type of traffic (e.g. freight) using the roadway. Roadways transferred to Hennepin County: For Hennepin County to accept a roadway from the Minnesota Department of Transportation (MnDOT) or a city, the roadway needs to meet the criteria for County State Aid Highways (CSAHs) as defined in the MnDOT state aid standards, among other conditions: • Roadway Function: o Classification as a collector or arterial • System Continuity/Spacing: o Provide an integrated and coordinated highway system Hennepin County Jurisdictional Transfer Policy Page 2 Final Draft for Distribution – November 15, 2017 • Connection to Land Use: o Connection to communities, shipping points, and markets within the county or in adjacent counties o Access to major activity centers, industrial areas, state institutions, employment clusters, and recreational areas • Traffic Demand: o Relatively heavy projected traffic demands, including freight traffic Roadways transferred from Hennepin County: Hennepin County may consider a roadway transfer to a city if the criteria for municipal state aid streets are met, as defined in the MnDOT state aid standards, and the following additional conditions apply: • Roadway Function: o Classification as a collector or arterial o Significant change in roadway character • System Continuity/Spacing: o Provide an integrated street system of the state aid network o Newly constructed state or county roadways/connections have taken the place of, and/or are serving the same purpose • Connection to Land Use: o Connection to parks, parkways or recreational areas within an urban municipality o Development along the roadway has urbanized substantially Hennepin County Jurisdictional Transfer Policy To provide a more consistent approach to jurisdictional transfers, the following elements are recommended as Hennepin County’s Jurisdictional Transfer Policy. Conditions required for a jurisdictional transfer involving Hennepin County The following conditions will apply prior to a transfer involving a current or future Hennepin County roadway: 1. A proposed transfer should be consistent with the proper jurisdictional hierarchy and identified long-range expectations of the Hennepin County Transportation Systems Plan (HC-TSP). 2. The impact of a proposed transfer should be evaluated within the context of the county’s Asset Management Program to ascertain county resources required to maintain the potential increase to the highway system asset inventory. This process will include a review of operational requirements including available County State Aid Highway funds, and needed local revenues; as well as any immediate capital equipment, facility, or personnel needs to support the potential increase. Hennepin County Jurisdictional Transfer Policy Page 3 Final Draft for Distribution – November 15, 2017 3. Any proposed transaction involving a County State Aid Highway must have the preliminary support of MnDOT’s State Aid office for consistency with County State Aid and/or Municipal State Aid requirements. 4. Turnbacks and transfers must include a formal agreement between the county and affected city or state with mutually agreed terms between the parties. 5. The County Board of Commissioners must approve all proposed jurisdictional transfers and financial agreements between the county and affected city or state. Transfer to Hennepin County (from MnDOT): • The state requirements apply for MnDOT trunk highway turnbacks. • The county will use MnDOT turnback funds when possible for reconstruction of former trunk highways. • If reconstruction is not an option, restoration of the roadway using MnDOT turnback funds will be considered. Additional roadway features, including: traffic signal upgrades, trails, retaining walls, and drainage structures will be evaluated as part of the roadway restoration. Transfer from Hennepin County (to a city): • A proposed transfer should be evaluated within the context of the county’s Asset Management Program to determine the resources needed, as the county works toward ensuring that the roadway has an adequate 10-year service life, to avoid burdening the accepting city with undue maintenance needs. The county’s intent is to provide a stable roadway surface and correct drainage problems at the time of transfer and may include such improvements as pavement overlay, ditch grading and drainage pipe replacement. • Major structures (e.g. culverts and bridges) will be evaluated separately for consideration within an agreement. • Subject to County Board approval, the inclusion of additional corridor improvements beyond the pavement within a transfer agreement may be considered. Examples include: traffic signal upgrades, trails/sidewalks, and curb and gutter (when it is not needed to correct drainage deficiencies). • Pedestrian ramps will be evaluated for conformance with the Americans with Disabilities Act (ADA) guidance and best practices to determine if any ramps are in need of replacement. This would be negotiated prior to a transfer. • The county will consider providing a cash equivalent equal to the value of the necessary improvements required to bring the roadway up to serviceable standards. • Hennepin County will not proceed with a roadway turnback or transfer with a city unless both the county and city agree to the terms. MINNEAPOLIS ORONO MEDINA PLYMOUTH CORCORAN DAYTON BLOOMINGTON EDEN PRAIRIE EDINA MAPLE GROVE MINNETRISTA INDEPENDENCE MINNETONKA GREENFIELD BROOKLYN PARK HASSAN TWSP. ROGERS CHAMPLIN ST. LOUIS PARK MOUND GOLDEN VALLEY CRYSTAL RICHFIELD SHOREWOOD WAYZATA NEW HOPE HOPKINS BROOKLYN CENTER DEEPHAVEN MSP INTL. AIRPORT HANOVER ROBBINSDALE TONKA BAY OSSEO WOODLAND MAPLEPLAIN ST. ANTHONY FT.SNELLINGTERR. LONGLAKE GREENWOOD EXCELSIOR MINNETONKABEACH ST. BONIFACIUS FT. SNELLINGTERR. SPRINGPARK LORETTO ROCKFORD MEDICINELAKE CHANHASSEN Proposed MnDOTJurisdiction of All MajorMississippi River Crossings Proposed Regional RIverCrossing. Further DiscussionsNeeded With MnDOT andMetropolitan Council ProposedFutureInterchange Proposed FutureInterchange Proposed Realignment ByDayton Comprehensive Plan Possible Future "Ring Route"As Proposed By SelectedCommunities and The NW League of Municipalities Potential Future Crow River CrossingConnecting CSAH 30 to Wright CountyCSAH 144, as Proposed in the WrightCounty Transportation Plan §¨¦94 §¨¦494 §¨¦694 §¨¦35W §¨¦394 §¨¦35W §¨¦494 §¨¦694 §¨¦94 §¨¦394 £¤12 £¤169 £¤212 £¤169 £¤169 £¤12 £¤212 £¤169 £¤169 £¤212 £¤169 ")7 ")55 ")252 ")5 ")47 ")121 ")101 ")65 ")7 ")101 ")55 ")55 ")252 ")5 ")610 ")62 ")100 ")77 ")5 ")55 ")5 ")100 ")62 ")62 ")100 ")77 ")610 QR12 QR15 QR92 QR19 QR10 QR11 QR81 QR115 QR6 QR144 QR50 QR101 QR116 QR5 QR1 QR24 QR13 QR4 QR121 QR9 QR51 QR110 QR135 QR30 QR123 QR17 QR151 QR90 QR146 QR152 QR61 QR62 QR60 QR28 QR130 QR103 QR16 QR3 QR40 QR44 QR125 QR84 QR39 QR88 QR122 QR73 QR34 QR109 QR46 QR102 QR153 QR156 QR23 QR136 QR25 QR22 QR53 QR57 QR83 QR35 QR48 QR32 QR31 QR33 QR14 QR52 QR8 QR70 QR66 QR158 QR29 QR20 QR157 QR150 QR82 QR27 QR21 QR2 QR36 QR93 QR43 QR94 QR46 QR130 QR51 QR10 QR73 QR42 QR1 QR61 QR27 QR52 QR92 QR66 QR101 QR30 QR12 QR5 QR24 QR92 QR15 QR112 QR61 QR30 %,201 %,26 %,159 %,116 %,203 %,117 %,202 %,47 %,118 %,139 %,205 %,103 %,26 %,201 QR37 §¨¦94 §¨¦35W §¨¦94 QR3 QR81 QR22 QR35 QR204 §¨¦494 §¨¦494 QR1 QR60 QR61 QR3 QR156 ")55 QR10 £¤169 QR152 QR152 QR152 QR109 ")100 ")610 QR12 QR61 QR81 QR12 %,202 QR10 QR30 QR121 QR101 QR6 QR61 QR4 QR101 QR5 ")7 ")7 QR19 QR15 £¤12 QR6 QR19 QR19 QR15 QR84 ")55 QR19 %,116 §¨¦94 QR144 QR19 ")55 QR50 QR92 QR110 90TH ST W PE O N Y L N N LA W N D A L E L N N DU N K I R K L N N MAPL E G R O V E P K W Y ELM C R E E K B L V D ZA C H A R Y L N N 109TH AVE MCC U L L E Y R D OL D C R Y S T A L B A Y R D FL E T C H E R L N LAKE MINNETONKA - Lower Lake LAKE MINNETONKA - Upper Lake Crystal Bay Browns Bay Wayzata Bay MEDICINE LAKE Halsted Bay LAKE INDEPENDENCE LAKE SARAH Cooks Bay Lafayette Bay RICE LAKE WHALETAIL LAKE Gideons Bay EAGLE LAKE LAKE CALHOUN DIAMOND LAKE Maxwell Bay LONG LAKE Jennings Bay ROBINA LAKE LAKE KATRINA Phelps Bay Smiths Bay GRASS LAKE Stubbs Bay Grays Bay BASS LAKE MISSISSIPPI RIVER MINNESOTA RIVER LONG MEADOW LAKE CROW RIVER FISH LAKE LAKE HARRIET HAYDENS LAKE LAKE MINNETONKA - West Arm TWIN LAKES LAKE REBECCA Harrisons Bay FRENCH LAKE BUSH LAKE CHRISTMAS LAKE LAKE NOKOMIS CEDAR LAKE DUTCH LAKE Carmans Bay Echo Bay St. Albans Bay BRYANT LAKE SYLVAN LAKE GLEASON LAKE WEAVER LAKE LAKE RILEY STARING LAKE LAKE MINNETONKA - North Arm Carsons Bay LAKE MEDINA LANGDON LAKE Spring Park Bay ANDERSON LAKE OX YOKE LAKE MOONEY LAKE MOTHER LAKE MITCHELL LAKE SNELLING LAKE LAKE OF THE ISLES MOUNT NORMANDALE LAKE Jurisdiction & Long-RangeTransportation Issue Areas Candidates for Revision MnDOT to County MnDOT New Route County to City County to MnDOT City to County Funding / Functional Class Change Other Additions / Changes System Deletions General Corridor for Discussion Regional IssueWill Require Further Discussion / StudyWith Others ± File: Map_E_Long-Range_Transportation_Issue_Areas_2012-02.mxdPrinting Date: 2/6/2012Produced by Hennepin County Transportation PlanningFor illustrative purposes only. Not to be used as a legal document MAP E A Note to Users of this Map: The information portrayed on this map reflects ideas and suggestions from a number of sources including Hennepin County, Mn/DOT, and individual cities. The map is provided for discussion purposes, and the roadway segments are highlighted for completeness - this is not a proposal. The map does not constitute implicit support by these agencies for any of the potential revisions. Mn/DOT items were added due to their inclusion in Mn/DOT’s TSP. Hennepin County does not necessarily agree with all of MN/DOT’s proposed turnbacks since some roadways may have mis-classified functional classification. Hennepin County may not ultimately support some of the roadway segments that are shown. Additional discussion and evaluation will be required to resolve which candidates will ultimately be put forth as recommendations during implementation of the HC-TSP. Revision History October 1997Multiple RevisionsJuly 2008November 2008December 2008October 2009February 2012 A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 January 12, 2018 Bob Byers, P.E., Senior Transportation Engineer Hennepin County Transportation Planning 1600 Prairie Drive Medina, MN 55340-5421 Dear Mr. Byers, I am writing on behalf of the City of Corcoran in regards to the Hennepin County Draft Jurisdictional Transfer Policy and the existing Hennepin County Jurisdiction & Long -Range Transportation Issue Areas map. The City of Corcoran has reviewed the items and offers the following comments: The City of Corcoran appreciates the effort of Hennepin County to establish criteria for potential jurisdictional transfers and the efforts to document and maintain a consistent process for fair and equitable transfers. The City of Corcoran supports the requirement that the City and County must agree to the terms of any turnback prior to it proceeding. The City of Corcoran supports language including an opportunity for additional corridor improvements beyond pavement within a transfer agreement. The City of Corcoran requests criteria are included for transferring a City road to Hennepin County. Existing language discusses criteria related to MnDOT turnbacks to Hennepin County only. If Hennepin County is not providing sufficient infrastructure which leads to additional local burden, a transfer of a City road to Hennepin County should be considered. The City of Corcoran offers the following comments regarding the Jurisdiction & Long - Range Transportation Issue Areas map: City of Corcoran is open to discussing a proposed turnback of County Road 10 if sufficient resources are attached to the turnback to facilitate a relocation of County Road 10 along Meister Road as shown by the City of Corcoran transportation plans. City of Corcoran is opposed to any turnback of County Road 101 as it will connect State Highway 55 to the future Brockton Interchange. A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 The City of Corcoran requests the County consider taking jurisdictional control of Hackamore Road west of County Road 101. The City of Corcoran requests additional information regarding the proposed Funding/Functional Classification Class Change of County Roads 116 and 117. Sincerely, Brad Martens Kevin Mattson City Administrator Public Works Director STAFF REPORT Agenda Item 11g. Council Meeting: January 11, 2018 Prepared By: Brad Martens Topic: City Hall Remodel Action Required: Approval Summary: Since 2013 the organization has increased by four full-time employees, three of which office at City Hall. Additionally, the 2018 budget includes a new Detective position and a 20 hour per week Recreation Coordinator. Staff has rearranged offices to accommodate the additional staffing however at this point a remodel is required to more efficie ntly utilize the space for additional staff. The goal would be to complete a minor remodel in 2018 which could be the first phase of a future larger remodel. Staff envisions the following items as part of the remodel: Remodel of front desk area to utilize space and increase security. Reorganization of office areas to allow for a more efficient use and create an office for the Public Works Director. Creation of temporary work stations to allow for consultants, interns, etc. a place to work. Relocation of Police evidence room to current squad room; create “locker room” in existing evidence room location. Move squad room to existing Police conference room. Other items to look into would be the possibility of a break room for staff and additional meeting space. Staff has met with three architects to discuss what a potential remodel would look like as well as to understand various approaches to this type of project. An architect would assist staff with reviewing existing conditions, provide an analysis of needs, develop some preliminary ideas, and draft a budget for review. It is requested that the City Council authorize the City Administrator to engage an architect for this phase of the project. Financial/Budget: It is anticipated that work to provide preliminary plans and budget would be in the range of $5,000 - $10,000. Staff requests the Council allocate Long Range Planning funds for this portion of the project. Funds for the actual remodel would be requested as we consider the 2018-2019 capital improvement plan. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. Page 2 FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Authorize the City Administrator to engage an architect for review of existing conditions, needs analysis, preliminary plans, and draft budget in an amount not to exceed $10,000. 2. Send back to staff for further review. Recommendation: Authorize the City Administrator to engage an architect for review of e xisting conditions, needs analysis, preliminary plans, and draft budget in an amount not to exceed $10,000. Council Action: Consider a motion to authorize the City Administrator to engage an architect for review of existing conditions, needs analysis, preliminary plans, and draft budget in an amount not to exceed $10,000. Attachments: None. STAFF REPORT Agenda Item 11h. Council Meeting: January 11, 2018 Prepared By: Brad Martens/Jessica Beise Topic: 2018 City Council Calendar Action Required: Approval Summary: Attached to this report is a proposed schedule for City Council and Commission meetings for 2018. Staff requests the Council approve the calendar as presented. The second City Council meeting in November is proposed to be moved to November 19th to avoid the Thanksgiving holiday. Additionally, staff is requesting direction from the City Council on whether regular work sessions should be scheduled to discuss items in advance of formal consideration. Work sessions can take place immediately in advance of the formal meetings or on separate days. Financial/Budget: N/A Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1.Approve 2018 City Calendar as presented; direct staff on whether regular work sessions should be scheduled. 2.Approve 2018 City Calendar with amendments; direct staff on whether regular work sessions should be scheduled. Recommendation: Approve 2018 City Calendar as presented; direct staff on whether regular work sessions should be scheduled. Council Action: Consider a motion to approve 2018 City Calendar as presented; direct staff on whether regular work sessions should be scheduled. Attachments: 1.2018 City of Corcoran Calendar Meetings SMTWTFSSMTWTFSSMTWTFS 31 1 23456 28293031 123 25262728 123 789101112134567891045678910 141516171819201112131415161711121314151617 212223242526271819202122232418192021222324 28293031 123 25262728 232 25262728293031 45678910456789101234567 SMTWTFSSMTWTFSSMTWTFS 1234567 2930 12345 2728293031 12 89101112131467891011123456789 151617181920211314151617181910111213141516 222324252627282021222324252617181920212223 2930 12345 2728293031 12 24252627282930 67891011634567891234567 SMTWTFSSMTWTFSSMTWTFS 1234567 293031 1234 262728293031 1 8910111213145678910112345678 15161718192021121314151617189101112131415 222324252627281920212223242516171819202122 293031 1234 262728293031 1 23242526272829 5678910112345678 30 123456 SMTWTFSSMTWTFSSMTWTFS 30 123456 28293031 123 252627282930 1 78910111213456789102345678 14151617181920111213141516179101112131415 212223242526271819202122232416171819202122 28293031 123 252627282930 1 23242526272829 456789102345678 3031 12345 Mike Keefe mkeefe@ci.corcoran.mn.us Tonya LaFave City Assessor Randy's Sanitation763-972-3335 Engineer763-479-4209 Updated 1/5/2018 jbottema@ci.corcoran.mn.us bdejewski@ci.corcoran.mn.usBrian Dejewski Septic / Henn Co.612-543-5200tlafave@ci.corcoran.mn.us APRILMAYJUNE JULYAUGUST City Holiday OCTOBERNOVEMBERDECEMBER Planning Commission JANUARYFEBRUARYMARCH Council Members 763-473-3978 rthomas@ci.corcoran.mn.us Planning612-638-0225 Mayor 763-479-1720 2018 CITY OF CORCORAN MeetingsContracted Services CouncilRon Thomas SEPTEMBER Parks & Trails Commissions Jonathan Bottema Building Inspector City of Corcoran 2018 City Council Schedule Agenda Item 12. January 18, 2018 Comprehensive Plan Work Session – Review Draft Plan January 25, 2018 Planning Project Update Sign Ordinance Update – Dynamic Signs Small Cell Tower and DAC telecommunications Ordinance Commercial Kennel Discussion Bass Lake Estates Final PUD Plan and Final Plat Animal Ordinance Discussion Code Compliance Annual Report; new quarterly report Dog Kennel Ordinance Change Recommendations Preliminary Plat Extension – Sawgrass Dump Truck Purchase January 27, 2018 – Goal and Vision Setting Session (12:00pm – 6:00pm) January 29, 2018 – Comprehensive Plan Open House (6:00pm – 8:00pm) February 8, 2018 ESCI Report (Could possibly move to March 22) February 22, 2018 Planning Project Update Planning Commission Report Parks and Trails Commission Report 2018-2019 Capital Improvement Plan March 8, 2018 Allocating donation funds to Country Daze (requested by Chad in August 2017) March 22, 2018 Planning Project Update April 12, 2018 (Open Book meeting held in advance of Council meeting) Financial Performance Report April 26, 2018 Planning Project Update